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Home My WebLink About06460 ORD - 03/21/1962IMS:AH:3 -20 -62 AN ORDINANCE ESTABLISHING UNIFORM RULES FOR ALL COMMITTEES, BOARDS AND COMMISSIONS OF THE CITY, REQUIRING ATTENDANCE OF MEMBERS OF COMMITTEES, BOARDS AND COMMISSIONS AT REGULAR MEETINGS, PROVIDING FOR AUTOMATIC VACANCY FOR UNEXCUSED ABSENCE FROM REGULAR MEETINGS UNDER CERTAIN CIRCUMSTANCES; RE- QUIRING THE FURNISHING OF COPIES OF MINUTES OF REGULAR MEETINGS TO BE PROMPTLY FURNISHED TO THE CITY MANAGER; PROVIDING FOR tANNUAL REPORTS FOR IJ ALL COMMITTEES, BOARDS AND COMMISSIONS; AND DE- CLARING AN EMERGENCY, I WHEREAS, THE CHARTER OF THE CITY PROVIDES FOR THE EXISTENCE AND APPOINTMENT OF MEMBERS TO VARIOUS BOARDS, COMMISSIONS AND COMMITTEES, AND FURTHER PROVIDES FOR GENERAL AUTHORITY TO THE CITY COUNCIL TO APPOINT ADVISERS, BOARDS, COMMISSIONS AND COMMITTEES OF BOTH TEMPORARY AND PERMA- NENT NATURES; AND, WHEREAS, DUE RECOGNITION SHOULD BE GIVEN TO THE HONOR AND TRUST IMPOSED IN THE APPOINTEES TO SAID BOARDS, COMMISSIONS AND COMMITTEES, AND ACCEPTANCE OF APPOINTMENT THEREON INVOLVES THE RESPONSIBILITY OF ATTENDANCE AT REGULAR MEETINGS OF EACH OF SAID BODIES; AND, WHEREAS, SOME UNIFORMITY IN THE DISPOSITION OF BUSINESS AT THE MEETINGS OF SAID BODIES SHOULD BE ATTAINED BY THE ADOPTION OF AN ORDINANCE DESCRIBING SUCH UNIFORM RULES: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: 'SECTION 1. IT IS HEREBY DECLARED TO BE THE POLICY OF THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI THAT THE APPOINTMENT TO MEMBERSHIP ON BOARDS, COMMISSIONS AND COMMITTEES IS A DISTINCT HONOR AND TRUST IMPOSED IN THE APPOINTEE AND INVOLVES THE CORRESPONDING OBLIGATION OF THE APPOINTEE TO SERVE HIS COMMUNITY IN THE CAPACITY OF MEMBER OF SUCH BOARD, COMMISSION OR COMMITTEE BY REGULAR ATTENDANCE AND PARTICIPATING IN THE PROCEEDINGS OF THE RESPECTIVE BODY. SECTION 2. ALL BOARDS, COMMISSIONS AND COMMITTEES SHALL HOLD REGULAR MEETINGS AT LEAST ONCE EACH MONTH OR AT SUCH REGULAR OCCASIONS AS THE RESPECTIVE BODY MAY DETERMINE AT SUCH TIME AND PLACE AS IS DESIGNATED IN THE CHARTER, ORDINANCE, MOTION OR MANDATE CREATING THE RESPECTIVE BOARD, COMMISSION OR COMMITTEE OR AS DETERMINED BY THE RESPECTIVE BOARD WHERE NO 6460 r SUCH PROVISION IS PROVIDED AT THE TIME OF CREATION OR APPOINTMENT OF SUCH BODY OR THE MEMBERS THEREOF. ALL MEMBERS SHALL BE OBLIGATED TO ATTEND ALL SUCH REGULAR MEETINGS UNLESS EXCUSED BY OFFICIAL ACTION OF THE RESPECTIVE BOARDS COMMISSION OR COMMITTEE AT THE MEETING AT WHICH A MEMBER MAY BE ABSENT. IN THE EVENT ANY MEMBER