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Home My WebLink About14512 ORD - 09/20/1978JKH:hb:9 /19/78 I r- AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A TITLE VII APPLICATION TO THE GOVERNOR'S COMMITTEE ON AGING FOR SIXTH -YEAR FUNDING OF THE ELDERLY NUTRITION PROGRAM, BEGINNING DECEMBER 1, 1978, AND EXTENDING THROUGH NOVEMBER 30, 1979, WHICH GRANT REQUESTS FUNDS IN THE AMOUNT OF $322,790, ALL AS MORE FULLY SET FORTH IN THE GRANT APPLICATION, A SUBSTANTIAL COPY'OF WHICH IS ATTACHED HERETO, MADE A PART HEREOF, MARKED EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL CONTRACTS, AMENDMENTS AND OTHER DOCUMENTS NECESSARY TO CONTINUE THE AFORESAID PROGRAM, IF AND WHEN THE GRANT IS APPROVED; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit a Title VII application to the Governor's Committee on Aging for sixth -year funding of the Elderly Nutrition Program, beginning December 1, 1978 and extending through November 30, 1979, which grant requests funds in the amount of $322,790, all as more fully set forth in the Grant Appli- cation, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit °A ". SECTION 2. That the City Manager be and he is hereby authorized to execute all related contracts, amendments and other documents necessary to continue the aforesaid Elderly Nutrition Program. SECTION 3. The necessity to authorize the City Manager to make application for sixth -year funding for the aforesaid program for the elderly and to execute all related contracts, amendments and other documents necessary for its continuance creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its intro- duction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, v`g��gg0 14512 IT IS ACCORDINGLY SO ORDAINED, this the _day of September, 1978. ATTEST: UTTy Secretary 4AYOR _ CORPUS CHRISTI, TEXAS APPROVED: DAY OF SEPTEMBER, 1978: J, BRUCE AYCOCK, CITY ATTORNEY By istant City Attorney z` uuvtwhNuri 5 c oM.MITTEE OIL AGING NOTIFICATION OF GRAr4T AWARCI►- NUTP'ITION PROJECT _ TITLE VII 1 . Nat d Address o` Recipient Organization 3. Name and Address of Project Director City of Corpus Christi Sandra Gonzales, Director P. 0. Box 9277 Senior Community Services Corpus Christi, Texas 78408 C r s Ch isti 4. Approved Project Period (if Conti :. Type of Award Action C New Beginning _12/1/73 Ending ll /30/ ®Continuation 5. Fiscal Year From Which Funds are Awa ❑ Supplement C1 Revision FY 19 79 6. Annreved r +e e State Project No. Budget Year: From 12 1 /78To11 /30/79 Non- Federal i Federal Food and I Social Budget Cateaor Related Services Food and Social Related —� -0- 1 -0- 1 1. Personnelv..ivai.9 Services fringe benetltsl= a. Food Pre aration 107,500 -0- _0_ 0_ b. All other personnel 43,395 i 21,717 _0_ _0_ 2. Capital Equipment -• — (Items over S300 each) -0- -Q- 44,565 =•--_- 3. Raw Food 54,077 I -0- 44,565 -0_ J {' 4. Travel 22856 i 374 -0_ -0- 5. Consultants 5,408 -0- j -0- -0- 253507 t 6. Other Costs: 7. Payee: (Name and "Adress) 0.y P. a. Administrative 5,987 -0- I -0 -0- b. Food Related 64,984 `_9,710 I -0- -0- Senior Community Services c. Renovation - Repairs s 4,982 1 _0_ d.Recreation Supplies_ -0- 1,800 _0_ 1 0- Dept. of Planning & Urban Development _0_ 'D P. 0. Box 9277 I I I 7- SutrTetal (lnestthrv6) [ 289,189 33,601 44,565 _� dame T �t �i21ng 6ffi l s. r1ET COSTS ! L 322,790 (Combine Ilne 7) -�•� ---><- I —� _--0- 44 565 L_L4!__ i Fund• AVJ d d _:] ,City At orney z ar e sOUrtes ($OeCtly): i _ e a. VOSDP A- C- 43, 043 -0- od,:les r _ —� -0- 1 -0- 1 - D. CET. V o -• — F 10. TOOTAL PPR , OVEp I 365833 I 44,565 =•--_- 9) 1 �_'_' .... , "_"'.. ( J {' of oarttc' cant 253507 t 7. Payee: (Name and "Adress) 0.y P. City of Corpus Christi i Senior Community Services Dept. of Planning & Urban Development P. 0. Box 9277 I Corpus Christi, Texas 78408 R. Marvin Townsend, City Manager dame T �t �i21ng 6ffi l — °—ga —ure— — — �— :H�' F. Zick, Dire t of Finance 0111 Read, City Secretary ,City At orney t "I y 4 9. Computation of Award S" (A) Amount of This Award 322,790 (B) Plus Carry -Over -0- (C) Title VII Federal Share of Project Net Costs 322,790 (D) Plus Local Non - Federal Match 44,565 E Project Net Costs 367,355 (F) Plus Other Resources 43,043 (G) Total Approved Budget 410,398 10. GENERAL CONDITIONS OF AWARD: The amount shown as the total of Title VII funds awarded, will constitute a ceiling for Federal parti- cipation in the approved cost. The Federal share of a project's cost is earned only when the cost is incurred and the Non - Federal share of the cost has been contributed. Receipt of Federal funds (either through advance or reimburse- ment) does not constitute earning these funds. It is agreed that if the in -kind contributions used for matching funds exceed the amount of the Non - Federal share for its project that none of the over contributed'amount will be expected to earn ad- ditional Federal matching funds. It is understood that accountability for all equipment, furniture and fixtures purchased with funds from this grant is the responsibility of the State Agency and at the termination of this project the State Agency, at its option, shall exercise its accountability responsibility and proceed to reclaim the equipment or its fair share of value in accordance with State Agency policy. We agree to use the award in compliance with the plan submitted in our application. We agree to com- ply with the terms and conditions as stated in the Governor's