HomeMy WebLinkAbout14075 ORD - 12/14/19771111 jkh:12- 13 -7y; 1st .
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AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT APPLICA-
TION FOR $46,329 FOR FOURTH YEAR FUNDING OF THE RETIRED
SENIOR VOLUNTEER PROGRAM (R.S.V.P.) TO THE ACTION AGENCY,
A SUBSTANTIAL COPY OF WHICH GRANT APPLICATION IS ATTACHED
HERETO, MARKED EXHIBIT "A ", AND MADE A PART HEREOF;
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED CON-
TRACTS AND OTHER NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT
THE AFORESAID PROGRAM; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be and he is hereby authorized to
submit a grant application for $46,329 for fourth year funding of the Retired
Senior Volunteer Program (R.S.V.P.) to the ACTION Agency, a substantial
copy of which grant application is attached hereto, marked Exhibit "A ",
and made a part hereof.
SECTION 2. That the City Manager be and he is hereby authorized
to execute all related contracts and other necessary documents in order to
implement the aforesaid program, including a contract with the Governor's
Committee on Aging, Office of the Governor, for $2,073.27 for the program.
SECTION 3. The necessity to authorize submission of the aforesaid
grant application and the execution of all related contracts and necessary
documents to implement the aforesaid program creates a public emergency and
an imperative public necessity requiring the suspension of the Charter rule
that no ordinance or resolution shall be passed finally on the date of its
introduction but that such ordinance or resolution shall be read at three
several meetings of the City Council, and the Mayor having declared that
such emergency and necessity exist, having requested that such Charter rule
be suspended, and that this ordinance be passed finally on the date of its
introduction and take effect and be in full force and effect from and after
its passage, IT IS ACCORDINGLY SO ORDAINED,this the /,1 day of December, 1977.
ATTEST:
City Secretary
APP/jQVED:
DAY OF DECEMBER, 1977:
J. B CE AYCOCK, C „ ATTORNEY
MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
This ordinance is in /effect and
force with or without the
signature of the Mayor, in
accordance with Article eIIter.
Section 6 of the City
MICROFILMED
JUL O "71980
14075
THE STATE OF TEXAS )(
COUNTY OF TRAVIS X
Contract Number RSVP -7
R.S.V.P. COOPERATION CONTRACT
THIS CONTRACT AND AGREEMENT is entered into by and between the Governor's Committee
on Aging, Office of the Governor and City of Corpus Christi
for the use of State funds appropriated under Senate Bill No. 843 of the 6th Legislature to earn
Federal funds through ACTION grants under authority of Public Law 93.113 applicable to Retired
Senior Volunteer Programs.
1. STATEMENT OF SERVICES TO BE PERFORMED: All funds spent under this contract
are subject to the terms and conditions of any and all ACTION grants under the afore-
mentioned authority for the period beginning September 1, 1977 and ending August 31,
1978.
I1. BASIS FOR CALCULATING REIMBURSABLE COSTS: A grant of $ 2, 073.27
is requested to be used in accordance with the
terms and conditions of ACTION Grant No. 440- 6546/1 and any
subsequent grants entered into between ACTION and City of Corpus Christi_
during fiscal year 1978.
Ill. CONTRACT AMOUNT: The total amount of this Contract shall not exceed
$2,073.27
IV. PAYMENT FOR SERVICES: Payments for service performed shall be billed quarterly.
V. TERMS OF CONTRACT: This Contract is to begin September 1, 1977, and shall ter -
nti
n: DEG 1977
•
minate August 31, 1978.
1
The undersigned parties do bind themselves to the faithful performance of this Contract. It is
mutually understood that this contract shall not become effective until signed by both parties
and that no payments under the terms of this Contract will be made until one (1) signed copy
is returned to the Governor's Committee on Aging.
RECEIVING AGENCY PERFORMING AGENCY
Governor's Committee on Aging City of Corpus Christi
Name of Agency ame of A. ncy
• By: f,(• ^- .: �•r ^'f ^..t.l�
Authorized Signature
Executive Director
Date:
Title
November 29, 1977
By: R. Marvin •wnsend
Authorized Signature
City Manager
Ti
APPAOjED:
�rjj-- DAY OF DECEMBER, 1977:
J. BRUCE AYCOCK, CIT .TTORNEY
Page 2
ect +r of Finance
BY co"' SEC E *�
k a4
at
•
/. pp �` @` Cg / [�� ^�
s AL PiSS�. A 1�L
2 CANT'S
a. Number
3. STATE
APPLICA.
TION
IDENTI
FIER
a. N.M., 1 -\
1. TYPE OF t
ACTION 0 PREAPPLICATION
APPLICATION
pruprlale 8 NOTIFICATION OF INTENT (Op4)
prolat Ic
bol) REPORT OF FEDERAL. ACTION
APPLI-
CATION
b. 0000 Year month day
19 78 4 1
78
b' Data ' Year month day r
Assigned 19
Lem•e
Mat*
4. LEGAL APPLICANT /RECIPIENT
a. Applicant Name RSVP
b. Organization Unit Region VI
c. StreaUP.O. Boa . P.O. Box 9277
d. City Corpus Christi 0. Coonry : Nueces
f. State Texas ° ZIP Dade' 78408
N. Contact one Parson Name Pearle M. West
A' /Name'
s telephone Np.,
a 512 854 -4520
6. FEDERAL EMPLOYER IDENTIFICATION NO
9.
PRO.
GRAM
F ae,a,
��d�
a. Number 17 121010 10.2 J
b. Tale
Retired Senior Vo i unto
Program
a 7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT
- RETIRED SENIOR VOLUNTEER PROGRAM
O
tae
OO
8. TYPE OF
A -State
B- Interstate
CSa6arera
District
D- county
E-City
F School Distnct
D- Special
APPLICANT /RECIPIENT -
H- Community Action Agency
I - Higher Educational Institution
, -Ind en Tribe
K -Otber (Specify):
Enter 89p10p000m /7/100 Lid
9. TYPE OF
A -5aae Grant
0-Supplemental
C -Loan
ASSISTANCE
0- Insurance
Grant 6 -Other Enter appro.
prim ler'cr(s) I I A
u 10. AREA OF PROJECT IMPACT (Names of blues. bounties, Staled,
a eta.)
Nueces County
11. ESTIMATED NUMBER
OF PERSONS HIVE.
FITING
200
12. TYPE OF APPLICATION
A-New C- Rev6lon E- Augmentenon
B- Renewal 0-Continuation
Eulerappropriahfetter �G
3- PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF:
15. TYPE OF CHANGE (For /2e or Ile)
F Other (Spee/J9'
Fades S 27,808 .DO
a. Applicant
14
b. Project
14
B Ircreme ODollen dgers
C Dmese Odgers
O-Decrease Duration
0- Cancellation
-
o APPlcent OD
c State DO
16. PROJECT START
DATE /it X110 d y
19 ! i5 4 I
17. PROJECT
DURAT2Pa7
I 0 llondrs
Enter appro. _r
prate Letrerts,'
a. Loea• ` 18,521
e Omer ,00
19. ESTIMATED DATE TO Year month day
BE SUBMITTED TO
FEDERAL AGENCY 9 19 77 12 23
19. EXISTING FEDERAL IDENTIFICATION NUMEE9
TOTAL , S 46,329 .00
20 FEDERAL AGENCY TO RECEIVE REQUEST /Name. City. State. ZIP Code/
• 22. I a. To the best of my knowledge and belief.
THE I dale in this preepplIcatlonl006I,cetlon are
4 APPLICANT i tnle and correct, the dooumont has been
• CERTiF,ES duly authorized by the governing body of
THAT h e applicant end the applicant will comply
with the attached assurances ❑ the assist-
ance is epproved-
b. 11 required by OMB Circular A.95 thn application was submitted. pursuant to No re-
hpttoetlena hmeIn, to appropriate clearinghouses end ail reap0nem are attached: sponse
/11
121
131
Resprne
utm; h,l u'
7
sy
T '
O
P
iiii
23. a TYPED NAME AND TITLE
CERTIFYING R. Marvin Townsend
REPRE-
( SENTATIVE i City Manager
b. SIGNATURE
a DATE SIGNED
Year month
19
.Ja:
Z
O
o
.
Tu
_
0
-
w
24. AGENCY NAME
26. APPLICA. Year monk.
TION
RECEIVED 19
a,
26 ORGANIZATIONAL UNIT
27. ADMINISTRATIVE OFFICE
29. FEDERAL APPLICATION
IDENTIF ICAT,ON
de.'
