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HomeMy WebLinkAbout14398 ORD - 07/26/1978AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION, OFFICE OF TRAFFIC SAFETY, TO FUND A PROGRAM OF MEASURING SKID - RESISTANCE COEFFICIENTS ON MAJOR CITY STREETS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY AND THE LOCAL DISTRICT OF THE STATE DEPARTMENT OF HIGH- WAYS AND PUBLIC TRANSPORTATION TO CARRY OUT THE AFORESAID TRAFFIC SAFETY RELATED PROJECT, ALL AS MORE FULLY SET FORTH IN THE TWO SEPARATE PROGRAM CONTRACTS, A COPY OF EACH BEING ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBITS "A" AND "B "; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to execute a contract with the State Department of Highways and Public Transportation, Office of Traffic Safety, to fund a program of measuring skid- resistance coefficients on major City streets, all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part thereof, marked Exhibit "A ". SECTION 2. That the City Manager be and he is hereby authorized to execute a contract between the City of Corpus Christi and the local District of the State Department of Highways and Public Transportation to carry out this traffic safety related project, as more fully set forth in the contract, a substantial copy of which is attached hereto, marked Exhibit "B ", and made a part hereof. SECTION 3. The necessity to authorize execution of the aforesaid contracts at the earliest practicable date in order that the traffic safety projects may commence without delay creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Major having declared such emergency and necessity to exist, and having requested the MICROFILMED JUL 0 81980 14388 suspension of the Charter rule and that this ordinance take effect and be in full force and effect effect from and after its passage. IT IS ACCORDINGLY SO ORDAINED, this the .2b day of July, 1978. ATTEST: Cit ecretar-y - MAYOR T CITY OFF RPUS CHRISTI, TEXAS APPROVED: DAY OF JULY, 1978 J. BRUCE AYCOCK, CITY ATTORNEY BY /QO6645:i� Assistant City rney TEXAS TRAFFIC SAFETY PROGRAM CONTRACT •, .5TATEDFPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION OFFICE OF TRAFFIC SAFETY , "" ' "' Attachment T NATIONAL AU5TIN,TEXA5711731 ,PROJECT 6 1 2 STANDARD NUMBER EL F 1'IINhCI NAMI Skid Resistance Testing — City of Corpus Christi 1111111 NI •.11RI•III IN III IR1111111 U111 NI TAII\ �{1 tI AI(MI NI IR WIIRMI Test the coefficients of friction on selected city streets in Corpus Christi. GOALS METHOD OF EVALUATION (FOR DETAILS. SEE SIAIFMENI OF WORK, Reduce skid related accidents by 30%. I Administrative Assessment. COST CATEGORY AMOUNT FUNDING PERIOD AMOUNT SOURCES OF FUNDS AMOUNT PERSONAL SERVICES 1 FEOERAL(402) • • • • • 2,883_.00 CONTRACT SERVICES OCT: DEC......... - G ... .... • ' - ` OTHER DIRECTCOST APR.•JUN. .. , ... INDIRECTCOST..... JUL•SEP ......... 2,882.66 --- �• -,.. .:;.;':,,; ",� PROFIT .......... . .. .• ,, :':. •. ,•',' LOCAL........... . . TOTAL TOTAL TOTAL ' TYPE OF REIMBURSEMENT BASIS OF REIMBURSEMENT (FOR "ACTUAL 2,883.00 REIMBURSEMENT LIMITS LUMP SUM COST- CONTRACTS ONLY) OTS WILL REIMBURSE 1. MAXIMUM AMOUNT ELIGI" FOp aCOST PER UNIT OF WORK THE CONTRACTOR AN AMOUNT EQUAL TO _ -% OF ALL REIMBURSEMENT 2 ' 883' �U 2. NO COST CATEGORY MAY BE EXCEEDED ELIGIBLE COSTS, BY MORE THAN 5% COST PLUS FIXED FEE 3. ONLY THOSE COSTS INCURRED DURING SPECIFIC RATES El ON WILL REIMBURSE THE CONTRACTOR THE FOLLOWING 7ERIOD SMALL BE ELIGIBLE AN AMOUNT EQUAL TO __% OF ALL FOR REIMBURSEMENT: Fil ACTUAL COST ELIGIBLE C05TS IN THE CATEGORIES IDENTIFIED IN THE STATEMENT OF WORK. ro9%30/78 4. THE CONTRACTOR MUST BEAR ALL COSTS FOR DETAILS, SEE STATEMENT OF WORK NOT ELIGIBLE FOR REIMBURSEMENT • THIS CONTRACT INCLUDES_ ATTACHMENTS • IN THE EVENT OF ANY INCONSISTENCY OR CONFLICT BETWEEN PROVISIONS AND)OR REOUIREMENTS OF THIS CONTRACT, THE