HomeMy WebLinkAbout14312 ORD - 05/10/1978jkh:ya:5- 2- 78:1st
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
TURNER, ROME BOULTINGHOUSE & ASSOCIATES, INC., ARCHITECTS,
FOR ARCHITECTURAL SERVICES TO BE PERFORMED IN CONNECTION
WITH THE DESIGN AND PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE CONSTRUCTION OF ADDITIONS TO THE CORPUS CHRISTI
POLICE DEPARTMENT BUILDING, ALL AS MORE FULLY SET FORTH
AND DESCRIBED IN THE ARCHITECTURAL AGREEMENT, A SUBSTANTIAL
COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF,
MARKED EXHIBIT "A "; APPROPRIATING $38,000 FROM THE NO. 266
POLICE BUILDING BOND FUND, APPLICABLE TO PROJECT NO. 266 -77 -1,
POLICE BUILDING IMPROVEMENTS, OF WHICH $37,050 IS FOR
ARCHITECTURAL FEES AND $950 IS FOR LABORATORY TESTING AND
INCIDENTAL AND RELATED EXPENSES; AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be, and he is hereby, authorized
to execute a contract with Turner, Rome Boultinghouse & Associates, Inc.,
Architects, for architectural services to be performed in connection with
the design and preparation of plans and specifications for the construction
of additions to the Corpus Christi Police Department Building, all as more
fully set forth and described in the architectural agreement, a substantial
copy of which is attached hereto and made a part hereof, marked Exhibit "A ".
SECTION 2. There is hereby appropriated the sum of $38,000 from
the No. 266 Police Building Bond Fund, applicable to Project No. 266 -77 -1,
Policy Building Improvements, of which $37,050 is for architectural fees and
$950 is for laboratory testing and incidental and related expenses.
SECTION 3. The necessity to authorize the execution of the
aforesaid agreement at the earliest possible date in order that plans may
proceed without delay for the construction of additions to the Corpus Christi
Police Department Building creates a public emergency and an imperative
public necessity requiring the suspension of the Charter rule that no
ordinance or resolution shall be passed finally on the date of its intro-
duction and that such ordinance or resolution shall be read at three several
meetings of the City Council, and the Mayor having declared such emergency
and necessity to exist, and having requested the suspension of the Charter
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WL 0 8 1980
14312
rule and that this ordinance be passed finally on the date of its introduction
and take effect and be in full force and effect from and after its passate,
IT IS ACCORDINGLY SO ORDAINED, this the le day of May, 1978.
ATTEST:
City ecretar MAYOR
THE CITY 0 US CHRISTI, TEXAS
APPROVED:
DAY OF MAY, 1978:
J. BRUCE AYCOCK, CITY ATTORNEY
BY: 80
Assists y Attorney
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X,
C 0 N T R A C T
FOR ARCHITECTURAL SERVICES
'THE STATE OF TEXAS
COUNTY OF NUECES'
The City of Corpus Christi, hereinafter called "City,"'and Turner, Rome
and,Boultinghouse & , Associates, Inc., hereinafter called "Architect", whet�er one
or more, agree as follows:
SERVICES TO BE PERFORMED. The Architect-hereby agrees, at his
own expen se, to perform all architectural, structural, mechanical, electrical,
and related design plans and specifications for the construction of the additlons
to the Police Building in the City of Corpus Christi, Texas. The scope 'of the
..project is as follows:
SCOPE OF PROJECT: The project includes the expansion of the Police
Building to.. provide for additional office and storage space. The expan ion may
take place on or adjacent to the present structure or a separate structure could
b e built oji land the City owns. near the present building. The work will aIsG
include provisions for emergency power for the operations of the buildings.
1. The architect agrees to perform for the above named work profess-tonal
services as hereinafter set forth.
'A. Progrnming phase.
1. To hold necessary conferences with the appropriate departments
of the City and develop the necessary 'information to be used in developing the
project program.
2. Review previously approved plans and determine whether- previous
recommendations could be used for the present project.
3,. Develop from information provided a report showing the p rogram
for the City for approval prior to beginning the schematic design phase of the
project.
B. Schematic Design Phase
1. Hold necessary conferences with the City staff. other goverrunenta
units, and interested par I ties so as to coordinate the planning of the project.
2. Review the proposed sites and topographic informatioa furnished
by the City.
3. Prepare schematic design studies illustrating the scope of the
project and its relationship.to the proposed site and adjacent structures,
-if.any, and submit to the City foi approval.* E�xh'ibits' will
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submitted to the City showing the relationship of the project to the site.
