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Home My WebLink About15281 ORD - 12/26/1979AN ORDINANCE AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT APPLICA- TION FOR $54,701 FOR SIXTH YEAR FUNDING OF THE RETIRED SENIOR VOLUNTEER PROGRAM (R.S.V.P.) TO THE ACTION AGENCY, A SUBSTANTIAL COPY OF WHICH IS ATTACHED HERET , MARKED EXHIBIT "A", AND MADE A PART HEREOF; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED CONTRACTS AND OTHER NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE AFORESAID PROGRAM; AND DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the City Manager be authorized to submit a Grant Application for $54,701 for sixth year funding of the Retired Senior Volunteer Program (R.S.V.P.) to the ACTION Agency, a substantial copy of which grant application is attached hereto, marked Exhibit "A", and made a part hereof. SECTION 2. That the City Manager be authorized to execute all related contracts and other necessary documents in order to implement the aforesaid program. SECTION 3. The necessity to authorize submission of the aforesaid Grant Application and to authorize execution of other necessary contracts and documents in order to implement the said program creates a public emergency and imperative public necessity requiring the suspension of the Charter rule that no ordinance or resolution shall be passed finally on the date of its introduc- tion but such ordinance or resolution shall be read at three several meetings of the City Council, and the Mayor having declared such emergency and necessity to exist, having requested the suspension of said Charter rule and that this ordinance be passed finally on the date of its introduction and take effect and be in full force and effect from and after its passage, IT IS ACCORDINGLY SO ORDAINED, this the 26th day of December, 1979. ATTEST: odd 'City Secretary APPROVED: 2.44 DAY OF DECEMBER, 1979: J. BRUCE AYCOCK, CITY ATTORNEY MAYO THE CITY OF CORPUS CHRISTI, TEXAS 15281 MICRO) 1LM4tk Huu a Iy0 /7f-1-- OMB,No. 11E. -R0 Expires: July OMB Appro. No 29-0071, ACTION Form A•203 IRer 2/761 APPROVED: Harold F. Zick, Director of Finance ATTEST: Bill Read, City Secretary STANDARD FORM424 PAGE 1 110.751 Presented by GSA. Federal Mamsonent COo.lo 747 r City Attorney FEDERAL ASSISTANCE 2 APPLI DANT's a Numb. APPL,c:. TION . N TX 9-12-20-160 1. TYPE OF ACTION O PREAPPLICATION APPLICATION APPLI- CATION b Daw ]far month Jay 19 80 04 01 IOENTh FIER ` b Data Yea. month am Also,. I9 _WDdtret ZF < G u n (.Nark sp. 1 proprwte hl.$) `. NOTIFICATION OF INTENT (ORLI . REPORT OF FEDERAL ACTION Leave Rank a LEGAL APPLICANT/RECIPIENT - RSVP 5 FEDERAL EMPLOYER IDENTIFICATION NO IRS 8746000574 • b oda^)woo "^d Region VI $w..t150 Bo. Nueces 9277 6. / a Number 17121 -_101 al 21 Pa 0. Box a County Stale Corpus Christi 9 219) Cod Stay 78408 t er/\amT h CpntalPon A telephone Sol exas Pam West, 512/854-4520 GRAM (From ( Federal Grdpk, b Title Retired Senior Voluntee Program TITLE AND DESCRIPTION OF APPLICANT'S PROJECT Retired Senior Volunteer Program 9 TYPE OF APPLICANT/RECIPIENT - A -State w -Commun. Amon Acme, 9-Innraw0 1 -Hog., Educational Imotutron C -Sub .1-Indwn Tr,be K -Other (Spent;) 0 -County -School ONNwt G -s �.8 PraDose Doi, Fnrrr, apa ]hare letter El • 9. TYPE OF ASSISTANCE A-9n2c Gran O-Imncu e 9-Supowmenwl Grant E-OmnEnrcr aypro C -Loan p,wle kunD/ 10. AREA OF PROJECT IMPACT (Names of cues. counties. Stater. etc) Nueces County 11. ESTIMATED NUMBER OF PERSONS 9E5E- FITING 400 12 TYPE OF APPLICATION A -New C-Rermon 5-Augment.5,6 9-Rane..N D-Conbrwaoon Enter appropriate letter n 13 PROPOSED FUNDING 1e CONGRESSIONAL DISTRICTS OF: 15. TYPE OF CHANGE (F 125 or (2e/ a F.