HomeMy WebLinkAbout11136 ORD - 10/25/1972• JRR :jkh :10- 10 -72; lat
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO FILE A GRANT APPLICA-
TION FOR TECHNICAL ASSISTANCE THROUGH THE INTERGOvERN-
MENTAL PERSONNEL ACT OF 1970, A COPY OF WHICH GRANT
APPLICATION IS ATTACHED HERETO AND MADE A PART HEREOF,
AND TO EXECUTE ALL CONTRACTS, DOCUMENTS AND INSTRUMENTS
INCIDENT THERETO; AND DECLARING AN EMERGENCY.
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
SECTION 1. That the City Manager be, and he is hereby, authorized
to file a Grant Application for technical assistance through the Intergovern-
mental Personnel Act of 1970, a copy of which Grant Application is attached
hereto and made a part hereof, and to execute all contracts, documents and
instruments incident thereto.
SECTION 2. The necessity to authorize the City Manager, R. Marvin
Townsend, to file Grant Application and such other instruments, contracts,
and documents as may be necessary in order to facilitate the updating and
validating of entrance and promotional examinations in the Police and
Fire Departments creates a public emergency and an imperative public
necessity requiring the suspension of the Charter rule that no ordinance
or resolution shall be passed finally on the date of its introduction and
that such ordinance or resolution shall be read at three several meetings
of the City Council, and the Mayor having declared that such emergency
and necessity exist, and having requested the suspension of the Charter
rule and that this ordinance be passed finally on the date of its introduc-
tion and take effect and be in full force and effect from and after its
passage, IT IS ACCORDINGLY SO ORDAINED, th e a S day of October,
1972.
ATTEST-
City ecre ary MAYOR
THE CITY OF C RPU ISTI, TEXAS
AP vID: /
DAY OF OCTOB
'VIrj -City Attorney
liljo-
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"ICE C
U.S. CIVIL SERVICE CO MISSION
BUl".EAU OF INT ERG OVERNI'.rl ENTAL PERSONNEL PROGRAMS
D.C. 20415
10 9-", lul -7 J107 :.-2
CGC FORM 1005
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INTERGOVERNMENTAL PERSONNEL ACT OF 1970
- Merit Principles
"Sec. 2. The Congress hereby finds anti declares .. .
"That the quality of public service at all levels of government can be improved by the
development of st•stems of personnel administration consistent with such merit principles
as—
(1) recruiting, selecting, and advancing employees on the basis of their
relative ability, knowledge, and skills, including open consideration of quali-
fied applicants for initial appointment;
(2) providing equitable and adequate compensation;
(3) training employees, as needed, to assure high - quality performance;
(4) retaining employees on the basis of the adequacy of their perform-
ance, correcting inadequate performance, and separating employees whose
inadequate performance cannot he corrected;
(5) assuring fair treatment of applicants and employees in all aspects of
personnel administration without regard to political affiliation, race, color,
national origin, sex, or religious creed and with proper regard for their privacy
and constitutional rights as citizens; and '
(6) assuring that employees are protected against coercion for partisan
political purposes and are prohibited from using their official authority for
the purpose of interfering with or affecting the result of an election or a
nomination for office."
EVALUATING AND SHARING PROJECT RESULTS
Major emphasis in the administration of the IPA grant program is placed on the results
achieved by projects funded under the Act. The U.S. Civil Service Commission is Interested
in the improvements that have resulted from IPA - funded personnel management improvement
and training projects and the effect of these improvements on the delivery of government
services to the public.
A final evaluation report, discussing Specific accomplishments resulting from the project,
is required of all grantees. Copies of any products or reports stemming from the project also
are requested.
This information will be shared with other State and local jurisdictions to help improve
public personnel management and to help promote the most efficient use of IPA funds.
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INSTRUCTIONS FOR APPLYING FOR AN IPA GRANT
INTRODUCTION
The Inter govemmeninI Personnel Act of 1970 (P.L.
91 -G•13) authorizes the U.S. Civil Service Commission
to make grants to State and general local govern-
ments to support part of the costs of projects or pro-
grams designed to (a) improve personnel adminis-
tration, (b) train certain employees, and (c) provide
"Government Service Fellowships." The IPA also
authorizes grants to certain other organizations for
training State and local officials and professional,
administrative, and technical employees.
CSC Form 1095, "Federal Grant Application, Inter-
governmental Personnel Act," should be used to
apply for a grant for any one of these purposes or
any combination of them. The form contains pre-
printed pages for Part 1, Part I -A, and Part 3 of
the application. The information required in Part 2,
Part 4, and Part 5 should be provided on separate
sheets of paper, each properly identified.
In addition to the specific information requested by
this form, the applicant is invited to include in his
application comments and suggestions about public
personnel management, intergovernmental coopera-
tion, the IPA program, and other related matters
which he believes would be of interest to the Com-
mission.
WHERE TO SUBMIT AN APPLICATION
Please send the original and six duplicate copies of
an application for an IPA grant to the appropriate
Commission regforial office or to the Commission's
Bureau of Intergovernmental Personnel Programs in
the case of applicants located in Washington, D.C.
