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HomeMy WebLinkAbout14145 ORD - 01/25/1978• JKH:vp:1 /24/78;lst AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT AN AMENDMENT TO THE TITLE VII APPLICATION TO THE GOVERNOR'S COMMITTEE COMBINING THE NUTRITION PROGRAMS IN KLEBERG COUNTY AND NUECES COUNTY, TOTALLING $448,396. THE FEDERAL PORTION IS $349,109 AND THE LOCAL SHARE, INCLUDING COMMODITIES, IS $99,287, ALL AS MORE FULLY SET FORTH IN THE PROPOSAL, A SUBSTANTIAL COPY OF WHICH IS ATTACHED HERETO, MARKED EXHIBIT "A ", AND MADE A PART HEREOF; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY CONTRACTS, AMEND- MENTS AND OTHER DOCUMENTS IN ORDER TO CONTINUE THE AFORESAID PROGRAMS; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit an amendment to the Title VII Application to the Governor's Committee combining the nutrition programs in Kleberg County and Nueces County, totalling $448,396. The Federal portion is $349,109 and the local share, including commodities, is $99,287, all as more fully set forth in the proposal, a substantial copy of Which is attached hereto, marked Exhibit "A" and made a part hereof. SECTION 2. That the City Manager be and he is hereby authorized to execute all related contracts, amendments and other documents necessary to continue the aforesaid programs. SECTION 3. The necessity to authorize the City Manager to submit an amendment to the Title VII Application concerning the aforesaid nutrition programs and to execute all related contracts, amendments and other documents necessary to continue the said programs creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall-be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the o244*'' day of January, 1978. ATTEST: MICROF!LPMED JUL 071980 City Secretary MAYOR, THE CITY OF CORPUS CHRISTI, TEXAS APPROVES:iis ordinance is in effect ate, DAY OF JANUARY, 1978: force with or without the J. BRU Yfl', ITY ATTORNEY signature of the Mayor, in BY: �% ,.b.,' 14145 accordance with Article IT Section 6 of the City Charter . Assistant,/ ttorney GOVEIuNOFt'S COMMITTEE ON AGING NOTIFICATiMf4 OF GRANT AWARD - NUTRITION PROJECT TITLE VII 1. Name and Address of Recipient Organization 3. Name and Address of Project Director andra Gonzales, Director City of Corpus Christi O P. 0. Box 9277 Senior Community Services Corpus Christi, Texas 78408 P. 0. Box 9277, Corpus Christi, Texas 7$408 - - -• I 4. Approved Prot^ct Pe,riod (if Continuation Award) 1 -- 12. Tv,!a or Award Action 13egir,nin5 112/1/73 Ending 11/30/78 9 i_ P"•av it Celltitloatifn 5. Fittcal Year From Which Funds are Awarded .l,ll1d1,,,mt I._J Iheviron FY 19 78 1 f. A;,orovni Costs�� rMate P o;eet f h. 7- 7878 -010 1'.u.Idgat Year: From 12/1/77To11/30/78 1 Budeet Category Federal Non- Federal Food and I Social Related Serrices Food and i Related Social .' Services - 1. Pe.rsonnelnnauelnv tr0n9n ,•nnolnsl: O. fond Pret,aration -0- 138,168 -0- h. All other ursonnel -- 45;157 -7 37, 40 -0- -0- 2. Capital Equipment 620 I -0- -0- -0- (I t :ms aver 9:011, eacrf l 3. Raw Food 53,355 I -0- 52,523 -0- '4. -travel 4,090 i 1,040 -0- h 2,846 ' -0- -0- 5. Crnl,t li.,nts -0- _ __—.- u.'Othnr Cost:: 4,506 135 r- -0- ,. Adminisbrd,rc b. Food Belated 47,543 1 7zO09 -0- -0- .1- • •2 %ion- F',ep, irs 5,188_1 212 -0- -0- ,1. Recreation Supp. -0 -_� 1,800 0_ -- ,. -;, ':I ,,,,,..; 1 mru 61 301,473 j 47,636 __- 52,523- -0- _ j 52,523 3. WIT COSTS 349,109 ,Cmnn,ac uno 7, hoar'.- .Aurard d 46,7641 -0- -0- 1 ._... __...... -.. - -- -�- -o- -a I I,,,. i,1, 1l. ArPnOVED .�- ._395,873 1 52,523 9) nnt nan,c,oant uona I119 ^cterl I 1 25,957 (," rn'• , ntl "rhil <.cl I 8. ∎ty tttctions: City of Corpus Christi Senior Community Services Dept. of Ping. & Urban Development P. 0. Box 9277 Corpus Christi, Texas 78408 (00E0) R. Marvin Townsend, City Manager "agime :etrid;VIte ii.f.'Aiitiwxizaig -- Official rrj::' J 7 Bill Read, City Secretary Harold F. Zick, Djrector'of Finance City Attorney CIoneuitation of Award (A) Amount of This 349,109 (ii) Plus Carry -Over —0 (C) Title,Vll Federal Share of 349,109 Pro ect Not Costs L(D) Plus Local Non - Federal Match 52,523 401,632 '% Pro 1st Not Costs (F) Plus Olner Resources 46,764 L,) fotai Approved Buctg^t 448,396 10. C.LNERAL CONDITIONS OF AWARD: The amount shown as the total of Titio VII funds awarded, will constitute a ceiling for Federal parti- cipation in the approved cost. • Le Federal share of a project's cost is earned only when the cost is incurred and the Non - Federal share of the cost has been contributed. Receipt of Federal funds (dither through advance or reimburse- ment) does not constitute earning these funds. it is ;;;reed that if the in.IIind contributions userl for matching funds exceed the amount of the Non - Federal share for its project that none of the over contributed amount will be expected to earn ad- ditional Federal matching funds. it is understood that accountability for all equipment, furniture and fixtures purchased with funds horn this grant is the responsibility of thn Stale Agency and at the termination of this proior.t the State Agency, at its option. shall exercise its accountability responsibility and proceed to reclaim the equipment or its fair share of value in accordance with Slate Agency policy. Vie ;Kano to uses [he atv,vci in comftliauro With the plan submitted in our applicvtinn. We wire•: to cool. ;•;Y +eel liar by ni: dnii ranr,lrlraao: L% ;iaieel in clue Cinvernm•'s Committee on Aging, Stab of T•::•: \. 'nm+liny Ppli :u +c ami Panr:rilur>,; Pd.anc1.1l (as. revised); Of rice of Management and fta+l•, t Cir, nl.