HomeMy WebLinkAboutReference Agenda City Council - 03/25/20031:45 p.m.
Proclamation declaring March 22 - April 6, 2003 as "Corpus Christi Festival of the Arts"
Proclamation declaring March 27 o 29, 2003 as "Low Vision Awareness Days"
Proclamation declaring April, 2003 as "Sexual Assault Prevention Awareness Month"
Proclamation declaring April 7 - 11, 2003 as "Public Health Week"
Proclamation declaring"Community Health & Long Term Services for Persons with Disabilities,
the Poor, the Elderly and Children Day"
Special Recognition Certificates of Commendation - W.B. Ray High School Basketball Team
AGENDA
CITY OF CORPUS CHRISTI, TEXAS
REGULAR COUNCIL MEETING
CITY HALL - COUNCIL CHAMBERS
1201 LEOPARD
MARCH 25, 2003
2:00 P.M. - ~:~ '~ C'-,
PUBLIC NOTICE - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE
PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL,
Members of the audience will be provided an opportunity to address the Council at approximately 5:30 p.m. or at the end
of the Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name
and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your
subject, please present it to the City Secretary.
Si ud. Desea dirigirse al Concilio y cree qua su ingl~s es limitado, habrg un int~rprete ingl~s-espa~ol en todas las juntas del
Concilio para ayudade.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to
contact the City Secretary's office (at 361-880-3105) at least 48 hours in advance so that appropriate arrangements can be
made.
B.
C.
D.
Mayor Samuel L. Neal, Jr. to call the meeting to order.
Invocation to be given by Reverend E. F. Bennett. (J
Pledge of Allegiance to the Flag of the United States.'~l~'~ II ~-P-I I~
City Secretary Armando Chapa to call the roll of the required Charter Officers.
Mayor Samuel L. Neal, Jr.
Mayor Pro Tem John Longoria
Council Members:
Brant Chesney
Javier D. Colmenero
Henry Garrett
Bill Kelly
Rex A. Kinnison
Jesse Noyola
Mark Scott
Acting City Manager George K. Noe
Acting City Attorney R. Jay Reining_
City Secretary Armando Chapa
Agenda
Regular Council Meeting
Mamh 25,2003
Page 2
E. MINUTES:
Approval of Joint Meeting of March 4, 2003 and Regular Meetings
of March 4, 2003 and March 11,2003. (Attachment # 1)
F. BOARDS & COMMITTEE APPOINTMENTS: (NONE)
G. EXPLANATION OF COUNCIL ACTION:
For administrative convenience, certain of the agenda items are listed
as motions, resolutions, or ordinances. If deemed appropriate, the City
Council will use a different method of adoption from the one listed; may
finally pass an ordinance by adopting it as an emergency measure
ratherthan a two reading ordinance; or may modify the action specified.
A motion to reconsider may be made at this meeting of a vote at the
last regular, or a subsequent special meeting; such agendas are
incorporated herein for reconsideration and action on any reconsidered
item.
