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HomeMy WebLinkAbout14781 ORD - 02/21/1979AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION AND EXECUTE A CONTRACT WITH NUECES COUNTY FOR $63,401 TO BE USED IN CONTINUATION OF ACTIVITIES SUCH AS TRANS- PORTATION, OUTREACH, REFERRAL AND FOLLOW-UP, INFORMATION, RECREATION, AND SOCIAL SUPPORTIVE SERVICES OUTSIDE THE CITY OF CORPUS CHRISTI FOR A PERIOD OF ONE YEAR, BEGINNING MARCH 1, 1979, AND ENDING FEBRUARY 29, 1980, ALL AS MORE FULLY SET FORTH IN THE CONTRACT, A SUBSTANTIAL COPY OF WHICH IS ATTACHED HERETO AND MADE A PART HEREOF, MARKED EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE .ALL RELATED AND NECESSARY CONTRACTS, AMENDMENTS AND OTHER DOCUMENTS REQUIRED IN THE ADMINISTRATION AND IMPLEMENTATION OF THE AFORESAID PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: • SECTION 1. That the City Manager be and he is hereby authorized to submit an application and to execute a contract with Nueces County for $63,401 to be used in continuation of activities such as transportation, outreach, referral and follow-up, information, recreation and social supportive services outside the City of Corpus Christi for a period of one year, beginning March 1, 1979, and ending February 29, 1980, all as more fully set forth in the contract, a substantial copy of which is attached hereto and made a part hereof, marked Exhibit "A". SECTION 2. That the City Manager be and he is hereby authorized to execute all related and necessary contracts, amendments and other documents required in the administration and implementation of the aforesaid program. SECTION 3. The necessity to authorize the City Manager to submit an application, to execute the contract aforesaid and to execute all other related and necessary documents in connection with the aforesaid program creates a public emergency and an imperative public necessity requiring the suspension ofthe Charter rule that no ordinance or resolution shall be passed finally on the date of its introduction but that such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect MICROFILMED %111l_ 14781_ 'JUL 0 R 1980 • • from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the 2/ day of February, 1979. ATTEST: APPROVED: 21st DAY OF FEBRUARY, 1979: J. BRUCE AYCOCK, CITY ATTORNEY d COUNTY SENIOR SERVICES PROGRAM March 1, 1979 - February 29, 1980 TABLE OF CONTENTS Page INTRODUCTION 1 PLAN FOR THE PROJECT 1 A. OBJECTIVES 1 B. STAFFING -GENERAL SUPERVISORY 2 C. STAFFING -COUNTY 3 D. DESCRIPTION OF SERVICES 4 E. SERVICE LEVELS 5 F. BUDGET NARRATIVE 6 BUDGET 8 AUTHENTICATING SIGNATURES 9 ty(• • • COUNTY SENIOR SERVICES INTRODUCTION The Senior Community Services program provides a variety of services to the elderly residing in Nueces County. The program is augmented by an appropriation from the County's general revenue sharing fund. The County's contribution ensures that the elderly residing outside the Corporate limits of Corpus Christi receive a full complement of services. This proposal for continuation of funding is presented to the County for a 12 -month period, March 1, 1979 through February 29, 1980. Senior Community Services is responsible for the administration and management of the County Senior Services Program. PLAN FOR THE PROJECT The purpose for these funds is to maintain the level of services which are presently being delivered in the Robstown and Bishop areas and to im- prove the quality of service to the elderly in this vicinity. A. OBJECTIVES 1. Maintain the operation of a multi-purpose senior center in the City of Robstown. The County will provide funds for the rental of a building to be used as a senior center. The center is the focal point for nutrition, transportation and social service delivery. 2. Maintain a six -hour meal site in the City of Bishop. The Bishop meal site provides services in conjunction with Community Action Agency. At this time the County assists in payment of utilities and miscellaneous costs. • The space occupied by the program at 301 West Main Street in. Bishop is inadequate in terms of space and building condition. We have been advised by the Community Action Agency that the building will be renovated and that the space now occupied by our program will double in size. 3. Maintain and improve present services such as transportation, outreach, referral and information, follow-up, recreation, nu- trition, nutrition education and other social services in Robstown and Bishop. Robstown and Bishop have large numbers of low-income elderly. These persons are the target population to which the program is directed. B. STAFF - GENERAL SUPERVISORY The operation of the program is the responsibility of the Senior Community Services Director and supportive staff. A description of staff which will direct the overall program follows: 1. Senior Community Services Director - This person is responsible for the delivery of services and the overall operation of the program. This person is directly responsible to the Director of the Department of Planning and Urban Development. 2. Centers Supervisor - Under the supervision of the Director this person is responsible for the coordination of the center management program and the recreational program at each center. This person ensures that centers and meal sites are fully operational by providing technical assistance to meal sites managers in Bishop, Robstown and Corpus Christi. 