Committee on Aging, State of Texas, Accounting Policies and Procedures Manual -(as revised); Office of Management and Budget Circular No. A -102 (as amended); and Part 74 of Title 45, Code of Federal Reoulation, establishing uniform admin- istrative requirements and cost principles, as applicable. We further agree to be responsible for records pertaining to this project for a period of three years after the end of the fiscal year if an audit by or on behalf of the Department of Health, Education and Welfare has occurred by that time. If an audit has not occurred, the records will be retained until an,audit or until five years following the end of the fiscal year, whichever is earlier and in all cases records shall be retained until settlement of any audit questions. The records will be kept at the following location: 11. OTHER CONDITIONS: The terms and conditions of this award as stated herein are accepted and agreed to. The City of Corpus Christi Name of Recipient Organization Signature R. Marvin Townsend, City Manager Name. and Title.. of Authorizino Official S_� Data PACE 2 olect Name aject Nurnber dudget Year 12/1/78 To 11/30/79 BUDGET SUMMARY Section A rage I of y SOURCES OF ALL EXPENDITURES Budget Category ra.eneflts): Title VII Federal Funds Local Non - Federal Match (2) + (3) Project Net Costs Other Resources (4) + (5) Total Ap )rovedd Budget (1) (2) (3) (4) (5) (6) Personnel (including fringe b Food Pre aration 107,500 -0- $ 107,500 $ -0- � 107,500 b. All Other Personnel 65,112 -0- 65,112 -0- 65,112 2. Capital Equipment (Items over 300 each) -0- -0- -0- -0- 3. Raw Food 54,077 44,565 98,642 43,043 141,685 4. Travel Staff Onl 3,230 -0- 3,230 -0- 3,230 5. Consultants 5,408 -0- 5,408 -0- 5,408 6. Other Costs: a. Administrative 5,987 -0- 5,987 -0- 5,987 b. Food Related 74,694 -0- 74,694 -0- 74,694 c. Renovation - Repair 4,982 -0- 4,982 -0- 4,982 d.Recreation Supplies 1,800 -0- 1,800 -0- 1,800 e. Sub -Total (lines 6.a. through f.) 87,463 -0- 87,463 -0- 87,463 7. Total 322,790 44,565 367,355 43,043 410,398 8. Less Carry -Over -0� Summary of Olher Res u-, I 9. Federal Amount Requested 322,790 a. USDA COMMOdllles s 43, b. CETA - c. *See Percentage Limitations on Reverse Side d. TOTAL s Project Number Section B Budget Category 1 d. Personnel (including fringe benefits): a. Food Pre aration b. All Other Personnel 2. Capital Equipment (Items over $300 each) 3. Raw Food 4. Travel (Staff Only) -5. Consultants 6. Other osts: a. Administrative b. Food Related c. Renovation -Re air d Recreation Supplies e. Sub -Total (lines 6.a. through f.) a s"v 7. Net Costs 9. Less Carry -Over d. Federal Amount Requested 61,999 13,954 75,953 11,510 1 87,463 $ 230,774 $ 58,415 $ 289,189 $ 33,601 `Fs 322,790 *Not more than 20% of the Federal award (line 7, 0- Column 6) for a budget year shall be used for the provision of supporting social services. $ 322,790 BUDGET SUMMARY Page 2 of 9 TITLE VII FEDERAL FUNDS Food and Related Costs Meals (2) Administrative (2) + (3) Sub -Total Supporting (3) Social Services* (4) + Total (4) $ 107,500 $ -0- $ 107,500 $ -0- $ 107,5(00 -0- 43,395 43,395 21,717 65,112 -0- -0- -0- -0- -0- 54,077 -0- 54,077 -0 -- 54,077 1,790 1,066 2,856 374 3,230 5,408 -0- 5,408 -0- 5,408 -0- 5,987 5,987 -0- 5,987 57,515 7,469 64,984 9,710 74,694 4,484 498 4,982 -0- 4,982 -0- -0- -0- 1,800 1,800 61,999 13,954 75,953 11,510 1 87,463 $ 230,774 $ 58,415 $ 289,189 $ 33,601 `Fs 322,790 *Not more than 20% of the Federal award (line 7, 0- Column 6) for a budget year shall be used for the provision of supporting social services. $ 322,790 Project Number Section C Budget Category 1 1. Personnel (including fringe benefits): a. Food Preparation I' b. All Other Personnel 2. Capital Equipment (Items over $300 each) 3. Raw Food E vel (Staff Only) sultants er Costs: dministrative ood Related c. Renovation - Repair d. e. f. a Sub -Total (lines 6.a. through f a a 7. Net Costs ' 6. Amount of Budgeted ributions Meals 44,565 BUDGET SUMMARY TITLE VII LOCAL NON - FEDERAL MATCH Food and Related Costs Supporting Administrative (2) + (3) Sub -Total Social Services 3 4 5 -0- 44,565 _p_ 44,565 I -0- I 44,565 *Non - Federal match must be at least 10% of the Project Net Costs (Page 1, Line 7, Column 4) or Total Federal Funds (Page 1, Line 7, Column 2) divided by nine. Page 3 of 9 F(4)+ 44,565 $ 44,565 $ 25,507 'qct Number Budget Category (1) 1. Personnel (Itemize by position, excluding fringe benefits): $ Director Centers and Nutrition Supervisor Center Supervisor Kitchen Supervisor Senior Clerk -Steno Meal Site Managers (2 6 -hour positions) Cooks (4 positions) Senior Clerk Clerk I (231� positions) Crewmen (4 positions) i SUPPORTING BUDGET SCHEDULE Page 4 of 9 TITLE VII FEDERAL FUNDS Program Activities ederjposi- Food Preparation All Other Personnel dollSupporting i?regate Home Detlivered Administrative Social Services (2) +(3 +(4) +(5) �otal fInclude sonn uppo2) (3) (4) (5) (6) der 20,592 20,592 878 ,293 293 1,073 1,464 1,073 293 4,293 2,928 10,732 ,975 985 997 -0- 997 8,869 -0- 9,969 -0- 9,854 ,882 1,377 1,377 4,130 13,766 ,101 ,394 2,789 913 -0- 1,827 -0- -0- 27,890 9,134 ,821 ,044 1,955 2,338 -0- 9,776 19,552 - -0- -0- 23,382 Add Fringe Benefits 04.37 %) 12,407 1,985 7,196 .'otal Personnel Costs $ 93,780 $ 13,720 $ 43,395 Total: Column (2) plus (3) $ 107,500 ' Not more than 10% of the meals served may be Home Delivered. 