HomeMy WebLinkAbout13052 ORD - 02/25/1976• JRH:vmr:2- 24- 76;1st •
TEXAS:
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO EXECUTE A LETTER.
OF AGREEMENT TO PROVIDE AMENDMENTS TO THE CONTRACT
BETWEEN THE CITY AND THE COASTAL BEND COUNCIL OF
GOVERNMENTS SO AS TO PROVIDE STATE DEPARTMENT OF
PUBLIC WELFARE CLIENTS WITH TRANSPORTATION FOR
MEDICAL SERVICES, A SUBSTANTIAL COPY OF SAID LETTER
OF AGREEMENT BEING ATTACHED HERETO AND MADE A PART
HEREOF, MARRED EXHIBIT 01A °; AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL OTHER MODIFICATIONS AND RE-
LATED DOCUMENTS REQUIRED IN THE ADMINISTRATION AND
CONTINUED IMPLEMENTATION OF SAID PROGRAM; AND DECLAR-
ING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
SECTION 1. That the City Manager be and he is hereby authorized
to execute a letter of agreement to provide amendments to the contract between
the City and the Coastal Bend Council of Governments so as to provide Department
of Public Welfare clients with transportation for medical services, all as more
fully set forth in the letter of agreement, a substantial copy of said letter
of agreement being attached hereto and made a part hereof, marked Exhibit "A ".
SECTION 2. That the City Manager be and he is hereby authorized
to execute all other modifications and related documents required in the ad-
ministration and continued implementation of said program.
SECTION 3. The necessity to authorize execution of the aforesaid
letter of agreement and any and all other modifications and related documents
in the administration and continued implementation of the said program creates
a public emergency and an imperative public necessity requiring the suspension
of the Charter rule that no ordinance or resolution shall be passed finally on
the date of its introduction but that such ordinance or resolution; -shall be -read
at three several meetings of the City Council, and the Mayor having declared
such emergency and necessity to exist, and having requested the suspension of
the Charter rule and that this.ordinance take effect and be in full force and
effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the
yy
oc� day of February, 1976.
ATTEST:
Ae
W • ��/
Secretary MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
AP VED:
DAY OF FEBRUARY, 1976
h6dw 4 *Ago* 3®52
City Attorney ;
January 21, 1976 �o
C`3 P/a F/
Mr. Ernest Briones r � °D e� nd0
Assistant City � nager
City of Corpus.Christi
P. 0. Box 9277 93IV�11
Corpus.Christi, Texas 78408
Dear Mr. Briones:
As you know, we have found it mutually.desirable to make changes
in the method of cost computation and payment under our Contract
No. 94 -1 implementing our agreement to provide transportation ser-
vices for Texas Department of Public Welfare clients in the Coastal
Bend region.
Specifically, effective January 1, 1976, the City of Corpus'Christi's
contract will be placed on an assurance basis to eliminate compli-
cated prorating requirements and simplify cost reimbursements.-
Beginning on that date, CBCOG will reimburse the City at the rate
of $1,000 per month for ,-.the remaining eight months of the contract
period. At the end of the program, an audit will be conducted to
determine the correctness of this amount. Records such as time -
sheets, routing ledgers, would be required to verify that the ser-
vice was actually available to clients during the assurance period..
The original contract agreement to allow the purchase of services
from other agencies such as commercial taxis, buses or the Community
Action Agency will remain in force on an actual cost reimbursement
basis.
It should be noted that this plan change also involves a substantial
reduction in the total contract amount due to a lower estimate in.
client utilization than was used in the original amount.
I am attaching a revised budget and an analysis of DPW Transportation
costs which will be incorporated into.the plan of operation covered
by the original contract.
If you agree with this plan change, please execute this letter'in
the space provided below and return one copy for our files.-
Sincerely,
Rob. Weaver
Executive Director
RRW /rmz
REV. HAROLD T. BRANCH
7e�W7'. NNPPl�'A� VV�i chairmen
ROBERT R. WEAVER
�:omicat of
,.. ,
C& d ac(w
International Airport
Corpus Christi, Texas 78410
5 71/886 33 11
January 21, 1976 �o
C`3 P/a F/
Mr. Ernest Briones r � °D e� nd0
Assistant City � nager
City of Corpus.Christi
P. 0. Box 9277 93IV�11
Corpus.Christi, Texas 78408
Dear Mr. Briones:
As you know, we have found it mutually.desirable to make changes
in the method of cost computation and payment under our Contract
No. 94 -1 implementing our agreement to provide transportation ser-
vices for Texas Department of Public Welfare clients in the Coastal
Bend region.
Specifically, effective January 1, 1976, the City of Corpus'Christi's
contract will be placed on an assurance basis to eliminate compli-
cated prorating requirements and simplify cost reimbursements.-
Beginning on that date, CBCOG will reimburse the City at the rate
of $1,000 per month for ,-.the remaining eight months of the contract
period. At the end of the program, an audit will be conducted to
determine the correctness of this amount. Records such as time -
sheets, routing ledgers, would be required to verify that the ser-
vice was actually available to clients during the assurance period..
The original contract agreement to allow the purchase of services
from other agencies such as commercial taxis, buses or the Community
Action Agency will remain in force on an actual cost reimbursement
basis.
It should be noted that this plan change also involves a substantial
reduction in the total contract amount due to a lower estimate in.
client utilization than was used in the original amount.
I am attaching a revised budget and an analysis of DPW Transportation
costs which will be incorporated into.the plan of operation covered
by the original contract.
If you agree with this plan change, please execute this letter'in
the space provided below and return one copy for our files.-
Sincerely,
Rob. Weaver
Executive Director
RRW /rmz
ERNEST BRIONES
PAGE 2
APPROVED:
COASTAL BEND COWCIL OF GOVERXM14TS CITY OF CORPUS CHRISTI
Ops
BY:/
XS UTIVE DIRECTOR
R. Marvin Townsend, City Manager
DATE:
CJ
•
DPR Transportation Grant #94- 1(mc -o4-003)
Computation of Per Client Cost for
.Assured Services Grant Amendment
1/1- 8/31/76
Pro Peted Local Transportation Costs
iii Sus Drivers, grade 1?C, @ $568 per month each
$ 6,2;8.
Fie-! @ 5.8;% of $6,21+8.
366.
�S @ 5.9:= of $6,248.
369.
Group T_>_su ence for 11 persons @ $15.34 each
169.
Svor -en's Compensation Ins. @ 1.695% of $6,248.
106.
De=recietion @ 1/12 x 6 2/3% of original cost (2)
of 6 n:ses of $31,258.
174.
Fael end lubrication (1)
11100.
Ma= me r—_e of Vehicles (1)(2)
1,000.
3otily Wu_y T s. on 31 Vehicles @ $1.75 each
per month
19.
Property D —age Ins. @ $1.83 each per month
-
20.
Total Pro Rated Transportation Costs
9,571. -
Divided by total riders per month(1)
3,862
Local Transportation
costs per rider
2.1
Pro Rated Direct Costs
Monthly Sway for "secretary, grade' 32A _.
5548 monthly 1/1- 4/30/76
$ 2,192.
323, 8568 ronthly 5/1-V31/76
1,7o4.
12B, j&5 monthly (10% cost of living
raise beginning 8 /1/76) 8/1-W76
625.
Total Salaries 1/1- 8/31176
4,521
r 8'
Personnel - Salaries - monthly
$ 565.'
Fersonnel - .Fringe Benefits:
FICA @ 5.85% of $565
$ 33.
?.S @ 5 -Z of $565
33.
Groin Insurance
15.
kor'men's Co=enwsation Ins.
@ .16% Of $565
1.
Personnel - Fringe Benefits
$ 82. -
Personnel - Travel
Foo-I - iocging - 4 days x $22 day
$ 88.
Oit- o_° -to•,m Transportation 480 milles
C $.15 per rail a
72.
Total Travel.i /1- 8/31/76
160.
Personnel - Travel - monthly
$ 20.
-2-
0-,Tice Coeret ions I`._oenditures '
Office Supplies including Xerox
copies @ 4.60 each '� 20.
Postage 5.
Telep-hone based on the use of 1 of the
5 ex4ensions on City Switchboard °
ni _ber 292 also *51c.
connected with 8541-4508 18.
72.
= 5
Y14.
Plus Estimated Tong DistancelO. 211.
Floor Space usage of 114$ sq. feet @
25¢ sq. foot 36.
Total Office Operations Expenditures 85.
Total Direct Cost Monthly 752.
