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Home My WebLink About12910 ORD - 11/19/1975.7AH:hb:11 /17/75:lst AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A PROPOSAL FOR SECOND YEAR FUNDING OF THE RETIRED SENIOR VOLUNTEER PROGRAM TO THE ACTION OFFICE IN DALLAS, AS MORE FULLY DESCRIBED AND SET FORTH IN THE PROPOSAL, A COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF, MARRED EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AND RELATED DOCUMENTS REQUIRED IN THE IMPLEMENTATION AND ADMINISTRATION OF THE SAID PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit a proposal for second year funding of the Retired Senior Volunteer Program to the ACTION office in Dallas, as more fully described and set forth in the proposal, a copy of which is attached hereto and made a part r hereof, marked Exhibit "A". SECTION 2. That the City Manager be and he is hereby authorized to execute all necessary and related documents required in the implementation and administration of the aforesaid program. SECTION 3. The necessity to authorize submission of proposal for second year funding of the Retired Senior Volunteer Program and to execute all necessary and related documents required to implement and administer the program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council and the Mayor having declared that such emergency and necessity exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the_L_q_day of 3j,,.,=,,# s 1975. ATTEST: - C Secretary MAYOR THE CITY CHRISTI, TEXAS APPROVED: /q _DAY OF ,/`&a& T� , 1975: ) ow �- IL291U / j 440 Attorn v r I 0 1 19 ATTEST: APPROVED• City Secretary City Attorney v �X�%�t81T rIA - 1, Aei• Ch.rbphw.•. ld•ANM APPLICATION FOR FEDERAL ASSISTANCE (NONCONSTiUCTION PROGRAMS) T, Avplb..t'. Applhmb• Na ACTI0:1 PART I 7, F.dw•1 Ore.•.. Ag. , 6. Applk.n N- City of Corpus Christi R.S.V.P. Wp.M.mb.rol U.b D.p- -. Dbl.ltvt Region VI P.O. Box 9277 Ad.,h:•trpUw ONh. Str..t Add.., - P.O. D.s 212 N. St. Paul St., Suite 1600 Corpus Christi, Nueces Sh.m Add-•.. - P:O. 0- Cby , C-1 Dallas. Texas 75201 Texas 78408 cly stm. zip Cad. $1.1. Zip Cad. S. D•w.lptl.• Np.+ d th. Pr•i.ar Retired Senior Volunteer Program 6, F.d•.•l C.•.l.p No. T. F.dmd Ft•tdhp R.tp.m•d 72.002 j 26557 L Wm•w Typ. �-7 xx L_U Non- profit 6t.,,, coy oth..tsw.R t 9. TYp. d Ap 11..U.w o Rw O . N.. W.A. —X-- Co.N•.AN•r SnppMn•A,. Ofh.r Chemp.. tba..RT) 10. Typ• d A.4.1s X W... Lm•, at.t. (sp.•trs) 11. P. 101_ Ob_- ly D•tdbltq F.- "P -j... 1S. L.vpth d P.•I.n IT. C.•p..dr.l OI•wkt Id. Bph.tiwp OW 14th April 1, 1976 4 13. Data d Appib•tb• 14th 16. Th. .pvlh•A,e..tNl•..hat t• th• h.m d hl. hnad.dp. -4 b-1 W the dA• 1. tht. _11catlat pn tr.• and ptt...., and thm 4 -111 pmdy rbh tM mleeh•d •..veer..• R Ir .n.•iw. th. p•wt. T�,d na..• TIN. T.1.ph- N-0- P Caw -.at* K.Y. R. Marvin Townsend City Nana er .t . Si,ry d Ahv.d R•v•tt.• 512 884-301 1 200 Fv F.d.ral U.• Ody ACTION Project Grant No. assigned (if approved): ATTEST: APPROVED• City Secretary City Attorney v �X�%�t81T rIA - PART 11 OMB .. 8on0 tee PROJECT APPROVAL INFORMATION Ite_ require Stale, local, Name of Governing Body Does this assistance request rating? Priority Rating regional, or other priority ,___Yes X No Ile 2. Does this assistance request require Stan:, ar local NBoarddf Aganry or c&isory, educational or health cleorances? ' Yes X No (Attach Documentation) Item 3. clearinghouse (Attach Comments) Doe s this ossi stance request require review in accordance with OMB Circular A•957 $ No Yes IteIte4. State, local, Nome of Approving Agency Governor's Committee on Does this assistance request require Data December 1 1975 Aaina regional or other planning approval? _Yes No Item 5. Is the proposed project covered by an approved comp, Check one: 0 hensive plan? Local F] Regional O Yes X No Location of Plan Item 6. serve o Feder f Federal Installation _ Will the assistance requested YBS X No Federal Population benefiting from Project instollatiaa? Item 7. be on Federal land or Nam¢ of Federal Installation Will the assistance requested Location of Federal Land -- installation? Yes X No Percent of Project Item 8. See instructions for additional information to be Will the assistance requested have an impact or effect ,•, the -- i- nment? provided. Yes _X_ No Number of: Item 9. Will the assistance requested cause the displacement Individuals of individuals, families, businesses, or farms? Families Yes X No Businesses Farms - ---- -- Item 10. See instructions for additional information to be is there other related assistance on this project previous, pending, or anticipated? X provided. Yes No Page 2 OMB NO.80- Li018G • PART III - BUDGET INFORMATION SECTION A - BUDGET SUMMARY 0 WIN i % % / / / /MO// /.%//��% %///0//O/�% / / / / //% / / / / / / / / / / / i di • %////// r% 0 • • PART Ill —SECTION B 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES Tale (1) Annual Salary (2) %Tinto Spent on Pm)ect (9) Total Cost 14) Federal Funds Requested (5) Non - Federal Resources Project Coordinator Senior Clerk Bus Operator S 10,510 6,600 6332 % 100 100 100 S 10567 6837 6756 S 10567 6837 5067 S 1689 TOTAL PERSONNEL EXPENSES Is 23,442 % 100 s 24,160 s 22471 s 1689 S. FRINGE BENEFITS 3888 3888 C. (1) GRANTEE STAFF LOCAL TRAVEL 480 480 C. 12) GRANTEE STAFF LONG DISTANCE TRAVEL Sso 990 D. EOUIPMEN7 Soo 500 E. SUPPLIES 999 225 F. CONTRACTUAL SERVICE G. OTHER: 4926 790 4136 TOTAL VOLUNTEER SUPPORT EXPENSES 28404 6325 2. VOLUNTEER EXPENSES A. PERSONNEL EXPENSES Stipends Living Allawrrnce End of Ssrwcv Alowa- Faodend Ladrpng Allowance TOTAL PERSONNEL EXPENSES B. FRINGE BENEFITS N,aat, 2499 1562 FICA U.J.— In,arance 743 7 3 Other TOTAL FRINGE BENEFITS C. TRAVEL 88 788 D. F.OUIPMENT E. SUPPLIES F. CONTRACTUAL SERVICE G. OTHER reco nation recruitment 375 875 250 TOTAL VOLUNTEER EXPENSES !M5530 2843 2687 TOTAL DIRECT COSTS: (Add 1 & 2) 31247 9012 TOTAL INDIRECT COSTS: (Seepa9e41 TOTAL COSTS 3. VOLUNTEER PROJECTED STRENGTH: ist qtr. _! 2nd qtr• • 7rdgo. ' 4tbgv. (expressed in larmsof miuilt—sl Pmiected total number of Voluntean 250 Page 3A 3A -1 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES (1) Project Coordinator (2) Senior Clerk Typist (3) Bus Operator $24,160 Raises in salaries from 1975 budget are consistent with present City policies. B.� FRINGE BENEFITS ' Fringe benefits include FICA, Texas Municipal Retirement System, hospitalization /life insurance, Workmen's Compensation 3,888 C. GRANTEE STAFF LOCAL TRAVEL (1) RSVP Coordinator averaging 201 to 300 miles per month. Rate schedule and reimbursement consistent with City reimbursement rates. $40 /mo. x 12 months $ 480 (2) Grantee Staff Long Distance Travel Regional conferences, meetings, and training seminars; 10 days /year x $25 /day, plus transportation to and from these meetings $300 $ 550 D. EQUIPMENT - Memiograph machine, typewriter, two desks, one executive chair $ 500 E. SUPPLIES - office $ 225 F. CONTRACTUAL SERVICE - None G. OTHER (1) Space costs, 500 sq. ft. x 40p /sq. ft. x 12 $ 2,400 (2) Commuaitations - Two units, 2 lines $ 550 (3) Fuel and Lubricants - $90 /mo. x 12 months $ 1,080 (4) Printing and Publications $ 500 (5) Postage, $20 1mo. x 12 months $ 240 (6) Vehicle Insurance and Maintenance $ 156 • 1 1 3A -2 2. VOLUNTEER EXPENSES A. PERSONNEL EXPENSES - None B. FRINGE BENEFITS (1) 15 volunteers /wk requiring meals x 1.25 /meal x 50 wks $ 937 (2) Senior Community Services will provide 25 volunteers /wk x 1.25 meal x 50 wks. $1,562 (3) Insurance, 250 volunteers $ 168 Liabilitv and Umbrella Cover4a $ 575 C. TRAVEL (1) Reimbursement for 7 volunteers per wk @ 15G mile x 15 mi. R.T. (average) x 50 $ 788 D. EQUIPMENT - none E. SUPPLIES - none F. CONTRACTUAL SERVICE - none. C. OTHER (1) Recognition, $5.00 x 250 volunteers $1,250 (2) Recruitment, $1.00 x 250 Volunteers 250 TOTAL COST $40,259 NON FEDERAL 9,012 FEDERAL 31,247 'd IU 6 i i 1 I i SECTION C - NON-FEDERAL RESOURCES (.) Gnvr Prep«. (b) APPLICANT (v) STATE Id1 OTHER SOURCES (v) TOTALS S f f i 10. 11. —• i f D 12. TOTALS S SECTION D - FORECASTED CASH NEEDS 13. P.de.vl f..11« f le. K —F.d —1 IS. TOTAL S S S i is SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FCk BALANCE OF THE PROJECT _ C.) FUTURE FUNDING PERIODS (YEARS) (,)FIRST le)SECONp (d)THIRD t.) FOURTH la. R.S.V.P. 41,000 s 43,000 45,000 nZ.— 19. 10. TOTALS S 41 000 s 4 i SECTION F - OTHER BUDGET INFORMATION ....... ..... ...... ........................... « ................................................. » IMI..rcF -,., a. Indirect rate type: 0 �-T Provisional Q Predetermined u Final Q Fixed b. Attach current negotiated agreement with name of Federal agency and date: c. Based on QS&W QTADC Base: y Rate: 23-R-11, a.. Total Pro�e•:t Cost (Item 21 plus Item 22)...... b. Percentage or nor:- Federal resources to total project cost c. Other Remarks ',•^tted.Hddit`onal pages where necessary). PAR_' IV PROGRAM NARRATr& (Attach per — nsriu0� On l� u • r1 U 0 PART V ASSURANCES The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines, and requirements including OMB Circulars Nos. A-21, A -87, A•95, and A -102, as they relate to the application, acceptance acrd use of Federal funds lot this Federally assisted project. Also the Applicant assures and certifies with respect to the grant that: 1. It possesses legal authority to apply for the gran; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identi- fied as the official representative of the applicant to act in connection with the application and to provide such additional infonnation as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VI of that Act, no person in the United States shall, on the ground of race, color. or national origin, be excluded from participation in, be denied the benefits of, or be olheiwise subjected to discrimination under any pro, giam or activity for which the applicant receives Federal financial assistance and will immediately take any mea- suer, necessary to effectuate this agreement. 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 200040 prohibiting employment discrimi- nation where (1) the primary purpose of a grant is to provide employment or 12) discriminatory employment ti•.u.uces will result in unequal treatment of persons who ,n a or should be benefiting from the grant-aided activity. GSA ac A 78.3.34 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Ac- quisitions Act of 1970 IP.L 91.646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the policial activity of employees. 6. It will comply with the minimum wage and ;maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institu- tion employees of State and local governments. 7. It will establish safeguards to prohibit cmployeaS from using their positions for a purpose that Is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. B. It will give the grantor agency or the Comptroller Gen- eral through any euthorized representative the access to and the right to examine all records, brooks, papers, or documents related to the grant. 