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HomeMy WebLinkAbout15195 ORD - 10/24/1979nh:10-22-79:1st AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A THREE-MONTH TRANSITIONAL APPLICATION FOR TITLE III -C FUNDING TO THE COASTAL BEND COUNCIL OF GOVERNMENTS -AREA AGENCY ON AGING IN ORDER TO ENABLE THE ELDERLY NUTRITION PROGRAM GRANT YEAR TO COINCIDE WITH THE FISCAL YEAR OF THE AREA AGENCY ON AGING, FUNDING FOR THE ELDERLY NUTRITION PROGRAM FISCAL TRANSITION PERIOD WHICH GRANT REQUESTS FUNDS IN THE AMOUNT OF $119,510 TO ' BEGIN DECEMBER 1, 1979, AND EXTEND THROUGH FEBRUARY 29, 1980, ALL AS MORE FULLY SET FORTH IN THE GRANT APPLICATION, A SUBSTANTIAL COPY OF WHICH MARKED EX- HIBIT "A", IS ATTACHED HERETO AND MADE A PART HERE- OF; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL CON- TRACTS, AMENDMENTS AND OTHER DOCUMENTS NECESSARY TO CONTINUE AFORESAID PROGRAM, IF AND WHEN THE GRANT IS APPROVED; AND DECLARING AN EMERGENCY. , BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be and he is hereby authorized to submit a Title III -C application to the Coastal Bend Council of Governments for transitional funding of the Title III -C Elderly Nutrition Program to ena- ble the Elderly Nutrition Program year to coincide with the Area Agency on Aging program year beginning December 1, 1979, and extending through February 28, 1980, which grant requests,funds in°the amount of $119,510 all as more fully set forth in the grant application, a substantial cop' of which marked Exhibit "A", is attached hereto and made a part hereof. An application for the remaining seventh year funding will be submitted March 1, 1980, extend- ing through February 28, 1981. SECTION 2. That the City Manager be and is hereby authorized to accept the Title III -C grant after its approval by the Coastal Bend Council of Governments and to execute all documents necessary to accept the grant and to implement it. SECTION 3. The necessity to authorize the City Manager to make application for seventh year funding of the aforesaid program and to execute all related contracts, amendments and other documents necessary to continue the said program creates a public emergency and an imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution _ shall be passed finally on the date of its introduction but that such ordin- ance or resolution shall be read at three several meetings of the City Council, 5E35 MJCRUrILI,II Q. AUG 2 81980 and the Mayor having declared such emergency and necessity to exist, and having requested the suspension of the Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after it passage, IT IS ACCORDINGLY SO ORDAINED, this the 24 day of C , 1979. ATTEST: A/2f, ,I Y/ie C y'Secretar"y - MA APPROVED: 23 ro4 DAY OF Oe'ibbe-r, 1979: J. BRUCE AYCOCK, CITY ATTORNEY By Ass stan City Attorne THE TY OF CORPUS CHRISTI, TEXAS Corpus Christi, Texas 24 day of CC71a4i , 1979 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, .4( MAYS THE "OF OF CORPUS CHRISTI, TEXAS The Charter rule was suspend d by the Luther Jones Edward L. Sample t Dr. Jack Best 0 r David Diaz //_i,_ _ Jack K. Dumphy d Betty N. Turner de, Cliff Zarsky following The above ordinance was pas Luther Jones Edward L. Sample Dr. Jack Best David Diaz Jack K. Dumphy Betty N. Turner Cliff Zarsky vote: by the following vote: 15103 yncn nuuw, %An ,,u1na APPLICATION POR.NUTRITION PROGRAM AWARD AMENDMENT NO. I. GENERAL INFORMATION Name of Proposed Project; • Senior Community Services - Elderly Nutrition Program Name, address, and phone number of applicant organization: City of Corpus Christi P. 0. Box 9277 Corpus Christi, Texas 78408 Phone: 884-3011 reas w is propose • project wl 1 serve (Counties, Cities) Corpus Christi Nueces County • Type of proposed project: New Revision X Continuation Supplement Name of project director, supervisor, or coordinator: Sandra Gonzales, Director Proposed contract period: Beginning 12/1/79 and ending 2/29/80 Funding from Area Plan Year: Beginning 3/1/79 and ending 2/29/80 II. COMPUTATION OF FUNDS REQUESTED A_ ESTIMATED TOTAL COST OF PROJECT (9.2, Sec. III) $ 119,510 8. APPLICANT'S CONTRIBUTI NS ter Resources USDA Commodities) $ 16,892 (1) Applicant's Additional Contribution. $ 9,506 (2) Applicant's Required Contribution $ 9,311 (1/9 of Line C) C. GRANT AMOUNT REQUESTED $ 83,801 TERMS- AND CONDITIONS: It is understood and agreed by the undersigned that: 1) funds grants as a result of this request are to be expended for the purposes 'set forth herein and in ac cordance with all applicable laws, regulations, policies, and procedures of this State and the Administration on Aging of the U. S. Department of Health, Education, and Welfare; 2) any proposed changes in the proposal as approved by the Area Agency on Aging shall be deeme incorporated into and become a part of this agreement: 3) the attached Assurance of Compli ance (Form A9A-441) with the Department of Health, Education, and Welfare Regulations issue( pursuant to Title VI of the Civil Rights Act of 1964 applies to this proposal as approved; and 4) funds awarded by the Area Agency may be terminated at any time for violations of am terms and requirements of this agreement. Name and title of individual authorized to commit applicant organization to this ag ee ent k. Marvin Townsend, City Manager The City of Co_ iws Christi Contractor Signature Date Ivan J. Aiceneaux John Buckner Area Agency on Aging Director CBCOG FISCAL DEPARTMENT Executive Director, Coastal Bend Council of Governments Bill G. Read, City Secretary Harold F. Zick, Director of Finance City Attorney NUTRITION PROGRAM DATA City of Corpus Christi - Senior Community Services 1. Name of Project Elderly Nutrition Program Street Address of Project P. 0. Box 9277 City Corpus Christi State Texas Zip Code 78408 2. Project Director's Name Sandra Gonzales Over 60 Years of Age No Minority Group Yes 3. Name of Recipient Agency The City of Corpus Christi Public. Agency Yes Private Non -Profit Minority Operated Yes How many sites are minority operated? 