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Home My WebLink About12736 ORD - 08/06/1975JKH:vMR:8 -5 -75 ;1ST TEXAS: AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION AND RELATED DOCUMENTS TO THE COASTAL BEND COUNCIL OF GOVERNMENTS FOR TRANSPORTATION SERVICES FOR THE DEPART- MENT OF PUBLIC WELFARE CLIENTS, ALL AS MORE FULLY SET FORTH IN THE PROPOSAL, A COPY OF WHICH, IN SUBSTANTIALLY THE SAME FORM, IS ATTACHED HERETO, MARKED EXHIBIT "A ", AND MADE A PART HEREOF FOR ALL PERTINENT PURPOSES; Pl- -, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS FOR A GRANT OF $109,404 TO PROVIDE TRANSPORTATION SERVICES TO STATE DEPARTMENT OF PUBLIC WELFARE TITLE XIX CLIENTS, AND TO EXECUTE SUCH OTHER DOCUMENTS AS ARE NECESSARY TO IMPLEMENT THE GRANT PROGRAM, IF AND WHEN APPROVED; AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, SECTION t. THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO SUBMIT AN APPLICATION AND RELATED DOCUMENTS TO THE COASTAL BEND COUNCIL OF GOVERNMENTS FOR TRANSPORTATION SERVICES FOR THE DEPARTMENT OF PUBLIC WELFARE CLIENTS, ALL AS MORE FULLY SET FORTH IN THE PROPOSAL, A COPY OF WHICH, IN SUBSTANTIALLY THE SAME FORM, IS ATTACHED HERETO, MARKED EXHIBIT "A ", AND MADE A PART HEREOF FOR ALL PERTINENT PURPOSES. SECTION 2. THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CONTRACTS FOR A GRANT OF $109,404 TO PROVIDE TRANSPORTATION SERVICES TO STATE DEPARTMENT OF PUBLIC WELFARE TITLE XIX CLIENTS, AND TO EXECUTE SUCH OTHER DOCUMENTS AS ARE NECESSARY TO IMPLEMENT THE GRANT PROGRAM, IF AND WHEN APPROVED. SECTION 3. THE NECESSITY TO IMMEDIATELY AUTHORIZE SUBMISSION OF AN APPLICATION AND RELATED DOCUMENTS FOR THE PURPOSES AFORESAID, AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE CONTRACTS AND SUCH OTHER DOCUMENTS AS ARE NECESSARY, TO IMPLEMENT THE GRANT PROGRAM, IF AND WHEN APPROVED, CREATES A PUBLIC EMERGENCY AND AN 114PERATIVE PUBLIC NECESSARY REQUIRING THE SUSPENSION OF THE CHARTER RULE THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE OF ITS INTRODUCTION BUT THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE SEVERAL MEETINGS OF THE CITY COUNCIL, AND THE MAYOR HAVING DECLARED,SUCH EMERGENCY AND NECESSITY TO EXIST, AND HAVING REQUESTED THE SUSPENSION OF THE CHARTER RULE AND THAT THIS ORDINANCE TAKE EFFECT AND BE IN FULL FORCE AND EFFECT FROM AND AFTER ITS PASSAGE, IT IS ACCORDINGLY 60 ORDAINED, THIS THEYtAY OF AUGUST, 1975• ATTEST: - -' ECCR� MAYOR THE CITY OF CORPUS CHRISTI, TEXAS APPROVED ((�e �T`�"11 D OF A sr, 1975 g' 736 CITY ATTORN Y SENIOR COMMUNITY SERVICES CITY OF CORPUS CHRISTI PROPOSAL FOR TRANSPORTATION SERVICES FOR THE DEPARTMENT OF PUBLIC WELFARE CLIENTS The purpose of this proposal submitted by Senior Community Services, City of Corpus Christi, is to provide medical trans- portation service to AFDC recipients, SSI recipients, and other medicaid card carriers certified under the State Department of Public Welfare. Senior Community Services, a division under the Depart- ment of Planning and Urban Development, has been providing free transportation service to the elderly since early in 1974. This service is a demand - response system which enables the elderly to' be taken anywhere they may need to go within Nueces County. The equipment presently being used are 8 and 12 passenger mini -vans which operate out of the four centers in the City of Corpus Christi and one center in Robstown. At the present time there are ten fully operational mini -vans and one, which the county purchased, is soon to arrive. One of the vans is used within the Retired Senior Volunteer Program which is under Senior Community Services sanction. Four of the vans now in use are leased by the City from the Nueces County Community Action Agency. Though old, these 'e ` (2) vans serve a useful function in the daily transportation of the elderly. Recently word was received that the Urban Mass Trans- portation Grant to the City for capital improvements had been approved. Among the items to be purchased are four new vans to replace the four leased from the NCAA* and two vans especially fitted to transport the handicapped. Community Development Act funds have also been brought to bear within this transportation system. Monies have been approved to equip one of the existing new vans with special facilities for handicapped persons requiring transportation. One limiting factor which exists in the present transporta- tion system being