REGULAR AGENDA
CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES:
Resolution authorizing the Mayor or the Mayor's designee to
execute a Memorandum of Agreement between the Department
of the Army and the City of Corpus Christi, Texas for the North
Padre Island Storm Damage Reduction and Environmental
Restoration Project. (Attachment # 2) (Requires 2/3 Council
vote)
Resolution authorizing the Mayor or the Mayor's designee to
execute a Project Cooperation Agreement between the
Department of Army and the City of Corpus Christi, Texas for
construction of the North Padre Island Storm Damage Reduction
and Environmental Restoration Project. (Attachment # 2)
(Requires 2/3 Council vote)
Ordinance approving and authorizing the issuance of commercial
paper notes in an aggregate principal amount not to exceed
$75,000,000 to provide interim financing to pay Project Costs for
Eligible Projects and to refund obligations issued in connection
with an Eligible Project; authorizing the execution and delivery of
a loan note and prescribing the terms, features and
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
Agenda
Regular Council Meeting
March 25,2003
Page 3
characteristics of such instruments; approving and authorizing
certain authorized officers and employees to act on behalf of the
City in the selling and delivery of such commercial paper notes,
within the limitations and procedures specified herein; making
certain covenants and agreements in connection therewith;
resolving other matters incident and related to issuance, sale,
security and delivery of such commercial paper notes, including
the approval of an Issuing and Paying Agent Agreement, a Credit
Agreement and a Dealer Agreement; approving the use of an
Offedng Memorandum in connection with the sale from time to
time of such commercial paper notes; and providing for an
effective date. (Attachment # 3) (Requires 2/3 Council vote)
Ordinance authorizing the issuance and sale of City of Corpus
Christi, Texas Utility System Revenue Refunding Bonds, Series
2003, in an aggregated principal amount not to exceed
$35,000,000. (Attachment # 4) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute a Master Lease Purchase Agreement with Banc of
America Leasing and Capital LLC for a one-year term with an
option to renew for one year. (Attachment # 5) (Requires 2/3
Council vote)
Ordinance amending Fiscal Year 2002-2003 Operating Budget as
adopted by Ordinance No. 024974 to add Community Enrichment
Fund 4720 and Infrastructure Fund 4730 and to rescind
appropriations of $1,479,536.23 in Trust Fund 6010; transferring
$13,971.68 from Trust Fund 6010 to and appropriating in General
Fund 1020; transferring $658,123.90 from Trust Fund No. 6010
to and appropriating in Federal/State Grants Fund 1050;
transferring $773,062.31 from Trust Fund 6010 to and
appropriating in Community Enrichment Fund 4720; transferring
$2,396.34 from Trust Fund 6010 to and appropriating in
Infrastructure Fund 4730; transferring $31,982 from Trust Fund
6010 to and appropriating in Fire Station Capital Improvement
Program Fund 3190; approving necessary transactions to
properly record activity in the proper funds. (Attachment # 6)
(Requires 2/3 Council vote)
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
025239
2003 108
Agenda
Regular Council Meeting
March 25, 2003
Page 4
CONSENT AGENDA
Notice to the Public
The following items are of a routine or administrative nature. The Council has
been furnished with background and support material on each item, and/or it
has been discussed at a previous meeting. All items will be acted upon by one
vote without being discussed separately unless requested by a Council
Member or a citizen, in which event the item or items will immediately be
withdrawn for individual consideration in its normal sequence after the items not
requiring separate discussion have been acted upon. The remaining items will
be adopted by one vote.
CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES
FROM PREVIOUS MEETINGS:
(At this point the Council will vote on all motions, resolutions and ordinances not
removed for individual consideration)
Motion authorizing the Acting City Manager or his designee to
execute a construction contract with Jalco, Inc. of Houston, Texas
in the amount of $2,045,000 for the Wastewater Treatment
Plant's Chlorine Removal and Liquid Disinfection Facilities
Project. (Attachment # 7) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute a construction contract with Jalco, Inc. of Houston, Texas
in the amount of $230,450 for the Bayfront Multi-Purpose Arena
Off-Site Wastewater Improvements Re-Bid. (Attachment # 8)
(Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute Change Order No. 2 with Garver Construction, Ltd., of
Houston, Texas in the deductive amount of ($121,600) for the
Sanitary Sewer Trunk Main Rehabilitation Project. (Attachment #
9) (Requires 2/3 Council vote)
10.
Motion authorizing the Acting City Manager or his designee to
execute a one-year option to a construction contract with
Rabalais I & E Constructors of Corpus Christi, Texas in the
amount of $234,092.40 for the O.N. Stevens Water Treatment
Plant Ongoing Instrument Maintenance Program FY2002-2003.
