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13297 ORD - 07/21/1976
JKH:vp:7 /21/76:lst ,AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE FOR THE CITY, AS THE ADMINISTRATIVE UNIT OF THE COASTAL BEND MANPOWER CONSORTIUM, COMMUNITY SERVICE ADMINISTRATION CONTRACTS, EFFECTIVE JUNE 4, 1976 THROUGH SEPTEMBER 30', 1976, TO PROVIDE A SUMMER YOUTH.RECREATION PROGRAM IN THE CONSOR- TIUM AREA, ALLOCATED AS FOLLOWS: 1. Bee County: City of Beeville, $4,315; 2. Brooks County, $1,519; 3. Duval County, $2,224; 4. Jim Wells County: Community Action Agency, $6,268; ^ 5. Kleberg County: City of Kingsville, $6,294; 6. Live Oak County,.$1,271; 7. Nueces County: a. City of Corpus Christi (Park and Recreation), $38,814; b. City of Corpus Christi (Manpower Administration), $3,110; c.• City of Robstown, $4,137; d.- Nueces County Community Action Agency, $2,129; and 8. San Patricio County: Community Action Agency, $8,974, ALL AS MORE FULLY SET FORTH IN THE RESPECTIVE CONTRACTS,' A SUBSTANTIAL COPY OF EACH BEING ATTACHED HERETO AND MADE A PART HEREOF FOR ALL INTENTS AND PURPOSES THE SAME AS IF COPIED VERBATIM HEREIN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AND RELATED CONTRACT MODIFICATIONS AND DOCUMENTS IN THE IMPLEMENTATION, CONTINUATION AND ADMINISTRATION OF THE AFORESAID PROJECTS; AND DECLARING AN EMERGENCY. t BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 01�CORPUS CHRISTI, no TEXAS: SECTION 1. That the City Manager be and he is hereby authorized r to execute for the City, as the administrative unit of the Coastal Bend _,,. Manpower Consortium, community service administration contracts, effective June 4, 1976 thr6ugh September 30, 1976, to provide a summer youth recreation program in the consortium area, allocated'as follows: 1. Bee County: City of Beeville, $4,315; 2. Brooks County, $1,519; 3. Duval County,, $2,224; 4. Jim Wells County: Community Action Agency, $6,268; 5. Kleberg County: City of "Kingsville, $6,294; 6. Live Oak County, $1,271; 7. Nueces County: a. City of Corpus Christi (Park and Recreation), $38,814; b. City of Corpus Christi (Manpower Administration), $3,110; c. City of Robstown, $4,137; d. Nueces County Community Action Agency, $2,129; and 8. San Patricio County: Community Action Agency, $8,974, all as more fully set forth in the respective contracts, a substantial copy of each being attached hereto and made a part hereof for all intents and purposes the same as if copied verbatim herein. MICROFILMED, 13297 JUN 161980 SECTION 2. That the City Manager be and he is hereby authorized to execute all necessary and related contract modifications and documents in the implementation, continuation and administration of the aforesaid projects. SECTION 3. The necessity to authorize the City Manager to execute the aforesaid contracts and to execute all necessary and related documents and contract modifications to implement, continue and administer the afore- said projects creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY .3/1 SO ORDAINED, this the 4,j{ day of July, 1976. ATTEST: City Secretary MAYO THE CITY OF CORPUS CHRISTI, TEXAS APPROVED: o I 5 DAY OF JULY, 1976: J. BRUCE AYCOCK, City Attorney Assistant City orney CORPUS CHRISTI, TEXAS DAY OF TO THE MEMBERS OF THE CITY COUNCIL CORPUS CHRISTI, TEXAS FOR THE REASONS SET FORTH IN THE EMERGENCY CLAUSE OF THE FOREGOING ORDINANCE, A PUBLIC EMERGENCY AND IMPERATIVE NECESSITY EXIST FOR THE SUSPEN- SION OF THE CHARTER RULE OR REQUIREMENT THAT NO ORDINANCE OR RESOLUTION SHALL BE PASSED FINALLY ON THE DATE IT IS INTRODUCED, AND THAT SUCH ORDINANCE OR RESOLUTION SHALL BE READ AT THREE MEETINGS OF THE CITY COUNCIL; 1, THEREFORE, REQUEST THAT YOU SUSPEND SAID CHARTER RULE OR REQUIREMENT AND PASS THIS ORDI- NANCE FINALLY ON THE DATE IT IS INTRODUCED, OR AT THE PRESENT MEETING OF THE CITY COUNCIL. RESPECTFULLY, I MAYOR TH CITY OF CORPUS CHRISTI, TEXAS THE CHARTER RULE WAS SUSPENDED BY THE FOLLOWING VOTE: JASON LUBY DR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLET GABE LOZANO, SR. EDWARD L. SAMPLE THE ABOVE ORDINANCE WAS PASSED BY THE FOLLOWING VOTE: JASON LUBY DR. BILL TIPTON EDUARDO DE ASES RUTH GILL BOB GULLET GABE LOZANO, SR. I EDWARD L. SAMPLE '~N CONTRACT SIGNATURE SHEET rxLeia JrtiAbUK: CONTRACTUR: Coastal Bend Manpower Consortium City of Beeville P. O. Box 9277 100 W. Corpus Christi St. _Corpus Christi, Tx. 78408 Beeville, Texas This contract is entered into by the Administrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponuor and City of Beeville hereinafter referred to as Contractor_ The Contractor agrees to operate a Summer Youth Recreation Program in accordance with the provisions of this agreement. This contract consists of 1? pages, including this page, and such other provisions and.docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to-the Fiscal Limitation of OEO Funding.' , A. CONTRACT PERIOD This contract covers the period (date) from June 4e, 1976 toSept. 30, 1976 , B. OBLIGATION Total GSA funds 'obligated by the Prime Sponsor are $ 4,315 (For Modification use only) This action _n- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A , APPROVED FOR THE PRIME SPONSOR APPROVED FOR THE CONTRACTOR We Day of ,/ 1976 '17th Da of 1976 BY: BY R. Ma Townsend, City ,tgr. V Yfgnature BY: By: Walter B. Staudt, Jr., City Manager Jaso u , mayor Name-and Title ATTEST: Bill Read, City Secretary APPROVED: + { Day of 1976 BY : r City Attorney • s APPROVED:. Day of 1976 BY :, Harold Zick Director of Finance RECREATION NARRATIVE 'The City of Beeville will delegate Summer Recreation Funds to Pettus Independent School District, Pawnee Independent School District, and Community Council of Bee County who will provide recreational activities. THE PETTUS INDEPENDENT SCHOOL DISTRICT: With the cooperation of the Coastal Bend Manpower Consortium and the City of Beeville will sponsor a summer recreation program in an attempt to reach the underpriviliged children of our communities. Through this program it is attempted to give new experiences, training, and values to the lives of these children. Individual competitive sports will be taught along with team sports through which competition in life is stressed as well as getting along with your neighbor, co- worker, or competitor. The program will operate from June 7, 1976, through July 16, 1976, and will be conducted from 1:00 p.m. to 6:00 p.m. each day. The age of the participants begin at five years of age and go through 16. Approximately 170 students will participate in the program. These students will come from the communities of Choate, Tulsita, Pettus, Mineral, Tuleta, and Normanna. Approximately 75% will be from low- income families and approximately 45% will be of Mexican - American descent. It has been our experience that the average daily attendance (95) will run 65% Mexican - American descent. j The recreation program will be for six -weeks period of time, beginning June 7, 1976 and ending July 16, 1976. FACILITIES: The Pettus Independent School District will furnish the facilities for recreational programs in areas of play areas, gymnasium, dressing facilities, restrooms, and large equipment. The City of Beeville will cooperate through the scheduling of the Beeville City Swimming Pool for the use of the Pettus program. PERSONNEL: The Pettus Independent School District will furnish three employees (coaches) and two or three Manpower students to instruct and supervise the recreational program. ` ACTIVITIES: Swimming twice each week in Beeville, AAU Summer Track Schedule: June 10 - Aransas Pass 24 - Sinton 12 - Tulso Midway 26 - Gregory /Portland 17 - Rockport July 1 - Qualifiers' Meet - Gregory/Portland 19 - Beeville 2 - Assoc. - Judson High, San Antonio RECREATION ACTIVITIES: Volleyball, badminton, table tennis, tennis, horse shoes, croquet, tumbling, basketball, soccer, ring toss, weight lifting, softball. PAWNEE SUMMER RECREATIONAL PROGRAM DESCRIPTION: Pawnee Independent School District will conduct an intensive swimming instruction program for students ages 8 through 13 years. This program will be conducted using Pawnee I.S.D. personnel, City of Beeville facilities (Pool), Pawnee I.S.D. equipment, and personnel hired by the program. The program will consist of transporting eligible students from the Pawnee Community to Beeville three times per week for swimming instruction and recreation. A regular instruc- tor from the Pawnee I.S.D. will serve as director - coordinator -bus driver, etc. This person will supervise all activities and assist with swimming instruction. Competent swi=ing instructors will be hired to train the students in proper techniques of swim- ming until they develop a sufficiently high degree of competence to carry on for themselves. No less than forty students will participate in this program. The program will commence with overnight camp out at the National Seashore in Corpus Christi. The Community Council of Bee County 7th Summer Recreation & Nutrition Program for youth ages 8 -13. PROGRAM ACTIVITY - FIEID TRIPS (SuKgested): (1) Beeville= Coca -Cola Bottling Plant, Radio Station, Chase Field, Broam Factory, Auction and Printers. Recreation Narrative 2) Goliad: State Park- Kissions, Goliad Downs, (3) Corpus Christi Corpus L ati Museum, Art Museum, Japanese Museum, Open -Air Concert (Sundays), Del Mar College, TV Station, Gulf Clipper Harbor Tour (4) San Antonio: Cultural Center & Hemisfair Plaza, Missions, Longhorn Museum, Witte Museum, Zoo. INDOOR ACTIVITY (Exclusive of Meals): Arts and crafts, art classes, dramatic reading, Puppetry Theatre (construction, demonstration, and organized participation), films - Spanish /English area culture, Theatre of the Ur -radio program (lecture, construction, production), games. OUTDOOR RECREATION: Baseball clinic, soccer (lecture, introduction, teams), speedball, kickball (teams, female), girls basketball (coaching & teams), tennis clinic, badminton, volley ball, paddleball, etc. TIME TABLE July 5, 1976 Thru August 13 1976: Ist week - 7 -5 7 -9 4th week - 7 -26 2nd week - 7 -12 7 -16 5th week - 8 -2 3rd week - 7 -19 7 -23 6th week - 8 -9 7 -30 Program schedule planned to take 8 -6 advantage of Manpower Summer Youth 8 -13 Program which provide Recreation - Aide. Program must start no later than July 5, 1976 to take advantage of this assistantance. FIELD TRIPS: Beeville week 1 -6, Goliad week 4, Corpus Christi week 1,3,5 and San Antonio ;� week 6. INDOOR ACTIVITIES: Weeks 1 - 6. OUTDOOR ACTIVITY: Baseball Clinic 2 weeks Girls Basketball 2 weeks Tennis Clinic 4 weeks Tumbling 4 faeeks Soccer 6 weeks Misc. Outdoor 6 weeks Kickball 3 weeks Judo (indoor) 3 weeks PROGRAM SPONSORS (anticipated): City, U.S.D.A., Bee County College (Tennis Courts), CETA /Manpower (Jobs Slots), KIBL (Programming, Advertisements), Local Businesses (Field Trip Locations), Community Council of Bee County (Administration & Transportation). Monitoring will be done by Manpower Administration Office and Community Action Agency. 1. 2. 3. 4. 5. PARTICIPANT CHARACTERISTICS PLAN City of Beeville June I7. 1976 _ NAME OF APPLICd: ;T AGENCY DATE SUBuT_TTED 100 W. Corpus Christi St. Beeville, Texas NUMBER PER CENT I I`;DIVIDUALS TO BE SERVED AGE 8 -13 380 100% FAMILY INCOME BELOW POVERTY LINE 304 80% (a) $1 — 499 Belo (b) $500 — 1,499 Below 76 20% (c) $1,500 or Clore Below SEX 190 50% MALE FEFt4LE _190 50% RACIAL /ETHNIC GROUPS CAUCASIAN 342 90% Mexican— American 31 8% Other Caucasian 7 2$ NEGRO PARTICIPANTS ICI FAMILIES � 380 190% RFCTiTVTNG WELFARE PAYMENTS _ ppli,�nt Agency City of Beeville SUMMARY FINANCIAL PLAN 4 PROJECT OPERATING PLAN 0 //. '-w-, Sig Lure (Contractor) Walter B. Staudt, City Manager, City of Beeville June 17, 1976 Date I 485.00 Administration 3830.00 Services 718.00 1. Recreation Supplies and Equipment 1168.00 2. Recreation Services 3. Employment related transportation 216.00 4. Recreation related trans oration 982.00 5. Culture related transportation 373.00 6. Education related transportation 373.00 Sig Lure (Contractor) Walter B. Staudt, City Manager, City of Beeville June 17, 1976 Date Bee ( - Director, Coordinator, IBua Driver Program Coordinator 3a'_a.'tT $3.004 $3.00 pan $36.00 I $80.83 NO. UNIT'! PAIO 72 6 162 6 Ti11£ TO P'J'3. 100% 57% TOTAL AJOUNT $216.00 485.00 Field Coach Consul'tant Fee I 130.00 I 1 iTO:�L3T�FFTN1! 3 Pa �l ✓coin. TOTALS -1 $831.00 BACK -UP SUPPORT BUDGET (EQUIPMENT) SUMMER YOUTH RECREATION PROGRAM ITEM AMOUNT UNIT COST 1. Stop watch 1 $99.95 2. Landing mat 1 195.00 3. Pad Protection Cover 1 90.00 4. Cleats (Spikes) 138 86 ea. 5. Tennis table 2 58.00 +6. Table tennis set 2 8.00 1 7. Table tennis balls 100 .13 8. Volley ball set 1 20.00 9. Tether ball set 1 10.00 10. Multi- purpose kickball 3 4.00 11, Soccer ball 1 15.00 12. Basket ball 2 7.00 13. Air pump 1 5.00 14. Softball bat 2 7.00 15. Softballs 3 3.00 16, Table games est. 17. Art /craft supplies est. Total TOTAL COST $ 99.95 195.00 90.00 •11.05 116.00 16.00 13.00 20.00 10.00 12,00 15.00 14.00 5.00 14.00 9.00 39.00 39• . 00 $718.00 OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Regulations under Title VI of the Civil Rights Act of 1364 City of Beeville (hereinafter called the "Applicant-) (Name of Applicant or [)deck Agency) , AGREES THAT it will comply with title \'l of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regularions of the Office of Economic Opportunity issued pursuant to chat title (45 C.F.R. Part 1010), to the end rhac nn person in the United States shall, on the ground of race, color,'or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Oppurtunity';and HEREBY GIVES ASSURANCE THATic will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation- I in the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicanc retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date June 17, 1976 City of Beeville (Name of Applicant or Delegate Agency) By (Pr_ii rrt, Chairman of Doud, or co. cable authorized official) City Manager, Walter B. Staudt, Jr. City of Beeville 100 W. Corpus Christi CkP FORM it (REV. JUN 691 PrEVIDUS EDITIONS ARE OBSOLETE. yr ° °`t•••t"t ,•. +• > "'et u - ?07.4ce GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance-must be obtained, In amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy.shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract ir.ay be subject to other general and /or special conditions issued by Commc -city Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate 'CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles ox equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training ox public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. fDispositivn of property will be in accordance with the policy stated in OEO Instruction 700 -01a. OFFICE OF ECCNOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION 1. NAME OF GRANTEE 1 I 2• GRANT NO. PROGRAM YR. ACTION NO- I Coastal Bend Manpower Consortium 60084 76 0Z 3. SPECIAL CONDITION APPLIES TO: II. F-1 ALL PROGRAM ACCOUNTS IN GRANT ACTION b. ❑}•, ONLY PROGRAM ACCOUNT HUMBER(SI 60 (222) u 64 (234) This grant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants under Ticie Il or III -B of the Economic Opportunity Act of 1964 as amended. All Summer Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9_ GENERAL REQUIREKSPNTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3. that no costs will be incurred for this program after 30 September 1976; I � 4. that recreation support activities are provided to low- income cummunities or areas to ensure that disadvantaged youth between the ages of 8 -13 prima,rily benefit from the program; 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance with administrative cost limitations as defined in OEO Instruction 6807 -2; 7- that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the tt. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; t 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the ' jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORM 29 IREV. AUG 661 IIEPLACES CAP FORMS 23, 23.. 29b. 29c, 27.1, DATED YAN 66 AND GSA. DC 69-12291 CAP FORM 29e. DATED AUG 67, WHICH ARE OBSnLETC. omit'll.l it " S( rvi ee:• A01.11 Ill!; t 1'at -j 0;1 - CUMPUNI TY ACT IUri I'I:UGI: A!1 SPECIAL CONDITION, 1. NAMC (11' GnANTCC Coastal Bend Manpower Program 3. Sr'l'CIAL CONDITION AI.1'LIt:S To 2. C:ItAt1T NO. f 110GI;A1.1 \IL ACT{ % NO 60084 76 Z o2 n. 0 /.LL nf:OGR AAI /.CCOUNTS IN GnANT ACTION H. L1 ONLY rROGRAM ACCOUNT NUMSCR(5) _: 60 This gr.lnt is srlljca Io tl:e Special Con.litiun hel:)w, in ,i,idi(ion to the irpIieahlc Gcncral Coa,'i(ione, gocc::ti:t_ grants tinder Title It nr 111 -11 of tire Economic Up; orrunity Act, of 19c;•F ns amended. FISCAL. LIMITATIONS 0N' CSA FlINT)TXG It is possible that the legislation apprm -ed by Congress for CSA prcgrams for this fiscal year may result in legislative or' fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deem appropriate in order to take_ account of legislative and other limitations affecting CSA programs and funding'. CSA may reduce the amount of this grant as a whole or as to any program account or accounts, may Limit the rate of the grantee's authority to commit and spend funds, and may restrict t[re_ grantee's use of both its 'uncommitted and unspent funds. In acceptin.g this grant, the grantee acknowledges CSA`•s authority to make such revisions in the grant program or budget. T_^ nc c-• -=nt hr^ ...r, shall aany.rc.:sion r,_.1_ by CSA authorized by thi_ condition affect. e,.pendii:ures and le&,ally'binding commitments made by the grantee before it received notice of such revision, provided that suet: amounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and commitments are consistent' with the cash withdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements witti delegate agencies. C /1P 1 pl.)•: i7�UN 1. / n�•,u Ill ,.•I At • RAr r 1 / 1' i W•11 . , I,1. I.I I. Al ". r.1, 1,141 :N AI•I 01 •.1 •I f 71 GEN.-,PR-\L CONDITIONS GOVERNING GR4`ITS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including anend -ents made by the Community Services Act of 1974) Program funds enpended under authority of this funding action are subject to the provisions; of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administration (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason to believe it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. 1. DEFOITIOIiS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends fro. the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for'the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. A ?2LICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili .y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the partic,ilar agency has been set forth in the funding request for this grant a-LiUn or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for Delegation of Program Accounts." Revised - June 1975 �. Page 1 of 5 3. LL *IITATIO`iS 0`i EXPENDITURE OF PROG; Ail FUNDS. Expenses charged against program funds may not be incurred prior to tha effective date of the grant or subsequent to the grant termination date nad nay be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the ,.iaKimun limits shown on the Statement of OEO Grant or those subs equer_tly approved for that approved prograa, subject to allowable flexibility ruidetiaes published by CSA. All expenses incurred for the approved pro. as must - be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds- CSA will determine the disposition of unexpended funds at the terminatioa of the grant. 4. LLMITATIONS ON EXPE`DITLRtES OF FEDERAL FUNDS. Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, 030 Form 314). Moreover, if a minimum non - Federal. percentage of program funds is shown in the Statement of 030 Grant (Column 10, OYO Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with GSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must he met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non,- Federal share is one program account may be supplied by an excess in other program accounts consis- tent with applicable GSA Instructions concerning tha pooling of non - Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allocable costs for ' the approved program which have been or are to be: paid - in cash. 5. PROPER'L'Y. No program funds may be expended or costs incurred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISCRDII-NATION PROHISIT_E7. ; +o parson in the United States s;oali on the ground Of race, color, religion, Sex, age, or national O ae1n, be excluded fron participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of thas funding request. Thr_ grantee and its delegate agencies will comply crith the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services :act of 1974. Revised - June L975 Page 2 of 5 assure proper accounting for all program funds.. The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives' shall effectively require employees and board i members to furnish such information a-, , in the judgement of the CSA l representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. CCVEIL4NT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise iecover the full amount' of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure -or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper use of rederal funds by the grantee or its delegate agencies; (4) making any change which sig -• nificaatly impairs the representative character of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities - of the portions of the approved program delegated to them. This grant may also be suspended or terminated in hole or in part in the event the grantee is a Community Action Agency and a new agency- is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recogai.zed agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments %fete made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 ,. DISCRTiLI CL \'i LON IN E_ ^4L0 Y"i�'`TT PROHIBITED*_ Ia all hiring or employment made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion., se:c, age or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statute.- and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIOUS MSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a i church or church related institution is entirely non - sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors ! or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings, and works which are ! federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5). [f' 10. PATENTS: Any discovery or invention arising out of or developed in the I course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invent -ion or discovery, including rights under any patent issued thereon [- shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use,,all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, ttECORDS, AtI'D INSPECTIONS. The grantee and its delegate agencies shall submit financial, program progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 I i 1 and are otheniise allowable. Funds shall not be treated as committed for- this purpose solely by virtue of a grantee's contract or other commitment: to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CONNUYITY SERVICES ADMINISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in Volume 40 of the Federal. Register at page 3213 (January 20, 1975). ' j All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant- making documents themselves shall be read so as to include alt regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refe ;red to as 110E0" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974_ All references to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SHEET Q PRIME SPONSOR: CONTRACTOR: Coastal Bend Manpower Consortium Duval County P. 0. Box 9277 County Courthouse Corpus Christi, Texas 78408 San Diego. Texas 78384 This contract is entered into by the AEm inistrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and Duval County hereinafter referred to as Contractor. The Contractor agrees to-operate a Summer Youth Recreation_ Program in accordance with the provisions of this agreement. This contract consists of 14, pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD This contract covers the period (date) from June 4, 1976 tosept_ 40, 1976 . B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 2.224 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of , 1976 BY: R. Marvin Townsend, City i;gr. BY: Jason Luby, tlayor ATTEST: Bill Read. City Secretary APPROVED: Day of 1976 BY: City Attorney APPROVED,FOR THE CONTRACTOR Day of 1976 BY • Signature BY: 2ilhnrtn Ti.ogtj fntmty ..4— Name and Title APPROVED: Day of 1976 BY: Harold Zick Director of Finance RECREATION NARRATIVE NTAL COUNTY The Duval County Summer Youth Recreation Program will provide playground activities such as organized sports and games to low income youth 8 -13 years of age in the surrounding communities (San Diego, Benavides, Freer, Concepcion, Rios and La Rosita). A field trip to Brownsville Zoo will commence the Summer Youth Recreation Program. 