*. $27,808 DDa A001can1 b eget) A -Increase Dollars F -Other (Specify/. B-Decrease Dont. C -Increase Duran Duration b Applunt 00 14 14 O-0 Dorm on c. State 8 .00 ,605p 16 PROJECT START DATEBEpyFP FF(�+ Ih 4 17 PROJECT • DURAT1nek E-CarrHlabon Enre appro Fp=le d Local i f6D0 -� 19LJUr U4 VJ. 1L Months I:41M e Other •00 18 ESTIMATED DATE TO BE SUBMITTED Year month day 19. EXISTING FEDERAL IDENTIFICATION NUMBER TOTAL T : 54-r01 LTOI08 FEDERAL AGENCY 19 440-6546 20 FEDERAL ACTION, AGENCY RECEIVE REQUEST (Name. City. Irate. 2/PCadel Region VI. 212 North St. Paul, Dallas. Tx. 75201 21. REMARKS ADDEO • ❑ Yes ENo SECTION II-CENTIFICATIONI 22 THE APPLICANT CERTIFIES THAT, a. To the best of my knowledge and Newt. data on lhlt preapplcaban/appleaNbn sea true and correct. the document h7* been .nm9 bade of PP', autheiaed by the 9oar a applAant aM the applcant wall e mom wall the.,)ached arwrances of the .. wee Is approved. 5 II reouued by Instructions Iernn. 111Coastal 21 131 OM6 Circular A.95 Ihls .0018.bon wm aubnitted, Foremnt to No td 4)9)00)47* clesnn9Soutes and aR response w attached apma Bend Council of Governments (Pending) re- Rnpon[, ra arehed ^ m. —, 23 CERTIFYING REPRE- SENTATIVE a. TYPED NAME AND TITLE R. Marvin Townsend City Manager b /SIGNATURE . c DATE SIGNED Teo month day 19 SECTION III -FEDERAL AGENCY ACTION 24. AGENCY NAME 75 APPLICA- Set month dal' TION RECEIVED 19 26 ORGANIZATIONAL UNIT 27 ADMINISTRATIVE OFFICE 29 FEDERAL APPLICATION IDENTIFICATION • 29 ADDRESS 30. FEDERAL GRANT IDENTIFICATION 31. ACTION TAKEN . 32 FUNDING Yee month day 34 STARTING Yeo month day ❑ a. Awarded a Fedend 9 .00 33 ACTION DATE l' 19 DATE 19 ❑ b RNectN 8 Apecant INFORMATION 35 (Name amend telephoT FOR ne 36. X. mond day ENDING ❑ c. Returned For a Stan .00 DATE 79 Amendrnml d Lccal 00 _ 37 REMARKS ADDED 0 d Defamed a Other .013 ❑ ❑ ❑ e Mho...1 TOTAL S .00 Ye No 38 FEDERAL AGENCY A 95 ACTION a In taam9 abo.a action, any comments went. 7 cm clw.n;houaes were con- pawed I! agency reponse is due uncle, pra.noom at Part 1. OM6 Cereals, 895. It An been e n bang oracle P. FEDERAL AGENCY A-95 OFFICIAL (flame and telephone No ACTION Form A•203 IRer 2/761 APPROVED: Harold F. Zick, Director of Finance ATTEST: Bill Read, City Secretary STANDARD FORM424 PAGE 1 110.751 Presented by GSA. Federal Mamsonent COo.lo 747 r City Attorney OMB No. 116-rt0268 Expires: July 1981 PART 111 — BUDGET INFORMATION -o SECTION A — BUDGET SUMMARY Grant Program, Of o0 Function StIWIy lel Feder.' Gtelop No. 161 Estimated Unoblpsted Funds Now or Reviled Budget FeMnl k1 NomFederd ' 1d1 Fedvel b1 NOnhbMi1 1g1r 1. RSVP 72-002 s s $ 27,808 $ 26,893 $ 54,701 2. 0 3. 4. 5. TOTALS s s $ P7,808 $ 26,893 $ 54,701 SECTION B — BUDGET CATEGORIES - (See Peg. 813) — Gnnt Proprem, Function or Activity/ B. Object Class Categories ��j�� /� j/ /��/////�� ,/�il/////�iIIiI///,I� j ,,,,ir Fringnnel b. ge Benfits c. Travel ~d. Equipment„ e. Supplies f, Contractual Services g. Construction %// h. Other / i. Total Direct Charges / I. Indirect Charges /� k. TOTALS // 7. Program Income �j / /�`/ PART 111 — SECTION B 1. VOLUNTEER SUPPORT EXPENSES A. GRANTEE PERSONNEL EXPENSES s .Title (1) Annual Salary (2) %Tim¢ Spens on Project l31 Total WR 14) Federal s Requested FundFund (5) 1) Non.Federal Resources Project Coordinator Community Service Off. Van Driver $ 16,272 9,347 9,137 100 % 100 100 $ 16,272 9,347 9,137 $ 16,272 9,347 2,189 s 6,948 TOTAL PERSONNEL EXPENSES $ 34,756 % s 34.756 6.770 $ 27.808 $ 6.948 6,770 400 735 250 250 B. FRINGE BENEFITS C. 11) GRANTEE STAFF LOCAL TRAVEL 9nn C. (2) GRANTEE STAFF LONG DISTANCE TRAVEL 735 D. EQUIPMENT 250 250 E. SUPPLIES _ F. CONTRACTUAL SERVICE G. OTHER. Communications 330 330 Printing 265 - 265 405 — -- POSTAGE 405 TOTAL VOLUNTEER SUPPORT EXPENSES 44,661 27,808 - (2635) 16,853 (36-43) 2. VOLUNTEER EXPENSES A. PERSONNEL EXPENSES Stipends Living Allowance I IEnd of Service Allowance — Food and Lodging Allowance • B. FRINGE BENEFITS Meals 540 540 FICA Uniforms 30 30 Insurance 1.020 1.020 Other: C. TRAVEL 7,350 7.350 D. EQUIPMENT E. SUPPLIES F. CONTRACTUAL SERVICE _ G.OTHER RECOGNITION 1,000 1.000 ORIENTATION_ 199 100 TOTAL VOLUNTEER