INCONSISTENCY OR CONFLICT SMALL BE RESOLVED BY ASSIGNING AN ORDER OF PRECEDENCE TO EACH, ACCORDING TO THE FORM OR ATTACHMENT IN WHICH IT APPEARS, USING THE FOLLOWING ORDER: ' 1. CONTRACT (THIS FORM) - 2. STATEMENT OF WORK (ATTACHMENT 1) - - 3. GENERAL PROVISIONS(ATTACHMENT2) ' 4. SPECIAL PROVISIONS (ATTACNMENT 3) S. OTHER • FEDERAL AND STATE REGULATIONS AND GUIDELINES SHALL BE THE BASIS FOR DETERMINING ELIGIBILITY OF COSTS • THIS CONTRACT MAY BE AMENDED ONLY BY "CONTRACT CHANGE NOTICES" EXECUTED IN ACCORDANCE WITH OTS POLICY THE CONTRACTOR IS HEREBY AUTHORIZED TO PERFORM WORK ON THIS PROJECT, DURING THE PERIOD CITED ABOVE, SUBJECT TO THE TERMS AND CONDITIONS OF THIS CONTRACT AND ALL APPLICABLE STATE AND FEDERAL LAWS AND REGULATIONS, { SIGNATURE OF PERSON AUTHORIZED TO COMMIT OTS SIGNATURE OF PERSON AUTHORIZED TO COMMIT CONTRACTOR TITLE TITLE DATE CONTRACTOR "" ' "' Attachment T I LXAS I RAFFIC SAFETY PROGRAM CONTRACT PAGE 7 OF 2 • PROBER- M , r ' I ' I J ' ' ' NUMBER I I REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS A 1. CONTINGENT FEE: (check appropriate boxes) The contractor represents (a) that it ❑ has, ❑ has not, employed or retained any company or person (other than a full -time bona fide employee working solely for the offeror) to solicit or secure this contract, and (b) that it ❑ has, ❑ has not, paid or agreed to pay any company or person (other than a full -time bona fide employee working solely for the contractor) any fee, commission, percentage, or brokerage fee contingent upon or result- ing from the award of this contract; and agrees to furnish information relating to (a) and (b) interpretation of the representation, including the term "bona fide employee ", see Code of Federal Regulations, Title 41, Chapter 1, Subpart 1 -1.5.) II. EOUAL OPPORTUNITY: (check appropriate boxes) The contractor represents that R ❑ has, ❑ has not, participated in a previous contractor subcontract subject either to the Equal Opportunity clause herein or the clause originally contained in Section 301 of Executive Order 10925, or the clause contained in Section 201 of Executive Order No. 11114; that it ❑ has, ❑ has not, filed all required compliance reports; and that representations, indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. ; III. AFFIRMATIVE ACTION PROGRAM: (check appropriate box) . The contractor represents that (1) it ❑ has developed and has on file ❑ has not developed and does not have on file at each establishment affirmative action programs as required by the rules and regulations of the Secre. . tary of Labor (41 CFR 60 -1 and 60 -2), or (2) it❑ has not previously had contracts subject to the written affirm= ative action program requirement of the rules and regulations of the Secretary of Labor. IV. CERTIFICATION OF NONSEGREGATED FACILITIES: The contractor certifies that it does not maintain or provide for employees' facilities which are segregated on the, basis of race, color, religion, sex or national origin, whether such facilities are segregated by directive or on a de facto basis. The offeror further agrees that he will not maintain such segregated facilities. V. The contract recipient agrees as a necessary condition for reimbursement of costs, to prepare monthly and /or quarterly progress reports in a timely manner, and in accordance with instructions furnished by the Governor's Office of Traffic Safety. Vi. CLEAN AIR ACT COMPLIANCE: For all contracts in excess of $100,000, the recipient agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act of 1970. Violations shall be reported to OTS and the Regional Office of the Environmental Protection Agency. VII. PRINCIPAL PLACE OF PERFORMANCE: The location of the plant or place of business where the item(s) will be produced or the principal services will be performed under the contract is: CITY_ Corpus Christi COUNTY Nueces STATE Texas ~ -. VIII. ASSURANCE. The contract recipient hereby assures compliance with all terms, conditions and general and special provisions for this contract. including attachments. I , SIGNATURE OF PERSON AUTHORIZED TO COMMIT CONTRACTOq DATE CONTRACTOR'S PROJECT DIRECTOR DATE NAME /TITLE AODFIESS /CITY /PHONE NO L.nn.