■■ : \ -t; :' (as an',,n••eO and I',r'I. / i of '1 ille •1!i, ('ode or Federal Regulation. establishing umfowl a.lrnarr istra.ave reruiremenis and rust princilne, as applicable. We further agree to be responsible for ner:nrd, • t.'ining to this re.,:la•ci for a perin•l of 'three yours after the end of the fiscal year if an audit t:.r cr ••n I half of• the: Department of i•Ioaiiia, Chien :rhnn and Welfare has occurred by that time_. if an :uuli, not occurred, tine records moult be rethinr+i until an audit or until five years following the end o1 11a•. iiscal year. whichever is earlier and in ali cases records shall be retained until settlement of any :oMit a.iasiiun;. The records will oe kepi at the following location: OTHER CONDITIONS: The gams and conditions of this award as stated heroin aro accepted and agreed to. The Cif! of Corpus Christi __� Narno of Recipient Organization Signature R, ,Marvin Tawnscnd,. Cii;Y •- ^'--- 41111ject Nunr`nc County Niti-ritirn Program jest Number 7 -4878 -010 oudgetYear 12/1/77 To 11/30/78 BUDGET SUMMARY PE ;e 1 of 9 Section A e. USDA Commodltter s SOURCES OF ALL EXPENDITURES b.CETA 1 Budget Category (1) Title VII Federal Funds (2) Local Non - Federal Match (3) (2) + (3) Project Net Costs (4) Other Resources (5) (4) + (5) Total Approved Budget (6) 1. Personnel (including fringe benefits): Food Preparation $ 138,168 ' -0' 138,168 82,597 * 620 -0- -0- -0- 138,168 82,597 620 a. b. All Other Personnel 82 597 -0- -0- 2. Capital Equipment (Items over 5300 each) 620 3. Raw Food 53,355 52,523 105,878 46,764 152,642 4. Travel (Staff Only) 5,130 -0- 5,130 -0- 5,130 5. Consultants 2,846 -0- 2,846 -0- 2,846 6. Other Costs: a. Administrative 4,641 -0- 4,641 -0- 4,641 b. Food Related 54,552 -0- 54,552 -0- 54,552 e. Renovation- Repair 5,400 -0- 5,400 -0- 5,400 d. Recreation Supplies 1,800 -0- 1,800 -0- 1,800 e. f. y _�_�, z -� - E I Sub -Total (lines 6.a. through f.) I s 1 349,1"09 �9� -0- ��fi393 J f()_-_,,..._,..„ ,, 46,764 66 X393 : 448,396 _�j� .11 7. Total , I 52,523 401.632 r( 8. Less Carry-Over 9. Federal Amount Requested -0- I349,109 *See Percentage Limitations on Reverse Side Summery of Other R2sourceS e. USDA Commodltter s 46,764 b.CETA 1 O. TOTAL Is 46,764 • Project Number 7- 4878 -010 BUDGET SUMMARY Page 2 of 9 Section B TITLE VII FEDERAL FUNDS Food and Related Costs Supporting Social Services* (5) $ -0- (4) + (5) Total 6 $ 138,168 Budget Category (11 Meals (2) Administrative (3) (2) + (3) Sub -Total (4) 138,168 1. Personnel (including fringe bnefits): Preparation 138,168 $ -0- b. All Other Personnel -G- 45,157 45,157 ' 37,440 82,597 2. Capital Equipment (Items over $300 each) _0_ 53,355 620 -0 -• 620 53,355 -0- -0- 1,040 -0- 620 53,355 5,130 2,846 3. Raw Food 4. Travel (Staff Only) E 2,915 2,846 1,175 -0- 4,090 2,846 5. Consultants 6. Other Costs: a. Administrative -0- 4,506 4,506 135 4,64.1 b. Food Related 42,404 • 5,139 47,543 - 7,009 54,552 c. Renovation- Repair 4,719 -0- 469 -0- 5,188 -0- 212 ' 1,800 5,400 1,800 d- Recreation Supplies e. f. Sub -Total (lines 6.a. through f.)__ 47,123 Itah;�_- 57,237R_e, 66�393_ 3. 7. Net Costs , $ r244,407 -� « ,15h -- _.L $ 57,066 $ 301,473 1$ 47,636 $ 34q 10' 8. Less Carry-Over *Not more than 20% of the Federal award (line 7, Column 6) for a budget year shell be used for the provision of supporting so:izi services. -0- Federal Amount Requested $ 349,109 Project Number 7- 4R7R -01•0 BUDGET SUMMARY Pa;c3of9 TITLE VII LOCAL NON- FEDERAL MATCH Funds (Page 1, Line 7, Column 2) divided by nine. Food and Related Costs Supporting Social Services (5) $ • (4) + (5) Total (6) Budget Category (1) Meals (2) $ Administrative (3) $ (2) + (3) Sub -Total (4) $ 1. Personnel (including fringe benefits): a. Food Preparation b. All Other Personnel - 2. Capital_ Equipment (Items over $300 each) • 3. Raw Food - 52 523 _q_ 52,523 _c_ 52,523 4. Travel (Staff Only) 5. Consultants 6. Other Costs: a. Administrative b. Food Related c. Renovation - Repair d. ` I E e. 6 f. _ 1 — — Sub -Total (lin lines 6.a, through f9) r _p_ $ 52,523 i 7. Net Costs R e 52,523 -0-- 52,523 8. Amount of Budgeted participant contributions *Non - Federal match must be at least 10% of the P oject Net Costs (Page 1, Line 7, Column 4) or Total Federal $ 25,957 Funds (Page 1, Line 7, Column 2) divided by nine. Rc;_- twmlr_r 7- 4878 -010 • SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL FUNDS Budget Category (1) Program Activities Food Preparation All Other Personnel Congregate (3)* Home Delivered 2 3* Supporting Administrative Social Services (4) (5) (2)+(3)÷(4)-1-(5) (6) 1 Personnel (Itemize by position. excluding fringe benefits): Nueces County: Director Centers & Nutrition Supervisor Center Supervisor Kitchen Supervisor Senior Clerk -Steno Meal Site Managers Cooks 8-hr.; 3 6 -hr,) (4) Senior Clerk Clerk I (2h) Crewmen.((4) Kleberg County: SOS Supervisor Cook 3,573 3,891 7,291 918 23,801 22,827 5,962 7,197 19,146 4,637 4,961 1,191 973 912 -0- 4,760 2,536 852 1,799 2,127 -0- 551 20,252 5,955 973 912 8,259 4,760 -0- 1,703 -o- -o- 736 -0- 1,191 3,891 -o- -o- 14,281 -0- -0- 8,996 -0- 1,987 -0- 20,252 11,910 9,728 9,115 9,177 47,602' 25,363 8,517 17,992 21,273 7,360 5,512 Add Fringe Benefits (14.0 %) 15,905 2,358 1 618 (17 64% hl of P1iTia erapleyeac) $ 18,059 %5,157 Toe! Personnel Costs 309 410 TctzL Column (2) plus (3) $ 3fl,]fiR *tZ0t more than 10% of the n;cc!s sarved may be Home Delivered. 7,094 2A,92 $ 37,440 220,765 Fe;: 4 of 9 Nc ,. tch Include amount of "Personnel" posi- tions s.:pportcd by Non-Federal funds. -0- o ec't Nurnber 7 -4R7R -010 SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL FUNDS Budget Category (1) 2. Capital Equipment (Items over $300 each): 1 IBM Typewriter • Program Activities Meals Congregate (21 Home Delivered (3)* Administrative (4) -0- 620 Supporting Social Services (5) -0- (2) +(3) +(4) +(5) Total (6) 620 Total Capital Equipment Costs -0- -0- 620 $ 620 Total: Column (2) plus (3) -0- • 3. Raw Food' *: Nueces County: 159,417 meals x approx.600 Kleberg County: 13,780 meals x approx. 