3. Kitchen Supervisor - Under the supervision of the Director. This person is responsible for maintaining inventories and requisition -2- • of food stuffs. The Kitchen Supervisor is responsible for day- to-day supervision of all kitchen personnel and preparation of meals in Robstown and Corpus Christi. 4. R.S.V.P. Coordinator - Under the supervision of the Director this person is responsible for the senior volunteer program in Bishop, Robstown and Corpus Christi. Senior volunteers work in the Robstown Center as meal servers and janitorial aides and in the Bishop Center as meal servers. C. STAFFING - COUNTY Five staff members are assigned to the County Senior Services Pro- gram. A description of their duties is provided: 1. Three (3) Meal Site Managers - These persons provide outreach, follow-up, information and referral services, escort services and recreational programsto centers/meal sites operating outside of Corpus Christi. Staff assigned to the meal site centers serve meals to center participants. They also evaluate and authorize the need for home -delivered meals to the elderly and provide social services as needed. 2. One Bus Operator - The bus operators are responsible for pro- viding transportation to the elderly. The elderly are trans- ported to professional offices, grocery stores, drug stores, re- source agencies, senior recreation centers, and elsewhere in Robstown and Bishop. Daily trips are made to Corpus Christi from outlying areas for those elderly needing medical attention and other professional and social services. The bus operators are also responsible for the home delivery of meals. 3. One Janitor - This person is responsible for cleaning and main- -3- • taining the center area and equipment and providing whatever other assistance is necessary. D. DESCRIPTION OF SERVICES 1. Transportation - This service provides transportation for the elderly to and from the senior centers, grocery and drug stores, food stamp center, Social Security Office, doctors' offices, other professional offices and elsewhere. Presently augmenting the County Transportation program is one driver paid for from fund- ing provided to Senior Community Services by Title III of the Older Americans Act. The Bishop Meal Site manager provides transportation to Bishop participants using her personal vehicle.- County Senior Services upports one driver and two 12 -passenger vans. One (1) ad- ditional van is requested bringing the total to three (3) vans. 2. Outreach - The staff provides outreach services which seek out and identify the isolated elderly and those in need of assistance from the program. Home visits and attendance at neighborhood meetings are the primary method used for outreach. 3. Referral/Follow-Up - The staff refers participants to Senior Com- munity Services' own programs as well as the programs of other resource agencies after determining what kinds bf services are needed. Follow-up is provided on each person referred to ensure proper disposition of cases. 4. Publications - Senior Community Services presently publishes a bilingual newsletter entitled S¢nvLcJJ.ite. It is distributed to approximately 3,000 persons and agencies. The County Senior Services Program assumes some of the costs involved in the pub- lication. -4- • 5. Nutrition - Senior Community Services has increased the number of meals served in Robstown and the surrounding area. An average of one hundred twenty meals are served daily. 6. Recreation - The center provides a place for companionship, recreational activities as ceramics, leatherwork, knitting, cro- cheting, cards, billiards, dominoes, bingo, dancing, reading and/or any activity preferred by the elderly. Recreational activities take place before and after meals are served. Center participants are included in tours and activities sponsored by Senior Community Services. A variety of trips and tours have been taken. These activities are readily available to persons who actively participate in the centers. The tours and trips offer an opportunity for the elderly to take inexpensive and interesting trips. 7. Social -Supportive Services - Other assistance provided through the centers includes counseling, nutrition education, direct assistance by resource agency representatives, telephone re- assurance, and other social services. E. SERVICE LEVELS A description of the level of participation and extent and manner in which services are delivered is provided: 1. Outreach Services - Outreach services are designed to seek out the isolated elderly, identify needs and provide the necessary assis- tance to alleviate those needs. An average of 335 older persons were being served last year, 2. Information/Referral - Once the outreach has been done and the needs have been determined, information and referral is provided in order -5- • • to maximize the resources available in the area. This service involves providing information relative to existing agencies whose programs are designed to serve the elderly. This service is pro- vided by outreach workers through personal and verbal contact. The yearly average of older persons given information and/or referral is 4,028. 