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HomeMy WebLinkAbout12454 ORD - 01/29/1975I HG:vmr:ei /29/75 2nd TEXAS: AN ORDINANCE AMENDING THE CITY BUDGET; AUTHORIZING THE CITY MANAGER TO SUBMIT A PROPOSAL FOR THIRD YEAR FUNDING OF THE SENIOR COMMUNITY SERVICES PROGRAM TO THE COASTAL BEND COUNCIL OF GOVERNMENTS, AS MORE FULLY SET FORTH IN THE PROPOSAL, A COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBIT "A ", AND TO EXECUTE ALL RELATED AND NECESSARY DOCUMENTS TO IMPLEMENT THE GRANT IF APPROVED, IN ORDER TO CONTINUE SERVICES TO THE ELDERLY; APPROPRIATING AND REAPPROPRIATING $35,974 FROM THE GENERAL FUND RESERVE AS THE CITY'S SHARE OF OPERATING THE SENIOR COMMUNITY SERVICES PROGRAM FOR THE PERIOD FROM FEBRUARY 28, 1975 TO JULY 31, 1975; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, r SECTION 1. That the City Manager is hereby authorized and directed to submit a proposal for third year funding of the Senior Community Services Program, to the Coastal Bend Council of Governments, as more fully set forth in the proposal, a copy of which is attached hereto and made a part hereof, marked Exhibit "A ", and to execute all related and necessary documents to implement the grant if approved, in order to continue services to the elderly. SECTION 2. That there is hereby appropriated and reappropriated $35,974 from the General Fund Reserve for the City's share of operating the Senior Community Services Program for the period from February 28, 1975 to July 31, 1975. SECTION 3. That an amendment to the City Budget to accomplish the purposes of this ordinance is necessitated for emergency expenditure in grave public necessity to meet unusual and unforeseen conditions, which could not, by reasonable diligent thought and attention of the Government of the City of Corpus Christi, have been included in the current, original Budget of the City. SECTION 4. The necessity to authorize the City Manager to submit the above described proposal and to appropriate the necessary funds to carry out the funding of the City's share of this program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction and that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared that such 124541 emergency and necessity exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED this the.... of , 1975. ATTEST: ecretary MAYW P[ CITY OF CORPUS CAYSTI, EXAS APPROVED: 29TH DAY OF J UAR , 1975: / • ity t ney APPLICATION FOR PROJECT GRANT under TITLE III of the OLDER AMERICANS ACT COASTAL BEND AREA AGENCY on AGING Mr. LEONARD REDDING, Director International Airport Corpus Christi, Texas 78410 AREA AUL•NUX UN Ak,IAIb APPLICATION FOR PROJECT GRANT Under Title IIf of the Older Americans Aft (FOR AREA AGENCY USE) I. GENERAL INFOMATION Name of Proposed Project: Senior Community Services Name, address, and phone number of Address at which proposed project will be applicant organization: conducted (Street, City, County(s)): City of Corpus Christi 2525 Agnes C Pr 0. Box 9277 Corpus is _i Tarac 78408 Corpus Christi, Texas 78405 Type of proposed project: Name of project director, supervisor, or X Direct Services coordinator: Community Coordination Homer T. Martinet, Jr. I — Proposed project period: — Project year for x.hich frn�s are herein requested: Beginning 3/1/75 and ending 2 [7(z Beginnings /1/75 and endin /7f, II. COMPUTATION OF FUNDS REQUESTED F.STD ATED TOTAL COST (Totals from Sec. III) ..................... $ 1 9 alp B. LESS APPLICANT'S PROPOSED CONTRIBUTION .......................... 83.329 _ C. AAIOUNT REQUESTED ...........e ..... ............................... 55,981 TEMS AND CONDITIONS: It is understood and agreed by the undersigned that: 1) finds granted as a result of this request are to be e.pended for the purposes set forth bcrejn and in accordance with all applicable lasts, regulations, policies, and procedures of this State and ' the Administration on Aging of tbo U. S. Department of health, Education, and Welfare; 2) any proposed changes in the proposal as approved will be submitted in writing by the applicant and upon notification of approval by the Area Agency on Aging sha31 be deemed incorporated into and become a part of i:his agreement; 3) the attached Assurance of Compliance (Form AoA- 441) with the Department of Health, Education, and Welfare Regulations issued pursuant to Title VI of the Civil Rights Act of 1964 applies to this proposal as approved; and 4) funds . awarded by the Area Agency may be terminated at any time for violations of any terns slid requirements of this agreement. Name and title of individual authorized to commit applicant organization to this agreement: R. Marvin Townsend City Manager Signature Date (FOR AREA AGENCY USE) Page "L 111. ESTIMATED PRUGHAM BUOUET 1 PROGRA14 ACTIVITIES . 