(The addresses and geographical coverage of Com-
mission regional offices are provided both on the
(aside back cover of this booklet and in Appendix A
of "Guidelines for the IPA Grant Program. ")
These offices should also be contacted to arrange
for pre - application consultation or to obtain copies
of the related publications, "Guidelines for the IPA
Grant Program" and "IPA Grant Administration Hand-
book," as well as additional copies of the application
form.
LOCAL GOVERNMENT APPLICATIONS
A genera) local government, a combination of such
governments, or an orp,:nri:.aion applying for such
governments must sind itn ..i piiration to th•• Guvarnur
of the State concerm•d for t, vi,•a, cumnientx, and
recommendations before it is submitted to the Com-
mission. Comments or recommend.ntions made by the
Governor and a statement by the local government ap-
plicant thr,t it has considered them must accompany the
application. The application need not be accompanied
by comments or recommendations of the Governor,
however, if the applicant certifies that its applica-
tion has been before the Governor for 60 days without
comment.
PART 1 of IPA GRANT APPLICATION
Item 2— Enter the total estimated current -year"
cost (both Federal and non - Federal) of the proj-
ect(s) described in this application, as computed
on Section II of Part 3, "Program or Project
Budget(s)," submitted with this application. If the
application includes more than one project, enter
the total estimated current -year costs of all proj-
ects. (if the planned length of a project does not
exceed 15 months, enter the total estimated 'cost
of the project.)
Item 3— Enter the total amount of IPA funds to be
applied against the estimated current -year costs
listed in Item 2. Show the breakdown between sur-
plus IPA funds unused from a previous IPA grant
which the applicant wishes to apply to the proposal
contained in this application, rather than returning
the surplus to the Commission (see instructions
for Part 3, Section I, column 1) and new IPA funds
requested.
*NOTE: The term "current- year" as used
throughout this application form means the period
of 12 months or less for which IPA funds are be-
Ing applied. In the case of an initial application,
the current -year is (a) the first 12 months of a
multi -year project, or (b) the entire life of the
project if for 15 months or less. In the case of a
continuing application, the current -year is the 12
month period succeeding the previous grant
1 period.
PART 1 -A — PROJECT SUMMARY SHEET
An applicatidn may include more than one projr.et.
To the extent possible, an applicant should in-
clude in one application all the projects for which
he would like to receive IPA grant support from
currently available prant funds.
An application which covers more than one proj-
ect should include Part 1 -A, "Project Summary
Sheet." A sep.u:de " Project Narrative State-
ment" (P.at 2) and a sepo-te "Program or
Project liudw-t- ll'art S) should br- provided for
each linlvd pwp-cl.
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01 : - I'Itl u.111A %1 ttlt I %-t111 ,'1 N.1PPA 1111. "
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A separ•tr '(1'n•i•r.un or Plop -, Nam Live St.dr-
ment" !.h•ntld h.... abmiltcd tar , .. • li dj:�linct
prolact in t1w api•Gcul ion. It !J"'Ad I•c tvpo
written nn sop;mdr ::haul:: which -.l,vw the fill(-
of the project and the name of the applicant.
Please state clearly and briefly the concrete
aim of the pror.ram or lnniects and the tray in
which these aims will be ..chicvcd. The follow-
ing points should be covered:
1. Descriptive Title of Proeram or Projec[.
Project titles should be carefully selected so
that they are informative to persons unfamiliar
with the project.
2. Priority Rankin og f Proicct. if the applica-
tion covers more than one project, please in-
dicate the priority ranking you assign each
project. Please use a single number series
beginning with number 1 for the highest prior-
ity tanking.
3. Project Director. Please provide the name,
title, organization, address and telephone num-
ber of the official directly responsible for each
project, if not the same as the overall program
director named on Part 1 of the application.
4. Need for Proeram or Projects. Please ex-
plain why the proposed program or project
needs to be undertaken and how the need was
determined. For supplemental applications,
explain the reason for the supplement and
justify the need for additional funds.
S. Principal Concrete Results or Benefits Expected.
Please identify exactly what the program or project
is expected to achieve in terms of the principal needs
or problems explained under 4 above.
For continuation applications, discuss accomplish-
ments to date and indicate accomplishments or
progress anticipated with the new funding. If
there have been significant changes in the approach
or timetable of the project, please explain in 6 be-
low.
6. Approach and Timetable. Please summarize as
precisely as possible (a) what the program or proj-
r• t ..u.• r I :..(, III) hew it—Ill I,.• rvrvula d. and lc)•
ll �• • p a iln 1•.n. nnur ul :q;cncivs. "l brr nrC.mir.,-
ti• :r- uh.ml•: which will p iticipnle. If the
prof,•, t r. Ivl :d,d to other petymncl nun:q;Pmenl or
tt:m m...•, lia iri ... : wtrich we bvinl•, ,:4istvd by otlier
Fe,!ct.,l I,t„1•r.,ms (see fart 5), please describe this
rvl:tior - hip.