70: $ 41,971 6,049 4,663 672 Total Ra..v Food Costs Total: Column (2) plus (3) (S 48,020 $ 5,335 $ 53,355 46,634 6,721 $ 53,355 Page 5 of 9 Non -Feee al Match 1 Include dollar amount) of Budget Category (2) and (3) supported by Non-Federal funds. *tiQt more than 10% of the meal; served may be Home Delivered. * *This category includes on!.' ra:: food funeed from Title VII Federal funds. Meals prepared by sub•contractas:..cold be listed under "Other Costs" (page 7 of S') an_ 2 copy of the sub - contract submitted. $ -0- $ 49,598 2,925 1 Oojnt Number 7- 4878 -010 SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL FUNDS Budget Category (1) Program Activities Meals Congregate Home Delivered (2) (3)� Administrative (4) Supporting Social Services (5) Par,.: 6 of 9 Nc-- Fcdcrl Match Include dollar amount (2) +(3) +(4) +(5) of Budget Category Total (4) and (5) supported (6) by Non - Federal funds. 4. Travel (Staff Only): Nueces County: Out of Town Travel Centers /Nutr. Supervisor Centers Supervisor Meal Site Managers Kitchen Supervisor Kleberg County: SOS Supervisor, 107 mi. /mo. x 12 x 15.5 600 280 115 1,490 230 120 40 • -0- -0- 20 20 145 330 100 -0- $ 120 730 -0— 60 1585 575 2,220 350 200 Total Travel Costs 2.835 80 Total: Column (2) plus (3) $ 2,915 $ 1,175 1,040 5. Consultants: One Consultant working approximately 8 hrs. per week @ $6.00 per hour 2,561 285 -0- -0- 2,846 Total Consultant Costs $ 2,561 $ 285 -0- -0- $ 2,846 Total: Column (2) plus (3) I$ 2,846 *Not more than 105: cf the r:,cals served may be Home Delivered. $ -0- -0- *a Number 7- 4878 -010 SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL FUNDS Budget Category (1) Program Activities Meals Congregate (2) Home Delivered (3)'' Administrative (4) Supporting Social Services (5) (2) +(3) +(4) +(5) Total (6) Other Costs: Nueces County: a. Administrative: 1 Maintenance $ 500 2 Fuel & Lub 300 3 Postage 120 4 Office Sup. 300 5 Car Rental 2,380 6 Printing & Advertising 227 b. Food Related: (1) Light, Heat - & Power $17,096 2 Telephone 3,050 3 Utilities 5,000 4 Rents 6,000 5 Chemical & Household Supplies 20,000 c. Renovation & Repair: (1) Bldg. & Equipment Maintenance d. Recreation Supplies Kleberg County: a. Administrative: (1) Audit Cost $ 514 (2) Office Supplies 300 b. Food Related: 1) Utilities $ 960 2 Telephone 240 3 Service Suppl. 2,206 c. enovation & Repair: Total Other Costs -0- -0- 35,802 3,580 . 4,225 -0- -0- -0- -0- -0- 2,494 -0- 3,692 5,115 469 - 0- 814 24 - o- 135 6,649 -0- 1,800 -0- 360 719 3,827 51,146 4,694 1,800 814 3,406 706- Total. Column (2) plus (3) $ 43,323 $3,800 Is 47,123 *clot more than 10% of the meals served may be Home Delivered. $10,114 9,156 $ 66,393 , of 9 ..,..cii Include dollar amount of "Other Costs" supported by Non - Federal funds. -0- •FoJcd Number 7 -481$ -010 Page $of9 SUPPORTING BUDGET SCHEDULE LOCAL NON - FEDERAL I. ATCH Source Application'` A. Cash Resources: Nueces County: 159,417 meals x 16t, participant contributions City Contributions Kleberg County: Participants donation Local cash. Raw Food, Page 3, Line ,3 Raw Food. Page 3, Line 3 Raw Food, Page 3, Line 3 • Raw Food, Page 3, Line 3. 25,507 • 24,091 450 2,475 Sub - Total: $ 52,523 Part II (Resiscd 8111) B. In -Kind Resources: Sub -Total $ TOTAL: $ 62,523 Match should to identified by Budget Category and specific line item under which they are applied on Page 3. Number 7- 4878 -mn Page 9 of 9 Source OTHER RESOURCES Application* Amount A. Cash Resources: CETA (Employees used in support of Title VII although not reflected in this budget, approximate amount for 77 -78 grant year, $26,400.) B. In -Kind Resources: USDA Commodities Raw Food Nueces County: 159,417 meals x 274 Other Resources, Line 3, Column 5, Page 1 of 9 43,043 Kleberg County: 13,780 meals x 274 Other Resources, Line 3, Column 5, Page 1 of 9 3,721 (Itemize by Job Position - use supporting schedule if necessary): • 1 Bus Operator (Full Time) 1 Receptionist (Full Time 1 Neal Site Aide (Part Time, 4 hrs. per day) 1 Recreation Aide (Part Time, 4 hrs. per day) 1 Cook Aide (Part Time, 6 hrs. per day) 2 Custodians (Part Time, 4 hrs. per day each) Ihhhh._Rescurces should be identified by 7udget Category and specific line item under which they are applied on Page 1. Sub - Total: —0- Sub -Total TOTAL: $ 46,]64 • PART II PLAN FOR THE PROJECT NUECES COUNTY, TEXAS • 1. AApplicant Agency a. A chart is attached which describes the organizational structure of the applicant agency, The City of Corpus Christi, Senior Community Ser- vices. Identified within this structure is the placement of responsi- bility for the conduct of the proposed project. b. Senior Community Services, a division within the Department of Planning and Urban Development of the City of Corpus Christi, has for the past four years been responsible for a substantial amount of funds used for f programs for the elderly. The program is operated entirely by Senior Community Services staff with the exception of a subcontract with the City of Kingsville for the Kleberg County nutrition project. c. In February. 