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Home My WebLink About13762 ORD - 06/01/1977• JKH:vI*5 /31fl77:lst i TEXAS: AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT AN AMENDMENT FOR A SUPPLEMENTAL GRANT TO THE GOVERNOR'S COMMITTEE ON AGING FOR THE TITLE VII ELDERLY NUTRITION PROGRAM PROVIDING FOR AN INCREASE IN FUNDS OF $26,320, THE ADDITIONAL FUNDS TO BE USED FOR EXPANDING THE NUTRI- TION PROGRAM TO THE CITY OF KINGSVILLE, TEXAS; ALL AS MORE FULLY SET FORTH IN THE PROPOSAL IN SUBSTAN- TIALLY THE FORM ATTACHED HERETO, MARKED "EXHIBIT All AND MADE A PART HEREOF FOR ALL PERTINENT PURPOSES; AND AUTHORIZING THE EXECUTION OF ALL OTHER DOCUMENTS AS MAY BE NECESSARY IN THE IMPLEMENTATION AND CONTIN- UANCE OF THE PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, SECTION 1. That the City Manager be and he is hereby authorized to submit an amendment for a supplemental grant to the Governor's Committee on Aging for the Title VII Elderly Nutrition Program providing for an increase in funds of $26,320, the additional funds to be used for expanding the nutri- tion program to the City of Kingsville, Texas, all as more fully set forth in the proposal in substantially the form attached hereto, marked "Exhibit A" and made a part hereof for all pertinent purposes. SECTION 2. That the City Manager be and he is hereby authorized to execute all related and necessary contracts, amendments and other documents required to expand the nutrition program as aforesaid. SECTION 3. The necessity to authorize execution of the contract and all other documents as may be necessary in the implementation and contin- uance of the aforesaid program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the Z4 day of June, 1977. ATTEST: ___1 t ecretary APPROVED: THE CITY OF CORPUS CHRISTI, T XAS DAY OF JUNE, 1977: MICROFILMED. J. BRUSE CIT ORNEY JUL O 7 1980 BY: "762 Assistant ty ttorney a • APPLICATION FOR NUTRITION PROJECT AWARD UNDER TITLE VII OF THE OLDER AMERICANS ACT PART I ritle of Project: Senior Community Services ® N @w Q Continuation Project Director (Name, Title, Department & Address) Sandra Gonzales, Director Senior Community Services P. 0. Box 9277 Corpus Christi, Texas 78408 512 I 884 -3011, Ext. 292 City of Corpus Christi P. 0. Box 9277 Corpus Christi, Texas 78408 Name, Title, Address of Official R. Marvin Townsend, City Manager - Kingsville Q Revision Q Supplement Dates of:1 From I Thru I Amount Budget 14/1/77 111/30/71 1 $26,320 Year 7. Type of Organization: Ly Public Agency Q Private Non - Profit. Agency - Street, City, State, Zip Code): to Sign for Applicant Agency: 8. TERMS AND CONDITIONS: It is understood and agreed by the undersigned that; 1) funds awarded as a result of this request are to be expended for the purposes set forth herein and in accordance with all applicable laws, reg- ulations, policies, and procedures of this State and the Administration on Aging, Office of Human Development of the U.S. Department of Health, Educa- tion and Welfare; 2) any proposed changes in the proposal as approved will be submitted in writing by the applicant and upon notification of approval by the State agency shall be deemed incorporated into and become a part of this agrAement; 3) the attached Assurance of Compliance (Form AoA -441) with the Department of Health, Education, and Welfare Regulation issued pursuant to Title VI of the Civil Rights Act of 1964 applies to this pro- posal as approved; and 4) funds awarded by the State Agency may be ter- minated at any time for violations of any terms and requirements of this 9. Signature (Person Named in Item S): Signature R. Marvin Townsend Date ATTEST: Rill Read. Citv Secretary Date Rev. 5/76 r PART II Page 1 of 7 A. BUDGET CATEGORY (1) MEALS COSTS (2) SUPPORTING SOCIAL SERVICES COSTS (3) ADMINISTRATIVE COSTS (4) TOTAL PROJECT. COSTS (Col. 2,3,& 4) 1. Personnel (Including Frin a Benefits ) 6691 $ 1426 $ 476 $ 8593 2. Equipment 2100 550 2650 3. Raw Food 8500 -0- 4. Travel (Staff Only) 312 149 .115 499 5. Consultants 814 -0- 11RI 6. Other Costs 5747 1577 550 7874 