� IIAnI 1 Ili Jnr I- I F rFSLIUrNMIVI LIU III IKHL,I ,) ATTACHMENT 1 ✓` STATEMENT OF WORK PROIECT ' ' 1 ' ' 1r HUMBER I I I I 11 INCLV:IE MILESTONE SCHEDULE AND METHOD OF EVALUATION I. The Office of Traffic Safety (O.T.S.), State Department of Highways and Public Transportation, shall: (A) Reimburse the city for all allowable costs (up to the limit shown on Page 1 of this contract), extended for the following: 1. Skid Resistance Testing. 2. Police Officers Salaries. 3. The City will bear all other costs. (B) Provide technical assistance when requested or as needed. II. The City of Corpus Christi shall: (A) Secure an agreement from the State Department of Highways and Public Transportation, District 16, to conduct the skid resistance testing. (B) Obtain police officers for traffic control. (C) Provide pre- engineering services and maps. (D) Provide administration from the Traffic and Transit Department. (E) Utilize the Skid Test information in setting priorities for resurfacing programs. (F) Continue the Skid Test Program to determine the wearing characteristics and friction characteristics of the various types of surface materials to predict high -skid accident locations. (G) Submit three (3) copies of the Texas Traffic Safety Program Report at the end of each quarter. (H) Provide O.T.S. with a summary of the State Department of Highways and Public Transportation Skid Resistance Test Program on the city streets. The State Department of Highways & Public Transportation shall: (A) Conduct a Skid Resistance Testing Program. (B) Provide the City with the test data. OIS FORM A71 HEW 9175 PAGE 1 OF C GENERAL PROVISIONS CHECK LIST The following provisions contained in "General Provisions for Contracts" - Form GC -2A, are hereby included as a part of this contract by reference: I. Definitions 0 II. Changes t] III. Disputes IV. Conditions for Termination Prior to Completion V. Excusable Delays 'VI. Non - Collusion VII. Contract Period Established ❑x VIII. Cost Provisions IX. Method of Payment (Check one) A. Lump Sum � B. Cost Per Unit Work d C. Cost plus a Fixed Fee 0 D. Specific Rates of Compensation 0 E. Cost 0 X. Terms and Conditions of Payment XI. Inspection ` Cj XII. Property Accountability © XIII. Retention XIV. Ownership of Data and Creative Material 0 XV. Reports Ox XVI. Equal Opportunity Gx XVII. overtime Compensation G XVIII. Convict Labor XIX. Subcontractual (Applies to all Federal and Most State contrac XX. Utilization of Small Business Concerns XXI. Order of Precedence XXII. Assignment, Subletting and Transfer []x �x XXIII. Cancellation �x XXIV. Contractor's Liability XXv. Save Harmless xQ XXVI. Tax and Compensation Liability �x XXVII. Reimbursement of Eligible Expenditures XXVIII. Application of Hatch Act (Applies to all Federal contracts) []x XXIX. Standards for Grantee Financial Management Systems to State Q XXX. Pronurement procedures (Applies agencies and communities only) lies to all Federal �] XXXI. Cost of Living Council Regulations (App contracts) XXXII. Minority Business Enterprise 8/75 Attachment II No. SPECIAL PROVISIONS 1. Unless prior approval in writing is obtained from the Office of Traffic Safety, State Department of Highways & Public Transportation, no costs may be incurred after the end of the contract period specified. 2. No indirect costs and no contractual services shall be eligible -for reimbursement other than those identified in the Supplemental Agreement executed by the City of Corpus Christi and the State Department of Highways and Public Transportation, District No. 16. 