HomeMy WebLinkAbout14749 ORD - 01/31/1979• vp:l/30/79:1st •
AN ORDINANCE
AUTHORIZING THE CITY MANAGER TO SUBMIT AN AMENDMENT TO
THE TITLE VII ELDERLY NUTRITION PROGRAM TO THE GOVERNOR'S
COMt'IITTEE ON AGING FOR $431,483 WHICH INCLUDES AN INCREASE
IN FUNDS OF $12,415 AND 25 MEALS TO THE PRESENT GRANT
WHICH BEGAN ON DECEMBER 1, 1978, FOR A 12 -MONTH TERM, ALL
AS IS MORE FULLY SET FORTH IN THE PROPOSAL, IN SUBSTANTIALLY
THE SAME FORM ATTACHED HERETO, MARKED EXHIBIT "A" AND MADE
A PART HEREOF FOR ALL PERTINENT PURPOSES; AUTHORIZING THE
EXECUTION OF ALL CONTRACTS, AMENDMENTS AND OTHER DOCUMENTS
AS MAY BE NECESSARY IN THE PROGRAM; AND DECLARING AN EMER-
GENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager be and he is hereby authorized
to submit an amendment to the Title VII Elderly Nutrition Program to the
Governor's Committee on Aging for $431,483, which includes an increase in
funds of $12,415 and 25 meals to the present grant which began on December 1,
1978, for a 12 -month term, all as is more fully set forth in the proposal,
in substantially the same form attached hereto, marked Exhibit "A" and made
a part hereof for all pertinent purposes.
SECTION 2. That the City Manager be and he is hereby authorized
to execute all related contracts, amendments and other documents necessary
to continue the aforesaid programs.
SECTION 3. The necessity to authorize the City Manager to submit
an amendment to the Title VII Elderly Nutrition Program to the Governor's
Committee on Aging and to execute all related contracts, amendments and other
documents necessary to continue the said programs creates a public emergency
and an imperative public necessity requiring the suspension of the Charter
rule that no ordinance or resolution shall be passed finally on the date of
its introduction but that such ordinance or resolution shall be read at three
several meetings of the City Council, and the Mayor having declared such
emergency and necessity exist, and having requested the suspension of the
Charter rule and that this ordinance be passed finally on the date of its
MICROFILMED
'JUL O 81980
14749
•
• •
introduction and take effect and be in full force and effect from and after
its passage, IT IS ACCORDINGLY SO ORDAINED, this theme _5( day of January,
1979.
ATTEST:
'Ciiy!taary
APPROVED:
3/ DAY OF JANUARY, 1979:
J. BRUCE AYCOCK, CITY ATTORNEY
r.� CAT ....: CFro
�"=1TICI ,,.d PROJECT
T!T:_E VII
Nsme and Address of Project Director
Sandra Gonzales, Director
Senior Community Services
P.O. Box 9277, Corpus Christi, Texas 78408
4. Approved Project Period (if Continuation Award)
Address e- e_)piet. Crp.r.:c: on
City of Corpus Christi
P.O. Box 9277
Corpus Christi, Texas 78408
2. Type of Award Action
— New
Supplement
M Continuation
i= Revision
Beginning ]2/1/73 Ending 11/3
5. Fiscal Year From Which Funds are Awarded
FY 19 79
i-
1 -:3.!5..
r ^ 5.ct No
6. Aparoved Costs
Year: Fr,m 111J78To 11/30/79
Federal Non -Federal
oudcet Category
1. Personnel(Including
Irnge wnerrfl:
a. Food Pre.aration
b. All other personnel
2. Capital Equipment
(I:e rs over 1300 each)
3. Raw Food
4. Travel
5. Consultants
5. Other Costs:
Food and Social
Related I Strvi:es
114,498 ! _0_
36,835 . 19,890
3,000 ' -0-
69,239 . _0_
2,770 346
Food and I Social
Relayed I Services
-o-
1 8,138 ! -0-
-0- -0-
37.245 -0-
4,160 ' -0-
a. Administrative
-0- -0- 1
7,305 : -0- -0- -0-
b. Food related 40,820 6,314-
__ -0 __0-
c. Penovaticn-P.ecairs 4,982 -0- -� -0-
d.Recreation Supplies 0- . 1,800 _n_ _
e.Transportation 23 246 -0- ' _0_ -.0_
t.
7. sub. -rote n;ne,1,h,l,6, 306,855 :28,350
45, 383- . ----- - --CI
8. NET COSTS
(_335,205. � ...._45,383____,—
._-.45 383---
tCo.+rar.e line 7) t 11 > _-_
Funds Av:arced
5 C:re• eesou.c e% (S1Vtu1 I: —" -- "--- -- --'
-0-
s
`-
:e -o- A.ca�.Eo `1 I
386 100 I
.- e,,,ET ,
,6-9)
o) as -a,
-,' clic sere
7. Pcyee: (Name and-der:m.1
City of Corpus Christi
Senior Community Services
Dept. of Planning & Urban Development
P.O. Box 9277
Corpus Christi, Texas 78408
45,383. _--�
26,325
R._>vin_TQ4to_5Qrtd,-Citx_'anager- - _
Nene-ant :Uf' Authiortring' Off icia}- _ � _.
Bill G. Read, City Secretary Harold F. Zick, Director of Finance
City Attorney
•
9 Computation of Award
(A) Amount of This Award
335,205
(B) Plus Carry -Over
-0-
(C) Title VII Federal Share of
Project Net Costs
335,205
(D) Plus Local Non -Federal Match
45,383
(E) Project Net Costs
380,588
(F) Plus Other Resources
50,895
(G) Total Approved Budget
431,483
10. GENERAL CONDITIONS OF AWARD:
The amount shown as the total of Title VII funds awarded, will constitute a ceiling for Federal parti-
cipation in the approved cost.
The Federal share of a project's cost is earned only when the cost is incurred and the Non -Federal
share of the cost has been contributed. Receipt of Federal funds (either through advance or reimburse-
ment)
eimbursement) does not constitute earning these funds.