3,225 $ 21,717 24,813 L -0- $172 ,612 l�� Project Number Total Capital Equipment Costs $ _0_ $ -0- $ -0- $ -0 Total: Column (2) plus (3) $ 3. Raw Food * *: $ 169,000 meals x approxi- mately 58¢ 48,669 5,408 54,077 s -- Total Raw Food Costs $48,669 $ 5,408 $ 54,077 Total: Column (2) plus (3) $ 54,077 * *Not more than,10% of the meals served may be Home Delivered. This category includes only raw food funded from Title VII Federal funds. Meals prepared by sub - contractors should be listed under "Other Costs" (page 7 of 9) and a copy of the sub - contract submitted. $ 4(4,:565 SUPPORTING BUDGET SCHEDULE Page 5 of 9 TITLE VII FEDERAL FUNDS Program Activities Meals Non - Federal Match Budget(C, Category Congregate Home Delivered Administrative Supporting Social Services 2 + + + () (3) (4) (5) Include dollar amount of Budget Category (2) (3)* (4 5 Total (2) and (3) supported 2. Capital Equipment (Items 6 b Non Federal funds. over $300 each): $ $ $ $ $ None -0- -0- -0- -0- -0- -0- Total Capital Equipment Costs $ _0_ $ -0- $ -0- $ -0 Total: Column (2) plus (3) $ 3. Raw Food * *: $ 169,000 meals x approxi- mately 58¢ 48,669 5,408 54,077 s -- Total Raw Food Costs $48,669 $ 5,408 $ 54,077 Total: Column (2) plus (3) $ 54,077 * *Not more than,10% of the meals served may be Home Delivered. This category includes only raw food funded from Title VII Federal funds. Meals prepared by sub - contractors should be listed under "Other Costs" (page 7 of 9) and a copy of the sub - contract submitted. $ 4(4,:565 lect Number - Total Travel Costs $ 1,407 $ 383 $ 1,066 $ 374 1 $ 3,231 Total: Column (2) plus (3) $ 1,790 s, 5, Consultants: $ $ One Consultant working $ $. $ approximately 8 hours per week @ $13.00 per hour x 52 weeks 4,868 540 -n- Total Consultant Costs $ 4,868 $ 540 $ -0- $ -0- $ 5,408 " Total: Column (2) plus (3) $ 5,408 *Not more than 10% of the meals served may be Home Delivered. SUPPORTING BUDGET SCHEDULE Page 6 of 9 TITLE VII FEDERAL FUNDS Program Activities Meals Non - Federal Match Budget Category (1) Congregate Home Delivered Administrative (2) Soc alp5ervnces + (2)+(3)+(4 ) (5) Include dollar amount of Budget Category 4. Travel (Staff Only): $ (3)* (4) $ (5) Total (6) (4) and (5) supported by Non - Federal funds. Out of Town Travel Centers /Nutrition Superviso 600 70 -0- 600 10 -28 1,200 Centers Supervisor 36 -0- 28 144 Meal Site.Managers 330 348 -0 130 575 Kitchen Supervisor -0- 230 20 172 520 Outreach Worker 100 44 353 -0- 350 -0- 44 441 _0_ Total Travel Costs $ 1,407 $ 383 $ 1,066 $ 374 1 $ 3,231 Total: Column (2) plus (3) $ 1,790 s, 5, Consultants: $ $ One Consultant working $ $. $ approximately 8 hours per week @ $13.00 per hour x 52 weeks 4,868 540 -n- Total Consultant Costs $ 4,868 $ 540 $ -0- $ -0- $ 5,408 " Total: Column (2) plus (3) $ 5,408 *Not more than 10% of the meals served may be Home Delivered. `. Number SUPPORTING BUDGET SCHEDULE Page 7 of 9 TITLE VII FEDERAL FUNDS Program Activities Non - Federal Match Meals Include dollar amount Budget Category =Services (2) +(3)+(4) +(5) of "Other Costs" g 1 9 y Congregate Home Delivered =Administrative Total supported by Non- (2) (3) (6) Federal funds.' Other Costs: $ $ $ $ -0- a, Administrative: (1) Maintenance $1,776 (2) Fuel & Lub 624 (3) Postage 120 . (4) Office Sup. 480 (5) Car Rental 2,760 (6) Printing & Advertising 227 -0- -0- 5,987 -0- 5,987 .b. Food Related: (1) Maintenance $1,776 (2) Fuel & Lub 624 (3) Light, Heat & Power 5,300 (4) Telephone 3,355 (5) Utilities 1,500 (6) Rents 12,940 (T) Chemical & Household Supplies 22,000 (8) Food Delivery 26,799 (9) Other 400 52,286 5,229 7,469 9,710 74,694 c. Renovation & Repair: (1) Bldg. & Equipment Maintenance $4,982 4,484 -0- 498 -0- 4,982 d. Recreation Supplies$1,8 -0- -0- -0- 1,800 1,800 ther Costs� $ 56,770 $ 5,229 3,954 $ 11 510 $ 87,463 olumn'(2) plus (3) $ 61,999 Not more than 10% of the meals served may be Home Delivered. , -0- - i'oject Number SUPPORTING BUDGET SCHEDULE LOCAL NON - FEDERAL MATCH Source Application* A. Cash Resources: 169,000 meals x 15¢ per meal, participant contributions Raw Food, Page 3, Line 3 City contribution Raw Food, Page 3, Line 3 J B. In -Kind Resources: 2I V a *Match should be identified by Budget Category and specific line item under which they are applied on Page 3. Page 8 of 9 Amount 25,507 19,058 Sub - Total: $ 44,565 Sub -Total $ 0— TOTAL: s 44,565 t Number A. Cash Resources: CETA (Employees used in support of Title VII although-not reflected in this budget,. approximate amount for 77 -78 grant year, $44,686) Title IX, Senior Employment: Work Experience Program B., In -Kind Resources: USDA Commodities J 159,417 meals x 27t J SUPPORTING BUDGET SCHEDULE OTHER RESOURCES Application* (Itemize by Job Position - use supporting schedule if necessary): 1 Outreach Worker (Full time) 1 Clerk- Typist (Full time) 1 Recreation Aide (Part time, 4 hours /day) 1 Cook Aide (Part time, 6 hours /day) 2 Custodians (Part time, 4 hours /day each) 1 Meal Site Manager (Part time, 4 hours /day) 4 Meal Site Managers /Aides 2 Recreation Aides 1 Custodian 1 Recreation Aide Sub- Total: $ Raw Food $ Other Resources, Line 3, Column 7age f 9 —u— ue Wennnea oy tsuaget t;ategory and specific line item under which they are applied on Page 1. Page 9 of 9 Amount -0- -0- -0- -0- 43,043 Sub -Total $ 43,043 TOTAL: $ 43,043 WORKING AGREEMENT AND MEMORANDUM OF UNDERSTANDING By and between the Area Agency on Aging of the Coastal Bend Council of Governments and City of Corpus Christi sponsor, the Older Americans Act, Title VII Elderly Nutrition Program serving Nueces County PURPOSE The purpose' of this agreement is to define-the relationship between the Area Agency on Aging and the City of Corpus Christi as the sponsor of a Nutrition Project in the designated service area. REFERENCE Administration on Aging Memorandum TA- AoA -76 -7 (August 27, 1975) citing Section 705(a) of the Older Americans Act: "(5) provide that, when mutually agreed upon by recipients of grants and contracts and area planning and service areas agencies, nutrition projects assisted under this title shall be made a part of the comprehensive and coordinated systems established under Title III of this Act." Texas Governor's Committee Memorandum (May 18, 1976): 1. 