3. Costs are subject to verification by Office of Traffic Safety, State Department of Highways and Public Transportation auditor. Documentation by source document should be available. No matching rates is intended to be established for this contract. 4. Approval of this contract is for the stated contract period only. This approval does not commit or promise to commit funding for any subsequent contract period. Attachment III Contract Cost Skid Test - State Department of Highways and Public Transportation 1. 396.8 linear miles @ $ 5.54 = $ 2,198.27 Traffic Control - Corpus Christi Off -Duty Policemen 1. Four (4) Off -Duty Policemen Salary: $9.25/hr x 16 hrs x 4 Policemen = $ Benefits: Social Security - 7.07% of Salary ($592) _ $ TMRs - 6.05% of Salary'($592) Insurance: Group: .080hour x 16 hrs x 4 Workman Comp: Approx. .09C /hrx16 hrsx4 - Liability: Approx. .06p /hr x 16 hrs x 4 = Total Traffic Control $ TOTALCOST ............. ..............................$ 592.00 41.85 35.82 5.12 5.76 3.84 684.39 2,882.66 Proroiures pii�1,3. <,S,L,'i 7 11iJ5 ., I.JSTRUCTIONS. FOR PREPARATIO% OF A TEXAS TAUrIC SAFETY PROGRAM PROJECT CIrIH AND pERIODIC REPORT o Sr_OPk, This document provides instructions for the completion Of U ^ OTS forms PR- 1,3,4,5,61 and 71 referred to collectively as M N CLAIM AND PERIODIC REPORT• 41 Cam the 'TE%,1S TRAFFIC SAFETY PROGRAM' . - (EScloauras 1 thru 6). Gt:YF.RAi.i 1, project claims and poriodie reports are required under tho ter of Mott TCxaa Traffic Safety Program eontraeto. Three types of c"Wrcport for may be specified by contracts these Instructions shall be used if OTS form pR -1 is specified. 2. The OTS contract ray require that projoot claims and periodic reports be submitted roontblY, or quarterly, or one tiro (only)- 4- 3. The attachment forms (PR-3,t,5,6, and 71 shall be aaaumed •i to bn r¢qulzed unless the eontract.(or other writtcs z U directions from OTS) states otherwise. o£ the project contract and �n 4. It it r�:cosaandcd that a COPY all changes thereto be ravicwed Worn preparing a Pro- 0 3ect Clain and'pericdic report. rn N ( pREpARATI77'0F OTS rORH TP. -1 (Enclosure 1 i N c l� FI` RT - Cheek the appropriate block indicating F whether or not t)ils is the fi�nl report to be submitted v " U under thin contract. c 4 ?R9,TF.CT T%TLR Enter the Project title �D shown en t a N 2, 4) ^ntrnct. a. Page 1 of 11 • �C$' F,m G•l New 12175 T , r,,OjEC�• T NUMnrR - Enter tba Project naabor, as sh^ c, n b the contract, in the blocks provided. d. TfOHTNtY /OVARTERtY REpORT - Check the appropriate block. if the contract requires monthly reports, the claim and report shall cover MActly one calendar month (or loss, if at the beginning or end of the project); insert t-" applicable calendar month and year. If the contract to- quiroa quarterly reports, the Claim and report shall cover exactly ono quarter (or portion thereof) of a fiscal year (Oct. 1 - Doe. 31, .Ian. 1 - Mar. 31, Apr. 1 Tuna 20, Or 'July 1 Sept. 30)i chock the appropriat¢ quarter and entar the calendar year. S. F.XPE\DITURES FOR THE REPonTITIG PERIOD A. GEHERALI ' 1) Routine - Unless otherwise approved In writing by OTS, expoedituraa shall be recorded on a eaoh • banjo; i.a., a coat shall be claimed in the period during which it is actually paid. uowovar, since All costs eligible for reimbursement under the con- tract must be claimed during tho period of the Con- tract, any allowable costs incurred during the con- tract period, but paid after tho contract period, shall be claimed during the final reporting period (monthly or Saartcrly) of the contract. Exar..Pla: vases and /az ampieya4 ba-.afita for the last week (or month) of t.`.a ?to' Act are frequently paid after the and of the 2. t; they should, however, be Page 2 of 17 claimed as costs on the last (monthly or quarterly) report of the project. 