provided by Senior Community Services is the maximum utilization of the equipment in terms of the most passen- gers per trip. This limiting factor is due to the limited way in which the vans are scheduled. It has been mentioned, there are four multi - purpose service centers in the City of Corpus Christi and one in Robstown. Vans are assigned to each of these centers. Elderly persons requiring transportation need only to call the center which is closest to his or her place of residence. To help coordinate this service, each driver has a pocket pager which is capable of broadcasting a sixteen second one -way message from the center. The center's receptionist provides the necessary information to the driver in the event a call comes in while the driver is in route to pick up a passenger or returning to the center. This method, though *Nueces County Community Action Agency Ap—{ C3) not ineffective, is limited due to the fact that messages may be intercepted at times, or especially during peak hours the drivers may not get through at all. In order to fully maximize the extent to which the system can be coordinated, a two -way radio communications system is needed to: 1. Maximize the use of the equipment; 2. Save on operating costs; 3. Provide added flexibility in operation; 4. Enlist emergency medical assistance, if necessary; and 5. Provide for more effective coordination between centers. Present figures indicate that between 3,500 and 4,000 passen- gers use the vans every month. Of these, between 350 to 400 persons are transported to dentists, doctors, hospitals, and other medical service providers. -By effectively coordinating the system, such as by using a mobile two -way communication system, these vans can easily provide the service to as many as 1,000 to 1,100 persons more a month for medical services now required by DPW. Operational data of the present system indicate that to operate five new vans would cost $170 -$180 per day. Increasing the number of passengers by the amount specified would indicate that this cost would almost double unless the system is coordinated and operated effectively. Another limitation within the system concerns the use of several vans during the noon hour to transport prepared meals from the cen- tral kitchens in Corpus Christi and Robstown to congregate meal sites and homes. However, the construction of two new senior centers which (4) is almost complete, will enable the development of satellite kitchens. The time span between preparation and serving could be reduced by 50 %, which means that those vans presently used to transport meals will be available for transportation service much sooner during the noon hours. SCOPE OF THE PROGRAM The scope of the program will be to provide transportation services to 1,000 to 1,100 persons who fall under the eligibility criteria of the State Department of Public Welfare. The service is to be provided Monday through Friday, begin- ning August 1, 1975, through September 1, 1976. The mini -vans to be used for this purpose include: a. Five new 12- passenger vans - city owned; b. Four old 8- passenger vans - leased from the NCAA; c. One 12- passenger van - city owned (RSVP); d. One 12- passenger van - county owned (awaiting arrival). Note: Four vans purchased through UMTA funds will replace the four old vans. Two additional vans will be equipped for the handicapped. Once acquired, the system will have a total of 13 vans in operation. SPECIAL EQUIPMENT As has been mentioned, two of the UMTA purchased vans will be specially equipped for the handicapped. Community Development Act funds will allow for one of the five new busses presently in (5) operation to also be fitted with equipment to facilitate trans- porting the handicapped. PERSONNEL NOW USED The present transportation system maintains a full contingent of drivers. These drivers are provided through federal, city and county funds as follows: a. Five drivers through Title VII nutrition funds; b. Two drivers through Title III funds; c. Two drivers through Work Experience - CETA; d. One driver through RSVP Action funds; e. One driver through county funds. In addition, there is a Community Services Officer who is re- sponsible for coordinating this service. This position is pro- vided for by CETA Title II funds and is not permanent. Due to the nature of the Transportation Services pro- gram, it will be necessary to employ the following persons to