7. Total Project Costs $ 24,164 $ 3,702 $ 1,378 $ 29,244 B. Other Resources (Total of Page 7 of 7) $ -0- C. Project Net Costs (Line 7, Column 5 Less Line B) $ 29,244 D. Local Non - Federal Participation (Total of Page 6 of 7), % $ 2,924 E. Federal Funds Requested (Line C Less Line D) % $ 26,320 Rev. 5/76 0 • • Name of Agency_ City of Corpus Christi Page .2 of 7 Date Rev. 5/76 SUPPORTING BUDGET SCHEDULE PROGRAM ACTIVITIES TOTAL MEALS SUPPORTING COSTS BUDGET CATEGORY (1) SERVICES TOTAL ADMINISTRATION SUN OF (2) -(5) Congregate Home Delivered (2 3) 4) (5 1. Personnel (Itemize by Title) $ $ $ Cook 3071 342 -0- -0- 3413 SOS Supervisor 2520 -0- 1260 420 4200 Fringe Benefits 716 42. 166 56 980 Total Personnel Costs $ 6307 $384 $.1426 $ 476 $ 8593 • Name of Agency City Of Corpus Christi Page 3 of 7 Date Rev. 5/76 SUPPORTING BUDGET SCHEDULE ~ PROGRAM ACTIVITIES TOTAL MEALS SUPPORTING COSTS BUDGET CATEGORY (1) Congregate Home Delivered SERVICES TOTAL ADMINISTRATION SAM OF (2) —(5) 2) (3) (4) 5 2: Equipment (Itemize) (li Air /Conditioner $ 400 $ $ 200 $ $ 600 (5) Tables @ $60 ea. 200 100 300 (50) Chairs @ $15 ea. 500 250 750 (1) Freezer (Comm.) 500 50 550 Food Preparation utensils & equipment 400 50 450 Total Equipment Costs $ 2000 $ 100 $ 550 $ $ 2650 3. Raw Food* $ $ $ $ $ 53 Meals /day x 5 days /w 3k x 35 weeks = 9275 Me ils 7650 850 8500 Total Raw Food •$ tCosts $ 7650 850 $ S $8500 * 4/1/77 - 11/30/77 11 is category includes only raw food. Meals prepared by subcontractors should be listed uider 'Other Costs" (page 5 of 7) and a copy of the subcontract attached. • Name of Agency of Corpus Chrlsti Date Page'4 of 7 r Rev. 5/76 SUPPORTING BUDGET SCHEDULE PROGRAM ACTIVITIES BUDGET CATEGORY (1) 4. Travel (Staff Only) TOTAL COSTS, SAM OF (2) —(5) $ MEALS SUPPORTING SERVICES TOTAL y $ ADMINISTRATION 5 $ Congregate (2) $ Home Delivered $ 3) Mileage for Staff 400 miles /month x 312 149 35 496 .15.5 /mile x 8 months 'total Travel Costs $ 312 149 35 $ 496 5. Consultants $ $ $ $ $ Program Audit 317 317 Nutritionist Approximately 90 hrs. 733 81 814 or $9.00 /hr. Consultant ,Total Costs $ 733 $ 81 $ $ 317 $' 1131 • Name of Agency City of Corpus Christi Page 5 of 7 Date Rev. 5/76 SUPPORTING BUDGET SCHEDULE PROGRAM ACTIVITIES TOTAL BUDGET CATEGORY MEALS SUPPORTING COSTS (1) SERVICES SIIM OF Ilome Congregate Delivered TOTAL ADMINISTRATION (2) —(5) (2 ) (3) (4) (5) Other Costs $ $ $ $" $ Recreational Supplies & Equipment - 700 700 Minor Office Equipment 300 300 Consumable Office Supplies 250 250 Consumable Supplies 2400 2400 plates, napkins, forks, spoons, etc. 300 /month x 8 *Equipment (Van) gasoline 2047 877 * 2924 and maintenance Kitchen Renovation 1300 1300 Total Other $ $ $ $ $ Costs 5747 1577 550 7874 * Local Match HSOS State Funds • • Page 6 of 7 Rev. 5/76 SUPPORTING BUDGET SCHEDULE LOCAL NON- FEDERAL PARTICIPATION SOURCE APPLICATION* AMOUNT A., Cash Resources STATE HUMAN SERVICES DELIVERY SYSTEMS FROM TEXAS DEPT. of CO1viMUNITY AFFAIRS See Page 5 of 7 Under Other Costs Category - Maintenance and Gasoline for Vans. SUB -TOTAL $ 2924 $ 2924 B. In -Kind Resources r SUB -TOTAL TOTAL $ $ -0- $ 2924 *Resources should be identified by specific line item and budget category under which they are applied on Part II, pages 2 through 5 of the Supporting Budget Schedules. • • Page 7 of 7 Rev. 5/76 SUPPORTING BUDGET SCHEDULE OTHER RESOURCES SOURCE APPLICATION* AMOUNT- A. Cash Resources SUB -TOTAL $ $ B. In -Kind Resources SUB -TOTAL TOTAL $ $ -0- $ -Q' *Resources should be identified by specific line item and budget category under which �nnjinl tin Farr TT i, r, „r .t, o....... ... . NUTRITION PROGRAM NARRATIVE r I. Applicant Agency a. The City of Kingsville was incorporated in April 1911. It is the county seat of Kleberg County. b: The City of Kingsville does not currently operate a meal program for the elderly. c. The City of Kingsville is an incorporated municipality operated under manager - council form of government. d: The City of Kingsville has made no expenditures for a nutrition program for the elderly. e. The City of