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Home My WebLink About14075 ORD - 12/14/19771111 jkh:12- 13 -7y; 1st . r �4 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT APPLICA- TION FOR $46,329 FOR FOURTH YEAR FUNDING OF THE RETIRED SENIOR VOLUNTEER PROGRAM (R.S.V.P.) TO THE ACTION AGENCY, A SUBSTANTIAL COPY OF WHICH GRANT APPLICATION IS ATTACHED HERETO, MARKED EXHIBIT "A ", AND MADE A PART HEREOF; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED CON- TRACTS AND OTHER NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE AFORESAID PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit a grant application for $46,329 for fourth year funding of the Retired Senior Volunteer Program (R.S.V.P.) to the ACTION Agency, a substantial copy of which grant application is attached hereto, marked Exhibit "A ", and made a part hereof. SECTION 2. That the City Manager be and he is hereby authorized to execute all related contracts and other necessary documents in order to implement the aforesaid program, including a contract with the Governor's Committee on Aging, Office of the Governor, for $2,073.27 for the program. SECTION 3. The necessity to authorize submission of the aforesaid grant application and the execution of all related contracts and necessary documents to implement the aforesaid program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared that such emergency and necessity exist, having requested that such Charter rule be suspended, and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED,this the /,1 day of December, 1977. ATTEST: City Secretary APP/jQVED: DAY OF DECEMBER, 1977: J. B CE AYCOCK, C „ ATTORNEY MAYOR THE CITY OF CORPUS CHRISTI, TEXAS This ordinance is in /effect and force with or without the signature of the Mayor, in accordance with Article eIIter. Section 6 of the City MICROFILMED JUL O "71980 14075 THE STATE OF TEXAS )( COUNTY OF TRAVIS X Contract Number RSVP -7 R.S.V.P. COOPERATION CONTRACT THIS CONTRACT AND AGREEMENT is entered into by and between the Governor's Committee on Aging, Office of the Governor and City of Corpus Christi for the use of State funds appropriated under Senate Bill No. 843 of the 6th Legislature to earn Federal funds through ACTION grants under authority of Public Law 93.113 applicable to Retired Senior Volunteer Programs. 1. STATEMENT OF SERVICES TO BE PERFORMED: All funds spent under this contract are subject to the terms and conditions of any and all ACTION grants under the afore- mentioned authority for the period beginning September 1, 1977 and ending August 31, 1978. I1. BASIS FOR CALCULATING REIMBURSABLE COSTS: A grant of $ 2, 073.27 is requested to be used in accordance with the terms and conditions of ACTION Grant No. 440- 6546/1 and any subsequent grants entered into between ACTION and City of Corpus Christi_ during fiscal year 1978. Ill. CONTRACT AMOUNT: The total amount of this Contract shall not exceed $2,073.27 IV. PAYMENT FOR SERVICES: Payments for service performed shall be billed quarterly. V. TERMS OF CONTRACT: This Contract is to begin September 1, 1977, and shall ter - nti n: DEG 1977 • minate August 31, 1978. 1 The undersigned parties do bind themselves to the faithful performance of this Contract. It is mutually understood that this contract shall not become effective until signed by both parties and that no payments under the terms of this Contract will be made until one (1) signed copy is returned to the Governor's Committee on Aging. RECEIVING AGENCY PERFORMING AGENCY Governor's Committee on Aging City of Corpus Christi Name of Agency ame of A. ncy • By: f,(• ^- .: �•r ^'f ^..t.l� Authorized Signature Executive Director Date: Title November 29, 1977 By: R. Marvin •wnsend Authorized Signature City Manager Ti APPAOjED: �rjj-- DAY OF DECEMBER, 1977: J. BRUCE AYCOCK, CIT .TTORNEY Page 2 ect +r of Finance BY co"' SEC E *� k a4 at • /. pp �` @` Cg / [�� ^� s AL PiSS�. A 1�L 2 CANT'S a. Number 3. STATE APPLICA. TION IDENTI FIER a. N.M., 1 -\ 1. TYPE OF t ACTION 0 PREAPPLICATION APPLICATION pruprlale 8 NOTIFICATION OF INTENT (Op4) prolat Ic bol) REPORT OF FEDERAL. ACTION APPLI- CATION b. 0000 Year month day 19 78 4 1 78 b' Data ' Year month day r Assigned 19 Lem•e Mat* 4. LEGAL APPLICANT /RECIPIENT a. Applicant Name RSVP b. Organization Unit Region VI c. StreaUP.O. Boa . P.O. Box 9277 d. City Corpus Christi 0. Coonry : Nueces f. State Texas ° ZIP Dade' 78408 N. Contact one Parson Name Pearle M. West A' /Name' s telephone Np., a 512 854 -4520 6. FEDERAL EMPLOYER IDENTIFICATION NO 9. PRO. GRAM F ae,a, ��d� a. Number 17 121010 10.2 J b. Tale Retired Senior Vo i unto Program a 7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT - RETIRED SENIOR VOLUNTEER PROGRAM O tae OO 8. TYPE OF A -State B- Interstate CSa6arera District D- county E-City F School Distnct D- Special APPLICANT /RECIPIENT - H- Community Action Agency I - Higher Educational Institution , -Ind en Tribe K -Otber (Specify): Enter 89p10p000m /7/100 Lid 9. TYPE OF A -5aae Grant 0-Supplemental C -Loan ASSISTANCE 0- Insurance Grant 6 -Other Enter appro. prim ler'cr(s) I I A u 10. AREA OF PROJECT IMPACT (Names of blues. bounties, Staled, a eta.) Nueces County 11. ESTIMATED NUMBER OF PERSONS HIVE. FITING 200 12. TYPE OF APPLICATION A-New C- Rev6lon E- Augmentenon B- Renewal 0-Continuation Eulerappropriahfetter �G 3- PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF: 15. TYPE OF CHANGE (For /2e or Ile) F Other (Spee/J9' Fades S 27,808 .DO a. Applicant 14 b. Project 14 B Ircreme ODollen dgers C Dmese Odgers O-Decrease Duration 0- Cancellation - o APPlcent OD c State DO 16. PROJECT START DATE /it X110 d y 19 ! i5 4 I 17. PROJECT DURAT2Pa7 I 0 llondrs Enter appro. _r prate Letrerts,' a. Loea• ` 18,521 e Omer ,00 19. ESTIMATED DATE TO Year month day BE SUBMITTED TO FEDERAL AGENCY 9 19 77 12 23 19. EXISTING FEDERAL IDENTIFICATION NUMEE9 TOTAL , S 46,329 .00 20 FEDERAL AGENCY TO RECEIVE REQUEST /Name. City. State. ZIP Code/ • 22. I a. To the best of my knowledge and belief. THE I dale in this preepplIcatlonl006I,cetlon are 4 APPLICANT i tnle and correct, the dooumont has been • CERTiF,ES duly authorized by the governing body of THAT h e applicant end the applicant will comply with the attached assurances ❑ the assist- ance is epproved- b. 11 required by OMB Circular A.95 thn application was submitted. pursuant to No re- hpttoetlena hmeIn, to appropriate clearinghouses end ail reap0nem are attached: sponse /11 121 131 Resprne utm; h,l u' 7 sy T ' O P iiii 23. a TYPED NAME AND TITLE CERTIFYING R. Marvin Townsend REPRE- ( SENTATIVE i City Manager b. SIGNATURE a DATE SIGNED Year month 19 .Ja: Z O o . Tu _ 0 - w 24. AGENCY NAME 26. APPLICA. Year monk. TION RECEIVED 19 a, 26 ORGANIZATIONAL UNIT 27. ADMINISTRATIVE OFFICE 29. FEDERAL APPLICATION IDENTIF ICAT,ON de.' 29. ADDRESS .1 ACTION TAKEN r' a. Awarded LJ o. Rejected 7 c. Returned For Amendment "1 d. Deferred 0 0. Withdrawn 30. FEDERAL GRANT IDENTIFICATION 32. FUNDING Year month day 33. ACTION DATED 19 34- Year email,. STARTING DATE 16 e. Federal 6 .00 b. ApPI'oant p0 36. CONTACT FOR ADDITIONAL INFORMATION (Name and telephone number) 39. Year monl+ ENDING DATE 19 - a. State .00 d Local .00 37. REMARKS ADDED YesNu e. Other .00 1. TOTAL 6 .00 1 38- FEDERAL AGENCY A.95 ACTION 0. In 'eking above action, any cmnnlante received from clearinghouses were con. sioered• 10 09e l' mppnm n due under provisions of Part 1. OMB C.