1977, the City of Corpus Christi was asked to submit a supplemental application on behalf of the City of Kingsville to the Governor's Committee on Aging (GCOA). The application would provide 53 meals to the elderly residents of Kingsville, Texas. The application was approved by the Kingsville City Council and the Corpus Christi City Council and was funded in June, 1977. The City of Kingsville subcontracted with the Community Action Corporation of South Texas (CACOST). The Alianz€ De Oro center is the meal site in Kingsville. The project will terminate November 30, 1977, unless refunded. CACOST is a minority agency. The following describes past achievements: d. Financial Commitments (1) $640,000 from Revenue Sharing for'the construction of two multi- purpose senior centers located in areas of high concentrations of the elderly. These facilities serve all segments of the elderly population. (2) $50,000 from Community Development funds for the alteration and expansion of the program's central kitchen facilities. (3) $48,000 from the Urban Mass Transportation Administration (UMTA) for the acquisition of six vehicles used for transportation. Two vans for use by the elderly and handicapped have recently been pur- chased for $13,500. These vans will go into service during the 1977 -1978 grant year. (4) $78,031 for providing transportation services to the elderly. An additional $40,085 is provided by the Area Agency on Aging (AAA) augmenting the local contribution. (5) $8,461 for local match to the Retired Senior Volunteer Program. (6) The City and County contribute a total of $160,678 match for Title VII, RSVP, Title VII supplemental and transportation grants. (7) For the past four years Senior. Community Services has operated a Nutrition Program for the elderly utilizing public and private facili- ties as congregate meal sites. The program operates one central and one auxiliary kitchen for preparing meals. (8) The program's current Title VII nutrition budget is $353,779 of which $304,188 is federal and $49,591 is non - federal local contribution. A supplemental grant was received for service to Kingsville, Texas, in the amount of $26,320. (9) An additional $20,000 was awarded to the project during the 1976- 1977 grant year. (10) The program continutes to maintain its financial self- sufficiency. e. Major Goals Achieved (1) Senior Community Services has been successful in integrating sev'ral services to the elderly in such a way that they complement and are supportive to one another. The major program components are trans- -2- • portation, centers and nutrition, recreation, and volunteer services. These programs work together harmoniously although funding is re- ceived from several sources. (2) During the past year program procedures were firmly established, bulk serving was extended to smaller centers, personnel received additional training, and elderly volunteers and participants have assumed a greater role in center operations. (3) A recent survey in all centers indicates that the majority of all the participants live in single family dwellings and receive an annual in- come below $2,000. The ethnic breakdown of the participant population is approximately 5% Black, 70% Mexican - American, and 25% Anglo. (4) The total population of Nueces County is 235,000; the elderly are esti- mated to number 23,000 or ten percent (10 %) of the total population. The ethnic breakdown of the elderly population is: 5% Black, 24% Mexican - American, and 71% Anglo. The percent of elderly population with incomes below the poverty level broken down according to ethnic characteristics are: 61% Black, 47% Mexican - American, and 25% Anglo. 2. Project Area a. The service area for the project is Nueces County. The cities which have meal sites are Corpus Christi, Robstown and Bishop. 3. Administration of the Project a. Organization (1) Director - Responsible for overall program operations and direct super- vision of program supervisors; preparation of grant applications, bud- gets and other management related functions. (2) Centers and Nutrition Supervisor - Responsible for assuring the nutri- tion program and the centers are fully operational and managed effect- ively and efficiently. -3- • (3) Kitchen Supervisor - Responsible for supervising day -to -day operation of the central kitchen and auxiliary kitchen in Robstown. (4) Centers Supervisor - Responsible for supervising day -to -day operation of the centers. (5) Senior Clerk -Steno - Responsible for general office work including personnel records, payroll, and assists in the preparation of grant applications, budgets, and reports to funding agency and other de- partments within the City; performs other duties as assigned by the Director. (6) Meal Site Managers - Assure that assigned senior center is fully oper- ational and that supportive services are provided in addition to meals and transportation. (7) Cooks - Responsible for the preparation of all meals based on the menus and recipes provided. (8) Cook Aides - Responsible for assisting the cooks in the preparation of all meals in the kitchen. (9) Receptionists - Responsible for greeting all persons coming to the centers, arranging for transportation for participants, providing limited referral and information. (10) Nutrition Clerk - Responsible for typing food requisitions, assisting in preparing reports related to nutrition program. A job description has been prepared for each position. Every effort is made to employ the elderly. This is apparent in that 42% of the staff are 55 years of age or older. The program has relied on volunteers to do a variety of jobs. Volunteers work primarily as meal site aides and recreation aides. Approximately 70 volunteers are contributing their time to Senior Community Services. -4- • b. Staff training thus far has been provided by the Area Agency on Aging, other community agencies such as MH -MR, the American Dietetic Associa- tion, as well as consultants provided by the GCOA. c. Project Council members provide direction and support to the program. The council has reviewed this application and has contributed their recommendations and support. A list of members is attached. 