(Attachment # 10) (Requires 2/3 Council vote)
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
2003 ! O9
2003 11 0
2003 111
2003
Agenda
Regular Council Meeting
March 25,2003
Page 5
11.
12.
13.a.
13.b.
14.
Motion authorizing the Acting City Manager or his designee to
execute Change Order No. 3 to a construction contract with
Winship Construction, Inc., of Corpus Christi, Texas in the
amount of $72,883 for the Corpus Christi Animal Shelter and
Vector Control Facility. (Attachment # 11) (Requires 2/3
Council vote)
Motion authorizing the Acting City Manager or his designee to
execute a construction contract with Garrett Construction
Company of Ingleside, Texas in the amount of $777,878.20 for
the Crossgate Channel Water Quality Improvements Project.
(BOND ISSUE 2000) (Attachment # 12) (Requires 2/3 Council
vote)
Motion authorizing the Acting City Manager or his designee to
execute a Utility Easement instrument with Rachel Cornelia
Frazier, et al, in the amount of $34,242.50 for Parcel 33,
comprised of a Utility Easement and Temporary Construction
Easement, necessary for the Southside Water Transmission
Main, Phase 2a, and for other municipal purposes. (Attachment
# 13) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute an Utility Easement instrument with Thomas D.
Richardson, et al, in the amount of $34,207.80 for Parcel 34,
comprised of a Utility Easement and Temporary Construction
Easement, necessary for the Southside Water Transmission
Main, Phase 3, and for other municipal purposes. (Attachment #
13) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute a Real Estate Sales Contract with Albert Kessler, in the
amount of $42,500 plus $850 in closing costs, for the purchase
of fee simple property rights for Parcel 1, being all of Lot 26,
Block 6, Koolside Addition, with street address of 5709 Goliihar
Road, necessary for the Meadowbrook Subdivision Drainage
Improvement Project, and for other municipal purposes.
(Attachment # 14)
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
2003 11 3
2003 114
2003 11 5
2003 116
2003
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Regular Council Meeting
March 25,2003
Page 6
15.
16.
17.
18.a.
18.b.
19.a.
Motion authorizing the Acting City Manager or his designee to
execute a Utility Easement with the owners, D. H. Braman, et al,
in the amount of $30,000 for Parcels 19, 24, 28, 29, and 30, all
out of Artemus Roberts Subdivision and Rowena Shaeffer
Subdivision, north of State Highway44, between McKenzie Road
and County Road 36, in connection with the Southside Gas
Transmission Main, Part D, CR36 to McKenzie Road.
(Attachment # 15)
Resolution authorizing the Acting City Manager or his designee
to execute an agreement with the Texas Department of
Transportation for the blanket coverage of various projects
covering the installation, construction, existence, use, operation
and maintenance of certain highway traffic signals/lighting in the
City of Corpus Christi. (Attachment # 16)
Ordinance authorizing the Acting City Manager or his designee to
implement the Participation Agreement between the City of
Corpus Chdsti and Braselton Land Ventures, Inc., in the amount
of $12,318.16 for the difference in construction pdce between a
10" and 16" effluent force main through the Village at Dunbarton
Oaks Subdivision Unit 3. (Attachment # 17) (Requires 2/3
Council vote)
Motion authorizing the Acting City Manager or his designee to
accept a renewal Weed and Seed grant in the amount of
$225,000 for Site II West for the continued support of the Weed
and Seed Program from the U.S. Department of Justice (DO J).
(Attachment # 18) (Requires 2/3 Council vote)
Ordinance appropriating $225,000 from the United States
Department of Justice Office of Justice Programs in the No. 1050
Federal/State Grants Fund for the continued support of the Weed
and Seed Program, Site II West, for FY2002-2003. (Attachment
# 18) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute an agreement with the City of Corpus Christi Housing
and Community Development, Code Enforcement and
Community Policing Division to provide $12,500 from the
FY2002-2003 Weed and Seed Program to implement emergency
board up of vacant buildings with illegal activity in Site II West.