maintain continuity within the same system as well as expand it. The positions are as follows: a. 1 Administrative Aide; b. 1 Senior Clerk Typist; c. 4 Bus Operators. The Administrative Aide will be responsible for coor- dinating the transportation system, as well as assigning work to areas of higher demand. In other words, centers (6) which have more of a demand will be assigned a greater number of vans. This individual will also obtain trans- portation services from other transportation providers in the event Senior Community Services is not able to provide service. Finally, the Aide will be directly responsible for the management and supervision and training of all bus operators. The Senior Clerk Typist will assist in all clerical duties connected with the transportation system and will assist in keeping and maintaining daily, weekly and monthly reports of passengers and the cost to provide the service. The Bus Operators will provide the actual transpor- tation service as well as assist passengers on and off the vans as the need arises. They must meet all requirements set forth by the City of Corpus Christi personnel policies. TYPE OF SERVICE The service is to be provided through a demand- response system that enables a Title XIX client to receive transportation service as needed. PURCHASE OF OTHER TRANSPORTATION SERVICE Due to the high number of potential participants (17,000 + in Nueces County), it is apparent that Senior Community Services will not, in some cases, be able to meet the request. It will be necessary, therefore, to purchase the services from other Jr 0 (7) providers. There are several resources which have a limited num- ber of vehicles which could be called upon to meet the demand if Senior Community Services is unable to do so. These resources include the Nueces County Community Action Agency, Operation Bridge operated by First Christian Church, Driscoll Hospital, private ambulances, Corpus Christi Fire Department, and others. PROGRAM EVALUATION In order to determine the extent of the services impact both to qualify and quantify its effectiveness, it will be necessary to evaluate the system on a continuous basis. It will be necessary to gather and maintain accurate data as to number of persons served and the costs incurred on a daily, weekly and monthly basis. COSTS OF THE PROGRAM SEE ATTACHED BUDGET. M ' Soo- pr�codluq 1 n:r� rucl:lonn pngo 1 Su_ wiary Cit -of Corpus Christi - Senior Community Services Agency Name P. 0. Box 9277, Corpus Christi, Texas'78408 Ageruaf Addresa To Texas State DepartnMnt of'Public Welfare For the Provision of ' Transportation Services - Title XIX Recipients Descmptive Title of Services to be P1.OU e Contract-Period beginning - August 1, 1975 and Knding September 1, 1976 Cost Category Total = Reim- bursable — Other* (1) Personnel - Salaries 40,998 40,998 (2) Personnel - Fringe•8enefits 6,560 6,560 (3) Personnel - Travel 1,290 1,290 (4) Office Operation•Bxpenditures 1,280 1,280 (5) Transportation Costs 48,300 48,300 (7) Vehicle Cost -0- -0- (8) Other 10,976 10,976 Total 109,404 109,404 buDmission: Approval: SLgnatura T t n o A[ <t orLSe OJ o a S Unature Tzt • e n r Aut zozxe DPW Official Date Date TOTAL: Indicate the total number of consumers or units of service for which this budget is prepared: 1000 - 1100 /mo. CONTRACT: Indicate the number of eligible consumers to be included in the Purchase of Servide contract for which you are applying (or the number of units to be Included under the contract): 17,560 *Costs not allowable by Purchase of Service Contract, or wh ch are already being paid by other sources. ATTEST: APPROVED: City Secretary City Attorney BUDGET - JUSTIFICATION PERSONNEL - SALARIES City of Corpus Christi - Senior Community Services Agency Game - See preceding instructions page i -)L_ � A Plumber of staff 'or eosi- tion B Position or Title C Average full- Fme monthly salary D Percent of T i:e on Dud - geted Job E Number of Months Em- ployed F Cost (AxCXDXE) (Total) Reim- bursable Other* 1 Administrative Aide 726 8,712 8,712 1 Senior Clerk Typist 555 M100% 6,654 6,654 4 Bus Operators 534 25,632 25,632 Total Salaries 40,998 40,998 *Costs not allowable by Purchase of Service Contract, or whicl are already being paid by other sources. 2 -- --- -- - - -- -- RUDGET - JUSTIFICATION PERSONNEL - FRINGE BENEFITS (EMPLOYERS SHARE) f Cit of Cor us Christi - Senior Community Se?