4. Plan for Operation of the Project a. Objectives Obiective I -- Individuals to be served (1) The project will focus on reaching elderly persons with incomes below the poverty level and elderly members of minority groups. (2) Project participants will be persons over the age of 60, and their spouses regardless of age, who do not eat adequately because of the following reasons: (a) Limited mobility; (b) Lack of skills or knowledge required to select and prepare nourishing meals; and (c) Expressed feelings of rejection and loneliness. Obiective II -- Meals in congregate settings (1) The project will serve a minimum of 650 meals per day, five days a week, Monday through Friday, 52 weeks a year, to eligible and en- rolled participants in eleven congregate meal site settings. Obiective LII -- Meals to homebound (1) The project will deliver an average of 60 meals per day, five days a week, Monday through Friday, 52 weeks each year, to older people who are homebound because they are physically or mentally unable to cone to the site and to eligible enrolled program participants who are temporarily ill. -5- • (2) Home delivered meal recipients will be revaluated bi- monthly. Objective IV -- Nutrition Standards (1) The project will maintain procedures to insure that each meal served at every site contains one -third of the current daily rec- ommended dietary allowance established by the Food and Nutrition Board of the National Academy of Sciences, National Research Council. Objective V -- Outreach Services (1) The project shall provide outreach services to the elderly commu- nity as well as to project participants. (2) The meal site managers will provide outreach services to those per- sons with the greatest need. (3) Priority will be given to enrolled project participants. Objective VI -- Transportation Services (1) The project will transport an average of 400 participants per day to and from eleven congregate meal sites, shopping, doctors and elsewhere, five days a week, Monday through Friday. 52 weeks a year. Objective VII -- Escort Services (1) The project's meal site managers will provide escort services pri- marily to enrolled project participants. (2) Physically and mentally handicapped project participants will be transported in special designed vehicles to and from eleven congre- gate meal sites, to doctors' offices and to other social services, five days a week, Monday through Friday, 52 weeks a year. Objective VIII -- Information and Referral (1) The project shall provide information and referral services as requested by project participants or the non- project elderly commu- nity. -6- • (2) Information and referral services will be operational five days a week, Monday through Friday. 52 weeks a year. (3) Follow -up on each referral will be rendered to determine whether or not services were provided. Objective IX -- Social Services Counseling (1) The project will provide short -term social service counseling to project participants in need of this type of assistance. (2) The non- project elderly community will be accommodated as time permits. Objective X -- Nutrition Education (1) The project shall maintain a program of regularly scheduled meetings to disseminate facts about the kinds and amounts of foods that are required to meet daily nutritional needs and conduct such meetings periodically at each congregate meal site. Objective XI -- Shopping Assistance (1) The project shall,provide shopping assistance on Tuesday or Thursday from 2:00 p.m. to 4:00 p.m., 52 weeks a year, to project participants to assist them in the selection of proper food items which will improve their nutritional intake. Non - project elderly will be accom- modated as time allows. Objective xir -- Recreation (1) The project will continue to provide adequate supplies and provide suitable and feasible activities five days a week, Monday through Friday, 52 weeks a year, in nine congregate centers. b. Delivery of Meals (1) The central kitchen, located at the Washington site in Corpus Christi, will prepare all meals for the Corpus Christi centers. -7- • . (2) The Robstown kitchen, located at the Robstown site, will prepare all meals for the Robstown /Bishop area. Food is taken in bulk from each kitchen to each site with the exception of Casa De Oro and Briar - wood meal sites which receive preplated meals. (3) Meals are transported via mini -vans. (4) The Nutrition Coordinator is responsible for planning menus. All menus developed by the project take into account health or religious requirements, as well as ethnic, cultural and regional preferences. (5) The cycle menus used by the project are approved by the GCOA, are in compliance with the Standard Nutrient Guide, and are posted at each meal site. (6) There will be 553 congregate meals served daily and 60 home deliveries. (7) The total amount of the grant has not increased over the previous year. The project has recently exceeded the expected level of ser- vice of 613 participants. An average of 650 participants are now served. (8) Meals are served by the project Monday through Friday, from 11 ;J6 a.m. to 12:30 p.m. The project council has rendered approval on ab3ve schedule. (9) Lunch is the meal to be served on a daily basis. (10) Preparation of the meals is the responsibility of the kitch congregate and home delivered meals will be transporter. mini -vans. c. Site changes since first year There have been minor site changes since the first,year. (1) Wayside, Zavala, Woodlawn and Bishop have bee reduced fro.' I o G hours. Reduction in hours is justified as an economy (2) Not applicable. -8- (3) Attached please find list of all meal sites. d. Total number of meals planned to be delivered to the homebound on a daily basis is maintained at 60 meals. e. The project council has suggested a contribution scale. The project council has requested that a contribution schedule be posted at each meal site. Contributions are individually received in small envelopes. The envelope containing the contribution is placed inside locked money boxes. Each box is gathered from the different sites, taken to a central point where the money is counted. The money is then deposited in the bank on a daily basis. 