4. Submit a statement of construction costs to the Citv together
with recommendation of most desirable' plans.
5. Submit three sets of Schematic Design Studies to the Director
of Engine6ring and Physical Development for review by City.
C. Design Development Phase
1. Prepare from the approved Schematic Design Studies preliminary
specifications, drawings, and documents to fix and describe the size and
character of the entire project as to the architectural, structural,
mechanical and electrical systems, material and such other essentials as may
be necessary.
2. Review the preliminary cost estimates and submit an estimate
of probable cost_based.on current unit prices.
3. Submit three sets of the Design Development Documents to
the Director of Engineering and Physical Development for review by the -City.
D. Construction Documents Phase
1. Prepare from the approved Design Development Documents the
• complete- working drawing and technical specifications setting•forth in detail
the requirements for the'construction of the'Police. Building,,
the conditions of the contract, the form of agreement between the City and
Contractor, and bid proposal forms.
2. Review the cost estimate and advise the City of any changes.
3. Submit to the Director of Engineering and Physical Development
three complete sets of the Construction Documents for review by the City.
4. Have plans reviewed by the-appropriate City agencies and
secure approval of all permits relating to the project.
E. Bidding and Contract Phase
1. Upon approval of the Construction Documents by the City,
prepare the Notice to Bidders as instructed by the City.
2. Provide (5) five sets of complete plans and twenty (20) sets
of specifications covering the work, including proposal forms and special
instructions to bidders, for general distribution to all prospective
qualified bidders who may secure a copy thereof by complying with the terms
set out in special instructions for obtaining same. Additional sets of
plans or specifications will be furnished to the City by the Architect upon
request by the City*, with the City . reimbursing the Archit6ct for the actual
cost of reproduction..
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Supply the City with twenty -five (25) copies of a Bid
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Tabulation sheet one day prior to the receipt of bids.
4. Review and check all bid proposals and•prepare a tabulation
of the bids. .
5. Submit a written recommendation on the award of the contract-
_ to the City. In the event the lowest acceptable bid exceeds the estimated
cost and the City elects to revise the plans for further advertising for bids,
the Architect shall confer with the City and make such revisions as is
satisfactory to the City for the readvertising of bids, without increase in
the basic fee.
-"6. After the award of the contract by the City, the Architect
' = ,shall prepare six (6) copies of the Contract Documents ready for execution by
'the City and the Contractor.
F.' Construction Phase
=:1_ Be,the City's representative during the construction period
which begins with-the issuance of the Work Order and extends until the final
acceptance o E the project.
2_ 'Provide the general administration of construction including
periodic visits to the site to familiarize himself generally with the progress
and quality of the work and to determine in general if the work is proceeding
in accordance with the contract. The Architect will endeavor to guard
the City against defects and deficiencies in the work of contractors, but he
does not guarantee the performance of their contracts.
3. Provide the general administration of the construction
• contract including the preparation of Contract Monthly Estimates, Contract
Time Statements, and Contract Change Orders, all on forms supplied to him by
the City.
4. Have the authority to stop work whenever such stoppage
may be necessary in his reasonable opinion to insure the proper execution of
the contract and may condemn work as failing to conform to the contract. ,
5. Not be required to make'exhaustive or continuous on -site
inspections normally defined as resident inspection, but will make those
inspections necessary to prepare the Contract Montbly Estimates and to certify
that to the best of his knowledge work has progressed to the point indicated,
the quality of the work is in accordance with the construction contract, and
that the contractor is entitled to payment.
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4. Have the authority to stop work whenever such stoppage
may be necessary in his reasonable opinion to insure the proper execution of
the contract and may condemn work as failing to conform to the contract.
5. Not be required to make exhaustive or continuous on -site
inspections normally defined as resident inspections, but will make those
inspections necessary to prepare the Contract Monthly Estimates and to certify
that to the best of his knowledge work has progressed to the point indicated,
the quality of the work is in accordance with the construction contract, and
that the contractor is entitled to payment..
6. Shall review and approve shop drawings, samples and other
submission of the contract for conformance with the design concept and for
compliance with the information given in the contract documents.
G. As Built Drawings and Maintenance Manuals -
I. The Architect shall furnish to the City, upon completion
of said project, or upon termination of this contract as herein provided, a
suitable bound copy of the specifications and a reproducible set on linen, `
mylar, or tracing of the working drawings including any and all corrections,
revisions, alterations, or amendments to the plans and /or specifications made
during the Construction Phase so as to reflect the true plans and specifications
of the buildings as built.