29. ADDRESS
.1 ACTION TAKEN
r' a. Awarded
LJ o. Rejected
7 c. Returned For
Amendment
"1 d. Deferred
0 0. Withdrawn
30. FEDERAL GRANT
IDENTIFICATION
32. FUNDING
Year month day
33. ACTION DATED 19
34- Year email,.
STARTING
DATE 16
e. Federal
6 .00
b. ApPI'oant
p0
36. CONTACT FOR ADDITIONAL INFORMATION
(Name and telephone number)
39. Year monl+
ENDING
DATE 19
-
a. State
.00
d Local
.00
37. REMARKS ADDED
YesNu
e. Other
.00
1. TOTAL
6 .00
1 38-
FEDERAL AGENCY
A.95 ACTION
0. In 'eking above action, any cmnnlante received from clearinghouses were con.
sioered• 10 09e l' mppnm n due under provisions of Part 1. OMB C.-reuler A.95,
It hes been or b boats made.
/ _ _- _ _.
b. FEDERAL AGENCY A.95 OFFICIAL
(N and telephone No.)
�� -
2,100
APPROVED: `.6' =ih .i 0 • LjL APPROVED.:
o d Zick, Dir' ' or of Finance
ATTEST: Bill Read, City Secretary
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PART It
PROJECT APPROVAL INFORMATION
rite 40,130.610 .06
Item I.
Doos this assistance request require Stole, local, Name of Governing Body
regional, or other priority rating? Priority Rating
Yes --X---No
Item 2.
Does this assistance request require State, or local Noma of Agency or
advisory, educational or health clearances? Board
Yes No (Attach Documentation)
Item 3.
Does this assistance request require clearinghouse
review in accordance with OMB Circular A.95?
_X —. Yes
_ _No
(Attach Comments)
Item 4. Governor's Committee
Does this assistance request require State, local, Name of Approving A ga nry ov
on oy rq
regional or other planning approval? x Date
Yes No
Item S.
Is the proposed project covered by an approved compre• Check ono: State
hensive pion? Local
Regional
—Yes —No No Location of Plon
r_)
CI
U
Item 6.
Will the assistance requested serve o Federal Name of Federal Installation
installation? Yes x No Federal Population benefiting from Project
Item 7.
Will the assistance requested be on Federal land or Name of Federal Installation
installation? Location of Federal Land
Yes —No Percent of Project
Item 8.
Will the assistance requested have an impact or effect See instructions for additional information to be
on the environment? provided.
Yes —No
Item 9. Number of:
Will the assistance requested cause the displacement Individuals
of individuals, families, businesses, or forms? Families
Businesses
—Yes )--.L—No Forms
Item 10.
Is there other related assistance on this project previous, See instructions for additional information to be
pending, or anticipated? provided.
Yes x No
Page 6
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oa
OMB NO.80 -R0186
PART III — BUDGET INFORMATION
Grant Program. Function
or Activity
la)
Federal
Cetolog No.
W1
SECTION A — BUDGET SUMMARY
Estimated Uno
Federal
Ilya
bligeted Fundt
Non.Federal
(di
New or Revised Budget
Federal
let
Non.Fadaal
If/
Total
(g)
f' RSVP
72,002
$
$ 27,808
$ 18,521
$ 46,329
2.
3.
4.
•
5. TOTALS
$ 27,808
18,521
46,329
SECTION B — BUDGET CATEGORIES
tSae Pege 8B )
6. Object Class Categories
a. Personnel
b. Fringe Bentits
c. Travel
d. Equipment
e. Supplies
f. Contractual Services
g. Construction
h. Other
i. Total Direct Charges
j. Indirect Charges
k. TOTALS
7. Program Income
— Grant Program. Function or Activity
e erl, , % / / / ///Ar' /// / / / / / /i��/
V "//, r
I't
jog A
Ar
4%
Av
Jvi,/ A
zr
zz,
•
•
•
' PART III - SECTION B `
1. VOLUNTEER SUPPORT EXPENSES
A. GRANTEE PERSONNEL EXPENSES
Title
(11
Annual
Salary
(21
Time
Spent on
Project
131
Total
Can
(a)
Federal
Funds
Requested
15)
Non Federal
Resource,
Project Coordinator
Senior Clerk Ty ist
Bus Driver (50 %))
Bus Driver (50 %))
12,392
8,676
4,180
2,756
%100
100
50
50
$ 12,392
8,676
4,180
2,756
$7,225
5,058
2,431
$ 5,167
3,618
1,749
2,756
TOTAL PERSONNEL EXPENSES
$ 28,004
%
$ 28,004
$ 14,714
$ 13,290
0. FRINGE BENEFITS
4,350
4.098
252 _
C. 111 GRANTEE STAFF LOCAL TRAVEL
C. f2) GRANTEE STAFF LONG DISTANCE TRAVEL
620
620
D. EQUIPMENT
106
69
37
E. SUPPLIES
Inn
300
F. CONTRACTUAL SERVICE
G. OTHER: Postage
460
460
Communications
326
326
Printmg
550
550
92
Spare
92
TOTAL VOLUNTEER SUPPORT EXPENSES
_14.,.808
21.137
13,671
2. VOLUNTEER EXPENSES
A. PERSONNEL EXPENSES
Stipends
L v.ug Allowance
End 01 Sarvie° Allowance
Food and Lodging Allowance
B. FRINGE BENEFITS
Maals
- -G861
1,011
3,850
FICA
Jnilorms
Insurance
460
460
Other:
----T,700
3,700 -
C TRAVEL
ID_ EQUIPMENT
_FLel & Lubrication & Repairs
1,300
1.300
E. SUPPLIES
F. CONTRACTUAL SERVICE
1,000
G -OTHER Recognition
nteer Orientation
1,000
LUU
200
TOTAL VOLUNTEER EXPENSES
11,521
6,671
4,850
TOTAL DIRECT COSTS ■•U(I 1 te 21
46329
27,808
18,521
TOTAL INDIRECT COSTS' (See page 4)
TOTAL COSTS
3. PERCENTAGE -
100%
60 %
40 %
4. VOLUNTEER STRENGTH:
Estimated Volunteer manhunts ' ,t qlr 18,000
Budgeted number of Volunteers: 2011-
2nd qtr 19.000 3rd„,„ 19,500 4th gtr20,000
Mil other edrtv'OS of Ibis form ere one* f • and wilt not be used.)
Pete 8B
•
R S V P 78/79
VOLUNTEER SUPPORT
FEDERAL
NON- FEDERAL
TOTAL
A. GRANTEE PERSONNEL EXPENSES
1 - Project Coordinator
7,225
5,167
12,392
1 - Senior Clerk Typist
5,058
3,618
8,676
1 - Bus Driver (50%)
2,431
1,749
4,180
1 - Bus Driver (CETA - 50 %) ($2.65/hr.)
2,756
2,756
(City has a wage scale based on length of employment
and their salaries are consistent with those
policies.)
B. FRINGE BENEFITS
1. FICA - (6.05 %)
750
750
Project Director
Senior Clerk Typist
525
525
Bus Operator
253
253
Bus Operator
161
161
2. TMRS - (7.7%
Project Director
954
954
Senior Clerk Typist
668
668
3. HOSPITALIZATION /LIFE INSURANCE
Project Director
303
303
Senior Clerk Typist
257
257
4. WORKMAN'S COMPENSATION
Project Director (.001854)
23
23
Senior Clerk Typist (.001854)
16
16
Bus Operator (.023252)
97
97
Bus Operator (.023252)
64
64
5. UNEMPLOYMENT INSURANCE (1 %)
Project Director
124
124
Senior Clerk Typist
87
87
Bus Operator
41
41
Bus Operator
27
27
C. 1) GRANTEE STAFF LOCAL TRAVEL - NONE
C. 2) GRANTEE STAFF TRAVEL
RSVP Sate and Region conferences and
training seminars
620
620
D. EQUIPMENT USAGE AND MAINTENANCE
These items of equipment are owned by the
grantee and loaned to RSVP for its use:
Two desks (300)
One executive chair (75)
One Typists posture chair (75)
Bookcase (100
(550 x 6 2/3% )
continued
69
37
106
aqe 2
VOLUNTEER SUPPORT
FEDERAL
NON- FEDERAL
TOTAL
E. OFFICE SUPPLIES
EStimated requirements for office supplies are
bases on $125 per staff employee. Cost computed
at 22 x $125 - $312 (adjusted for budget)
300
300
F. CONTRACTURAL SERVICE - NONE
G. OTHERS
1. Space Costs
92
92
2. Communications - two units
326
326
3. Printing & Publications (Monthly NEWSLETTER)
550
550
4. Postage
460
460
Newsletter, Correspondence, etc.)