(Attachment # 19) (Requires 2/3 Council vote)
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
2003 118
2003
2003
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Regular Council Meeting
March 25,2003
Page 7
19.b.
19.c.
19.d.
19.e.
19.f.
Motion authorizing the Acting City Manager or his designee to
execute an agreement with Planned Parenthood of South Texas,
Inc. to provide $4,400 from the FY2002-2003 Weed and Seed
Program to implement collaborative partnerships with existing
community programs to provide after school, weekend and
summer programs in Site II West. The goal is to reduce at-risk
behaviors including drug and alcohol use and teen pregnancy
among Weed and Seed adolescents. (Attachment # 19)
(Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute an agreement with The Salvation Army to provide $5,000
from the FY2002-2003 Weed and Seed Program to implement
operations and supportive services necessary to administer the
transitional housing program, Project Bridge for Families. Project
Bridge for Families targets homeless families in Site II West that
are ready to leave the emergency shelter and enter a transitional
housing program. (Attachment# 19) (Requires 2/3 Council
vote)
Motion authorizing the Acting City Manager or his designee to
execute an agreement with Fighting to Rid Gangs in America
Foundation to provide $7,497 from the FY2002-2003 Weed and
Seed Program to implement after school and weekend alternative
activities at their activity center classrooms, gym and computer
center. (Attachment # 19) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute an agreement with Vision Community Organization to
provide $10,000 from the FY2002-2003 Weed and Seed Program
to implement the target area with much needed on-site computer
education, and ail the benefits that will accompany the project.
(Attachment # 19) (Requires 2/3 Council vote)
Motion authorizing the Acting City Manager or his designee to
execute an agreement with Ring of Champions to provide $7,497
from the FY2002-2003 Weed and Seed Program to implement
mentoring programs targeted at youth at risk remanded by the
local courts, or currently incarcerated and scheduled to return to
the local community within nine months. (Attachment # 19)
(Requires 2/3 Council vote)
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
20O3 121
2OO3 22
2003 123
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20O3 1 25
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Regular Council Meeting
March 25,2003
Page 8
19.g.
20.a.
20.b.
21.a.
21 .b.
22.
Motion authorizing the Acting City Manager or his designee to
execute an agreement with the Boys and Gids Club of Corpus
Chdsti Inc., to provide $7,498 from the FY2002-2003 Weed and
Seed Program to promote abstinence from substance abuse and
adolescent sexual involvement through the practice of
responsible behavior. (Attachment # 19) (Requires 2/3 Council
vote)
Motion authorizing the Acting City Manager or his designee to
accept a grant in the amount of $61,344 and to execute a Gift
Agreement with the Fdends of the Corpus Christi Public Libraries.
The funds are to be used to remodel and expand the children's
library at the Central Library. (Attachment # 20)
Ordinance appropriating $61,344 gift from the Friends of the
Corpus Christi Public Libraries into the Library Capital
Improvement Program Fund No. 3210 for improvements to the
Children's Area of the Corpus Christi Public Libraries; amending
Capital Budget adopted by Ordinance No. 025144 by increasing
appropriations by $61,344. (Attachment # 20)
Motion authorizing the Acting City Manager or his designee to
accept a bequest from the Estate of Sarah J. Porter in the amount
of $55,438.99. The funds are to be used to purchase books,
other printed materials as stipulated in the Last Will and
Testament of Miss Porter. (Attachment # 21)
Ordinance appropriating $55,438.99 gift from the Estate of Sarah
J. Porter into the No. 4720 Community Enrichment Special
Revenue Fund for the Corpus Christi Public Libraries for printed
books, other printed materials and books for the visually impaired;
amending the FY2002-2003 Operating Budget adopted by
Ordinance No. 024974 to increase appropriations by $55,438.99.
