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HomeMy WebLinkAbout12479 ORD - 02/12/1975NLY:jkh:hb2 /10,75:1st AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A PROPOSAL FOR FIRST YEAR FUNDING OF THE RETIRED SENIOR VOLUNTEER PROGRAM TO THE ACTION REGION 6 OFFICE IN DALLAS, AND TO EXECUTE ALL DOCUMENTS NECESSARY TO IMPLEMENT THE PROGRAM IF AND WHEN THE GRANT IS APPROVED, A COPY OF THE PROPOSAL BEING ATTACHED HERETO AND MADE A PART HEREOF, MARRED EXHIBIT "A "; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit a proposal for first year funding of the Retired Senior Volunteer Program to the ACTION Region 6 Office in Dallas, and to execute all docu- ments necessary to implement the program if and when the grant is appro'ped, a copy of the proposal being attached hereto and made a part hereof, marked Exhibit "A ". SECTION 2. The necessity to authorize submission of the documents necessary to obtain funding for the Retired Senior Volunteer Program and to implement the program if and when grant of funds is approved creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction and that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor, having declared such emergency and necessity to exist, having requested the suspension of the Charter rule and that this ordinance take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED this the /�- day of February, 1975. AT1n+ST: APPROVED: / Zr7DAY OF ]FEBRUARY, 1975: 94077 Attorney 1LJE CITY OF CORPUS CHRISTI, TEXAS APPLICATION FOR FEDERAL ASSISTANCE (N0NC0NSTRUCTION PROGRAMS) ACTION PART 3. Federal Grano Agency R.S.V.P. 1. Stet. Cl.,r.nghou.e Identifier 2. Applicant'• Application No. Organisot... I Unn REGION VI Adm.n,swarfv. Office 212 N. St. Paul St., Suite 1600 Street Adb.ss - P.O. Ban Dallas, Texas 75201 City Stout ZIp Cod. Applicant Noe.. City of Corpus Christi Deportment Division P. 0. Box 9277 Street Address - P.O. Bo Corpus Christi, Nueces City County Texas 78408 Store zip Cad. 5. Descriptive Nome of the Prei.cr Retired Senior Volunteer Program 6. F.d.rei Caudell No. 72.002 7. Federal Funding R.g...ted $ 30,655 6. Gran.. Type State, Count, x City, 9. Type ol Application at Repw,r X N.,G ant. Other (Specify) U Non- proritJ Conti.watiery Suppl.m.re, on... Changes (Specify) 10• TLOO of Asei stone. -- �s_Grant, Loon, -- -Other {Specify) 11. Populolien Directly Benefiting Iron the Prei. , 230 citizens 60 years old and over 13. Length .f Promos 48 months 12. Congressional Dieu ice .14th 6. 16. Beginning oat. March 10, 1975 14th 15. Dot. of App$Iootien February 19, 1975 16. The appllaon cartilie. that to the best of his In.owl.doe and belief the data In this ,.,l1 .41on are tr. end .steer, end that he will comely with the otlaehed a.sue.cee 11 he receive* the gran. Typed name R. Marvin Townsend Title City Manager Telephone Number Signgw. d Authorised R'ep.sentoNV. A.LA COOL 512 aYOL. 884 -301" L.,. 200 Far F.d.re1 U.. Only ACTION Project Gant No. assigned (if approved): PART 11 PROJECT APPROVAL INFORMATION otea MO. 80470 196 ItemL Does this assistance request require State, local, Name of Governing Body regional, or other priority rating? Priority Rating • Yes X No ltem 2. Does this assistance request require State, or local Nome of Agency or advisory, educational or health clearances? Board —Yes—X_—No (Attach Documentation) Item 3. Does this assistance request require clearinghouse review in accordance with OMR Circular A -95? Yes X No (Attach Comments) Item. � Governor's Committee on Does this assistance request require State, local, Name of Approving Agency regional or other pionning approval? X Dote March 1 , 1975 Aging Yes No Item 5. I s the proposed project covered by an approved compro- Check one: State r i hensiva plan? Local [_ 1 Regional 1_J Yes X No Location of Plan Item 6. Will the assistance requested serve a Federal Nome of Federal Installation installation? Yes X No Federal Populotion benefiting from Project Item 3. Will the assistance requested be on Federal land or Name of Foderol Installation installation? Location of Federal Land Yes X No Percent of Protect Item 8. Will the assistance requested hove on impact or affect See instructions for additional information to be on the environment? provided. Yes--X--No Item 9. Number of: Wili the assistance requested cause the displacement Individuals of individuals, families, businesses, or forms? Families Businesses Yes X No Forms item 10. Is there other related assistance on this protect previous, Sae instructions for additional information to be Pending, or anticipated? provided. Yes X No Page Z OMB NO BO R0186 PART I11 - BUDGET INFORMATION SECTION A — BUDGET SUMMARY • Grant Program. Function or Activity lal Federal Catalog No. @1 Esnmated Unobbgated Funds New or Raveed Budget Federal (c) Non - Federal (dl Federal (e) Non•Fedaral 11) Total (0) R.S.V.P. 72.002 $ 30,655 4,575 $ 35,230 z. 3. 4. 5. TOTALS $ $ 30,655 4,575 $ 35,230 SECTION B — BUDGET CATEGORIES ISae Pegs 3A} 6. Object Class Categories a. Personnel b. Fringe Benflts c. Travel Activity - , :5y" 1 ■ ." iii' e /, t. r A AV / 7 A r r Ar % /j .. A it v r Ar �r >, 4 .r V / 4 4 A r 7 Ar G AV w-/fmw--.ffAr A r Ay d. Equipment e. Supplies f. Contractual Services g. Construction h. Other i. Total Direct Charges J. Indirect Charges k. TOTALS 7. Program Income PART III — SECTION B 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES Tide 11) Annual Salary 121 %Time Spent on Project 131 Total Cost 14) Federe: Funds Requested 15) Non•Federar Resourbes Project Coordinator Senior Clerk Bus Operator S 9,336 6,030 5,688 % 100 100 100 5 9,336 6,030 5,688 S , 9,336 6,030 5,688 • . S TOTAL PERSONNEL EXPENSES S21,054 % 100 $ 21 ,054 s 21,054 $ B. FRINGE BENEFITS 2 5255 9,5126. C. 12) GRANTEE STAFF LONG DISTANCE TRAVEL 550 55 0 EQUIPMENT E. SUPPLIES 360 360 F. CONTRACTUAL SERVICE 0b G. OTHER• 5,924 2,5140 3.384 TOTAL VOLUNTEER SUPPORT EXPENSES 38,894 27,51n 3,540 2. VOLUNTEER EXPENSES A. PERSONNEL EXPENSES Stipends Lorna Allowance End 01 Seroce Allowance • Feud and Lodomng Allowance TOTAL PERSONNEL EXPENSES 6. FRINGE BENEFITS Meals 1,250 1, 250 FICA Und•ms Insurancerlen Flsn Other. TOTAL FRINGE BENEFITS C. TRAVEL 1 0416 900 • D. EQUIPMENT 5 SUPPLIES F. CONTRACTUAL SERVICE G. OTHER 1,3&) 345, 1,035 TOTALVOLUNTEER EXPENSES 4,336. 3,145 1,035 TOTAL DIRECT COSTS: tAdd 1521 35,230 30,655 4,575 TOTAL INDIRECT COSTS: ISee p..ge 4) TOTAL COSTS • 35,230 30,655 4,575 3. VOLUNTEER PROJECTED STRENGTH: (expressed in termsot manhours) 1st 2nd 3rd Qtr. 41hgl qtr. qtr. Projected total number of Volunteers Page 3A a o tP SECTION C — NON- FEDERAL RESOURCES (e) Gra. Pee-0a.. Ds) APPLICANT (e) STATE (d) OTHER SOURCES 1.1 TOTALS s. R S V P 2 4,419 $ 8 156 s 4,575 e. 10. 1 1. 12. TOTALS s 4,419 0 s 156 : 4,575 SECTION 0 — FORECASTED CASH NEEDS 13. Fedora( Taal f,o 1et Year 1st Quarter 2nd Own.? 3rd Doom. Oh Done. S 1 S 1 S Id. Nan-Fedora! 1S. TOTAL S S S S 1 SECTION E — BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT () Gram Novara FUTURE FUNDING PERIODS (YEARS) (b) FIRST (a) SECOND (d) THIRD (.) FOURTH ld. R.S.V.P. s 41 000 s 43,000 $ • 45.00Q s 45.000 17. 1e, 19. s 45,000 20. TOTALS s 41 ,UUU s 4i UUU s 45,000 SECTION F — OTHER BUDGET INFORMATION Omagh additional Shoats 1) Naee.aatT) Vs Dime Chord.at a 22. hdl.ae Chart at a. Indirect rate type: ® Provisional © Predetermined Q Final D Fixed b. Attach current negotiated agreement with name of Federal agency and date: c. Based on Qe&w QTADC Base: $ Rate: % n. R•°'''sa9 a. Total Project Cost (Item 21 plus Item 22) b. Percentage of nor: - Federal. resources to total project cost c. Other Remarks Batt ,additional pages %A:ere necessary). PART IV PROGRAM NARRATIVE (Attach per instruction) 3A -1 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES (1) Project Coordinator 23A $9,336 (2) Senior Clerk Typist 12A 6,030 (3) Bus Operator 11A 5,688 Entry grades are consistent with present City grade and classification codes. B. FRINGE BENEFITS $21,054 Fringe benefits include FICA, Texas Municipal Retirement System, hospitalization /life insurance, Workmen's Compensation $ 2,526 C. GRANTEE STAFF LOCAL TRAVEL (1) RSVP Coordinator averaging 201 to 300 miles per month. Rate schedule and reimbursement consistent with City reimbursement rates. $40 /mo. x 12 months (2) Grantee Staff Long Distance Travel $ 480 Regional conferences, meetings, and training seminars; 10 days /year x $25 /day, plus transportation to and from these meetings $300$ 550 D. EQUIPMENT - None E. SUPPLIES - Office, $120/person/year $ 360 G. OTHER (1) Space costs, 600 sq. ft. x 470/sq. ft. x 12 $ 3,384 (2) Communications - Installation $ 50 Two units - 2 Revolving Lines $ 550 (3) Fuel and Lubricants - $90/mo. x 12 mo. (4) Printing and Publications (5) Postage, $30 /mo. x 12 mo. (6) Vehicle Insurance and Maintenance 2. VOLUNTEER EXPENSES B. FRINGE BENEFITS .