Wumber of Local DIV Clients Monthly(3) a 100
Pro Rated Direct Costs per DPW Client $ 7.5z
Total Cost per DNI Client Monthly $ 10.00
Average No. of clients_Month]y(3)' x 100
Cost per month for Assured Services(1) 1 000.00
IdOT✓: (1) Based on an. average of the actual for the period 9/1- 11/30/75.
2) Depreciation wil I go up by about $i2_8 per month when 4 new buses are received
to take the place df'the old ones loaned to the City by NCCAA - but Maintenance
Costs are ex edted to decrease by that amount.
(3) Based on an average of actual figvres, 9/1- 12/31/75 Plus asp. average monthly
increasement of 3 Clients above 100 monthly begin 1/1/76.
(4) Plus actual cost of purchased Services for out -of -town transportation and
eauipment.
(As amended)
Sorry ry
City of Corpus Christi - Senior Community Services
Agency Farre
P.O. Box 9277, Corpus Christi Texas 78408 '
Agency Address
To e
Texas State oepartrpnt of'Pubiic Welfare
For the Provision of.• ' •. ,
•
Transportation Services - Title XiX Recipients
DescP�ptzve Title or Services to be Provided
Contract- Period beginning _August 1, 1975 and Ending _August 31, 1976
Cost Category _
Total
. Reim-
bursable bursable
(1) Personnel - Salaries
I
2 192.
2,192.
(2) Personnel - Fringe - Benefits
351.
351.
(3) Personnel - Travel
-0-
-0-
(4) Office Operation Expenditures
780.-
780.
(5) Transportation Costs
d
8.850.
8,850.
(7) vehicle Cost
-0-
-0-
(8) Other
35 980.
35.980.
Total
548 153:
-S48153
Submission: Approval:
Signaturs Tit e qj'Authorized offi l Signature Tzt,e of Authorize DPW Off-coal
R. Marvin Townsend City Manager
Data Date
TOTAL: Indicate the total number of consumers or units of service for which this
budget is prepared: 100 /mo.
CONTRACT: Indicate the number of eligible consumers to be included in the Purchase of.
Service contract for which you are applying (or the number of units to be
included under the contract): 17,560
*Costs not allowable by Purchase of Service Contract. or which are already being paid
by other sources. *. Contracting is on cost reimbursement from 8 -1 -75 thru
12 -31 -75 and on an assurance contncct 1 -1 -76 thru 8- 31 -76.
BU0GETJUSTI'FICATI0n
PERSOMIEL - SALARIES
City of 6r pus Christi..- Senior Community Services
Agency Napie
See preceding instructions page, 1
A
rlL .�er
of
'staff
`or
eesi-
Lion
B
Position or Title
_
C
Average
full-
�e
rronhly
salary
D
Percent
of T1r:,e
on Bud-
aeted
Job
E
flurber'
of
Months
Er.,-
played
F
Cost
(AxCxOxE)
(Total)
Pelm-
bursable
Other*
_
1
(Senior Clerk Typist
548.
1007
4**
$2,192 ,
2 192.
f
f
I
Total Salaries
2 192, 1$2,192.
*Costs not allowable by Purchase of Service Contract, or which are already being paid by
other sources.
Clerk typist will actually be employed for 12-months, but last 8
- months of contract salary will2be included in total of monthly -
assurance fee, which is budgeted under transportation costs in
one lip sum,
•
8U'OGETJUSTIFICAT10N
I�
PERSONNEL - FRINGE BF111FITS (EJ•1PLOYFRS SHARE)
City of caxiaus Christi Senior Co=unity Services"
gency Nave
'See preceding instructions page 3
based on Total Awount of
Salaries Paid (]A) Total Reims» Other*
bursable
i FICA - required '
2192 "x 5.857
J $ 128. $ 128.
Others describe
j Texas Municipal Retirement S stem 5.9%
129. 129.
! Insurance 4.3%
14
1
TOTAL FRINGE BENEFITS '351. $ 35 1,
*Costs not allowable by Purchase of Service Contra
by other sources. ct, or which are already being paid
3
94.
94.
1
TOTAL FRINGE BENEFITS '351. $ 35 1,
*Costs not allowable by Purchase of Service Contra
by other sources. ct, or which are already being paid
3
SUDGETJUSTIFICATI0H
PERSONNEL - TRAVEL*
(as exact an estimation as is possible)
City of Corpus Christi - "Senior Community Services
Agency Name
See preceding instructions page 4'•
Type of Expense
mileage, food,
lodging
Purpose of Travel (Destination
and Benefits to the Program)
Total
Reim-
bursabie
Other=s
_ Total
-0-
-0-
*Out of state travel will be questioned.
**Costs not allowable by Purchase of Service Contract, or -wfiich are already being paid
by other sources,
4
B U D G E T 7 U S T I F I C A T I 0 N
OFFICE OPERATIONS EXPENDITURES
(See preceding instructions page 5)
City of Corpus Christi -.Senior Community Services
Agency Nan,
a• ;f
Description of 'item and
Basis for Cost -
Total
Reim-
bursable
Other*
Consumable Office Spa lies'from 9 -1 -75
100.
'100.
thru. 12 -31 -75
Office Equipment:
680,
680.
1. Executive Desk
2. Executive Chair
3. One Four - Drawer Cabinet
- 4. Small Adding Machine
5. Minor Office Equipment
Total
$ 780.'
$ 780.
* Cost not allowable by Purchase of Service Contract, or vblch are already being paid
by other sources.
5
B U D G E T J U S T I F I C A T I O N
TPUMSPORTATION COST /
(See preceding instructions page 6 )
CitY of Cor its Christi = Senior Community Services
Agency tame
Description of Item and
Basis for valuation
Tot31
Rena-
bursable
Other
Prorated transportation costs including
-
drivers salary, fringe benefits main-
tenance, fuel depreciation for 9 -1 -75-
12-31-75
$ 850.
$ 850.
Assurance fee for trans porta tion 1 -1 -76 -
8 -31 -76 @ 1000 /mo.- " °....
89000 -
8,000
See Computations Attached.
' 4
- Total
8,850.
$8.850.
*Costs not allowable by Purchase of Service Contract, or which are already being paid
by other sources.
*--:Total transportation costs for this period were prorated on a
per client basis.
6
B U D G E T J U S T I F I C A T I O N
OTIIER COST CATEGORY ,
(See preceding instructions page-
j.
City of Corpus Christi - Senior Community Services
Agency Name
Description of Item and -
Basis for Valuation
Total
Rei:a-
bursable
Other*
• _
Purchase of Services form:
I
Cab Co. Bus Co. Ambulance Co. or other'
agencies when necessary; reimbursement of
Sr. Comm. Serv. Employees @.15 mile
10,980
10.980
Two-way Communications•System for 11 vans
1,200 ea = 13,200
Base and Units/Frequeficy check 8,000
Installation /Frequency check 3,500
Antenna 300
25,000"
25,000
Total
35,980
35,980
* Costs not allocable by Purchase of Service Contract, or chich. are already being paid by
other sources.
8
SPECIAL PAIIIEN ARF4NGDT -EXITS
(See preceding' instructions page 8)
City of Corpus Christi - Senior Community Services
Agency N--,ie
Description and purpose of special payment arrangement:
Anticipated Monthly Billing Mal:imm
Month
Amount
Aug.
1975
25,680
Sent..
1975
1.873
Oct.
1975
1,873
Nov.
1975
1,873
Dec.
1975
i.873
Jan.
1976
1,873
Feb:
1976
1,873
Mara
1976
1,873 '
Apr.,
1976
1,873
May,
1976 '
1,873
June
1976
1,873
-July,
1976
1,873
Aug.,
1976
1 870.
• Total
48 153
Total
This form should be used Rnly when billing for one or more months
is anticipated to exceed a monthly pro rata share of the contract
amount.
9
CORPUS CHRISTI, TEXAS, /
DAY OF 1 92�
TO THE MEMBERS OF THE CITY COUNCIL
CORPUS CHRISTI, TEXAS
FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FOREGOING
ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN-
SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL
BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR
RESOLUTION SMALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; 1, THEREFORE,
REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI-
NANCE FINALLY ON THE DATE IT IS INTRODUCED, OR AT THE PRESENT MEETING OF THE
CITY COUNCIL.
RESPECTFULLY, .
MAYOR
TH CITY OF CORPUS CHRISTI,
THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTE:
JASON LUBY
DR. BILL TIPTON
EDUARDO DE ASES-
RUTH GILL
Bon GULLEY
GABE- LOZANO, SR. / -
EDWARD L. SAMPLE Rte.
I
THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING_ VOTE:
JASON -LUBY
DR. BILL TIPTON
EDUARDO DE ASES
RUTH GILL
BOB GULLEY
GAGE LOZANO, SR.
EDWARD L. SAMPLE ��