HomeMy WebLinkAbout13751 ORD - 05/25/19770 JEH:bb%5 /,25/77
AN ORDINANCE
a 1 •
AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE
STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION
FOR THE CONTINUATION OF THE DEVELOPMENT OF COMPUTER
PROGRAMS FOR TRAFFIC ACCIDENT INFORMATION THROUGH
SEPTEMBER 30, 1978, ALL AS MORE FULLY SET FORTH IN THE
PROPOSAL, A SUBSTANTIAL COPY OF WHICH IS ATTACHED HERE-
TO, MARRED EXHIBIT V', AND MADE A PART HEREOF;
AUTHORIZING EXECUTION OF ALL DOCUMENTS NECESSARY TO
CONTINUE TEE PROGRAM AFORESAID; AND DECLARING AN
EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. That authorization is hereby given for submission
of a grant application to the State Department of Highways and Public
Transportation, for the continuation of the development of computer
programs for traffic accident information through September 30, 1978,
all as more fully set forth in the proposal, a substantial copy of which is
attached hereto, marked Exhibit "A ", and made a part hereof.
SECTION 2. Authorization is hereby given for execution of all
documents necessary to continue the program aforesaid.
SECTION 3. The necessity to authorize submission of grant
application and authorization for execution of the necessary documents in
order to continue the program aforesaid creates a public emergency and an
imperative public necessity requiring the suspension of the Charter rule
that no ordinance or resolution shall be passed finally on the date of its
introduction but that such ordinance or resolution shall be read at three
several meetings of the City Council, and the Mayor having declared such
emergency and necessity to exist, having requested the suspension of the
Charter rule and that this ordinance take effect and be in full force and
effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED this the
aKlk day of MAY, 1977.
ATTEST:
My Secretary MAYO
THE CITY OF CORPUS CHRISTI,
APPROVED: DAY OF MAY, 1977: TEXAS
J. BRUCE AYCOCK, CITY ATTORNEY MICROFILMED
By JUL 0 71980
Assistant City Attorney-
13751
TEXAS TRAFFIC SAFETY PROGRAM CONTRACT
PAGE 2 OF 7
PROJECT
NUMBER
REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS
I. CONTINGENT FEE: (check appropriate boxes)
The contractor represents (a) that it ❑ has,i!](has not, employed or retained any company or person (other
than a full�me bona fide employee working solely for the offeror) to solicit orsecure this contract,and (b) that it
❑ has, has not, paid or agreed to pay any company or person (other than a full -time bona fide employee
working solely for the contractor) any fee, commission, percentage, or brokerage fee contingent upon or resull-
Ing from the award of this contract; and agrees to furnish Information relating to (a) and (b). Interpretation of the
representation, including the term "bona fide employee", see Code of Federal Regulations, Title 41. Chapter 1.
Subpart 1 -1.5.)
II. EQUAL OPPORTUNITY: (check appropriate boxes)
The contractor represents that it W6% ❑ has not, participated in a previous contract or subcontract subject
either to the Equal Opportunity clause herein or the clause originally contained In Section 301 of Executive
Order 10925, or the clause contained in Section 201 of Executive Order No. 11114; that It ❑ has, ❑ has not,
filed all required compliance reports; and that representations, Indicating submission of required compliance
reports, signed by proposed subcontractors, will be obtained prior to subcontract awards.
III. AFFIRMATIVE ACTION PROGRAM: (check appropriate box)
The contractor represents that (1) RIB has developed and has on file ❑ has not developed and does not have
on file at each establishment affirmative action programs as required by the rules and regulations of the Secre-
tary of Labor (41 CFR 60 -1 and 60 -2), or (2) It has not previously had contracts subject to the written affirm-
ative action program requirement of the rules and regulations of the Secretary of Ltibor.
IV. CERTIFICATION OF NONSEGREGATED FACILITIES:
The contractor certifies that it does not maintain or provide for employees' facilities which are segregated on the
basis of race, color, religion, sex or national origin, whether such facilities are segregated by directive or on a de
facto basis. The offeror further agrees that he will not maintain such segregated facilities.
V. The contract recipient agrees as a necessary condition for reimbursement of costs, to prepare monthly and/or
quarterly progress reports in a timely manner, and in accordance with instructions furnished by the Governor's
Office of Traffic Safety.
VI. CLEAN AIR ACT COMPLIANCE:
For all contracts in excess of $100,000, the recipient agrees to comply with all applicable standards, orders, or
regulations issued pursuant to the Clean Air Act of 1970. Violations shall be reported to OTS and the Regional
Office of the Environmental Protection Agency.
VII. PRINCIPAL PLACE OF PERFORMANCE:
The location of the plant or place of business where the item(s) will be produced or the principal services will
be performed under the contract Is:
CITY Corpus Christi COUNTY Nueces STATE Texas
Vlll. ASSURANCE. The contract recipient hereby assures compliance with all terms, conditions and general and
special provisions for this contract, Including attachments.
SIGNATURE OF PERSON AUTHORIZED TO COMMIT CONTRACTOR DATE COCITRACTOR'S PROJECT Olr(ECTOR DATE
R. Marvin Towusend, City Manager Edward R. Ptenville,Asst.Traffic Engrg.
NAME /TITLE
P. 0, RTx 9277, Corpus Christi, Tx. (08)
884 -3011 - ext. 271
• TEXAS TRAFFIC SAFETY PROGRAM CONTRACT •
STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION •
OFFICE•OF TRAFFIC SAFETY
ATTEST:
City Secretary
APPROVED: DAY OF MAY, 1977:
J. BRUCE AYCOCK, CITY ATTORNEY
By.