5. Plan for Social Service Delivery a. Transportation service has been a vital supportive service to the nutri- tion program. Transportation is provided to older persons by mini -vans. The following are transportation priorities: (1) To centers for meals; (2) To doctors; (3) To resource agencies; and (4) To shopping assistance. A fleet of eleven mini -vans serve more than 10,000 persons each month at a cost of $).57 per unit cost. Other sources of funding for this service include Title III, CETA, UMTA, City and County, and Department of Public Welfare. b. All other services such as recreation, counseling, nutrition education, information and referral, and other services are to be maintained and improved during the coming year. These services also are being supple- mented by Title III, City General Revenues, and County Revenue Sharing funds. -9- • 6. Relationship of the Project to Other Programs a. Senior Community Services was created for the purpose of bringing all aging programming under one department within the City. This is apparent in that the only other programs for the elderly are provided by the State School (Foster Grandparents) and CHORE provided by the City County Welfare Department. Due to the fact that Senior Community Services is part of the City structure, it has been possible to tap many resources. Other resources have enabled the continued expansion and improvement of the project. 7. Evaluation There are several areas in which a constant evaluation process is maintained:: a. Supervisory personnel, particularly the Kitchen Supervisor and the Nutri- tion Coordinator. have the responsibility of monitoring and evaluating the quality and quantity of the meals. b. Internal evaluation is conducted on a continual. basis. Monthly participa- tion records serve as a visible means of determining the extent by which participants use the various services available. Periodic evaluation also is provided by members of the GCOA staff. 8. Relationships with USDA Program a. Older persons are assisted in certifying them to receive food stamps. Assistance is provided through outreach. information and referral, escort and transportation services. b. The City receives donated commodities for meal preparation in the amount of 543,000 per year. 9. Relationship with Area Agency on Aging a. See attached working agreement. • CITY OF CORPUS CHRISTI C Aa ORGANIZATIONAL CHART A^w1TAtd neAlsTRIAL I1.13Acr01 rtA11L ACVCIADA,Ja d V3AT✓�S O•CkORb Y9 ,w,AC L OLVOA..11 OWL CVC6 NP TAV 6rilb:[A 1.,A7 Ara 1 a_�vn'r K I VA J1,'--"k • 'DIRECTOR' SENIOR CLERK -STENO SENIOR CLERK - TYPIST SENIOR COMMUNITY SERVICES FUNCTIONAL ORGANIZATIONAL CHART 1/9/78 RSVP COORDINATOR SENIOR CLERK - TYPIST 1.50 VOLUNTEERS: 1 Bishop 11 Robstown 1 -38 Corpus Christi 42 WORK STATION SUPERVISORS: 1 Bishop 1 Robstown 40 Corpus Christi CENTERS AND NUTRITION SUPERVISOR KITCHEN SUPERVISOR ROBSTOWN 1 Kitchen 1 COOK COOK AIDE SENIOR CLERK) CORPUS CHRISTI 1 Kitchen 3 OOKS 4 COOK AIDES NUTRITIONIST CONSULTANT CENTERS SUPERVISOR ROBSTOWN- BISHOP 2 Centers 1 MEAL SITE MANAGER Bishop 1 2 MEAL SITE MANAGERS Robstown fbb ICUSTODIAN TRANSPORTATION SUPERVISOR NDISPATCHERI 11 BUS OPERATORS CORPUS CHRISTI 9 Centers 11 EAL SITE MANAGERS 1RECEPTI4 ONISTS 4 CUSTODIANS 5 MEAL SITE AIDES 3 RECREATION AIDES SENIOR COMMUNITY SERVICES ADVISORY COUNCIL 1/25/78 1. Mrs. Elizabeth Broyles 717 Everhart (11) 853 -8007 (Del Mar Senior Citizens Education Program) 882 -6231, Ext. 326 2. Mr. Eugene Clough 311 Hayes (02), 883 -4590 3. Mrs. Hugh Roy Cook 329 Del Mar (04) 884 -7083 4. Mr. Clifford Cosgrove 3302 Olsen (11) 853 -8773 5. Mrs. Josephine Dobson 4438 Wesley Drive (12) 855 -1054 6. Mrs. Pat Duaine 4909 Branscomb Drive (11) 854 -8089 7. Mr. Harvey Grossman 3402 Ocean Drive (11) 853 -4555 Attorney, 600 Bldg. (01) 883 -7404 8. Mr. Noe P. Jimenez 1601 West Manor Drive (12) 991 -2878 9. Mrs. John R. Lopez 1409 14th Street (04) 882 -8700 10. Mrs. Louise Mahaffey 4313 Honduras (11) 853 -7215 11. Mr. Vidal Najar 318 Osage (05) 883 -9554 12. Mrs. Flora Pockrus 1914 Hawthorne (04) 882 -8608 13. Mr. Al Struller 4945 Willowbrook (11) 855 -8812 14. Mr. Joe Tessler 113 Tarlton (15) 883 -8898 15. Mrs. Virginia Vargas 820 Bloomington (16) 852 -0229 16. Mrs. Evelyn Wilson Term expires 12 -26 -78 3401 South Alameda, Box 86 (11) 853 -6486 17. Mrs. Jean Wyatt Term expires 12 -26 -78 6630 Sahara (12) 991 -1502 Term expires 12 -26 -79 Term expires 12 -26 -79 Term expires 12 -26 -79 Term expires 12 -26 -79 Term expires 12 -26 -78 Term expires 12 -26 -78 Term expires 12 -26 -79 Term expires 12 -26 -79 Term expires 12 -26 -79 Term expires 12 -26 -78 Term expires 12 -26 -78 Term expires 12 -26 -78 Term expires 12 -26 -79 Term expires 12 -26 -78 Honorary Life Member • Senior Community Services Meal Site Centers - Addresses • Center Hours Address Telephone Number N5201 C11 ': In Corpus Christi: Austin Center ' 10:00 a.m. -2:00 p.m. 3838 Baldwin 883 -0421 Briarwood Apts. 11:30 a.m. -12:30 p.m. 1701 Thames 991-8081 Casa De Oro 11:00 a.m. -12:30 p.m. 3401 South Alameda 853 -6102 Greenwood Center 8 :00 a.m. -5:00 p.m. 4040 Greenwood 854 -4623 Lindale Center 8:00 a.m. -5:00 p.m. 3135 Swantner 854 -4508 Wayside Center 9:00 a.m. -3:00 p.m. 3312 Wayside 883 -4183 da,lington Center 8:00 a.m. -5:00 p.m. 1114 Sam Rankin 882 -6279 Wnod1awn Presbyterian Church 9:00 a.m. -3:00 p.m. 3757 UpRiver Road 883 -7811 Zavala Center 9:00 a.m. -3:00 p.m. 442 Mohawk 882 -1561 In ..shop: ,,) Ceighborhood 10:30 a.m. -3:30 p.m. 301 West Main Street 584 -3211 ‘:,,:town: ..o .-own Center 8:00 a.m. -5:00 p.m. 833 West Avenue J 387 -6396 Y.LED_ RG COUNTY: In Kingsville: Alianza De Oro 8:00 a.m. -5:00 p.m. 1130 East Henrietta 592 -6622 In Ricardo: Ricardo Neighborhood 12;00 noon -1:00 p.m. Route .l, Box 346A 592 -2021 Center In Riviera: Parish Hall' 11:30 a.m. -12:30 p.m. P. 0. Box 304. 