'The role of the Area Agency under the Older Americans Act is establish- as the lead agency planning and coordinating aging programs within a region. It has the responsibility for monitoring and providing assistance to all programs funded under the various. title of the Older Americans Act. 2. The role of the Nutrition Project, while more selective in scope, must be developed as an integral part of the Area Plan. Within the Nutrition Project target area, it has the responsibility to implement fully the man- dates of Title VII legislation, while at the same time maintaining close liaison with the Area Agency. 3. The Area Agency must negotiate written agreements with the Nutrition Project in its region. SCOPE OF SERVICES The Area Agency and the City of Corpus Christi agree to promote the broadest scope of services possible Tn Nueces County and within the limits of available resources. While meals served will necessarily be limited to enrolled eligible participants, the additional services consisting of nutrition education, supporting social services, and recreational and leisure activities will be extended to the general population of persons aged 60 and over. This agreement seeks to facilitate planning, coordination and re- source development toward that end. PL —iNING The City of Corpus Christi Will have substantial participation in planning for services in its project area; the project will be an integral part of the Area Plan for Programs in Aging. The planning process will include: 1. Representation (consumers and /or service providers) from the project area on the areawide Council on Aging. 2. A Consumer representative from the Project Council on the areawide Council on Aging. 3. Public meetings held by the Area Agency'on Aging seeking input from the. general population of older persons and service providers. 4. Public hearings on the Area Plan including that portion affecting the pro- ject area. 5. Service gaps and other problem areas which are'identified by project staff or the Project Council will be communicated to the Area'Agency. 6. Implementation of national priority services of the Older Americans Act -will be jointly planned by the Area Agency and-the Project. 7. The Area Agency will provide technical assistance in the local planning process. COORDINATION The Area Agency will work together with other public and private agencies in"the area to develop and expand nutrition and supporting services for older persons, except that nothing herein shall provide for the City of Corpus Christi to provide administration or delivery of services outside of the ject area. designated pro- 1. The Area Agency will provide service information for the information and referral process. 2. The Project personnel, upon learning of new services or service coordi- nation problems in field operations,will communicate same to the Area Agency. 3. Other programs funded by the Area Agency in the project area will be coordinated with Title VII project services. RESOURCE DEVELOPMENT As a logical follow- through of the joint planning process, the development of re- sources to initiate and maintain services will be a cooperative effort of the Area Agency and the Project. Maximum utilization of all Older Americans Act funding, non - federal matching, and other resources will be sought in the performance of pro- ject services. TRAINING The Area Agency will include project staff and participants in training activi- ties. The project will notify the Area Agency of the scheduling of training provided by other agencies such as contract trainers of the Governor's Committee op Aging. MONITORING AND ASSESSMENT The Area Agency will exercise its ,monitoring and assessment responsibility joint- ly with the Governor's Committee on Aging and project personnel including: 1. Participation of Areawide and Project Council representatives. 