The projert's e:Nimaled beginning date and com-
pletion date should be set forth• with a schedule of
the sitnificant a ccomplishmenls or milestones that
arc anticipated ;d specific times during the progrnm
or project leading up to achievement of the results
identified under 5 above. Please see below for
special instructions for training and Government
Service Fellowship projects.
7. Project Evaluation. Please describe how you
will determine if the needs identified in 4 above
are being met, and if the results identified in 5
above are being achieved.
SPECIAL INSTRUCTIONS FOR SECTION 6, "AP-
PROACH AND TIMETABLE," OF "PROGRAM
OR PROJECT NARRATIVE STATEMENT"
A. For training projects, this section of the nar-
rative statement should include as appropriate,
(a) type of training proposed, (b) kinds of employ-
ees and officials who will be trained, (c) esti-
mated number of trainees, (d) estimated number of
hours of Instruction per trainee, (e) estimated
number of course presentations, and (f) Instruc-
tional materials and methods contemplated.
B. For Government Service Fellowship projects,
this section of the narrative statement should in-
clude as much information as is available at the
time of application about (a) the proposed fellow(s)
(if already selected, name,.title, current duties,
employment history), (b) the kind of graduate level
study to be pursued, (c) the educational institution
to be Involved and why it was selected, (d) the
period of the fellowship, (e) the method used to
select the fellow(s), and (f) the jurisdiction's plan
for the continued employment and utilization of
the fellow(s) following completion of the fellow-
ship. If necessary, the Commission will ask the
grantee to provide more specific information con -
cerning the above matters as such information
becomes available (e.g., when the specific fel-
lows are selected).
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PART 3 — PROGRAM OR PP.OJECT 13UDGET
A sep.rratc "Program or Projrct Budget" should be
submitted for each distinct project in the applica.
lion. Please use the pre- printed form to provide this
information.
Section I
Column 1 should be completed only by applicants
who have surplus funds from a previous IPA grant.
Surplus funds are funds which were not needed for
the perpose,for which they were originally awarded
or which were not used during the grant period for
which the award was made. You may estimate the
amount of surplus funds, if an actual figure is not
yet available.
The Information required in columns 2.4 should be
provided as follows:
For initial applications, enter appropriate amounts
for the current -year costs of the program or project.
If the project's estimated duration does not exceed
15 months, enter its total estimated cost.
For amended or supplemental applications, enter
only the amount of the adjustment(s) to the amounts
In the latest approved budget. Indicate increase ( +)
or decrease ( —).
For continuation applications, enter appropriate
amounts for the period of the program or project
(e.g., 2nd year) for which additional funds are being
sought.
Column 4 is the total of columns 1 — 3. It is the
basis for computing the relationship of the non -
Federal share (column 3) to the total current -year
budget.
Section II
Sub - section A
Indicate the breakdown of the. proposed budget
by budget category and by source of funds.
Sub- section 8
Specify the basis for the indirect cost rate. This
might be OMT3 Circular A -87 (for Stale and local
governments), O1111 Circular A -21 (for educational
Institutions), or an indirect cost rate negotiated for
a nonprofit organization.
Indirect post rates must be negotiated for State
government agencies, educational institutions, and
nonprofit orE,rui zat ions. Indirect cost rates for
local government agencies must be established in
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accordance with 01113 Circular A -87, but need be
negotiated only if the cognizant Federal agency so
requests.
Please attach a copy of the'Indirect cost rate
negotiation agreement.
Section III
Sub - section A
"Full -Time or Port- Time" — The time of personnel
who will carry out the project should be expressed
in the-es timated percent of time to be spent on the
project. For items A -2 and A -3, show the percent of
time each person will spend on the project, e.g.
M00%, 2:500.
For a Government Service Fellowship, show the num-
ber of fellows and the estimated salary costs for each
during the fellowship period.
Sub - section B
Please identify what sources, other.than the grantee,
have contributed to the non - Federal share of costs.
Please indicate the nature of contributions (whether
cash or "in- kind ") toward the non - Federal share from
all sources; including the grantee. For "in- kind" con-
tributions• explain the basis for their valuation.
Sub - section C
This section should be used to clarify any budgetary
items that require further explanation. Sufficient
breakdown should be provided for travel, equip -
rpent, contractual and consulting services, and
other direct costs (such as supplies, alterations
and renovations, conference fees, audit costs, etc.) to
enable the Commission to determine if the proposed
amounts are necessary and reasonable to carry out the
project. _
This section may also be used to provide further
relevant statistical, numerical, or other data
agreed upon in the course of- pre -application con-
sultation between the applicant and the Civil
Service Commission.
Section IV
For information only, please enter the estimated addi-
tional amounts which will he required to com-
plete the program or project if its duration t•xceeds
15 months.
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accordance with 01113 Circular A -87, but need be
negotiated only if the cognizant Federal agency so
requests.
Please attach a copy of the'Indirect cost rate
negotiation agreement.
Section III
Sub - section A
"Full -Time or Port- Time" — The time of personnel
who will carry out the project should be expressed
in the-es timated percent of time to be spent on the
project. For items A -2 and A -3, show the percent of
time each person will spend on the project, e.g.