1 JST CATEGORIES '3 q4� _ T01 information trans. & center PERSONNEL (Itemize) $ $ $ $ $ 1 Director 15,312 1 Outreach Supervisor 8,074 1 Senior Clerk- Stenographer 6,914 1 Recreation Supervisor 7,465 4 Outreach Workers 26,952 2 Bus Operators 11,808 22 Receptionists 13,270 1 Custodian 5,160 Fringe Benefits 11,395 Sub -Total TRAVEL 3,480 BUILDING SPACE ' 14,220 COMMUNICATIONS AND 2,120 UTILITIES RINTING AND SUPPLIES 3,900 EQUIPMENT (Itemize) Sub -Total THER (Itemize) Bulk (late Postage 300 /mo.' 39-600 Office Postage 20 /mo. 240 Fuel & Lubrication 5 vans 4,500 Vehicle Maintenance 500 Building Maintenance 400 Sub -Total 9.240 Program Sub -Total 139,310 Indirect Costs % A. Total Direct Cost 139,310 B. Less Applicants Contribution 83,329 C. Grant Amount Requested 55,981 IV. ESTIMATED CONTRIBUTION OF GRANTEE jURCE AMOUNT A. Local Cash Match $ 1. Local Revenues (qualifying as local matching funds) 21,439 2. Estimated Income (qualifies as local matching funds) v 3. Community Development Act funds (Federal cash which Qsalifies as local matching funds) 4. Other (such as private contributions which qualify as local match) Sub -Total for A $ (must be at e st 2_o f C 21 39 B. Local In -Kind Fiatch (Give Source) Sub -Total for B $ (not greater than 75% of C) C. Total local match (A +B) Total bf C $ (must equal at least one -ninth (1/9) of grant 21,439 amount requested on line C, page 2.) D. other local resources (not qualifying as local match, but qualifying as local maintenance of effort) 1. General Revenue Sharing 61,890 2. Other (Explain) Sub -Total for D $ 61,890 E. Total local contribution (C +D) $ (must equal line B, Section II, page 1 83,329 which also appears on line B; page 2) I PERSONNEL 1 Director -31 -E 15,312 1 Outreach Supervisor 8,074 1 Sr. Clerk -Steno 6,914 1 Recreation Supervisor 7,465 4 Outreach Workers 26,952 c ' 2 Bus Operators 11,808 2; Receptionists 13,270 1 Custodians 5,160 4,955 Fringe;Benefitsfi• 111,3558 II TRAVEL 1 Director 540 1 Out. Super 540 1 Rec. Super. 480 4 Out. R. Worker 1,920 . 3,480 III BUILDING SPACE Agnes 4,320 Brownlee 9 900 14,220 IV COMUNICATIONSATILIT.IES Telephone 720 Light -Power Heat 1,200 Utilities 200 27ro- V PRINTING /SUPPLIES Printing Newsletter Consumable Supplies -Center Rec. Supplies VI OTHER COSTS Bulk Rate Postage Office Postage Fuel and Lubrication 5 Vans Vehicle Maint Building Maint /Supplies CITY 83,329 TITLE III 55,981 39,310 2,400 300 1,200 3,900 3,600 240 4,500 500 400 9,240 139,310 11 SECTION "T.' ESTIMATED PROGRAM OUTPUT (complete as applicable) 1. Ur., caLed number of older persons to be served directly ............. 6.800 1. Unduplicated number of low income persons to be served ................ 3,500 3. Jnduplicated number of older volunteers to serve project .............. 50 4. Geographic location of project (check one) X Rural X Urban 5. Will project serve model city neighborhood? _ yes X No 6. Services to be provided through X Senior center _ Day care center _ Other 7. Direct service activities: 8. Community coordination t I Service or activity Homemaker /home health aide Home maintenance /companionship services information referral & counseling tE,sployment service: Number to be referred Number to be placed in jobs T— 1sportation AL..lt or continuing education Community senior volunteer oppor- tunities Recreation & other free time activities Telephone reassurance Protective services Housing Assistance Legal services Health related services Periodic Screening & Evaluation Outreach tion Number Area to be served by coordination of older Neighborhoods) only /activity: persons to be X City wide served X County wide 40 Area wide (nulti- county 5 60 9. Target groups of project Number 1VV Negro I 000 American Indian Spanish surname 7 40 All other 14 20 30 200 2,400 500 . 400 800 SECTION VII - PLAN FOR THE PROJECT A. OBJECTIVES I. In accordance with the Administration on Aging and State regulations, the Area Agency on Aging requires that the below listed services be provided and maintained as program objectives. These program objec- tives are as follows: a. Outreach Services: Since its inception, Senior Community Services has provided an outreach component. This service includes search and find activities which seek out and identify the isolated el- derly. Up to now, outreach efforts have been maintained at a monthly rate of approximately 200 persons. This outreach compon- ent has been valuable since it provides a close link between the elderly and existing community resources they may not be availing themselves of. Due to the structure of the program, outreach ser- vices cover strategic high concentrations of elderly in the City as well as western parts of the county. The Title VII program offers support to this effort. b. Information /Referral: Once the initial contact has been made and the needs assessment completed, referral and information services are provided. Many elderly. the program has found, are not aware of the many community resources that are