2. The Architect shall use 24" x 36" sheet sizes of 3 mil mylar
for the "as built" drawings which are to be submitted as described above. The
City has the following funds for the project which include the building construc-
tion, related parking fees and contingencies:
A. Wastewater Maintenance Building $225,000.00
B. Park Maintenance Building $360,000.00
Of the above total amount, $500,000 is estimated to be available for construction.
The design of the project -shall be such that the cost thereof will not exceed
the amount allocated by the City for construction. The City will have the right
to require the Architect to make revisions to the construction documents so as
to bring the cost within funds budgeted at no additional fee.
3. The City agrees to pay the Architect for his services in
designing the buildings and related work a fee of 8.25% of the cost of
construction until such time as the actual cost of construction has been
determined by the letting of a contract form and after which date the actual
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2. Upon completion of the Design Development Phase and "
acceptance and approval of the same by the City, an additional --sum equal to"
twenty percent (20 %) of the Basic Fee computed upon an agreed estimated actual
cost of construction;
„ - 3. Upon completion of the Construction Documents Phase and
acceptance and approval of same by the City, a sum equal to forty percent (40 %)
of the Basic Fee to be computed upon the agreed estimated actual cost of
construction. The City may authorize monthly payments for this phase upon•
evidence of suitable progress by the architect. The monthly payments, if
authorized, shall bear the same relationship to the total 40% fee as the
percentage at completion of that phase.
4. Upon receipt of bids and award of a construction contract, '
a sum equal to five percent (5 %) of the Basic Fee which shall be adjusted
based upon the amount of the construction contract after an award is made.
5_ During the Construction Phase, a sum equal"to twenty r_
percent (20 %) of the Basic Fee shall be paid in monthly installments the
amounts of which shall bear the same relationship.to the total 20% as the .
Monthly Construction Estimate bears to the total contract price. Final
payment will not be made to the Architect until the condition of Article I,
Section G", Paragraph 1-is met. -
6. In regard to the Architect's Fee, the parties further
agree: No deductions shall be made from the Architect's fee on account of
penalty; liquidated damages, or other sum withheld from payments to the
contractor but the City will not pay the architect fee for change orders
necessitated as a result of negligence on the part of the architect.
Y. •The City has not yet set definite timetables on the completion
of the Project. It is expressly understood by both parties that when timetables
are set:-up and the project has received the go ahead, that the architect shall
endeavor to complete the project in a timely manner.
J. The City reserves the right to terminate this contract at any
time with or without cause. InJthe event of such termination, the Architect
will be paid a sum proportionate to the state of completion of the phase of
work in which he is then engaged. i
IN TESfUIONY WHEREOF, Witness our hands in duplicate, each of which
shall be considered an original, on the day and year first above written.
Continued next page
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ATTEST:
THE CITY OF CORPUS CHRISTI
BY
R. _kfarvin Townsend, City Manager
_.'..City S acreta Y
-APPROVED-
This day of 1978
City Attorney
This -'day ofd 1978
Di for of 'Finance
TURNER, ROMEA BOULTINGHOUSE ASSOCIATES, INC.
Reference: Contract with Turner, Rome & Boultinghouse,
Architects, for construction of addition to
Police )Building
me
CITY OF CORPUS CHRISTI, TEXAS ,
CERTIFICATION OF FUNDS
(City Charter Article IV Section 21)
March 15, 1978
I certify to the City Council that $ 38,000 , the amount required
for the contract, agreement, obligation or expenditures contemplated in the
above and foregoing ordinance is in the Treasury of the City of Corpus Christi
to the credit of:
Fund No. and Name
Project No.'
Project Name
266 Police Building Bond Fund
266 -77 -1
Police Building Improvements
from which it is proposed to be drawn, and such money is not appropriated for
any other purpose.
L7/, 19
,i4,t,`- rector of ance
FIN 2 -55
�j \/ Revised 7/31/69
Corpus Christi, T as
day of 19 %p
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance,
a public emergency and imperative necessity exist for the suspension of the
Charter rule or requirement that no ordinance or resolution shall be passed
finally on the date it is introduced, and that such ordinance or resolution
shall be read at three meetings of the City Council; I, therefore, request
that you suspend said Charter rule or requirement and pass this ordinance
finally on the date it is introduced, or at the present meeting of the City
Council.
Respectfully,
MA OR
THE CITY OF CORP CHRISTI, TEXAS
The Charter Rule was suspended by the following vote:
Gabe Lozano, Sr.
Bob Gulley
David Diaz
Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
The above ordinance was passed by the following vote:
Gabe Lozano, Sr.
Bob Gulley
David Diaz
Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
14312