OF ANY BOARD, COMMISSION OR COMMITTEE SHALL BE ABSENT FROM THREE (3) SUCCESSIVE REGULAR MEETINGS WITHOUT HAVING BEEN EXCUSED FOR SUCH ABSENCE, SUCH MEMBER SHALL AUTOMATICALLY CEASE TO BE A QUALIFIED MEMBER OF SUCH BOARD, COMMISSION OR COMMITTEE AND THE RESPECTIVE BODY SHALL CERTIFY SUCH FACT IMMEDIATELY FOLLOWING ANY THREE (3) CONSECUTIVE UNEXCUSED ABSENCES TO THE CITY COUNCIL TO INFORM THE COUNCIL OF SUCH VACANCY AND ENABLE THE COUNCIL TO FILL SUCH VACANCY BY PROMPT APPOINTMENT. SECTION 3. ALL BOARDS, COMMISSIONS AND COMMITTEES SHALL KEEP MINUTES OF ALL MEETINGS OF SUCH BODY AND THE PRESIDING OFFICER AT SUCH MEETING SHALL DESIGNATE AN ACTING SECRETARY IN THE ABSENCE OF THE REGULAR SECRETARY OF ANY OF SUCH BODIES TO DISCHARGE SUCH DUTY. A COPY OF THE MINUTES OF THE PROCEEDINGS OF EVERY SUCH MEETING SHALL BE PROMPTLY FORWARDED TO THE CITY MANAGER FOR HIS INFORMATION AND THE INFORMATION OF THE CITY COUNCIL. SECTION 4. WHERE NO OFFICIAL TIME OR PLACE IS PROVIDED AT THE TIME OF CREATION OR SUBSEQUENTLY FOR THE REGULAR MEETING PLACE OF ANY BOARDS COMMISSION OR COMMITTEE, SUCH RESPECTIVE BODY SHALL ESTABLISH THE TIME AND PLACE OF THE REGULAR MEETINGS OF SUCH BODY AND UPON SUCH ESTABLISHMENT SHALL INFORM THE COUNCIL AND THE CITY MANAGER OF SUCH TIME AND PLACE OF REGULAR MEETINGSI AND IN EVENT OF THE HOLDING OF ANY SPECIAL MEETING SHALL PRIOR TO SUCH MEETING NOTIFY THE CITY MANAGER OF THE HOLDING AND THE TIME AND PLACE OF HOLDING OF EVERY SPECIAL MEETING. SECTION 5. ALL BOARDS, COMMISSIONS AND COMMITTEES NOW IN EXISTENCE OR HEREAFTER CREATED BY CHARTER, ORDINANCE OR,COUNCIL ACTION -2- SHALL MAKE REPORTS OF THEIR RESPECTIVE ACTIVITIES PROMPTLY ON REQUEST OF THE COUNCIL AND AT LEAST ONCE-EVERY CALENDAR t YEAR, WITH REPORTS FOR THE PERIOD OF EACH CALENDAR YEAR BEING TRANSMITTED TO THE CITY MANAGER ON OR BEFORE JANUARY 15 NEXT FOLLOWING SUCH RESPECTIVE CALENDAR YEAR PERIOD. SECTION 5A. IT IS FURTHER DECLARED TO BE THE POLICY OF THE CITY AS HEREBY ESTABLISHED BY THE CITY COUNCIL THAT ALL ACTION OF BOARDS COMMISSIONS AND COMMITTEES SHALL BE FREE OF INFLUENCE OF PRIVATE INDIVIDUAL INTEREST ANDS THEREFORE, NO MEMBER HAVING A PERSONAL, PRIVATE INTEREST IN A MATTER UNDER - CONSIDERATION BY THE RESPECTIVE BODY, SHALL BE PRESENT DURING THE TAKING OF ACTION BY THE RESPECTIVE BODY NOR VOTE AS A MEMBER OF THE RESPECTIVE BODY. ANY MEMBER HAVING ANY INTEREST IN A MATTER BEFORE THE RESPECTIVE BODY SHALL NOT BE PREVENTED FROM PRESENT- ING FACTS OR ARGUMENT AS A MEMBER OF THE PUBLIC BUT IN THOSE INSTANCES WHERE DISCUSSION OF THE RESPECTIVE BODY AND ACTION