VOLUNTEER EXPENSES
A. PERSONNEL EXPENSES - NONE
B. FRINGE BENEFITS
1. 15 volunteers /wk requiring meals x $1.35
meal x 50 /wks - meals purchased by volunteers
and reimbursed. (adjusted for budget)
1,011
1,011
2. Senior Community Services will provide 70
volunteers /wk x $1.10 per meal x 50 /wks
3,850
3,850
3. Insurance
Accident $0.65 x 200 volunteers (130)
Liability $0.65 x 200 volunteers (130)
Excessive Auto Liability $2.00 x 100 (200)
460
460
(Budgeted higher to allow increase in rates)
C. TRAVEL
Reimbursement for 50 volunteers /wk x 15Q per
mile x 10 miles RT (average) 50 weeks
(adjusted for budget)
3,700
3,700
D. EQUIPMENT
Buses are used for transportation of volunteers
as needed - Fuel and Lubricant - $600
1,300
1,300
Vehicle Repairs - $700
E. SUPPLIES - NONE
F. CONTRACTURAL SERVICE - NONE
G. OTHERS
1. Recognition - $5.00 x 200
1,000
1,000
2. Orientation - $1.00 x 200
200
200
FEDERAL - $27,808 FEDERAL - 60%
27,808
18,521
46 ,329
NON- FEDERAL - $18,521 NON- FEDERAL - 404
TOTAL COST - $46,329 TOTAL COST - 100%
RSV P 78/79 '
4782
VOLUNTEER SUPPORT
CODE
TOTAL
FEDERAL
TOTAL
NON- FEDERAL
CASH
NON- FEDERAL
IN -KIND
NON- FEDERAL
Personnel - Cash
101
471
109
389
395
471
352
345
471
244
344
362
328
471
301
471
370
.
353
216
317
25,248
14,714
10,534
8,461
2,073
(CETA) In -Kind
FRINGE BENEFITS
28,004
14 714
13 290
10 534
2,756
3,150
696
252
252
3,150
696
252
252
252
Retirement -Cash
Insurance -Cash
Unemp. Insurance
(1 %) -Cash
Retirement Ins. -In -Kind
TRAVEL
4,350
4,098
252
252
620
620
Out -of -Town
EQUIPMENT USAGE
69
37
69
37
37
and MAINTENANCE
Maintenance
Usage
SUPPLIES
106
69
37
--
37
300
300
Office Supplies
OTHER COSTS
326
550
460
92
326
550
460
92
92
Telephone
Printing
Postage
Space Costs
TOTAL VOLUNTEER
,428
,336
92
92
34,808
21,137
13,671
10,534 3,137
SUPPORT
1,011
3,850
460
1,011
460
VOLUNTEERS
FRINGE __NEFITS
3,850
3,850
M,als -Cash
Meals -in -Kind
Insurance
TRAVEL
5,321
1,471
3, :50
3,850
3,700
3,700
Mileage Reimbursement
EQUIPMENT
600
700
600
700
Fuel E Lube
Vehicle Repair
Total carried
forward
1,300
1,300
10,321
6,471
3,850
3,850
RSVP
4782
page 2
VOLUNTEER SUPPORT
CODE
TOTAL
FEDERAL
NONTOTAL
CASH
NON-FEDERAL
NON-FEDERAL
Total carried -pg.1
10,321
6,471
3,850
3,850
OTHER
471
800
800
800
Recognition- InKind
Recognition -Cash
Orientation -In -Kind
460
471
200
200
200
200
200
1,200
200
1,00Q
1,000
TOTAL VOLUNTEER
11,521
6,671
4,850
-0-
4,850
TOTAL VOLUNTEER
SUPPORT
34,808
21,137 13,671
10,534
3,137
TOTAL VOLUNTEERS
11,521
6,671 4,850
-0-
4,850
TOTAL COST
46,329
27,808 18,521
10,534
7,987
GRANT (FEDERAL)
27,808 - 60%
Non- Federal City Cash
8,461
State Cash
2,073
Total Cash
10,534
In -Kind
7,987
Total Non - Federal
18,521 - 4J%
Total Cost
46,329
Explanation of Part III - Section B
RE: C (2) GRANTEE STAFF LONG DISTANCE TRAVEL
RSVP State and Region Conferences and Training Seminars
Three (3) in Austin - 2 days each
One (1) in Albuquerquee, N.M. - 3 days
9 days /year x approx. $40 /day $356.00 approx.
Transportation
Austin (air fare) $30 /rd. trip - $90.00
Albuquerquee, N.M., (air fare) - $174.00
RE: 1. G Printing
The total of $550 budgeted is sufficient to cover printing
costs of the newsletter due to the fact that a local high
school class prints the Newsletter at no charge when
programming permits. When it is necessary to utilize
commercial sources, the cost is $21.60 per page.
Postage
Newsletters (275) will be mailed at $.13 each For twelve months
for a total of $429.00. The $460 budgeted includes funds for
miscellaneous office mailings.
RE: FICA for CETA bus driver
Figure computed on estimated percentage should read $167.00.
Six dollar ($6) increase will not effect budget appreciably
because it is shown as in -kind.
w
0
YO .4 leo-nos.
SECTION C - NON- FEDERAL RESOURCES
(a) Gron Novara
D,1 APPLICANT
It) STATE
(d) OTMER SOURCES
(o) TOTALS
e RSVP
7-16.448
S 2,073
S
018,521
9.
ID.
11.
ID. TOTALS
{ ,
i {
SECTION D - FORECASTED CASH NEEDS
13. F.dwal
7....1 for he Yost
I. a.,.e.
-1
2.d Ouc...I
f 3rd O„vro
46 Lb,..
i
11. Nan.F.deret
Ii. TOTAL
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(e) Gram Program
FUTURE FUNDING PERIODS (YEARS)
(h) FIRST
(e) SECOND
(d) TMIRO
(.)FOURTH
1st
S
S
S
17.
19.
19.
39. TOTALS
S
i
i
{
SECTION F - OTHER BUDGET INFORMATION
(Mach odd Naomi Shoot. 9 Moe .eery)
2.1. Obw. Chopu $46,329
22. IMIreoap,c:imer a. Indirect rate type:
a Provisional ET Predetermined a Final a Fixed
b. Attach current negotiated agreement 'with name of Federal
agency and date:
c. Based on 's&W OTADC Base: $ Rate:
20. Roeevb.: a. Total Project Cost (Item 21 plus Item 22) $46,329
b. Percentage of non-Federal resources to total project cost 40%
c. Other Remarks ;atte ,nddit`onsl pagee where necessary).
PART IV FISO='RtM I:ARRATIVE (Attach per instruction)
PART V
ASSURANCES
The Applicant hereby a5smes and certifies that he will comply with the regulations. policies, guidelines, and requirements
including 0M8 Circulars Nos. A -21, A -87, A -95, and A.102, as they relate to the application, acceptance and use of Federal
funds for this Federally assisted project. Also the Applicant assures and certifies with respect to the grant that.
1. II possesses legal aathonty to apply for the grant; that a
resolution. motion or similar action has been duly
adopted or passzd as an nlliciel act of the applicant's
governing body. authorizing the filing of the application,
including all understandings and assurances contained
therein, and do eating and authorizing the person identi-
fied as the official representative of the applicant to act
to connection with the application and to provide such
additional information as may be requited.
2. It will comply with 'Title VI of the Civil Rights Act ul
1981 (P.L. 88-352) and in accordance with Title VI of
Ma; Act. no person in the United States shall. on the
ground 01 race, color, or national origin. be excluded
front pat lrcipation in, be denied the benefits of, or be
echeiwiNe subjected to discrimination under any pro.
ryam activity for which the applicant reeerves Federal
Lnancial assistance and will immediately take any tea.
sure; .Oeossary to effectuate this agreement.
3 It will comply with Tide VI of the Civil Rights Act of
1934 (42 USC 2000s1) prohibiting employment discrimi
nation where 111 the primary purpose of a grant'is to
provide employment or (2) drscriminatory employment
b. -es will result in unequal treatment of persons who
m r of should 50 benefiting from the grant -aided activity.
4. It will comply with requirements of the pwvisions of uic
Uniform Relocation Assistance and Real Prnperty Ac.
quisitinns Act of 1070 IP.1.. 91.9481 which provides for
fair and equitable treatment of persons drsPieced as a
result of Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act
which limit the 1'01,e■al ac dvitY of empi;,yces
G. It will comply with the minimum wage and maximum
haws provisions of the Federal Fair Labor Standards
Act, as they apply to hospital and educational mstim•
lion employees.of State and local governments.