2) Errors - In the event of an error in the amount claimed (either an overclais or an underelaim), an adjustment may be made on a subsequent report by entering corrections (which may be positive or naga- tive in velua). If an error is found subsequent to the final report, a supplementary clain'maY be submitted (use form pR -1, with the words 'SUPPLEK:NTARY REPORT,' entered above the title). S. PERSONAL SERVICES, CONTRACT SERVICES, COMMODITIES, OTHER DIRECT COSTS AND INDIRECT COSTS - Enter the total amount* expended for the reporting period in the spaces provided, using the following category definitions: 1) Personal Services - Salaries and benefits of all salaried personnel (for time actually spent working on the Project), travel costs (fares, mileage, etc.), and other travel expenses (per dies or room rent. meals, etc.). 21 Contract Services - Coats incurred under project subcontracts— (including Consultant servicos). 31 Commodities - The costa of expendable materials and supplies used an the project (prorated costs may be used if approved by OTS). •. ^e project contract shows cost by these same categories: if natch- iag costs are shown in the contract, include them in these spaces. If matching Costa are not shown in the contract, do not include these spaces. s• Most subcontracts snat be approved in advance by =5 (see Contract requirements. page 3 of 17 4) other Direct Costs - The cost of purchase of necessary accountable assets, computer services, rentals, other services, etc. 5) Indirect Costs -.The Percentage add -on cost authorited by contract (may include profit). NOTE: Indirect costs may be charged only when permitted by contract. The requirements for sub- stantiation of indirect costs at audit are often more severe than for direct costs. OTS forms PR- 3,4,5, and 4 &hall be attached (as appli- cable) unless the requirement for these attachmeatk_a been waived in writing by OTS. C. TOTAL COST AM TOTAL COST CLAIMED FOR REIMBURSEME.vT - 1) Total Cost - This is the sun of the costs, listed above (for the reporting period). 2) Total Cost Claimed for Reimbursement - This amount is computed on the basis specified in the contract; if the contract specifies 100% cost reimbursement, this amount will equal the •total cost• (provided the total total claimed on all reports may roger exceed the 'Maximum Amount Eligible for Reimburse- ment-) as shove in the contract. L. CUMULATIVE EXPENDITURES AND CLAIMS - Enter the sum of expenditures shown on this report plus those on all prior reports as cumulative actual expenditures. Cumulative actual claimed is similarly computed from claimed amonts Planned expenditures are only reported on quarterly repov or on tba lest monthly report for a quarter (Oa" ber, Page 4 of 17 A , f - " - Narch, June or September); enter the amount shown for the , applicable period on page 1 of the contract. The planned claimed amount shall be computed from the planned expen- diture using the reimbursement formula *set forth in the contract. ' 7. ACCOUNTABLE ASSETS LIST - An accountable assets list is required if, and only i£, accountable assets have been (physically) acquired during the reporting period. If :seat. have been acquired, check the first block and attach a copy of OTS form PR -7. If qo assets were ac- quired during the reporting period, check the second block and omit the FR -7 attachment. 0. SCHEDULE STATUS - List all milestones which are scheduled in the contract for completion on or before the end of the reporting period and which have not been reported as com- plated in previous reports. Enter the milestone number (project start is milestone 01, the next milestone shown In the contract is 02, ate; project complete is milestone 99), the milestone name (as shown in the contract), the planned completion date (as shown in the contract), and the actual completion date, if any. NOTE: always show the latest contract information (including all Contract Change Notices). 