(Attachment # 21 ) (Requires 2/3 Council vote)
Motion appointing Library Board Member Treva Bedwell to the
South Texas Library System Advisory Council for a term expiring
August 31, 2005. (Attachment # 22)
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
20O3 1 26
2003 12 7
2003 !
2003 1 29
Agenda
Regular Council Meeting
March 25,2003
Page 9
23.
24.a.
24.b.
25.
26.
27.
Motion authorizing the Acting City Manager or his designee to
execute a Gift Agreement with the Friends of the Corpus Christi
Public Libraries, which provides for a gift to the City of Corpus
Christi of an 1847 lithograph of the Zachary Taylor encampment
in Corpus Christi. The lithograph is to be displayed in the Inez
Steding Adams South Texas Historical Gallery at the Central
Library. (Attachment # 23) (Requires 2/3 Council vote)
Resolution authorizing the Acting City Manager or his designee
to accept a grant from the Texas Department of Public Safety
Division of Emergency Management in the amount of $22,240 for
hazardous materials emergency preparedness planning activities,
with a City match of $4,448 in the No. 1050 Federal/State Grants
Fund, and a total project costs of $26,688. (Attachment # 24)
(Requires 2/3 Council vote)
Ordinance appropriating $22,240 from the Texas Department of
Public Safety Division of Emergency Management in the No.
1050 Federal/State Grants Fund for hazardous materials
emergency preparedness planning activities. (Attachment # 24)
(Requires 2/3 Council vote)
Ordinance appropriating $34,727.67 from the State of Texas in
the No. 1050 Federal/State Grants Fund for training of police
personnel ~nd tra ning equipment. (Attachment # 25)(Requires
2/3 Council vote)
Ordinance appropriating $995,812 in Passenger Facility Charge
Fund 4621; transferring $730,537 in the Airport 2000A Debt
Service Fund 4640 and $265,275 in the Airport 2000B Debt
Service Fund 4641 for debt service payments on Airport
improvements; amending FY2002-2003 Capital Budget adopted
by Ordinance No. 025144 to increase appropriations by
$995,812. (Attachment # 26) (Requires 2/3 Council vote)
Resolution recognizing public necessity of acquiring three tracts
of land for the Corpus Christi International Airport Expansion
Project, and other municipal purposes; and authorizing acquisition
by means of negotiations or eminent domain proceedings by the
City of Corpus Christi in acquiring the three tracts of land.
(Attachment # 27)
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
2003 130
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Regular Council Meeting
Mamh 25,2003
Page10
28.a.
Motion to amend prior to Second Reading by redesignating
County Road 52 extended between the County Road 73 and F.M.
624 to a "A-2" Arterial Roadway with 100 feet of right-of-way, four
lanes and a median; redesignating of County Road 46 between
U.S. 77 and F.M. 666 to a "RA-I" Rural Arterial with 125 of right-
of-way, two lanes and two shoulders; revision to the collector road
system south of F.M. 624 and between U.S. 77 and County Road
73 to achieve a standard spacing of collector streets; and map
labeling corrections. (Attachment # 28)
28.b.
Second Reading Ordinance- Amending the Corpus Christi Urban
Transportation Plan, an element of the Comprehensive Plan of
the City of Corpus Christi, by adopting the revised Corpus Christi
Urban Transportation Plan for the City and its extraterritorial
jurisdiction; establishing a Unified Transportation Plan for
coordination of street improvements consistent with the public
interest; rescinding the Corpus Christi Urban Transportation Plan
adopted by City Council Ordinance No. 022166, February 22,
1995; amending the Comprehensive Plan of the City. (First
Reading - 3/11/03) (Attachment # 28) (Requires 2/3 Council
vote)
J. PUBLIC HEARINGS__~.' (NONE)
K. PRESENTATIONS:
Public comment will not be solicited on Presentation items.
Update on Texas Department of Transportation's Road Projects
(Attachment # 29)
30.