7. It will establish safeguards to prohibit cmplovo s from
using their positions for purpose that is or gives the
appearance of being motivated by a desire for pnvatc
gain for themselves or others. particularly those with
whom they have family, business, or 01hcr tics.
8. It will give the grantor agency or the Comptroller Gen-
eral through any authorized ,epresentatve the access to
and the right to examine all records. hooks, papers, of
documents related to the grant.
9. It will comply with all requirements Imposed by the
Federal grant; agency concerning special requri cments
of law. program requirements, and other adminrsualive
requirements approved in accordance with Of rice of
Management and Budget Circular No. A -102.
NAME R. Marvin Townsend DATE
City Manager
Page 12
000 900 -835
ACTION PROJECT NARRATIVE
•
!Do Not Wra. In ThisSpeG)
Proleet No
SECTION L BASIC INFORMATION
VISTA only.)
I through applicable to
VISTA and ACV only.)
1. Title of Project
2. Applicant Organization (Name and Address— Street,
City, State and Zip Code)
City of Corpus Christi
P.O. Box 9277
Corpus Christi, Texas 78408
Congressional District No. County or Area
14th Nueces
Area Code Telephone No.
512 854 -4508_
3. Name and Title of Principal Executive Officer:
(Address— Street, City, State and Zip Code)
R. Marvin Townsend
City Manager
Corpus Christi, Texas
4. Project Director (Name, Title and Address— Street, City
State and Zin Code)
Pam West, RSVP Coordinator
Senior Community Services
P.O. Box 9277
Corpus Christi, Texas 78408
5. Name, Title and Address of Person Primarily
Responsible for Preparing Proposal
Pearle M. West, RSVP Coordinator
P.O. Box 9277
Corpus Christi, Texas 78408
Area Coda Telephone No.
512 854 -4520
13. Dates of Project Period:
From 4/1/78 Thru 3/31/79
7. Type of Organization (Check Applicable Block)
❑ County ❑ Tribal Council
❑ Federal ❑ State
at City/Town ❑ Private Non•Profit.
'(Submit Proof of Status, i.e., IRS Certification and /or
State Approved Charter)
❑ Other
(SPECIFY)
8. Type of ACTION Assistance Requested (Check Applic.
able Block(s))
❑ ACTION Cooperative Volunteers (ACV)
❑ Foster Grandparent Program Grant (FGP)
OD Retired Senior Volunteer Program Grant (RSVP)
❑ Senior Companion Program Grant (SCP)
❑ SCORE/ACE Technical Assistance
❑ University Year for ACTION Grant (UYAI
❑ VISTA Volunteers (VISTA)
❑ Other
(SPECIFY)
TERMS AND CONDITIONS. The undersigned accept the obligation to comply with statutes and regulation., polities and the
terms and conditions pertinent to this program(s) in effect at the time of the award. The undersigned further agree to comply
with Title VI of the Civil Rights Act of 1884 (PL 88352). The undersigned also certify that they have no commitments or
obligations inconsistent with compliance with the above. The undersigned further certifies that the filing of this application
has been duly authorized by the governing body of the undersigned.
SIGNATURES:
(Ink Signatures Required)
City Attorney
Signature of Principle Executive Officer
R. Marvin Townsend City Date 19 -Z -77
8. Si turaofPro) D Manage r
andra Gonzales. ctor Date X62 -er-77
Bill Read, City Secretary
Senior Community Services
3
PART A. PROBLEM IDENTIFICATION AND ANALYSIS
1. State the specific problem your proposed project will address using ACTION resources. Quantifiable. measurable terms
should be used.
With the increase in longevity and the improvement in health care
there are more persons in the over 60 population who find themselves
without purpose or involvement. RSVP will address this problem by
finding meaningful opportunities where these seniors can use their
expertise and experience in service to the community.
2. Fully describe the problem by providing additional information (including statistics) that support and clarifies the
problem statement.
Between 1960 and 1970 there was a 59.1% increase in the elderly
population in Corpus Christi. Combining these statistics with increased
numbers of persons reaching 65 and migration of persons over 60 from other
areas has resulted in the over 60 population exceeding the 20,000 of the
last census. Eighty percent (80 %) or better of this number are unemployed
and a large percentage of this figure are allowing their talents and
experience to lay waste while they feel worthless or unneeded. These are
the people to whom RSVP will be directed.
3. Describe the major causes of the problem.
Our society, despite efforts to the contrary, continues to
emphasize youth and encourage early retirement. As the number of older
persons has increased and as the job market has tightened, the pool of
active and capable persons over 60 has grown larger and larger. At the
same time, because of reduced budgets, many agencies have had to cut
down the amount of services they can provide or have been unable to
expand services to meet rising demands. These two factors contribute to
the problem.
4. Describe the major consequences of the problem.
A positive consequence was the scrutiny and study of objectives and needs
by the staff and the Advisory Committee. It is obvious that we need
stress administrative firmness re: the guidelines and yet at once keep an
open rapport with the people we serve.
Another consequence was the realization that we do not have an equal
ethnic balance of volunteers. A concerted effort will be made to involve
more minority volunteers.
5
• SPECIFIC INSTRUCTIONS FOR PAGE 7
PART B. GOALS AND OBJECTIVES
List the goals and objectives of your proposed project that address the problem identified in PART A. Goals are the key or
principle results expected of the project. They should state the actual major changes in the problem that the project will
attempt to produce and are generally long term in nature. Below each goal state the principal and subordinate objectives in
measurable terms which together will lead to the accomplishment of that goal. Estimate the time on a weekly, monthly or
quarterly basis by which each goal and objective will be accomplished in the second column of the chart. The third column
will be used to monitor your actual achievement and should be left blank at this lime.
The goals and objectives mould be written according to the following format:
Goal: To establish in Prince George's County a cooperative with a membership of 1601owincornc farmers.
Principal Objective: To have held the first organizational meeting of the cooperative with 50 of the 250 Iow.lncome
farmers in Prince George's County in attendance.
Subordinate Objective: To have advertised the meeting through newspaper and radio.
Principal Objective: To have contacted 60 potential buyers in the Baltimore area and have secured tentative commitments
to buy from Coop from 10 of them.
ADDITIONAL INSTRUCTIONS FOR ORGANIZATION APPLYING FOR FOP, RSVP OR SCP GRANTS
When stating objectives for these programs, be sure to specify the following on a quarterly basis for the first year of
operation and on an annual basis for each subsequent year of the project period.
— Recruitment of Volunteers
— Number of Volunteers
— Number of hours of service
- Number of Volunteer stations or volunteer assignments
— Development of volunteer stations
— Number of hours of orientation and in•service training
— Number of children to be served for FGP
— Number of adults tie be served for SCP
See Attachment
•
6
•
l- - - - -- -- vror.!: YLP ti
PLANNED PERIOD
OF Acco;. PLISHMENT
GOALS AND OEZECTIVES
ACTUAL ACCOMPLISHMENT
1. 170 volunteers will have been active
(of these we hope at least 20 will be
nursing home residents who are kept busy
out in the community away from their
residents.)
2. The quarterly hours served will have
18,000
3. An increased number of volunteers
will be actively serving in the DHR.
Specifically to have at least:
- five volunteers in the Financial office
- five in the Ayers Food Stamp office
-eight servicing the Nino's Nooks at
Ayers and Dillon
- three serving the Child Development
Resource Library
-two serving at the Kiddie Korner
- three doing counseling in the WIN Progra
4. 25 Senior Volunteers will have
participated in the door to door Cancer
Drive.
5. Three advisory board meetings will
have been held at which:
A. The Revision of the By -Laws will
have been ratified
B. An on going plan for recognition
will have been established
-t: An effective evaluative process
for reviewing the program will have been set up.
OR THE QUARTER
ENDING: June 30,19"
been
8
•
rotkin No.
r
GOALS AND 03JECTIVES
WORK PLAN
rLAt:'iED PERIOD
OF ACCOMPLISHMENT
. Three Newsletters will have been mail
7. 80% of new volunteers will have atten
the volunteer workshop sponsored by VAC
. Ten volunteer stations will have been
valuated and appropriate documentation
sled
•
. The T.V. public service announcements
ill have been reviewed and changed or
pdated where necessary
0. Quarterly report will have been
ompleted and mailed to the ACTION office
n Austin.