2. Quarterly on -site visits. REVIEW AND COMMENT As an organizational unit of the regional clearinghouse, the Area Agency on Aging, with the advice of the regional Council on Aging, will review the annual applica- tion of the Nutrition Project and submit its recommendations to the Coastal Bend Council of Governments. Agreed to this 20th day of September , 1978 uucKner R. Marvin Townsend for the Area Agency on Aging for City of Corpus Christi Coastal Bend Council of Governments ATTEST: - APPROVED: Bill Read, City Secretary 1\ . Q"'A,City Attorney PART II PLAN FOR THE PROJECT 1. Applicant Agency a. A chart is attached which describes the organizational structure of the applicant agency, The City of Corpus Christi, Senior Community Services. Identified within this structure is the placement of responsibility for the conduct of the proposed project. b. Senior Community Services, a division within the Department,of Planning and Urban Development of the City of Corpus Christi, has for the past five years been responsible for a substantial amount of funds used for programs for the elderly. Senior Community Services staff plans, admin- isters and implements the Title VII nutrition program and the accompanying social services program. The following describes past achievements of the program: c. Financial Support and Commitments (1) $640,000 from Revenue Sharing for the construction of two (2) multi - purpose senior - centers located in areas of high concentrations of the elderly. These facilities serve all segments of the elderly popula- tion. (2) $50,000 from the City of Corpus Christi Community Development block grant for the alteration and expansion of the program's central kitchen facilities. (3) $48,000 from the Urban Mass Transportation Administration (UMTA) for the acquisition of six vehicles used for transportation. Recently two vans for use by the elderly and handicapped have been purchased for $13,500. The vans went into service during the 1977 -1978 grant year. Total amount spent on elderly and handicapped vans $61,500. (4) $21,979 for local match to the Retired Senior Volunteer Program over the past four years. A substantial amount of in -kind match has also been contributed. (5) Continued County contributions totalling $243,242 over the past five years. (6) Continued City contributions totalling $49,656 over the past five years have sustained the Title VII program. Participants have con - contributed $110,226 during this five year period. The City has also contributed $344,922 toward the Title III program. A consid- erable amount of in -kind contribution has been contributed to these programs. (7) $18,134 from the Coastal Bend Council of Governments for renovation and repair to Lindale, Robstown and Greenwood Centers and purchase of equipment for those centers. Local match from the City was $5,759. (8) A supplement of $20,000 was awarded from the Governor's Committee on Aging to the Title VII project during the 1976 -77 grant year to purchase capital equipment for the central kitchen. (9) $36,000 from the City of Corpus Christi Community Development block grant for complete-renovation of Zavala meal site. (10) The program continues to receive support and technical assistance from the Department of Planning and Urban Development, Department of Finance, and Budget Office, Transit Department, Engineering Depart- ment, Personnel Department at no cost to the program. d. Major Goals Achieved -2- (1) Senior Community Services has been successful in integrating several services to the elderly in such a way that they complement and are supportive to one another. The major program components are centers and nutrition, recreation, and volunteer services. These programs work together harmoniously although funding is received from several sources. (2) During the past year program procedures were firmly established, bulk serving was extended to smaller centers, personnel received additional training, and elderly volunteers and participants have assumed a greater role in center operations. e. Characteristics of the Elderly Communit (1) A recent survey in all centers indicates that the majority of all the participants live in single family dwellings and receive an annual jn- come below $2,000. The ethnic breakdown of the participant population is approximately 5% Black, 70% Mexican - American, and 25% Anglo. The program is continually striving to serve the lower income isolated individual. (2) The total population of Nueces County is 235,000; the elderly are estimated to number 23,000 or ten percent (10 %) of the total population. The ethnic breakdown of the elderly population is: 5% Black, 24% Mexican - American, and 71% Anglo. The percent of elderly population with incomes below the poverty level broken down according to ethnic groups are: 61% Black, 47% Mexican - American, and 25% Anglo. 2. Project Area a. The service area for the project is Nueces County. The cities which have meal sites are Corpus Christi, Robstown and Bishop. A meal site is to open in Banquete. The building which will house the meal site is pre- MCI! sently being renovated. r 3. Administration of the Project a. Organization (1) Director - Responsible for overall program operations and direct super- vision of program supervisors; preparation of grant applications, bud- gets and other management related functions. (2) Kitchen Supervisor - Responsible for supervising day -to -day operation of the central kitchen and auxiliary kitchen in.Robstown. Purchases food items and maintains inventories. (3) Centers Supervisor - Responsible for supervising day -to -day operation of the centers and meal sites. (4) Senior Clerk -Steno - Responsible for general office work including personnel records, payroll, and assists in the preparation of grant applications, budgets, and reports to funding agency and other de- partments within the City; performs other duties as assigned by the Director. (5) Meal Site Managers - Assure that assigned senior center or meal site is fully operational and that supportive services are provided in ad-' dition to meals and transportation as needed. (6) Cooks - Responsible for the preparation of all meals based on the menus and recipes provided. (7) Cook