EXPENSES 10,040 14453) 10,040 154.61) . TOTAL DIRECT COSTS: (Add i & 2) TOTAL INDIRECT COSTS - - (62-71) (72-79) TOTAL COSTS s 54,701 s 27,808 s 26,893 — 3. PERCENTAGE 100% 51 % 49% 4. VOLUNTEER STRENGTH: Esomaled Volunteer manhours Budgeted number of Volunteers• 1st qtr 27.000 2nd qtr 24,000 3rd qtr 30.000 441 qtr 27.000 400 12/78) Pep. 8R IAN other .drtmon, of Ma form an obromn and will not b. undJ RSV P 80/81 Budget Detail VOLUNTEER SUPPORT FEDERAL NON-FEDERAL TOTAL A. GRANTEE PERSONNEL EXPENSES 9 1 - Project Coordinator 16,272 16,272 1 - Community Service Officer 9,347 9,347 1 - Bus Driver 2,189 6,948 9,137 (City has a wage scale based on length of employment and these salaries are consistent with those policies.) B. FRINGE BENEFITS 1. FICA - 6.13% Project Coordinator 997 997 . Community Service Officer 573 573 Bus Driver 560 560 2.. TMRS - 7.68% Project Coordinator 1,250 1,250 Community Service Officer 718 718 Bus Driver 703 703 3. HOSPITALIZATION/LIFE INSURANCE Project Coordinator 455 . 455 Community Service Officer 409 409 Bus Driver 409 409 4. WORKMAN'S COMPENSATION . .__._32 Project Coordinator (.1962%) 32 Community Service Officer (.1962%) 18 18 Bus Driver (3.27%) 299 299 5,. UNEMPLOYMENT INSURANCE (1%) Project Coordinator 163 163 Community Service Officer 93 93 Bus Driver 91 91 C. GRANTEE STAFF LOCAL TRAVEL 900 900 GRANTEE STAFF TRAVEL RSVP State and Regional Conferences and training seminars 735 735 D. EQUIPMENT USAGE AND MAINTENANCE Maintenance .100 100 Purchase (Small Desk & Paper Cutter) 150 150 E. OFFICE SUPPLIES 250 250 F. CONTRACTUAL SERVICE - NONE • G. OTHERS Communications - one unit 330 330 Printing (monthly newsletter) 265 265 Postage 405 405 VOLUNTEER SUPPORT FEDERAL NON-FEDERAL TOTAL A A. PERSONNEL'EXPENSES - NONE B. FRINGE BENEFITS 8 volunteers/week requiring meals x 1.35 x 540 540 50 weeks. Meals purchased by- voiunteers and reimbursed. . Insurance Accident $0.65 x 400 ($260) Liability $0.65 x 400 ($260) Excessive Auto Liability $4.00 x 125 ($500) 1,020 1,020 Uniforms (hospital smocks) 30 30 C. TRAVEL Reimbursement of roundtrip travel by volunteer for approximately 60 volunteers, 1 week x $.15/mile x 9 miles round trip, x 50 weeks. 4,050 4,050 Fuel and Lubricant for RSVP Van RSVP Van - Repairs not covered by warranty 3,000 000 3,000 000 D. SUPPLIES - NONE • ___ E. CONTRACTUAL SERVICE - NONE F. OTHERS Recognition (In-kind)1,000 1,000 Orientation 100 100 TOTAL COST 27,808 26,893 54,701 51% 49% 100% Notes of Explanation Total amount estimated State Allocation, 1980 - 81: $7,420 Remaining from 1979 - 80 allocation: 1,865 Total $9,285 Part I. Volunteer Support C.1. Local Travel Coordinator: 300 miles/month at $.15/mile = $540 Community Service Officer: 200 miles/month at $.15/mile C.2. Long Distance Travel ACTION State Conferences: Austin: Plane fare $ 66.00 Lodging x 2days 50.00 -Meals 19.75 Tips 3.20 Taxis 12.00 TOTAL 150.95 x three trips $452.85 ACTION Regional Conference: El Paso: Plane fare $ 160.00 Lodging x 3 days 75.00 Meals 31.75 Tips_ 4.50 Taxis _ 12.00 TOTAL $ 283.25 = $360 G.2&3 Printing and Postage The amount budgeted for these categories is based on the fact that our sponsor shares the cost with us. Part II. Volunteer Expenses B.1. As many as 120 volunteers receive meals as often as 2-3 times a week, at the nutrition sites. This in-kind is not reflected on our budget, since it is not needed for the local match. • 80-81 VOLUNTEER SUPPORT CODE TOTAL FEDERAL TOTAL NON-FEDERAL STATE CIT) PERSONNEL Project Coordinator 101 16,272 0 16,272 Community Service Officer 101 9,347 9,347 Bus Driver 101 9,137 2,189 6,948 6,948 34,756 27,808 6,948 6,948 FRINGE BENEFITS FICA 109 2,130 2,130 2,130 Retirement 109 2,670 2,670 207 2,41 Insurance 389 1,273 1.273 1,2] Unemployment Insurance 385 348 348 31 Workman's Comp. 389 349 349 34 6,770 6,770 2,337 4,4: TRAVEL Local 333 900 900 91 Out of Town 352 735735 7: - 1,635 1,635 1,6: EQUIPMENT USAGE & MAINTENANCE 347 100 100 li --Maintenance Purchase 243 150 150 li 250 250 2! SUPPLIES Office Supplies 244 250 250 2 250 250 2 OTHER COSTS - Telephone 344 330 330 3 Printing 362 265 265 2 Postage 328 405405 4 1,000 1,000 1,0 TOTAL VOLUNTEER SUPPORT 44,661 27,808 16,853 9,285' 7,5 PAGE: 2 VOLUNTEER EXPENSE CODE TOTAL FEDERAL TOTAL NON-FEDERAL STATE CLT' FINGE BENEFITS _ 301 212 370 540 30 1,020 540 30 1,020 541 31 1,021 Meals - Cash . Uniforms Insurance 1,590 1,590 1,591 TRAVEL Mileage Reimbursement . EQUIPMENT 353 216 317 4,050 3,000 300 4.050 3,000 , 300 4,051 3,001 301 Fuel & Lube Vehicle Repair 7,350 7,350 7,351 OTHER 471 460 1,000 100 1,000 100 1,00 10 Recognition - (In-kind) Orientation . 1,100 1,100 '1,10 " -TOTAL VOLUNTEER EXPENSE 10,040 10,040 10,04 TOTALS: _ _ 44,661 . , 10,040___: 27,808 16,853 10,040. 9,285 7,56 10,04 VOLUNTEER SUPPORT VOLUNTEER EXPENSE TOTAL COST 54,701 27,808 26,893 9,285 17,60 GRANT (FEDERAL) 27.808 City Cash 16,608 State Cash 9,285 TOTAL CASH 25,893 City Inkind 1,000 Total Non -Federal 26,893 OMB No. 116-80268 Expires: July 1981 ( FART IV PROGRAM NARRATIVE Attach per in SECTION C - NON-FEDERAL (31 APPLICANT RESOURCES 1.1 STATE 3 9,285 SNI OTHER SOURCES ,o `26, TOTALS 1.1 Gnr1•Pr./r $ 17,608 .. RSVP 7. w. 526,893 11. $ 17.608 3 9.285 $ 11. TOTALS SECTION D - FORECASTED CASH NEEDS .1110 37.....4.Tote 1« I.r Y•. 1.. 0.-... 2r.i Ou.+d 2N Ow.+.. E 3 ESTIMATES OF FEDERAL. S S FUNDS NEEDED 8 3 FOR BALANCE S 3 OF THE PROJECT 3 S 13. 114044.1• ••1 15. TOTAL SECTION E - BUDGET (.) Orem Revlon. j FUTURE FUNDING PERIODS (YEARS) p) FIRST (.1 SECOND (.41 THIRD (.1 FOURTH 5 S 8 3 IS. 17. O 14. - n. . 8 f i 2O. TOTALS SECTION F - OTHER BUDGET INFORMATION (Anwh .44$(.41 SAM. N H.....7) 54,701 21. Dino cA.p.I 22. 1.1►«Ic%..w.1 a. Indirect rate type: erProvisional Q Predetermined o Final Q Fixed Attach current negotiated agreement with name of Federal agency and date: c. Based on QS&N /TADC Base: $ Rate: "./4..Y11 a. Total Project Cost (Item 21 plus Item 22) 54 701 b. Percentage of non -Federal resources to total project cos ti9% c. Other Remarks ',attat,nddit!onal pages where necessary). ( FART IV PROGRAM NARRATIVE Attach per in . PART V ASSURANCES The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines, and requirements including OMB Circulars No. A.21. A•87, A•95, and A.102, as they relate to the application, acceptance and use of Federal funds tor this Federally assisted project. Also the Applicant assures and certifies with tespect to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizng the filing of the application. including all understandings and assurances contained therein, and directing and authorizing the person idanti. tied as the official representative of the applicant to act in connection with the application and to provide such additional mlormation as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (PL. 88.352) and in accordance with Title VI of that Act, no person in the United States shall, on the ground of race, color. or national origin, be excluded from pal halation in, be denied the benefits of, or be uthcrwiu• subjected to discrimination under any pro - team or activity for which the applicant receives Federal financial assistance and will immediately take any mea - sot ntressary to effectuate this agreement. .3. Ir will cixnoly with Title VI of the Civil Rights Act of 1964 (42 USC 200011) prohibiting employment discrimi nation wliero (1) the primary purpose 01 a grant'is to provide employment or 12) discriminatory employment 1•'a -tit Y will result m unequal treatment of persons who are or should be benefiting from the grant•aided actrvitY. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real PrnpertY Ac- quisitions Act of 1970 IP.L 91.646) which provides for fair and equitable treatment of pelsrins displaced as • result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the policies activity of employees 0. It wilt comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. as they apply to hospital and educational ,nstrtu• tionomptoyees.of State and local govermnents. 