HomeMy WebLinkAbout14411 ORD - 08/02/1978AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLI-
CATION FOR PROJECT GRANT IN THE AMOUNT OF $53,132
TO THE COASTAL BEND COUNCIL OF GOVERNMENTS FOR THE
CONTINUATION OF THE CITY'S SENIOR COMMUNITY SERV-
ICES PROGRAM, THE PROJECT YEAR WILL BEGIN AUGUST 1,
1978, TO JULY 31, 1979, ALL AS MORE FULLY SET FORTH
IN THE APPLICATION, A SUBSTANTIAL COPY OF WHICH IS
ATTACHED HERETO AND MADE A PART HEREOF, MARKED EX-
HIBIT "A "; AUTHORIZING THE CITY MANAGER TO EXECUTE
ALL RELATED AND NECESSARY DOCUMENTS REQUIRED IN
THE IMPLEMENTATION, ADMINISTRATION AND CONTINUATION
OF THE AFORESAID PROGRAM; AND DECLARING AN EMERGEN-
CY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. That the City Manager be and he is hereby au-
thorized to submit an application for project grant in the amount of
$53,132 to the Coastal Bend Council of Governments for the continuation
of the City's Senior Community Services Program, the project year will
begin August 1, 1978 to July 31, 1979, all as more fully set forth in
the application, a substantial copy of which is attached hereto and
made a part hereof, marked Exhibit "A ".
SECTION 2. That the City Manager be and he is hereby au-
thorized to execute all related and necessary documents required in the
implementation, administration, and continuation of the aforesaid pro-
gram.
SECTION 3. The necessity to authorize execution of the
aforesaid application for the project grant and other necessary and re-
lated documents in order to implement, administer and continue the Senior
Community Services program creates a public emergency and an imperative
public necessity requiring the suspension of the Charter rule that no
ordinance or resolution shall be passed finally on the date of its in-
troduction but that such ordinance or resolution shall be read at three
several meetings of the City Council, and the Mayor having declared such
emergency and necessity to exist, having requested the suspension of the
Charter-rule and that this ordinance take effect and be in full force and
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effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED this
the 1?d day of _��� 1978.
ATTEST:
City Secretary
APPROVED:
DAY OF ,1978:
J. BRUCE AYCOCK, �ITY NEY
By _&
ssistant ttorney
-' ASTAL.BEND COUNCIL OF GOVERNMENTS
AREA `ICY ON AGING
CBCOG CONTRACT NO _
AMENDMENT N
I. GENERAL INFORMATION
Name of Proposed Project:
City of Corpus Christi, Senior Community Services
Name, address, and phone number of
reas w is proposed project will serve
applicant organization:
(Counties, Cities)
City of Corpus Christi 854 -4508
Nueces County
P. 0. Box 9277
Corpus Christi, Texas 78408
Type of proposed project:
Name of project director, supervisor, or
X Direct Services
coordinator:
Community Coordination
Sandra Gonzales, Director
Senior Community Services
Proposed contract period:
Funding from Area Plan Year:
Beginning 8/1/78 and ending 7/31/79
Beginning 8/1/78 and ending 7/31/79
II. COMPUTATION OF FUNDS REQUESTED
A. ESTIMATED TOTAL COST OF PROJECT (p.2, Sec.
III)• • • • • • • . . • • $ 67,591
B. LESS APPLICANT'S PROPOSED CONTRIBUTION
• • • • • • • • • • • . . • • $ 14,459
C. GRANT AMOUNT REQUESTED • • • • • • • •
• • • . • • • • • . . . . . . $ 53,132
*Includes carry -over grant monies of $ -0- new grant funds of $ 53,132
TERMS AND CONDITIONS: It is understood and agreed
by the undersigned that: l funds granted
as a result of this request are to be. expended
for the purposes set forth herein and in ac-
cordance with all applicable laws, regulations,
policies, and procedures of this State and
the Administration on Aging of the U. S. Department of Health, Education, and Welfare; 2)
any proposed changes in the proposal as approved
by the Area Agency on Aging shall be deemed
incorporated into and become a part of this agreement:
3) the attached Assurance of Compli-
ance (Form A9A -441) with the Department of Health,
Education, and Welfare Regulations issued
pursuant to Title VI of the Civil Rights Act of 1964 applies to this proposal as approved;
and 4) funds awarded by the Area Agency may be
terminated at any time for violations of any
terms and requirements of this agreement. -
APPROVED:
Name and title'of individual authorized to
Harold F. Zick, Director of Finance
commit applicant organization to this
APPROVED:
agreement:
City Attorney
ATTEST:
Contractor R. Marvin Townsend, City Manager
Signature 81 1 1 Read, i y ecre arpgte
Area Agency on Aging Director
Executive Director,
Coastal Bend Council of Governments
CBCOG FISCAL DEPARTME
rays c Ill. tZ-11MAItU rKUbKAM bUUIiET
rKUbKAM AU IVITIES
T CATEGORIES
(1) (Z) (3) (4)
PERSONNEL (Itemize)
$
$
$
$
$
4 Meal Site Managers
37,094
37,094
1 Bus Operator
8,837
8,837
1 Janitor
7,333
7,333
Plus Fringe Benefits:
Retirement
4,337
1,216
443
5,996
Insurance 1
1,944
463
384
2,791,
Sub -Total
43,375
10,516
8,160
62,051
TRAVEL
1,700
1,700 '
BUILDING SPACE
COMMUNICATIONS AND
1,320
1,320
UTILITIES
PRINTING AND SUPPLIES
1,680
1,
EQUIPMENT (Itemize)
i
Sub -Total
-0-
OTHER (Itemize)
Rentals
840
840
Sub -Total
840
840
Program Sub -Total
48,915
10,516
8,160
67,591
Indirect Costs -0- %
-0-
A. Total Direct Cost
67,591
B. Less Applicants Contribution
14,459
C. Grant Amount Requested
53,132
page 3
IV. ESTIMATED CONTRIBUTION OF GRANTEE
jOURCE
AMOUNT
A.
Local Cash Match
$
1. Local Revenues (qualifying as local matching funds)
14,459
2. Estimated Income (qualifies as local matching funds)
-0-
3. Community Development Act funds (Federal cash which qualifies
as local matching funds)
-0-
4. General Revenue Sharing (Federal cash which qualifies as
local matching funds)
-0-
5. Other (such as private contributions which qualify as local
match)
-0-
Sub -Total for A
(must be at least 25% of C)
14,459
B.
Local In -Kind Match (Give Source)
Sub -Total for B
(not greater than 75% of C)
$
C.
Total local match (A +B) Total of C
$
(must equal at least one -ninth (1/9) of grant
amount requested on line.C, page 2.)
14,459
D.
Other local resources (not qualifying as local match, but
qualifying as local maintenance of effort)
1. CETA
2. Other (Explain)
Sub -Total for D
-0-
E.
Total local contribution (C +DT
(must equal line B, Section I , page 1
which also appears on line B, page 2)
$
14,459
NARRATIVE
SENIOR COMMUNITY SERVICES
TITLE III - SUPPORTIVE SERVICES
The Senior Community Services Program proposes to address the following
objectives in accordance with the proposed Area Agency on Aging's ob-
jectives for Information and Referral and Outreach and other services
prescribed by Title III, Older Americans Act:
-- To maintain an information and referral service
-- To maintain outreach services
-- To ensure a variety of opportunities for older persons to
receive other services in senior centers and meal sites
-- To coordinate services and activities for older persons
with other agencies
-- To provide transportation and other supportive services to
Title VII Program
The centers and meal sites provide the setting in which to accomplish
these objectives. The objectives are being met as part of the over-
all services offered by Senior Community Services. The continuation of
these services at Lindale, Greenwood and Washington Centers and Wayside
Meal Site will necessitate-funding from the Coastal Bend Council of
Governments.