BY THE RESPECTIVE BODY IS TAKEN IN THE ABSENCE OF THE PUBLIC, ANY INTERESTED MEMBER OF THE RESPECTIVE BODY SHOULD AND MUST BE EX- CUSED AND NOT PERMITTED TO RETURN UNTIL THE ACTION OF THE RESPECTIVE BODY AND THE PARTICULAR MATTER AT THAT MEETING SHALL HAVE BEEN CON- CLUDED. IN THE EVENT THE FINAL ACTION OF THE RESPECTIVE BODY SHALL BE POSTPONED TABLED OR OTHERWISE TEMPORARILY DISPOSED OF, THE INTERESTED MEMBER OF MEMBERS SHALL BE PERMITTED TO RETURN FOR CONSIDERATION OF OTHER MATTERS PENDING BEFORE THE RESPECTIVE BODY. SECTION 6. THE NECESSITY FOR ESTABLISHING UNIFORM RULES AS -3- HEREINABOVE PROVIDED FOR IMMEDIATE OBSERVANCE OF ALL BOARDS, COMMISSIONS AND COMMITTEES CREATES A PUBLIC EMERGENCY AND AN IMPERATIVE PUBLIC NECES- SITY REQUIRING THE SUSPENSION OF THE CHARTER RULE THAT,NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE SEVERAL MEET- INGS OF THE CITY COUNCIL, AND THE MAYOR HAVING DECLARED SUCH EMERGENCY AND NECESSITY TO EXIST, AND HAVING REQUESTED THE SUSPENSION OF SAID CHARTER RULE AND THAT THIS ORDINANCE BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION AND THAT THIS ORDINANCE TAKE EFFECT AND BE IN FULL FORCE AND EFFECT FROM AND AFTER ITS PASSAGE, IT IS ACCORDINGLY PASSED AND APPROVED, THIS THE 9 � DAY OF MARCH, 1962. MAYOR P2v-T -WA THE CITY OF CORPUS CHRISTI, TEXAS ATTEST: // \/� CITY SECRETAEj,1� APPROVED AS TO LEGAL FORM THIS Q DAY OF MARCH, 1962: CITY ATTORNEY a CORPUS CHR I ST I, TEXAS 0' ( DAY OF l � dhfJ� 7 19 4 91 ' TO THE MEMBERS OF THE CITY COUNCIL CORPUS CHRISTI, TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FORE— y GOING ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPENSION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR- RESOLUTION SHALL BE PASSED FINALLY ON'THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY ' COUNCILS 1, THEREFORE, HEREBY REQUEST THAT YOU SUSPEND SAID CHARTER RULE" OR REQUIREMENT AND PASS THIS ORDINANCE FINALLY,ON THE DATE IT IS INTRODUCED OR AT THE PRESENT MEETING OF THE CITY COUNCIL. , • 4 , } RESPECTFULLY, ` MAYOR — `THE CITY OF CORPUS CHRISTI, TEXAS " THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTE: Y - - f BEN F. MCDONALD * Tom R. SWANTNER .r. �. Y •aK;- a- ! DR. JAMES L. BARNARD f '•JOSE R.,,DELEON •�� \ • M. P. MALDONADO ' ." ` • W. J. ROBERTS 7 0 JAMES H. YOUNG z ` 't - THE ABOVE ORDINANCE WAS PASSED BYo THE FOLLOWING VOTE: BEN F. MCDONALD 4 �j✓ x /i . • TOM R. $WANTNER' VVV R DR. JAMES L.'BARNARD ✓ !� , ~ a, JOSE .R. DELE ON ✓, M. P. MALDONADO l f -� W. J. ROBERTS., ✓ + « #. . - JAMES H. YOUNG A • t `: x e'�e y ' s - 1 t . J