Proposed Master Plan of Improvements for the Gabe Lozano Golf
Center and Oso Beach Municipal Golf Course from the National
Golf Foundation (Attachment # 30)
Housing Programs - Housing and Community Development
(Attachment # 31)
L. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS
NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT
APPROXIMATELY 5:30 P.M. OR AT THE END OF THF
COUNCIL MEETING, WHICHEVER IS EARLIER. PLEASF
LIMIT PRESENTATIONS TO THREE MINUTES. IF YOU PLAN
CITY COUNCIL
PRIORITY ISSUES
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agenda summa~,)
2003 131
Agenda
Regular Council Meeting
Mamh 25,2003
Page 11
32.
33.
TO ADDRESS THE COUNCIL DURING THIS TIME PERIOD,
PLEASE SIGN THE FORM AT THE REAR OF THE COUNCIL
CHAMBER, GIVING YOUR NAME, ADDRESS AND TOPIC. (A
recording is made of the meeting; therefore, please speak into the microphone
located at the podium and state your name and address. If you have a petition
or other information pertaining to your subject, please present it to the City
Secretary.)
Si usted se dirige a la junta y cree que su ingl~s es limitado, habr~ un int~rprete
ingl~s-espa/~ol en la reunion de la junta para ayudarle.
PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF
PERSON, OR MEMBERS OF THE AUDIENCE SHALL
BERATE, EMBARRASS, ACCUSE, OR SHOW ANY
PERSONAL DISRESPECT FOR ANY MEMBER OF THE
STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY
COUNCIL MEETING. THIS POLICY IS NOT MEANT TO
RESTRAIN A CITIZEN'S FIRST AMENDMENT RIGHTS.
EXECUTIVE SESSION:
PUBLIC NOTICE is given that the City Council may elect to go into
executive session at any time during the meeting in order to discuss
any matters listed on the agenda, when authofized by the provisions of
the Open Meeting Act, Chapter 551 of the Texas Government Code,
and that the City Council specifically expects to go into executive
session on the following matters. In the event the Council elects to go
into executive session regarding an agenda item, the section or
sections of the Open Meetings Act authorizing the executive session
will be publicly announced by the presiding office.
Executive session pursuant to Texas Government Code Section
551.071 regarding Pagan Lewis Motor Company d/b/a Budget
Rent-A-Car v. City of Corpus Christi, No. 03-1161-H, 347th District
Court, Nueces County, Texas with possible discussion and
related action in open session.
Executive session pursuant to Texas Government Code Section
551.071 regarding Claim filed by Steve Chiscano on behalf of
Pate & Pate Engineering of Houston, Texas and possible
discussion and related action iii open
CITY COUNCIL
PRIORITY ISSUES
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agenda summary)
2003 132
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Regular Council Meeting
March 25, 2003
Page 12
N. REPORTS:
34.
35.
36.
O.
NOTE:
The following reports include questions by Council to Staff regarding
City policies or activities; request by Council for information or reports
from Staff; reports of activities of individual Council members and Staff;
cons. tituent concerns; current topics raised by media; follow-up on Staff
assignments; scheduling of future Council meetings and activities; and
other brief discussions regarding city-related matters.
CITY MANAGER'S REPORT
* Upcoming Items
MAYOR'S UPDATE
COUNCIL AND OTHER REPORTS
ADJOURNMENT: --
POSTING STATEMENT:
This agenda was posted on the City's official bulletin board at the front entrance
to City Hall, 1201 Leopard Street, at 3:00 p.m., March 21 ,2003.
Armando Chapa
City Secretary
The City Council Agenda can be found on the City's Home
Page at www.cctexas.com after 7:00 p.m. on the Friday
before regularly scheduled council meetings, if technical
problems occur, the agenda will be uploaded on the
Internet by Monday morning.
Symbols used to highlight action item that implement
council priority issues.