The centers and meal sites are located in neighborhoods with high con-
centrations of elderly persons. The larger centers are open eight (8)
hours, the smaller meal sites are open four (4) hours. Services vary
according to the needs of the participants.
The centers and meal site to be supported by the grant serve the
majority of the Senior Community Services participants. According to
the certification for the meal program at these locations Lindale
Center serves 173 participants, Greenwood serves 250, Washington
serves 67, and Wayside serves 43, totalling 533 elderly persons. O-
ver the past year the following overall daily level of services was
provided at all centers:
Meals:
685
Escort /Outreach:
48
Telephone Reassurance:
9
Information & Referral:
54
Recreation:
439
Other than center and meal site staff and activities the grant will also
support one (1) bus operator stationed in Robstown. Transportation in
the areas outlaying Corpus Christi is crucial to elderly residents of
Robstown, Bishop and Banquete.
The purpose of Senior Community Services is meeting the needs of the senior
citizen through the effective delivery of services offered by the program
and the coordination of services offered by other service providers in the
County. Through assistance from the grant the program will continue to gain
an understanding of community resources and opportunities available to el-
derly residents.
2
INFORMATION AND REFERRAL
Objective: To maintain an Information & Referral System for older persons in
Nueces County, coordinated with the Regional I & R System
t rough tie CBCOG Area Agency on Aging and the Information Center
in Corpus Christi, and with other I & R offices within the county.
Minimum Commitment:
I & R Sites: 8 in urban areas
—2— in rura areas
in
I & R Staff: Eight (8) in urban areas
Two (2) in rural areas
Estimated Service Level for program year:
Total I & R Contacts: 11,440 in urban areas
2.600 in rural areas
in
Unduplicated count of
older persons expected
to make use of I & R: 500 in urban areas
100 in rural areas
in
Additional Aims:
(1) To stimulate community organization to provide additional I & R sites
in any unserved communities within the county, concentrating first on
(2) To publicize location and phone numbers of all I & R sites (using radio,
newspaper; larger churches, and major civic organizations).
TRANSPORTATION AND ESCORT
Objective: To provide transportation & escort services for older persons in
Nueces County, with special attention to the needs of low-
income mobility-impaired elderly.
Minimum Commitment:
Transportation staff: One (1) bus operator
Escort staff:
Vehicles:
Estimated Service Level for program year:
Total trips to be provided
(excluding DPW Medical &
Title VII transportation): 11,440 in rural areas
in
in
Unduplicated count of older
persons expected to make
use of transportation ser-
vices (same exclusions):
Total trips to be made by
volunteer escorts: ,
Unduplicated count of older
persons expected to make
use of escort services:
Number of volunteers to
be used as escorts:
88
in
rural areas
in
in
-0-
in
-0-
in
in
-0-
in
-0-
in
-
in
-0-
in
-D-
in
in
Additional Aims:
(1) Coordinate client appointments to improve availability of transportation.-
[Establish a recording system (who goes where when) to provide information
on which to base such coordination.]
(2) Give.special attention to the assistance needs of mobility- impaired elderly.
[Establish a volunteer escort corps to assist these elderly.]
OUTREACH
Objective: To maintain outreach service
Minimum Commitment:
(1) Contact all older persons reported or referred by other agencies
or individuals in the county.
(2) Conduct search - and -find activities to the extent possible depend-
ing on worker levels recruited through manpower programs and /or
volunteer solicitation.
Estimated Service Level for program year:
Total Outreach Contacts:' 9,880 inurban areas
2.600 in rural areas
in
Additional Aims:
(1) To coordinate with CETA & STEP (and /or other available programs to
- secure part -time older persons to conduct outreach activities.
(2) To recruit community volunteers to supplement outreach activities.
INTER- AGENCY COORDINATION AGREEMENT'
To improve coordination among agencies serving older persons and agencies
capable of providing opportunities for older persons to serve in the community,
the Coastal Bend Area Agency on Aging is asking each contract agency to agree
to the following:
(1) Staff members of the contract agency will participate in the activities
of the Coastal Bend Council for Service Providers in Aging, an advisory
committee of the Coastal Bend Council on Aging.
(2) Where there is an established inter- agency council operating within the
county, staff members of the contract agency will participate in the
activities of that council. Where there is no established inter - agency
council operating within the county, staff members of the contract agency
will assist in any attempts to organize such a council.
(3) Staff members of the contract agency will plan and hold, with one agency
each month, meetings to discuss mutual concerns, coordination opportuni-
ties, and the like.
PROGRAM REPORTING AGREEMENT
To insure the availability of information needed for planning purposes, as well as
to meet the federal and state requirements for programs funded under Title III,
the Coastal Bend Area Agency on Aging is asking each contract agency to agree to
the following:
(1) The contract agency will provide monthly reports on services provided
and on needs & problems identified, with copies of the report going to
CBCOG /AAA; the County Commissioners Court; and the City Council of each
incorporated municipality within which the program operates.
(2) The contract agency will assist-the AAA in determining fair estimates
for the quarterly and yearly reports required by the Governor's Committee
on Aging.
(3) The contract agency will assist in preparing such special reports as may-
be requested by the above named agencies or governments.
CBCOG CONTRACT NO._
UNDER AGREEMENT v.. , H
THE STATE OF TEXAS
CONTRACT
NO.
COASTAL BEND COUNCIL OF GOVERNMENTS
AREA AGENCY ON AGING
CONTRACT FOR SERVICES
THIS AGREEMENT, entered into as of this 31st day of July 11978,
by and between the City of Corpus Christi
(herein called the "Contractor" ) and the Coastal Bend Council of overnments (herein ca e t e
"Area Agency "), WITNESSETH THAT:
WHEREAS, the Area Agency desires to engage the Contractor to render supporting
social services to elderly persons in the designated service area under the approved Area Plan for
Programs on Aging which is partially financed by a grant from the Office of the Governor's Committee
on Aging under the Federal Older Americans Act of 1965 as amended.
NOW THEREFORE, the two parties do mutually agree as follows:
1. Agreement. The Area Agency hereby agrees to engage the Contractor and the
Contractor hereby agrees to perform the services hereinafter set forth.
2. Project Period. The Contractor shall provide services for the project period beginning
August 1, 1978 and ending July 31, 1979
3. Service Area. The Contractor shall perform all the necessary services provided
under this contract in connection with and respecting the boundaries of
I Nueces County, Texas
4. Scope of Services. The Contractor shall perform in a satisfactory and timely manner
all social services set forth in the approved plan of operation dated August j , 1978
a copy of which is attached to and made a part of this contract.
5. Compensation.. The Area Agency agrees to reimburse the Contractor a sum not to
exceed $ 53,1 for tie above services. Compensation will be paid in monthly payments upon
receipt of a reimbursement claim voucher from the Contractor specifying that he has performed the
work under this contract in conformance with the contract and that he is entitled to receive the
amount requisitioned under the terms of the contract.
6. Definitions. For the purposes of clarifying the meaning of supporting social services
described in the approved project application, the following definitions, as provided in the Federal
Regulations (Title 45, Chapter IX, Part 903) implementing Title I II of the Older Americans Act of
1965 as amended (Public Law 93 -29), are made a part of this Contract:
a. Information and referral means providing information to individuals,
identifying the type of assistance needed, placing individuals in contact with appropriate services,
following up to determine whether services were received and met the need identified, and providing
for the maintenance of proper records for use in identifying services offered and gaps in existing
services systems;
b. Outreach means search and find activities which seek out and identify hard -to-
reach individuals and assist them in gaining access to needed services.
C. Transportation service means to transport older persons to and from
community facilities and resources for the purpose of applying for and receiving services, reducing
isolation, or otherwise promoting independent living, but not including a direct subsidy for an overall
transit system or a general reduced fare program for a public or private transit system. Such
transportation services shall be, insofar as possible, part of an area transportation plan;
d. Escort service means accompanying individuals who, for a variety of factors,
are unable to use conventional means of transportation to reach needed services or require such
assistance for reason of personal security protection;
e. Multi- purpose Senior Center means a community facility for the organization
and provision of a broad spectrum of services,which may include the provision of Health, social and
educational services and provision of facilities for recreational activities for older persons.
7. Contractor Responsibilities. In addition to services described in paragraph 4 above,
and in the approved plan of operation, t e contractor will perform the following:
a. Observe Federal and State regulations and requirements as specified by the
Area Agency and the Governor's Committee on Aging relative to providing the services contemplated
under this Contract.
b. The Contractor represents that he has, or will secure at his own expense, all
personnel required in performing the services under this Contract. Such personnel shall not be
employees of or have any contractual relationship with the Area Agency.
C. Maintain and make available at reasonable times and for reasonable periods
those books, records, and supporting documents kept current by the Contractor and its Sub -
Contractors if any pertaining to this project for purposes of inspection, monitoring, auditing, or
evaluating by the Area Agency personnel or their representatives.
d. Furnish the Area Agency with Fiscal Reports and a breakdown of expen-
ditures each month in a format prescribed by the Area Agency. Specifically, the Contractor
agrees to furnish Fiscal Reports on or before the 15th day following the end of the billing month.
e. Contractor agrees to provide matching funds in the amount indicated in the
apporved project application and to document same in the monthly billing for cost reimbursement.
f. Contractor shall identify all equipment purchased with funds allocated to the
Contractor under such contract by appropriate tags or labels affixed thereto, and maintain a current
inventory of such equipment. The Contractor also assumes responsibility for,the protection of such
equipment. Ownership and disposition of equipment will be in accordance with state regulations.
g. Maintain current information with respect to the opportunities and serv'
Available to older persons, and employ a specially'trained staff, including bilingual individuals
appropriate, to inform older persons of the opportunities and services which are available, anu
assist them to take advantage'of such opportunities and services.
h. Maintain records of client usage of services offered and client demand for
unavailable services and report same to the Area Agency.
i. Maintain the confidentiality of records relating to clients in accordance with
the applicable Federal Law, being Section 402 (A) (9) of Title IV, Part A of the Federal Social
Security Act, as amended, and the Rules and Regulations issued pursuant thereto as well as the
applicable State Law, being Section 33 of Article 695C, Vernon's Texas Civil Statutes, as amended,
and the Rules and Regulations issued pursuant thereto.
. 8. Area Agency Responsibilities. To assist the Contractor in serving elderly persons
in the service area, t e rea gency wi
a. Convey information on federal and state regulations and guidelines
implementing the Older Americans Act:
b. Monitor program operations providing technical assistance as -mandated by
federal and state regulationst
C. Assist in securing and making available information on services and resources
necessary to provide information and' referral services and will promote interagency cooperation
making services accessible to the elderly; and
Contractor. d. Conduct analyses of client usage and service demand data provided by the
9. General Provisions:
a. Supporting fiscal docoments will be retained to assure that claims for Federal
matching funds are in accord with applicable Federal requirements. Said documents shall be main-
tained and retained by the Contractor and all Sub - contractors, if any, for a period of three years
after the end of the Federal Fiscal Year if audit by or on behalf of the Area Agency has occurred
by that time.
If audit has not occurred, the documents must be retained until audit or until five
years following the end of the Federal Fiscal Year, whichever is earlier. In all cases, documents shall
be retained until the resolution of audit questions.
Contractor agrees to reimburse the Area Agency for any and all project costs
determined by audit or otherwise during this project period or at some later date to be
ineligible expenditures.
b. The Contractor will not discriminate against any employee or person seeking
employment with regard to race, color, religion, sex, national origin, or age. The Contractor shall
take affirmative action to ensure that applicants are employed and that employees are treated
during employment, without regard to race, color, religion, sex, or national origin. Such action
shall include, but not be limited to the following: employment, upgrading, demotions, or
transfers, recruitment or advertising, layoffs, or terminations, rates of pay or other forms of
compensation; selection for training including apprenticeship; and participation in recreational
and educational activities.
C. The Contractor shall keep such records and submit such reports concerning
the racial and ethnic origin of applicants for employment and employees as may be requested by
the Area Agency, and as may be required by law.
d. Equal opportunity will be provided to elderly persons seeking employment
or services under this contract without regard to race, color, religion, sex, or national origin.
e. Changes, which may, from time to time, be required in the scope of services
of the Contract, including any increase or decrease in the amount of the Contract's compensation,
which are mutally agreed upon by and between the Area Agency and the Contractor, shall be
incorporated in written amendments to this Contract.
f. None of the work or services covered by this Contract shall be sub - contracted
without the prior written approval of the Area Agency.
g. Termination of Contract for Cause. In the event that the Contractor fails to
provide services in accordance with the approved Plan of Operation and in accordance with the
provisions of this contract, the Area Agency may, upon written notice of default to the Contractor,
terminate the whole or any part of this contract, and such termination shall not be an exclusive
remedy, but shall be in addition to any other rights provided by law or under this contract.
h. Termination of Contract without Cause. In the event that federal or state
laws or other requirements should be amended or judicially interpreted so as to render continued
fulfillment of this contract, on the part of either party, substantially unreasonable or impossible,
or if the parties should be unable to agree upon any amendment which would therefore be needed
to enable the substantial continuation of the services contemplated herein, then, and in that event,
the parties shall be discharged from any further obligations created under the terms of this contract,
except for the equitable settlement of the respective accrued interests or obligations incurred up to
the date of termination.
i. Termination of Contract by Mutual Consent. This contract may be cancelled
by mutual consent;'however, if such mutual consent cannot be attained, then, in that event, either
party to this contract may consider it to be cancelled by the giving of sixty (60) days notice in
writing to the other party and this contract shall thereupon be cancelled upon the expiration of
sixty (60) days period.
j. No officer, member or employee of the Area Agency and no members of its
governing body,-and no other public official of the governing body of the locality or localities in
which the project is situated or being carried out who exercises any functions or responsibilities
in the review or approval of the undertaking or carrying out of this project, shall participate in
any decision relating to this contract which affects his or her personal interest or have any
personal or pecuniary interest, direct or indirect, in this contract.
k. ' Contractor Liability. The Contractor is an independent contractor and the
Area Agency shall have no liability for the negligent acts or omissions of the Contractor's employees.
IN WITNESS WHEREOF the Area Agency and the Contractor have executed this
agreement as of the date first above written.
Approved as to Legal Form and Adequacy
' Attorney at Law
Coastal Bend Council of Governments
by
John P.Buckner . xecutive Driector
Contractor City of Corpus Christi
bye R. Marvin Townsend, City Manager
Name and Title
Corpus Christi, Texas
?;t day of , 19�
TO THE'MEMBERS OF THE CITY COUNCIL
Corpus'Christi, Texas.
For the reasons set forth in the emergency clause of the foregoing ordinance,
a public emergency and imperative necessity exist for the suspension of the
Charter rule or requirement that no ordinance or resolution shall be passed
finally on the date it is introduced, and that such ordinance or resolution
shall be read at three meetings of the City Council; I, therefore, request
that you suspend said Charter rule or requirement and pass this ordinance
finally on the date it is introduced, or at the present meeting of the City
Council.
Respectfully, i
The Charter Rule was suspended
Gabe Lozano, Sr.
Bob Gulley
David Diaz
'Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
The above ordinance-was passed
Gabe Lozano, Sr.
Bob Gulley
David Diaz
Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
14411
THE CITY OF
:e:
e:
, TEXAS