M00%, 2:500.
For a Government Service Fellowship, show the num-
ber of fellows and the estimated salary costs for each
during the fellowship period.
Sub - section B
Please identify what sources, other.than the grantee,
have contributed to the non - Federal share of costs.
Please indicate the nature of contributions (whether
cash or "in- kind ") toward the non - Federal share from
all sources; including the grantee. For "in- kind" con-
tributions• explain the basis for their valuation.
Sub - section C
This section should be used to clarify any budgetary
items that require further explanation. Sufficient
breakdown should be provided for travel, equip -
rpent, contractual and consulting services, and
other direct costs (such as supplies, alterations
and renovations, conference fees, audit costs, etc.) to
enable the Commission to determine if the proposed
amounts are necessary and reasonable to carry out the
project. _
This section may also be used to provide further
relevant statistical, numerical, or other data
agreed upon in the course of- pre -application con-
sultation between the applicant and the Civil
Service Commission.
Section IV
For information only, please enter the estimated addi-
tional amounts which will he required to com-
plete the program or project if its duration t•xceeds
15 months.
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PA1O 31110:.Dll' l I(iNS cul•rl:rn I 1 '1111S A11 I'Ak 1' t:'_ .V : ;I :'I'.1ti1'I'. I I'u•.t n'I III I: I I'D1'kAl.
PLICATP -N I•Ia, ,V.V.:'. I t•l' III P.:( 1 '.1ANAt;11
7.11 N'T AND I It \IN]aG At' T[VI I IFS
1'le.lsc li:ct the let;A n.nne aml county in which htvated,
if a nun - county local imu:dirtwa. of each juiir:dieli,nt
coveted by the Opplic.rtwn. If it it; uc•t p,m::rble ut prac•
ticuble to list all the :au•cific juri• ;dirtious cuvered.
please describe such covertge in go -howl trim! ;.
Each jurisdiction should be identified with Ilse appropri-
ate project (s) — for example, by placing; the protect pri-
ority number(s) opposite the name of 111e jurisdiction, e.g.
"Harrisburg, Pa., Dauphin Ct. (1).11
If the application does not cover any jurisdiction other
than the applicant, please indicate by a simple statement
to that effect.
Agreement or Authority for lnterjuriadictional Coverage
A. If the other jurisdictions covered have agreed to par-
ticipate with the applicant, please attach evidence of
such agreements.
B. If this application is from a State government and
covers a Statewide plan of the kind described in secs.
203(a)(2) and 303(c)(2) of the Intergovernmental Person-
nel Act, please attach to the application (1) a citation
of the authority pursuant to which the State agency
which has developed and will administer the Statewide
plan has been designated or established; (2) a descrip-
tion of the State agency (e.g., functions, organization,
staffing, budget) which will administer the Statewide
plan; (3) a description of the involvement of the affected
local governments Ili the development of the Statewide
plan; and (4) if available or requested by the Civil
Service Commission, an opinion of the State Attorney
General that the State agency meets the requirements
set forth in sees. 203(a)(2) and 303(c)(2) of the IPA.
Applicants who submitted this information in a previous
application need only provide current information for (2)
and (3).
C. If this application is from an organization other
than a State or general local government, as defined
in sec. 304, please provide appropriate evidence that
the pertinent State or local governments have re-
quested and will utilize the training described. The
kind and extent of such evidence should be dis-
cussed with the Commission in advance of sub-
mitting the application. (See also Chapter VII of
"Guidelines for the IPA Grant Program. ")
The IDA ....lm, ^; Ihat l•. •i:., •noel iu: n,.1. � tt-11 and
I,oininll d'•:;L•;tJncl• 1'.1%t I to State mid I—A goverll.
mcnl:l undrr ; 111111 ily of Ib.• Act be coordiu.ded with
similar :r. a:i:a:ntce f1un, otb.-r Foder.tl pn,l;r arts [sec.
206. sec. 3hu, and sec. 503(dx4)].'
Examples of Federal programs which provide assist-
. ance in training and personnel mamil-ement improve-
ment ul the State ;md local levels include Title I
(Community Sen'ice trod Continuing Education) of
the llillber Education Act of 19fiS; Section 701 (Com-
prehensive Planning Assistance Program) and Title
VIII (Community Develdpment Training Program) of
the Ilousing Act of 1953; Public Service Careers and
Public Employment Program, administered by the
U.S. Department of Labor; and the block grant pro-
gram of the Law Enforcement Assistance Adminis-
tration. In addition, Federal grants in support of ac-
tivities such as Model Cities or health and welfare
administration also may include a personnel man- „
agement improvement and /or training component.
In Part 5, please explain what steps you have
taken within your jurisdiction to assure a coordi-
nated approach to personnel management and
training activities receiving financial support
from Federal programs such as those listed above.