1. 180 volunteers will have been active
serving 19,000 hours
2. Ten of the volunteers who had been
previously serving as meal servers in
the SCS centers will have been involved
in other community agencies. (seven of
these will be from the minority group)
• 3. A minimum of three seniors will be
active as friends to adult probationers.
ACTUAL ACCOMPLISHMENT
FOR THE QUARTER
ENDING: June 30, 19 "8
d
ed
OR THE QUARTER
ENDING:
September 30, 1978
7
1-Nobbm1 No. 1
1
GOALS IV:D O.'!'c CTIVES
V.'01'.•. I LAN
1 FLANNEL) PERIOD
OF ACCO'r.1PLISI;LIENT
ACTUAL l.000LIPLISHt1ENT
FOR THE QUARTER
ENDING:
September 30, 1978
4. Doctor's hospital will have been
more fully developed as an RSVP station
using eight volunteers in the five
challenging substations they offer.
5. Three Advisory committee meetings
will have been held at which:
A. A committee will have been
formed re: recruitment.
B. A committee responsible for the
program evalation will have been set
.ain motion in anticipation of the
upcoming grant application.
C. A committee will have been forme•
to participate in station recruit-
ment with specific emphasis on
projects that can maintain our
nursing home volunteers.
6. Three Newsletters will have been mail d
7. 80% of new volunteers-will have
attended the volunteer workshop sponsored
by V.A.C.
8. Ten volunteer stations will have been
evaluated and appropriate documentation
filed
9. The radio public service announcement
will have been reviewed and than ged or
updated -where necessary.
1 •
G6.', LS P.CU 0■1i,CiIVES
10. The yearly awards recognition for
volunteer service will have been held
11. The reporting system for hours,
reimbursements etc. will have been evalua ed
and revised accordingly.
12. Quarterly report will have been writ en
and sent to the ACTION office in Austin.
FLP.r LO
OF ACCOL:PL.IL'I NT
FOR THE QUARTER
ENDING:
September 30, 1978
FOR THE QUARTER
ENDING:
December 31, 1978
1. 190 volunteers will have worked 19,50
hours.
2. Three more stations will have been
opened
A. Somewhere in the Robstown area
B. The Woman's Shelter for battered
women
C. (open) depending on evaluation
of community need during this quarter
3. Four more volunteers now serving in
SCS Centers will have become involved in
other community needs. (at least two of
these will be from the minority group)
til . The shelving of the Lindale library
gill have ben ccmpleted and it will now
be an operable project.
AOILIAL
roblem No.
WORK PLAN
PLANNED PERIOD
GOALS AND OBJECTIVES OF ACCOAIPLISHLIENT
ACTUAL ACCOMPLISHMENT
5. At least five volunteers will be deli
home bound meals and providing companions
concomitantly.
6. Five volunteers will have been active
in the Reading Academy.
7. Three volunteers will have been activ
Adult Basic Education Center.
8. Two volunteer office workers will hav
beers, educated to work the RSVP program
so that secretary can be in the field at
least 50% of her time.
9. The Grant application requesting
rfunding for 1979 -1980 will have been
ompleted and sent in.
10. Three Advisory committee meetings will
have been held at which the project
evaluation will have been completed.
FOR THE QUARTER
ENDING:
December 31. 1978
ering
ip
in the
1. Three Newsletters will have been mail -d
12. 70% of the new volunteers will have
attended the volunteer workshop sponsored
by V.A.C.
13. Ten volunteer stations will have been
evaluated and appropriate documentation fied_
•
COALS C.:a OL'J_C'IIV cS
F'LC•.'::.: El f•L.I iIL +LI
OF ACGC. :PLISMI :. trf ACTUC.L
FOR THE QUARTER
ENDING:
December 31, 1978
14. The Memorandum of Understanding,
the Enrollment Application and other
forms used in the program will have been
evaluated and - revised accordingly.
15. A major story involving the RSVP
program or a particular volunteer will
have been printed in the local newspaper
16. Quarterly report will have been com leted
and mailed to the ACTION office in Austi .
FOR THE QUARTER
ENDING:
March 30, 1979
1. 200 volunteers will have worked
20,000 hours. -
2. Two more stations will have been ope ed
one being the International Seamen's
Center.
3. An additonal five volunteers will ha
been involved in the delivery of honteboun
meals.
4
Our-involvement in the DHR department
will have been carefully scrutinized and
adjustments made for practical and profit
able service.
1V01:1: 1 L:`.':
FLAG :O ILI:IOU
GOALS , :D O2JI CTIVPS OF ACCO.:PLIM,16NT
FOR THE QUARTER
ENDING:
arch 30, 1979
5. A special study will have been compl-
re: our service in the health fields in
Nueces County.
6. A study will have been completed re:
what areas of service should be developed
in Robstown.
ed
7. Three advisory committee meetings wil
have been held at which work will have
continued in areas of recruitment and
recognition.
8. Three Newsletters will have been mailed.
9. The T.V. public service announcements will
have been reviewed and the slides updated
10. 70% of new volunteers will have atte ded
the volunteer workshop sponsored by VAC.
11. In addition to the DHR stations five other
stations will have been evaluated and app opriate •
documentation filed.
12. Quarterly report will have been completed
and mailed to the ACTION office in Austin.
ACM.1 ?LISI17.1ENT
!oblern No.
PART D. RESOURCES AND COMMUNITY INVOLVEMENT
1. List those resources your organization will actually use to address the problem and meet your specified goals and
objectives. Include all human. material and institutional resources that are committed to this project. Resources could be
small as use of a single car for one day a week or as major as free transportation for all Volunteers on the city bus line. They
could include parttime cervices of a staff member of another agency or donated office space. Indicate the source of the
resource and Its approximate dollar value. (This question applicable to VISTA and ACV only.)
DaiMption of Resource
Source
Della Value
TOTAL
2. Describe plans for future resource development. Indicate how the proposed project will mobilize additional resources from
both within and outside of the service area to help address the problem.
The RSVP program continues to draw from the potential of Senior Community
Services its sponsor in Corpus Christi.
We are developing new areas of service which calls for further educational
development. Elaborate training programs have been set up in these areas.
ie• Child Development Center sends volunteers for inservice to Corpus
htisti University.)
morale how you involy t e people you propose to serve in the planning and development of your project.
Three or more volunteers serve on the Advisory Committee for the purpose
of direct feedback.
Volunteers with advanced skills and experience take great pride in helping
to develop the talents of others.
4. Describe how you Intend to Involve the people you propose to serge In the implementation of your project. (This question
not applicable to RSVP. FOP. and SCP.)
Not Applicable
5. Dmaibe your plan for continued involvement of the total community in the project Including plans for transferring
volunteer skills or tasks to community people so that permanent resources will be lei in the community when ACTION
rc;uurces ere withdrawn. RSVP is a member of a newly formed council of all volunteer
agencies which will serve to perpetuate senior volunteerism in the.
community.
9
w
SECTION III. PROJECT MANAGEMENT
1.
2.
project
normally
3.
The
Senior
Committee
Direct
stations
4.
Volunteer
of
that
When
contact
one
for
5.
Many
who
We
can
a
transport
Attach organization charts of your organization and the proposed project including the Volunteer supervision structure.
Attach the job description and resume of the Individual, who has the major responsibility for managing the proposed
on a day -to -day basis. For grant programs this normally will be the project director. For VISTA end ACV it is
the Volunteer supervisor,
How will supervision be provided for the Volunteers? Will supervision be a full -time or pan -time responsibility?
If full -time Volunteers are to be supervised by persons devoting only a portion of their time to that activity, specify
what proportion will be spent supervising the Volunteers and describe the individual's other responsibilities.
RSVP Coordinator is under the direct supervision of the Director of
Community Services. She considers the recommendations of her Advisory
and follows through appropriately.
(See job description attached.)
supervision for the volunteers shall be the responsibility of the
with the RSVP Director acting as consultant as needed or requested.
What do you anticipate Volunteer training needs to be and what is your plan to meet these needs?
stations are directly responsible for the training and orientation
the volunteers. It is the responsibility of the RSVP Coordinator to see
these are set up and implemented.
first placed in a postion the new volunteer will be in close personal
with the RSVP office. (Coordinator or Secretary) We feel one to
follow up is essential at this point. Close follow up is also planned
new stations.
Describe the project related transportation needs of the Volunteers and how will these needs be met?
volunteers are transported by Minibus to and from their stations. Others
drive their own vehicles are reimbursed for 1511 /mile for their travel.
are also calling upon the support of the city transit system. Volunteers
ride for 15(t and are then directly reimbursed. We are also fostering
"caring attitude" among the volunteers themselves and they in some cases
each other.