926-3683 Present actual number of participants served at centers, are as follows: NUECES COUNTY: Woodlawn: 33 Austin: 42 Zavala: 40 Briarwood: 25 Robstown: 75 Casa de Oro: 40 Bishop: 26 Greenwood: 200 KLEBERG COUNTY: Lindale: 100 Alianza De Oro: 75 Wayside: 35 Riviera: 15 Washington: 75 Ricardo: 15 PART IV - PLAN FOR PROJECT - • KLEBERG COUNTY.. TEXAS I. Applicant Agency a. The City of Kingsville was incorporated in April, 1911. It is the county seat of Kleberg County. • b. The elderly of the City of Kingsville are currently being provided with a meals program operated by the Community Action Corporation of South Texas through subcontractual agreements with the Cities of Kingsville and Corpus Christi. c. The City of Kingsville is an incorporated municipality operated under the council- manager form of government. • d. Funds, in the amounts of $26,320 from the Governor's Committee on the Aging, $2,924 as cash match from CACOST and $1,617 in the form of USDA commodities, were utilized to support the Title VII Nutrition Project. e. .The City of Kingsville plans to continue the subcontractual agreement . with CACOST for the operation of the Elderly Nutrition Project. Activities of that Project will include: • . (1) Meal preparation and consumption, (2) Supportive Services, and • . (3) Administration. • CACOST is a private non - profit corporation chartered under the State of Texas and has, for twelve years, provided multi - generational programs for the indigent including the elderly. CACOST has sub- stantial experience in meal provision for the elderly having operated a self - generating nutrition program for the elderly prior to realizing a subcontractual agreement for the operation of a Title VII Nutrition Project through the Cities of Kingsville and Corpus Christi. II. Project Area The geographic area, designated as the "Project Area" is the County of Kleberg. The CACOST center known as the Alianza de Oro, 1130 E. Henrietta, will continue to be the central kitchen and congregate site for meal pre- paration and service. The center is presently being utilized as .a meal service site for the elderly and as a social service and recreational focal point for the elderly in Kingsville. CACOST's Community Services Centdrs located at Rt.1, Box 364 -A, in Ricardo and the Parish Hall in Riviera will be utilized as congregate sites for meals delivered from the Central Kitchen site in Kingsville. III. Administration of the Project a. See the attached Organizational Structure of CACOST which exhibits the elderly nutrition project's integration within.this structure. IV. Also see the attached job descriptions for those positions included in the project's budget. b. Local community groups, inclusive of college and civic organizations, •will be contacted to provide volunteer services for the project. - c. Training for the project personnel will be done in cooperation with staff from the City of Corpus Christi and the. Governor's Committee on the Aging. • d The Project Council will compose of the existing Senior Opportunities and Services Council which is composed of congregate meal participants. The SOS Council will function in an advisory capacity in the following areas: (1 Comments on proposed menus, (2 Method of contribution by participants, and •,((3 } } } } }} Supporting•services to be developed including the kinds of recreational activities. • . All minutes of regular.and special meetings are,to be kept•on file. • Plan for the Project Objective I - A minimum of 80 persons will be served... • • a. At least 80% of the total number of participants served will be those whose incomes are at or below the poverty level. At least 65% of the participants served will.be members of minority groups. : b. At least 90% of the total project participants will be persons who • have'one or. more of the following characteristics: (1) Lack mobility, (2) Lack the knowledge to select and prepare their own meals, and (3) Have a feeling of rejection and /or.loneliness which impedes their ability to provide..for themselves. Objective II - Meals in Congregate Setting - The project will serve at least 53 luncheon meals per day, 5 days a week, Monday through Friday, from December 1, 1977; through November 30, 1978. The meals will be prepared at the congregate site by the program cook. The contribution for the meals will be voluntary and every step will be taken to maintain confidentiality of each contribution. Menus must be submitted to the Governor's Committee on the Aging and approved before they are used. Objective III - Meals to be homebound Homebound meals will only be delivered to those congregate project participants who because of illness or other reasons are temporarily unable to come to the center. The average number of home delivered meals will not exceed 5.3 in any month. • Objective IV - Health and Welfare . The project will provide counseling sessions to four individuals . per month. Objective V - Nutrition Education The project will provide•one nutrition education sessioq,.every.other • week. • Objective VI - Shopping . The project will provide ten participants with:shopping,assistant services per week. Obejctive VII - Recreation The project will provide a multitude of recreational activities to project participants according to•the,interestS of the participants - Object VIII - Dietary Allowances • • •. •• • The project will insure that each meal served contains one -third of the current daily dietary allowances established by the Food and Nutrition Board of.the Wade Academy of Sciences,.National Research Council. Object.IX - Outreach Effort The effort will month. Thiseincludestfollow follow-up. Objective X - Transportation The project will provide transportation services to 30 participants each day to and from the congregate meal sites as well as to doctors, shopping, and other resource activities five days a week, Monday through Friday. Objective XI _ Escort Services The project will provide escort services to at least 10 persons each week, Monday through Friday. Objective XII - Information and Referral The project will provide information and referral services to at least 100 person each month including follow -uP services. V. Plan for Social Services a. All necessary supportive services are presently operational. b. Outreach activities will be an ongoing activity. c. Transportation and escort services are presently being provided. -3- d. Recreational ecreational activities will be determined, ftoc the nmaximum extent . .possible, by project participant input. VI. .Relationship of the Project to other programs • This relationship is being utilized to its maximum.. CACOST automatically has at its disposal the resources of the entire Agency. 