These steps might include designation of a single
official of yopr jurisdiction to coordinate personnel
management and training activities; consultation
and cooperation among your officials responsible
for various aspects of personnel management and
training; preparation of a comprehensive, long -range
plan for personnel management improvement and
training in your jurisdiction; joint consultation,
prior to formal application for Federal assistance,
among appropriate State and local officials and
Federal program administrators; or application
for cooperative funding of personnel management
improvement and training projects by two or more
Federal agencies. Please be specific.'
We welcome your ideas and suggestions for de-
veloping a coordinated approach at the Federal
level which would assist you in utilizing related
Federal assistance programs.
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In Part 5, please explain what steps you have
taken within your jurisdiction to assure a coordi-
nated approach to personnel management and
training activities receiving financial support
from Federal programs such as those listed above.
These steps might include designation of a single
official of yopr jurisdiction to coordinate personnel
management and training activities; consultation
and cooperation among your officials responsible
for various aspects of personnel management and
training; preparation of a comprehensive, long -range
plan for personnel management improvement and
training in your jurisdiction; joint consultation,
prior to formal application for Federal assistance,
among appropriate State and local officials and
Federal program administrators; or application
for cooperative funding of personnel management
improvement and training projects by two or more
Federal agencies. Please be specific.'
We welcome your ideas and suggestions for de-
veloping a coordinated approach at the Federal
level which would assist you in utilizing related
Federal assistance programs.
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1. Application is hereby made for a grant under the
Intergovernmental Personnel Act of 1970 (PL 91-
648) in the amount and for the purposes set forth
to this application by the (legal name of jurisdic-
tion or organization):
CITY OF CORPUS CHRISTI
2. Total Estimated Current -year Project Cost:
Form Appro.ed
O.M.B. No. 50.130475
For U.S. Civil Service Commission Use Only
A. Application No.
B. Data Received
C. Type: p New Grant ❑ Continuation
❑ Supplemental ❑ Amended
D. Allocation of IPA Funds:
Formula Discretionary
For State Needs _
For Local Needs
425,500 E. Activity Coverage: ❑ Personnel Administration
3. Total IPA IPA Funds Unused New rPA
F—do From Previous Period Funds Requested ❑ Training ❑ Fellowship
$19 JJJ NSA
4. Office assigned primary authority and responsibility for administering the proposed program (name and title of
director and office, mailing address, and telephone):
Charles Speed, Director of Personnel Telephone: 512- 884 -3011
Personnel Department, P. 0. Box 9277 Ext. 260
Corpus Christi Texas 78403
S. Fiscal officer to whom payment should be made (name. Lille, mailing address, and telephone):
Harold F. Zick, Director of Finance Telephone: 512 - 884 -3011
P. 0. Cox 9277, Corpus Christi, Texas 78408
6. Certification: The undersigned declares that he is City ttanager (title) and certifies: (a) that
the projects or programs contained within this application nre consistent with the applical le merit principles set
forth in clauses (1) {6) of the third paragraph of section 2 of the IPA (reprinted on the inside cover of this form);
(b) that the making of Lite grant will not result in a reduction in relevant Slate or local govdrnment expenditures or
the substitution of Fcdctul funds for State or local funds previously made available for these purposes; (c) that the
proposed ptojects have been prepared in coordination with personnel mnnagement, training, and fellowship programs
funded by other Federal grants; (d) that there will be compliance with Title VI of the Civil Rights Act of 196.1, for
which the United Slates reserves the tirltt to seek judicial enforcement; and (e) that conditions set forth in Appun-
di: 11 of the "Guidelines for the II'A Grunt Program" will be adhetcd to in all respects.
R. flaryin- Townsend
Name of G: enter, SL.yur, or Chief INe"tilivo Siplitdure of Governor, Mayor. or Chief l :xerutive
Data
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PART
JULY 1972
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U.S. CIVIL SERVICE COMMISSION
FEDERAL GRANT APPLICATION
INTERGOVERNMENTAL PERSONNEL ACT
1. Application is hereby made for a grant under the
Intergovernmental Personnel Act of 1970 (PL 91-
648) in the amount and for the purposes set forth
to this application by the (legal name of jurisdic-
tion or organization):