9. NARRATIVE REPORT - The narrative report is divided into three sections: Accomplishments, Problems Encountered, and Assistance Required. These sections may vary in con- . tent and detail as appropriate. Sections A i s must be consistent with the report of milestones amt and missed (section 8, above) and should cite reasons if the project is behind schedule or over budget. Section C provides the opportunity to identify problems, needs, actions re- quired by OTS, and recommendations to OTS. Any (or all) Of the sections may be continued on separate sheets (in- eluded as attachments). The narrative section is an im- portent part of this report, and the project manager is encouraged to make effective use of this opportunity to communicate needs, problems, achievements, and other pertinent information. Please keep this narrative saction concise and interesting. Concentrate on major points rather than details; include material of interest to other project managers., - 10. PROJECT ORGANIZATION CHART - An organisation chart is re- quired with the first project report. The form or format is optional, but all key personnel, including the project manager, fiscal manager (or equal), evaluator (if amy), etc., must be shwa by name and function. On subsequent reports, the organisation chart must be revised and re- submitted if, and only if, one or more of the key personnel change. Check the applicable block and attach a revised chart, if required. •L1 11. SIGNATURE A. CLAIMANT - Enter the came of the organisation sub- mitting the claim (this must be the organization shown on the contract). E. AUTHORISED SIGNATURE - The claim must be signed by a Page 6 of 17 Page 5 of 17 .Y person formally 'authorized by the claimant to sign and submit claims on its behalf. C. APPROVALS - This space is provided for the convenience of the claimant; its use is optional. lZ. NUNBER OF ATTACHVXNTS - Number each attachsent (PR- 3,4;S, 6, and 7, organization chart, etc.) in order of .heir first reference on the PR -1 form. Enter the number of attachments in the space provided. PREPARATION OF OTS FORM PR -3,4,5 and 6 (Enclosures 2 -6)z 1. GENERAL - These attachments are required if, and only if, corresponding costs are reported for the period? PR -3 is required if PERSONAL SERVICES are reported; PR -4 if SUB- CONTRACT SERVICES are required; PR -S if COMMODITIES are reported; and PR-6 if OTHER DIRECT COSTS are reported. See paragraph B., 1. -S., above, for definitions of these categories. 2. READINGS - At the top of each form, enter the project number and date (see paragraphs 3. A 4. under "PREPARATION OF OTS FORM PR -1,' above). 3. INDIVIDUAL ENTRIES - Each form must contain the individual" costs which accumulate to the amounts reported on the PR -1 form (see section S., above). In general, each entry will consist of the following elements: A. DATE - The date on which the cost iz paid (see para- graph S.A., above). B. DESCRIPTION OF ITEM - This may be, 1) PERSONAL SERVICES - The name of an individual or a labor category (i.e., clerk IV, draftsman, etc.) with a common pay rate. • Page 7 of 17 2) CONTRACT SERVICES - The name of the subcontractor and/or the work performed. 