available. The staff's responsibility is to provide both information as to available re- sources as well as referring the elderly to appropriate services. To maximize these efforts, proper records are maintained of per- sons outreached so as to provide follow -up assistance after a re- ferral has been made. Information is provided to the elderly both by the staff as well as by a monthly newsletter. SENIOR SERVICELINE provides pertinent information relative to the elderly in the area. It provides the reader with articles and news stories of interesti and direct benefit. This includes from new legislation enacted which affects the el- derly to projects and local events of interest. So far this news- letter, which is printed in English and Spanish, has a distribution of about 6,500 persons. Transportation and Escort: For some months Senior Community Ser- vices has developed a system for the elderly that enables it to transport them anywhere they may need to go. A total of nine (9) mini -vans offer an elderly person an opportunity to go to the store, to agencies, drug store, shopping in a way that both saves the el- derly money and time. At the present time the system provides transportation to some 2,000 persons each month. Escort services are provided both by the bus operators as well as the outreach staff. Primarily, however, the escort service is performed by the outreach staff who have the responsibility of accompanying the el- derly persons to receive whatever assistance they may need. d. Senior Center Activities: Senior Community Services presently operates five functional multi- purpose centers in the county. Four are in the City and one is in Robstown. These centers serve as focal points for all the above mentioned services in that each houses a full complement of staff which can perform the services. In addition, the centers provide for recreational activities that include dominoes, cards, bingo, dancing, knitting, billiards, crocheting, etc. In addition, the centers serve as places where other supportive services are provided such as counseling, educa- tion, health screening, nutrition, and others. Through the resources of Title VII, several satelite senior centers are operating which provide similar activities and services. These include a total of eight satelite or congregate meal sites. A more intensive thrust will be made to offer these centers where agencies can come and offer assistance directly to the elderly rather than take the elderly to the agencies. One important factor which should be noted is that groundbreaking has taken place for the construction of two permanent senior cen- ters. These centers will replace two which the program presently pays rent on. The above stated objectives, to be maintained and improved with con- tinued Title III support, receive much direct assistance through the Title VII program. The elderly nutrition program's supportive service objectives complement those of Title III. As a result, the only dif- ference between them is that Title VII provides a meal whereas Title III does not. Senior Community Services is operated with the concept that all elderly, regardless of race, color, creed, sex, economic status, are provided an opportunity to take advantage of these services. So far this con- cept has paid great dividends due to the fact that the program is ef- fectively participated in by a representative number of elderly. Other objectives of the program are the continued planning and coor- dination. With the data that is daily gathered, needs that are not being met can be addressed. Gap - filling services can be developed so as to maximize full use of the resources afforded to the program and available in the community. Coordination efforts are essential so as to minimize duplication of effort and fragmentation of service. A case in point is the City- County Home Service Aid Program (CHORE). Senior Community Services has worked hand -in -hand with the staff from the initial application to the orientation of the first group of home service aides. This coordination will be maintained not only with this program but other such programs as the Community Action Agency, Retired Seniors in Volunteer Programs (R.S.V.P.), Foster Grandparents, Social Security and other programs with direct benefit to the elderly. B. ADMINISTRATION AND PERSONNEL 1. Organization of Applicant Agency a. Not a new applicant and therefore has been previously submitted. b. There is no plan to alter the organizational structure for the Senior Community Services program. 2. Program Personnel a. Staff 1) Director - This person is directly responsible for the effec- tive operation of the program which presently involves Title III and Title VII funded programs. Plans and coordinates the development and expansion of services to meet the needs of the elderly. This person is directly responsible to the Director of Planning and Urban Development. 