CITY COUNCIL
PRIORITY ISSUES
(Refer to legend at the end of the
agenda summary)
Motio.n authorizing the Acting City Manager, or the Acting City M '
anagers des ghee, to
pay~l~$119,619.83 to Pate & Pate and its subcontractors, in settlement of claim number
03-0141 for the construction of a Phase I waste water line at the Corpus Christi Airport.
MEMORANDUM
To: George K. Noe, AIC City Manager
Through: Margie C. Rose,~Assistant City Manager
From: Daniel L. Whitworth, Director of Park and Recreation
Date: March 25, 2003
Subject: Update on Corpus Christi Ballet Grant for Current Year
The Corpus Christi Ballet has been declined funding for FY 2003 due to failure to meet contract
agreement and policies for FY 2002. As this may become a public concern, the following
information will assist in understanding the background of this decision.
History
On April 25 and April 30, 2002, two Subgrant Workshops were publicized through a variety of
methods: previous grant applicants were notified by email, the Corpus Christi Caller Times
published date and time, PSA's were faxed on April 10, 2002, and a PSA was posted at City
Hall on April 15, 2002 and placed on ccdaily.com. The Corpus Christi Ballet missed both
workshops.
At the May 9, 2002 meeting of the Arts and Cultural Commission, Corpus Christi Ballet
representatives requested a subgrant application as they missed both previous workshops. They
said that they never received notification by e-mail sent to their AOL account because they
didn't have access. They were asked to give staff a good e-mail contact that would be used for
future notifications. The Arts and Cultural Commission referred the item back to Subgrant
Committee.
The Arts and Cultural Commission Subgrant Committee heard the request from Corpus Christi
Ballet at the May 16th subcommittee meeting. The committee recommended to the Arts and
Cultural Commission that a 3ra workshop would be held in order to allow the Corpus Christi
Ballet an opportunity to receive a subgrant application. At the June Arts and Cultural
Commission meeting the Commission voted to offer the 3ra workshop and to re-publicize it
through the community.
A 3rd workshop was held on July 9, 2002 for FY 2003. At this workshop the Artistic Director,
the Board President and a board member of the Corpus Christi Ballet attended. Again, they were
encouraged to put current contact information on the application. The deadline for FY 2003
subgrants was extended to August 2, 2002 in order to allow time for their submittal. At the
workshop and on the grant application, organizations were informed that a completion report
was due at the end of January and if they didn't submit their completion report they would not
be eligible for funding the following year.
The deadline for the FY 2002 completion report was January 31, 2003. The Corpus Christi
Ballet failed to turn in their completion report.
On March 11, 2003, a Corpus Christi Ballet Board Member met with Ronnie Sepulveda at City
Hall. She didn't know that they had a FY 2002 contract. Mr. Sepulveda made a copy of FY
2002 Subgrant Contract for her, as well as a grant application. During their conversation he
mentioned to her that it was mandatory for an organization to attend the subgrant workshop. The
Board Member Mr. Sepulveda met with admitted that the Artistic Director, the Board President
and herself were present at that workshop. Mr. Sepulveda advised her to write a letter to the
Arts and Cultural Commission to request emergency funding, in the hopes that the commission
might be able to offer some funds to help cover the project.
On March 14, 2003 Mr. Sepulveda met with the Board President and a Board Member. Again,
they asked what they could do. They said that they had never received a reminder and asked to
confirm the e-mail address. He confirmed that the e-mail was sent directly to the Board
President.
On March 25, 2003, Mr. Sepulveda met with two board members that informed him that a press
release would be sent out stating the "Swan Lake" production would be cancelled due to the
City not giving them the funds that were promised. He informed them that they could request
from the commission emergency funding but the Ballet representative said they needed the
money now, not atier the commission meets again.
The Arts and Cultural Commission and Staff have worked for years to establish a process with
guidelines that would keep funding fair and equitable to all organizations. This process has
been adapted from other granting organizations.
mc,.)