3) COMMODITIES OR OTHER DIRECT COSTS - An item name (IBM Seleetric II typewriter, March telephone bill, computer, time, etc.). C. QUANTITY AND RATE - Hours worked and rate per hour, days worked and rata per day, quantity purchased and coat Per day, quantity purchased and Coat per unit, etc. NOTEI Not required on PE-41 may be omitted if', not applicable or appropriate for the line entry. ✓ D. EXTENTION OR AMOUNT PAID - The total amount (in dollars and cents) paid for the line entry. NOTE: Equal to quantity multipled by rate (where applicable). E. DOCUIUM - Identify the instrument (document) used to pay the amount shown; show the type of document ' (check, warrant, etc.), and identify number (check no., warrant no., etc.). NOTEz The document identified must be retained for audit in accordance with the General Provisions of the contract. F. TOTAL - Enter the total amount (in dollars and cents) in the space provided. ROTE; The totals must agree exactly with the amounts entered on the front of the PR -1 form. PREPARATION OF OTS FORM PR -7 (Accountable Assets Report)z 1. GENERAL - The Accountable Assets Report must be submitted whenever accountable assets are furnished by OTS or pur- chased. Once a PR -7 has been submitted on a contract, it oust be resubmitted if, and only if, one or more assets Page B 'of 17 are acquired during any reporting period. Subsequent re-' visions of the PR -7 must include all assets previously ' shown (even if they have been disposed of) ; it is suggested that -the organization submitting claims retain the ori- ginal PR -7 for subsequent updating and submit photocopies to CTS. 2. HEADING - Same as the heading for PR- 3,4,5, and 6. 3. OTS- UNIQUE TRANSACTION - Enter the 10 -digit OTS code for the asset (for example: Hwo00S6102), if knows; if unknown, leave blank. 4. USER !DENT - Enter the inventory number used by the claimant organization. NOTE: if none is used, a n%%ber system, must be created, a number assigned, and the number affixed to the asset (embossed tape is a useful method in some instances). S. DESCRIPTION /SERIAL NO. - Enter a meaningful description of the asset and its serial number (if applicable). Examples of 'useful" descriptions are: A. Typewriter, ISM Salectric II, S/NXXXXXX... E. Desk, Secretarial, 30" x 600, left bond, walnut C. Pile Cabinet, 4 -dr., legal, black metal In gameral, manufacturers names are act useful, except in some instances wham they uniquely define a type, style, or quality; for example, "IEH Salectric II" or 'UP-451 are useful identifiers but "Casesark" or •Shaw- Halkar" are generally not. 6. PURCHASE COST - Enter the exact amount paid for the item,• _ -9 of 17 `- if purchased. If furnished (from a previous contract oz from another source by OTS),enter -OTS." r 7.. ACQUISITION DATE Enter the date the asset wag received •�, „ or transferred to the project. ' 1. a DISPOSITION - If an asset is destroyed, stolen, or trans- , £erred to another project respectively, enter "DESTROYED," "STOLEN,• or the new project number and date of transfer in this column (if the new project number is not known, it • can be obtained from the responsible OTS manager). v NDTEZ If an item is destroyed or stolen, t.':a full detail. must be doczzmented; contact the responsible OTS manager for details. If an asset in transferred to another or- ganization, an Accountable Assets Log COTS form AA -2) must be furnished to you to clear your records (see the respon- sible OTS manager for details). SUBK=AL - The completed and signed PR -1, with ettachments,must be forwarded, in duplicate, to the responsible OTS manager. It will be reviewed and processed in accordance with OTS policy, and reimbursement may be expected within two to six weeks if no major problems are encountered in the review. The exact period required will depend upon immediate processing backlog in the OTS office and the State Comptroller's office, mail delays, and other in- cidental factors. • Page 10 of 17 t, uw:iue:utc_'L_ TACNYENT TO ►ERMIC REPORT OATED_,1f7 .CONTRACT( ❑ ❑)❑I_IUU UP. ❑ fT so ►ERSONLL SERVICES wit lMM CATEGORY OR RCS twE ME WORMED A PATE "T*' UDOAEM tm M 'W. vt • t s s i, i I � I 1I. 01360" NIa R.SSYIL/S TOTALS L 1 ' Law W..W M4Nt1 ' I 1 � �RTOW WlRYIND IlrN IO(Al5 Sant W.ylAlplNi 011 iR.1 ar]elaxes 3 ATTACMENT TO PERIODIC REPORT DATED M ;�l� CT(❑❑)❑❑ . I DATE � � R AmO DOOA9 s • • t s i, i I 01360" NIa R.SSYIL/S TOTALS L Law W..W M4Nt1 Page It o! 17 EwlegUre 4 T —VOWIT TO PMWM ROM DATED—, $I?