HomeMy WebLinkAbout11401 ORD - 03/28/1973.JR,'/rlc 3/23/73 1rT
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
JESUS A. LEIJA FOR ARCHITECTURAL SERVICES FOR THE DESIGN
OF IMPROVEMENTS TO THE SECOND FLOOR AND SECOND MUNICIPAL
COURTROOM OF THE POLICE BUILDING, PROJECT NO. 207 -72 -2,
AS MORE FULLY SET FORTH IN THE CONTRACT, A COPY OF WHICH
IS ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBIT
"A "; APPROPRIATING OUT OF THE NO. 207 PUBLIC BUILDING
BOND FUND THE SUM OF X10,500 FOR THE AFORESAID SERVICES;
AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED
TO EXECUTE A CONTRACT WITH JESUS A. LEIJA FOR ARCHITECTURAL SERVICES FOR THE
DESIGN OF IMPROVEMENTS TO THE SECOND FLOOR AND SECOND MUNICIPAL COURTROOM
OF THE POLICE BUILDING, PROJECT NO. 207 -72 -2, AS MORE FULLY SET FORTH IN
THE CONTRACT, A COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF,
MARKED EXHIBIT
SECTION 2. THERE IS HEREBY APPROPRIATED THE SUM OF $1.0,500 OUT
OF THE N0. 207 PUBLIC BUILDING BOND FUND FOR THE AFORESAID SERVICES. .
SECTION 3. THE NECESSITY TO AUTHORIZE THE CITY MANAGER TO EXECUTE
A CONTRACT FOR ARCHITECTURAL SERVICES FOR THE DESIGN OF IMPROVEMENTS TO THE
POLICE BUILDING AND TO APPROPRIATE THE NECESSARY FUNDS AT THE EARLIEST
POSSIBLE TIME CREATES A PUBLIC EMERGENCY AND IMPERATIVE PUBLIC NECESSITY
REQUIRING THE SUSPENSION OF THE CHARTER RULE THAT NO ORDINANCE OR RESOLUTION
SHALL BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION BUT THAT SUCH ORDINANCE
OR RESOLUTION SHALL BE READ AT THREE SEVERAL MEETINGS OF THE CITY COUNCIL,
AND THE MAYOR HAVING DECLARED SUCH EMERGENCY AND NECESSITY TO EXIST, AND
HAVING REQUESTED THE SUSPENSION OF THE CHARTER RULE AND THAT THIS ORDINANCE
BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION AND TAKE EFFECT AND BE IN
FULL FORCE AND EFFECT FROM AND AFTER ITS PASSAGE, IT IS ACCORDINGLY SO ORDAINED,
THIS THE 1�k—ta_ DAY OF 1L73
ATTEST, .
CITY $ECR TARP b1AYOr2
THE CITY OF CORP IRISTI, TEXAS
APPROVED 4 /(y� DAY OF �J/J
1973*
11��1
CITY ATTORNEY
11401
C0NTI?A C T
I_Oli AHCIIIil'lr:C`l'UfiA1 :;l;l?VICIsS
TILE STATE OF 9,1,MS
COUN.VY & LULCES Q
T1:e City of Corpus Christi, hereinafter called "City ", and Jesus Leija
and Associates; hereinafter called "Architect" whether one or more, agree as
follows;
SLIIVICES TO BE PERrolb M. The Architect hereby agrees, at his own
expense, to perform all architectural and related services, including architectural,
structural, mechanical, and electrical necessary to properly develop plans and
specifications for the finishing of the second floor and the second and presently
unfinished courtrool" in the Police Building of the City of Corpus Christi, Texas.
SCOPE OP SUVICES. Architect's services for Items A thru E will be those
services which are in accordance with the American Institute of Architects Manual
of Practice as published in 1963 by the Texas Society of Architects, and the
American Institute of Architects, and will include the following scope of basic
services:
I. The architects agrees to perform, for the above named work, professional
services as hereinafter set forth:
A. Schematic Design Phase
1. Review the existing floor space and as built plans of the Police
Building.