1. 2. 3. 4 5 PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED Duval County June 25, 1976 NUMBER PER CENT1 INDIVIDUALS TO BE SERVED AGE 8 -13 lon FAMILY INCOME BELOW POVERTY LINE 350 58% z) $1 - 499 Below 250 42 %, b) $500 - 1,499 Below (c) $1,500 or More Below SEX 300 50% :TALE FEMALE 300 50% P,ACIAL /ETHNIC GROUPS CAUCASIAN Mexican — American 510 85% 90 15% Other Caucasian NEGRO PARTICIPANTS IN FAMILIES RECEIVING WELFARE PAYMENTS 270 45% ypp it Agency Duval County PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN A o iii nn c ua.L :a.v Administration -0- Services 2."224.00 1. Recreation Supplies and E ui meut 1,624.00 2. Recreation Services -0- 3. Employment related trans ortation -0- 4. Recreation related trans oration 600.00 S. Culture related transportation -0- 6. Education related transportation. -0-. ggnature (Contractor) if -tx CLA/0/ J�Y Date EQUIPMENT BUDGET (EQUIPMENT) .... .........................$1,624 Baseball Bats, Helmets, Balls, Gloves, Protectors, and other baseball equipment will be purchased by each of the five communities (San Diego, Benavides, Freer, Concepcion, and Rios /La Rosita). Each have been distributed 324.80 for their summer program. OIFICE Or ECONOA4IC OPPORTUNITY Community Action Progr4m f><uattrttnce o3 Ccan-tgllance witch the Off'" of IEconomlc OpporturniW5 Reguiaticitns tinder Title VI of the Civil Fights Act or 11964 Duval County .(hereinafter called the "Applicant'.[) (Name of Applicant or Delegate Agency) ! AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regulations of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1030), to the end that I.n person in the United -States shall, on the ground of race, cclor, or national origin, be excluded from partici- pation in,be denied the benefits of, or be'otherwise subjectedro discrimination udder any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunjty;and HEREBY GIVES ASSURANCE THATit will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self- evaluation- In the case where the Federal financial assistance is to' provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance fg extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases', this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the - purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf.of he Applicant. ' Date _ Duval R_ COof unt Apt,F y a- ney r eomparnble x ' <'S'r » -e: • : ✓:�A• }- eurhorizeJ orf,�•...1 - - Duval County County Courthouse _ San Diego, 'Texas 78384___ (Mailing A,ld ;css) t ......... °•.. tt r�.7 CAP FORM 11 (RC V. JUN 691 i'nCVIOUS COITIONS AnE OOSOL ETC. 91 .�����• 90).11)8 = GENERAL P.EQC =_RE '= STS f MAINTENANCE' Or EFFORT' No sponsor shall, because of fcmds SrSnted under Section 222 (a) (13) of the Act, reduce or decrease fends already planned Ear Summer Youth Recreation activities of a nature si =filar to those provided ender the aforementioned Section. INSURANCE Geaeral liability insurance, iaclud'_n.r automobile liability, insurance Bust be obtained, La amounts w'rich. assure ___ adequate protection, of program parzici.pants and the-grantee- T&.e required. covaraga _= shall be $300.000 per accident and par person a=a =h: miai.mum property damage coverage shall be $25,000. Ia the case of thosa organizations which could raise the defense of sovereign immuaity, the insurance policy shall provide that this defense will not be raised bp- the organization of-the i.nsurar. A copy of the insurance policy —eta the above requirement will be submitted to the Manpower Administration Of fice: as a requirement for BONDING _ A copy of the bonding certificate and the name of the honded official (s) — must be submitted to the Manpowe= Ad= _aistratioa 0 =fice. - PROGRAM PROGRESS REPORT AND EVALVATIG`i A program progress report will be submitted by all agencies by October 5, I976 on the results of the Summer °ou =b Eecreation Program. In addition, on —site evaluations will be made by the Manpower Administration Office and Community Action Agency represen tatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to co= aition% which are unsanitary or hazardous or dangerous to their safety of health_ LICENSING All transportation services wader them program will. be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State anal /or Federal statutes covering public transportation. Co�rD_':IO?rS T''cis contract i. -ty b^_ subiact to o=men ga=aral an? /or spacial conditions issc�' by Cor_, - -Iit)" Services EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for par.ti- cipaats and program staff;'lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance_ The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non- Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OE') Instrur_rion 700 -01a. 01 FICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION +r TN. ACTION NO. Coastal Bend Manpower Consortium 11 60084 - 76 X 02 3. SPECIAL CONDITION APPLIES TO. i f a. F__1 ALL PROGRAM ACCOUNTS IN GRANT ACTION b, O ONLY PROGRAM ACCOUNT HUMBERISI 60 (222) & 64 (234) . . This grant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants under Title if or III -B of the Economic 07oortunicv Aec of 1964 as amended. All Summer Youth Recreation grantees will assure: i 1 1. that they have fully complied with all items contained in Section 9. GENERAL REQUIREdENTS of GSA Instruction 6168 -2a; i 2. that services to participants in this program will begin as soon as l possible after 4 June 1976, and will end before the first day of school f in the area, but not later than 30 September 1976; i 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to lot-7-income cummunities ! or areas to ensure that disadvantaged youth between the ages of 8 -13 ' primarily benefit from the program; 3. that funds available for recreation support activities are not used to pay I allowances or wages to participants in the program; E' 6. that costs for administration of the program are expended in accordance with administrative cost limitations as defined in OEO Instruction 6807 -2; i a that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the t% S. Department of Labor and that Summer Youth program enrollees will be utilized to the ' maximum extent possible as staff in the Summer Youth Recreation Program; i. 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; t 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of GSA Instruction 6168 -2a will be adhered to in the operation of this program. . 1 i CAP FORM 27 In Ev. AUG 6ot REPLACES CAP FORMS 29,29.. 29h, 29t, 29d, DATED YAM 66 AND I csA.oc a9. 12299 I CAP FORM 29e, DATED AUG 67, WHICH ARE OBSOLETE. • T— (.Un1I1un: t v Set-%, i L•oti Aaillli ni !it 1'.1 Li (1:1 - CUn1MtWITY ACTIU!i i -tw C.CAAI __ _ y SPI -CIAL CONDITION N _ ). NAL' (.1 CRANTCC ) 2. 41i A 11T NO. f`nOG1:.11.111:. AC�I: \ t:o Coastal Bend Manpower Program _ _ 60084 76 02 3. SnUCIAt. CONDITION APPLIES TO n. ALL r•nocRAM ACCOUt[TS IN cP,,Nr ACTION E•. IXIONLY r-i.OGnAM ACCOUNT t?UI%VUR(S)=_ 60. _ ' This gr.rnr i r:!•jccr r, tI•c S!�cciol Ca•a,lition hcl.+:c, i .t.i:!itiun to dra arp!r !dc Gcrerat Co.Idi(ii.:a !rare: nin, Frans um: rr}Tid, It o: 111 -13 of the Economic Oppo:ntriky Act of 1 J(..( ns amcndcd. FISCAL LMITATTONS ON CSA MINUN G It is possible that t'he legislation approved by Congress for CSA programs for this fiscal year may result in legislative or' fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deeet appropriate in order to take account of legislative and other limitations affecting CSA programs and funding'. CSA may reduce the amount of this grant as a whole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the.grantee's use of both its uncommitted and unspent funds. In accepting this grant,. the grantee acknowledges CSA'.s authority to make such revisions in the grant program or budget. In nc cvcnt, h� ,•er, shall any,rcv =Sion made by CSA authorized b this condition affe1. <,.penditures and legally- binding commitments made by the grantee before it receive) notice of such revi.s ion, provided that such amounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and commitments are consistent- with the cash withdrawal guidelines in CSA Instruction 67L4 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. - The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies. CA1,101.1:7r un�.r.u. ^.,r n1 "1Aa-___ —__ t r I • I as ... �. r, r.: I r. •, I �.. r, +. a i- N n. r .. _ ., r +r r _ ' GENERAL CONDITIONS GOVE &`LING GRA.MTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 196+, as amended (including am2ndrtents made by the Community Services Act of 1974) Program funds enpunded under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administration (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason to b=1ie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of thea would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incoa- si.steat with one or more of these conditions. 1. DEFINITIOIS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendnants to the Statement of OEO Grant. (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. i-PPLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable- both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the particular agency has been set forth in the funding request for this grant aztioa or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for Delegation of Program Accounts." Revised - June 1975 Page 1 of 5 LIMITATIONS O.i EXPEN'DITUf2E OF PROGRAM FNNDS. Expenses charged against program funds may not be iacurred prior to the effectiva date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities Of the approved program. Such expenditures may not exceed the maximum limits shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable flexibility guidelines published by CSA. All expenses incurred for the approved pro. an must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures_ Expenses charged against program funris Faust also be incurred in accordance with CSA directives. Liabilities of the grantee or its delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds_ CSA -will determine the disposition of unexpended funds at the terminatioa of the grant. 4. LL41MIONS ON EXPENiDITURES OF FEDERAL FUNDS_ Expenditures of Funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEo Form 314). moreover, if a minimum non- FederaL percentage of program funds is shown in the Statement of OEO Grant (Column 10, 020 Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable GSA Instructions concerning the pooling of non - Federal share. Further, the amount of total program funds darived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or ara to be paid in cash. 5. PROPERTY. No program funds may be expended or cos m incurred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISC L`:T_';ATIO`7 PRO`.iIGITED. No parson in the: United Status s:iall on the groun,1 of race, color, religion, sex, ape, or national e;-igici, be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee rad its delegate agencies will comply :tith the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services Act of 1974- Revised - June 1975 Page 2 of 5 assure proper accounting for all program funds.. The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board - members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. C For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, iu its dis- cretion, to deduct from the grant or otherwise iecover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure.or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect br incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig- nificantly impairs the representative characteY of the grantee's policy - making body or the grantee's capacity to enlist.community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 3 DISCRTi1I M ION IN E iPLOY!1M T PROHIBITED! In all hiring or employment made possible by or resulting from this grant action, each employer (1) will itot discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion., or transfer; recruitment or recruit - nent advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non - sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied, 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5)_ 10. PATENTS, Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, J!ECORDS, AIM INSPECTIONS. The grantee and its delegate agencies j shall submit financial, program progress, evaluation, and other reports as regitLrnd by CSA directives, and shall maintain such property, personnel, l financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 3. LUUTATIONS 0v E{PFNDITURE OF PROGR.AI3 FUL;DS. Expenses charged against program funds may not be incurred prior to the effective date of the grant or subsequent to the grant termination date and may be interred only as necessary to carry out the purposes and activities Of the approved program. Such e peaditures nay not exceed the maxictc limits' shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable flexibility guidelines published by CSA. All expenses incurred for the approved program. must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds nest also be incurred in accordance with CSA directives. Liabilities of the grantee or its• delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are spacifically approved shall be considered proper expenditures of program funds. CSA will determine the disposition of unexpended funds at the termination of the grant. 4. LU.ITATIONS ON EXPEPIDITURES OF FEDERAL FUNDS_ Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, NO Form 314). 11oreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, OEO Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be set for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. 5. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISCRD!T- iATION PROHIBITED. : +o person in the United St--Les s11?11 on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The: grantee and its delegate agencies will complf With the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services ACt of 1974. Revised - June L975 page 2 of 5 CEIKERAL CONDITIONS GOVERNING GRANTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including a:,lendsents made by the Community Services Act of 1974) Program funds coended under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administration (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason tobelie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and erceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action: is responsive to a grant funding request which may have contained material incon- sistent with,one or more of these conditions. 1. D'aFINITI01,14S. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided_ (c) "Total program funds" refers to all amounts approved for expenditure for'the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. A ?PLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the particular agency has been set forth in the funding request for this grant a.:tion or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for D._]eoation of Program Accounts." Revised - June 1975 !. Page 1 of 5 Comrnlai 1�- Scr —ce.; AuLll n) ;:t l',tLJ 0.1 - COMML111ITY ACTION 1•ItUGICAXI SPECIAL CONDITION [. NAbIL (1I GnANTtt 2. C:It A:IT t10. r'ISOGI;AI.1 lli. RCTt: � t:0. Coastal Bend Manpower Program -_- 6008+ 76 0z 3_. SPLCIAL COw t•I TION Af'f'LItS TO n. nALI. PROGRAM /CCOUNTS IN GRANT ACTION b. LIONLY r ROGr —I ACCOUNT NUI —U—IS) — 60 Thin grant is subictt to tL•e SpeeioI Condition bcloeY, is ,idditiutt ut dte irplicahlc Geec[al Cnnditin::; goec:a a_ grants under Title ll or I11-11 of the Economic Opp ortimiq' Act of W6.1 ns amended. FISCAL. LPITTATTONS ON CSA 111 ;�MiXG - It is possible that the legislation approved by Congress for CSA prcgrams for this fiscal year may result in legislative or- fiscal Limitations not presently anLicipated, Accordingly, CSA reserves the right to revise this - grant action in any manner which CSA may deem appropriate in order to take account of legisLative and other limitations affecting CSA programs and funding'. CSA may reduce the amount of this grant as a lahole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the grantee`s use of both its uncommitted and unspent funds. - - - In accepting this grant, the grantee acknowledges CSA` -s authority to make such revisions in the grant program or budget. T_^ nc c:,en*_, h ^• •:.r, shall any rcvi_;on made by CSA authorized b*.* this condition affect — penditures and le�ally•binding commitments made by the grantee before it received notice of such revision, provided that such a.t:iounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and commitments are consistent- with the cash withdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds shaL1 not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. - - The grantee is responsible for informing deietate agencies of this special condition before concluding any program agreements with delegate agencies. CAp 1 0101.7 ,� -w� i. , �„ �.� I I•I �-I A'. I. I - - - .._.. —, a- r �• � ..,-..—.nn------------- OFFICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION 1• NAME OF GRANTEE 2. GRANT NO. PROGRAM YR. ACTION NO. Coastal Bend Manpower Consortium 60084 76 02 3. SPECIAL CONDITION APPLIES TO: f t II. F-1 ALL PROGRAM ACCOUNTS 14 GRANT ACTION b, ONLY PROGRAM ACCOUNT NUTABER(6) 6O (222) & 64 (234) This grant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants unL'er Title 11 or III -B of the Economic Opportunity Act of 1964 as amended. ; All Summer Youth Recreation grantees will assure: j 1. that they have fully complied with all items contained in Section 9. ! GENTEPAL REQUIVEI•ENTS of CSA Instruction 6168 -2a; 2, that services to participants in this program will begin as soon as { possible after 4 June 1976, and will end before the first day of school f in the area, but not later than 30 September 1976; i 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low- income cummunities or areas to ensure that disadvantaged youth between the ages of 8 -13 ` primarily benefit from the program; jl. 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; � 6, that costs for administration of the program are expended in accordance l with administrative cost limitations as defined in OFO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral •� part of the Su: er Youth program administered by the 10. S. Department of [- Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; a. 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the ' jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. + f CAP FORM 29 (REV. AUG 651 nEPLACES CAP FORMS 29, 29a, 29b, 29t, 29d, DATED:-AN 66 AND GSA.DC 69.1 CAP FORM 29e. DATED AUG 67, WHICH ARE OBSnLETE. EXPENDITU.'E OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an-integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate 'CSA Regional Director. (4) Transportation services, including' but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other progran activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- yob training or public service employment activities. (3) Sur.mer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Inst:.-uctton 700 -01a. GENERAL REQUIREMENTS II MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurar.ce-Rust be obtained, in amounts which assure the'adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy.shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as la requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) ' must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Commita9ty Services Administration. OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Regulations under Tltlo NfI of the Clvil Rights Act of 1864 Community Action Corp. of South Texas (hereinafter called the "Applicant ") (Name of Applicant or nvlvga Agvacy) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regulations of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that t.n person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity; and HEREBY GIVES ASSURANCE THAT it will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance iF extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date Community Action Corp. of South Texas P. 0. Box 1820 Alice, Texas 78322 (Mailing Address) Community Action Corp. of South Texas (Dame of Applicant or Delegate Agency) By - �& (Preside t, Ch of Board, or comparable authorized of [ CAP FORM 11 (REV. JUN 691 PREVIOUS EDITIONS ARE OBSOLETE. us cov[... I.T.,..11.1 o11111 >[ +9o7.4iie BACK -UP SUPPORT BUDGET (EQUIPMENT) A ' Cominuni, cion of South Texas SUMMER YOUTH RECREATION PROGRAM ITE2[ AMOUNT UNIT COST Baseball Gloves 60 $17.95 Softballs 18 doz 38.00 Wooden Bats 45 3.75 Aluminum Bats 30 10.00 Bases 8 sets 24.00 Footballs 8 14.95 Skate Boards 12 9.901 Pool Sticks 24 3.40 Ping -pang Balls 10 doz 3.60 Volleyballs 3 18.00 Pool Balls 1 set 65.00 Table Tennis 2 sets 11.95 Volleyball Nets 2 28.75 Basketballs 12 14.95 Alice POSITION TITLE SALARY PER HOUR WMIR NO. UNITS PAID HOUR! WKKKS % OF TIME TO POS. TOTAL AMOUNT Pro tam Adm $2.60 10.3 412 9 100% 91.072.00 Fringe Benefits 6.00 TOTAL 3f - TOTALS PROD. /COMP. 1 $1,168.00 q,pp ,t Agency jCommL_ _y Action Corp. of (South Texas {O. }BF 1820Z8'i22 PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN C F_7f,R r unu i..0 Administration 1,168 Services 5,100 1. Recreation Su lies and Equipment 3,158 2. Recreation Services 870 3. Em loyment related trans ortation 4. Recreation related trans oration 1,072 -0- 5. Culture related trans ortation 6. Education related trans ortation _0 M -1 2" Zzb ate 1. 2. 3. 4 5. PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED Community Action Corp. of South Texas June 18, 1976 r NUMBER PER CENT INDIVIDUALS TO BE SERVED AGE 8 -13 innn inn FAMILY INCOME BELOW POVERTY LINE (a) $1 - 499 Below 800 80% b $500 - 1,499 Below 100 10% (c) $1,500 or Nore Below 100 10% SEX MALE 600 60% FEMALE 400 40% RACIAL /ETHNIC GROUPS CAUCASIAN Mexican - American 980 98% Other Caucasian in NEGRO 10 1% PARTICIPANTS IN FAMILIES RECEIVING WELFARE PAYMENTS 200 20% r ige 2 Responsibility: Youth Program Coordinator Activity: Works with 4 recreation aides to assure transportation to in -area recreation sites and make provisions for out -of -area travel Time: In -area transportation schedule by June 15; out -of -area transportation schedule before August 13 Verification: Area Logistics Schedule: eligibility certification form and transportation activities form with prior approval RECREATION NARRATIVE CACOST SUMMER YOUTH RECREATION AND TRANSPORTATION The CACOST Summer Youth Recreation and Transportation Program will provide recreational opportunities for 1009 economically disadvantaged children from June 15, 1976 to September 30, 1976. Coordination with YSP The program will be conducted in conjunction with the Summer Youth Program administered by the U. S. Department of Labor as follows: Responsibility: CACOST Director of Operations Activity: Recruit and process through DOL Title I personnel at least 4 YSP enrollees; structure under CACOST Youth Program Coordinator the 4 recreation aides to organize daily youth activities in 4 target areas: Alice, Premont, Ben Bolt- Palito Blanco, and Orange Grove. Time: A) Recruitment - May 17 to May 24 B) Job Orientation - June 1 to June 4 C) Job Training - June 7 to June 14 ' D) Job Development - June 15 to September 30 Verification: Submission of World of Work test on June 4; submission of Youth Weekly Activities schedules on June 14; monthly reports to September 30. .t Implementation of Program The program has been designed to allow for maximum participation and includes: 1. Recreation activities such as: a. Out -door: Softball, flag football, basketball, skateboard, vollyball b. Indoor: Table Tennis, pool Responsibility: Youth Program Coordinator Activity: Works with the 4 recreation aides to assure the development of daily recreation activities (inclusive of utilization of equipment) and time tables for competitive tournaments with an areawide participation level of 1000 youth Time: Activities are to start June 15 and continue for up to 69 man days Verifica- tion As provided by recreation activity log and eligibility certification forms II. Transportation activities are programmed at the guideline rate of not less than 10% as follows (tentative): a. Recreation Trip to Astrodome (Houston) b. Recreation Trip to Zoo (San Antonio) c. Transportation to in -area recreation sites CONTRACT SIGNATURE SHEET r � ' PRIME SPONSOR: CONTRACTOR: (f Coastal Bend Manpower Consortium Community Action Corp. of South Texas P. 0. Box 9277 P. 0. Box 1820 Corous Christi. Texas 78408 Alice Texas 78322 This contract is entered into by the Administrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and Community Action Corgi of So. Texas, hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in accordance with the provisions of this agreement. This contract consists of 15 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that. the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD �• This contacI t covers the period (date) from June 4, 1976 to Sept. 30, 1976 ' B. OBLICATION Total CSA funds obligated by the Prime Sponsor are $ 6,268 (For Modification use only) This action _0_ the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR APPROVED FOR THE CONTRACTOR i Day of 0 1976 _LC� Day of 1976 BY: r BY: ISE R. Ma Townsend, City Mgr. Sign BY: � BY: Gonzalo Chaps, Executive Director Jas y, Mayor Name and Title ATTEST: Bill Read, City Secretary APPROVED: Day of 1976 BY: City Attorney APPROVED: BY: Day of 1976 Harold Zick Director of Finance and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF COM?iG:iITY SERVICE'S AM:MIISTRATIOY. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(4)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in. Volume 40 of the Federal, Register at page 3213 (January 20, 1975). I All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include alL regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refe ;red to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Communjty Services Administration until superseded, rescinded,-or changed. All references herein to "Statement of OEO Grant", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974- All references.to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5 Ir DISCRIMI&VZION ICI EM-DLOY• -Ea\7 PROHIBITED. In all hiring or employment made possible by or resulting froa this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recrcitmen.t or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal 'employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, asimplemented by, but not Limited to, CSA directives. S. RELIGIUUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non- sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings, and works-which are 1 federally assisted under this grant shall be paid wages at rates not r less than these prevailing on similar construction in the locality, as y determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5). 10. PATE`.TS. Any discovery or invention arising out of or developed in the , course of work aided by the grant shall be promptly and fully reported 1 to the Director of CSA for determinatiom as to whether patent protection r on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon j shall be disposed of and administered, in order to protect the public ' interest. ; 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, RECORDS, AND INSPECTIONS. The grantee and its delegate agencies shall submit financial, progran progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 assure proper accounting for all program funds.- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to furnish such information as, in the judgement of the CSA. representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13_ COVENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise kecovar the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TeRDIINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure -or unwillingness of the grantee or its delegate agencies to comply wit$ the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as May became generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper: use of Federal funds by the grantee or its delegate agencies; (4) making any, change which sig -' nificantly impairs the representative character of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them_ This grant may also be suspended or terminated in whole or in part is the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recof,ntzed agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 0 f 5 I i and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. ! 15. SUCCESSOR AUTHORITY OF CMN -UNITY SERVICES ADMINISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant docutents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published iR Volume 40 of the Federal, Register at page 3213 (January 20, 1975). All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refe ;red to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. - All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974. All references- to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5 r \ CONTRACT SIGNATURE SHEET PRINE.SPONSOR: CONTRACTOK: Coastal Bend Manpower Consortium Pity.OBf Kinggille P. 0. Box 9277 00 44 2233 Corpus Christi, Texas 78408 Kingsville, Texas 78363 This contract is entered into by the Administrative Unit of the Coastal -Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and City Of Kingsville , hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation_ Program in accordance with the provisions of this agreement. This contract consists of __15 pages, including this'page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that.the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. 'CONTRACT PERIOD This contract covers the period (date) from June--A;_ 1976 to Sept. 30, 1976. B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 6,294 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of , 1976 BY ,/ R. Marva Townsend, City Plgr. BY: J Jas y, Mayor ATTEST: Bill Read, City Secretary APPROVED: Day of 1976 BY : d City Attorney APPROVED FOR THE CONTRACTOR 16th , :one"' _ , 1976, B ur By: Phil Garcia, City Manager Name and Title APPROVED: Day of , 1976 BY: J Harold Zick Director of Finance RECREATION NARRATIVE KINGSVILLE - KLEBERG COUNTY PARK & RECREATION DEPARTMENT The Summer Program will begin June 7, and will conclude in Mid - August. The primary objective of the program is to provide supervised recreation to the youth of Kleberg County. This program will have supervised play centers in low- income areas, but there will also be play centers in other areas of the County. Those enrolled in the Summer Youth Program will be used to the maximum extent as play ground supervisors and aides. Economically deprived youth aged 8 -14 will be the prime benef- iciaries of this program. Several types of recreational activities will be conducted, including playground activities, organized games, and arts and crafts. This program will be coordinated with our local Community Action Program Agency. There will also be free tennis, swimming, and-an end of the summer picnic for all participants in the program. 1. 2. 3. 4. S. PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED City Of Kingsville June 16, 1976 ' NUMBER PER CENTI INDIVIDUALS TO BE SERVED AGE 8 -13 600 100% FAMILY INCOME. BELOW POVERTY LINE ' 400 67% a) $1 - 499 Below b $500 - 1,499 Below 200 33% c $1,500 or More Below -0- -0- SEx 400 67% MALE FEtfALE _ 200 33% RACIAL /ETHNIC GROUPS CAUCASIAN Mexican- American 350 58% Other Caucasian 175 29% 75 13% NEGRO PARTICIPANTS IN FAMILIES VF TVTNG WRY.FARE PAYMENTS _ 120 20% i ppl Agency City Of angsv9lle PROJECT OPERATINC PLAN SUIMARY FINANCIAL PLAN L nnl, — ru,4jJ.L u LLYLL Administration 1.259.00 Services 5,035-00 1. Recreation Supplies and Equipment 1, 2 .00 2. Recreation Services 3,312.00 -0- 3. Em lovesnt related trans ortation -0- 4. Recreation related trans oration 5. Culture related transportation -0- 6. Education related transportation Klebl rk & Recreation POSITION TITLE SALARY PER Ho. I7HITS PAID x OF TIME To POS. TONAL AMOUNT .ap L•Je xzsx ..URS .....l 100% $990.00 o' Travel Program Su v. Playground Leader 2.301 69.00 0 P Playground Leader 2.301 69.00 Fiaygro und L a Playground Le Playground Leader 2.30 69000 30 TOTAL STAFF THI3 PROJ./co". 7 TOTALS ---t $4,571.00 BACK -UP SUPPORT BUDGET (EQUIPMENT) SUMMER YOUTH RECREATION PROGRAM ITEM AMOUNT Table Games 6 Dozen Arts and Craft Supplies Assorted Ping Pong Supplies` Assorted Office Supplies Assorted Tennis Balls 1 Gross First Aid Supplies Assorted Softball Equipment Assorted Outdoor Games Assorted Supervisor's T Shirts 6 End of program picnic UNIT COST TOTAL COST $ 3.00 each $216.00 $200.00 $212.00 . $200.00 $120.00 Gr. $220.00 $ 75.00 $181.00 $277.00 $ 7.00 each $ 42.00 $100.00 Grand Total $1723.00 OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Regulations under Title VI of the Civil Rights Act of 1964 City Of Kingsville (hereinafter called the "Applicant ") (Na— of Applicant or Delegate Agency) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88-352) and the Regulations of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that t:n person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity; and HEREBY GIVES ASSURANCE THAT it will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self- evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance iF extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date June 16, 1976 City Of Kingsville (name of A an or Delegate Agency) J -P sident, Chairman of Doard, ar comparable authorized official) City Of Kingsville P. 0. Box 1456 Kingsville, Texas 78363 (Mailing Address) CAP FORM 11 (REV. JUN 69) PREVIOUS EDITIONS ARE OBSOLETE. ...... aoT.�oe GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, in amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on —site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions Issued by Community Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles ox equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100-mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Instruction 700 -01a. I 01-FICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION t. NAME OF GRANTEE 1 2- GRANT HO, PROGRAM YR. ACTION NO_ Coastal Bend Manpower Consortium 60084 - 76 / 02 3. SPECIAL CONDITION APPLIES TO: I a. E3 ALL PROGRAM ACCOUNTS IN GRANT ACTION b. M ONLY PROGRAM ACCOUNT HUMSERtS) 60 (222) & 64 (234) This grant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants under Ticle 11 or Ill -B of the Economic Opportunicy Act of 1964 as amended. All Summer Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9. GENERAL REQUIREMPNTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to law- income cummunities or areas to ensure that disadvantaged youth between the ages of 8 -13 primarily benefit from the program; 3. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance zcith administrative cost limitations as defined in OEO Instruction 6807 -2; %. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the iT. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; i. 8, that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the I _ - i jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and , other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be � in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORM 29 tREV. AUG 6dI II - PLACES CAP FORMS 29. 27a. 29h. 291. 29J. DATED YAM 66 AND GSA DC 09.12299 i CAP FORM 291. DATED AUG 67. WHICH ARE OR6ntETE_ Conmitini -Iv Servic•c;: A,imini::tIaLio:i - Cn..u•t1Y.ITYACTlurit•N000AM _ SPECIAL C0MDI.1'IC 1i•1 _ 7. NAM1+L or t4 T L•C 2• (•It A:IT 110. I'SOC1 _ ll.t l It. ACTT: \ 1.0 Coastal Send i`lanpower Program _ _ 60084 76 /' 02� 3. SRL-'CI AL CONDITION APPLIES TO: n, n ALL Proc NAM ACCOUNTS IN GRANT ACTION b. LXI ONLY rROGRAI.1 ACCOUNT IUI.tn CR(S) __ 60. _ ' 1'Li� rr.+�t i !•jcct t + IL•c S!•cci.11 Co::,litiun Lcl: + ;c, i :d.!itiou m t0c a ^p!icn!•!c GcRCta1 Condition. gocc:ai grants and — Tiltic It o. 111 -13 of Elie Frt,nomic Opportunity Act of 1f16d ns amended. FISCAL LIMITATTONS OP{ CSA FI!KUNG It is possible that the legislation approved by Congress for CSA prcgrams for this fiscal year may result in Legislative or' fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deem appropriate in ariler to take_ _ account of le£.islative and other Limitations affecting CSA programs and funding. CSA may reduce the amount of this grant as -a whole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the grantee's use of both its uncommitted and unspent funds. In accepting; this grant,. the grantee acknowledges CSA`s authority to make such revisions in the grant program or budget. In .._ c ^ -n* h ^ ..er, shall any - c.zslon ,,de by CSA authorized b. thi- condition affeuL cnpenditures and legalLy�-binSing commitments made by the grantee before it received notice of such revision, provided that such amounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and corenitments are consistent' with the cash withdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so con^Iitted solely because the grantee has committed them by contract or otherwise to a delegate agency. - - The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies. • �. 1'. i7 - -nn 1. i.�� -.. +1 1.1 n� ^- --;„�• -° -- - .�1 —� CAI I U"A. . nnl� - - -' --- - --• —,- 1 / 1. 1 l I •. f. /. 11 1• A1�•• • /. .111 :11 A +•f 1:1 •.•.• - GE2:ERAL CONDITIONS GOVERNING GrWiTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including a-.,°nd, °ents made by the Community Services Act of 1974) Program funds cr:pended under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administratio:! (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason tobelie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. `:any of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or GSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEM Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. APPLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be ent red into only if (1) the intention to make such a delegation to the part,'�lar agency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for D ?elation of Program Accounts." Revised - June 1975 Page 1 of 5 i 2 S. LI—MITATIONS ON- EXPENMIMME OF PROGRAM FUNDS. Expenses charged against program funds may not be incurred prior to the efiective date of the grant or subsequent to tiie grant termination date and may be i*_rcurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the vaxiraum limits f shown on the Statement of OEO Grant or those subsequently aparove3 for that approved program, subject to allowable flexibility guidelines j published by CSA. All expenses incurred for the approved program must !{ be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expanses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its delegate agencies to third parties 1 as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds- CSA will determine the disposition of unexpanded funds at the termination of the grant. i 4. LLMITATIONS OV EXPENDITURES OF FEDERAL RMS. Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, Oa0 Fora 314). Moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, OEO Form 314), the portion of the total expenditures of the approved program derived from non - Fedaral sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. 5. PROPERTY. No program funds may be expended or cosh incurred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISC IM ;AT_ION PROHIBITED, No parson in the United States 511.11 on the groan. of race, color, religion, sex, age, or national ot:igin, be excluded `ran participation in, be denied the proceeds of, or be subject to discri ^ination under the program approved as a result of this funding request. Th:- grantee and its delegate agencies will comply with the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services .let of 1974. Revised - June 1975 Page 2 of 5 DISCRI?fIMTEON IN EMPLOY-1 --Jr PROi;TSITED 1 In all hiring or employment made possible by or resulting froa this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, se::, age or rational origin. This requirement shall apply to, but boc be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit - ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal 'employment opportunity and this grant action shall be governed by the provisions of all such Statute.- and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non- sectarian in i content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,-including painting and decorating, of projects, buildings, and works -which are federally assisted under this grant shall be paid wages at rates not less than these prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5). 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest.. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, n�nerclusi.ve, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, itECORDS, AIM INSPECT TONS. The grantee and its delegate agencies j shall submit financial, program progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by CSA to revised - June 1975 Page 3 of 5 assure proper accounting for all program funds.- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to ftirnish such information as, in the judgement of the CSA representatives, may be relevant to a question of conoliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the united States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. 'For breach or violation of this warrant the government shall have the right to annul this funding action without liability orr, in its dis- cretion, to deduct from the grant or otherwise reeovar the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERiSTNATION. The Director of cSA may, in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure-or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in say" material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig- nificantly impairs the representative characteY of the grantees policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities - of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new, agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 i and are otherwise allowable. Funds shall not be treated as comai.tted for- this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to GSA direction. 15. SUCCESSOR AUTHORITY OF CO:V -"ITY SERVICES ADMI`.IISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d) (2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in. Volume 40 of the Federal Register at page 3213 (January 20, 1975). 1 ' All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refe ;red to as "OF.O" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Communjty Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974. All references- to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. i Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SKEET PRIME SPONSOR: CONTRACTOR: Coastal Bend Manpower Consortium Live Oak County P. 0. Box 9277 Drawer 699 Corpus Christi, Texas 78408 George West, Texas 78022 This contract is entered into by the Administrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and Live Oak County , hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in accordance with the provisions of this agreement. This contract consists of 15 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will -abide by all terms sp =_cified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD , This contract covers the period (date) from June '4, 1976 to • Sept. 30, 197q B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 1,271.00 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of , 1976 BY: J R. Ma to Townsend, City Xgr. BY: Jas by, Mayor ATTEST Bill Read, City Secretary APPROVED: Day of , 1976 BY :V City Attorney APPROVED FOR - E CONTRACTOR D of 1976 BY: S gnat re BY; Bill Kendall, County Judge Name and Title APPROVED: Day of , 1976 BY • • .4 Harold Zick Director.of Finance RECREATION NARRATIVE Live Oak County The Summer Recreation Program for Live Oak County will serve youth 8 -13 years of age. The program consists of a wide variety of indoor and outdoor recreational activities such as badminton, volleyball, shuffleboard, basket- ball, arts and crafts which include coloring, drawing and clay molding. Transportation to Three Rivers will provide beginning and advance swimming to low- income youth. The program will not exceed beyond the beginning of the fall school year. Monitoring will be done by the Manpower Administration Office and Community Action Agency. Ev z. 3. 5. PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED Live Oak County June 15, 1976 If UMBER PER CENTI INDIVIDUALS TO BE SERVED AGE 8 -13 135 100% FAMILY INCOME BELOW POVERTY LINE (a) $1 - 499 Below 128 •95% b) $500 - 1,499 Below 7 5% (c) $1,500 or I!ore Below SEX MALE 68 50% FEMALE 67 50% RACIAL /ETHNIC GROUPS CAUCASIAN 115 85% Mexican- American Other Caucasian 20 15% NEGRO PARTICIPANTS IN FAMILIES RECEIVING 14ELFARE PAYMENTS 10 7% IAppiicant Agency II Live O_i County PROJECT OPERATISG PLAN SU L`IARY FINANCIAL PLAN e 1,271.00 hULVL 1IVV LGVGaa Administration -0 1,271.00 Services 1. Recreation Su••lies and E ui Went -0- i 1,242.20 2. Recreation Services -o- 3. Employment related trans ortation 4. Recreation related trans oration 28_80 5. Culture related transportation I -�- ---t— ,- elated transPortatlon 1 -0- I t/ '-, / Signature (Cunt actor) vii to P071TIOY TITI.2 3ALATY I'VI Houx a.x.w NO. UNITS PAID Y10u)1> r.z iNa : Of T1mz TO P03. TOTAL "OU"T GEORGE WEST Recreational Aide 2.50 22.50 54 6 100% 135.00 Instructor 4.00 36.00 54 6 100% 216.00 Bus Driver 2.35 17.62 45 6 100% 105.70 THREE RIVERS Bus Driver 3.00 10.80 18 5 1007 1;4.00 Recreational Aides 2.30 36, g 80 5 100% 184.00 Swimming Instructor 3.50 63.00 90 5 100% 315.00 rar.+�3l�rr ..,�� TOTAV.S Paa./co>tP. 6 �' $1,009.70 i i three Rivers Picnic and pool cost 82.50 George West Bus transportation 28.80 Pool costs 150.00 Total cost $261.30 OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Regulations under Title VI of the Civil Rights Act of 9964 Live Oak County (hereinafter called the "Applicant ") (Namt of Applicant or DeI, -$ u• Ag,• y) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regulations of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that I,,) person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity;nnd HEREBY GIVES ASSURANCE THATit will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance iF extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person of persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date June 16, 1976 Live Oak County Drawer 699 George West, Texas 78022 (Aiailing Address) Live Oak County (Name of Applicant or Delegate Agency) By ✓ ZZZZ:z fP ,dent, Chairman o! 43o,rd, or comparable authorized official) CAP FORM 11 (REV. JUN 691 PREVIOUS EDITIONS ARE OBSOLETE, or aort,rn Mr rr��nrc orr.tt r�rr 90T.4fla GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, Ln amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administratioa Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on —site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. i CONDITIONS This contract may be subject to other general and /or special conditions issued by Conemnity Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used In support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; "lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEC Instruction 700 -01a. 1. NAME OF GRANTEE Of FICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION I- 1 t1 U. YHOGHAM YR. ACTION 110. Coastal Bend Manpower Consortium 60084 - 76 02 3. SPECIAL CONDITION APPLIES TO: II. M ALL PROGRAM ACCOUNTS IN GRANT ACTION b. (7d ONLY PROGRAM ACCOUNT NUMRERISI 60(222) & 64 (234) . This grant is sub;ect to the Special Condition blow, in addition to the applicable General Conditions governing grants under Ticic II or III -B of the Economic Opportunity Act of 1964 as amended. All Summer Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9. GENTRAL REQUIRDENTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low- income cummunities or areas to ensure that disadvantaged youth between the ages of 8 -13 primarily benefit from the program; 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance with administrative cost limitations as defined in OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the 'U. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; i. 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the ' jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORM 29 (REV. AUG 601 IIEYLACES CAP FORMS 29.29a. 29b. 29r, 29d, DATED YAH 66 AND CAP FORM 29e, DATED AUG 67. WHICH ARE OaSn..ETE- :f I, GSA DC 69.12299 i -- C E,:1m!tt:l i. l y Sc ry I cv :: At Im i n):: t r: I L !v; - ComvU I. I TY ACT I ON 1.1[IiGGAl.1 SPECIAL CONDITION 1. —IL: 01- Gn ANTtC Coastal Bend Manpower Program 3. Sr L'CIhL COI: ?ITION Ar•1'LIt:S 70: � � [•nn:n- No. rlioer::.er � I;. Ae:la� ro 60084 76 02 A. El ALL rnOGRAFI ACCOUNTS IN GRANT ACTION F. LXI ONLY rROGRRII ACCOUNT NUMSCR[S/ This 1;r.Int i� rn:'.•jr•c[ to tL•c Special Cr::.!iliun bcl.,a•, in ad.!irion to Qle a�plieaFlc Gcrcra CouJEcicens g.�rc:ac n grants wider fide II or 111 -I1 of the Economic Op; orttmin• Act of 1(16.4 :IS anct:ndcd. FISCAL LTIYITATTONS ON CSA Fw;:nTXG It is possil)le that the legislation approved by Congress for CSE1 prcgrams for this fiscal year may result in legislative or fiscal limitations not presently anLicipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deent appropriate in order to take account of Lel.isLative and other limitations affecting CSA programs and funding. CSA may reduce the amount of this grant as a whole or as to any program account or accounts, may limit the rate of the grcnteels authority to commit and spend funds, and may restrict the,granteers use of both its uncommitted and unspent funds. In accepting this grant, the grantee acknowledges CSA:s authority to make ' such revisions in the grant program or budget. In nc c,ront, h^ _. ^_r, shall any.rcvision made Lly CSA authorized by thi- condirion affect. c..pendicures and lecalLy- binding commitments made by the grantee before it receiveJ notice of such revision, provided that such .I.Mounts have been expended or committed in good faith and are othcrwise allowable and that such expenditures and commitments are consis tent- with the cash withdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing defecate agencies of this special condition before concluding any program agreements with delegate agercies. car• I ul.lt Yi�w�i,� �.� r -.1 —A ---,-- -- °,-- - --- ;-- ----- :-,— .. —�,r� r. —� .-- - -- -.- Lil r,., .,. ,r.nu l�i,u.. .,L +.�nr :r. n.•�Ir,l ...,, 1'I �. GEi-ERAL, CONDITIONS GOVEMNING GRANTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including am_rd,^ants made by the Community Services Act of 1974) Prcdram funds c::pended under authority of this funding action are subject to ' the provisions of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administration (CSA) directives. The grantee is expected to inform CSA promptly j if it fails to receive, or has reason to believe it has failed to receive, all t CSA applicabLe directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by j a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding actin¢ is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. - (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. A ?PLICABTLITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili_y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the partic:iilar agency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract coatai.ns all of the provisions found in the approved "Standard Contract Form for Dele;;ation of Program Accounts." Revised - Tune 1975 Page 1 of 5 1,2111TATIONS ON EXPENDITURE OF PROGRAM FULMS. Expenses charged against program funds may not be incurred prior to the effective date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the limits shown on the Statement of OEO Grant or those subsequently aiiprOved for that approved program, subject to allowable flexibility guldelinas published by CSA. All expenses incurred for the: approved pre _-ram must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds must also be incurred in accordance with. CSA directives. Liabilities of the grantee or its- delegate agencies to third Parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds. CSA Will determine the disoosttiun of unexpended funds at the termination of the grant. 3. LIt'STATIONS ON EXPENDITURES OF FEDERAL FUNDS. Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEO Form 314). Moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, OEO Form. 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. 5. PROPERTY. No program funds may be expended or cos incurred for the purchase of real property except as in accordance with regulations on the acquisition, o:onership, and disposition of personal property as set forth in CSA directives. 6. DISC3S]H1NATIO`] PROHIBITED, No parson in the United Ststes shall on the ground of race, color, religion, sex, age, or na tlonal o::igin, be- excluded 'ro;n participation in, be denied the proceeds of, or be subject to discr__nation under the program approved as a result of this funding request. Th.- grantee and its delegate agencies will comply :rith the regulation, promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community services Act of 1974. Revised - June 1975 Page 2 of 5 DISCRLIIN.1'CLON IN E.LDLOYw.ENT PROHILITED; In all hiring or employmeat made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex., age, or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statute= and Executive Orders, including enforcement provisions, asimplemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non - sectarian in ' content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5).' 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to cooyright the work, but CSA reserves a royal- . .ty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, I :iiCORDS, t.,D I;SPEC_SOVS. The grantee and its delegate agencies shall suN.1it financial, progrp -m progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 4 i assure proper accounting for all program funds.- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board F members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant i conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of ` the United States, and will be retained for three years after the expires- i tion of this grant unless permission to destroy them is granted by the - Director of CSA. 13. COvELtM AGAINST CONTOGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in' its dis- cretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure.or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including; attached conditions, with applicable statutes and Exec- utive Orders, or with such GSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig nificantly impairs the representative character of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities - of the portions of the approved program delegated to them. This grant may also be suspended or terminated in ::hole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 5 and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CObi`SUNITY SERVICES ADMINISTCL4TION. By virtue of the Community Services Act of 1974 (P.L. 93- 644), the Co =munity Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all refecences to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published -in Volume 40 of the Federal Register at page 3213 (January 20, 1975). i All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration_ Such regulations, whether refegred to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974. All references to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. 1 Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SHEET _2RIME SPONSOR: CONTRACTOP: Coastal Bend Manpower Consortium City of Corpus Christi (Park & Recreation) P. 0. Box 9277 P. 0. Box 9277 Corpus Christi, Texas 78408 Corpus Christi, Texas 78408 This contract is entered into by the t.dn- inistrative "Unit of the Coastal Becd Manpower CL-nsortiva,cereinafter referred to as Prime Sponsor and City of Corpus Christi ( P & R ) , hereinafter referred to as Contractor. The Contractor :_:trees to operate a Summer Youth Recreation Program iu accordance with the provisions of this agreement_ This contract consists of 16 pages, including this page, and such other provisions,- and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and v:ill abide by all terns sp_cified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. FLnds hereby being obligated are subject to the Fiscal Limitation of OEO Funding_ A. CONTRACT PERIOD This contract covers the period (date) from June 4. 1976 to Sept. 30, 1976. B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 38,814 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of 1976 BY:v R_ Marvin Townsend, - - Contracting Officer BY: Jason Luby, Mayor ATTEST: Bill R ,ell , City Seer-'tarY A?rKO` ED: Day of 1976 BY : City Attorne APPROVED FOR TEE CONTRACTOR f Day of „ 1976 BY Signature BY: R. Marvin Townsend, City Manager Name and Title APPROVED c Day of , 1976 BY: Harold Zick Director of Finance RECREATION NARRATIVE City of Corpus Christi The purpose of the Summer Youth Program is to provide recreation opportunities to economically disadvantaged children throughout the summer months but not to exceed the beginning of the fall term of the sc}ool year. The program will be conducted as an integral part of the Summer Youth Program administered by the U. S. Dept of Labor. The Summer Youth Program enrollees will be utilized to the maximum extent pos§ible in the conduct of this program. The program will be operated in low income areas to insure that economically disadvantaged youth are the beneficiaries of the program. _ Recreational opportunities paid for under this grant will include playground activities, a summer youth sports program, an arts and craft program, etc. Transportation services will be offered for the summer youth sports program and special events and will be limited to a maximum of 200 -mile radius trips with the exception of two trips. These two trips are scheduled for the H. E. Butt Foundation camp, located in Leakey, Texas, which is about 220 miles from Corpus Christi. Approximately 50 children and 10 adults will attend this first session-at camp. The second camp session will in- volve approximately 75 children and 12 adults. Buses will be used to transport the participants to and from the camp site and the vast majority of the youth will be from economically disadvantaged areas. Eligibility of participants for this program will include economically disadvantaged youths and the main focus of the program will be directed at youths between the ages 8 -13. Guide -lines established by the Community Services Administration will be used in determining eligibility. i This program will be monitored by the Manpower Administration Office and the Community Action Agency. 1. 2. 3. 4. 5. PARTYCIPA14T CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED City of Corpus Christi, Texas May 12, 1976 NUMBER PER CENT! INDIVIDUALS TO BE SERVED AGE 8 -13 80,000 100% FAMILY INCOME BELOW POVERTY LINE (a) $1 — 499 Below 72,000 90% (b) $500 - 1,499 Below 8,000 10% (c) $1,500 or More Below SEX MALE 48,000 60% FEMALE 32,000 40% RACIAL /ETHNIC GROUPS CAUCASIAN 72,000 90% Mexican- American Other Caucasian 1,600 2% NEGRO 62400 8% PARTICIPANTS IN FAMILIES RECEIVING WELFARE PAYMENTS 48,000 60% FF zt Agency City Corpus Christi ( P S R ) J PROJECT OPERATING PLAN SUIL`tARY FINANCIAL PLAN 38.814 Administration -0- Services 38,814 1. Recreation Supplies and E ui u -ent 24;225 2. Recreation Services 2,336 3. Employment related transportation -O- 4. Recreation related trans oration 12,253 5. Culture related transportation -O- 15. Education related transportation -0- V, Signature (Contractor) ➢AT ESTIMATED RECREATION. SUPPLIES & EQUIPMENT TO BE PURCHASED Item Gesso Scissors #101 -C -7 Rubber Cement Elmers Glue Rubber Bands Acrylic sets, Liquetek Rug yarn - Tempera paints Construction paper, black " blue red n at ' orange " yellow " purple Butcher paper, white Poster board, yellow " It , light blue white red green " dark blue orange Crayola crayons (161/box) Blunt school scissors, 4" Pointed scissors, 5" Artist brushes #6 Short Handle Artist Brushes #1 & #2 Flinch Monopoly Book cards Battleship Nerf footballs Risk Clue Stratego Plastic Frisbees Dominoes, crown Crepe paper Bicycle playing cards Bicycle Pinochle cards Basketball nets Rubber playground balls Leather basketballs Ping pong balls Ping pong paddles Metal Horse Shoes w /stakes Starter pistols (32 cal.) Blanks (32 cal.) Black & white official shirts Black & white official pennies Trophies for special events and 1st place ribbons (blue) 2nd place ribbons (red) 3rd place ribbons (white) Participation ribbons # of Items Unit Cost Amount (rounded) 10 qts. 3.00 $ 30. 5 doz. 11.40 57. 6 qts. 2.50 15. 15 gals. 5.50 83. 50 boxes .50 25. 30 boxes 4.00 120. 136 doz. 4.80 653. 8 doz. 25.70 206. 24 pkg. .50 12. 24 pkg. .50 12. 24 pkg. .50 12. 24 pkg. .50 12. 24 pkg. .50 12. 24 pkg. .50 12. 10 rolls 24.00 240. 100 /c sheets 28.00 28. 100 /c sheets 28.00 28. 100 /c sheets 20.00 20. 100 /c sheets 28.00 28. 100 /c sheets 28.00 28. 100 /c sheets 28.00 28. 100 /c sheets ' 28.00 28. 24 doz. 3.48 84. 12 doz. 3.24 39. 12 doz. 3.96 48. 12 doz. 4.20 50. 12 doz. 2.52 30. 48 ea. 2.47 119. 39 ea. 4.38 171. 48 ea. 1.47 71. 48 ea. 4.97 239. 48 ea. 2.48 119. 37 ea. 7.78 288,_ 38 ea. 4.97 189. 35 ea. 5.78 202. 5 ea. 1.47 7. 6 doz. 7.50 45. 36 doz. 3.20 114. 6 doz. 9.25 56. 3 doz. 9.25 28. 48 pr. 3.35 161. _• 60 2.80 168. 8 25.95 208. 12 gross 19.49 234, 12 doz. 15.36 184. 15 12.80 192. 4 33.00 132. 20 5.15 103. 2 10.95 22. 1 doz. 18.00 18. tournaments (open order) 1,300. 5 lot 80.00 400. 5 lot 80.00 400. 5 lot 80.00 400. . 1 lot 165.00 165. I PAGE # of Items Unit Cost. Amt. (rounded) 1st, 2nd, and 3rd place track meet ribbons 750 34.00/c $ 263. Tennis racket covers 50 ea. 2.70 135. Conover wrist bands, assorted colors 6 doz. 8.52 51. Conover head bands, assorted colors 6 doz. 9.48 57. Seamless racket balls 1 doz. 16.20 16. Sport tech matts 20 ea. 96.66 1,933. Tennis rackets 4 1/2 light 36 ea. 10.80 389. Tennis rackets 4 1/2 medium 12 ea. 10.80 130. Tennis rackets 4 5/8 medium 12 ea. 10.80 22, Leather football 4 ea. 22.95 92, Bases with anchors 4 ea. 84.00 336. Softballs 4 doz. 30.00 120. flag -a -tags 8 doz. 12.00 96, Tennis balls 5 gross 120.00 600. Rubber basketballs 80 ea. 9.95 796. Rubber volleyballs 74 ea. 9.95 730. Rubber footballs 16 ea. 10.50 168. Hand inflator pumps 16 ea. .75 12. 1" x 10 yds. adhesive tape 72 ea. 1.10 79. 1/2" x 10 yds. adhesive tape 100 ea. .70 70, Bandaids (IOQA ox) 3/4" 72 ea. 1.67 120. Bandaids (IOQAox) 1" 96 ea. 1.90 182. Gauze bandage 1" 96 ea. .32 31. 2" 96 ea. .49 47. 3" 96 ea. .65 62. „ 4" 24 ea. .80 19. Ace bandages 2" 48 ea. 1.41 68, Q -tips 72 ea. .80 63. Steril -gauze pads, 2" x 2" (1001 box) 13 ea. 2.77 36. .1 1. 11 , 4" x 4" 24 ea. 6.00 144. Adhesive tape, 2" 30 ea. 1.10 33. Johnson first aid cream 12 ea. .77 9, Transistorized megaphone 6 ea. 84.95 510. Electric ball inflators 2 ea. 74.95 150. Tether ball with rope 24 ea. 8.25 198._ Whistles 6 doz. 13.73 82, Whistles covers 6 doz. 5.40 3E, " lanyards 6 doz. 6.60 40. Stop watches 5 22.95 115. Colored pennies w /numbers 6 doz. 16.80 101. Plastic colored bats 6 doz. 19.20 115. Plastic softballs 6 doz. 9.60 58. Dryline court liners, 20# 2 ea. 42.95 86, Volleyball net 4 ea. 40.50 162, Volleyball nets 20 ea. 13.95 279, Sportsman umbrella tent 2 ea. 50.00 100. Camper tent 4 ea. 80.00 320. Screen tent 2 ea. 120.00 240. 84 qt. Igloo Ice Chest 2 ea. 40.00 80, " 48 qt. Igloo Ice Chest 2 ea. 20.00 40. Old maid cards 52 ea. 1.28 67. Aggravation 24 ea. 2.47 59_ Pay Day 24 ea. 4.38 105. Sorry 47 ea. 4.47 210. Page 3 r of Items Unit Cost - Amt. (roundeo Tank Battle 24 ea. 5.97 $ 143. Concentration 24 ea. 4.77 114. Ping pong balls 2 gross 45.00 90. Rubber footballs 24 ea. 9.75 234. Chesstutor 48 ea. 2.87 138. Checker with board 48 ea. 1.67 80. Chinese checkers 24 ea. 5.48 132. Jig saw puzzles 24 ea. 1.87 45. Badminton rackets (3.7) 4 28.80 115. 1. 11 (4.1) 8 20.16 161. Shuttle cock 20 4.25 85. Tournament feather birds (12,/1ube) 2 20.00 40. Racket covers • 12 2.70 32. Aluminum softball bats 24 8.95 215. Wooden.Softball bats 36 2.40 86. Croquet set w /stand 12 29.95 359. Softball chest protectors 6 8.15 49. Rms., Newsprint, 12" x 18" 24 3.18 76. It " , 18" x 24" 5 6.36 32. One -act play festival 1 150.00 150. Tanks of Coca Cola 29 14.00 406. Watermelon 4 doz. 21.00 84_ Clothing - - 5i.6. Ceramic Supplies (open order) 250. Athletic Equipment (open order) 500. Misc. Art Supplies (open order) 500. Nylon tennis nets 24 68.00 1,632. Adjustable center straps 48 4.75 228. OFFICE OF ECONOMIC Opt- altTUNITY Community Action Program Atsnuronce of Corrtpfiancc-s wit:Ps tt,c- office of Economic opportunity's Regul©tiona under Title V1 of the Civil Rights Act of 1864 City of Corpus Christi (P & R) (hereinafter called the "Applicant ") (Name of Applieaet or Delegate Agency) AGREES THAT it will comply with titlrVl of the Civil Rights Act of 1964 (P.L. 83 -392) and the Regulations the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that r.n of person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected,- discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity;and HEREBY GIVES ASSURANCE THATit will ictmediately,in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property,or realproperty or interest therein or structures thereon, the assurance shaltobliga[e the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance if; extendedor for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly of indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or-assignmknt of b VISTA volunteers, or other Federal financial assistance extended after the date hereof to.the; ,App Y Office of Economic Opportunity, including installment payments afrcr such date- n account of applications for Fgderalfinancial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States sball have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date City of Corpus Christi P. O. BOX 9277 City of Corpus Christi (P & R) (Kame of Apphcao+ � n -i or') By ✓ (ptcsidcn :, Chrvn...n of-inird, or comparable outhariroJ oif."-. 1 R. ;:larvin Townsend, City Manager Corpus Christi, Teras 78408 (fW icing AJS, r.'1 CAP FORM 11 INEV. JUN 691 r'ncvioUS CDITiONS AnE oDtoIETE. GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, in amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as la requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Community Services Administration. L•XPENDITUrE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate 'CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the progran or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other proSran activities and services not authorized under the Summer Youth Recreation_ Program such as, but not limited to, work experience, on -the- ;job training ox public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Instruction 700 -01a. • OFFICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION . t. NAME OF ..NANTEF GRAN ACTION NO. Coastal Bend P[aapowe= CORSOrtlitm 6008 76 02 _ 3. SPECIAL CONDITION APPLIES TO: I f a. F__1 ALL PROGRAM ACCOUNTS IN GRANT ACTION E. Q ONLY PROGRAM ACCOUNT NVIAH ER(S) 60 (222) & 64 (234 ) ` This grant is sub ;act to the Spccial Condition below, in addition to the applicable General Conditions governing grants under Ticle 11 or III -A of the Economic Opportunity Act of 1964 as amended. All Summer Youth Recreation grantees will assure: j 1. that they have fully complied with all items contained in Section 9_ GENERAL REQUiREt•MNITS of CSA Instruction 6168 -2a; S _ 2. that services to participants in this program will begin as soon as I' possible after 4 June 1976, and will end before the first day of school E in the area, but not later than 30 September 1976; I 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low- income cudmunities E or areas to ensure that disadvantaged youth between the ages of 8 -13 • primarily benefit from the program; _ 0 5. that funds available for recreation support activities are not used to pay ' allowances or wages to participants in the program; • 6, that costs for administration of the program are expended in accordance I with administrative cost limitations as defined in OEO Instruction 6807 -2; ! , 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the 1. S. Department of Labor and that Summer Youth program enrollees will be utilized to the ! _ maximum extent possible as staff in the Summer Youth, Recreation Program; I' 8. that the Summer Youth Recreation program will be closely coordinated with . the anti - poverty programs of the Community Action Agency serving the jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. - i i 1 CAP FORM 29 IREV. AUG 1 REPLACE.', CAP FORMS 29.29-.29b. 29c, 29.t, DATED YAN 66 AND C.^.A,nC - CA ✓ FORM 291, DATED AUG 67, C14 ARE -- - Coann.U.l i.lr Scrvl CC;; AtlLli tt]:i I I;ILI O;I CO,MNUCITY ACTIU:I I'HGCICA!d SPECIAL CONDITIC'M 1. NAI•+L' ( +I' C. n A NT LC - - -- - I (:It A•IT NO. f I:JG1:-:11 l l:. :.CT{: \ t:a Coastal Bend Manpower Program- _ 60084 76 02 3. Sn CCIAL CO6:•ITION APPUL5 TO 11. n ALL r+r;oGNAAI r.CCOUNTS IN GRANT ACTION b. IXI ONLY r•ROGr AM ACCOUNT NUI.IOCR(5) -= FQ _ Thl, Fr.lat i sl.hjcu r , t!:c Sl(ci.+l Con3lik- hcl.+n•, in :d.!irion ro nc, arp!ica h!c Ccrcr: l C(+::d iti �:: -: g. +ma c: ailsc Frrnt.., nn;l c•ryTid, II or 111 -!i ur the l:- -mic Opp -tw)in. Act of 196•1 ar.:ended. FISCAL LP!ITATT03S ON CSA FITNUNC It is possible that the legislation approved by Congress for CS% programs for this fiscal year may result in legislative or fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deem appropriate in Order to tale account of Lel.isLative and other limitations affecting CSA programs and funding. CSA may reduce the amount of this grant as a whole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the granteel,s use of both its uncommitted and unspent funds. In acceptin£ this grant- the grantee acknowledges CSA's authority to make such revisions in the grant program or budget. In nc c•._. ^.t, shall any.-_.is;oa made by CSA authorized b. thi_ condition affecL c,.penditures and Le,a1Ly•binding commitments made by the grantee before it received notice of such revision, provided that such amounts have been expended or committed in good faith and are otherwisa 1 allowable and that such expenditures and commitments are consistent'with the cash withdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds sha11 not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing deleate agencies of this special condition before concluding any program agreements with delegate agencies. CAI• I W.M. i7 I,.r i. ru. -..�, Lr .. i n - -, - -� ,- - -•• --- _ -`_,: t -. �. .. ",- .. -�N,- -- --- - - -- -- t.rV1..i .1.r. i. i. ... ,., n1 :1.�n.1 ., ... 11 1 . GEtiERAL CONDITIONS GO'JERNING GRANTS WDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including am2ndc;:ents made by the Community Services Act of 1974) Program funds e: :o: -nded under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions listed below, any .attached special grant conditions, and Community Services Administra Lion (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason tolelie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explici`: no waiver may be inferred from the fact that the funding action is responsive to a grant - funding request which may have contained material incon- sistent with one or more of these conditions. 