--: —I*A- (00)0000-00 ❑ OAlt 1 illm PAW 15 of 17 MACHNEWT TO PIMMXM Mg►Ojrr DAM—. 197— COWnIACr(00)0CjfftM[) ITZMsm OT"m DwtECT COST ❑ • tee w let: ft-ftm PA94 14 of 17 • AreAChMEWTO PERJMC REPORT DATED—'. is?— CO-RAM ACCOUKTAI" ASSEM AEIefT als Lhw tg&NSACTKN w=WTMWwm fi COST. ADM D.IE UVW ,] BY OTS. Page 17 of 17 Contract Number 78 -16 -178 -1 INTERLOCAL COOPERATION ACT CONTRACT This Contract and Agreement is entered into by and between the State Agency and the'Local Govermental Body shown below as Contracting Parties, pursuant to the authority granted and in compliance with the provisions of the, "In - terlocal Cooperation Act ", Article 4413(32c) V.C.S. I. CONTRACTING PARTIES: The Receiving Party: City of Corpus Christi The Performing Party: State Dept. of Highways & Public Transportatior II. STATEMENT OF SERVICES TO BE PERFORMED: The "Performing Party" agrees to perform skid test operations on various streets within the'city limits of Corpus Christi for the "Receiving Party ". III. BASES FOR CALCULATING REIMBURSABLE COSTS: See attached estimate. File 18.303 -1 Page 1 of 2 Exhibit "B" IV. CONTRACT AMOUNT: The total amount of this contract shall not exceed Two thousand one hundred ninety eight dollars and twenty -seven cents ($2,198.27) f V. PAYMENT FOR SERVICES: Receiving Party shall pay for services received upon receipt of a proper invoice or voucher prepared by the Performing Party within thirty (30) days from receipt of same. Payment for services performed shall be billed lump sum upon completior. Payment received by the Performing Party shall be credited to its current appropriation item(s) or account(s) from which the expendi- tures of that character were originally made. VI. TERM OF CONTRACT: This Contract is to begin August 1, 1978 and shall terminate November 30, 1978 THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that, (1) the ser- vices specified above are necessary and essential for activities that are properly within the statutory functions and programs of the affected par- ties of Local and State Government, (2) the proposed arrangements serve the interest of efficient and economical administration of Local and State Government, and (3) the services, supplies, or materials contracted for, if involving a State agency as one party to the contract, are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied un- der contract given to the lowest responsible bidder. Receiving Party further certifies that it has the authority to contract for the above services by authority granted in Article 4413(32c) V.C.S. and /or The authority for execution is accomplished under Minute Order No. 70104. RECEIVING PARTY City of Corpus Christi Name of Agency .By: Authorized Signature PERFORMING PARTY State Department of Highways and Public Transloortation N gen By: A orized Signature City Manager Chief Engineer of MaYnt. Operations Title Title Date Date��� ATTEST: .APPROVED: City Secretary City Attorney Director of Finance File 18.303 -2 Page 2 of 2 N W, q�lt 9 5 C • pq.12 a 0 InJury ;Accidents in ­Fatal + Injury Accident Rate IND NON -k t , (Subm" Project JE Skid Test Qpera-tions-1�w-,­ me -Mile 396.8- 5.5k--- 2.198.2714,1�­ AA- t-.e , �ft'&V •jy"M.e ft,"tw* - �"AW4 r- 'tr. 14— r4l InJury ;Accidents in ­Fatal + Injury Accident Rate -400 Million Vehicle Miles in V (Subm" Project JE Corpus Christi, Te s day of 19 ii TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, MA OR THE C14Y OF CO CHRISTI, TEXAS The Charter Rule was suspended by the following vote: Gabe Lozano, Sr. Bob Gulley David Diaz 'Ruth Gill Joe Holt Tony Juarez, Jr. Edward L. Sample The above ordinance -was passed Gabe Lozano, Sr. Bob Gulley David Diaz Ruth Gill Joe Holt Tony Juarez, Jr. Edward L. Sample 14308 :e: