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HomeMy WebLinkAbout13028 ORD - 02/11/1976• JKH:hb:2 /10 /76:lst • AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION IN THE AMOUNT OF $44,234 FOR A PROJECT GRANT TO COASTAL BEND COUNCIL OF GOVERNMENTS FOR THE CONTIN- UATION OF THE CITY'S SENIOR COMMUNITY SERVICES PROGRAM, SAID PROJECT PERIOD TO COMMENCE MARCH 1, 1976, AND TERMINATE FEBRUARY 28, 1977, ALL AS MORE FULLY SET FORTH IN THE APPLICATION, A SUBSTANTIAL COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF, MARRED EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED CONTRACTS AND NECESSARY DOCUMENTS IN THE ADMINISTRATION AND IMPLEMENTATION OF THE AFORESAID PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit an application in the amount of $44,234 for a project grant to Coastal Bend Council of Governments for the continuation of the City's Senior Community Services Program, said project period to commence March 1, 1976, and terminate February 28, 1977, all as more fully set forth in the application, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit "A". SECTION 2. That the City Manager be and he is hereby authorized to execute all related contracts and necessary documents in the adminis- tration and implementation of the aforesaid program. SECTION 3. That the necessity to authorize submission of application and execution of all related and necessary contracts and documents for the continuation of the City's Senior Community Services Program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, having requested the suspension of the Charter rule and that 13028 this ordinance take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED this the � of 1976. ATTEST: ,(A-& Ce MZJ Secretary APPROVED: I) DAY OF �.t , 1976: Ikit,W &f� EXEC., 9 §T- City Attorney MAYO THE CITY OF CORPUS CHRISTI, TEXAS AREA 11'Gb'NCY ON AGING • APPLICATION FOR PROJECT GRANT Under Title III of the Older Americans Act (FOR AREA AGENCY USE) I. GENERAL INFORMATION Naha of Proposed Project: Senior Community Services and phone number :, +piic. =:a oryan:zation: City of Corpus Christi P. 0. Box 9277 Corpus Christi. Texas 784 Ty.•e of proposed project: _X_oiracz Services Co u :ity Coordination A�aress at which proposed project: c:itl be conducted (Street, City, County (s) ): 3135 Swantner Corpus. Christi, Texas 78404 Name of project director, supe::visor, or coordinator: Homer T. Martinez, Jr. Proposed project period: Project.year for which tunas are herein requested: :egir.ning and ending Beginning 3 -1 -76 and ending 2-28 -77__ II. COMPUTATION OF FUNDS.REQUESTED A. ESTIMATED TOTAL COST OF PROJECT (p.2,Sec. III) $ 127,563 B. LESS APPLICANT'S PROPOSED CONTRIBUTION $ 83,329 C. GRANT AMOUNT REQUESTED $ 44,234 - includes carry -over grant monies of $ new grant funds of $ ..;LvS AND CONDITIONS: It is understood and agreed by the undersigned that: 1) funds granted as a result of this request are to be expended for the purposes set forth herein and in .accordance with all applicable laws, regulations, policies, and procedures of this State and the Administration on Aging of the U.S. Department of Health, Education, and Welfare; 2) any i•roposed c:.anges in the proposal as approved will be submitted in writing by the applicant and upon notification of approval by the Area Agency on Aging shall be deemed incorporated into and become a part of this agreement; 3) the attached Assurance of Compliance (Fora AoA- 441) wi`h the Department of Health, Education, and Welfare Regulations issued pursuant to 1 Title VI of the Civil Rights Act of 1964 applies to this proposal as approved; and 4) funds awarded by the Area Agency may be terminated at any time for violations of any terms and recuiremnents of this agreement. ::are and t-- le of individaul authorized to corait applicant organizatioA to this agreement: R. Marvin Townsend Signature - City Manager Date (FOR AREA AGENCY USE) ATTEST: APPROVED: Bill Read, City Secretary APPROVED: Harold Zick, Director.of Finance• City Attorney lr rrT 4CTTV n'! ^_�) PA,1(.11-d HUDI;L'1 C PROGRAM ACTIVITIES •I � TOTAL COST CATEGORIES �(1 3 �n _)__ information trans. & center PERSONNEL (Itemize) $ $ $ $ $ 37,666 Director 9,080 Outreach Supervisor 9,053 Recreation Supervisor 8,358 Senior Clerk -Steno 17,346 Outreach Workers (2)' 7,143 Bus Operator, f 15,955 Receitionists (2;) Janitor (a) 13,504 13,504 Fringe Benefits r $101,077 SuL -TotaS • 2,700 RAVEL -0- sUILDING SPACE :0MMUNICATIONS AND 9,000 UTILITIES 5,906 MINTING AND SUPPLIES 7-QUIP:•fENT (Itemize) + 4 0 Sub -Total + _ )THEE (itemize) 3� 0 62040 Bulk rate postage $300 /mox 12 • Office postage $20 /mo. x 12 Fuel and Lube $90/mo. x 12 mo. 3,240 x 3 vehicles Building /Equipment maintenance 1,200 $100 me, x 12 600 VOi 1 e Repair $200 /van x 3 � Sub -10 al 127,563 Program Sub -Total Indirect Costs B t# 127,563 A. Total Direct Cost '' U. Less applicants Contribution 83,329 _ C. Grant Amount Requested �, i 44,234 - -- . AMOUNT i SOURCE i • 1 A. vocal Cash Match 329 1, Local Revenues (qualifying as local matching funds) 83 2, Estimated Income (qualifies as local matching funds) 3. Coawunity Development Act funds (Federal cash which qualifies as local matching funds) 4. other (such as private contributions which qualify as ' local 4 e match) _ Sub -Total for A $ 83,329 to si 25% f C s B. Local in -Rind Patch (Give Source) e � Sub -Total for B $ (not greater than 75% of. C). C. Total local match (A +B) Total 09 C $ (must equal at least one-ninth (1/9) of grant a.;.ount requested online C, page 2.) D. ot,.er local resources (not qualifying as local match,• but qualifying as local maintenance Of effort) 1. General Revenue Sharing ' 2. other (Explain) Sub -Total for D $ E. Total local contribution (C +D) $ (must equal line B, Section II, page 1 which also appears on line B, page 2) I i i I 83,329 SENIOR COMMUNITY SERVICES BUDGET March 1, 1976 - February 28,'1977 ** I. PERSONNEL Director $17,666 Outreach Supervisor 9,080 Recreation Supervisor 9,053 Senior Clerk -Steno 8,358 Outreach Workers (2) 17,346 Bus Operator 7,143 Receptionists (2k) 15,955 Janitor (2) 2,972 '8 ,5/3 Fringe Benefits (FICA -TMRS- Insurance) ' "13;504 Total Personnel $101,077 II. TRAVEL Director 300 mi. /mo. x 12 mo. $ 540 Outreach Supervisor 300 mi. /mo. x 12 mo. 540 Recreation Supervisor 300 mi. /mo. x 12 mo. 540 Outreach Workers (2) 300 mi. /mo. x 12 mo. 1,080 Total Travel $ 2,700 III. COMMUNICATIONS /UTILITIES Telephone $300 /mo. x 12 mo. $ 3,600 Light, Heat, Power $300 /mo. x 12 mo. 3,600 Utilities $150 /mo. x 12 mo. 1,800 Total Communications /Utilities $ 9,000 IV. PRINTING /SUPPLIES Printing Newsletter $300 /mo. x 9 mo. $ 2,700 Consumable Supplies $30 /mo. x 12 mo. 360 Recreation Supplies $100 /mo. x 12 mo. 1,200 Chemical /Household Supplies 446 Xerox Costs $100 /mo. x 12 mo. 1,200 Total Printing /Supplies $ 5,906 V. OTHER COSTS Bulk Rate Postage $300 /mo. x 12 mo. $ 3,600 Office Postage - $20 /mo. x 12 mo. 240 Fuel /Lubrication $90 /mo. x 12 mo. x 3 3,240 Building /Equip. Maint. $100 /mo. x 12 1,200 Vehicle Repair $200 /van x 3 600 Total Other Costs $ 8,880 ** 10% cost of living increase PROGRAM TOTAL $127,563 provided as of 8/1/76 thru 2/28/77- SECTION VII - PLAN FOR THE PROJECT A. OBJECTIVES 1. In accordance with the proposed Area Agency on Aging's objectives for FY -76, Senior Community Services will address the following objectives. a. Transportation - For several months now, Senior Community Services has provided transportation services to the elderly within the City and the County on a demand - response basis. With a fleet of eleven vehicles comprised of 12- passenger vans, approximately 4,000 persons are being provided this service each month. These trips include doctor visits, grocery shopping, agencies, trips to the centers, congregate meal sites, local tours and many other places. Through the use of Urban Mass Transportation funds awarded to the City, four 12- passenger vehicles will be bought to replace four of the existing ones. The transportation service will expand into "a new area within the coming year. Through the use of Urban Mass Transportation funds one, possibly two additional vehicles will be purchased which will be especially equipped to take care of handicapped persons. Though the extent of need is now known, a survey which will involve the elderly and handicapped will provide some clues as to methods of delivery, potential ridership and other important data. One of the major problems which has plagued the service since its inception has been the fact that there has been no effective coor- dination of the system due to lack of communications. Part of the problem was alleviated when pocket pagers were provided to the bus .operators. These devices enable a caller to give a 16- second mes- -1- sage to a bus operator. By dialing a telephone number, a transpor- tation request can be given to a driver while in transit. One of the drawbacks to this problem is that the message has to be short and concise. It is also a one -way system in that the driver must use a telephone in order to confirm any message given. This com- munication problem will be alleviated during the next few weeks. One other facet of transportation provided by Senior Community Services is that DPW medical transportation services are provided as a result of a contract with the Coastal Bend Council of Govern- ments. Clients under Aid to Families with Dependent Children, Sup- plemental Security Income and other Medicaid card carriers are pro- vided transportation for medical services. Senior Community Services is reimbursed an amount which is equal to a unit cost multiplied by the number of clients served during the month. One of the provisions of this contract is that funds will be used for the purchase of a base station and eleven two -way radios that will be installed in each vehicle. The Lindale Center will be used to house the base station and all requests for transportation will be dispatched through this center. Even though this will be a self - contained communication system, it will be tied in with the Transit Division's system when it is operational. This will provide for greater coordination and coop- eration between both systems. b. Information - Information is a key effort on the part of Senior Community Services staff. It is vital to the needs of older citi- zens. Each of the senior centers with its complement of staff play a major role in providing information to older citizens on programs, -2- services, activities and agencies. Each of the senior centers which serve as focal points for all services and activities act as area clearinghouses for information. Older citizens who come to these centers can receive information that is in direct relationship to their needs and problems. Coupled with information is the referral service whereby an older citizen is referred to the appropriate resources. Outreach staff also play a major role in providing information. Their role is to seek out isolated older citizens wherever they may be. By doing a needs assessment, the outreach worker can provide the needed information as well as referral services. One other factor which greatly contributes to the information services provided by Senior Community Services is the monthly news- letter "Serviceline." This newsletter, which is published in Eng- lish and Spanish, provides the older citizen with valuable informa- tion regarding services, existing and proposed, programs available, activities, and many other articles directed to the interests of the older citizen. So far this publication has a distribution of some 7,000. It not only is provided to older citizens but it is also distributed to other agencies and to public officials as well. c. Program Development - Since its inception Senior Community Services has operated as one total entity comprised of several services and programs. The senior center was one such program. Within this com- ing year, more effort will be directed toward developing the senior center as an entity within itself. In other words, the senior center with its complement of staff will be operated independently of the -3- the others so that it can serve the particular needs of those older citizens who use it. Resource agencies will be asked to decentralize their services by using the center. More diversified activities will be initiated that will be based on input provided by the older citizens themselves. It is anticipated that, by focusing more on the senior center, more structured and better coordinated services and activities can be provided. The fact that two new senior centers are operational through revenue sharing, one center renovated through Community Development Act funds, one center made available through county revenue sharing funds, makes this thrust feasible and necessary. d. Capacity Building - Senior Community Services will attempt to in- crease the availability of programs through the senior center and to increase the ability of programs to respond quickly and effec- tively to the expressed needs of the older persons through improved information, through increased coordination of services, and through more training of staff involved in information /referral and outreach services. One of the neglected areas so far in the operation of Senior Community Services has been the fact that the staff has not received enough training relating to their particular responsibilities. During the coming year, more training will be made available in areas such as organization, counseling, social interaction, program operations, to name a few. -4- B. ADMINISTRATION AND PERSONNEL 1. Organization of Applicant Agency a. Not a new applicant and therefore has previously been submitted. b. There are tentative plans to alter the organizational structure of Senior Community Services; however, these plans have not been finalized nor approved at the appropriate level. Attached is a diagram of this proposed structural change that will be used when finally approved. This change will result in giving the senior center a more involved and definite role in aging programming. 2. Program Personnel a. Staff 1) Director - This person is directly responsible for the effec- tive operation of the program which presently involves Title III and Title VII funded programs. Plans and coordinates the development and expansion of services to meet the needs of the elderly. This person is directly responsible to the Director of Planning and Urban Development. 2) Outreach Supervisor - This person has the direct responsibility of supervising all outreach personnel. Provides leadership, training and job assignments. Maintains all files on cases and maintains coordination with all other services. 3) Recreation Supervisor - This person is responsible for the de- velopment and maintaining of meaningful recreational and group activities in each center. Recruits and trains volunteers to assist in maintaining these activities. 4) Senior Clerk- Stenographer - This person is the overall program's secretary and has as duties the taking care of reports, corre- -5- spondence and filing. Keeps minutes of both the Advisory Committee and staff meetings. Prepares purchase requisi- tions, invoices, time sheets and distributes payroll. 5) Outreach Workers - These persons provide the necessary outreach in order to seek and identify the isolated elderly. They also provide referral and information services, escort, transporta- tion, serve as meal site aides, maintain data and provide follow -up. 6) Receptionists - These persons serve to greet and provide infor- mation to elderly who come or call into the center. They also arrange for transportation. They may, at times, assist in the recreational activities of the center and provide referral ser- vices. 7) Custodians - These persons maintain the centers in a clean and sanitary manner. They are responsible for maintaining the cen- ters adequately stocked with necessary materials. b. Presently volunteers are highly utilized by the program. Recruit- ment of volunteers is a constant affair. Up to now, some 40 volun- teers of all age groups provide a wide variety of services. Volunteers that will be assisting the program but who'are not shown on the budget include: 1) Volunteers who will provide blood pressure screening. 2) Volunteers who will provide nutrition and health education. 3) Volunteers who will make home visits to incapacitated elderly. 4) Recreational Aides. 5) Outreach Workers. 3. Advisory Committee The project has an Advisory Committee consisting of at least 50 percent -6- consumers. Members of the committee reflect geographic and ethnic representation of the area served. Some of the functions of the com- mittee are to (1) assist in informing the public and potential benefi- ciaries of the availability of services for the elderly; (2) strive for the participation of the community leadership in programming for the elderly; (3) assist in identifying the needs of the elderly in the community. Roster of the Senior Community Services Advisory Committee is attached. 4. Local Financial Support One of the advantages Senior Community Services has is the fact that it is under the auspices of the City of Corpus Christi. As a result, the City has and does provide a substantial amount of funds for aging pro- gramming. During last year $83,329 were used for direct services, $638,000 for construction of two senior centers, $25,000 for senior cen- ter renovation through Community Development Act funds, $48,000 from CETA Title II and VI funds. Added to this, Nueces County last year appropriated $47,000 for the Robstown Center and will appropriate $51,000 for the coming year. These funds are used to provide the same services there which are provided in the City of Corpus Christi. -7- SECTION VIII - CHARACTERISTICS OF THE SERVICE AREA Within the tenure of its existence. Senior Community Services has found that among the 19,300 persons 60 years of age or older in the City and 23,200 in the County, the biggest problem is transportation. Other problems include housing, Income, employment, lack of health services and nutrition. Under no circum- stances will Senior Community Services ever be able to alleviate all the needs. It can and has, up to now, been able to make measurable strides within the com- munity to make the needs of the elderly -- those needs not being met by Senior Community Services -- better known and better addressed by the entire community. These needs make no distinction of race, creed, color or sex. Needs are sig- nificantly similar among the elderly and Senior Community Services will continue to take the leadership role in the community and in the county to bring to bear all available resources to address these needs. -8- • ASUi ACE WITII T'm DEPART.i NT OF ZP.`C+ .i3 FaGA:,Tii, �D'JCATION, AND W-,, NDEARE POGULATION UR ^.a L:: VI OF T� CAVIL RIG=S- ACT OF 19,54 (herein - Cit o° Cor us Christi of Subgrantee or Recipient) will comply a cer called the "Subgrantee ") wiu:+ Title Vi of the Civil Runts Act of 1964 (Reg Regulation ) and F-11 requirements i:aposed by or pursuant- to'tl�e Regulation of 'the tion, and Welfare (45 CFR Part 80) Department of Health, educa isst.ed pursuant to tnat title, to the end that, �personrinnthe poi ii Title VI o•s' that Act and the Regulation, ,no P States s:-.all, on the ground of taco, color, or national origin, be excluded fro: participation in, be denied the benefits or be otherwise suD;ected to discrimination under any prorsran or activity for which the si;bgrantee receives. Federal financial. assistance frOM Coastal Send Council a recipient of Federal financial ( \a-ae of Grantor) • assistance fro;a ti:e Depart: ant (hereinafter called . "�aceta.�') and 1- I-LREBX GIVES ASSu-2A�IC3 TaX., it will immediately y :;.ensures necessary to effectuate this agreement- , if any real property or structure thereon is provided or .ir:rproveci with the aid of Federal financial assistance extended to t:;a Subgrantee by the Grantor, this assurance shall obligate t::e Sui�graateG or in the case of any transfer of such property, any transferee, for the p=iod'during which the real property or structure is used fora purpose for Which the Federal financial assistance is extended or for another.purpose invthroProt` vision of si- ilar services or benefits. if any personal anpQePforl is �o provided, this .assurance shall obligate the Subgr the period' during ca it retains' 0%gnorship or Possession • of t' -o property. in all oti:er cases, this assurance shall obligate the Subgrartee for the period during which tha Federal financial Fssistan ce is extended to it b;� thr Grantor. Ao:. For:a 441 (To be completed by applicant for any grant from the F.rea Agency'desi.g;,ated to ir.,ple went the 'Older Areric441 Ac IT.aere provision of facilities is involved, F11±W be executed.)• This �1SS "�TtA+�CL is givo r. in consideration of and ao actsurpose Of obtaining any and all Federal grants, loans, property, the Grantor. discounts or other :'ederal financial assistance e tended after the date hereof on account °'roved including installment paY ranted recognizes and agrees that ap?licatio ;.s for Federal financial assistance which were aP before such date. the Su "ag such Federal financial assistance will be extended in reliance on the representations and eagritedntsIIIseornboths shall rhave � and that the Grantor trans - this assurance. This t;�e right to see;c judicial enforcement of successors, assurance is bind1nJ on the SubgBaso�eor persons whose signatures }csrens, and assignees, and the p appear below are authorized to sick this assurance on be ,a+ the Subgrantee.. Cit dated '� .. (Subgrantee) By (Bresident, C%ai"man of Board, or. comparable authorized official) • 1/30/76 SENIOR COMMUNITY SERVICES ADVISORY COMMITTEE Mrs. Evelyn Wilson, Chairperson Dr. Cleotilde Garcia 3401 South Alameda, Box 86 2601 Morgan Corpus Christi, Texas 78411 Corpus Christi, Texas 78405 Phone 853 -6486 Phone 883 -1022 Mrs. Hugh Roy Cook Mrs. Lilly Lira 329 Del Mar 3838 Baldwin Corpus Christi, Texas 78404 Corpus Christi, Texas 78405 Phone 884 -7083 Phone 883 -0421 Mrs. M. L. Bonds Mr. James Anderson 2909 Kitchen 522 Webb Corpus Christi, Texas 78405 Corpus Christi, Texas 78418 Phone 882 -2400 Phone 937 -2375 Mrs. Pat Duaine Mrs. Ethe Lene Madison 4909 Branscomb Drive 2745 Guadalupe Corpus Christi, Texas 78411 Corpus Christi, Texas 78405 Phone 854 -8089 Phone 883 -5972 Mr. Noe P. Jimenez Mr. Albert Struller 1601 West Manor Drive 4945 Willowbrook Corpus Christi, Texas 78412 Corpus Christi, Texas 78411 Phone 991 -2878 Phone 855 -8812 Mr. Vidal Najar Mrs. Josephine Barnett 318 Osage 4233 Warwick Corpus Christi, Texas 78405 Corpus Christi, Texas 78411 Phone 883 -9554 Phone 852 -1184 Mr. Horace Cleveland Mr: Guadalupe Valdez 5802 South Alameda, Apt. 3 3510 Lynnwood Corpus Christi, Texas 78411 Corpus Christi, Texas 78415 Phone 991 -4371 Phone 852 -0694 Mrs. Virginia Vargas 820 Bloomington Corpus Christi, Texas 78416 Phone 852 -0229 S I R.S.V.P. DIRECTOR. I I SECRETARY I BUS OPERATOR I DIRECTOR•LINDALEI ICENTER DIR.•GREENWOOD DIRECTOR. SECRETARY SECRETARY I SR. CENTER SUPERVISOR I • BUS OPERATORS RECEPTIONIST - CUSTODIANS RECREATION AIDES _ MEAL SITE AIDES VOLUNTEERS NUTRITION COORDINATOR SECRETARY KITCHEN STAFF ROBSTOWNI CENTER DIR.•WASHINGTON CORPUS CNRISTI, TEXAS 1�DAY 0: 19_2� TO THE MEN OF THE CITY COUNCIL CORPUS CHRISTI TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FOREGOING ORDINANCES A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN- SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE IT IS INTRODUCED AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT TNREE MEETINGS OF THE CITY COUNCIL) 1, THEREFORE REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI- NANCE FINALLY ON THE DATE IT 19 INTRODUCED OR AT THE PRESENT MEETING OF THE CITY COUNCIL. RESPECTFULLY MAYOR THE ClN OF CORPUS CHRISTI, 9S THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTE: JASON LUBY DR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLEY GABE LOZANO, SR. EDWARD L. SAMPLE THE ABOVE ORDINANCE WAS PASSED BY THE F LLOWING VOTE: JASON LueY DR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLEY GABE LOZANO, SR. EDWARD L. SAMPLE Ll