Kingsville plans to enter into a sub- contractural agreement with the Community Action Council of South Texas (CACOST) for the operation of the Elderly Nutrition Program that will include: (1) . Meal preparation and consumption (2) Supportive services (3) Administration CACOST is a private non - profit corporation► chartered under the State of Texas and has for several years, provided multi - generational programs for the indigent including the elderly. At the present time CACOST is operating a self - generating meals program for the elderly in Kingsville. Although a home delivery program, this agency does have the experience and manpower to successfully provide a congregate meal program. H. Project Area a. The geographical area designated as the "Project Area" is the City of Kingsville. Due to the number of meals to be provided it is planned that the center ]mown, as the Alianza de Oro, 1130 East Henrietta be the site where congregate meals will be provided. This center was selected due to the fact that it is presently being used as a center for the elderly and it contains adequate facilities for on site preparation. The site also contains the following features: (1) It is.-.-,, accessible. (2) It is large enough to comfortably accommodate an adequate number of persons. (3) It is comfortable and lends itself for-the purpose of providing - - supportive services. The total • to population of Kingsville is 28, 711. Of this number 2, 858 persons are 60 years of age or older. The number of elderly that have incomes that fall at or below the poverty level is 1, 000. M. Administration of the Project. a. See Attached Organizational Structure of CACOST and the elderly nutrition program's relationship within this structure. (1) Job Descriptions Director - The agency's ( CACOST) Executive Director will be responsible for the implementation and overall administration of the program. This position a. is not to be funded by this project. Center Manager - The Center Manager will be responsible for: (a) Outreach, recruitment, follow -up (b) Referral (c) Arranging Transportation (d) Receiving contributions (e) Recruiting volunteers • (f) Providing recreational activities Cook - The cook will be responsible for: (a) Preparation of meals (b) Preparing recipies (c) Maintaining inventory (raw food and consumable kitchen supplies) (d) Assisting in the distribution of meals in the center Nutritionist - The nutritionist will be employed on a consultant basis and will be responsible for the following: (a) Prepare and submit menus (b) Prepare and arrange recipies (c) Conduct seshions on nutrition and health education to congregate meal participants. b. Training for the project personnel will be done in cooperation with staff from the City of Corpus Christi and the Governor's Committee on Aging. c. A project advisory council will be established and will be comprised of congregate meal participants. This group will be elected by the congregate meal participants and council. Once established the advisor council will' rovide advise and direction to the is Y P staff on the following: (1) Menu selection (2) Method of contribution by participants ° (3) Minimum amounts of contribution (4) Areas contributions are to be use in (5) Supporting services to be developed including the kinds of recreational activities. All minutes of regular and special meetings are to be kept on file. IV. Plan for the project. Objective I - Persons to be served 1. At least 80% of the total number of participants served will be those whose incomes at or below the poverty level. At least 65% of the participants served will be members of minority groups. 2. At least 90% of the total project participants will be persons who have one or more of the following characteristics: (a) Lack mobility (b) Lack the knowledge to select and prepare their own meals (c) Lack the ability to select and prepare their own meals (d) Have a feeling of rejection and /or loneliness which impedes their ability to provide for themselves. Objective II - Meals in Congregate Setting The program will serve. 