CITY OF CORPUS CHRISTI
2. Total Estimated Current -year Project Cost:
Form Appro.ed
O.M.B. No. 50.130475
For U.S. Civil Service Commission Use Only
A. Application No.
B. Data Received
C. Type: p New Grant ❑ Continuation
❑ Supplemental ❑ Amended
D. Allocation of IPA Funds:
Formula Discretionary
For State Needs _
For Local Needs
425,500 E. Activity Coverage: ❑ Personnel Administration
3. Total IPA IPA Funds Unused New rPA
F—do From Previous Period Funds Requested ❑ Training ❑ Fellowship
$19 JJJ NSA
4. Office assigned primary authority and responsibility for administering the proposed program (name and title of
director and office, mailing address, and telephone):
Charles Speed, Director of Personnel Telephone: 512- 884 -3011
Personnel Department, P. 0. Box 9277 Ext. 260
Corpus Christi Texas 78403
S. Fiscal officer to whom payment should be made (name. Lille, mailing address, and telephone):
Harold F. Zick, Director of Finance Telephone: 512 - 884 -3011
P. 0. Cox 9277, Corpus Christi, Texas 78408
6. Certification: The undersigned declares that he is City ttanager (title) and certifies: (a) that
the projects or programs contained within this application nre consistent with the applical le merit principles set
forth in clauses (1) {6) of the third paragraph of section 2 of the IPA (reprinted on the inside cover of this form);
(b) that the making of Lite grant will not result in a reduction in relevant Slate or local govdrnment expenditures or
the substitution of Fcdctul funds for State or local funds previously made available for these purposes; (c) that the
proposed ptojects have been prepared in coordination with personnel mnnagement, training, and fellowship programs
funded by other Federal grants; (d) that there will be compliance with Title VI of the Civil Rights Act of 196.1, for
which the United Slates reserves the tirltt to seek judicial enforcement; and (e) that conditions set forth in Appun-
di: 11 of the "Guidelines for the II'A Grunt Program" will be adhetcd to in all respects.
R. flaryin- Townsend
Name of G: enter, SL.yur, or Chief INe"tilivo Siplitdure of Governor, Mayor. or Chief l :xerutive
Data
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PART
JULY 1972
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PART 2: PROJECT NARRATIVE STATEMENT
1. Test Validation of Entrance and Promotional Examinations for Policemen
and Firemen.
Through the Intergovernmental Personnel Act of 1970, the City of Corpus Christi
would like to request technical assistance to up -date and validate entrance and
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promotional examinations in the Police and Fire Departments.
Texas Civil Statute 1269M, "Firemen's and Policemen's Civil Service in cities
J
over 10,000" deems it mandatory that eligibility rosters for police and firemen's
positions be established through a written examination administered to all appli-
cants for entrance and promotional vacancies within the Police and Fire Depart-
ments.
While working within the general intent of Statute 1269M, the City of Corpus
Christi would like to re- evaluate and update written examinations and examinating
procedures in an effort to meet several needs:
1. Demonstrate a close correlation between written examination and
requirements for job performance.
2. Evaluate capabilities of all applicants for policemen and firemen
positions.
3. Predict job performance for all applicants.
4. Measure and predict success or failure for all applicants.
5. Validate testing procedures which take into consideration not
only the capabilities of applicants to perform initial tasks,
but also take into consideration his ability for continued success
for long range requirements.
Through such a'project, it is anticipated that a reliable selection system for
1
i
J
PROJECT NARRATIVE STATEMENT
Page 2
appointments and promotions may be achieved in the City of Corpus Christi's
Police and Fire Departments. Such a selection system would parallel current
legislation and judicial decisions pertaining to the use of written examina-
tions in the hiring process. If successful, the,results of the project could
also have application to other Texas municipalities where the written testing
requirements of Article 1269M of the Texas Civil Statutes create difficulties
for municipalities in writing reliable, valid written entrance and promotional
examinations.
The test validation project will consist of complete test development and
validation for entrance and promotional examinations within the Police and Fire
Departments. Such examinations, because of statute requirements, must be
written pencil and paper examinations for all promotional advancements while
for entrance appointments a combination of examining methods may be applied.
Entrance examinations for policemen and firemen should be constructed and
developed to accurately measure the applicant's ability in terms of the job
requirements for the respective positions. The examination should establish
ranges and should be written with the objective of determining a minimum level
of aptitude for the position. Statistical results of the tests should be com-
piled from a large enough segment of those taking the examination to establish .
valid conclusions as to the score ranges and probable job success.
Promotional examinations should be based upon the required duties of the posi-
tion sought and upon any study courses or material offered by Departmental
Schools of Instruction. The examinations should be developed so as to measure
required job knowledge and job skills and should reflect only quantitative
I
PR NARRATIVE STATEMENT
Pa
measurement of such position requirements.
The City of Corpus Christi will be the only direct participating agency in the
project although the benefits of the completed program will be of common interest
to any governmental unit that is required under Article 1269M, V.C.S. to administer
written examinations in their Police and Fire Departments.
It is anticipated that the City of Corpus Christi will staff the position of con-
sultant through an intergovernmental personnel assignment as prescribed under'Title
IV of the Intergovernmental Act of 1970. The estimated beginning date for the pro-
ject is February 1, 1973 and should be completed by January 31, 1974.
A projected schedule of completed phases is proposed as follows:
February 1, 1973 - Test design and development will begin for each
position in the Police Department. All pre-
requisite job analysis of positions under the
study would be conducted with cooperation and
assistance of the City Personnel staff.
June 1, 1973 - Test design and development will begin for each
position in the Fire Department.
October 1, 1973 - Examinations in both Police and Fire Departments
to will be administered and test.results compiled.
January 31, 1973 Validation observations will be made as six -
month performance evaluations are concluded in
both departments.
Ultimate evaluation of the project will be accomplished as test results and score
ranges are correlated with performance evaluations of those that are appointed or
promoted to available positions within the departments.