-reuler A.95, It hes been or b boats made. / _ _- _ _. b. FEDERAL AGENCY A.95 OFFICIAL (N and telephone No.) �� - 2,100 APPROVED: `.6' =ih .i 0 • LjL APPROVED.: o d Zick, Dir' ' or of Finance ATTEST: Bill Read, City Secretary • r 4 PART It PROJECT APPROVAL INFORMATION rite 40,130.610 .06 Item I. Doos this assistance request require Stole, local, Name of Governing Body regional, or other priority rating? Priority Rating Yes --X---No Item 2. Does this assistance request require State, or local Noma of Agency or advisory, educational or health clearances? Board Yes No (Attach Documentation) Item 3. Does this assistance request require clearinghouse review in accordance with OMB Circular A.95? _X —. Yes _ _No (Attach Comments) Item 4. Governor's Committee Does this assistance request require State, local, Name of Approving A ga nry ov on oy rq regional or other planning approval? x Date Yes No Item S. Is the proposed project covered by an approved compre• Check ono: State hensive pion? Local Regional —Yes —No No Location of Plon r_) CI U Item 6. Will the assistance requested serve o Federal Name of Federal Installation installation? Yes x No Federal Population benefiting from Project Item 7. Will the assistance requested be on Federal land or Name of Federal Installation installation? Location of Federal Land Yes —No Percent of Project Item 8. Will the assistance requested have an impact or effect See instructions for additional information to be on the environment? provided. Yes —No Item 9. Number of: Will the assistance requested cause the displacement Individuals of individuals, families, businesses, or forms? Families Businesses —Yes )--.L—No Forms Item 10. Is there other related assistance on this project previous, See instructions for additional information to be pending, or anticipated? provided. Yes x No Page 6 • oa OMB NO.80 -R0186 PART III — BUDGET INFORMATION Grant Program. Function or Activity la) Federal Cetolog No. W1 SECTION A — BUDGET SUMMARY Estimated Uno Federal Ilya bligeted Fundt Non.Federal (di New or Revised Budget Federal let Non.Fadaal If/ Total (g) f' RSVP 72,002 $ $ 27,808 $ 18,521 $ 46,329 2. 3. 4. • 5. TOTALS $ 27,808 18,521 46,329 SECTION B — BUDGET CATEGORIES tSae Pege 8B ) 6. Object Class Categories a. Personnel b. Fringe Bentits c. Travel d. Equipment e. Supplies f. Contractual Services g. Construction h. Other i. Total Direct Charges j. Indirect Charges k. TOTALS 7. Program Income — Grant Program. Function or Activity e erl, , % / / / ///Ar' /// / / / / / /i��/ V "//, r I't jog A Ar 4% Av Jvi,/ A zr zz, • • • ' PART III - SECTION B ` 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES Title (11 Annual Salary (21 Time Spent on Project 131 Total Can (a) Federal Funds Requested 15) Non Federal Resource, Project Coordinator Senior Clerk Ty ist Bus Driver (50 %)) Bus Driver (50 %)) 12,392 8,676 4,180 2,756 %100 100 50 50 $ 12,392 8,676 4,180 2,756 $7,225 5,058 2,431 $ 5,167 3,618 1,749 2,756 TOTAL PERSONNEL EXPENSES $ 28,004 % $ 28,004 $ 14,714 $ 13,290 0. FRINGE BENEFITS 4,350 4.098 252 _ C. 111 GRANTEE STAFF LOCAL TRAVEL C. f2) GRANTEE STAFF LONG DISTANCE TRAVEL 620 620 D. EQUIPMENT 106 69 37 E. SUPPLIES Inn 300 F. CONTRACTUAL SERVICE G. OTHER: Postage 460 460 Communications 326 326 Printmg 550 550 92 Spare 92 TOTAL VOLUNTEER SUPPORT EXPENSES _14.,.808 21.137 13,671 2. VOLUNTEER EXPENSES A. PERSONNEL EXPENSES Stipends L v.ug Allowance End 01 Sarvie° Allowance Food and Lodging Allowance B. FRINGE BENEFITS Maals - -G861 1,011 3,850 FICA Jnilorms Insurance 460 460 Other: ----T,700 3,700 - C TRAVEL ID_ EQUIPMENT _FLel & Lubrication & Repairs 1,300 1.300 E. SUPPLIES F. CONTRACTUAL SERVICE 1,000 G -OTHER Recognition nteer Orientation 1,000 LUU 200 TOTAL VOLUNTEER EXPENSES 11,521 6,671 4,850 TOTAL DIRECT COSTS ■•U(I 1 te 21 46329 27,808 18,521 TOTAL INDIRECT COSTS' (See page 4) TOTAL COSTS 3. PERCENTAGE - 100% 60 % 40 % 4. VOLUNTEER STRENGTH: Estimated Volunteer manhunts ' ,t qlr 18,000 Budgeted number of Volunteers: 2011- 2nd qtr 19.000 3rd„,„ 19,500 4th gtr20,000 Mil other edrtv'OS of Ibis form ere one* f • and wilt not be used.) Pete 8B • R S V P 78/79 VOLUNTEER SUPPORT FEDERAL NON- FEDERAL TOTAL A. GRANTEE PERSONNEL EXPENSES 1 - Project Coordinator 7,225 5,167 12,392 1 - Senior Clerk Typist 5,058 3,618 8,676 1 - Bus Driver (50%) 2,431 1,749 4,180 1 - Bus Driver (CETA - 50 %) ($2.65/hr.) 2,756 2,756 (City has a wage scale based on length of employment and their salaries are consistent with those policies.) B. FRINGE BENEFITS 1. FICA - (6.05 %) 750 750 Project Director Senior Clerk Typist 525 525 Bus Operator 253 253 Bus Operator 161 161 2. TMRS - (7.7% Project Director 954 954 Senior Clerk Typist 668 668 3. HOSPITALIZATION /LIFE INSURANCE Project Director 303 303 Senior Clerk Typist 257 257 4. WORKMAN'S COMPENSATION Project Director (.001854) 23 23 Senior Clerk Typist (.001854) 16 16 Bus Operator (.023252) 97 97 Bus Operator (.023252) 64 64 5. UNEMPLOYMENT INSURANCE (1 %) Project Director 124 124 Senior Clerk Typist 87 87 Bus Operator 41 41 Bus Operator 27 27 C. 1) GRANTEE STAFF LOCAL TRAVEL - NONE C. 2) GRANTEE STAFF TRAVEL RSVP Sate and Region conferences and training seminars 620 620 D. EQUIPMENT USAGE AND MAINTENANCE These items of equipment are owned by the grantee and loaned to RSVP for its use: Two desks (300) One executive chair (75) One Typists posture chair (75) Bookcase (100 (550 x 6 2/3% ) continued 69 37 106 aqe 2 VOLUNTEER SUPPORT FEDERAL NON- FEDERAL TOTAL E. OFFICE SUPPLIES EStimated requirements for office supplies are bases on $125 per staff employee. Cost computed at 22 x $125 - $312 (adjusted for budget) 300 300 F. CONTRACTURAL SERVICE - NONE G. OTHERS 1. Space Costs 92 92 2. Communications - two units 326 326 3. Printing & Publications (Monthly NEWSLETTER) 550 550 4. Postage 460 460 Newsletter, Correspondence, etc.) VOLUNTEER EXPENSES A. PERSONNEL EXPENSES - NONE B. FRINGE BENEFITS 1. 15 volunteers /wk requiring meals x $1.35 meal x 50 /wks - meals purchased by volunteers and reimbursed. (adjusted for budget) 1,011 1,011 2. Senior Community Services will provide 70 volunteers /wk x $1.10 per meal x 50 /wks 3,850 3,850 3. Insurance Accident $0.65 x 200 volunteers (130) Liability $0.65 x 200 volunteers (130) Excessive Auto Liability $2.00 x 100 (200) 460 460 (Budgeted higher to allow increase in rates) C. TRAVEL Reimbursement for 50 volunteers /wk x 15Q per mile x 10 miles RT (average) 50 weeks (adjusted for budget) 3,700 3,700 D. EQUIPMENT Buses are used for transportation of volunteers as needed - Fuel and Lubricant - $600 1,300 1,300 Vehicle Repairs - $700 E. SUPPLIES - NONE F. CONTRACTURAL SERVICE - NONE G. OTHERS 1. Recognition - $5.00 x 200 1,000 1,000 2. Orientation - $1.00 x 200 200 200 FEDERAL - $27,808 FEDERAL - 60% 27,808 18,521 46 ,329 NON- FEDERAL - $18,521 NON- FEDERAL - 404 TOTAL COST - $46,329 TOTAL COST - 100% RSV P 78/79 ' 4782 VOLUNTEER SUPPORT CODE TOTAL FEDERAL TOTAL NON- FEDERAL CASH NON- FEDERAL IN -KIND NON- FEDERAL Personnel - Cash 101 471 109 389 395 471 352 345 471 244 344 362 328 471 301 471 370 . 353 216 317 25,248 14,714 10,534 8,461 2,073 (CETA) In -Kind FRINGE BENEFITS 28,004 14 714 13 290 10 534 2,756 3,150 696 252 252 3,150 696 252 252 252 Retirement -Cash Insurance -Cash Unemp. Insurance (1 %) -Cash Retirement Ins. -In -Kind TRAVEL 4,350 4,098 252 252 620 620 Out -of -Town EQUIPMENT USAGE 69 37 69 37 37 and MAINTENANCE Maintenance Usage SUPPLIES 106 69 37 -- 37 300 300 Office Supplies OTHER COSTS 326 550 460 92 326 550 460 92 92 Telephone Printing Postage Space Costs TOTAL VOLUNTEER ,428 ,336 92 92 34,808 21,137 13,671 10,534 3,137 SUPPORT 1,011 3,850 460 1,011 460 VOLUNTEERS FRINGE __NEFITS 3,850 3,850 M,als -Cash Meals -in -Kind Insurance TRAVEL 5,321 1,471 3, :50 3,850 3,700 3,700 Mileage Reimbursement EQUIPMENT 600 700 600 700 Fuel E Lube Vehicle Repair Total carried forward 1,300 1,300 10,321 6,471 3,850 3,850 RSVP 4782 page 2 VOLUNTEER SUPPORT CODE TOTAL FEDERAL NONTOTAL CASH NON-FEDERAL NON-FEDERAL Total carried -pg.1 10,321 6,471 3,850 3,850 OTHER 471 800 800 800 Recognition- InKind Recognition -Cash Orientation -In -Kind 460 471 200 200 200 200 200 1,200 200 1,00Q 1,000 TOTAL VOLUNTEER 11,521 6,671 4,850 -0- 4,850 TOTAL VOLUNTEER SUPPORT 34,808 21,137 13,671 10,534 3,137 TOTAL VOLUNTEERS 11,521 6,671 4,850 -0- 4,850 TOTAL COST 46,329 27,808 18,521 10,534 7,987 GRANT (FEDERAL) 27,808 - 60% Non- Federal City Cash 8,461 State Cash 2,073 Total Cash 10,534 In -Kind 7,987 Total Non - Federal 18,521 - 4J% Total Cost 46,329 Explanation of Part III - Section B RE: C (2) GRANTEE STAFF LONG DISTANCE TRAVEL RSVP State and Region Conferences and Training