It is agreed that if the in-kind contributions used for matching funds exceed the amount of the Non -
Federal share for its project that none of the over contributed amount will be expected to earn ad-
ditional Federal matching funds.
It is understood that accountability for all equipment. furniture and fixtures purchased with funds
from this grant is the responsibility of the State Agency and at the termination of this project the
State Agency, at its option, shall exercise its accountability responsibility and proceed to reclaim the
equipment or its fair share of value in accordance with State Agency polity.
We agree to use the award in compliance with the plan submitted in our application. We agree to com-
ply with the terms and conditions as stated in the Governor's Committee on Aging, State of Texas,
Accounting Policies and Procedures Manual (as revised); Office of Management and Budget Circular
t\lo. A-102 (as amended); and Part 74 of Title 45, Code of Federal Regulation, establishing uniform admin-
istrative requirements and cost principles, as applicable. We further agree to be responsible for records
pertaining to this project for a period of three years after the end of the fiscal year if an audit by or on
behalf of the Department of Health, Education and Welfare has occurred by that time. If an audit has
not occurred, the records will be retained until an.audit or until five years following the end of the
fiscal year, whichever is earlier and in all cases records shalt be retained until settlement of any audit
questions. The records will be kept at the following location:
11. OTHER CONDITIONS:
The terms and conditions of this award as stated herein are accepted and agreed to.
The City of Corpus Christi
Name of Recipient Organization 5 :nature
R. Marvin Townsend, City Manaucer _
Nam'. anri Title of Authonvinn Of facial S_21
Dat'. PACE 7
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Pule lNane
PH:1,1Lt Number
LiocI,1:t Yea
12/1/78 Tu 11J30/79
BUDGET SUMMARY
Page 1 of 9
Section A
SOURCES OF ALL EXPENDITURES
Budget Category
(1)
Title VII
Federal Funds
(2)
Local Non -Federal
Match
(3)
(2) + (3)
Project Net Costs
(4)
(4) + (5) Total
Other Resources Ai:moved ltudget
(5) (ii)
II
1. Personnel (including fringe
benefits):
a. Food Preparation
$ 114,498
$ -0-
$ 114,498
$ _0_ $ 114,498
b.
b. All Other Personnel
56,725
8,138
64,863
I-
-0- 64,863
2. Capital Equipment (Items over
$300 each)
3,000
-0-
*
3,000
-0-
3,000
3. Raw Food
69,239
37,245
106,484
50,895
157,379
4. Travel (Staff Only)
3,116
-0-
3,116
-0-
3,116
5. Consultants
4,160
-0-
4,160
-0-
4,160
6. Other Costs.
a. Administrative
7,305
-0-
7,305
'-0-
7,305
b. Food Related
47,134
-0-
47,134
-0-
47,134
c. Renovation -Repair
4,982
-0-
*
4 982
-0-
4,982
d. Recreation Supplies
1,800
-0-
1,800
-0-
1,800
e. Transportation
23,246
-0-
23,246
-0-
23,246
f.
T*
Sub -Total (lines 6.a. through f.)
84,467
-0-
84,467
-0-
84,467
7. Total
335,205
-0-
45,383
380,588 50,895
431,483
J J
I11. LessCarry•Over
but... y •Ji WIWI um..u,Lm .
9. Federal Amount Requested
335,205
,. ,.�.� Cuinu..,.,in• , n ti 50,895
U. CD TA -0-
•Sec Percentage Limitations on Reverse Side
507895
•
li��ps.l Minder
BUDGET SUMMARY
Page 2 of 9
Section B
TITLE VH FEDERAL FUNDS
Budget Category
(1)
Food and Related Costs
(4) + (5) Total
Meals
(2)
Administrative
(3)
(2) + (3) Sub -Total
(4)
Supporting
Social Services*
(5)
1. Personnel (including fringe
belief its):
a. Food Preparation
$ 114,498
$ -0-
$ 114,498
$ -0-
$ 114,498
h. All Other Personnel
-0-
36,835
36,835
19,890
56,725
2. Capital Equipment (Items over
$300 each)
3,000
-0-
3,000
-0-
3,000
3. Raw Food
69,239
-0-
69,239
-0-
69,239
4. Travel (Staff Only)
1,710
1,060
2,770
346
3,116
5. Consultants
4,160
-0-
4,160
4-
4,160
G. Other Costs:
a. Administrative
-0-
7,305
7,305
-0-
7,305
b. Food Related
38,620
2,200
40,820
6,314
47,134
c. Renovation -Repair
4,484
498
4,982
-0-
4,982
,I.Recreation Supplies
-0-
-0-
-0-
1,800
1,800
e.Transportation
23,246
-0-
23,246
-0-
23,246
f.
Sub -Total (lines 6.a. through f.)
66,350
10,003
76,353
8,114
84,467 }
7. Net Costs
$ 258,957
$ 47,898
$ 306,855
$ 28,350 *
$ 335.205 f
-Q____
8. Less Carry -Over
*Not more than 20% of the Federal
Column 6) for a budget year
the provision of supporting social
award (line 7,
shall be used for
services.
`.l. Fe�leial Amount Requested
$ 335.?Of
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Project Number
BUDGET SUMMARY
Page 3 of 9
Section C
TITLE VII LOCAL NON-FEDERAL MATCH
Budget Category
(1)
Food and Related Costs
Supporting
Social Services
(5)
(4) + (5) Total
(6)
Meals
(2)
Administrative
(3)
(2) + (3) Sub -Total
(4)
1. Personnel (including fringe
benefits):
a, Food Preparation
$
$
$
$
$
b. All Other Personnel
-0-
8,138
8,138
-0-
8,138
2. Capital Equipment (Items over
$300 each) ,
3. Raw Food
37,245
-0-
37,245
-0-
37.245
4. Travel (Staff Only)
5. Consultants
6. Other Costs:
a. Administrative
b. Food Related
c. Renovation -Repair
d.
e.
f.