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends from'the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'ia kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. APPLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the particular agency has been set forth in the funding request for this grant action or Etas otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for Delc;;ation of Program Accounts." Revised - June 1975 Page 1 of 5 3. LIMITATIONS 0:+ EXPENDITURE OF PROGR_ 1 FUNDS. Expenses charged against program funds may not be incurred prior to the effective date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the nax_mem limits shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable flexibility guidelinas published by CSA. All expenses incurred for the approved prop am must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds_ CSA trill determine the diispositiun of unexpanded funds at the termination of the grant. 4. LLMITATIONS ON EXPENDITURES OF FEDERAL Fb'NDS, Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OBO Form 314). moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, 020 Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non Federal share in one program account ray be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total prograa funds derived from Federal grant funds must not exceed the grantee's allowable costs for ` the approved program which have been or are to be paid in cash. 5. PROPERTY. No program funds may be expended or costsfncurred for the purchase of real property except as in accordance with regulations on the acquisition, o:anership, and disposition of personal property as set forth in CSA directives. 6. DISCB2:•11NATIO`! PROHIBITED. No person in the United States shall on the grounJ of race, color, religion, sets, age, or national origin, be. excluded `rom participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will co-ply ;:ith the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services Act of 1974. Revised - June 1975 ' Page 2 of 5 DISCR122-10,MON IN E ?i°LOY`ENT PROii =3 1TED 1 In all hiring or employment made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ - ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, se:., age, or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grants: and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statute- and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIGUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a, church or church related institution is entirely non - sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,'including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5)_ 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, nunexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, VECORDS, AND INSPECTIONS. The grantee and its delegate agencies shall submit financial, progran progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 assure proper accounting for all program funds.- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon as agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise Tecovar the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure-or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect. or incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig- nificantly impairs the representative charactez of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination, will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 f ' and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CO:ffU -:IITY SERVICES AD:JINISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(4)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in. Volume 40 of the Federal, Register at page 3213 (January 20, 1975). All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refei7red to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974- All references to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SHEET PRIM.6' SPONSOR: CONTRACTOR: Coastal Bend Manpower Consortium City of Corpus Christi (Manpower Administration) P. 0. Box 9277 P. 0. Box 9277 Corpus Christi,_ Texas 78408 Corpus Christi. Texas This contract is entered into by the Administrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and City of Corpus Christi , hereinafter referred to as Contractor. The Contractor agrees to oparate 2 Sumter Yout Recreation_ Program in accordance with the provisions of this agreement_ This contract consists of 12 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has bean fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD This contract covers the period (date) from June 4. 1976 to Qgpt. 30- 1976. B.• OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 3,110 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of , 1976 BY: „ R. Marvin Townsend, Contracting Officer BY... Jason Luby, Mayor ATTEST: Bill Rend, City Secretary APPROVED: Day of _ , 1976 BY : City Attorney APPROVED FOR THE CONTRACTOR Day of , 1976 BY: Signature BY: R Marvin Tnwnca* frity 142naooer Tiame and Title APPROVED: Day of 1976 BY: Harold Zick Director of Finance RECREATION NARRATIVE City of Corpus Christi The Program Coordinator for the recreation program will provide technical assistance in the implementation of the Summer Youth Recreation Program. The following is the back -up support budget for the Program Coordinator position: Salary- $687/mo X 3 mo. + $117 (SS) - $2,412.00 Office Space - $231 sq.ft. X $.32 X $.32 X 3 mo. 222.00 Mileage - 125 /mo. X 3 mo. 375.00 Telephone - installation $15 + $2.65/mo. X 3 mo. 23.00 Office Supplies 78.00 TOTAL COST $3,110.00 I Appl' t r`_gency� City .:orpus Christi SUMMARY FINAT•:CIAL PROJECT OPERATING PLAN FIINT)TNr i.I. VEL A 3,110 Administration I 3,110 Services -0- 1. Recreation. Supplies and Equipment -0-'• 2. Recreation Services -0- 3. F.m lovt:ent related transportation -0- 4. Recreation related trans oration -0 5. Culture related transportation -0- 16. Education related transportation -e- Signature (Contractor) J Date (JF tC.U{`lVM.rV vrrv. Community Action Program Assurrsnce of Compliance with the Office of Economic opportunity's Regulot[ons under 'title VI of the Civil Rlghts Act of 1664 City of Corpus Christi (M. A.) (hereinafter called the "Applicant") (Karat nr Appheam or Drlcgnrr Agenry) nd chr Rr 1 cions: AGREES THAT it will comply with titre %,1 of the Civil Rights Act of 1964 (P-L- 88-352)..d gtt a n iey issued pursuant to that title (45 C.F.R. Part lolo), to the end chat r.n of the Office of Economic Opportu person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in,be denied the benefits of,or be otherwise subjectedto discrimination under any program or activity or indirectly from the Office, for which the Applicant receives Federal financial assistance either directly e of Economic Opportunity; and HEREBY GIVES ASSURANCE THATic will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self-evaluation, ]n che-ease where the Federal financial assistance is to provide or improve or is in the form of personal In Ch ccas real property or interest therein or structures thereon, the assurance shallobligate the Applicant, period du - or, in the case of a subsequent transfer, the transferee, for the during the property is used for a purpose for which the Federal financial assistance ig extended or for another purpose involving the provision of similar services and benefits,or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose-of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or- assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to.the „Applicant by the Office of Economic Opportunity, including installment payments after such dale-9n account of applications for FEderalfinancial ass iscance w•hichw'ere approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements that the United States shall have the right to seek judicial enforcement of this made in this assurance, and assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Dete City of Corpus Christi City of Corpus Christi (M. A.) (Karat of Anoliearu e• n -.--” icy) ny Fr.+rd, or eompntable (President, Cht"+rn...n authnr;z eJ ofltt. - :r • R. Marvin Townsend, City Manager P. 0. Box 9277 Corpus Christi, Texas 78408 (f.hiling AJJt1) CAP FORM 11 [ncv. VnC V.OUS .. t AnE OOCOr ETE. GENERAL REQtiIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance -must be obtained, In amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage - shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy.shall provide that tLis defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) -- must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. COD ?DITIONS This contract may be subject to other general and /or special conditions issued by Comrminity Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate 'CSA Regional Director. ,(4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreatior_ Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated it OEO Instruction 700 -01a. OFFICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITIQN 1. NAME OF GRANTETC. 1 2. GRANT NO. PROGRAM YR. ACTION NO. Coastal Bend Manpower Consortium 60084 - 76 � 02 3. SPECIAL CONDITION APPLIES TO: I A. MALL PROGRAM ACCOUNTS IN GRANT ACTION b. CHI ONLY PROGRAM ACCOUNT HUMBER(s) 60 (222) u 64 (234) This Fran: is sub;ect co the Special Condition below, in addition to the applicable General Conditions governing : grants under Tide 11 or Ill -B of the Economic Opportunity Act of 1964 as amended. All Sum er Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9. GENERAL REQUIREi•ENTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3. that no costs will be incurred for this program after 30 September 1976; 1 4. that recreation support activities are provided to Iota- income cummunities or areas to ensure that disadvantaged youth between. the ages of 8 -13 primarily benefit from the program; 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance 'with administrative cost limitations as defined in OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the i1•. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; :. 8. that the Sunnier Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10, that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORA 29 IREV. AUG 661 )I E PLACES CAP FOMM5 2D. 29.. 29b. 29c. 294. DATED Y. 66 AND GSA_DC 69. 12399 CAP FORM 29C. DATED AUG 67. WHICII ARE OBSOLETE. Comr•u::i I Scl-vi C,':: 1WI.rl ni Kl Y aLi oa - COMPLINITY ACTIert t'Itoc -uMI SPECIAL CONDITION 1. NAFII: ol• CnA14rr.0 _Coastal Bend Manpower Program 3. Sr L•CIAL CQM1^ITION Af -11t:5 TO 2. GtiANT NO. PAOGRa611 It. ACT ':l t:O 6008+ - 76 Z 02 ALL PROGNAt•I 4CCOUNT514 Gn ANT ACTION b. LXl ONLY MOGnA6f ACCOUNT NU1.tn CR(S) —_— 60 _ Tbic rr.l ^t in sr!yc.r r,, tl:c Special Con.lition hclox, in .id,!itiuu to dtc arplica G!c Gcnctal Cnnditionec gocc::tin,: grunts uudcr Title 11 0: 111 -1; of till• Lce•xocxic op omul in• Act of 1064 ns arxcndc.!. FISCAL LTHITATTOSS O\ CSA PlINUNG It is possible that the legislation approved by Congress for CSA prcgrams for this fiscal year may result in legislative or' fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deent appropriate in order to take account of leLislative and other limitations affecting CSA programs and funding. CSA may reduce the amount of this grant as a whole or as to any program accoi,nt or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the grantees use of both its uncolrclitted and unspent funds. In accepting this grant,, the grantee acknowledges GSA's authority to make such revisions in the grant program or budget. In nc cv_nt, ti ^•,,:_r, shall any.r- vision made by CSA authorized b: th_- condition afiocl rnpenditures and legally•bihding commitments made by the grantee before it received notice of such revision, provided that such amounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and commitments are consistent* with the cash withdrawal guidelines in CSA Instruction 67L4 -L or superseding CSA directives. For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing de Legate agencies of this special condition before concluding any program agreements wirii delegate agencies. CA1.1MOl, }ptill r.ru ^.11 1•I .I At r I• I -- t / 1' 1 td•v . r.A I11• At- . r, +, rll'll Ar•t rR :••I 1 T1 ' I i I i i WNT RAL CONDITIONS GOVERNING GRANTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 190+, as amended (including a:n2ndn_nts made by the Community Services Act of 1974) Prooran funds c :•:ornded under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions listed below, any attached special grant conditions, and Community Services Administratiou (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason to belie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions shouLd be requested in cases in which compliance with one or more of then would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. I _ 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding- is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or in kind_ (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. A ?PLICABTLITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili_y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the partir�nlar al-ency has been set forth in the funding request for this grant act:iort or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Fora for Ddlctgation of Program Accounts." Revised - June 1975 . Page 1 of 5 2 LLffTATIO`iS O.v EXPEENDINPRE OF PROML4 FIPU?S. Expenses charged against program funds may not be incurred prior to the effectiva date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the maximum limits i shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable flexibility guidelines published by CSA. All expenses incurred for the approved program must be supported by approved contracts, purchase orders, requisitions, bills, f or other evidence of liability consistent with the grantee or delegate � agency's established purchasing procedures. Expenses charged against I program funds must also be incurred in accordance with MS directives. Liabilities of the grantee or its• delegata agencies to third parties as a result of termination action which are costs of phasing out in I accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds- CSA will determine the disposition of unexpended funds at the terminatioa of the grant. i LL ITATIONS ON EXPE`iDITURES OF FEDERAL FUNDS. Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEO Form 314). Moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, OEO Fora 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. PROPERTY. No program funds may be expended or costsincurred for the purchase of real property except as in accordance with reguia cions-on` the acquisition, ownership, and disposition of persoa.•i. grop:rty as set forth in CSA directives. i t DISC?r- !T?; _lTIO`I Pi0.IISITED. vo person in the United Status si!all on the grounl of rata, color, religion, sex, age, or national e::igia, be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding i request. The grantee and its delegate agencies will comply With the E regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services act of 1974. I t Revised - June 1975 page 2 of 5 DISCRD -II UTION IN E L°LOY_I%ENiT PROHIBITED. in all hiring or employment made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age or rational origin. This requiremertt shall apply to, but bot be 1ia:ited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit - nent advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal empLoyment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non- sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,'including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than thcse prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5)_ 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, aunexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and arky material which can be copyrighted resulting from the approved program. 12. REPORTS, I!EcoRDS, AND DSPECTIO`;S. The grantee and its delegate agencies shall submit financial, program progress, evaluation, and other reports as requLrr!d by CSA directives, and shall maintain such property, personnel, i financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 assure proper accounting for 211 program funds.. The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVENANT AGAUIST CONTINGENT FEES. The grantee warrants that no person or selling a;ency or other organization has been employed or retained - to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure or unwillingness of the grantee or its delegate agencies to comply wita the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any" material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which Sig -' uificantly impairs the representative characteY of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or, provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assiS- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds wi11 be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF C01MUNITY SERVICES AMMISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administrationy (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1y74, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in. Volume 40 of the Federal Register at page 3213 (January 20, 1975). All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether referred to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Communjty Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974. All references to,the Co=unity Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SHEET PRIME SPONSOR- CONTRACTOR: Coastal Bend Manpower Consortium City of Robstown P. 0, Box 9277 P. 0, Box 872 Corpus Christi, Texas 78408 Robstown, Texas 78380 This contract is entered into by the Adninistrative Unit of the Coastal Bend Manpower Cuasortium, hereinafter referred to as Prime Sponsor and City of Robstown _ , hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in ' accordance with the provisions of this agreement_ This contract consists of 14 pages, lucluding this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the informati6n in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD This contract covers the period (date) from .T,,. 4 197a tOgept- gn� io7R. B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 4,137 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $_X4 to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR APPROVED FOR THE CONTRACTOR Day of ,f 1976 Day of , 1976 BY: _ BY: R. Marvin Townsend, City Mgr. Signatu e BY: ✓ BY: g Tan Jason Luby, Mayor ilfte and T tle ATTES'i: _ APPROVED: B.L11 Re,tcl, ^City Secretary •• Day of 1916 APPROVED: Day of + 1976 BY :, City Attorney BY: Earold Zick Director of Finance i I RECREATION NARRATIVE CITY OF ROBSTCWN THE PURPOSE OF THIS SUMMER RECREATION PROGRAM IS TO PROVIDE RECREATIONAL OPPORTUNITIES FOR ECONOMICALLY DISADVANTAGED CHILDREN THROUGHOUT THE SUMMER MONTHS BUT NOT EXTENDING BEYOND THE BEGINNING OF THE FALL SCHOOL TERM. THE PROGRAM WILL BE CONDUCTED AS AN INTEGRAL PART OF THE SUMMER YOUTH PROGRAMS ADMINISTERED BY THE U. S. DEPARTMENT OF LABORS AND SUMMER YOUTH PROGRAM ENROLLEES WILL BE UTILIZED TO THE MAXIMUM EXTENT POSSIBLE IN THE CONDUCT OF THIS PROGRAM. THE PROGRAM WILL BE OPERATED IN LOW- INCOME COMMUNITIES TO ENSURE THAT ECONOMICALLY DISADVANTAGED YOUTH ARE THE BENEFICIARIES OF THE PROGRAM. RECREATIONAL ACTIVITIES PAID FOR UNDER THIS GRANT WILL INCLUDE PLAYGROUND ACTIVITIES ORGANIZED SPORTS AND GAMEST ARTS AND CRAFTS ETC. TRANSPORTATION SERVICES OFFERED UNDER THIS GRANT WILL BE LIMITED TO A MAXIMUM OF 200 MILE- RADIUS TRIPS. ELIGIBLE PARTICIPANTS WILL INCLUDE ECONOMICALLY DISADVANTAGED YOUTH AND THE MAIN FOCUS OF THE PROGRAM WILL BE DIRECTED AT YOUTH BETWEEN THE AGES OF EIGHT THRU THIRTEEN YEARS OF AGE 8 -13). POVERTY GUIDELINES ESTABLISHED BY THE COMMUNIITY SERVICE ADMINISTRATION (INSTRUCTION 004 -LG) WILL BE USED IN DETERMINING ELIGIBILITY. THE PROGRAM WILL.BE MONITORED BY THE MANPOWER ADMINISTRATION AND THE COMMUNITY ACTION AGENCY REPRESENTATIVE. THE UTILIZATION OF THE RECREATION/TRANSPORTATION SUPPORT PROGRAM FUNDS WILL ENABLE 1 THE CITY OF ROBSTOWN'S PARKS AND RECREATION DEPARTMENT TO EXPAND AND ENRICH ITS SUMMER RECREATION ACTIVITIES. RECREATIONAL OPPORTUNITIES WILL BE OFFERED TO A GREATER NUMBER OF DISADVANTAGED YOUTH TOO YOUNG TO OBTAIN EMPLOYMENT. PARTICIPANTS WILL BE EIGHT THRU THIR- TEEN (8-13) YEARS OF AGE. THE AVAILABILITY OF RECREATION/TRANSPORTATION SUPPORT PROGRAM FUNDS WILL PROVIDE FOR SUPPLEMENTAL PROGRAMS TO FOUR EXISTING RECREATION SITES IN AREAS OF LOW INCOME AND HIGH CONCENTRATION OF MINORITY GROUPS. SEE MAP, EXHIBIT "A1) THE ORANGE COLOR ON THE MAP SHOW THE AREAS OF LOW INCOME CONCENTRATION. THE NUMBERS I THRU 4 SHOW THE LOCATIONS OF THE FOUR RECREATION CENTERS WHERE SUPPLEMENTAL PROGRAMS WILL BE PROVIDED. ACTIVITIES AT THE FOUR CENTERS WILL INCLUDC, BUT NOT LIMITED TO: TABLE TENNISO POOLO TETHER BAL D FOOTBALL, BASKETBALLS SOFTBALLS VOLLEYBALLS ARTS & CRAFTS, OTHER TABLE GAMES AND OPEN PLAYGROUND. MOST SUMMER RECREATION PROGRAMS SPONSORED BY THE CITY'S PARKS AND RECREATION DEPART- MENT OPERATE AN AVERAGE OF EIGHT WEEKS. ANY SUPPLEMENTAL PROGRAMS PROVIDED BY R & T FUNDS WILL BEGIN AS SOON AS FUNDS BECOME AVAILABLE AND WILL CONTINUE THROUGHOUT THE SUMMER MONTHS BUT WILL NOT EXTEND BEYOND THE BEGINNING OF THE FALL SCHOOL TERM. AS IN PAST YEARS THE CITY OF ROBSTOWN DEPENDS HEAVILY ON THE SUPPORT OF THE SUMMER YOUTH PROGRAM ENROLLES WHO MAKE UP A LARGE PART OF OUR RECREATION STAFF DURING THE SUMMER MONTHS. BY UTILIZING YOUTH PROGRAM ENROLLEES AS STAFFS MORE OF THE R & T MONIES CAN BE USED TO PURCHASE BADLY NEEDED EQUIPMENT AND FOR RECREATION SERVICES. SUPPLEMENT ACTIVITIES TO THE EXISTING RECREATION PROGRAM WILL INCLUDE, BUT WILL NOT BE LIMITED TOO FREE MOVIES AT A LOCAL THEATER, FREE SWIMMING AT OUR MUNICIPAL SWIMMING POOL FIELD TRIPS ON CHARTERED BUSES OPEN RECREATION AND ARTS AND CRAFTS AT OUR RECREATION CENTERS. 1.' V0 3. 4. WN PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED Citv_gf Robstowh_ June 15 1976 NUMBER PER CENTI INDIVIDUALS TO BE SERVED AGE 8 -13 2,500 100% FAMILY INCOME BELOW POVERTY LINE (a) $1 - 499 Below 2,000 80% b) $500 — 1,499 Below 500 20% (c) $1,500 or tlore Below SEX MALE 1.300 FEMALE .Z 200 48% RACIAL /ETE111C GROUPS CAUCASIAN 2,250 90% Mexican— American Other Caucasian 100 4% NEGRO 150 6% PARTICIPANTS IN FAMILIES 1•,200 48% RECEIVING WELFARE PAYMENTS pp it Agency City of Robstown PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN C ft 117 nn CULY 1J tI \l� GV++++ Administration _0' Services 4.137.. 0 1. Recreation Supplies. and E ui dent 1,700,00 2. Recreation Services 1,887,00 3. Employment related trans ortation k. Recreation related trans oration is on 5. culture related transportation 100-00 6. Education related transportation 100.00 /3. u Signature (Con :actor) DAT€ SUMMER YOUTH RECREATION PROGRAM CITY Or ROBSTOWN ITEM AMOUNT UNIT COST TOTAL COST TABLE TENNIS PADDLES 12 1.45 $ 17.40 p TABLE TENNIS PADDLES 198GD 6 1.75 10.50 TABLE TENNIS POST SET 8 SET 3.00 24.00 TABLE TENNIS BALLS 6 GROSS 21.75 130.50 TABLE TENNIS NETS #4 10 2.45 24.50 VALLEY BALLS- MIHASA 200 2 23.55 4 10 VALLEY BALL NET 1 26.95 2b.95 PITCHING MACHINE 1 125.00 125.00 ' BASEBALLS - RUBBER I DOZ 12.43 12.11 QUE STICKS (POOL) 8 4.77 38.16 AIR HOCKEY 2 99.97 199.94 BASEBALL BATS ALUMINUM #29 2 9.67 I I I�:34 i POOL BALLS SET I SET 4 887 3 8 T.V. SETS B &W RCA 19" 2 SET 139.97 279.94 j WHIRLWIND HOCKEY 2 19.97 39•gd,4, LITTLE ARTIST 10 1.78 17•w I .JEOPARDY 6 7 20.22 SORRY 4h7 MONOPOLY 4 4.30 17.52 Tic- TAC -ToE 10 1.18 II. •TIDDLEY WINKS 4 - 1.18 4.72 DOMINOS 4 2.18 8.72 OLD MAID (CARDS) 4 1.28 12 5.00 CHILDREN'S CARD GAMES '97 3'W TABLE TENNIS BOARDS 14 4 34.95 139•$0 BADMINTON SET 2 12.97 25.94 TRIANGLE -WOOD (POOL) 1 1.97 1.97 JEAN STITCHES SHIRT -TALE 10 10 2.6 3.40 7b 26. 