Aides - Responsible for the preparation of all meals based on the menus and recipes provided. (8) Receptionists - Responsible for greeting all persons coming to the centers, answering the telephone, directing calls and providing li- mited referral and information. (9) Nutrition Clerk - Responsible for typing food requisitions, assisting -4- in preparing reports related to nutrition program. (10) Nutrition Consultant - Responsible for menu planning, submission of menus to the state for approval, technical assistance to the staff in the area of nutrition and nutrition education. (11) Volunteers - Retired Senior Volunteers (RSVP) work in many areas with- in the program. An example of some of their duties are::receptionist, meal site aides, telephone reassurance, home delivered meal distri- butions. Needless to say, the senior volunteers provide an inval- uable service to the program. A job description has been prepared for each position. Every effort is made to employ the elderly. This is apparent in that 42% of the staff are 55 years of age or older. b. In -house staff training is done on a regular basis. Guest speakers are provided at most of the meetings. Staff meetings occur bi- weekly. c. Staff training has also been-provided by the Area Agency on Aging, other community agencies sudh as MH -MR, the American Dietetic Association, Amer - can Red Cross, Nueces County Health Department, other city departments. The Governor's Committee on Aging provides quarterly training to upper level staff. d. The Senior Community Services Advisory Committee and the staff enjoy a positive working relationship. The importance of the Advisory Committee and the Meal Site Councils in providing the program with input and direc- tion from the consumer population is a key ingredient in the success of of the program. Training is provided to council members each year. Ad- visory Committee members are familiar with the major areas in the program. A list of members is attached. e. The Senior Community Services transportation program has been transferred W1 to the Transit Department. The service has remained essentially unchanged although the responsibility for the transportation program now lies with the Transit Department. The transfer occurred August 1, 1978. This arrangement has allowed the City to receive Urban Mass Transit Adminstration (UM7A) funds to support elderly and handicapped transportation. Previously, when the program was• within the Senior Community Services Division, the transportation program was supported by a Title III grant and a substantial local contribution. The City's Transit Department is accepting contributions for trips taken on the nine (9) transit vans. The contributions received are placed in the activity's operating budget. Senior Community Services continues to.operate the RSVP van and two (2) vans serving the rural areas of Nueces County. 4. Plan for Operation of the Project a. Program Objectives Objective I -- Individuals to be served (1) The project will-focus on reaching elderly persons with incomes below the poverty level, members of minority groups, and isolated members of the elderly community. (2) Project participants will be persons over the age of 60, and their spouses regardless--of age, who do not eat adequately because of the following reasons: (a) Limited mobility; (b) Lack of skills or knowledge required to select and prepare nour- ishing meals; and (c) Expressed feelings of rejection and loneliness. Objective II -- Meals in congregate settings -6- (1) The project will serve a minimum of 650 meals per day, five (5) days a week, Monday through Friday, 52 weeks a year, to eligible and en- rolled participants in twelve congregate meal site settings. Objective III -- Meals to homebound (1) The project will deliver an average of 65 meals per day, five days a week, Monday through Friday, 52 weeks each year, to older people who are homebound because they are physically or mentally unable to come to the site and to eligible enrolled program participants who become temporarily ill. (2) Home delivered meal recipients are revaluated bi- monthly. Objective IV -- Nutrition Standards (1) The project maintains standards to insure that each meal served at every site and meals to the homebound contains one -third of the current daily recommended dietary allowance established by the Food and Nutrition Board of the National Academy of Sciences, National Re- search Council. Input regarding the quality of the meals and the meal service is received from participants. Objective V -- Outreach Services (1) The project provides home visitation services to the elderly community as well as to project participants. (2) The meal site managers provide home visitation services to those per- sons with the greatest need referring their problems to other agencies if needed and providing follow up on each referral. (3) Priority is given to enrolled project participants. Objective VI -- Escort Services The project provides escort services to social service agencies for those participants needing assistance. Priority is given to parti- -7- cipants who have limited communicative skills, who need particular assistance in dealing with social service agencies, or who have parti- cularly serious problems. Objective VII -- Information and Referral (1) The project provides information and referral services to project participants and to the non - project elderly