2) Outreach Supervisor - This person has the direct responsibility of supervising all outreach personnel. Provides leadership, training and job assignments. Maintains all files on cases and maintains coordination with all other services. 3) Recreation Supervisor - This person is responsible for the de- velopment and maintaining of meaningful recreational and group activities in each center. Recruits and trains volunteers to assist in maintaining these activities. 4) Senior Clerk- Stenographer - This person is the overall pro- gram's secretary and has as duties the taking care of reports, correspondence and filing. Keeps minutes of both the Advisory Committee and staff meetings. Prepares purchase requisitions, invoices, time sheets and distributes payroll. 5) Outreach Workers - These persons provide the necessary outreach in order to seek and identify the isolated elderly. They also provide referral and information services, escort, transporta- tion, serve as meal site aides, maintain data and provide follow -up. 6) Receptionists - These persons serve to greet and provide informa- tion to elderly who come or call into the center. These persons also prepare time sheets of staff who work out of the centers. They also arrange for transportation. They may, at times, assist in the recreational activities of the center and provide referral services. 7) Custodians - These persons maintain the centers in a clean and sanitary manner. They are responsible for maintaining the cen- ters adequately stocked with necessary materials. b. Presently volunteers are highly utilized by the program. Recruit- ment of volunteers is a constant affair. Up to now, some 40 volun- teers of all age groups provide a wide variety of services. Volunteers that will be assisting the program but who are not shown on the budget include: 1) Volunteers who will provide blood pressure screening. 2) Volunteers who will provide nutrition and health education. 3) Volunteers who will make home visits to incapacitated elderly. 4) Recreational Aides 5) Outreach Workers 3. Advisory Committee The project has an Advisory Committee consisting of at least 50 percent consumers. Members of the committee reflect geographic and ethnic representation of the area served. Some of the functions of the com- mittee are to (1) assist in informing the public and potential benefi= ciaries of the availability of services for the elderly; (2) strive for the partici ation of the community leadership in programming for the elderly; (3� assist in identifying the needs of the elderly in the community. Roster of the Senior Community Services Advisory Committee is attached. 4. Local Financial Support One of the advantages that Senior Community Services has is that it is under the structure of the City. As a result, the City provides a substantial amount of local resources for the program's continuance. Due to the nature of the program and the favorable publicity it has received, there is much public and community support and awareness. This kind of support will be maintained and hopefully increased. One example is the City's providing $630,000 for the construction of two permanent senior centers. This will alleviate the need to spend funds for senior center space. This money can be used elsewhere in the bud- get. The County, also, has contributed to the program in order to es- tablish the same level of services to the western part of the County. Some $47,000 will be provided by the County to develop and maintain the services already mentioned previously. SECTION VIII - CHARACTERISTICS OF THE SERVICE AREA Within the tenure of its existence, Senior Community Services has found that among the 19,300 persons 60 years of age or older in the City and 23,200 in the County, the biggest problem is transportation. Other problems include housing, income, employment, lack of health services and nutrition. Under no circumstances will Senior Community Services ever be able to alleviate all the needs. It can and has, up to now, been able to make measurable strides within the community to make the needs of the elderly -- those needs not being met by Senior Community Services -- better known and better addressed by the 1' entire community. These needs make no distinction of race, creed, color or sex. Needs are signi- ficantly similar among the elderly and Senior Community Services will continue to take the leadership role in the community and the county to bring to bear all available resources to address these needs. ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE REGULATION UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 City of Corpus Christi (herein— (Name of Subgrantee or Secondary Recipient) after called the "Subgrantee ") HEREBY AGREES THAT it will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and all requirements imposed by or pursuant to the Regulation of the Department of Health, Education, and Welfare (45 CFR Part 80) issued pursuant to that title, to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Subgrantee receives.Federal financial assistance from Coastal Bend Council of Governments Area Agp_nrynnAging , a recipient of Federal financial (Name of Grantor) assistance from the Department (hereinafter called "Grantor "); and HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Subgrantee by the Grantor, this assurance shall obligate the Subgranten- or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose inv6lving the pro- vision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Subgrantee for the period' during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Subgrantee for the period during which the Federal financial assistance is extended to it by the Grantor. AoA Form 441 (To be completed by applicant for any grant from the Area Agency•designated to implement the Older Americans Act. Where provision of facilities is involved, HEW Form 441 is to be executed.) TATS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance ex- tended after the date hereof to the Subgrantee by the Grantor, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Subgrantee recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the Grantor or the United States or both shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Subgrantee, its successors, trans- ferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Subgrantee.. Dated January 29. 1975 City of rnrp„c rhristi (Subgrantee) By f (president, Chairman of Board, or comparable authorized official) P. 0. Box 9277 Corpus Christi, Texas 78408 Title city ManaoPr (Recipient's mailing address) l� SENIOR COMMUNITY SERVICES ADVISORY COMMITTEE ,AGENCIES* T. Mr. William Shireman, Director * Legal Aid Society 4883 -6262} 921 North Chaparral, 78401 625 Gregory, Apt. 60 (12) 4992 -1679} 2. Mrs. Hugh Roy Cook, Director State Dept. of Public Welfare *4329 Del Mar (04) 4884 -70833 3. Mr. Rene Ramirez, Director Nueces County CAA 4883 -7201) 3105 Leopard, Suite One (08) SENIOR CITIZENS ORGANIZATIONS 4. Mrs. M. L. Bonds Tract 16 Senior Citizens 2909 Kitchen (05) 4882 -24003 5. Mrs. Evelyn Wilson * 3401 South Alameda, Box 86 (11) 4853 -64861 FAN Club, St. Luke's Methodist Church, 3151 Reid Drive 6. Mrs. Harold Applebaum C.C. Ind. School District 6326 St. Andrew *2525 Belton Street (16) 4855 -6273) 7. Mrs. Pat Duaine American Association Retired Persons 4909 Branscomb Drive (1 1) 4854 -80893 8. Mr. Noe P. Jimenez Nueces County Senior Citizens West Oso School 4853 -59213 5202 Bear Lane (16) * 1601 West Manor Drive (12) 4991 -2878) 9. Mr. Vidal Najar Nueces County Senior Citizens 318 Osage (05) F883-9554� SENIOR CITI 0. Mr. Horaee ZENS: Cleveland 326 Troy (12) 4991-4371) 11. Mrs. Virginia Vargas 820 Bloomington (16) 4852 -0229} 12. Dr. Cleotilde Garcia 2601 Morgan (05) 4883 -1022; 884 -5884; 884 -0661) 13. Mrs. Lilly Lira 3838 Baldwin (05) 4883 -0421a 14. Mr. James Anderson 522 Webb (18) 4937 -23753 .15. Mrs. Ethe Lene Madison 2745 Guadalupe (05) 4883 -59723 16. Mr. Albert Struller 4945 Willowbrook (11) k855 -8812} ADVISOR: Miss Pat Crenshaw Nueces County Extension Service County Building, P. 0. Box 672 Robstown 78380 4387 -2042 * 103D North Sixth Street Robstown 78380 W. R. Metzger, M.D., M.P.H. P. 0. Box 49 (03) 4883 -2931} Dorothy Watson, Representative NOTE (Zip) 4Phone Number; * Indicates Mailing Address 6r t Ins'i, CITY OF CORPUS CHRISTI, TEXAS cu :JAN 19n .N CERTIFICATION OF FUNDS (City Charter Article IV Section 21) `plc 31, WCtltoo January 27, 1975 I certify to the City Council that $ 35,974 , the amount required for the contract, agreement, obligation or expenditures contemplated in the above and foregoing ordinance is in the Treasury of the City of Corpus Christi to the credit of: Fund No. and Name 4299 - General Find Reserve Project No. 490 Project Name To support City's share of the Senior Community Services Program from which it is proposed to be drawn, and such money is not appropriated for any other purpose. January 27 _ , 19-7_5 4 %3�4 hector of ce 64_ I/7-'fdo ya99 •u90 - FIN 2 -55 Revised 7/31/69 Corpus Christi, Texas 029 daycf 1975 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas ,For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspen- sion of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordi- nance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MAYO p • law NWV CITY OF CORPUS C ISTI, TEXAS The Charter rule was suspended by the following vote: Jason Luby James T. Acuff Rev. Harold T. Branch 011Y Thomas V. Gonzales Ricardo Gonzalez Gabe Lozano, Sr. J. Howard Stark The above ordinance was passed by the following vote: Jason D_hy James T. Acuff Rev. Harold T. Branch Thomas V. Gonzales Ricardo Gonzalez Gabe Lozano, Sr. J. Howard Stark