9. It will comply with all requirements Imlrosed by the Federal grantor agency concerning special requirements of law, program requirements, and other administrative requirements approved in accordance with Office of Management and Budget Circular No. A -102. SECTION II. PROGRAM PLAN PART A. PROGRAM IDENTIFICATION AND ANALYSIS 1. State the specific problem your proposed protect will address in the space pro- vided Quantifiable measurable terms should be used whenever possible The problem is the need of older persons in Nueces County to become active, viable individuals whoo through their experience and capability, contribute to the welfare and growth of this community. RSVP attempts to address the problem of rejection, discrimination, uselessness that is found amoung older persons of all income levels and ethnic backgrounds. By the end of the second grant year, the RSVP project will involve 250 senior vol- unteers serving in 35 volunteer stations with a total of 40,800 cumulative hours e at a cost of $0.95 per volunteer hour and of $154.00 per volunteer per year. 2. This project serves the senior citizens of Nueces County. The population in Nueces County is representative of the broader population throughout the Southwestern United States in that there are three distinct cultural groups: Mexican- American, Anglos, and Negroes. Within these three broad groupings there are many indications of cultural identify. Many members of the Mexican- American group are totally assimilated into the Anglo culture with representatives of this group being found in all housing areas of the city, among the various professional groups, and in positions of considerable power and influence, both in private industry and in public life. However, the bulk of the Mexican - American population is not assimilated into the Anglo community and -1- exists as a separate entity with its own entertainment forms, traditions, customs, and is further characterized by close ties, via an extended kinship system, with Old Mexico. The Anglo community, on the'other hand, appears to place more emphasis on the nuclear family and non - related groupings in order to meet its social, emo- tional and intellectual needs. while the Anglo community is by no means a homogenous group, both the Mexican - American and the Anglo community tend to view each other with considerable dis- trust with a number of political and legal moves in recent years within the Mex- ican- American community to gain greater access to the social and economic main- stream in the community. Nueces County has some 23,249 citizens age 60 and over which represents approxi- mately 10 percent of the total population- Of these, 68 percent are Anglo, 27 percent Spanish speaking, and 5 percent Black. Eight thousand (8,000) of these senior citizens are below poverty level. Best estimates now available are that 20,000 live within the City of Corpus Christi. Approximately 50 percent of the total population is Mexican- American, 5 percent is Negro and the remaining 45 per- cent is Anglo. Nueces County is largely an urban area with a total population of 237,544. Of these people, 223,266 or 93.989 percent, reside in urban areas and 14,278 persons, or 6.011 percent, of the population reside in rural areas. There is a striking income variation within the county with the Mexican - American popu- latiou being on the low end of the scale. Corpus Chirati has within its boundaries the following areas which need the RSVP program: 1) The North Beach are, long a low - income ghetto of the retired and misfit as well as the winter residence of many mobile retired. _2. 2) The old central -city area which has housed the Black ghetto for several generations. 3) Another central city area which has been the long -time home of the Mexican- American population. 4) The Molina area, which is a low- income area with a mixture of the three ethnic groups. _5) The apartment areas in the predominately white south side which has the highest concentration of aged. 6) The Flour Bluff area, another low rent area with a high concentration of retired and aged. The project will serve 250 volunteers who are affected by the problem within this second project year. 3. Describe the major causes of the problem. a. Our youth - oriented society has long considered persoas.60 and older to have no place in the mainstream of activities, and has by- and -large rejected the senior citizen. b. Family living patterns have changed to such an extent that senior family members are frequently no longer wanted, needed or tolerated. c. The high mobility rate in the United States physically separates younger family members from the older members. d. Business trends toward early retirement and /or forced retirement. e. Reduced and limited incomes of those retired, coupled with an inflationary economy. f. Lack of physical strength of older people. g. The social esteem of our society is based on the work ethic. 4. Describe the major consequences of the problem. -3- • • a. Having grown older in the youth - oriented society, the senior citizen fre- quently assumes he should be rejected and, until recently, knew there was not a place for him. b. The senior citizen often feels neglected, unwanted and useless; frequently he lives psychologically isolated. c. He frequently lives physically isolated. d. Many retired individuals find themselves with great amounts of leisure time and with no cultural and individual preparation for the constructive or satisfying use thereof. e. To volunteer does cost money. With budgets stretched to breaking points, serving others is often an unaffordable luxury. f. For physical and financial reasons, many seniors cannot afford to provide themselves with transportation. g. Work for pay no longer is available due to employer bins toward older workers feeling of uselessness among the elderly. -4- SECTION II. PART B. GOAL: To have 250 volunteers actively involved in meaningful community service at a rate of 4 hours per week by the end of the second grant year. OBJECTIVE: To have 175 active volunteers April, 1976 First month, first quarter OBJECTIVE: 200 active volunteers July, 1976 First month, second quarter OBJECTIVE: 225 active volunteers Sept. 1976 First month, third quarter OBJECTIVE: 250 active volunteers January, 1977 First month, fourth quarter 0 GOAL: To have accumulated 40,800 service hours given by RSVP volunteers during the second grant year. OBJECTIVE: To have 8,400 accumulated service End of first hours quarter OBJECTIVE: To have 18,000 accumulated service End of second hours quarter �i OBJECTIVE; To have 28,800 accumulated service End of third hours quarter OBJECTIVE: To have 40,800 accumulated service End of fourth flours quarter • • GOAL: To increase to a minimum of 35 the stations of service in such a manner that senior volunteers are offered a variety of service opportunities com- patible with the abilities and preferences of the varied levels of income, education and experience in our local population. OBJECTIVE: Evaluation by Advisory Committee of First quarter By July, 1976 current volunteer stations, concerning quality, variety of scope of placement available with recommendations to director. OBJECTIVE: Take indicated action based upon Second quarter By Sept., 1976 above recommendations. OBJECTIVE: Evaluation of any changes made as Fourth quarter By March, 1977 a result of above recommendations. 1 • ORIENTATION AND IN- SERVICE TRAINING GOAL: To have a monthly orientation program for new volunteers and ongoing in- service training in the stations. OBJECTIVE: To continue ongoing monthly Monthly orientation program for new volunteers. OBJECTIVE: To have conference with repre- By June, 1976 sentatives of stations relative to upgrading in- service training. • r -� �_J GOAL: To have developed a cohesiveness among volunteers which lends itself to fellowship, companionship and new friends who share a sense of common goals and accom- plishments and which crosses ethnic and socio- economic lines. OBJECTIVE: To increase volunteer awareness of Monthly specific program goals and status of achievement toward these goals along with information about what others on the RSVP team are accomplishing `about which we can all take pride through the monthly mailing of a newsletter to all volunteers, volunteer stations, station board members, and interested individuals. OBJECTIVE: To plan for monthly meetings of Monthly those volunteers working within a station or within stations where there is a common interest or expertise. r, OBJECTIVE: To provide an opportunity for Monthly fellowship among volunteers by having monthly group work sessions. OBJECTIVE: To participate in the Third May, 1976 Annual Senior Citizens Fair. OBJECTIVE: To have our Third Annual Senior May, 1976 Walk. .o 0 R o OBJECTIVE: To have an annual Recognition July, 1976 M `O dinner. v 0 COAL: To actively involve the members of the RSVP Advisory Committee in such a manner that each member is an informed, enthusiastic supporter of the RSVP program and its objec- tives and so that the wealth of expertise available in these members, both individually and collectively, is welcomed, appreciated and utilized by the RSVP project. OBJECTIVE: To orient the Advisory Committee as to national program philosophies and goals in general and in organizational structure and chain of com- mand from Washington to the local community. 0 Y OBJECTIVE: To give the Advisory Committee all possible information regarding current status of program and including additional information requested by the Committee. i i 1 OBJECTIVE: To involve each member according to his time available and to his are of interest jin a part of the day -to -day activities of the project. 1 At annual reception for new Advisory Committee members. December, 1976 A summary State of the Program during first and second Advisory Committee meetings. Updated infor- mation monthly. January, 1977 S February, 1977 First quarter and contin- uously throughout year. 40 SECTION II. PROGRAM PLAN PART C. INTEGRATED PROGRAM - NOT APPLICABLE SECTION II. PROGRAM PLAN PART D. RESOURCES AND COM'HINITY DEVELOPMENT 1. NOT APPLICABLE. 2. Future resource development is being planned for in the following ways: a. Grantee has budgeted funds for the local share of cost of program. b. Under Section II, C, 6, above, contact with the governing boards of stations where RSVP volunteers serve was discussed. This contact will contribute to the broader support of the RSVP project. C. A local drama group has offered to present a play for the benefit of RSVP. The performers are some of the best in the area. They propose to select a script and present a play for several nights running in one of our popular theater areas and give all proceeds to the RSVP. This would be an income- producing venture and would publicize the goals and philosophy of RSVP to a new segment of the community. d. Our Advisory Committee has a sub- committee to investigate funding possi- bilities. Some of the suggestions already being discussed are: 1) Establishing a memorial fund. 2) Having a shop for crafts made by the volunteers, the proceeds of which would go to RSVP- 3) Having a volunteer auction and /or TV entertainment show to raise money. 4) Having a lunch room- -11- • 5) Approaching churches for a budget pledge. e. The City of Corpus Christi presently operates the Senior Community Services Division. This division is charged with aging programing throughout the City and County. As a result of this, the City has provided much support in terms of monetary resources. This support will, of course, filter down to the RSVP program since the RSVP will be under the direction of the Senior Community Services Director. 3. Describe how you involved the people you propose to serve in the development of your program plan. RSVP volunteers have been involved in the program plan through informal but on -going conversations relative to the activities of the project. Project staff has always been ready to listen to volunteer suggestions. Volunteers are aware of this and communicate openly with all staff relative to improvements and /or project needs and direction. Frequently our volunteers will send us news clippings of activities in which they would like for us to participate. These are usually articles from out of town. In response to volunteer suggestions, the following actions have been taken: We have given volunteers more work to do. We have been the go- between between volunteer and station supervisors relative to up- grading in- service training. We have had less parties and socials and have concentrated on developing sta- tions where help is needed and wbich fits volunteers' available expertise and skills. We have been firmer with our volunteers about turning in their hours. We have accepted their suggestions relative to improved office procedures. our volunteer applications forms have always included a blank for suggestions. This -12- space is frequently not used, but when it is, the suggestions have been acted upon and they have always been a matter of consideration. Others we serve are the agencies and their clients. The Agency Council has members from the staff of various agencies in which we place volunteers. This group has participated in an evaluation of RSVP and RSVP volunteers. These replies are on file in the RSVP office. These responses are mostly quite positive and can be sum- marized by: "We like RSVP and RSVP volunteers. Send us more." 4. Describe how you intend to involve the people you propose to serve in the implementation of your project. Not applicable. 5. Present total community involvement will be strengthened. a. RSVP will receive support through its association with Senior Community Services, which receives much support and involvement from!the commanity at large. Frequent recruitment and information stations and pre — retirement training classes will provide the basis for community awareness, support and, thus, involvement. b. It is apparent the impact RSVP has made up to now. There is no doubt that present volunteers have done much to enhance the placement station, the agency and the total community. By improvement of the overall operation of RSVP, with community involvement and awareness, permanent resources will be left in the community long after ACTION resources are withdrawn. -13- SECTION III. PROJECT MANAGEMENT 1. Attach organization charts of your organization and the proposed project including the volunteer supervision structure. Four charts attached (pages 14, 15, 16 and 17). 2. The RSVP Coordinator performs responsible community organizational work in planning, directing, organizing and supervising a community -wide program of volunteer opportu- nities for senior citizens. Work involves planning and.assisting in the planning of programs for volunteers and in the recruitment, selection, assignments and training of volunteer workers. Work is performed under the direct supervision of the City's Senior Community Services Director and with the advice and guidance of the RSVP Ad- visory Committee. The RSVP Coordinator shall be responsible to the Senior Community Services Director for the day - to-day operations of the RSVP project. Day - today operations shall include the development of volunteer stations, transportation and other needs of the senior volunteers, coordination with community organizations and agencies representing re- sources relative to the RSVP project, senior volunteer recruitment, orientation and assignment, in- service activities for senior volunteers and volunteer stations and Memorandums of understanding. The RSVP Coordinator shall be responsible for program meetings. The Coordinator also shall compile the quarterly and semi - annual federal reports. Resume attached (pages 18, 19 and 20). 3. How will supervision be provided for the volunteers? Will supervision be a full -time or part -time responsibility? Supervision for the volunteers shall be the responsibility of the stations. Super- -14- CITY OF CORPUS CHRISTI Ywrcnu. RM Y10YYlN�1. 110'pA11g10Y EWpIDwaT Bvlvtll QIaYtD@A 11m }pimp ^""� wamawxo YLV[ILYYLYI u�mneam +"m wmoaCYl auma BlEl.WYO JWJp'I �� YVOM 00. Np pv0 ILL6QYY7 SAnIITlpN � FCpSAIpI g1YM1Y Yp�TW vupYav IF: maw ORGANIZATIONAL CHART arr om aamiavr rnn eorvi¢ •xo �"�'A0° ainnarr Y�SdfA@/ WYYaA� em' WIWGOI I- pyy T6aiT YW Ind011GMY 06B11 CNrvC11YN .�99VS!] �aY wvua . am�rua �O �� up rmwnaY �aauY �wnvl unurr mrrtt �� mmiiat om� uwrnnart oev - wertruw Yunpev µmwamimirr� . nw+an wv+ ectn® ' nctoupnw w�e� °p flGNlaYf.O POFjY�Ya iYprFAI} WA varuonm rlgc69xa TAl{ - Wii1 C19'Y COUNCIL ` . •• ... __._ C1'CY PIA \ACER ! •_ - • ---- -- ---111 .� UIDEL 'A RT:IEN'P OF A\NI \C AND URBAN - -:�:.� •aim_;• +: -ii •i' DEVELOPMFITr "mot: •,i`' •mot.: .:: ' , SENIOR C0:84UNITY S PVICh S <.i. E. .. • is -• t r•r - t • _ �J.. - - •3 • •t 'fir.: !l •° + •J' ........... 'i_. TITLE •III •_' TITLE V11' - _Y,^ 1 RIt G - - - UE SHARING 'VEh U DS z� �F N r' 'DS - F Uh .rim - .q•� '�• 'sC.• :L:J °;L�;S -': :•a: :CJ -,��:i ••�. ,.A•...i � -_= °. �ti,,.;• �• rte'•. •+: �C:: ••�''I�: .:7'? .i�t• .S §L•�•' •fit •'r•• t• { 1 rLNC - •_iL��• ~` t4EALS PLAT \� �� SUPPORTIVE SERVICES _ ' COORDINATION T1:ANSPORTATION . •. ACII OUTRI • REVI.,RRAi, _ • INFOIC:ATION ' • ESCOI: C RECUMAT i MI SENIOR C01,111UNITY SERVICES [7CI�TYMMAGER ORGANIZATIONAL CHART INCLUSIVE OF RSVP DIRECTOR, DEPARTMENT OF PLARNING— AND _URBAN DIRECTOR SENIOR COMMUNITY SERVIC S r - V ' . 1 • TITLE III RETIRED SENIOR TITLE VII SUPPORTIVE SERVICES VOLUNTEER PROGRAM ELDERLY NUTRITION PROGRAM a RSVP ORGANIZATIONAL CHART DIRECTOR I SENIOR COMMUNITY SERVICES RETIRED SENIOR VOLUNTEER PROGRAM COORDINATOR i BUS OPERATOR i VOLUNTEER STATIOPJ SUPERVISORS f - T . RSVP VOLUNTEERS i . SENIOR CLERK 0 • RESUME DIANE S. CHAMBLISS PERSONAL DATA 2903 -A O'aklawn 'Phone: Victoria, Texas 77901 Marital Status: Divorced Children: Linda 3 Leann 3 (51Z) 573 -2401 Ext. 55 Business (512) 575 -6757 Residence EDUCATION College: San Angelo College - AA Degree Texas Tech University - BS in Home Economics PROFESSIONAL EXPERIENCE Director, Dewitt /Jackson /Lavaca Nutrition Program, responsible to Mrs. Bettye A. Libby, Executive Director, Department of Community 197 Affairs, City of Victoria. t of Responsible to Ronald P. Buie, Acting Director, Departmento Present Community.Affairs,.City of Victoria , 1974 PRESENT-RESPONSIBILITY The Dewitt /Jackson /Lavaca Nutrition Program is sponsored by the. Governor's Committee on Aging, and we provide 455 meals daily, five days a week, at eight sites in the three counties for the elderly. As Project Director, I am responsible for planning, co- ordination and soliciting community support. I am responsible for the supervision and training of the 24 employees of the.Program. PROFESSIONAL ACCOMPLISHMENTS - July 1974 to Present Immediately after becoming Director, I was faced with the problem of finding a new site and food caterer for one of the towns. Two weeks .. after being employed, I found an alternate caterer, and two weeks after that I found a temporary congregate meal site. I then obtained permission from the city officials to use a building that was heretofore unavailable because of zoning regulations and com- plaints from neighbors. I negotiated joith•the owner of the building and wrote a lease agreement. I then made provision for the local chapter of the Jaycees to pay the monthly rent for the building. I supervised the renovation of the site, which included painting, roof repair, floor repair, replacing windows, putting in a kitchen in one room and moving two bathrooms downstairs. The also ten tables. The volunteers worked 486 hours for $1, supervised the renovation of another building and the establishment of a central kitchen in it.. I have also supervised the renovation of three of the congregate meal sites. With the establishment of the -19- Diane S: Chambliss • -2- central kitchens, I began ordering the supplies and food stuffs for the kitchens. I wrote the 1975 budget, with the help of the Assistant Director, Department of Community Affairs. I revamped and th narrative. I coordinate the provisions for reimbursements of the. grant monies an out all monthly and quariealsorco A ordinate quired by the Governor's Committee on gingear the in -kind totaled and document the in -kind donations. Last y over $75,000 and during the first three months of this year we have accumulated over $24,000. Since October, I have been writing lesson plans for the Nutrition Education which is given at all sites once a week. I also develop cycle menus for the three central kitchens that are operated by the project. I supervise the preparation of these meals and che cY. the quality standards and health conditions of the kitchens. As part of the continuing betterment of the program, I have imple- mented monthly training sessions for th e staff and volunteers. In the sessions,we _have covered.new forms I devised e had recording on statistics for monthly and quarterly reports; concerning the Title III Program and the Information and Referral System that our program subcontracted with Title III to provide in sion on and three county area. area.Pr a Nadi neandsService,First Aid for Seniors Since the need for community support is great in this program, 7 am responsible for contacting city officials, church groups, and business organizations to acquaint them with the Nutrition Program and solicit local support. In explaining the Program, I have given two presentations on the Title VII Nutrition Program to the Senior Citizens Section of the Texas Association of Community Action Agencies Conference. I also gave a presentation and acted as a resource par. son for a workshop sponsored by the FIousing Authority and the Govern- or's Committee on Aging. As a member of the COG Regional Advisory Council on Aging, I have had the opportunity to acquaint different people in the area with the program. The Program is required to have an Advisory Council in order to gain the community understanding and support and to rpovide the participant with an opportunity to make suggestions concerning the Program. Two County Councils were already established when I became Project- DirectO and I established one in the remaining county and established the over all Project Council. I am familiar with the Manpower programs in the area and have iaorked with other agencies operating manpower programs. I have hired students on thee NeighborhoodrYouth Corps Program gram and many 631L Diane S. Chambliss '3" In order to expand the program and provide more complete services, I made application with the Regional Food Stamp Office to have food I am currently working accepted at the sites as donations. orking with the Commodity Division of the Department of Agriculture in order to.obtain commodities for the Program. I have contacted the area ion and the area Food Stamp Officials to Social Security Administrat ht sites. Recently I helped have programs provided at each of the eight the Assistant Director of the Department of Community Affairs develop a transportation grant through the Texas Highway Department that would provide for the use of a van in each county by the Nutrition Project sites. HONORS AND RELATED ACTIVITIES Highest ranking graduate from high school.. Dean's Honor list in College. Selected an Outstanding Young Woman of America for 1974. Served as resource person at an Area Conference on Housing and. the Aging.in January, 1975, which was sponsored by the Texas Department of Community Affairs, North Texas State University, and the Governor's Committee on Aging. Member of the COG Regional Advisory Council on Aging. Served as resource person in the Senion Citizens section of two Texas'Association of Community Action Agencies Conferences in November, 1974 and March, 1975.. PROFESSIONAL LIEMBERSHIPS Texas Association of Community Action Agencies. REFERENCES Bettye A. Libby, Director, Human Services Delivery System, Texas Department of Community Affairs, P.O.Box 1(512)C475- 2431tation, Austin, Texas 78711 Irene Gromatzky, Governor's Committee on Aging, P.O.Box 12786 Capital Station, Austin, Texas 78701 (512) 475 -2717 Frances fit. Ortega, Assistant Director of the Department of Community Affairs, City of Victoria, P•O•B�512)4573- 2401rExt. 55 Texas 77901 -21- vision shall be a part -time responsibility. Periodic meetings will be held with all volunteer stations so as to better facilitate supervision and training responsibilities. 4. What do you anticipate volunteer training needs to be and what is your plan to meet these needs? Volunteer training.needs will vary greatly according to the station of service and according to the volunteer assignment and to the individual volunteer. RSVP staff shall be continually in touch with volunteer stations and with the needs of the volunteers to help encourage on -going training which will allow the volunteer a chance to upgrade his volunteer skills, to receive promotions and to have a variety of experiences. General RSVP orientation shall take place monthly for all new volunteers. it shall include orientation as to the nature and purpose of RSVP and the responsibilities of being a volunteer. Care will be taken so that volunteers realize that they really are needed and that the station must be able to count upon them. 5. Describe the project-related transportation needs of the volunteers and how will these needs be met? Project - related transportation needs of the volunteers vary and'ther® the pro= ject will need to provide solutions which are readily available. These are as follows: a. Group transportation needs provide sociability and motivation for the volunteer; such massive service to the stations is an important part of the project. The RSVP van will be available for these activities. A driver is available to drive the RSVP van. The driver's responsibility is to provide transportation to those volunteers needing transportation to -22- and from the volunteer station. The driver masts all City criteria as a bus operator and will require a chauffeur's license. b. Individual pickups will be needed by some volunteers. Some volunteers are physically unable to ride in the project van. Other volunteers' assign- ments are far from their residences, and it is economically unfeasible for the project van to make these pickups if an alternative can be found. Buses from the Senior'Community Services program are being used and continue to be used as needed. Volunteers have recently been encouraged to use the city buses more. This costs the project $0.30 a round trip and is probably the most inexpensive method of transportation, but has other disadvatages. c. Individual reimbursements are necessary because many volunteers drive them- selves to their stations of service.' With inflation, the volume of reim- bursemencs is expected to continue to rise. These are legitimate expenses, and the project will'have to make certain that funding is available or that satisfactory alternatives are developed. In all the above categories, station participation in the costa and /or provision of transportation services will be encouraged and actively sought- -23— ATTACMENT B Present members of the Senior Community Services Advisory Committee involved include; William Shireman, Director, Legal Aid Society Hugh Roy Cook, Formerly director, State Department of Public Welfare Rene Ramirez, Director, Nueces County Community Action Agency. Clary Lee Bonds, Tract 16 Senior Citizens Chairperson, Advisor Comm. Evelyn B. Wilson, Fan Club, St. Luke's piethodist Church; Y Gertrude Applebaum, Corpus Christi Independent School District Pat Duaine, American Association Retired Persons Noe P. Jimenez, Nueces County Senior Citizens Vidal Najar, Nueces County Senior Citizens Horace Cleveland Virginia Vargas Dr. Cleotilde Garcia Lilly Lira James Anderson Ethe Lens Madisoa Albert Struller 1 2. Identify plans and timing for the future expansion of the Advisory �ommitteeY {„ Presently, Senior Community Services has a sixteen- member Advisory Committee which was created by ordinance in October, 19739 and whose members are appointed by the City Council. Half of the members were appointed for one year and half for two years so as to maintain a level of continuity. Officers are elected each year. An addendum to the original ordinance delegates responsibility for RSVP to the present committee. KE -24- N Un a WAYS VOLUNTEERS ARE SERVING AGENCY NUMBER SERVING WEEKLY Friendly visiting .....................Senior Community Services, RSYP,Ca,sa de Oro, Memorial Hospital, Nursing Homes, Spohn Bosp. Teaching crafts ................::.....Casa de Oro, Senior Community Services, City Park & Recreation Department, Nursing Homes Child Care ............ ................Greenwood - Molina Nursery, Early Childhood Development Program, Dos Mundos, Corpus Christi State School, Nueces Co. HE-MR Center, City Park - & Recreation Department Bookkeeping and record keeping ........ RSVP, Corpus Christi Independent School District Collating Mails .......................Assorted community non - profit agencies Entertaining . .........................Corpus Christi Independent School District, Nursing Homes Library Work . .........................Corpus Christi Public Libraries, Corpus Christi Independent School District Teaching /Counseling ...................Corpus Christi Independent School District, Special Education; Uartineau Juvenile Hall, Nueces Co. Adult Probation Dept:, Program supervision ...................Del Mar College Nutrition Aide ........................Dos Mundos Schools, Title VII Nutrition Sites Health Care .. .........................Corpus Christi Heart Association, Corpus Christi Independent School District Interviewing . .........................Family Planning, RSVP Planning and Evaluation ...............Coastal Bend Council of Governments Carpentry . ............................Dos 4lundos School, Corpus Christi State School, Senior Community Services Clerical, General office ..............RSVP, Red Cross, Corpus Christi Independent School District, Y.W.C.A. Recreation Leaders ....................Red Cross, Nursing Homes, Senior Community Services Speakers Bureau .......................Ada Wilson Hospital, RSVP 18 5 10 2 9(seasonal) 18 9 5 4 4 3 2 3 3 4 5 3 TOTAL - ---- 107 • • 4. Describe your organization's relationship with: a. Other community organizations dealing with the same problem. 1) Senior Community Services - RSVP will be an itegral part of the Senior Community Services. This will be a plus in terms of recruitment, train- ing and placement. 2) Services Activities Geared to the Elderly (SAGE) - A close liaison with this board is kept. Senior Community Services' Director sits on the Board as a board member. 3) Coastal Bend Council of Governments Area Agency on Aging (COG AAA) Senior Community Services' Director sits on the AAA Advisory Board. RSVP volunteers serve on committees and task forces. 4) Foster Grandparent Program - A close relationship is -kept here. Senior Community Services' Director sits on the Advisory Committee as its chairman. 5) SCORE - Several RSVP Advisory Council members and volunteers are also SCORE members. b.• .tate Agency on A ing. During the past year the project has utilized the services of the RSVP Resource Specialist, much to its benefit. 9 i7g 5. Describe plans for local assessment of program operation at reMllar intervals. Plans for local assessment of program operation at regular intervals come under the folowing categories: a. Advisory Council AssessmeaY: 1) Each new Advisory Council shall be appraised immediately of the state of the program and shall be given current data relative to status of project goals and any other data so requested by Advisory Council each -26- month. Monthly informal evaluations shall result from the exchange of this information. 2) The project director and the Agency Council members themselves have developed and used formal evaluation forms for both the volunteer evaluation and the station evaluation. b. volunteer Assessment: 1) Tie Volunteers are being asked annually to participate in a program evaluation as designed by staff and Advisory Council. 2) volunteers shall be involved in on -going informal evaluation as they work with agency and RSVP staff. c. Agency Council Assessment: 1) The Agency Council shall participate in an annual evaluation of pro- ject staff, project operations and of volunteers. 2) Informal evaluation shall be on an on -going basis as project staff re- ceives feedback from agency volunteer supervisory staff. d. Project Staff (paid and volunteer) Assessment: 1) Project staff shall continue to evaluate program on an informal day - to-day basis with an ever open mind to improvement. 2) Project director and Grantee supervisor will assess program progress on a regular basis in order to keep Grantee informed of project status and to take appropriate action. The RSVP office is located at the Senior Community Service Center at XUZ wayside. The space is easily identifiable as RSVP space, but it is incorporated within the Senior Community Service program space. The Wayside center is located in the Clairlane Housing complex, with its residents being predominately older adults. -27- The facilities will enhance recruitment in the following ways: a. By giving project staff daily contact with Senior Community Services parti- cipants as well as older adults living in the surrounding area — all of whom are potential volunteers. b. By giving project greater visibility to general public as well as to senior public. c. By providing larger parking facilities and a variety of meeting rooms within' the Senior Community- Sgrvices Centers enabling project to have more group orientation and general public meetings. This always results in additional volunteers. d. By maintaining our same telephone number. In addition to facilitating recruitments the availability of more appropriate inter- viewing space will enhance quicker placement of volunteers. 7. State the plans for securing non - federal support of the program during the ro ect period Include a timetable for non - federal support and indicate likely sources of this support. a. State grant in aid. b. Annual pledges from local churches. c. Increased station support. d. Auxiliary fund raising. e. Revenue Sharing Funds. City - County (non - matching). f. General Fund monies.. -28- CORPUS CMRISTI, TEXAS � f AT OF 7 Ljd=l TO THE MEMBERS OF THE CITY COUNCIL CORPUS CHRISTI, TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FOREGOING ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN- SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; 1, THEREFORE, REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI- NANCE FINALLY ON THE DATE IT IS INTRODUCED, OR AT THE PRESENT MEETING OF THE CITY COUNCIL. RESPECTFULLY, YOR THE CIN OF CORPUS CHRISTI, TEXAS THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTE: JASON LUBY DR. BILL TIPTON EDUARDO DE ABES RUTH GILL Boe GWLLEY GABE LOZANO, SR. EDWARD L. SAMPLE THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING VOTE: JASON LUSY -yam OR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLEY GABE LOZANO, SR. EDWARD L. SAMPLE