34.9 7bO, DECOUPAGE 10 2.9 29.70 ROCK TUMBLER, I 22.9 22.96 SEWING MACHINES 2 139.95 27990 TOTAL 1,700.00 OFFiC: G_ :COI+OPAIC Community Action Program Assurance of Compliance with the Office of Economic Opportunity's regulations under 71WO V1 of tho Clvlf L fights P.ct of 'ISS4 CITY OF ROBSTOWN (hereinafter called the "Applicant ") (Name of Applicant or Delta— Agency) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Rcgulutions of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that I.n person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity; and HEREBY GIVES ASSURANCE THAT it will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance if extended or for another purpose involving the °provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining tither directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. Date .TUNE IFjr 1976 CITY OF ROBSTOWN (Name of Appl,cant or Delegate Agency) (Preside.,, Chaic Board, or , cable . uthori -d ofil -1)n eo CITY OF ROBSTOWN P_ n_ Rox 872 ROBSTOWN, TEXAS 78380 (Mailing Address) CAP FORM 11 (REV. JUN 69) PREVIOUS EDITIONS ARE OBSOLETE. vs eova. +w ru.n.c Dines a o -i ..ms r 907.405 GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, in amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Community Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Instruction 700 -01a. OFFICE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION 1. NAME OF ., RANTFE Coastal Bead Manpower Consortium 2. GRANT NO. PROGRAM YR. ACTION NO. cnnstll. - oc M i 3. SPECIAL CONDITION APPLIES TO: Q. O ALL PROGRAM ACCOUNTS IN GRANT ACTION b. Co ONLY PROGRAM ACCOUNT NUMBERS) - 60 (222) fu 64 (234) This grant is sub;ecc to the Special Condition below, in addition co the applicable General Conditions governing grants ur.Ller Title 1I or III -B of the Economic Opportunity Act of 1964 as amended. All Sumner Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9. GE \ERAL REQUiREi•LiITS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to lots- income currmunities or areas to ensure that disadvantaged youth between. the ages of 8 -13 primarily benefit from the program; 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance with administrative cost limitations as defined in,OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the tt. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; I. 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the . jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; - 4 i 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORM 29 [REV. AUG "I NEPLACES CAP FORMS 29. 29.. 29S. 29.. 29J. GATEO YAM 66 AND GSA.[IC 69" I CAP FORM 290. DATED AUG G7. WHICH ARE OBSOLETE_ [2299 ConitminiIv Service :: Adi.ii n i:: I I':ILiva - C0.J1 -OUITY ACTIOrl v uoc"I:Ali SPECIAL- CONQITI ^At Coastal Bend Manpower Proo am 3. SPL:CI AL CJn_•ITION APPLIES TO. 60034 76 / Og n. [—] ALL RnOGNAM ACCOUNTS 14 GRANT ACTION 1•. 1`I ONLY PnOGnAM ACCOUNT NUMPUR(S) ro t!•c S!•ccial C(:::.iirion bclum, in Iddi(i'm to dw arp!ica!dc Gcrcrnl Cn.:d iti o::a govc.:xi::; grants unJer Tidc It - 111 -11 of the Economic Oppo[ttmin- Act of .1m.ended. FISCAL LTMITATTONS OS CSA F11nnTXG It is possible that the legislation approved by Congress for CSA prcgrams for this fiscal year may result in legislative or' fiscal Limitations not presently anLicipnted. Accordingly, CSA reserves the right to revise this grant action in any manner which CSA may deem appropriate in order to take account of legislative and other limitations affecting CSA programs and funding. CSA may reduce the amount of this grant as a whole or as to any program account or acCOLlllts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the.grantee's use of both its uncommitted and unspent funds. In accepting this grant, the grantee acknowledges CSA's authority to r..afie such revisions in the grant program or budget. In nc c %--.._ h� ..er, shalt any•rc vision .made by CSA auth, ^rued by th__ condition affecL Gnpenditures and 1egaLLy - binding- commitme9ts made by the grantee before it received notice of such revision, provided that such ariounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and commitments are consistent- with the cash withdrawal guidelines in CSA Instruction 67L4 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so collcnitted solely because the grantee has committed them by contract or otherwise to a delegate agency. - - The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies. GENERAL CONDITIONS GOVERNING GRANTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including amand- tints r..ade by the Community Services Act of 1974) Frogram funds c:,:p�nded under authority of this funding action are subject to the provision> of the Community Services Act of 1974, the general conditions . listed below, any attached special grant conditions, and Community Services Adminis tration (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason to balie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. ]:any of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explici=: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- siste -nt with one or more of these conditions. 1. DEFI`iITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends fron the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for, expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or`in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. A ?PLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bility for any part of the approved program_ Such an agreement may be entered inter only if (1) the intention to make such a delegation to the particii Lar agency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for D::lcgation of Program Accounts." Revised - .Tune 1975 Page 1 of 5 LD11TATIONS ON EXPENDITURE OF PROGILAM FUNDS. Expenses charged against program funds may not be incurred prior to the ef£ectiva date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such e penditunes may not exceed the limits shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable fle.-ibility guidelines published by CSA. All expenses incurred for the approved program must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its- delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures_ of program funds_ CSA will determine the dispositiun of unexpended funds at the termination of the grant. LIMITATIONS ON EXPENDITUEES OF FEDERAL FUNDS- Expenditures of funds E derived from Federal grant funds must not exceed in any event the amount ` of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEO Form 314). Moreover, if a minimum non - Federal percentage of program funds is shown in'the Statement of OEO Grant (Column 10, OEO Form 314), the portion of the total expenditures of the approved program derived ' from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program �- account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- j Federal share. Further, the amount of total program funds derived from j Federal grant funds must not exceed the grantee's allowable costs for I the approved program which have been or are to be paid in cash. PROPERTY. No program funds may be expended or costsincuired for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. j DISC22`!I'.-.'ATLON PROHIBITED, No parson in the United St.^_tes s_iail on the ground of race, color, religion, sex, age, or nation Ll origin, be. excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. Th -: grantee and its delegate agencies will comply with the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services Act of 1974. I t i Revised - June 1975 Page 2 of 5 DISCRIIHIMATiON INT ENSPLO�.`T PROriIBITED .1 In all hiring or employment made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin. This reaui.remeci- shall apply to, but bot be limited to, the following: employr,.ent, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, asimplemented by, but not limited to, GSA directives. 8. RELIGIGUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by ai church or church related institution is entirely non - sectarian in content and purpose, and that GSA directives on grants and delegations to churches or church related institutions are satisfied, 9. lJkBOR STAMDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings, and works-which are federally assisted under this grant shall be paid wages at rates not less than thcse prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5). 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of GSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYRIGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty- free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, MC03DS, I- D;SPECTIONS. The grantee and its delegate agencies shall submit financial, progran progress, evaluation, and other reports as req,LLred by CSA directives, and shall maintain such property, personnel, financial and other records and accounts as arc deemed necessary by CSA to Revised - J'une 1975 Page 3 of 5 assure proper accounting for all program funds.. The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to Furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent. fee. _ For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. . 14. SUSPENSION AND TET- U1LyAT10N. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any, change which sig -' nificantly impairs the representative characte,_ of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 • t and are otherwise allowable.. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF C0.`L`UNITY SERVICES ADMUTISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administratioq (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in Volume 40 of the Federal Register at page 3213 (January 20, 1975). ' All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant- making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration_ Such regulations, whether referred to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974. All references to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended, 1 Revised - June 1975 Page 5 of 5 CONTRACT SIGNATURE SHEET ?RIME SPONSOR: CONTRACTOR: Coastal Bend Manpower Consortium Nueces County Community Action Agency P. 0. Box 9277 3105 Leopard, Suite 1 Corpus Christi, Texas 78408 Corpus Christi, Texas 78408 This contract iF• entered into by t.._ ;•.drinistrative Unit of the Coastal Bend Manpower Cuusortium, hereinafter referred to as, Prime Sponsor and Nueces County Community Action Agencyhereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in ' accordance with the provisions of this agreement. This contract consists of 15 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. FLnds hereby being obligated are subject to the Fiscal Limitation of CEO Funding. A. CONTRACT PERIOD This contract covers the period (date) from June 4, 1976 to Sept. 30, 1976 B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 2_12S (For Modification use only) This action -0 the total to (new CSA funds obligated for this Contract by $ N/A level) $ N/A APPROVED FOR THE PRIME SPONSOR APPROVED FOR THE CONTRACTOR Day of v 1976 ay of 1976 BY. BY R. Marvin Townsend, City ',11gr. Signature, BY: ason Luby, Mayor ATTEST: _ Bill Een,l, City Secretary APP!:W;ED: Day of 1976 BY __. City Attorae BY :Rene Ramirez Executive Director Name and Title APPROVED: Day of 1976 BY:- Harold Zick Director of Finance RECREATION NARRATIVE The Nueces County-Community Action Agency will operate a Summer Youth Recreation Program in the western area of Nueces County to include Bishop, Banquete, Agua. Dulce, Clarkwood, and a portion of Robstown. Recreational activities will,include various trips to the Corpus Christi Art Museum, the Corpus Christi Museum, Aransas Pass Wildlife Sanctuary, and one trip to the Gladys Porter Zoo in Brownsville, Texas. An on -going project will be trips to the movie matinees and bowling trips. The Youth Centers will be open through the summer and will have games available such as ping -pong, pool, baseball, etc. . Children eligible for this Services will be low- income disadvantage youth. 1. 3. 4. 5. NUF —S COP@RINITY ACTION AGENCY PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED Nueces Comunity Action Agency J„nP 15, 1976 NUMBER PER CENTI INDIVIDUALS TO BE SERVED AGE 8 -13 300 1 FAMILY INCOME BELOW POVERTY LINE 300 100% (a) $1 - 499 Below b) $500 - 1,499 Below (c) $1,500 or More Below SEX MALE 200 66% FEMALE 100 34% RACIAL /ETHNIC GROUPS CAUCASIAN Mexican - American 215 72% Other Caucasian 25 8% NEGRO 60 20% PARTICIPANTS IN FAMILIES 200 677 RECEIVING WELFARE PAYMENTS pplica Agency Nueces County Community Action Agency PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN l Qsign.ature (Contractor) AT€ BACK —UP BUDGET Nueces County Community Action Agency 182 Movie Tickets @ $1.75 for 3 weeks 172 Bowling Passes @ $2.00 for 3-weeks Brownsville Zoo Trip 80 participants 2 bus loads with insurance ($328.80) not lunches and snacks for Brownsville trip $318.00 344.00 $ 662.00 $657.60 282.40 $ 940.00 E Grand Total $1,602.00 G BACK -UP SUPPORT BUDGET (EQUIPMENT) SUMMER YOUTH RECREATION PROGRAMY ITEM AMOUNT UNIT COST TOTAL COST Mod Pouge 2 7.99 15.98 Monopoly 2 8.95 17.90 Deluxe Spinner Bingo 4 2.39 9.56 . Crayons 3 dz. .33 .99 Century Flower Kit 2 5.98 11.96 Kit for Apple Head Doll 3 4.98 14.94 Brushes 25 .19 4.75 Acrylic Paint 4 sts. 4.29 17.16 Table Tennis set 4 5.99 ; 23.96 Basketballs 3 6.99 20.97 Basketballs 3 10.99 32.97 Ping -Pong Balls 6 1.29 7.74 Ping -Pong Balls 14 2.19 30.66 Volleyball set 3 6.99 20.97 Dart -Throw set 2 4.99 9.98 Suction Dart Game 3 4.99 14.97 Trac Ball 2 8.95 17.90 Basketball goal 1 8.99 8.99 Basketball net 12 1.99 23.88 Air pump 3 1.49 4.47 Needles 2 .59 1.18 Whistles 3 ..59 1.77 Softballs 12 2.99 35.88 Baseball bats 2 10.99 21.98 Pool sticks 10 5.95 59.50 Triangles 4 3.25 13.00 Cue tips chalk 3 6.95 20.85 Slip -on -tips 30 .65 19.50 Pool cue ball set 1 24.95 24.95 Cue rack 1 7.95 7.95 Pool Powder 4 2.25 9.00 Total Cost $526.26 OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Reoulatlons under, Title VI of the Civil Rights Act of 1964 Nueces County Community Action Agency (hereinafter called the "Applicant ") (Name of Applicant or Dcleg.n, Att n y) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regulations of the Office of Economic Opportunity issued pursuant to that tide (45 C.F.R. Part 1010), to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity; and HEREBY GIVES ASSURANCE THAT it will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self- evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance if extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the Office of Economic Opportunity, including installment payments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognises and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. imm11R=61111111111iyl:� Nueces County Community Action Agency 3105 Leopard, Suite 1 us Christi, Texas 78408 (Mailing Address) Nueces County Community Action Agency (Name of Applicant or Delegate Agency) Q.-.1 (presiden[, Cha[ man of ©oard, or co parable authorized official) CAP FORM 11 IREV. JUN 69) PREVIOUS EDITIONS ARE OBSOLETE. us coca•• -a•. ••••�•c o••�,a •r•+g0). aea GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, in amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Community Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rett and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to - the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground'supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Instruction 700 -01a. • 01-F ICE OP ECONOMIC OPPORTUNITY -COMMUNITY ACTION PROGRAM SPECIAL CONDITION 1. NAME OF URANTEE • Z. GRANT NO. PROGRAM YR. ACTION NO. Coastal Bend Manpower Consortium 60084 76 X 02 3. SPECIAL CONDITION APPLIES TO: n. 0 ALL PROGRAM ACCOUNTS IN GRANT ACTION b. QONLY PROGRAM ACCOUNT HUMBER(S) -.60 (222) & 64 (234) This grant is sub;ect to the Special Condition below, in addition to the applicable General Conditions governing grants under Tide If or 111 -B of the Economic Opportunity Act of 1964 as amended. All Summer Youth Recreation grantees will assure: 1. that they have fully complied with all items contained in Section 9. GENERAL REQUiRUIENTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; 3_ that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low - income cummunities or areas to ensure that disadvantaged youth between the ages of 8 -13 prim?rily benefit from the program; 5, that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6. that costs for administration of the program are expended -in accordance with administrative cost limitations as defined in OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the -U. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; B. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the ' jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. CAP FORM 29 IREV. AUG 661 ItE VLACE. CAP FORMS 39.29-. 29h. 291.29d. DATED YAM 66 AND GSA DC 69. 12296 CAP FORM 29e. DATED AUG 117, WHICH ARE Oa+OtETE. -- Ctl:Ilt:ttt: :l 1 S( :t -\'I Cvt: Aklmini! %I 1' :tLl tl:l CU,.II.'U In TY ACTIC.-i 1'I4o G1:A1.1 _y SPECIAL CONDITION 1. NA1 -'t: el GnANTL'C I GILAIIT Ile. PROG1:113 \R. _Coastal Bend Manpower Program _ _ 60034 - 76 3. SP L'CIAL CONC}I TION A(•P LICS let A. 1_1 ALL r,roGRAAI ACCOUNTS IN GRn11T ACTION F. Ll JNLY l`r:OGRAII ACCOUNT NUUPUR(5) ACT 1: , 1 :0. 02 This g-'r i, nl.bjctc - the SpI,Ci.11 C.'::dilion I.CIam, in .lddiCiun to (bc .11 li C.11AC G.r.V•r: 1 Co'ldi;io:a rovc::tirl_ Frant.:ulticr Tirle II J: 111 -1i of rile 1:c0a0mic OppornR!i(y Act of 1964 -is amended. FISCAL LTMITATTOaS OS CSA FUnnT::G It is possible that the legislation approved by Congress for C5A prcgrams for this fiscal year may result in legislative or fiscal limitations not presently anCicipated. Accordingly, CSA reserves the right- to revise this grant action in any manner which CSA may deem appropriate in order to tale account of LefisLative and other limitations affecting CSA programs and funding, CSA may reduce the amount of this grant as a whole or as to any program account or accounts, may Limit the rate of the grantee's authority to commit and spend funds, and may restrict the .grantee's use of both its Uncommitted and unspent- funds. - In accepting this grant, the grantee acknowledges CSA`s authority to rake such revisions in the grant program or budget. in nc cv_nt h er, shalt is;on -_:d by CSA authorized by thi- conoition aCCecL'— pendicuresnand legally-binding comnitmenes made by the grantee before it received notice of such revision, provided that such ar:iounts have been expended or committed in good faith and are otherwise allo,vable and that such expenditures and commitments are consis tent- with the cash vithdrawal guidelines in CSA Instruction 6714 -1 or superseding CSA directives. For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. - The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies- CAI• I(II.I: %'/ nU 1. �•.�1 1.1._— _ —_ —i. 1.1_.__ ___._.;_�I.t •.t Illn ___ —i ______. —,_. f./ 1!IAt•1 •r 1. /. 11 I• Alt.. 1 1, r, Ill�II•A••! I�l •'.••' f•T,f, ' GENERAL CONDITIONS GOVERNING GRANTS [t'NDER TITLES II, III -B and VIE of the Economic Opportunity Act of 1964, as amended (including amand.: -nts made by the Community Services Act of 1974) I s Pra .lraa funds e::pended under authority of this funding action are subject to the provisions of the Community Services Act of 1974, the general conditions . listed below, any attached special grant conditions, and Community Services Administration (CSA) directives. The grantee is expected to inform GSA promptly if it fails to receive, or has reason tobalie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be exolici':: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incoa- sister-t with one or more of these conditions. 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends frog the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'in kind_ (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 2. APPLICt'BUTTY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the partir.iilar agency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for D�- lcgation of Program Accounts." Revised - June 1975 Page 1 of 5 3. LI'LTATIONS ON EXPENDITURE OF PROD R:ui FT DS. Expenses charged against program funds may not be incurred prior to the eEiecti;;a date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such erpenditures may not exceed the :Nax_:::: limits shown on the Statement of OEO Grant or those subsequently approved for that approved program, subject to allowable flexibility guidelines published by CSA. All expenses incurred for the: approved pro.-ram must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures_ Expenses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be considered proper expenditures of program funds. CSA ,wLLI determine the disposition of unexpended funds at the termination of the grant. 4. LLMITATIO'NS ON EXPE`tDITURES OF FEDERAL FUNDS. Expenditures of funds - derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEO Fora 314). moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, 030 Form 314), the portion of the total expenditures of the approved progra -m derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in. one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. 5. PROPERTY. Mo program funds may be expended or cosm incurred for the purchase of real property except as in accordance with regulations on J_r the acquisition, ownership, and disposition of personal property as s.t forth in CSA directives. i t 6. DI5CRr--. ;.M0'! PROHIBITED. _-No parson in the United States s ;1111 on the grounz of race, color, religion, sex, age, or naioaal o- .igin, be excluded fro-, participation in, be denied the proceeds of, or be subject to disc rl-ni n_cc ion under the program approved as a result of this funding N request. T11u grantee and its delegate agencies will comply With the 1 regulations promulgated by the Director of CSA, pursusrt to the Civil Eights Act of 1964, and p:!rsuaat to the Community Services Act of 1974. { Revised - June 1975 page 2 of 5 J DISCRLtIN-V tON IN E Lr'LOY E IT PRO147BITED � Ia all Ixiring or emplcy ent made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their rata, color, religion, age, or national origin. This requirement shall apply to, but bot be limited to, the following; employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compenoation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, asimplemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ! ensure that any part of the approved program that is conducted by al ! church or church related institution is entirely non - sectarian in ! content and purpose, and that CSA directives on grants and delegations . to churches or church related institutions are satisfied. M 9. LABOR STANDARDS, All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,'including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis- • Bacon Act, as amended (40 U.S.C. 276a to 276a -5). 10, PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determination as to whether patent protection f on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public i ! interest, 11. COPYRIGnTS. I£ the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, 1!;.-CORDS, Aj,'D LvSPECTIO`IS. The grantee and its delegate agencies E shall submit financial, program- progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, ! financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 assure proper accounting for all program fuads.- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees an& board members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United states, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COvENANT AGAINST CONTINGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon as agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise 'recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUSPENSION AND TERMINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure.or un *willingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with apolicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect -or incomplete in any' material respect; (S) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig- nificantly impairs the representative character of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a new agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1975 Page 4 of 5 and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other conmitmeut to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CO.CYUNITY SE3VICES ADHINISTRNTION. By virtue of the Commnunity Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published In Volume 40 of the Federal Register at page 3213 (January 20, 1975). 1 All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations Issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether refe ;red to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to wake grants under the authority of the Community Services Act of 1974- All references to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. 1 . Revised - ,Tune 1975 Page 5 of 5 j CONTRACT SIGNATURE SHEET t� - a PRIME SPONSOR: Loastai Send Man- CONTRACTOR: San Patricio Co. Community power Consortium Action Agency P. 0. Box 9277 111 N. Odem -Corpus Christi TX 78408 Sinton, TX 78387 .. This contract is entered into by the Administrative Unit of the Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and San Pat. Co. Comm. Action Agy, hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in ' accordance with the provisions of this agreement. This contract consists of 15 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will -abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this :Contract has been fully authorized. Funds hereby being obligated are - ;_'s: subject to the Fiscal Limitation of OEO Funding. A. CONTRACT PERIOD =4 This contract covers the period (date) from June 4 ;, '76 to Sept�30 17(i B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 8,974.00 _ (For Modification use only) This action 'O- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of 1976 BY:-%/ R. Marva Townsend, City Mgr. BY- Jaso y, Mayor APPROVED FOR THE CONTRACTOR 15 of June 1976 Signature BY:'Ross Harris,-Board Chairman " Name and Title ATTEST:/ APPROVED: Bill Read, City Secretary Day 6f 1976 APPROVED: BY-./ Day of 1976 Harold Zick Director of Finance BY:_,/ City Attorney b 5 RECREATION NARRATIVE SAN PATRICIO COUNTY COMMUNITY ACTION AGENCY The purpose of the San Patricio Community Action Agency's Summer Youth Recreation Program is to provide recreational activities and opportunities to economically disadvantaged youth throughout the summer months. The program will be operated in low- income communities to insure that economically disadvantaged youth are the beneficiaries of the program. Program sites will be: 1. Sintoq Opportunity Center, 624 Avenue B, Sinton, Texas 2. Taft Community Center, 110 Allende, Taft, Texas 3. Mathis Multi- Purpose Center 300 W. Fulton, Mathis, Texas 4. Odem City Park, Odem, Texas 5. Gregory - Portland, Housing Project Recreational Center 6. Aransas Pass Community Center, Aransas Pass, Texas Recreational activities paid for under this grant will include playground activities such as kickball, basketball, volleyball, softball, football, and tennis. I Tournaments will be held between each of the following cities; (1) Sinton, (2) Taft, (3) Mathis, (4) Edroy -Odem, (5) Gregory - Portland, and (6) Ingleside - Aransas Pass. Awards will be given to tournament winners and caps with lettering will be provided. A survey will be taken to establish which sports will be having a tournament. Plans also include four (4) trips to the Astro -World in Houston and four (4) trips to the Gladys Porter Zoo. These trips will provide disadvantaged youth a chance to visit these places which ordinarily they would not due to lack of funds. Food will be provided for the youths in each trip and their admission fees will be paid along with transportation services by our agency bus. Volunteers will be used on each trip to accompany the youth as sponsors. These trips which are within a 200 -mile radius, will provide an exciting experience for the disadvantaged youth in San Patricio County, The Summer Youth Recreation Program will also pay admission fees for the use of the local swimming pools and miniature golf to the disadvantaged youth in San Patricio County. The budget will call for equipment to be used in tennis, football, basketball, and other recreational activities and for awards for the tournaments. The administration will be provided by the agency. One full -time employee will be needed to coordinate the program's activities. Eligible participants will include economically disadvantaged youth and the main focus of the program will be directed at youth between the ages of 8 -13 years of age. Poverty guidelines established by the Community Services Administration (Instruction 6004 -LG) will be used in determining eligibility. The program will be monitored by the Manpower Administration Office and representatives of the Community Action Agency servicing the area. 1. 2. 3. 4. 5. PARTICIPANT CHARACTERISTICS PLAN NAME OF APPLICANT AGENCY DATE SUBMITTED San Patricio County Community Action Agency June 15, 1976 ,I,• NUMBER PER CENT INDIVIDUALS TO BE SERVED AGE 8 -13 % FAMILY INCOME BELOW POVERTY LINE a) $1 - 499 Below b) $500 - 1,499 Below 300 19% (c ) $1,500 or Nore Below -0- -0- SEX MALE _ 70% FEMALE 600 30$ RACIAL /ETHNIC GROUPS CAUCASIAN Mexican - American 1,850 92.5$ Other Caucasian 70 3.5% NEGRO 80 40 PARTICIPANTS IN FAMILIES RECRTVTNG WELFARE PAYMENTS 900 45% -�p� nt Agency an Patricto County, j Community Action Agenc PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN rr11inry r_ r.rvrr. - - 9.974 -nn Administration ( 1,795.00 Services 7;179.00 1. Recreation Supplies and Equipment 1,820.00 2 Recreatian Services 2,359.00 3. Employment related trans ortation -0 4. Recreation related transporation 3,000.00 15. Culture related transportation -0- b. Education related transportation -0- Signature (Contractor) �e ,.an Patricio • SALATT PC1 N0. UNiTi PAID 71>J'_ TOTAL NJUh� v.Y x:t3 TO P^-3. AMOUNT 3.00( 0 400 �(. 10 100% 51,200.00 Program Operator Fringe Benefits., ..Travel 1 595.00 & Consumable supplies ( . -- TOTAL +TAFF TH15 TOTAL$ $1,795.00 PAOI.KOAP. 1 - BACK -UP SUPPORT- BUDGET (EQUIPMENT) - SUMMER YOUTH RECREATIOBT PROGRAM San Patricio County Community Action Agency ITEM AMOUNT UNIT_ COST - TOTAL COST_ - -Baseball Caps 150 $ 2.25 $337.50 Lettering (Caps) - 150 „ 40 _ = 60.09 -` r;Awards For Tournaments 11'00 =.2:50 - 250.00 -'Gloves For Baseball 22 11.47,_ 2S2.34___ ;Footballs 12 9..97 ;Tnnis Rackets =24 11:94 ,• . 286 x 56 V'9ennis Pressboards Cpvers.• 24- -2.77 = - 66.'.`48 :, ns of 3'- Tennisballs - 24 2.27 - -54:.48= ! 5 Gal. Water Coolers 3 14:94 44.82 . _: ,:Basketballs 12_ - 8.77 105.24 -- -' `Basketball Nets 12 1.97 •- 23.64 --. =r :`Set of Bases 2 109.65 (Set) : 219.30 . == _ .,:TOTAL'- -$' 'i8� 2b -•0 . •r ' r OFFICE OF ECONOMIC OPPORTUNITY Community Action Program Assurance of Compliance with the Office of Economic Opportunity's Regulations under Title VI of the Civil Rights Act of 1964 San Patricio Co. Community Action Agency (hereinafter called the " Applican•✓') (Name of Applican, or D0 gam Agc-nry) - AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88 -352) and the Regulations of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part 1010), to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- pation in, be denied the benefits of, or be otherwise subjectedro discrimination under any program or activity for which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity; and HEREBY GIVES ASSURANCE THATit will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for parrici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal , property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the Federal financial assistance if extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the prop- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly any and all Federal grants, loans, contracts, property, or discounts, the referral or assignment of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the _ Office of Economic Opportunity, including installment payments after such date on account Of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees _ - that such Federal financial assistance will be extended in reliance on the representations and agreements _ made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the - Applicant. Date June 15, 1976 San Patricio Co. Comm. Action Agency, (Name of Applicant or Delegate Agency) (President, ,airma JF Board, or comparable ' ' authorized official) San Patricio Co. Community Action Agency 111 N. Odem Sinton, TX, 78387 (Trailing Address) - ....,,.c e., acs CAP FORM 11 (REV. JUN 69) PREVIOUS EDITIONS ARE OBSOLETE. •i,s •a...es am_aoe GENERAL REQUIREMENTS MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance must be obtained, in amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Community Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO Instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipment* and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used in support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff; lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to;the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles ox equipment such as cars, vans, or buses. (2) Summer Youth Recreation funds shall not be used to , finance any other program activities and services not authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -mile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or his designee. *Disposition of property will be in accordance with the policy stated in OEO Instruction 700 -01a. 0VHCE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION 1. NAME OF GRANTEE I 2. GRANT NO. PROGRAM YR. ACTION. NO_ Coastal Bend Manpower Consortium 60084 - 76 02 3. SPECIAL CONDITION APPLIES TO. f ><. a ALL PROGRAM ACCOUNTS IN GRANT ACTION b, a ONLY PROGRAM ACCOUNT Numsra(s) 60 (222) & 64 (234) , This Sranr is subject to the Special Condition below, in additio,i to the applicab!' General Conditions governing grants L r Title it or HI-B of the Economic Opportunity Act of 1964 as amended. All Summer Youth Recreation grantees will assure: 1_ that they have fully complied with all items contained in Section 9_ GE \TERAL REQUIREM --M of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as possible after 4 June 1976, and will end before the first day of school in the area, but not later than 30 September 1976; I 3. that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low- income cummuniti -es or areas to ensure that disadvantaged youth between the ages of 8 -13 primarily benefit from the program; 5. that funds available for recreation support activities are not used to pay allowances or wages to participants in the program; 6, that costs for administration of the program are expended in accordance With administrative cost limitations as defined in OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the tf. S. Department of Labor and that Summer Youth program enrollees will be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; i. B. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the ' jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be in accordance with that Instruction; 10. that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program, i I CAP FOPM 29 IREv. AUG 6tl1 IIf -Y LACE. CAP iOFMS 29, 29+, 29!+. 29c, 2�J, OATEO YTM 60 AN0 GSA, DC 09 _ ISI >D CAW FORM 291, DATEO AUG D7, n 1CN AHE 00cnLET>:_ I cnilwun ii C' Sc: rvI c v:: Admi ni_: 1 ra L1 C•:1 _ COMPLWITY ACTIUII I•IZOGNAIr SPECIAL CONDITION 1. NAll(: (rl' C•RAUTCC _Coastal Bend Manpower Program 3. Sr'L'CrnL CONDITION Ar•I'LIKS TO $. Gllrtell N.. i•ROG1;.1 t -11 f:. ACTIN \t:0 60084 - 76 / 02 n. �! /.LL t•ROc RAM I CC000TS IN Cr:Al1T ACTION h. Ll ONLY 1110GRAM ACCOUNT tt Uf sir R(S) This Fr."r iS :a:bjcct rl. d•c S11CCL11 C.112,lition 11C1.1w. in .1'Mition to the applieah!c Geectal Conditioe_. garc:nin grunts uudrr Title 11 nr Ill -II of the Economic Oi•, oittwiq• Act of IJt,'E ng amended. FISCAL LTMITATTONS O\ CSA. FUNDTKG It is possible that the legislation approved by Cono css for CSA prcgrams for this fiscal year may result in Legislative or' fiscal limitations not presently anticipated. Accordingly, CSA reserves the right to revise this grant actiolt in any manner which CSA may deem appropriate in order to take account of leL.isLative and other limitations affecting CSA programs and funding'. GSA may reduce the amount of this grant as a whole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the grantee's use of both its uncommitted and unspent funds- In accepting this grant, the grantee acknowledges CSA'•s authority to make such revisions in the grant program or budget. In nc er_n* h^ er, shall ..ny,-_'.:sion made by CSA author;..--ed by thi_ condirion affect. o,.penditures andLegaLLy - binding commitment's made by the grantee before it received notice of such revision, provided that such amounts have been expended or committed in good faith' and are otherwisa allowable and that such expenditures and commitments are consistent with the cash withdrawal guidcLines in CSA Instruction 6714 -1 or superseding CSA directives. For this pur -pose, funds sha1L not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies. CAI. 1 (t 1.1: ;111 111- 1li •I I __^ _ _•— +— _�. -_• ___— .�_- ._�.-- _. —. /NI• ____i _— _,____r_. 11/ I! 1 t•I •+ . I. /. I I I• AI'•• • 111 :11 At•f 11:1 :r•1 f i I' • i GE2.e.RAL CONDITIONS GOVERNING GRANTS UNDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including amand;;ents made by the Community Services Act of 1974) Program funds e:cperded under authority of this funding action are subject to the provision> of the Community Services Act of 1974, the general conditions listed below, any attached special grant coalitions, and Community Services Administration (CSA) directives. The grantee is expected to inform CSA promptly if it fails to receive, or has reason tobelie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. Many of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. 1 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'ia kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. A ?PLICABILITY OF CONDITIONS TO DELEGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili.y for any part of the approved program. Such an agreement may be entered into only if (1) the intention to make such a delegation to the parti�,ilar agency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract contains all of the provisions found in the approved "Standard Contract Form for Dalegation of Program Accounts." Revised - June 1975 Page 1 of 5 3. LTMITATIONS 0`i E.p- _yDITLTcE OF PROCPA•l FUNDS. Expenses charged against program funds may not be iacurred prior to the eifectia date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the maKU.L:m limits shown or. the Statement of OEO Grant or those subsequently approved for that approved program, subjact to allowable flexibility guide;.nes published by CSA. All expenses incurred for the approved prooraa must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expenses charged against program funds must also be incurred in accordance with CSA directives. Liabilities of the grantee or its- delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with CSA directives or are specifically approved shall be i considered proper expenditures of program funds_ CSA tii.11 determine the disposition of unexpended funds at the termi.natioa of the grant. 4. LL- 11TATIONS ON EXPENDITURES OF FEDERAL FUNDS_ Expenditures of funds derived from Federal grant funds must not exceed is any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, OEO Form 314). moreover, if a minimum non - Federal percentage of program funds is shown in the Statement of OEO Grant (Column 10, OEO Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with CSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must ba met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal. share in one program account may be supplied by an excess in other program accounts consis- tent with applicable CSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash.. 5. PROPERTY. vo program funds may be expended or costsinc-urred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISC.Rit`._.%. :TIDY PRO'.?ISIT_ED. No parson in the United Status SIM11 on the groual of race, color, religion, sex, age, or natio;tal origin, be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a res,,it of this funding request. The grantee rind its delegate agencies will comply With the regulations promulgated by the Director of CSA, pursuant to the Civil Rights Act of 1964, and pursuant to the Community Services Act of 1974. Revised - June 1975 Page 2 of 5 DISCRI2MULMON IN EMPLOY MiT PROHIBITED, In all hiring or employment made possible by or resulting from this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as implemented by, but not limited to, CSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the z.proved program that is conducted by a church or church related institution is entirely non - sectarian in content and purpose, and that CSA directives on grants and delegations to churches or church related institutions are satisfied. , 9. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,* including painting and decorating, of projects, buildings, and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5). 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of CSA for determinatio¢ as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest.. 11. coPYRIGEILS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty -free, runexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, 1:iECORDS, AND rvSPEC3I0`iS. The grantee and its delegate agencies i shall sub;sit financial, progra:i progress, evaluation, and other reports as required by CSA directives, and shall maintain such property, personnel, f financial and other records and accounts as are deemed necessary by CSA to Revised - June 1975 Page 3 of 5 assure proper accounting for all program funds- The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to furnish such information as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the united States, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. , 13. COVENANT AGAINST CONTLNGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the great or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. , 14. SUSPENSION AND TE &MINATION. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or of part for cause, which shall include: ( ) the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which Sig- nificantly impairs the representative charactez of the grantee's policy - making body or the grantee's capacity to enlist community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, or to provide effective guidance to such agencies in carrying out the purpose and activities of the portions of the approved program delegated to them. This grant may also be suspended or terminated in whole or in part in the event the grantee is a Conw.urity Action Agency and a new agency- is recognized by CSA as the Co.,munity Action Agency for all or part of the area served by the grantee in accordance with CSA directives. Ia such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1775 Page 4 of 5 i and are othei.-wise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CO2•L4UNITY SERVICES ADMINISTRATIOt. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of- Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in Volume 40 of the Federal Register at page 3213 (January 20, 1975). All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration_ Such regulations, whether referred to as "OEO" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Comp4aity Services Act of 1974. All references.to, the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended_ Revised - June 1975 Page 5 of 5 CONTRACT SIG14ATURE SHEET PRIMh SPONSOR: Coastal Bend Manpower Consortium P. 0, Box 9277 Corpus Christi, Texas 78408 CONTRACTOR: Brooks County County Courthouse Falfurrias, Texas 78355 This contract is entered into by the Administrative Unit of the-Coastal Bend Manpower Consortium, hereinafter referred to as Prime Sponsor and Brooks County , hereinafter referred to as Contractor. The Contractor agrees to operate a Summer Youth Recreation Program in _ accordance with the provisions of this agreement. This contract consists of 15 pages, including this page, and such other provisions and docu- ments as are included herein. The Contractor hereby agrees that he has read this Contract and will abide by all terms specified herein and also certifies that the information in this Contract is correct to the best of his knowledge and belief and this Contract has been fully authorized. Funds hereby being obligated are subject to the Fiscal Limitation of OEO Funding. ' A. CONTRACT PERIOD This contract covers the period (date) from Jttne 4, 19'(Fto Sept. 3O 17,6- B. OBLIGATION Total CSA funds obligated by the Prime Sponsor are $ 1.519.00 (For Modification use only) This action -0- the total CSA funds obligated for this Contract by $ N/A to (new level) $ N/A APPROVED FOR THE PRIME SPONSOR Day of 1976 BY: ol R. Marvin Townsend, City Mgr. BY: J a$p ATTEST:__ Bill Read, City Secretary — AYPI:aVEIS: Day of 1976 BY: City Attorney APPROVED FOR THE CONTRACTOR 21st... Day of June _ 1976 BY Signature U / BY: Fidencio G. -Garza, Jr. Count v Judg Name and Title APPROVED: Day of _ 1976' BY• Harold Zick ,Director of Finance BROOKS COUNTY SUNMER RECREATION NARRATIVE 1976 The fourth annual Brooks County Summer Recreation Program will begin on June 7, 1976 and end July 16, 1976. The program will be held at the Falfurrias High School gymnasium and will be supervised by members of the Falfurrias coaching staff. Schedule is as follows: STUDENTS - Monday through Friday 8 to 12 years of age; 8:30 - 11:30 a.m. 13 years and older; 3:00 - 7:00 p.m. ADULTS - Mondays, Tuesdays and Thursdays Both women and men 8:00 - 10:00 p.m. ACTIVITIES TO BE PROVIDED Table tennis, schuffleboard, volleyball, basketball, tennis, weights, track, softball, football, badminton, golf, physical fitness, other games will be provided. ENCINO 1 The Encino activities will start June 7, 1976 and end July 16, 1976. The program will be held at the Encino Elementary playgrounds under the supervision of Mr. Baldemar Villarreal. Schedule is as follows: STUDENTS Monday through Friday 2:30 p.m. - 8:00 p.m. ACTIVITIES TO BE PROVIDED Table tennis, volleyball, basketball, tennis, weights, track, softball, football, physical fitness, and tetherball. Other games will be provided. 1. 2. 3. 4. 5. PARTICIPANT CHARACTERISTICS PLAIT NAME OF APPLICANT AGENCY DATE SUBMITTED Brooks County - June 21, 1976 NUMBER PER CENT( INDIVIDUALS TO BE SERVED AGE 8 -13 800 100% FAMILY INCOME BELOW POVERTY LINE (a) $1 - 499 Below 800 100% b $500 - 1,499 Below (c) $1,500 or More Below SEX MALE 600 75% FEMALE 200 25% RACIAL /ETHNIC GROUPS CAUCASIAN Mexican- American 680 85% Other Caucasian 120 15% NEGRO PARTICIPANTS IN FAMILIES RECEIVING WELFARE PAYMENTS 520 65% cppli. cunt AgcUcy Brooks inty PROJECT OPERATING PLAN SUMMARY FINANCIAL PLAN. F_U`7DItiC LEVEL Administration Services 1. Recreation Sup lies and Equipment 2. Recreation Services 3. Employment related transportation 4. Recreation related trans oration 5.• Culture related transnortation _T I5. Education-related transportation ' giEnature (Contractor Fidencio G. Garza, Jr. County Judge[ -- =Date • 519.00 500.00 a 900.00 48.00 71.00 • Brooks POSITION TtTL! Golf Instructor SALARY PGR 5.00 100 No. UNITS PAID HOUT> 20 % OF TIME TO PO . TOTAL AMOUNT 600.00 Bus Driver 2.50 25 10 6 100 Ground Helper Main. 2.50 25 1 100 150.00 PT.TA1 STAFF TH13 RO)dCO7d P. 3 TOTALS — —`r 900.00 _ BACK -UP SUPPORT BUDGET (EQUIPMENT) SUMMER SOUTH RECREATION PROGRAM Brooks County ITEM AMOUNT UNIT COST TOTAL COST Aluminum Bats 4 $ 8.95 $35.80 Volleyballs 4 16.95 67.80 Tennis Rackets 4 12.00 48.00 Tennis Balls 4 doz 11.95 47.80 Badminton Rackets 4 7.50 30.00 Badminton Birds 3 doz 2.35 7.05 Crokett Sets 2 19.95 r 39.90 Volleyball Nets 1 19.95 19.95 Tennis Net 1 51.00 51.00 Jokarl 5 10.95 54.75 Table Tennis, post assbly. ' 2 -4.50. 