10
•
laD
General Administrative and Clerical Group
Job Title: RETIRED SENIOR VOLUNTEER PROGRAM COORDINATOR
CHARACTERISTICS OF THE CLASS: Under general direction, involved in admin-
istrative and recruitment activities for the volunteer program; and perfo; ;;
related duties as required.
EXAMPLES OF DUTIES: Responsible for planning, organizing and directing
volunteer programs for senior citizens, including recruitment and or:n;:a-
tion of volunteers, development of volunteer stations, and preparation of
reports to the federal funding agency; presents programs to community
organizations, state and federal agencies and other interested groups; and
provides staff support to the RSVP Advisory Committee.
MINIMUM QUALIFICATIONS:
Training and Experience: Bachelor's degree in Sociology, Psychology, Public
Administration or related field with two years of experience dealing with
federal agencies, community organizations, and /or volunteers; or any eq:::va-
lent combination of training and directly related experience.
Knowledge, Skills, Abilities: Knowledge of:.community agencies required.
Prepared by Personnel Department
September 1977
1
Approved
RESUME
NAME: Pearle Matson West Born: October 31, 1936
5'2 143 lbs.
Married - Husband - Episcopal Priest
Two Children - Kimberley Briana - age 10
Kelley Blake - age 8
EDUCATION: Mary Hitchock Memorial Hospital DEGREE: R.N.
Hanover, New Hampshire
St. Anselm's College BSN Nursing and
Manchester, New Hampshire Sociology
EXPERIENCE:
March 76 to present Retama Manor North
Spetember 72 - January 76
Assistant Director of Nurses
Administration of Nursing
Department and direct
supervision.
Mt. Ascutney Hospital Head Nurse /Acute Unit
and Intensive Coronary Care Unit
September 63 - June 66 New Haven Visiting
Nurse Association
Staff Nurse
Morbidity care in addition to
much health teaching
Retama Manor North Corpus Christi, Texas - - -- Assistant Director of Nurses
-- Worked to promote more advanced health care plans (on interdisciplinary level)
for this 180 bed facility - they are now in use.
-- Instrumental in initiating work incentive program (employee of the month)
-- Worked to establish a reality orientation program which is now a realization.
-- Worked with staff on one to one basis (both Aides & LVNs) to improve patient
care and interpersonal relationships.
-- Worked with relatives of families to increase their understanding of restorative and
rehabilitative nursing and seeking their cooperation.
-- Worked closely with Activity Director in mobilizing and overseeing volunteer work.
-- Direct supervision of Del Mar students in MHMR program during their clinical
experience.
Mt. Ascutney Hospital Windsor, Vermont - -- -Head Nurse, Acute Unit and Intensive
Coronary Care Unit
-- Windsor had had an old hospital known as a "Bandaid Station" When new hospital was
built I worked with new doctors and personnel until it gained acclaim in area as a
thriving and well qualified hospital. Personally assisted Asst. Administrator develop
personnel policies, standards, job descriptions etc. in preparation for accreditation
survey.
- -Took Coronary Course - -then was instrumental in helping organize an Intensive Coronary
Care Unit which was under my personal supervision.
-- Initiated use of personal nursing care plans and taught their appropriate use to
personnel.
- -Set up entire program and criteria for nursing audit system.
- -Was instrumental in helping set up Utilization and Infection Control committees.
-- Worked closely with families and community organizations in an understanding of modern
health care. (This included speaking before civic - organization groups.)
-- Worked to improve penal code in State of Vermont along with my husband.
•
RESUME
Pearle M. West
page 2
September 1967 - September 1972
HOMEMAKER - While raising children
-- Worked as volunteer secretary for Episcopal Church
- -Was active member of Eastern Star Order
- -Was volunteer worker for Mental Health Association and was successful in lowering
attrition rate of patients missing their appointments.
- -Was member of Board of Advisors for Order of Rainbow for Girls.
-- Active member of several womens organizations and personally responsible for many
Fund Raising Projects.
- -On original Board of Directors for Family Center in Windsor, which was a sponsored
program of the Extension Service, University of Vermont.
-- Served on Regional Board for Extension Service, University of Vermont.
New Haven, New Haven, Connecticut - - -- Staff Nurse
-- Served as elected treasurer on nurse council board
- -Was instrumental in effecting a change of pay schedule from monthly to bi- monthly.
- -In husband's first and middle years at Berkeley Divinity School served as class
representative to wives council.
- -Was elected President of Wives Council in our Senior year.
- -Took several night graduate courses among which provided a better understanding of
Ti=llich, Bonhoeffer, etc.
-- Served on several volunteer committees where wives were needed as hostesses.
- -Was always actively involved in school community and as an employee of V.N.A.
was closely involved with many civic and public institutions.
-- Instrumental in organizing volunteers for intake and output of clothes and toys for
poor families.
August 1962 - September 1963
Keene, New Hampshire
Dr. James Ballou Office & Surgical Nurse
-- Organized women volunteers to send physician's sample medications to missionaries
overseas.
September 1960 - August 1962
Keene, New Hampshire
Elliot Community Hospital Instructor
-- Nursing Fundamentals & Clinical supervision
-- Medical & Surgical Nursing
-- Principles of Public Health Nursing
-- Applied Sociology
-- Pharmacology
Job Description
RSVP Secretary
(Official Title: Senior Clerk Typist)
The RSVP Secretary is directly responsible to the RSVP
Coordinator.
QUALIFICATIONS:
1. High school diploma or G.E.D.
2. Secretarial school or equivalent education /experience
3. Open personality with strong interpersonal and
communication skills
4. Must enjoy and have interest in working with older
persons.
RESPONSIBILITIES:
1. Performs all such secretarial duties as are required to
maintain a smooth viable Retired Senior Volunteer Program.
2. Develops and maintains files on:
a. Senior Volunteers
b. Volunteer stations
c. Other Community Organizations
d. Volunteer statistics (# of hours worked,
reimbursements,etc.)
e. General Project statistics (growth, changes, etc.)
f. RSVP financial accounts & keeping books up to date
(regular entries required)
g. Non- Federal contributions (must b properly certified
and identified as cash or in -kind
h. Reports required by ACTION and Senior Community
Services
i. Other subjects that may be required by Senior
Community Services or Project coordinator
3. Assists RSVP Coordinator as needed with recruitment of volunl.err
stations and volunteers.
4. Attends Advisory committee meeting and is responsible for coiiuilird,
minutes and sending a copy of said minutes along with an agenna
to each committee member at least one week prior to date of next
meeting.
5. Assists RSVP Coordinator as needed with any social function
planned for the RSVP volunteer.
6. Performs duties as required.
ATTACHMENT B
(Oo Not Write In This Spam
Project No.
FGP, RSVP and SCP
1. Describe the contributions to this application by the smell group of community representatives which later can be
expanded into a Advisory Committee if a grant is awarded. List the members of this group by name -and indicate what
organization. if any. they represent.
Not Applicable
2. Identify plans and timing for the future expansion of the Advisory Committee and in particular explain what the
Committee's role and responsibilities will be during the first year in project development and evaluation.
The Advisory Committee continues to meet monthly to oversee the program,
augment on -going evaluation and make appropriate recommendations for the
growth of RSVP.
The committee is active in the publicity and recruitment program and is most
helpful in community outreach.
3. Specify ways in which older persons are already serving the community as volunteers, approximately how many older
persons are involved, what activities they are performing, with which community organization, and with what degree of
regularity.
See Attachment
12
StaticIs 1. Substations represent completely different job responsibiliticc; and qualifications. Each has its own
Station Review for purposes of quality assigcant. 2. Nursing hc.es and Hospitals are listed separately
because responsibilities vary ar.ung facilities. 3. Sure volunt_ors sz(ve as much as daily - some ° eas
have "open" because of job changes, illness or they are so new we have not had an opportunity for place ,'nt.
AGENCIES
4 SEt1IOR CENTERS
each has at least 2 sub - stations)
AREAS OF RESPONSIBILITY SERVING WEEKLY
1. Meal Servers Instruction; Supervision of Arts & crafts;
2. "Projects" Maintenance; Host & Hostess; Preparation for
3. Lindale also has substation Library and actual serving of meals. Special service
4. Washington also has substation projects.
Receptionist
FOOD STAMP OFFICE (DHR) Answering phone and greeting clients. Helping
Ayers clients who have limited reading and writing 2
skills fill out applications.
FINANCIAL OFFICE (DHR) Assists clients with limited writing and 2
reading skills fill out applications.