community who request the service. (2) Information and referral services are operational five (5) days a week, Monday through Friday, 52 weeks a year from each center and meal site. (3) Follow -up on each referral is rendered to determine whetherror not services were provided and to determine whether the service was an appropriate solution to the problem. Objective VIII -- Social Services Counseling (1) The project provides short -term social service counseling to project participants. (2) The non - project elderly community are accommodated as time permits. Objective IX -- Nutrition Education (1) The project maintains a program of regularly scheduled meetings to disseminate facts about the kinds and amounts of foods that are required to meet daily nutritional needs and conducts such meetings periodically at each congregate meal site. Nutrition education is provided by the County Agent and the project's nutritionist. Objective X -- Shopping Assistance (1) The project provides shopping assistance on Tuesday or Thursday from 2:00 p.m. to 4:00 p.m., 52 weeks a year, to project participants to assist them in the selection of proper food items which will im- prove their nutritional intake. Non - project elderly will be accom- modated as time and space on the City van services allow. -8- Objective XI -- Recreation (1) The project continues to provide adequate supplies and suitable, feasible activities five days a week, Monday through Friday, 52 weeks a year, in nine (9) congregate center and meal sites. Three (3) meal sites are open one (1) hour for the meal. b. Delivery of Meals (1) The central kitchen, located at the Washington site in Corpus Christi, prepares all meals for the Corpus Christi centers. (2) The Robstown kitchen, located at the Robstown site, prepares all meals for the Robstown /Bishop area. Food is taken -in bulk from each kitchen to each site with the exception of Casa De Oro, Briarwood and First Lutheran meal sites which receive pre - plated meals. (3) Meals are transported via mini -vans. (4) The Nutrition Consultant is responsible for planning menus. All menus developed by the project take into account health or religious requirements, as well as ethnic, cultural and regional preferences. (5) The cycle of menus used'by .the project are approved by the GCOA, are in compliance with the Standard Nutrient Guide, and are posted at , each meal site. Ingredients used in preparing the meal are also a listed. (6) There will be 585 congregate meals served daily and 65 home deliveries. (7) The total amount of the grant has increased over the previous year. The project is contracted to -serve 650 meals daily. The actual meal count exceeds the contracted level by approximately 50 meals or 9 %. (8) Meals are served by the project Monday through Friday, from 12:00 a.m. to '1:00 p.m.. (9) Lunch is the meal to be served on a daily basis -. -9- (10) Preparation of the meals is the responsibility of the kitchen staff. Both congregate and home delivered meals are be transported via mini- vans. Seventeen (17) home delivered meals are delivered by volunteers. The volunteers conduct a home visit while delivering the meal.' c. Senior Center Activities (1) Senior Centers strive to be the focal point of activity for older persons within the neighborhood. (2) In addition to meal service the centers and meal sites strive to stim- ulate mental and physical activity among the participants. (3) Increased use of the centers and meal sites by other social services agencies is encourged. Health services will be emphasized. d. Site Changes (1) Wayside, Zavala, Woodlawn and Bishop have been reduced from 8 to 6 hours. Reduction in hours is justified as an economy measure. '(2) First Lutheran meal site has opened. This meal site is in a neigh- borhood with a high concentration of elderly. (3) Banquete meal site opening"is planned in the new future. Banquete will serve the rural community west of Robstown, Texas in Nueces r County. (4) Attached please find list of all meal sites. e. Total number of meals planned to be delivered to the homebound on a daily basis is maintained at 65 or Sightly less meals. f. The project council has suggested a contribution scale. The contribution schedule be posted at each meal site. Contributions are individually received in small envelopes and each envelope containing the contribution is placed inside locked money boxes. Money boxes are gathered from the different sites, taken to a central point where the money is counted. =10- The money is then deposited in the bank on a daily basis. Contributions are not mandatory. Participants are told to contribute what they can af- ford. The contribution scale is provided as a guide.. 5. Plan for Social Service Deliver a. Transportation service has been a vital supportive service to the nutri- tion program. Transportation is provided to older persons by mini -vans. The service is provided from the Department of Transit and Traffic. Part- icipants and other elderly passengers are taken to meal sites and other destinations. The service is demand responsive, modified route. Do- nations are accepted to destination points other than the meal sites and centers. The handicapped are carried on two (2) vans equipped with wheel chair lifts. b. Services such as recreation, counseling, nutrition education, information and referral, and other services are to be maintained and improved during the coming year. These services are supplemented by Title III, City General Revenues, and County Revenue Sharing funds. 