53 meals per day five days a week beginning April 1, 1977 through November 30, 1977. Length of time to coincide with the City of Corpus Christi's Nutrition Program Year. Objective III - Meals to be homebound Due to the fact that a home delivered meal program is presently in existence funds will not be used for home delivered meals. Meals will only be home delivered only to congregate meal participants who because of illness or other reasons are temporarily unable to come to the center. In any case the average number of home delivered meals will not exceed 5.3 in any given month. Objective IV - Health and Welfare The project will provide counseling sessions to four individuals per month. Objective V - Nutrition Education • Through its nutritionist the project will provide one nutrition education session every other week. Objective VI - Shopping The project will provide ten participants with shopping assistant services per week. Objective VI - Recreation The project will provide a multitude of recreational activities to project participants according to the interests of the participants. Objective VIII - Dietary allowances The project will insure that each meal served contains one -third of the current daily dietary allowances established by the Food and Nutrition Board of the Wade Academy of Sciences, National Research Council. Objective IX - Outreach Effort The project will insure a comprehensive and systematic outreach effort prior, during, and after the beginning of the program up to 100 persons each month. This includes follow -up. Objective X - Transportation The project will provide transportation services to 7A participants each day to and from the congregate meal sites as well as to doctors, shopping, and other resource activities five days a week, Monday through Friday. Objective XI - Escort Services The project will provide escort services at least 10 persons each week Monday through Friday. Objective X11 - Information and Referral The project will provide information and referral services to at least 100 persons each month including follow -up services. Menus: The project will provide sine -week cycle menus as provided by the nutritionist. In Accase the menus will take into on ' • c sideration the following factors: 1. Religion 2. Ethnic, cultural preferences. As the menus are approved by the Governor's Committee on Aging the congregate site will then post menus. a. The estimated number of meals to be served is 9300 meals. b: Meals will be served five days a week Monday through Friday. c. The meals will be served during lunch,. a. d. The meals will be prepared at the congregate site by the program cook. e. There will be no home delivered meals above the 5.3 allowed for illness or emergency. f. The contribution for the meals will be voluntary and every step will be taken to maintain confidentiality of each participant. Menus must be submitted to the Governor's Committee on Aging and approved before they are used. V. Plan for Social Services a. All necessary supportive services are presently operational through other federal state and local resources. b. Outreach activities will be ongoing though will be more intense during the first few weeks in order to certify persons 60 years of age or older. c. Transportation and escort services are presently being provided although a greater focus will be placed to the nutrition program Par tici pan ts. d. Recreation is currently ongoing and this project's resources indeed provide a needed boost as far as expanding it is concerned. Vi. Relationship of the Project to other programs CACOST maintains a vast amount of expertise and talent as well as resources. These factors will greatly enhance the effectiveness of the program. CACOST has and will continue many resources to bear on behalf of the elderly. VII. Evaluation The goals and objections specifidd herein will provide a basis with which to measure the program's effectiveness. Field visits from GCA Staff will also provide the necessary assistance in the evaluation process Vim. Relationships