9.00 Table Tennis balls 4 doz 1.65 6.60 Softballs - hard 31 doz 2.0416 12.25 Softballs — soft doz 2.183 13.10 Practice Golf Balls 570 .10 57.00 Total Program Supplies $500.00 • Asuurenee of Compliance with the Office of Economic Opportunity's Regulations under Title VI of the Civil Rights Act of 1964 Brooks COU t (hereinafter called the "Applicant ") (Name of Applicant or Delegate Agency) AGREES THAT it will comply with title VI of the Civil Rights Act of 1964 (P.L. 88-352) and the Regul.rtions of the Office of Economic Opportunity issued pursuant to that title (45 C.F.R. Part lolo), to the end that r.n person in the United States shall, on the ground of race, color, or national origin, be excluded from partici- minatton under any program or activity pation in,be denied the benefits of,or be otheratse subjected to discrimination which the Applicant receives Federal financial assistance either directly or indirectly from the Office of Economic Opportunity;and HEREBY GIVES ASSURANCE THATit will immediately, in all phases and levels of programs and activities, install an affirmative action program to achieve equal opportunities for partici- pation, with provisions for effective periodic self - evaluation. In the case where the Federal financial assistance is to provide or improve or is in the form of personal property, or real property or interest therein or structures thereon, the assurance shall obligate the Applicant, or, in the case of a subsequent transfer, the transferee, for the period during which be property is used for a purpose for which the Federal financial assistance it, extended or for another purpose involving the provision of similar services and benefits, or for as long as the Applicant retains ownership or possession of the pror- erty, whichever is longer. In all other cases, this assurance shall obligate the Applicant for the period dur- ing which the Federal financial assistance is extended to it. THIS ASSURANCE is given in consideration of and for the purpose of obtaining either directly or indirectly _ any and all Federal grants, loans, contracts, property, or discounts, the referral or-assignme-nt of VISTA volunteers, or other Federal financial assistance extended after the date hereof to the Applicant by the office of Economic Opportunity, including installment payments after such date on account of applications istance which were approved before such date. The Applicant recognizes and agrees for Federal financial ass iance on the representations and agreements that such Federal financial assistance will be extended in rel made in this assurance, and that the United States shall have the right to sect: judicial enforcement of this binding on the Applicant, its successors, transferees, assurance. This assura and assignees, and the is person or persons whose signatures below are authorized to sign this assurance on behalf of the tures appear Applicant. Brooks County A (Name or Anpl,cao, nry) 137. `��i.>✓!/v� :-•- �- ... i -- (11—iden,, CLp ....... n'af �,, uJ, of rnm able authntire.t offu...,r r Fidencio G. Garza,•Jr. Brooks Count County Judge Box• 517 - -- - - - -- — — - - - - --- Falfurrias. Texas 78355 • (Alailinl; AJdtcss) CAP FOPM 11 tncv. ruN 6cf r•n,vious [Dl)toNS ANc opcnt t.7c. GENERAL REQUIREMENTS �i ii MAINTENANCE OF EFFORT No sponsor shall, because of funds granted under Section 222 (a) (13) of the Act, reduce or decrease funds already planned for Summer Youth Recreation activities of a nature similar to those provided under the aforementioned Section. INSURANCE General liability insurance, including automobile liability insurance' must be obtained, In amounts which assure the adequate protection of program participants and the grantee. The required minimum liability coverage shall be $300,000 per accident and per person and the minimum property damage coverage shall be $25,000. In the case of those organizations which could raise the defense of sovereign immunity, the insurance policy shall provide that this defense will not be raised by the organization of the insurer. A copy of the insurance policy with the above requirement will be submitted to the Manpower Administration Office as a requirement for funding. BONDING A copy of the bonding certificate and the name of the bonded official (s) must be submitted to the Manpower Administration Office. PROGRAM PROGRESS REPORT AND EVALUATION A program progress report will be submitted by all agencies by October 5, 1976 on the results of the Summer Youth Recreation Program. In addition, on -site evaluations will be made by the Manpower Administration Office and Community Action Agency representatives. SAFETY AND HEALTH CONDITIONS Participants shall not be exposed to conditions which are unsanitary or hazardous or dangerous to their safety of health. LICENSING All transportation services under this program will be from sources properly licensed and insured to provide carriage of the public, and which are operated in compliance with all applicable local, State and /or Federal statutes covering public transportation. CONDITIONS This contract may be subject to other general and /or special conditions issued by Comm,ta.Jay Services Administration. EXPENDITURE OF FUNDS a. Allowable Costs (1) Administration, including salaries, wages, and fringe benefits of program administrators (but not program staff); consumable office supplies; rent and utilities; telephone and postage; travel of program administrators and audit costs. Funds in this category are subject to the administrative cost limitations as defined in OEO .instruction 6807 -2, Grantee Quarterly Financial Reports. (2) Recreation services including, but not limited to: purchase of recreation equipmentY and supplies up to $200 per unit cost to be used in support of the program; rental of recreational equipment and supplies to be used In support of the program; admission to special events; field trip expenses; salaries; wages, fringe benefits and orientation of program staff, such as art instructors and playground supervisors; transportation for parti- cipants and program staff;-lunches or food provided as an integral part of a recreation activity; recreation clothing and insurance. The standards to be used for the procurement of supplies, equipment and other material and services with Federal grant funds are described in OEO Instruction 7001 -01a, Grantee Property Administration. (3) Charges above operating costs for the use of grantee owned facilities will not be made to the SYRP program except with the written authorization of the appropriate CSA Regional Director. (4) Transportation services, including but not limited to: bus tokens, and rental of charter buses, taxis, cars and vans. b. Non - Allowable Costs (1) Summer Youth Recreation Program funds shall not be expended on office equipment, in -place installations, capital improvements, to compensate participants in the program or to purchase transportation vehicles or equipment such as cars, vans, or buses. (2) Summer'Youth Recreation funds shall not be used to finance any other program activities and services not' authorized under the Summer Youth Recreation Program such as, but not limited to, work experience, on -the- job training or public service employment activities. (3) Summer Youth Recreation Program funds shall not be used to finance trips outside a 100 -:vile radius of the sponsor's jurisdiction unless the trip has received the specific written approval of the CSA Regional Director or II-Ls designee. `Disposition of property will be in accordance with the policy stated in OEC• Instruction 700 - -01a. • UI -HCE OF ECONOMIC OPPORTUNITY - COMMUNITY ACTION PROGRAM SPECIAL CONDITION • 1. NAME OF GRANTEE 2. GRANT 110. PROGRAM YR. ACTION HO_ Coastal Bend Manpocrer Consortium 60084 76 02 3. SPECIAL CONDITION APPLIES TO: i l A. O ALL PROGRAM ACCOUNTS IN GRANT ACTION b. O ONLY PROGRAM ACCOUNT HUNG Rt51 60 (222) & 64 (234) This grant is subject to the Special Condition below, in addition w the applicable General Conditions governing, grants under Title If or 111 -B of the Economic Opportunity Act of 1964 as amended. All Sunnier Youth Recreation grantees will assure: i 1. that they have fully complied with all items contained in Section 9. GENERAL REQUERERENTS of CSA Instruction 6168 -2a; 2. that services to participants in this program will begin as soon as _ i• possible after 4 June 1976, and will end before the first day of school F in the area, but not later than 30 September 1976; 3, that no costs will be incurred for this program after 30 September 1976; 4. that recreation support activities are provided to low- income cummuniti.es or areas to ensure that disadvantaged youth between the ages of 8 -13 ` primarily benefit from the program; I 3. that funds available for recreation support activities are not used to pay i allowances or wages to participants in the program; 6. that costs for administration of the program are expended in accordance with administrative cost limitations as defined in OEO Instruction 6807 -2; 7. that the Summer Youth Recreation program will be conducted as an integral part of the Summer Youth program administered by the 'U. S. Department of Labor and that Summer Youth program enrollees will. be utilized to the maximum extent possible as staff in the Summer Youth Recreation Program; 8. that the Summer Youth Recreation program will be closely coordinated with the anti - poverty programs of the Community Action Agency serving the jurisdictions covered by the Summer Youth Recreation program with a view to minimizing possible duplication of effort and providing efficiencies in the use of common facilities and services; 9. that the standards to be used in procurement of supplies, equipment and other material and services with Federal grant funds are those standards set out in OEO Instruction 6807 -2, and disposition of property will be , in accordance with that Instruction; 10, that all provisions of CSA Instruction 6168 -2a will be adhered to in the operation of this program. 1 CAP FORM 29 IRE`S. AUG 6Ul IILPLACES CAP FORMS 29,23-. 295, 29c, 29J, DATED YAK 56 AND GSA. DC 69.12299 t CAP FORM 29�, DATED AUG 67, WHICH ARE OBSOLETE. -- Co:fllml::L t Iicrvjc v.,: Add 1i 11),It 1': 1 L 1 U: 1 CU..1140111'ry ACTlut; rl:oc•Ic A) 1 ^_ SPECIAL_ COPIDITILI'i•l 1. NANIL OF On ANTrr — i GI1A:1T NO. rnOGlr -•M 11I. ACTI:. CO, __coastal Bend Manpower Prog =am _ r6 C)or + 76 02 3. Se L'CIAL CONe•ITIoN AI—LICS TO: �• n ALL r•ROGHAM ACCOUNTS IN C.f•r.NT ACTION b. IRI ONLY t- ROGRAM ACCOUNT NUt.tn"i R(S) This Fra is ;:Iayt t to tl:c Spcci.11 Cen.liliun bclnn•, in .iddicion to the arp licaMe Gcnrtal Condkiies gnce:nin, graut.s Im er 1.44- II or 111 -11 of Lite 1:e0- 10'Mir Opp OrtoriiCN• Act of 1.90.1 ns intunded. FISCAL 1,P11TATTONS ON CSA FuxuNG It is possible that the legislation approved by Congress for CSA prcgrams for this fi;:cal year may result in Legislative or fiscal limitations not presently anticipated. Accordingly, CSA reserves the right- to revise this grant action in any manner which CSA may deem appropriate in order to take account cf lei,islative and other limitations affecting- CSA programs and funding'. CSA may reduce the amount of this grant- as a whole or as to any program account or accounts, may limit the rate of the grantee's authority to commit and spend funds, and may restrict the.grantee's use of both its uncommitted and unspent funds. In accepting this grant, the grantee acknowledges CSA` -s authority to make such revisions in the grant program or budget. In .._ c' % -cn_ ham•• .r, sh�l.l ary,rc.ison made by SSA auth:r. zed by thi_ condition affect —penditures and legalLy•binding commirments made by the grantee before it received notice of such revision, provided that such amounts have been expended or committed in good faith and are otherwise allowable and that such expenditures and ca^]mittnents are consistent'vith the cash uithdrawaL guidelines in CSA Instruction 67L4 -1 or superseding CSA directives, For this purpose, funds shall not be recognized as so committed solely because the grantee has committed them by contract or otherwise to a delegate agency. The grantee is responsible for informing delegate agencies of this special condition before concluding any program agreements with delegate agencies_ CAI• I OI.) i7 on !, nl, .e l 1 1 rt Al 1- I ;i, ---"i r., t, n r 1 Lv -r . all 1 ! I' I 1 -1 lr , I,A 11 1. AI'.. I. 1, r, 111'. 11 AI•I 1:1 ' -r•I I I t . GELNERAL CONDITIONS GOVEMING GRANTS U-NDER TITLES II, III -B and VII of the Economic Opportunity Act of 1964, as amended (including anendments made by the Community Services Act of 1974) Program funds e:,panded under authority of this funding action are subject to the provision? of the Community Services Act of 1974, the general conditions . listed below, any attached special grant conditions, and Community Services AdministraLiou (CSA) directives. The grantee is expected to inform CSA promptly if it fails to reic:eive, or has reason to bylie ve it has failed to receive, all CSA applicable directives or any attachments to the Statement of OEO Grant. :any of those provisions do not represent invariable policies of the CSA and exceptions should be requested in cases in which compliance with one or more of them would cause unnecessary difficulties in carrying out the approved program. Requirements found in grant conditions or CSA directives may be waived only by a written notification signed by an authorized CSA official. Any such waiver must be explicit: no waiver may be inferred from the fact that the funding action is responsive to a grant funding request which may have contained material incon- sistent with one or more of these conditions. 1. DEFINITIONS. As used in these conditions: (a) An "approved program" consists only of those activities described in the grant funding request for which funding is approved in the Statement of OEO Grant and its attachments (which may include modifications of proposed activities) or in CSA approved written amendments to the Statement of OEO Grant. - (b) "Program account funding period" extends from the effective date of a new or refunding action through the termination date or expira- tion of planned number of months for which funding is provided. (c) "Total program funds" refers to all amounts approved for expenditure for the approved program as shown on the Statement of OEO Grant, whether such amounts are derived from Federal or non - Federal sources, or whether they are provided in cash or'in kind. (d) "CSA directives" are statements of policy and procedure published in the CSA publications system. 1 0PLIC:IL'ILITY OF CONDITIONS TO DETFGATE AGENCIES. These conditions are applicable both to the grantee and to any delegate agency or organiza- tion that, pursuant to an agreement with the grantee, undertakes responsi- bili_y for any part of the approved program. Such an agreement may be ent_red intu only if (1) the intention to make such a delegation to the part.i.:,ilar a;ency has been set forth in the funding request for this grant action or has otherwise been approved by CSA, and (2) the contract COntatLIS all of the provisions found in the approved "Standard Contract Form for Delc,;ation of Program Accounts." Revised - June 1975 Page l of 5 3. LULITATIONS ON EXPENDITURE OF PROGRAM FUNDS. Expenses charged against program funds may not be incurred prior to the effectiva date of the grant or subsequent to the grant termination date and may be incurred only as necessary to carry out the purposes and activities of the approved program. Such expenditures may not exceed the maxilaun limits shown on the Statement of OEO Grant or those subsaquer_tly approved for that approved program, subject to allowable flexibility guide ir_es published by GSA. All expenses incurred for the approved program must be supported by approved contracts, purchase orders, requisitions, bills, or other evidence of liability consistent with the grantee or delegate agency's established purchasing procedures. Expanses charged against program funds Faust also be incurred in accordance with. CSA directives. Liabilities of the grantee or its- delegate agencies to third parties as a result of termination action which are costs of phasing out in accordance with GSA directives or are specifically approved shall be considered proper expenditures of program funds. GSA will determine the disposition of unexpended funds at the termination of the grant. 4. LLMITATIONS ON EXPENDITURES OF FEDERAL FUNDS. Expenditures of funds derived from Federal grant funds must not exceed in any event the amount of the Federal grant shown in the Statement of OEO Grant, (Column 9, 0i0 Form 314). Moreover, if a minimum non - Federal percentage of program funds is shorn in the Statement of OEO Grant (Column 10, OEO Form 314), the portion of the total expenditures of the approved program derived from non - Federal sources, valuated in accordance with GSA Instructions, must not be less than that minimum percentage of the total program funds for the approved program. This requirement must be met for each program account funding period, and should be substantially true for each finan- cial reporting period. Deficiencies of non - Federal share in one program account may be supplied by an excess in other program accounts consis- tent with applicable GSA Instructions concerning the pooling of non- Federal share. Further, the amount of total program funds derived from Federal grant funds must not exceed the grantee's allowable costs for the approved program which have been or are to be paid in cash. 5. PROPERTY. 110 program funds may be expended or costs incurred for the purchase of real property except as in accordance with regulations on the acquisition, ownership, and disposition of personal property as set forth in CSA directives. 6. DISCMMTI� TION PROHIBITED. No parson in the United Ststes Shall on the ground of race, color, religion, sex, age, or nntio nal o::igLn, be excluded from participation in, be denied the proceeds of, or be subject to discri:iaation under the program approved as a result of this funding request. The grantee ^nd its delegate agencies will co-mply with the regulations promulgated by the Director of CSA, pursuarnt to the Civil Rights Act of 19642 and pursuaat to the Community Services _lct of 1974. P.evised - June 1975 Page 2 of 5 DISCRI2xWL\'i COY INi E,L°LOYi1ENT PROHI3ITED j In all hiring or employment made possible by or resulting frog this grant action, each employer (1) will not discriminate against any employee or applicant for employ- ment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, se-.,:, age, or national origin. This requirement shall apply to, but bot be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit - nent advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as implemented by, but not limited to, GSA directives. 8. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by al church or church related institution is entirely non- sectarian in content and purpose, an that GSA directives on grants and delegations to churches or church related institutions are satisfied. 9. LABOR STINDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair,' including painting and decorating, of projects, buildings, and works.which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis - Bacon Act, as amended (40 U.S.C. 276a to 276a -5).' 10. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of GSA for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon shall be disposed of and administered, in order to protect the public interest. 11. COPYP.IGHTS. If the grant results in a book or other copyrightable mat- erial, the author is free to copyright the work, but CSA reserves a royal- ty- free, nunexclusive, and irrevocable license to reproduce,, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved program. 12. REPORTS, I!ECORDS, AND D- SPECTIONS. The grantee and its delegate agencies i shall submit financial, program progress, evaluation, and other reports as required by GSA directives, and shall maintain such property, personnel, financial and other records and accounts as are deemed necessary by GSA to Revised - June 1975 Page 3 of 5 assure proper accounting for all program funds,. The grantee and its delegate agencies and contractors shall permit on -site inspections by CSA representatives, and shall effectively require employees and board members to furnish such in Formation as, in the judgement of the CSA representatives, may be relevant to a question of compliance with grant conditions and CSA directives, or the effectiveness, legality, and achievements of the program. All grant records will be made available to the authorized representatives of CSA or the Comptroller General of the United states, and will be retained for three years after the expira- tion of this grant unless permission to destroy them is granted by the Director of CSA. 13. COVE -I = AGAINST CONTLNGENT FEES. The grantee warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this funding action upon an agreement or under- standing for commission, percentage, brokerage, or contingent fee- For breach or violation of this warrant the government shall have the right to annul this funding action without liability or, in its dis- cretion, to deduct from the grant or otherwise Yecover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as may be legally available. 14. SUMNSION AtiD TE&',1L`1ATI0N. The Director of CSA may in accordance with published regulations, suspend or terminate this grant in whole or in part for cause, which shall include: (1) failure.or unwillingness of the grantee or its delegate agencies to comply with the approved pro- gram including attached conditions, with applicable statutes and Exec- utive Orders, or with such CSA directives as may become generally applicable at any time; (2) submission by the grantee or its delegate agencies to CSA of reports which are incorrect or incomplete in any' material respect; (3) ineffective or improper use of Federal funds by the grantee or its delegate agencies; (4) making any change which sig- nificantly impairs the representative character of the grantee's policy - makiag body or the grantee's capacity to enlist.community support; (5) failure of the grantee either to adequately monitor and evaluate program activities delegated to other agencies, ar to provide effective guidance to such agencies in carrying out the purpose and activities - of the portions of the approved program delegated to them- This grant may also be suspended or terminated in whole or in part in the event the grantee is a Community Action Agency and a naw agency is recognized by CSA as the Community Action Agency for all or part of the area served by the grantee in accordance with CSA directives. In such event part of the grant funds and the grantee's or delegate agencies' functions, obli- gations, records (or copies), authority and property relating to assis- tance provided to the grantee or its delegate agencies under this funding shall be transferred by the grantee and its delegate agencies to such newly recognized agency. No suspension or termination will effect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination Revised - June 1775 Page 4 of 5 i I and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a grantee's contract or other commitment to a delegate agency. Upon suspension or termination, the disposition of unexoendad Federal funds and property purchased with program funds will be subject to CSA direction. 15. SUCCESSOR AUTHORITY OF CO,%MNITY SERVICES ADMINISTRATION. By virtue of the Community Services Act of 1974 (P.L. 93 -644), the Community Services Administration (CSA) is, in all respects and for all purposes, the successor authority to the Office of Economic Opportunity (OEO). Pursuant to section 601(d)(2) of the Community Services Act of 1974, all references to the Office of Economic Opportunity, in official documents including but not limited to, grant documents and regulations, shall be deemed to refer to the Community Services Administration, as set forth in OEO Notice 6000 -3 "Successor Authority to the Office of Economic Opportunity," dated January 15, 1975 and published in. Volume 40 of the Federal Register at page 3213 (January 20, 1975). i All references to "CSA" Directives" or "CSA Instructions" in these general conditions, and special conditions attached hereto and the grant - making documents themselves shall be read so as to include all regulations issued by the Office of Economic Opportunity and any subsequent regulations issued by the Community Services Administration. Such regulations, whether referred to as 110E-0" or "CSA" regulations, Instructions or Notice, remain in force and are deemed to be the policy statements of the Community Services Administration until superseded, rescinded, or changed. All references herein to "Statement of OEO Grant ", or a portion thereof, are deemed to refer to the document, regardless of form or title, utilized by the Community Services Administration to make grants under the authority of the Community Services Act of 1974_ All references•to.the Community Services Act of 1974 shall be read so as to include the Economic Opportunity Act of 1964 as amended. Revised - June 1975 Page 5 of 5