-vices • gency tame See preceding instructions gage 3 i.. Based on Total Amount of Salaries Paid (1A) Total Reim- bursable Other* FICA - required 40,998 x 5.8% 2,378 2,378 Others (describe) Texas Municipal Retirement System 5.9% 2,419 2,419 Insurance 4.3% 1,763 1,763 TOTAL FRINGE BENEFITS 6,560 6,560 *Costs not allowable by Purchase of Service Contract, or which are already being paid by other sources. 3 %z'�F BUDGET 'JUSTIFICATION PERSONNEL - TRAVEL* (as exact an estimation as is possible) ' City of Corpus Christi - Senior Community Services Agency Name See preceding instructions page 4-• Type of Expense mileage, food, lodging Purpose of Travel (Destination and Benefits to the Program) Total Reim- bursable Other** Mileage* 400 mi. /mo. average = $45.00 /mo. x 12 540 540 Food - Lodging 6 da. x $25.00 /da. 150 150 �ut -of -town ransportation 3 tri s @ trip s.@ each 600 600 Total 1,290 1,290 *Out of state travel will be questioned. *`Costs not allowable by Purchase of Service Contract, or which are already being paid by other sources. 4 " f B U D G E T J U S T I F I C A T I O N ' s OFFICE OPERATIONS EXPENDITURES (See preceding instructions page 5) City of Corpus Christi - Senior Community Services Agency Name Description of item and Basis for Cost - Total Reim- bursable Other* Consumable Office Supplies 600 600 Office Equipment: 680 680 1. Executive Desk 2. Executive Chair 3.. One Four - Drawer Cabinet , 4. Small Adding Machine 5. Minor Office Equipment Total 11280 1,280 * Cost not allowable by Purchase of Service Contract, or which are already being paid by other sources. 5 B U D G E T J U S T I F I C A T I O N TRANSPORTATION COST (See preceding instructions page 6 ) City of Corpus Christi - Senior Community Services Agency Name Description of Item and Basis for Valuation Total Reim- bursable Other* Vehicle Repairs /Maintenance 7,700 7,700• 11 vans Tires, Batteries, etc. Fuel and Lubrication - 13 vans 15,600 15,600 100 1mo. x 13 x 12 Two4ay Communication System 25,000 25,000 For 11 vans - 1,200 ea. = 13,200 - Base and Units /Frenquency Check 8,000 Installation /Frenquency Check 3,500 Antenna 300 Total 48,3 4$,300 *Costs not allowable by Purchase of Service Contract, or which are already being paid by other sources. 6 A Is U 1) G E T ""STIFICATIO11 Vehicle cm;Is (Svc preceding instructions page Agency Ilmne Description of Item and Total Re im Basis for Valuati6n Other,, b.r..bl. I --- N-Q-N-E --- Total "Cor - -(s not aijol.y.jUIC by 1-111-el by other sotIrces. la:"r of Service C-QULr;1ct, or 1411jell .1rV already being paid X- B U D G E T J U S T I T I C A T I 0 N OTHER COST CATEGORY (See preceding instructions pago : 6) City of Corpus Christi - Senior Community Services Agency Name Description of Item and - Basis for Valuation Total Reim- bursable Other* Purchase of other transportation services 10,976 10,976 290 mi. /mo. x 60¢ /mi. x 5 units x 12 Total 10,976 10,976 Costs not allowable by Purchase of Service Contract, or which are already being paid by other sources, 8 �f SPECIAL PAYNrUT ARRANCERENTS x (See preceding instructions page 8) City of Corpus Christi - Senior Community Services - - Agency Name Description and, purpose of special payment arrangement;, Anticipated Nonthly Billing 11aximum Month Amount August 25,680 September 6,977. October 6,977 November 6;977 December 6,977 January 6,977 February 6,977 March 6,977 April 6,977 May 6,977 June 6,977 .July 6,977 August 6,977 109,404 Total * This form should be used only when billing for one or more months Is anticipated to exceed a monthly pro rata share of the contract CORPUS CHRISTI TEXAS Al OF TO THE MEMBERS OF THE CITY COUNCIL COPPUS CHRISTI TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FOREGOING ORDINANCES A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EX13T FOR THE SUSPEN- SION OF TH E CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE IT IS INTRODUCED AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; I, THEREFORE REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI- NANCE FINALLY ON THE DATE IT IS INTRODUCEDp OR AT THE PRESENT MEETING OF THE CITY COUNCIL. RESPECTFUL MAYOR THE CITY OF CORPUS CHRISTI, XAS THE CHARTER RULE WAS SUSPENDED BY THE F LL OWING VOTE: JASON LUBY OR. BILL TIPTON EDUARDO DE ASES RUTH GILL Boa GULLEY GABE LOZANO, SR. EDWARD L. SAMPLE THE ABOVE ORDINANCE WAS PASSED BY THE F LOWING VOTE: JASON LUBY OR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLEY GAGE LOZANO, SR. EDWARD L. SAMPLE