'Such' resources as: • a. management, b. accounting, c. supervision, d. health care expertise, e. meal preparation expertise, f.•outreach capability, g. experience in elderly programs, h. job counseling, i. legal services, • j. in -take and referrals, k. transportation, and 1. volunteers are a few of the community services available to the project through CACOST. In addition to "in house" resources, CACOST has positive contacts with numerous other community resources that are directed to assist the project. Examples are as follows: a. County medical facilities, •b. Public school systems, c. Civic organizations, d. Consumer organizations, and e. Church and religious groups.. VII.• Evaluation The goals and objectives specified herein will provide a basis with which to measure the project's effectiveness. Field visits from . GCA Staff will also provide the necessary assistance in the evaluation process. VIII. Relationships with USDA Program CACOST is presently assisting older person in enrolling in the Food Stamp program through outreach. CACOST is also presently utilizing USDA commodities to the maximum extent possible. CSA, Title III, . GRADE 7— i L 1• 4— i I 2— r. ORGANIZATIONAL STRUCTU1E OF AGENCY Executive Director Gonzalo Chapa, Jr. Deputy Director Rafael Trevino, Jr 5 Area Managersl Secretary Maria Marta Perez Receptionist Guacalupe Gomez Dir. of Supportive Services— Ann'Awalt 4 Specialists2 Secretary Estella N. Rangel Dir. of Accounting Ramiro Davila • Bookkeeper Gavina Monsevais Accounting Clerk Maria E. Vasquez r 1Refer to Attac'rrnts A,B,C, and D for the organizational structures of the areas. `Carmen Cortinas in Education /Social Services: Manuel P. Gonzalez, Jr. in Bca'th /N”,.., ^=on; Antero Rodriguez in Family ?'a.tning; and Conninity $crsv!•.ces Spocia :st position is vac;,nt. Also no., tea' all oo ,...cc: 1":+Vc t'.cL' wor;C s'_a.tion at 30 %, 1. ?' A1'_c•;, r-.• -' 4- • 2- ♦. STRUCTURE OF COMMUNITY SERVICES'AREA E Area Manager Tomasita Martinez 1 Center Supervisor Yolanda Chavez2 4 Center Aides4 IDriver Fernando Cruz2 1Both at a_S W. Kenedy, Kingsville, 592-6469. ' 2Both at W. Johnston, Kingsville, 592 -4291. 3Al1 at 1_3? Henrietta, Kingsville, 592 -6622. SOS Supervisor Lucille Williams3 SOS Coordinator Daniel Zapata3 Cook Genoveva Hernandez3 Fam. Planning Coon Adriana Perezl JI 4Santos Garza and Guadalupe Saldana at 1600 Connell Villa, Kingsville; 592 -1081; Margie Melton, 604 W. Johnston, Kingsville, • 592 -4291, and Guadalupe'Rojas, Ricardo, 592 -2021. • • • • JOB DESCRIPTION SOS SUPERVI•SOR I. RESPONSIBILITIES, A. Overall supervision of the respective SOS center(s) to include staff, facilities, and equipment. B. Organize and provide technical assistance to SOS groups. C. Compilation and /or verificatn of larecords, reports, travel and leave requests, purchases, requests for the respective center(s). - D. Attendance at SOS meetings and advocacy for and with • SOS groups.. E. Communication and coordination with the Community Services Area Manager on program direction. - F. Other responsibilities as assigned by the Community Services Area Manager. II. QUALIFICATION A. uigh'School graduate, GED,.or equivalent in work experience in a related field. B. Bilingual (Spanish /English) preferred.' C. Supervisory and record keeping skills. D. Familiarity and sensitivity to the area of-service and the area residents. E. Knowledge of orgainzational techniques and Community Action programs. III. • CRAIN OF COMfiUNICATXON A. SOS Supervisor B. Community Services Area Manager C. Deputy Director D.' Executive Director E. Board of Directors EFFECTIVE: 4/28/77 JOB DESCRIPTION COOK • I. RESPONSIBILITIES A. Helps plan nutritious well balanced meals in the over- all food program. •• B. Prepares and cooks all meals for the participants. C. Makes requisitions for needed foods. • D. Assures that kitchen, eating area, appliances, equipment, and utensils are maintained in a clean.and orderly'fash- ion. • E. Works with' other staff to demonstrate and teach cooking - and nutrition. ' F. Performs any other•duty as may be assigned by the imme- diate supervisor.as it relates to the program. II. QUALIFICATIONS A. Two years experience•as a cook or assistant cook. B. Health card and other required health records as speci- fied by law. • C.. Knowledge of proper nutrition. D. Organizational, teaching,.and management capabilities. E. Bilingual (Spanish /English) preferred. III. CHAIN 'OF COt•LMUNICATION A. Cook B. Teacher /Program Coordinator C. Child pevclopment Area Manager /Community Services Area . Manager D. Deputy Director E. Executive Director F. Board of Directors t•;FVi;C'rIvi;, 2/7(i/ Corpus Christi, Texas &St"day o .,e. , 19 1$ TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MAYOR THE CITY OF CORPUS CHRISTI, TEXAS The Charter rule was suspended by the following vote: Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample The above ordinance was passed Jason Luby Eduardo de Ases David Diaz Ruth Gill Bob Gulley Gabe Lozano, Sr. Edward L. Sample by the following vote: 141.45