$ 1,080 $ 500 $ 360 $ 156 (1) 20 volunteers /wk requiring meals x 1.25 /meal x 50 weeks $ 1,250 3A -2 (2) Senior Community Services will provide 20 volunteers /week with meals , (3) Insurance - Accident Insurance, 230 volunteers x 90e $; 207 General Liability, Auto Liability and Umbrella Coverage $; 443 C. TRAVEL (1) Reimbursement for 10 volunteers per week @ 12p /mile (average) x 15 mi. R.T. x 52 (2) Senior Community Services will provide transportation to approximately 100 volunteers (3) 110 volunteers (average) will not require transportation expenses. G. OTHER (1) Recognition Day, $5.00 x 230 volunteers (2) Recruitment and Orientation $1.00 /volunteer x 230 volunteers $ 230 $ 900 $ 1,150 TOTAL COST $35,230 NON FEDERAL $ 4,575 FEDERAL $30,655 PART V ASSURANCES The Applicant hereby assures and certifies that he wilt comply with the regulations, policies, guidelines, and requirements . including OMB Circulars Nos. A.21, A•87, A•95, and A•102, as they relate to the application, acceptance and use of Federal funds for this Federally assisted protect. Also the Applicant assures and certifies with respect to the grant that: 1. It possesses legal aulhontY to °Pply for the grant; that a 4. It will comply with requirements of thu pi ',visions of the resolution, motion or snnila, action has been duty Uniform Relocation Assistance and Real Proper1Y Ac' adopted o, passed as an nlheial act of the applicant's quisitions Act of 1970 W.L. 91.949) which provides fur gnvenpng body, author Wog the Kling of the application, fair and equitable treatment of persons displaced as a including all understandings and assurances contained result of Federal and federally assisted programs. therein, and duetting and authorizing the person identi• 5. It will comply with the provisions of the Hatch Act lied as the official representative of the applicant to act which limit the poheiat activity of employees in connection with the application and to provide such B. It will with minimum aage and maxmu additional information as may n required. s provisions on the Fa Standards Act. as they apply to hospital and educational untrue 2. It will comply with ?die VI of the Civil Rights Act of Lion employees of State and local governments. � Rem 191)7 (P.L. 88-352) and in accordance with Title VI of 7. It will establish safeguards to prohibit umlguy+. � that Act, no person in the United States shall, on the using their positions for a purpose that is ca gives the ground 01 race, color. o, national origin, be excluded , appearance of lehtg motivated by a desire fur private from participation M. be denied the benefits of. or be gain for themselves or others, Particularly those with 001010130; subleeted to discrimination under any pro- whom they have family, business. or outer ties. ,gam or activity for which the applicant receives Federal 8. It will give the grantor agenty or the Comptroller Gem financial assistance and will immediately take any mea• eral through any authorized representative the access to slues necessary to effectuate this agreement. and the right to examine all records, hooks, papers, or 3. It will comply with Title prohibiting of the Civil Rights Act i. documents related to the grant. 19tio (42 e,o 11 the imaemploymentdrt's t 9. Federalera to, agency requirements esgime:m is piano whepl VO the r (2) d, propose of a ploym to of law. program requirements, and other administrative p,ovrde will or eq altreatment o employment requirements approved in accordance with Office of rat-ores re or old resut e i unequal treatment gran of perMitS act who Management and Budget Circular No. A•102. me or should be benefiting from the grant-aided activity. SECTION II. PROGRAM PLAN PART A. PROGRAM IDENTIFICATION AND ANALYSIS 1. State the specific problem your proposed project will address in the space pro- vided. Quantifiable measurable terms should be used whenever possible. The problem is the need of older persons in Nueces County to become active, viable individuals who, through their experience and capability, contribute to the welfare and growth of this community. RSVP attempts to address the problem of rejection, discrimination, uselessness that is found amoung older persons of all income levels and ethnic backgrounds. By the end of the first grant year, the RSVP project will involve 230 senior vol- unteers serving in 25 volunteer stations with a total of 46,000 cumulative hours at a cost of $0.70 per volunteer hour and of $140.00 per volunteer per year. 2. Describe the scope of the problem. Include the precise location and boundaries of the area to be served, its demographic characteristics and the number of people affected by the problem. This project serves the senior citizens of Nueces County. The population in Nueces County is representative of the broader population throughout the Southwestern United States in that there are three distinct cultural groups: Mexican - American, Anglos, and Negroes. Within these three broad groupings there are many indications of cultural identify. Many members of the Mexican - American group are totally assimilated into the Anglo culture with representatives of this group being found in all housing areas of the city, among the various professional groups, and in positions of considerable power and influence, both in private industry and in public life. However, the bulk of the Mexican - American population is not assimilated into the Anglo community and exists as a separate entity with its own entertainment forms, traditions, customs, and is further characterized by close ties, via an extended kinship system, with Old Mexico. The Anglo community, on the other hand, appears to place more emphasis on the nuclear family and non - related groupings in order to meet its social, emo- tional and intellectual needs. While the Anglo community is by no means a homogenous group, both the Mexican - American and the Anglo community tend to view each other with considerable dis- trust with a number of political and legal moves in recent years within the Mex- ican- American community to gain greater access to the social and economic main- stream in the community. Nueces County has some 23,249 citizens age 60 and over which represents approxi- mately 10 percent of the total population. Of these, 68 percent are Anglo, 27 per- cent Spanish speaking, and 5 percent Black. Eight thousand (8,000) of these senior citizens are below poverty level. Best estimates now available are that 20,000 live within the City of Corpus Christi. Approximately 50 percent of the total population is Mexican - American, 5 percent is Negro and the remaining 45 percent is Anglo. Nueces County is largely an urban area with a total population of 237,544. Of these people, 223,266, or 93.989 percent, reside in urban areas and 14,278 persons, or 6.010 percent, of the population reside in rural areas. There is a striking income variation within the county with the Mexican - American population being on the low end of the scale. Corpus Christi has within its boundaries the following areas which need the RSVP program: 1) The North Beach area, long a low- income ghetto of the retired and misfit as well as the winter residence of many mobile retired. 2) The old central -city area which has housed the Black ghetto for several generations. -2- 3) Another central city area which has been the long -time home of the Mexican - American population. 