KIDDIE KORNER (DHR) Care for children while parent is involved with open
caseworker.
MULTIPLE SCLEROSIS Act as general office helper 1
NAVAL AIR STATION (RED CROSS)
1. Record Librarian Works with medical records
2. Recreation Aide Works in activity area
86
AMERICAN CANCER SOCIETY
1. "Kit Preparers" Will organize campaign material into kits for
Cancer Drive
2. Block Walkers Will actively canvass an area for Cancer Drive
3. Transportation Carry patients to hospitals for their cobalt
therapy
2
Seasonal
Seasonal
2
page 1 •
AGENCIES
THE HEARTH
1. "Projects" volunteer Gardener, Provide Musical Entertainment
2. Nursing Home Visitations and direct patient contact
RETAMA MANOR NORTH
1. Maintenance Help provide maintenance services - picking up
trays, emptying wastebaskets, collecting soda
bottles etc.
2. Nursing Home Visitations and direct patient contact.
3. "Projcts" volunteer Provide musical entertainment, call & help with
bingo, work with small groups on activities -
playing ball, tossing bean bags etc.
AREAS OF RESPONSIBILITY
SERVING WEEKLYAK
3
6
ST. JAMES PAROCHIAL SCHOOL
1. Library Attendant Keep library open 12:30 - 3:00 P.M., 4 days a
week so students can work on research projects. 3
2. Teacher aides Provide teacher assistance and work with
children in varying age groups.
LA RETAMA LIBRARY Mend books; match new books with zeroxed cards;
stuffing cards to speed up production line of 4
typists; clerk duties as assigned.
PARKDALE LIBRARY Mend books; match new books with zeroxed cards;
stuffing cards to speed up production line of 1
typists; clerk duties as assigned.
SENIOR EDUCATION PROGRAM
(Del Mar College)
1. Receptionist General office and clerical work
2. Instructors Teach classes in special interest area
CITY - COUNTY HEALTH DEPARTMENT
1. Information Desk Give directions to people on hoar to get to the
various out - patient clinics - act as Hostess.
2 .
2
page 2 1110
AGENCIES AREAS OF RESPOilSIBiLITY SERVING ?lEEKLY
EARLY CHILDHOOD DEVELOPi.,ENT
CENTER CDHR Dillan Lane
1. Nino's Nooks - Dillan Lane Stay with children while parents are with
Ayers case worker - actually are trained to work
in early child education.
2. Resource Library Set up and staff library which will be used by
foster parents and other early child development
providers. Set up demonstrations and teach
how to use.
MEMORIAL HOSPITAL
1. Gift Shop Routine
2. Nursing Units Deliver mail, run errands, assist as needed
3. Thrift Shop Routine
4. Information Desk Greet visitors, keep filing system, triarge problems
Flower Delivery Accepts and records all deliveries. Locate patient,
make delivery and read card if necessary. If patient
has been discharged - make necessary phone calls
for follow up.
ADA WILSON HOSPITAL
1. Gift Shop Routine
2. Grandparent to Retarded Child Adopt a little child and develop a Foster Grandparent
SPOHN HOSPITAL
1. Flower Desk Accepts and records all deliveries. Locate patient,
make delivery and read card if necessary. If patient
has been discharged - make necessary phone calls for
follow up.
2. Telecare Await telephone calls from daily contacts. If no call
recieved begin followup with patient - if no response
neighbor - if no response to neighbor notify supervisor.
3. Gift Shop Routine hospital gift shop
4. Information Desk Greet visitors, keep filing system, triarge problems.
5. Hostess Desk Assist in discharging patients - Shopping service for
patients from Gift Shop.
6. Baby Photos Show mother photograph album and make out order card
as needed.
7. Pastoral Care Visit assigned patients and offer a listening ear.
Watch for patient n eds. Offer prayer when asked.
4
7
2
7
•pc:, 3
AGENCIES
RSVP
AREAS OF RESPOiNSIBILITY
1. Clerical Assist in office ,ork - filing, typing etc.
2. Freelance Special small terms projects for which needs are
expressed - ie: setting up for meeting, splicing
filmstrip, fixing machine etc.
S.C.S. KITCHEN
1. Prepreparation Cook Works in preparation of food to be cooked for
next day's menu.
2. Front Coordinator Counts out unit amounts of food to go to each center.
Gathers all quantities and notifies transportation
when each load is ready.
3. One to One Deliveries Takes homebound person their meal and stops for chat.
SERVI,{G
4
open
ADULT PROBATION Works on one to one relationship with young
probationer who needs more follow up and open
listening then caseworker can provide.
JAPANESE ART MUSEUM Give guided tours throughout facility 3
MEDICENTER
1. Nursing Home Visitations and direct patient contact 1
2. "Projects" Volunteer Call Bingo, take residents shopping, play dominoes.
7 -EAST (Memorial Hospital) Work with patients on psychiatric unit.
(Inservice, supervision etc. is completely separate 2
from other hospital volunteers)
READING ACADEMY Take inservice to learn to use audio visual equipment 1
etc. to use in teaching adults to read.
WIDOWED PERSONS SOCIETY Visit widows and provide friendship and referral
service. 3
PROTECTIVE PAYEE (DHR) Actually assumes responsibility for one family for
meal planning, budgeting etc. Becomes co- signer 1
of their check. Works directly with social worker.
Pagel"
AGENCIES AREAS OF RESPONSIBILITY SCRVi;;G "!.Y
DOCTOR'S HOSPITAL (2 facilities - CenLral and ?lortn) • --
1. Information Desk Great visitors, keep filing system, triarge problems.
2. Unit Hostess Answer's patients bells - triarges noeds - passes out
mail - direct visitations
3. Dietary Department Visits patients and records likes and dislikes - keeps 1
cardex and works with menus
4. Physical Therapy Acts as a therapist aide - helps with exercises . -
5. Radiology Transports patients to and from x -ray. Runs errands
etc.
C. C. MANOR
1. "Projects" volunteer Take residents fishing. Hold dances and worship
services. Offer leather craft and sewing instructions
hold "sign alongs." - pitch horseshoes
2. Nursing Home Visitations and direct patient contact.
AARP #244
1. Project "Shut -ins" Send cards and make phone calls to shut -ins. Make lap
robes etc.
2. "Insurance" Program Provide current insurance information and communication.
5
5
Page
ATTACHMENT B (Coned)
10e Not write In This spw)
Praha No. '
4. Describe your organizations relationship with:
e. Other community organizations dealing with the wne problem.
Senior Communtiy Services - RSVP is an integral part of this agency.
This is advantageous for Corpus Christi RSVP in terms of publicity contact
etc.
A close relationship exists between RSVP and other volunteer agencies.
A new committee has been formed for closer cooperation involving VAC, FGP,
DHR, CHORE and VISTA. RSVP Coordinator serves on Board of Big
Brother, Little Sister Program and on Advisory Mar SenioreEducation
b. State on Program
Coastal Bend Council of Government - Area Agency on Aging - Liason is
continuous.
5. Describe plans for local assessment of project operation at regular intervals.
This is a continuous project through weekly meetings with the Director of
Senior Community Services. There is also open communication with
Supervisor of Nutrition and Centers and the Director of Transportation for
Senior Community Services.
The Advisory Committee assesses the program and makes' recommendations
monthly.
6. Describe the physical facilities and epulpmert to be used in connection with the project. Explain why the planned office
location is suitable for recruiting older persons.
The RSVP office is located at Senior Community Services Lindale Center,
3135 Swantner, with the program incoporated with the other Senior
Community Service programs. A new building that houses all kind of
facilities for the elderly of the community. The facility is ideal for
RSVP and will enhance recruitment in the following ways:
a. By giving project staff daily contact with partcipants, all of whom
are potential volunteers.
b. By giving project greater visibility to general public as well as to
elderly.
c. By providing a variety of meeting rooms with large parking facilities,
also enabling project to have more group orientation and public
meetings.
13
•
ATTACHMENT B (Coned)
IOo Not Write In Thb apoeel
Proleet No.
7. For RSVP Applicants — State the plans for mcuring non - federal support of the project during the project period. Include a
timetable for non-federal support and indicate likely sources of this support.
Not Applicable '
8. Present approach and methods to be used in conducting the following activities. Give particular attention to proems and
timing in accomplishing each task.
a. Interviewing. selecting and placing Volunteers.
b. Provision of meals, insurance and recognition for Volunteers.
c. Provision of physical examinations, referral and supportive services to FOP and SCP Volunteers.
d. A public information program.
e. A record keeping system.