Test ValidatQOnRO� ntra Ce1anOd motional
Program orProjectTitle: _Examinations for Policemen and Firemen
Total Project Length(in months): Twelve (12) Months
I. FUNDING OF CURRENT
FROM IPA
FROM
FROM
TOTAL DOLLAR
-YEAR COSTS
I.
Z,
S,
ti
1. Personnel:
IPA FUNDS
NEW
NON-
TOTAL
2. Travel:
UNUSED FROM
IPA
FEDERAL
CURRENT -
3. Equipment
PREVIOUS PERIOD
FUNDS
FUNDS
YEAR
4. Contractual and Consulting
REQUESTED
APPLIED
BUDGET
Services:
E
E
$
$
S. Other Direct Costs:
19,000
6,500
25,500
11. DETAIL BUDGET (Current -Year)
FROM IPA
FROM
FROM
TOTAL DOLLAR
A. Direct Costs:
FUNDS
GRANTEE
OTHER
SOURCES
AMOUNT OF
COST
1. Personnel:
3,060
4,840
-0-
7,900
2. Travel:
650
-0-
-0-
650
3. Equipment
-0-
1,410
-0-
1,410
4. Contractual and Consulting
Services:
15,290.
250
-0-
15,540
S. Other Direct Costs:
-0-
TOTAL DIRECT COSTS
19,000
6,500
-0-
25,500
TOTAL INDIRECT COSTS (see B. B.)
-0-
-0-
-0-
-0-
TOTAL PROJECT BUDGET
19,000
6,500
-0-
25,500
B. Indirect Costs: NSA
1. Rate negotiated or established under provisions of:
(OMB Circular A -87, OMB Circular A -21, or other)
2. Rate negotiated with:
r (Cognizant Federal agency)
I
3. Rate negotiated or established at % of Salaries and Wnges, or
ED Allowable Direct Costs
NOTE: A svp.n.dr• "Ihul ;r.uu ur l'arjvrl 14udprl" tih.mld by wnbminrd for var•h distinct project. Use additional sheets
AN
III. FURTHER DISCUSSION
A. Personnel
FULL -TIME OR
DOLLAR
PART -TIME
AMOUNT
(INDICATE %)
OF COST
1. Position Title and Annual Salary of Project Director:
Consultant —
100%
$ 13,200
2. Total Number of Administrative, Professional, and
Technical Staff:
3. Total Number of Clerical and other Support Staff: 1
Senior Clerk- Stenographer
50%
2,640
Fringe Benefits (If direct cost)
2,510
Total Personnel Costs
18,350 .
B. Non - Federal Share for Current Year (Attach additional pages itnecessary)
N/A
C. Other Required Information (Attach additional pages It necessary)
See Attachments "A" and "B ".
IV. BUDGET ESTIMATES FOR THE PROGRAM ii /A
OR mmiiiCT AFTER CURRENT YEAR
2ND YEAR 9RO YEAR 4TH YEAR 6TH YEAR
TWO Program Mudge!
After Cunenl Yeur
•
1. Personnel
A. Sr. Clerk -Steno
Benefits
PROJECT BUDGET
C. Attachment "A"
IPA FUNDS
Time Rate Used
12 mo. x $ 440 /mo. x 50%
2. Travel (Required to bring psychometrist back
to analyze test results and performance
evaluation after examinations have been
constructed and administered).
4. Contractual Service
A. Consultant
Benefits
12 mo. x $1,100 /mo.
100%
•
Dollar
Amount
Of Cost
$ 2,640
420
$ 3,060
650
$ 13,200
2,090
$ 15,290
TOTAL $ 19,000
- I
PROJECT BUDGET
C. Attachment "B"
IPA In -Kind
Dollar
1. Personnel % Amount
Time Rate Used Of Cost
A. Director of Personnel 12 mo. $1,280 /mo., 10% $ 1,536.00
Benefits 244.00
B. Sr. Clerk -Steno 12 mo. 440 /mo. 50% 2,640.00
Benefits 420.00
Sub- l;otal 4,8 D.00
2. Equipment uantit Time. Rate Used
Desk 1 12 mo. $ 10 /mo. 100% $ '120.00
Chair 1 12 mo. $ 5 /mo. 100% 60.00
Telephone 1 12 mo. $7.50 /mo. 100% 90.00
Floor Space 100 sq. ft. 12 mo. $.25 /sq. ft. 100% 300.00
Desk 2 12 mo. $ 10 /mo. 50% 120.00
Chair 2 12 mo. $ 5 /mo. 50% 60.00
Typewriter 2 12 mo. $ 35 /mo. 50% 420.00
Floor Space 160 sq. ft. 12 mo. $.25 /sq. ft. 50%. 240.00
Sub -Total $1,4Tb.b<S
3. Contractual Services
renting and xerox services 250.00
GRAND TOTAL 6,500.00
PART 4: JURISDICTION COVERED BY APPLICATION
This application covers the jurisdiction of the City of Corpus Christi.