7. It will establish safeguards to prohibit cmployu.w tram using their positions for a purpose that i3 re gives the appearance of teeing motivated by a desire for private gain for themselves or others, particularly those with wham they have family, business. or other ties. 8. It will give the grantor agency or the Comptroller Gen• eral through any authorized ,•presentative the,aceess to and the right.to examine all records, books, papers, or documents related to the grant. 9. It will comply with alt requirements imposed by the Federal grantor agency concerning special requirements of law. program requirements, and other administrative requirements approved in accordance with Office at Management and Budget Grculat No. A•102. e Page 12 Problem No. • WORKPLAN • GOALS AND OBJECTIVES PLANNED PERIOD OF ACCOMPLISHMENT ACTUAL ACCOMPLISHMENT 1. 2. 3. 4. 5. 400 volunteers will have worked 27,000 hours. Two Advisory Committee Meetings will have been held. The Evaluation Committee will• have met and had their evaluation tool approved by the larger com- mittee. RSVP will have had a booth at the ‹Senior Fair, using this opportunity for both recruitment and recognition purposes. An effort will be made to contact other agencies who participate in the fair, and encourage them to use their senior volunteers in their ' booths. Volunteer stations needing their Memorandum of Understanding updated, will have been contacted and the associated job descriptions re- viewed. 'A• -Volunteer Coordinator will have been developed, to work with volunteers at The Porch (a market QUARTER ENDING JUNE 1980 • • . • • • , • • • . • ' • • • for the retailing of senior arts & crafts). This coordinator is'to be responsible for time scheduling as Problem No. . WORK PLAN • GOALS AND OGJECTIVES PLANNED PEIUOD OF ACCOMPLISHMENT ' ACTUAL ACCOMPLISHMENT .4 well as reporting. 6. Three Spotlights will have been . • published and mailed. 1. 400 volunteers will have worked QUARTER ENDING „ o 24,000 hours. SEPTEMBER 1980 2. One Advisory Committee Meeting will have been held, at which the Recog- nition Committee will have been reviewing plans for the Annual • . Recognition Program. 3. At least two more stations will have " been developed out in the county, with particular effort in developing the roles of volunteers in the DHR office in Robstown. 4. More intensive work will have been done in nursing homes, in an attempt to:• a. move as many as five more residents out in community stations as volunteers. b. have residents in at least four of the nursing homes "under contract" with area agencies to do their newsletter collating, mail- ings, etc.. c. develop more fully a one to one program, and attempt to make • . . • Problem No. • WORK PLAN GOALS AND OBJECTIVES - PLANNED PERIOD OF ACCOMPLISHMENT ACTUAL ACCOMPLISHMENT RSVP a viable inclusion on the nursing care plans. 5. Three Spotlights will have been • • QUARTER ERRENDING , • • • published and mailed. 6. Volunteer stations needing their Memorandum of Understanding updated, will have been contacted and the associated job descriptions reviewed. 1. 400 volunteers will have worked 30,000 hours. 2.,, Two Advisory Committee Meetings will have been held, at which the Grant Application for 1981-82 will have been discussed and approved. Elec- tion of officers will have been held. 3. Awards program will have taken place. 4. Three Spotlights will have been published. and mailed. 5. A general meeting will have been e1d for all the senior volunteers working in the nutrition sites. Hopefully, this will have been along the lines of a workshop. Problem No. WORK PLAN I .o ' PLANNED PERIOD GOALS AND o .iECTIVES OF ACCOMPLISHMENT ACTUAL ACCOMPLISHMENT . 6. An effort will have been made to involve the seniors, who are on the waiting list for the Foster Grand-. parent Program, in volunteer work. . 7. Volunteer stations needing their • Memorandum of Understanding updated, will have been contacted and the associated job descriptions reviewed. [ . 1. 400 volunteers will have worked QUARTER ENDING 27,000 hours. MARCH 1981 _ 2. One Advisory Committee Meeting will - „ will have been held. 3. Three Spotlights will have been • published and mailed. o 4. An informal social for all RSVP volunteers will have been held. 5. The possibility of having an RSVP want ad in the Corpus Christi Caller times will have been investigated. 6. An attempt will have been made to develop work stations which call for increased responsibility, in an effort to serve and fulfill our professional volunteers. ie: Office aide for the city council. Office aide for the County . Problem No. . WORK PLAN - GOALS AND OBJECTIVES PLANNED PERIOD OF ACCOMPLISHMENT ACTUAL ACCOMPLISHMENT Commissioners Court. 7. Volunteer stations needing their . Memorandum of Understanding updated, will have been contacted and the associated job description reviewed. v ' . • • • RSVP Advisory Committee Evaluation November 1978 through October 1979 - J The Evaluation Committee began meeting in April to discuss the method that would be used in monitoring the local RSVP project. After the instruments of survey were agreed upon, they were presented to the entire Advisory Committee for approval. In the June newsletter, each senior volunteer and station supervisor was mailed an evaluation form to be filled out and returned to the office. Attached are samples of those forms with a summary of the answers received. AGENCY EVALUATION: (15 returns - 16%) After reviewing the returns, we discussed the few negative responses that were given, to see if they represented problem areas in the program. The two agencies who indicated that they received no help with screening were senior centers. It is inherent to the nutrition program, that the mealsite managers screen their own volunteers from among their participants. Although the RSVP staff does retain the perrogative to place seniors within the centers, if they feel this would be the best training ground for them. The Adult Basic Learning Center indicated that they received no support in planning volunteer jobs. Because of the make up within that agency, it is not necessary for the RSVP staff to become involved in this area. VOLUNTEER EVALUATION: (57 returns - 18%) It was interesting to note that the seniors in the lower income bracket are the ones who have been giving the most service to the program. We received the overall impression that most RSVP volunteers are happy with their assignments, and are enjoying the benefits of the program. A common complaint was the problem that has reigned in the area of transportation. We are pleased to say that this problem has been alleviated by the purchase of a new fifteer passenger van, made possible with a supplemental grant from ACTION. We discussed possible reasons for the low percentage of return of the evaluation forms. It was felt that, although impractical for such a large program, the inclusion of a self addressed stamped envelope would have increased the return. For another year, the committee might consider telephone follow up, to aggrandize the percentages. PROJECT STAFF: This past year has witnessed many changes in the staffing pattern. The Coordinator now has a full time assistant, whose responsibility is to work in the area of recruitment and placement and follow-up of volunteers. Much of her work is done out in the county, and since her arrival in July a growth has been witnessed in this area. A full time CETA secretary, who was new to the program in May, has learned the art of coordinating special volunteer projects, while keeping up with the daily work load. The two part time van operator positions have been merged into one 8 hour position.• The van driver is responsible for the transportation schedule, and for keeping the transports statistics. She also assists with the office work when cancellations allow her the time. SIJBJLCI: ravr t;avisory LUWOILLee waiva�iuu December 4, 1979 2 Where possible the RSVP staff has been augmented with volunteers. One senior works in the area±of public relations, writing news releases 4tc. for special projects. Another works as a volunteer coordinator in nursing homes, assisting project staff as they attempt to upgrade the level of volunteerism in nursing homes. Still others have been called upon to help with the clerical work. PROJECT STATISTICS: Since the last evaluation, the program has experienced a steady rate of growth. There are now 360 senior volunteers who average 10-12 thousand hours each month. There is a 70% retention rate at this point, with a cost per volunteer hour of 35t. An adequal racial balance seems to be maintained with 45% being Hispanic, 52% Anglo, and 3% Black. This closely follows the general cultural divisions in this particular section of the stE There also seems to be diversified sectioning of volunteer activity in 90 stations. A review of the Basic Human Needs Activities of the past year attests to this. Delivery of Health Services - 8,2764 hrs. Health Education - 493 hrs. Mental Health/Retardation - 412 hrs. Nutrition program - 36,0102 hrs. Alcohol/Drug Abuse - 32 hrs. Crisis Intervention - 1,032 hrs. Physically Handicapped - 8282 hrs. Family Life Education 1,9532 hrs. Nursing Homes - 7,866 hrs. Agricultural Extention Services - 73 hrs. Child. Care/Day Care - 5372 hrs. Early Childhood/Pre-school - 1412 hrs. Primary Elementary Education - 27 hrs. University Education - 299 hrs. Alternative Education - 602 hrs. Tutoring/Remedial Reading - 20 hrs. Vocational Education - 15 hrs. Adult Basic Education - 238 hrs. Library Services - 7752 hrs. Cultural Hertiage (Museums etc.) - 1242 hrs. Other Educational Programs - 8522 hrs. Public Assistance/Advocacy - 3,488 hrs. Other Economic Programs - 4812 hrs. Transportation System/Services - 1,7132 hrs. Comprehensive Social Service Delivery - 1,256 hrs. Volunteer Programs - 1,361 hrs. Recreation - 86 hrs. Offender/Ex-offender Rehabilitation - 172 hrs. Special Youth Services - 557 3/4 hrs. Senior Citizens' Advocacy - 880 hrs. Other Community Service Programs - 1,735 hrs. -'ECT: RSVP Advisory Committee Evaluation December 4, 1979 3 ADVISORY COMMITTEE: There are seventeen members, each ofhom serves for a two year term. Of this number, seven areerepresentatives of communi y agencies. Seven are RSVP volunteers, although in some cases that was not the primary reason for their appointment, and eleven of the group are seniors. An orientation workshop is offered each February, following the appointment of new members. The meetings are held every other month on the 2nd Wednesday. The officers of the committe are elected each year at the December meeting. There has been a steady improvement in the attendance record during this last year. The members have been averaging between 70-75% attendance. The meetings follow a written agenda which is mailed to each committee member, two weeks prior to the scheduled meeting, along with the minutes from the previous meeting. Each .committee member is asked to serve on one of the following subcommittees: Transportation Recognition Recruitment Social Functions Community Service Evaluation A review of the minutes reveals that each committee has been productively active during ti past year.. SUMMARY: This project would appear to be increasing in effectiveness in target area of service, involvement of advisory committee, public relations, reporting and record keeping. We feel that the project has grown to the point where a different type of an evaluation would be appropriate for another year. .We might consider doing an assessment of the -project sponsor's role, the record keeping_capacity, the project's administrative capacity, the staffing pattern, and policies, the planning capacity and objective setting and data collection and use. Respectfully Submitted, A. L. Labahn, Chairperson RSVP Evaluation Committee 941/2.041-•-4 Josephine Dobson Gigr,i Mi dred Ryan Tabulation of returned fc - •1979 AGENCY EVALUATION of RETIRED SENIOR VOLUNTEER PROGRAM Agency: Volunteer Supervisor: Title 1) How many RSVP volunteers work at your agency? 2) How do you rate your RSVP volunteers? Comments: 11 Excellent 2 Fair 0 Poor 3) Do you like the current system of requesting volunteers and receiving referrals? 4) Do you receive adequate support from the RSVP staff in the following areas? a) recruitment 12 yes no b) screening 10 yes 2 no c) recognition 12 yes no d) planning volunteer jobs 12 yes 1 no e) recognition of your agency 12 yes no f) paperwork 11 yes _ no g) good staff -staff communications 10 yes__ no h) comments 5) Would you like to see your agency represented on the RSVP Advisory Council? 7 yes 5 no 6) Do you have any suggestions for improving RSVP's program? . Tabulation of returned 1979 VOLUNTEER EVALUATION OF RETIRED SENIOR0VOLUNTEER PROGRAM PLEASE ANSWER AS MANY QUESTIONS AS POSSIBLE. WE NEED TO RECEIVE ONE EVALUATION FROM EACH AND EVERY VOLUNTEER. YOU MAY TURN IT IN AT ANY ONE OF THE SENIOR CENTERS, OR MAIL IT DIRECTLY TO THE RSVP OFFICE, 4040 GREENWOOD, 78416. THIS IS YOUR CHANCE TO BE HEARD -PLEASE USE IT! 1. SEX: MALE 16 FEMALE 41 2. AGE: 60-64 12 65-6920 70-74 15 75-84 7 85 AND OVER 2 3. ANNUAL INCOME: BELOW $3,200 26 $3,200-4,200 10 $4,200-5,200 3 $5,200-10,000 9 $10,000-15,000 I OVER $15,000 NUMBER IN HOUSEHOLD: 1 (25) 2 (16) 3 (5) 5 (2) 4. THE AVERAGE AMOUNT OF TIME I SPEND VOLUNTEERING EACH WEEK IS: 1 HOUR 2-4 HOURS 8 5-10 HOURS 18 10-15 HOURS 15 OVER 15 14 5. THE RSVP STAFF PROVIDES SUFFICIENT ASSISTANCE TO ME:' YES 45 NO 3 COMMENT 6. WHAT TYPE VOLUNTEERING DO YOU DO BESIDES RSVP? (CHU1C,, HOSPITAL, ETC.) 7. THE WAY I FEEL ABOUT MY RSVP ASSIGNMENT: (CHECK AS MANY AS APPLY) 51 I FEEL GOOD ABOUT BEING A VOLUNTEER THERE 55 I FEEL THAT I AM HELPING 41 THEY ALWAYS HAVE WORK FOR ME 47 I FEEL THAT THEY APPRECIATE ME 49 THEY ARE FRIENDLY AND CHEERFUL THEY DON'T CARE WHETHER I COME OR NOT (Sometimes -1) (Some of Them -1) (Think They Do -1) 11 I COULD DO MORE IF I COULD GET TRANSPORTATION 29 WORK I5 ALWAYS READY FOR ME 36 I AM MAKING THE BEST POSSIBLE USE OF MY SKILLS 5 THERE IS NOT ENOUGH WORK THERE TO KEEP ME BUSY 11 I NEED MORE VARIETY OTHER (EXPLAIN) (No -1) • (To Busy -1) 0 0 8. I JOINED RSVP BECAUSE I WANTED: (CHECK AS MANY AS APPLY) 50 TO HELP OTHERS 36 TO BE NEEDED 50 TO BE USEFUL 43 TO BE ACTIVE 37 TO MEET NEW PEOPLE OTHER 9. SATISFACTIONS I RECEIVE FROM MY VOLUNTEERING ASSIGNMENT: (CHECK AS MANY AS APPL 48 FEELING OF ACCOMPLISHMENT 31 IMPROVED SELF-IMAGE 33 MORE SELF-CONFIDANCE 29 INCREASED INDEPENDENCE 32 LEARNING OPPORTUNITIES 27 SHARPEN MY SKILLS (Using -1) 43 ASSOCIATION WITH OTHERS IN PLEASANT SURROUNDINGS OTHER (EXPLAIN) 10. WE WELCOME ANY COMMENTS YOU CARE TO MAKE: 1070 l Corpus Christi, Texas .2(.. day of , 1999 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, a public emergency and imperative necessity exist for the suspension of the Charter rule or requirement that no ordinance or resolution shall be passed finally on the date it is introduced, and that such ordinance or resolution shall be read at three meetings of the City Council; I, therefore, request that you suspend said Charter rule or requirement and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. 1 Respectfully, MAYOR / (/ —THE CITY OF CORPUS CHRISTI, TEXAS The Charter rule was suspended by the following vote: Luther Jones Edward L. Sample Dr. Jack Best David Diaz Jack K. Dumphy Betty N. Turner Cliff Zarsky The above ordinance was pass . by the following vote: Luther Jones Edward L. Sample Dr. Jack Best David Diaz Jack K. Dumphy Betty N. Turner Cliff Zarsky