See Attachment
9. For FGP and SCP Applies= - Provide a memorandum of underatonding as described in the FGP and SCP Program
Operations Handbook.
14
•
0'
RETIRED SENIOR VOLUNTEER PROGRAM
ADVISORY COMMrrrEE
1. Barbara Alvarez
Foster Grandparents
P.O. Box 9296 (05) 888 -5301
2. Pat Crenshaw
Texas Agruicultural Extension Service
Robstown-County Bldg.
P.O. Box 672
Robstown, TX (380) 387 -2042
3. Noe P. Jimenez Senior Community Services Advisory Council
1601 West Manor Dr. (12) 991 -2878 or 888 -4711
4. Mr. Albert Struller Senior Community Services, Advisory Council
4945 Willowbrook (11) 855 -8812
5. Gerry Traylor Nat'l Association For Retired Federal Employees
2333 Riggan (04) 882 -6498
6. Pat Duaine Senior Co unit Services, Advisory Council
4909 Branscomb Dr. (11) 854 -80B9
7. Joe Tessler RSVP Volunteer
113 Tarlton (15) 883 -8898
8. Pat Livezey RSVP Volunteer
329 B. Old Robstown Rd. (07) 888 -4030 Bus. 854 -3081
9. Josephine Dobson Senior Community Services, Advisory Council
4438 Wesley Dr. (12) 855 -1054
10. Mrs. Louise Mahaffey Senior Community Services, Advisory Council
4313 Honduras (11) 853 -7215
11. Velma Henry RSVP Volunteer NEWSLETTER Editor
1009 Texan Trail (11) 852 -2427
12. Mrs. Evelyn Wilson Senior Community Services, Advisory Council
3401 S. Alameda Box 86 (11) 853 -6486
13. Mr. Armando Ibanez
State Department of Public Welfare
1901 Trojan Drive (16) 854 -2011
•
•
8. A. Interviewing, Selecting and Placing Volunteers
Each volunteer is interviewed personally by the Coordinator and given an assign-
ment in which she or he is interested and at the same time the qualifications and
responsbilities needed for said position are considered. The volunteer is taken
personally by the Coordinator or secretary for the first meeting with the station
supervisor and assisted in setting up a workable time schedule.
B. Provision of Meals, Insurance and Recognition for Volunteers
Senior Community Services provides meals in nine centers and RSVP volunteers may
make use of this service. We also reimburse volunteers for meals in accord with
ACTION guidelines.
Accident and liability insurance is provided for volunteers through LIMA Corporate
Insurance Management, Washinton, D.C..
A Recognition Banquet is held annually to honor the volunteers and give them
awards for recognition of service.
C. Provisions of Physical Examinations
Our volunteers who work as meal servers or with any nutrition program etc. have
chest x -rays annually.
D. Public Information Program
An ongoing publicity program by use of Public Service Announcements on T.V. and
radio. Slides of volunteers working at their stations accompany T.V. P.S.As.
These are reworked quarterly. The printed news media is used for interest stories,
news items and advertising of volunteer positions open.
Monthly newsletters are mailed to all volunteers, volunteer stations and distributed
to Senior centers.
Coordinator will be appearing before groups in an attempt to have people reach out
in the community and find the isolated people who need RSVP.
Use of volunteers as an integral part of the recruitment program.
Use of Bulletin Board material throughout county.
Use of bright name tags with official insignia which will lead community to be
aware of volunteers.
E. A Record Keeping System
A file of each volunteer is kept with all information pertaining to each person
ie: enrollment applications, memorandums re: problems, interviews etc..
File kept on each volunteer station with the Memorandum of Understanding signed by
Director. Contains a station review on each station (or each substation if facili-
ty offers many varying job opportunities) which clarifies volunteer qualifications
and responsibilities etc. (find form attached). Memorandums re: contacts with
station's problems etc. also included
Records are kept of individual volunteer hours, by station, mileage reimbursement
and meals for both reimbursement and inkind.
•
CITY OF CORPUS CHRISTI
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ORGANIZATIONAL CHART
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•
•
S_;;10:S CC::: _:;1IY SEr :VICES
L1E]CCTOR
RSVP COO DIUATOR
SENIOR CLERK -
STENO
SENIOR CLERK- I
TYPIST
CENTERS & NUTRITIOR
SUPERVISOR
SENIOR CLERK -
TYPIST
I VOLUN
EERS
KITCHEN
SUPERVISOR
(CENTER
SUPERVISOR
1, 1977
TRANSPORTATION
SUPERVISOR
]DISPATCHER 1
SENIOR CLERK- RECREATION
TYPIST J COORDINATOR 1
KITCHE! STAFF
Robstown - Corpus MANAGERS SITE -
1 Christi Robstown - Corpus
Christi
RECEPTIONISTS, CUSTODIANS,
NUTRITION
COORDINATOR
BUS OPERATORS
11011 R I. •
SPACE COSTS .
A. Ratio of ACTION Program Space to Entire Facility - -1.46 •
ACTION Space," 120 - .- Sq. -Ft., Total Facility 8,200 Sq Ft...,.
1. Does Grantee own the facilities the ACTION Program is - -
housed in ?' • - X. Yes- -• . No
2. If Yes, what was the acquisition cost of the - facility? $ 394,971
a. Uae Charge - 2% of #2 x % in A. $ 92_OD •
b. Does Grantee depreciate facility? 'Yea X ., -'No
If Yes, multiply. % in A.bygrantee's depreciation factory.,
$
.If NO; only 2.a' can'be used, for Space costs:r -_ . •..
3. Does Grantee pay rent for the facilities the ACTION Program is
housed-in? • Yes • X No : .
Yes, what is the monthly rent? $
b. Multiply 3.a by % in A. This is the rent allowance ACTION
Program. $
4. Does a third party own the facilities the ACTION Program is housed
..
a. If Yes,' obtain appraised value from an independent appraiser in
grantee's community at rate per' square foot. Multiply that rate
by-the ACTION space• in A:' $
5. One, and only one, of the above methods may be used to determine Space
costs.
6. In addition, actual costs paid for maintenance, utilities, custodial
service, and repair (but no renovation) of ACTION used space may be
charged to the grant.
E. Procedures, Limitations, and Other Information Pertaining to Space costa.
No rental charge may be made for space owned of controlled (managed or
administered) by the grantee or a collaborating institution except that
a charge may be allowed, as negotiated, either as a federal charge or a non-
federal budget contribution whenever such charge is equivalent to the cost
of ownership. Cost of Ownership may be prorated using only one of two
alternative methods.
•
ACTION REGION VI
STATE OFFICE ON AGING COMMENTS ON ACTION PROJECTS
:. •
(To be mailed by project with one copy of application to State Office on Aging)
This form is intended to provide compliance with the requirements of Public
Law 93 -113 that the State Office on Aging be given at least 60 days to review
the project applications for RSVP and make recommendations thereon to the
Regional Office and at least 45 days to review project applications for
Foster Grandparents and Senior Companions and make recommendations thereon.
To be filled in by Project:
Grant applied for: RSVP X Foster Grandparents Senior Companions
Grantee's name: CITY OF CORPUS CHRISTI
Address: P. 0. BOX 9277 CORPUS CHRISTI TEXAS 78408
Street City State
Date: December 23, 1977
To be filled in by State Office:
Overall Rating: Excellent Good Fair Poor
Recommendations or Comments (Use reverse side or separate sheet if needed).
Signature
Title & State
Date
State Office on Aging:
Please return completed form as soon as feasible to:
Robert Hernandez , State ACTION Program Director
515 Congress Avenue, Suite 1414
Austin, Texas 78701
•
•
Corpus Christi, Tex s ��""
// day of______ ____ 19 77
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance,
a public emergency and imperative necessity exist for the suspension of the
Charter rule or requirement that no ordinance or'resolution shall be passed
finally on the date it is introduced, and that such ordinance or resolution
shall be read at three meetings of the City Council; I, therefore, request
that you suspend said Charter rule or requirement and pass this ordinance
finally on the date it is introduced, or at the present meeting of the City
Council.
Respectfully,
MAYOR
THE CITY OF CORPUS CHRISTI, TEXAS
The Charter rule was suspended by th following vote:
Jason Luby
Eduardo de Ases
David Diaz
Ruth Gill
Bob Gulley
Gabe Lozano, Sr.
Edward L. Sample
The above ordinance was passed by
Jason Luby
Eduardo de Ases
David Diaz
Ruth Gill
Bob Gulley
Gabe Lozano, Sr.
Edward L. Sample
14075