3. Follow -Up Services - When an older person is referred, follow-up services are provided to determine the result of the referral. This enables the staff to determine whether or not the person was assisted or whether the referral was appropriate. Follow-up services are provided to a yearly average of 5,720 older, persons. 4. Recreation - Recreational activities involve a multitude of areas of interest that include sewing, knitting, crocheting, billiards, cards, dominoes, dances, trips and other activities. The average yearly level of participation is about 16,601 older persons. 5. Transportation - Services are provided by two sources, Senior Community Services -supported and County -supported transportation service. The average yearly number of older persons served by both services is 19,417. 6. Nutrition - The nutrition program provides one balanced meal per day to older persons who are 60 years of age or older. Meals are served in a congregate setting in Robstown and Bishop with home deliveries when required. The average number of meals served is approximately 23,121 meals per year. F. BUDGET NARRATIVE The budget provides for a 12 -month operation from March 1, 1979 through February 29, 1980. -6- • Staff now supported through County funds are as follows: Meal Site Managers 1) Mrs. Cora M. Upshaw 2) Mrs. Louise T. Garrett (PT 6 hours) 3) Ms. Manuela Garcia (PT 6 hours) Bus Operator 1) Mr. Santiago (Jimmy) Herrera Janitor 1) Mrs. Ernestina Hinojosa (PT 6 hours) Grade levels and steps are consistent with City Compensation and Classification Plan. In addition to the salaries, the following are charged to the County program budget: 1) Fuel, lubrication and maintenance of the two vans, 2) Maintenance to the center and kitchen, and 3) Recreational supplies and equipment; 4) Rental of the center located at 833 West Avenue J; 5) Other costs, such as communications and utilities, printing and supplies, postage and xerox costs. The amount of funds requested reflects a slight increase due to rising program costs. -7- COUNTY SENIOR SERVICES BUDGET March 1, 1979 - February 29, 1980 I. PERSONNEL Meal Site Managers (3) Bus Operator Custodian (PT 6) Fringe Benefits (FICA-TMRS-Insurance) • $23,938 8,951 5,723 $38,612 7,0.17 Total Personnel $45,629 II. TRAVEL Meal Site Managers (3) 1200 mi./mo. x 15Q x 12 mo. $ 2,160 Total Travel $ 2,160 III. COMMUNICATIONS/UTILITIES Telephone $23/mo. x 12 mo. $ 276 Light, Heat, Power $370/mo. x 12 mo. 4,440 Total Communications/Utilities $ 4,716 IV. PRINTING/SUPPLIES Newsletter Printing $70/mo. x 12 mo. $ 840 Office Supplies $20.mo. x 12 mo. 240 Recreation Supplies $67/mo. x 12 mo. 804 Chemical/Household Supplies $37/mo. x 12 mo. 444 Total Communications/Utilities $ 2,328 V. OTHER COSTS Building Rent (Robstown) $175/mo. x 12 mo. $ 2,100 Xerox Costs $23/mo. x 12 mo. 276 Postage $1/mo. x 12 mo. 12 Fuel and Lubrication $256/mo. x 12 mo. 3,072 Building and Equipment Maintenance $83/mo. x 12 mo. 996 Vehicle Repair $176/mo. x 12 mo. 2,112 Total Other Costs NARRATIVE: PROGRAM TOTAL $ 8,568 $63,401 Includes 7% cost of living increase; increases in retirement, FICA and insurance; and an increase in xerox usage ($9 per month). Other line item costs remain at the same level as 1978-1979 grant year. -8- • The amount of funds requested reflects a slight increase due to rising program costs. It is mutually understood and agreed by and between the parties hereto that this program shall be governed by the budget which is incorporated into the foregoing program narrative. The total budget for the 12 -month period beginning March 1, 1979 shall be $63,401. The City agrees to bill and the County agrees to pay for services rendered hereunder on a monthly basis in accordance with the budget. It is mutually understood and agreed by the parties hereto that the City shall have control of the employees hired hereunder and for the administration Of the program. The County participation is the funding of the program for those areas outside the corporate limits of the City of Corpus Christi which areas would not receive the services provided herein but for said funding. The County reserves the right to cancel this agreement by giving the City 30 days' written notice. In the event of such cancellation the County agrees to assume rent payments under any contract previously entered into with the approval of the County. In all events all capital assets purchased will be the property of the County. WITNESS OUR HANDS binding the respective parties this the day of , 1979. ATTEST: COUNTY OF NUECES County Attorney Robert N. Barnes, County Judge ATTEST: CITY OF CORPUS CHRISTI Bill G. Read, City Secretary R. Marvin Townsend, City Manager APPROVED: THIS SHE DAY OF , 1979. City Attorney Harold F. Zick, Director of Finance -9- Corpus Christi, Texas al day of -/-c n,u_ , 19 7? 70 THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. MAYOR THE CI OF CORPUS The Charter rule was suspended by the following vote: Gabe Lozano, Sr. Bob Gulley David Diaz Ruth Gill Joe Holt Tony Juarez, Jr. Edward L. Sample The above ordinance was passed by the following Gabe Lozano, Sr. Bob Gulley David Diaz Ruth Gill Joe Holt Tony Juarez, Jr. Edward L. Sample vote: 14731