Seminars Three (3) in Austin - 2 days each One (1) in Albuquerquee, N.M. - 3 days 9 days /year x approx. $40 /day $356.00 approx. Transportation Austin (air fare) $30 /rd. trip - $90.00 Albuquerquee, N.M., (air fare) - $174.00 RE: 1. G Printing The total of $550 budgeted is sufficient to cover printing costs of the newsletter due to the fact that a local high school class prints the Newsletter at no charge when programming permits. When it is necessary to utilize commercial sources, the cost is $21.60 per page. Postage Newsletters (275) will be mailed at $.13 each For twelve months for a total of $429.00. The $460 budgeted includes funds for miscellaneous office mailings. RE: FICA for CETA bus driver Figure computed on estimated percentage should read $167.00. Six dollar ($6) increase will not effect budget appreciably because it is shown as in -kind. w 0 YO .4 leo-nos. SECTION C - NON- FEDERAL RESOURCES (a) Gron Novara D,1 APPLICANT It) STATE (d) OTMER SOURCES (o) TOTALS e RSVP 7-16.448 S 2,073 S 018,521 9. ID. 11. ID. TOTALS { , i { SECTION D - FORECASTED CASH NEEDS 13. F.dwal 7....1 for he Yost I. a.,.e. -1 2.d Ouc...I f 3rd O„vro 46 Lb,.. i 11. Nan.F.deret Ii. TOTAL SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (e) Gram Program FUTURE FUNDING PERIODS (YEARS) (h) FIRST (e) SECOND (d) TMIRO (.)FOURTH 1st S S S 17. 19. 19. 39. TOTALS S i i { SECTION F - OTHER BUDGET INFORMATION (Mach odd Naomi Shoot. 9 Moe .eery) 2.1. Obw. Chopu $46,329 22. IMIreoap,c:imer a. Indirect rate type: a Provisional ET Predetermined a Final a Fixed b. Attach current negotiated agreement 'with name of Federal agency and date: c. Based on 's&W OTADC Base: $ Rate: 20. Roeevb.: a. Total Project Cost (Item 21 plus Item 22) $46,329 b. Percentage of non-Federal resources to total project cost 40% c. Other Remarks ;atte ,nddit`onsl pagee where necessary). PART IV FISO='RtM I:ARRATIVE (Attach per instruction) PART V ASSURANCES The Applicant hereby a5smes and certifies that he will comply with the regulations. policies, guidelines, and requirements including 0M8 Circulars Nos. A -21, A -87, A -95, and A.102, as they relate to the application, acceptance and use of Federal funds for this Federally assisted project. Also the Applicant assures and certifies with respect to the grant that. 1. II possesses legal aathonty to apply for the grant; that a resolution. motion or similar action has been duly adopted or passzd as an nlliciel act of the applicant's governing body. authorizing the filing of the application, including all understandings and assurances contained therein, and do eating and authorizing the person identi- fied as the official representative of the applicant to act to connection with the application and to provide such additional information as may be requited. 2. It will comply with 'Title VI of the Civil Rights Act ul 1981 (P.L. 88-352) and in accordance with Title VI of Ma; Act. no person in the United States shall. on the ground 01 race, color, or national origin. be excluded front pat lrcipation in, be denied the benefits of, or be echeiwiNe subjected to discrimination under any pro. ryam activity for which the applicant reeerves Federal Lnancial assistance and will immediately take any tea. sure; .Oeossary to effectuate this agreement. 3 It will comply with Tide VI of the Civil Rights Act of 1934 (42 USC 2000s1) prohibiting employment discrimi nation where 111 the primary purpose of a grant'is to provide employment or (2) drscriminatory employment b. -es will result in unequal treatment of persons who m r of should 50 benefiting from the grant -aided activity. 4. It will comply with requirements of the pwvisions of uic Uniform Relocation Assistance and Real Prnperty Ac. quisitinns Act of 1070 IP.1.. 91.9481 which provides for fair and equitable treatment of persons drsPieced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the 1'01,e■al ac dvitY of empi;,yces G. It will comply with the minimum wage and maximum haws provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational mstim• lion employees.of State and local governments. 7. It will establish safeguards to prohibit cmplovo s from using their positions for purpose that is or gives the appearance of being motivated by a desire for pnvatc gain for themselves or others. particularly those with whom they have family, business, or 01hcr tics. 8. It will give the grantor agency or the Comptroller Gen- eral through any authorized ,epresentatve the access to and the right to examine all records. hooks, papers, of documents related to the grant. 9. It will comply with all requirements Imposed by the Federal grant; agency concerning special requri cments of law. program requirements, and other adminrsualive requirements approved in accordance with Of rice of Management and Budget Circular No. A -102. NAME R. Marvin Townsend DATE City Manager Page 12 000 900 -835 ACTION PROJECT NARRATIVE • !Do Not Wra. In ThisSpeG) Proleet No SECTION L BASIC INFORMATION VISTA only.) I through applicable to VISTA and ACV only.) 1. Title of Project 2. Applicant Organization (Name and Address— Street, City, State and Zip Code) City of Corpus Christi P.O. Box 9277 Corpus Christi, Texas 78408 Congressional District No. County or Area 14th Nueces Area Code Telephone No. 512 854 -4508_ 3. Name and Title of Principal Executive Officer: (Address— Street, City, State and Zip Code) R. Marvin Townsend City Manager Corpus Christi, Texas 4. Project Director (Name, Title and Address— Street, City State and Zin Code) Pam West, RSVP Coordinator Senior Community Services P.O. Box 9277 Corpus Christi, Texas 78408 5. Name, Title and Address of Person Primarily Responsible for Preparing Proposal Pearle M. West, RSVP Coordinator P.O. Box 9277 Corpus Christi, Texas 78408 Area Coda Telephone No. 512 854 -4520 13. Dates of Project Period: From 4/1/78 Thru 3/31/79 7. Type of Organization (Check Applicable Block) ❑ County ❑ Tribal Council ❑ Federal ❑ State at City/Town ❑ Private Non•Profit. '(Submit Proof of Status, i.e., IRS Certification and /or State Approved Charter) ❑ Other (SPECIFY) 8. Type of ACTION Assistance Requested (Check Applic. able Block(s)) ❑ ACTION Cooperative Volunteers (ACV) ❑ Foster Grandparent Program Grant (FGP) OD Retired Senior Volunteer Program Grant (RSVP) ❑ Senior Companion Program Grant (SCP) ❑ SCORE/ACE Technical Assistance ❑ University Year for ACTION Grant (UYAI ❑ VISTA Volunteers (VISTA) ❑ Other (SPECIFY) TERMS AND CONDITIONS. The undersigned accept the obligation to comply with statutes and regulation., polities and the terms and conditions pertinent to this program(s) in effect at the time of the award. The undersigned further agree to comply with Title VI of the Civil Rights Act of 1884 (PL 88352). The undersigned also certify that they have no commitments or obligations inconsistent with compliance with the above. The undersigned further certifies that the filing of this application has been duly authorized by the governing body of the undersigned. SIGNATURES: (Ink Signatures Required) City Attorney Signature of Principle Executive Officer R. Marvin Townsend City Date 19 -Z -77 8. Si turaofPro) D Manage r andra Gonzales. ctor Date X62 -er-77 Bill Read, City Secretary Senior Community Services 3 PART A. PROBLEM IDENTIFICATION AND ANALYSIS 1. State the specific problem your proposed project will address using ACTION resources. Quantifiable. measurable terms should be used. With the increase in longevity and the improvement in health care there are more persons in the over 60 population who find themselves without purpose or involvement. RSVP will address this problem by finding meaningful opportunities where these seniors can use their expertise and experience in service to the community. 