4) The Molina area. 5) The apartment areas in the predominately white south side which has the highest concentration of aged. 6) The Flour Bluff area, another low rent area with a high concentration of retired and aged. The project will serve 230 volunteers who are affected by the problem within this first project year. 3. Describe the major causes of the problem. a. Our youth- oriented society has long considered persons 60 and older to have no place in the mainstream of activities, and has by and large rejected the senior citizen. b. Family living patterns have changed to such an extent that senior family members are frequently no longer wanted, needed or tolerated. c. The high mobility rate in the United States physically separates younger family members from the older members. d. Business trends toward early ret irement and /or forced retirement. e. Reduced and limited incomes of those retired, coupled with an inflationary economy. f. Lack of physical strength of older people. g. The social esteem of our society is based on the work ethic. 4. Describe the major consequences of the problem. a. Having grown older in the youth - oriented society, the senior citizen fre- quently assumes he should be rejected and, until recently, knew there was not a place for him. -3- b. The senior citizen often feels neglected, unwanted and useless; frequently he lives psychologically isolated. c. He frequently lives physically isolated. d. Many retired individuals find themselves with great amounts of leisure time and with no cultural and individual preparation for the constructive or satisfying use thereof. e. To volunteer does cost money. With budgets stretched to breaking points, serving others is often an unaffordable luxury. f. For physical and financial reasons, many seniors cannot afford to provide themselves with transportation. g. Work for pay no longer is available due to employer bias toward older workers feeling of uselessness among the elderly. -4- GOAL: To have accumulated 46,000 service hours given by RSVP volunteers during the first grant year. OBJECTIVE: To have 21,000 accumulated service hours End of first quarter OBJECTIVE: To have 25,000 accumulated service End of second hours OBJECTIVE: To have 35,000 accumulated service hours quarter End of third quarter OBJECTIVE: To have 46,000 accumulated service hours End of fourth quarter SECTION II. PART B. GOAL: To have 230 volunteers actively involved in meaningful community service at a rate of 4 hours per week by the end of the first grant year. OBJECTIVE: To have 125 active volunteers OBJECTIVE: 180 active volunteers OBJECTIVE: 200 active volunteers OBJECTIVE: 230 active volunteers First month, first quarter First month, second quarter First month, third quarter First month, fourth quarter GOAL: To increase to a minimum of 25 the stations of service in such a manner that senior volunteers are offered a variety of service opportunities com- patible with the abilities and preferences of the varied levels of income, education and experience in our local population. OBJECTIVE: Evaluation by Advisory Committee of current volunteer stations, concerning quality, variety of scope of placement available with recommendations to director. First quarter OBJECTIVE: Take indicated action based upon Second quarter above recommendations. OBJECTIVE: Evaluation of any changes made as Fourth quarter a result of above recommendations. ORIENTATION AND IN- SERVICE TRAINING GOAL: To have a monthly orientation program for new volunteers and ongoing in- service training in the stations. OBJECTIVE: To develop an orientation outline First quarter and complementary visual aides. OBJECTIVE: To have held the first of these Second month of first quarter monthly orientation meetings for new volunteers. OBJECTIVE: To have had conference with repre- sentatives of stations relative to upgrading in- service training. Second month of first quarter GOAL: To have developed a cohesiveness among volunteers which lends itself to fellowship, companionship and new friends who share a sense of common goals and accom- plishments and which crosses ethnic and socio- economic lines. OBJECTIVE: To increase volunteer awareness of specific program goals and status of achievement toward these goals along with information about what others on the RSVP team are accomplishing about which we can all take pride through the monthly mailing of a newsletter to all volunteers, volunteer stations, station board members, and interested individuals. OBJECTIVE: To plan for monthly meetings of those volunteers working within a station or within stations where there is a common interest or expertise. Monthly Monthly OBJECTIVE: To have a reception of all present volunteers celebrating the beginning of our first year and the receipt of our grant award for the first year and a new life for RSVP under new sponsorship. Second week after grant award OBJECTIVE: To have an annual Recognition dinner. May, 1975 OBJECTIVE: To have our Second Annual Senior Walk. May, 1975 o OBJECTIVE: To participate in the Second Annual May, 1975 Senior Citizens Fair. GOAL: To actively involve the members of the RSVP Advisory Committee in such a manner that each member is an informed, enthusiastic supporter of the RSVP program and its objec- tives and so that the wealth of expertise available in these members, both individually and collectively, is welcomed, appreciated and utilized by the RSVP project. OBJECTIVE: To orient the Advisory Committee as to national program philosophies and goals in general and in organizational structure and chain of com- mand from Washington to the local community. OBJECTIVE: To give the Advisory Committee all possible information regarding current status of program and including additional information requested by the Committee. OBJECTIVE: To involve each member according to his time available and to his area of interest in a part of the day -to -day activities of the project. At annual reception for new Advisory Committee members. A summary State of the Program during first and second Advisory Committee meetings. Updated infor- mation monthly. First quarter and contin- uously throughout year. SECTION II. PROGRAM PLAN PART C. METHODS 1 Methods for the development of volunteer stations and /or assignments. a. LA RETAMA LIBRARY Bookkeeping Project Expansion of afternoon of bookmending into a full day. Confer with City's Senior Community Services Director about the possi- bility of having Title VII lunches served at the library for volunteers. Take time to recruit into the RSVP bookmending activities and fellowship those elderly who are usually in the library to just pass the day. Assign those volunteer "graduates" of the bookmending project to other locations, such as branch libraries or schools or other agencies trying to maintain libraries. Investigate with library the possibility of opening a Spanish - speaking book - mending class. History Project Recruit three more volunteers as interviewers for the library's local his- tory project. b. MEMORIAL HOSPITAL Hospital Floor Visitors Training for new members will be set up on a periodic basis. More general hospital orientation has been begun and will continue through- out the first grant year. New assignments and job descriptions are arising as the volunteers become more familiar with the many services and activities of the hospital. -12- Monthly in- service training for those volunteers already placed in the hospital must continue. Our volunteers have direct contact with the patient and have frequently been the ones to call for professional help. c. CORPUS CHRISTI INDEPENDENT SCHOOL DISTRICT Job descriptions will continue as last year. The one new assignment this year will be the sharing of volunteers' travel pictures with school children, especially those in the Title III schools. d. CASA DE ORO HOUSING PROJECT Volunteers and volunteer supervisor are now meeting and conferring. Volunteer assignments are being discarded, restructured, or more formalized and new assignments based on need, both of individual volunteer and of station, are being developed. This is being done by the volunteers themselves with the guidance of RSVP staff and in -kind staff. A greater number of volunteers from this facility are now ready to go out into the community to serve after watching their friends participate successfully. e. DOS MUNDOS f. HEADSTART g. EARLY CHILDHOOD DEVELOPMENT PROGRAM The desirability of developing a community -wide orientation program for all volunteers in day care centers is being discussed by several agency day care centers, the State Welfare supervisor for this area, and the RSVP director. It is projected that joint training and orientation will be set up under the supervision of the Welfare Department staff with all centers participating so that all potential volunteers can be trained uniformly with specialized, in- service training given in the individual -13- centers after the general orientation. This procedure should upgrade the quality and quantity of day care center volunteer assignments and insure good orientation as well as unifying training. The new minimum wage has already forced the closing of some local day care centers and will increase the staff problems of those who do not close. h. FAMILY PLANNING No change in assignments contemplated at this time. 1. COASTAL BEND COUNCIL OF GOVERNMENTS (COG) The new designation of COG as an Area Agency on Aging (AAA) has greatly in creased the number of RSVP volunteers serving on boards, committees and task forces. Their job assignments are changing as AAA's work continues and as needs are being discovered. It is also expected that some volunteers will be placed in COG offices this year as drafting volunteers for COG's office. j. DEL MAR COLLEGE The Senior Seminars project is an innovation of RSVP, the County Extension Service and Del Mar College. The purposes of the seminars are to provide general financial and legal information to senior citizens, to open up a vehicle for discussion which may be of interest to senior citizens, and to increase opportunities for new social contacts. RSVP volunteers work- ing under the supervision of Nueces County Extension Agent and Del Mar's Adult Education Director design, supervise, host, evaluate and redesign each semester's program. The Guidance and Counseling Department has requested volunteers to help students trying to qualify for GED status. Job descriptions will be -14- developed by the RSVP Director in consultation with the Department Head. Volunteers will then be referred to the appropriate Del Mar staff. k. THE SENIOR COMMUNITY SERVICES Individuals who have been involved with the Senior Community Services as participants will be involved this year as volunteers helping others participate. The RSVP Director will spend more time within the centers, getting to know those in the Title VII program and interest them in volunteering. At this writing, six new volunteers are being placed in various branches of the Senior Community Services program as volunteers and more are to be recruited. 1. PARK AND RECREATION DEPARTMENT, CITY OF CORPUS CHRISTI Only one volunteer has been placed in the Park and Recreation Department of the City. However, because of the great variety of volunteer opportuni- ties and because of the many locations of department centers throughout the City, this station is being retained. A new volunteer is being placed to teach sewing at T. C. Ayers, a City recreation center in the heart of the Black neighborhood. The volunteer being placed is white and affluent, but completely understands hard work against odds. Dis- advantaged persons of other backgrounds sense her empathy, develop a strong feeling of respect and comraderie with her, and decide if she can help them through RSVP, they can help others. The development of this kind of trust and respect which crosses color and economic lines is critical to the development of an effective,broad based RSVP.program which involves all ethnic groups and attracts the necessary long term financial support. -15- m. COMMUNITY ACTION AGENCY Headstart Volunteers will be serving in the Headstart Center in the first grant year. They will be placed in the center which is housed in the Washington Multi- purpose Center. As volunteer experience and firsthand knowledge of the Headstart program grows, other volunteer assignments will be developed, both by staff and volunteers. VISTA VISTA volunteers serve in this same building. We will be in more frequent contact with them. n. NUECES COUNTY.EXTENSION SERVICE Home Demonstration and Education Our activities with the Extension Service have not resulted in job descrip- tions for placements on a weekly basis because many of the activities of the service tend to be seasonal. 4 -H In the second quarter of the first grant year, the RSVP Director will call upon the 4 -H agents. These assignments will, in all probability, result in job descriptions which place volunteers in touch with teenagers, animals, growing things and the outdoors. This county has many retired males who are physically active and knowledgeable in such concerns who need this type of placement. (As noted above, the Extension Service is also one of the cooperating agen- cies along with RSVP and Del Mar College in the production of our Senior Seminars at Del Mar College.) ■ o. AMERICAN RED CROSS Naval Air Station Station relationships are good, but we do not look.for many new place- ments here during the first half of the first grant year. During the second half of the first grant year, efforts will be made by the RSVP Director to determine the possibility of an RSVP group project at the Naval Air Station. Success at this will open up a placement opportunity close to home for those elderly living in the Flour Bluff area. Nueces County Chapter RSVP volunteers helped the local chapter last - spring during the SSI project. Since then, the chapter has been more interested in developing job de- scriptions appropriate for RSVP volunteers. Some new job descriptions for the homebound have been developed and placements will begin late in the first quarter of the grant year. p. ART COMMUNITY CENTER The availability of volunteer opportunities for meaningful service for the elderly in the fine arts and performing arts fields needs to be improved. The only job description now ready at the Art Community Center for RSVP q. volunteers is not particularly satisfying for most volunteers. In the first grant year, appropriate action will be taken to open up such op- portunities. CORPUS CHRISTI HEART ASSOCIATION Relations with this agency remain good. There is not the need for a great number of RSVP volunteers, although the few who can be used are'performing a service of much interest to the prospective volunteers. Only tightening up of station record keeping systems for volunteer hours is projected for the coming year. -17- r. MARTINEAU JUVENILE HALL Volunteer Court Aid Program One RSVP volunteer serves as an aide in this capacity. During the first grant year. RSVP participation in this program needs expanding instead of developing. This is challenging, but sometimes difficult, placement; however, supervision is well provided for both by the Martineau Juvenile Hall and the Corpus Christi Junior League. We hope to add another Spanish- speaking volunteer and a black volunteer to this program in the first grant year at the request df the Volunteer Court Aid Program. s. NUECES COUNTY MH -MR COMMUNITY CENTER MH -MR's addition, in June, 1974, of a Volunteer Coordinator for MH -MR Vol- unteer Services has been a great benefit to the elderly wishing to volunteer in mental health fields. The director is knowledgeable in several areas which will result in continued and increasing training and orientation and successful placement for those volunteers wishing to serve in the mental health and mental retardation fields. t. PAISANO COUNCIL OF GIRL SCOUTS Our referral of volunteers to this agency has just begun this summer with a cooking class taught by RSVP volunteers from different cultural back- grounds. The volunteers in this class will probably be asked to serve again in the first grant year, and they will also be utilized in other programs in town whose scope of interest include food, nutrition, or multi - cultural interests. Other volunteers will be beginning to serve as sewing and crafts resource people to individuals needing such skills. -18- u. OTHER We now have projects pending with the Salvation Army, Family Debt Counseling Service, Nueces County Adult Probation Department and the Corpus Christi Housing Authority. The process going on at the present time is the negotiation of a Memorandum of Understanding and clarification of job descriptions. We have volunteers wanting to serve in these areas. The projects under consideration have great merit. NOTE: As the transition takes place from one sponsor to the other, it will be the respon- sibility of the Program Coordinator and the Senior Community Services Director to hold several meetings with both present placement stations and volunteers that will serve to: 1. Reassure placement site heads and volunteers as to the continuation of RSVP; 2. Reassurance of closer cooperation and coordination between the sponsor and the placement stations; and 3. Improvement of placement stations in the following areas: a. Reporting, b. Evaluation, c. Training, and d. Record Keeping. 2. Recruitment of Volunteers. -19- METHOD PROCESS TIMING a. One -to -one Contacts 1) RSVP Staff 2) RSVP Volunteers b. Development of existing volunteer contacts 1) Senior Citizens Fair 2) Corpus Christi Housing Authority 3) Newsletters 4) Snow Birds 5) Group projects c. Developing existing community contacts 1) Washington Multi- purpose Center 2) All retired groups More casual socializing with potential volunteers. Personal conversations regarding their involvement with RSVP. Creating more visibility and awareness of the program. Being introduced to new volunteers through RSVP friendly callers; follow -up. Continually expressing RSVP philosophy and needs through RSVP and other organi- zations' newsletters. RSVP party welcoming them back. Developing group projects around current volunteers' interests. Accepting the invitation of local residents to speak about RSVP. Asking each group to appoint an RSVP representative who will receive Help -O- Grams (bulletins of new and/or urgent volunteer requests) and read them at each meeting. Beginning now and on- going. On- going. First quarter. First quarter. On- going. Last quarter, second year. Quarter during first year. Second quarter. Appoint as soon as possible; On- going. METHOD PROCESS TIMING d. Developing new community contacts 1) New Neighbors 2) Ministerial Alliance 3) Catholic Diocese 4) Walk -ins and /or Call -ins 5) Recruitment Stations a. Padre - Staples Mall b. Cullen Mall c. Other Shopping Centers 6) Business, Labor, Industry • Ask for referrals. Ask for each church to pledge a new volunteer. Ask for each parish to pledge a new volunteer. Immediate individual follow -up and placement. Pass out information relative to RSVP; encourage and recruit volunteers. On- going. Late first quarter. Late first quarter. On- going. First quarter. Establish pre - retirement training. Third quarter. 3. Interviewing, selecting and placing volunteers. Improvements are now being made in this area in the following ways: a. The volunteer application form has been redesigned. The new form is simpler and shorter but gives more pertinent information regarding the volunteer and serves as an aid to appropriate placement. b. Volunteers are being recruitedand selected with much more emphasis on a regular four -hour week commitment. c. Volunteers, competent, capable and experienced, are now assigned to the RSVP office as volunteer staff in order to increase the number of volunteer placements which can be made. During the approaching grant year, the above procedures will be used with changes being made if indicated. Also, The following improvements will be added: d. Increased number of volunteers serving in the RSVP office will assure the availability of oriented personnel to escort volunteers to potential stations of service. e. Various visual aids portraying both general areas of appeal and specific job descriptions will be developed so that more persons can be knowledge- able as to available placements. f. Volunteer station coordinators will be of great value in welcoming and orientation of the new RSVP volunteers and /or potential volunteers when they visit. g. One -to -one follow -up between experienced volunteers and new volunteers. 4. NOT APPLICABLE. 5. NOT APPLICABLE. 6. Public Information Program for the first grant year will fall basically into the following categories: -22- a. Media Releases: Frequent reports to the community through hard news content as to develop- ment of program, relation of program to goals, costs, service hours, etc. Pictures of three to four volunteers from three to four different stations would be made available with this to depict the various types of services RSVP volunteers perform in the stations. First release will be from our initial reception in the first month of first grant year. Releases will be monthly thereafter. This release would be to all media, newspaper, TV and radio. b. Speakers' Bureau: A Volunteer Speakers' Bureau will be recruited and oriented. Their function will be to speak to each governing board of RSVP stations at least once during the first grant year. The purpose of these speeches would be to describe the RSVP project. Bureau members will also help take the RSVP story to other interested com- munity groups. A visual aids presentation will be designed and produced during the first half of the third grant year for the speakers to take with them. Film for picture - taking of RSVP volunteers on the job is being budgeted. c. The monthly newsletter will be sent to volunteers as well as other community residents who may have some interest in or influence upon the RSVP project. d. Consolidation of Community Contacts: In order to utilize the director's extensive contacts within the community, a minimum of three social -type occasions will be given by the director for a wide range of community friends. Format for the series will be: "You've been asking what I've been doing..." -23- e. Information stations at the various business areas in the City in order to pass out literature, information and progress of the RSVP program. 1) Shopping Centers 2) Shopping Malls: a) Cullen Mall b) Padre - Staples Mali 7. A Record Keeping System. The following action regarding record keeping is being and /or will be taken: a. Volunteers experienced and knowledgeable in matters of record keeping and data collecting are being assigned to work in the RSVP office. Their ex- perience is invaluable. b. These volunteers will join other persons on one of two sub - committees of the Advisory Committee, one for data collecting and processing and the other for project management. This liaison will be an effective method of tapping the expertise of the Advisory Committee and RSVP volunteers from the general community. c. SCORE volunteer expertise will be requested during the first part of the fourth quarter of the first year to help evaluate management and record keeping systems. d. Weekly conferences with the Senior Community Services Director of the City (Grantee) will be held for the further: coordination of project and grantee record keeping. e. Continuing communication with the stations concerning the necessity of ac- curate and complete reporting. f. Volunteer stations coordinators will be helpful in diagnosing and correcting problems in complete documentation, processing and collecting of data from the stations. -24- g. Monies are herein budgeted for the purchase of supplies to facilitate per- manent, up -to -date record keeping. SECTION II. PROGRAM PLAN PART D. RESOURCES AND COMMUNITY DEVELOPMENT 1. NOT APPLICABLE. 2. Describe plans for future resource development. Indicate how the proposed project will mobilize additional resources from both within and outside of-the service area to help address the problem. Future resource development is being planned for in the following ways: a. Grantee has budgeted funds for the local share of cost of program. b. Plans are to create an RSVP Auxiliary. Membership will include any and all citizens interested in helping to guarantee RSVP programming for the senior community. The auxiliary would be separate and independent from the RSVP pro- ject, but its purpose would be to help support the program in whatever manner needed. Membership dues would be required with the possibility of having several different levels of memberships. Through the auxiliary, more people would be actively involved in helping the RSVP project and more would be in- formed about it. c. Under Section II, C, 6, above, contact with the governing boards of stations where RSVP volunteers serve was discussed. This contact will contribute to the broader support of the RSVP project. d. A local drama group has offered to present a play for the benefit of RSVP. The performers are some of the best in the area. They propose to select a script and present a play for several nights running in one of our popular theater areas and give all proceeds to the RSVP. This would be an income- -25- producing venture and would publicize the goals and philosophy of RSVP to a new segment of the community. e. One of our new potential stations, the Salvation Army, has funds for lunch reimbursements for folunteers available and will gladly reimburse our volunteers serving with the Salvation Army. The Army will also be able to provide some transportation help from time to time. f. Our newly - formed Advisory Committee will be asked to appoint a sub- committee to investigate funding possibilities. Some of the suggestions already being discussed are: 1) Establishing a memorial fund. 2) Having a shop for crafts made by the volunteers, the proceeds of which would go to RSVP. 3) Having a volunteer auction and /or TV entertainment show to raise money. 4) Having a lunch room. 5) Approaching churches for a budget pledge. The City of Corpus Christi presently operates the Senior Community Services Division. This division is charged with aging programming throughout the City and County. As a result of this, the City has provided much support in terms of monetary resources. This support will, of course, filter down to the RSVP program since the RSVP will be under the direction of the Senior Community Services Director. g. 3. Describe how you involved the people you propose to serve in the development of your program plan. RSVP volunteers have been involved in the program plan through informal but on -going conversations relative to the activities of the project. Project staff has,always been ready to listen to volunteer suggestions. Volunteers are aware of this and communicate openly with all staff relative to improvements and /or project needs and -26- ■ direction. Frequently our volunteers will send us news clippings of activities in which they would like for us to participate. These are usually articles from out of town. In response to volunteer suggestions, the following actions have been taken: We have given volunteers more work to do. We have been the go- between between volunteer and station supervisors relative to up- grading in- service training. We have had less parties and socials and have concentrated on developing sta- tions where help is needed and which fits volunteers' available expertise and skills. We have been firmer with our volunteers about turning in their hours. We have accepted their suggestions relative to improved office procedures. Our volunteer applications forms have always included a blank for suggestions. This space is frequently not used, but when it is, the suggestions have been acted upon and they have always been a matter of consideration. Others we serve are the agencies and their clients. The newly - formed Agency Council has a member from the staff of each agency in which we place volunteers. This group has participated in an evaluation of RSVP and RSVP volunteers. These replies are on file in the RSVP office. These responses are mostly quite positive and can be sum- marized by: "We like RSVP and RSVP volunteers. Send us more." 4. Describe your plan for continued involvement of the total community in the project including plans for transferring volunteer skills or tasks to community people so that permanent resources will be left in the community when ACTION resources are withdrawn. Present total community involvement will be strengthened. a. The City, acting as the grantee, will provide a much more favorable atmosphere much the same way that Senior Community Services recseives much support and in- volvement from the community at large. -27- Frequent recruitment and information stations and pre - retirement training classes will provide the basis for community awareness, support and thus, involvement. b. It is apparent the impact RSVP has made up to now. There is no doubt that • present: volunteers have done much to enhance the placement station, the agency and the total community. By improvement of the overall operation of RSVP, with community involvement and awareness, permanent resources will be left in the community long after ACTION resources are withdrawn. SECTION III. PROJECT MANAGEMENT 1. Attach organization charts of your organization and the proposed project including the volunteer supervision structure. Four charts attached (pages 29, 30, 31 and 32). 2. Attach the job description and resume of the individual who has the major respon- sibility for managing the proposed project on a day -to -day basis. For grant programs this normally will be the project director. The RSVP Coordinator performs responsible community organizational work in planning, directing, organizing and supervising a community -wide program of volunteer opportu- nities for senior citizens. Work involves planning and assisting in the planning of programs for volunteers and in the recruitment, selection, assignments and training of volunteer workers. Work is performed under the direct supervision of the City's Senior Community Services Director and with the advice and guidance of the RSVP Ad- visory Committee. The RSVP Coordinator shall be responsible to the Senior Community Services Director for the day -to -day operations of the RSVP project. Day -to -day operations shall include the development of volunteer stations, transportation and other needs of the senior volunteers, coordination with community organizations and agencies representing re- -28- * CITY OF CORPUS CHRISTI COWS Gm6n G 14GA T (C* 1V*2222242 Ad* \ OLVEIA"-v4Vf AAAIII CIAISCE2012 1 —i— SMUT _J _ ,vAfK5a,,," 1 . 0M0AV■t44 suwas t11GAEf7Gtl MSG H}aMN1 IL54AtAM ox wxaax ORGANIZATIONAL CHART GVI. 504704 7002152 0.10 *OVw41PAn1t I MA O% PLAeAW* l** *AAA* G.vEtOlYE4r prat —� ttrin ^9 • ig2LicakauM W:AV.E4 1 1_141 20.401.21_1 177/100.3. OAI2AOI w• 00Kw ` mam / va,ro y 06A1D*Ir x*1*P4Ar l—°. _° 1 rte-- MPG( - 1 OIL GO G1 1 —1 14/4E1229 ] r v+A,uwz • ' 1 - 1 mi i¢ sn'av J PUMA • 01107*0 —1 4 Ac+p I warn �IAO ViAtt<T 1• 1 * '1 944SCGTEN 1 -law- 1 1 Tw1Grt LL�� Gut, nsla_1 L ) 1004 Gus 41210.79 1 A twnnla 1 1 _KT.= F 440.4003= 1 HAww.a. 1 1-4:44,—] • 1-74-ax, I nwu uc ^ J L Ira = ` CITY COUNCLL � CITY CITY MANAGER j DEPARTMENT OF PLANNING AND URBAN DEVELOPMENT •ice•. • SENIOR CO *&1UNLTY • SERVICES • TITLE III REVENUE SHARING • FUNDS • 1 COORDINATION • SUPPORTIVE SERVICES TRANSPORTATION OUTREACH REFERRAi. • INFOfl ATION ESCORT RIiCRRATION •EDUCATION SENIOR COMMUNITY SERVICES ORGANIZATIONAL CHART - INCLUSIVE OF RSVP CITY MANAGER DIRECTOR, DEPARTMENT OF PLANNING AND URBAN DEVELOPMENT DIRECTOR SENIOR COMMUNITY SERVICES TITLE III SUPPORTIVE SERVICES RETIRED SENIOR VOLUNTEER PROGRAM TITLE VII ELDERLY NUTRITION PROGRAM RSVP ORGANIZATIONAL CHART DIRECTOR SENIOR COMMUNITY SERVICES RETIRED SENIOR VOLUNTEER PROGRAM COORDINATOR BUS OPERATOR • L VOLUNTEER STATION SUPERVISORS RSVP VOLUNTEERS SENIOR CLERK J sources relative to the RSVP project, senior volunteer recruitment, orientation and assignment, in- service activities for senior volunteers and volunteer stations and Memorandums of Understanding. The RSVP Coordinator shall be responsible for program meetings. The Coordinator also shall compile the quarterly and semi- annual federal reports. Program Coordinator position vacant at this time. 3. How will supervision be provided for the volunteers? Will supervision be a full -time or part -time responsibility? Supervision for the volunteers shall be the responsibility of the stations. Super- vision shall be a part -time responsibility. Bi- monthly meetings will be held with all volunteer stations so as to better faci- litate supervision and training responsibilities. 4. What do you anticipate volunteer training needs to be and what is your plan to meet these needs? Volunteer training needs will vary greatly according to the station of service and according to the volunteer assignment and to the individual volunteer. RSVP stafff shall be continually in touch with volunteer stations and with the needs of the volunteers to help encourage on -going training which will allow the volunteer a chance to upgrade his volunteer skills, to receive promotions and to have a variety of experiences. The attached "Bill of Rights" (see page 34) shall be a guidepost both in encouraging or arranging for training within the stations and for RSVP train- ing and orientation. General RSVP orientation shall take place monthly for all new volunteers. It shall include orientation as to the nature and purpose of RSVP and the responsibilities of being a volunteer. A Bill of Rights for the volunteer stations shall be incorporated into this training so that volunteers realize that they really are needed and that the station must be able to count upon them. -33- A BILL OF RIGHTS FOR VOLUNTEERS Every volunteer has: I. The right to be treated as a co-worker ..not just free help ..not as a prima donna II. The right to a suitable assignment ..with consideration for personal preference, temperament, life experience, education and employment background III. The right to know as much about the organization as possible ..its policies ..its people ..its programs IV. The right to training for the job ..thoughtfully planned and effectively presented training V. The right to continuing education on the job ..as a follow -up to initial training ..information about new developments ..training for greater responsibility • VI. The right to sound guidance and direction ..by someone who is experienced, well informed, patient and thoughtful and who has the time to invest in giving guidance VII. The right to a place to work ..an orderly, designated place ..conducive to work ..and worthy of the job to be done VIII. The right to promotion and a variety of experiences ..through advancement to assignments of more responsibility ..through transfer from one activity to another ..through special assignments IX. The right to be heard ..to have a part in planning ..to feel free to make suggestions ..to have respect shown for an honest opinion X. The right to recognition ..in the form of promotion ..and awards ..through day -by -day expressions of appreciation ..and by being treated as a bona fide co- worker -34- 5. Describe the project - related transportation needs Of• the - volunteers and how will these needs be met? Project- related transportation needs of the volunteers vary and therefore the pro- ject will need to provide solutions which are readily available. These are as follows: a. Group transportation needs provide sociability and motivation for the volunteer; such massive service to the stations is an important part of the project. The RSVP van will be available for these activities. Necessary arrangements are now being made to hire a driver to drive the RSVP van. The driver's responsibility will be to provide transportation to those volunteers needing transportation to and from the volunteer station. The driver will meet all City criteria as a bus operator and will require a chauffeur's license. •b. Individual pickups will be needed by some volunteers. Some volunteers are physically unable to ride in the project van. Other volunteers' assignments are far from their residences, and it is economically unfeasible for the project van to make these pickups if an alternative can be found. Buses from the Senior Community Services program are being used and continue to be used as needed. Volunteers are being assigned to drive other volunteers in an Adopt -A- Volunteer assignment so that the individual volunteer can have a volunteer driver of his own. Volunteers have recently been encouraged to use the city buses more. This costs the project $0.30 a round trip and is probably the most inexpensive method of transportation, but has other disadvantages. c. Individual reimbursements are necessary because many volunteers drive them- selves to their stations of service. With inflation, the volume of reim- bursements is expected to continue to rise. These are legitimate expenses, -35- and the project will have to make certain that funding is available or that satisfactory alternatives are developed. In all the above categories, station participation in the costs and /or provision of transportation services will be encouraged and actively sought. d. With the transportation system available through Senior Community Services, this system will be available to take volunteers to and from job stations. -36- ATTACHMENT theamal -1 ..rou� .of cdmmur rant lication-b Committee i on be ex.anded into an Advisor or, 1, Describe the hiChlater can b this a b name'and indicate who is awarded. iv List the memeb'ers of-this`'rou is awarded. if an ,the re resent. the Senior Community Services Advisory Committee involved include: Present members of f Committee Advisory a an zat en a1 Aid Society director, State Society orient of Public Welfare William Cook, f mirly di Leg Hugh Roy Cook, formerly Nueces County Community Action Agency Director, chairperson, Mere Lee Bon, Tract 16 Senior Citizens Mary Lee Bonds, Club, St• Luke's Methodist Church; ch; it g, Wilson, , Corpus Christi Independent Evelyn lebaum, Pat Duae e, American Association Retired Persons Noe P.Jj , Senior Citizens Noe P. Jimenez, Nueces County Citizens Vidal Hajar, Nueces County Horace Cleveland Virginia Vargas Dr. Clea otlde Garcia Lilly James Anderson Ethe Lene Madison AlbAlbert Struller Council include: member, Downtown Present members of the Advisory Pittsburg Plate Glass, Inc.; Personnel Supervisor, member of Dick Bowen, retired director, Social Security; Kiwanis Club. Committee; chairman, SCORE. Horace Cleveland, RSVP volunteer; Services Advisory Christi; recipient of first local volunteer Senior Community n,M. .» Ex- mayor, Corp McIver rdrmin, M.D., award given by National Council of Christians and Jews. Bobby Hamilton, Suntide Refinery. Baptist Church Singer SewgngzMachines. Jahn Lee, vice-president, RSVP er retiredaexecutive, Dixie Penuel, RSVP volunteer; volunteer. Mrs. Rodriguez, z, homemaker Social Security Administration. Liaison with Mrs. D a Shelton, interviewer, S commun tY arttio ency Mrs. by W Shelton, lhduCate City - County Health Department; Dorothy Agency Council; Health chairperson, Coastal Bend Council of Governments Area 9 Agency Council; chairperson, Operation Bridge, Committee' former volunteer with DP stores on Aging Advisory Engineer; offices, grocery Clara ch church group providing transportation to doctors' offices, a for grldp ly; idiir d chairman, RSVP Advisory for needy elderly; retired Scouts. Coke Williamson, retired executive, Boy lent of second local volunteer award Rabbi Sidney Wolf, retired rabbi and Christians and Jews. given ny, the ex officioomember of Barbara Munroe, ex- officio member. Marilyn -37- Members of the Agency Council include: Betty Pentony, The Hearth (nursing home). Pat Kline, 4tetama Manor. Janet Crone, Council of Governments Area Agency on Aging. Gene Davis, Del Mar College. Mary Lou Marchyn, Community Development Corpora ton. Mary Farias, Memorial Hospitall. Dorothy Watson, City- County Health Department; Early Childhood Development Pro- gram: Dorothy Raine, Red Cross, Naval Air Station. John Todd, Red Cross, Nueces County Chapter. Ralph Marowitz, Casa de Oro. Peggy Eastland, Corpus Christi Heart Association. Nick Vailado, Corpus Christi Independent School District. Elizabeth Gable, Corpus Christi Public Libraries. Betty Turner, Corpus Christi State School. Kathryn Williams, Dos Mundos Schools. Homer T. Martinez, Jr., Senior Community Services. Gay Williams, Family Planning. Clark Miller, Martineau Juvenile Hall. Rene Ramirez, Community Action Agency. Pat Crenshaw, Nueces County Extension Service. Dolly Griffin, Paisano Girl Scouts. JoAnn Luckie, MH -MR Volunteer Services. Ruthmary Price, Corpus Christi Housing Authority. 2. Identify plans and timing for the future expansion of the Advisory Committee and in particular explain what the Committee's role will be during the first year in program development and evaluation., Presently, Senior Community Services has a sixteen - member Advisory Committee which was created by ordinance in October, 1973, and whose members are appointed by the City Council. Half of the members were appointed for one year and half for two years so as to maintain a level of continuity. Officers are elected each year. It is understood that the RSVP program must have an advisory council autonomous of any of her program. It is conceivable to provide an addendum to the original ordin- ance delegating responsibility for RSVP to the present committee. Utilization of the present RSVP council members is imperative so as to maintain continuity within this program. Whatever mutual agreement that can be reached between the Grantee and ACTION will result in a council made up according to the statutes and rules of the RSVP pro- gram. -38- WAYS VOLUNTEERS ARE SERVING Friendly visiting Driving Senior Citizens Teaching crafts Child Care -- Direct -- Supportive Bookkeeping and record keeping Collating Mails Entertaining Library Work Teaching /Counseling Young People Program supervision Nutrition Aide Health Care Interviewing Planning and Evaluation Carpentry Clerical, General Office Recreation Leaders AGENCY NUMBER SERVING WEEKLY Senior Community Services, RSVP, Casa de Oro, 18 Memorial Hospital, Nursing Homes 3 Casa de Oro Casa de Oro, Senior Community Services, City Park & Recreation Department Early Childhood Development Program Early Childhood Development Program, Dos Mundos RSVP, Corpus Christi Independent School District Assorted community non - profit agencies Corpus Christi Independent School District, Nursing Homes Corpus Christi Public Libraries, Corpus Christi Independent School District Corpus Christi Independent School District, Special Education; Martineau Juvenile Hall 5 5 10 2 9 (seasonal Del Mar College Dos Mundos Schools Corpus Christi Heart Association, Corpus Christi Independent School District Family Planning, RSVP Coastal Bend Council of Governments Dos Mundos School, Corpus Christi State School, Senior Community Services RSVP, Red Cross, Senior Community Services, Corpus Christi Independent School District Red Cross 18 9 2 6 1 3 4 3 3 8 1 TOTAL 110 4. Describe your organization's relatidnship-with: a. 'Other community organizations'dealing with the same problem. 1) Senior Community Services - RSVP will be an integral part of the Senior Community Services. This will be a plus in terms of recruitment, train- ing and placement. 2) Services Activities Geared to the Elderly (SAGE) - A close liaison with this board is kept. Senior Community Services' Director sits on the Board as a board member. 3) Coastal Bend Council of Governments Area Agency on Aging (COG AAA) - Senior Community Services' Director sits on the AAA Advisory Board. RSVP volunteers serve on committees and task forces. 4) Foster Grandparent Program - A close relationship is kept here. Senior Community Services' Director sits on the Advisory Committee as its chairman. 5) SCORE - Several RSVP Advisory Council members and SCORE members. b. State Agency on Aging. The Governor's Committee on Aging has just ret ained RSVP Resource Specialist. The brief relationship the project has had with this benefit to the project. Expectations are that a beneficial relationship will develop. volunteers are also the services of a new specialist has been of mutually productive and 5. Describe plans for local assessment of program..operation at regular intervals. Plans for local assessment of program operation at regular intervals following categories: a. Advisory Council Assessment: -40- come under the 1) Each new Advisory Council shall be appraised immediately of the state of the program and shall be given current data relative to status of project goals and any of her data so requested by Advisory Council each month. Monthly informal evaluations shall result from the ex- change of this information. 2) The project director will ask the Agency Council members themselves to bring their business expertise to the aid of the project by de- veloping a formal evaluation form. 3) The Advisory Council will draw up in May of the first grant year a formal evaluation of the program for the use of Grantee, ACTION and the incoming Advisory Council. b. Volunteer Assessment: 1) The volunteers shall be asked annually to participate in a program evaluation as designed by staff and Advisory Council. 2) Volunteers shall be involved in on -going informal evaluation as they work with agency and RSVP staff. c. Agency Council Assessment: 1) The Agency Council shall participate in an annual evaluation of pro- ject staff, project operations and of volunteers. 2) Informal evaluation shall be on an on -going basis as project staff re- ceives feedback from agency volunteer supervisory staff. d. Project Staff (paid and volunteer) Assessment: 1) Project staff shall continue to evaluate program on an informal day - to -day basis with an ever open mind to improvement. 2) Project director and Grantee supervisor will assess program'progress on a regular basis in order to keep Grantee informed of project status and to take appropriate action. -41- 6. Describe the physical facilities and equipment to be used in connection with the program: `Ezpiain why the planned office location iS suitable for'recnriting older persons. By the first month of the first grant year, the RSVP project office will move into the office suites offered by the City's Senior Community Services program at 1630 South Brownlee. The new facilities are newly recarpeted, repanelled, air - conditioned and freshly painted and are provided with janitorial services. There is plenty of easily acces- sible parking space. The entire project office, including restroom facilities, are on the ground floor. The space is easily identifiable as RSVP space, but it is in- corporated within the Senior Community Services program space. The RSVP project equipment provided by the previous grantee and the community is in good shape and attractive and functional. It consists of three desks with chairs, five occasional chairs, a new filing cabinet and calculator, an IBM typewriter and assorted smaller items. The new facilities will enhance recruitment in the following ways: a. By giving project staff daily contact with Senior Community Services parti- cipants -- all of whom are potential volunteers. b. By giving project greater visibility to general public as well as to senior public. c. By providing larger parking facilities and a variety of meeting rooms within the Senior Community Services Center, enabling project to have more group orientation and general public meetings. This always results in additional volunteers. d. By maintaining our same telephone number. In addition to facilitating recruitment, the availability of more appropriate inter- viewing space will enhance quicker placement of volunteers. -42- 7. State the plans for securing non - federal support of the program.during the project period: Include a timetable for'non- federal support and indicate likely sources ofthis support. • a. State grant in aid. b. Annual pledges from local churches. c. Increased station-: support. d. Auxiliary fund raising. e. Revenue Sharing Funds, City- County (non - matching). f. General Fund monies. -43- Corpus Christi, Texas A.:(;4day of 42c./....— , 19 Z TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspen- sion of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordi- nance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MAYOR THE CITY OF CORPUS CHRISTI, TE The Charter rule was suspended by the following vote: Jason Luby James T. Acuff Rev. Harold T. Branch Thomas V. Gonzales Ricardo Gonzalez Gabe Lozano, Sr. J. Howard Stark The above ordinance was passed by the following vote: Jason Lnhy James T. Acuff Rev. Harold T. Branch Thomas V. Gonzales Ricardo Gonzalez Gabe Lozano, Sr. J. Howard Stark