8 4. Days Main Meal will be Served Each Week Mon. thru Fri. Congregate Meal Sites Planned 12 Total Meals to be Served Daily 675 minimum Congregate Meals 608 Home Delivered Meals 67 Meals will be Catered No Project Prepared- Yes Racial/Ethnic Composition of Persons to be Served: American Indian- -0- Oriental -0- Negro 5% Other Minority -0- Spanish Language 52% Non -Minority 43% Total Number to be Served Annually 43,031 minimum (dup.) Total Number of Rural to be Served Annually 7,650 minimum(dup,) 5. Supporting Social Services and Estimated Funding Outreach Transportation Escort Counseling Information & Referral Nutrition Education Shopping Assistance Recreation Title VII $ 700 350 300 700 800 500 300 1,458 Title III Other $ 3,600 $ 3.333 3,640 3,100 3,100 4,500 2,000 8,700 TOTAL $ 5,108 $ 31,973 $ 6. Total Projected Project Staff Number Full Time Employees 20 Number of Part -Time Employees 27 ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE REGULATION UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 The City of Corpus Christi (Name of Appticaoc) (hereinafter called the "Applicant") HEREBY AGREES' THAT is will comply with title VI of the_ Civil Rights Acc of 1964 (P.L. 88-352) and all requirements imposed by or pursuant to the Regulation of the Department of Health, Education, and Welfare (45 CFR Parr 80) issued pursuant to that title, to the end that, in accordance with title VI of that Act and the Regulation, no person in the United Stares shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Applicant receives Federal financial assistance from the Department; and HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary co effectuate this agree- ment. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assist- ance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance shall obligate the Applicant for tha period during which it retains ownership or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assist- ance is extended to it by the Department. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, concraccs, property, discounts or other Federal financial assistance extended after tate dare hereof co the Applicant by the Department, including installment pay- ments after such date on account of applications for Federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in :his assurance, and that the United States shall have the right CO seek judicial enforcement of :his assurance. This assurance is binding on the Applicant, its successors, transferees, and assign- ees, and the person or persons whose signatures appear below are authorized to sign this assur- ance on behalf of the Applicant. Dated The City of Corpus Christi P. 0. Box 9277 Corpus Christi, Texas 78408 (Applicant's mailing address) 412i4) (Appl.caat) 8y R. Marvin Townsend, City Manager (13:ea)dent, Chairman of Board, or comparable authorized official) 1rojcctName Elderly Nutrition Program R oject Nun bor ardgc(Year 17/1/7q To 9/2q/R(1 BUDGET SUMMARY Page I of 9 Section A SOURCES OF ALL EXPENDITURES Budget Category (1) Title VII Federal Funds (2) Local Non -Federal , Match (3) Proje2 + 3 ct Net Costs (4) Other Resources (5) (4) + (5) Total Approved Budget (6) 1. Personnel (Including fringe benefits): a. rood Preparation b. All Other Personnel $ 30,318 $ 30,318 $ $ i 30,318 14,251 3,623 • 17,874 17,874 2. Copal Equipment (Items over $3Q0 each) 3. Raw Food 15,306 5,688 • 20,994 26,398 47,392 4. Travel (Staff Only) 5. Consultants 838 838 838 1,040 1,040 1,040 6. Other Costs. a. Administrative b. Food Related 3,35] 3,351 3,351 17,422 17,422 17,422 e. Renovation -Repair d. Recreation e. 975 • 975 975 300 300 300 Sub -Total (lines 6.a. through f.) 7. Total * 22,048 22,048 22,048 83,801 9,311 93,112 26,398 119,510 6. Less Carry -Over 9. Federal Amount Requested 83,801 *See Percentage Limitations on Reverse Side Summary of Other Resources a. USDA Commodities $ 16,892 u. cern_Tnot i ncl ud: dl c.City's Add.Cont . 3,256 d.P• r ' i • C.4 6 250 cores. s 26 398 Part 17 (Rewed5/77) Project PLrnber BUDGET SUMMARY• Page 2 of 9 Section B TITLE VII FEDERAL FUNDS • Budget Category 111 Food and Related Costs Supporting Social So vices* fsl (4) + (5) Total l6) Meals (2) Administrative (3) (2) + (3) Sub•Total. (4) 1. Personnel (including fringe benefits): a. Food Preparation• $ 30,318 $ $ 30,318 $ . $ 30,318 b. Ail Other Personnel • 9,816 9,816 4,435 14,251 2. Capital Equipment (Items over $300 each) •_0_ 3. Raw Food 15,306 15,306 , 15,306 4. Travel (Staff Only) 370 283 653 185 838 5. Consultants 1,040 1,040 1,040 6. Other Costs: a. Administrative • 3,163 3,163 188 3,351 b. Food Related -17,422 17,422 17,422 c. Renovatlon•Repalr 975 975 975 d.Recreation 300 300 e • 1. I. Sub -Total (lines 6.a: through f.) 18,397 3,163 21,560 488 22,048 7. Net Costs $ 65,431 $ 13,262 $ 78,693 $ 5 ,1 08 * $ 83,801 8. Less Carry -Over *Not more than 20% of the Federal award (line 7, Column 6) for a budget year shall he used for provision of supporting social services. -0- 9, Federal Amount Requestedthe $ 83,801 ^in It IR+vned t./771 Project Nunnbe: BUDGET SUMMARY Page 3 of 9 Section C TITLE VII LOCAL NONFEDERAL MATCH Budget Category (11 Food and Related Costs Supporting Social Services (5) $ (4) + (5) Total (6) MeeIS (2) $ . Administrative (3) (2) + (3) Sub•Total (4) 1. Personnel (Including fringe benefits): a. Food Preparation b. All Other Personnel• 3,623 • 3,623 3,623 2. Capital Equipment (Items aver $300 each) • 3. Raw Food 5,688 • 5,688 •5,688 4. Travel (Statf Only) 5. Consultants . 6. Other Costs: a. Administrative . b. Food Related • • c. Renovation -Repair d. • B. • I. • Sub•Totat (lines 6.a, through (.) ,+.w �+rr.. ,u�wo��n 7. Net Costs •_ 5,688 �t� �.o..�„� 3,623 �,,,,,� '9,311 ..,,, $ 9,311 A 0. Amount of Budgeted paillcipant conliihullons *Nor -Federal match must be at least 10% of the P eject Net Costs (Page 1, Line 7, Column 4) or Total Federal $ -0- •unds (Page 1, Line 7, Column 2) dlvidrd uy nmc. Project Number ' SUPPORTING BUDGET•SCHEDULE TITLE VII FEDERAL FUNDS Non -Federal funds. • Program Activities • • Food Preparation All Other Personnel i Supporting (2)+(3)+(4)+(5) Budget (Category Congregate 12)$ Hor�e(Derlivered Administrative (4S,) Social(rvices (ost' l 1. Personnel (Itemize by position, excluding fringe benefits)r . ' Director • 1,922 1,922 Center Supervisor 1,399 1,390 2',7b9 Kitchen Supervisor 2,672 2,672 Senior Clerk -Steno • 2,659 2,659 Outreach Worker 1,875 469 2,344 2 Meal Site Manager II PT6 1,936 1,936 3,872 4 Cooks PT6 7,326 -- 7,326 Account Clerk PT4 1,066 1,066 Senior Clerk 2,144 2,144 2 Clerk I 3,900 3,900 4 Crewmen (Cook Aides). 2 8-hr.;_2 PT6 6,650 6,650 • • e Add2Fringe Benefits (ill sNla• rie: 4,200 360 2,025 640 ' 7,225 Total Personnel Costs $ 28,083 -$ 2,235 $ 9,816 $ 4,435 $ 44,569 - - Total: Column (2) plus (3) $ 30,318 *Not more than 10% of the meals se. ,ad may be Home Delivered. Page 4 of A Non -Federal Match Include dollar amount of "Personnel" posi- tions supported by Non -Federal funds. $ 3,623 ?art:i (leered S:T:) • SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL FUNDS Budget Category (I) Program Activities (2)+(3)+(4)+(5) Total (6) $ -0- • Meals Administrative (4) Supporting Social Services (5) $ Congregate (2) $ Home Delivered (3)* $ •$ 2, Capital Equipment (Items over $300 each):• ' None Total Capital Equipment Mists $ �$ $ $ $ $ -0- Total: Column (2) plus (3) 3. Raw Food**: . 675 meals @ 69.515.¢'meal x 65 days = $30,500 $ 13,775 $ 1,531 • ***Includes $5,688 $ 15,306 Total Raw Food Costs $ 13,775 $ 1,531 $ 15,306 Total. r,.r,or•"J?) plus (3) IS 15,306 J City Requires Page 5 of 9 Non•Federal Match Include dollar amount of Budget Category (2) and (3) supported by Non•Federal funds. $ -0- $ 15,194*** Match; $3,256 , 0 Contributions. *flol morn. limn 1090 of the moats se:ved may he Monne Delivered. ; $625 *This category Includ'•s only raw fund f.rnded iron: Tills VII federal funds_ meAts la'eporrd by e iI • ;nolrar.rn,o should hr• Ih.lerl Project Nunfrer SUPPORTING BUDGE. SCHEDULE TITLE VII FEDERAL FUNDS ' Budget Category (1) . Program Activities (2)+(3)+(4)+(5) Total (6) Meals Administrative (4) Supporting Social Services (5) Congregate (2) Horne Delivered (3)* 4. Travel (Staff Only): a. Out -Of -Town Travel b. Center Supervisor c. Meal Site Managers d. Kitchen Supervisor e. Outreach Worker• $ 84 75 105 $ 106 $ 283 • $ 84 75 26 $ 283 168 150 105 132 Total Travel Costs $ 264 $ 106 $ 283 $ 185 $ 838 Total: Column (2) plus (3) $ 370 5. Consultants: Nutritionist working ap- proximately 8 hrs./week x 13 weeks x $10/hour • $ 1,040 $ $ $ $ 1,040 Total Consultant Costs$ 1,040 • $ $ $ $ 1,040 Tolal; Column (2) plus (3) $ 1,040 Page 6 of 9 , Non -Federal Match Include dollar amount of Budget Category (4) and (5) supported by Non•Federal funds. $ Roject Number SUPPORTING BUDGET SCHEDULE TITLE VII FEDERAL. FUNDS Program Activities . Meals — Supporting (2)+(3)+(4)+(5) Budget Category (1) Congregate (2) Home Delivered (3)" Administrative (4) Social Services (5) • Total , (6) . Other Costs: $ •: $ $ $ $ a. Administrative; 1) Postage ' 40 40 2) Office Supplies 40 150 3) Printing & Advertising- • 88 88 4 Rentals 1,234 •1,234 5 Telephone1 1,275 1,275 6) Maintenance 339 100 439 7) Fuel & Lubrication __ 125 125 3,351' b. Food Related• 1) Light, Heat & Power 135 135 2) Food Transportation 5,849 636 6,485 3) Chemical & Household - Supplies 5,800 5,800 4) Health Cards 40 40 • 51 Maintenance 696 696 6) Rentals 4,2664,266 17,422 c. Renovation -Repairs 1) Bldg. Maintenance - 975 - v , 975 d. Recreation -Supplies i 300 300 Total 011ier Costs $ 17,761 $ 636 $ 3,163 $. 488 $ 22,048 imolai. Column (2) plus (3) $ 18,397 *Idol room: Than I070 of the meets «•ry"d ro r/ hn.I-Ionie Delivered. Page 7 of 9 Non -Federal Match Include dollar amount of "other Costs" supported by Non• Federal funds. Project I kimber Page 8 of 9 SUPPORTING BUDGET SCHEDULE LOCAL NON-FEDERAL MATCH Source Application* Amount A. Cash Resources: City Contribution City Contribution • Personnel, Page 4, Line 1, Raw Food; Page 5, Line 3 • Sub -Total: $ 3,623 5,688 $ • 9,311 Q. In -Kind Resources: None included in this budget • Sub -Total TOTAL: $ $ '0' $ 9,311 +IA,i. 1 aliniJ 1 11e MO1111114,1 by rl I, . t snnrifle 1vIIjrI, Ilu•v .ur dnnliit.l .w I`inn Z Project N:n>! or Page 9 of 9 SUPPORTING BUDGET SCHEDULE . • OTHER RESOURCES Source Ap licatlon* Amount A. Cash Resources: $ (Itemize by Job Position. use supporting schedule if •1 nC1 er�Cry1, 8 hrs./day (8A $3.51/hr ) 1,769 • CETA personnel are used in support of Title 1 Recreation Aide, 8 hrs./day, B, .66/hr.) 1,845 VII but are not reflected in this budget, totaling $8,003** 1 Cook Aide, 8 hrs./day (7B,$3.51/hr.) 2 Custodians, Part-time, 4 hrs./day each(7A,$3.37) 1 Meal Site Manager, Part-time, 4 hrs./day(8B,$3.56) 1,769 1,698 922 Title V, Older Worker Program, all paid @ 3 Meal Site Managers/Aides, PT 4 hrs./day each 2,296 $2.90/hour for 20 days each; then $3.10/hour 1 Meal Site Manager Aide, PT 5 hrs./day for 43 days; total $5,548** 1 Custodian, Part-time, 4 hrs./day 765957 2 Recreation Aides, Part-time, 4 hrs./day each 1,530 13,551* City's Additional Cash Contribution Participants' Contribution Raw Food, P.5, L.3, and P.1, L.3, Column(5) Raw Food, P.5, L.3, and P.1, L.3, Column(5) 3,256 6,250 9,506 • • **Not included in this budget Sub•Totei: $ • 9,506 B. In -Kind Resources: $ USDA Commodities 43,875 meals x 38.5¢/meal Raw Food, P.5, L.3, and P.1, L.3, Column (5) 16,892 • - Sub.Totel $ 16,892 TOTAL: $ 26,398 6n.,.,,,ra, d,nutrl ho hicuillled by 13 :duet Category and specific ii nn dein Under which•1hey nrn applied on Page 1. BUDGET JUSTIFICATION PERSONNEL FEDERAL NON-FEDERAL OTHER RESOURCE: Project Director, full time 1,922 3,623 Centers Supervisor, full time 2,789 Kitchen Supervisor,.full time 2,672 Senior Clerk -Steno, full time secretary 2,659 Outreach Worker, full time 2,344 Meal Site Managers #1 6 hours @ Grade 14D level #2 6 hours @ Grade 14D level Cooks #1 6 hours @ Grade 130 level #2 6 hours @ Grade 13B level #3 6 hours @ Grade 13C level #4 6 hours @ Grade 13D level 1,936 1,936 3,872 1,898 1,723 1,807-- 1,898 Account Clerk, 4 hours/day, Grade 12A Senior Clerk, full time nutrition clerk Clerk I, receptionists #1 8 hours @ Grade 8D level #2 8 hours @ Grade 8A level 2,061 1,839 7,326 1,066 2,144 3,900 Crewmen, cook aides #1 8 hours @ Grade 7B level 1,827 #2 8 hours @ Grade 7D level 1,976 #3 6 hours @ Grade 7D level 1,482 • - #4 6 hours @ Grade 7B level 1,365 6,650 Fringe Benefits for eligible employees including TMRS, Soc. Sec., insurance averages 16.2% of total salaries 7,225 RAW FOOD U.S.D.A. Commodities, 43,875 meals @ 38.5¢/meal 16,892 43,875 meals @ approximately .69516 per meal 15,306 5,688 9,506 - TRAVEL Centers Supervisor, 313 miles/month x 3 months x 18¢/mile 168 Kitchen Supervisor, 193 miles/month x 3 months x 18¢/mile 105 2 Meal Site Managers, 280 miles/month x 3 months x 18¢ mile 150 Outreach Worker, 246 miles/month x 3 months x 18¢/mile 132 TRAVEL (Continued from Page 1) Out-of-town travel, Project Director, regional, state-wide and national conferences, membership fees 283 838 BUDGET JUSTIFICATION, PAGE 2 FEDERAL NON-FEDERAL OTHER RESOURCES CONSULTANTS Nutritionist, $10.00 per hour,'8 hours per week, 13 weeks OTHER COSTS ADMINISTRATIVE (1) Postage, $13/month x 3 months 40 (2) Office Supplies, $40/month x 12 mo. 150 (3) Printing and Advertising, as needed for forms. 88 (4) Rentals: Lease car, 300/mo. x 3 mo. 900 Xerox 111/mo. x 3 mo.. 334 1,234 (5) Telephone, administrative staff use senior centers & Wash. Kitchen 1,275 (6) Maintenance: Lease car maint 75 Equipment maintenance 364 439 (7) Fuel & Lubrication,lease car approx. 41/mo.x 3 months FOOD RELATED . (1) Light, Heat & Power, Wayside Center (2)Food Transportation: Fuel Kitchen Van -food & com- modity transportation approx. 41/mo x 3 mos. 125 Transit -delivery of prepared food to meal sites and for home deliveries 6,360 (3) Chemical &Household - Consumable Supplies for use at meal sites, plus paper goods for meal preparation; delivery & serving avg. 1945 mo. 125 135 6,485 5,800 1,040 3,351 •(41 Health Cards for employees connected w/food handling 10 employees @ $4.00 ea. (b) Maintenance: Kitchen Van 120 Kitchen Equip. 520 Centers Equip. 56 (6) Rentals: Washington Kitchen 920 Washington Center 1,381 Woodlawn Center 372 First Lutheran Center 252 Commodity Storage 1,341 RENOVATION AND REPAIR (1) Building maintenance at central and satellite kitchens and one senior center RECREATION SUPPLIES 40 BUDGET JUSTIFICATION, PAGE 3 FEDERAL NON -FED. OTHER RESOURCES 1 696 4,266 17,422 975 Recreation Supplies and Equipment, 100 per month x 3 months 300 TOTALS 83,801 9,311 26,398 PART II PLAN FOR THE PROJECT 1. Applicant Agency a. A chart is attached which describes the organizational structure of the applicant agency, The City of Corpus Christi, Senior Community Services. Identified within this structure is the placement of responsibility for the conduct of the proposed project. b. Senior Community Services, a division within the Department of Planning and Urban Development of the City of Corpus Christi, has for the past six years been responsible for a substantial amount of funds used for programs for the elderly. Senior Community Services staff plans, admin- isters and implements the Title VII nutrition program and the accompany- ing social services program. The following describes past achievements of the program: c. Financial Support and Commitments (1) $640,000 from Revenue Sharing for the construction of two (2) multi- purpose senior centers located in areas of high concentrations of the elderly. These facilities serve all segments of the elderly popula- tion. (2) $50,000 from the City of Corpus Christi Community Development block grant for the alteration and expansion of the program's central kitchen facilities (pending). (3) $48,000 from the Urban Mass Transportation Administration (UMTA) for the acquisition of six vehicles used for transportation. Recently two vans for use by the elderly and handicapped have been purchased for $13,500. The vans went into service during the 1977-1978 grant year. Total amount spent on elderly and handicapped vans $61,500. Transit continues to provide transportation to senior citizens in Nueces County at no cost to the nutrition program or the senior citizens themselves. (4) $35,760 for local match to the Retired Senior Volunteer Program over the past five years. A substantial amount of in-kind match has also been contributed. (5) Continued County contributions totalling $308,317 over the past six years. (6) Continued City contributions totalling $99,923 over the past six years have sustained the Title VII program. Participants have con- tributed $135,226 during this six year period. The City has also $359,381 toward the Title III program. A considerable amount of in-kind contribution has been contributed to these programs. (7) Approximately $25,000 from the Coastal Bend Council of Governments for renovation and repair to Lindale, Robstown and Greenwood Centers and purchase of equipment for those centers. (8) A supplement of $20,000 was awarded from the Governor's Committee on Aging to the Title VII project during the 1976-77 grant year to pur- .chase capital equipment for the central kitchen. (9) $36,000 from the City of Corpus Christi Community Development block grant for complete renovation of Zavala Meal Site. (10) Grants totalling $15,000 have been received for renovation at the Robstown Senior Center. (11) The program continues to receive support and technical assistance from the Department of Planning and Urban Development, Department -2- of Finance, and Budget Office, Transit Department, Engineering De- partment, Personnel Department at no cost to the program. d. Major Goals Achieved (1) Senior Community Services has been successful in integrating several services to the elderly in such a way that they complement and are supportive to one another. The major program components are centers and nutrition, recreation, and volunteer services. These programs work together harmoniously although funding is received from several sources. (2) During the past year program procedures were firmly established, bulk serving was extended to smaller centers, personnel received addi- tional training, and elderly volunteers and participants have assumed a greater role in center operations. e. Characteristics of the Elderly Community (1) A recent survey in all centers indicates that a majority of all the participants live in single family dwellings and receive an annual income below $2,000. The ethnic breakdown of the participant popu- lation is approximately 5% Black, 70% Mexican -American, and 25% Anglo. The program is continually striving to serve the lower in- come isolated individual. (2) The total population of Nueces County is 235,000; -the elderly are estimated to number 23,000 or ten percent (l0%) of the total popu- lation. The ethnic breakdown of the elderly population is: 5% • Black, 24% Mexican -American, and 71% Anglo. The percent of elderly population with incomes below the poverty level broken down accord- ing to ethnic groups are: 61% Black, 47% Mexican -American, and 25% Anglo.1 The program has certified 1,390 persons in the meal program. 1Taken from 1970 Census Data. -3- (3) Population projections for 1980 reflect a 70% increase in the elderly population over 1970 population levels. The total population over 60 is expected to 32,732 by 1980 as compared to the estimated 23,000 for 1970.2 Senior Community Services draws the majority of its participants from the central Corpus Christi area, see attached map. Primary concentrations are in census tracts 6, 9, 10, 12, 15, 16, 20 and 21. In the rural area centers are located in the areas of highest popu- lation concentrations, Robstown, Bishop and Banquete. 2. Project Area a. The service area for the project is Nueces County. The cities which have meal sites are Corpus Christi, 9; Robstown, 1; Bishop, 1; and Ban- quete, 1. 3. Administration of the Project a. Organization (1) Director - Responsible for overall program operations and direct supervision of program supervisors; preparation of grant applications, budgets and other management related functions. (2) Kitchen Supervisor - Responsible for supervising day-to-day operation of the central kitchen and auxiliary kitchen in Robstown. Purchases food items and maintains inventories. (3) Centers Supervisor - Responsible for supervising day-to-day opera- tion of the centers and meal sites. (4) Senior Clerk -Steno - Responsible for general office work including personnel records, payroll, and assists in the preparation of grant 2Taken from Texas Department of Water Resource Population Projections by Cohort. -4- applications, budgets, and reports to funding agency and other de- partments within the City; performs other duties as assigned by the Director. (5) Meal Site Managers - Assure that assigned senior center or meal site is fully operational and that supportive services are provided• in addition to meals and transportation as needed. (6) Cooks - Responsible for the preparation of all meals based on the menus and recipes provided. (7) Cook Aides - Responsible for assisting in the preparation of all meals based on the menus and recipes provided. (8) Receptionists - Responsible for greeting all persons coming to the centers, answering the telephone, directing calls and providing limited referral and information. • (9) Nutrition Clerk - Responsible for typing food requisitions, assisting Kitchen Supervisor in the preparation of reports related to the nutrition program. ti (10) Account Clerk - Responsible for accounting procedures relative to receipts and expenditures. (11) Outreach Worker - Responsible for evaluation of all home delivered meal recipients and long-term difficult cases. (12) Nutrition Consultant - Responsible for menu planning, submission of menus to the state for approval, technical assistance to the staff in the area of nutrition and nutrition education. (13) Volunteers - Retired Senior Volunteers (RSVP) work in many areas within the program. An example of some of their duties are: re- ceptionist, meal site aides, recreational aides, telephone reassur- ance. Needless to say, the senior volunteers provide an invaluable service to the program. -5- A job description has been prepared for each position. Every effort is made to employ the elderly. This is apparent in that 41% of the staff are 55 years of age or older. b. In-house staff training is done on a regular basis. Guest speakers are provided at most of the meetings. Staff meetings occur bi-weekly. c. Staff training has also been provided by the Area Agency on Aging, other community agencies such as the State Department of Mental Health and Mental Retardation and Department of Human Resources, American Red Cross, Nueces County Health Department, and other City departments. d. The Senior Community Services Advisory Committee and the staff enjoy a positive working relationship. The importance of the Advisory Committee and the Meal Site Councils in providing the program with input and direc- tion from the consumer population is a key ingredient in the success of the program. Training is provided to council members each year. Advisory Committee members are familiar with the major areas of the program. A list of members is attached. e. The Senior Community Services transportation program has been transferred to the City's Transit Department. The service has remained essentially unchanged although the responsibility for the transportation program now lies with the Transit Department. The transfer occurred August 1, 1978. This arrangement has allowed the City to receive Urban Mass Transit Administration (UMTA) funds to sup- . port elderly and handicapped transportation. Previously, when the program was within the Senior Community Services Division, the transportation program was supported by a Title III grant and a substantial local con- tribution. The Transit Department will be accepting contributions for trips taken on the nine (9) transit vans. The contributions received are placed in that activity's operating budget. -6- Senior Community Services continues to operate the RSVP van and two (2) vans serving the rural areas of Nueces County. 4. Plan for Operation of the Project a. Program Objectives Objective I -- Individuals to be served (1) The project will focus on reaching elderly persons with incomes below the poverty level, members of minority groups, and isolated members of the elderly community. (2) Project participants will be persons over the age of 60, and their spouses regardless of age, who do not eat adequately because of the following reasons: (a) Limited mobility; (b) Lack of skills or knowledge required to select and prepare nourishing meals; and (c) Expressed feelings of rejection and loneliness. Objective II -- Meals in congregate settings (1) The project will serve a minimum of 675 meals per day, five (5) days a week, Monday through Friday, 52 weeks a year, to eligible and en- rolled participants in twelve congregate meal site settings. Objective III -- Meals to homebound (1) The project will deliver an average of 65 meals per day, five days a week, Monday through Friday, 52 weeks each year, to older people who are homebound because they are physically or mentally unable to come to the site and to eligible enrolled program participants who become temporarily ill. (2) Home delivered meal recipients are revaluated bi-monthly. -7- Objective IV -- Nutrition Standards (1) The project maintains standards to insure that each meal served at every site and meals to the homebound contains one-third of the current daily recommended dietary allowance established by the Food and Nutrition Board of the National Academy of Sciences, National Research Council. Input regarding the quality of the meals and the meal service is received from participants: Objective V -- Outreach Services (1) The project provides home visitation services to the elderly com- munity as well as to project participants. (2) The meal site managers provide home visitation services to those persons with the greatest need referring their problems to other agencies if needed and providing follow-up on each referral. (3) Priority is given to enrolled project participants and persons re- questing homebound meals. Objective VI -- Escort Services (1) The project provides escort services to social service agencies for participants needing assistance. Priority is given to participants who have limited communicative skills, who need particular assistance in dealing with social service agencies, or who have particularly serious problems. Objective VII -- Information and Referral (1) The project provides information and referral services to project participants and to the non -project elderly community who request the service. (2) Information and referral services are operational five (5) days a week, Monday through Friday, 52 weeks a year from each center and meal site. -8- (3) Follow-up on some referrals is rendered to determine whether or not services were provided and to determine whether the service was an appropriate solution to the problem. Objective VIII -- Social Services Counseling (1) The project provides short-term social service counseling to project participants. (2) The non -project elderly community are accommodated as time permits. Objective IX -- Nutrition Education (1) The project maintains a program of regularly scheduled meetings to disseminate facts about the kinds and amounts of foods that are required to meet daily_nutr_itional needs and conducts such meetings periodically at each congregate meal site. Nutrition education is pro- vided by the County Extension Agent and the project's nutritionist, Objective X -- Shopping Assistance (1) The project provides shopping assistance on Tuesday or Thursday from 2:00 p.m. to 4:00 p.m., 52 weeks a year, to project participants to assist them in the selection of proper food items which will im- prove their nutritional intake. Non -project elderly will be accom- modated as time and space on the City van services allow. Objective XI -- Recreation (1) The project continues to provide adequate supplies and suitable, feasible activities five days a week, Monday through Friday, 52 weeks a year, in nine (9) congregate center and meal sites. Three (3) meal sites are open one (1) hour for the meal. Objective XII -- Senior Citizens Market Place Senior Community Services, in conjunction with the Junior League and the Corpus Christi Arts Council, will be opening a Senior Citizens Arts and Crafts Market Place. Handmade items will be sold on con- -9- signment, the senior citizen retaining the bulk of the proceeds from the sale. The market will be located in the downtown area. Senior Community Services will be responsible for providing volun- teers to staff, the outlet; it shall also provide information con- cerning available senior citizens, craft skills and assistance in coordinating this project with others maintained for the elderly. The Arts Council shall be primarily responsible for obtaining in- formation on similar projects elsewhere, providing guidelines for quality control with the products handled, and assistance in matters concerning publicity and the dissemination of information concerning the projects to interested people. The Junior League will make available the sum of Fifteen Hundred Dollars ($1,500) to help defray the expenses of the project; it shall be responsible for finding suitable space to lease; the League shall provide assistance in constructing leasehold improvements and provide expertise for establishing a small business. Title VII funds will not be used to sustain the project. The market place will.be self-sustaining in the future. b. Delivery of Meals (1) The central kitchen, located at the Washington site in Corpus Christi, prepares all meals for the Corpus Christi centers. (2) The Robstown kitchen, located at the Robstown site, prepares all meals for the Robstown/Bishop/Banquete area. Food is taken in bulk from each kitchen to each site with the exception of Briarwood and First Lutheran meal sites which receive pre -plated meals. (3) Meals, home delivered and congregate, are transported via mini -vans by the Transit Department which receives a monthly reimbursement. -10- (4) One van is used to cater meals to six (6) centers and meal sites. (5) The Nutritionist Consultant is responsible for planning menus. All menus developed by the project take into account health or religious requirements, as well as ethnic, cultural and regional preferences. (6) The cycle of menus used by the project are approved by the Governor's Committee on Aging, are in compliance with the Standard Nutrient Guide, and are posted at each meal site. Ingredients used in pre- paring the meal are also listed. (7) There will be a minimum of 610 congregate meals served daily and 65 home deliveries. (8) The total amount of the-grant has increased over the previous year. The project is contracted to serve 675 meals daily. The actual meal count exceeds the contracted level by approximately 50 meals. (9) Meals are served by the project Monday through Friday, from 12:00 noon to 1:00 p.m. (10) Lunch is the meal to be served on a daily basis.- (11) Preparation of the meals is the responsibility of the kitchen staff. Both congregate and home delivered meals are to be transported via mini-vans. c. Senior Center Activities (1) Senior Centers strive to be the focal point of activity for older persons within the neighborhood. (2) In addition to meal service the centers and meal sites strive to stimulate mental and physical activity among the participants. (3) Each center and meal site sponsor special recreational projects. Attached is a list of special activities planned by each center. (4) Increased used of the centers and meal sites by other social service agencies is encouraged. Health services will be emphasized. -11- d. Site Changes (1) Banquete Meal Site has opened.' Banquete serves the rural community west of Robstown, Texas, in Nueces County. (2) Expansion is not planned for the 1979-1980 fiscal year due to fiscal constraints. (3) Attached please find list of all meal sites. e. Total number of meals planned to be delivered to the homebound on a daily basis is maintained at 65 or slightly less meals. f. The project council has suggested a contribution scale. The contribu- tion schedule is posted at each meal site. Contributions are individually received in small envelopes and each envelope containing the contribu- tion is placed inside locked money boxes. Money boxes are gathered from the different sites, taken to a central point where the money is counted. The money is then deposited in the bank on a daily basis. Contributions are not mandatory. Participants are told to contribute what they can afford. The contribution scale is provided as a guide. 5. Plan for Social Service Delivery a. Transportation service has been a vital supportive service to the nutri- tion program. Transportation is provided to older persons by mini -vans. The service is provided from the Department of Transit and Traffic. Participants and other elderly passengers are taken to meal sites and other destinations. The service is demand responsive, modified route. Donations are accepted to destination points other than the meal sites and centers. The handicapped are carried on two (2) vans equipped with wheel chair lifts. b. Services such as recreation, counseling, nutrition education, informa- tion and referral, and other services are to be maintained and improved -12- during the coming year. These services are supplemented by Title III, City General Revenues, and County Revenue Sharing funds. 6. Relationship of the Project to Other Programs a. Senior Community Services enjoys a positive working relationship with other agencies both public and private. The project shares building space with the Community Action Agency, and the project staff work closely with Community Action Agency staff in serving the elderly. The Department of Transit works cooperatively with Senior Community Services in providing transportation to the elderly. The Area Agency on Aging provides a forum in their Providers in Aging Council for regional pro- jects to communicate and share ideas. Senior Community Services staff regularly attend these meetings. Community agency representatives attend Senior Community Services staff meetings in order to provide information and training. b. The Senior Community Services program enjoys the benefits of being part of the City of Corpus Christi. It has been possible to tap local re- sources and interact with many agencies because of the status the project has within the community. -13- CITY OF CORPUS CHRISTI Cl cunni/ CORFU crtrsw CITT ORGANIZATIONAL CHART MEN ASST :NT CETT INDNSINIAL DEVELCS..ENT u•TKx SONKES NuAIAN RELATIONS CITY STI.ETANr ASSISTANT $ n.m CIVIL DEFERS[ TWA'ST AND EDRV[NTEx ACUINISTRATIVE ASSISTANTS ENotNcrsA4 AND DEvndNCNT Min FLA NINO AND URBAN DE o" 4H POLLuTIDR HEALTH INDIA mu*rte 1•17411=1=1 M11231=1M1 GAS wASTEICATEN TEN - BULB COmmuNITY -I LIDNANT .�_ uuuuus TSGD"w I PAc ® \ PCLICE FINANCE ) ( SUFI/ \ SUMW ) L .E D NRRD I -{ BuDSET AND Ev•LD•TIKN 1 L w - .I 1 PERSONNEL I --1 AUDITING I -1 SAFETY 1 -I s ArIDEe 1 ACCOUNT CLERK I DIRECTOR SENIOR CLERK -STENO CLERK -TYPIST SENIOR COMMUNITY SERVICES .FUNCTIONAL ORGANIZATIONAL CHART RSVP COORDINATOR '2 BUS OPERATORS SENIOR CLERK - TYPIST 315 VOLUNTEERS: 4 Banquete 4 Bishop 22 Robstown 285 Corpus Christi 89 WORK STATIONS SUPERVISORS 1 Banquete 1 Bishop 5 Robstown 82 Corpus Christi I KITCHEN SUPERVISOR RWN 1 Kitchen 1 COOK COOK AIDE SENIOR CLERK( CORPUS CHRISTI 1 Kitchen 3� 4 COOKS COOK AIDES NUTRITIONIST CONSULTANT 9/15/79 CENTERS SUPERVISOR I ROBSTOWN • MEAL SITE MANAGER II 1 OUTREACH WORKER 1 MEAL SITE MANA- GER I - Bishop, 2 BUS 'OPERATORS 1 CUSTODIAN 1 MEAL -SITE MANA- GER II-Banquete• CORPUS CHRISTI 9 Centers .6 MEAL SITE MANAGERS I & II 3 RECEPTIONISTS 3 CUSTODIANS MEAL SITE RECREA AIDES TION AIDES NUECES BA' � CONCENTRATIONS OF CERTIFIED PERSONS BY CENSUS TRACTS ` (Corpus Christi only) Corm. OYMI *mal Primary Concentration of Certified Persons 7! Secondary Concentration of Certified Persons ."�, del Oso Data complied Aug., 1978 /11-1—INVAll'IM 1 C. LVt..11 I 1 VII VI— loCII 1 C, rcQt. l'IWAL.1.1. 1 - , e 4. 0 NUECESVot/ICITY HIGHWAY AMP 1E-ai.'!Eal ;111: l'Y SENIOR COMMUNITY SERVICES ADVISORY COUNCIL 9-15-79 1. Mrs. Hugh Roy Cook Term to 12-26-79 329 Del Mar (04) 884-7083 2. Mrs. Josephine Dobson 4438 Wesley Drive (12) 992-9688 3. Colonel Lee Freeman 1802 Paul Jones (12) 991-8074 4. Dr. Roemer Best, DDS 3544 Sante Fe (11) 854-5683 5. Mr. Harvey Grossman 3402 Ocean Drive (11) 853-4555 Attorney, 600 Bldg., (01) 882-4744 6. Mr. Noe P. Jimenez 1601 West Manor Drive (12) 991-2878 7. Ms. Charlotte Rappsilber 155 Southern (04) 884-6286 8. Mrs. John R. Lopez 1409 14th Street (04) 882-8700 9. Mrs. Catherine Chambers 4226 Cott (11) 854-0797 10. Mrs. Flora Pockrus 1914 Hawthorne (04) 882-8608 11. Mrs. Elizabeth (Lloyd) Price 4309 Loma Alta (10) 241-1981 12. Mr. C. C. Sampson 2318 Summers (07) 884-7006 13. Mr. Albert Struller 4945 Willowbrook (11) 992-9540 14. Mr. Joe Tassler 113 Tarlton (15) 883-8898 15. Mrs. Virginia Vargas 820 Bloomington (16) 852-0229 16. Mrs. Evelyn Wilson 5607 Everhart Road, Room 403 (11) 854-3816 17. Ms. Jean Wyatt 6630 Sahara (12) 991-1502 At Work: 883-6247 Term to 12-26-80 'Term to 12-26-80 Term to 12-26-80 Term to 12-26-79 Term to 12-26-79 Term to 12-26-79 Term to 12-26-79 Term to 12-26-79 Term to 12-26-80 Term to 12-26-80 Term to 12-26-79 Term to 12-26-79 Term to 12-26-80 Honorary Life Member Term to 12-26-80 Term to 12-26-80 SENIOR COMMUNITY SERVICES SENIOR CENTERS AND MEAL SITES 9/6/79 Center Site Manager Hours Address Phone Number Corpus Christi: Austin Beatrice Alvarado 10:00 A.M. - 1:00 P.M. 3838 Baldwin 883-042 **Briarwood Apts. * Bobbye Burkhart 11:30 A.M. - 12:30 P.M. 1701 Thames 991-80E (Satellite) **First Lutheran Velma Darwin 11:30 A.M. - 12:30 P.M. 1201 Morgan 884-967 (Satellite) Greenwood Mary Louise Barrera 8:00 A.M. - 5:00 P.M. 4040 Greenwood 854-462 Lindale Hector Gonzalez 8:00 A.M. - 5:00 P.M. 3135 Swantner 854-45C Wayside San Juanita Vela 9:00 A.M. - 3:00 P.M. 3312 Wayside 883-418 Washington Mildred Jackson 8:00 A.M. - 5:00 P.M. 1114 Sam Rankin 882-627 Woodlawn Edna Koonce 9:00 A.M. - 3:00 P.M. 3757 UpRiver Road 883-784 Zavala Banquete: Carrie Stoney r 9:00 A.M. - 3:00 P.M. 442 Mohawk 882-156 *+Banquete Louise Garrett 12:00 P.M. - 1:00 P.M. Farm Market 666 387-762 _(Satellite) Bishop: Bishop 10:30 A.M. - 3:30 P.M. 301 West Main 584-321 Robstown: Robstown Cora Upshaw 8:00 A.M. - 5:00 P.M. 833 West Avenue J 387-639 'Only Meals are served at these locations. E Volunteer Present actual number of participants served at.centers are as follows: Austin: 40 Wayside: 40 Briarwood: 15 Washington: 75 First Lutheran: 18 Woodlawn: 40 Greenwood: 185 Zavala: 40 Lindale: 100 Bishop: 15 Banquete: 25 Robstown: 82 DECEMBER 1979 JANUARY 1980 FEBRUARY 1980 1 1 ACTIVITIES FOR THE YEAR MONTH ACTIVITY NAME CENTER January February Valentine Sweetheart Contest and Danre Creenwond March Easter Hunt Woodlawn and Wayside . (or) April (Easter is April 6, 1980) Mur Fair u. . 980 ., . June • JuIV Ath of ,htly Picnic _ l indale August September DeisSies CelebrationAustin and 7avala • Bishop and Rnhctnwn Washingtnn All rPnterc October _.V Halloween Carnival 22nd fashion _Show November December Christma_s pante