2. Fully describe the problem by providing additional information (including statistics) that support and clarifies the problem statement. Between 1960 and 1970 there was a 59.1% increase in the elderly population in Corpus Christi. Combining these statistics with increased numbers of persons reaching 65 and migration of persons over 60 from other areas has resulted in the over 60 population exceeding the 20,000 of the last census. Eighty percent (80 %) or better of this number are unemployed and a large percentage of this figure are allowing their talents and experience to lay waste while they feel worthless or unneeded. These are the people to whom RSVP will be directed. 3. Describe the major causes of the problem. Our society, despite efforts to the contrary, continues to emphasize youth and encourage early retirement. As the number of older persons has increased and as the job market has tightened, the pool of active and capable persons over 60 has grown larger and larger. At the same time, because of reduced budgets, many agencies have had to cut down the amount of services they can provide or have been unable to expand services to meet rising demands. These two factors contribute to the problem. 4. Describe the major consequences of the problem. A positive consequence was the scrutiny and study of objectives and needs by the staff and the Advisory Committee. It is obvious that we need stress administrative firmness re: the guidelines and yet at once keep an open rapport with the people we serve. Another consequence was the realization that we do not have an equal ethnic balance of volunteers. A concerted effort will be made to involve more minority volunteers. 5 • SPECIFIC INSTRUCTIONS FOR PAGE 7 PART B. GOALS AND OBJECTIVES List the goals and objectives of your proposed project that address the problem identified in PART A. Goals are the key or principle results expected of the project. They should state the actual major changes in the problem that the project will attempt to produce and are generally long term in nature. Below each goal state the principal and subordinate objectives in measurable terms which together will lead to the accomplishment of that goal. Estimate the time on a weekly, monthly or quarterly basis by which each goal and objective will be accomplished in the second column of the chart. The third column will be used to monitor your actual achievement and should be left blank at this lime. The goals and objectives mould be written according to the following format: Goal: To establish in Prince George's County a cooperative with a membership of 1601owincornc farmers. Principal Objective: To have held the first organizational meeting of the cooperative with 50 of the 250 Iow.lncome farmers in Prince George's County in attendance. Subordinate Objective: To have advertised the meeting through newspaper and radio. Principal Objective: To have contacted 60 potential buyers in the Baltimore area and have secured tentative commitments to buy from Coop from 10 of them. ADDITIONAL INSTRUCTIONS FOR ORGANIZATION APPLYING FOR FOP, RSVP OR SCP GRANTS When stating objectives for these programs, be sure to specify the following on a quarterly basis for the first year of operation and on an annual basis for each subsequent year of the project period. — Recruitment of Volunteers — Number of Volunteers — Number of hours of service - Number of Volunteer stations or volunteer assignments — Development of volunteer stations — Number of hours of orientation and in•service training — Number of children to be served for FGP — Number of adults tie be served for SCP See Attachment • 6 • l- - - - -- -- vror.!: YLP ti PLANNED PERIOD OF Acco;. PLISHMENT GOALS AND OEZECTIVES ACTUAL ACCOMPLISHMENT 1. 170 volunteers will have been active (of these we hope at least 20 will be nursing home residents who are kept busy out in the community away from their residents.) 2. The quarterly hours served will have 18,000 3. An increased number of volunteers will be actively serving in the DHR. Specifically to have at least: - five volunteers in the Financial office - five in the Ayers Food Stamp office -eight servicing the Nino's Nooks at Ayers and Dillon - three serving the Child Development Resource Library -two serving at the Kiddie Korner - three doing counseling in the WIN Progra 4. 25 Senior Volunteers will have participated in the door to door Cancer Drive. 5. Three advisory board meetings will have been held at which: A. The Revision of the By -Laws will have been ratified B. An on going plan for recognition will have been established -t: An effective evaluative process for reviewing the program will have been set up. OR THE QUARTER ENDING: June 30,19" been 8 • rotkin No. r GOALS AND 03JECTIVES WORK PLAN rLAt:'iED PERIOD OF ACCOMPLISHMENT . Three Newsletters will have been mail 7. 80% of new volunteers will have atten the volunteer workshop sponsored by VAC . Ten volunteer stations will have been valuated and appropriate documentation sled • . The T.V. public service announcements ill have been reviewed and changed or pdated where necessary 0. Quarterly report will have been ompleted and mailed to the ACTION office n Austin. 1. 180 volunteers will have been active serving 19,000 hours 2. Ten of the volunteers who had been previously serving as meal servers in the SCS centers will have been involved in other community agencies. (seven of these will be from the minority group) • 3. A minimum of three seniors will be active as friends to adult probationers. ACTUAL ACCOMPLISHMENT FOR THE QUARTER ENDING: June 30, 19 "8 d ed OR THE QUARTER ENDING: September 30, 1978 7 1-Nobbm1 No. 1 1 GOALS IV:D O.'!'c CTIVES V.'01'.•. I LAN 1 FLANNEL) PERIOD OF ACCO'r.1PLISI;LIENT ACTUAL l.000LIPLISHt1ENT FOR THE QUARTER ENDING: September 30, 1978 4. Doctor's hospital will have been more fully developed as an RSVP station using eight volunteers in the five challenging substations they offer. 5. Three Advisory committee meetings will have been held at which: A. A committee will have been formed re: recruitment. B. A committee responsible for the program evalation will have been set .ain motion in anticipation of the upcoming grant application. C. A committee will have been forme• to participate in station recruit- ment with specific emphasis on projects that can maintain our nursing home volunteers. 6. Three Newsletters will have been mail d 7. 80% of new volunteers-will have attended the volunteer workshop sponsored by V.A.C. 8. Ten volunteer stations will have been evaluated and appropriate documentation filed 9. The radio public service announcement will have been reviewed and than ged or updated -where necessary. 1 • G6.', LS P.CU 0■1i,CiIVES 10. The yearly awards recognition for volunteer service will have been held 11. The reporting system for hours, reimbursements etc. will have been evalua ed and revised accordingly. 12. Quarterly report will have been writ en and sent to the ACTION office in Austin. FLP.r LO OF ACCOL:PL.IL'I NT FOR THE QUARTER ENDING: September 30, 1978 FOR THE QUARTER ENDING: December 31, 1978 1. 190 volunteers will have worked 19,50 hours. 2. Three more stations will have been opened A. Somewhere in the Robstown area B. The Woman's Shelter for battered women C. (open) depending on evaluation of community need during this quarter 3. Four more volunteers now serving in SCS Centers will have become involved in other community needs. (at least two of these will be from the minority group) til . The shelving of the Lindale library gill have ben ccmpleted and it will now be an operable project. AOILIAL roblem No. WORK PLAN PLANNED PERIOD GOALS AND OBJECTIVES OF ACCOAIPLISHLIENT ACTUAL ACCOMPLISHMENT 5. At least five volunteers will be deli home bound meals and providing companions concomitantly. 6. Five volunteers will have been active in the Reading Academy. 7. Three volunteers will have been activ Adult Basic Education Center. 8. Two volunteer office workers will hav beers, educated to work the RSVP program so that secretary can be in the field at least 50% of her time. 9. The Grant application requesting rfunding for 1979 -1980 will have been ompleted and sent in. 10. Three Advisory committee meetings will have been held at which the project evaluation will have been completed. FOR THE QUARTER ENDING: December 31. 