Assistant City Attorney
NATIONAL AUSTIN, TEXAS I01UT PROJECT
STANDARD NUMBER
.`HI IJi CI NWI
Accident Location and Analysis System _
11101 111 -4 IIH•IUw I I•HU9 r 111(54 UI TAn S ti11 MATIVI NI IV We IRK)
Computer programmer will continue to develop traffic safety programs for City agencies
and update those in effect. The programmer will travel to other communities and assist
them in establishing computer programs designed to reduce traffic accidents similar to
those already in effect in Corpus Christi: Nhen necessary, he will develop new pro-
grams, test and analyze them, and put them into effect.
GOALS TO comp a trattic accident orma On
METHODOF EVALUATION IFOR DEIALLS.5EE STATEMENT OF WORM
which will assist in the development of
Evaluation will be made by the rate of
effective countermeasures.
accident reduction.
COST CATEGORY
AMOUNT
FUNDING PERIOD
AMOUNT
SOURCES OF FUNDS
AMOUNT
PERSONAL SERVICES
22,229
FEDERAL (402) -.....
22,529
CONTRACTSERVICES
---
OCT:DEM ........
9,989
GTSF ...........
COMMODITIES......
- - --
JAN. -MAR. ........
9,990
OTHER DIRECTCOST
17,730
APR. -JUN. .... _ ...
91990
INDIRECT COST.....
JUL- SEP..........
9,990
17,430
PROFIT ...........
LOCAL...........
TOTAL
39,959
TOTAL
39,959
TOTAL
39,959
TYPE OF REIMBURSEMENT
BASIS OF REIMBURSEMENT (FOR "ACTUAL
REIMBURSEMENT LIMITS
LUMP SUM
F-1 "
COST' CONTRACTS ONLY)
t. AMAXIMUM AMOUNT E ffl!e��;OR
L 9J
OTS WILL REIMBURSE THE CONTRACTOR
REIMBURSEMENT f �
D COST PER UNIT OF WORK
AN AMOUNT EQUAL TO _% OF ALL
2. NO COST CATEGORY MAY BE EXCEEDED
"
COST PLUS FIXED FEE
ELIGIBLE COSTS.
BY MORE THAN S%
3. ONLY THOSE COSTS INCURRED DURING -
F] SPECIRC RATES
OTS WILL RLTM URSE THE CONTRACTOR
El AN AMOUNT EQUAL TO -19-0% OF ALL
THE FOLLOWING PERIOD SHALL. BE
ELIGIBLE FOR REIMBURSEMENT:
n- ACTUALCOST
ELIGIBLE COSTS 04 THE CATEGORIES IDENTIFIED
Oct., 1977 TO Sept. _30, 1978
IN THE STATEMENT OF WORK.
4. THE CONTRACTOR MUST BEAR ALL COSTS
FOR DETAILS. SEE STATEMENT OF WORK
NOT ELIGIBLE FOR REIMBURSEMENT
• THIS CONTRACT INCLUDES— ATTACHMENTS
• IN THE EVENT OF ART INCONSISTENCY OR CONFLICT BETWEEN PROVISIONS AND /OR REQUIREMENTS OF THIS CONTRACT. THE INCONSISTENCY OR
CONFLICT SHALL BE RESOLVED BY ASSIGNING AN ORDER OF PRECEDENCE TO EACH. ACCORDING TO THE FORM OR ATTACHMENT IN WNICH R
APPEARS. USING THE FOLLOWING ORDER:
1. CONTRACT (THIS FORM)
2. STATEMENT OF WORK (ATTACHMENT 1)
3. GENERAL PROVISIONS (ATTACHMENT 2)
4. SPECIAL PROVISIONS (ATTACHMENT 3)
S. OTHER
• FEDERAL AND STATE REGULATIONS AND GUIDELINES SHALL BE THE BASIS FOR DETERMINING ELIGIBILITY OF COSTS
• THIS CONTRACT MAY BE AMENDED ONLY BY - CONTRACT CHANGE NOTICES" EXECUTED IN ACCORDANCE WITH OTS POLICY
THE CONTRACTOR IS HEREBY AUTHORZEO TO PERFORM WORK ON THIS PROJECT. DURING THE PERIOD CITED ABOVE, SUBJECT TO THE TERMS AND
CONDITIONS OF THIS CONTRACT AND ALL APPLICABLE STATE AND FEDERAL LAWS AND REGULATIONS. "
SIGNATURE OF PERSON AUTHORIZED TO COMMIT OTS SIGNATURE OF PERSON AUTHORIZED TO COMMIT CONTRACTOR
R_ Marvin Townsend, City Manager
TILE TITLE
City of-Corpus Christi, Texas -
ATTEST:
City Secretary
APPROVED: DAY OF MAY, 1977:
J. BRUCE AYCOCK, CITY ATTORNEY
By.
Assistant City Attorney
TEXAS TRAFFIC SAFETY PROGRAM CONTRACT
• ATTACHMENT i
' STATEMENT OF WORK _
N( • :;,t,r.LESTOUE SCHEDULE arW MEM00 UP EVALUATION
I. The City of Corpus Christi shall:
A. Support the project and provide the following:
1. Office space, furniture, equipment, and supplies.
2. Computer time and related support.
3. A comnetent programmer.
4. Allow programmer to travel to other communities.
II. The Programmer shall:
A. Work with the City of Corpus Christi's Traffic b Transit Department,
Police Department, and other City agencies in determining what1traffic
accident information is needed to create effective countermeasures to
improve overall traffic safety.
B. Travel to other communities as determined by that community; City of Corpus
Christi Programmer; City of Corpus Christi Traffic Safety Coordinator; and
Office of Traffic Safety, State Department of Highways and Public Trans-
portation to review and develoV computer programs designed to reduce, traffic
accidents.
C. Extract information obtained locally from the Department of Pub1lic Safety
(DFS), Urban Accident Location Coding Tapes, and from other available documents.
D. As programs are developed, they will be tested, analyzed and put into. effect.
E. Revise current accident programs.
III. The Office of Traffic Safety, State Department of Highways and Public Transportation
shall:
A. Reimburse the City for all allowable costs (up to the limit shown on page 1 of
this contract) expended for the following:
1. Salary for Programmer.
2. Benefits.
3. Travel (out -of -town mileage /air fare and per diem)
4. Long Distance Phone Calls.
IV. Method of Evaluation:
The success of this project can be judged on the degree that the developed traffic
safety countermeasures effectively assist the Traffic Engineer, Police Department,
and other City agencies in reducing traffic accidents.
l:onLract No.
To � •
GENERAL PROVISIONS CHECK LIST
The following provisions contained in "General Provisions for Contracts" -
Form GC -2A, are hereby included as a part of this contract by reference:
❑x I. Definitions
Q II. Changes
x❑ III. Disputes
x❑ IV.' Conditions for Termination Prior to Completion
V. Excusable Delays
VI. Non - Collusion
VII. Contract Period Established
VIII. Cost Provisions
IX. Method of Payment (Check one)
A. Lump Sum
❑ B. Cost Per Unit work
[j C. Cost Plus a Fixed Fee
❑ D. Specific Rates of Compensation
® E. Cost
Q X. Terms and Conditions of Payment
XI. Inspection
❑ XII. Property Accountability
0 XIII. Retention
❑ XIV. Ownership of Data and Creative Material
® XV. Reports
❑x XVI. Equal Opportunity
G XVII. •-Overtime Compensation
G XVIII. 'Convict Labor
❑ XIX,. Subcontractual (Applies to all Federal and Most State-contracts)
❑ XX. Utilization of Small Business Concerns
0 XXI. Order of Precedence
❑x - XXII. Assignment-, Subletting and Transfer
❑x XXIII. Cancellation
❑r XXIV. Contractor's Liability
❑x XXV. Save Harmless
d XXVI. Tax and Compensation'Liability
d XXVII. Reimbursement of Eligible Expenditures
Ej XXVIII. Application of Hatch Act (Applies to all Federal contracts)
❑x XXIX. Standards for Grantee Financial Management Systems
XXX. Pronurement procedures (Applies to Federal grants to State
agencies and communities only)
[� XXXI. Cost of Living Council Regulations (Applies to all Federal
contracts)
XXXII. Minority Business Enterprise
.8/75
Attachment II
Corpus Christi
PERSONAL SERVICES
Salary - 29D for 12 Months
3 Mos. @ $1370 /Mo + 57 Cost of Living Inc. =
4,315.50
9 Mos. @ $1370 /Mo + 57 Cost of Living Inc. =
12,946.50
$ 17,262
Benefits
FICA (5.857 - 10/01/77 thru 12/31/77)
252.46
(6.057 - 01101/78 thru 09/30/78) =
783.26
TMRS (7.47) =
1,277.39
2,313.11
INSURANCE
Group - $9.02 Bi /Weekly =
234.52
Work Comp. 3.6414/$100 =
628.58
Gen. Lib. .123/$100
21.23
884.33
3,197
Travel
Approx. 5,000 mi @ $.15 /mi
= 750.00
Meals - $8.50 /day x 20 days
= 170.00
Room - $25 /day x 20 days
= 500.00
Air Fare - 3 trips /$100
= 300.00
Tips, Phone Calls, Parking, Etc.
50.00
1,770
Total Personal Services
$ 22,229
Contractual Services
None
Commodities
None
Other Direct Costs
Computer Costs - Production Run -
8 mos x 4 hrs @ $83 /hr
2,656.00
Test Time to Prepare Program -
4 mos x 22.5 - 90 hrs @ $83 /hr
= 7,470.00
Writing Additional Programs -
8 mos, x 11 hrs - 88 hrs @ $83 /hr
7,304.00
Long Distance Telephone Calls
300.00
17,730
Total Project Cost
$ 39,959
•
1. CALAGO02 - Maintenance program for updating and listing street names and
codes used by DPS - Austin, Traffic Engineering, etc.
2. CALAGO05 - Maintenance program, same.as CALAGO02, for building desk file,
3. CALA605B - Maintenance program. A program for listing street names and
codes in short form for the planning department which assigns a code
number for new streets. This program also checks for duplicate numbers.
4. CAI.AG103 - Tape Edit Program. 1. - This program will list all accidents
by month with the following information for each accident: City accident
number, Street name and /or block number, street name, type of accident
(intersection, intersection related, midblock, midblock related) Used
by Traffic Engineering to file accident reports and check for correctness
of street code numbers.
r:
5. CALAG021 - Tape Edit Program - 2. - Allows any type Al record to be
corrected or the addition of census tract number only.
6. CAIAG21B - Tape Edit Program - 3. - Allows one to code and add an accident
to DPS - Austin Accident information tape. Very useful in bringing accidents
up -to -date at end of month when reports were actually not received by DPS -
Austin in time to process for current month.
7. CALAGO09 - Intersection Accident - Describes type of accident - two cars
.(vehicles) approaching at angle, two vehicles going same direction, etc.
CALAGOIO - Accidents related to or influenced by Alcohol or Drugs - Analysis
of those accidents which in the opinion of investigating.officer were caused
by driver using alcohol or drugs whether charged with DWI or just suspect.
8. CALAGO12 - Pedestrian Accidents - Analysis of all pedestrian accidents. List
only information relative to pedestrian.
9. CALAG040 - Pedestrian Accidents - Analysis of all pedestrian accidents. -In
addition to information on pedestrian, it gives time of day, day of week,
light condition and road surface condition.
10. CALAGO13 - Barricade Accident - Lists and gives information on all accidents
caused and /or related to construction sites or barricade systems. It is used
to check efficiency of barricade program.
11. CALAGO14 - Pedalcyclist Accidents - Analysis of all pedalcyclist accidents.
List only information relative to pedalcyclist.
12. CALAG041 - Pedalcyclist Accidents - Will give additional information about
accident.
13. CALAG025 - Census Tract Report - A new version of census tract CALAGOII
report. The most comprehensive report we produce.
14. CALAG022 - Accidents by Time of Day vs Day of Week yields monthly and year
to date report.
15. CAIAGO39 - DWI accidents by Time of Day vs Day of Week. Yields monthly
and year to date report.
16. CALAG037 - Signal Network - This generalized program will allow Traffic
Engineers to calculate the optimum time sequence of traffic signals for
closed loop control of traffic flow. It allows an 80 square block are
to be studied at one time.
17. CALAG026 - Intersection and Midblock Accidents. Update of CALAG006.
18. CALAG027 - Intersection and Midblock Accidents. A new version of CALAGO26,
produces a report for the City Manager.
19. CALAG035 - General Reports Lister (80 -80). Allows rreportttto generateudirectly
from punched cards. Used mostly in photologging p r g or
traffic sign location and inventory.
20. CAIAGO04 - Accident Lister - Allows any accident to be listed from DPS - Austin
tape. City accident number is input. Used to list driver reported only acci-
dents since both Traffic Engineering and Police Department will not have these
accident$ on file.
21. CALAGO07 - Analysis of Midblock Accidents. Locates critical sections of streets.
Street name (number) is input.
22. CALAC07B - Analysis of Midblock Accidents = gives additional information on
accident rate per mile as information becomes available from photologging.
23. CALAGO18 - Accident Report Numbers by Street. Given street name (number), program
will list all accidents by number which occurred on the street.
24• and plotts the Speed
vehiclesttravelings progr andfflagsothe
85 percentile.
25. CALAG031 - Monthly Parking Ticket Report. Reports all violations by type, time
of day, and meter maid. This program .sill be expanded to yield the following
information: street name and block number. This program uses the subprogram
SOUNDEX3, which, see below.
26. SOUNDEXI - Alps. to Numeric Coder. Allows any 15 character alphabetic field to
be convered to a 9 digit numeric field.
27. SOUNDEX2 -- Generalized program of Soundex 1.-
28. SOUNDEX3 - A subroutine of program SOUNDEX2 whereby any program may call this
function. Used to search a table of names for correct spelling.
29. CALAGOOX - Intersection Simulator - Allows Traffic Engineers to calculate the
optimum time sequence for.signal lights which control traffic flow through and
around an intersection.
- 2 -
30. CALAG036 - Little Old Map Maker - Allows printer to draw map of Corpus Christi
which locates census tracts and number of accidents occurring within census
tract along with the location of certain main avenues.
31. CALAG056 - Accident Analysis by Mapping (used in conjunction with CALAGO %2).
This program produces a map from the intersection Grid System data file. It
%+rill be used for checking input data.
32. CALAG055 - Accident Analysis by Mapping. This program copies intersection
Grid System card file to tape.
33. CAIAGO38 - Analysis of Accidents Occurring on wet streets.
34. CAT.AG044 - Analysis of Traffic Accidents - Restra__iiig Device Used vs. Vehicle
Damage Scale by Severity of Injury.
35. CALAG046 - This program lists location and type of signs which do not conform
to the description as given in the Texas and /or National "Manual of Uniform
Traffic Control Devices ".
36. CALAGO50 - Select Accidents involving fixed objects.
37. CAIAGO51 - An extension of CALAG038 to include additional information.
38. CAL&G052 - Age of Driver Count - counts number of drivers of a specific age
rather than number in age group.
39. CALAG075 - Maintenance Street Inventory System - Cards to tape.
40 CAIAGO76 - Maintenance Street Inventory System - Old master to new master tape.
41. CAIAGO78 - Maintenance Street Inventory System - Additional state information
to new master.
42. CALAG079 - Report Generator for Street Inventory System.
43. CALAG79B - Report Generator for Street Inventory System.
44. CALAG077 - Maintenance Street Inventory System - Update program.
45. VICTORIAl - Experimental - Tape to Diskette - Data entry for Victoria, Texas.
46. VICTORIA2 - Experimental - Tape to Cards to Diskette. Data entry for Victoria,
Texas.
47. VICTORIA3 - Tape to, Cards to Diskette. Used for data entry to IBM System -3
with diskette input.
48. Review and revise present programs as necessary.
49. Continue preparation of additional programs as needs arise.
- 3 -
•
MILESTONE CHART
1
2
3
4,
5
6
7
S
9
10
11
12
1. CALAGO02
x
x
R
x
x
x
R
x
x
x
x
x
• 2. CALAGO05
x
x
R
x
x
x
x
x
x
x
x
x
3. CAI,AG05B
x
x
x
x
x
x
x
x
x
x
R
R
4. CALAG103
x
R
x,
x
x
x
x
x
x
x
x
x
S. CALAG021
x
x
x
x
x
x
x
x
x
X
x
x
6. CALAG21B
x
x
x
R
x
R
x
x
x
x
x
R
7'. CALAGO09
x
x
x
R
x
x
x
x
x
x
R
x
CALAGO10
x
X
x
x
x
x
x
x
x
x
x
x
S. CALAGO12
x
x
x
x
x
x
x
x
x
x
x
x
9. CAI AGO40
x
x
x
x
x
x
x
x
x
x
x
x
10. CALAGO13
x
x
x
x
x
x
x
K
x
x
x
R
11. CALAGO14
x
x
x
x
x
x
x
x
x
R
x
x
12. CALAG041
x
x
x
R
x
x
x
x
x
x
x
x
13. CALAG025
x
x
R
R
x
x
x
x
x
x
R
R
14. CALAGO22
x
x
x
x
x
x
x
x
x
x
x
x
15. CAIAGO39
x
x
x
x
x
x
x
x
x
x
x
x
16. CALAG037
x
x
x
x
x
x
x
x
x
x
x
x
7. CALAG026
x
R
x
x
x
x
x
x
x
x
R
R
. CALAG027
R
R
x
R
x
R
R
x
R
x
R
R
MILESTONE CHART
•
1
2
3
4
5
6
7
8
9
10
11
12.
19. CALAG035
x
x
x
x
x
x
x
x
x
x
x
x
20. CAUG004
x
x
x
x
x
x
x
X
x
R
x
x
21. CALAGO07
x
x
x
x
x
x
R
x
x
x
R
x
22. CALAG07B
x
x
x
x
x
x
x
x
x
x
x
x
23. CALAGO18
x
x
x
x
x
R
x
x
x
x
x
x
24. CALAG020
x
x
x
x
x
x
x
x
x
x
x
x
25. CALAGO31
x
x
x
x
x
x
x
x
x
x
x
R
26. SOUNDEXI
x
x
x
x
x
x
x
x
x
x
x
x
27. SOUNDEX2
x
x
x
x
x
x
x
x
x
x
x
x
28. SOUNDEX3
x
x
x
x
x
x
x
R
x
x
X
x
29. CALAGOOX
x
x
x
x
x
x
x
x
x
x
x
R
30. CALAG036
x
x
x
R
x
x
x
x
x
x
x
x
31. CALAGO56
X
x
X
x
x
x
x
R
x
X
x
X
32. CALAGO35
x
X
x
X
x
x
x
x
R
x
X
x
33. CALAG038
x
x
X
x
x
x
x
x
x
x
X
X
34. CALAG044
x
x
x
x
x
x
x
x
x
R
X
X
35. CALAG046
x
x
x
x
x
x
x
x
x
x
x
x
36. CALAG050
x
x,
x
x
X
x
x
x
x
x
X
x
•
37. CALAG051
x
x
X
x
x
x
x
x
x
x
X
R
38. CALAG052
_39. CALAG075
40. CALAG076
41. CALAG078
42. CALAG079
43. CALAG79B
44. CALAG077
45. VICTORIA1
46. vlcxoRlA2
47. VICTORIA3
48. Review and Revise Present
Programs as Necessary
49. Continue Preparation of Additional
Programs as needs Arise
.0
MILESTONF. CHART
1 2 3 4
5
6
7
8
9
10
11
12
x x x x
x
x
x
x
x
x
x
x
x x x x
x
x
x
x
x
x
x
x
x x x x
x
x
x
x
x
x
x
x
x x x x
x
x
x
x
x
x
x
x
x x x x
x
x
x
x
x
R
x
x
x x x x
x
x
x
x
x
x
x
x
x x x x
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Pmazduros PR- 1.3.44,6; a 7
11/75
INSTRUCTIONS FOR PREPARATION OF A
TEXAS TRAFFIC SAFETY PROGRAM PROJECT CLAIM AND PERIODIC REPORT
SCOPE: This document provides instructions for the completion of
OTS forms PR- 1,3,4,5,6, and 7: referred to collectively as
the 'TEXAS TRAFFIC•SAPETY PROGRAM CLAIM AND PERIODIC REPORT'
(Enclosures 1 thru 6).
GENERAL:
1. 'Project claims and periodic reports are required under
the terms of most Texas Traffic Safety Program contracts.
Three types of claim/roport forms may be specified by
contract: these instructions shall be used if OTS form
PR -1 is specified.
2. The CIS contract may require that project claims and
periodic reports be submitted monthly, or quarterly, or
one time (only).
3. The attachment forms (PR- 3,4,5,61 and 7) shall be assumed
to be required unless the eontract.(or other written
directions from OTS) states otherwise.
4. It is recommandod that a copy of the project contract and
all changes thereto be reviewed before preparing a pro-
loot claim and periodic report.
PREPARATION OF OTS FORM PR -1 (Enclosure 1):
1. FINAL REPORT - Check the appropriate block indicating
whether or not this is the final report to be submitted
under this contract.
2. PROJECT TITLE - Enter the project title as shown on the
contract.
Now 12PS Page 1 of 17
3. PROJECT NUMBER - Enter the project number, as shown on
the contract, in the blocks provided.
4. MONTHLY /QUARTERLY REPORT - Cheek the appropriate block.
If the contract requires monthly reports, the claim and
report shall cover exactly one calendar month (or less,
if at the beginning or and of the project)] Wart the
applicable calendar month and year. If the contract re-
quires quarterly reports, the claim and report shall
cover exactly etly one quarter Car portion thereof) of a fiscal
year (Oct. 1 - Dec. 31, Jan. 1 - Mar. 31, Apr. l - June 30,
or July 1 - Sept. 30): check the appropriate quarter and
enter the calendar year.
S. EXPENDITURES FOR THE REPORTING PERIOD
A. GENERAL:
1) Routine - Unless otherwise approved in writing by
OTS,. expenditures shall be recorded on a cash
basis: i.e., a cost shall be claimed in the period
during which it is actually paid. However, since
all coats eligible for reimbursement under the con-
. tract must be claimed during the period of the con-
tract, any allowable costs incurred during the con-
tract period, but paid after the contract period,
shall be claimed ,luring the final reporting period
(monthly or quarterly) of the contract. Exampla:
wages and /or employee benefits for the last week
(or month) of the project are frequantly paid after
the end of the project: they should, however, be
Page 2 of 17
n
elaimad as costs on the last (monthly or quarterly)
• rsport of the project.
2) Errors - In the OVOAt Of an arras in the amount
claimed (oithor an overelaim or An und¢rclsim),an
adjustment may be made on a subsequent report by
entering corrections (which may be Positive or nega-
tive in value).
If an error is found subsequent to the final report,
a supplementary claim may be submitted (use form
• PR -1, with the words •SUPPLEMENTARY REPORT, -
entered above the title).
R. PERSONAL SERVICES, CONTRACT SERVICES, COMv.OD1'TIES,
OTRER DIRECT COSTS AND INDIRECT COSTS - Enter the total
amount• expanded for the reporting period in the spaces
provided, using the following category definitionsi
1) Personal Services - Salaries and benefits of all
salaried personnel (for time actually &pant working
c the project), travel coats (fares, mileage, etc.),
and other travel expensOB (par diem or room ront,
meals, etc.).
2) Contract sorvitas - Costs incurred under project
subcontracts** (including consultant services).
3) commoditica - The costs of expandable materials and
supplies used on the project (prorated costs may be
used if approved by OTS).
`
.The project contract shows cost by these same categorioat if match-
ing costa are shown in the contract, include them in these spaces.
If matching coats are not shows in the contract, do not include these
spaces.
*•Most subcontracts must be approved in advance by OTS (ass contract
40 requirements.
Page 3 of 17
4y Other Diract Costs - The cost of purchase of
necessary accountable assets, computer nerviaes,
rentals, other Bervicas, etc.
$) Indirect Costs - The percentage add -on coat
authorized by contract (may include profit).
NOTE1 Indirect COSts may be Charged only whon
permitted by contract. The requirements for sub-
stantiation of indirect coats at audit are often
Mora severe than for direct Costs.
OTS forms PR- 3,4,5, and 6 shall be attached (as appli-
cable) unless the requirement for those attachments has
been waived in writing by OTS.
C. TOTAL COST AND TOTAL COST CLAIMED FOR REIMDURSWENT -
1) Total COBt - This is the Bum of the costs, listed
above (for the reporting Period).
2) Total Cost Claimed for Reimbursement - This amount
is Computed on the basis specified in the contracts
if the contract specifies 100% cost reimbursement,
this Amount will equal the °total cost' (provided
the total amount claimed on all reports may never
exceed the •Maximum Amount Eligible for Reimburse -
mant•) as shown in the contract.
6. CU EXPENDITURES AND CLAIMS - Enter the a= of
expenditures shown on this report plus those on all prior
reports as cumulative actual expenditures. Cumulative
actual claimed is similarly computed from claimed amounts.
Planned expanditures are only reported on quarterly report
or on the last monthly report for a quarter (December,
Pago 4 of 11
•
poraon formally authorized by the claimant to sign
and submit claims on its behalf. .
C. APPROVALS - This space is provided for the convenience
of the claimants its use is optional. '
12. NUMBER OF ATTACHt5EM - Number•each attachment (PA- 3,4,5,
6, and 7, organization chart, eta.) in ardor of their
first reference on the PR -1 form. Enter the number of
attachments in the space provided.
PREPARATION OF OTS FORM PR- 3.4,5, and 6 (Enclosures 2 -6):
1, GENERAL - These attachments are required if, and only if,
corresponding costs are reported for the periods PR -3 is
required if PERSONAL SERVICES are reported; PR -4 if SUE-
• CONTRACT SERVICES arc required; PR -5 if COMMODITIES are
reported; and PR -6 if OTHER DIRECT COSTS are reported. See
paragraph D., 1. -5., above, for definitions of these
categories.
2. READINGS - At the top of each foam, enter the project
number and date (see paragraphs 3. i 4. under - PREPARATION
OF OTS FOAM PR -1,- above). 1
3. INDIVIDUAL ENTRIES - Each form must contain the individual
costs which accumulate to the amounts reported on the PA -1
form (sea section 5., above). In general, each entry will
consist of the following clemcntat
A. DATE - The data an which the cost is paid (sea Para-
_ graph S.A., above).
E. DESCRIPTION OF ITEM - This may bot
1) PERSONAL SERVICES - The awe of an individual or a
labor category (i.e., clerk IV, draftsman, eta.)
with a common pay rate.
Pago 7 of 17
2) CONTRACT SERVICES - The name of the subcontractor
and/or the work performed.
31 COMMODITIES OR OTHER DIRECT COSTS - An item name
(ISM Selectric II typewriter, March telephone bill,
computer timer etc.).
C. DUANTITY AND RATE - Hours worked and rate per hour,
days worked and rate par day, quantity purchased and
cost per day, quantity purchased and cost per unit,
etc. NOTE, Not required on PR -0 may be omitted if
not applicable or appropriate for the line entry.
D. F=EXTION OR AMOUNT PAID - The total amount (in dollars
and canto) paid for the line entry. NOTE:. Equal to
quantity multipled by rate (where applicable).
E. DOCUMENT - 'Identify the instrument (document) used
to pay the amount shown; show the type of document
(check, warrant, etc.), and identify number (check no.,
warrant no., etc.). NOTE, The document identified
must be rotaiaed for audit is accordance with the
General Provisions of the contract.
F. TOTAL - Enter the total amount (in dollars and cents)
in the space provided. NOTE: The totals must agree
exactly with the amounts entered on the front of the
PR -1 form.
PREPARATION OF OTS FORM PR -7 (Accountable Assets Report):
1. GENERAL, - The Accountable Assets Report must be submitted
whenever accountable assets are furnished by OTS or Par-
chased. Once a PR -7 has been submitted on a contract, it
meet be resubmitted if, and only if, one or morn assets
Pago S of 17
r�
u
are acquired during any reporting period. Subsequent re-
visions of the PR -7 must include all assets previously
shown (even if they have been disposed of)l it is suggested
that the organization submitting claims retain the ori- -
ginal PR -7 for subsequent updating and submit photocopies
to OTS.
2. READING - Same as the heading for PR- 3,4,5, and 6.
3. OTS- DNIQUE TRANSACTION - Enter the 10 -digit OTS code
for the asset (for example, MW00086102), if known; if
unknownt leave blank.
4. DSER IDENT - Enter the inventory number used by the
claimant organization. NOTE, If none is used, a number
system must be created, a number assigned, and the number
affixed to the asset (embossed tape is a useful method in
acme instances).
S. DESCRIPTION /SERIAL NO. - Enter a meaningful description of
the asset and its serial number (if applAcable). Examples
of 'useful' descriptions area
A. Typewriter, IBM Selectric II, S.INX S)DDC...
B. Desk, Secratarial, 30' x 601, left hand. walnut
C. File Cabinet, 4 -dr.•, legal, black metal
Is general, manufacturers mamas are not useful, except in
soma instances where they uniquely define a type, style,
or quality: for example, -IBM Selectric II' or 1EP -45'
- . are useful identifiers but 'Casemark' or "Shaw-Walker"
are generally not.
6. PURCRASE COST,- Enter the exact amount paid for the item,
Page 9 of 17
if purchased. If furnished (from a previous contract or
from,anothar source by OTS),entor 'OTS.'
7, ACQUISITION DATE - Enter the date the asset was received
or transferred to the project.
S. DISPOSITION - If an asset is destroyed, stolen, or trans-
ferred to another project respectively, enter 'DESTROYED,'
'STOLEN,' or the sew project number and date of transfer
in this column (if the new project number is not known, it
can be obtained from the responsible OTS manager).
NOTE, If an item is destroyed or stolen, the full details
must be documentadr contact the responsible OTS manager
for details. If an asset is transferred to another or-
ganization, an Accountable Assets Log COTS form AA -2) must
be furnished to you to clear your records (see the respon-
sible OTS manager for details).
SUBMITTAL - The completed and signed PR -1, with attachmenta,must be
• forwardod, in duplicate, to the responsible OTS manager.
It will be reviewed and processed in accordance with OTS
policy, and reimbursement may be expected within two to
six weeks if no major problems are encountered in the
review. The exact period required will depend upon
immediate processing backlog in the OTS office and the
State Comptroller's office, mail delays, and other in-
cidental factors.
Page 10 of 17
F, 1
March, June or September) I enter the amount shown .for the
applicable period on page 1 of the contract. The planned
claimed amount shall be computed from the planned expon-
ditura using the reimbursement formula set forth in the
contract.
7. ACCOUNTABLE ASSETS LIST - An accountable assets list is
required if, and only if, accountable assets have been
(physically) acquired during the reporting period. If
assets have been acquired, check the first block and
attach a copy of OTS form PA -7. If no assets ware ac-
quired during the reporting period, check the second block
and omit the PR -7 attachment.
8. SCHEDULE STATUS - List all milestanoe which are scheduled
in the contract for completion on or before the end of the
reporting period and which have not been reported as com-
pleted in previous reports. Enter the milestone number
(project start is milestone 01, the next milestone shown
.in the contract is 02, etey project complete is milestone
99), the milestone name (as shown in the contract), the
planned completion date Can shown in the contract), and the
ac£ual completion date, if any. NOTE, always show the
latest contract information (including all Contract Change
Notices).
9. NARRATIVE REPORT - The narrative report is divided into
three sections, Accomplishments, Problems Encountered,
and Assistance Required. These sections may vary in con -
tent and detail as appropriate. Sections A a A must be
consistent with the report of milestones met and missed
Pago 5 of 17
(section 8, above) and should city reasons if the project
is behind schedule or over budget. Section C provider,
the opportunity to identify problems, needs, actions ro-
quired by OTS, and rocommendations to OTS. Any (or all)
of the sections may be continued on separate shoots (in-
cluded as attachments). The narrative section is an im-
portant part of this report, and the project manager is
encouraged to make effective use of this opportunity to
communicate needs, problems, achievements, and other
pertinent information. Please keep this narrative section
concise and interesting. Concentrate on major points
rather than detailay include material of interest to other
project managers.
10. PROJECT ORGANIZATION CHART - An organization chart is re-
quired with the first project report. The form or format
.is optional, but all key personnel, including the project
manager, fiscal manager (or equal), evaluator (if any),
etc., must be abown by name and function. On subsequent
reports, the organization chart must be revised and re-
submitted if, and only if, one or mono of the key personnel
change. Chock the applicable block and attach a revised
chart, if required.
11. SIGNATURE
A. CIAIMANT - Enter the name of the organization sub-
mitting the claim (this must be the organization shown
an the contract) .
E. AUTHORIZED BIGNAT= - The claim must be signed by a
Pago 6 of 17
jwT1 TEXASTRAFFIC SAFETY W.OGRALI
PROJECT CLAM AND PERIODIC REPORT Imcl Euea I
I01clw'vta 1
PROJECT TITLE (00)0000-00 O
M TH56ALIONI.LY REPORT FOR THE MONIHGi
191 _.
-7 THIS IS A QUARTERLY REPORT FOR IJFM .I AMJ 11
JAS 'i OND. 101._
L EXPENDITURES FOR REPORTING PERIOD (DETAILS ATTACHED(
CUMULATIVE EXPENDITURES [In DATEI
PERSONAL SERVICES 6
PIANNLD
CONIRACI SERVICES
ACTUAL . S
COMMODIIIES
OTHER DIRECT COSTS
CUMULATIVE ED 110 DATE(
C.DIRECT COST (IF IN CONTRALTI
PLANNED S
TOTAL - S
ACTUAL S
TOTAL CLAIMED FOR REIMBURSEMENT S
IL ACCOUNTABLE ASSETS LIST iT NA. CHANGED(ATTACH) SI AS
TCHANGED
SLYCOLETEDI
DL SCHEDULE STATUS (MILESTONES SCHEDULEOTODAIE BUTNOT PREVIOU MP
M� MRESTONE NALIE
PLAN DATE ACTUAL
IV. NARRATIVE REPORT
A. ACCOMPLISHMENTS (USE ADDITIONAL SHEETS.IF NECESSARYI
PRI REY I1 //D
CamwQP � Beia
Pago -11 of 17.
B. PROBLEMS ENCOUNTERED (INCLUDE DISCUSSION OF ANSSED WLLSTONES MO CnAALCTNT AC [Irl)"
V. PROJECT ORGANIZATION CHART LHASCtlANGPD1AIl —I LJ"_= "•v...�
ice b.Yw nnrwmel�wDamuaP nD�Deneweweu P+D eeeurvlDmrenenegwwA pn.lme+m waw we wPn FOR OTSUSE
oead Y+n wgneteMmetvn NU farm weeWQO b. of DaF^'anl wAb D%Ne Vmlea Ele @a eiA�[ew Pb 11"'Ro " e-
SNIDW IDW Im NOCDaH CamiY0lDl IDmSWeeInDIR . DDw 'I'Yaeeea�
DbmYbpw /YAN
CLAMANT:
AUTHORIZED SIGNATURE:
4PPROVALS-
UpwuacA. ealcRwea weu�ew
Pago 12 of 17
Traffic Engineering Survey /Corpus Christi
sau 2..:1u�i_
Al T TO PERIODIC REPORT DATED -197 . CONTRACT (G ❑)Cl=1 'UU ❑
ITEMIZED PERSONAL SERVICES
LABOR CATEGORY OR T94 a E%TEbb10V OOQR.CM rM
CAT[
PERSON'S NAASE WOit1tE0 RATE irol
E
0 93REVM 12,15 TOfAL'S I ERPT MA,W ANAU+I ON PR-1
Page 13 DP 17
171el== ; rr--77
ATTACNIAENT TO PERIODIC REPORT DATED —, 187 —, CONTRACT (❑❑)❑❑ ❑❑'❑✓ LJ
meu,�_ e11r1r!n A1TRACT SERVICES
Page 14 of 17
• fllelas50to 9
ATTACHMENT TO PERIODIC REPORT DATED . 197. —. CONTRACT (00)CO-00-00 ITEL112E0 COMMODITIES
OAIE 1 nFm- Ott SST F%TLl61ON nn OrY?1`JENT N.
lhelos= 6
❑ Ai 'AChr/,ENT TO PERIODIC REPORT DATED, 197 , CONTRACT �QQ� ❑UIUU'U.0
ACCOUNTABLE ASSETS REPORT
1r5
rl.
Page 15 of 17
ATTACHMENT TO PERIODIC REPORT DATED_, 197_, CONTRACT(❑❑)❑LIL_ILJ - 6 ❑
ITEMIZED OTHER DIRECT COST
GATE ITEM Ott DoT EXTENSION DD WADJT nr
7YOT L
,I *VVI M
I"X3ACT04
tcxR
WENT
DESOJIPTIOw5QEO1 NO.
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I
r: I —r SKEO Ov OrS. P15ERT TK LETTERS ors'
07900W M-1, REV 1=5
Pago 17 of 17
Corpus Christi, Texas
day of, 1977
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance,
a public emergency and imperative necessity exist for the suspension of the
Charter rule or requirement that no ordinance or resolution shall be passed
finally on the date it is introduced, and that such ordinance or resolution
shall be read at three meetings of the City Council; I, therefore, request
that you suspend said Charter rule or requirement and pass this ordinance
finally on the date it is introduced, or at the present meeting of the City
Council.
Respectfully,
MAYOR - I a-� - 'z4/
THE CITY OF CORPUS CHRISTI, TEXAS
The Charter rule was suspended by the following vote:
Jason Luby
Eduardo de Ases
David Diaz
Ruth Gill UAA1 -1
Bob Gulley
Gabe Lozano, Sr.
Edward L. Sample
The above ordinance was passed by the following vote:
Jason Luby
Eduardo de Ases
David Diaz
Ruth Gill
Bob Gulley
Gabe Lozano, Sr.
Edward L. Sample
127ML