Sub -Total (lines 6.a. through f.)
i
7. Net Costs
37,245
8,138
45,383
-0-
$ 45,383
8. Amount of Budgeted
participant contributions
*Non -Federal match must be at least 10% of the P oject
Net Costs (Page 1, Line 7, Column 4) or Total Federal
$ 26,325
unds (Page 1, Line 7, Column 2) divided by nine.
li,gea N ui
SUPPORTING BUDGET SCHEDULE
TITLE VII FEDERAL FUNDS
Program Activities
Food Preparation
All Other Personnel
Supporting
(2)+(3)j+(4)+(5)
Budget Category
Congregate
Horne Delivered
Administrative 1 Social Services
Total
(1)
(2)
(3)'
(4)
(5)
(6)
I. Personnel (Itemize by position,
excluding fringe benefits):
$
$
$
$
$
Director
-0-
-0-
12,454
-0-
12,454
Center Supervisor
4,242
1,060
1,060
4,242
10,604
Kitchen Supervisor
7.872
983
983
-0-
9,838
Senior Clerk -Steno
985 -0-
8,869
-0-
9,854
Outreach Worker
1,851
4,075
740
740
7,406
Meal Site Managers
6,807
1,361
1,361
4,084
13,613
(2 6 -hour positions)
1* only
Cooks
24,511
2,723
-0-
-0-
27,234
(4 positions)1*only
Account Clerk
-0-
-0-
3,781 •
-0-
3,781
Senior Clerk
6,394
913
1,827
-0-
9,134
Clerk I (2; positions)a*only
7,714
-0-
-0-
7,714
15,428
Crewmen
22,592
2,510
-0-
-0-
25,102
(2 6 -hour positions)*
(2 8 -hour positions)
* 43, positions without
retirement
Add Fringe Benefits ( 15.6%)
15,379 2,526
5,760
3,110
26,775
f, Based on ratio of total fringe
to total salary)
Fula, Personnel Costs
$ 98,347 $ 16,151
$ 36,835 $ 19,890
$ 171 ,223
Total: Column (2) plus (3)
$ 114,498
"Nut more than 10% of the meals served may be Horne Delivered.
Page 4 of 9
Non -Federal Match
Include dollar amount
of "Personnel" posi-
tions suppurled by
Non-Fedei,ii funds.
8,138
•
liwax:t NIIn dA'.1
SUPPORTING BUDGET SCHEDULE
TITLE VII FEDERAL FUNDS
Budget Category
(1)
Program Activities
Meals
Supporting
Social Services
(5)
(2)+(3)+(4)+(5)
Total
(6)
Congregate
(2)
Home Delivered
(3)*
Administrative
(4)
2. Capital Equipment (Items
over $300 each):
Food Processor including
two cutting tools and
two feeders.
$
3,000
$
—0—
$
—0—
$
—0—
$
3,000
Total Capital Equipment Costs
$ 3,000 $ —0—
$ —0—
$ —0—
$ 3,000
Total: Column (2) plus (3)
$ 3,000
3. Raw Food":
175,500 meals x approxi—
mately .606746 per meal
$
62,316
$
6,923
$
69,239
Total Raw Food Costs
$ 62,316
$ 6,923
$ 69,239
Total: Column (2) plus (3)
$ 69,239
Not more than 10% of the meals served may be Home Delivered.
•' fins category includes only raw food funded from Title VII Federal funds. Meals prepared by sub -contractors should be listed
under "Other Costs" (page 7 of 9) and a copy of the sub -contract submitted.
Page 5 of 9
Non -Federal Match
Include dollar amount
of Budget Categoay
(2) and (3) sul'po'ted
by Non-hedea,al funds.
$
37,245
I oject Nun iber
Page 6 of 9
SUPPORTING BUDGET SCHEDULE
TITLE VII FEDERAL FUNDS
•
Program Activities
Non -Federal Match
Meals
Include dollar
Budget Category
(1)
Congregate
(2)
Home Delivered
(3)*
Administrative
(4)
Supporting
Social Services
(5)
(2)+(3)+(4)+(5)
Total
(6)
amount
of Budget Category
(4) and (5) supported
by Non-I-ederal Funds.
4. Travel (Staff Only):
Out of Town Travel
Centers Supervisor
Meal Site Managers
Kitchen Supervisor
Outreach Worker
$
600
115
348
230
44
$
-0-
-0-
-0-
20
353
$
630
330
-0-
100
-0-
$
-0-
130
172
-0-
44
$
1,230
575
520
350
441
$
-0-
Total Travel Costs
$1,337
$ 373
$ 1,060
$ 346
$ 3,116
Total: Column (2) plus (3)
$ 1,710
5. Consultants:
One Consultant working
approximately 8 hours per
week @ $10.00 per hour x
52 weeks
$
3,744
$
416
$
-0-
$
-0-
$
4,160
$
-0-
Total Consultant Costs
$ 3,744
$ 416
$ -0-
$ -0-
$ 4,160
Total: Column (2) plus (3)
$ 4,160
•Not more than 10% of the meals served may be Home Delivered.
•
H elect Number
SUPPORTING BUDGET SCHEDULE
TITLE VII FEDERAL FUNDS
Program Activities
Meals
Budget Category
Congregate
Home Delivered
Administrative
Supporting
Social Services
(2)+(3)+(4)+(5)
Total
(I)
(2)
(3)*
(4)
(5)
(6)
Other Costs:
$
$
$
$
$
A. Administrative
(1) Postage
-0-
-0-
120
-0-
120
(2) Office Supplies
-0-
-0-
480
- -0-
480
(3) Printing & Advertising
-0-
-0-
529
-0-
529
(4 Light, Heat & Power
-0-
-0-
530
-0-
530
(5 Telephone
-0-
-0-
336
-0-
336
(6 Utilities
-0-
-0-
150
-0-
150
(7 Maintenance
-0-
-0-
1,776
-0-
1,776
(8) Fuel & Lubrication
-0-
-0-
624
-0-
624
(9) Car Rental
-0-
-0-
2,760
-0-
2,760
B. Food Related
(1) Light, Heat & Power
4,240
-0-
-0-
530
4,770
(2) Telephone
2,863
-0-
-0-
356
3,219
(3) Utilities
1,200
-0-
-0-
150
1,350
4) Rents
12,317
-0- '
-0-
3,078
15,395
5) Chemical & Household
Supplies
17,600
-0-
2,200
2,200
22,000
(6) Other (Health Cards)
400
-0-
-0-
-0-
400
C. Renovation & Repair
(1) Building and Equip-
ment Maintenance
4,484
-0-
498
-0-
4,982
D. Recreation Supplies
-0-
-0-
-0-
1,800
1,800
E. Transportation
(1) Maintenance
3,576
200
-0-
-0-
3,776
(2) Fuel & Lubrication
624
-0-
-0-
-0-
624
(3) Food Delivery
16,961
1,885
-0-
-0-
18,846
Total Other Costs
$ 64,265
$ 2,085
$ 10,003
$ 8,114
$ 84,467
Total. Column (2) plus (3)
$ 66,350
*Nut more than 10% of the meals served oily be Horne Delivered.
Page 7 of 9
Non -Federal Match
Include dollar amount
of "Other Costs"
supported by Nom
Federal funds.
•
Nolect Number
Page 8 of 9
SUPPORTING BUDGET SCHEDULE
LOCAL NON-FEDERAL MATCH
Source
Application•
Amount
A. Cash Resources:
175,500 meals x 15Q per meal, participant
contributions
City Contribution
•
Raw Food, Page 3, Line 3
Raw Food, Page 3, Line 3
Sub -Total:
$
26,325
19,058
$
45
B. In -Kind Resources:
.
,1;13
$
Sub -Total
TOTAL:
$ _0_
$ 45,383
*Match should be identified by Budget Category and specific line item under which they are applied on Page 3.
•
Pari❑ ter.-sed!/7T)
Project Number
Page 9 of 9
SUPPORTING BUDGET SCHEDULE
OTHER RESOURCES
Source
Application*
Amount
A. Cash Resources:
$
CETA II and CETA VI
(Itemize by Job Position - use supporting schedule if
*(Employees used in support of Title VII
necessary):
•
although not reflected in this budget,
approximate amount for 77-78 grant year,.
1 Outreach Worker (Full Time)$4.25/hr.
1 Clerk -Typist (Full Time) $3.554/hr.
8,670
7,250
$56,182)
1 Recreation Aide(Part Time, 4hours/(day)$3.554/1r.
3,625
1 Cook Aide (Part time, 6 hours/day )$3. 96/hr.
4,890
2 Custodians (Part time, 4 hrs./day))$3.277/hr.
6,685
1 Meal Site Manager (Part time, 4 hours/day)
$3.421/h•.
3,489
Title IX, Senior Employment;
4 Meal Site Manager/Aides(P-T, 4 hrs./day)
9,588
($2.35/hr. x 255 days
2 Recreation Aides (Part time, 4 hrs./day)
4,794
1 Custodian (Part time, 4 hrs./day)
2,397
Work Experience Program
1 Recreation Aide (Full time)
4,794
($2.35/hr. x 255 days)
•
$ 56,182*
Sub -Total:
B. In -Kind Resources:
$
USDA Commodities
Raw Food
175,500. meals x 29¢
Other Resources, Line 3, Column 5, Page 1 of 9
50,895
.
Sub -Total
$ 50,895___
TOTAL:
$ 50,895
*Resources should be identified by Budget Category and specific line item under which they are applied on Page 1.
PERSONNEL
•
BUDGET JUSTIFICATION
FEDERAL NON-FEDERAL OTHER RESOURCES
Project Director, full time 12,454 8,138
Centers Supervisor, full time 10,604
Kitchen Supervisor, full time 9,838
Senior Clerk -Steno, full time secretary 9,854
Outreach Worker, full time 7,406
Meal Site Managers
01 6 hours @ Grade 14D level 7,399
#2 6 hours @ Grade 12A level 6,214 13,613
Cooks
#1 6 hours @ Grade 13D level
#2 6 hours @ Grade 13B level
#3 6 hours @ Grade 13C level
#4 6 hours @ Grade 13A level
Account Clerk, 4 hours/day, Grade 12A
Senior Clerk, full time nutrition clerk
Clerk I, receptionists
#1 8 hours @ Grade 8D level
#2 8 hours @ Grade 8A level
#3 4 hours @ Grade 8C level
(Position of #3 for two pay periods
only, converted to Account Clerk as
shown above.)
7,113
6,601
7,063
6,457 27,234
3,781
9,134
7,885
7,247
296 15,428
Crewmen, cook aides
#1 8 hours @ Grade 7A level 6,864
02 8 hours @ Grade 7C level 7,317
#3 6 hours @ Grade 7D level 5,673
#4 6 hours @ Grade 7B level 5,248 25,102 -
Fringe Benefits for eligible employees
including TMRS, Soc. Sec., insurance
averages 15.6% of total salaries 26,775
CAPITAL EQUIPMENT
1 Food Processor (new) 3,000
RAW FOOD
•
BUDGET JUSTIFICATION, PAGE 2
FEDERAL NON-FEDERAL OTHER RESOURCES
U.S.D.A. Commodities, 175,500 meals @ 29d 50,895
175,500 meals @ approximately .606746 per meal 69,239 37,245
TRAVEL
Centers Supervisor, 313 miles/month x
12 months x 15d/mile
575
Kitchen Supervisor, 193 miles/month x
12 months x 15t/mile 350
Meal Site Managers, 280 miles/month x
12 months x 15d/mile 520
Outreach Worker, 246 miles/month x
12 months x 15¢/mile 441
Out-of-town travel, Project Director,
regional, state-wide and national
conferences, membership fees
CONSULTANTS
Nutritionist, $10.00 per hour, 8 hours
per week, 52 weeks
OTHER COSTS
1,230 3,116
Administrative
(1) Postage, 510/month x 12 months 120
(2) Office Supplies, $40/month x 12 mo. 480
(3)
Printing and Advertising, as needed
for forms, $302, Fair programs and
other Fair -related miscellaneous ex-
penses, $227.
529
(4) Light, Heat & Power, administrative
offices, two senior centers 530
(5) Telephone, administrative staff use,
two senior centers 336
(6) Utilities, portion applicable as in
(4) and (5) above 150
(7) Maintenance, lease car maintenance,
5148 per month x 12 months 1,776
4,160
(8) Fuel 8 Lubrication, lease car, $52
per month x 12 months
(9) Car Rental, lease car, $230/month
x 12 months
Food Related
(1) Light, Heat and Power, three senior
centers and one meal site
(2) Telephone, service to six
centers
senior
(3) Utilities, service to three senior
centers and one meal site
(4) Rents:
Reimbursement of charges for
use of Woodlawn meal site,
First Lutheran meal site;
Washington building space;
commodity storage;
Xerox rental
•
BUDGET JUSTIFICATION, PAGE 3
FEDERAL NON-FEDERAL OTHER RESOURCES,
624
2,760 7,305
4,770
3,219
1,350
1,530
1,040
9,205
2,540
1,080 15,395
(5) Chemical and Household Supplies,
cleaning supplies for use at all
meal sites, plus paper goods for
meal preparation, delivery and
serving
(6) Other - Health cards for employees
connected with food handling
Renovation and Repair
(1) Building maintenance at central
and satellite kitchens and five
senior centers
22,000
400 47,134
3,540
(2) Equipment maintenance at kitchens
and senior centers 1,442 4,982
Recreation Supplies
Recreation Supplies and Equipment,
S150 per month x 12 months 1,800
•
BUDGET JUSTIFICATION, PAGE 4
FEDERAL NON-FEDERAL OTHER RESOURCE:
Transportation
(1) Maintenance -
Maintenance of kitchen van,
$148/month x 12 months 1,776
Repair to inoperative van 2,000 3,776
(2) Fuel and Lubrication -
Kitchen van, $52/mo. x 12 mo. 624
(3) Food Delivery, 5 drivers x
2 hours/day each driver for an
average of $1,570.50 per month 18,846 23,246
TOTALS 335,205 45,383 50,895
PART II
PLAN FOR THE PROJECT
•
1. Applicant Agency
a. A chart is attached which describes the organizational structure of the
applicant agency, The City of Corpus Christi, Senior Community Services.
Identified within this structure is the placement of responsibility for
the conduct of the proposed project.
b. Senior Community Services, a division within the Department of Planning
and Urban Development of the City of Corpus Christi, has for the past
five years been responsible for a substantial amount of funds used for
programs for the elderly. Senior Community Services staff plans, admin-
isters and implements the Title VII nutrition program and the accompanying
social services program.
The following describes past achievements of the program:
c. Financial Support and Commitments
(1) $640,000 from Revenue Sharing for the construction of two (2) multi-
purpose senior centers located in areas of high concentrations of the
elderly. These facilities serve all segments of the elderly popula-
tion.
(2) $50,000 from the City of Corpus Christi Community Development block
grant for the alteration and expansion of the program's central kitchen
facilities.
(3) $48,000 from the Urban Mass Transportation Administration (UMTA) for
the acquisition of six vehicles used for transportation. Recently
two vans for use by the elderly and handicapped have been purchased
•
for $13,500. The vans went into service during the 1977-1978 grant
year. Total amount spent on elderly and handicapped vans $61,500.
(4) $21,979 for local match to the Retired Senior Volunteer Program over
the past four years. A substantial amount of in-kind match has also
been contributed.
(5) Continued County contributions totalling $243,242 over the past five
years.
(6) Continued City contributions totalling $49,656 over the past five
years have sustained the Title VII program. Participants have con -
contributed $110,226 during this five year period. The City has
also contributed $344,922 toward the Title III program. A consid-
erable amount of in-kind contribution has been contributed to these
programs.
(7) $18,134 from the Coastal Bend Council of Governments for renovation
and repair to Lindale, Robstown and Greenwood Centers and purchase
of equipment for those centers. Local match from the City was $5,759.
(8) A supplement of $20,000 was awarded from the Governor's Committee on
Aging to the Title VII project during the 1976-77 grant year to purchase
capital equipment for the central kitchen.
(9) $36,000 from the City of Corpus Christi Community Development block
grant for complete renovation of Zavala meal site.
(10) The program continues to receive support and technical assistance
from the Department of Planning and Urban Development, Department of
Finance, and Budget Office, Transit Department, Engineering Depart-
ment, Personnel Department at no cost to the program.
d. Major Goals Achieved
-2-
•
(1) Senior Community Services has been successful in integrating several
services to the elderly in such a way that they complement and are
supportive to one another. The major program components are centers
and nutrition, recreation, and volunteer services. These programs
work together harmoniously although funding is received from several
sources.
(2) During the past year program procedures were firmly established, bulk
serving was extended to smaller centers, personnel received additional
training, and elderly volunteers and participants have assumed a greater
role in center operations.
e. Characteristics of the Elderly Community
(1) A recent survey in all centers indicates that the majority of all the
participants live in single family dwellings and receive an annual in-
come below $2,000. The ethnic breakdown of the participant population
is approximately 5% Black, 70% Mexican -American, and 25% Anglo. The
program is continually striving to serve the lower income isolated
individual.
(2) The total population of Nueces County is 235,000; the elderly are
estimated to number 23,000 or ten percent (10%) of the total population.
The ethnic breakdown of the elderly population is: 5% Black, 24%
Mexican -American, and 71% Anglo. The percent of elderly population
with incomes below the poverty level broken down according to ethnic
groups are: 61% Black, 47% Mexican -American, and 25% Anglo.
2. Project Area
a. The service area for the project is Nueces County. The cities which have
meal sites are Corpus Christi, Robstown and Bishop. A meal site is to
open in Banquete. The building which will house the meal site is pre-
-3-
• •
sently being renovated.
3. Administration of the Project
a. Organization
(1) Director - Responsible for overall program operations and direct super-
vision of program supervisors; preparation of grant applications, bud-
gets and other management related functions.
(2) Kitchen Supervisor - Responsible for supervising day-to-day operation
of the central kitchen and auxiliary kitchen in Robstown. Purchases
food items and maintains inventories.
(3) Centers Supervisor - Responsible for supervising day-to-day operation
of the centers and meal sites.
(4) Senior Clerk -Steno - Responsible for general office work including
personnel records, payroll, and assists in the preparation of grant
applications, budgets, and reports to funding agency and other de-
partments within the City; performs other duties as assigned by the
Director.
(5) Meal Site Managers - Assure that assigned senior center or meal site
is fully operational and that supportive services are provided in ad-
dition to meals and transportation as needed.
(6) Cooks - Responsible for the preparation of all meals based on the
menus and recipes provided.
(7) Cook Aides - Responsible for the preparation of all meals based on the
menus and recipes provided.
(8) Receptionists - Responsible for greeting all persons coming to the
centers, answering the telephone, directing calls and providing li-
mited
imited referral and information.
(9) Nutrition Clerk - Responsible for typing food requisitions, assisting
in preparing reports related to nutrition program.
-4-
•
(10) Account Clerk - Responsible for accounting procedures relative to re-
ceipts and expenditures.
(11) Outreach Worker - Responsible for evaluation of all home delivered
meal recipients and long-term difficult cases.
(12) Nutrition Consultant - Responsible for menu planning, submission of
menus to the state for approval, technical assistance to the staff in
the area of nutrition and nutrition education.
(13) Volunteers - Retired Senior Volunteers (RSVP) work in many areas within
the program. An example of some of their duties are: receptionist,
meal site aides, telephone reassurance, home delivered meal distribu-
tions. Needless to say, the senior volunteers provide an invaluable
service to the program.
A job description has been prepared for each position. Every effort is made
to employ the elderly. This is apparent in that 42% of the staff are 55 years
of age or older.
b. In-house staff training is done on a regular basis. Guest speakers are pro-
vided at most of the meetings. Staff meetings occur bi-weekly.
c. Staff training has also been provided by the Area Agency on Aging, other com-
munity agencies such as MH -MR, the American Dietetic Association, American Red
Cross, Nueces County Health Department, other city departments. The Governor's
Committee on Aging provides quarterly training to upper level staff.
d. The Senior Community Services Advisory Committee and the staff enjoy a posi-
tive working relationship. The importance of the Advisory Committee and
the Meal Site Councils in providing the program with input and direction
from the consumer population is a key ingredient in the success of the
program. Training is provided to council members each year. Advisory Com-
mittee members are familiar with the major areas in the program. A list of
members is attached.
-5-
•
e. The Senior Community Services transportation has been transferred to the
City's Transit Department. The service has remained essentially unchanged
although the responsibility for the transportation program now lies with the
Transit Department.
The transfer occurred August 1, 1978. This arrangement has allowed the
City to receive Urban Mass Transit Adminstration (UMTA) funds to support
elderly and handicapped transportation. Previously, when the program was
within the Senior Community Services Division, the transportation program
was supported by a Title III grant and a substantial local contribution.
The Transit Department will be accepting contributions for trips taken on
the nine (9) transit vans. The contributions received are placed in that
activity's operating budget.
Senior Community Services continues to operate the RSVP van and two (2)
vans serving the rural areas of Nueces County.
4. Plan for Operation of the Project
a. Program Objectives
Objective I -- Individuals to be served
(1) The project will focus on reaching elderly persons with incomes below
the poverty level, members of minority groups, and isolated members
of the elderly community.
(2) Project participants will be persons over the age of 60, and their
spouses regardless of age, who do not eat adequately because of the
following reasons:
(a) Limited mobility;
(b) Lack of skills or knowledge required to select and prepare nour-
ishing meals; and
(c) Expressed feelings of rejection and loneliness.
Objective II -- Meals in congregate settings
-6-
•
(1) The project will serve a minimum of 675 meals per day, five (5) days
a week, Monday through Friday, 52 weeks a year, to eligible and en-
rolled participants in twelve congregate meal site settings.
Objective III -- Meals to homebound
(1) The project will deliver an average of 65 meals per day, five days
a week, Monday through Friday, 52 weeks each year, to older people
who are homebound because they are physically or mentally unable
to come to the site and to eligible enrolled program participants
who become temporarily ill.
(2) Home delivered meal recipients are revaluated bi-monthly.
Objective IV -- Nutrition Standards
(1) The project maintains standards to insure that each meal served at
every site and meals to the homebound contains one-third of the
current daily recommended dietary allowance established by the Food
and Nutrition Board of the National Academy of Sciences, National Re-
search Council. Input regarding the quality of the meals and the meal
service is received from participants.
Objective V -- Outreach Services
(1) The project provides home visitation services to the elderly community
as well as to project participants.
(2) The meal site managers provide home visitation services to those per-
sons with the greatest need referring their problems to other agencies
if needed and providing follow up on each referral.
(3) Priority is given to enrolled project participants.
Objective VI -- Escort Services
The project provides escort services by van to social service agencies
for participants needing assistance. Priority is given to parti-
-7-
•
cipants who have limited communicative skills, who need particular
assistance in dealing with social service agencies, or who have parti-
cularly serious problems.
Objective VII -- Information and Referral
(1)
The project provides information and referral services to project
participants and to the non -project elderly community who request
the service.
(2) Information and referral services are operational five (5) days a
week, Monday through Friday, 52 weeks a year from each center and
meal site.
(3) Follow-up on each referral is rendered to determine whether or not
services were provided and to determine whether the service was an
appropriate solution to the problem.
Objective VIII -- Social Services Counseling
(1) The project provides short-term social service counseling to project
participants.
(2) The non -project elderly community are accommodated as time permits.