1978 ering ip in the 1. Three Newsletters will have been mail -d 12. 70% of the new volunteers will have attended the volunteer workshop sponsored by V.A.C. 13. Ten volunteer stations will have been evaluated and appropriate documentation fied_ • COALS C.:a OL'J_C'IIV cS F'LC•.'::.: El f•L.I iIL +LI OF ACGC. :PLISMI :. trf ACTUC.L FOR THE QUARTER ENDING: December 31, 1978 14. The Memorandum of Understanding, the Enrollment Application and other forms used in the program will have been evaluated and - revised accordingly. 15. A major story involving the RSVP program or a particular volunteer will have been printed in the local newspaper 16. Quarterly report will have been com leted and mailed to the ACTION office in Austi . FOR THE QUARTER ENDING: March 30, 1979 1. 200 volunteers will have worked 20,000 hours. - 2. Two more stations will have been ope ed one being the International Seamen's Center. 3. An additonal five volunteers will ha been involved in the delivery of honteboun meals. 4 Our-involvement in the DHR department will have been carefully scrutinized and adjustments made for practical and profit able service. 1V01:1: 1 L:`.': FLAG :O ILI:IOU GOALS , :D O2JI CTIVPS OF ACCO.:PLIM,16NT FOR THE QUARTER ENDING: arch 30, 1979 5. A special study will have been compl- re: our service in the health fields in Nueces County. 6. A study will have been completed re: what areas of service should be developed in Robstown. ed 7. Three advisory committee meetings wil have been held at which work will have continued in areas of recruitment and recognition. 8. Three Newsletters will have been mailed. 9. The T.V. public service announcements will have been reviewed and the slides updated 10. 70% of new volunteers will have atte ded the volunteer workshop sponsored by VAC. 11. In addition to the DHR stations five other stations will have been evaluated and app opriate • documentation filed. 12. Quarterly report will have been completed and mailed to the ACTION office in Austin. ACM.1 ?LISI17.1ENT !oblern No. PART D. RESOURCES AND COMMUNITY INVOLVEMENT 1. List those resources your organization will actually use to address the problem and meet your specified goals and objectives. Include all human. material and institutional resources that are committed to this project. Resources could be small as use of a single car for one day a week or as major as free transportation for all Volunteers on the city bus line. They could include parttime cervices of a staff member of another agency or donated office space. Indicate the source of the resource and Its approximate dollar value. (This question applicable to VISTA and ACV only.) DaiMption of Resource Source Della Value TOTAL 2. Describe plans for future resource development. Indicate how the proposed project will mobilize additional resources from both within and outside of the service area to help address the problem. The RSVP program continues to draw from the potential of Senior Community Services its sponsor in Corpus Christi. We are developing new areas of service which calls for further educational development. Elaborate training programs have been set up in these areas. ie• Child Development Center sends volunteers for inservice to Corpus htisti University.) morale how you involy t e people you propose to serve in the planning and development of your project. Three or more volunteers serve on the Advisory Committee for the purpose of direct feedback. Volunteers with advanced skills and experience take great pride in helping to develop the talents of others. 4. Describe how you Intend to Involve the people you propose to serge In the implementation of your project. (This question not applicable to RSVP. FOP. and SCP.) Not Applicable 5. Dmaibe your plan for continued involvement of the total community in the project Including plans for transferring volunteer skills or tasks to community people so that permanent resources will be lei in the community when ACTION rc;uurces ere withdrawn. RSVP is a member of a newly formed council of all volunteer agencies which will serve to perpetuate senior volunteerism in the. community. 9 w SECTION III. PROJECT MANAGEMENT 1. 2. project normally 3. The Senior Committee Direct stations 4. Volunteer of that When contact one for 5. Many who We can a transport Attach organization charts of your organization and the proposed project including the Volunteer supervision structure. Attach the job description and resume of the Individual, who has the major responsibility for managing the proposed on a day -to -day basis. For grant programs this normally will be the project director. For VISTA end ACV it is the Volunteer supervisor, How will supervision be provided for the Volunteers? Will supervision be a full -time or pan -time responsibility? If full -time Volunteers are to be supervised by persons devoting only a portion of their time to that activity, specify what proportion will be spent supervising the Volunteers and describe the individual's other responsibilities. RSVP Coordinator is under the direct supervision of the Director of Community Services. She considers the recommendations of her Advisory and follows through appropriately. (See job description attached.) supervision for the volunteers shall be the responsibility of the with the RSVP Director acting as consultant as needed or requested. What do you anticipate Volunteer training needs to be and what is your plan to meet these needs? stations are directly responsible for the training and orientation the volunteers. It is the responsibility of the RSVP Coordinator to see these are set up and implemented. first placed in a postion the new volunteer will be in close personal with the RSVP office. (Coordinator or Secretary) We feel one to follow up is essential at this point. Close follow up is also planned new stations. Describe the project related transportation needs of the Volunteers and how will these needs be met? volunteers are transported by Minibus to and from their stations. Others drive their own vehicles are reimbursed for 1511 /mile for their travel. are also calling upon the support of the city transit system. Volunteers ride for 15(t and are then directly reimbursed. We are also fostering "caring attitude" among the volunteers themselves and they in some cases each other. 10 • laD General Administrative and Clerical Group Job Title: RETIRED SENIOR VOLUNTEER PROGRAM COORDINATOR CHARACTERISTICS OF THE CLASS: Under general direction, involved in admin- istrative and recruitment activities for the volunteer program; and perfo; ;; related duties as required. EXAMPLES OF DUTIES: Responsible for planning, organizing and directing volunteer programs for senior citizens, including recruitment and or:n;:a- tion of volunteers, development of volunteer stations, and preparation of reports to the federal funding agency; presents programs to community organizations, state and federal agencies and other interested groups; and provides staff support to the RSVP Advisory Committee. MINIMUM QUALIFICATIONS: Training and Experience: Bachelor's degree in Sociology, Psychology, Public Administration or related field with two years of experience dealing with federal agencies, community organizations, and /or volunteers; or any eq:::va- lent combination of training and directly related experience. Knowledge, Skills, Abilities: Knowledge of:.community agencies required. Prepared by Personnel Department September 1977 1 Approved RESUME NAME: Pearle Matson West Born: October 31, 1936 5'2 143 lbs. Married - Husband - Episcopal Priest Two Children - Kimberley Briana - age 10 Kelley Blake - age 8 EDUCATION: Mary Hitchock Memorial Hospital DEGREE: R.N. Hanover, New Hampshire St. Anselm's College BSN Nursing and Manchester, New Hampshire Sociology EXPERIENCE: March 76 to present Retama Manor North Spetember 72 - January 76 Assistant Director of Nurses Administration of Nursing Department and direct supervision. Mt. Ascutney Hospital Head Nurse /Acute Unit and Intensive Coronary Care Unit September 63 - June 66 New Haven Visiting Nurse Association Staff Nurse Morbidity care in addition to much health teaching Retama Manor North Corpus Christi, Texas - - -- Assistant Director of Nurses -- Worked to promote more advanced health care plans (on interdisciplinary level) for this 180 bed facility - they are now in use. -- Instrumental in initiating work incentive program (employee of the month) -- Worked to establish a reality orientation program which is now a realization. -- Worked with staff on one to one basis (both Aides & LVNs) to improve patient care and interpersonal relationships. -- Worked with relatives of families to increase their understanding of restorative and rehabilitative nursing and seeking their cooperation. -- Worked closely with Activity Director in mobilizing and overseeing volunteer work. -- Direct supervision of Del Mar students in MHMR program during their clinical experience. Mt. Ascutney Hospital Windsor, Vermont - -- -Head Nurse, Acute Unit and Intensive Coronary Care Unit -- Windsor had had an old hospital known as a "Bandaid Station" When new hospital was built I worked with new doctors and personnel until it gained acclaim in area as a thriving and well qualified hospital. Personally assisted Asst. Administrator develop personnel policies, standards, job descriptions etc. in preparation for accreditation survey. - -Took Coronary Course - -then was instrumental in helping organize an Intensive Coronary Care Unit which was under my personal supervision. -- Initiated use of personal nursing care plans and taught their appropriate use to personnel. - -Set up entire program and criteria for nursing audit system. - -Was instrumental in helping set up Utilization and Infection Control committees. -- Worked closely with families and community organizations in an understanding of modern health care. (This included speaking before civic - organization groups.) -- Worked to improve penal code in State of Vermont along with my husband. • RESUME Pearle M. West page 2 September 1967 - September 1972 HOMEMAKER - While raising children -- Worked as volunteer secretary for Episcopal Church - -Was active member of Eastern Star Order - -Was volunteer worker for Mental Health Association and was successful in lowering attrition rate of patients missing their appointments. - -Was member of Board of Advisors for Order of Rainbow for Girls. -- Active member of several womens organizations and personally responsible for many Fund Raising Projects. - -On original Board of Directors for Family Center in Windsor, which was a sponsored program of the Extension Service, University of Vermont. -- Served on Regional Board for Extension Service, University of Vermont. New Haven, New Haven, Connecticut - - -- Staff Nurse -- Served as elected treasurer on nurse council board - -Was instrumental in effecting a change of pay schedule from monthly to bi- monthly. - -In husband's first and middle years at Berkeley Divinity School served as class representative to wives council. - -Was elected President of Wives Council in our Senior year. - -Took several night graduate courses among which provided a better understanding of Ti=llich, Bonhoeffer, etc. -- Served on several volunteer committees where wives were needed as hostesses. - -Was always actively involved in school community and as an employee of V.N.A. was closely involved with many civic and public institutions. -- Instrumental in organizing volunteers for intake and output of clothes and toys for poor families. August 1962 - September 1963 Keene, New Hampshire Dr. James Ballou Office & Surgical Nurse -- Organized women volunteers to send physician's sample medications to missionaries overseas. September 1960 - August 1962 Keene, New Hampshire Elliot Community Hospital Instructor -- Nursing Fundamentals & Clinical supervision -- Medical & Surgical Nursing -- Principles of Public Health Nursing -- Applied Sociology -- Pharmacology Job Description RSVP Secretary (Official Title: Senior Clerk Typist) The RSVP Secretary is directly responsible to the RSVP Coordinator. QUALIFICATIONS: 1. High school diploma or G.E.D. 2. Secretarial school or equivalent education /experience 3. Open personality with strong interpersonal and communication skills 4. Must enjoy and have interest in working with older persons. RESPONSIBILITIES: 1. Performs all such secretarial duties as are required to maintain a smooth viable Retired Senior Volunteer Program. 2. Develops and maintains files on: a. Senior Volunteers b. Volunteer stations c. Other Community Organizations d. Volunteer statistics (# of hours worked, reimbursements,etc.) e. General Project statistics (growth, changes, etc.) f. RSVP financial accounts & keeping books up to date (regular entries required) g. Non- Federal contributions (must b properly certified and identified as cash or in -kind h. Reports required by ACTION and Senior Community Services i. Other subjects that may be required by Senior Community Services or Project coordinator 3. Assists RSVP Coordinator as needed with recruitment of volunl.err stations and volunteers. 4. Attends Advisory committee meeting and is responsible for coiiuilird, minutes and sending a copy of said minutes along with an agenna to each committee member at least one week prior to date of next meeting. 5. Assists RSVP Coordinator as needed with any social function planned for the RSVP volunteer. 6. Performs duties as required. ATTACHMENT B (Oo Not Write In This Spam Project No. FGP, RSVP and SCP 1. Describe the contributions to this application by the smell group of community representatives which later can be expanded into a Advisory Committee if a grant is awarded. List the members of this group by name -and indicate what organization. if any. they represent. Not Applicable 2. Identify plans and timing for the future expansion of the Advisory Committee and in particular explain what the Committee's role and responsibilities will be during the first year in project development and evaluation. The Advisory Committee continues to meet monthly to oversee the program, augment on -going evaluation and make appropriate recommendations for the growth of RSVP. The committee is active in the publicity and recruitment program and is most helpful in community outreach. 3. Specify ways in which older persons are already serving the community as volunteers, approximately how many older persons are involved, what activities they are performing, with which community organization, and with what degree of regularity. See Attachment 12 StaticIs 1. Substations represent completely different job responsibiliticc; and qualifications. Each has its own Station Review for purposes of quality assigcant. 2. Nursing hc.es and Hospitals are listed separately because responsibilities vary ar.ung facilities. 3. Sure volunt_ors sz(ve as much as daily - some ° eas have "open" because of job changes, illness or they are so new we have not had an opportunity for place ,'nt. AGENCIES 4 SEt1IOR CENTERS each has at least 2 sub - stations) AREAS OF RESPONSIBILITY SERVING WEEKLY 1. Meal Servers Instruction; Supervision of Arts & crafts; 2. "Projects" Maintenance; Host & Hostess; Preparation for 3. Lindale also has substation Library and actual serving of meals. Special service 4. Washington also has substation projects. Receptionist FOOD STAMP OFFICE (DHR) Answering phone and greeting clients. Helping Ayers clients who have limited reading and writing 2 skills fill out applications. FINANCIAL OFFICE (DHR) Assists clients with limited writing and 2 reading skills fill out applications. KIDDIE KORNER (DHR) Care for children while parent is involved with open caseworker. MULTIPLE SCLEROSIS Act as general office helper 1 NAVAL AIR STATION (RED CROSS) 1. Record Librarian Works with medical records 2. Recreation Aide Works in activity area 86 AMERICAN CANCER SOCIETY 1. "Kit Preparers" Will organize campaign material into kits for Cancer Drive 2. Block Walkers Will actively canvass an area for Cancer Drive 3. Transportation Carry patients to hospitals for their cobalt therapy 2 Seasonal Seasonal 2 page 1 • AGENCIES THE HEARTH 1. "Projects" volunteer Gardener, Provide Musical Entertainment 2. Nursing Home Visitations and direct patient contact RETAMA MANOR NORTH 1. Maintenance Help provide maintenance services - picking up trays, emptying wastebaskets, collecting soda bottles etc. 2. Nursing Home Visitations and direct patient contact. 3. "Projcts" volunteer Provide musical entertainment, call & help with bingo, work with small groups on activities - playing ball, tossing bean bags etc. AREAS OF RESPONSIBILITY SERVING WEEKLYAK 3 6 ST. JAMES PAROCHIAL SCHOOL 1. Library Attendant Keep library open 12:30 - 3:00 P.M., 4 days a week so students can work on research projects. 3 2. Teacher aides Provide teacher assistance and work with children in varying age groups. LA RETAMA LIBRARY Mend books; match new books with zeroxed cards; stuffing cards to speed up production line of 4 typists; clerk duties as assigned. PARKDALE LIBRARY Mend books; match new books with zeroxed cards; stuffing cards to speed up production line of 1 typists; clerk duties as assigned. SENIOR EDUCATION PROGRAM (Del Mar College) 1. Receptionist General office and clerical work 2. Instructors Teach classes in special interest area CITY - COUNTY HEALTH DEPARTMENT 1. Information Desk Give directions to people on hoar to get to the various out - patient clinics - act as Hostess. 2 . 2 page 2 1110 AGENCIES AREAS OF RESPOilSIBiLITY SERVING ?lEEKLY EARLY CHILDHOOD DEVELOPi.,ENT CENTER CDHR Dillan Lane 1. Nino's Nooks - Dillan Lane Stay with children while parents are with Ayers case worker - actually are trained to work in early child education. 2. Resource Library Set up and staff library which will be used by foster parents and other early child development providers. Set up demonstrations and teach how to use. MEMORIAL HOSPITAL 1. Gift Shop Routine 2. Nursing Units Deliver mail, run errands, assist as needed 3. Thrift Shop Routine 4. Information Desk Greet visitors, keep filing system, triarge problems Flower Delivery Accepts and records all deliveries. Locate patient, make delivery and read card if necessary. If patient has been discharged - make necessary phone calls for follow up. ADA WILSON HOSPITAL 1. Gift Shop Routine 2. Grandparent to Retarded Child Adopt a little child and develop a Foster Grandparent SPOHN HOSPITAL 1. Flower Desk Accepts and records all deliveries. Locate patient, make delivery and read card if necessary. If patient has been discharged - make necessary phone calls for follow up. 2. Telecare Await telephone calls from daily contacts. If no call recieved begin followup with patient - if no response neighbor - if no response to neighbor notify supervisor. 3. Gift Shop Routine hospital gift shop 4. Information Desk Greet visitors, keep filing system, triarge problems. 5. Hostess Desk Assist in discharging patients - Shopping service for patients from Gift Shop. 6. Baby Photos Show mother photograph album and make out order card as needed. 7. Pastoral Care Visit assigned patients and offer a listening ear. Watch for patient n eds. Offer prayer when asked. 4 7 2 7 •pc:, 3 AGENCIES RSVP AREAS OF RESPOiNSIBILITY 1. Clerical Assist in office ,ork - filing, typing etc. 2. Freelance Special small terms projects for which needs are expressed - ie: setting up for meeting, splicing filmstrip, fixing machine etc. S.C.S. KITCHEN 1. Prepreparation Cook Works in preparation of food to be cooked for next day's menu. 2. Front Coordinator Counts out unit amounts of food to go to each center. Gathers all quantities and notifies transportation when each load is ready. 3. One to One Deliveries Takes homebound person their meal and stops for chat. SERVI,{G 4 open ADULT PROBATION Works on one to one relationship with young probationer who needs more follow up and open listening then caseworker can provide. JAPANESE ART MUSEUM Give guided tours throughout facility 3 MEDICENTER 1. Nursing Home Visitations and direct patient contact 1 2. "Projects" Volunteer Call Bingo, take residents shopping, play dominoes. 7 -EAST (Memorial Hospital) Work with patients on psychiatric unit. (Inservice, supervision etc. is completely separate 2 from other hospital volunteers) READING ACADEMY Take inservice to learn to use audio visual equipment 1 etc. to use in teaching adults to read. WIDOWED PERSONS SOCIETY Visit widows and provide friendship and referral service. 3 PROTECTIVE PAYEE (DHR) Actually assumes responsibility for one family for meal planning, budgeting etc. Becomes co- signer 1 of their check. Works directly with social worker. Pagel" AGENCIES AREAS OF RESPONSIBILITY SCRVi;;G "!.Y DOCTOR'S HOSPITAL (2 facilities - CenLral and ?lortn) • -- 1. Information Desk Great visitors, keep filing system, triarge problems. 2. Unit Hostess Answer's patients bells - triarges noeds - passes out mail - direct visitations 3. Dietary Department Visits patients and records likes and dislikes - keeps 1 cardex and works with menus 4. Physical Therapy Acts as a therapist aide - helps with exercises . - 5. Radiology Transports patients to and from x -ray. Runs errands etc. C. C. MANOR 1. "Projects" volunteer Take residents fishing. Hold dances and worship services. Offer leather craft and sewing instructions hold "sign alongs." - pitch horseshoes 2. Nursing Home Visitations and direct patient contact. AARP #244 1. Project "Shut -ins" Send cards and make phone calls to shut -ins. Make lap robes etc. 2. "Insurance" Program Provide current insurance information and communication. 5 5 Page ATTACHMENT B (Coned) 10e Not write In This spw) Praha No. ' 4. Describe your organizations relationship with: e. Other community organizations dealing with the wne problem. Senior Communtiy Services - RSVP is an integral part of this agency. This is advantageous for Corpus Christi RSVP in terms of publicity contact etc. A close relationship exists between RSVP and other volunteer agencies. A new committee has been formed for closer cooperation involving VAC, FGP, DHR, CHORE and VISTA. RSVP Coordinator serves on Board of Big Brother, Little Sister Program and on Advisory Mar SenioreEducation b. State on Program Coastal Bend Council of Government - Area Agency on Aging - Liason is continuous. 5. Describe plans for local assessment of project operation at regular intervals. This is a continuous project through weekly meetings with the Director of Senior Community Services. There is also open communication with Supervisor of Nutrition and Centers and the Director of Transportation for Senior Community Services. The Advisory Committee assesses the program and makes' recommendations monthly. 6. Describe the physical facilities and epulpmert to be used in connection with the project. Explain why the planned office location is suitable for recruiting older persons. The RSVP office is located at Senior Community Services Lindale Center, 3135 Swantner, with the program incoporated with the other Senior Community Service programs. A new building that houses all kind of facilities for the elderly of the community. The facility is ideal for RSVP and will enhance recruitment in the following ways: a. By giving project staff daily contact with partcipants, all of whom are potential volunteers. b. By giving project greater visibility to general public as well as to elderly. c. By providing a variety of meeting rooms with large parking facilities, also enabling project to have more group orientation and public meetings. 13 • ATTACHMENT B (Coned) IOo Not Write In Thb apoeel Proleet No. 7. For RSVP Applicants — State the plans for mcuring non - federal support of the project during the project period. Include a timetable for non-federal support and indicate likely sources of this support. Not Applicable ' 8. Present approach and methods to be used in conducting the following activities. Give particular attention to proems and timing in accomplishing each task. a. Interviewing. selecting and placing Volunteers. b. Provision of meals, insurance and recognition for Volunteers. c. Provision of physical examinations, referral and supportive services to FOP and SCP Volunteers. d. A public information program. e. A record keeping system. See Attachment 9. For FGP and SCP Applies= - Provide a memorandum of underatonding as described in the FGP and SCP Program Operations Handbook. 14 • 0' RETIRED SENIOR VOLUNTEER PROGRAM ADVISORY COMMrrrEE 1. Barbara Alvarez Foster Grandparents P.O. Box 9296 (05) 888 -5301 2. Pat Crenshaw Texas Agruicultural Extension Service Robstown-County Bldg. P.O. Box 672 Robstown, TX (380) 387 -2042 3. Noe P. Jimenez Senior Community Services Advisory Council 1601 West Manor Dr. (12) 991 -2878 or 888 -4711 4. Mr. Albert Struller Senior Community Services, Advisory Council 4945 Willowbrook (11) 855 -8812 5. Gerry Traylor Nat'l Association For Retired Federal Employees 2333 Riggan (04) 882 -6498 6. Pat Duaine Senior Co unit Services, Advisory Council 4909 Branscomb Dr. (11) 854 -80B9 7. Joe Tessler RSVP Volunteer 113 Tarlton (15) 883 -8898 8. Pat Livezey RSVP Volunteer 329 B. Old Robstown Rd. (07) 888 -4030 Bus. 854 -3081 9. Josephine Dobson Senior Community Services, Advisory Council 4438 Wesley Dr. (12) 855 -1054 10. Mrs. Louise Mahaffey Senior Community Services, Advisory Council 4313 Honduras (11) 853 -7215 11. Velma Henry RSVP Volunteer NEWSLETTER Editor 1009 Texan Trail (11) 852 -2427 12. Mrs. Evelyn Wilson Senior Community Services, Advisory Council 3401 S. Alameda Box 86 (11) 853 -6486 13. Mr. Armando Ibanez State Department of Public Welfare 1901 Trojan Drive (16) 854 -2011 • • 8. A. Interviewing, Selecting and Placing Volunteers Each volunteer is interviewed personally by the Coordinator and given an assign- ment in which she or he is interested and at the same time the qualifications and responsbilities needed for said position are considered. The volunteer is taken personally by the Coordinator or secretary for the first meeting with the station supervisor and assisted in setting up a workable time schedule. B. Provision of Meals, Insurance and Recognition for Volunteers Senior Community Services provides meals in nine centers and RSVP volunteers may make use of this service. We also reimburse volunteers for meals in accord with ACTION guidelines. Accident and liability insurance is provided for volunteers through LIMA Corporate Insurance Management, Washinton, D.C.. A Recognition Banquet is held annually to honor the volunteers and give them awards for recognition of service. C. Provisions of Physical Examinations Our volunteers who work as meal servers or with any nutrition program etc. have chest x -rays annually. D. Public Information Program An ongoing publicity program by use of Public Service Announcements on T.V. and radio. Slides of volunteers working at their stations accompany T.V. P.S.As. These are reworked quarterly. The printed news media is used for interest stories, news items and advertising of volunteer positions open. Monthly newsletters are mailed to all volunteers, volunteer stations and distributed to Senior centers. Coordinator will be appearing before groups in an attempt to have people reach out in the community and find the isolated people who need RSVP. Use of volunteers as an integral part of the recruitment program. Use of Bulletin Board material throughout county. Use of bright name tags with official insignia which will lead community to be aware of volunteers. E. A Record Keeping System A file of each volunteer is kept with all information pertaining to each person ie: enrollment applications, memorandums re: problems, interviews etc.. File kept on each volunteer station with the Memorandum of Understanding signed by Director. Contains a station review on each station (or each substation if facili- ty offers many varying job opportunities) which clarifies volunteer qualifications and responsibilities etc. (find form attached). Memorandums re: contacts with station's problems etc. also included Records are kept of individual volunteer hours, by station, mileage reimbursement and meals for both reimbursement and inkind. • CITY OF CORPUS CHRISTI CI.F.177 wars ORGANIZATIONAL CHART LIT wt.:scat t■Dr.Grir Oac...T.111 3744. wa 10,140 CM, Dona! 7r.1.7 AMID COM,. Ca cb GEM RaIN. twa 1.■Pral Drerif/...c.Cr 1 MOM 1.00afilm I wea. lrLrat," P.M.G tfr4r,..3 - I L Lrtc.frl or,at 1 111.:=11 67..17 tr,4,211 mol..0.301 IMI1=311111 ===MMI • • S_;;10:S CC::: _:;1IY SEr :VICES L1E]CCTOR RSVP COO DIUATOR SENIOR CLERK - STENO SENIOR CLERK- I TYPIST CENTERS & NUTRITIOR SUPERVISOR SENIOR CLERK - TYPIST I VOLUN EERS KITCHEN SUPERVISOR (CENTER SUPERVISOR 1, 1977 TRANSPORTATION SUPERVISOR ]DISPATCHER 1 SENIOR CLERK- RECREATION TYPIST J COORDINATOR 1 KITCHE! STAFF Robstown - Corpus MANAGERS SITE - 1 Christi Robstown - Corpus Christi RECEPTIONISTS, CUSTODIANS, NUTRITION COORDINATOR BUS OPERATORS 11011 R I. • SPACE COSTS . A. Ratio of ACTION Program Space to Entire Facility - -1.46 • ACTION Space," 120 - .- Sq. -Ft., Total Facility 8,200 Sq Ft...,. 1. Does Grantee own the facilities the ACTION Program is - - housed in ?' • - X. Yes- -• . No 2. If Yes, what was the acquisition cost of the - facility? $ 394,971 a. Uae Charge - 2% of #2 x % in A. $ 92_OD • b. Does Grantee depreciate facility? 'Yea X ., -'No If Yes, multiply. % in A.bygrantee's depreciation factory., $ .If NO; only 2.a' can'be used, for Space costs:r -_ . •.. 3. Does Grantee pay rent for the facilities the ACTION Program is housed-in? • Yes • X No : . Yes, what is the monthly rent? $ b. Multiply 3.a by % in A. This is the rent allowance ACTION Program. $ 4. Does a third party own the facilities the ACTION Program is housed .. a. If Yes,' obtain appraised value from an independent appraiser in grantee's community at rate per' square foot. Multiply that rate by-the ACTION space• in A:' $ 5. One, and only one, of the above methods may be used to determine Space costs. 6. In addition, actual costs paid for maintenance, utilities, custodial service, and repair (but no renovation) of ACTION used space may be charged to the grant. E. Procedures, Limitations, and Other Information Pertaining to Space costa. No rental charge may be made for space owned of controlled (managed or administered) by the grantee or a collaborating institution except that a charge may be allowed, as negotiated, either as a federal charge or a non- federal budget contribution whenever such charge is equivalent to the cost of ownership. Cost of Ownership may be prorated using only one of two alternative methods. • ACTION REGION VI STATE OFFICE ON AGING COMMENTS ON ACTION PROJECTS :. • (To be mailed by project with one copy of application to State Office on Aging) This form is intended to provide compliance with the requirements of Public Law 93 -113 that the State Office on Aging be given at least 60 days to review the project applications for RSVP and make recommendations thereon to the Regional Office and at least 45 days to review project applications for Foster Grandparents and Senior Companions and make recommendations thereon. To be filled in by Project: Grant applied for: RSVP X Foster Grandparents Senior Companions Grantee's name: CITY OF CORPUS CHRISTI Address: P. 0. BOX 9277 CORPUS CHRISTI TEXAS 78408 Street City State Date: December 23, 1977 To be filled in by State Office: Overall Rating: Excellent Good Fair Poor Recommendations or Comments (Use reverse side or separate sheet if needed). Signature Title & State Date State Office on Aging: Please return completed form as soon as feasible to: Robert Hernandez , State ACTION Program Director 515 Congress Avenue, Suite 1414 Austin, Texas 78701 • • Corpus Christi, Tex s ��"" // day of______ ____ 19 77 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or'resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MAYOR THE CITY OF CORPUS CHRISTI, TEXAS The Charter rule was suspended by th following vote: Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample The above ordinance was passed by Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample 14075