PART 5: ASSISTANCE FROM OTHER FEDERAL PROGRM1S FOR
PERSONNEL MiANAGEMENT AND TRAINING ACTIVITIES
A coordinated approach to personnel management and training activities by the
City of Corpus Christi has been established through a centralized personnel
office. Written procedures for recruitment, promotions, testing, and compensation
of municipal employees have been defined by the City Charter, ordinances, rules
and regulations of a Civil Service Board, and are administered through the City
Manager and the centralized personnel office.
Coordination and joint consultation between the City Manager's staff, the cen-
tralized personnel office, and the Mayor's office of Manpower Planning have
resulted in the successful implementation of Federally sponsored programs as the
Public Service Careers program (PSC), Public Employment Program (PEP), and the
Neighborhood Youth Corps (NYC) Out -of- School Program. Coupled with the City of
Corpus Christi's sustained attempts to eliminate artificial barriers and restric-
tions to employment, such programs have added impetus to:
A. Developing a classification structure, qualification structure,
and recruiting procedures which provide linkages and opportunities
for vertical and horizontal internal movement.
B. Insuring that attitudes are favorable to an "open system" permitting
maximum freedom of lateral and upward movement of employees.
C. Development of promotional policies which recognize skills acquired
through experience and additional training.
D. Continued review of job descriptions and job classifications.
Further linkage between the City of Corpus Christi's personnel management and
training activities have been established on a regional and state level through
4
.
UNITED STATES CIVIL SERVICE COMMISSION
Washington, D.C.
UNITED STATES CIVIL SERVICE REGIONS
For convenience in administration of the field service the Commission has divided the United States into
regions. The following shows the names of the Commission's regional directors and their headquarters, and the
geographic areas over which these officials have jurisdiction, for lntergovem mental Personnel Act programs as
well as other Commission programs.
REGION
QUARTERS
DIRECTORS
AREA SERVED
Atlantrchandise
Mart
Hammond B. Smith
Alabama, Florida , Georgia, Ken -
ree Street, N.W.
a. 30303
tucky, Mississippi, North Carolin,
South Carolina, and Tennessee
Boston
e and
Courthouse Bldg.
Leonard F. Cronin
Connecticut, Maine,
Boston, Mass. 02109
Massachusetts, New Hampshire,
Rhode Island, and Vermont
Chicago ......
Main Post Office Building
Joseph A. Connor
Illinois, Indiana, Michigan,
433 W. Van Buren Street
Chicago, Ill. 60607
Minnesota, Ohio, and Wisconsin
Dallas .......
1100 Commerce Street
Dallas, Texas 75202
Louis S. Lyon
Arkansas, Louisiana, New
Mexico, Oklahoma, and Texas
Denver.......
Building 20
Denver Federal Center
William H. Rims, Jr.
Colorado, Montana, North
Denver, Colo. 80225
Dakota, South Dakota, Utah,
and Wyoming
New York .....
Federal Building
26 Federal Plaza
Robert J. Drummond,
New Jersey, New York,
New York, N.Y. 10007
Jr.
Puerto Rico, and the
Virgin Islands
Philadelphia ...
Customhouse
2nd and Chestnut Streets
Milton 1. Sharon
Delaware, Maryland,
Philadelphia, Pa. 19106
Pennsylvania, Virginia,
and West Virginia
St. Louis ....
1256 Federal Building
1520 Market Street
Francis V. Yonak
Iowa, Kansas, Missouri,
St. Louis, Mo. 63103
and Nebraska
Son Francisco ..
Federal Building, Box 36010
Asa T. Briley
Arizona, California,
450 Golden Gate Avenue
San Francisco, Calif. 94102
Hawaii, Nevada, and the
Pacific Overseas Area
Seattle .......
B -085 Federal Office Building
William G. Wendell
Alaska, Idaho, Oregon,
1st Ave. and Madison Street
Seattle, Wash. 98104
and Washington
cogram in nasnrngron, u. �.
Joseph M. Robertson
Director
Bureau of Intergovernmental Personnel Programs
U.S. Civil Service Commission
Washington, D.C. 20415
• .l
GPO 99 }999
Q
i
DAY OF (ink - __r , i9_2a,
TO THE MEMBERS OF THE CITY COUNCIL
CORPUS CHRISTI, TEXAS
FOR THE REASONS SET FORTH IN THE EMERGENCY .CLAUSE .OF THE FOREGOING
ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN-
SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL
BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR
RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL) 1, THEREFORE,
REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI-
NANCE FINALLY ON THE DATE IT IS INTRODUCED, OR AT THE PRESENT MEETING OF THE
CITY COUNCIL.
RE T LY,
t
MAYOR
THE CITY OF ORPUS I, TEXAS
THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTES
RONNIE SIZEMORE 1/
CHARLES A. BONNIWELL
ROBERTO BOSQUEZ, M.D."- qq
REV. HAROLD T. BRANCH N
_ THOMAS V. GONZALES
GABE LOZANO, SR. Y J. HOWARD STARK /
THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING VOTES
RONNIE SIZEMORE
CHARLES A. BONNIWELL f
ROBERTO BOSQUEZ, M.D.
'REV. HAROLD T. BRANCH
THOMAS V. GONZALES off/
GABE LOZANO, SR. ✓
J. HOWARD STARK