Objective IX -- Nutrition Education
(1)
The project maintains a program of regularly scheduled meetings to
disseminate facts about the kinds and amounts of foods that are
required to meet daily nutritional needs and conducts such meetings
periodically at each congregate meal site. Nutrition education is
provided by the County Agent and the project's nutritionist.
Objective X -- Shopping Assistance
(1) The project provides shopping assistance on Tuesday or Thursday
from 2:00 p.m. to 4:00 p.m., 52 weeks a year, to project participants
to assist them in the selection of proper food items which will im-
prove their nutritional intake. Non -project elderly will be accom-
modated as time and space on the City van services allow.
-8-
•
Objective XI -- Recreation
(1) The project continues to provide adequate supplies and suitable,
feasible activities five days a week, Monday through Friday, 52
weeks a year, in nine (9) congregate center and meal sites. Two
(2) meal sites are open one (1) hour for the meal.
b. Delivery of Meals
(1) The central kitchen, located at the Washington site in Corpus Christi,
prepares all meals for the Corpus Christi centers.
(2) The Robstown kitchen, located at the Robstown site, prepares all
meals for the Robstown/Bishop area. Food is taken in bulk from each
kitchen to each site with the exception of Briarwood and First Lutheran
meal sites which receive pre -plated meals.
(3) Meals are transported via mini -vans by the Transit Department which
receives a monthly reimbursement.
(4) The Nutrition Consultant is responsible for planning menus. All
menus developed by the project take into account health or religious
requirements, as well as ethnic, cultural and regional preferences.
The cycle of menus used by the project are approved by the GCOA, are
in compliance with the Standard Nutrient Guide, and are posted at
each meal site. Ingredients used in preparing the meal are also
listed.
(6) There will be 610 congregate meals serve daily and 65 home deliveries.
(7) The total amount of the grant has increased over the previous year.
The project is consracted to serve 675 meals daily. The actual meal
count exceeds the contracted level by approximately 50 meals.
(8) Meals are served by the project Monday through Friday, from 12:00 a.m.
to 1:00 p.m.
(9) Lunch is the meal to be served on a daily basis.
(5)
-9-
(10) Preparation of the meals is the responsibility of the kitchen staff.
Both congregate and home delivered meals are to be transported via
mini -vans. Seventeen (17) home delivered meals are delivered by volun-
teers. The volunteers conduct a home visit while delivering the meal.
c. Senior Center Activities
(1) Senior Centers strive to be the focal point of activity for older per-
sons within the neighborhood.
(2) In addition to meal service the centers and meal sites strive to stimu-
late mental and physical activity among the participants.
(3) Increased use of the centers and meal sites by other social services
agencies is encouraged. Health services will be emphasized.
d. Site Changes
(1) Wayside, Zavala, Woodlawn and Bishop have been reduced from 8 to 6
hours. Reduction in hours is justified as an economy measure.
(2) First Lutheran meal site has opened. This meal site is in a neigh-
borhood with a high concentration of elderly.
(3) Banquete meal site opening is planned in the new future. Banquete will
serve the rural community west of Robstown, Texas, in Nueces County.
(4) Casa de Oro was closed October 20, 1978, due to non-compliance with
program guidelines.
An in -city meal site is planned for this program year.
Attached please find list of all meal sites.
(5)
(6)
e. Total number of meals planned to be delivered to the homebound on a daily
basis is maintained at 65 or slightly less meals.
f. The project council has suggested a contribution scale. The contribution
schedule is posted at each meal site. Contributions are individually re-
ceived in small envelopes and each envelope containing the contribution is
placed inside locked money boxes. Money boxes are gathered from the different
sites, taken to a central point where the money is counted.
-10-
•
The money is then deposited in the bank on a daily basis. Contributions
are not mandatory. Participants are told to contribute what they can af-
ford. The contribution scale is provided as a guide.
5. Plan for Social Service Delivery
a. Transportation service has been a vital supportive service to the nutri-
tion program. Transportation is provided to older persons by mini -vans.
The service is provided from the Department of Transit and Traffic. Part-
icipants and other elderly passengers are taken to meal sites and other
destinations. The service is demand responsive, modified route. Do-
nations are accepted to destination points other than the meal sites and
centers. The handicapped are carried on two (2) vans equipped with wheel
chair lifts.
b. Services such as recreation, counseling, nutrition education, information
and referral, and other services are to be maintained and improved during
the coming year. These services are supplemented by Title III, City
General Revenues, and County Revenue Sharing funds.
6. Relationship of the Project to Other Programs
a. Senior Community Services enjoys a positive working relationship with
other agencies both public and private. The project shares building space
with the Community Action Agency, and the project staff work closely with
Community Action Agency staff in serving the elderly. The City -County
Welfare, CHORE program has been given space at Greenwood Center. This
program also serves the elderly and close coordination exists. The De-
partment of Transit works cooperatively with Senior Community Services in
providing transportation to the elderly. The Area Agency on Aging pro-
vides a forum in their Providers in Aging Council for regional projects
to communicate and share ideas. Senior Community Services staff regularly
-11-
•
CITY OF CORPUS CHRISTI
u,e
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•
DIRECTOR
SENIOR CLERK -STENO
CLERK -TYPIST
SENIOR COMMUNITY SERVICES
FUNCTIONAL ORGANIZATIONAL CHART
RSVP COORDINATOR f
[2 BUS
OPERATORS
ENIR177-ET—IK-
TYPIST
I
280 VOLUNTEERS:
4 Bishop
26 Robstown
250 Corpus Christi
•
7 8 WORK STATIONS
SUPERVISORS
1 Bishop
5 Robstown
72 Corpus Christi
KITCHEN
SUPERVISOR
f
ROBS OWN
1 Kitchen
COOK
1
COOK AIDE,
SENIOR CLERK(
CORPUS CHRISTI
1 Kitchen
3L 4
COOKS (COOK AIDES
NUTRITIONIST
CONSULTANT
12/1/79
!CENTERS SUPERVISOR f
I
ROBSTOWN-BISHOP
2 Centers
1
MEAL SITE
MANAGER II
1 OUTREACH
WORKER
I
1
MEAL SITE MANA-
GER I - Bishop
BUS
OPERATORS
I
CUSTODIAN
MEAL SITE MANA-
GER I - Robstown
CORPUS CHRISTI
9 Centers
1
6
MEAL SITE
MANAGERS I & II
3
RECEPTIONISTS
CUSTODIANS (MEAL SITE
AIDES
RECREA-
TION
AIDES
•
NI.(CE5 CWA1 CENSUS TNAC1S-1910 POHAATWN-PREH1NEb br THE CEWS,ATHE CULNia• MCI H' .a..n TT HP 257,144
NUECES COUNTY - PROJECT AREA
SENIOR C014MUNITY SERVICES ADVISORY CuUNCIL 11-1-78
1. Mrs. Elizabeth Broyles
3026 Daytona (04) 853-8007
(Del Mar Senior Citizens Education
Program) 881-6326
2. Mrs. Hugh Roy Cook
329 Del Mar (04) 884-7083
3. Mrs. Josephine Dobson
4438 Wesley Drive (12) 992-9688
4. Mrs. Pat Duaine
4909 Branscomb Drive (11) 854-8089
5. Mr. Harvey Grossman
3402 Ocean Drive (11) 853-4555
Attorney, 600 Bldg., (01) 883-7404
6. Mr. Noe P. Jimenez
1601 West Manor Drive (12) 991-2878
7. Mr. Joe C. Jones
602 Coral (11) 852-2184
At Work: 883-1052
8. Mrs. John R. Lopez
1409 - 14th Street (04) 882-8700
9. Mr. Vidal Najar
318 Osage.(05) 883-9554
10. Mrs. Flora•Pockrus-
1914 Hawthorne (04). 882-8608
11. Mrs. Elizabeth (Lloyd) Price
4309 Loma Alta (10) 241-1981
12. Mr. C. C. Sampson
3024 Hulbirt (07) 884-7006
13. Mr. Al Struller
4945 Willowbrook (11) 992-9540
14. Mr. Joe Tassler
113 Tarlton (15) 883-8898
15. Mrs. Virginia Vargas
820 Bloomington (16) 852-0229
16. Mrs. Evelyn Wilson
3401 South Alameda
P. 0. Box 86 (11) 853-6486
At Work: 854-1056
Term expires 12-26-79
Term expires 12-26-79
Term expires 12-26-78
Term expires 12-26-78
Term expires 12-26-79
Term expires 12-26-79
Term expires 12-26-79
Term expires 12-26-79
Term expires 12-26-78
Term expires 12-26-78
Term expires -12-26-78
Term expires 12-26-79
Term expires 12-26-79
Term expires 12-26-78
Honorary Life Member
Term e>:oires 12-2E-78
17. Ms. Jean Wyatt Term expires 12-26-78
6630 Sahara '(12) 991-1502; At Work,: 883-6247 _
SENIOR COMMUNITY SERVICES
CENTERS AND MEAL SITES
12/1/78
•
Meal Site
Site Manager
Hours
Address
Phone
Number
n Corpus Christi:
Austin Center
Beatrice Alvarado
10:00 a.m.-1:00 p.m.
3838 Baldwin
883-0421
*Briarwood Apartments
Richard Tolin**
11:30 a.m.-12:30 p.m.
1701 Thames
991-8081
*First Lutheran Church
Jay Wilson**
11:30 a.m.-12:30 p.m.
1201 Morgan
884-9676
Greenwood Center
Mary Louise Barrera
8:00 a.m.-5:00 p.m.
4040 Greenwood
854-4628
Lindale Center
Louise Erwin
8:00 a.m.-5:00 p.m.
3135 Swantner
854-4508
Wayside Center
San Juanita Vela
9:00 a.m.-3:00 p.m.
3312 Wayside
883-4183
Washington Center
Mildred Jackson
8:00 a.m.-5:00 p.m.
1114 Sam Rankin
882-6279
Woodlawn Presbyterian
Edna Koonce
9:00 a.m.-3:00 p.m.
3757 UpRiver Road
883-7811
Church
Zavala Center
Carrie Stoney
9:00 a.m.-3:00 p.m.
442 Mohawk Street
882-1561
[n Bishop:
Bishop Neighborhood
Manuela Garcia
10:30 a.m.-3:30 p.m.
301 West Main Street
584-3211
Center
En Robstown:
Robstown Center
Cora Upshaw
8:00 a.m.-5:00 p.m.
833 West Avenue J
387-6396
Louise Garrett
*Only Meals are served at these two locations.
Volunteer
Present actual number of participants served at centers are as follows:
Austin: 42 Wayside: 35
Briarwood: 25 Washington: 60
First Lutheran: 25 Woodlawn: 35
Greenwood: 200 Zavala: 45
Lindale: 103 Bishop: 25
Robstown: 80
• •
Corpus Christi, Texas
-3/ day of f74la4. , 1979'
TO THE MEMBERS OF THE CITY COUNCIL
Corpus Christi, Texas
For the reasons set forth in the emergency clause of the foregoing ordinance,
a public emergency and imperative necessity exist for the suspension of the
Charter rule or requirement that no ordinance or resolution shall be passed
finally on the date it is introduced, and that such ordinance or resolution
shall be read at three meetings of the City Council; I, therefore, request
that you suspend said Charter rule or requirement and pass this ordinance
finally on the date it is introduced, or at the present meeting of the City
Council.
Respectfully,
MAYOR
THE CITY OF
CHRISTI, TEXAS
The Charter rule was suspended by the following vote:
Gabe Lozano, Sr. 'OP
Bob Gulley GOP
David Diaz
Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
The above ordinance was passed by the following vote:
Gabe Lozano, Sr.
Bob Gulley
David Diaz
Ruth Gill
Joe Holt
Tony Juarez, Jr.
Edward L. Sample
ago
alp
147 9