with USDA Program CACOST is presently assisting older persons in enrolling in the Food Stamp program .,PP.IOVCD FOR THE PRIME SPONSOR Day of , 1977 BY: R. Marvin Townsend, City Mgr., City of Corpus Christi ATTEST: Bill Read City Secretary APPROVED Day of , 1977 BY- Assistant City Attorney APP30VED Day of , 1977 BY-. r':a-rold Zick Director of Finance AUTHORIZED 3Y CO u-iCly • APPROVED FOR THE SPONSOati NG C' -I Y 18th Day of April 1977 • J.F. Garcia,. City Mgr., City of Kingsville ATTEST: Robert G. Nelson City Secretary ASSUPWNC$ OF CO:•EPLIAVCE WITH TE12 DEPArITMEMT OT HEALTH, EDJCATIO @T Ar,'D WET- OAP,E, REGITLATIOg IRTDER TSTLr VI OF THE C.TVIL RTMETS ACT OC 79(34 City of Corpus Christi a (harainai.a- Wame of Subgrantee or Contractor)• called the "Recipient of Award ") HEREBY AGREES TEAT it will comply.with Title VI of the Civil Rights, Act, of 1964 (P'-L. 88 -352) a_-rid all requirements imposed by or pursuant to the Regulation of the Department of Health, Education and Welfare (45 CFR Part 80) issued pursuant to that title, to the end that, in accordance with Title VI of that Act and the regulation, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, . be de. -ed the benefits of, or be othereaise subjected to discris:ir_atior_ under: program or activity for tiinich the iReci.pient of Award receives Fe3erai financial assistance from Governor s Committee on Aging (blame of State Agency) a recigie ^t of Federal financial assistance from the Deaartment; and iERESY GIVES ASSUR=E 1HLAT it will immediately tacce any measures necessary to effec= •_ =__e his agreement. If ary real propert-cr or structure thereon-is provided or improved with the aid of Federal financial assistance extended_ to the Recipient of Award by the State gancy, this assurance shall obligate the Recipient of Av:_rd or in the case of any transfer of such property, any transfe<ee, for ehe period duri_g iab.ich the real property or structure is used for a purpose for whic= the Federal financial assistance is extended or for another purpose i*nc-olving the provision of similar services or benefits_ If any personal property is so provided, this assurance shall obligate the F.__zpient of for the period during Vaich it retains o%•nsrship or possession of _e property. In all other cases, this assurance we=ll o:lig=_te the Recioie =t of Award.for the period during which the F_deraL °i nan_ia! assistance is extended to it by the State Agency_ =IS is given in consideration of and for the purpose of any and all Federal grants, loans, contracts, property, discounts _= o_--_= Fe-deral financial assistance extended after the date hereof to the of Award by the State Agency, including installment pay*.eents after date on account of applications for Federal financial assist =_ace --,:high were approved before such date_ The Recipient of ?Lxard recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance, and that the State Agency or the United States or both shall have the right to seek judicial enEorce.-aent of this assurance. T111.:3 assurance is binding on the Recipient of Award, its successors, ' .• transferees, and assigness, and the person or persons Y -;hose signature appear belowr are authorized to sign this assurance on behalf of t7he Recipient of Award.' Dated City of Corpud; Christi (Recipient of Award.) (President, chairman of Board, or comparable au-tborized offi:•ial) R. MArvin'•Townserid Title City Manager P. O. Box 9277 Corpus Christi, Texas 78408 r.La3_13-r-7 address) A.OA Form 44i (To be completed by applicant for any. award from the State Agency designated to implement Title VII of the Older Americans Act and for any additional subcontractor responsible for the operation of a meals site. Vihere provision of facilities is'involVed, "etc:•7 Form 441 is to Ips executed_) a � Corpus Christi, xas day of 19%7 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MAYOR THE CITY OF CORPUS CHRISTI, TEXAS The Charter rule was suspended by th following vote: Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample The above ordinance was passed by the ollowing vote: Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample 13'762 NOTIFICATION OF GRANT AWARD (For State Agency Only) 1. State Project No. 7- 4877 -010 2. Budget Year: C7 First Q second ® Third r Beginning 06/01/7 Ending 11/30/77 3. Type of Award Action: 4. Approved Project Period: C7 New ['] Continuation Beginning Ending EY Supplement Q Revision 5. Fiscal Year From Which Funds are Awarded: 1 FY 19 77 6. Name and Address of Recipient Organization: 7. Name and Address of Program Director: City of Corpus Christi Sandra Gonzales, Director P.O. Box 9277 - City Hall Senior Community Services Corpus Christi, Texas 78408 P.O. Box 9277 Corpus Christi, Texas 78408 8. Approved Cost 9. Computation of Award i Cost Categories Amount A. Total Approved Budget...... $ 30.861,00 A. Personnel ............... $ 8.037.00 0,27 -i-nn B. Equipment............... B. Less Other 1,127-On C. Raw Food ................ Resources............. 1.617.00 172.00 D. Travel (Staff) ......... C. Estimated Net Coat......... 29.244.00 _ n - E. Consultants ............. D. Less Non - Federal Resources. 2.924.00 6,052.00 F. Other Costs ............. E. Federal Share of Net Coat 30,861.00 G. Total Direct Costs... Requested....... ........ 26,320.00 F. Less Carry-Over........ - 0 - H. Total Approved Budget.. 30.861.00 G. Amount of This Award 26,320.00 I 10. Remarks: A. LV Not more than 20 % of this award may be expended for supporting social services. B. 97 Unless revised, the amount on line E above, COMPUTATION OF AWARD, will constitute a ceiling for Federal participation in the approved cost. C. X7 The Federal share of a project cost is earned only when the cost is accrued and the non - Federal share of the coat has been contributed. Receipt of Federal funds (either through advance or reimbursement) does not constitute earning of these funds. D. 0 If the actual net cost is less than the amount of Line C above, COMPUTATION OF AWARD, the non - Federal share will meet 10 % and the Federal share will meet yQ% of the cost for the net cost for the project year of this award. E. LJ In accepting the grant herein awarded for support of the expanded portion of an 'existing program, the recipient agrees to maintain expenditures forithe existing program in the amount of $ during the approved project period. F. ® Other (use reverse side). 11. Payee: 2. Accounting Information: City of Corpus Christi P.O. Box 9277, City Hall Corpus Christi, Texas 78408 I Vernon McDaniel, Executive Director 07/28/77 Name and Title of Authorizing Official signature Date It is agreed that if the in -kind contributions used for matching funds exceed the amount of the non- federal share for this project that none of the over contributed amount will be expected to earn additional federal matching funds. It is understood that accountability for all equipment, furniture and fixtures purchased with funds from this grant is the responsibility of the State Agency and at the termination of this project the State Agency, at its option, shall exercise its accountability responsi- bility and proceed to reclaim the equipment or its fair share of value in accordance with State Agency policy. We certify that we are in agreement with the contract as it is awarded and outlined on the reverse side of this form. We further agree to be responsible for records pertaining to this project for a period of three years after the end of the fiscal year if an audit by or on behalf of the Department of Health, Education and Welfare has occurred by that time. If an audit has not occurred the records will be retained until an audit or until five years following the end of the fiscal year, whichever is earlier and in all cases records shall be retained until settlement of any audit questions. The records will be kept at the following location: J Signed:_ R. Marvin Townsend, City 'Manager ATTEST: J- ill Re City Secretary APPROVED: APPROVED: (0, &.— m old F. Zick, D r r of Finance i ttorney • 3,ul>gcr 130OP06S 0 r� ea �o M c cn N 1 7 7 4 City of Corpus Christi Legal Department