2. Hold necessary conferences with the City staff personnel so as
to coordinate the planning of the project.
3• Research available information applicable to the project.
4. prepare prelitainary design studies illustrating the general
floor plan and submit these studies to the City for approval.
$• Sul::uit a statement of probable costs to the City torether with
recOlvl]"OndatiOn worn to be done.
6. Submit three se Cs Of pruliminary plans to the Director of
Isn"ineei•ing ,services for review by City.
II. llcsir;n ]l:vo7o1 ?° a 1'11:1se
1. Pl'apare i.'rort the ophrovcd prel:i:nin ;tr•Y layuut preliminary spec:i-
.i•i caLiou::, Q,'a;:.irr ;:�, ::::1 doctt¢. ^.cn::: Lo ]'.i:; .u;1 t1.o::criL•e {,tie :::isc and character
Of th'� c:tfiru t,r.,jcct, ,t.: to ta]u : :rt:hiLecLural., :]f.ruc6ural, muclt,w.lcrtl ttnd
- 1 -
electrical syoLems, usatcrial anll such other essentials as may be necessary.
2. Review the pre, +lrminary cost estimates and submit an estimate
of probable cost based on r•1- ,V(-1. area volume or unit prices.
3• Submit thAue r_;.s of the Design Development Documents to the
Director of Engineering Set vice,:; for review by the City.
C. Construction ?)ocur._nYs Phase
I. Prepare fc : !ae approved Design Development Documents the
complete working drawing a:d tc,:mical specifications setting forth in detail
the requirements for the r•_L,- ction of the entire project, the conditions
of the contract, the form 'W ry =reement between the City and Contractor, and
bid proposal forms.
2. Review ti,. ,; c;timate and advise the City of any changes.
3• Submit t-,:,7 __Tractor of Engineering Services three complete
sets of the Construction 7t.,cun_ncs for review by the City.
D. Bidding and Contract Phase
I. Upon approva',`Uf the Construction Documents by the City, pre-
pare the Notice to Bidder-c as` ::;otructed by the City.
2. Provide (5) = sets of complete working drawings and twenty
(20) sets of specificat.icir. Liie work including proposal forms and
special instructions to biddc: s, for general distribution to all prospective
qualified bidders who may sec.;:-:;,, a copy thereof by complying with the terms set
out in said special inst3,, . i;,,ls for obtaining same. Additional sets of plans
or specifications will be 11u•nTshed to the City by the Architect upon request
by the City, with the City reimbursing the Architect for the actual cost of
reproduction.
3• supply tl - _ a:.ith twenty five (25) copies of a Bid Tabula-
tion sheet one day prior to th,-_eceipt of bids.
It' Review and eh�ck all bid proposals ,end prepare a tabulation
Of the bids.
5. Submit a writ., rt rccorruerdatiotl on the award of the contract
to the City. In 'the event the reccei t: blc• bid exceeds thu es Limated cost
ai:d i.he City elect::: to rcvi:,c !.iu; p1;u1:; for further ILdver'tisin t for bids, the
Architect. ::L:ai confer t;tLh th. Cii;y uui n.ake ;u li rrvi:;ionc; as is .;at.:[ ^,:Factory
to Lhe elty t'or llac• 2-11AvL. c b'
idc, wi, Lhinrl: nerc'ctee i n the Ln:;i e 1'ee.
•
G. After the award of the contract by the City, the Architect
shall prepare six (G) copies of the Contract Documents ready for execution by
the City and the Contractor.
E. Construction Phase
1. Be the City's representative during the construction period
which begins with the issuance of the Work Order and extends until the final
acceptance of the project.
2. Provide the general administration of construction including
periodic visits to the site to familiarize himself generally with the progress
and quality of the work and to determine in general if the work is proceeding
in accordance with the contract. The Architect will endeavor to guard the City
against defects and deficiencies in the work of contractors, but he does not
guarantee the performance of their contracts.
3• Provide the general administration of the construction contract
including the preparation of Contract Monthly Estimates, Contract Time State-
ments, and Contract Change Orders, all on forms supplied to him by the City.
4. Have the authority to stop work whenever such stoppage may
be necessary in his reasonable opinion to insure the proper execution of the
contract and may condemn work as failing to conform to the contract.
5• Not be required to make exhaustive or continuous on -site in-
spections normally defined as resident inspection, but will make those inspec-
tions necessary to prepare the Contract Monthly Estimates and to certify that to
the best of his knot. *ledge work has progressed to the point indicated, the Val -
ity of the work is in accordance with the construction contract, and that the
contractor is entitled to payment.
I . As }Milt lh•awin gs and Maintenance bhnuals
1. The Architect ::}y 71 furnish to the City, upon completion of
said project, or upon torrtination of this contract as herein provided, a sui-
table bound copy of the specifications atxi a reproducible set on linen, n:ylar,
or tr: c :in ; of the t;or }:ink drat;ir. s includir. ; c!ny Ural all corrections, revisions,
alt:cr"tion:;, m atce•rahm:nt:, to the pl•aace ana or ::p0ci1'ieati0n3 nude durin, the
Cun;truct.:iva Phase co a:: to rcfl.eet the true plane and spccif.ic:rtions of the
pruj.•cl; :!.1 bIILl L.
7'it / rchi t.! ct ; hsla usr f:!t" X iu" ahe!rt r].:ice, of 3 util. a tar
- 3 -
•
for the "as built" drawings which are to be subttlitted as described above.
3• The Architect shall furnish to the City upon project comple-
tion, operating manuals or instructions, parts list, or maintenance manuals
for all mechanical, electrical, or chemical equipment installed on the project.
4+ The City will not make final payment to the Architect until
the conditions of this Section F are met.
G. Transfer of Interest
The Architect shall not assign or transfer any interest in this
contract "i.thout prior written consent from the City.
H. Orderly Rendering of Services
The Architect shall furnish the documents required in each.phase
of the design and personally render or provide the services required in this
contract in such sequence and at such times as may be necessary to insure the
Prompt and continuous prosecution of the work of designing and constructing the
Project, arA it is understood that all designs and details of designing are
-subject to the approval of the City, and until the acceptance of results of
these services, there shall be no liabil:_ty on the part of the City for such
services.
II. Cost Estimates
The City has budgeted y10o,000.o0 for the construction of this pro-
ject.
The Architect is to provide cost estimates during the design of
the project, but does not guarantee the accuracy of such estimates; however,
it is understood that the project trust be constructed within funds available.
The design of the project shall be such that the cost thereof will not exceed
the amount allocated by the City for its construction as indicated above. Tile
City will have the right to require the Architect to make revisions to the con -.
struction docu:rcnts so as to bring the cost within flinds available at no addi-
tio:;al fee.
III. The City agrees to pay the Aarcllitcct foz• his services on this project
nrd rel :a.ed Work a i'Oe of ten and oJ:e -half percent: (10.5--,6) of the cost of
co"tl—oclion, ::Lid hae ;ic fate to be ealculrtted up"n the estimated actual cost
Of crnL:,trucLior; liJltll tlil'!r 'L.it':U 1-s t.l:c aeLual co: t of construction has been da-
tel:;r.incd 1-Y i.h,• 1L:LLinl; of a con Lract., 1'rucl and allvl' which da Lv Lhc actual
oJ'°runr:tru L•L!t+t+ :L:; JL•LerminLd 1,�, i..1w con Lract. },.rL•e ::hu 1. ]. be the co: ;L of
Con: Lruui, I nn.
A. ]tt;;rmnt:n i.o •Lhc Archltcci;
1. Upon completion of the ;thematic Design Phase and acceptance
and approval of the same by the City, a sum equal to fifteen percent (15 %) of
the Basic F.CLI Computed upon an agreed estimated actual cost of construction;
2. Upon completion of the Design Development Phase and accep-
tance and approval of the same by the City, an additional sum equal to twenty
Percent (20r�),of. the Basic Fee computed upon an agreed estimated actual cost
Of construction;
3. Upon completion of the Construction Documents Phase and a'ccep-
tance and approval of same by the City, a sum equal to forty percent (Ito %) of
the Basic Fee to be computed upon the agreed estimated actual cost of construc-
tion.
!t. Upon receipt of bids and award of a construction contract, a
sum. equal to five percent (5p) of the basic Fee which shall be adjusted based
upon the amount of the construction contract after an award is made.
5. During the Construction Phase, a sum equal to twenty percent
(201) of 'the'Basic Fee shall be paid in monthly installments the amounts of
which shall bear the same relationship to the total 20% as the Monthly Construe-
tion Estimate bears to the total contract price. Final payment will not be made
to the Architect until the condition of Article I, Section r, Paragraph 4 is
met.
6. In regard to the Architect's Fee, the parties further agree:
No deductions shall be made from the Architect's fee on account
Of penalty, liquidated damages, or other sum withheld from payments to the con-
tractor.
IV. The City reserves the right to terminate this contract at any time with
or without cause. In the event of such termination, the Architect 'rill be paid
a sum proportionate to the stage of completion of the phew of work in which he
is then engaged.
TPd 'PES7�DI0PrT 10iEREOP, Witness our hands in duplicate, each of which
shall be considered an origi.zlal, on the day and year first
about written.
-5-
ATTEST Tliil CITY OIL' CORPUS CHRISTI
T. Ray 1v .in City ;iecretary BY ,Marvin
Townsend, City Manager
APPROVEDh D/
This 7 7 Ih day of (J�i�jc i , 1973
Hal 'George, Exec tive Assn't. City Attorney
This day of , 1973
Harold F. Zie , Director of Finance
JESUS LEIJA & ASSOCIATES
6 _
CITY OF CORPUS CHRISTI, TEXAS
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
March 13, 1973
I certify to the City Council that $ 10,500 , the amount required
for the contract, agreement, obligation or expenditures contemplated in the
above and foregoing ordinance is in the Treasury of the City of Corpus Christi
to the credit of:
Fund No. and Name 207 Public Building Bond
Project No. 207 -72 -2
Project Name Police Building - Completion of Second
Floor and Second Courtroom
from which it is proposed to be drawn, and such money is not appropriated for
any other purpose.
Architectural Services - Jesus Leija
3/21
Direc or qFnc�e
FIN 2 -55
Revised 7/31/69
e L,?
CORPUS CHRISTI, TEXAS
221_11!�,_ DAY OF L- O• -t•cQ� , 19-7—a
TO THE MEMBERS OF THE CITY COUNCIL
CORPUS CHRISTI, TEXAS
FOR THE REASONS SET FORTH IN THE EMERGENCY •CLAUSE OF THE FOREGOING
ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN-
SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL
BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR
RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; 1, THEREFORE,
REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI-
NANCE FINALLY ON THE DATE IT IS INTRODUCED,
CITY COUNCIL. OR AT THE PRESENT MEETING OF THE
RESP LLY,
AV
MAYOR
THE CITY 0 CORD S RI$TI,, TEXAS
Tr.E CHARTER RULE WAS•SUSPENDEO BY THE FOLLOWING VOTE:
- BONNIE SIZEMORF• '
• _ CHARLES A. BONNIWELL
ROBERTO BOSQUEZ, M.D.
REV. HAROLD T. BRANCH
THOMAS V. GONZALES '
• GABE LOZANO, $R,
J. HOWARD STARK
THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING
• BONNIE $IZEMORE
CHARLES A. BONNIWELL
• - ROBERTO BOSQUEZ, M.D. .
• — 2- Ot�exL�
'REV. HAROLD T. BRANCH
THOMAS V. GONZALES
GABE LOZANO, SR, .•
J. HOWARD STARK
,