6. Relationship of the Project to Other Programs a. Senior Community Services enjoys a positive working relationship with other agencies both public and private. The project shares building space with the Community Action Agency, and the project staff work closely with Community Action Agency staff in serving the elderly. The City- County Welfare, CHORE program has been given space at Greenwood Center. This program also serves the elderly and close coordination exists. The De- partment of Transit works cooperatively with Senior Community Services in providing transportation to the elderly. The Area Agency on Aging pro- vides a forum in their Providers in Aging Council for regional projects to communicate and share ideas. Senior Community Services staff regularly 2M attend these meetings. b. The Senior Community Services program enjoys the benefits of being part of the City of Corpus Christi, It has been possible to tap local resources and interact with many agencies because of the status the project has within the community. -12- CITY OF CORPUS CHRISTI ORGANIZATIONAL CHART a. wee -Ert. AND ,«EfK � �.,E � --, —C DAD � IiPE PIXICE •[aLL EiM,MtE FM1 MuWf ,nfEii � YNrtI.iION �— �S. F I KITCHEN SUPERVISOR N[r! T. WORK STATION cor VOLUNTEERS: SUPERVISORS: -ISENIOR cLSx 4 Bishop 22 Robstown 1 Bishop ROBSTOWN CORPUS CHRISTI 186 Corpus Christi 5 Robstown 1.86Cor us Christi 1 Kitchen 1 Kitchen 1 1 3 4._ MEAL SITE MANAGERS IMEAL SITE SENIOR COMMUNITY SERVICES FUNCTIONAL ORGANIZATIONAL CHART 9/1/78 SITE IONISTS USTODIANS MEAL SITEIrECREATIO AIDES I AIDES ST i rl-ccnen I i Kizcnen 1 2 VOLUNTEERS: • WORK IT 4 Bishop SUPERVISORS: 1 1 3 4 22 Robstown 1 'i Shop OOK COOK AIDE COOKS COOK AIDES 186 Corpus Christi 5 Robstown 186 Cor us Christi 1 MEAL SITE MANAGER SENIOR COMMUNITY SERVICES FUNCTIONAL ORGANIZATIONAL CHART (As Projected 3/1/79) SITE MANAGER Robstown 10 Centers AL SITEIFECREATIOh AIDES I AIDES NLECES Cq TY CENSUS TRACTS -1970 MRILATM- PREPARED BY THE LEGISLATIVE COUNCIL- ARIIL- -C TY P 237.- NUECES COUNTY - PROJECT AREA 1 ' •Y � � SENIOR COMMUNITY SERVICES ADVISORY COUNCIL 9 -1 -78 1. Mrs. Elizabeth Broyles Term expires 12 -26 -79 3026 Daytona (04) 853 -8007 (Del Mar Senior Citizens Education Program) 881 -6326 2. Mrs. Hugh Roy Cook Term expires 12 -26 -79 329 Del Mar (04) 884 -7083 Term expires 12 -26 -78 3. Mrs. Josephine Dobson 4438 Wesley Drive (12) 992 -9688 4. Mrs. Pat Duaine Term expires 12 -26 -78 4909 Branscomb Drive (11) 854 -8089 Term expires 12 -26 -79 5, Mr. Harvey Grossman 3402 Ocean Drive (11) 853 -4555 Attorney, 600 Bldg. (01) 883 -7404 Term expires 12 -26 -79 6. Mr. Noe P. Jimenez 1601 West Manor Drive (12) 991 -2878 Term expires 12 -26 -79 7. Mr. Joe C. Jones 602 Coral (il)- 852 -2184 At Work :883 -1052 Term expires 12 -26 -79 B. .Mrs. John R. Lopez 1409 - 14th Street (04) 882 -8700 Term expires 12 -26 -78 9. Mr. Vidal-Najar 318 Osage (05) 883 -9554 Term expires 12 -26 -78 10. Mrs. Flora Pockrus' 1914 Hawthorne (04) 882 -8608 Term expires 12 -26 -79 1 1. Mr. C. C. Sampson 3024 Hulbirt (07) 884 -7006 Term expires 12 -26 -79 12. Mr. Al Struller 4945 Willowbrook (11) 992 -9540 13. Mr. Joe Tassler Term expires 12 -26 -78 113 Tarlton (15) 883 -8898 Honorary Life Member 14. Mrs. Virginia Vargas 820 Bloomington (16) 852 -0229 Term Expires 12 -26 -78 15. Mrs. Evelyn Wilson 3401 South Alameda, P.O. Box 86 (11) 853 -6486 At Work: 854 -1066 Term expires 12 -26 -78 16. Ms. Jean Wyatt 6630 Sahara (12) 991 -1502 At Work: 883 -6247 SENIOR COMMUNTIY SERVICES CENTERS AND MEAL SITES 9/1/78 Phone Meal Site 7a3O r Hours Address Number n Corpus Christi: Austin Center rado 10 :00 a.m. -1:00 p.m. 3838 Baldwin 883 -0421 * Br iarwood Apartments ** 11 :30 a.m. -12:30 p.m. 1701 Thames 991 -8081 *Casa De Oro 11:30 a.m. -12:30 p.m. 3401 So. Alamed 853 -6102 *First Lutheran s - 11:30 a.m. -12:30 p.m 1201 Morgan 884 -9676 Greenwood Center Sylvia Meru 8:00 a.m. -5:00 p.m. 4040 Greenwood 854 -4628 Lindale -- Center Louise Erwin 8:00 a.m. -5:00 p.m. 3135 Swantner 854 -4508 Wayside Center San Juanita Vela 9:00 a.m. -3:00 p.m. 3312 Wayside 883 -4183 Washington Center Mildred Jackson 8:00 a.m. -5:00 P.M. 1114 Sam Rankin 882 -6279 Woodlawn Presbyterian Edna Koonce 9:00 a.m. -3:00 p.m. 3757 UpRiver Rd 883 -7811 Church Zavala Center Mary Louise Barrera 9:00 a.m. -3:00 p.m. 442 Mohawk St. 882 -1561 n Bishop: Bishop Neighborhood Manuela Garcia 10:30 a.m. -3:30 p.m. 301 W. Main St. 584 -3211 Center n Robstown: Robstown Center Cora Upshaw 8:00 a.m. -5:00 p.m. 833 W. Avenue J 387 -6396 * Only meals are served at these three locations. ** Volunteer, Present actual number of participants served at centers are as follows: Austin: 42 Wayside: 35 Briarwood: 25 Washington: 64 Casa De Ora: 35 Woodlawn: 33 First Lutheran: 25 Zavala: 40 Greenwood: 200 Bishop: 26 Lindale: 100 Robstown: 75 Corpus Christi, Texa 2A day of 19 -7P TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Tony Juarez, Jr. Edward L. Sample 14512 OF CORPUS.HRISTI, TEXAS he following vote: THE The Charter rule was suspended by Gabe Lozano, Sr. (/L Bob Gulley David Diaz Ruth Gill _[ Joe Holt Tony Juarez, Jr. Edward L. Sample _ The above ordinance was passed bb Gabe Lozano, Sr. Bob Gulley David Diaz Ruth Gill Joe Holt Tony Juarez, Jr. Edward L. Sample 14512 OF CORPUS.HRISTI, TEXAS he following vote: