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HomeMy WebLinkAboutAgenda Packet City Council - 02/18/2014 a Corpus Christi 1201 Leopard Street p Corpus Christi,TX 78401 cctexas.com Meeting Agenda Final City Council Tuesday, February 18,2014 11:30 AM Council Chambers Public Notice --THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council at approximately 12:00 p.m., or the end of the Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si Usted desea dirigirse al Concilio y cree que su ingles es limitado, habra un interprete ingles-espanol en todas las juntas del Concilio para ayudarle. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361-826-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Nelda Martinez to call the meeting to order. B. Invocation to be given by Father Bruce Wilson, Church of Reconciliation C. Pledge of Allegiance to the Flag of the United States. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. E. Proclamations /Commendations F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Corpus Christi Page 1 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 PLEASE BE ADVISED THAT THE OPEN MEETINGS ACT PROHIBITS THE CITY COUNCIL FROM RESPONDING AND DISCUSSING YOUR COMMENTS AT LENGTH. THE LAW ONLY AUTHORIZES THEM TO DO THE FOLLOWING: 1. MAKE A STATEMENT OF FACTUAL INFORMATION. 2. RECITE AN EXISTING POLICY IN RESPONSE TO THE INQUIRY. 3. ADVISE THE CITIZEN THAT THIS SUBJECT WILL BE PLACED ON AN AGENDA AT A LATER DATE. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOWANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. THIS POLICY IS NOT MEANT TO RESTRAIN A CITIZEN'S FIRST AMENDMENT RIGHTS. G. CITY MANAGER'S COMMENTS/ UPDATE ON CITY OPERATIONS: H. EXECUTIVE SESSION: (NONE) PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss any matters listed on the agenda, when authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas Government Code, and that the City Council specifically expects to go into executive session on the following matters. In the event the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding office. I. MINUTES: 1. 14-00205 Regular Meeting of January 28, 2014 and Regular Meeting of February 11, 2014 Attachments: Minutes-January 28, 2014 Minutes- February 11, 2014 J. BOARDS &COMMITTEE APPOINTMENTS: 2. 14-00204 Citizens Advisory Health Board Tree Advisory Committee Attachments: 02-18-14 final.pdf K. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed;may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance;or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting,such agendas are incorporated herein for reconsideration and action on any reconsidered item. Corpus Christi Page 2 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 L. CONSENT AGENDA: (ITEMS 3 - 12) NOTICE TO THE PUBLIC: The following items are consent motions, resolutions, and ordinances of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. 3. 14-00125 Purchase of a Peterbilt CNG refuse truck Motion approving the purchase of one (1) Peterbilt CNG refuse truck from Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of$306,236. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Attachments: Agenda Memo- Purchase of Peterbilt CNG Refuse Truck.pdf Price Sheet- Purchase of Peterbilt CNG Refuse Truck.pdf 4. 14-00137 Agreement for Excess Liability and Excess Workers' Compensation Insurance Motion approving an agreement with McGriff, Seibels & Williams, of Texas, Inc. of Addison, Texas for the purchase of Excess Liability and Excess Workers' Compensation Insurance, in accordance with Request for Proposal Number BI-0084-14, for a total one-year expenditure of $583,598, based on lowest responsible bid. The term of the agreement will be for one year with an option to extend for up to three additional one-year periods, subject to the approval of the service provider and the City Manager or designee. Funds are budgeted in the Liability/Employee Benefit - Liability and Liability/Employee Benefits - Workers' Compensation Funds. Attachments: Agenda Memo- Excess Liability and Excess Workers' Compensation Insurance Price Sheet- Excess Liability and Excess Workers' Compensation Insurance.pd Service Agreement- Excess Liability and Excess Workers' Compensation Insure 5. 13-001203 Purchase of radar equipment for Police Department Motion approving the purchase of ten (10) Prolaser radars and forty (40) dual KA band traffic radars and associated equipment for the Corpus Christi Police Department in the amount of$114,057.80 from Kustom Signals, Inc. Chanute, KS. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Funds are available through the Crime Control and Prevention District. Corpus Christi Page 3 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Attachments: Agenda Memo- Purchase of Radar Equipment Price Sheet- Purchase of Radar Equipment 6. 14-00009 Lease agreement amendment no. 1 for Police substation located at 2230 Saratoga Motion amending the lease agreement with Greg Voisin Investment Corporation c/o Corpus Christi Realty Management, Inc. for the Police substation located at 2230 Saratoga to change the lease term expiration date from February 28, 2014 to February 28, 2015. Attachments: Agenda memo-Saratoga lease 01.28.2014 Lease Agreement-Amended 2230 Saratoga extension 2.28.2015 7. 14-00091 Interlocal agreement for Texas Pollutant Discharge Elimination System Permit (TPDES) responsibilities Resolution authorizing the City Manager or his designee to execute an Interlocal Cooperation Agreement with Texas A&M University - Corpus Christi (TAMU-CC) in connection with the City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit. Attachments: Agenda memo- Interlocal A&M Resolution -Interlocal A&M Agreement- Interlocal A&M 8. 14-00075 Engineering construction contract for three replacement sluice gates for the Wesley E. Seale Dam Motion authorizing the City Manager, or designee, to execute a construction contract with H&S Constructors, Inc. of Corpus Christi, Texas in the amount of $349,000, for the Wesley E. Seale Dam Sluice Gate Rehabilitation - Phase 1 Re-Bid for the Base Bid. Attachments: Agenda Memo-Wesley Seale Dam Project Budget-Wesley Seale Dam Location Map-Wesley Seale Dam Presentation-Wesley Seale Dam 9. 14-00038 Second Reading Ordinance -Amending the Urban Transportation Plan by realigning in a straight path the future extension of Williams Drive from the east side of Lexington Road to the west side of Ennis Joslin Road (1st Reading 2/11/14) Planning Commission, Transportation Advisory Committee, and Staff Recommendations: Approval of the realignment as proposed. Corpus Christi Page 4 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Ordinance Ordinance amending the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas, by realigning Williams Drive between Lexington Road and Ennis Joslin Road; amending related elements of the Comprehensive Plan of the City; providing for severance; and providing for publication. Attachments: Agenda Memo-Williams Drive, Urban Transportation Plan Ordinance-Williams Drive, Urban Transportation Plan Presentation-Williams Drive, Urban Transportation Plan 10. 14-00064 Second Reading Ordinance - Exempting Wildcat Industrial Park, located south of Leopard Street and west of Southern Minerals Road, from the wastewater lot acreage fees (1st Reading 2/11/14) Ordinance exempting Wildcat Industrial Park, a subdivision located south of Leopard Street and west of Southern Minerals Road, from payment of wastewater lot/acreage fees under Section 8.5.2.G.1. of the Unified Development Code, requiring the owner/developer to comply with the specified conditions. Attachments: Agenda Memo-Wildcat Industrial Park Ordinance-Wildcat Industrial Park Location Map-Wildcat Industrial Park Agreement-Sanitary Sewer Connection, Wildcat Industrial Park 11. 14-00120 Second Reading Ordinance - Rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District, on property located at 1009 Homedale Street(1st Reading 2/11/14) Case 0114-02 Esteban R. Alaniz: A rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property is described as being a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, located on the south side of Homedale Street, approximately 130 feet east of Retta Drive. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by Esteban R. Alaniz ("Owner"), by changing the UDC Zoning Map in reference to a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and Corpus Christi Page 5 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 providing for a repealer clause and publication. Attachments: Agenda Memo- Esteban R. Alaniz, 1009 Homedale Street Ordinance- Esteban R. Alaniz, 1009 Homedale Street Aerial Overview Map- Esteban R. Alaniz, 1009 Homedale Street Zoning Report-Esteban R.Alaniz, 1009 Homedale Street 12. 14-00121 Second Reading Ordinance - Rezoning from the "RM-1" Multifamily 1 District and "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District, on property located at 2346 Rodd Field Road (1st Reading 2111114) Case 0114-03 The Mostaghasi Investment Trust: A rezoning from the "RM-1" Multifamily 1 District and "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District, resulting in a change to the Future Land Use Plan from commercial and medium-density residential uses to low-density residential uses. The property is described as being a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, located on the east side of Rodd Field Road and approximately 600 feet north of Wooldridge Road. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning to the "RS-4.5" Single-Family 4.5 District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by The Mostaghasi Investment Trust ("Owner"), by changing the UDC Zoning Map in reference to a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, from the "CN-1" Neighborhood Commercial District and "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Attachments: Agenda Memo-The Mostaghasi Investment Trust, 2346 Rodd Field Road Ordinance-The Mostaghasi Investment Trust, 2346 Rodd Field Road Aerial Map-The Mostaghasi Investment Trust, 2346 Rodd Field Road Zoning Report-The Mostaghasi Investment Trust, 2346 Rodd Field Road ADVANCE DESIGN IN PREPARATION OF BOND ISSUE 2014: (ITEMS 13 -15) 13. 14-00088 Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Yorktown Boulevard from Everhart to Staples (1st Reading 2111114) Corpus Christi Page 6 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amount of $186,851.50 from Storm Water CIP Fund 3495 Project No. E09025 Williams Drive Outfall; reserves in the amount of $111,156.78 from Wastewater CIP Fund 4510; reserves in the amount of $89,688.72 from Water CIP Fund 4088 to the Bond 2014 Street Project: Yorktown Boulevard from Everhart to Staples increasing expenditures in the amount of $387,697.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Freese and Nichols, Inc. from Corpus Christi, Texas in the amount of $990,929.00 for Yorktown Boulevard from Everhart to Staples. Attachments: Agenda Memo-Yorktown from Everhart to Staples Bond Issue 2014 Ordinance-Yorktown from Everhart to Staples Project Budget-Yorktown from Everhart to Staples-with formulas Location Map-Yorktown from Everhart to Staples Contract-Yorktown from Everhart to Staples Presentation-Yorktown from Everhart to Staples Bond Issue 2014 14. 14-00021 Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Corona Drive from Flynn to Everhart (1st Reading 2111114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $126,662.50 from Storm Water CIP Fund 3494, $54,632.50 from Wastewater CIP Fund 4510, $50,430.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Corona Drive from Flynn to Everhart; increasing expenditures in the amount of$231,725.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Govind Development, LLC from Corpus Christi, Texas in the amount of$546,986.00 for Corona Drive from Flynn to Everhart. Attachments: Agenda Memo-Corona Drive from Flynn to Everhart BOND 2014 Ordinance-Corona Protect Budget-Corona from Flynn to Everhart-with formulas Location Map- Corona Contract-Corona Drive Presentation-Corona from Flynn to Everhart Bond Issue 2014 15. 14-00093 Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Santa Fe from Elizabeth to Hancock (1st Reading 2111114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $69,254.63 from Storm Water CIP Fund 3494, $36,012.41 from Corpus Christi Page 7 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Wastewater CIP Fund 4504, and $33,242.22 from Water CIP Fund 4479 to the Bond 2014 Street Project Santa Fe from Elizabeth to Hancock; increasing expenditures in the amount of$138,509.26; and authorizing the City Manager or designee to execute an engineering design contract with Maverick Engineering from Corpus Christi, Texas in the amount of $342,588.50 for Santa Fe from Elizabeth to Hancock. Attachments: Agenda Memo-Santa Fe from Elizabeth to Hancock BI 2014.pdf Ordinance-Santa Fe from Elizabeth to Hancock BI 2014.pdf Protect Budget-Santa Fe from Elizabeth to Hancock BI 2014 Location Map-Santa Fe from Elizabeth to Hancock BI 2014.pdf Contract-Santa Fe from Elizabeth to Hancock BI 2014.pdf Presentation-Santa Fe from Elizabeth to Hancock BI 2014 16. 14-00090 Second Reading Ordinance -Appropriating funds for the upgrade and installation of the Multi User Flight Information Display System (MUFIDS) at airport (1st Reading 2111114) Ordinance appropriating $300,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for upgrade of the Multi User Flight Information Display System (MUFIDS) at Corpus Christi International Airport; changing the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $300,000. Attachments: Agenda Memo- MUFIDS Ordinance- MUFIDS 17. 14-00100 Second Reading Ordinance - Ratifying acceptance of State grant amendment no. 1 for air quality planning (1 st Reading 2111114) Ordinance ratifying the acceptance of amendment no. 1 to grant agreement#582-14-40055 with the Texas Commission on Environmental Quality and appropriating $153,895 in the no. 1071 Community Enrichment Grants Fund for air quality planning purposes Attachments: Agenda Memo-TCEQ Grant for Air Quality Planning Ordinance-TCEQ Amendment- 1 -TCEQ Grant Proposal- PGA and Notice to Commence FY 14-01 M. PUBLIC HEARINGS: (NONE) N. REGULAR AGENDA: (ITEMS 18 -28) The following items are motions, resolutions and ordinances that will be considered and voted on individually. 18. 14-00172 Motion canceling Council Meeting of March 11, 2014 Corpus Christi Page 8 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 19. 14-00136 Purchase of twenty-five (25) police pursuit tahoes Motion approving the purchase of twenty-five (25) Police Pursuit Tahoes from Caldwell Country Chevrolet, Caldwell, Texas for a total amount of $724,960.25. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted in FY 2013-2014. Attachments: Agenda Memo- Purchase of Police Pursuit Tahoes--2 Price Sheet- Purchase of Police Pursuit Tahoes.pdf 20. 14-00124 Purchase of a Peterbilt transfer truck Motion approving the purchase of one (1) Peterbilt transfer truck from Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of $164,338. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Attachments: Agenda Memo- Purchase of Peterbilt Transfer Truck--2 Price Sheet- Purchase of Peterbilt Transfer Truck.pdf 21. 14-00134 Lease-Purchase of two (2)freightliner trucks with patcher bodies Motion approving the lease-purchase of two (2) Freightliner trucks with patcher bodies from Freightliner of Austin, Austin, Texas for a total amount of$277,074.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the City's lease-purchase financing contractor. Attachments: Agenda Memo-Freightliner trucks with patcher bodies---2 Price Sheet- Freightliner trucks with patcher bodies.pdf 22. 14-00130 Resolution approving Federal grant application for Texas State Highway 358 Integrated Corridor Management Project Resolutuion approving submission of a grant application with the Federal Highway Administration (FHWA) for the Texas State Highway 358 Integrated Corridor Management Project. Attachments: Agenda Memo-SH 358 Integrated Corridor Management Grant Application Resolution -SH 358 Integrated Corridor Management Grant Application.pdf Location Map-TX SH358 Integrated Corridor Mgmt Proiect.pdf 23. 14-00138 Resolution supporting the proposed Lexington Manor Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Corpus Christi Page 9 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Lexington Manor Apartments to be developed by TG 110, Inc. and to be owned by TG Lexington 110, LP. Attachments: Agenda Memo-Council Resolution for HOME FY2014 TG110 Resolution -Lexington Manor February2014 24. 14-00139 Resolution supporting the proposed Riverstone Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Riverstone Apartments to be developed by GCM Housing CC, Ltd. Attachments: Agenda Memo-Council Resolution for HOME FY2014 GCM Housing CC, LTD. Resolution -Riverstone Apartments February2014 25. 14-00141 Resolution supporting the proposed Quail Chase Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Quail Chase Apartments to be developed by MBL DerbyCity Development, LLC. Attachments: Agenda Memo-Council Resolution for HOME FY2014 MBL DerbyCity Develops Resolution -Quail Chase February2014 26. 14-00142 Resolution supporting the proposed Residences at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Calallen to be developed by NuRock Companies. Corpus Christi Page 10 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Attachments: Agenda Memo-Council Resolution for HOME FY2014 NuRock Companies Res Resolution -Residences at Calallen February2014 27. 14-00143 Resolution supporting the proposed Residences at Rodd Field Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Rodd Field to be developed by NuRock Companies. Attachments: Agenda Memo-Council Resolution for HOME FY2014 NuRock Companies Res Resolution -Residences at Rodd Field February2014 28. 14-00147 Resolution supporting the proposed Palacio del Sol at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Palacio del Sol at Calallen to be developed by TX FM 1889 Apartments, Ltd. Attachments: Agenda Memo-Council Resolution for HOME FY2014 TX FM1889 Apartments Resolution -Palacio del Sol at Calallen February2014 O. FIRST READING ORDINANCES: (ITEM 29) 29. 14-00177 First Reading Ordinance -Construction contract change order no. 9 for Williams Drive Phase 2 (Bond 2008) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amounts of $365,000 from Wastewater Capital Reserves Fund 4510 Project No. E10142 - Lift Station Repairs Citywide Everhart/Staples Lift Station reserves to the Bond 2008 Street Project Williams Drive Phase 2 from Airline to Nile; increasing expenditures in the amount of$365,000; and authorizing the City Manager, or designee, to execute Change Order No. 9 with Reytec Construction, Inc. from Corpus Christi, Texas in the amount of$609,305.34 for the Williams Drive Phase 2 from Airline to Nile Project for improvements to the infrastructure feeding the Williams Drive Lift Station. Corpus Christi Page 11 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Attachments: Agenda Memo-Williams Drive Phase 2 Ordinance-Williams Change Order Project Budget-Williams Phase 1 Location Map-Williams Drive Phase 2 Change Order Summary Change Order 9 Presentation-Williams Drive P. RECESS TO THE CORPORATION MEETING: (ITEM 30) 30. 14-00156 Annual board meeting of the Corpus Christi Housing Finance Corporation. Attachments: Agenda Memo-CCHFC CCHFC Agenda 02.18.2014 CCHFC Meetinq Minutes 07.31.2012 CCHFC Treasurer's Report Proposed Bylaw Amendments 02.18.2014 Q. RECONVENE CITY COUNCIL MEETING R. FUTURE AGENDA ITEMS: (ITEMS 31 -32) The following items are for Council's informational purposes only. No action will be taken and no public comment will be solicited. 31. 14-00127 Engineering construction contracts and construction management/observation contracts for Mary Rhodes Pipeline Phase 2 Motion authorizing the City Manager, or designee, to execute a construction contract with Garvey Companies, Inc. of Kansas City, Missouri in the amount of$84,121,405, for the Mary Rhodes Pipeline Phase 2: Pipeline Sections A, B, and C for the base bid and the fiber optic additive alternate for all pipeline sections; and to execute a construction contract with Oscar Renda Contracting of Roanoke, Texas in the amount of$29,167,288, for the Mary Rhodes Pipeline Phase 2: Pump Stations/Sedimentation Basin for the base bid; and to execute Amendment No. 10 to the contract for professional services with Freese and Nichols, Inc. of Corpus Christi, Texas in the amount of $3,965,785, for a total restated fee not to exceed $15,301,288 for Mary Rhodes Pipeline Phase 2 for construction management and construction observation services; and to execute a contract with AGCM, Inc. of Corpus Christi, Texas in the amount of$1,679,942, for Mary Rhodes Pipeline Phase 2 for construction observation services. Corpus Christi Page 12 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Attachments: Agenda Memo- MR Pipeline Project Budget- MR Pipeline Location Map- MR Pipeline Contract- Freese and Nichols Contract-AGCM Presentation- MR Pipeline 32. 14-00201 Resolution adopting a community revitalization plan for an area encompassing the border streets of Staples Street on the East, Everhart Road to the South, Saratoga Boulevard to the West, and Ayers Street to the North Resolution of the City Council of the City of Corpus Christi, Texas adopting a City Central Corridor Community Revitalization Plan for an area encompassing the border streets of Staples Street on the East, Everhart Road to the South, Saratoga Boulevard to the West, and Ayers Street to the North; and providing an effective date. Attachments: Agenda Memo- Revitalization Plan Resolution Resolution -for Revitalization Plan Map- Revitalization Plan Feb 25 2014 Revitalization Plan-Final 2-14-14 S. FUTURE CORPORATION MEETING: (ITEM 33) 33. 14-00186 Board meeting of the Corpus Christi Housing Finance Corporation. Attachments: Agenda Memo- Board Meeting for CCHFC 2-18-2014 14 CCHFC Agenda 0225 14 Reso Rodd Field Loan 0204 14 Reso Calallen Loan 0204 T. BRIEFINGS TO CITY COUNCIL: (ITEMS 34 -35) The following items are for Council's informational purposes only. No action will be taken and no public comment will be solicited. 34. 14-00196 Enterprise Software Update Attachments: Agenda Memo- Enterprise Software Update- PRESENTATION ITEM Presentation-SW Update-MIS 35. 14-00187 Affordable Housing Current Status Attachments: Agenda Memo for Housinq Status Presentation Presentation-Current Status of Housing in Corpus Christi, TX U. ADJOURNMENT Corpus Christi Page 13 Printed on 211712014 City Council Meeting Agenda-Final February 18,2014 Corpus Christi Page 14 Printed on 211712014 Cor us Christi 1201 Leopard Street p Corpus Christi,TX 78401 cctexas.com Meeting Minutes City Council Tuesday,January 28,2014 11:30 AM Council Chambers Public Notice --THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. A. Mayor Nelda Martinez to call the meeting to order. Mayor Martinez called the meeting to order. B. Invocation to be given by Chaplain Lynne Blacker, CHRISTUS Spohn Health System. Chaplain Lynne Blacker gave the invocation. C. Pledge of Allegiance to the Flag of the United States. Ms.Stacie Talbert,Assistant Director of Parks and Recreation gave the Pledge of Allegiance. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and stated that a quorum of the Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Ron Olson, Interim City Attorney Lisa Aguilar,and City Secretary Rebecca Huerta. Present: 8- Council Member Kelley Allen,Council Member David Loeb,Mayor Nelda Martinez,Council Member Mark Scott,Council Member Chad Magill,Council Member Colleen McIntyre,Council Member Lillian Riojas, and Council Member Rudy Garza Absent: 1 - Council Member Priscilla Leal E. Proclamations /Commendations 1. Proclamation declaring January 28, 2014 as "Dress for Success - Corpus Christi Day" Proclamation declaring January 28, 2014 as "Joseph E. O'Brien - Day of Remembrance" Proclamation declaring February 3 - 7, 2014 as "National School Counseling Week" Corpus Christi Page 1 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Proclamation declaring February 7, 2014 as "FIRST FRIDAY Day of Prayer" Certificate of Commendation Presentation to Sarah O'Brien, CEO/President of the Navy Army Community Credit Union Swearing-in Ceremony for Newly Appointed Board and Committee Members Mayor Martinez presented the proclamations and conducted the swearing-in ceremony for newly appointed board and committee members. F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Mayor Martinez called for comments from the audience.Jack Gordy requested that an item be placed on the agenda to discuss changing the small animal trap policy. Johnny French asked that the following items be included on a future agenda:changing the small animal trap and euthanasia policy;an action item related to the Shoreline Realignment and addressing the funds for the park amenities;and requesting assistance from the Corps of Engineers in the cost sharing of the recreational amenities at Packery Channel. Neil McQueen, Adriana Leiva, Cliff Schlabach and Carrie Robertson Meyer spoke regarding the litter reduction plan and requested consideration of a plastic bag ban. Dorothy Spann expressed the concerns of the Del Mar Neighborhood Association regarding the proposed changes to Staples Street at Six Points. Abel Alonzo spoke regarding the proposed changes to the Six Points Bus Station and addressed comments by business owners regarding the types of bus riders.Terry Sweeney, Downtown Management District, spoke in support of the Consolidated Planning effort and the scope of work for the downtown area. G. CITY MANAGER'S COMMENTS/ UPDATE ON CITY OPERATIONS: Mayor Martinez referred to City Manager's Comments. City Manager Ron Olson reported on the following issues: a. City Performance Report -Police Department City Manager Olson asked Police Chief Floyd Simpson to provide a briefing on the operations, mission and goals of the Police Department. b. 1,000 Day Report Mr. Olson provided a report on his completed goals of the past 1000 days and a summary of the priorities he will emphasize over the next 100 days. Mr. Olson thanked the City Council for their support and the resources they have provided. Corpus Christi Page 2 Printed on 211312014 City Council Meeting Minutes January 28, 2014 C. Other None. H. EXECUTIVE SESSION: (NONE) I. MINUTES: 2. Regular Council Meeting of January 21, 2014. Mayor Martinez called for approval of the minutes. Council Member Magill made a motion to approve the minutes,seconded by Council Member Garza and passed unanimously. J. BOARDS &COMMITTEE APPOINTMENTS: (NONE) K. EXPLANATION OF COUNCIL ACTION: L. CONSENT AGENDA: (Item 3) Mayor Martinez referred to the consent agenda. There were no comments from the Council or the public. City Secretary Rebecca Huerta announced that Council Members Magill and Scott submitted a conflict of interest form and would abstain on the vote on Item 3.The consent agenda was passed by one vote as follows: 3. Resolution supporting exportation of liquefied natural gas (LNG) from the Coastal Bend and supporting Cheniere Energy's federal permit applications for the Corpus Christi LNG Liquefaction Plant Resolution supporting the exportation of liquefied natural gas from the Coastal Bend and supporting Cheniere Energy's permit application with the Federal Energy Regulatory Commission and the Department of Energy for the Corpus Christi LNG Liquefaction facility at the LaQuinta Channel. This Resolution was passed and approved with the following vote: Aye: 6- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 2- Council Member Scott and Council Member Magill Enactment No: 030068 M. PUBLIC HEARINGS: (Items 4-9) Corpus Christi Page 3 Printed on 211312014 City Council Meeting Minutes January 28, 2014 4. Public Hearing and First Reading Ordinance -Rezoning from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District, on property located at 8410 South Staples Street (FM 2444). Case No. 1213-02 MPM Development, LP: A rezoning from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District, resulting in a change to the Future Land Use Plan from estate residential and park uses to low density residential uses. The property to be rezoned is described as being a 23.206-acre tract out of a portion of the south half of Section 31, Laureles Farm Tracts, located on the south side of South Staples Street (FM 2444), approximately 360 feet east of King Trail. Planning Commission and Staff Recommendation (December 4, 2013): Approval of the rezoning to the "RS-22" Single-Family 22 District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by MPM Development, LP ("Owner"), by changing the UDC Zoning Map in reference to a 23.206-acre tract of land out of a portion of the south half of Section 31, Laureles Farm Tracts, from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 4.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow a single-family subdivision. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Council Member McIntyre made a motion to open the public hearing, seconded by Council Member Scott.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing, seconded by Council Member Scott.This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030069 5. Public Hearing and First Reading Ordinance -Rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, on property located at 2502 Saratoga Boulevard (SH 357). Case No. 1213-03 Spear Consolidated, Ltd.: A rezoning from the Corpus Christi Page 4 Printed on 211312014 City Council Meeting Minutes January 28, 2014 "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 4.07-acre tract of land out of a portion of Lot 5, Section 8, Bohemian Colony Lands, located on the north side of Saratoga Boulevard (SH 357) approximately one-half mile east of Ayers Street (SH 286 Business). Planning Commission and Staff Recommendation: Approval of the rezoning to the "CG-2" General Commercial District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by Spear Consolidated, Ltd. ("Owner"), by changing the UDC Zoning Map in reference to a 4.07-acre tract of land out of a portion of Lot 5, Section 8, Bohemian Colony Lands, from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 5.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow for construction of a tractor supply company. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Ms. Gunning reported that notice of opposition was received by the Diocese of Corpus Christi with concerns regarding traffic impact and the safety of the students. Council Member Scott made a motion to open the public hearing, seconded by Council Member Magill.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member Scott. This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030070 6. Public Hearing and First Reading Ordinance -Rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, on property located at 7314 South Padre Island Drive (SH 358). Case No. 1213-06 Charles E. Butler: A rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, resulting in a change to the Future Land Use Plan from medium-density residential uses to commercial uses. The property to be rezoned is described as being 2.28-acre tract of land out of a portion of Lot 4-B and Lot 5D-R, Block A, Joslin Tract, locatedon the Corpus Christi Page 5 Printed on 211312014 City Council Meeting Minutes January 28, 2014 north side of South Padre Island Drive (SH 358) and approximately 850 east of Rodd Field Road. Planning Commission and Staff Recommendation (December 18, 2013): Approval of the rezoning to the "CG-2" General Commercial District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by Charles E. Butler on behalf of CPAT L.L.C. ("Owner"), by changing the UDC Zoning Map in reference to a 2.28-acre tract of land out of a portion of Lot 4-B and Lot 5D-R, Block A, Joslin Tract, from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 6.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow the establishment of Butler Equipment and Tool Rental. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Ms. Gunning reported that the applicant has met with the property owners in opposition to the zoning change and they have rescinded their opposition. Council Member Garza made a motion to open the public hearing, seconded by Council Member Magill and passed.There were no comments from the Council or the public. Council Member McIntyre made a motion to close the public hearing,seconded by Council Member Garza and passed.This Ordinance passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030071 7. Public Hearing and First Reading Ordinance -Rezoning from the "RS-TF" Two-Family District to the "RM-1" Multifamily 1 District on Tract A; from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B; and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial District on Tract C, for property located at 6801 Saratoga Boulevard (SH 357). Case No. 1213-04 D&E Development Corporation: Rezoning from the "RS-TF"Two-Family District to the "RM-1" Multifamily 1 District on Tract A; from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B; and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial Corpus Christi Page 6 Printed on 211312014 City Council Meeting Minutes January 28, 2014 District on Tract C, resulting in a change to the Future Land Use Plan from commercial uses to medium-density residential uses on Tract A; from commercial uses to professional office uses on Tract B; and no change to the Future Land Use Plan on Tract C. The property to be rezoned is described as being a 9.79-acre tract of land out of Lots 5 and 6, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located on the south side of Saratoga Boulevard (SH 357), approximately 1,300 feet east of Airline Road. Planning Commission and Staff Recommendation (December 18, 2013): Approval of the rezoning to the "RM-1" Multifamily 1 District on Tract A; to the "ON" Office District on Tract B; and to the "CG-2" General Commercial District on Tract C. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by D&E Development Corporation ("Owner"), by changing the UDC Zoning Map in reference to a 9.79-acre tract of land out of Lots 5 and 6, Section 20, Flour Bluff and Encinal Farm and Garden Tracts from the "RS-TF"Two-Family District to the "RM-1" Multifamily 1 District on Tract A, from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B, and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial District on Tract C; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 7.Annika Gunning with Development Services stated that the purpose of this item is to rezone the property to allow construction of multifamily on Tract A,office uses on Tract B and commercial uses on Tract C. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Council Member Magill made a motion to open the public hearing,seconded by Council Member McIntyre and passed. Mayor Martinez called for comments from the public. Edward Ciccone,Attorney for D&E Development Corporation provided information on the history of the subject property and the request for rezoning.There were no comments from the Council. Council Member Garza made a motion to close the public hearing, seconded by Council Member McIntyre and passed. This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030072 8. Public Hearing and First Reading Ordinance -Rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 Corpus Christi Page 7 Printed on 211312014 City Council Meeting Minutes January 28, 2014 District, on property located at 1301 Daly Drive. Case 0114-01 Hammond Jones Development: A rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 0.32-acre tract of land out of Lot 1, Block 2, Woodlawn Estates, located on the southwest corner of McArdle Road and Daly Drive. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by Hammond Jones Development on behalf of James F. Abernathy and Cheryl Faye Abernathy ("Owners"), by changing the UDC Zoning Map in reference to a 0.32-acre tract of land out of Lot 1, Block 2, Woodlawn Estates, from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 8.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow an apartment to be developed in conjunction with the adjacent properties already zoned for apartment uses. Council Member Magill opened the public hearing,seconded by Council Member McIntyre.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member McIntyre.This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030073 9. Public Hearing and First Reading Ordinance -Continuing juvenile curfew ordinance Ordinance continuing the curfew ordinance for minors, the Code of Ordinances, City of Corpus Christi, Sections 33-40, 33-41, 33-42, and 33-43. Mayor Martinez referred to Item 9. Police Chief Floyd Simpson stated that State law requires cities every three years to hold a public hearing and readopt the curfew ordinance. Chief Simpson said staff recommends readoption of the curfew ordinance. Council Member Magill made a motion to open the public Corpus Christi Page 8 Printed on 211312014 City Council Meeting Minutes January 28, 2014 hearing,seconded by Council Member Scott. Mayor Martinez called for comments from the audience.Abel Alonzo thanked Chief Simpson and the Police Department for enforcing the curfew ordinance. Council Member Scott made a motion to close the public hearing, seconded by Council Member Garza. This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030089 N. REGULAR AGENDA: (NONE) Mayor Martinez called for a 30-minute recess. O. FIRST READING ORDINANCES: (Items 10-16) 10. First Reading Ordinance -Accepting and appropriating a local grant to purchase an explosive/weapon detection canine Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a grant from the Earl C. Sams Foundation, in the amount of$12,000 to purchase an explosive/weapon detection canine, training, and associated equipment within the Police Department; and appropriating the $12,000 in the No. 1061 Police Grants Fund. Mayor Martinez reconvened the Council meeting and referred to Item 10. Police Chief Floyd Simpson stated that the purpose of this item is to accept a grant from the Earl C. Sams Foundation to purchase a bomb detection dog,training and associated equipment.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030074 11. First Reading Ordinance - Lease agreement for Grande Grossman House at 1517 North Chaparral Street to create Tejano Civil Rights Museum Corpus Christi Page 9 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Ordinance authorizing City Manager or designee to execute a 60 month lease agreement with LULAC Council #1 Foundation, doing business as the Tejano Civil Rights Museum, for Grande Grossman House, located at 1517 North Chaparral Street, in the City, Lessee agrees to pay the City, on a monthly basis, zero dollars per month for the first twelve months, $200 per month beginning the thirteenth month until the end of the twenty-fourth month, $400 per month beginning the twenty-fifth month until the end of the thirty-sixth month, $600 per month beginning the thirty-seventh month until the end of the forty-eighth month and $800 per month beginning the forty-ninth month until the end of the five year period. Mayor Martinez referred to Item 11. Director of Parks and Recreation Michael Morris stated that the purpose of this item is to lease the Grande-Grossman House to the LULAC Council#1 Foundation for the purpose of creating the Tejano Civil Rights Museum. Mayor Martinez called for comments from the public. Dr. Nick Adame, President of LULAC Council #1,thanked the City for playing an important role in the formation of Tejano history and culture. Dr. Abbey Zink, Dean of College Arts&Sciences at Texas A&M University- Kingsville spoke in support of the project and provided information on the University's contribution to preserve and contribute information on Tejano heritage.Abel Alonzo thanked Park and Recreation and everyone in involved with the project. This Ordinance was passed on first reading and approved with the following vote: Aye: 8- Council Member Allen, Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 1 - Council Member Leal Abstained: 0 Enactment No: 030075 12. First Reading Ordinance -Appropriation of funds for parking and revenue control systems for the Corpus Christi Airport as per agreement with Republic Parking Systems Ordinance appropriating $480,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for the purchase of parking and revenue control systems for Corpus Christi International Airport; amending the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $480,000. Mayor Martinez referred to Item 12. Director of Aviation Fred Segundo stated that the purpose of this item is to appropriate$480,000 for the purchase of parking and revenue control systems to update the parking lot at the Corpus Christi International Airport.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Corpus Christi Page 10 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030076 13. First Reading Ordinance -Amending City code for public access channel rules and procedures as recommended by the Cable Communication Commission Ordinance amending the Code of Ordinances, City of Corpus Christi, Chapter 55 regarding rules and procedures for public access cablecasting; providing for penalties; providing for severance; and providing for publication. Mayor Martinez referred to Item 13. Kim Womack with Public Communication stated that the purpose of this item is to amend the public access rules and procedures recommended by the Cable Communications Commission.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030077 14. First Reading Ordinance - Information technology contract Amendment No. 1 and appropriation of funds for the implementation of Project Management Software Ordinance appropriating $213,000 from the Unreserved Fund Balance in No. 5310 Engineering Services Fund; changing the FY 2014 Operating Budget adopted by Ordinance No. 029915 to increase expenditures by $213,000; and authorizing the City Manager or designee to execute Amendment No. 1 to an Information Technology Contract with LMR Consulting dba EPM Live from Carlsbad, CA in the amount of$60,125, for a re-stated fee of$109,125.20 for the implementation of Project Management Software. Mayor Martinez referred to Item 14.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to implement a new project managment software for the Capital Construction Projects Department and execute an amendment with LMR Consulting for the purchase of EPM Live.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Corpus Christi Page 11 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030078 15. First Reading Ordinance -Amending City code for conversion of one-way traffic to two-way traffic on Hudson Street Ordinance amending Section 53-250 of the Code of Ordinances to delete "Hudson Street, from Shaw Street to Stafford Street" from Schedule I, One-way streets and alleys; providing for penalties; providing for severance; and providing for publication. Mayor Martinez referred to Item 15.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to eliminate the school zone one-way designation on Hudson Street and converting to two-way traffic. There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030079 16. First Reading Ordinance -Amending City code for removal of parking prohibition on Manhattan Drive Ordinance amending Section 53-253 of the Code of Ordinances to remove the parking prohibition on Manhattan Drive by deleting the street from "Schedule IV-Stopping, standing or parking prohibited during certain hours on certain streets." Mayor Martinez referred to Item 16.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to remove the parking prohibition on Manhattan Drive between Weber Road and Bahama Drive.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 6- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Council Member Riojas Abstained: 0 Enactment No: 030080 Corpus Christi Page 12 Printed on 211312014 City Council Meeting Minutes January 28, 2014 ADVANCE DESIGN IN PREPARATION OF BOND ISSUE 2014: (Items 17-24) 17. First Reading Ordinance -Amending the FY 2014 Capital Improvements Street Program for Bond 2014 Street Projects Ordinance amending the FY 2014 Capital Improvement Program Budget adopted by Ordinance No. 029916 to add the City Council approved Bond 2014 street projects as listed in Attachment 1; and increasing revenues and expenditures in the amount of$8,000,000. Mayor Martinez referred to Item 17.Acting Director of Capital Programs Natasha Fudge stated that the purpose is to amend the FY2014 Capital Improvement Program Street Budget to include the prior City Council approved Bond 2014 street projects for a possible Bond 2014 Election. There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030081 18. First Reading Ordinance -Amending the FY 2014 Capital Improvements for Alameda Street from Kinney to Lipan Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$69,565 from Storm Water CIP Fund 4529; $36,173.80 from Wastewater CIP Fund 4503; $33,391.20 from Water CIP Fund 4479 to the Bond 2014 Street Project Alameda Street from Kinney to Lipan; increasing expenditures in the amount of$139,130; and authorizing the City Manager, or designee, to execute an engineering design contract with Lockwood, Andrews, and Newman, Inc. from Corpus Christi, Texas in the amount of $323,685.00 for Alameda Street from Kinney to Lipan for design, bid, and construction phase services. Mayor Martinez referred to Item 18.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with Lockwood,Andrews,and Newman Inc.for Alameda Street from Kinney to Lipan in the amount of$323,685. There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Corpus Christi Page 13 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030082 19. First Reading Ordinance - Engineering design contract amending the Capital Improvements Budget for a professional services agreement for Waldron Road from Airdrome to Caribbean Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$164,675.00 from Storm Water CIP Fund 4528; $85,631.00 from Wastewater CIP Fund 4510; $79,044.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Waldron Road from Airdome to Caribbean; increasing expenditures in the amount of$329,350.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Urban Engineering from Corpus Christi, Texas in the amount of $672,200.00 for Waldron Road from Airdome to Caribbean for design, bid, and construction phase services. Mayor Martinez referred to Item 19.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with Urban Engineering for Waldron Road from Airdrome to Caribbean in the amount of$672,200.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030083 20. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvements Street Program for Staples Street from Alameda to Morgan Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$149,917.50 from Storm Water CIP Fund 3494; $77,957.10 from Wastewater CIP Fund 4510; $71,960.40 from Water CIP Fund 4088 to the Bond 2014 Street Project Staples Street from Alameda to Morgan; increasing expenditures in the amount of$299,835.00; and authorizing the City Manager, or designee, to execute an engineering design contract with HDR Engineering, Inc. from Corpus Christi, Texas in the amount of$604,670.00 for Staples Street from Alameda to Corpus Christi Page 14 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Morgan for design, bid, and construction phase services. Mayor Martinez referred to Item 20.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with HDR Engineering Inc.for Staples Street from Alameda to Morgan in the amount of$604,670.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030084 21. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Yorktown Boulevard from Lake Travis to Everhart Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$251,492.50 from Storm Water CIP Fund 3494, $129,876.10 from Wastewater CIP Fund 4510, $107,516.40 from Water CIP Fund 4479 to the Bond 2014 Street Project Yorktown Boulevard from Lake Travis to Everhart; increasing expenditures in the amount of$488,885.00; and authorizing the City Manager, or designee, to execute an engineering design contract with LNV, Inc. from Corpus Christi, Texas in the amount of $994,290 for Yorktown Boulevard. from Lake Travis to Everhart for design, bid, and construction phase services. Mayor Martinez referred to Item 21.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with LNV Inc.for Yorktown Boulevard from Lake Travis to Everhart in the amount of$994,290.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030085 22. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Morgan Avenue from Ocean to Staples Street Corpus Christi Page 15 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$141,471.25 from Storm Water CIP Fund 3494; $73,565.05 from Wastewater CIP Fund 4510; $67,906.20 from Water CIP Fund 4088 to the Bond 2014 Street Project Morgan Avenue from Ocean Drive to Staples Street; increasing expenditures in the amount of $282,942.50; and authorizing the City Manager, or designee, to execute an engineering design contract with Coym, Rehmet& Gutierrez Engineering, L.P. from Corpus Christi, Texas in the amount of$568,425.00 for Morgan Avenue from Ocean Drive to Staples Street for design, bid, and construction phase services. Mayor Martinez referred to Item 22.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with Coym, Rehmet&Gutierrez Engineering, L.P.for Morgan Avenue from Ocean Drive to Staples Street in the amount of$568,425.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030086 23. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Carroll Lane from Houston to McArdle Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$130,075 from Storm Water CIP Fund 3494; $67,639 from Wastewater CIP Fund 4510; $62,436 from Water CIP Fund 4088 to the Bond 2014 Street Project Carroll Lane from Houston to McArdle; increasing expenditures in the amount of$260,150; and authorizing the City Manager, or designee, to execute an engineering design contract with Martinez, Guy & Maybik, Inc. from Corpus Christi, Texas in the amount of$534,420.00 for Carroll Lane from Houston to McArdle for design, bid, and construction phase services. Mayor Martinez referred to Item 23.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with Martinez, Guy& Maybik Inc.for Carroll Lane from Houston to McArdle in the amount of$534,420.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Corpus Christi Page 16 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030087 24. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Gollihar Road from Staples Street to Weber Road Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $385,729.61 from Storm Water CIP Fund 3494; $82,064.93 from Wastewater CIP Fund 4510; $148,723.56 from Water CIP Fund 4088; $30,878.76 from Gas CIP Fund 4555 to the Bond 2014 Street Project Gollihar Road from Staples Street to Weber Road; increasing expenditures in the amount of $647,396.86; and authorizing the City Manager, or designee, to execute an engineering design contract with Naismith Engineering from Corpus Christi, Texas in the amount of $1,192,395 for Gollihar Road from Staples Street to Weber Road for design, bid, and construction phase services. Mayor Martinez referred to Item 24.Acting Director of Capital Programs Natasha Fudge stated that the purpose of this item is to execute a design contract with Naismith Engineering for Gollihar Road from Staples Street to Weber Road in the amount of$1,192,395. There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030088 P. FUTURE AGENDA ITEMS: (Items 25-32) Mayor Martinez referred to the Future Agenda. City Manager Ron Olson stated that staff had planned presentation on Items 25 and 31. City Secretary Rebecca Huerta announced that Council Member Scott would abstain from the discussion on Item 25. 25. Service Agreement for Strategic Planning Services Motion awarding a service agreement for Strategic Planning Services with Goody Clancy &Associates Inc., Boston, Massachusetts, for an Corpus Christi Page 17 Printed on 211312014 City Council Meeting Minutes January 28, 2014 estimated two year expenditure of $1,536,800 of which $320,166 is required for fiscal year 2013/2014. The term of the agreement is twenty-four months, with options to extend the agreement for up to two additional twelve month periods, subject to the approval of the consultant and the City Manager or designee. Funding is available in the Comprehensive Planning Operations budget for fiscal year 2013/2014. This Motion was recommended to regular agenda Enactment No: M2014-009 26. Supply agreement for food items Motion approving supply agreements with the following companies for the following amounts in accordance with the Coastal Bend Council of Governments Bid Invitation No. CBCOG-14-1 for food items which include canned and frozen fruit and vegetables; meats and condiments, for an estimated six month expenditure of $174,679.54.The terms of the contracts shall be for six months with options to extend for up to three additional months, subject to the approval of the Coastal Bend Council of Governments, the suppliers, and the City Manager or designee. Funds are available through the Meals on Wheels Grant. LaBatt Food Service Performance Food Group Corpus Christi, Texas Victoria, Texas 132 Line Items 123 Line Items $59,972.75 $114,706.79 Grand Total: $174,679.54 This Motion was recommended to consent agenda Enactment No: M2014-010 27. Lease purchase of two ambulances for Fire Department use Motion approving the lease purchase of two (2) ambulances from Knapp, Chevrolet, of Houston, Texas based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (H-GAC), in the amount of$281,800, of which $14,899.47 is required in FY 2013-2014. The ambulances will be used by the EMS Division of the Fire Department. Funds for the lease purchase of the ambulances will be provided through the City's lease/financing program. This Motion was recommended to consent agenda Enactment No: M2014-011 Corpus Christi Page 18 Printed on 211312014 City Council Meeting Minutes January 28, 2014 28. Engineering design contract amendment No. 3 for Whitecap Wastewater Treatment Plant Motion authorizing the City Manager or designee to execute Amendment No. 3 to the engineering design contract with Freese and Nichols, Inc. of Corpus Christi, Texas in the amount of $416,540.00, for a total restated fee of$743,640.00 for the Whitecap Wastewater Treatment Plant (WW-FP) Ultra-Violet (UV) Disinfection System Upgrade. This Motion was recommended to consent agenda Enactment No: M2014-012 29. Engineering Design Contract Amendment No. 1 for lifecycle waterline replacement Motion authorizing the City Manager, or designee, to execute Amendment No. 1 to the Engineering Design Contract with Urban Engineering of Corpus Christi, Texas in the amount of $228,440.00, for a total restated fee not to exceed $267,540.00 for the Programmed Water Line Service Life Extension for City-Wide Distribution Repair and Replacement- Indefinite Delivery/Indefinite Quantity (IDIQ) Procurement. This Motion was recommended to consent agenda Enactment No: M2014-013 30. Engineering design contract for Cefe Valenzuela Landfill Disposal Cell Construction of 1 B & 1 C Motion authorizing the City Manager or designee to execute an Engineering Design Contract with C P &Y, Inc. of Dallas, Texas in the amount of$623,565.00, for Cefe Valenzuela Landfill Disposal Cell Construction of 1 B and 1 C for the design, bid, and construction phase services. This Motion was recommended to consent agenda Enactment No: M2014-014 31. Engineering construction contract for Padre Island water supply project Motion authorizing the City Manager, or designee, to execute a construction contract with Bridges Specialties, Inc. of Robstown, Texas in the amount of $7,308,330.80, for the Padre Island Water Supply Project. This Motion was recommended to consent agenda Corpus Christi Page 19 Printed on 211312014 City Council Meeting Minutes January 28, 2014 Enactment No: M2014-015 32. Engineering construction contract for Selena Auditorium air handling unit replacement and chilled water pump addition FY2012 Re-Bid Motion authorizing the City Manager, or designee, to execute a construction contract with Miller& Miller Mechanical Contracting Company of Corpus Christi, Texas in the amount of $457,800 for Selena Auditorium Air Handling Unit Replacement and Chilled Water Pump Addition FY 2012 Re-Bid for the base bid. This Motion was recommended to consent agenda Enactment No: M2014-017 Q. BRIEFINGS TO CITY COUNCIL: (Items 33-34) 33. Water Supply-Saltwater Desalinization Funding Opportunities Mayor Martinez referred to Item 33. Interim Assistant City Manager of Public Works and Utilities Mark Van Vleck stated that the purpose of this item is to provide an update on the future water supply. Mr.Van Vleck reported that staff has identified possible funding opportunities to take the pilot desalinization project to a demonstration project including the emerging technologies fund. Mr.Van Vleck stated that staff would be working on these applications to continue sources of water supply. Mayor Martinez requested an update on the pilot project. 34. Litter Reduction Plan Update Mayor Martinez referred to Item 34. City Manager Ron Olson stated that during the discussions on the plastic bag issue,the City Council asked staff to broaden this issue to include litter, plastic bags and public input. Mr. Olson added that today's presentation will provide an update on the consolidation of all the litter ordinances and recommendations to enhance enforcement, expand education and communication. Staff has analyzed the plastic bag issue and staff is proposing two alternatives with one recommendation. Interim Assistant City Manager Mark Van Vleck referred to a powerpoint presentation including a history on the issue;the five focus areas including improvements,enforcement, education,awareness and ordinances; development of a metrics for litter assessment; and the following options for consideration: 1) Base ordinance to address litter,2) Base plus plastic bag fee and Green Star program, and 3) Base plus plastic bag ban. Mr.Van Vleck stated that staff is recommending the consolidation of ordinances, increased penalties and approving the focus plan. Mr.Van Vleck added that should the Council want to include the plastic bag issue,staff is recommending to ban bags less than 4 mil thickness and a one year implementation period. Council members discussed the following topics: recycling education on plastic bag; removal of plastic bags from single stream;community involvement opportunities including outreach to Parent Teacher organizations;addressing pet waste and covered loads; clearly defined refugee litter;the reason no litter Corpus Christi Page 20 Printed on 211312014 City Council Meeting Minutes January 28, 2014 on the beach is a separate section;the Green Star Program and revenues; plastic bag thickness;code enforcement;development of a behavioral change course in lieu of fees; the timeframe for consolidated base ordinance; and funding for education efforts and additional street sweeping. Mayor Martinez made a motion directing staff to come back with the base ordinance for consideration in February and report back to the City Council a recommended timeline of the measurement process,seconded by Council Member David Loeb and passed; Leal was absent. R. ADJOURNMENT The meeting was adjourned at 4:17 p.m. Corpus Christi Page 21 Printed on 211312014 Cor us Christi 1201 Leopard Street p Corpus Christi,TX 78401 cctexas.com Meeting Minutes City Council Tuesday, February 11, 2014 11:30 AM Council Chambers Public Notice --THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. A. Mayor Nelda Martinez to call the meeting to order. Mayor Pro Tern Chad Magill called the meeting to order. B. Invocation to be given by Ms. Dorothy Dundas, Texas Apostolic Prayer Network Ms. Dorothy Dundas gave the invocation. C. Pledge of Allegiance to the Flag of the United States. Mr. Bill Green, Interim Director of Environmental and Strategic Initiatives gave the Pledge of Allegiance. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and stated that a quorum of the Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Ron Olson, Interim City Attorney Lisa Aguilar,and City Secretary Rebecca Huerta. (Note: Mayor Nelda Martinez arrived at 1:00 p.m.) Present: 7- Council Member David Loeb,Mayor Nelda Martinez,Council Member Mark Scott,Council Member Chad Magill,Council Member Colleen Mclntyre,Council Member Lillian Riojas, and Council Member Rudy Garza Absent: 2- Council Member Kelley Allen, and Council Member Priscilla Leal E. Proclamations /Commendations 1. Proclamation declaring February 14, 2014 as "CHRISTUS Spohn Hospital - South Day" Proclamation declaring February 16-22, 2014 as "National Engineers' Week" Proclamation declaring February 16-22, 2014 as "National LULAC Week" Corpus Christi Page 1 Printed on 211312014 City Council Meeting Minutes February 11,2014 Presentation of Mayor's Clean & Green Awards Mayor Pro Tern Magill presented the proclamations. G. CITY MANAGER'S COMMENTS/ UPDATE ON CITY OPERATIONS: Mayor Pro Tern Magill deviated from the agenda and referred to City Manager's Comments. City Manager Ron Olson reported on the following issues: 1)The Finance Department has completed the Comprehensive Annual Financial Report(CAFR)which details the financial impact and condition of the City. The CAFR was presented to the City Council. a. City Performance Report -Gas Department City Manager Olson asked Director of Gas Operations Debbie Marroquin to provide a briefing on the operations, missions and goals of the Gas Department. Mayor Pro Tern Magill called for a brief recess to listen to public comment. F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Mayor Pro Tern Magill deviated from the agenda and called for comments from the audience. Brad Newton spoke regarding his efforts to changes the laws deemed humane by an Ethics Committee for"end of life"and asked what steps could be taken to get access to hand out flyers and use the right-of-way to inform the community. Christina Thompson asked for consideration to eliminate the street maintenance fee for citizens in rural of areas of the City that do not have other utility services. Carolyn Moon spoke regarding the services and policies at Animal Control.Jack Gordy requested an item be placed on the agenda to discuss changing the small animal trap policy.Johnny French spoke regarding accessibility at Packery Channel and asked the City to request assistance from the Corps of Engineers in the cost sharing of accessibility and recreational amenities at Packery Channel. Cliff Schlabach asked for clarification on when to address concerns regarding Item 35, Case No. 1213-05 BL Real Estate Holdings Company, LP.Jeremy Coleman spoke regarding the status for reopening the Brooks Chapel Early Childhood Development Center and issues with the Neighborhood Services Department. Nick Enriquez spoke regarding the motion to excuse the absences for Council Member Priscilla Leal.Savitra Cole spoke in support of Jeremy Coleman's efforts to reopen the Brooks Chapel Early Childhood Development Center. G. CITY MANAGER'S COMMENTS/ UPDATE ON CITY OPERATIONS: a. City Performance Report -Gas Department Mayor Pro Tern Magill returned to City Manager's Comments. Director of Gas Corpus Christi Page 2 Printed on 211312014 City Council Meeting Minutes February 11,2014 Operations Debbie Marroquin completed her presentation of the Gas Department's City Performance Report. b. Other 1) City Manager Ron Olson summarized an email from a citizen complimenting the services and efforts implemented to improve the Development Services Department and recognized Interim Assistant City Manager Mark Van Vleck for his leadership of the department. Mr. Olson announced that he was relieving Mr.Van Vleck of his services as Interim Assistant City Manager to return to his position as Director of Development Services effective immediately.2) Mr. Olson announced the appointment of Gus Gonzalez as Assistant City Manager of Public Works and Utilities. I. MINUTES: (NONE) K. EXPLANATION OF COUNCIL ACTION: L. CONSENT AGENDA: (ITEMS 4 - 11, 13 -30) Approval of the Consent Agenda Mayor Pro Tern Magill deviated from the agenda and referred to the consent agenda. City Secretary Rebecca Huerta announced that Council Member Scott would abstain from the vote on Item 4. There were no comments from the Council or the public.The consent agenda as passed by one vote as follows: Aye: 6- Council Member Loeb, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Mayor Martinez Abstained: 0 4. Service Agreement for Strategic Planning Services Motion awarding a service agreement for Strategic Planning Services with Goody Clancy & Associates Inc., Boston, Massachusetts, for an estimated two year expenditure of $1,536,800 of which $320,166 is required for fiscal year 2013/2014. The term of the agreement is twenty-four months, with options to extend the agreement for up to two additional twelve month periods, subject to the approval of the consultant and the City Manager or designee. Funding is available in the Comprehensive Planning Operations budget for fiscal year 2013/2014. This Motion was passed and approved with the following vote: Aye: 5- Council Member Loeb, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Mayor Martinez Corpus Christi Page 3 Printed on 211312014 City Council Meeting Minutes February 11,2014 Abstained: 1 - Council Member Scott Enactment No: M2014-009 5. Supply agreement for food items Motion approving supply agreements with the following companies for the following amounts in accordance with the Coastal Bend Council of Governments Bid Invitation No. CBCOG-14-1 for food items which include canned and frozen fruit and vegetables; meats and condiments, for an estimated six month expenditure of $174,679.54.The terms of the contracts shall be for six months with options to extend for up to three additional months, subject to the approval of the Coastal Bend Council of Governments, the suppliers, and the City Manager or designee. Funds are available through the Meals on Wheels Grant. LaBatt Food Service Performance Food Group Corpus Christi, Texas Victoria, Texas 132 Line Items 123 Line Items $59,972.75 $114,706.79 Grand Total: $174,679.54 This Motion was passed on the Consent Agenda. Enactment No: M2014-010 6. Lease purchase of two ambulances for Fire Department use Motion approving the lease purchase of two (2) ambulances from Knapp, Chevrolet, of Houston, Texas based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (H-GAC), in the amount of$281,800, of which $14,899.47 is required in FY 2013-2014. The ambulances will be used by the EMS Division of the Fire Department. Funds for the lease purchase of the ambulances will be provided through the City's lease/financing program. This Motion was passed on the Consent Agenda. Enactment No: M2014-011 7. Engineering design contract amendment No. 3 for Whitecap Wastewater Treatment Plant Motion authorizing the City Manager or designee to execute Amendment No. 3 to the engineering design contract with Freese and Nichols, Inc. of Corpus Christi, Texas in the amount of $416,540.00, for a total restated fee of$743,640.00 for the Whitecap Wastewater Corpus Christi Page 4 Printed on 211312014 City Council Meeting Minutes February 11,2014 Treatment Plant (WW-FP) Ultra-Violet (UV) Disinfection System Upgrade. This Motion was passed on the Consent Agenda. Enactment No: M2014-012 8. Engineering Design Contract Amendment No. 1 for lifecycle waterline replacement Motion authorizing the City Manager, or designee, to execute Amendment No. 1 to the Engineering Design Contract with Urban Engineering of Corpus Christi, Texas in the amount of $228,440.00, for a total restated fee not to exceed $267,540.00 for the Programmed Water Line Service Life Extension for City-Wide Distribution Repair and Replacement- Indefinite Delivery/Indefinite Quantity (IDIQ) Procurement. This Motion was passed on the Consent Agenda. Enactment No: M2014-013 9. Engineering design contract for Cefe Valenzuela Landfill Disposal Cell Construction of 1 B & 1 C Motion authorizing the City Manager or designee to execute an Engineering Design Contract with C P &Y, Inc. of Dallas, Texas in the amount of$623,565.00, for Cefe Valenzuela Landfill Disposal Cell Construction of 1 B and 1 C for the design, bid, and construction phase services. This Motion was passed on the Consent Agenda. Enactment No: M2014-014 10. Engineering construction contract for Padre Island water supply project Motion authorizing the City Manager, or designee, to execute a construction contract with Bridges Specialties, Inc. of Robstown, Texas in the amount of $7,308,330.80, for the Padre Island Water Supply Project. This Motion was passed on the Consent Agenda. Enactment No: M2014-015 11. Second Reading Ordinance - Rezoning from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District, on property located at 8410 South Staples Street (FM 2444) (1st Reading 1/28/14) Corpus Christi Page 5 Printed on 211312014 City Council Meeting Minutes February 11,2014 Case No. 1213-02 MPM Development, LP: A rezoning from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District, resulting in a change to the Future Land Use Plan from estate residential and park uses to low density residential uses. The property to be rezoned is described as being a 23.206-acre tract out of a portion of the south half of Section 31, Laureles Farm Tracts, located on the south side of South Staples Street (FM 2444), approximately 360 feet east of King Trail. Planning Commission and Staff Recommendation (December 4, 2013): Approval of the rezoning to the "RS-22" Single-Family 22 District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by MPM Development, LP ("Owner"), by changing the UDC Zoning Map in reference to a 23.206-acre tract of land out of a portion of the south half of Section 31, Laureles Farm Tracts, from the "FR" Farm Rural District to the "RS-22" Single-Family 22 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030069 13. Second Reading Ordinance - Rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, on property located at 7314 South Padre Island Drive (SH 358) (1st Reading 1128114) Case No. 1213-06 Charles E. Butler: A rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, resulting in a change to the Future Land Use Plan from medium-density residential uses to commercial uses. The property to be rezoned is described as being 2.28-acre tract of land out of a portion of Lot 4-B and Lot 5D-R, Block A, Joslin Tract, locatedon the north side of South Padre Island Drive (SH 358) and approximately 850 east of Rodd Field Road. Planning Commission and Staff Recommendation (December 18, 2013): Approval of the rezoning to the "CG-2" General Commercial District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by Charles E. Butler on behalf of CPAT L.L.C. ("Owner"), Corpus Christi Page 6 Printed on 211312014 City Council Meeting Minutes February 11,2014 by changing the UDC Zoning Map in reference to a 2.28-acre tract of land out of a portion of Lot 4-B and Lot 5D-R, Block A, Joslin Tract, from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030071 14. Second Reading Ordinance - Rezoning from the "RS-TF" Two-Family District to the "RM-1" Multifamily 1 District on Tract A; from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B; and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial District on Tract C, for property located at 6801 Saratoga Boulevard (SH 357) (1st Reading 1128114) Case No. 1213-04 D&E Development Corporation: Rezoning from the "RS-TF"Two-Family District to the "RM-1" Multifamily 1 District on Tract A; from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B; and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial District on Tract C, resulting in a change to the Future Land Use Plan from commercial uses to medium-density residential uses on Tract A; from commercial uses to professional office uses on Tract B; and no change to the Future Land Use Plan on Tract C. The property to be rezoned is described as being a 9.79-acre tract of land out of Lots 5 and 6, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located on the south side of Saratoga Boulevard (SH 357), approximately 1,300 feet east of Airline Road. Planning Commission and Staff Recommendation (December 18, 2013): Approval of the rezoning to the "RM-1" Multifamily 1 District on Tract A; to the "ON" Office District on Tract B; and to the "CG-2" General Commercial District on Tract C. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by D&E Development Corporation ("Owner"), by changing the UDC Zoning Map in reference to a 9.79-acre tract of land out of Lots 5 and 6, Section 20, Flour Bluff and Encinal Farm and Garden Tracts from the "RS-TF"Two-Family District to the "RM-1" Multifamily 1 District on Tract A, from the "RS-TF" Two-Family District and the "RM-3" Multifamily 3 District to the "ON" Office District on Tract B, and from the "RM-3" Multifamily 3 District to the "CG-2" General Commercial District on Tract C; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and Corpus Christi Page 7 Printed on 211312014 City Council Meeting Minutes February 11,2014 publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030072 15. Second Reading Ordinance - Rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District, on property located at 1301 Daly Drive (1st Reading 1/28/14) Case 0114-01 Hammond Jones Development: A rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 0.32-acre tract of land out of Lot 1, Block 2, Woodlawn Estates, located on the southwest corner of McArdle Road and Daly Drive. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by Hammond Jones Development on behalf of James F. Abernathy and Cheryl Faye Abernathy ("Owners"), by changing the UDC Zoning Map in reference to a 0.32-acre tract of land out of Lot 1, Block 2, Woodlawn Estates, from the "RS-6" Single-Family 6 District to the "RM-1" Multifamily 1 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030073 16. Second Reading Ordinance -Accepting and appropriating a local grant to purchase an explosive/weapon detection canine (1st Reading 1/28/14) Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a grant from the Earl C. Sams Foundation, in the amount of$12,000 to purchase an explosive/weapon detection canine, training, and associated equipment within the Police Department; and appropriating the $12,000 in the No. 1061 Police Grants Fund. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030074 17. Second Reading Ordinance - Lease agreement for Grande Corpus Christi Page 8 Printed on 211312014 City Council Meeting Minutes February 11,2014 Grossman House at 1517 North Chaparral Street to create Tejano Civil Rights Museum (1st Reading 1128114) Ordinance authorizing City Manager or designee to execute a 60 month lease agreement with LULAC Council #1 Foundation, doing business as the Tejano Civil Rights Museum, for Grande Grossman House, located at 1517 North Chaparral Street, in the City, Lessee agrees to pay the City, on a monthly basis, zero dollars per month for the first twelve months, $200 per month beginning the thirteenth month until the end of the twenty-fourth month, $400 per month beginning the twenty-fifth month until the end of the thirty-sixth month, $600 per month beginning the thirty-seventh month until the end of the forty-eighth month and $800 per month beginning the forty-ninth month until the end of the five year period. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030075 18. Second Reading Ordinance -Appropriation of funds for parking and revenue control systems for the Corpus Christi Airport as per agreement with Republic Parking Systems (1st Reading 1128114) Ordinance appropriating $480,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for the purchase of parking and revenue control systems for Corpus Christi International Airport; amending the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $480,000. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030076 19. Second Reading Ordinance -Amending City code for public access channel rules and procedures as recommended by the Cable Communication Commission (1st Reading 1128114) Ordinance amending the Code of Ordinances, City of Corpus Christi, Chapter 55 regarding rules and procedures for public access cablecasting; providing for penalties; providing for severance; and providing for publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030077 20. Second Reading Ordinance - Information technology contract Amendment No. 1 and appropriation of funds for the implementation of Project Management Software (1st Reading 1128114) Corpus Christi Page 9 Printed on 211312014 City Council Meeting Minutes February 11,2014 Ordinance appropriating $213,000 from the Unreserved Fund Balance in No. 5310 Engineering Services Fund; changing the FY 2014 Operating Budget adopted by Ordinance No. 029915 to increase expenditures by $213,000; and authorizing the City Manager or designee to execute Amendment No. 1 to an Information Technology Contract with LMR Consulting dba EPM Live from Carlsbad, CA in the amount of$60,125, for a re-stated fee of$109,125.20 for the implementation of Project Management Software. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030078 21. Second Reading Ordinance -Amending City code for conversion of one-way traffic to two-way traffic on Hudson Street (1st Reading 1128114) Ordinance amending Section 53-250 of the Code of Ordinances to delete "Hudson Street, from Shaw Street to Stafford Street" from Schedule I, One-way streets and alleys; providing for penalties; providing for severance; and providing for publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030079 22. Second Reading Ordinance -Amending City code for removal of parking prohibition on Manhattan Drive (1st Reading 1128114) Ordinance amending Section 53-253 of the Code of Ordinances to remove the parking prohibition on Manhattan Drive by deleting the street from "Schedule IV-Stopping, standing or parking prohibited during certain hours on certain streets." This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030080 ADVANCE DESIGN IN PREPARATION OF BOND ISSUE 2014: (ITEMS 23 -30) 23. Second Reading Ordinance -Amending the FY 2014 Capital Improvements Street Program for Bond 2014 Street Projects (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Program Budget adopted by Ordinance No. 029916 to add the City Council approved Bond 2014 street projects as listed in Attachment 1; and increasing revenues and expenditures in the amount of$8,000,000. This Ordinance was passed on second reading on the Consent Agenda. Corpus Christi Page 10 Printed on 211312014 City Council Meeting Minutes February 11,2014 Enactment No: 030081 24. Second Reading Ordinance -Amending the FY 2014 Capital Improvements for Alameda Street from Kinney to Lipan (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$69,565 from Storm Water CIP Fund 4529; $36,173.80 from Wastewater CIP Fund 4503; $33,391.20 from Water CIP Fund 4479 to the Bond 2014 Street Project Alameda Street from Kinney to Lipan; increasing expenditures in the amount of$139,130; and authorizing the City Manager, or designee, to execute an engineering design contract with Lockwood, Andrews, and Newman, Inc. from Corpus Christi, Texas in the amount of $323,685.00 for Alameda Street from Kinney to Lipan for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030082 25. Second Reading Ordinance - Engineering design contract amending the Capital Improvements Budget for a professional services agreement for Waldron Road from Airdrome to Caribbean (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$164,675.00 from Storm Water CIP Fund 4528; $85,631.00 from Wastewater CIP Fund 4510; $79,044.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Waldron Road from Airdome to Caribbean; increasing expenditures in the amount of$329,350.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Urban Engineering from Corpus Christi, Texas in the amount of $672,200.00 for Waldron Road from Airdome to Caribbean for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030083 26. Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvements Street Program for Staples Street from Alameda to Morgan (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the Corpus Christi Page 11 Printed on 211312014 City Council Meeting Minutes February 11,2014 amount of$149,917.50 from Storm Water CIP Fund 3494; $77,957.10 from Wastewater CIP Fund 4510; $71,960.40 from Water CIP Fund 4088 to the Bond 2014 Street Project Staples Street from Alameda to Morgan; increasing expenditures in the amount of$299,835.00; and authorizing the City Manager, or designee, to execute an engineering design contract with HDR Engineering, Inc. from Corpus Christi, Texas in the amount of$604,670.00 for Staples Street from Alameda to Morgan for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030084 27. Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Yorktown Boulevard from Lake Travis to Everhart (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$251,492.50 from Storm Water CIP Fund 3494, $129,876.10 from Wastewater CIP Fund 4510, $107,516.40 from Water CIP Fund 4479 to the Bond 2014 Street Project Yorktown Boulevard from Lake Travis to Everhart; increasing expenditures in the amount of$488,885.00; and authorizing the City Manager, or designee, to execute an engineering design contract with LNV, Inc. from Corpus Christi, Texas in the amount of $994,290 for Yorktown Boulevard. from Lake Travis to Everhart for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030085 28. Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Morgan Avenue from Ocean to Staples Street (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amount of$141,471.25 from Storm Water CIP Fund 3494; $73,565.05 from Wastewater CIP Fund 4510; $67,906.20 from Water CIP Fund 4088 to the Bond 2014 Street Project Morgan Avenue from Ocean Drive to Staples Street; increasing expenditures in the amount of $282,942.50; and authorizing the City Manager, or designee, to execute an engineering design contract with Coym, Rehmet& Gutierrez Engineering, L.P. from Corpus Christi, Texas in the amount of$568,425.00 for Morgan Avenue from Ocean Drive to Staples Street for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Corpus Christi Page 12 Printed on 211312014 City Council Meeting Minutes February 11,2014 Enactment No: 030086 29. Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Carroll Lane from Houston to McArdle (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$130,075 from Storm Water CIP Fund 3494; $67,639 from Wastewater CIP Fund 4510; $62,436 from Water CIP Fund 4088 to the Bond 2014 Street Project Carroll Lane from Houston to McArdle; increasing expenditures in the amount of$260,150; and authorizing the City Manager, or designee, to execute an engineering design contract with Martinez, Guy & Maybik, Inc. from Corpus Christi, Texas in the amount of$534,420.00 for Carroll Lane from Houston to McArdle for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030087 30. Second Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Gollihar Road from Staples Street to Weber Road (1st Reading 1128114) Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $385,729.61 from Storm Water CIP Fund 3494; $82,064.93 from Wastewater CIP Fund 4510; $148,723.56 from Water CIP Fund 4088; $30,878.76 from Gas CIP Fund 4555 to the Bond 2014 Street Project Gollihar Road from Staples Street to Weber Road; increasing expenditures in the amount of $647,396.86; and authorizing the City Manager, or designee, to execute an engineering design contract with Naismith Engineering from Corpus Christi, Texas in the amount of $1,192,395 for Gollihar Road from Staples Street to Weber Road for design, bid, and construction phase services. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030088 H. EXECUTIVE SESSION: (ITEM 2) Mayor Pro Tern Magill deviated from the agenda and announced that the executive session was withdrawn. 2. Executive session pursuant to Section 551.071(1)(A) of the Texas Government Code for consultation with attorneys about pending or contemplated litigation with possible discussion and action in open session Corpus Christi Page 13 Printed on 211312014 City Council Meeting Minutes February 11,2014 This E-Session Item was withdrawn M. PUBLIC HEARINGS: (ITEMS 31 -32) 31. Public Hearing and Second Reading Ordinance -Continuing juvenile curfew ordinance (1st Reading 1128114) Ordinance continuing the curfew ordinance for minors, the Code of Ordinances, City of Corpus Christi, Sections 33-40, 33-41, 33-42, and 33-43. Mayor Pro Tern Magill deviated from the agenda and referred to Item 31. Police Chief Floyd Simpson stated that the purpose of this item is to hold the second public hearing and approve continuing the juvenile curfew ordinance. Council Member McIntyre made a motion to open the public hearing,seconded by Council Member Garza and passed.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member McIntyre.This Ordinance was passed on second reading and approved with the following vote: Aye: 6- Council Member Loeb, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Mayor Martinez Abstained: 0 Enactment No: 030089 32. Public Hearing and First Reading Ordinance -Amendment to the Urban Transportation Plan requested by Spear Consolidated, Ltd., to eliminate the future extension of Allencrest Drive south toward Saratoga Boulevard (SH 357). Planning Commission and Transportation Advisory Committee Recommendation: Approval of the requested Plan amendment Staff Recommendation: Denial of the requested Plan amendment. Ordinance Ordinance amending the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas, by eliminating the proposed extension of Allencrest Drive southward to Saratoga Boulevard (SH 357); amending related elements of the Comprehensive Plan of the City; providing for severance; and providing for publication. Mayor Pro Tern Magill referred to Item 32. Executive Director of Public Works Dan Biles stated that the purpose of this item is to consider an amendment to the Urban Transportation Plan requested by Spear Consolidated, Ltd. to eliminate the proposed extension of Allencrest Drive southward of Saratoga Corpus Christi Page 14 Printed on 211312014 City Council Meeting Minutes February 11,2014 Boulevard. Mr. Biles provided an overview of the extension ofAllencrest Drive and stated that staff is recommending denial of the proposed amendment. Mr. Biles added that Planning Commission and the Transportation Advisory Committee were in favor of the amendment due to increased traffic into the Crestmont Subdivision. Council Member McIntyre made a motion to open the public hearing,seconded by Council Member Riojas and passed. Mayor Pro Tern Magill called for comments from the public. Morgan Spear, Spear Consolidated, Ltd., requested support to remove the right-of-way as recommended by the Planning Commission and Transportation Advisory Committee. Council Member Garza made a motion to close the public hearing, seconded by Council Member Loeb.The Ordinance failed with the following vote: Aye: 1 - Council Member Scott Nay: 5- Council Member Loeb, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Mayor Martinez Abstained: 0 Mayor Pro Tern Magill called for a 15-minute recess. L. CONSENT AGENDA: (ITEM 12) 12. Second Reading Ordinance - Rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, on property located at 2502 Saratoga Boulevard (SH 357) (1st Reading 1128114) Case No. 1213-03 Spear Consolidated, Ltd.: A rezoning from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 4.07-acre tract of land out of a portion of Lot 5, Section 8, Bohemian Colony Lands, located on the north side of Saratoga Boulevard (SH 357) approximately one-half mile east of Ayers Street (SH 286 Business). Planning Commission and Staff Recommendation: Approval of the rezoning to the "CG-2" General Commercial District. Ordinance: Ordinance amending the Unified Development Code ("UDC'), upon application by Spear Consolidated, Ltd. ("Owner"), by changing the UDC Zoning Map in reference to a 4.07-acre tract of land out of a portion of Lot 5, Section 8, Bohemian Colony Lands, from the "RS-6" Single-Family 6 District to the "CG-2" General Commercial District; amending the Comprehensive Plan to account for any deviations; and Corpus Christi Page 15 Printed on 211312014 City Council Meeting Minutes February 11,2014 providing for a repealer clause and publication. Mayor Martinez deviated from the agenda and referred to Item 12. City Secretary Rebecca Huerta stated that this consent agenda item requires a super-majority vote. There were no comments from the Council or the public. This Ordinance was passed on second reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: 030070 J. BOARDS &COMMITTEE APPOINTMENTS: 3. Advisory Committee on Community Pride Human Relations Commission Marina Advisory Committee Museum of Science and History Advisory Board Transportation Advisory Committee Water Resources Advisory Committee Watershore and Beach Advisory Committee Mayor Martinez deviated from the agenda and referred to board and committee appointment.The following appointments were made: Advisory Committee on Community Pride-Laurie Turner(Appointed) Human Relations Commission -Merced Pena and Andres Eloy Rodriguez (Appointed); Kathleen (Katy)Cooper was designed Chair for a one-year term. Marina Advisory Committee-Curt Broomfield (Reappointed); Mona Baen, William R. McDowell, Stephen L. Bratten,and Hal Suter(Appointed) Museum of Science and History Advisory Board -O.K.Smith (Appointed) Transportation Advisory Committee-Dennis L. Miller(Appointed) Water Resources Advisory Committee-Brian Williams (Appointed) Watershore and Beach Advisory Committee-Cameron Perry, Diana C. Del Angel and Jay Gardner(Reappointed); Cliff Schlabach, Paulette Kluge and Joseph N. DePalma(Appointed) M. PUBLIC HEARINGS: (ITEMS 33-37) 33. Public Hearing and First Reading Ordinance -Amending the Urban Transportation Plan by realigning in a straight path the future extension of Williams Drive from the east side of Lexington Road to the west side of Ennis Joslin Road. Planning Commission, Transportation Advisory Committee, and Staff Recommendations: Corpus Christi Page 16 Printed on 211312014 City Council Meeting Minutes February 11,2014 Approval of the realignment as proposed. Ordinance Ordinance amending the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas, by realigning Williams Drive between Lexington Road and Ennis Joslin Road; amending related elements of the Comprehensive Plan of the City; providing for severance; and providing for publication. Mayor Martinez referred to Item 33. Executive Director of Public Works Dan Biles stated that the purpose of this item is to amend the Urban Transportation Plan to realign the future section of Williams Drive from Lexington Road to Ennis Joslin Road. Mr. Biles stated that staff,the Transportation Advisory Committee and the Planning Commission are in favor of the amendment. Council Member Garza made a motion to open the public hearing, seconded by Council Member Magill and passed.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member McIntyre and passed. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 34. Public Hearing and First Reading Ordinance -Exempting Wildcat Industrial Park, located south of Leopard Street and west of Southern Minerals Road, from the wastewater lot acreage fees. Ordinance exempting Wildcat Industrial Park, a subdivision located south of Leopard Street and west of Southern Minerals Road, from payment of wastewater lot/acreage fees under Section 8.5.2.G.1. of the Unified Development Code, requiring the owner/developer to comply with the specified conditions. Mayor Martinez referred to Item 34. Miguel Saldana with Development Services stated that the purpose of this item is to exempt wastewater lot/acreage fees for the Wildcat Industrial Park subdivision. Mr.Saldana said that staff doesn't anticipate wastewater facilities will be available within the next 15 years and Planning Commission and staff are in favor of the exemption. Council Member Magill made a motion to open the public hearing,seconded by Council Member Garza and passed.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member McIntyre and passed.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Corpus Christi Page 17 Printed on 211312014 City Council Meeting Minutes February 11,2014 Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 35. Public Hearing and First Reading Ordinance -Rezoning from the "RS-6" Single-Family 6 District to the "RS-6/SP" Single-Family 6 District with a Special Permit for a bed and breakfast, on property located at 117 Martha Drive. Case No. 1213-05 BL Real Estate Holding Company, LP: A rezoning from the "RS-6" Single-Family 6 District to the "RS-6/SP" Single-Family 6 District with a Special Permit for a bed and breakfast, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as Lot 5, Laguna Madre Cove, located on the south side of Martha Drive near the end of Laguna Shores Road. Planning Commission Recommendation (January 15, 2014): Denial of the requested rezoning. Staff Recommendation: Approval of the rezoning to the "RS-6/SP" Single-Family 6 District with a Special Permit for a bed and breakfast home, subject to two conditions. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by BL Real Estate Holding Company, L.P. ("Owner"), by changing the UDC Zoning Map in reference to Lot 5, Laguna Madre Cove, from the "RS-6" Single-Family 6 District to the "RS-6/SP" Single-Family 6 District with a Special Permit for a bed and breakfast home; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 35 and stated that this item is being pulled from consideration. Mayor Martinez said that the public hearing will be opened to allow for comments from the public.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow for a bed and breakfast which would allow overnight accommodations of less than 30 days. Ms. Gunning reported that Bluffs Landing has been renting the subject property and was cited by Code Enforcement. Ms. Gunning stated that staff is in favor of the zoning change with a Special Permit subject to seven (7)conditions. Ms. Gunning added that Planning Commission recommends denial of the rezoning. Ms. Gunning informed the City Council that approval requires a super-majority vote and the applicant is requesting to table this item until June 10,2014. Council Member McIntyre made a motion to open the public hearing, seconded by Council Member Magill. Mayor Martinez called for comments from the audience. Cliff Schlabach, representative of the Laguna Madre Cove Neighborhood Association,spoke in opposition to the rezoning for a bed and breakfast and expressed displeasure with the applicant Corpus Christi Page 18 Printed on 211312014 City Council Meeting Minutes February 11,2014 for postponing action during this meeting and a previous Planning Commission meeting. Council Member McIntyre made a motion to close the public hearing,seconded by Council Member Garza and passed. Council Member Scott made a motion to table this item until June 10,2014, seconded by Council Member McIntyre Council members spoke regarding the following topics:changes to the bed and breakfast provisions;whether the property owners would receive notification of the new public hearing; citizen input;and the property owner not complying with the current zoning.The Ordinance was tabled to specified date with the following vote: Aye: 6- Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Nay: 1 - Council Member Loeb Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 36. Public Hearing and First Reading Ordinance -Rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District, on property located at 1009 Homedale Street. Case 0114-02 Esteban R. Alaniz: A rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property is described as being a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, located on the south side of Homedale Street, approximately 130 feet east of Retta Drive. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by Esteban R. Alaniz ("Owner"), by changing the UDC Zoning Map in reference to a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 36.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow a single-family subdivision with a minimum lot size of 4,500 square feet. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Council Member Garza made a motion to open the public hearing,seconded by Council Member Magill and passed.There were no comments from the Council or the public. Council Member McIntyre made a motion to close the public hearing,seconded by Council Member Garza and passed.This Ordinance was passed on first reading and approved with the Corpus Christi Page 19 Printed on 211312014 City Council Meeting Minutes February 11,2014 following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 37. Public Hearing and First Reading Ordinance -Rezoning from the "RM-1" Multifamily 1 District and "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District, on property located at 2346 Rodd Field Road. Case 0114-03 The Mostaghasi Investment Trust: A rezoning from the "RM-1" Multifamily 1 District and "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District, resulting in a change to the Future Land Use Plan from commercial and medium-density residential uses to low-density residential uses. The property is described as being a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, located on the east side of Rodd Field Road and approximately 600 feet north of Wooldridge Road. Planning Commission and Staff Recommendation (January 15, 2014): Approval of the rezoning to the "RS-4.5" Single-Family 4.5 District. Ordinance Ordinance amending the Unified Development Code ("UDC'), upon application by The Mostaghasi Investment Trust ("Owner"), by changing the UDC Zoning Map in reference to a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, from the "CN-1" Neighborhood Commercial District and "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 37.Annika Gunning with Development Services stated that the purpose of this item is to rezone the subject property to allow for a single-family residential with 4,500 square feet lot size. Ms. Gunning stated that Planning Commission and staff were in favor of the zoning change. Council Member McIntyre made a motion to open the public hearing, seconded by Council Member Garza.There were no comments from the Council or the public. Council Member Garza made a motion to close the public hearing,seconded by Council Member McIntyre and passed.This Ordinance was passed on first reading and approved with the following vote: Corpus Christi Page 20 Printed on 211312014 City Council Meeting Minutes February 11,2014 Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 N. REGULAR AGENDA: (ITEMS 38 -39) 38. Motion to excuse the past absences of Council Member Priscilla Leal, granting her a leave of absence until she returns, and wishing her a speedy and full recovery. Mayor Martinez referred to Item 38. City Secretary Rebecca Huerta stated that at the January 28th Council meeting,a request was made to address the absences of Council Member Priscilla Leal,who suffered a stroke on January 10,2014. Ms. Huerta said that since it is unknown when Council Member Leal will return, an option would be to grant Ms. Leal a leave of absence during this time. Council Member Loeb said that he felt that Ms. Leal and her family are going through a difficult time and this item is an appropriate way to show that the Council supports her and her recovery to come back.There were no comments from the public. This Motion was passed and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: M2014-016 39. Engineering construction contract for Selena Auditorium air handling unit replacement and chilled water pump addition FY2012 Re-Bid Motion authorizing the City Manager, or designee, to execute a construction contract with Miller& Miller Mechanical Contracting Company of Corpus Christi, Texas in the amount of $457,800 for Selena Auditorium Air Handling Unit Replacement and Chilled Water Pump Addition FY 2012 Re-Bid for the base bid. Mayor Martinez referred to Item 39. Executive Director of Public Works Dan Biles stated that the purpose of this item is to execute a contract with Miller& Miller Mechanical Contracting Company for the Selena Auditorium Air Handling Unit Replacement and Chilled Water Pump Addition. Mr. Biles informed the Council that this item was on the regular agenda because the award amount is different from the future agenda item submitted at the last meeting.There were no comments from the Council or the public.This Motion was passed and Corpus Christi Page 21 Printed on 211312014 City Council Meeting Minutes February 11,2014 approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 Enactment No: M2014-017 O. FIRST READING ORDINANCES: (ITEMS 40 -45) ADVANCE DESIGN IN PREPARATION OF BOND ISSUE 2014: (ITEMS 40 -42) 40. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Yorktown Boulevard from Everhart to Staples Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amount of $186,851.50 from Storm Water CIP Fund 3495 Project No. E09025 Williams Drive Outfall; reserves in the amount of $111,156.78 from Wastewater CIP Fund 4510; reserves in the amount of $89,688.72 from Water CIP Fund 4088 to the Bond 2014 Street Project: Yorktown Boulevard from Everhart to Staples increasing expenditures in the amount of $387,697.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Freese and Nichols, Inc. from Corpus Christi, Texas in the amount of $990,929.00 for Yorktown Boulevard from Everhart to Staples. Mayor Martinez referred to Item 40. Executive Director of Public Works Dan Biles stated that the purpose of this item is to execute a design contract and amend the Capital Budget for the Yorktown Boulevard from Everhart to Staples project in advance of the 2014 proposed bond election.There were no comments from the Council or the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 41. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Corona Drive from Flynn to Everhart Ordinance amending the FY 2014 Capital Improvement Budget Corpus Christi Page 22 Printed on 211312014 City Council Meeting Minutes February 11,2014 adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$126,662.50 from Storm Water CIP Fund 3494, $54,632.50 from Wastewater CIP Fund 4510, $50,430.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Corona Drive from Flynn to Everhart; increasing expenditures in the amount of $231,725.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Govind Development, LLC from Corpus Christi, Texas in the amount of $546,986.00 for Corona Drive from Flynn to Everhart. Mayor Martinez referred to Item 41. Executive Director of Public Works Dan Biles stated that the purpose of this item is to execute an engineering design contract and amend the Capital Budget for Corona Drive from Flynn to Everhart in advance of the 2014 proposed bond election. There were no comments from the public. Council members asked questions regarding the Bond 2004 project for the exit from the shopping center on South Padre Island Drive and Everhart;the Texas Department of Transportation ramp reversal project;and the acquisition of the easements to Corona Drive.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 42. First Reading Ordinance - Engineering design contract amending the FY 2014 Capital Improvement Budget for Santa Fe from Elizabeth to Hancock Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of$69,254.63 from Storm Water CIP Fund 3494, $36,012.41 from Wastewater CIP Fund 4504, and $33,242.22 from Water CIP Fund 4479 to the Bond 2014 Street Project Santa Fe from Elizabeth to Hancock; increasing expenditures in the amount of $138,509.26; and authorizing the City Manager or designee to execute an engineering design contract with Maverick Engineering from Corpus Christi, Texas in the amount of $342,588.50 for Santa Fe from Elizabeth to Hancock. Mayor Martinez referred to Item 42. Executive Director of Public Works Dan Biles stated that the purpose of this item is to execute a design contract and amend the Capital Budget for Santa Free Street from Elizabeth to Hancock in advance of the proposed 2014 bond election. In response to a council member, Mr. Biles said staff would look into the traffic issue at Santa Fe and Upper Broadway. There were no comments from the public.This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Corpus Christi Page 23 Printed on 211312014 City Council Meeting Minutes February 11,2014 Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 43. First Reading Ordinance -Appropriating funds for the upgrade and installation of the Multi User Flight Information Display System (MUFIDS) at airport Ordinance appropriating $300,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for upgrade of the Multi User Flight Information Display System (MUFIDS) at Corpus Christi International Airport; changing the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $300,000. Mayor Martinez referred to Item 43. Director of Aviation Fred Segundo stated that the purpose of this item is to appropriate$300,000 for the upgrade of the Multi User Flight Information Display System.There were no comments from the Council or the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 6- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre and Council Member Garza Absent: 3- Council Member Allen, Council Member Leal and Council Member Riojas Abstained: 0 44. First Reading Ordinance - Ratifying acceptance of State grant amendment no. 1 for air quality planning Ordinance ratifying the acceptance of amendment no. 1 to grant agreement#582-14-40055 with the Texas Commission on Environmental Quality and appropriating $153,895 in the no. 1071 Community Enrichment Grants Fund for air quality planning purposes Mayor Martinez referred to Item 44. Interim Director of Environmental and Strategic Initiatives Bill Green stated that the purpose of this item is to ratify acceptance of a grant for air quality planning purposes. Mayor Martinez asked questions regarding addressing mercury reading and a holistic study of the affects of Eagle Ford Shale.There were no comments from the public. This Ordinance was passed on first reading and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 45. First Reading Ordinance - Litter Ordinance Consolidation Ordinance establishes Chapter 22, Code of Ordinances titled "Litter"; amending Chapters 10, 14,19, 21 and 23; providing for repeal of Corpus Christi Page 24 Printed on 211312014 City Council Meeting Minutes February 11,2014 conflicting ordinances; providing for severance; and providing for publication. Mayor Martinez referred to Item 45. Director of Solid Waste Operations Lawrence Mikolajczyk stated that the purpose of this item is to consolidate the various litter ordinances into a single ordinance. Mr. Mikolajczyk provided an overview of Chapter 22 of the Code of Ordinances and the proposed education element. Mayor Martinez called for comments from the audience. Cliff Schlabach, Chairman of the Surfrider Foundation,thanked staff for their work on the litter ordinance and expressed disappointment that the ordinance did not include a full ban on plastic bags. Council members discussed the following topics:amending the provision of no plastic carryout bags on city property to 12 months to accommodate conventions already booked by the Convention and Visitors Bureau;secure loads;the virtual augmented scavenger hunt education tool;enforcement and fines;development of a matrix for litter assessment;collaboration with business partners;the timeframe to review the data from the educational process;and community services for violators. Council Member McIntyre made a motion to amending the language in Section 22-10 to read "beginning 12 months from the date..", seconded by Council Member Riojas and passed;Allen and Leal absent. Council Member McIntyre made a motion to amend Section 22-12 to mirror state law requirements,seconded by Council Member Magill and passed;Allen and Leal absent.This Ordinance was passed on first reading as amended and approved with the following vote: Aye: 7- Council Member Loeb, Mayor Martinez, Council Member Scott, Council Member Magill, Council Member McIntyre, Council Member Riojas and Council Member Garza Absent: 2- Council Member Allen and Council Member Leal Abstained: 0 P. FUTURE AGENDA ITEMS: (ITEMS 46 -65) Mayor Martinez referred to the Future Agenda. City Manager Ron Olson reported that Item 60 was withdraw and stated that staff did not have any planned presentations. Council Members asked questions regarding Items 49 and 50. 46. Purchase of twenty-five (25) police pursuit tahoes Motion approving the purchase of twenty-five (25) Police Pursuit Tahoes from Caldwell Country Chevrolet, Caldwell, Texas for a total amount of$724,960.25. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted in FY 2013-2014. This Motion was recommended to consent agenda 47. Purchase of a Peterbilt transfer truck Motion approving the purchase of one (1) Peterbilt transfer truck from Corpus Christi Page 25 Printed on 211312014 City Council Meeting Minutes February 11,2014 Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of$164,338. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). This Motion was recommended to consent agenda 48. Purchase of a Peterbilt CNG refuse truck Motion approving the purchase of one (1) Peterbilt CNG refuse truck from Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of$306,236. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). This Motion was recommended to consent agenda 49. Lease-Purchase of four(4)freightliner trucks and four(4) Peterson lightning loader bodies Motion approving the lease-purchase of four (4) Freightliner trucks from Houston, Freightliner, Inc., Houston, Texas and four (4) Peterson lightning loader bodies from Texan Waste Equipment, Inc., Houston, Texas for a total amount of$520,120. The award is based on the cooperative purchasing agreements with the Houston-Galveston Area Council of Governments (HGAC) and the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the City's lease-purchase financing contractor. This Motion was recommended to consent agenda 50. Lease-Purchase of three (3)freightliner trucks and Peterson rear-steer loader bodies Motion approving the lease-purchase of three (3) Freightliner trucks from Houston, Freightliner, Inc., Houston, Texas and three (3) Peterson rear-steer loader bodies from Texan Waste Equipment, Inc., Houston, Texas for a total amount of$443,520. The award is based on the cooperative purchasing agreements with the Houston-Galveston Area Council of Governments (HGAC) and the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the City's lease-purchase financing contractor. This Motion was recommended to consent agenda 51. Lease-Purchase of two (2)freightliner trucks with patcher bodies Motion approving the lease-purchase of two (2) Freightliner trucks with patcher bodies from Freightliner of Austin, Austin, Texas for a total amount of$277,074.00. The award is based on the cooperative Corpus Christi Page 26 Printed on 211312014 City Council Meeting Minutes February 11,2014 purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the City's lease-purchase financing contractor. This Motion was recommended to consent agenda 52. Agreement for Excess Liability and Excess Workers' Compensation Insurance Motion approving an agreement with McGriff, Seibels & Williams, of Texas, Inc. of Addison, Texas for the purchase of Excess Liability and Excess Workers' Compensation Insurance, in accordance with Request for Proposal Number BI-0084-14, for a total one-year expenditure of $583,598, based on lowest responsible bid. The term of the agreement will be for one year with an option to extend for up to three additional one-year periods, subject to the approval of the service provider and the City Manager or designee. Funds are budgeted in the Liability/Employee Benefit - Liability and Liability/Employee Benefits - Workers' Compensation Funds. This Motion was recommended to consent agenda 53. Purchase of radar equipment for Police Department Motion approving the purchase of ten (10) Prolaser radars and forty (40) dual KA band traffic radars and associated equipment for the Corpus Christi Police Department in the amount of $114,057.80 from Kustom Signals, Inc. Chanute, KS. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Funds are available through the Crime Control and Prevention District. This Resolution was recommended to consent agenda 54. Lease agreement amendment no. 1 for Police substation located at 2230 Saratoga Motion amending the lease agreement with Greg Voisin Investment Corporation c/o Corpus Christi Realty Management, Inc. for the Police substation located at 2230 Saratoga to change the lease term expiration date from February 28, 2014 to February 28, 2015. This Motion was recommended to consent agenda 55. Interlocal agreement for Texas Pollutant Discharge Elimination System Permit (TPDES) responsibilities Resolution authorizing the City Manager or his designee to execute an Interlocal Cooperation Agreement with Texas A&M University - Corpus Corpus Christi Page 27 Printed on 211312014 City Council Meeting Minutes February 11,2014 Christi (TAMU-CC) in connection with the City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit. This Resolution was recommended to consent agenda 56. Engineering construction contract for three replacement sluice gates for the Wesley E. Seale Dam Motion authorizing the City Manager, or designee, to execute a construction contract with H&S Constructors, Inc. of Corpus Christi, Texas in the amount of$349,000, for the Wesley E. Seale Dam Sluice Gate Rehabilitation - Phase 1 Re-Bid for the Base Bid. This Motion was recommended to consent agenda 57. Resolution approving Federal grant application for Texas State Highway 358 Integrated Corridor Management Project Resolutuion approving submission of a grant application with the Federal Highway Administration (FHWA) for the Texas State Highway 358 Integrated Corridor Management Project. This Resolution was recommended to consent agenda 58. Resolution supporting the proposed Lexington Manor Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Lexington Manor Apartments to be developed by TG 110, Inc. and to be owned by TG Lexington 110, LP. This Resolution was recommended to consent agenda 59. Resolution supporting the proposed Riverstone Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in Corpus Christi Page 28 Printed on 211312014 City Council Meeting Minutes February 11,2014 support of the proposed affordable housing project known as the Riverstone Apartments to be developed by GCM Housing CC, Ltd. This Resolution was recommended to consent agenda 60. Resolution supporting the proposed Village at Rodd Field Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Village at Rodd Field to be developed by The NRP Group, LLC. This Resolution was withdrawn 61. Resolution supporting the proposed Quail Chase Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Quail Chase Apartments to be developed by MBL DerbyCity Development, LLC. This Resolution was recommended to consent agenda 62. Resolution supporting the proposed Residences at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Calallen to be developed by NuRock Companies. This Resolution was recommended to consent agenda 63. Resolution supporting the proposed Residences at Rodd Field Corpus Christi Page 29 Printed on 211312014 City Council Meeting Minutes February 11,2014 Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Rodd Field to be developed by NuRock Companies. This Resolution was recommended to consent agenda 64. Resolution supporting the proposed Palacio del Sol at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Palacio del Sol at Calallen to be developed by TX FM 1889 Apartments, Ltd. This Resolution was recommended to consent agenda FUTURE CORPORATION MEETING: (ITEM 65) 65. Annual board meeting of the Corpus Christi Housing Finance Corporation. This Corporation Meeting was recommended to be held Q. BRIEFINGS TO CITY COUNCIL: (NONE) R. ADJOURNMENT The meeting was adjourned at 3:10 p.m. Corpus Christi Page 30 Printed on 211312014 a. CITIZENS ADVISORY HEALTH BOARD — Two (2) vacancies with terms to 11-11- 14 and 11-11-16. DUTIES: To study and assist in health and human service operations, services and programs, and to make recommendations to the City and County through the Director of Health and Human Services. COMPOSITION: Eleven (11) members, five (5) members appointed by the City Council for three-year terms, five (5) by the Commissioners Court for two-year terms; and one member appointed jointly by the City and the County. The board elects its own president and vice president. *The City Manager and Nueces County Judge will meet to make a recommendation to both entities on the Joint appointment. ORIGINAL MEMBERS TERMS APPTD. DATES Amanda Stukenberg (City) 11-11-15 5-08-01 Elizabeth Sefcik(City) 11-11-14 11-08-11 Pamela Brouillard (County) 06-30-15 8-11-10 Suzzette Chopin (City) 11-11-14 2-21-06 Belinda Flores (County) 06-30-15 8-20-12 Pamela S. Meyer(County), Vice-Pres. 06-30-14 7-09-08 *Annie Galvan (City) 11-11-13 11-9-10 ***Lauren Youngborg (City) 11-11-14 11-08-11 Dr. Tony C. Diaz (County) 06-30-15 11-11-78 Sandra Heatherley (County), President 06-30-14 6-16-10 Thomas Rosales (Joint) 11-11-14 12-11-12 Lend: *Seeking reappointment "Not seeking reappointment ***Resigned ****Exceeded number of absences allowed by ordinance *****Has met six-year service limitation ATTENDANCE RECORD OF MEMBER SEEKING REAPPOINTMENT NO. OF MEETINGS NO. %OF ATTENDANCE NAME THIS TERM PRESENT LAST TERM YEAR Annie Galvan 3 2 67% INDIVIDUALS EXPRESSING INTEREST Kyle Thomas Craven 13917 Suntan Ave., 78418 Executive Director, Epic Health Services. Received a Bachelor of Science in Kinesiology and Health Promotion and a Master of Science, in Kinesiology from Louisiana Tech University. Member of Sigma Alpha Epsilon, Louisiana Rho Chapter. Certified Strength and Conditioning Specialist Advanced First Aid, CPR/AED and EPA Universal Technician. Community Activities include: National Strength and Condition Association. Recipient of National Graduate Scholar Award and Outstanding Graduate Student Award. (1120114) Cynthia"Cindy" Hindman 4617 Newbury Lane, 78411 RN IV-Case Manager, Behavioral Health Center of Nueces County. Attended Del Mar College and Texas A&M University-Corpus Christi. Community Activities include: Buccaneer Commission/Rodeo Committee and serves as Chair of"The Sweethearts of the Rodeo". (8102113) Charles A. Pendlyshok 15513 Dyna St., 78418 Retired Health Systems Manager for Humana Government Business. Received a B.S. in Biology from Widener University, a M.A. in Biology from Incarnate Word College and a M.B.A. in Health Economics from Widener University. Community Activities include: Volunteer Instructor, USS Lexington Museum and Certified Instructor, Texas Parks and Wildlife Department. (2110114) b. TREE ADVISORY COMMITTEE — Five (5) vacancies with terms to 2-11-15 and 2- 11-16 representing the following categories: 1 —landscape architect, 1 — certified arborist or urban forester, 1 — representative from electric utility provider AEP, and 2 — at-large community members. (In the initial appointment two (2) members shall serve a one- year term and three (3) members shall serve a two-year term, determined by drawing at the initial committee meeting. Thereafter, all terms will be two-years.) DUTIES: To review and recommend a formal written plan to the City Council for the care, preservation, pruning, planting, replanting, removal or disposition of Public Trees. A Public Tree is defined as trees, shrubs, bushes and other woody vegetation planted in land owned by the City. They shall also provide recommendations to the Planning Commission on any proposed amendments to the Unified Development Code pertaining to planting and landscaping requirements. Working with the Parks and Recreation Department, the plan shall not conflict with the Parks and Recreation Master Plan, and the committee shall also develop a recommended list of tree species for Public Trees to be planted on lands owned by the City. It may also recommend to the Parks Director the removal of any Public Tree or part thereof which is damaged by disease, storm or which is in an unsafe condition. COMPOSITION: The committee shall consist of five (5) members to be approved by the City Council. Membership shall consist of one (1) landscape architect, one (1) certified arborist or urban forester, one (1) representative from electric utility provider AEP and two (2) at-large community members. (Note: The certified arborist or urban forester is exempted from the residency requirements) NOTE: THIS IS A NEW COMMITTEE. ALL POSITIONS ARE VACANT. INDIVIDUALS EXPRESSING INTEREST Sylvia Campos 4410 Fir Street, 78411 Medicaid Biller, Coastal Bend Women's Center. Formerly Served on the Park and Recreation Advisory Committee. Attended College. Community Activities include: Twelve Thousand Trees for 2012. (3118113) (At Large) Phillip Christian 10522 Hemlock, 78410 Special Education Teacher, Calallen Independent School District. Formerly Worked as a Forester/Forestry Consultant with the United States Forest Service. Received Bachelor of Science in Forestry from the University of Montana. Community Activities include: Grace United Methodist Church. (1214113) (At Large or Urban Forester) Jeremy Coleman 7210 Yaupon Drive, 78414 President and Chief Executive Officer, J. L. Liberty Services. Currently pursuing a B.A. in Business Administration from Del Mar College. Community Activities include: Brooks Chapel Early Childhood Center Board (Chairman), Youth Council and Foundation of Corpus Christi (President), National Board Member of Camp Fire U.S.A., State of Texas Student Council Association, and Student Government Association at Del Mar College. (7115113) (At Large) Grant S. Ehlen 539 N. Carancahua, 78401 Forestry Operations Supervisor, AEP, Texas. Received a B.S. in Forestry and M.S. in Forest Resource Management from Oklahoma State University. Certified Arborist. Community Activities include: International Society of Arboriculture and Utility Arborist Association. (419113) (AEP Representative) Richard C. Thompson 4093 rd St., Bayside, TX 78340 Park Maintenance Supervisor, City of Portland. (1122114) (Certified Arborist) Viviana Rodriguez 4814 Oso Parkway, 78413 Project Designer/GIS Specialist, RVE, Inc. Received a B.S. and Masters in Landscape Architecture. (2112114) (Landscape Architect or At Large) Jessica Weizer 3026 Peachtree St., 78410 County Extension Agent — Horticulture, Texas A&M AgriLife Extension Service. Received a Bachelor's Degree in Entomology. Manage Texas Master Gardeners and Texas Master Naturalist Programs in Nueces County. Community Activities include: Helping Residents with Horticultural and Entomological Concerns and Beautify Corpus Christi Association. (217114) (At Large) d AGENDA MEMORANDUM oaPOwR,k Future Item for the City Council Meeting of February 11, 2014 2852 Action Item for the City Council Meeting of February 18, 2014 DATE: February 11, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Barrera, Assistant Director of Financial Services mikeb(a)-cctexas.com (361) 826-3169 Jim Davis, Director of General Services jimd(c�cctexas.com (361) 857-1909 Lawrence Mikolajczyk, Director of Solid Waste Operations lawm(aD-cctexas.com (361) 826-1972 Purchase of a Peterbilt CNG Refuse Truck CAPTION: Motion approving the purchase of one (1) Peterbilt CNG refuse truck from Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of $306,236. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). PURPOSE: To be used by Solid Waste Operations in the daily collection of refuse. The unit is a replacement to the fleet. BACKGROUND AND FINDINGS: None. ALTERNATIVES: None. OTHER CONSIDERATIONS: None. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency. DEPARTMENTAL CLEARANCES: Solid Waste Operations, Fleet Maintenance Services FINANCIAL IMPACT: ❑ Operating ❑ Revenue x Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $7,759,656.51 $0 $7,759,656.51 Encumbered / Expended Amount $2,362,550.40 $0 $2,362,550.40 This item $306,236.00 $0 $306 236.00 BALANCE $5,090,870.11 1 J $5,09 0 870.11 Fund(s): Maintenance Service Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price sheet. CITY OF CORPUS CHRISTI PRICE SHEET PURCHASING DIVISION HGAC CONTRACT NO. HT11-12 BUYER: GERALD GOODWIN PURCHASE OF PETERBILT CNG REFUSE TRUCK Rush Truck Centers of Texas, L.P. Houston, Texas UNIT EXTENDED ITEM DESCRIPTION QTY.1 UNIT PRICE PRICE 2015 Peterbilt 320 with CNG fuel system 1. and New Way"Sidewinder XTR" 31 cu. yd. 1 Each $306,236.00 $306,236.00 automated side-loading refuse body TOTAL: $306,236.00 d AGENDA MEMORANDUM oaPOwR,k Future Item for the City Council Meeting of February 11, 2014 2852 Action Item for the City Council Meeting of February 18, 2014 DATE: February 11, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Barrera, Assistant Director of Financial Services mikeb @cctexas.com (361) 826-3169 Lisa Aguilar, Interim City Attorney lisaa @cctexas.com (361) 826-3378 Excess Liability and Excess Workers' Compensation Insurance CAPTION: Motion approving an agreement with McGriff, Seibels & Williams, of Texas, Inc. of Addison, Texas for the purchase of Excess Liability and Excess Workers' Compensation Insurance, in accordance with Request for Proposal Number BI-0084-14, for a total one-year expenditure of $583,598, based on lowest responsible bid. The term of the agreement will be for one year with an option to extend for up to three additional one-year periods, subject to the approval of the service provider and the City Manager or designee. Funds are budgeted in the Liability/Employee Benefit - Liability and Liability/Employee Benefits — Workers' Compensation Funds. PURPOSE: The City of Corpus Christi (City) currently purchases coverage for Excess General Liability and Excess Workers' Compensation. Excess General Liability insurance provides the necessary protection above and beyond the limits established by the Texas Tort Claims Act. BACKGROUND AND FINDINGS: In order to minimize the financial impact to the City of Corpus Christi's self- insurance fund, excess insurance is purchased, which covers catastrophic losses for both Workers' Compensation and General Liability. The Excess General Liability policy covers claims such as: bodily injury, civil rights and use of force; while the Excess Workers' Compensation policy will cover catastrophic employee injuries. ALTERNATIVES: Not applicable. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency. DEPARTMENTAL CLEARANCES: Legal Department FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: Expenditures 2013-2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $583,598.00 Encumbered / Expended Amount 0 This item 583,598.00 BALANCE 0 Fund(s): Liability/Employee Benefit— Liability Fund and Liability/Employee Benefits—Workers' Compensation Fund Comments: Not applicable. RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price Sheet Service Agreement City of Corpus Christi RFP - Excess Liability and Excess Workers' Compensation Insurance Purchasing Division Senior Buyer: Elisa Covington Request for Proposal No.: BI-0084-14 Council Date: February 11, 2014 McGriff, Seibels &Williams of Texas, Inc. Texas Municipal League (TML) Addison, Texas Intergovernmental Risk Pool Austin, Texas Item Description 1 General Liability, Auto $346,203.00 Not Quoted Liability, Law Enforcement Liability Public Official's & Employment Practices Liability 2 Excess Workers' $237,395.00 (A) $165,000.00 Compensation & Employer's Liability Self-Insured Total Award: $583,598.00 (A) The premium shown does not reflect the level of insurance coverages required by the RFP. SERVICE AGREEMENT EXCESS LIABILITY AND EXCESS WORKERS' COMPENSATION COVERAGES Service Agreement No. BI 0084-14 THIS Excess Liability and Excess Workers' Compensation Coverages Agreement (this "Agreement") is entered into by and between McGriff, Seibels & Williams of Texas, Inc. (the "Contractor") and the City of Corpus Christi, a Texas home-rule municipal corporation (the "City"), by and through its duly authorized City Manager or designee ("City Manager'), effective for all purposes upon execution by the City Manager. WHEREAS Contractor has proposed to provide EXCESS LIABILITY AND EXCESS WORKERS' COMPENSATION COVERAGES in response to RFP No. BI-0084- 14 which is incorporated and attached as Attachment A; WHEREAS the City has determined Contractor to be the lowest responsible proposer; NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows: 1. Services. Contractor will provide EXCESS LIABILITY AND EXCESS WORKERS' COMPENSATION COVERAGES in accordance with RFP No. BI-0084-14. 2. Term. This Agreement is for one (1) year commencing on the date signed by the last signatory hereto and continuing for one year thereafter. The term includes an option to extend for up to three additional one-year periods subject to the approval of the Contractor and the City Manager. 3. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Agreement including deductions for non-performance and authorizations for payment. All of the Contractor's notices or communications regarding this Agreement must be directed to the Contract Administrator, who is the Risk Manager. 4. Independent Contractor. Contractor will perform the services hereunder as an independent contractor and will furnish such services in its own manner and method, and under no circumstances or conditions may any agent, servant or employee of the Contractor be considered an employee of the City. M s rya 31 5. Insurance. Before activities can begin under this Agreement, the Contractor's insurance company(ies) must deliver a Certificate of Insurance, as proof of the required insurance coverages and the performance bond to the Contract Administrator. Additionally, the Certificate must state that the Risk Manager will be given at least thirty (30) days' notice, by certified mail, of cancellation, material change in the coverages or intent not to renew any of the policies. The City must be named as an Additional Insured. The City Attorney must be given copies of all insurance policies within 15 days of the City Manager's written request. 6. Assignment. No assignment of this Agreement or any right or interest therein by the Contractor is effective unless the City first gives its written consent to such assignment. The performance of this Agreement by the Contractor is of the essence of this Agreement and the City's right to withhold consent to such assignment is within the sole discretion of the City on any ground whatsoever. 7. Fiscal Year. All parties recognize that the continuation of any contract after the close of any fiscal year of the City (the City's fiscal year ends on July 30), is subject to appropriations and budget approval providing for covering such contract item as an expenditure in said budget. The City does not represent that said budget item will be actually adopted as that determination is within the sole discretion of the City Council at the time of adoption of each budget. 8. Waiver. No waiver of any breach of any term or condition of this Agreement, or RFP No. BI-0084-14, or the Contractor's proposal in response to RFP No. BI-0084-14 waives any subsequent breach of the same. 9. Compliance with Laws. This Agreement is subject to all applicable federal, state and local laws. All duties of the parties will be performed in the City of Corpus Christi, Texas. The applicable law for any legal disputes arising out of this Agreement is the law of Texas and such form and venue for such disputes is the appropriate district, county or justice court in and for Nueces County, Texas. 10. Subcontractors. The Contractor may use subcontractors in connection with the work performed under this Agreement. When using subcontractors, however, the Contractor must obtain prior written approval from the Risk Manager. In using subcontractors, the Contractor is responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of the Contractor. All requirements set forth as part of this Agreement are applicable to all subcontractors and their employees to the same extent as if the Contractor and its employees had performed the services. M s rya 32 11. Amendments. This Agreement may be amended only by written Agreement duly authorized by the parties hereto and signed by the parties. 12. Termination. The City Manager may terminate this Agreement for Contractor's failure to perform the services specified in RFP No. BI-0084-14. Failure to keep all insurance policies and performance bonds in force for the entire term of this Agreement is grounds for termination. The Contract Administrator must give the Contractor written notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City Manager may terminate this Agreement immediately thereafter. Alternatively, the City may terminate this Agreement upon twenty (20) days' written notice to the Contractor. However, the City may terminate this Agreement on twenty-four (24) hours' written notice to the Contractor for failure to pay or provide proof of payment of taxes as set out herein. 13. Taxes. The Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes and all other related taxes according to Circular E Employer's Tax Guide, Publication 15, as it may be amended. Upon his request, the City Manager shall be provided proof of payment of these taxes within fifteen (15) days of such request. The Contractor may terminate this Agreement upon ninety (90) days' written notice to the City. 14. Drug Policy. The Contractor must adopt a Drug Free Workplace policy. 15. Violence Policy.The Contractor must adopt a Violence in the Workplace policy. 16. Notice. Notice may be given by fax, hand delivery or certified mail, postage prepaid, and is received on the day faxed or hand-delivered and on the third day after deposit in the U.S. mail if sent certified mail. Notice shall be sent as follows: IF TO CITY: City of Corpus Christi Attention: Risk Manager P.O. Box 9277 Corpus Christi, Texas 78469-9277 IF TO CONTRACTOR: Contractor McGriff, Seibels & Williams of Texas, Inc. Contact Johnny Fontenot, Executive Vice President Address: 5080 Spectrum Drive, Suite 900E City, State, Addison TX 75001 IN 19' M s rya 33 17. Month-to-Month Extension. If the City has not completed the procurement process and awarded a new Agreement upon expiration of the original contract period or any extension period, the Contractor shall continue to provide goods/services under this Agreement, at the most current price under the terms of this Agreement or extension, on a month-to-month basis, not to exceed six months. This Agreement automatically expires on the effective date of a new contract. 18. Severability. Each provision of the Agreement shall be considered to be severable and, if, for any reason, any such provision or any part thereof, is determined to be invalid and contrary to any existing or future applicable law, such invalidity shall not impair the operation of or affect those portions of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision or part thereof had been omitted. 19. INDEMNIFICATION. CONTRACTOR SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS ("INDEMNITEES") FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION OF ANY NATURE ON ACCOUNT OF DEATH, PERSONAL INJURIES, PROPERTY LOSS OR DAMAGE OR ANY OTHER KIND OF DAMAGE, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE PERFORMANCE OF THIS AGREEMENT, REGARDLESS OF WHETHER THE INJURIES, DEATH OR DAMAGES ARE CAUSED OR ARE CLAIMED TO BE CAUSED BY THE CONCURRENT OR CONTRIBUTING NEGLIGENCE OF INDEMNITEES, BUT NOT BY THE SOLE NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE FAULT OF ANY OTHER PERSON OR GROUP. CONTRACTOR MUST, AT ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED THEREON WITH COUNSEL REASONABLY SATISFACTORY TO INDEMNITEES AND PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND EXPENSES OF ANY KIND ARISING FROM ANY OF SAID LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR SOONER TERMINATION OF THIS AGREEMENT. IN 19' M s rya 34 SIGNED this 16th day of January 2014 Contractor McGriff, Seibels & Williams of Texas, Inc. Johnny Fontenot Title: Executive Vice President CITY OF CORPUS CHRISTI("CITY") Michael Barrera Date Assistant Director of Financial Services Incorporated by Reference: Attachment A: RFP No. BI-0084-14 Attachment B: Proposer's Proposal IN 19' m s rya 35 d AGENDA MEMORANDUM oaPOwR,k Future Item for the City Council Meeting of February 11, 2014 2852 Action Item for the City Council Meeting of February 18, 2014 DATE: January 21, 2014 TO: Ronald L. Olson, City Manager FROM: Floyd Simpson, Chief of Police floyds(a)-cctexas.com 886-2603 Michael Barrera, Assistant Director of Financial Services mikeb(a)-cctexas.com (361) 826-3169 Purchase of Radar Equipment for Police Department CAPTION: Motion approving the purchase of ten (10) Prolaser radars and forty (40) dual KA band traffic radars and associated equipment for the Corpus Christi Police Department in the amount of $114,057.80 from Kustom Signals, Inc. Chanute, KS. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). Funds are available through the Crime Control and Prevention District. PURPOSE: These radars will be assigned to Uniform Patrol Officers for use in their daily patrol duties in the City. BACKGROUND AND FINDINGS: On October 16, 2013 the Crime Control Board approved $678,805 for one-time expenditures which included the purchase of radars. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Finance/Purchasing Division FINANCIAL IMPACT: x Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $504,925.50 $0 $504,925.50 Encumbered / Expended Amount $6,225.13 $0 $6,225.13 This item $114,057.80 $0 1 $114,057.80 BALANCE $384,642.57 Is 384,642.57 Fund(s): 9010 Crime Control and Prevention District Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price Sheet. CITY OF CORPUS CHRISTI PRICE SHEET PURCHASING DIVISION HGAC CONTRACT NO. EF04-13 BUYER: GERALD GOODWIN PURCHASE OF RADAR EQUIPMENT FOR POLICE DEPARTMENT Kustom Signals, Inc. Chanute, Kansas UNIT EXTENDED ITEM DESCRIPTION QTY.1 UNIT PRICE PRICE 1 Raptor RP-1 dual-KA band radar, with 40 each $1,922.95 $76,917.80 interface cable, PC to Raptor 3 Prol-aser 4 buddle with 5-yr. extended 10 each $3,714.00 $37,140.00 warranty TOTAL: $114,057.80 d AGENDA MEMORANDUM oaPOwR,k Future Item for the City Council Meeting of February 11, 2014 2852 Action Item for the City Council Meeting of February 18, 2014 DATE: January 3, 2014 TO: Ronald L. Olson, City Manager FROM: Floyd Simpson, Chief of Police floyds(aD-cctexas.com 886-2604 Amending the lease agreement with Greg Voisin Investment Corporation c/o Corpus Christi Realty Management, Inc. for the Police substation located at 2230 Saratoga CAPTION: Motion amending the lease agreement with Greg Voisin Investment Corporation c/o Corpus Christi Realty Management, Inc. for the Police substation located at 2230 Saratoga to change the lease term expiration date from February 28, 2014 to February 28, 2015. PURPOSE: The lease agreement must be extended because construction on the Public Safety Warehouse which will house the Police substation will not be completed until early 2015. BACKGROUND AND FINDINGS: The current agreement was approved by City Council September 30, 2008 with a five year, three month term at an annual rate of$4,063 per month or$48,756 annually. The new monthly rental rate effective March 1, 2014 will increase to $4,780 per month or$57,360, an increase of $8,604. Funds will be absorbed within the Police Department General Fund budget. If the Public Safety Warehouse is not completed by the end of this lease amendment, the monthly rent will increase to $7,170 per month during a month to month tenancy. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: Conforms to all city policies. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Finance Legal FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $28,441 $20,315 $48,756 Encumbered / Expended Amount This item 1 $5,019 1 $3,585 $8,604 BALANCE $33,460 $23,900 $57,360 Fund(s): Police General Fund Comments: RECOMMENDATION: Staff recommends amending the lease agreement. LIST OF SUPPORTING DOCUMENTS: Amendment No 1 to Lease AMENDMENT NO. 1 TO LEASE DATED AS OF MARCH 1, 2014 BETWEEN THE CITY OF CORPUS CHRISTI ("TENANT") AND GREG VOISIN INVESTMENT CORPORATION ("LANDLORD") Landlord and Tenant have previously entered into a Lease dated September 23, 2008, concerning premises at 2230 Saratoga Blvd., Corpus Christi, Texas 78415, and now wish to amend such Lease. Now, therefore, in consideration of the mutual covenants and agreements herein contained, Landlord and Tenant agree that the Lease shall be and is hereby amended, effective as of the date set forth above (the "Effective Date') as follows: 1. Section No. 2 ("Term") is modified to extend Lease Term by changing Lease expiration date from February 28, 2014 to February 28, 2015. 2. Section No. 3 ("Rent') is modified to increase Tenant's monthly Rent throughout the extended Term as follows: Lease Period Monthly Rent Total Over Period March 1,2014—February 28,2015 $4,780.00 1 $38,240.00 3. Section No. 10 ("Access to Premises') Landlord, or its Agent, shall have the right to show Demised Premises to prospective purchasers and/or prospective tenants upon Effective Date of this Amendment No. 1 to Lease. Furthermore, Landlord, or its Agent, shall have the right to place signage on property at any time after the commencement date of this Amendment No. 1 to Lease advertising Demised Premises"For Lease". 4. Section No. 30 ("Holding Over') is modified to change Hold Over Rent from 120% of the last monthly Rent to a Hold Over Rent of $7,170.00 per month during a month to month tenancy. 5. Section No. 32 ("Termination Option') shall be deleted in its entirety. 6. Section No. 33 ("Termination For Non- Appropriation of Funds") shall be deleted in its entirety. 7. Section No. 34 ("Renewal Option') shall be deleted in its entirety. 8. Section No. 35 ("Purchase Option') shall be deleted in its entirety. 9. Tenant shall use its best efforts to communicate to Landlord any change in construction schedules for new facilities that may delay Tenant's move-out date beyond expiration of Lease Term extension. 10. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the Lease, the provisions of this Amendment shall in all respects govern and control. AMENDMENT NO. 1 TO LEASE Page 2 of 2 11. Except as modified hereby, the Lease is hereby ratified and confirmed. All terms, conditions, and provisions of the Lease shall remain in full force and effect, except as expressly modified by this Amendment. IN WITNESS HEREOF, the parties have executed this Amendment, as of the Effective Date set forth above, by and through their duly authorized representatives. LANDLORD: TENANT: GREG VOISIN INVESTMENT CORPORATION THE CITY OF CORPUS CHRISTI By: By: Ronald L. Olson, City Manager Title: Date: Date: ATTEST: By: ----------------------- Rebecca Huerta, City Secretary Approved as to legal form: --12014 Buck Brice Assistant City Attorney For City Attorney 2 d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 1852 Second Reading for City Council Meeting of February 18, 2014 DATE: January 15, 2014 TO: Ronald L. Olson, City Manager Thru: Mark Van Vleck, P.E., Interim Assistant City Manager, Public Works & Utilities FROM: William Green, P.E., Interim Director, Office of Environmental and Strategic Initiatives BiIIG @cctexas.com (361) 826-3598 Interlocal Cooperative Agreement with Texas A&M — University, Corpus Christi Texas Pollutant Discharge Elimination System Permit Responsibilities CAPTION: Resolution authorizing the City Manager or his designee to execute an Interlocal Cooperation Agreement with Texas A&M University — Corpus Christi (TAMU-CC) in connection with the City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit. PURPOSE: To obtain authority recently issued to execute a new Interlocal Cooperative Agreement between the City and TAMU-CC per MS4 TPDES permit. BACKGROUND AND FINDINGS: The City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit ("Permit") issued by the Texas Commission on Environmental Quality (TCEQ) requires the co-permittees under the Permit to execute agreements that clarify the responsibilities of each party. This permit was recently renewed and re-issued by the state on August 11, 2008.TAMU-CC is one of the City's co-permittees under this new permit. The City's current agreement with TAMU-CC in response to the previous permit is set to expire. The City should execute this agreement in order to comply with our Permit obligations and TCEQ requirements. The Interlocal Agreement specifies the individual and the shared responsibilities for the City and TAMU-CC, including spill prevention, response and notification; utilizing all reasonable efforts to regulate and otherwise control contaminated storm water discharges onto each other's properties, and provisions to assume responsibilities should agreements be terminated by either party. ALTERNATIVES: 1. Approve the resolution as proposed, which would authorize execution of the Agreement, thereby complying with TCEQ and the Permit. 2. Not approve the resolution (NOT RECOMMENDED). OTHER CONSIDERATIONS: Council approved Interlocal Cooperative Agreements with co-permittees under the Permit in 2009. Each of these co-permittee agreements were drafted to renew annually, with the exception of the agreement with TAMU-CC. This new agreement with TAMU-CC is now drafted to renew annually like the others. CONFORMITY TO CITY POLICY: This Agreement conforms to the City's contracting policies, the Permit, and TCEQ requirements. DEPARTMENTAL CLEARANCES: Office of Environmental & Strategic Initiatives Development Services FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year Current Future 2013-2014 Expenditures Year Years TOTALS (CIP only) Line Item Budget Encumbered / Expended Amount This item Future Anticipated Expenditures BALANCE RECOMMENDATION: Approval of the resolution as proposed. LIST OF SUPPORTING DOCUMENTS: Interlocal Agreement with TAMU-CC Resolution Resolution authorizing the City Manager or his designee to execute an Interlocal Cooperation Agreement with Texas A&M University — Corpus Christi (TAMU-CC) in connection with the City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager or his designee is authorized to execute an Interlocal Cooperation Agreement with Texas A&M University - Corpus Christi (TAMU-CC) in connection with the City of Corpus Christi Municipal Separate Storm Sewer System (MS4) Texas Pollutant Discharge Elimination System (TPDES) Permit. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor K:\Engineering\LEGISTAR\1 -January MEnvironmental Services\Resolution-Interlocal A&M.docx Corpus Christi, Texas of The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott K:\Engineering\LEGISTAR\1 -January 28\Environmental Services\Resolution-Interlocal A&M.docx THE STATE OF TEXAS COUNTY OF NUECES INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI & TEXAS A8M UNIVERSITY- CORPUS CHRISTI CONCERNING THE CITY OF CORPUS CHRISTI MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) TEXAS POLLUTANT DISCHARGE ELIMINATION SYSTEM (TPDES) PERMIT No. WtiNQ0004200000 This Agreement is entered into the 94h day ofCanLw_r *„ 2014 by and between THE CITY OF CORPUS CHRISTI, a Texas home-rule municipal corporation ("City"), and political subdivision of the State, acting by and through its duly authorized City Manager or designee, and Texas A&M University - Corpus Christi, a member of The Texas A&M University System, an agency of the State of Texas ("TAMU-CC") each of which has been authorized by its respective governing body through an appropriate Ordinance, Resolution, or Order to enter into this agreement and is acting by and through its duly authorized agents, sometimes collectively referred to herein as the "Parties," "co-permittees," or"permittees." WHEREAS, on August 11, 2008, the Texas Commission on Environmental Quality (TCEQ) issued the City of Corpus Christi Municipal Separate Storm Sewer System (M4) Texas Pollutant Discharge Elimination System (TP tES) Permit No. WWQ0004200000 (the "Permit"),- and WHEREAS, the Permit requires co-permittees to enter into an agreement that sets forth their respective rights, responsibilities„ and obligations as co-permittee , the subsequent. operation of their respective MS4, and the implementation of their respective storm water management programs pursuant to said TIPES Permit; and WHEREAS, the Interlocal Cooperation Act" Chapter 791, Texas Government Code authorizes local governments to contract to the greatest possible extent, with one another and with agencies of the State; and WHEREAS, the support contemplated by this agreement is of mutual interest and benefit to TAM,U-CC and City; it will further the Permit objectives, in a manner consistent with their status as copermittees NOW THEREFORE„ the Parties agree to the following: 1. RESPONSIBILITIES OF THE PERMITTEES. Each permittee is individually responsible for:. a. Compliance with permit conditions relating to discharges from portions of the MS4 for which they are the operator; b. Storm Water Management Program (S''VWMP) implementation on portions of the MS4 for which they are operator; C. Compliance with annual reporting requirements„ d. Collection of representative wet weather monitoring data, according to such agreements established between Permittees; and e. A plan of action to assume responsibility for implementation of the storm water management and monitoring programs on their portions of the MS4 should interjurisdictional agreements allocating responsibility between Permittees be dissolved or in default. 2. SHARED RESPONSIBILITIES. a. Spill Prevention and Response. If either the City or TAMU-CC becomes aware of a spill, disposal, leak, discharge, or other release of oil, pollutant or any hazardous substance in an amount that may be harmful, and that may flow, leak, enter, or otherwise be introduced, or threaten to be released, into the MS4 operated by the other ( an "Incident"), the City or TAMU-CC, as the case may be, shall promptly notify the other party of the Incident, describing the location and source of the release, the type of substance, the concentration and the volume (if known), and any corrective action known to have been taken. • TAMU-CC shall notify City of any incident by calling the City's Customer Service Call Center at(361) 826-2489. • City shall notify TAMU-CC of any incident by calling TAMU-CC at (361) 825-5555. b. The City and TAMU-CC agree to use all reasonable efforts to regulate and otherwise control, to the extent of the jurisdiction and authority of each, contaminated storm water discharged onto the property of the other party. C. In exchange for any goods or services provided by the City, TAMU-CC shall reimburse the City for costs incurred by contributing material and/or manpower to the City's Storm Water educational activities, providing meeting space, and/or assistance with public surveys, as funding allows, with written approval by both parties. d. In the event that the costs for the goods and services provided by the City are not covered by the exchange of services or materials described in subparagraph c. above, the parties shall agree in writing to these costs prior to incurring such cost. 3. TERM. This Agreement becomes effective upon approval of the Corpus Christi City Council and final signatures of the City and TAMU-CC and will renew annually unless terminated by either Party under the terms of this Agreement. 4. TERMINATION. This Agreement may be terminated by any of the following methods: a. By mutual consent of the signatories or their designees, with the approval of the TCEQ. b. By either party, upon failure of the other party to fulfill its responsibilities and obligations as set forth in this Agreement, and with the approval of the TCEQ. C. If termination is due to the failure of either party to fulfill its obligations under this Agreement, the other party shall be notified in writing that a possible breach of contract has occurred. The noncomplying party shall then have 30 days after such notice to respond and/or cure such alleged breach of contract before this Agreement may be terminated. If 30 days elapses after notice without a cure of such alleged breach, the TCEQ shall be notified that a possible termination may occur. 5. NOTICES. Except for the calls required under the Spill Prevention and Response Notification under § 2A of this Agreement, all notices to parties under this Agreement shall be in writing and sent to the names and address stated below. Either party to the Agreement may change the name and address by notice to the other in accordance herewith, and any change shall take effect immediately upon receipt of the notice. TO TAMU-CC: Texas A&M University-Corpus Christi Attn: Director, Environmental, Health & Safety Department Natural Resources Center, Suite 1100 6300 Ocean Drive, Unit 5876 Corpus Christi,TX, 78412-5876 TO CITY: City of Corpus Christi Attn: Environmental Services Superintendent Storm Water Department or P.O. Box 9277 Corpus Christi, TX, 78469-9277 6. LIABILITY. To the extent allowed by the Constitution and Laws of the State of Texas, TAMU-CC, and City agree that each party assumes any and all risks of liability, loss, damages, claims, or causes of action and related expenses, including attorney fees, caused or asserted to have been caused directly or indirectly by or as the result of the negligent acts or omissions of that party and the officers, employees, and agents thereof. 7. TCEQ. All references herein to the TCEQ shall be deemed to mean any successor agency to it, if its successor is delegated authority to administer the TDPES permit program. 8. SUCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the Parties and their respective successors and assigns, but this provision shall not be considered to permit any assignment by a party of any of its rights or obligations under this Agreement as expressly provided in this Agreement. 9. SEVERABILITY. Each provision of this Agreement shall be considered to be severable, and if any one or more of the provisions herein are for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 10. VENUE. This Agreement shall be construed in accordance with the laws of the State of Texas. CITY TAMU-CC By: Ey: h Ronald L. Oison me: City Manager Title: City of Corpus Christi Texas A M University-Co pus Chas,, ATTEST: MARY E, GiONZALH By: "4 MV x:811"M'fnls'siw� Expires AprH Rebecca Fluerta i,`'q�:°� IT'H0UT o D City secretary ACKNOWLEDGEMENT v+orn and subscrib d before rne, lie undersigned authority, on this the � day of dr by (printed name) whose title is Texas A M "University-Corpus Christi, who on his oath deposed that he did make the foregoing instrument on behalf of the University and that he has the legal capacity to do so. Approved as to form this day of 2014: Lisa Aguilar, Interim City Attorney By: Veronica Ocanas Senior Assistant City Attorney for City Attorney SC AGENDA MEMORANDUM Future Item for the City Council Meeting of February 11, 2014 Gd7apr�M M1ry�p xs Action Item for the City Council Meeting of February 18, 2014 DATE: January 13, 2014 TO: Ronald L. Olson, City Manager THRU: Mark Van Vleck, P.E., Interim Assistant City Manager for Public Works and Utilities MarkVV @cctexas.com (361) 826-3189 FROM: Gustavo Gonzalez, P.E., Executive Director, Utilities GustavoGo@cctexas.com (361) 826-1874 Daniel Biles, P.E., Executive Director, Public Works DanB @cctexas.com (361) 826-3729 Engineering Construction Contract Wesley E. Seale Dam Sluice Gate Rehabilitation Phase 1 CAPTION: Motion authorizing the City Manager, or designee, to execute a construction contract with H&S Constructors, Inc. of Corpus Christi, Texas in the amount of $349,000, for the Wesley E. Seale Dam Sluice Gate Rehabilitation - Phase 1 re-bid for the base bid. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute a construction contract for the Wesley E. Seale Dam Sluice Gate Rehabilitation - Phase 1 re-bid for the base bid. BACKGROUND AND FINDINGS: Wesley E. Seale Dam was built in 1958 and consists of three earthen embankment sections, two 40-foot-high spillways and an outlet tower. Seven sluice gates are located within the outlet tower and are used to release daily water flows through the dam. The existing sluice gates have exceeded their service life, and this Phase 1 project includes installation of three replacement sluice gates on the upstream of the outlet tower. The City has purchased these three sluice gates and will provide them to the Contractor for installation. The remaining four sluice gates will be replaced in a future phase of this project. On September 11, 2013, the City received one proposal from one bidder which was much higher than the Opinion of Probable Construction Cost. Therefore, the City re-bid this construction project. On December 18, 2013, the City received proposal from four (4) bidders and their respective bids are as follows: Contractor Base Bid H&S Constructors, Inc. $349,000.00 Corpus Christi, TX Blastco, Inc. $381,250.00 Houston, TX Barcom, Inc. $389,458.00 Corpus Christi, TX Lyness Construction, L.P. $542,000.00 Cleburne, TX The City's Consultant Engineer, Freese and Nichols, Inc., conducted a bid analysis of the four (4) proposals submitted to the City. The lowest bidder, based on the total base bid, is H&S Constructors, Inc. of Corpus Christi, Texas. Based on the information submitted for Special Provisions A-28, A-29, and A-30, H&S Constructors, Inc. has the experience and resources to complete the project. The Opinion of Probable Construction Cost provided by the Consultant Engineer is $348,000.00. ALTERNATIVES: 1. Authorize the execution of the contract. 2. Do not authorize the execution of the contract. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Conforms to City fiscal policy EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Utility Department FINANCIAL IMPACT: ® Operating ❑ Revenue ❑Capital ❑ Not applicable Fiscal Year Project to Date Current Year Future Years TOTALS 2013-2014 Expenditures Line Item Budget $114,432.00 $448,568.00 $563,000.00 Encumbered / Expended Amount $114,432.00 $114,432.00 This Item $349,000.00 $349,000.00 Future Anticipated Expenditures This Project $99,568.00 $99,568.00 BALANCE $0.00 $0.00 $0.00 Fund(s): Water Operating Comments: This construction contract is 45 calendar days with anticipated completion April 2014. The contract will result in the expenditure of an amount not to exceed $349,000. RECOMMENDATION: City Staff recommends the construction contract be awarded to H&S Constructors, Inc. of Corpus Christi, Texas, in the amount of$349,000. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Presentation PROJECT BUDGET WESLEY E. SEALE DAM SLUICE GATE REHABILITATION PHASE 1 FUNDS AVAILABLE: Water Operating................................................................................................... $563,000.00 FUNDS REQUIRED: Construction (H&S Constructors, Inc.)....................................................................... 349,000.00 Contingencies(10%)............................................................................................. 34,900.00 Fees: Engineer(Freese and Nichols, Inc.) ......................................................................... 45,000.00 Purchase of Three Gates...................................................................................... 69,432.00 Reimbursements: Contract Administration (Contract Preparation/Award/Admin).............................. 12,215.00 Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt).................................. 35,003.00 Finance.................................................................................................... 8,725.00 Misc. (Printing, Advertising, etc.).................................................................... 8,725.00 TOTAL............................................................................................................... 563,000.00 PROJECT BUDGET BALANCE.............................................................................. $0.00 ME, ROJECT LOCATIO OFF Ilk LOCATION MAP NOT TO SCALE CITY COUNCIL EXHIBIT WESLEY E. SEALE DAM CITY OF CORPUS CHRISTI, TEXAS GATE REHABILITATION - PHASE 1 DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 Wesley E. Seale Dam Sluice Gate Rehabilitation - Phase 1 Corpus Chr sti Engineering Council Presentation February 11, 2014 • Removal of three (3) existing sluice gates • Installation of (3) new replacement sluice gates (Owner Supplied — Gates E, F, and G) • Disposal of two old sluice gates and frames E and F Project Scope Corpus Chr sti Engineering Project Schedule Corpus Chr sti Engineering Project Construction Estimate: 45 Calendar Days Projected Schedule reflects City Council award in February 2014 with anticipated construction completion in April 2014. ti a Amo oRRO 3 Project Budget Corpus Chr sti Engineering FUNDS AVAILABLE: Water Operating $563,000.00 FUNDS REQUIRED: Construction (H&S Constructors, Inc.) 349,000.00 Contingencies (10%) 34,900.00 Fees: Engineer (Freese and Nichols, Inc.) 45,000.00 Purchase of Three Gates 69,432.00 Reimbursements: 64,668.00 TOTAL $563,000.00 PROJECT BUDGET BALANCE $0.00 ti a Amo oRRO E 4 AGENDA MEMORANDUM Public Hearing and First Reading Ordinance for the City Council Meeting of February 11, 2014 Second Reading Ordinance for the City Council Meeting of February 18, 2014 DATE: January 23, 2014 TO: Ronald L. Olson, City Manager FROM: Mark E. Van Vleck, P.E., Director, Development Services Department MarkVV@cctexas.com (361) 826-3246 Urban Transportation Plan Amendment Realignment of the Future Extension of Williams Drive From Lexington Road to Ennis Joslin Road CAPTION: Ordinance amending the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas, by realigning Williams Drive between Lexington Road and Ennis Joslin Road; amending related elements of the Comprehensive Plan of the City; providing for severance; and providing for publication. PURPOSE: The purpose of this amendment to the Urban Transportation Plan is to realign the future section of Williams Drive between Lexington Road and Ennis Joslin Road to be in a straight path that will improve the efficiency of the transportation network in this area. RECOMMENDATION: The Planning Commission, Transportation Advisory Committee, and Staff recommend approval of this realignment of Williams Drive from the east side of Lexington Road to Ennis Joslin Road to parallel South Padre Island Drive (SH 358). BACKGROUND AND FINDINGS: In 2010, the Urban Transportation Plan was amended by allowing the future section of Williams Drive beginning at the east side of Lexington Road to turn southward before connecting back to Williams Drive on the west side of Ennis Joslin Road. At that time, the amendment to offset this section of Williams Drive was approved in order to eliminate a bridge crossing over the Williams Drainage Ditch (see Exhibit A— Current Adopted Urban Transportation Plan). Engineering Services, working with property owners in the area, has designed a Williams Drainage Ditch improvement that will use box culverts to eliminate the need for a bridge crossing if Williams Drive is extended continuously and parallel with South Padre Island Drive (see Exhibit B — Proposed Alignment of Williams Drive). The realignment of the future extension of Williams Drive as proposed in this amendment will create better traffic flow by eliminating left turning movements onto Lexington Road and left turning movements onto Williams Drive. An efficient circulation system in the area is critical as this area is expected to develop with high-intensity commercial uses similar to other areas of the city that are already developed along South Padre Island Drive (SH 358). ALTERNATIVES: Not changing the Plan is an alternative. However, keeping the Plan as it is currently adopted will result in a less efficient traffic circulation pattern. OTHER CONSIDERATIONS: Planning Commission requested that staff contact the two property owners affected by the proposed amendment. Staff has now met with both property owners and or their representatives and they have verbally indicated agreement with the Plan amendment. CONFORMITY TO CITY POLICY: This amendment conforms to City policy. The Urban Transportation Plan states that a "...Collector may be used to support the freeway system by paralleling the freeway and providing a relief route for traffic from high density uses next to the freeway." EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTALCLEARANCES: Planning Commission, Transportation Advisory Committee, Engineering Services, Development Services, and former Planning and Environmental Services . FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital o Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Exhibit A: Excerpt from the Urban Transportation Plan Exhibit B: Proposed Plan Amendment to Realign Williams Drive Extended Exhibit A: Excerpt from the Urban Transportation Plan r . F IC, v z 1 %% Williams Drive Offset )�l aW U - 11 �1u ))V 118,1, �l . � Iff illll �N En oslin Rd 2 r; Urban Transportation Legend Street Type & Required Right-of-Way Urban Streets !Design Feature No., of Lanes Existing Proposed Collectors C1 Y 60 2165 Cont ILrr 3> 17:5, 4 Park^ aysIGUf Beach Access P11801 Bikeway 2 ® Gulf Beach E Ili�l Illlllllt tll PA/Bo, Beach Parking Arterials,' Al/95, Cont.LIT 5 A21 IOU Median 4 um /I 3U Median 6 4MOMEMEMNEW lop no Exhibit B: Proposed Plan Amendment to Realign Williams Drive Extended .., , i 1 'A' c k 0 k4, tl Oil � 11� 111�w " poop u 4w, w M w" it Dr ��iN yti , e in 9 yJ � Rd slin �y � ° aJO Jo Rdx M 'WOO c";j, d Ordinance amending the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas, by realigning Williams Drive between Lexington Road and Ennis Joslin Road; amending related elements of the Comprehensive Plan of the City; providing for severance; and providing for publication. WHEREAS, the Transportation Advisory Committee and Planning Commission have forwarded to the City Council its recommendation concerning the amendments to the Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas; WHEREAS, Planning Commission held a public hearing on Wednesday, December 18, 2013, regarding amendments to the Corpus Christi Urban Transportation Plan, during which all interested persons were allowed to appear and be heard; WHEREAS, City Council held a public hearing on Tuesday, February 11, 20147 regarding amendments to the Corpus Christi Urban Transportation Plan, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that these amendments would best serve public health, necessity, and convenience, and the general welfare of the City of Corpus Christi, and its citizens; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The Corpus Christi Urban Transportation Plan, an element of the Comprehensive Plan of the City of Corpus Christi, Texas (the "Comprehensive Plan"), is amended by realigning Williams Drive, which is a proposed C3 Primary Collector with 75 feet of right-of-way and four through travel lanes, from the east side of Lexington Road to the west side of Ennis Joslin Road to a location farther north resulting in a straight alignment that, more or less, parallels South Padre Island Drive (SH 358), as shown on Exhibit "A," which is attached to this ordinance and incorporated into this ordinance by reference as if fully set out in its entirety. SECTION 2. To the extent the amendments made by this ordinance represent a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the amendments made by this ordinance. SECTION 3. The Comprehensive Plan, as amended from time to time and except as changed by this ordinance, remains in full force and effect. SECTION 4. Any ordinance or part of any ordinance in conflict with this ordinance is expressly repealed by this ordinance. SECTION 5. The City Council intends that every section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance be given full force and effect for its purpose. Therefore, if any section, paragraph, clause, phrase, word, or provision of this ordinance is held invalid or unconstitutional by final judgment of a court of competent jurisdiction, that judgment shall not affect any other section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance. SECTION 6. Publication shall be made in the City's official as required by the City's Charter. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor Ordinance—Transportation Plan—Williams Dr Page 2 of 2 EXHIBIT A - Realignment of William Drive __.. X11 � �lNll C ity of, Christi 4 .. Nm / ouNnprVn'y x Y" ��wai d7� T'vFkPd��;fP fR"f��ill+'r"f If�G�kPJ /. TAG STATUS jd ���O m� F, ------Al E.X. Al F'R NNdll ,;r,EX. mNe��lbyYy .5 AT..EX +a] �alU A3 Pfd. ' up OINUUNANbDyo/fp .y"" (,'I,EX p� � n C1,PR .... 2,EX. Proposed Realignment .........(,3 E.X. X1,0 4w r' ; 3.PR a CE EX. F1 EX F1 PR PAEX P1 EX . IP1,RR. w _... RA 1,Pfd Current Alignment of � � ��� RA2.EX P the Future Extension � �� �e _..�. oi,,PR. of Williams Drive �� ���µ� — RIP. EX. RIN,EX SEAV1.EX SASENIAP -- MAJOR STREET STREET NAME SrREET NAME-I'VfA DR �. 547 ft The Cufy of Corpuis Chnsh provides thus informations to enhance publiic awareness This information fis continually uinderdevellopment and therefore,subject to change without notiice.'Mille we endeavor to provide tiimelly and accurate onformatVon,we make no guarantees.The t City of C'oupu its Christi makes no warranty,express or implied.inicluidling warranties of merchantability and fiitniess for a partiicullarpuirpose. , Use of the informations its the sale responsibility of the user.The matertall from this document comes from a variety of sources.we do not control or guarantee the accuracy,relevance.timeliness or completeness of any outside information. ���//� � � � f ��' ��I I' III VIII i � �' ;1 �I //� r/ i /� � f ,�„ % I r, r;% ,� i��l ���� ���� �� � r 1%% ;% ��� ��� ;� �� �' r III �� � � i �% � �P (' �� I� �9 <, ,Ya" ' 9 ;o` a III G� iW���� f% � ���u �,; wi41��i II �i � I�� � i f, i ��II �illi / / � j ���4' ViI11�U IIII Ir I� r" I��IIII U�I � �� i't� V '�i l i� � Y Y. ��� ;vq Vu� J °��� i 1� j ��� i �� r, � A� 'f �/ � �� J „� �� i i � F I� i I 4�i,l�������������;, ✓,/ �%%�%%/�j r Viz% ��iF u, i �i„ I�8 i I�Y9'���I I'�II�II�I�I�I�III III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �IIIIIIII III lllmoiiiimi� � 0000000000000000 I�� d„ m N, �, �Wuuuuuumim ds IIIIIIIIIIIIIIU� Imo:. �Wli oii lllllu°11IIIlU ........... 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III �` Ulllllllllllw I / � �WIIIIIIIIIIIII W II 1 u w 'mil 1 V III lug Iw 1 W �Illlllllll 111111° iwnnl �I 1 ` VUIUlInO lUUlllllllllllll III- '' / w II � IIIII IUUUw II!'I V son IIII � C Gd7aprM M1ryp AGENDA MEMORANDUM Public Hearing and First Reading Ordinance for the City Council Meeting of February 11, 2014 Second Reading Ordinance for the City Council Meeting of February 25, 2014 DATE: January 8, 2014 TO: Ronald L. Olson, City Manager FROM: Mark E. Van Vleck, P.E., Director, Development Services Department MarkVV@cctexas.com (361) 826-3246 Wastewater Lot/Acreage Fee Exemption by J. Schwarz & Associates, representative, for developer of Wildcat Industrial Park CAPTION: Ordinance exempting Wildcat Industrial Park, a subdivision located south of Leopard Street and west of Southern Minerals Road, from payment of the wastewater lot/acreage fees pursuant to Section 8.5.2.G.1. of the Unified Development Code; requiring the owner/developer to comply with the specified conditions. PURPOSE. The purpose of this item is to exempt the proposed subdivision from the required wastewater lot/acreage fees because public wastewater facilities will not be available within the next 15 years. RECOMMENDATION: Planning Commission and Staff Recommendation (December 18, 2013): Approval of the wastewater lot/acreage fee exemption for Wildcat Industrial Park subject to a Sanitary Sewer Connection Agreement. BACKGROUND AND FINDINGS: On behalf of the Wildcat Industrial Park, J. Schwarz & Associates is requesting the City to waive the wastewater lot/acreage fees for Wildcat Industrial Subdivision by providing an exemption for this area. The proposed subdivision is within the Greenwood Wastewater Treatment Service Area. The nearest wastewater line is approximately 600 feet west of the subject property along Southern Minerals Road. The existing manhole at the southeast corner of Leopard Street and Southern Minerals Road has a depth of Wastewater Lot/Acreage Exemption City Council Agenda Memorandum Page 2 10.6 feet. In order to serve the southwestern part of the subject property, the existing manhole at the corner of Southern Minerals Road and Leopard Street would have to have a minimum depth of approximately 16.5 feet. In order to connect to a manhole with at least 16.5 feet, the nearest manhole would be at the lift station located approximately 2,700 feet (0.5 mile) east of Southern Minerals Road. The further east the wastewater line is extended, the deeper the manhole will be required. The other option to extending a wastewater line to the existing lift station is to construct a new lift station on the subject property. This option will require the property owner to carry the entire cost of the lift station because the Greenwood Master Plan does not indicate a lift station in this area. It is Staff's opinion that wastewater facilities will not be available within the next 15 years. Section 8.5.2.G.1. of the Unified Development Code (UDC) outlines the exemption of payment of wastewater lot or acreage fees if the land for which the fees are required lies within an area exempted by City Council for the payment of such fees. Exempted areas are determined by City Council, and generally are those areas not likely to be served by City wastewater services within the next fifteen (15) years. This section also provides that owners of property for which an acreage fee has been paid may receive a refund if, after 10 years, but not more than 20 years from the date of the filing of the plat, the owners of 50 percent of the property petition City Council for a hearing to determine whether the fees should be refunded. A refund may be made if City Council finds that, among other things, the property is not likely to receive services within another 5 years. ALTERNATIVES: 1. Deny requested exemption and require payment of wastewater lot/acreage fees. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The requested exemption is consistent with the UDC. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTALCLEARANCES: Planning Commission Wastewater Lot/Acreage Exemption City Council Agenda Memorandum Page 3 FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital o Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Location Map Ordinance Sanitary Sewer Connection Agreement K:\DEVELOPMENTSVCS\SHARED\LEGISTAR\2014 CC AGENDA ITEMS\02-11-2014\WILDCAT INDUSTRIAL PARK WASTEWATER EXEMPTION\AGENDA MEMO, WILDCAT INDUSTRIAL PARK.DOC Page 1 of 2 ORDINANCE EXEMPTING WILDCAT INDUSTRIAL PARK FROM THE PAYMENT OF WASTEWATER LOT OR ACREAGE FEES UNDER SECTION 8.5.2.G.1 OF THE UNIFIED DEVELOPMENT CODE; REQUIRING THE OWNER/DEVELOPER TO COMPLY WITH THE SPECIFIED CONDITIONS; AND DECLARING AN EMERGENCY. WHEREAS, Wildcat Industrial Park ("Subdivision") is located south of Leopard Street, west of Southern Minerals Road and is not currently served by the City wastewater system; WHEREAS, the owner/developer has submitted a written request that the Subdivision be exempt from the payment of wastewater lot or acreage fees based on the determination that it is not likely that the area will be served by the City wastewater system within the next fifteen (15) years; WHEREAS, based on Section 8.5.2.G.1 of the Unified Development Code of the City of Corpus Christi, City Staff and the Planning Commission recommend that City Council find that it is not likely that the area will be served by the City wastewater system within the next fifteen (15) years and that the Subdivision be exempt from the payment of wastewater lot or acreage fees at this time. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. It is determined that the Wildcat Industrial Park ("Subdivision") is located south of Leopard Street, west of Southern Mineral Road, is not likely to be served by city wastewater service within the next fifteen (15) years and is exempt from the payment of wastewater lot or acreage fees at this time, pursuant to Section 8.5.2.G.1 of the Unified Development Code of the City of Corpus Christi. SECTION 2. The exemption from the payment of wastewater lot or acreage fees, pursuant to Section 8.5.2.G.1 of the Unified Development Code of the City of Corpus Christi, is conditioned upon owner/developer compliance with the following: a. That the owner/developer of the Subdivision enter into a Sanitary Sewer Connection Agreement with conditions (copy of Agreement attached as Exhibit "A„ b. That the Sanitary Sewer Connection Agreement requires payment of the wastewater lot or acreage, pro-rata, and tap fees at the rate in effect at the time of connection to City wastewater. c. That the Sanitary Sewer Connection Agreement be recorded in the Office of the Nueces County Clerk's Office prior to the recordation of the plat. Page 2 of 2 d. That the Sanitary Sewer Connection Agreement and covenants contained in the agreement are covenants running with the land. SECTION 3. Publication shall be made in the City's official publication as required by the City's Charter. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor K:\DEVELOPMENTSVCS\SHARED\LEGISTAR\2014 CC AGENDA ITEMS\02-11-2014\WILDCAT INDUSTRIAL PARK WASTEWATER EXEMPTION\ORDINANCE,WILDCAT INDUSTRIAL PARK.DOC 0 X44 `.... 6 + ®`c �.._ a� .............. .... v 4w4w 4w o� ...... ...... ............ z .. �r — �:::::: .................... �u �M .................. n� ... „ M �I . w M M .. ..:... .:........ .. �. 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Ye'���r�� i .1'N+kfa.ry✓ c /yam S1tC / N^� ,�o y oa/oso N aS �'%���\ Title: 'B Printing Date:01/08/2014 File:K:\DevelopmentSvcs\SHARED\GIS Projects\4Miguel\Wildcat Industrial Park.mxd Prepared By.MSS S Illustrative purposes only. �\ ,� City Of Coordinate System: �� COTpAS NAD 1983 StatePlane Texas South RIPS 4205 Feet LOCATION MAP �� Christi ©City of Corpus Christi©Development Services SANITARY SEWER CONNECTION AGREEMENT STATE OF TEXAS § COUNTY OF NUECES § THIS AGREEMENT is entered into between the City of Corpus Christi, a Texas Home-Rule Municipal Corporation, P.O. Box 9277, Corpus Christi, Texas 78469-9277, hereinafter called "City" and Wildcat Industrial Park, LLC, 715 Artesian Street, Corpus Christi, TX 78401 hereinafter called "Developer/Owner ". WHEREAS, Developer/Owner in compliance with the City's Platting Ordinance, has submitted the plat for Wildcat Industrial Park, hereinafter called "Development", (Exhibit 1); and, WHEREAS, wastewater construction plans and construction are a requirement of the plat, and WHERAS, the Development Services Engineer has determined that sanitary sewer is not reasonably available or of sufficient capacity; and WHEREAS, City agrees to allow Developers/Owner to record the plat of the Development Property without initial construction of wastewater laterals and collection lines; and NOW THEREFORE, for the consideration set forth hereinafter, the City and Developer agree as follows: Developer/Owner agrees for itself, its successors, transferees, and assigns, as follows: 1. to connect to City sewer at such time as a wastewater manhole is located at the frontage of the property or a wastewater line extends along the frontage of the property; 2. to pay wastewater acreage fees at the rate in effect at the time of connection if wastewater services are available within fifteen (15) years from the recording date of the plat; and 3. to pay tap fees and pro rata fees at the time of connection to City wastewater. Sanitary Sewer Connection Agreement Wildcat Industrial Park Page 2 City agrees: 1. to allow property to use on-site wastewater treatment in compliance with State and local regulations; INDEMNIFICATION: DEVELOPER/OWNER, COVENANTS TO FULLY INDEMNIFY, SAVE AND HOLD HARMLESS THE CITY OF CORPUS CHRISTI, ITS OFFICERS, EMPLOYEES, AND AGENTS, ("INDEMNITEES") AGAINST ANY AND ALL LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS AND ACTIONS OF ANY NATURE WHATSOEVER ON ACCOUNT OF PERSONAL INJURIES (INCLUDING, WITHOUT LIMITATION ON THE FOREGOING, WORKERS' COMPENSATION AND DEATH CLAIMS), OR PROPERTY LOSS OR DAMAGE OF ANY KIND WHATSOEVER, WHICH ARISE OUT OF OR ARE IN ANY MANNER CONNECTED WITH, OR ARE CLAIMED TO ARISE OUT OF OR BE IN ANY MANNER CONNECTED WITH THE CONSTRUCTION, INSTALLATION, EXISTENCE, OPERATION, USE, MAINTENANCE, REPAIR, RESTORATION, OR REMOVAL OF THE PUBLIC IMPROVEMENTS ASSOCIATED WITH THE DEVELOPMENT OF WILDCAT INDUSTRIAL PARK, INCLUDING THE INJURY, LOSS OR DAMAGE CAUSED BY THE SOLE OR CONTRIBUTORY NEGLIGENCE OF THE INDEMNITEES OR ANY OF THEM. This agreements and covenants set forth herein are covenants running with the land, to be filed in the Office of the Nueces County Clerk Office, and shall be binding on Developer/Owner, its successors and assigns, and shall inure to the benefit of the parties hereto and their respective heirs, successors, and assigns and to third party beneficiaries from and after the date of execution. Sanitary Sewer Connection Agreement Wildcat Industrial Park Page 3 EXECUTED original, this day of , 2014. DEVELOPER/OWNER: Wildcat Industrial Park, LLC 715 Artesian Street Corpus Christi, TX 78401 Scott Humpal, General Manager STATE OF TEXAS § COUNTY OF NUECES § This instrument was acknowledged before me on this day of , 20147 by Scott Humpal, General Manager, Wildcat Industrial Park LLC. Notary Public, State of Texas APPROVED: This day of 2014 By: Renee Couture, P.E. Development Services Engineer APPROVED as to form: By: Julian Grant Senior Assistant City Attorney For City Attorney Sanitary Sewer Connection Agreement Wildcat Industrial Park Page 4 Ad A�IVNINFF-pfd IV R i3 i. rr l„ � r 7 r, x r > r ' � J f �i ) rn llu rw ' Y G r 4 F r s i * 7ti r r x_ , s ) = u . � u I� r � x F a EXHIBIT 1 K:\DEVELOPMENTSVCS\SHARED\LEGISTAR\2014 CC AGENDA ITEMS\02-11-2014\WILDCAT INDUSTRIAL PARK WASTEWATER EXEMPTION\SANITARY SEWER CONNECTION AGREEMENT,WILDCAT INDUSTRIAL PARK.DOC AGENDA MEMORANDUM Public Hearing and First Reading Ordinance for the City Council Meeting of February 11, 2014 Second Reading Ordinance for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager FROM: Mark E. Van Vleck, P.E., Director, Development Services Department MarkVV@cctexas.com (361) 826-3246 Rezoning to Low Density Residential by Esteban R. Alaniz Property Address: 1009 Homedale Street CAPTION: Case No. 0114-02 Esteban R. Alaniz: A change of zoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property is described as being a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, located on the south side of Homedale Street, approximately 130 feet east of Retta Drive. PURPOSE: The purpose of this item is to rezone the property to allow a single-family subdivision with minimum lot sizes of 4,500 square feet. RECOMMENDATION: Planning Commission and Staff Recommendation (January 15, 2014): Approval of the change of zoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District. BACKGROUND AND FINDINGS: As detailed in the attached report, the applicant is requesting a rezoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District to allow the construction of a single-family subdivision. The proposed rezoning would allow lots with a minimum lot size of 4,500 square feet and 45-foot lot widths. The proposed rezoning is consistent with the adopted Future Land Use Plan, which calls for low density residential uses. The applicant is proposing the rezoning in order to allow a higher density of single-family dwellings on the property. The proposed rezoning will increase the density of the development, but the property would remain consistent with the adopted Future Land Use Plan. The proposed rezoning will not negatively impact the surrounding properties and the property to be rezoned is suitable for low density residential uses. ALTERNATIVES: Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The proposed rezoning is consistent with the City's Comprehensive Plan and the Future Land Use Plan. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTALCLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital o Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Aerial Overview Map Report with Attachments Ordinance with Exhibits Ordinance amending the Unified Development Code ("UDC"), upon application by Esteban R. Alaniz ("Owner"), by changing the UDC Zoning Map in reference to a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts, from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Esteban R. Alaniz ("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, January 15, 2014, during a meeting of the Planning Commission, and on Tuesday, February 11, 2014, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application by Esteban R. Alaniz ("Owner"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning on a 9.97-acre tract of land out of Lot 29, Section 49, Flour Bluff and Encinal Farm and Garden Tracts (the "Property"), located on the south side of Homedale Street, approximately 130 feet east of Retta Drive, from the "RS-6" Single- Family 6 District to the "RS-4.5" Single-Family 4.5 District (Zoning Map No. 037030 & 036030), as shown in Exhibits "A" and "B." Exhibit A, which is a metes and bounds description of the Property, and Exhibit B, which is a map to accompany the metes and bounds, are attached to and incorporated in this ordinance by reference as if fully set out herein in their entireties. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED this the day of 20 ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor 0114-02 Ordinance, Esteban R. Alaniz Page 2 of 2 MURRAY BAss, Jm, P.E`���5, 3054S� ALANIeoA, zip 78404 N/zow M. u/1.1-9:. �E.[��LS. 361 883`5531— I-Ax 361 882-1265 e-mail: MuLrrmiiiLiaaLsam e-mail: BASS & WELSH ENGINEERING 7`}{ Registration Nn. F~52 Survey Registration No. 100027~00 9,0, Box 6397 Corpus Chd�d. TX78466~63A7 November 22, 2013 Field Note Description Description of 9.970 acres myland (called 9.960 acres) out ofLot Tmaanty+n|ma (29) Section Forty-nine (49). FLOUR BLUFF & ENC|NALFARM & G/\RDEN TRACTS, in Numcms County, Texas, according to the map or p|sd recorded in Volume A, Pages 41-43' Map Records ofNuocws Cnunty. Texas; and said 9.970 acres tract of land being more particularly described by metes and bounds as follows; BEGINNING at a 5/8 inch iron rod found at o southeast corner ofLot 7. Block 2, Kay Homes Subdivision, as shown by plat recorded in Volume 28, Page 58, Map Records oJNumnesCounty, Texas, and said point in the northerly line of Lot 8, Block 2, Kay Homes Subdivision, as shown by plat recorded in Volume 38. Page 140. Map Records ofNumomm County,Texas, THENCE, North 28 degrees 53' 23" East, following the easterly line of said Block 2, Kay Homes Bubd|v)n|on, pooa a 5/8 inch iron rod found at 882.17 feet marking the northeast corner of said Block 2, for obotm| d|obonoo of 657.30 feet to o 112 inch iron nod set for the northeast corner of herein described tract of land, same being the northwest corner of Lot 29, Section 49, Flour Bluff& Encinal Farm & Garden Tracts, THENCE, South 61 degrees 03"00" East, 659.07 feet (ooUod S 61 deg. 04^ 15^ E) with the southerly right of way line ofHmmmda|e Street (25' wide) to a 5/8 inch iron rod found for the northeast corner of Grand view N1ob|| Homes subd|vision, as shown by plat recorded in Volume 51, Page 134, Map Records of Nuecmm County, Texas; THENCE, South 2G degrees 49' 24" West, 658.SO feet (called 52G deg. 48' 38" VV' 858.1O feet) with the westerly line of Grand View Mobil Homes subdivision to a 5/8 inch iron rod found for the southeast corner of Lot 2, Tract 3| Waldron Subdivision - Annox, as shown by plat recorded in Volume 41, Page 81' Map Records ofNuecms County, Texas; THENCE, North 60 degrees 49' 27"West, 68A.84 feet (called N 61 deg. 00' 07" W, G8D.32 feet) with the northerly line of said Lot 2 and thence with the northerly line of said Lot 8, Block 2, Nay Homes Subdivision to the POINT OF BEGINNING and containing 9.970 acres of land. CO F -16 er-116o 214 j MURRAY BASS,JR. 0 SAS "666 a SU Note:Description has been prepared from u document o,record and does not represent a survey made mn the ground, EXHIBIT wA, MBJ�sab 13076-M&a.dou Page 1 of I 11mM I/-40-0 IfFFM REM DRIVE WRw IIA'"I S2853'23"W 657.34 w 11�ri uN4u wm HA NDLN Z . 0 w U ° Q p r W N Ln (0 Will.............. lz ;. RD P� Q 0. Lnn o ''F w c)z to u ID V I ' a O 528'49'24"W 659.94' r W u r,'ll el �. Apr ........... ....... .... . ...w,. ------------- , WSTQ PROPOSED REZONING ;� LOT 29, SEC 49, U . . . .... F.B.& E.F.&G.T. 9.97 AC, " ............ :°` �", ESTEBAN R. ALANIZ-OWNER • w ��ds0 sins EXHIBIT B � m � �� "'�^" � � �„" Y fair.. ��"�r� � �y' ,>w•�'�` , r �d r Qp�l i �;r�l �° �rl ��P Y� � ��� ✓rtr ��i Ir y ,,, �" �" '� �""�c ��1flfU /JA boo 7�ftlC��dedk ww� ir; . /r 9 , r PLANNING COMMISSION FINAL REPORT Case No.: 0114-02 HTE No. 13-10000046 Planning Commission Hearing Date: January 15, 2014 Applicant/Owner: Esteban R. Alaniz Legal Description/Location: Being a 9.97-acre tract of land out of Lot 29, 0 .a Section 49, Flour Bluff and Encinal Farm and Garden Tracts, located on the CL J y south side of Homedale Street, approximately 130 feet east of Retta Drive. 0 }•, From: "RS-6" Single-Family 6 District To: "RS-4.5" Single-Family 4.5 District 'o Cr Area. 9.97 acres N Q Purpose of Request: To allow development of a single-family subdivision with minimum lot sizes of 4,500 square feet. Existing Zoning District Existing Land Use Future Land Use Site "RS-6" Single-Family 6 Vacant Low Density Residential 8' •o ?Q Low Density Low Density North "RS-6" Single-Family 6 Residential Residential N Vacant & Low Low Density J South "RS-6" Single-Family 6 Density Residential Residential y "RMH" Manufactured Manufactured . East Home District Manufactured Home Home W Low Density Low Density West "RS-6" Single-Family 6 Residential Residential Area Development Plan: The subject property is located in the Flour Bluff cL c Area Development Plan (ADP) and is planned for low density residential uses. • The proposed change of zoning to the "RS-4.5" Single-Family 4.5 District is a 6 consistent with the adopted Future Land Use Plan. o Map No.: 037030 & 036030 a Zoning Violations: None c Transportation and Circulation: The subject property has access to ' Homedale Street, which is a local residential street, and is located at the ends c of Grand View Street, Luzius Drive, and Handlin Drive, which are also local CL residential streets. The developer will be responsible for constructing the future section of Homedale Street, located along the north side of the subject property. Urban Proposed Existing Traffic Street Transportation Plan � � Type Section Section Volume L O C d Homedale 50' ROW 25' ROW Not St. Local Residential 28' paved 0' paved Available Case#0114-02 Esteban R.Alaniz Page 2 Staff Summary: Requested Zoning: The applicant is requesting a change of zoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District in order to allow construction of a single-family subdivision with minimum lot sizes of 4,500 square feet. Existing Land Uses & Zoning: North, south and west of the subject property are single-family dwellings zoned "RS-6" Single-Family 6 District. East of the subject property is a manufactured home subdivision zoned "RMH" Manufactured Home District. AICUZ: The subject property is not located in a Navy Air Installation Compatibility Use Zones (AICUZ). Comprehensive Plan & Area Development Plan (ADP) Consistency: The subject property is within the boundaries of the Flour Bluff ADP and the proposed rezoning is consistent with the adopted Future Land Use Plan, which slates the property for low density residential uses. Department Comments: • The proposed rezoning to the "RS-4.5" Single-Family 4.5 District allows a higher density than the current "RS-6" Single-Family 6 District. This change of zoning would increase the density of the development but would remain consistent with the adopted Future Land Use Plan. • The proposed rezoning is consistent with the Comprehensive Plan. • The proposed rezoning would not negatively impact the surrounding properties and the property to be rezoned is suitable for low density residential uses. • The proposed rezoning is compatible with the present zoning and conforming uses of nearby properties and to the character of the surrounding area. Planning Commission and Staff Recommendation (January 15, 20141 Approval of the change of zoning from the "RS-6" Single-Family 6 District to the "RS-4.5" Single-Family 4.5 District. Number of Notices Mailed — 53 within 200' notification area; 3 outside notification area 0 As of January 16, 2014: In Favor — 1 inside notification area; 0 outside notification area a 0 In Opposition — 2 inside notification area; 0 outside notification area For 8.76% of the area within 200 feet of the subject property being opposed. Attachments: 1. Location Map (Existing Zoning & Notice Area) 2. Preliminary Subdivision Layout w w " " n " 3 m b M 2 44 7 p� " " 21 28 a 22 v A_ " , N �qTF M M 3/ 8 �Q 16 �4 ' SU„ J pg4,41,0 19 39 38 -" - N 14o SUBJECT 48 24 N 49 " "P OPERTY " 0 13 tipM� 6 30, — 45 27 ry — " 43 10 —a N 53 � 2 R S-- 6 " o� 20 40 " "51 9 X52 RMH " 26 "15 46 VIF�ST "35 39 " 32 ~25 0 3,1 2 a 34 M � M 18 42 .36 3 " 33 " 1 — " 11 23 S)s 47 O` 12� 41 � Zv 3 4� Q " 3 � F " ST 5 0 N " a M N M M Daie Created:121123121 E 0 400 800 Prepa'red'By:jeremym Feet Department o Development Serurces CASE: 0114-02 'fl0 ZONING & NOTICE AREA RM-1 Multifamily 1 IH Light Industrial 0v RM-2 Multifamily 2 I Heavy Industrial RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay cayo Del Dso ON Professional Office RS-10 Single-Family 10 RM-AT Multifamily AT RS-6 Single-Family 6 CN-1 Neighborhood Commercial RS4.5 Single-Family4.5 CN-2 Neighborhood Commercial RS-TF Two-Family CR-1 Resort Commercial RE RS-15 Single-Family 15 Estate cQ'preeFq CR-2 Resort Commercial CG-1 General Commercial RS-TH Townhouse ,Q NCR SUBJECT CG 2 Intensive General Commercial SP Special Permit A��iF<o PROPERTY CBD Downtown Commercial RV Recreational Vehicle Park o,Q RMH Manufactured Home CR-3 Resort Commercial p FR Farm Rural N H Historic Overlay BP Business Park / o� Subject Property Owners City of g�D with 200'buffer O in favor S Corpus 4 Owners within 200'listed on v Owners LOCATION MAP Christi attached ownership table x in opposition 50.00 o o <LOT> 1 1 Area . 8400.00 <LOT> 1 48 ^^i Area . 8400.00 °m <LOT> 1 31 Area . 8400.00 140.00 <LOT> 1 30 Area . 8400.00 <LOT> 1 2 Area 1 7000.00 <LOT> . 47 Area . 7186.20 <LOT> . 32 Area . 7186.20 <LOT> 1 29 Area 1 7000.00 <LOT> 1 3 Area 1 7000.00 <LOT> 1 46 Area 1 7186.20 <LOT> 1 33 Area 1 7186.21 <LOT> 1 28 Area 1 7000.00 <LOT> 1 4 Area 7000.00 CLOT) 45 Area 7186.20 140.00 CLOT) 34 Area 7186.20 <LOT> 1 27 Area 1 7000.00 <LOT> . 5 Area 7000.00 140.00 <LOT> 44 Area . 7186.20 <LOT> 35 Area . 7186.20 <LOT> . 26 Area 7000.00 140.00 <LOT> . 6 0,,.� Area 7000.00 o <LOT> . 25 Area 1 7000.00 <LOT> . 43 ^� Area . 7186.20 h <LOT> . 36 Area . 7186.20 <LOT> . 7 Area . 7000.00 <LOT> . 24 Area . 7000.00 <LOT> . 42 Area 1 7186.20 <LOT> . 37 Area 1 7186.21 <LOT> . 8 Area . 7000.00 <LOT> . 23 Area . 7000.00 <LOT> . 41 Area 1 7186.20 <LOT> . 38 Area 1 7186.21 <LOT> . 9 Area 1 7000.00 <LOT> . 22 Area 1 7000.00 <LOT> 1 40 (\ Area . 8400.00 ` <LOT> 1 39 Area . 8400.00 / f <LOT> 1 10 Area . 5442.71 <LOT> 1 21 Area . 5442.71 0 CLOT) 1 11 Area 9890.87 <LOT> 1 12 Area 1 9595.64 0 0 50.00 CLOT) 1 20 Area 9890.87 <LOT> 1 19 Area 1 9595.64 1 13 1 6015.99 <LOT> 1 14 Area 1 5250.00 <LOT> 1 15 Area 1 5250.00 <LOT> 1 16 Area 1 5250.00 0 0 O 0 <LOT> 1 17 Area 1 5250.00 <LOT> 1 Area 1 6015.99 <LOT> Area 18 AGENDA MEMORANDUM Public Hearing and First Reading Ordinance for the City Council Meeting of February 11, 2014 Second Reading Ordinance for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager FROM: Mark E. Van Vleck, P.E., Director, Development Services Department MarkVV@cctexas.com (361) 826-3246 Rezoning from Commercial and Apartments to Single-Family Residential By The Mostaghasi Investment Trust Property Address: 2346 Rodd Field Road CAPTION: Case No. 0114-03 The Mostaghasi Investment Trust: A change of zoning from the "RM-1" Multifamily 1 District and "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District, resulting in a change to the Future Land Use Plan from commercial and medium-density residential uses to low-density residential uses. The property is described as being a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, located on the east side of Rodd Field Road and approximately 600 feet north of Wooldridge Road. PURPOSE: The purpose of this item is to rezone the property to allow a single-family residential subdivision. RECOMMENDATION: Planning Commission and Staff Recommendation (January 15, 2014): Approval of rezoning from the "RM-1" Multifamily 1 District and the "CN-1" Neighborhood Commercial District to the "RS-4.5" Single-Family 4.5 District. BACKGROUND AND FINDINGS: As detailed in the attached report, the subject property is predominantly zoned "RM-1" Multifamily 1 District with the access road being zoned "CN-1" Neighborhood Commercial District. The applicant is requesting a rezoning to the "RS-4.5" Single- Family 4.5 District to allow the construction of a single-family subdivision on 15.567 acres. The subject property has remained undeveloped since it was originally platted in 1984 almost 30 years. Rezoning to a single-family district will allow development of this underutilized piece of land to meet residential housing demand. Although single-family dwellings are allowed in the "RM-1" Multifamily 1 District, a multifamily zoning district requires upsized infrastructure for multifamily rather than single-family uses. Therefore, the applicant is rezoning the subject property in order to not have to install larger than necessary infrastructure for single-family dwellings. Although inconsistent with the adopted Future Land Use Plan, the proposed rezoning is compatible with the surrounding zoning districts and land uses. This rezoning will expand the "RS-4.5" Single-Family 4.5 District located east of the subject property. Expanding the "RS-4.5" Single-Family 4.5 District to the east will not result in significant adverse effects on the surrounding properties. This rezoning would require the commercial properties on Rodd Field Road to increase their buffer yard requirements somewhat beyond what would have been required if the subject property were to remain zoned "RM-1" Multifamily 1 District. Additionally, expansions of the commercial buildings would be required to setback from the single-family dwellings a distance twice the height of the commercial buildings. ALTERNATIVES: Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The subject property is located within the boundaries of the Southside Area Development Plan. The proposed rezoning to the "RS-4.5" Single-Family 4.5 District is not consistent with the adopted Future Land Use Plan's designation of the property for commercial uses along Rodd Field Road and medium-density residential uses on the majority of the property. However, the proposed rezoning is compatible with the surrounding properties and the subject property is suited for single-family uses. Additionally, single-family uses are allowed in a multifamily zoning district. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTALCLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital o Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Aerial Map Report with Attachments Ordinance with Exhibits Ordinance amending the Unified Development Code ("UDC"), upon application by The Mostaghasi Investment Trust ("Owner"), by changing the UDC Zoning Map in reference to a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts, from the "CN-1" Neighborhood Commercial District and "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application by The Mostaghasi Investment Trust ("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, January 15, 2014, during a meeting of the Planning Commission, and on Tuesday, February 11, 2014, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by The Mostaghasi Investment Trust ("Owner"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning on a 15.567-acre tract of land, more or less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, Section 27, Flour Bluff and Encinal Farm and Garden Tracts (the "Property"), located on the east side of Rodd Field Road and approximately 600 feet north of Wooldridge Road, from the "CN-1" Neighborhood Commercial District and "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District (Zoning Map No. 040033), as shown in Exhibits "A" and "B." Exhibit A, which is a metes and bounds description of the Property, and Exhibit B, which is a map to accompany the metes and bounds description, are attached to and incorporated in this ordinance by reference as if fully set out herein in their entireties. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. 0114-03 Ordinance,The Mostaghasi Investment Trust Page 2 of 3 The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor 0114-03 Ordinance,The Mostaghasi Investment Trust Page 3 of 3 MURRAY BASS, J*, r.E,s��� 3054 S. ALAmsoA. zip r8*V* NIXON M. p/Ecoo` r.E,n��� sm nau'ou/- r^xsm 882-1265 w°°.ou`s~wu,x.c^m e-mail: muoayjr@uo/.cvm *'mox: nixmw@uv/.c^m BASS & WELSH ENGINEERING Engineering Firm Reg. Nu. F-52 Surveying Firm Reg. No. 108827-00 P.O. Box 6397 Corpus Christi, TX 78466-6397 December 3'2U13 12089-M&B-ZUN1NG.dom 8S4.5 ZONING TRACT STATE OF TEXAS � COUNTY 0FYVDECES § Description oda 15,567 acre tract of land,more or less,a portion of The Forum Mall,Block 1,Lot 3,a map of which is recorded io Volume 50, Pages and 6'Map Records,Nnocom County,Texas, and being aportion of Flour Bluff and Encinal Farm and Garden Tracts, Section 27, Lot 15, a map of which is recorded in Volume "A", Pages 41 -43,said map records, said 15.567 acre tract of land as further described by metes and bounds as follows: BEGINNING at u point in the aou\bouat right-of-way line ofIlodd Field Road for the uordboruozoot Ilodd Field Road corner of the tract herein described and westernmost corner of The Forum Mall,Block 1,Lot 6, o map of which is recorded in\/o6unzc 47,pu8e 92,said xoup records; THENCE S61004'00"E 399.68' along the southwest boundary line of said The Forum Mall,Block 1,Lot 6 to a point for an interior west central corner of the tract herein described and southernmost corner of said The Forum Mall,Block l,Lot b; THENCE along the southeast boundary line of said The Forum Mall,Block 1'Lot 6 and southeast boundary Uoo of The Forum Mall, Block 1` lot 3B' a zoup of which is recorded in Volume 60. Page 103, said ooup roco/du'N28°29'53"E 589.94'to point in the common northeast boundary line of said The Forum Mall,Block 1,Lot 3 and southwest boundary line of Flour Bluff and Encinal Farm and Garden Tracts,Section 27,Lot 1, for the northernmost corner of the tract bezciu described and easternmost ooroxz of said The Forum Mall, Block 1,��t3B�' ' THENCE along the common northeast boundary line of said The Forum Mall, Block I, Lot 3 and southwest boundary line of said Flour Bluff and Encinal Farm and Garden Tracts,Section 27,Lots I and 2,S61'01'20"E 846,75' to the common corner of said Flour Bluff and Encinal Farm and Garden Tracts,Section 27,Lots 2,3, 14 and 15,for the easternmost corner of the tract herein described and northernmost corner of Morningstar Estates Unit 3,a map of which is recorded in Volume 67,Pages 329 and 330,said map records; IIIf�NCE along the northwest boundary line of said Morningstar Estates (]ub 2 and along the northwest boundary line of said Flour Bluff and EucinaJ Farm and Garden Tracts, Section 27, Lot 14, S29,06'20''W 776.99` to point for the youdbcruozout 000mez of the tract beo:iu described and euatezozmnot corner of The Forum Mall,Block 1,Lot 2R,a map of which is recorded in Volume 53,Page 115,said map records; ����7� ^�^�'' �� ����~��� ' � Page Iof% Metes and Bounds Description,Decembe l2013,Continued; THENCE along the common southwest boundary line of said Lot l Block 1`The Forum Mall and northeast boundary line of said The Forum MuU' Block 1` Lot %}l' N61105'46"W 837.08' to u point for uxoutb=eot n:utro1 oncunr of the tract bezuio described and being in the southeast boundary line of The Forum Mall, Block 1,Lot I R,a map of which is recorded in Volume 51,Page 96,said map records; THENCE along said southeast boundary line ofThe Forum Mall, Block I, Lot lIlN%8"23'38''Bl%7.57' tou point for interior central ooruoz of the tract bcrobu dcxod6cd and conunon caatoznzoout corner of said The Forum Mall,Block 1,Lot 1R and southwesterly interior corner of said The Forum Mall,Block 1,Lot 3; THENCE along the common northeast boundary line nf said The Forum Mall, Block 1,Lot lfl and westerly boundary line of said The Forum Mall,Block 1,Lot 3 N61*0410011W 399.681 to a point in said southeast right- of-way line of Rodd Field Road for the westernmost corner of the tract herein described,westernmost corner of said Lot 3'Block 1'The Forum Mall and uortbecuomui corner of said The Forum Mall,Block 1`Lot 1R; THENCE along said southeast right-of-way line of Rodd Field Road,being along a northwest boundary line oi said The Forum Mall,Block 1`Lot 3`N2K"2%`27''I56U.00'to the POINT OF BEGINNING. TJ ee ����lA[������ �^Zk'' ����������� � � Page%of2 ------------- R❑DD FIELD ROAD N28* 22' 27' E 60. 00 Z o C3 --4 0 o. rn X Ln -n :c C y' C3 0 0 X EXHI BIT "B ;u c 0 CD P-:x SKETCH TO ACCOMPANY '4> r wx r- METES AND BOUNDS DESCRIPTION r-x ON> :v, 1"=150' bi 0 75' 150' 300' THE FORUM MALL, BLK 1 ?v LOT 311, V. 60, P. 103, M. R. T, A SCALE= 1'= 150' N28* 23' 53" E 589, 94' r- Z 5-n 0 c: .W N28* 2238/ E 0 3> -0 127, 57 M- - Z.O.Ll -u z C3 0 rri UN w rn r- ;o c') 0 C3 --I o 0 ro R) (4;0:,j C3 r- 0 Ul 4--j I R) rl) ri M -ph. 0 k -n M 6,lb m <;o 0 11 wx ARP co r- r'o ON ul 0 00 <w X. Ro 70 Ll C3 01 C3 rl ru i S29* 06' 20# W LT 3 BASS AND WELSH ENGINEERING CORPUS CHRISTI, TX FB & EF & GT, SECT 27, LOT 14 _P 76. 39' O M❑RNINGSTAR ESTATES UNIT SURVEY REG. NO. 100027-00, V. 'A', P. 41 - 43, M. R. 3, BLK 1, LOT 45, V. 67, TX ENGINEERING REG. NO. F-52 BLUEBONNET GARDENS, INC. P. 329 & 330, M. R. FILE: EXB—ZONING, JOB NO. 12089, SCALE: 1" - 150' PLOT SCALE: SAME, PLOT DATE: 12/03/13, SHEET I OF 1 ���� ii ii�il �` p fofj fdf '�"'� � „/ ' fir p�i�, sY �i �` / � � �r i ID r I„� "�M"„ 1 i« � � � i tf� r r� 0 /' �i��„� f %, ;ifs �a ;; �` �����, ;;f ��° ��r �. �J/1, � , y � �� f � �� , J ��� 1 ���/I(.�� t�fi �„ , � � n� �,,. �, ,f, �i ��� � � �%>�� ,� / �° % /l,���ff f �" w �//%rte ��,,, �� ,.,1 '�'w"�� i i1, I�,� � � ,,� i N �` �f✓ � :� i i / f� �� f%fi �� g p uv� � ��� � f� �' % *,u�, i, �r ��� ��� �� �"�� � � � � �� f � ,i � � � ifs »�„ a � � u f^ t rc� �� �j/ f � � '"„ ,l// � � � �a.it � f� �� 1� ��� / �" 'p ��� ,� a �� ,,,, PLANNING COMMISSION FINAL REPORT Case No. 0114-03 HTE No. 13-10000047 Planning Commission Hearing Date: January 15, 2014 Applicant/Owner: The Mostaghasi Investment Trust Legal Description/Location: Being a 15.567-acre tract of land, more or CD a less, out of Lot 3, Block 1, The Forum Mall, and out of a portion of Lot 15, — Q 'L Section 27, Flour Bluff and Encinal Farm and Garden Tracts, located on the CL c east side of Rodd Field Road and approximately 600 feet north of o Wooldridge Road. From: "RM-1" Multifamily 1 District and y "CN-1" Neighborhood Commercial District .� To: "RS-4.5" Single-Family 4.5 District io Area: 15.567 acres Purpose of Request: To allow construction of a single-family residential subdivision. Existing Zoning District Existing Land Future Land Use "RM-1" Multifamily 1 Commercial & Site &"CN-1" Neighborhood Vacant Medium Density Commercial Residential "CG-2" General Commercial & North Commercial, "RM-1" Vacant Medium Density Multifamily 1 & "FR" Farm Rural Residential N Commercial & J South "RM-3" Multifamily 3 Vacant Medium Density Residential Low Density W "RS-4.5" Single-Family 4.5 Vacant & Low Residential & East & Density "RM-1" Multifamily 1 Residential Medium Density Residential "CN-1" Neighborhood Vacant & West Commercial & "CG-2" Commercial General Commercial Commercial Area Development Plan: The subject property is located within the boundaries of the Southside Area Development Plan and is planned for cCL c commercial uses and medium-density residential uses. The proposed rezoning to the "RS-4.5" Single-Family 4.5 District is not consistent with the a o adopted Future Land Use Plan. Q Map No.: 040033 Zoning Violations: None Planning Commission Final Report Case#0114-03 The Mostaghasi Investment Trust Page 2 C y .o Transportation and Circulation: The subject property has 60 feet of street frontage along Rodd Field Road which is a "A3" Primary - Arterial Divided oa Street. Urban Proposed Existing Traffic Street Transportation Volume Plan Type Section Section (2011) L "A3" Prima rY C d Rodd Field 120' ROW 130' ROW 22,799 Rd. Arterial Divided Street 65' paved 79' paved ADT Staff Summary: Requested Zoning: The applicant is requesting a rezoning from the"CN-1" Neighborhood Commercial District and the "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District in order to construct an 80-lot single-family residential subdivision. The lots will vary in size from 5,700 to 6,800 square feet with 25-foot deep front yards. A single-family residential subdivision is an allowed use in the existing "RM-1" Multifamily 1 District, but the development of a single-family residential subdivision within a multifamily zoning district requires construction of larger utility lines and street widths than a single-family zoning district would require. Down-zoning the subject property allows the developer to follow the design and infrastructure regulations of a typical low-density residential development. Existing Land Uses & Zoning: North of the subject property is vacant land zoned "CG- 2" General Commercial District, "RM-1" Multifamily 1 District and "FR" Farm Rural District. East of the subject property is a single-family neighborhood zoned "RS-4.5" Single-Family 4.5 District and vacant land zoned "RM-1" Multifamily 1 District. South of the subject property is vacant land zoned "RM-3" Multifamily 3 District. West of the subject property is vacant land zoned "CN-1" Neighborhood Commercial District and a bar, Dewey's Beer Garden, zoned "CG-2" General Commercial District. AICUZ: The subject property is not located in one of the Navy's Air Installation Compatibility Use Zones (AICUZ). Comprehensive Plan & Area Development Plan Consistency: The subject property is located within the boundaries of the Southside Area Development Plan. The proposed rezoning to the "RS-4.5" Single-Family 4.5 District is not consistent with the adopted Future Land Use Plan's designation of the property for commercial uses along Rodd Field Road and medium-density residential uses on the majority of the property. Plat Status: The subject property is currently in the process of being platted for a single-family subdivision. Department Comments: • This rezoning would expand the "RS-4.5" Single-Family 4.5 District located east of the subject property. Zoning Report Case#0114-03 The Mostaghasi Investment Trust Page 3 • Although inconsistent with the adopted Future Land Use Plan, expanding the "RS-4.5" Single-Family 4.5 District to the east would not adversely affect the surrounding properties. The proposed rezoning is compatible with the surrounding zoning districts and land uses. • This rezoning would require the commercial properties on Rodd Field Road to increase their buffer yard requirements somewhat beyond what would have been required if the subject property were to remain zoned "RM-1" Multifamily 1 District. Additionally, expansions of the commercial buildings would be required to setback from the single-family dwellings a distance twice the height of the commercial buildings. • The subject property has been undeveloped almost 30 years ago when it was originally platted in 1984 as The Forum Mall. Rezoning to a single-family district would allow development of this underutilized piece of land to meet residential housing demand. Planning Commission and Staff Recommendation (January 15, 20141 Approval of the change of zoning from the "CN-1" Neighborhood Commercial District and the "RM-1" Multifamily 1 District to the "RS-4.5" Single-Family 4.5 District. c Number of Notices Mailed — 22 within 200-foot notification area 0 3 outside notification area As of January 16, 2014: z0 In Favor — 1 inside notification area; 0 outside notification area In Opposition — 0 inside notification area; 0 outside notification area B a Totaling 0.00% of the area within 200 feet of the subject property in opposition. Attachments: A. Location Map (Existing Zoning & Notice Area) B. Site Plan K:\DevelopmentSvcs\SHARED\ZONING CASES\2014\0114-03 Mostaghasi Investment Trust\Council Documents\0114-03 Zoning Report for CC,The Mostaghasi Investment Trust.docx RM- 3 IL �CG - 2 CG - 2 m SUBJECT " PROPERTY �o M 6 ~ a V ry 23 � o 17 FR RS -4 . 5 2 Q 4 13 10 I'l�IN � 11 OeA N M QQ 12 h 21 M- 7/ M M 22 18 " R yAReQ M M N- 1 RS -4.-5 N RoR R 15 N ro N co h — " o RM- 3 N M m � " M wO � VQ�OS N FR " a a o 17 a �A " n Date Created:12/1 1201 0~ " 400 D R J - R J - 6 Pr4epar 8y: $� �eremym Feet Department of Development Services o a CASE: 0114-03 ZONING & NOTICE AREA Lp�/ 00 RM-1 Multifamily 1 IL Light Industrial RM-2 Multifamily 2 IH Heavy Industrial RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay ON Professional Office RS-10 Single-Family 10 RM-AT Multifamily AT RS-6 Single-Family 6 �y ¢ S'C/B„JECT CN-1 Neighborhood Commercial RS-4.5 Single-Family4.5 Q`% PROPERTY CN-2 Neighborhood Commercial RS-TF Two-Family 11 CR-1 Resort Commercial `� 'yo RS-15 Single-Family 15 c,' G�y CR-2 Resort Commercial RE Residential Estate CG-1 General Commercial RS-TH Townhouse �p CG-2 General Commercial S o<•o SP Special Permit q, Cl Intensive Commercial RV Recreational Vehicle Park CBD Downtown Commercial RMH Manufactured Home CR-3 Resort Commercial PQ� v0 FR Farm Rural H Historic Overlay QO Cayo Del oso BP Business Park aSubject Property O S Owners ��� 6... 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Olson, City Manager THRU: Mark Van Vleck, P. E., Interim Assistant City Manager of Public Works and Utilities markvv@cctexas.com 826-3897 FROM: Daniel Biles, P. E., Executive Director Public Works danb @cctexas.com 826-3729 Engineering Design Contract Yorktown Boulevard from Everhart to Staples CAPTION: Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amount of $186,851.50 from Storm Water CIP Fund 3495 Project No. E09025 Williams Drive Outfall reserves in the amount of $111,156.78 from Wastewater CIP Fund 4510 reserves in the amount of $89,688.72 from Water CIP Fund 4088 to the Bond 2014 Street Project Yorktown Boulevard from Everhart to Staples increasing expenditures in the amount of $387,697.00 and authorizing the City Manager, or designee, to execute an engineering design contract with Freese and Nichols, Inc. from Corpus Christi, Texas in the amount of $990,929.00 for Yorktown Boulevard from Everhart to Staples. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute an engineering design contract with Freese and Nichols, Inc. for the Yorktown Boulevard from Everhart to Staples project so design work may begin in advance of the November 2014 proposed bond election. BACKGROUND AND FINDINGS: Project Limits are Yorktown Boulevard from Everhart Road to Staples Street involving full depth pavement repair, replacement of storm water lines, waterlines and wastewater lines, reconstruction of curb and gutter, sidewalks/driveways and ADA accessible ramps. Requirements related to right-of-way, as well as the recommended roadway cross section will be determined during preliminary project design. ALTERNATIVES: 1. Authorize execution of the contract. 2. Do not authorize the execution of the contract. (Not Recommended) OTHER CONSIDERATIONS: Freese and Nichols, Inc. of Corpus Christi, Texas was selected for this project as a result of RFQ No. 2013-01 Bond Issue 2014 Street Projects, dated August 1, 2013. Freese and Nichols, Inc. was selected based upon qualifications, wide working knowledge of applicable project fundamentals, and understanding of project requirements. CONFORMITY TO CITY POLICY: The Engineering Design Contract and selection process comply with the Professional Procurement Act and City Policy. EMERGENCY/ NON-EMERGENCY: Not applicable DEPARTMENTAL CLEARANCES: Utility Department Street Department FINANCIAL IMPACT: ❑ Operating ❑ Revenue X Capital ❑ Not applicable Fiscal Year Project to Date 2013-2014 Expenditures Current Year Future Years TOTALS (CIP only) Line Item Budget $0.00 $990,929.00 $5,689,071.00 $6,680,000.00 Encumbered / Expended $0.00 $0.00 $0.00 $0.00 Amount This item $0.00 $990,929.00 $0.00 $990,929.00 Future Anticipated $0.00 $0.00 $5,450,880.00 $5,450,880.00 Expenditures BALANCE $0.00 $0.00 $238,191.00 $238,191.00 Fund(s): Street Bond 2014 and Utilities CIP COMMENTS: On July 23, 2013, the City Council approved a Reimbursement Resolution to finance the street design costs for Council approved Bond 2014 Proposition One Street Projects up to a cap of $8 million dollars. The required utility design costs are being financed through utility capital improvement program reserves remaining in older funds and completed projects. Although the design of these projects will be complete by the end of 2014, construction will precede only upon voter-approval in a November 2014 General Obligation Bond Election. The Storm Water funds are coming from existing budgeted funds in the William Drive Outfall project. This project addresses the open channel drainage ditch east of Rodd Field Road and the proposed Williams Drive extension through this area. Due to new development proposed for this area, this project will be re-evaluated, and if necessary, re-budgeted in a future Capital Improvement Program budget as funding allows and need requires. RECOMMENDATION: City Staff recommends the approval of the Engineering Design Contract with Freese and Nichols, Inc. so design may be completed by the end of calendar year 2014. LIST OF SUPPORTING DOCUMENTS: Ordinance Project Budget Location Map Contract Presentation Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amounts of $186,851.50 from Storm Water CIP Fund 3495 Project No. E09025 Williams Drive Outfall, reserves in the amounts of $111,156.78 from Wastewater CIP Fund 4510, reserves in the amounts of$89,688.72 from Water CIP Fund 4088 to the Bond 2014 Street Project Yorktown Boulevard from Everhart to Staples increasing expenditures in the amount of $387,697.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Freese and Nichols, Inc. from Corpus Christi, Texas in the amount of$990,929.00 for Yorktown Boulevard from Everhart to Staples. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase the budget in the Bond 2014 Street Improvement Project Yorktwon Boulevard from Everhart to Staples by transferring $186,851.50 from the Willaims Drive Outfall Project No. E09025 in Storm Water Fund 3495, transferring $111,156.78 of unbudgeted reserves from Wastewater CIP Fund 4510; transferring $89,688.72 of unbudgeted reserves from Water CIP Fund 4088 to the Yorktown Boulevard from Everhart to Staples Bond 2014 street project.. SECTION 2. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase expenditures in the amount of $387,697 for the Yorktown Boulevard from Everhart to Staples Bond 2014 street projects.Texas SECTION 3. The City Manager or designee is authorized to execute an engineering design contract with Freese and Nichols, Inc. from Corpus Christi, Texas for the Yorktown Boulevard from Everhart to Staples project in the amount of $990,929. ATTEST: THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor That the foregoing ordinance was read for the first time and passed to its second reading on this the day of by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor PROJECT BUDGET ESTIMATE Yorktown Boulevard from Everhart to Staples PROJECT FUNDS AVAILABLE: Street Tax Notes ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... $ 603,232.00 Waterwater CIP ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 111,156.78 Storm Water CIP ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 186,851.50 Water C I P ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 89,688.72 • Future 2014 General Obligation Bonds ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 6,076,768.00 • Future Capital Improvements - Revenue Bonds (Utility) ... ... ... ... ... ... ... .. 6,292,303.00 TOTAL......................................................................................... 13,360,000.00 FUNDS REQUIRED: * Construction (preliminary estimate)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 9,716,364.00 Contingency (10%)... ... ... ... ......... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 971,636.00 Design Fees: **Design Engineer - Freese and Nichols (authorized services) ... ... ... ... ... . 990,929.00 Construction Materials Testing (TBD)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 240,480.00 Reimbursements: Contract Administration (Contract Preparation/Award/Admin)... ... ... ... ... ... 200,400.00 Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt Services)... ... ... 868,400.00 Finance... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 66,800.00 Misc. (Printing, Advertising, etc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 66,800.00 TOTAL......................................................................................... 13,121,809.00 ESTIMATED PROJECT BUDGET BALANCE...................................... $ 238,191.00 * Will be required only if construction is approved by City voters in a future Bond Election **Includes geotechnical study and investigation r pip, HIM ff IF RIP o"""ga .......... ,7 WN, N m W; ...... .... W C) If Eg'yl�� 41/ A ��jg' 7 w dauN,r f 'a AV` PROJECT LOCATION I" x 0 4! 0 g", ow, 41 N1, /r� A Am A g, -0 "e, 'Al V ap .ms g),�p rp f, ;/"/" `//NI' p�p q/ ,%>( y pw /g .........../a,"' N, 11,sm ga" IMP Sir JA// ra ifij//K A I'll, ME A 7 Wr/ x v g", M OW" p, 2 K, e 'd /n F ff/ - LOCATION MAP - NOT TO SCALE PROJECT#E13096 CITY COUNCIL EXHIBIT )(%0%R K T 0 WN BL VD. CITY OF CORPUS CHRISTI, TEXAS EVERHART ROAD TO S. STAPLES STREET DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Executive Director of Public Works) and Freese and Nichols, Inc., a Texas corporation, 800 N. Shoreline Blvd, Suite 1600N, Corpus Christi, Nueces County,Texas 78401, (Arch itectlEngIneer—A/E), hereby agree as follows: 1. SCOPE OF PROJECT Yorktown Boulevard from Everhart to Staples (Project No. E13096) BOND ISSUE 2014— Project Limits are Yorktown Boulevard from Everhart Road to Staples Street involving full depth pavement repair, replacement of storm water lines, waterlines and wastewater lines, reconstruction of curb and gutter, sidewalks/driveways and ADA accessible ramps. Requirements related to right-of-way, as well as the recommended roadway cross section will be determined during preliminary project design. 2. SCOPE OF SERVICES The A/E hereby agrees, at its own expense,to perform design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices)and provide contract administration services, as described in Exhibit "A", to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Acting Assistant Director of Capital Construction Projects. A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects") which are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed in this publication as Additional Services will be considered as Basic Services. 3. ORDER OF SERVICES The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice to Proceed from the Acting Assistant Director of Public Works. Work will not begin on any phase or any Additional Services until requested in writing by the A/E and written authorization is provided by the Acting Assistant Director of Capital Construction Projects. The anticipated schedule of the preliminary phase, design phase, bid phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may be required for review by the City staff and may be amended by or with the concurrence of the Acting Assistant Director of Capital Construction Projects. The Acting Assistant Director of Capital Construction Projects may direct the A/E to undertake additional services or tasks provided that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested requires an additional fee. Contract for Engineering(A/E)Services Page 1 of 3 K:ENGINEERING DATAEXCHANGEb4NGIEMISTREE nE13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141CONTRACT PROFESSIONAL SERVICES.DOC 1 / 1 4. INDEMNITY AND INSURANCE A/E agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit «B» 5. FEE The City will pay the A/E a fee, as described in Exhibit"A",for providing services authorized, a total fee not to exceed $990,929.00, (Nine Hundred Ninety Thousand Nine Hundred Twenty Nine Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit"C". 6. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this contract upon seven days written notice to the A/E at the address of record. In this event, the A/E will be compensated for its services on all stages authorized based upon A/E and City's estimate of the proportion of the total services actually completed at the time of termination. 7. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area(MSA). Additionally, no more than 25% of the work described herein will be performed by a labor force residing outside the Corpus Christi Metropolitan Statistical Area (MSA.) 8. ASSIGNABILITY The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be assigned in advance of receipt by the A/E without written consent of the City. The City will not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. 9. OWNERSHIP OF DOCUMENTS All documents including contract documents(plans and specifications), record drawings,contractor's field data, and submittal data will be the sole property of the City, may not be used again by the A/E without the express written consent of the Acting Assistant Director of Capital Construction Projects. However, the A/E may use standard details that are not specific to this project. The City agrees that any modification of the plans will be evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified plans. Contract for Engineering(AIE)Services Page 2 of 3 KAENGINEERING DATAEXCHANGEIANGIEM%STREET\E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 2014\CONTRACT PROFESSIONAL SERVICES.DOC 10, DISCLOSURE OF INTEREST A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to Complete, as part of this contract, the Disclosure of Interests form. CITY OF CORPUS CHRISTI TEES 711 NICHOLS, INC. Mark Van Vleck, P. E., Date on dpzrfia6, P. E.,Date Interim Assistant City Manager Principal of Public Works and Utilities 800 N. Shoreline, Suite 160ON Corpus Christi, TX 78401 (361) 561-6500 Office RECOMMENDED ENTERED Daniel Biles, P. E., Date JAN 16 2014 Executive Director of Public Works CONTRAC'r MANAGERS Operating Department Date APPROVED Office of Management Date and Budget ATTEST City Secretary .......... Department Fund Source No. Amount --Street CIP TN 550950-3550-00000-E13096 $603,232.00 Wastewater CI P 550950-4510-00000-E13096 111,156.78 Storm Water CIP 550,950-3495-00000-El 3096 186,851.50 Water CIP 550950-4088-00000-E13096 89,688.72 Total $990,929.00 Encumbrance Contract for Engineering(A/E)Services Page 3 of 3 K1ENGINEERING DATAEXCHANGEM1ANGIEWSI RE ETNE13096YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141CONTRACT PROFESSIONAL SERVICES DOC EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS YORKTOWN BLVD.—EVERHART ROAD TO STAPLES STREET PROJECT NO. E13096 BOND ISSUE 2014 I. SCOPE OF SERVICES A. BASIC SERVICES For the purpose of this contract, Preliminary Phase may include Schematic Design and Design Phase services may include Design Development as applicable to Architectural services. 1. Preliminary Phase. The Architect/Engineer-A/E (also referred to as Consultant)will: a) Prepare PowerPoint presentation in City format for City Council Meeting. b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting meetings to attendees within five working days of the meeting. C) Prepare geotechnical investigation findings (see additional services). d) Request available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. e) Develop preliminary requirements for utility relocations replacements or upgrades. Coordinate with the City's Project Manager and identify operating departments potential project needs. f) Develop preliminary street cross section recommendations. Prepare conceptual life-cycle cost estimate with recommended pavement sections using Federal Highway Administration (FHWA) Real Cost Program. g) Identify right-of-way acquisition requirements and illustrate on a schematic strip map. h) Prepare preliminary opinions of probable construction costs for the recommended improvements. i) Develop drainage area boundary map for existing and proposed drainage areas served. j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and proposed systems. Include the analysis of inlet capacity. k) Identify electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. 1) Coordinate with AEP and City Traffic Engineering to identify location of electrical power conduit for street lighting and traffic signalization. m) Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; upon request or concurrence of the Project Manager, meet and coordinate with agencies such as RTA, CD13G, USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR, etc. n) Identify and recommend public outreach and community stakeholder requirements. o) Review City provided preliminary Traffic impact assessment and provide recommendation for integration and/or additional requirements as appropriate. EXHIBIT"A" Page 1 of 13 Revised November 26,2013 K1Engineering DataExchange%ANC,IEMISTREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20144EXHIBIT A template 112613-Yorkown 2014 Bond.docx P) Prepare an Engineering Letter Report (20 — 25 page main-body text document with supporting appendices) that documents the analyses, approach, opinions of probable construction costs, and document the work with text, tables, schematic- level exhibits and computer models or other applicable supporting documents required per City Plan Preparation Standards Contract Format (CPPSCF).Engineering Letter Report to include: 1. Provide a concise presentation of pertinent factors, sketches, designs, cross- sections, and parameters which will or may impact the design, including engineering design basis, preliminary layout sketches, construction sequencing, alignment, cross section, geotechnical testing report, right-of- way requirements, conformance to master plans, identification of needed additional services, identification of needed permits and environmental consideration, existing and proposed utilities, identification of quality and quantity of materials of construction, and other factors required for a professional design. 2. Include summary output tables from Hydraulic and Hydrologic analyses. 3. Include existing site photos. 4. Provide opinion of probable construction costs. 5. Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; meet as City agent or with City participation and coordinate with agencies such as RTA, CDBG, USPS, CCISD, community groups, TDLR, etc. 6. „ and affect 7. Provide anticipated index of drawings and specifications. 8. Provide a summary table & required ROW parcels q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of the Draft Engineering Letter Report. r) Submit computer model file, results and calculations used to analyze drainage. S) Conduct Project review meeting with City staff to review and receive City comments on the Draft Engineering Letter Report as scheduled by City Project Manager. t) Assimilate all City review comments of the Draft Engineering Letter Report and provide one (1) set of the Final Engineering Letter Report (ELR) (electronic and hard copies using City Standards as applicable) suitable for reproduction. U) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian Subcommittee and the Transportation Advisory Committee (TAC). Prepare PowerPoint presentation, handouts and exhibits for meeting. Provide follow-up and response to comments. City staff will provide one set only of the following information (as applicable): a) Electronic index and database of City's record drawing and record information. b) Requested record drawings, record information in electronic format as available from City Engineering files. b) The preliminary budget, specifying the funds available for construction. C) A copy of existing studies and plans. (as available from City Engineering files). d) Field location of existing city utilities. (A/E to coordinate with City Operating Department) EXHIBIT"A" Page 2 of 13 Revised November 26,2013 K%Engineering DataEx change1ANGIEM%STREET%E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkown 2014 Bond.docx e) Applicable Master Plans and GIS mapping are available on the City's website. f) City Control survey Bench marks and coordinates. g) Preliminary Traffic impact assessment. The records provided for A/E's use under this contract are proprietary, copyrighted, and authorized for use only by A/E, and only for the intended purpose of this project An unauthorized use or distribution of the records provided under this contract is strictly prohibited. 2. Design Phase. Upon approval of the preliminary phase, designated by receiving authorization to proceed, the A/E will: a) Provide coordination with electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. b) Provide assistance to identify testing, handling and disposal of any hazardous materials and/or contaminated soils that may be discovered during construction (to be included under additional services). C) Prepare construction documents in City standard format for the work identified in the approved ELR. Construction plans to include improvements or modifications to the storm water, water and wastewater systems within the project limits. Include standard City of Corpus Christi detail sheets as appropriate. d) Prepare construction plans in compliance with CPPSCF using English units on 11"x 17". 1. Prepare Traffic Control and Construction Sequencing Plans. The TCP will include construction sequencing, typical cross section and construction phasing plan sheets, warning and barricades, as well as standards sheets for barricades, traffic control plan, work zone pavement markings and signage. 2. Provide Storm Water Pollution Prevention Plan, including construction drawings. e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard copies using City Standards as applicable) to the City staff for review and approval purposes with estimates of probable construction costs. Identify distribution list for plans and bid documents to all affected franchise utilities. 1. Required with the interim plans is a "Plan Executive Summary, project checklist & drawing checklist" which will identify and summarize the project by distinguishing key elements and opinion of probable project costs. 2. Attend 60% submittal meeting with City Staff to assist staff in review of 60% submittal. f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting meetings to attendees within five working days of the meeting. Assimilate all review comments, as appropriate and, upon Notice to Proceed. g) PFIGIvide one (1) set ef the pro final plans and bid deGuments 0 submittal Feview and appFeval puFpeses with revised estimates Of PFG__ha_h19 A-G-StS. Plan h) Hold PFGjeGt 0 and ' EXHIBIT"A" Page 3 of 13 Revised November 26,2013 K1Engineering DataExchange%ANGIEMISTREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkown 2014 Bond.dom i) Provide one (1) set of the final (100%) plans (unsealed and unstamped - electronic and full-size hard copy using City Standards as applicable) for City's final review. j) Assimilate all final review comments Upon approval by the Director of Engineering Services, provide one (1) set of the final plans and contract documents (electronic and full-size hard copy using City Standards as applicable) suitable for reproduction. Said bid documents henceforth become the shared intellectual property of the City of Corpus Christi and the Consultant. The City agrees that any modifications of the submitted final plans (for other uses by the City) will be evidenced on the plans and be signed and sealed by a professional engineer prior to re-use of modified plans. k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all submittals of the interim, pre-final (if required), and final complete plans and complete bid documents with specifications accurately reflect the percent completion designated and do not necessitate an excessive amount of revision and correction by City. Additional revisions or design submittals are required (and within the scope of Consultant's duties under this contract) if, in the opinion of the City Engineer or designee Consultant has not adequately addressed City- provided review comments or provided submittals in accordance with City standards.. 1) Prepare and submit Monthly Status Reports to the Project Manager no later than the last Wednesday of each month with action items developed from monthly progress and review meetings. See Exhibit"A-2" for required form. m) Provide copy of contract documents along with appropriate fee to Texas Department of Licensing and Regulation (TDLR) for review and approval of accessibility requirements for pedestrian improvements (as authorized by Additional Services). The City staff will: a) Designate an individual to have responsibility, authority, and control for coordinating activities for the construction contract awarded. b) Provide the budget for the Project specifying the funds available for the construction contract. C) Provide electronic copy the City's standard specifications, standard detail sheets, standard and special provisions, and forms for required bid documents. 3. Bid Phase. The A/E will: a) Prepare draft Authorization to Advertise (ATA). b) Participate in the pre-bid conference and provide a meeting agenda for critical construction activities and elements impacted the project. C) Assist the City in solicitation of bids by identification of prospective bidders, and review of bids by solicited interests. d) Review all pre-bid questions and submissions concerning the bid documents and prepare, in the City's format, for the Engineering Services' approval, any addenda or other revisions necessary to inform contractors of approved changes prior to bidding. e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation concerning award of the contract. EXHIBIT"A" Page 4 of 13 Revised November 26,2013 KlEngineering DateExchange4WGIEM%STREErE13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 2014%EXHIBIT A template 112613-Yorka n 2014 Bond.doex f) In the event the lowest responsible bidder's bid exceeds the project budget as revised by the Engineering Services in accordance with the A/E's design phase estimate required above, the Engineer will, at its expense, confer with City staff and make such revisions to the bid documents as the City staff deems necessary to re-advertise that particular portion of the Project for bids. g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City Council Meeting. The City staff will: a) Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders. b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and process deposits for all bid documents, issue (with the assistance of the A/E) any addenda, prepare and supply bid tabulation forms, and conduct bid opening. c) Receive the Engineer's recommendation concerning bid evaluation and recommendation and prepare agenda materials for the City Council concerning bid awards. d) Prepare, review and provide copies of the contract for execution between the City and the contractor. 4. Construction Administration Phase. The A/E will perform contract administration to include the following: a) Participate in pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements impacted the project. b) Review, Contractor submittals and operating and maintenance manuals for conformance to contract documents. C) Review and interpret field and laboratory tests. d) Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e) Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f) Prepare change orders as authorized by the City; provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. g) Review, evaluate and recommend for City consideration Contractor Value Engineering proposal. h) Attend final inspection with City staff, provide punch list items to the City's Construction Engineers for contractor completion, and provide the City with a Certificate of Completion for the project upon successful completion of the project. i) Review Contractor-provided construction "red-line" drawings. Prepare Project record drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later) within two (2) months of final acceptance of the project. All drawings shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf format with each layer being provided in a separate file. Attribute data will be EXHIBIT"A" Page 5 of 13 Revised November 26,2013 MEngineer ng DataExdrange'ANGIEWSTREEME13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EMtBIT A template 112613-Yorkown 2014 Bond.docx provided in ASCII format in tabular form. All electronic data will be compatible with the City GIS system. The City staff will: a) Prepare applications/estimates for payments to contractor. b) Conduct the final acceptance inspection with the Engineer. B. ADDITIONAL SERVICES This section defines the scope of additional services that may only be included as part of this contract if authorized by the Director of Engineering Services. A/E may not begin work on any services under this section without specific written authorization by the Director of Engineering Services. Fees for Additional Services are an allowance for potential services to be provided and will be negotiated by the Director of Engineering Services as required. The A/E shall, with written authorization by the Director of Engineering Services, perform the following: 1. Permit Preparation. Furnish the City all engineering data and documentation necessary for all required permits. The A/E will prepare this documentation for all required signatures. The A/E will prepare and submit identified permits as applicable to the appropriate local, state, and federal authorities, including: in the aFea b. TxDOT utility and environmental permits, multiple use agreements Tsrr peFa Fy D*SGhaFg TPeFn* e. NPDES Permit/Amendments (including SSC, NOI NOT) 9. NueGeS G9161* j. U.S. Army Corps of Engineers (USACE) I. Texas Department of Licensing and Regulation (TDLR ) 2. Topographic Survey and Parcel Descriptions All work must be tied to and conform with the City's Global Positioning System (GPS) control network and comply with Category 6, Condition I specifications of the Texas Society of Professional Surveyors'n Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2)found boundary monuments from the project area. a) Establish Horizontal and Vertical Control. b) Establish both primary and secondary horizontal/vertical control. C) Set project control points for Horizontal and Vertical Control outside the limits of project construction disturbance. d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone), and the data will have no adjustment factor applied—i.e. —the coordinate data will remain in grid. e) Vertical control will be based on NAVD 88. EXHIBIT"A" Page 6 of 13 Revised November 26,2013 K%Engineering DataExchangelANGIENSTREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorknwn 2014 Bond.docx f) All control work will be established using conventional (non-GPS) methods. Perform topographic surveys to gather existing condition information. g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical Engineering Consultant. h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm sewer, water and gas lines as well as any other lines owned by third-parties and locate all visible utilities, wells and signs within the apparent ROW width along project limits. No utility connections will be shown. Surveying services, related to subsurface engineering (SUE) shall be provided as part of the scope of work for SUE. i) Locate improvements within the apparent ROW. j) Locate and identify trees, at least five inches in diameter within the apparent ROW. k) Generate electronic planimetric base map for use in project design. 1) Set property corners and prepare right of way strip parcel map depicting all parcels proposed for acquisition. Metes and bounds descriptions must indicate parent tract areas based on the most accurate information available. Strip map will show entire parent tracts at"not to scale" and for information only. All existing easements within the parcels to be acquired and those within adjacent parcels must be shown. m) Prepare individual signed and sealed parcel maps and legal descriptions for the required right of way acquisition for parcels and easements. A strip map showing all parcels required will be submitted along with parcel descriptions. Additional fees may be required in resolving boundary conflicts between Owners. A/E shall submit parcel maps and legal descriptions prior to the 60% submittal. 3. Construction Observation Services. (NOT AUTHORIZED) To Be Determined. 4. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-year period after acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty terms of the contract. Document the condition and prepare a report for the City staff of the locations and conditions requiring action, with its recommendation for the method or action to best correct defective conditions and submit to City Staff. Complete the inspection and prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty period. 5. Right-of-Way(ROW)Acquisition Survey. (NOT AUTHORIZED)All work must comply with Category 1-A, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and in conformance with the City's Global Positioning System (GPS) control network. All work must comply with all TxDOT requirements as applicable. a) Perform surveys to determine apparent right-of-way widths. b) Research plats, ROW maps, deed, easements, and survey for fence corners, monuments, and iron pins within the existing ROW and analyze to establish existing apparent ROW. A/E must obtain Preliminary Title Reports from a local title company and provide copies of the title reports to the City. Preliminary Title Report shall identify title ownership and any title encumbrances to all right-of-way to be acquired. EXHIBIT"A" Page 7 of 13 Revised November 26,2013 K1Engineering DataExd=ge%ANGIEM%STREETlE13D96 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkown 2014 Band.doax C) Provide a preliminary base map containing apparent ROW, which will be used by the A/E to develop the proposed alignment and its position relative to the existing and proposed ROW. This preliminary base map must show lot or property lines, land ownership and addresses as per appraisal district records. d) Prepare Metes and Bound Instrument with supporting exhibits as required and agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements and temporary construction easements. 6. Subsurface Utility Investination a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data" including, but not limited to, hydro-excavation. The proposed subsurface utility investigation will be as follows: i) Excavation —The survey scope includes working with a subsurface utility excavator to perform Quality Level A investigation of underground utilities in specified areas through the project limit. (Quality Level A involves the use of nondestructive digging equipment at critical points to determine the horizontal and vertical position of underground utilities, as well as the type, size, condition, material, and other characteristics.) Utilities located at this quality level will be physically located and tied to the topographic survey control. The utility will be identified and an elevation will be obtained to the top of the utility. ii) Utility Location — The survey scope includes locating certain utilities to Quality Level B (Quality Level B involves surveying visible above ground utility facilities, such as manholes, valve boxes, posts, etc., and correlating this information with existing utility records.) These utilities will be located by obtaining a One-Call Notice and measuring the marked locations. iii) Storm Water — Storm water facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible storm water manholes and drainage inlets. iv) Wastewater—Wastewater facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible wastewater manholes. Wastewater lines that are not to be replaced as part of this project and that fall within the footprint of construction-related excavation shall be located at Quality Level A. V) Water — Water facilities within the project limits will be located to Quality Level C. vi) Gas—Gas facilities within the project limits will be located to Quality Level C by the A/E. The City of Corpus Christi Gas Department will provide Quality Level A. The A/E will coordinate this activity. b) Inform local franchises whose utilities fall within the footprint of construction- related excavation of the potential for encountering their utility lines during construction. 7. Sianalization Improvements. (NOT AUTHORIZED) Prepare signalization plans, specifications and estimate for the traffic signal and pedestrian signal improvements at Yorktown Blvd. at Everhart Road. Conduct site visit and develop design elements using City of Corpus Christi design criteria in TxDOT format and standards. EXHIBIT"A" Page 8 of 13 Revised November 26,2013 K%Engineering OataExchange%ANGIEhASTREETIE13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkawn 2014 Bond.docx 8. Traffic Control. Provide traffic control design to allow for construction of all proposed improvements. Consultant shall provide for the design of advanced warning signage, traffic control phases and associated details for the implementation of all planned traffic control measures. The Traffic Control Plan will include construction sequencing, typical cross section, construction phasing sheets,warning and barricades, as well as standard sheets for barricades, traffic control plan,work zone pavement markings and signage. 9. Public Involvement. Participate in two public meetings. One public meeting shall be held after submittal of the Final Engineering Letter Report and one public meeting shall be held prior to start of project construction. Prepare notices, PowerPoint presentations, handouts and exhibits for meetings. Provide follow-up and response to citizen comments. Revise contract drawings to address citizen comments, as directed by the City. Prepare notices, handouts and exhibits for public information meetings. 10. Geotechnical Investination. Perform a subsurface investigation and laboratory testing program and provide pavement and geotechnical recommendations to include the following scope: a) Evaluate the subsurface soils within the limits of the proposed roadway rehabilitation project by obtaining information on the in-situ soils and groundwater conditions and to provide flexible and rigid pavement sections suitable for 30-year pavement designs. b) Provide recommendations on the suitability of recycling the existing asphalt roadway to be re- used as base material for either a flexible or rigid pavement section. If the material is suitable, RETL will provide recommendations suitable for 30-year pavement designs. If milling and reclaiming the existing pavement constituents is not suitable, RETL will also provide this recommendation in the final report. c) Provide recommendations for the use of either reinforced concrete or non- reinforced concrete pavement and the suitability for each option. d) Provide soil parameters, trench excavation design parameters, OSHA soil type classification and recommendations needed by the contractor/engineer to design braced excavations for installation of underground utilities. In addition, prospective contractors will utilize the information provided in this report during the bidding process. e) Obtain pavement cores and sample, identify and measure the pavement constituents at twenty-four locations. In addition to the pavement cores, borings will be performed at twelve core locations. Perform six borings to termination depths of 20-feet and six borings to termination depths of 6-feet within the roadway(Total Number of Borings: 12; Total Linear Feet of Drilling: 150 LF). The scope of work is provided below. Scope of the Proposed Subsurface Investigation a) Coordination with Texas One Call to identify underground utilities in the proximity of the boring/core locations. The borings/cores will be relocated if necessary. b) Provide proper traffic control and traffic control devices as required by the City of Corpus Christi during our field investigation. EXHIBIT"A" Page 9 of 13 Revised November 26,2013 K%Engineering DataExchange%ANGIEMISTREE RE13D96 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 2014%EXHIBIT A template 112613-Yorkown 2014 Bond.docx c) Boring/core locations will be obtained at approximate 500-foot intervals of travel lane and will be performed in the east and west bound lanes. d) Soil samples will be obtained at predetermined depths, unless subsurface conditions warrant additional sampling. e) The borings will be advanced to the depths specified above. f) Groundwater readings will be obtained during drilling and immediately upon completion of the drilling operations. g) After obtaining the delayed groundwater readings, the open boreholes will be backfilled with excess soils obtained during the drilling operations; the base material will be replaced in the boreholes and patched with cold mix. Scope of Laboratory Testing Program • Supplementary Visual Classification (ASTM D2487) • Water Content Tests (ASTM D2216) • Atterberg Limits Tests (ASTM D4318) • Unconfined Compressive Strength Tests (ASTM D2166) • Percent Material Finer Than The#200 Sieve Tests (ASTM D1140) All phases of the laboratory testing program will be performed in general accordance with applicable ASTM Specifications. All field and laboratory test results will be included on the boring logs or provided in the report Geotechnical Engineering Report In addition to the field and laboratory testing, a geotechnical engineering report will be prepared that includes a description of the field exploration and laboratory tests, boring logs, a discussion of the engineering properties of the subsurface materials encountered, trench excavation design parameters, OSHA soil type classification, utility trench recommendations and pavement recommendations for the proposed project utilizing the following information provided by the City: • Flow Line of Utilities, • Street Elevations, • Traffic Counts, • Projected Percent Growth of Traffic Over Life of Pavement, • Design Vehicles, and • Percent Trucks. 11. Landscape and Irrigation. Prepare landscape and irrigation plans,specifications and estimate for the proposed revised median improvements of Yorktown Blvd. bound between Staples Street and Everhart Road. Irrigation and landscape improvements will be designed in accordance with City of Corpus Christi criteria and standards. 12. Televising of Utility Lines. Provide cleaning and televising of existing sanitary sewer system lines within the project limits to verify their existing condition and recommend repairs and/or replacement as needed. This TV investigation includes approximately 1300 linear feet of existing 8" sanitary sewer and 150 linear feet of existing 18" sanitary sewer. EXHIBIT"A" Page 10 of 13 Revised November 26,2013 K%Engineering Data Exehange%ANGIEM%STREE nE13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkawn 2014 Bond.doex 13. Roundabout Improvements. (NOT AUTHORIZED) Prepare additional design elements for a roundabout at the intersection of Yorktown Blvd. and Everhart Road. Additional services for roundabout design will include: a) Landscape and Irrigation Design b) Signage and Pavement Markings c) Sight Lines and Truck Clearance d) Grading and Profiles e) Street Lighting f) Animated 3D Simulation 14. Environmental Issues. (NOT AUTHORIZED) Identify and develop a scope of work for any testing, handling and disposal of hazardous materials and/or contaminated soils that may be discovered during construction. Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List does not supersede Exhibit "A". II. SCHEDULE Date Activity January 28, 2014 NTP January 31, 2014 City provided Traffic assessment April 15, 2014 Draft ELR submittal April 29, 2014 City Review May, 13, 2014 Final ELR submittal June 30, 2014 60% Design Submittal July 21, 2014 City Review November 18, 2014 100% Final Submittal February 18, 2015 Advertise for Bids March 3, 2015 Pre-Bid Conference March 11, 2015 Receive Bids April 13, 2015 Contract Award June 2015 Begin Construction December 2016 Complete Construction III. FEES A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided, A/E will submit monthly statements for services rendered. The statement will be based upon A/E's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to A/E's monthly statements. EXHIBIT"A" Page 11 of 13 Revised November 26,2013 K%Engineering DateExehange4WGIEM%STREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkom 2014 Bond.docx B. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services," the City will pay the A/E a not-to-exceed fee as per the table below: Summary of Fees Basic Services Fees 1. Preliminary Phase $79,238.00 2. Design Phase 398,669.00 3. Bid Phase 16,960.00 4. Construction Administration Phase 83,936.00 Subtotal Basic Services Fees 578,803.00 Additional Services Fees (Allowance) 1. Permit Preparation (AUTHORIZED) 21,594.00 2. Topographic Survey and Parcel Descriptions* (AUTHORIZED) 61,273.00 3. Construction Observation Services (NOT AUTHORIZED) To Be Determined 4. Warranty Phase (AUTHORIZED) 8,757.00 5. ROW Acquisition Survey (NOT AUTHORIZED) 11,378.00 6. Subsurface Utility Investigation (AUTHORIZED) 54,708.00 7. Signalization Improvements (NOT AUTHORIZED) 20,696.00 8. Traffic Control (AUTHORIZED) 68,385.00 9. Public Involvement* (AUTHORIZED) 32,487.00 10. Geotechnical Investigation (AUTHORIZED) 46,890.00 11. Landscape and Irrigation (AUTHORIZED) 16,966.00 12. Televising of Utility Lines (AUTHORIZED) 13,994.00 13. Roundabout Improvements (NOT AUTHORIZED) 54,998.00 14. Environmental Issues* (NOT AUTHORIZED) To Be Determined Sub-Total Additional Services Fees Authorized 412,126.00 Total Authorized Fee $990,929.00 *Additional Services which are requested to be authorized in coordination with the notice to proceed for Basic Services. EXHIBIT"A" Page 12 of 13 Revised November 26,2013 K:%Engineedng DataExchenge lANGIEMISTREEnE73096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20WEXHIBIT A template 112613-Yorkown 2014 Bond.docx YORKTOWN FROM STAPLES TO EVERHART Project No. E13096 BOND ISSUE 2014 SUMMARY OF FEES Original Contract Street Wastewater Storm Water Water Total Basic Services Fees 1 Preliminary Phase $39,619.00 $10,300.94 $19,809.50 $9,508.56 79,238.00 2 Design Phase 199,334.50 51,826.97 99,667.25 47,840.28 398,669.00 3 Bid Phase 8,480.00 2,204.80 4,240.00 2,035.20 16,960.00 4 Construction Administration Phase 41,968.00 10,911.68 20,984.00 10,072.32 83,936.00 Subtotal Basic Services Fees 289,401.50 75,244.39 144,700.75 69,456.36 578,803.00 Additional Services Fees (Allowance) 1 Pemit Preparation 21,594.00 0.00 0.00 0.00 21,594.00 2 Topographic Survey and Parcel 30,636.50 7,965.49 15,318.25 7,352.76 61,273.00 3 Construction Observation 0.00 0.00 0.00 0.00 TBD 4 Warranty Phase 4,378.50 1,138.41 2,189.25 1,050.84 8,757.00 5 ROW Acqisition Survey (NOT 5,689.00 1,479.14 2,844.50 1,365.36 11,378.00 AUTHORIZED) 6 Subsurface Utility Investigation 27,354.00 7,112.04 13,677.00 6,564.96 54,708.00 7 Signalization Improvements (NOT 20,696.00 0.00 0.00 0.00 20,696.00 AUTHORIZED) 8 Traffic Control (AUTHORIZED) 68,385.00 0.00 0.00 0.00 68,385.00 9 Public Inwlvement *(AUTHORIZED) 16,243.50 4,223.31 8,121.75 3,898.44 32,487.00 10 Geotechnical Investigation 46,890.00 0.00 0.00 0.00 46,890.00 (AUTHORIZED) 11 Landscape and Irrigation 16,966.00 0.00 0.00 0.00 16,966.00 (AUTHORIZED) 12 Televising of Utility Lines 0.00 13,994.00 0.00 0.00 13,994.00 (AUTHORIZED) 13 Roundabout Improvements (NOT 54,998.00 0.00 0.00 0.00 54,998.00 AUTHORIZED) 14 Environmental Issues *(NOT 0.00 0.00 0.00 0.00 TBD AUTHORIZED) Subtotal Additional SeNces Fees Authorized 313,830.50 35,912.39 42,150.75 20,232.36 412,126.00 Total Authorized Fee 603,232.00 111,156.78 186,851.50 89,688.72 990,929.00 EXHIBIT"A" Page 13 of 13 Revised November 26,2013 K1Engirteering DataExchangelANGIENttSTREET 1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 20141EXHIBIT A template 112613-Yorkown 2014 Bond.docx EXHIBIT "A-1" TASK LIST (Provides supplemental description to Exhibit"A". Exhibit"A-1"Task List does not supersede Exhibit"A.") CITY OF CORPUS CHRISTI, TEXAS YORKTOWN BLVD. FROM EVERHART ROAD TO STAPLES STREET (Project No. E13096) Basic Services: 1) Project limits are Yorktown Blvd.from Staples Street to Everhart Road involving full depth pavement repair, storm water, water and wastewater improvements. 2) Perform field investigation surveys (as authorized by Additional Services) as required to define specific areas of demolition and new work along with the applicable parameters required to complete the design memorandum and construction drawings. 3) Contact Texas One-Call system to locate existing City utilities in the field, and coordinate with appropriate City operating department. 4) Attend and participate in project kickoff and planning meeting with City staff to discuss planning and conceptual design. 5) Review available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. 6) Prepare one (1) hard copy and one(1)electronic copy of the Engineering Letter Report (pre-final and final submissions) including data collected, preliminary drainage calculations, roadway alignment, additional road requirements(if any) and conceptual cost estimates for the anticipated improvements and make recommendation to the City staff. 7) Review with City staff, revise and furnish one (1) hard copy and one (1) electronic copy of the final design memorandum. Obtain approval to proceed to Design Phase. 8) Participate with staff at two (2) public information meeting (as authorized by Additional Services). Prepare exhibits as required to illustrate scope of proposed improvements. 9) Prepare hydraulic analysis based on 5, 25, and 100-year design storm return frequency runoff coefficients, time of concentration, rainfall intensity and drainage areas utilizing WinStorm software. Hydraulic gradient and associated data will be reflected in the construction drawings. EXHIBIT"A-1" Page 1 of 8 Revised April 2010 K:1Engineering DataExchangeVANGIEWSTREME13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bond.doc 10) Develop construction drawings in English units in 22"x 34"sheets, to include the following (as required for this project): • Title Sheet/Vicinity Map • Project Location Map • General Notes and Testing Schedule • Estimated Quantities Summary • Demolition/ Removal Summary • Existing Utility Basemaps (Water,Wastewater, Storm Water and Gas,) • Existing Roadway Sections • Proposed Street Sections • Drainage Area Map • Roadway Baseline Alignment • Street and Storm Water Plan & Profiles • Street Details • Storm Water Details • Storm Water Laterals • Curb Ramp Details • Fencing Plan and Details • Curb & Gutter and Sidewalk Details • Driveway Details • Waterline & Wastewater Plan & Profiles • Waterline Adjustments • Waterline Tie-in Sections • Waterline Details • Pavement Marking and Signage Plan • Pavement Marking Details • Street Lighting Plan (Conduit Only) • General Traffic Control Notes and Construction Sequencing • Traffic Control Plan • Traffic Control Sections • Traffic Signalization Plans • Traffic Control Miscellaneous Details • Storm Water Pollution Prevention Plan (SWPPP) • Storm Water Pollution Prevention Plan (SWPPP) Outfall Plan • Storm Water Pollution Prevention Details • Miscellaneous Details • Barricade and Construction Standards 11) Prepare opinion of probable construction costs including contingency amounts. 12) Prepare Front End Construction Contract Documents (Div. 00 A Div. 01), Specifications, and Forms using the City's latest front end construction contract documents located at http-.1/ep_q:ineerec.com/frontenddocs.as EXHIBIT"Al" Page 2 of 8 Revised April 2010 K1Engineering DataExcharge\ANGPEMYSI'REE TVA 13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 2014%3 EXHIBLTA-1 TASK UST LARGE AE REVISED April 2010-Yorktown 20 14 Bond doer • Title Dane • PaFt 13 GeneFal PPAVi6iGR 6 • PaFt� G F=edeFal Wage Rates and- Req rirerr+entn • List of P Fawing �-�YCHba Agreement PFepesal!DiSGlGSUFe Statement. • Payment Bend 13) Provide Quality Control/Quality Assurance(QC/QA) interim review and prepare submittal for City's review depicting pre-final development of the contract drawings and specifications. 14) Address comments received from the City for the pre-final submittal. 15) Provide Quality Control/Quality Assurance(QC/QA)final review and submit one (1) reproducible hard copy of the final contract drawings and specifications to the City for bidding process. 16) Update the opinion of probable construction costs. 17) Provide copy of contract documents along with appropriate fee to Texas Department of Licensing and Regulation (TDLR) for review and approval of accessibility requirements for pedestrian improvements (as authorized by Additional Services). 18) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for Professional Services. 19) Provide Construction Phase Services in accordance with Exhibit 'A' of the Contract for Professional Services. 20) Prepare monthly progress reports for submittal to the City. EXHIBIT"A-1" Page 3 of 8 Revised A dl 2010 K%Engineering OalaExchangelANG IEMISTREET1E73096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bor,d.doc 21) A/E will coordinate with City and AEP for lighting conduit locations and pole relocations. Additional Services: PERMITTING 1) Upon receiving authorization from the City to proceed, furnish to the City all engineering data and documentation necessary for all required governmental permits as identified in Exhibit A. 2) Prepare and submit permit applications and associated fees to the appropriate authorities as required to complete the project. TOPOGRAPHIC SURVEY AND PARCEL DESCRIPTIONS 1) Research horizontal and vertical controls. 2) Pre-plan control survey. 3) Set control points in the field. 4) Establish vertical control points (bench marks) and perform level loops. 5) Establish horizontal control on control points by GPS. 6) Perform topographic survey within proposal street project limits. 7) Perform topographic survey and associated cross-sections for proposed off-site drainage improvements. 8) Locate and tie-in known utilities and structures. 9) Download raw survey field data, copy field notes, reduce data and check results. WARRANTY PHASE Upon receiving authorization from the City to proceed, conduct a maintenance guaranty inspection toward the end of the one-year period after acceptance of the project. Note defects requiring contractor action to maintain, repair, fix, restore, patch, correct or replace improvements under the maintenance guaranty terms of the construction contract. Document the condition and prepare a report for the City staff of the locations and conditions requiring action. EXHIBIT"A-1" Page 4 of 8 Revised April 2010 MEngineering DataExchange&ANGIEMSSTREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorklam 2014 Bond.doc RIGHT-OF-WAY ACQUISITION SURVEY (NOT AUTHORIZED) 1) Establish limits of work area and obtain available reference maps and reports. 2) Research City rights-of-way, easements and property boundaries. 3) Research adjacent subdivision plats. 4) Locate and tie-in street right-of-way. 5) Establish project baseline. 6) Identify parcels required for right-of-way acquisition. 7) Prepare metes & bounds descriptions for right-of-way acquisition parcels. 8) Stake boundaries for right-of-way to be acquired. 9) Provide exhibits for right-of-way acquisition. S.U.E./ HYDRO-EXCAVATION Upon receiving authorization from the City to proceed, conduct hydro-excavation at sufficient locations to identify underground utilities. The hydro-excavation process will conform to Subsurface Utility Engineering (S.U.E.)in accordance with ASCE Standard C-I, 38-02, and shall be in accordance with Section 8 under Additional Services in Exhibit"A". Consultant's S.U.E. scope shall be as follows: A/E will interpret the presence of subsurface utilities and mark the horizontal position on the ground surface using geophysical method or methods, expose and record the precise vertical and horizontal location providing utility size and configuration of the utility for the Data Management process and designating and locating information to project control and transferring it into the CADD system, project plans. A/E will perform a total of twenty (20) locations along Ayers St. which 15 are anticipated to be within existing asphalt/concrete pavement. Traffic control will be utilized in any instance conflicting operations. SIGNALIZATION IMPROVEMENTS (NOT AUTHORIZED) Prepare signalization plans, specifications and estimate for the traffic signal and pedestrian signal improvements at Yorktown Blvd. at Everhart Road. Conduct site visit and develop design elements using City of Corpus Christi design criteria in TxDOT format and standards. EXHIBIT"A-1" Page 5 of 8 Revised April 2010 K1Englneering Da taExchangeVWGIEMISTREET%E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bond.doc TRAFFIC CONTROL Provide traffic control design to allow for construction of all proposed improvements. Consultant shall provide for the design of advanced warning signage, traffic control phases and associated details for the implementation of all planned traffic control measures. The Traffic Control Plan will include construction sequencing, typical cross section, construction phasing sheets, warning and barricades, as well as standard sheets for barricades, traffic control plan, work zone pavement markings and signage. PUBLIC INVOLVEMENT Participate in two public meetings. One public meeting shall be held after submittal of the Final Engineering Letter Report and one public meeting shall be held prior to start of project construction. Prepare notices, PowerPoint presentations, handouts and exhibits for meetings. Provide follow-up and response to citizen comments. Revise contract drawings to address citizen comments, as directed by the City. Prepare notices, handouts and exhibits for public information meetings. GEOTECHNICAL INVESTIGATION Perform a subsurface investigation and laboratory testing program and provide pavement and geotechnical recommendations to include the following scope: a) Evaluate the subsurface soils within the limits of the proposed roadway rehabilitation project by obtaining information on the in-situ soils and groundwater conditions and to provide flexible and rigid pavement sections suitable for 30-year pavement designs. b) Provide recommendations on the suitability of recycling the existing asphalt roadway to be re- used as base material for either a flexible or rigid pavement section. If the material is suitable, RETL will provide recommendations suitable for 30-year pavement designs. If milling and reclaiming the existing pavement constituents is not suitable, RETL will also provide this recommendation in the final report. c) Provide recommendations for the use of either reinforced concrete or non- reinforced concrete pavement and the suitability for each option. d) Provide soil parameters, trench excavation design parameters, OSHA soil type classification and recommendations needed by the contractor/engineer to design braced excavations for installation of underground utilities. In addition, prospective contractors will utilize the information provided in this report during the bidding process. e) Obtain pavement cores and sample, identify and measure the pavement constituents at twenty-four locations. In addition to the pavement cores, borings will be performed at twelve core locations. Perform six borings to termination depths of EXHIBIT"A-1" Page 6 of 8 Revised April 2010 KTngineedng DataExchange%NG1EMISTREET1E13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bond.doc 20-feet and six borings to termination depths of 5-feet within the roadway (Total Number of Borings: 12; Total Linear Feet of Drilling: 150 LF). The scope of work is provided below. Scope of the Proposed Subsurface Investigation a) Coordination with Texas One Call to identify underground utilities in the proximity of the boring/core locations. The borings/cores will be relocated if necessary. b) Provide proper traffic control and traffic control devices as required by the City of Corpus Christi during our field investigation. c) Boring/core locations will be obtained at approximate 500-foot intervals of travel lane and will be performed in the east and west bound lanes. d) Soil samples will be obtained at predetermined depths, unless subsurface conditions warrant additional sampling. e) The borings will be advanced to the depths specified above. f) Groundwater readings will be obtained during drilling and immediately upon completion of the drilling operations. g) After obtaining the delayed groundwater readings, the open boreholes will be backfilled with excess soils obtained during the drilling operations; the base material will be replaced in the boreholes and patched with cold mix. Scope of Laboratory Testing Program • Supplementary Visual Classification (ASTM D2487) • Water Content Tests (ASTM D2216) • Atterberg Limits Tests (ASTM D4318) • Unconfined Compressive Strength Tests (ASTM D2166) • Percent Material Finer Than The #200 Sieve Tests (ASTM D1140) All phases of the laboratory testing program will be performed in general accordance with applicable ASTM Specifications. All field and laboratory test results will be included on the boring logs or provided in the report. Geotechnical Engineering Report In addition to the field and laboratory testing, a geotechnical engineering report will be prepared that includes a description of the field exploration and laboratory tests, boring logs, a discussion of the engineering properties of the subsurface materials encountered, trench excavation design parameters, OSHA soil type classification, utility trench recommendations and pavement recommendations for the proposed project utilizing the following information provided by the City: EXHIBIT"A-1" Page 7 of 8 Revised April 2010 K%Engineering DataExchange%ANGIEMRSTREET%E13096 YORKTOWN FROM EVERHARTTO STAPLES BOND ISSUE 2014%3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bond.doc • Flow Line of Utilities, • Street Elevations, • Traffic Counts, • Projected Percent Growth of Traffic Over Life of Pavement, • Design Vehicles, and • Percent Trucks. LANDSCAPE AND IRRIGATION Prepare landscape and irrigation plans, specifications and estimate for the proposed revised median improvements of Yorktown Blvd. bound between Staples Street and Everhart Road. Irrigation and landscape improvements will be designed in accordance with City of Corpus Christi criteria and standards. TELEVISING OF UTILITY LINES Provide cleaning and televising of existing sanitary sewer system lines within the project limits to verify their existing condition and recommend repairs and/or replacement as needed. This TV investigation includes approximately 1300 linear feet of existing 8" sanitary sewer and 150 linear feet of existing 18" sanitary sewer. ROUNDABOUT IMPROVEMENTS (NOT AUTHORIZED) Prepare additional design elements for a roundabout at the intersection of Yorktown Blvd. and Everhart Road. Additional services for roundabout design will include: a) Landscape and Irrigation Design b) Signage and Pavement Markings c) Sight Lines and Truck Clearance d) Grading and Profiles e) Street Lighting D Animated 3D Simulation ENVIRONMENTAL ISSUES (NOT AUTHORIZED) 1) (TBD) EXHIBIT"A-1" Page 8 of 8 Revised April 2010 KAEngineering DataExchangeVWGIEM%STREE RE13096 YORKTOWN FROM EVERHART TO STAPLES BOND ISSUE 201413 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010-Yorktown 2014 Bond.doc EXHIBIT "B" MANDATORY INSURANCE REQUIREMENTS &INDEMNIFICATION FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES (Revised October 2010) A. Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance, showing the following minimum coverages by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Written Notice of Cancellation, Bodily Injury & Property Damage non-renewal or material change required Per occurrence - aggregate on all certificates COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT including: 1. Broad Form 2. Premises- Operations 3. Products/Completed Operations 4. Contractual Liability 5. Independent Contractors AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT 1. Owned vehicles 2.. Hired— Non-owned vehicles PROFESSIONAL LIABILITY including: $1,000,000 per claim /$2,000,000 Coverage provided shall cover all aggregate employees, officers, directors and agents (Defense costs not included in face value 1. Errors and Omissions of the policy) If claims made policy, retro date must be prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured WORKERS' COMPENSATION Which Complies with the Texas Workers Compensation Act EMPLOYERS' LIABILITY 500,000/500,000/500,000 EXHIBIT"B" Page 1 of 3 C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies of all reports within (10)ten days of accident. D. Consultant must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful Consultant's right to maintain reasonable deductibles in such amounts as are approved by the City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-VII. F. The City shall be entitled, upon request and without expense, to receive copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by the City, and may require the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). Consultant shall be required to comply with any such requests and shall submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Consultant shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469-9277 Fax: (361) 826-4555 G. Consultant agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: L Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation and professional liability polices; ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and iv. Provide thirty (30) calendar days advance written notice directly to City of any suspension, cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. EXHIBIT"B" Page 2 of 3 H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage, Successful Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. I. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Consultant to stop work hereunder, and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of the work covered under this agreement. K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION AND HOLD HARMLESS Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the negligent performance of Consultant's services covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. =EXHIBIT "3 m 13 X go i CD CO --1 -"0 Basic Services: Preliminary Phase Design Phase Bid Phase Report Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey Reporting 0 & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. xxxxxx Invoice No. 12345 Invoice Date: Total Amount Previous Total • Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7% 20,818 0 0 20,818 1,000 500 1,500 7% 0 0 0 0 0 0 0n/a 14,166 0 0 14,166 0 0 0 n/a 0% 0 0 0 0 0 0 O $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% $0 $0 $0 $0 $0 $0 $0 n/a 0 0 0 0 0 0 On/a 9,011 0 0 9,011 0 0 0 0% 29,090 0 0 29,090 0 0 0 0% 1,294 0 0 1,294 0 0 0 0% TBD TBD TBD TBD TBD TBD 0 0% TBD TBD TBD TBD TBD TBD TBD 0% $39,395 $0 $0 $39,395 $0 $0 $0 0% $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% 39,395 0 0 39,395 0 0 0 0% $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3% SUPPLIER NUMBER TO BE ASSIGNED BYCITY"- PURCHASING DIVISION `mow CITY OF CORPUS CHRISTI city of DISCLOSURE OF INTEREST us Christi City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following Information. Every.question must be answered. If the question is not applicable, answer with "NA". See reverse sidde for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols P.O.BOX: N/A 800 N.Shoreline Blvd, STREET ADDRESS: Suite 160ON CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Co oration 2. Partnershi p 3. Sole Owner C]4. Association 5. Other 8 DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this pa or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi havinn an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City t-3� Department(if known) 2. State the names of each"official'of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm" Name Title 3. State the names of each "board member"of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm" Name Board, Commission or Committee 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name N� Consultant FILING REQUHIEEM ENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in it signed writing to the City official,employee or body that has been requested to act in the matter unless the interest of the City official or employee in the matter is apparent. The disclosure shA also be made in a signed wasting filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ron Guzman,P.E. Title: Principal (Type or F") Signature of Certifying — Date: S • `, Person: i DEFII MONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official:' The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. E "Ownership Interest:' Legal or equitable interest,whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant:'Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. Yorktown Boulevard from Staples to Everhart Corpus Chr sti Engineering Council Presentation February 11, 2014 Project Scope Corpus Chr sti Engineering 2 Project Schedule Corpus Chr sti Engineering Project Estimate: 660 Calendar Days 22 Months *Actual bid date & construction start time to be determined during project design phase. Bids will be programmed to allow for optimal competitive bidding. 3 Project Budget Corpus Chr sti Engineering PROJECT FUNDS AVAILABLE: Street Tax Notes $ 603,232.00 Waterwater C IP ... 111,156.78 Storm Water CIP 186,851.50 Water CIP ... 89,688.72 * Future 2014 General Obligation Bonds ... 6,076,768.00 * Future Capital Improvements - Revenue Bonds (Utility) ... 6,292,303.00 TOTAL 13,360,000.00 FUNDS REQUIRED: * Construction (preliminary estimate)... 9,716,364.00 Contingency (10%) 971,636.00 Design Fees: **Design Engineer- Freese and Nichols (authorized services) 990,929.00 Construction Materials Testing (TBD)... 240,480.00 Reimbursements 1,202,400.00 TOTAL 13,121,809.00 ESTIMATED PROJECT BUDGET BALANCE $ 238,191.00 * Will be required only if construction is approved by City voters in a future Bond Election **Includes geotechnical study and investigation 4 �gUS C Gd 0 AGENDA MEMORANDUM w�a�a©�Ro First Reading for the City Council Meeting of February 11, 2014 xs Second Reading for the City Council Meeting of February 18, 2014 DATE: January 22, 2014 TO: Ronald L. Olson, City Manager THRU: Mark Van Vleck, P. E., Interim Assistant City Manager of Public Works and Utilities markvv@cctexas.com 826-3897 FROM: Daniel Biles, P. E., Executive Director Public Works danb @cctexas.com 826-3729 Engineering Design Contract Corona Drive from Flynn to Everhart CAPTION: Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $126,662.50 from Storm Water CIP Fund 3494, $54,632.50 from Wastewater CIP Fund 4510, $50,430.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Corona Drive from Flynn to Everhart; increasing expenditures in the amount of $231,725.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Govind Development, LLC from Corpus Christi, Texas in the amount of $546,986.00 for Corona Drive from Flynn to Everhart. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute an engineering design contract with Govind Development, LLC for Corona Drive from Flynn to Everhart so design work may begin in advance of the November 2014 proposed bond election. BACKGROUND AND FINDINGS: Corona Drive project includes a complete roadway rehabilitation of Corona Drive. The project will extend from the intersection of Everhart Road to the intersection of Flynn Parkway. The proposed roadway classification and roadway width will be determined upon evaluation of the existing roadway. The anticipated roadway improvements include curb and gutter, sidewalks, ADA curb ramps, RTA bus stop shelter and stop pad, pavement markings, signing, bike lanes, illumination, and traffic signals. This contract also includes a schematic design and evaluation for the re-alignment of Corona Drive, Flynn Parkway, and Tiger Lane intersection to be included in the Engineering Letter Report. ALTERNATIVES: 1. Authorize execution of the contract. 2. Do not authorize execution of the contract. (Not Recommended) OTHER CONSIDERATIONS: Govind Development, LLC of Corpus Christi, Texas was selected for this project as a result of RFQ No. 2013-01 Bond 2014 Street Projects, dated August 1, 2013. Govind Development, LLC was selected based upon qualifications, wide working knowledge of applicable project fundamentals, and understanding of project requirements. CONFORMITY TO CITY POLICY: The Engineering Design Contract and selection process comply with the Professional Procurement Act and City Policy. EMERGENCY/ NON-EMERGENCY: Not applicable DEPARTMENTAL CLEARANCES: Utility Department Street Department FINANCIAL IMPACT: ❑ Operating ❑ Revenue X Capital ❑ Not applicable Fiscal Year Project to Date 2013-2014 Expenditures Current Year Future Years TOTALS (CIP only) Line Item Budget $0.00 $546,986.00 $3,173,014.00 $3,720,000.00 Encumbered / Expended $0.00 $0.00 $0.00 $0.00 Amount This item $0.00 $546,986.00 $0.00 $546,986.00 Future Anticipated Expenditures $0.00 $0.00 $3,168,420.00 $3,168,420.00 BALANCE $0.00 $0.00 $4,594.00 $4,594.00 Fund(s): Street Bond 2014 and Utilities CIP. COMMENTS: On July 23, 2013, the City Council approved a Reimbursement Resolution to finance the street design costs for Council approved Bond 2014 Proposition One Street Projects up to a cap of $8 million dollars. The required utility design costs are being financed through utility capital improvement program reserves from completed projects. Although the design of these projects will be complete by the end of 2014, construction will precede only upon voter-approval in a November 2014 General Obligation Bond Election. RECOMMENDATION: City Staff recommends the approval of the Engineering Design Contract with Govind Development, LLC so design may be completed by the end of calendar year 2014. LIST OF SUPPORTING DOCUMENTS: Ordinance Project Budget Location Map Contract Presentation Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $126,662.50 from Storm Water CIP Fund 3494, $54,632.50 from Wastewater CIP Fund 4510, $50,430.00 from Water CIP Fund 4088 to the Bond 2014 Street Project Corona Drive from Flynn to Everhart; increasing expenditures in the amount of $231,725.00; and authorizing the City Manager, or designee, to execute an engineering design contract with Govind Development, LLC from Corpus Christi, Texas in the amount of$546,986.00 for Corona Drive from Flynn to Everhart. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to add $126,662.50 from Storm Water Capital Improvement Program Fund 3494, $54,632.50 from Wastewater Capital Improvement Program Fund 4510 and $50,430.00 from Water Captial Improvement Program Fund 4088 to the Corona Drive from Flynn to Everhart Bond 2014 project. SECTION 2. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase expenditures by $231,725. SECTION 3. The City Manager or designee is authorized to execute an engineering design contract with Govind Development, LLC from Corpus Christi, Texas for the Corona Drive from Flynn to Everhart Bond 2014 Street Improvement project in the amount of $546,986.00. ATTEST: THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor PROJECT BUDGET ESTIMATE Corona from Flynn to Everhart E 13091 PROJECT FUNDS AVAILABLE: Street - Tax Notes ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... $ 315,261.00 Waterwater CIP ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 54,632.50 Storm Water CIP ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 126,662.50 Water C I P ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 50,430.00 • Future 2014 General Obligation Bonds ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 1,544,739.00 • Future Capital Improvements - Revenue Bonds (Utility) ... ... ... ... ... ... ... .. 1,628,275.00 TOTAL......................................................................................... 3,720,000.00 FUNDS REQUIRED: * Construction (preliminary estimate)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 2,536,363.64 Contingency (10%)... ... ... ... ......... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 253,636.36 Design Fees: **Design Engineer - Govind (authorized services) ... ... ... ... ... ... ... ... ... ... ... 546,986.00 Construction Materials Testing (TBD)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 66,960.00 Reimbursements: Contract Administration (Contract Preparation/Award/Admin)... ... ... ... ... ... 46,500.00 Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt Services)... ... ... 234,360.00 Finance... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 18,600.00 Misc. (Printing, Advertising, etc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 12,000.00 TOTAL......................................................................................... 3,715,406.00 ESTIMATED PROJECT BUDGET BALANCE...................................... $ 4,594.00 *Will be required only if construction is approved by City voters in a future Bond Election **Includes geotechnical study and investigation A Al t Al/ ,,�yll"I A'A X/,/, Ell, Rg leek"," ,/A IN I I- F%3 /g/opuff�',g/ .............. 4" Kim # mmRON, V 57 ,/,ORI. IV" T11 W F/"fr OFAL jl� On 0 "A "n, Ii 11, 7 o A j "r 61, w A//// "'Aw 1 CT LOCATI PROJE /F M Z Al am N'g, ,jll��, -N,, al's 4W a x/ �A'A IN , u? A, PIT W, del A�"A)" eM 7, N&/ /, , 7%, O&A- '140 '2 YA, ll or 0, K AF eizgg'� IV 01 1 A)", 01, "',ax RD LOCATION MAP- NOT TO SCALE PROJECT#E13091 CITY COUNCIL EXHIBIT CORONA DR CITY OF CORPUS CHRISTI, TEXAS FLYNN PKWY TO EVERHART RD DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Executive Director of Public Works)and Govind Development. LLC, a Texas corporation, 9359 IH-37, Suite A, Corpus Christi, Nueces County, Texas 78409, (Architect/Engineer—A/E), hereby agree as follows: 1. SCOPE OF PROJECT Corona Drive from Flynn to Everhart(Project No.E13091)BOND ISSUE 2014—Corona Drive project includes a complete roadway rehabilitation of Corona Drive. The project will extend from the intersection of Everhart Road to the intersection of Flynn Parkway. The proposed roadway classification and roadway width will be determined upon evaluation of the existing roadway. The anticipated roadway improvements include curb and gutter, sidewalks,ADA curb ramps, RTA bus stop shelter and stop pad, pavement markings, signing, bike lanes, illumination, and traffic signals. This project also includes a schematic design and evaluation for the re-alignment of Corona Drive, Flynn Parkway, and Tiger Lane intersection to be included in the Engineering Letter Report. 2. SCOPE OF SERVICES The A/E hereby agrees, at its own expense, to perform design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates(project progress or delays, gantt charts presented with monthly invoices)and provide contract administration services, as described in Exhibit "A", to complete the Project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects") which are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed in this publication as Additional Services will be considered as Basic Services. 3. ORDER OF SERVICES The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any Additional Services until requested in writing by the A/E and written authorization is provided by the Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may be required for review by the City staff and may be amended by or with the concurrence of the Director of Engineering Services. The Director of Engineering Services may direct the A/E to undertake additional services or tasks provided that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested requires an additional fee. Contract for Engineering(A/E)Services Page 1 of 3 ( I r 4. INDEMNITY AND INSURANCE A/E agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit «B» 5. FEE The City will pay the A/E a fee, as described in Exhibit"A",for providing services authorized, a total fee not to exceed $546,986.00, (Five Hundred Forty Six Thousand Nine Hundred Eighty Six Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit"C". 6. TERMINATION OF CONTRACT The City may, at any time, with or without cause,terminate this contract upon seven days written notice to the A/E at the address of record. In this event, the A/E will be compensated for its services on all stages authorized based upon A/E and City's estimate of the proportion of the total services actually completed at the time of termination. 7. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area(MSA). Additionally, no more than 25% of the work described herein will be performed by a labor force residing outside the Corpus Christi Metropolitan Statistical Area (MSA.) 8. ASSIGNABILITY The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be assigned in advance of receipt by the A/E without written consent of the City. The City will not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. 9. OWNERSHIP OF DOCUMENTS All documents including contract documents(plans and specifications), record drawings, contractor's field data, and submittal data will be the sole property of the City, may not be used again by the A/E without the express written consent of the Director of Engineering Services. However,the A/E may use standard details that are not specific to this project. The City agrees that any modification of the plans will be evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified plans. Contract for Engineering(A/E)Services Page 2 of 3 10. DISCLOSURE OF INTEREST A/E further agrees, in compliance with City of Corpus Christi Ordinance No, 17112, to complete, as part of this contract, the Disclosure of Interests form. CITY OF CORPUS CHRISTI GOVIND DEVELOPMENT, LLC L- Mark Van Vleck, P. E. Date Govind N'gd'ff-a-r", 7E., to Interim Assistant City Manager President of Public Works and Utilities 9359 IH-37, Suite A Corpus Christi, TX 78409 (361) 241-2777 Office RECOMMENDED ENTERED Daniel Biles, P. E., Date JAN 10 2014 Executive Director of Public Works CONTRACT MANAGERS Operating Department Date APPROVED Office of Management Date and Budget ATTEST City Secretary Department Fund Source No. Amount Street 550950-3550-00000-E13091 .$315,261.00 Wastewater 550950-4510-00000-E 1 3091 54,632.50 Storm Water 550950-3494-00000-E13091 126,662.50 Water 550950-4038-00000-E13091 50,430,00 Total $546,986.00 Encumbrance Contract for Engineering(AIE)Services Page 3 of 3 EXHIBIT"A" CITY OF CORPUS CHRISTI, TEXAS CORONA DRIVE FROM EVERHART ROAD TO FLYNN PARKWAY PROJECT NO. E13091 BOND ISSUE 2014 I. SCOPE OF SERVICES A. BASIC SERVICES For the purpose of this contract, Preliminary Phase may include Schematic Design and Design Phase services may include Design Development as applicable to Architectural services. 1. Preliminary Phase. The Arch itect/Engineer-A/E (also referred to as Consultant)will: a) Prepare PowerPoint presentation in City format for City Council Meeting. b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting meetings to attendees within five working days of the meeting. C) Prepare geotechnical investigation findings (see additional services). d) Request available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. e) Develop preliminary requirements for utility relocations replacements or upgrades. Coordinate with the City's Project Manager and identify operating departments potential project needs. 0 Develop preliminary street cross section recommendations. Prepare conceptual life-cycle cost estimate with recommended pavement sections using Federal Highway Administration (FHWA) Real Cost Program. g) Identify right-of-way acquisition requirements and illustrate on a schematic strip map. h) Prepare preliminary opinions of probable construction costs for the recommended improvements. i) Develop drainage area boundary map for existing and proposed drainage areas served. Drainaae area boundary will be based on existina limits to be provided by the City. j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and proposed systems. Include the analysis of inlet capacity. Drainage Study is limited to the designated project limits. Offsite drainage study has not been identified. k) Identify electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. 1) Coordinate with AEP and City Traffic Engineering to identify location of electrical power conduit for street lighting and traffic signalization. m) Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; upon request or concurrence of the Project Manager, meet and coordinate with agencies such as RTA, CD13G, USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR, etc. n) Identify and recommend public outreach and community stakeholder requirements. EXHIBIT"A" Page 1 of 12 Revised November 26,2013 o) Review City provided preliminary Traffic impact assessment and provide recommendation for integration and/or additional requirements as appropriate. P) Prepare an Engineering Letter Report (20 — 25 page main-body text document with supporting appendices) that documents the analyses, approach, opinions of probable construction costs, and document the work with text, tables, schematic- level exhibits and computer models or other applicable supporting documents required per City Plan Preparation Standards Contract Format (CPPSCF).Engineering Letter Report to include: 1. Provide a concise presentation of pertinent factors, sketches, designs, cross- sections, and parameters which will or may impact the design, including engineering design basis, preliminary layout sketches, construction sequencing, alignment, cross section, geotechnical testing report, right-of- way requirements, conformance to master plans, identification of needed additional services, identification of needed permits and environmental consideration, existing and proposed utilities, identification of quality and quantity of materials of construction, and other factors required for a professional design. 2. Include summary output tables from Hydraulic and Hydrologic analyses. 3. Include existing site photos. 4. Provide opinion of probable construction costs. 5. Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; meet as City agent or with City participation and coordinate with agencies such as RTA, CDBG, USPS, CCISD, community groups, TDLR, etc. �� n Fe 6. affect. 7. Provide anticipated index of drawings and specifications. 8. Provide a summary table & required ROW parcels q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of the Draft Engineering Letter Report. r) Submit computer model file, results and calculations used to analyze drainage. S) Conduct Project review meeting with City staff to review and receive City comments on the Draft Engineering Letter Report as scheduled by City Project Manager. t) Assimilate all City review comments of the Draft Engineering Letter Report and provide one (1) set of the Final Engineering Letter Report (ELR) (electronic and hard copies using City Standards as applicable) suitable for reproduction. U) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian Subcommittee and, the Transportation Advisory Committee (TAC). Prepare PowerPoint presentation, handouts and exhibits for meeting. Provide follow-up and response to comments. City staff will provide one set only of the following information (as applicable): a) Electronic index and database of City's record drawing and record information. b) Requested record drawings, record information in electronic format as available from City Engineering files. b) The preliminary budget, specifying the funds available for construction. C) A copy of existing studies and plans. (as available from City Engineering files). d) Field location of existing city utilities. WE to coordinate with City Operating Department) EXHIBIT"A" Page 2 of.12 Revised November 26,2013 e) Applicable Master Plans and GIS mapping are available on the City's website. f) City Control survey Bench marks and coordinates. g) Preliminary Traffic impact assessment. The records provided for A/E's use under this contract are proprietary, copyrighted, and authorized for use only by A/E, and only for the intended purpose of this project. Any unauthorized use or distribution of the records provided under this contract is strictly prohibited. 2. Design Phase. Upon approval of the preliminary phase, designated by receiving authorization to proceed, the A/E will: a) Provide coordination with electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. b) Provide assistance to identify testing, handling and disposal of any hazardous materials and/or contaminated soils that may be discovered during construction (to be included under additional services). C) Prepare construction documents in City standard format for the work identified in the approved ELR. Construction plans to include improvements or modifications to the storm water, water and wastewater systems within the project limits. Include standard City of Corpus Christi detail sheets as appropriate. d) Prepare construction plans in compliance with CPPSCF using English units on 11"x 17". 1. Prepare Traffic Control and Construction Sequencing Plans. The TCP will include construction sequencing, typical cross section and construction phasing plan sheets, warning and barricades, as well as standards sheets for barricades, traffic control plan, work zone pavement markings and signage. 2. Provide Storm Water Pollution Prevention Plan, including construction drawings. e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard copies using City Standards as applicable) to the City staff for review and approval purposes with estimates of probable construction costs. Identify distribution list for plans and bid documents to all affected franchise utilities. 1. Required with the interim plans is a "Plan Executive Summary, project checklist & drawing checklist" which will identify and summarize the project by distinguishing key elements and opinion of probable project costs. 2. Attend 60% submittal meeting with City Staff to assist staff in review of 60% submittal. f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting minutes to attendees within five working days of the meeting. Assimilate all review comments, as appropriate and, upon Notice to Proceed. 0 submittal - as appliGable) to the Gity staff fGF h) Hold PFGjeG 0 _Vith"n fi4fA-4A9Fking days of the meeting. meeting meetings to attendees vit..... 1— -V EXHIBIT"A" Page 3 of 12 Revised November 26,2013 i) Provide one (1) set of the final (100%) plans (unsealed and unstamped - electronic and full-size hard copy using City Standards as applicable) for City's final review. j) Assimilate all final review comments Upon approval by the Director of Engineering Services, provide one (1) set of the final plans and contract documents (electronic and full-size hard copy using City Standards as applicable) suitable for reproduction. Said bid documents henceforth become the shared intellectual property of the City of Corpus Christi and the Consultant. The City agrees that any modifications of the submitted final plans (for other uses by the City) will be evidenced on the plans and be signed and sealed by a professional engineer prior to re-use of modified plans. k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all submittals of the interim, pre-final (if required), and final complete plans and complete bid documents with specifications accurately reflect the percent completion designated and do not necessitate an excessive amount of revision and correction by City. Additional revisions or design submittals are required (and within the scope of Consultant's duties under this contract) if, in the opinion of the City Engineer or designee Consultant has not adequately addressed City- provided review comments or provided submittals in accordance with City standards.. 1) Prepare and submit Monthly Status Reports to the Project Manager no later than the last Wednesday of each month with action items developed from monthly progress and review meetings. See Exhibit "A-2"for required form. m) Provide copy of contract documents along with appropriate fee to Texas Department of Licensing and Regulation (TDLR) for review and approval of accessibility requirements for pedestrian improvements (as authorized by Additional Services). The City staff will: a) Designate an individual to have responsibility, authority, and control for coordinating activities for the construction contract awarded. b) Provide the budget for the Project specifying the funds available for the construction contract. C) Provide electronic copy the City's standard specifications, standard detail sheets, standard and special provisions, and forms for required bid documents. 3. Bid Phase. The A/E will: a) Prepare draft Authorization to Advertise (ATA). b) Participate in the pre-bid conference and provide a meeting agenda for critical construction activities and elements impacted the project. C) Assist the City in solicitation of bids by identification of prospective bidders, and review of bids by solicited interests. d) Review all pre-bid questions and submissions concerning the bid documents and prepare, in the City's format, for the Engineering Services' approval, any addenda or other revisions necessary to inform contractors of approved changes prior to bidding. e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation concerning award of the contract. f) In the event the lowest responsible bidder's bid exceeds the project budget as revised by the Engineering Services in accordance with the A/E's design phase estimate required above, the Engineer will, at its expense, confer with City staff EXHIBIT"A" Page 4 of 12 Revised November 26,2013 and make such revisions to the bid documents as the City staff deems necessary to re-advertise that particular portion of the Project for bids. g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City Council Meeting. The City staff will: a) Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders. b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and process deposits for all bid documents, issue (with the assistance of the A/E) any addenda, prepare and supply bid tabulation forms, and conduct bid opening. C) Receive the Engineer's recommendation concerning bid evaluation and recommendation and prepare agenda materials for the City Council concerning bid awards. d) Prepare, review and provide copies of the contract for execution between the City and the contractor. 4. Construction Administration Phase. The A/E will perform contract administration to include the following: a) Participate in pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements impacted the project. b) Review, Contractor submittals and operating and maintenance manuals for conformance to contract documents. C) Review and interpret field and laboratory tests. d) Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e) Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f) Prepare change orders as authorized by the City; provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. g) Review, evaluate and recommend for City consideration Contractor Value Engineering proposal. h) Attend final inspection with City staff, provide punch list items to the City's Construction Engineers for contractor completion, and provide the City with a Certificate of Completion for the project upon successful completion of the project. i) Review Contractor-provided construction "red-line" drawings. Prepare Project record drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later) within two (2) months of final acceptance of the project. All drawings shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf format with each layer being provided in a separate file. Attribute data will be provided in ASCII format in tabular form. All electronic data will be compatible with the City GIS system. The City staff will: a) Prepare applications/estimates for payments to contractor. EXHIBIT"A" Page 5 of 12 Revised November 26,2013 b) Conduct the final acceptance inspection with the Engineer. B. ADDITIONAL SERVICES This section defines the scope of additional services that may only be included as part of this contract if authorized by the Director of Engineering Services. A/E may not begin work on any services under this section without specific written authorization by the Director of Engineering Services. Fees for Additional Services are an allowance for potential services to be provided and will be negotiated by the Director of Engineering Services as required. The A/E shall, with written authorization by the Director of Engineering Services, perform the following:: 1. Permit Preparation. Furnish the City all engineering data and documentation necessary for all required permits. The A/E will prepare this documentation for all required signatures. The A/E will prepare and submit identified permits as applicable to the appropriate local, state, and federal authorities, including: +ra the-aFea ,6 Wetlands Delinea inn and PeMo4 e. NPDES Permit/Amendments (including SSC, NO[ NOT) f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments 9- hi-enes County W.S. Army Gerne. of F=Rgineers \VISAGE` LTf 7TfGv�v I. Texas Department of Licensing and Regulation (TDLR ) r FR Texas GeneFal Land vfne (T— O) 2. Right-of-Way(ROW) Acquisition Survey. All work must comply with Category 1-A, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and in conformance with the City's Global Positioning System (GPS) control network. All work must comply with all TxDOT requirements as applicable. a) Perform surveys to determine apparent right-of-way widths. b) Research plats, ROW maps, deed, easements, and survey for fence corners, monuments, and iron pins within the existing ROW and analyze to establish existing apparent ROW. A/E must obtain Preliminary Title Reports from a local title company and provide copies of the title reports to the City. Preliminary Title Report shall identify title ownership and any title encumbrances to all right-of-way to be acquired. C) Provide a preliminary base map containing apparent ROW, which will be used by the A/E to develop the proposed alignment and its position relative to the existing and proposed ROW. This preliminary base map must show lot or property lines, land ownership and addresses as per appraisal district records. d) Prepare Metes and Bound Instrument with supporting exhibits as required and agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements and temporary construction easements. This service does not include Providing a cost estimate for potential ROW acquisitions or providing a service to acquire any potential ROW parcels EXHIBIT"A" Page 6 of 12 Revised November 26,2013 e) Corona Re-Alignment ROW Acquisition Survey. A/E will provide a Right-of- Way (ROW) Acquisition Survey for the Corona Re-Alignment Schematic Design. The limits are the Tiger Lane and Flynn Parkway intersection to, but not including the Corona Drive and Flynn Parkway intersection. The ROW acquisition survey will meet the same criteria as set in Additional Services: Right- of-way Acquisition Survey. This service does not include providing a cost estimate for potential ROW acquisitions or providing a service to acquire any potential ROW parcels. 3. Topographic Survey and Parcel Descriptions All work must be tied to and conform with the City's Global Positioning System (GPS) control network and comply with Category 6, Condition I specifications of the Texas Society of Professional Surveyors'❑ Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2)found boundary monuments from the project area. a) Establish Horizontal and Vertical Control. b) Establish both primary and secondary horizontal/vertical control. c) Set project control points for Horizontal and Vertical Control outside the limits of project construction disturbance. d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone), and the data will have no adjustment factor applied —i.e. —the coordinate data will remain in grid. e) Vertical control will be based on NAVD 88. f) All control work will be established using conventional (non-GPS) methods. Perform topographic surveys to gather existing condition information. g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical Engineering Consultant. h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm sewer, water and gas lines as well as any other lines owned by third-parties and locate all visible utilities, wells and signs within the apparent ROW width along project limits. No utility connections will be shown. Surveying services, related to subsurface engineering (SUE) shall be provided as part of the scope of work for SUE. i) Locate improvements within the apparent ROW. j) Locate and identify trees, at least five inches in diameter within the apparent ROW. k) Generate electronic planimetric base map for use in project design. 1) Set property corners and prepare right of way strip parcel map depicting all parcels proposed for acquisition. Metes and bounds descriptions must indicate parent tract areas based on the most accurate information available. Strip map will show entire parent tracts at"not to scale" and for information only. All existing easements within the parcels to be acquired and those within adjacent parcels must be shown. m) Prepare individual signed and sealed parcel maps and legal descriptions for the required right of way acquisition for parcels and easements. A strip map showing all parcels required will be submitted along with parcel descriptions. Additional fees may be required in resolving boundary conflicts between Owners. A/E shall submit parcel maps and legal descriptions prior to the 60% submittal. n) Corona Re-Alignment Topographic Survey. A/E will provide a topographic survey for the Corona Re-Alignment Schematic Design. The limits are the Tiger Lane and Flynn Parkway intersection to, but not including, the Corona Drive and Flynn Parkway intersection. The topographic survey will meet the same criteria as set in Additional Services: Topographic Survev and Parcel Descriptions. EXHIBIT"A" Page 7 of 12 Revised November 26,2013 4. Environmental Issues. Identify and develop a scope of work for any testing, handling and disposal of hazardous materials and/or contaminated soils that may be discovered during construction. 5. Public Involvement. Participate in two public meetings. One public meeting shall be held after submittal of the Final Engineering Letter Report and one public meeting shall be held prior to start of project construction. Prepare notices, PowerPoint presentations, handouts and exhibits for meetings. Provide follow-up and response to citizen comments. Revise contract drawings to address citizen comments, as directed by the City. Prepare notices, handouts and exhibits for public information meetings. 6. Subsurface Utility Investigation a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data" including, but not limited to, hydro-excavation. The proposed subsurface utility investigation will be as follows: i) Excavation —The survey scope includes working with a subsurface utility excavator to perform Quality Level A investigation of underground utilities in specified areas through the project limit. (Quality Level A involves the use of nondestructive digging equipment at critical points to determine the horizontal and vertical position of underground utilities, as well as the type, size, condition, material, and other characteristics.) Utilities located at this quality level will be physically located and tied to the topographic survey control. The utility will be identified and an elevation will be obtained to the top of the utility. It is anticipated that 10 test hole locations will be required for gas, storm water, water, and waste water combined. ii) Utility Location — The survey scope includes locating certain utilities to Quality Level B (Quality Level B involves surveying visible above ground utility facilities, such as manholes, valve boxes, posts, etc., and correlating this information with existing utility records.) These utilities will be located by obtaining a One-Call Notice and measuring the marked locations. ME will provide signed and sealed plan sheets for Subsurface Utility Engineering Investigation, one (1) hard copy and one (1) electronic copy to the City. iii) Storm Water — Storm water facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible storm water manholes and drainage inlets. CCTV is anticipated to evaluate the existing system, located existing service connections and provide recommendations for improvements. IV) Wastewater—Wastewater facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible wastewater manholes. Wastewater lines that are not to be replaced as part of this project and that fall within the footprint of construction-related excavation shall be located at Quality Level A. CCTV is anticipated to evaluated the existing system, locate existing service connections and provide recommendations for improvements. V) Water—Water facilities within the project limits will be located to Quality Level C. EXHIBIT"A" Page 8 of 12 Revised November 26,2013 vi) Gas —Gas facilities within the project limits will be located to Quality Level C by the A/E. The City of Corpus Christi Gas Department will provide Quality Level A. The A/E will coordinate this activity. b) Inform local franchises whose utilities fall within the footprint of construction- related excavation of the potential for encountering their utility lines during construction. C) Franchise Utility Coordination. A/E to meet, coordinate and resolve all required Franchise Utilities that are in conflict with the construction of this project. (AEP, AT&T private gas lines etc.) Up to eight (8) franchise utilities have been identified in a preliminary research. 7. Construction Observation Services. To Be Determined. 8. Hydraulic and Hydrologic Modelina and Analysis. A/E will provide a hydraulic and hydrologic analysis for the Corona Drive drainage basin. A/E will use the analysis to evaluate and model the existing storm water system and provide recommendations for improvements A/E will provide an electronic copy of the model to City. 9. Traffic Control Planning and Design. A/E will provide an engineered traffic control plan for this project The traffic control plan design will include multiple phases, signage, traffic calming devices pavement markings and will adhere to TMUTCD standards. A/E will coordinate the traffic control plan design with affected adjacent property owners and emergency services. 10. Traffic Signal Design A/E will provide an assessment for existing signal. A/E will provide a traffic signal design for this project. The traffic signal design will include a traffic signal layout wiring diagram and signalization phasing A/E will coordinate traffic signal design with City personnel. 11. Roadway Illumination Design A/E will provide an assessment of existing roadway illumination A/E will provide a continuous illumination design for this project. The continuous illumination design will include an illumination layout and electrical service layout A/E will coordinate continuous illumination design with City personnel. 12. CCTV Inspection Services A/E will provide CCTV services for all existina storm water and waste water lines for this proiect A/E will evaluate the condition of the existing storm water and waste water lines and provide recommendations for improvements. A/E will provide one (1) hard copv and one (1) electronic copy of the storm water and waste water CCTV to the City. 13.. Corona Re-Alignment Schematic Design. A/E will provide a schematic design options for the re-alignment of Corona Drive Flynn Parkway and Tiger Lane. The schematic design will include three (3) options and a probable cost estimate for each option. The schematic design will be a part of the Engineering Letter Report and is limited to the Preliminary Phase. 14.. Geotechnical Services A/E will provide geotechnical services for this proiect. Services to be provided include evaluation of existing subsurface soils, flexible and rigid pavement design options trench excavation design parameters and foundation recommendations for traffic signals and illumination. Seven (7) borings are anticipated for this project A/E will provide one (1) hard copy and one (1) electronic copy of the Geotechnical Report to the City. EXHIBIT"A" Page 9 of 12 Revised November 26,2013 15. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-year period after acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty terms of the contract. Document the condition and prepare a report for the City staff of the locations and conditions requiring action, with its recommendation for the method or action to best correct defective conditions and submit to City Staff. Complete the inspection and prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty period. Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List does not supersede Exhibit"A". II. SCHEDULE Date Activity February 3, 2014 NTP January 27, 2014 City provided Traffic assessment March 24, 2014 Draft ELR submittal April 4, 2014 City Review April 28, 2014 Final ELR submittal June 02, 2014 60% Design Submittal June 27, 2014 City Review -90% Design Submittal October 20, 2014 100% Final Submittal November 17, 2014 Advertise for Bids November 21, 2014 Pre-Bid Conference December 5, 2014 Receive Bids January 09, 2015 Contract Award April 10, 2015 Begin Construction April 08, 2016 Complete Construction III. FEES A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.14 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided, A/E will submit monthly statements for services rendered. The statement will be based upon A/E's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to A/E's monthly statements. EXHIBIT"A" Page 10 of 12 Revised November 26,2013 B. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services," the City will pay the A/E a not-to-exceed fee as per the table below: Summary of Fees Basic Services Fees 1. Preliminary Phase $50,000 2. Design Phase $154,300 3. Bid Phase $9,430 4. Construction Administration Phase $37,270 Subtotal Basic Services Fees $251,000 Additional Services Fees (Allowance) 1. Permit Preparation $7,300 2. ROW Acquisition Survey $12,375 3. Corona Re-alignment ROW Acquisition Survey $4,400 4. Topographic Survey and Parcel Descriptions* $25,950 5. Corona Re-alignment Topographic Survey $6,800 6. Environmental Issues* TO BE DETERMINED 7. Public Involvement* $10,000 8. Subsurface Utility Investigation $65,525 9. Franchise Utility Coordination $20,000 10. Construction Observation Services To Be Determined 11. Corona Re-alignment Schematic Design $29,700 12. Geotechnical Services $23,595 13. Hydraulic and Hydrologic Modeling and Analysis $21,600 14. Traffic Control Planning and Design $16,000 15. Traffic Signal Design $ 13,120 16. Roadway Illumination Design $15,421 17. CCTV Inspection Services $24,200 18.Warranty Phase To Be Determined Sub-Total Additional Services Fees Authorized $295,986 Total Authorized Fee $546,986 *Additional Services which are requested to be authorized in coordination with the notice to proceed for Basic Services. EXHIBIT"A" Page 11 of 12 Revised November 26,2013 Original Contract Street Wastewater Storm Water Water Total Basic Services Fees 1 Preliminary Phase $25,000.00 $6,500.00 $12,500.00 $6,000.00 50,000.00 2 Design Phase 77,150.00 20,059.00 38,575.00 18,516.00 154,300.00 3 Bid Phase 4,715.00 1,225.90 2,357.50 1,131.60 9,430.00 4 Construction Administration Phase 18,635.00 4,845.10 9,317.50 4,472.40 37,270.00 Subtotal Basic Services Fees 125,500.00 32,630.00 62,750.00 30,120.00 251,000.00 Additional Services Fees (Allowance) 1 Pemit Preparation 7,300.00 0.00 0.00 0.00 7,300.00 2 ROW Acquisition Survey 6,187.50 1,608.75 3,093.75 1,485.00 12,375.00 3 Corona Re-alignment ROW 2,200.00 572.00 1,100.00 528.00 4,400.00 Acquisition Survey 4 Topographic Survey and Parcel 12,975.00 3,373.50 6,487.50 3,114.00 25,950.00 Descriptions 5 Corona Re-alignment Topographic 3,400.00 884.00 1,700.00 816.00 6,800.00 6 Environmental Issues 0.00 0.00 0.00 0.00 TBD 7 Public Involvement 5,000.00 1,300.00 2,500.00 1,200.00 10,000.00 8 Subsurface Utility Investigation 32,762.50 8,518.25 16,381.25 7,863.00 65,525.00 9 Franchise Utility Coordination 10,000.00 2,600.00 5,000.00 2,400.00 20,000.00 10 Construction Observation 0.00 0.00 0.00 0.00 TBD 11 Corona Re-alignment Schematic 29,700.00 0.00 0.00 0.00 29,700.00 Design 12 Geotechnical Services 23,595.00 0.00 0.00 0.00 23,595.00 13 Hydraulic and Hydrologic Modeling 0.00 0.00 21,600.00 0.00 21,600.00 and Analysis 14 Traffic Control Planning and Design 16,000.00 0.00 0.00 0.00 16,000.00 15 Traffic Signal Design 13,120.00 0.00 0.00 0.00 13,120.00 16 Roadway Illumination Design 15,421.00 0.00 0.00 0.00 15,421.00 17 CCTV Inspection Services 12,100.00 3,146.00 6,050.00 2,904.00 24,200.00 18 Warranty Phase 0.00 0.00 0.00 0.00 TBD Subtotal Additional Services Fees Authc 189,761.00 22,002.50 63,912.50 20,310.00 295,986.00 Total Authorized Fee 315,261.00 54,632.50 126,662.50 50,430.00 546,986.00 EXHIBIT"A" Page 12 of 12 Revised November 26,2013 EXHIBIT"B" MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION FOR A/E PROFESSIONAL SERVICESICONSULTANT SERVICES (Revised October 2010) A. Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance, showing the following minimum coverages by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Written Notice of Cancellation, Bodily Injury& Property Damage non-renewal or material change required Per occurrence - aggregate on all certificates COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT including: 1. Broad Form 2. Premises -Operations 3. Products/Completed Operations 4. Contractual Liability 5. Independent Contractors AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT 1. Owned vehicles 2.. Hired—Non-owned vehicles PROFESSIONAL LIABILITY including: $1,000,000 per claim /$2,000,000 Coverage provided shall cover all aggregate employees, officers, directors and agents (Defense costs not included in face value 1. Errors and Omissions of the policy) If claims made policy, retro date must be prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured WORKERS' COMPENSATION Which Complies with the Texas Workers Compensation Act EMPLOYERS' LIABILITY 500,000/500,000/500,000 EXHIBIT"B" Page 1 of 3 C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies of all reports within (10) ten days of accident. D. Consultant must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful Consultant's right to maintain reasonable deductibles in such amounts as are approved by the City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-VII. F. The City shall be entitled, upon request and without expense, to receive copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by the City, and may require the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). Consultant shall be required to comply with any such requests and shall submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Consultant shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469-9277 Fax: (361) 826-4555 G. Consultant agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: L Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation and professional liability polices; ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and iv. Provide thirty (30) calendar days advance written notice directly to City of any suspension, cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage, Successful Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance EXHIBIT"B" Page 2of3 should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. I. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Consultant to stop work hereunder, and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of the work covered under this agreement. K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION AND HOLD HARMLESS Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the negligent performance of Consultant's services covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT"B" Page 3 of 3 Basic Services: Preliminary Phase Design Phase Bid Phase Report Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey Reporting O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. xxxxxx Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7% 20,818 0 0 20,818 1,000 500 1,500 7% 0 0 0 0 0 0 O n/a 14,166 0 0 14,166 0 0 0 0% 0 0 0 0 0 0 0n/a $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% $0 $0 $0 $0 $0 $0 $0 n/a 0 0 0 0 0 0 0 n/a 9,011 0 0 9,011 0 0 0 0% 29,090 0 0 29,090 0 0 0 0% 1,294 0 0 1,294 0 0 0 0% TBD TBD TBD TBD TBD TBD 0 0% TBD TBD TBD TBD TBD TBD TBD 0% $39,395 $0 $0 $39,395 $0 $0 $0 0% $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% 39,395 0 0 39,395 0 0 0 0% $89,496 $0 $0 $89,496 $750 $1,500 - --------- $2,500 3% SUPPUER NUMBER TO BE ASSIGNED B)r-C1T7--- PURCHASING DMSION City of CITY OF' CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christ) City of Corpus Christi Ordinance 17112, as amended, NqLlif•CS all persons or firms seeking to do bLISHIeSS With the City to provide the following.; information. Every tiestion must be answered. If the question is not applicable, answer with 'NA". See reverse sale for Filing Requirements, Certifications and definitions. COMPANY NAME: Govind Development, LLC STREET ADDRESS. 9359 1111-37,Suite A CITY: Corpus Christi ZIP: 78409 FIRM IS: 1, Corporation 2. Partnership e 3. Sole Owner ❑ 4. Association S. Other —C—r—r-r—r-1-11—--11-11— — DISCLOSURE QUESTIONS If additional space is necessary, please Use the reverse side of this pa e or attach separate sheet. 1. State the names of each "employee" of' the City of Corpus Cfristi having in "ownership interest"constituting 3% or more of the ownership in the above named "firill.'r Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having all "ownership interest" conStiftltillg 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" ofthe City of Corl)LIS Christi having an "ownership interest"COnStitliting 3,% or more of the ownership in the above named"firm." Name I Board, Commission or- Committee 4. Statc the names ol'each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 31% or more of the ownership in the above named "firm." Name C011SUltant FILING I2EQUI12EMENTS If person who requests official action oil a matter knows that tile requested action will confer am economic benefit oil any City official or employee that is distinguishable front the effect that the action will have on members of the public ill general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, emplo ee or body that has been requested to act in the matter, unless the interest of the City oWicial or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [ "thics Ordinance Section -349 (d)1 CERTIFICATION 1 certify that all information provided is true and correct as of the date ofthis statement, that 1 have not knowingly withheld disclosure of any infiormation requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying,Person: Govind Nadkarni,P.F. Title: 'resident (Type or Print) Signature of Certifying date: j I DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council ofthe City of"Corpus Christi, Texas. b. "Economic benefit". Ali action that is likely to affect all economic interest if it is likely to have all effect on that interest that is distinguishable from its eff ect oil nrernbers of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including. but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,_point stock. company,Joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Oflicial." 7"he Mayor, members of the City Council, City Manager, [:deputy City Manager, Assistant City Managers, Department and Division I-leads, and Municipal Court. Judges of the City of Corpus Christi, Texas. f, "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through all went, trust, estate„ or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of'' Corpus Christi for the purpose of professional consultation and recommendation.. Corpus Chr st Engineering Corona Drive from Flynn to Everhart Council Presentation February 11, 2014 Project Scope Corpus Chr sty Engineering 2 Project Schedule Corpus Chr sti Engineering fff Project Estimate: 660 Calendar Days N 22 Months *Actual bid date & construction start time to be determined during project design phase. Bids will be programmed to allow for optimal competitive bidding. 3 Project Budget Corpus Chr sti Engineering PROJECT FUNDS AVAILABLE: Street- Tax Notes $ 315,261 .00 Wastewater CIP 54,632.50 Storm Water CIP 126,662.50 Water CIP 50,430.00 * Future 2014 General Obligation Bonds 1,544,739.00 * Future Capital Improvements - Revenue Bonds (Utility) 1,628,275.00 TOTAL 3,720,000.00 FUNDS REQUIRED: *Construction (preliminary estimate) Contingency (10%) Design Fees: 2,536,363.64 253,636.36 **Engineer (Lockwood, Andrews & Newman) 546,986.00 Geotechnical Study and Testing (TBD) 66,960.00 Reimbursements 31 1,460.00 TOTAL 3,715,406.00 ESTIMATED PROJECT BUDGET BALANCE $ 4,594.00 *Will be required only if construction is approved by City voters in a future Bond Election **Includes geotechnical study and investigation 4 �vs or � � 0 A AGENDA MEMORANDUM wIORPOKR o First Reading for the City Council Meeting of February 11, 2014 1852 Second Reading for the City Council Meeting of February 25, 2014 DATE: February 6, 2014 TO: Ronald L. Olson, City Manager THRU: Mark Van Vleck, P. E., Interim Assistant City Manager of Public Works and Utilities markvv @cctexas.com (361) 826-3897 FROM: Daniel Biles, P. E., Executive Director, Public Works danb @cctexas.com (361) 826-3729 Engineering Design Contract Santa Fe from Elizabeth to Hancock CAPTION: Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $69,254.63 from Storm Water CIP Fund 3494, $36,012.41 from Wastewater CIP Fund 4504, and $33,242.22 from Water CIP Fund 4479 to the Bond 2014 Street Project Santa Fe from Elizabeth to Hancock; increasing expenditures in the amount of $138,509.26; and authorizing the City Manager or designee to execute an engineering design contract with Maverick Engineering from Corpus Christi, Texas in the amount of $342,588.50 for Santa Fe from Elizabeth to Hancock. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute an engineering design contract with Maverick Engineering for Santa Fe from Elizabeth to Hancock Project so design work may begin in advance of the November 2014 proposed bond election. BACKGROUND AND FINDINGS: This contract covers the preparation of an engineering letter report, design and development of construction plans for Santa Fe Street from Hancock to Elizabeth. The project is approximately 2,000 linear feet of four-lane, asphalt, curb and gutter, roadway reconstruction project. Other improvements include replacing existing water, wastewater and storm water lines; replacing storm water inlets and manholes; improvements to existing traffic signals; evaluation of traffic signal timing at Third Street and Elizabeth; replacing existing sidewalks, ADA ramps; driveways; reconstruction of bus pads to meet RTA standards; signs and pavement markings; relocation of AEP power poles as necessary; relocation of private underground utilities as necessary. Final roadway cross-section will be determined during project design. ALTERNATIVES: 1. Authorize execution of the contract. 2. Do not authorize execution of the contract. (Not recommended) OTHER CONSIDERATIONS: Maverick Engineering of Corpus Christi, Texas was selected for this project as a result of RFQ No. 2013-01 Bond Issue 2014 Street Projects, dated August 1, 2013. Maverick Engineering was selected based upon qualifications, wide working knowledge of applicable project fundamentals, and understanding of project requirements. CONFORMITY TO CITY POLICY: The Engineering Design Contract and selection process comply with the Professional Procurement Act and City Policy. EMERGENCY/ NON-EMERGENCY: Not applicable DEPARTMENTAL CLEARANCES: Utility Department Street Department FINANCIAL IMPACT: ❑ Operating ❑ Revenue X Capital ❑ Not applicable Fiscal Year Project to Date 2013-2014 Expenditures Current Year Future Years TOTALS (CIP only) Line Item Budget $0.00 $342,588.50 $1,977,411.50 $2,320,000.00 Encumbered / Expended $0.00 $0.00 $0.00 $0.00 Amount This item $0.00 $342,588.50 $0.00 $342,588.50 Future Anticipated $0.00 $0.00 $1,955,760.00 $1,955,760.00 Expenditures BALANCE $0.00 $0.00 $21,651.50 $21,651.50 Fund(s): Street Bond Issue 2014 and Utilities CIP. COMMENTS: On July 23, 2013, the City Council approved a Reimbursement Resolution to finance the street design costs for Council approved Bond 2014 Proposition One Street Projects up to a cap of $8 million dollars. The required utility design costs are being financed through utility capital improvement program reserves remaining in older funds and from completed projects. Design is scheduled to be at least 30% complete prior to City Council approval of a final ballot list. Construction will proceed only upon voter-approval of projects in a November 2014 General Obligation Bond Election. RECOMMENDATION: City Staff recommends the approval of the Engineering Design Contract with Maverick Engineering so design may be completed by the end of calendar year 2014. LIST OF SUPPORTING DOCUMENTS: Ordinance Project Budget Location Map Contract Presentation Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer capital reserves in the amounts of $69,254.63 from Storm Water CIP Fund 3494, $36,012.41 from Wastewater CIP Fund 4504, and $33,242.22 from Water CIP Fund 4479 to the Bond 2014 Street Project Santa Fe from Elizabeth to Hancock; increasing expenditures in the amount of $138,509.26; and authorizing the City Manager or designee to execute an engineering design contract with Maverick Engineering from Corpus Christi, Texas in the amount of$342,588.50 for Santa Fe from Elizabeth to Hancock. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to transferring capital reserves in the amount of $69,254.63 from Storm Water CIP Fund 3494, $36,012.41from Wastewater CIP Fund 4504, and $33,242.22 from Water CIP Fund 4479 to the Santa Fe from Elizabeth to Hancock street project. SECTION 2. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase expenditures in the amount of $342,588.50 for the Santa Fe from Elizabeth to Hancock street project. SECTION 3. The City Manager or designee is authorized to execute an engineering design contract with Maverick Engineering from Corpus Christi, Texas for the Santa Fe from Elizabeth to Hancock in the amount of $342,588.50. ATTEST THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor That the foregoing ordinance was read for the first time and passed to its second reading on this the day of by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor PROJECT BUDGET Santa Fe Improvements from Elizabeth to Hancock BOND 2014 FUNDS AVAILABLE: Street- Tax Notes................................................................................................ $204,079.25 WastewaterCIP................................................................................................... 36,012.41 Storm Water CIP................................................................................................. 69,254.63 WaterCIP.......................................................................................................... 33,242.22 • Future 2014 General Obligation Bonds................................................................... 955,920.75 • Future Capital Improvements - Revenue Bonds (Utility)............................................. 1,021,490.74 TOTAL.............................................................................................................. $2,320,000.00 FUNDS REQUIRED: *Construction (preliminary estimate)........................................................................ $1,581,818.18 Contingency (10%)............................................................................................... 158,181.82 Design Fees: **Design Engineer (Maverick Engineering) (authorized services) .................................. 342,588.50 Construction Materials Testing (TBD)....................................................................... 41,760.00 Reimbursements: Contract Administration (Contract Preparation/Award/Admin)....................................... 52,200.00 Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt Services).............................. 81,200.00 Finance............................................................................................................. 29,000.00 Misc. (Printing, Advertising, etc.)............................................................................. 11,600.00 TOTAL.............................................................................................................. $2,298,348.50 ESTIMATED PROJECT BUDGET BALANCE........................................................... $21,651.50 *Will be required only if construction is approved by City Voters in a future Bond Election **Includes geotechnical study and investigation HI YMIZE�,l T J;,)W),YA IV g,,gy)0 A V�md 0 'jj A 371" "M YI war",am,1) W11 g", zwo A gqwr, wr, PROJECT LOCATION "IffiW11145 ....... Ln w� r V j V/ rillap ye, "g, pl pr, "gg my 111, '611,o If,161 If,161 migo", migo", moo,", moo,", moo,", ,If,161 W `V If,161 W Vl� ra g, 0 �4 01 "g, �Blll JM, ", , la/ IT '77 17 'K, V1 Tq rp/ IV 5g/ Y/V m H S /3P Vp "WO 'AM f7" 011 v/11 1 01 Ov E" ff "IFF 01 41 F-I g W lam pqy V41 0,000 il) lotTWOP 00 tu y"- i F%11- /q, ®r, J, K( INS A . ....�/,//`9 iW /%. Ir"IMP m !/sllll/il. T/ r-Y;, I 'lip 55 11/1 mg, Is I v 011f. L 0 CONAS TION MAP NOT TO SCALE PROJECT#E13100 CITY COUNCIL EXHIBIT SANTA FE CITY OF CORPUS CHRISTI, TEXAS ELIZABETH TO HANCOCK DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL. SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee (Director of Engineering Services) and Maverick Engineering, Inc., a Texas corporation, 400 Mann Street, Suite 200, Corpus Christi, Nueces County, Texas 78401, (Architect/Engineer—A/E), hereby agree as follows: 1. SCOPE OF PROJECT Santa Fe from Elizabeth to Hancock(Project_No._E13100) BOND ISSUE 2014—This contract covers the preparation of an engineering letter report, construction plans and construction manual (front end contract documents and specifications) for Santa Fe Street from Hancock to Elizabeth. The project is approximately 2,000 linear feet of four-lane, asphalt, curb and gutter, roadway reconstruction project. Other improvements include replacing existing water, wastewater and storm water lines; replacing storm water inlets and manholes due to system redesign; modifications of existing traffic signals to meet current MUTCD standards; evaluation of signal timing relative to signals at 3`d and Elizabeth; replacement of existing sidewalks and wheelchair ramps; replacement of existing driveways with concrete driveways; reconstruction of bus pads to meet RTA standards; replacement of existing bus stops (not including structures or benches) to meet RTA standards; replacement of existing signs, replacement of existing pavement markings; relocation of AEP power poles as necessary; relocation of private underground utilities as necessary; right-of-way acquisition as necessary. Design services related to construction plan preparation include preparation of typical sections, various base map plan sheets; plan and profile sheets; storm sewer lateral details; roadway intersection details; traffic signal plans; demolition plan, driveway summary; survey control map, quantity estimate; construction phasing plan; traffic control plan; storm water pollution prevention plan; miscellaneous details and standards; proposed roadway cross sections. 2. SCOPE OF SERVICES The A/E hereby agrees, at its own expense,to perform design services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit "A" and "A-1", to complete the Project. Work will not begin on Additional Services until requested by the AIE (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects") which are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this contract,certain services listed in this publication as Additional Services will be considered as Basic Services. Contract for nine rin (NE)Servioes. Page 1 of K%ENGINEERI OATA CHANGEIVE EE 13900 SANTA FE FROM ELIZABETH TO HANCOCK BOND ISSUE 2014CONTRACTMAVERICK11 CONTRACT PROFESSIONAL SRVICES.DOC 3. ORDER OF SERVICES The AIE agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any Additional Services until requested in writing by the AIE and written authorization is provided by the Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may be required for review by the City staff and may be amended by or with the concurrence of the Director of Engineering Services. The Director of Engineering Services may direct the AIE to undertake additional services or tasks provided that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested requires an additional fee. 4. INDEMNITY AND INSURANCE A/E agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit 14139!. 5. FEE The City will pay the AIE a fee, as described in Exhibit"A",for providing services authorized, a total fee not to exceed $342,588.50, (Three Hundred Forty Two Thousand Five Hundred Eighty Eight Dollars and 501100). Monthly invoices will be submitted in accordance with Exhibit "C" 6. TERMINATION OF CONTRACT The City may, at any time, with or without cause, terminate this contract upon seven days written notice to the A/E at the address of record. In this event, the A/E will be compensated for its services on all stages authorized based upon AIE and City's estimate of the proportion of the total services actually completed at the time of termination. 7. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work described herein will be performed by a labor force residing outside the Corpus Christi Metropolitan Statistical Area (MSA.) 8. ASSIGNABILITY The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the AIE staff. If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be assigned in advance of receipt by the AIE without written consent of the City. Contract for Engineering(A/E)Services Page 2 of KIENGINEERING DATAEXCHANGEIVELMAPISTREE nE13700 SANTA FE FROM ELIZABETH TO HANCOCK BOND ISSUE 20141CONTRACT MAVERICMI CONTRACT PROFESSIONAL SERVICES.DOC The City will not pay the fees of expert or technical assistance and consultants unless such employment„ including the rate of compensation, has been approved in writing by the City. 9. OWNERSHIP OF DOCUMENTS All documents including contract documents(plans and specifications), record drawings, contractor's field data, and submittal data will be the sole property of the City, may not be used again by the AIE without the express written consent of the Director of Engineering Services. However, the AIE may use standard details that are not specific to this project. The City agrees that any modification of the plans will be evidenced on the plans, and be signed and sealed by a professional engineer priorto re-use of modified plans. 10. DISCLOSURE OF INTEREST AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this contract, the Disclosure of Interests form. CITY OF CORPUS CHRISTI MAVERICK ENGINEERING, INC. aA&::� 11,,614- Mark Van Vleck, P. E., Date WilliYrd rorlitran, P. E., Date Interim Assistant City Manager Chief Operating Officer for Public Works & Utilities 400 Mann Street, Suite 200 Corpus Christi, TX 78401 (361) 696-3500 Office RECOMMENDED (361) 696-3599 Fax Daniel Biles, P. E., Date Executive Director of Public Works Operating Department mmm Date APPROVED Office of Management Date and Budget ATTEST City Secretary Contract for Engineering(AIE)Services Page 3 of 4 K%ENGINEERING DATAEXCHANGE%VELMAPbSTREET%E13100 SANTA FE FROM ELIZABETH TO HANC CK BOND ISSUE 20141CONTRACT MAVERICKII CONTRACT PROFESSIONAL SERVICES-COC Santa Fe from Elizabeth to Hancock (Proiect No. E131001 BOND ISSUE 2014 ....................... .................................................................. ...... ..................... ................................................................................................................................................................- Fund No. Fund Name Amount Street -3550-00000-E13100 Streets 2013TN (Bd 2014 Dsqn) $204,079.25 Wastewater-.......... 55-0950-4-504-00000-E13100—-,-'''" - .................... ................................"'"Wastewater— .......... .20106.... ......."-'RE V—Txbl BAB.................................—36,012.41........ §67 Water r -"5,-509-5.......0'"--3,4..........9 4--,''0" 0 0 0 0--ff'l-3, 1-0, 0 -S't o r m.....................Water............ ..........2 0-1,—2ACl"P" F d-..........R—vBd ..............................................6-9,25-4.63 ................... ............................................. .............................................................. ........................ ............................................................................................................................................ .....................- Water 550950-4479-00000-E13100 I Water 20101 B REV Txbl BAB 33,242.22...� $342.588.50 Fi-q-tk.......................................... ............................ L...... . ......... Encumbrance No., Contract for Engineering WE)Services Page 4 of 4 V-%ENGINEERING DATA EXCHANGBVELMAPAS THE E-nEI3100SMTAFE FROM ELI BETH TO HANCOCK BOND ISSUE 2014%CONTRACTMAVERICMI CONTRACT PROFESSIONAL SERVICES.00C EXHIBIT"A" CITY OF CORPUS CHRISTI, TEXAS SANTA FE STREET FROM HANCOCK TO ELIZABETH PROJECT NO. E13100 BOND ISSUE 2014 I. SCOPE OF SERVICES A. BASIC SERVICES For the purpose of this contract, Preliminary Phase may include Schematic Design and Design Phase services may include Design Development as applicable to Architectural services. 1. Preliminary Phase. The ArchitecVEngineer-A/E (also referred to as Consultant) will: a) Prepare PowerPoint presentation in City format for City Council Meeting. b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting meetings to attendees within five working days of the meeting. C) Prepare geotechnical investigation findings (see additional services). d) Request available reports, record drawings, utility maps and other information provided by the City pertaining to the project area. e) Develop preliminary requirements for utility relocations replacements or upgrades. Coordinate with the City's Project Manager and identify operating departments potential project needs. f) Develop preliminary street cross section recommendations. Prepare conceptual life-cycle cost estimate with recommended pavement sections using Federal Highway Administration (FHWA) Real Cost Program. g) Identify right-of-way acquisition requirements and illustrate on a schematic strip map. h) Prepare preliminary opinions of probable construction costs for the recommended improvements. i) Develop drainage area boundary map for existing and proposed drainage areas served. j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and proposed systems. Include the analysis of inlet capacity. k) Identify electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. 1) Coordinate with AEP and City Traffic Engineering to identify location of electrical power conduit for street lighting and traffic signalization. m) Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; upon request or concurrence of the Project Manager, meet and coordinate with agencies such as RTA, CDBG, USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR, etc. n) Identify and recommend public outreach and community stakeholder requirements. o) Review City provided preliminary Traffic impact assessment and provide recommendation for integration and/or additional requirements as appropriate. EXHIBIT"A" Pagel of 10 Revised November 26,2013 T-Warkahnp&Proposals12013 RFP's RFas5Co1CGRFO•FY 14ASANTA FE PROPOSALSEXNIBIT A Santa Fe Streeld= P) Prepare an Engineering Letter Report (20 — 25 page main-body text document with supporting appendices) that documents the analyses, approach, opinions of probable construction costs, and document the work with text, tables, schematic- level exhibits and computer models or other applicable supporting documents required per City Plan Preparation Standards Contract Format (CPPSCF).Engineering Letter Report to include: 1. Provide a concise presentation of pertinent factors, sketches, designs, cross- sections, and parameters which will or may impact the design, including engineering design basis, preliminary layout sketches, construction sequencing, alignment, cross section, geotechnical testing report, right-of- way requirements, conformance to master plans, identification of needed additional services, identification of needed permits and environmental consideration, existing and proposed utilities, identification of quality and quantity of materials of construction, and other factors required for a professional design. 2. Include summary output tables from Hydraulic and Hydrologic analyses. 3. Include existing site photos. 4. Provide opinion of probable construction costs. 5. Identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project including permitting, environmental, historical, construction, and geotechnical issues; meet as City agent or with City participation and coordinate with agencies such as RTA, CDBG, LISPS, CCISD, community groups, TDLR, etc. 6. " aFid a#tet. 7. Provide anticipated index of drawings and specifications. 8. Provide a summary table & required ROW parcels q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of the Draft Engineering Letter Report. r) Submit computer model file, results and calculations used to analyze drainage. S) Conduct Project review meeting with City staff to review and receive City comments on the Draft Engineering Letter Report as scheduled by City Project Manager. t) Assimilate all City review comments of the Draft Engineering Letter Report and provide one (1) set of the Final Engineering Letter Report (ELR) (electronic and hard copies using City Standards as applicable) suitable for reproduction. U) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian Subcommittee and the Transportation Advisory Committee (TAC). Prepare PowerPoint presentation, handouts and exhibits for meeting. Provide follow-up and response to comments. City staff will provide one set only of the following information (as applicable): a) Electronic index and database of City's record drawing and record information. b) Requested record drawings, record information in electronic format as available from City Engineering files, b) The preliminary budget, specifying the funds available for construction. C) A copy of existing studies and plans. (as available from City Engineering files). d) Field location of existing city utilities. (AIE to coordinate with City Operating Department) EXHIBIT"A" Page 2 of 10 Revised November 26,2013 T Warkebrng&Pmpos&12013 RFP's RFO's1CofCGRF0-FY14%SANTA FE PROPOSAMEXHISIT A Santa Fe streeltloa e) Applicable Master Plans and GIS mapping are available on the City's website. f) City Control survey Bench marks and coordinates. g) Preliminary Traffic impact assessment. The records provided for A/E's use under this contract are proprietary, copyrighted, and authorized for use only by A/E, and only for the intended purpose of this project Any unauthorized use _or distribution of the records provided under this contract is strictly prohibited. 2. Design Phase. Upon approval of the preliminary phase, designated by receiving authorization to proceed, the A/E will: a) Provide coordination with electric and communication utility companies and private pipeline companies that may have existing facilities and must relocated to accommodate the proposed improvements. b) Provide assistance to identify testing, handling and disposal of any hazardous materials and/or contaminated soils that may be discovered during construction (to be included under additional services). C) Prepare construction documents in City standard format for the work identified in the approved ELR. Construction plans to include improvements or modifications to the storm water, water and wastewater systems within the project limits. Include standard City of Corpus Christi detail sheets as appropriate. d) Prepare construction plans in compliance with CPPSCF using English units on 11"x 17". 1. Prepare Traffic Control and Construction Sequencing Plans. The TCP will include construction sequencing, typical cross section and construction phasing plan sheets, warning and barricades, as well as standards sheets for barricades, traffic control plan, work zone pavement markings and signage. 2. Provide Storm Water Pollution Prevention Plan, including construction drawings. e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard copies using City Standards as applicable) to the City staff for review and approval purposes with estimates of probable construction costs. Identify distribution list for plans and bid documents to all affected franchise utilities. 1. Required with the interim plans is a "Plan Executive Summary, project checklist & drawing checklist" which will identify and summarize the project by distinguishing key elements and opinion of probable project costs. 2. Attend 60% submittal meeting with City Staff to assist staff in review of 60% submittal. 0 Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting meetings to attendees within five working days of the meeting. Assimilate all review comments, as appropriate and, upon Notice to Proceed. gt Dfeyide „ e (1) set of the .. e_i9..al PlaRS a Rd_bid_deGuments (9004 submiNe1 h) Hold Dreiest-90% Feview meeting.gPrep re meeting__agenda 8Rd .distribute reeeting meetings te -attendees within five Fkine- days of the meet!W. Assimilate all F8VieW nemmentc. and_iRGGF GFate aR, . .+..try i..te the r.h ns and sperm tiensnd-_ Gf Cf+! R rennendiFV EXHIBIT"A" Page 3 of 10 Revised November 26,2013 7'Norkubng E Propo$Ws 13 RFFP*RFgs CC-RFO.FY14%SANTA FE PROPOSALEXHIWASaMa FeStmetdocx r upon Natise to PFeeeed. i) Provide one (1) set of the final (100%) plans (unsealed and unstamped - electronic and full-size hard copy using City Standards as applicable) for City's final review. j) Assimilate all final review comments Upon approval by the Director of Engineering Services, provide one (1) set of the final plans and contract documents (electronic and full-size hard copy using City Standards as applicable) suitable for reproduction. Said bid documents henceforth become the shared intellectual property of the Cily of Corpus Christi and the Consultant. The City agrees that any modifications of the submitted final plans (for other uses by the City) will be evidenced on the plans and be signed and sealed by a professional engineer prior to re-use of modified plans. k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all submittals of the interim, pre-final (if required), and final complete plans and complete bid documents with specifications accurately reflect the percent completion designated and do not necessitate an excessive amount of revision and correction by City. Additional revisions or design submittals are required (and within the scone of Consultant's duties under this contract) if, in the opinion of the City Engineer or designee. Consultant has not adequately addressed City- provided review comments or provided submittals in accordance with City standards.. 1) Prepare and submit Monthly Status Reports to the Project Manager no later than the last Wednesday of each month with action items developed from monthly progress and review meetings. See Exhibit"A-2"for required form. m) Provide copy of contract documents along with appropriate fee to Texas Department of Licensing and Regulation (TDLR) for review and approval of accessibility requirements for pedestrian improvements (as authorized by Additional Services). The City staff will: a) Designate an individual to have responsibility, authority, and control for coordinating activities for the construction contract awarded. b) Provide the budget for the Project specifying the funds available for the construction contract. C) Provide electronic copy the City's standard specifications, standard detail sheets, standard and special provisions, and forms for required bid documents. 3. Bid Phase. The A/E will: a) Prepare draft Authorization to Advertise (ATA). b) Participate in the pre-bid conference and provide a meeting agenda for critical construction activities and elements impacted the project. C) Assist the City in solicitation of bids by identification of prospective bidders, and review of bids by solicited interests. d) Review all pre-bid questions and submissions concerning the bid documents and prepare, in the City's format, for the Engineering Services' approval, any addenda or other revisions necessary to inform contractors of approved changes prior to bidding. e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make recommendation concerning award of the contract. EXHIBIT"A" Page 4 of 10 Revised November 26,2013 T-Warketinp S RoposaM2013 RFP's RFO s%Co1CC•RFO•FY14%ANTA FE PROPOSAL%EXHISIT A Santa Fe Streetdom f) In the event the lowest responsible bidder's bid exceeds the project budget as revised by the Engineering Services in accordance with the AIE's design phase estimate required above, the Engineer will, at its expense, confer with City staff and make such revisions to the bid documents as the City staff deems necessary to re-advertise that particular portion of the Project for bids. g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City Council Meeting. The City staff will: a) Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders. b) Advertise the Project for bidding, maintain the list of prospective bidders, receive and process deposits for all bid documents, issue (with the assistance of the AIE) any addenda, prepare and supply bid tabulation forms, and conduct bid opening. C) Receive the Engineer's recommendation concerning bid evaluation and recommendation and prepare agenda materials for the City Council concerning bid awards. d) Prepare, review and provide copies of the contract for execution between the City and the contractor. 4. Construction Administration Phase. The AIE will perform contract administration to include the following: a) Participate in pre-construction meeting conference and provide a recommended agenda for critical construction activities and elements impacted the project. b) Review, Contractor submittals and operating and maintenance manuals for conformance to contract documents. C) Review and interpret field and laboratory tests. d) Provide interpretations and clarifications of the contract documents for the contractor and authorize required changes, which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. e) Make regular visits to the site of the Project to confer with the City project inspector and contractor to observe the general progress and quality of work, and to determine, in general, if the work is being done in accordance with the contract documents. This will not be confused with the project representative observation or continuous monitoring of the progress of construction. f) Prepare change orders as authorized by the City; provide interpretations and clarifications of the plans and specifications for the contractor and authorize minor changes which do not affect the contractor's price and are not contrary to the general interest of the City under the contract. g) Review, evaluate and recommend for City consideration Contractor Value Engineering proposal. h) Attend final inspection with City staff, provide punch list items to the City's Construction Engineers for contractor completion, and provide the City with a Certificate of Completion for the project upon successful completion of the project. i) Review Contractor-provided construction "red-line" drawings. Prepare Project record drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later) within two (2) months of final acceptance of the project. All drawings shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in dxf format with each layer being provided in a separate file. Attribute data will be EXHIBIT"A" Page 5 of 10 Revised November 26,2013 T,Warketng 8 Pmposals12013 RFP's RFO'a1CdCCdiF4-FY14VSANTA FE PROPOSAL1EXHIBIT A Santa Fe Streetdocc provided in ASCII format in tabular form. All electronic data will be compatible with the City GIS system. The City staff will: a) Prepare applications/estimates for payments to contractor. b) Conduct the final acceptance inspection with the Engineer. E. ADDITIONAL SERVICES This section defines the scope of additional services that may only be included as part of this contract if authorized by the Director of Engineering Services. A/E may not begin work on any services under this section without specific written authorization by the Director of Engineering Services. Fees for Additional Services are an allowance for potential services to be provided and will be negotiated by the Director of Engineering Services as required. The A/E shall, with written authorization by the Director of Engineering Services, perform the following:: 1. Permit Preparation. f=urnish the City all engineering data and documentation necessary for all required permits. The A/E will prepare this documentation for all required signatures. The A/E will prepare and submit identified permits as applicable to the appropriate local, state, and federal authorities, including: iA tmZhe aFea 0. Wetlands [Delineation and PeFFRit e AIPDES DerFMUAmendments (including SSG NO! NGT- ) f Texas Germis of E+�rte�ta!-Qaalit�-(�TGEQ) D eFFA:tc lAneAd_ ea*_G 9. NueGes County bTev.�c._I..liateriw.�l f'ernrnic.c.ien ITLJf'\ i. U.S. Psh aR d Wildlife Ser.d..e ( ICFWS) IF United_Statec_I+n.nrenrnental Protection_AneRsy (W69PA) I. Texas Department of Licensing and Regulation (TDLR } 2. Right-of-Way(ROW)Acauisition Survey. All work must comply with Category 1-A, Condition I specifications of the Texas Society of Professional Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and in conformance with the City's Global Positioning System (GPS)control network. All work must comply with all TxDOT requirements as applicable. a) Perform surveys to determine apparent right-of-way widths. b) Research plats, ROW maps, deed,, easements, and survey for fence corners, monuments, and iron pins within the existing ROW and analyze to establish existing apparent ROW. A/E must obtain Preliminary Title Reports from a local title company and provide copies of the title reports to the City. Preliminary Title Report shall identify title ownership and any title encumbrances to all right-of-way to be acquired. C) Provide a preliminary base map containing apparent ROW, which will be used by the A/E to develop the proposed alignment and its position relative to the existing EXHIBIT"A" Page 6 of 10 Revised November 26,2013 TWorkeOng S PrWosals=13 RFF's RPUS CC-RF01 FY 14 TA FE PROPOSALEMBIT A SanW Fe Strestdom and proposed ROW. This preliminary base map must show lot or property lines, land ownership and addresses as per appraisal district records. d) Prepare Metes and Bound Instrument with supporting exhibits as required and agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements and temporary construction easements. 3. Topooraphic Survey and Parcel Descriptions All work must be tied to and conform with the City's Global Positioning System (GPS) control network and comply with Category 6, Condition I specifications of the Texas Society of Professional Surveyors' ❑ Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of two (2) found boundary monuments from the project area. a) Establish Horizontal and Vertical Control. b) Establish both primary and secondary horizontal/vertical control. C) Set project control points for Horizontal and Vertical Control outside the limits of project construction disturbance. d) Horizontal control will be based on NAD 83 State plane coordinates(South Zone), and the data will have no adjustment factor applied— i.e. —the coordinate data will remain in grid. e) Vertical control will be based on NAVD 88. f) All control work will be established using conventional (non-GPS) methods. Perform topographic surveys to gather existing condition information. g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical Engineering Consultant. h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm sewer, water and gas lines as well as any other lines owned by third-parties and locate all visible utilities, wells and signs within the apparent ROW width along project limits: No utility connections will be shown. Surveying services, related to subsurface engineering (SUE) shall be provided as part of the scope of work for SUE. 1) Locate improvements within the apparent ROW. j) Locate and identify trees, at least five inches in diameter within the apparent ROW,. k) Generate electronic planimetric base map for use in project design. 1) Set property corners and prepare right of way strip parcel map depicting all parcels proposed for acquisition. Metes and bounds descriptions must indicate parent tract areas based on the most accurate information available. Strip map will show entire parent tracts at"not to scale" and for information only. All existing easements within the parcels to be acquired and those within adjacent parcels must be shown. m) Prepare individual signed and sealed parcel maps and legal descriptions for the required right of way acquisition for parcels and easements. A strip map showing all parcels required will be submitted along with parcel descriptions. Additional fees may be required in resolving boundary conflicts between Owners. AIE shall submit parcel maps and legal descriptions prior to the 60% submittal. 4. Environmental Issues. Identify and develop a scope of work for any testing, handling and disposal of hazardous materials and/or contaminated soils that may be discovered during construction, EXHIBIT"A" Page 7 of 10 Revised November 26,2013 T lF4a b P 3415 2013 RFP a RFQ'aCofCC-RF0-FY14%SANTA FE PROPOMk EXH OT A Santa Fe Stmetdom 5. Public Involvement. Participate in two public meetings. One public meeting shall be held after submittal of the Final Engineering Letter Report and one public meeting shall be held prior to start of project construction. Prepare notices, PowerPoint presentations, handouts and exhibits for meetings. Provide follow-up and response to citizen comments. Revise contract drawings to address citizen comments, as directed by the City. Prepare notices, handouts and exhibits for public information meetings. 6. Subsurface Utility Investination a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE C-1, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data" including, but not limited to, hydro-excavation. The proposed subsurface utility investigation will be as follows: i) Excavation —The survey scope includes working with a subsurface utility excavator to perform Quality Level A investigation of underground utilities in specified areas through the project limit. (Quality Level A involves the use of nondestructive digging equipment at critical points to determine the horizontal and vertical position of underground utilities, as well as the type, size, condition, material, and other characteristics.) Utilities located at this quality level will be physically located and tied to the topographic survey control. The utility will be identified and an elevation will be obtained to the top of the utility. ii) Utility Location — The survey scope includes locating certain utilities to Quality Level B (Quality Level B involves surveying visible above ground utility facilities, such as manholes, valve boxes, posts, etc., and correlating this information with existing utility records.) These utilities will be located by obtaining a One-Call Notice and measuring the marked locations. iii) Storm Water — Storm water facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible storm water manholes and drainage inlets. iv) Wastewater—Wastewater facilities within the project limits will be located to Quality Level C. Locations will be based on the surveyed locations of accessible wastewater manholes. Wastewater lines that are not to be replaced as part of this project and that fall within the footprint of construction-related excavation shall be located at Quality Level A. V) Water — Water facilities within the project limits will be located to Quality Level C. vi) Gas—Gas facilities within the project limits will be located to Quality Level C by the AIE. The City of Corpus Christi Gas Department will provide Quality Level A. The AIE will coordinate this activity. b) Inform local franchises whose utilities fall within the footprint of construction- related excavation of the potential for encountering their utility lines during construction. EXHIBIT"A" Page 8 of 10 Revised November 26,2013 T IMarkeeng&Pmpostaa=13 RFP's RFCVsCdCC-RFQ-FY14ZANTA fS PROPOSAUEXHISIT A Santa Fe 5t Gd 7. Construction Observation Services. To Be Determined. 8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-year period after acceptance of the Project. Note defects requiring contractor action to maintain, repair, fix, restore, patch, or replace improvement under the maintenance guaranty terms of the contract. Document the condition and prepare a report for the City staff of the locations and conditions requiring action, with its recommendation for the method or action to best correct defective conditions and submit to City Staff. Complete the inspection and prepare the report no later than sixty (60) days prior to the end of the maintenance guaranty period. Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List does not supersede Exhibit"A". IL SCHEDULE Date Activi Janus 9, 2014 NTP Janus 27, 2014 City provided Traffic assessment March 28, 2014 Draft ELR submittal April 11, 2014 -City Review May 2 2014 Final ELR submittal August 1, 2014 60% Desi n Submittal Au ust 22, 2014 Ci Review October 3, 2014 100% Final Submittal October 15, 2014 Advertise for Bids November 4, 2014 Pre-Bid Conference November 11, 2014 Receive Bids December 1, 2014 Contract Award December 8, 2014 Be in Construction June 8, 2015 Cam late Construction Ili. FEES A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided, ME will submit monthly statements for services rendered. The statement will be based upon AIE's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to AIE's monthly statements. EXHIBIT"A" Page 9 of 10 Revised November 26,2013 T Warketrp&Pmposas=13 RFPs RFaMCo1CCAFQ-FV1ASMTA FE PROPOSAUEMMIT A Sama Fe Stmetdocx B* Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services," the City will pay the AIE a not-to-exceed fee as per the table below: Summary of Fees Basic Services Fees 1. Preliminary Phase 61,088.00 2. Design Phase 99,554.00 3. Bid Phase 5,050.00 4. Construction Administration Phase 21,496.00 Subtotal Basic Services Fees 187,188.00 Additional Services Fees (Allowance) 1. Permit Preparation 5,000.00 2. ROW Acquisition Survey 5,000.00 3. Topographic Survey and Parcel Descriptions 13,000.00 4. Environmental Issues 1,000.00 5. Public Involvement 10,000.00 6. Subsurface Utility Investigation 53,630.50 7. Construction Observation Services To Be Determined 8. Start Up Services Not Needed 9. Warranty Phase 5,000.00 10. Traffic Analysis 42,420.00 11. Pavement Lifecycle Cost Analysis 3,850.00 12. Geotechnical Engineering Report 14,300.00 13. Environmental Assessment, Phase 1 2,200.00 Sub-Total Additional Services Fees Authorized 155,400.50 Total Authorized Fee 342,588.50 *Additional Services which are requested to be authorized in coordination with the notice to proceed for Basic Services. EXHIBIT "A" Page 10 of 10 Revised November 26,2413 7 Warkobng&Pmposais=13 RFP s RFQ'&Y0aCC-RF0-FYWSAMTA FE PROPOSAUEMBIT A S®rds Fe S EXHIBIT "A1" CITY OF CORPUS CHRISTI,TEXAS SANTA FE STREET FROM HANCOCK TO ELIZABETH PROJECT NO. E13100 BOND ISSUE 2014 This contract covers the preparation an engineering letter report,construction plans and construction manual(front end contract documents and specifications) for Santa Fe Street from Hancock to Elizabeth. The project is an approximately 2,000 feet of four-lane, asphalt, curb and gutter, roadway reconstruction project. Other improvements include replacing existing water, wastewater and storm water lines; replacing storm water inlets and manholes due to system redesign; modifications of existing traffic signals to meet current MUTCD standards;evaluation of signal timing relative to signals at 3`d and Elizabeth; replacement of existing sidewalks and wheelchair ramps;replacement of existing driveways with concrete driveways; reconstruction of bus pads to meet RTA standards; replacement of existing bus stops (not including structures or benches)to meet RTA standards; replacement of existing signs, replacement of existing pavement markings; relocation of AEP power poles as necessary; relocation of private underground utilities as necessary; right-of-way acquisition as necessary. Design services related to construction plan preparation include preparation of typical sections,various base map plan sheets; plan and profile sheets; storm sewer lateral details; roadway intersection details;traffic signal plans; demolition plan,driveway summary;survey control map,quantity estimate;construction phasing plan;traffic control plan;storm water pollution prevention plan;miscellaneous details and standards;proposed roadway cross sections. I. AMENDED SCOPE OF SERVICES A. BASIC SERVICES 2, Design Phase. a.. The City project manager will provide written approval of the Final Engineering Letter Report to the AIE prior to the AIE beginning the Design Phase. Written approval maybe either a letter or email. The City will allow the AIE an opportunity to submit a revised schedule and fee estimate if any substantial changes to the scope of work are made during approval of the Final Engineering Letter Report. No work on the Design Phase will begin until the revised schedule and fee estimate are addressed and approved. B. ADDITIONAL SERVICES 1. Traffic Analysis. a, Perform an analysis of current traffic conditions and traffic systems as needed based on existing traffic data collected by the City. b, Prepare signal warrant analysis of all intersections as needed based on existing studies prepared by the City. c. Services also include the redesign of existing signals to meet current MUTCD standards. Provide proposed changes to the current system as needed based on projected traffic patterns. d. Analysis to include following services: traffic counts at major intersections, traffic signal warrant, future traffic growth projections, and recommendations of traffic system improvements. Traffic counts will be performed using either 13 hourTMC or 24 hour ATR as determined by the City. EXHIBIT"Al Page 1 of 4 TARAwiteVog 6 PmrposaIM2013 RFF s RFQ's Co1CC-RrQ.FY1G TA FE PROPOSAUEMST Al doe e. The City will provide any existing traffic count data available for the project area to the consultant prior to beginning the analysis. Consultant will advise City if study is needed based on existing data. Allowance is based on the 13 hourTMC method of performing traffic counts. 2. Pavement Lifecycle Cost Analysis. Perform lifecycle cost analysis of pavement options recommended in geotechnical study. Analysis shall provide the estimated service life, construction cost,and maintenance/rehabilitation cost ofthe pavement. The data shall present a timeline of when expenditures are spent as well as the remaining service life of the pavement at the end of the 30 year analysis period. Analysis shall provide a ranking of options with respect to the construction cost,maintenance cost and the remaining service life. The City and the engineer will select an option based on the results of the analysis. 3. Geotechnical EnQineerinci Report. Provide recommendations for selection of proposed roadway cross section. Tasks include investigation of subsurface soil conditions through collecting soil bore samples and laboratory testing of the samples and preparation of a report summarizing results of testing and provide flexible and rigid pavement options for roadway. a. Laboratory testing may include moisture content, Atterberg limits, percent passing No.200 sieve, dry density,moisture content,unconfined compressive strength, particle size gradation, pH, soil box resistivity, soluble sulfate concentration and chloride concentration b. Geotechnical Engineering report will provide: i. Description of field exploration and laboratory testing ii. Summary of laboratory test results a. Discussion of subsurface soil and groundwater conditions b. General discussion of site geology c. General discussion of excavations for deeper utility lines d... Discussion of potential soil movements, including calculated potential vertical rise e. Recommendation for reconstructed pavement section thickness including flexible pavement and rigid pavement for a 30 year design life f. Recommendation for preparation of the pavement subgrade including alternatives for stabilization of subgrades g. Earthwork recommendations including backfill requirements h. Plan of borings to scale showing the locations i. Bore log indicating the bore number, depth of each stratum, soil classification, soil description and groundwater information 4. Environmental Assessment. Phase 1. Perform investigation of proposed project site including surrounding areas to identify critical environmental, archaeological, historical concerns. Assessment will include a review of regulatory data bases only and does not include field work, testing or coordination with regulatory agencies. 5. Riaht-of-Way Acquisition Survey. Services for the right-of-way acquisition survey do not include the preparation of parcel maps for the acquisition of additional right of way. A separate fee estimate will be prepared for the work needed to prepare parcel maps once the right-of-way acquisition scope is determined at the approval of the Final Engineering Letter Report. Includes preparation of parcel maps for acquisition of comer clips. Does not include preparation of parcel maps to acquire right of way along roadway corridor. EXHIBIT"A1" Page 2of4 T Mwk e9 ng&Pmpo 1sUO13 PFP s RM'MCMCCAFO ASANTAFE PROPO IEXD-11 0T Al doc 6. Construction Administration. Construction administration services include services described previously in Exhibit A,provided that such services are not the result of field changes due to site conditions that the engineer was not aware of through reasonable means of discovery. Reasonable means of discovery include drawings and studies provided by the City, GIS data provided by the City, topographic survey data, data provided by private utility companies and a site visit. The engineer will attempt to collect the required data prior to the beginning of the final design phase. Requested data received from either the City or private utility companies after beginning the final design phase will be considered a field change and subject to a request for contract amendment. 7. Subsurface Utility„Investigation. b. Disposal of waste shall be at J.C. Elliot Transfer Station C. Investigation includes hydro excavation at the following six(6) locations: 1. Santa Fe @ Hancock (2-12"diameter x 10'deep holes) 2. Santa Fe @ Morgan (2-12"diameter x 10' deep holes) 3. Santa Fe @ Elizabeth (2-12"diameter x 10' deep holes) IIII, PRELIMINARY SCHEDULE Date Activi Janyprtg, 2014 NTP Janus 27, 2014 Ci provided Traffic assessment March 28, 2014 Draft ELR submittal A ri111 2014 Ci Review Ma 2® 2014 Final ELR submittal Au ust 1, 2014 60% Desi n Submittal Au ust 22 2014 Ci Review October 3, 2014 100% Final Submittal October 15, 2014 Advertise for Bids November 4, 2014 Pre-Bid Conference November 11, 2014 Receive Bids December 1, 2014 Contract Award December 8, 2014 Be in Construction June 8, 2015 Com lets Construction EXHIBIT"Al" Page 3 of 4 TAMarkohng PnVoSWA2013 RFF s RFOVCcfCC-RFO FY'14%SANTA F5 PROPOSALIEMBIT Al doe. Summary of Fees Basic Services Fees 1. Preliminary Phase 61,088.00 2. Design Phase 99,554.00 3. Bid Phase 5,050.00 4. Construction Administration Phase 21,496.00 Subtotal Basic Services Fees 187,188.00 Additional Services Fees (Allowance) 1. Permit Preparation 5,000.00 2. ROW Acquisition Survey 5,000.00 3. Topographic Survey and Parcel Descriptions 13,000.00 4. Environmental Issues 1,000.00 5. Public Involvement 10,000.00 6. Subsurface Utility Investigation 53,630.50 7. Construction Observation Services To Be Determined 8. Start Up Services Not Needed 9. Warranty Phase 5,000.00 10. Traffic Analysis 42,420.00 11. Pavement Lifecycle Cost Analysis 3,850.00 12. Geotechnical Engineering Report 14,300.00 13. Environmental Assessment, Phase 1 2,200.00 Sub Total Additional Services Fees Authorized 155,400.50 Total Authorized Fee 342,588.50 EXHIBIT"Al Page 4 of 4 Marketing PmposWs%20'3 RrFs RFC'a CC.RFC-FY14ZANTA FE PROPOSALIEXHIBIT Al doc EXHIBIT"B" MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES (Revised October 2010) A. Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance, showing the following minimum coverages by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Written Notice of Cancellation, Bodily Injury & Property Damage non-renewal or material change required Per occurrence- aggregate on all certificates COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT including: 1. Broad Form 2. Premises - Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT 1. Owned vehicles 2.. Hired-- Non-owned vehicles PROFESSIONAL LIABILITY including: $1,000,000 per claim 1$2,000,000 Coverage provided shall cover all aggregate employees, officers, directors and agents (Defense costs not included in face value 1. Errors and Omissions of the policy) If claims made policy, retro date must be prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured WORKERS' COMPENSATION Which Complies with the Texas Workers Compensation Act EMPLOYERS' LIABILITY 500,000/500,0001500,000 EXHIBIT"B" PE g2 1 of 3 J-% EN VELMAPTORMNEWFORMAE LARGONDEMNIFICATION LARGE AE EXHIBIT B CT=Mdocx C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies of all reports within (10) ten days of accident. D. Consultant must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful Consultant's right to maintain reasonable deductibles in such amounts as are approved by the City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-VII. F. The City shall be entitled, upon request and without expense, to receive copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by the City, and may require the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). Consultant shall be required to comply with any such requests and shall submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Consultant shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469-9277 Fax: (361) 826-4555 G. Consultant agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: i. Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation and professional liability polices; ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and iv. Provide thirty (30) calendar days advance written notice directly to City of any suspension, cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. EXHIBIT"B" Pa, e 2 of 3 J-1GEN VELMAPiFORMSINEWFORMSIAE LARGEIINDEMNIFICATION LARGE AE EXHIBIT B-OCT 2010.docx H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage, Successful Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. I. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Consultant to stop work hereunder, and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of the work covered under this agreement. K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION AND HOLD HARMLESS Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the negligent performance of Consultant's services covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT"B" Pai ll 3of3 J:%EN VEL RFOR N E®R LARGE INDE NISI TIGN GE AE EXHIBIT CT 2010.d m Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey 0 & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Total Contract Amd No. 1 Amd No. 2 Contract Amount Invoiced Previous Invoice Total Invoice Percent Comalete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% Sample form for. Payment Request Revised 07/27/00 SUPPLIER NUMBER �1 TO BIL ASSIGNED B" PURCHASING DIVISION City of CITY OF CORPUS CHRISTI C DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the Cittyy to proyide the,following information.";Ev'erk'qc}uestion must,be answered: If,the question i ` ,,,not` applicable,' answer with "NA",.,,," See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Maverick Engineering,Inc. P.O.BOX: STREET ADDRESS: 400 Mann Street,Suite 200 CITY: Corpus Christi ZIP: 78401 �Flkwg. I. Corporation 2. Partnership ❑ 3. Sole Owner El 4. Association 5. Other If additional space is necessar DISCLOSURE QUESTIONS please use the reverse side of this page or attach separate sheet. r`1.�State the names of each `y,employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name N Job Title and City Department{if known) i..State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3°x`0 or more of the ownership in the above named"firm." Name Title r.... ,� ,. ... ..............,mmm „r„ 'l,',State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Board,Commission or Committee 4.7 tate the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all infonnation provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: William Fordtran,P. E. Title: Chief Operating Officer (type or Prini) a ,, Signature of Certifying Date DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis, but not as an independent contractor. d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. Corpus Chr st Engineering Santa Fe from Elizabeth to Hancock Council Presentation February 11, 2014 Project Scope Corpus Chr sty Engineering 2 Project Schedule Corpus Chr sti Engineering Feb Mar Apr May 2014 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2015 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 2016 Apr May Jun Jul Aug Sep Project Construction Estimate: 540 Calendar Days N 18 Months * Actual bid date and construction start time to be determined during project design phase. Bids will be programmed to allow for optimal competitive bidding. 3 Project Budget Corpus Chr sti Engineering FUNDS AVAILABLE: Bond 2014 - Tax Notes $204,079.25 Wastewater CIP 36,012.41 Storm Water CIP 69,254.63 Water CIP 33,242.22 * Future 2014 General Obligation Bonds 955,920.75 * Future Capital Improvements - Revenue Bonds (Utility) 1,021,490.74 TOTAL $2,320,000.00 FUNDS REQUIRED: *Construction (preliminary estimate) $1,581,818.18 Contingency (10%) 158,181.82 Design Fees: **Design Engineer (Maverick Engineering) (authorized services) 342,588.50 Construction Materials Testing (TBD) 41,760.00 Reimbursements 174,000.00 TOTAL $2,298,348.50 ESTIMATED PROJECT BUDGET BALANCE $21,651.50 *Will be required only if construction is approved by City voters in a future Bond Election **Includes geotechnical study and investigation 4 d AGENDA MEMORANDUM MaaP© a,EO First Reading for the City Council Meeting of February 11, 2014 s� Second Reading for the City Council Meeting of February 18, 2014 DATE: January 14, 2014 TO: Ronald L. Olson, City Manager FROM: Fred Segundo, Director of Aviation FredS @cctexas.com (361) 289-0171 ext. 1213 Appropriate $300,000 from the Airport Fund Balance for the upgrade and installation of the Multi User Flight Information Display System (MUFIDS) at Corpus Christi International Airport. CAPTION: Ordinance appropriating $300,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for upgrade of the Multi User Flight Information Display System (MUFIDS) at Corpus Christi International Airport; changing the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $300,000. PURPOSE: The current MUFIDS requires an extensive software upgrade and installation of new monitors to provide passengers and customers with a real-time flight information system, weather updates and relevant emergency and/or directional information. BACKGROUND AND FINDINGS: The existing MUFIDS equipment is approximately fifteen years old and was originally installed in the old terminal. It has become unreliable, requires manual updates by airline employees and is not fully compliant with the American with Disabilities Act (ADA). The new equipment will enhance customer service with the latest software/hardware technology to include LCD monitors. The improved FIDS will provide airport management with automated control to distribute and display real-time flight information to passengers and airport operational staff. The system includes a web-based platform that enables airline differentiated check-in counter (layout-) control system for existing environments. The upgrade will allow mobile devices (i.e. smart phones) to access flight and weather information via the City's web-site, as well as automatic updates through the airline feeds for real time flight information. Airport Staff will also be able to deliver emergency, weather and way-finding instructions/information as needed. The displays will also be fully ADA compliant. Upgrade and installation of the system will be administered under the City Engineering Department's Job Order Contracting (JOC) Program. The system expenditure is eligible for Federal Aviation Administration (FAA) grant funding at ninety percent of cost. Due to the urgency of the replacement, Airport staff is moving forward with the purchase and will include the system in future FAA capital improvement requests. Item Description Cost Design Services $ 26,500 MURDS Upgrade 162,344 Cabling and Electrical Work 28,000 Gate Counter Modifications 32,000 Service & Misc Subscriptions 28,922 Contingency 22,234 Total $ 300,000 ALTERNATIVES: No viable alternative exists. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: Not Applicable EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Legal Finance FINANCIAL IMPACT: ® Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget 0 0 0 Encumbered / Expended Amount This item 1 1 $300,000 0 1 $3007000 BALANCE 1 1 $3007000 1 0 $3007 000 Fund(s): Airport Fund 4610 35040 550040 Comments: None RECOMMENDATION: Staff requests approval of Ordinance LIST OF SUPPORTING DOCUMENTS: Ordinance Ordinance Appropriating $300,000 from the Unreserved Fund Balance in the No. 4610 Airport Fund for upgrade of the Multi User Flight Information Display System (MUFIDS) at Corpus Christi International Airport; changing the FY 2013-2014 Operating Budget adopted by Ordinance 029916 by increasing expenditures by $300,000. Be it ordained by the City Council of the City of Corpus Christi, Texas: SECTION 1. That $300,000 is appropriated from the Unreserved Fund Balance in the No. 4610 Airport Fund for upgrade of the Multi User Flight Information Display System at Corpus Christi International Airport; SECTION 2. That the FY 2013-2014 Operating Budget adopted by Ordinance No. 029916 is changed to increase expenditures by $3007000. That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20147 by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of , 20147 by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the the day of , 2014. ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor SC j2 AGENDA MEMORANDUM First Reading Ordinance for the City Council Meeting of February 11, 2014 Second Reading Ordinance for the City Council Meeting of February 18, 2014 DATE: January 20, 2014 TO: Ronald L. Olson, City Manager Thru: Mark Van Vleck, P.E., Interim Assistant City Manager, Public Works & Utilities FROM: William J. Green, P.E., Interim Head, Office of Environmental and Strategic Initiatives BiIIG@cctexas.com 361-826-3598 Texas Commission on Environmental Quality Grant for Air Quality Planning CAPTION: ORDINANCE RATIFYING THE ACCEPTANCE OF AMENDMENT NO. 1 TO GRANT AGREEMENT #582-14-40055 WITH THE TEXAS COMMISSION ON ENVIONMENTAL QUALITY AND APPROPRIATING $153,895 IN THE NO. 1071 COMMUNITY ENRICHMENT GRANTS FUND FOR AIR QUALITY PLANNING PURPOSES PURPOSE: The City executed TCEQ agreement No. 582-14-40055 in the amount of$442,300 on July 2, 2013 for FY14/15. The work plans and budget for the grant were to be discussed in a Proposed Grant Activities (PGA) and Notice to Commence along with an amendment increasing the Maximum Authorized Reimbursement to $596,195 that will be administratively approved by the City Manager or his designee. The attached amendment and PGA for the agreement address the activities associated with the grant and provide an additional $153,895 approved by the 83 d Texas Legislature for a total funding of$596,195 for FY14/15 air quality planning. BACKGROUND AND FINDINGS: Since the mid-1990's the City of Corpus Christi has received grant funds with no City match from the Texas Commission on Environmental Quality(TCEQ) to administer the grant and oversee activities associated with air quality planning, monitoring and modeling. The TCEQ has made an additional $596,195 available to the City. The City's Rider 8 Air Quality Planning grant provides for the city to sub-contract near non-attainment assessment and planning with Texas A&M Corpus Christi and the University of North Texas. The amendment, grant agreement workplan and budget must be executed by the City and TCEQ in order to ensure the funds are obligated and to accept the additional funding. ALTERNATIVES: 1. Approval of the Resolution and Ordinance as recommended. 2. Decline to accept the grant amendment, workplan and budget. OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: The contract and selection process complies with City Policy. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Engineering Services FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget 153,895.00 153,895.00 Encumbered / Expended Amount This item 01 01 1 BALANCE 01 01 153,895.00 1153,895.00 Fund(s): No. 1071 Community Enrichment Grants Fund Comments: Funds not sub-contracted will be utilized to defray the cost of grant administration RECOMMENDATION: Approval of the resolution and ordinance as presented. LIST OF SUPPORTING DOCUMENTS: Ordinance TCEQ Contract No. 582-14-40055 Amendment#1 TCEQ Contract No. 582-14-40055 PGA and Notice to Commence FY 14/15 Page 1 of 2 ORDINANCE RATIFYING THE ACCEPTANCE OF AMENDMENT NO. 1 TO GRANT AGREEMENT #582-1440055 WITH THE TEXAS COMMISSION ON ENVIONMENTAL QUALITY AND APPROPRIATING $153,895 IN THE NO. 1071 COMMUNITY ENRICHMENT GRANTS FUND FOR AIR QUALITY PLANNING PURPOSES Whereas, the City executed an agreement on July 2, 2013, in the amount of$442,300„ with the Texas Commission on Environmental Quality for Rider 8 Air Quality Planning grant funds; Whereas, the latest session of the Texas Legislature increased the funding for Rider 8 Air Quality Planning; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager is authorized to execute an amendment to the state funded grant agreement with the Texas Commission on Environmental Quality (TCEQ), Rider 8 Air Quality Planning Grant agreement No. 582-1440055 in the amount of $153,895, increasing the Maximum Authorized Reimbursement to $596,195 for FY 14115 air quality planning as approved in the Proposed Grant Activities (PGA) and Notice to Commence, as required. SECTION 2. The City Manager is authorized to make editorial and non-substantive modifications and execute amendments to the grant agreement without the further approval of the City Council that do not require the appropriation of additional funds or exceed the City Manager's authority to amend contracts, including, but not limited to, time extensions, modifications to schedule, modifications in scope of work, and any changes dictated by entities providing grant funding for the project. SECTION 3. That $153,895 is appropriated in the No. 1071 Community Enrichment Grants Fund for air quality planning purposes. ATTEST: THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor TCEQ Air Quality Planning Amendment ordinance--01242014 Final That the foregoing ordinance was read for the first time and passed to its second reading on this the—day of 2014, by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Rlojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the I day of 2014, by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Rlojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the day of 12014. ATTEST: A,e-"b e c c a..............H..........u e ft a......................................................................................................................................................................... —Ne I d a M a-r I i n e z.................................................................................................................... City Secretary Mayor TCEQ Contract Number: 582-14-40055 Contract Amendment 1 CONTRACT AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND CITY OF CORPUS CHRISTI Amendment Number i In accordance with Section 1.2 Amendments, of the General Terms and Conditions, Contract Number 582-14-40055 may be amended upon mutual agreement of the parties. The Texas Legislature, 83rd Legislative Session, increased the funding for Rider 8 Air Quality Planning. This amendment is being done to increase the Maximum Authorized Reimbursement of the grant,which was originally based on the amount appropriated during the 82nd Legislative Session. The Texas Commission on Environmental Quality(TCEQ) and the City of Corpus Christi (Performing Party) agree to amend the Grant as follows: i. MAXIMUM AUTHORIZED REIMBURSEMENT TCEQ and Performing Party agree to increase the Maximum Authorized Reimbursement shown on the Contract Signature Page by One hundred fifty-three thousand eight hundred ninety-five dollars ($153,895)• The original Maximum Authorized Reimbursement,the amount of the increase, and the amended Maximum Authorized Reimbursement are as follows: Original Maximum Authorized Reimbursement $442,300.00 Amendment #1 $1.�,89..00 Revised Maximum Authorized Reimbursement $596,195.00 All conditions and requirements of Contract Number 582-14-40055 that are not addressed in Amendment Number 1 to this Grant shall remain unchanged and shall apply to all activities specified herein just as if those activities had been included in the original Grant. TCEQ: PERFORMING PARTY/GRANTEE: Texas Commission on Environmental Quality City of Corpus Christi By: By: (Authorized Signature) (Authorized Signature) Richard A. Hyde,P.E. Ronald Olson (Printed Name) (Printed Name) Deputy Executive Director City Manager (Title) (Title) Date: Date: Page 1 of 1 Contract# 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Texas Commission on Environmental Quality PROPOSAL FOR GRANT ACTIVITIES AND NOTICE TO COMMENCE UNDER THE GRANT UMBRELLA FROM TCEQ TO: CITY OF CORPUS CHRISTI Proposal for Grant Activities and Notice to Commence No.: 582-1a-ao os s-FYla-oi Rider 8 — Near Non-Attainment Area Work Plan Grant Number: 582-14-4005.5 Proposal for Grant Activities Amount: $50,1Q5 Time Line The activities shall begin upon issuance of this executed Proposal for Grant Activities (PGA) and must be completed no later than August 31, 2015. Total Amount of this Proposal for Grant Activities The total amount to be reimbursed by TCEQ for activities performed under this Proposal for Grant Activities shall not exceed the amount shown on the face of this PGA unless the amount is changed by an amendment to the PGA. GRANT ACTIVITIES Task 1:Ambient Air Quality Monitoring Activities Task 1.1: The Performing Party(PP)will conduct ambient monitoring of the urban airshed as listed in Table 1:Ambient Air Monitoring Sites to be operated by the Grant Recipient. The geographical location of the monitoring sites is shown in Figure 1. The data will be transferred regularly to the TCEQ's Leading Environmental Analysis and Display System (LEADS) data system as specified in Table 1. Page i of 16 Contract # 552-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Table 1.Ambient air monitoring sites to be operated. LOCATION EQUIPMENT START DATE FIND DATF. Holly Road site Teledyne API 400E ozone Aprill, 2014 November 1, 2014 (CAMS Analyzer or equivalent, 66o)-Water RM Young wind sensor or pumping station quivalent, April 1, 2015 ugust 31, 2015 Aerated by the City Coastal environmental of Corpus Christi Atmospheric located in the Temperature/Relative rowing suburbs of Humidity(AT/RH) sensor e south side of the Dr equivalent, City. Zeno 320o datalogger or equivalent, and nfora wireless modem. Aransas Pass site Teledyne API 40oE ozone April 1, 2014 November 1, 2014 (CAMS 659) - Analyzer or equivalent, Wastewater RM Young wind sensor or treatment plant equivalent, April 1, 2015 August 31, 2015 Aerated by City of Coastal environmental Aransas Pass and in Atmospheric cooperation with the Temperature/Relative San Patricio Water Humidity(AT/RH)sensor District.A coastal or equivalent, location to the NE of Zeno 320o datalogger or Corpus Christi. equivalent,and nfora wireless modem. Violet site (CAMS Teledyne API 40oE ozone April 1, 2014 November 1, 2014 664)- Analyzer or equivalent, Pumping station RM Young wind sensors or located west of equivalent, April 1, 2015 August 31, 2015 Corpus Christi. Coastal environmental Rural location Atmospheric surrounded by open Temperature/Relative field for several Humidity(AT/RH)sensor Iles. or equivalent, Zeno 320o datalogger or equivalent,and nfora wireless modem. Page 2 oh6 Contract # 682-14-40056 PGA and Notice to Commence #FY14-01 PCR# 41919 Odem site(CAMS Teledyne API 400E ozone April 1, 2014 ovember 1, 2014 686)- Analyzer or equivalent, Pumping station RM Young wind sensors or operated by San equivalent, April 1, 2016 August 31, 2015 Patricia Water oastal environmental istrict. Rural Atmospheric location NW of Temperature/Relative Corpus Christi. Humidity(AT/RH)sensor r equivalent, Zeno 320o datalogger or equivalent,and Enfora wireless modem. - . w ... m CAMS 686 C_411IS 659 Odem )e, (_A-ransas Pass)� CAMS 664 (Violet) ®r C_411IS 66 � a„ oRy road � 0 4,5 9 Is 27 36 Miles Figure i.Air monitoring sites in the Corpus Christi urban airshed. A contractor-owned transfer standard will be calibrated according to TCEQ specifications,policies and procedures in the TCEQ's NAMS/SLAMS Network and TCEQ SLAMS/Border/NCare Quality Assurance Project.These requirements are based on requirements found in the code of Federal Regulations (CFR)40, Parts 50,53,and 58. The URLs below provide the details— Page 3 of 16 Contract # 582-14.40055 PGA and Notice to Commence #FY14-01 PCR# 41919 http://ivi%,%v.el2o.cov/fdsys/pke/CFR-201�-title4o-vole/pdf/CFR-2011-title4o-vale- art o-a D. df http://i4,i%,%v.gpo.goN,/fds, ss/pkg/CFR-2013-title4o-vol6zpdfZCFR-2013-title4o-vol6.. part53-subpartB.pdf http://%,%vw.lWo.p-ov/fdUs/pke/CFR-201 -title4o-,%°ol6/pdf/CFR-2013-title4o-vol6- narts8-annA.ndf Deliverable 1.1: Ambient monitoring data collected at monitoring sites. Deliverable Date: Five minute and hourly average data will be available to LEADS to ingest every 15 minutes between April 1, 2014, and November 1, 2014 and April 1, 2015, and August 31, 2015. Cost: $213,400 Task 1.2: Equipment upgrade Upgrade ozone analyzers,wind sensors, outdoor temperature and relative humidity sensors by December 2014. A detailed summary of the equipment upgrade with approximate total cost estimation (for the term of the PGA)is provided in the below Table 2. Table 2. Equipment upgrade cost at the proposed monitoring stations I. Purchase Ozone Monitors at two sites $17400 ? Re air existin ozone monitors at four sites $ 8000 3. Purchase wind sensors at two sites $ 2,800 1 4, Calibrate and repair existing wind sensors $ 3,200 5. Atmospheric temperature and relative humidity sensors at the $ 3,600 four sites ............ 6. Purchase Ekto monitoring enclosure _ $15, .�...,.. ..„-_....S.................................. .­..........� 000............................... 7. Repair existing enclosures to replace the corroded and weakened $ 4,000 enclosures at the field sites. 8. Monitoring supplies $ 2,000 Total $56,000 Deliverable 1.2: New and repaired monitoring equipment and support infrastructure to provide fault-free measurement at each of the site. Deliverable Date: No later than December 31, 2014 Cost: $56,000 Page 4 of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Task 2 —Update Conceptual Model through the 2014 Ozone Season: The Performing Party(PP)will identify necessary and sufficient conditions for high or exceeding ozone measurements in their program area (defined as the immediate statistical area plus adjacent counties)of the ozone National Ambient Air Quality Standards(NAAQS).The PP's analyses will include any seasonal variations and use data through 2014 to the extent possible. In particular, the PP's conceptual model will include the following analyses: -Evaluate the wind speeds, directions and time of day associated with high ozone events to determine the local conditions and source alignments most frequently associated with high ozone events. -Develop 24 hour back trajectories to determine source regions most(and least)likely to affect local area ozone. -Conduct a weekday/weekend analysis to evaluate the potential effectiveness of reduced levels of local industrial and mobile source activity on their area; -Evaluate the range and average background ozone concentrations associated with local wind directions; •Investigate ozone and precursor trends and estimate the annual frequency of high ozone days at varying standard levels (above); and Address additional relevant questions listed in Section 11.1.1 of EPA's ozone modeling guidance document, Guidance on the Use of Models and Other Analyses for Demonstrating Attainment of Air Quality goals for Ozone, PM2.5,and Regional Haze. Deliverable 2: The PP will deliver an updated Conceptual Model containing analysis of monitoring and other data for years 2013 and 2014.The conceptual model will be delivered to the TCEQ in a Microsoft Office Word and Adobe Acrobat Reader(*.pdf) format.Accompanying data and other supporting material will be provided in a mutually agreeable electronic format. Deliverable Date: Conceptual Model containing data through 2013 —March 15, 2014; Conceptual Model containing data through 2014— March 15th, 2015 Cost: $20,000 Task 3 —Ambient monitoring NOx The PP would perform continuous monitoring of NOx ozone precursors at the urban site during the ozone season as indicated in Table 3. Page 5 of A Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Table 3.Ambient monitoring stations to be operated to measure NOx LOCATION ADDRESS EQUIPMENT START DATE END DATE Holly Road site(CAMS NOx analyzer April 1,2014 November 1,2014 660)-Water pumping station operated by the City of Corpus Christi located in the growing suburbs of the south side of the City. April 1,2015 August 3 t,2015 Deliverable 3: The PP will deliver a final report with temporal trends,correlational analysis of NOx with ozone and episodic analysis,in addition to status updates in the quarterly reports. The report will be delivered to the TCEQ in a Microsoft Office Word and Adobe Acrobat Reader(*.pdf)format.Accompanying data and other supporting material will be provided in a mutually agreeable electronic format. Deliverable Dates: Final report-August 31, 2015. Status updates—Quarterly. Cost: $50,000 (Operating cost $25,000; Capital equipment(NOx analyzer) - $25,000) Task 4: Planning and Outreach Task 4.1 The PP will develop, implement and deliver an Auto Check/Clean Fleet program for the Corpus Christi air shed. The Auto Check/Clean Fleet program will measure vehicle emissions from area public and private fleets for hydrocarbons and NOx, coordinate emission reducing repairs to identified polluting fleet vehicles, re-test the emissions of each repaired vehicle, calculate and quantify emissions reductions as a result of repairs, and enter all pollution measurements (clean and dirty vehicles; pre and post repair) in an excel spreadsheet to be sent to TCEQ with quarterly reports. Vehicles driven 20,000 miles per year or less will be tested annually and vehicles driven in excess of 20,000 miles per year will be tested quarterly. A minimum of 1 fleet recruiting effort and/or emissions testing will be performed each month; starting in December 2013 (events conducted before then will be covered under the FY12/13 Rider 8 work plan). In the event a monthly event is cancelled, it will be rescheduled; if it is rescheduled to a different month, both it and the scheduled event for that month will be performed. PP commits to test an average of 20 vehicles per month, or more, from the period beginning December 2013 through August 2015, or 420 vehicles. PP will make every effort to ensure that at least half of the vehicles tested will be private, non-fleet vehicles. In addition to this effort, the PP will compile information on emissions of vehicles that utilize new technology and alternative fuels compared to common vehicles found on the road in this area. The PP will attempt to collect data on the number of new technology and alternative fuel vehicles — including gas/electric hybrids, electric-only, CNG, and others — in the Corpus Christi area, as well as the number of"standard" (gasoline/diesel fueled) vehicles, to compare emissions from each, and to estimate the effect on area Page 6 of A Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 wide emissions if, for example, 1o% of the Corpus gasoline/diesel vehicle population was replaced by one of the alternatives mentioned above. The PP may make reasonable assumptions in making these estimates or doing calculations needed to obtain these figures. The PP will compile emissions data into one PowerPoint style presentation that will be made available via the PP website for general use at no cost. This presentation, and others where appropriate for particular audiences, will be made by the PP to civic groups and other local organizations in an effort to promote real-world, successful strategies and ideas to reduce air pollution. The PP shall maintain a continuous community presence of a Pollution Prevention Partnership and air quality messages via media briefings, coordination and participation in air quality outreach opportunities. Deliverables: 4.1.1. The PP shall sponsor a minimum of one Auto Check/Clean Fleet event each month and provide a quarterly update on events held. Additionally, the PP shall provide an annual report that summarizes the Auto Check/Clean Fleet program and includes the following: a. A list of Auto Check/Clean Fleet events, the number of vehicles screened at each one, the number of "clean" vehicles at each one, and the number of"dirty"vehicles at each one; b. A spreadsheet in Microsoft Excel format showing the pre repair emissions levels for each vehicle, the cost of each vehicle repair, and the repairs made; and estimating the cumulative emissions reductions provided through the Auto Check/Clean Fleet program. 4.1.2. A spreadsheet in Microsoft Excel format showing the PP's best estimate of total number of vehicles registered in Corpus Christi, and if possible, an estimate of how many vehicles are of new technology or alternative fuels, as described in Task 6.1 above. As well, if reasonably possible the PP will provide an approximate estimate of average VOC and NOx emissions of an average car, and an approximate estimate of total auto/truck VOC and NOx emissions in Corpus Christi, a. The PP shall compose a Microsoft Powerpoint presentation containing the items described in paragraphs 3 and 4 of Task 4.1 (above). A spreadsheet tracking the number of webpage hits and downloads of the presentation, as well as a spreadsheet tracking the groups (date, time, attendance) to which presentations were made. A leave-behind jump drive including the presentation will be presented to the head of every group for their reuse. PP will provide to TCEQ lists of attendees at each meeting or conference in which it presents the above materials or conferences where it attends but does not present, along with meeting notes from each of these events. Deliverable Date: August 31, 2015 Cost: $211,530 Page 7 of 15 Contract # 552-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Task 4.2 The PP shall maintain a public website to facilitate public access to air quality information. Deliverable Date: August 31, 2015 Cost: $0.00 Task S Administrative Activities The PP shall perform all support necessary to ensure that all grant requirements are met and that the Work is completed in on or ahead of schedule, and in accordance to quality expectations set by the TCEQ and the Performing Party. This may include,but is not limited to providing general supervision for grant activities, administering sub- contracts,submitting reports and invoices,facilitating and/or attending meetings for stakeholder groups or other planning entities. The PP shall summarize its activities in a monthly progress report described below. Deliverable 5: The progress report and monthly invoices shall document, in technical detail and by task,the accomplishments, expenditures, and milestones achieved during the prior thirty(30) days. Specifically, the monthly progress report shall: 1. Summarize all activities performed by the PP with respect to each task and subtask of this work plan for the previous month; 2. Establish performance goals for each task and subtask for the month in which the report is delivered; 3. Compare accomplishments on every task and subtask to performance goals established the previous month; 4. Summarize reasons why performance goals were not met and provide corrective action plan for performance goals that were not met during the reporting period; 5. Provide a preliminary estimate of costs by task and subtask for the reporting period; and 6. Provide an up to date estimate of the cumulative percent completion of each task/subtask/deliverable; and 7. Separate and describe progress for projects by Work Plan and provide one report for activities undertaken under the Phase II work plan and a second report for activities undertaken under the Phase III work plan. Deliverable Date: The PP shall submit,via electronic mail,a quarterly progress report of its activities according to the schedule set forth in the umbrella grant contract. Page 8 of 16 Contract# 582-14-40055 PGA and Notice to Commence #FY14-01 PCR#41919 Cost: $40,265 TASK 6: Development of FY2o16-2017 Work Plan The PP shall draft a FY2o16-2017 work plan to cover the FY 2016-2017 biennium,based on the assumption that funds will continue to be appropriated for air quality planning in a manner consistent with the terms and amount of TCEQ Rider 8 as adopted by the 82nd Texas Legislature and signed into law by the Governor of Texas. The monetary resources allocated to various types of activity by the PP should adhere to the following priorities set by the TCEQ: Level One Priorities: • Collection of ambient air quality monitoring data and accompanying analysis • Emissions inventory improvements Level Two Priorities: • Development of locally based control strategies for ozone reduction • Photochemical modeling • Program Planning • Public awareness, outreach, and education Deliverable 6: The PP shall deliver a draft work plan for TCEQ review and approval describing activities that the PP proposes to undertake during the Fiscal Years of 2016 and 2017. The TCEQ will work with the PP to approve the draft work plan not later than January 31, 2015. Deliverable Dates: May 15,2014,for the draft FY2o16-2017 work plan and January 31, 2015, for the approved FY2016-2017 work plan. Cost: $5,000 Summary Schedule of Deliverables (In the event of a conflict between the deliverables or due dates shown in this table and the deliverables or due dates described above, the deliverables and due dates in the table prevail,except that if a deliverable is described above but is not shown on this table,it shall nevertheless be due as described above.) Deliverable Deliverable Date Cost Task 1 : Ambient Air Quality Page 9 of 16 Contract# 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Monitoring Activities Deliverable 1.1: Ambient 1.1: Continuously 1.1 $213,400 monitoring data collected at between April 1, 2014, monitoring sites delivered to TCEQ's and November 1, 2014 LEADS) and April 1, 2015,and August 31, 2015 Task 1.2 Equipment Upgrade 1.2: No later than 1.2 $56,000 Deliverable 1.2: - New and repaired December 31, 2014 monitoring equipment and support infrastructure to provide fault-free measurement at each of the site Task 2 : Update Conceptual Model through the 2014 Ozone Season Deliverable 2: The PP will deliver an 2. Conceptual Model 2. $20,000 updated Conceptual Model containing containing data analysis of monitoring and other data through 2013 — March for year 2013 and 2014. The 15th, 2014; Conceptual conceptual model will be delivered to Model containing data the TCEQ in a Microsoft Office Word through 2014— March and Adobe Acrobat Reader (*.pdf) 15th, 2015 format. Accompanying data and other supporting material will be provided in the electronic format requested by the TCEQ. Task 3:Ambient monitoring of oxides of nitrogen Deliverable 3: The PP will deliver a 3. Report with detailed 3. $50,000 report with detailed analysis of ozone analysis of ozone precursor data including NOx. The precursor data report will be delivered to the TCEQ in including NOx- a Microsoft Office Word and Adobe August 315t, 2015 Acrobat Reader(*.pdf)format. Accompanying data and other supporting material will be provided in a mutually agreeable electronic format. Task 4: Planning and Outreach 4.1:August 31, 2015 4.1 $211,530 Deliverable 4.1:The PP will develop, implement and deliver a Auto Check/Clean Fleet program for the Corpus Christi air shed. Deliverable 4.2: The PP shall 4.2:August 31, 2015 4.2 $0.00 maintain a public website to facilitate Page io of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41gig public access to air quality information Task 5: Administrative Activities 5. August 31, 2015 5. $40,265 Deliverable 5:The progress report and monthly invoices shall document, in sufficient technical detail and by task,the accomplishments, expenditures, and milestones achieved during the prior thirty(3o)days. Task 6: Development of FY2016- 2017 Work Plan Deliverable 6: The PP shall deliver a 6. May 15, 2014, for 6. $5,000 draft work plan for TCEQ review and the draft FY2o16-2017 approval describing activities that the work plan; and January PP proposes to undertake during the 31, 2015,for the Fiscal Years of 2016 and 2017. The approved FY2o16-2017 TCEQ will work with the PP to approve work plan. the draft work plan not later than January 31, 2015. ZOTAL: s4G.�g5 Special Requirements/Provisions Copies Electronic copies of all text,graphics, spreadsheet files,or models used in the preparation of any documents related to the project reports, used to document results and conclusions(e.g., sampling data,work files, etc.),or developed as work products under this Contract,shall be supplied at the conclusion of the project(or earlier, if requested by the TCEQ Project Manager). The software standards at the TCEQ for word processing and spreadsheet software are Microsoft Word, PDF formats and Microsoft Excel,or a software and version to be negotiated by TCEQ and the Performing Party. Please be certain that all electronic copses of documentation are supplied in these formats or are saved in a format that can be imported in such a way that the document or spreadsheet quality and accessibility do not suffer. Where conversions from one spreadsheet or one word processing format to another result in changes in the formatting that detract from the presentation quality or result in significant work in trying to restore the documents or spreadsheets to presentation quality, the work produced will not be deemed acceptable to TCEQ under this Contract. Availability for Questions The Performing Party's Project Manager,or a knowledgeable designee,must be available for questions from the TCEQ Project Manager at all reasonable times during Page ii of A Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 the performance of this Work Order and for at least 45 days after it has been completed in its entirety. Key Personnel The key personnel to be assigned to the PGA are listed below with each of their qualifications,the task that they will perform,and whether they are employees of Performing Party, independent contractors,or employees of subcontractors. Key Personnel: The parties will update this section by amendment. Models and Software to be Used by Contractor The following models and software must be used by the Contractor. The Contractor may propose additional or substitute models or software in the Work Plan. (In the event models and software are identified in the Tasks above but not here,this Work Order shall be construed as if such models or software were also spelled out in this space; in the event of a conflict between the models and software identified in the Tasks above and those identified here, it shall be resolved by taking the most likely meaning given the totality of the Work Order,but if that is not possible,then the model or software described in this section shall prevail). Models and software:The parties will update this section by amendment. Models, Reports,or Other Data to be Supplied to the Contractor by TCEQ TCEQ is not required to supply any models, reports, or other data except for specific items,if any, listed here: TCEQ-Project Manager Name: Jocelyn Mellberg Air Quality Division Bldg. E, Room No.: 374S phone: 512.289.o164 fax: 512.239.1500 e-mail: Jocelyn.mellber-ePtceq.texas.gov Performing Party-Project Manager Name: Sharon Bailey Lewis Company: City of Corpus Christi Department: Planning and Environmental Services Address: 12o1 Leopard Street City State zip: Corpus Christi TX 78401 phone: 361-826-4o66 fax: 361-826-4681 e-mail: SharonL@ectexas.com Page 12 of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Cost Budget In the event of a conflict of terms, a completed Cost Budget Form included in a PGA signed by TCEQ and the Performing Party controls over the blank form included in the contract documents, as to that specific PGA. Cooperative Reimbursement Grant for State Agencies and Local Governments 1. Budget. Authorized budgeted expenditures for activities performed are as follows: Budget Category Cost for Activities to be Performed Salary/Wages $ 34,804.26 ...........................................................................................................................................................................................................................................................................m.,....,,,...,......,,,.....-......,,,,,, Fringe Benefits $ 10,460.74 LRate: 23.11°! . ..............................::.... Travel $ 1,000.00 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............................ Supplies $ 2,000.00 Equipment $ 79,000.00 Contractual $ 468,830.00 ................................................................................................................................................................ Construction $ 0.00 Other $ 100.00 Indirect Costs $ 0.00 Total $ r,-46.14ti.00 2. Advance Payments. The Performing Party may submit a request for advance of 33%of the total amount of this PGA after this PGA is signed by both parties. The Performing Party may submit a request for an additional advance of 37% of the total amount of this PGA with its submission of its FSR for the September 2013- November 2013 quarter or thereafter. The Performing Party may submit a request for an additional advance of 20% of the total amount of this PGA between November 1, 2014 and November 15, 2014. For the remaining 10%of the total amount of the PGA,the Performing Party may request reimbursement in accordance with the requirements in the grant. All advance payments are subject to the Special Terms and Conditions regarding Advance Payments and all other applicable requirements in the Grant. All advance payment requests shall be in the form of a written invoice requesting advance payment. If Performing Party requests reimbursement in addition to advance payments,TCEQ may proportionately adjust subsequent advance payments. Requests for advance payment must be submitted in writing and labeled as an invoice. 3. Indirect Cost Reimbursable Rates and Base. The reimbursable rates for this Contract are —o—%for Performing Party Fiscal Year(FY) 2014, and_o_%for Page 13 of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 Performing Party FY2015 (estimated) of(check one): Base: ❑salary and fringe benefits ❑ modified total direct costs (MTDC): The anticipated modified total direct costs for Performing Party FY14 are $xx,xxx.xx,and for Performing Party FY15 are $xx,xxx.xx. These are the total anticipated direct costs for the respective fiscal years, minus items not included in the base (equipment expenditures and all other distorting costs). Performing Party includes the first $ of each contract in its MTDC. ❑ other direct costs base If other direct cost base, identify: N/A. 4. Other. If Budget Category"Other"is greater than $25,000 or more than 1o% of budget total, identify the main constituents: N/A. 5. Travel. In order to be reimbursable,travel costs must be specifically authorized in advance of the travel. Travel costs, including per diem,will be reimbursed only in the amount of actual costs, up to the maximum allowed by law for employees of the State of Texas at the time the cost is incurred.Travel by volunteers will not be reimbursed.The Performing Party shall submit out-of-state travel requests to the TCEQ Grant Manager no later than 3o days prior to travel. Travel by the Performing Party shall not occur without TCEQ authorization.Additional requirements applicable to travel are included elsewhere in this Contract. 6. Budget Categories. The Budget Categories above have the definitions, requirements and limitations stated in UGMS. Construction costs are not reimbursable without prior,specific written authorization from TCEQ. 7. Budget Control. 7.1 Performing Party may transfer amounts between the approved direct cost budget categories so long as the cumulative transfers to or from a line item do not exceed 1o% of half of the Total Budget amount. Total costs to be reimbursed must be at or less than the budget total specified. All invoices must be submitted in a format that clearly shows how this requirement is being met. Performing Party must timely submit a Budget Revision Request (BRR) Form reflecting the revised budget. The Performing Party's written request shall include the reason for the request, a redline/strikeout version of the currently approved budget, a narrative of each fund transfer among the budget categories, and a description of how the budget transfers will change each task. Upon approval by the TCEQ Grant Manager, the BRR will automatically be incorporated into this Contract as though it is a document revised under General Terms and Conditions Section 1.2. 7.2 Cumulative transfers greater than or equal to 1o% of the Total Budget.TCEQ must pre-approve in writing all budget revisions that result in the cumulative transfer of funds equal to or greater than 1o% of the Total Budget Page 14 of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 of this PGA during the Contract period. The Performing Party must supply the completed BRR and information listed in the previous section with its request for amendment of the PGA.A PGA amendment is required before Performing Party incurs these costs. 7.3 Performing Party may not transfer amounts to budget categories containing zero dollars without written TCEQ pre-approval. 7.4 The 1o%limit does not reset until an amendment is signed by the parties to reflect changes to the budget. 8. Supporting Records. Performing Party shall submit records and documentation to TCEQ as appropriate for the review and approval of reimbursing costs. See the FSR for an explanation of what documentation must be provided with the FSR regarding costs. TCEQ may reject invoices without appropriate supporting documentation. TCEQ has the right to request additional documentation. Although this Contract only requires that certain documentation be provided with the FSR, the Performing Party shall maintain records subject to the terms of this Contract, including the Uniform Grant Management Standards. 9. Indirect Costs. Performing Party's indirect costs will be reimbursed at the reimbursable rate shown above(if no reimbursable rate is shown above, indirect costs are not reimbursable under this Contract). The reimbursable rate must be less than or equal to the rate authorized under UGMS. 10.Adjustment of Indirect Rates. Performing Party acknowledges that TCEQ's budget is limited and funds may not be available to reimburse any increase in indirect costs. Performing Party waives any right it may have to upward adjustment of its indirect rate, and agrees to contribute any such increase to the successful performance of this Contract; provided, however,that any adjustment made by adjusting the indirect cost pool in the subsequent fiscal year in accordance with UGMS is allowed. TCEQ waives any right it may have to a downward adjustment of Performing Party's indirect rate,unless the reimbursable rate is greater than the Performing Party's actual indirect costs. If the latter case, if reasonably feasible,a compensating adjustment downward shall be carried forward to this Contract or a future contract. If not feasible,where permitted by law TCEQ and Performing Party may identify additional services to be performed by Performing Party as a compensating adjustment,or Performing Party shall reimburse TCEQ the excess indirect costs paid. In addition, if at any time Performing Party uses an indirect rate which has been approved by its appropriate, internal governing body and submitted to its Federal cognizant agency for approval,but which has not yet been approved by its Federal cognizant agency, and a different rate is subsequently approved by Performing Party's Federal cognizant agency(or its state coordinating agency),TCEQ and Performing Party shall agree on an appropriate adjustment. If neither Performing Party's Federal cognizant agency nor its state coordinating agency act on its indirect rate submittal within a reasonable time, or if the rate is found to contain costs that are unallowable,the situation shall be handled in accordance with UGMS. ******End of Cost Budget****** Page iS of 16 Contract # 582-14-40055 PGA and Notice to Commence #FY14-01 PCR# 41919 PGA No. 582-1-4-40os5-FY14-01 is agreed to by TCEQ and the Performing Party as of the latest signature date below. The amount shown as "Proposal for Grant Activities Amount" in the heading of this PGA is the maximum amount to be paid to the Performing Party in accordance with the Cost Budget included in this PGA,unless the amount is amended in accordance with the Contract.This document,which has been signed by both parties, is the Performing Party's Notice to Commence with the activities in the PGA on September 1, 2013. If final signature on Amendment#1 (to increase the Maximum Authorized Reimbursement amount of the Grant) occurs on the same day as final signature of this PGA or prior to the final signature of this PGA,this Notice to Commence is for the full "Proposal for Grant Activities Amount"in the heading of this PGA. If not,this Notice to Commence is for $442,300. TCEQ: Performing Party: Texas Commission on Environmental Qualfty City of Corpus Christi By: By: (Authorized Signature) (Authorized Signature) Richard A. Hyde, P.E. Ronald Olson (Printed Name) (Printed Name) Deputy Executive Director City Manager (Title) (Title) Date: Date: Page 16 of 16 AGENDA MEMORANDUM aapoR,EO Future Item for the City Council Meeting of February 11, 2014 1852+ Action Item for the City Council Meeting of February 18, 2014 DATE: February 11, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Barrera, Assistant Director of Financial Services mikeb(a)-cctexas.com (361) 826-3169 Jim Davis, Director of General Services jimd(c�cctexas.com (361) 857-1909 Floyd Simpson, Chief of Police floyds(aD-cctexas.com 886-2603 Purchase of Police Pursuit Tahoes CAPTION: Motion approving the purchase of twenty-five (25) Police Pursuit Tahoes from Caldwell Country Chevrolet, Caldwell, Texas for a total amount of $724,960.25. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted in FY 2013-2014. PURPOSE: To be used by Police Officers in the performance of their duties throughout the City. BACKGROUND AND FINDINGS: CNG is not available for this vehicle. ALTERNATIVES: CNG Standards Checklist Standard Meets Standard Does not Meet Standard Reliability (OEM available?) (CNG not available) Specifications (Bi-Fuel available?) (Bi-Fuel not available) Economics (comparison available?) (CNG not available) Exclusions X No OEM available X Mission Capability compromised X OTHER CONSIDERATIONS: None. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency. DEPARTMENTAL CLEARANCES: Police Department, Fleet Maintenance Services FINANCIAL IMPACT: ❑ Operating ❑ Revenue x Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $8,109,878.51 $0 $8,109,878.51 Encumbered / Expended Amount $2,490,175.40 $0 $2,490,175.40 This item $724,960.25 $0 $724 960.25 BALANCE $4,894,742.86 1 J $4,89 4 742.86 Fund(s): Maintenance Service Fund, Crime Control Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price sheet. CITY OF CORPUS CHRISTI PRICE SHEET PURCHASING DIVISION TLGPC CONTRACT NO. 430-13 BUYER: GERALD GOODWIN PURCHASE OF POLICE VEHICLES Caldwell Country Chevrolet Caldwell, Texas UNIT EXTENDED ITEM DESCRIPTION QTY.1 UNIT PRICE PRICE 1 2014 Chevrolet 2WD Police Tahoe, 25 Each $28,998.41 $724,960.25 color: black TOTAL: $724,960.25 PH AGENDA MEMORANDUM aapoR,EO Future Item for the City Council Meeting of February 11, 2014 1852+ Action Item for the City Council Meeting of February 18, 2014 DATE: February 11, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Barrera, Assistant Director of Financial Services mikeb(a)-cctexas.com (361) 826-3169 Jim Davis, Director of General Services jimd(c�cctexas.com (361) 857-1909 Lawrence Mikolajczyk, Director of Solid Waste Operations lawm(aD-cctexas.com (361) 826-1972 Purchase of a Peterbilt Transfer Truck CAPTION: Motion approving the purchase of one (1) Peterbilt transfer truck from Rush Truck Centers of Texas, L.P., Houston, Texas for a total amount of $164,338. The award is based on the cooperative purchasing agreement with the Houston-Galveston Area Council of Governments (HGAC). PURPOSE: To be used by Solid Waste Operations to transfer refuse from the Elliot Transfer Station to the Cefe Landfill. The unit is an addition to the fleet in order to ensure the daily availability of equipment. BACKGROUND AND FINDINGS: A CNG engine is not suitable for this truck due to the high horsepower and torque that is required. This truck requires a minimum of 400 HP at 1,650 foot pounds of torque. The CNG engine is only rated at 320 HP at 1,000 foot pounds of torque. ALTERNATIVES: CNG Standards Checklist Standard Meets Standard Does not Meet Standard Reliability (OEM available?) (CNG not available at HP required) Specifications (dedicated CNG (CNG not available at HP required) available?) Economics (comparison available?) (CNG not available at HP required) Exclusions X No OEM available (CNG not available at HP required) Mission Capability compromised X OTHER CONSIDERATIONS: None. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency. DEPARTMENTAL CLEARANCES: Solid Waste Operations, Fleet Maintenance Services FINANCIAL IMPACT: ❑ Operating ❑ Revenue x Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $7,759,656.51 $0 $7,759,656.51 Encumbered / Expended Amount $2,362,550.40 $0 $2,362,550.40 This item $164,338.00 $0 $164 338.00 BALANCE $5,232,768.11 1 J $5,23 2 768.11 Fund(s): Maintenance Service Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price sheet. CITY OF CORPUS CHRISTI PRICE SHEET PURCHASING DIVISION HGAC CONTRACT NO. HT11-12 BUYER: GERALD GOODWIN PURCHASE OF PETERBILT TRANSFER TRUCK Rush Truck Centers of Texas, L.P. Houston, Texas UNIT EXTENDED ITEM DESCRIPTION QTY.1 UNIT PRICE PRICE 1 2015 Peterbilt 367 "Autoshift Plus"400 HP 1 Each $164,338.00 $164,338.00 transfer truck tractor TOTAL: $164,338.00 PH AGENDA MEMORANDUM aapoR,EO Future Item for the City Council Meeting of February 11, 2014 1852+ Action Item for the City Council Meeting of February 18, 2014 DATE: February 11, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Barrera, Assistant Director of Financial Services mikeb(a)-cctexas.com (361) 826-3169 Valerie H. Gray, Director of Street Operations va l e ri e g(aD-cctexa s.co m (361) 826-1875 Lease-Purchase of Freightliner Trucks with Patcher Bodies CAPTION: Motion approving the lease-purchase of two (2) Freightliner trucks with patcher bodies from Freightliner of Austin, Austin, Texas for a total amount of $277,074.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the City's lease-purchase financing contractor. PURPOSE: To be used by the Street Department to repair City streets. BACKGROUND AND FINDINGS: These units will be replacement units. A CNG engine is not suitable for these trucks due to the requirement for a small chassis that is low to the ground. A CNG configuration requires a large chassis that is high off the ground and would not work well in this application. ALTERNATIVES: CNG Standards Checklist Standard Meets Standard Does not Meet Standard Reliability (OEM available?) (CNG not available on smaller chassis required) Specifications (Dedicated CNG (CNG not available on smaller available?) chassis required) Economics (comparison available?) (CNG not available on smaller chassis required) Exclusions X No OEM available (CNG not available on smaller chassis required) Mission Capability compromised X OTHER CONSIDERATIONS: Financing for the lease-purchase of the Bergkamp Flameless Pothole Patcher Trucks is based on a sixty-month term with an estimated interest rate of 2.22% for an annual payment of $58,598.40. The total estimated cost over the five-year period, including principal of $277,074.00 and interest of $15,918.00, is $292,992.00. Funding is available through the Street Fund. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/ NON-EMERGENCY: Non-emergency. DEPARTMENTAL CLEARANCES: Street Department FINANCIAL IMPACT: x Operating ❑ Revenue ❑ Capital ❑ Not applicable Project to Date Fiscal Year: 2013- Expenditures 2014 (CIP only) Current Year Future Years TOTALS Line Item Budget $668,357.24 $273,459.20 $941,816.44 Encumbered / Expended Amount $594,439.53 $0 $594,439.53 This item $19,532.80 $273 459.20 $292,992.00 BALANCE $54 384.91 $54 384.91 Fund(s): Street Fund Comments: The $19,532.80 financial impact shown above represents four (4) months of payments that will be encumbered through the end of this fiscal year. The remaining $273,459.20 for the last fifty-six (56) months of the lease-purchase payments will be requested for future fiscal years during the normal budget process. RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price sheet. CITY OF CORPUS CHRISTI PRICE SHEET PURCHASING DIVISION TLGPC CONTRACT NO. 425-13 BUYER: GERALD GOODWIN FREIGHTLINER TRUCKS WITH PATCHER BODIES Freightliner of Austin Austin, Texas UNIT EXTENDED ITEM DESCRIPTION QTY.1 UNIT PRICE PRICE 1 2014 Freightliner M2 106 cab/chassis with a 2 Each $138,537.00 $277,074.00 Bergkamp FP5 flameless patcher body TOTAL: $277,074.00 AGENDA MEMORANDUM �aapo�R,EO Future Item for the City Council Meeting of February 11, 2014 1852+ Action Item for the City Council Meeting of February 18, 2014 DATE: January 28, 2014 TO: Ronald L. Olson, City Manager FROM: Daniel Biles, P.E., Executive Director, Public Works danb @cctexas.com (361) 826-3729 Resolution approving submission of a grant application for the Texas State Highway 358 Integrated Corridor Management Project CAPTION: Resolutuion approving submission of a grant application with the Federal Highway Administration (FHWA) for the Texas State Highway 358 Integrated Corridor Management Project. PURPOSE: This resolution provides approval of a grant application in connection with the Federal Integrated Corridor Management Program (Program). The Program's purpose is to promote the integrated management and operations of the transportation system, thereby improving multimodal transportation system management and operations. BACKGROUND AND FINDINGS: The Federal Highway Administration (FHWA) of United States Department of Transportation (USDOT) invites agencies to apply for deployment planning grants to initiate or continue Integrated Corridor Management (ICM) development. The Moving Ahead for Progress in the 21st Century Act (MAP-21) authorized the FHWA to encourage Intelligent Transportation Systems (ITS) deployment on the national highway system through demonstrations and grant programs. Texas State Highway 358 (known as Padre Island Drive) Integrated Corridor Management Project (Project) will deploy ITS improvements for the multimodal transportation corridor of Texas State Highway 358 in the heart of Corpus Christi. ICM with better Highway Management, Arterial Management and Transit Management will improve system performance on this key transportation corridor from Interstate Highway 37 to Naval Air Station Corpus Christi (NAS). As Project sponsor, City of Corpus Christi will partner with Texas Department of Transportation — Corpus Christi District (TxDOT), Corpus Christi Metropolitan Planning Organization (CCMPO), and Corpus Christi Regional Transportation Authority (CCRTA). ALTERNATIVES: 1. Approve submission of grant application. (recommended) 2. Do not approve submission of grant application. (not recommended) OTHER CONSIDERATIONS: Total costs for the Project is $250,000. Federal funding will cover a maximum of 80 percent of each proposed program/project. Total costs of each proposed program/project should not exceed $200,000. The maximum federal award requires at least a 20% local match of $50,000 or more. The City of Corpus Christi, TxDOT, CCMPO and CCRTA may contribute to 20% local match. CONFORMITY TO CITY POLICY: Not applicable. EMERGENCY/ NON-EMERGENCY: Non-Emergency. DEPARTMENTAL CLEARANCES: Not applicable. FINANCIAL IMPACT: ❑ Operating ❑ Revenue X Capital ❑ Not applicable Project to Date Expenditures Fiscal Year: 2013-2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None RECOMMENDATION: Approval of the resolution as proposed, which would allow staff to apply with the FHWA for a grant for Texas State Highway 358 Integrated Corridor Management Project. LIST OF SUPPORTING DOCUMENTS: Resolution Location Map Resolution approving submission of a grant application with the Federal Highway Administration (FHWA) for the Texas State Highway 358 Integrated Corridor Management Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Council supports and approves submission of grant application to the Federal Highway Administration (FHWA) for the Texas State Highway 358 Intergrated Corridor Management Project., and authorizes the City Manager or designee to execute all necessary documents. ATTEST THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott NUECES BAY ANNAVILLE „ TRADE CORPUS CHRISTI SCALE: N.T.S. SHIP C N HARBOR BRIDGE CORPUS CHRISTI BAY CORPUS CHRISTI INTERNATIONAL AIRPORT m ` N1\ M ` TEXAS STATE HIGHWAY 358 CORRIDOR CABANISS FIELD TEXAS A&M UNIVERSITY ORPUS CHRISTI OSO BAY BILL WITT PARK LAGUNA MADRE SUBJECT - LOCATION MAP STATE HIGHWAY 358 ( PADRE ISLAND DRIVE ) INTEGRATED CORRIDOR MANAGEMENT PROJECT Traffic Engineering Div. Engineering Services Dept. d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Lexington Manor Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Lexington Manor Apartments to be developed by TG 110, Inc. and to be owned by TG Lexington 110, LP. PURPOSE: The Lexington Manor Apartments is an affordable housing development located at 3126 Ray Ellison/5201 Kostoryz Rd., Corpus Christi, TX 78415. TG 110, Inc. to be owned by TG 110 Lexington, LP. proposes the demolition and reconstruction of 153 apartments (52 are Section 8 units) serving low-income families, seniors, and individuals. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and HOME funds from the City of Corpus Christi. Lexington Manor will serve residents at 30%, 50%, and 60% of Area Median Income. The request of HOME funds for this project is $918,000. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application and consideration of HOME funds from the City of Corpus Christi. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application for HOME Investment Partnership Program Funds from the City of Corpus Christi and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Lexington Manor Apartments to be developed by TG 110, Inc. and to be owned by TG 110 Lexington, LP. Whereas, TG 110, Inc. and TG 110 Lexington, LP (collectively, the "Applicant") has proposed a development project to demolish and reconstruct 153 apartments to provide affordable housing that is located at 3126 Ray Ellison / 5201 Kostoryz, Corpus Christi, Texas 78415 and named Lexington Manor Apartments ("Lexington Manor Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for Lexington Manor Apartment Project; and Whereas, the City of Corpus Christi will provide its assistance under the HOME Program utilizing loan terms that meet the requirements of the TDHCA 2014 Qualified Allocation Plan, Section 11.9 (d)(2) in order to ensure the maximum possible score by the applicant under TDHCA's rules; Whereas, the Applicant has applied for HOME funding for the Lexington Manor Apartment Project in the amount of $918,000 from the City of Corpus Christi; and Whereas, the City of Corpus Christi intends to commit set aside HOME Funds from the City of Corpus Christi FY 2014 Consolidated Annual Action Plan ("CAAP") to support the Applicant's Lexington Manor Apartment Project contingent upon an award of Low Income Housing Tax Credits from the TDHA to Applicant and subject to available funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Lexington Manor Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Lexington Manor Apartment Project. Funding from the City of Corpus Christi for this proposed project will be subject to award of Housing Tax Credits to Applicant and receipt of available HOME funds to be approved by U.S. Department of Housing and Urban Development through the City of Corpus Christi FY 2014 CARP. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Riverstone Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Riverstone Apartments to be developed by GCM Housing CC, Ltd. PURPOSE: The Riverstone Apartments, once constructed, will be an affordable housing development located on Airline Rd. and Wall St., Corpus Christi, TX 78414. GCM Housing CC, Ltd. proposes the new construction of 60 apartments serving low-income families, seniors, and individuals at 30%, 50%, and 60% Area Median Income. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and HOME funds from the City of Corpus Christi. The request of HOME funds for this project is $900,000. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application and consideration of HOME funds from the City of Corpus Christi. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application for HOME Investment Partnership Program Funds from the City of Corpus Christi and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Riverstone Apartments to be developed by GCM Housing CC, Ltd. Whereas, GCM Housing CC, Ltd. (the "Applicant") has proposed a development project to construct 60 apartments to provide affordable housing to be located at the intersection of Airline Rd. and Wall St., Corpus Christi, Texas 78414 and named Riverstone Apartments ("Riverstone Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for the Riverstone Apartment Project; and Whereas, the City of Corpus Christi will provide its assistance under the HOME Program utilizing loan terms that meet the requirements of the TDHCA 2014 Qualified Allocation Plan, Section 11.9 (d)(2) in order to ensure the maximum possible score by the applicant under TDHCA's rules; Whereas, the Applicant has applied for HOME funding for the Riverstone Apartment Project in the amount of $900,000 from the City of Corpus Christi; and Whereas, the City of Corpus Christi intends to commit set aside HOME Funds from the City of Corpus Christi FY 2014 Consolidated Annual Action Plan ("CAAP") to support the Applicant's Riverstone Apartment Project contingent upon an award of Low Income Housing Tax Credits from the TDHCA to Applicant and subject to available funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Riverstone Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Riverstone Apartment Project. Funding from the City of Corpus Christi for this proposed project will be subject to award of Housing Tax Credits to Applicant and receipt of available HOME funds to be approved by U.S. Department of Housing and Urban Development through the City of Corpus Christi FY 2014 CARP. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Quail Chase Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support for the HOME Investment Partnership Program funds from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Quail Chase Apartments to be developed by MBL DerbyCity Development, LLC. PURPOSE: The Quail Chase Apartments, once constructed, will be an affordable housing development located at 14239 Northwest Blvd. (FM Hwy 624) and Hazel Bazemore, Corpus Christi, TX 78410. MBL DerbyCity Development, LLC. proposes the new construction of 80 apartments serving low-income families, seniors, and individuals at 30%, 50%, and 60% Area Median Income. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and HOME funds from the City of Corpus Christi. The request of HOME funds for this project is $1,200,000. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application and consideration of HOME funds from the City of Corpus Christi. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application for HOME Investment Partnership Program Funds from the City of Corpus Christi and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Quail Chase Apartments to be developed by MBL DerbyCity Development, LLC. Whereas, MBL DerbyCity Development, LLC. (the "Applicant") has proposed a development project to construct 80 apartments to provide affordable housing to be located at 14239 Northwest Blvd. (FM HWY 624) and Hazel Bazemore, Corpus Christi, Texas 78410 and named Quail Chase Apartments ("Quail Chase Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for the Quail Chase Apartment Project; and Whereas, the City of Corpus Christi will provide its assistance under the HOME Program utilizing loan terms that meet the requirements of the TDHCA 2014 Qualified Allocation Plan, Section 11.9 (d)(2) in order to ensure the maximum possible score by the applicant under TDHCA's rules; Whereas, the Applicant has applied for HOME funding for the Quail Chase Apartment Project in the amount of $1,200,000 from the City of Corpus Christi; and Whereas, the City of Corpus Christi intends to commit set aside HOME Funds from the City of Corpus Christi FY 2014 Consolidated Annual Action Plan ("CAAP") to support the Applicant's Quail Chase Apartment Project contingent upon an award of Low Income Housing Tax Credits from the TDHCA to Applicant and subject to available funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Quail Chase Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Quail Chase Apartment Project. Funding from the City of Corpus Christi for this proposed project will be subject to award of Housing Tax Credits to Applicant and receipt of available HOME funds to be approved by U.S. Department of Housing and Urban Development through the City of Corpus Christi FY 2014 CARP. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Residences at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Calallen to be developed by NuRock Companies. PURPOSE: The Residences at Calallen Apartments, once constructed, will be an affordable housing development located at 3322 IH 69 Access Road, Corpus Christi, TX 78410. NuRock Companies proposes the new construction of 100 apartments serving low-income families, seniors, and individuals at 30%, 50%, and 60% Area Median Income. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and local funds, although not through the City's HOME Program. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application to TDHCA. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application to TDHCA and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Residences at Calallen Apartments to be developed by NuRock Companies. Whereas, NuRock Companies (the "Applicant") has proposed a development project to construct 100 apartments to provide affordable housing to be located at 3322 IH 69 Access Rd. Corpus Christi, Texas 78410 and named Residences at Calallen Apartments ("Residences at Calallen Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for the Residences at Calallen Apartment Project; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Residences at Calallen Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Residences at Calallen Apartment Project. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 25, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Residences at Rodd Field Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Residences at Rodd Field to be developed by NuRock Companies. PURPOSE: The Residences at Rodd Field Apartments, once constructed, will be an affordable housing development located at Rodd Field Rd. and Brooke Rd., Corpus Christi, TX 78414. NuRock Companies proposes the new construction of 100 apartments serving low-income families, seniors, and individuals at 30%, 50%, and 60% Area Median Income. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and local funds, although not through the City's HOME Program. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application to TDHCA. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application to TDHCA and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Residences at Rodd Field Apartments to be developed by NuRock Companies. Whereas, NuRock Companies (the "Applicant") has proposed a development project to construct 100 apartments to provide affordable housing to be located at Rodd Field Rd. and Brooke Rd., Corpus Christi, Texas 78414 and named Residences at Rodd Field Apartments ("Residences at Rodd Field Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for the Residences at Rodd Field Apartment Project; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Residences at Rodd Field Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Residences at Rodd Field Apartment Project. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 11, 2014 s� Action Item for the City Council Meeting of February 18, 2014 DATE: January 16, 2014 TO: Ronald L. Olson, City Manager THRU: Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi supporting the proposed Palacio del Sol at Calallen Apartments; acknowledging an application for 9% Low Income Housing Tax Credits to the Texas Department of Housing and Community Affairs (TDHCA); and acknowledging the local support from the City of Corpus Christi. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as the Palacio del Sol at Calallen to be developed by TX FM 1889 Apartments, Ltd. PURPOSE: The Palacio del Sol at Calallen Apartments, once constructed, will be an affordable housing development located at FM 1889 and Northwest Blvd., Corpus Christi, TX 78410. TX FM 1889 Apartments, Ltd. proposes the new construction of 120 apartments serving low-income families, seniors, and individuals at 30%, 50%, and 60% Area Median Income. If selected for Low Income Housing Tax Credits (LIHTC), the development will be primarily funded through TDHCA, private debt, and local funds, although not through the City's HOME Program. ALTERNATIVES: None OTHER CONSIDERATIONS: This resolution will not prioritize one applicant over the other applicants competing with them in the Corpus Christi market, but does acknowledge their application to TDHCA. CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council recognize the applicant's application to TDHCA and to support Affordable Housing. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution of the City Council of the City of Corpus Christi, Texas in support of the proposed affordable housing project known as Palacio del Sol at Calallen Apartments to be developed by TX FM 1889 Apartments, Ltd. Whereas, TX FM1889 Apartments, Ltd. (the "Applicant") has proposed a development project to construct 120 apartments to provide affordable housing to be located at FM 1889 and Northwest Blvd., Corpus Christi, Texas 78410 and named Palacio del Sol at Calallen Apartments ("Palacio del Sol at Calallen Apartment Project"); and Whereas, the Applicant intends to submit an application to the Texas Department of Housing and Community Affairs ("TDHCA") for 2014 Housing Tax Credits for the Palacio del Sol at Calallen Apartment Project; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: Section 1. The City Council for the City of Corpus Christi hereby supports the proposed Palacio del Sol at Calallen Apartment Project. Section 2. The City Council for the City of Corpus Christi hereby acknowledges the support for the allocation of Housing Tax Credits for the Palacio del Sol at Calallen Apartment Project. PASSED AND APPROVED this day of , 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott d AGENDA MEMORANDUM oaPOwR k First Reading for the City Council Meeting of February 18, 2014 1852 Second Reading for the City Council Meeting of February 25, 2014 DATE: February 5, 2014 TO: Ronald L. Olson, City Manager THRU: Mark Van Vleck, P. E., Interim Assistant City Manager of Public Works and Utilities markvv@cctexas.com 826-3897 FROM: Daniel Biles, P.E., Director of Engineering Services DanB @cctexas.com (361) 826-3729 Execute Change Order No. 9 Williams Drive Phase 2 CAPTION: Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amounts of $365,000 from Wastewater Capital Reserves Fund 4510 Project No. E10142 — Lift Station Repairs Citywide Everhart/Staples Lift Station reserves to the Bond 2008 Street Project Williams Drive Phase 2 from Airline to Nile; increasing expenditures in the amount of $365,000; and authorizing the City Manager, or designee, to execute Change Order No. 9 with Reytec Construction, Inc. from Corpus Christi, Texas in the amount of $609,305.34 for the Williams Drive Phase 2 from Airline to Nile Project for improvements to the infrastructure feeding the Williams Drive Lift Station. (Bond 2008) PURPOSE: The purpose of this Agenda Item is to obtain authority to execute Change Order No. 9 with Reytec Construction for Williams Drive Phase 2. BACKGROUND AND FINDINGS: The scope of the change order includes modifications to a gravity collection system which conveys wastewater into the Williams Lift Station which had not been identified in the original design. The existing system receives flow from the Wooldridge Lift Station which in turn receives flow from several other lift stations. It was determined through subsequent construction field reports that the condition of the existing collection system has now deteriorated beyond repair and needed to be replaced as part of the current construction project. The Wastewater infrastructure feeding the Williams Lift Station is in poor condition and needs replacing and improvements. This work includes gravity piping, manholes plus improvements to the Wooldridge Force main also. ALTERNATIVES: 1. Authorize execution the contract. 2. Do not authorize execution the contract. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Conforms to statutes regarding construction procurement criteria; §2, Article 10 of the City Charter regarding contracts; Tex. Loc. Gov't Code § 252.048 regarding Change Orders; FY 2013-2014 Wastewater Capital Improvement Planning (CIP) Budget. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Not applicable FINANCIAL IMPACT: ❑ Operating ❑ Revenue ®Ca ital ❑ Not applicable Project to Fiscal Year Date Current Year Future Years TOTALS 2012-2013 Expenditures (CIP only) Line Item Budget 9,734,000 4,532,188.83 290,000.00 $14,556,188.83 This Item 365,000.00 365,000.00 Encumbered / Expended Amount 9,734,000 9,734,000 This item 609,305.34 609,305.34 Future Anticipated Expenditures This Project 4,287,883.49 286,607.74 4,574,491.23 BALANCE $0.001 $0.00 1 $3,392.26 1 $3,392.26 Fund(s): Street CIP#7 Comments: The proposed modifications will include replacing some existing gravity lines and manholes. The effort will require installing a bypass system to divert all the flow form a 30 inch Force Main as well as flow from a 36 inch gravity line during the replacement of the gravity feed system. RECOMMENDATION: City Staff recommends the approval of the Change Order No. 9 with Reytec Construction Resources, Inc. for Williams Drive Phase 2. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Presentation Change Order Ordinance amending the FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 to transfer budgeted funds in the amounts of $365,000 from Wastewater Capital Reserves Fund 4510 Project No. E10142 — Lift Station Repairs Citywide Everhart/Staples Lift Station reserves to the Bond 2008 Street Project Williams Drive Phase 2 from Airline to Nile; increasing expenditures in the amount of $365,000; and authorizing the City Manager, or designee, to execute Change Order No. 9 with Reytec Construction, Inc. from Corpus Christi, Texas in the amount of $609,305.34 for the Williams Drive Phase 2 from Airline to Nile Project for improvements to the infrastructure feeding the Williams Drive Lift Station. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase the budget in the Bond 2008 Street Improvement Project Williams Drive Phase 2 from Nile to Airline by transferring $365,000 from the Lift Station Repairs Citywide Everhart/Staples Lift Station Project No E10142 in Wastewater Capital Reserve Fund 4510 to the Williams Drive Phase 2 from Airline to Nile Bond 2008 street project. SECTION 2. The FY 2014 Capital Improvement Budget adopted by Ordinance No. 029916 is amended to increase expenditures in the amount of $365,000 for the Bond 2008 Street Project Williams Drive Phase 2 from Airline to Nile. SECTION 3. The City Manager or designee is authorized to execute Change Order No. 9 to a construction contract with Reytec Construction from Corpus Christi, Texas for the Williams Drive Phase 2 from Airline to Nile project for wastewater infrastructure improvements in the amount of $609,305.34. ATTEST: THE CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor PROJECT BUDGET Williams Drive Phase 2 From Airline Road to Nile (Bond Issue 2008) February 5, 2014 FUNDS AVAILABLE Williams Drive Phase 2... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . $ 5,470,000.00 RTA... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 96,490.00 Storm Water... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 6,050,719.00 Wastewater... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 1,337,900.00 Wastewater (This Item)........................................................ 365,000.00 Water... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 1,164,800.00 Gas... ... ... ... ... ... ... ... ... ... ... ... ........ ... ... ... ... ... ... ... ... ... ... ... ... ... . 146,279.83 TOTAL AVAILABLE:............................................................ $ 14,631,188.83 FUNDS REQUIRED: Construction(Reytech Resources): 11,725,938.43 Contingencies ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 191,216.72 Change Order No. 9 (This Item)............................................. 609,305.34 Design Fees: Engineer (Naismith)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 1,232,714.00 Engineer (Zaragoza)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 15,900.00 Engineer (Nadkarni)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 42,000.00 Geotechnical and Construction Materials Testing (Tolunay-Wong 8,112.00 Engineers, Inc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... Reimbursements: Contract Administration (Contract Preparation/Award/Admin)... ... ... 124,365.11 Engineering Services (Project Mgt/Constr Mgt/Traffic Mgt)... ... ... ... 475,513.64 Finance Reimbursements... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 73,155.94 Misc. (Printing, Advertising, etc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 3,015.39 TOTAL............................................................................... $14,501,236.57 Estimated Project Balance... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... $129,952.26 ZA "a ........... Io,vf% jg 1 J If, 1�,�g I- g ONE/ SRI ;z, n Vyffff It .......... ;q,"'I", 03/1 0rF 4)" k"d �z CHANGE ORDER LOCATION a 0/i K P ,r, r.: 41, a/,"T y/ gm. pi- 11,,l'N5 Ide/ @gg E, ;qriw Yll/r' ......... zu fl;,sa a ,jp ,mv g jg EY, P� 1,P �10 a 62,11 Is j �li "v // '41 F, g/ I w 'q 0, re" 0 1/0 "416141,04";v5Z' g/'j INA Al" Sk AR LOCATION MAP NOT TO SCALE PROJECT#6467 CITY COUNCIL EXHIBIT WILLIAMS DR. CITY OF CORPUS CHRISTI, TEXAS NILE TO AIRLINE DEPARTMENT OF ENGINEERING SERVICES PAGE: 1 of 1 DEPARTMENT OF ENGINEERING SERVICES CHANGE ORDER SUMMARY SHEET February 10, 2014 PROJECT: Williams Drive Phase 1 & 2 Rodd Field to Airline Road, Bond 2008 Project No. 6466/6467 APPROVED: City Council on 07/24/12 - Motion No. M2012-138 CONTRACTOR: Reytec Construction Resources, Inc. 1901 Hollister Houston, Texas 77080 TOTAL CONTRACT AMOUNT ..................... $17,714,384.10 25% Limit Amount ......................................... 4,428,596.03 Change Order No. 1 (03/15/13)..................... 35,398.67 Change Order No. 2 (04/10/13)... ... ... ... ... .... 22,760.95 Change Order No. 3 (07/13/13)... ... ... ... ... .... (8.17) Change Order No. 4 (07/18/13)... ... ... ... ... .... 49,601.46 Change Order No. 5 (07/23/13)... ... ... ... ... .... 96,733.23 Change Order No. 6 (10/22/13)... ... ... ... ... .... 66,318.19 Change Order No. 7 (11/21/13)... ... ... ... ... .... 71,000.00 Change Order No. 8 (01/14/14)... ... ... ... ... .... 53,029.95 Change Order No. 9 (01/14/14)... ... ... ... ... .... 609,305.34 Total ......................................................... $1,004,139.62 = 5.67%< 25% CHANGE ORDER Department of Engineering Services City of Corpus Christi,Texas (1 1ANG]"'ORDER NO: 9 f'UNDINO SOURCL-": CONTRACT TIME: 990 CA), Operating Department: DATE: December 5,2013 Name oJ'Pi-qjcct: W111janis Drive;Phase I &2 1IR 6466/6467 Contractoi­ Reytee CMISUIIC6011, Inc. CHANGE ADD DELETE Add the following to the contract: See attached breakdown I Phase 2- WastcwateT, Fome Main, 12"manhole to Williams Lift Station $ 609,305.34 (I LS @0$609,,305.34) TOTA L N ET: S 609,305.34 - Why was this change necessary?(I Heft off the plans and specifications,explain Nvliy? The Wastewater infi•dStRICALH-e I'ceding the Williams Lift Station is in poot,condition and needs re lacing and improvernent,This Nvoi-k inCkides gavity piping,nIM1110leS J)IUS inipi-ovement to the \VooldridLe.,Force,Hearin also. How can similar changes be avoided in the future? Unavoidable A, CONTRACT PRICE $ 17.714384.10 13. TOTAL CHANGE ORDERS(inc. current) $ 1,004,13962 NEW CONTRACT PRICE $ 18,718,523.72 1). THIS CHANGE ORDER $ _609,30534 - ProJect Manager E, PERCENT TOTAL CHANGE(B/A) 5.67%4�" E. PREVIOUS ADDITIONAL CONTRACT TiNIE AUTHORIZED 88("_D' G. ADDITIONAL,CONTRACT TIME TI I IS CHANGE ORDER 35 C.D. 11. TOTAL ADDITIONAL TIME 123 C�D� CITY OF CORPUS CHRISTI,TEXAS CONTRACTOR fly: BY: 1')ii,ectoi�of'l�,ngineQ,ri�igSe Ice Title: APPROVLD: Operating Department (Wastewater)- Phase 2-$609,305.34 Dir. of Management& Budget Legal Department L 1G /"'U '6')- - ... ..... WILLIAMS PROJECT, PHASE 11 -FORCE MAIN AT LIFT STATION Estimate: Cost Proposal No. 12 ICIty Project No: 6466&6467 Manpower: Descrl ton Position ST Hours OT Hours j Total Hours I ST Rate OT Rate Total S - Total Hours Total $ Burden O.OD% Burden Cost $ Equipment Hourly Hourly Total Labor S Type Hourl Rate Total 5 Total is Total Equipment S 69R S&RCost $ Total Labor 3 Materials (F�tlmatedj Outside Services/incidentals Corresponding Daily Constructlon Report Number's ti Date By TBD COSt:Each: $ Markup:(15%) $ This work will add 35 Days to the.overall contract Total Invoice: $' Worksheet locals Sub total Short Description: Materials for Underground utilities $ 33,100.52 Short Description: Dewatering S 77.315.62 Short Description: Install 36'bypass line S 147,143.51 Short Description: Sewer Pumping(no vac trucks-alternate) $ 1,947.07 Short Descnphon: 30'FM Bypass instalation $ 108.957.34 Short Description:Excvt 3 shore pit at existing 30"FM connection&connect $ 24,585.10 Short Description: Install plugs at manhole 4 and pump sewer S 8,006.02 Short Description:Excvt&strove pit at existing manhole 93 $ 32,763.79 Short Description: Demo existing junction box $ 9,626.70 Short Description: Install 12'diem manhole $ 42,525.80 Short Description: Remove7lnstall dual 24 inch gravity Tine $ 38,099.40 Short Description: RenwgInstall dual 30 Inch gravity Ina S 22,057.07 Short Description:Remove 8 replace existing manhole $ 27,197.13 Short Description: Test Gravity Una $ 3,936.32 Short Description: Reconnect new 30'to existing FM $ 4,193.62 Short Description: Remove bypass pumping $ 5,423.34 Vac Truck Alternate(under separate cover) $22,425.00 $ 609,305.34 Reytec Construction Resources,Inc. APPROVED 0 APPROVED AS NOTED REVISE Atq} SUBMi7C3 JOB NUMBER 1rr``�� SUBMITTAL NUMB 7l 4026-,Ak Cvw"1131 _ THIS SUBMITTAL HAS BEEN REVI FOR COMPU WITH CONTRACT DOCUMENTS.APPROVAL.DOES NOT RELIEVE THE SUPPLIERISUBCONTRACTOR OF THE RESPONSIE LITY FOR CONFORMANCE TO THE OUAt1TY STANDARDS AS SET FORTH IN THE CONTRACT DOCUMENTS NOR DOES IT RELIEVE HIS ERIESPONSIEU FOR FIELD V [FICA 0 ALL CON TIONS TO M IDX `R Corpus Chr st Engineering Williams Drive Phase 2 Council Presentation February 18, 2014 Project Scope Corpus Chr sty Engineering 2 Project Schedule Corpus Chr sti Engineering 2012 2013 2014 2015 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 An additional 6 weeks will be added to the overall project time frame for both Phase 1 & Phase 2 as a result of this change order. 3 1852 Project Budget Corpus Chr sti Engineering FUNDS AVAILABLE Williams Drive Phase 2 $ 5,470,000.00 RTA 96,490.00 Storm Water . 6,050,719.00 Wastewater . 1,337,900.00 Wastewater (This Item) 365,000.00 Water . 1,164,800.00 Gas 146,279.83 TOTAL AVAILABLE. $ 14,631,188.83 FUNDS REQUIRED: Construction(Reytech Resources) 11,725,938.43 Contingencies 191,216.72 Change Order No. 9 (This Item) 609,305.34 Design Fees: Engineer (Naismith, Inc.) . 1,359,274.00 Engineer (Zaragoza) . 15,900.00 Engineer (Nadkarni) 42,000.00 Geotechnical and Construction Materials Testing (Tolunay-Wong Engineers, Inc.)._ 8,112.00 Reimbursements 676,050.08 TOTAL $14,627,796.57 Estimated Project Balance $3,392.26 4 ` AGENDA MEMORANDUM Future Item for the City Council Meeting of 02/11/2014 Action Item for the City Council Meeting of 02/18/2014 DATE: January 31, 2014 TO: Ronald L. Olson, City Manager FROM: Susan K. Thorpe, Assistant City Manager SThorpe @cctexas.com (361) 826-3898 Annual Board Meeting of the Corpus Christi Housing Finance Corporation CAPTION: Annual Board Meeting of the Corpus Christi Housing Finance Corporation. PURPOSE: The purpose is to hold the Annual Board Meeting of the Corpus Christi Housing Finance Corporation in order to amend the bylaws, elect officers, and consider other items of business related to multifamily housing. BACKGROUND AND FINDINGS: Amendment of the Bylaws 1. Section 2.03 of the Bylaws currently provides that the annual meeting of the Board of Directors shall be held during the third City Council meeting in May of each year, which was based on City Council elections held in April. As a practical matter, the annual meetings were not held until June or July due to handling all of the transition issues for the new City Council. With City Council elections now in November, the Board should consider changing the annual meeting date to any City Council meeting in February of each year. 2. The City Manager typically serves as the General Manager of the Corpus Christi Housing Finance Corporation. In order to better track the City administrative responsibilities, the Board should consider amending Article IV-Officers of the Bylaws to create a new office entitled Assistant General Manager. The Assistant General Manager shall assist the General Manager in his or her responsibilities to oversee the management and administration of the Corpus Christi Housing Finance Corporation. Similar to the General Manager, the Assistant General Manager shall not be a member of the Board of Directors and shall serve at the pleasure of the Board of Directors and be under their supervision. Election of Officers The Bylaws of the Corpus Christi Housing Finance Corporation provide for the following officers: President, Vice President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, General Manager, and Assistant General Manager. Typically, the President and Vice President have been elected from the Board of Directors. The Bylaws provide that officers do not have to be Board members, and the remaining positions have been held by the persons on City staff holding the functional equivalent positions. The recommendations for these positions are as follows: Secretary Rebecca Huerta Assistant Secretary Treasurer Margie Rose Assistant Treasurer Constance Sanchez General Manager Ronald L. Olson Assistant General Manager Susan K. Thorpe Housing Finance Corporation Interim Loan Program Under the low-income housing tax credit program operated by the Texas Department of Housing and Community Affairs (TDHCA), applicants earn various points in the scoring process based on the features of the development and local support. Historically, developments have earned points by obtaining an interim loan from a housing finance corporation as part of their overall financing package. Those loans have been done all over the state by the Capital Area HFC in Austin and the Southeast Texas HFC in Houston. The new rules of TDHCA require that in order to be considered "local" support, the loan must be made by an HFC in the county in which the project is located or an adjacent county. As a result, projects in Corpus Christi cannot continue to use loans from the Austin or Houston area HFCs for this component. The loan structure does not require any funds of the CCHFC. Applicants are required to make arrangements with a bank or other financial institution either to take an assignment of the note payable to the CCHFC and provide the needed financing or provide a certificate of deposit which can be used by the CCHFC to make the loan. As a result, if a project needs a $1,000,000 loan from the local HFC to obtain the needed points, the CCHFC can make the $1,000,000 loan and obtain the necessary funding from the loan either from a certificate of deposit or the assignment of the note to a bank. Neither the City of Corpus Christi nor the CCHFC would be liable for the payment of the loan. The developer's credit and certificate of deposit, if applicable, would provide the sole recourse on the debt. The TDHCA program rules limit the rate of interest on the loans to 3% per annum and require that they be for a minimum stated term of five years. Under the terms of the loan, the borrower would be required to pay an origination fee to the CCHFC and its expenses. This program should be made available to any applicant for low-income housing tax credits at TDHCA who makes a request for local support of this nature. The applicant would be required to make all arrangements for the necessary financing. Housing Finance Corporation as General Partner Program In 2005, the CCHFC approved a Memorandum of Understanding (MOU) with NRP Group, a national affordable housing developer, in which the CCHFC would participate as the general partner of a limited partnership, a co-developer, and land-lease landlord in order for the Costa Tarragona Apartments to be developed at North Padre Island Drive and Interstate Highway 37. Costa Tarragona was successful in obtaining an award of low-income housing tax credits from TDHCA, and the first phase of the project was a success and fully-leased. A similar arrangement was made to develop Phase I I of the Costa Tarragona Apartments in 2010. The structure of the financing is the same as utilized by other HFC's and housing authorities in the State of Texas. Although, the CCHFC never has formally adopted a program providing for this method of support, the CCHFC has been open to any developer of multi-family housing serving low to moderate income residents. By consideration of the establishment of this program as an action item, the CCHFC would confirm its availability as an option to developers seeking similar assistance in the development of projects for low to moderate income residents. Ward Building and Downtown Parking Lot In 2007, the City was approached by the owner of the Nueces Building to provide economic incentives for the redevelopment of the building into apartments. The building had been used as office space, but occupancy was low due to an overall lack of demand for office space in the downtown area. The City earlier had determined that attracting residential uses to the downtown area would be a key factor to spur downtown development, and it began working with the owner on the right combination that would facilitate his financing and development of the project. Community Development Block Grant (CDBG) funds were identified as one source of partial funding for the project that would help bridge the gap in conventional financing available. An allocation of $800,000 was made in the 2007-08 CDBG program targeted to finance low-income housing units as part of the project. After further analysis of his pro forma, however, the developer determined that the CDBG funding would not off-set the loss in cash-flow for the project in having a number of the apartments subject to severely limited rents. The developer had acquired a long-term lease of the Ward Building across the street and some adjacent vacant lots in order to develop a gated, covered parking lot to serve the new downtown residents, and lending institutions generally required assurance of adequate off-street parking as a key loan condition. An agreement was negotiated in which the City would acquire the Ward Building lease and adjacent vacant lots to develop a parking lot primarily to serve downtown residents. The CDBG allocation was utilized to acquire and develop the property into a parking lot instead of providing a direct subsidy into the apartment project. Although the initial plan was to demolish the Ward Building and devote the entire site to parking, the City could not proceed with the demolition on a timely basis due to various state and federal regulations, so the parties agreed that the parking lot would be designed around the Ward Building. In 2009, the City acquired the vacant lots and the long-term leasehold interest in the Ward Building for $350,000. The terms of the agreement provided for the development of the downtown parking facility primarily to serve downtown residents. Closing that transaction allowed the construction loan for the Nueces Building conversion into apartments to close simultaneously and got that project started. Although the acquisition initially was funded entirely with CDBG funds, HUD later advised the City that only the Ward Building was eligible for CDBG funding. The Corpus Christi Housing Finance Corporation (CCHFC) provided funding in the amount of $575,000 in order to reimburse the portion of CDBG funds used to acquire the vacant lots and the construction and development costs of the parking lot. The terms of the $575,000 loan by the CCHFC required that the parking lot continue to primarily serve downtown residents. As the result of this development, the Nueces Building has been converted into 66 apartments. Prior to its conversion, it was on the property tax rolls at a depressed value of $900,000 similar to many other downtown properties. After the conversion, it now is on the tax rolls at over $4 million, and has helped to drive up other property values in the downtown area and spur other development such as the Lichtenstein Building site. The apartments are fully-occupied, and a fitness club has located in the first floor space. The Nueces Building also is listed on the National Register of Historic Places. In 2009, the City issued a Request for Proposals (RFP) for the adaptive re-use of the Ward Building and adjacent parking lot. The objective was to sell the property to a developer that would assume the operation of the parking lot and redevelop the Ward Building. Two proposals were received, but after many attempts at finding the right terms for development and financing the project, staff determined that neither proposal would be viable at that time. Two key impediments impacted the project: developers could not find the right mix of uses for the building to make operation feasible on an on- going basis, and the terms of the long-term lease of the Ward Building with the Keeton family make the project difficult to finance. The Ward Building and the remainder of the two lots on which it is located is subject to a long-term ground lease. Grover Keeton, Sr. had negotiated the lease in the 1980's with a local law firm that was attempting to assemble the entire block for a new office building development, but those plans were scuttled when the entire block could not be acquired successfully. Almost 70 years remains on the lease with rent being paid at the rate of $1,000 per month for an initial term scheduled to expire in 2017 with three 22-year option terms available after that point. In February 2012, in order to take the project off of the City's books and replenish CDBG and funds used in connection with the purchase of the property and development of the parking lot, the CCHFC acquired the property from the City for the amount of the costs that the City had invested, being the original $575,000 loaned from the CCHFC and $335,000 in CDBG funds. The property has been held by the CCHFC as an asset waiting for an appropriate time to put the property out for purchase in an RFP. The parking lot is utilized for parking by downtown residents and is managed by the owner of the Nueces Lofts building. In preparation for a new request for proposals, City staff has obtained a structural study of the Ward Building that will be made available to all proposers for analysis and eliminate the need for each proposer to obtain its own study. The experience of the 2009 RFP process indicates that respondents would prefer if the CCHFC could obtain fee simple title to the Ward Building for sale, rather than assignment of the long-term lease. As a result, City staff has been in discussion with the heirs of Grover Keeton, Sr. who currently hold the long-term lease about the buy-out of the lease and acquisition of the fee simple title to the Ward Building. ALTERNATIVES: None. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This request conforms to the rules and procedures governing City Boards, Commissions, and Committees. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Assistant City Manager, Safety, Health & Neighborhoods Corpus Christi Housing Finance Corporation FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: Expenditures 2013-2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): (Do not list Accounting streams, use names of accounts) Comments: NA RECOMMENDATION: That the Corpus Christi Housing Finance Corporation be allowed to conduct their annual meeting at 12:00 pm Tuesday, February 11, 2014 during the regularly scheduled City Council meeting. LIST OF SUPPORTING DOCUMENTS: Agenda for Corpus Christi Housing Finance Corporation annual meeting Minutes of July 31, 2012 meeting Treasurer's Report Amended Bylaws AGENDA CORPUS CHRISTI HOUSING FINANCE CORPORATION ANNUAL MEETING Date: Tuesday, February 18, 2014 Time: During the meeting of the City Council beginning at 12:00 p.m. Location: City Council Chambers, Corpus Christi City Hall 1201 Leopard Street, Corpus Christi, Texas 78401 1. Call meeting to order. 2. Acting Secretary calls roll. Board of Directors Officers [Vacant], President Ronald L. Olson, General Manager Priscilla Leal, Vice President Armando Chapa, Secretary Kelley Allen Mary Juarez, Asst. Secretary Rudy Garza Jr. Margie Rose, Treasurer David Loeb Constance P. Sanchez, Asst. Treasurer Chad Magill Nelda Martinez Colleen McIntyre Lillian Riojas Mark Scott 3. Approval of minutes from the Board meeting on July 31, 2012. 4. Presentation of Treasurer's Report (no action required). 5. Consideration of amending the Bylaws as follows: (a) Amending Section 2.03 of the Bylaws to conduct the annual meeting in February of each year. (b) Adding the office of Assistant General Manager to assist the General Manager with his responsibilities. 6. Election of Officers: President Secretary Vice President Assistant Secretary Treasurer Assistant Treasurer General Manager Assistant General Manager 7. Establishment of an interim loan program for projects applying for low-income housing tax credits with the Texas Department of Housing and Community Development (TDHCA) in which the CCHFC makes loans based on a certificate of deposit or assignment of loan arrangement presented by the project applicant. 8. Establishment of a program in which the CCHFC will create a wholly-owned entity to act as the general partner of a limited partnership for a project applying for low-income housing tax credits with the TDHCA and hold the real estate in land-lease arrangement. 9. Consideration of the acquisition of fee simple title to the Ward Building and the sale of the Ward Building and related parking lot. [This item may be considered in executive session under Section 551.072 of the Texas Open Meetings Act.] 10. Public comment. 11. Adjourn. MINUTES CORPUS CHRISTI HOUSING FINANCE CORPORATION MEETING July 31, 2012 5:02 p.m. PRESENT Board of Directors Officers John Marez, President Ronald L. Olson, General Manager Priscilla Leal, Vice President Armando Chapa, Secretary Joe Adame Mary Juarez, Asst. Secretary Chris Adler Margie Rose, Treasurer Kelley Allen Constance P. Sanchez, Asst. Treasurer Larry Elizondo, Sr. David Loeb Nelda Martinez Mark Scott President Marez called the meeting to order in the Council Chambers of City Hall at 5:02 p.m. Secretary Chapa verified that a quorum of the Board was present to conduct the meeting and that notice of the meeting had been posted. President Marez called for the approval of the minutes of the February 28, 2012 meeting. Mr. Elizondo made a motion to approve the minutes as presented, seconded by Ms. Martinez, and Mr. Scott made a motion to accept the resolution as presented, seconded by Mr. Elizondo, and passed as follows: Marez, Leal, Adame, Adler, Allen, Elizondo, Loeb, Martinez and Scott voting "Aye". President Marez called for the financial report.Assistant Treasurer Constance Sanchez stated that the report format changed slightly this time in that they included the land and building Capital Assets from the recent acquisition of the Ward Building and parking lot. She then stated the fund balance for eight months ending May 31,2012 was$561,181. There were no questions regarding the report. Mr. Elizondo made a motion to approve the financial report, seconded by Ms.Leal, and Mr. Scott made a motion to accept the resolution as presented, seconded by Mr.Elizondo, and passed as follows: Marez, Leal, Adame, Adler, Allen, Elizondo, Loeb, Martinez and Scott voting"Aye". President Marez opened discussion on Item 5, the election of officers. Secretary Chapa named the seven positions, two Corporation Officers to fill President and Vice President, and the remaining five traditionally filled by Staff members as Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, and General Manager,. He then recommended Staff appointees as Secretary, Armando Chapa, Assistant Secretary, Mary Juarez, Treasurer, Margie Rose, Assistant Treasurer, Constance Sanchez, and General Manager, Ron Olson. Ms. Martinez made a motion to reappoint said Staff members, seconded by Mr.Elizondo, and passed as follows: Marez,Leal,Adame,Adler, Allen, Elizondo, Loeb, Martinez and Scott voting "Aye". Ms. Martinez then made a motion to reappoint John Marez as President, seconded by Mr. Loeb, and passed as follows: Marez, Leal, Adame,Adler,Allen,Elizondo,Loeb,Martinez and Scott voting"Aye". Mr.Loeb made a motion to reappoint Priscilla Leal as Vice-President, seconded by Ms.Martinez,and passed as follows: Marez, Leal, Adame, Adler, Allen, Elizondo, Loeb, Martinez and Scott voting"Aye". Minutes—CCHFC July 31, 2012 —Page 2 President Marez opened discussion on Item 6. Director of Neighborhood Improvement, Eddie Ortega, stated that staff was recommending this item to be removed from consideration. He indicated that the interim construction loan to CDG Housing Corpus Christi,Ltd. did not receive tax credits applied for, thereby removing the item from consideration. There was no discussion on the item. President Marez opened discussion on Item 7. Director of Neighborhood Improvement, Eddie Ortega,presented the resolution for consideration to the Corporation's General Manager,Ron Olson. The General Manager concurred with the resolution. 7. RESOLUTION AUTHORIZING THE GENERAL MANAGER TO DESIGNATE A PERSON TO ACT AS HIS DESIGNEE FOR EXECUTING DOCUMENTS OF THE CORPUS CHRISTI HOUSING FINANCE CORPORATION. Mr. Scott made a motion to accept the resolution as presented, seconded by Mr. Elizondo, and passed as follows: Marez, Leal, Adame, Adler, Allen, Elizondo, Loeb, Martinez and Scott voting"Aye". There was no discussion on the item. Mr. Marez called for public comment. There was none. There being no further business to come before the corporation, President Marez adjourned the meeting at 5:08 p.m. on July 31, 2012. Corpus Christi Housing Finance Corporation Balance Sheet December 31, 2013 Assets Current assets: Cash in bank $ 271,267 Advance to General Fund - Investments - Receivables Accounts 2,300 Accrued Interest 2,025 Due from other funds 471,775 Total assets $ 747,367 Liabilities and Fund Balance Liabilities: Accounts Payable $ - Due to other funds - Deferred Revenue 473,800 Total liabilities $ 473,800 Fund balance: Undesignated (Restricted) 273,567 Total fund balance 273,567 Total liabilities and fund balance $ 747,367 Corpus Christi Housing Finance Corporation Summary of Transactions For eight Months Ended December 31, 2013 Fund balance at July 31, 2013 $ 248,177 Revenues: Interest 12,149 Application fees 75 Refinancing Fee 240 Developer Fee 19,500 Issuance fee 1,675 Other Revenue 6,150 Total revenues 39,789 Expenditures: Property expense 14,049 Legal fees 350 Total expenditures 14,399 Fund balance at December 31, 2013 $ 273,567 Black-lined To Show Amendments February 18, 2014 CORPUS CHRISTI HOUSING FINANCE CORPORATION BYLAWS ARTICLE I- OFFICERS Section 1.01. The principal office of the corporation shall be in the City of Corpus Christi, County of Nueces, State of Texas. ARTICLE 11 -DIRECTORS Section 2.01. The number of Directors which shall constitute the whole Board shall be nine. The initial Directors shall serve for a period coterminous with the terms of City Council members at the time of adoption of these bylaws. The successor Directors shall be elected for terms approximately coterminous with the terms of City Council members. Any director may succeed himself. Section 2.02. The property and business of the corporation shall be managed by the Board of Directors which may exercise all powers of the corporation and do all lawful acts. Section 2.03. The annual meeting of the Board of Directors shall be held at the principal office of the Corporation during the third a City Council meeting in February of each year, or at such time and place as shall be designated by the President on three days' written notice to each of the Directors. All other meetings may be held at the place selected by the Board either within or without the State of Texas. Section 2.04. Regular meetings, other than the annual meeting, may be held at such time as shall be determined by the Board. Section 2.05. Special meetings of the Board may be called by the President on three days' notice to each Director, either personally or by mail or by telegram; special meetings shall be called by the President or Secretary in like manner on like notices on the written request of two Directors. Section 2.06. At all meetings of the Board the presence of a majority of the Directors shall be necessary and sufficient to constitute a quorum for the transaction of business and the act of a majority of the Directors present at any meetings at which there is a quorum shall be the act of the Board of Directors, except as may be otherwise specifically provided by these bylaws. If a quorum shall not be present at any meeting of the Directors, the Directors present thereat may recess the meeting from time to time, without notice other than announcement at the meeting, until a quorum shall be present. Section 2.07. A meeting of the Directors can be held at any time without notice upon the execution by all Directors, of a written waiver of notice, and likewise may be held without notice when all of the Directors are present at the meeting. Committees of Directors Section 2.08. The Board of Directors may, by resolution or resolutions adopted by a majority of the whole Board, establish one or more committees, each committee to consist of two or more of the Directors of the corporation, which to the extent permitted by law and if so provided in said resolution or resolutions, when the Board is not in session, shall have and exercise the powers of the Board of Directors in the management of the business and affairs of the corporation, and may have power to authorize the seal of the corporation to be affixed to all papers which may require it. Such committee or committees shall have such name or names as may be determined from time to time by resolution adopted by the Board of Directors. Section 2.09. The committees shall keep regular minutes of their proceedings and report the same to the Board when required. Section 2.10. Directors, as such, shall not receive any compensation for their services, but, by resolution of the Board a reimbursement of expenses of attendance, if any, may be allowed for attendance at each regular or special meeting of the Board. Members of special or standing committees may be allowed like reimbursement for attending committee meetings. ARTICLE III-NOTICES Section 3.01. Whenever, under the provisions of the statutes or these bylaws, notice is required to be given to any Director, it shall not be construed to mean personal notice, but such notice may be given in writing, by mail, addressed to such Director at such address as appears on the books of the corporation, and such notice shall be deemed to be given at the time when the same shall be thus mailed. Section 3.02. Whenever any notice is required to be given under the provisions of the statutes or of these bylaws, a waiver thereof in writing signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent thereto. ARTICLE IV - OFFICERS Section 4.01. The officers of the corporation shall be chosen by the Board of Directors. The Board of Directors shall choose from its members a President and a Vice President. The Board of Directors shall also choose a Secretary and a Treasurer who may or may not be members of the Board of Directors. The Board of Directors shall, by majority vote of all members, designate a General Manager and an Assistant General Manager of the corporation. The General Manager and Assistant General Manager shall not be a-members of the Board of Directors, but shall serve at the pleasure of the Board of Directors, and shall be under their supervision. Any two or more offices may be held by the same person, except the offices of President, Secretary, General Manager, and Assistant General Manager. 2 Section 4.02. The Board of Directors shall choose such officers at its first meeting and at each annual meeting thereafter. Section 4.03. The officers of the corporation chosen pursuant to Section 4.02 shall serve until the next annual meeting of the Board of Directors or until their successors are chosen and qualify in their stead. Section 4.04. The Board may appoint such other officers and agents as it shall deem necessary, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by the Board. Section 4.05. Any officer elected or appointed by the Board of Directors may be removed at any time by the affirmative vote of a majority of the whole Board of Directors. If the office of any officer becomes vacant for any reason, the vacancy shall be filled by the Board of Directors. The President Section 4.06. The President shall preside at all meetings of the Directors. Section 4.07. The President shall be ex officio a member of all standing committees, shall have general supervision of the management of the business of the corporation, and shall see that all orders and resolutions of the Board are carried into effect. Section 4.08. The President shall execute bonds, mortgages and other contracts requiring a seal, under the seal of the corporation, except where required for permitted by law to be otherwise signed and executed and except where the signing and execution thereof shall be expressly delegated by the Board of Directors to some other officer or agent of the corporation. Vice President Section 4.09. The Vice President shall, in the absence or disability of the President, perform the duties and exercise the powers of the President, and shall perform such other duties as the Board of Directors shall prescribe. The Secretary Section 4.10. The Secretary shall attend all sessions of the Board and record all votes and the minutes of all proceedings in a book to be kept for that purpose and shall perform like duties for the standing committees when required. He shall give, or cause to be given, notice of all special meetings of the Board of Directors and shall perform such other duties as may be prescribed by the Board of Directors under whose supervision he shall be. He shall keep in safe custody the seal of the corporation and, when authorized by the Board, affix the same to any instrument requiring it, and when so affixed, it shall be attested by his signature. And when the corporate seal is required as to instruments executed in the course or ordinary business he shall attest to the signature of the President or Vice President and shall affix the seal thereto. 3 The Treasurer Section 4.11. The Treasurer shall have the custody of the corporate funds and the securities and shall keep full and accurate accounts of receipts and disbursements in books belonging to the corporation and shall deposit all moneys and other valuable effects in the name and to the credit of the corporation in a depository as shall be designated by the Board of Directors. He shall disburse the funds of the corporation as may be ordered by the Board, taking proper vouchers for such disbursements, and shall render to the President and Directors, at the regular meetings of the Board, or whenever they may require it, an account of all his transactions as Treasurer and of the financial condition of the corporation. The Board of Directors may appoint an Assistant Treasurer to assist the Treasurer and who, in the absence or inability of the Treasurer to serve, shall perform the duties of the Treasurer. The General Manager Section 4.12. The General Manager shall oversee and be responsible for the overall management and administration of the corporation. The Board of Directors may appoint an Assistant General Manager to assist the General Manager and who, in the absence or inability of the General Manager to serve, shall perform the duties of the General Manager. Section 4.13. The Board of Directors may require the President, Vice President, the Secretary and the Treasurer to give the corporation bonds on such sums and with such surety or sureties as shall be satisfactory to the Board for the faithful performance of the duties of their office and for the restoration to the corporation, in case of death, resignation, retirement or removal from office, of all books, papers, vouchers, money and other property of whatever kind in their possession or under their control belonging to the corporation. ARTICLE V -FISCAL PROVISIONS Section 5.01. The Board of Directors shall have prepared for each annual meeting a full and clear statement of the business and condition of the corporation. Checks Section 5.02. All checks or demands for money and notes of the corporation shall be signed by and any two of the following: the President, the Vice President, the Secretary, the Treasurer, the Assistant Treasurer, the General Manager, the Assistant General Manager or such other person or persons as the Board of Directors may from time to time designate. Fiscal Year Section 5.03. The fiscal year shall be determined by resolution of the Board of Directors. ARTICLE VI- SEAL 4 Section 6.01. The corporate seal shall be circular and shall have inscribed in the outer circle the name of the corporation, and shall have inscribed in the inner circle the letters "T E X A S" and a five-pointed star. Said seal may be used by causing it or a facsimile thereof to be impressed or affixed or reproduced or otherwise. The imprint of this seal thus authorized is affixed opposite to this section. ARTICLE VII - AMENDMENTS Section 7.01. These bylaws may be altered, changed or amended at any meeting of the Board of Directors at which a quorum is present, provided notice of the proposed alteration, change or amendment be contained in the notice of such meeting, by the affirmative vote of a majority of the Directors at such meeting and present thereat. F:\2705\0\14 Bylaws Amended 0128.docx 5 d AGENDA MEMORANDUM oaPOwR k Future Item for the City Council Meeting of February 18, 2014 1852 Action Item for the City Council Meeting of February 25, 2014 DATE: February 6, 2014 TO: Ronald L. Olson, City Manager THRU: Mark Van Vleck, P.E., Interim Assistant City Manager for Public Works and Utilities MarkVV @cctexas.com (361) 826-3189 FROM: Gustavo Gonzalez, P.E., Executive Director, Utilities GustavoGo@cctexas.com (361) 826-1874 Daniel Biles, P.E., Executive Director, Public Works DanB @cctexas.com (361) 826-3729 Engineering Contracts Mary Rhodes Pipeline Phase 2 Pipeline Sections A, B, and C and Pump Stations/Sedimentation Basin CAPTION: Motion authorizing the City Manager, or designee, to execute a construction contract with Garney Companies, Inc. of Kansas City, Missouri in the amount of $84,121,405, for the Mary Rhodes Pipeline Phase 2: Pipeline Sections A, B, and C for the base bid and the fiber optic additive alternate for all pipeline sections; and to execute a construction contract with Oscar Renda Contracting of Roanoke, Texas in the amount of $29,167,288, for the Mary Rhodes Pipeline Phase 2: Pump Stations/Sedimentation Basin for the base bid; and to execute Amendment No. 10 to the contract for professional services with Freese and Nichols, Inc. of Corpus Christi, Texas in the amount of $3,965,785, for a total restated fee not to exceed $15,301,288 for Mary Rhodes Pipeline Phase 2 for construction management and construction observation services; and to execute a contract with ALCM, Inc. of Corpus Christi, Texas in the amount of$1,679,942, for Mary Rhodes Pipeline Phase 2 for construction observation services. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute the construction contracts and construction management/construction observation contracts for Mary Rhodes Pipeline Phase 2. BACKGROUND AND FINDINGS: Construction Contract for Pipeline Sections A, B, and C Pipeline Section A will include construction of approximately 73,000 linear feet of 54-inch pipeline. Also included is approximately 1900 linear feet of horizontal directionally drilled 48-inch pipeline. Pipeline Section B will include approximately 75,000 linear feet of 54-inch pipeline. Pipeline Section C will include approximately 67,000 linear feet of 54-inch pipeline. Also included is approximately 1700 linear feet of horizontal directionally drilled 48-inch pipeline, a 6 million gallon ground storage tank and tie-in to an existing pipeline. There is also a fiber optic additive alternate for each pipeline section. On December 11, 2013, the City received proposals from four (4) bidders and their respective bids are as follows: Base Bid Base Bid Fiber Optic Total Combined Combined Additive Combined Contractor A, B, and C A, Band C Alternate for A, B, and C (Steel Pipe) (Bar-Wrapped Sections (Bar-Wrapped Concrete Pipe) A, B, and C Concrete Pipe) and Fiber Optic Garvey Companies, Inc. $84,894,539.00 $82,346,659.00 $1,774,746.00 $84,121,405.00 Kansas City, MO Texas Sterling Construction Co. $98,136,983.70 $83,446,599.70 $3,412,174.00 $86,858,773.70 Houston, TX Layne Heavy Civil, Inc. $54,930,902.00 $53,266,376.00 $1,278,725.00 Fairburn, GA (Provided A&B only) (Provided A&B only) (Provided A&B only) BAR Constructors, Inc. $56,578,133.50 $58,084,077.50 $1,269,326.00 Lancaster, TX (Provided A&B only) (Provided A&B only) (Provided A&B only) The City's Consultant Engineer, Freese and Nichols, Inc., conducted a bid analysis of the four (4) proposals submitted to the City. The lowest bidder, based on the total base bid and the fiber optic additive alternate for all pipeline sections is Garney Companies, Inc. of Kansas City, Missouri. Based on the information submitted by the contractor, Garney Companies, Inc. has the experience and resources to complete the project. The Opinion of Probable Construction Cost provided by the Consultant Engineer is $100,078,000 for the bar-wrapped concrete steel cylinder pipe material and includes a ten- percent contingency. Construction Contract for Pump Stations/Sedimentation Basin The construction includes: • two earthen sedimentation basins with capacities of approximately 12 million gallons each; • low-pressure River Pump Station (RPS) capable of transferring 46 million gallons per day to the sedimentation basins. The intakes for the River Pump Station will be micro tunneled river intakes with screens placed in the Colorado River; and • high-pressure Booster Pump Station (BPS) capable of transferring 46 million gallons per day to the existing Mary Rhodes water transmission system. On December 11, 2013, the City received proposals from two (2) bidders and their respective bids are as follows: Contractor Base Bid Oscar Renda Contracting $29,167,288 Roanoke, TX Layne Heavy Civil, Inc. $35,996,341 Dallas, TX The City's Consultant Engineer, Freese and Nichols, Inc., conducted a bid analysis of the two (2) proposals submitted to the City. The lowest bidder, based on the total base bid is Oscar Renda Contracting of Roanoke, Texas. Based on the information submitted by the contractor, Oscar Renda Contracting has the experience and resources to complete the project. The Opinion of Probable Construction Cost provided by the Consultant Engineer is $30,983,000. This estimate includes ten-percent contingency and five-percent mobilization. Construction Management and Construction Observation Services Freese and Nichols, Inc. will perform construction management services for the project and construction observation services for Pump Stations and Sedimentation Basin for 16 months and Pipeline Section C for 14 months. The construction observation services of Pump Stations and Sedimentation Basin include daily inspection for construction of: a. Two earthen sedimentation basins with capacities of approximately 12 million gallons each, b. Low-pressure River Pump Station (RPS) capable of transferring 46 million gallons per day to the sedimentation basins. The intakes for the River Pump Station will be micro tunneled river intakes with screens placed in the Colorado River, and C. High-pressure Booster Pump Station (BPS) capable of transferring 46 million gallons of water per day to the existing Mary Rhodes water transmission system. The construction observation services of Pipeline Section C include: a. Approximately 67,000 linear feet of 54" pipeline, b. Approximately 1700 linear feet of horizontal directionally drilled 48" pipeline, and C. A 6 million gallon ground storage tank and tie-in to an existing pipeline. Construction Observation Services ALCM, Inc. will perform construction observation services for construction of Pipeline Sections A and B for 16 months. Pipeline Section A will include construction of approximately 73,000 linear feet of 54" pipeline and approximately 1,900 linear feet of horizontal directionally drilled 48" pipeline. Pipeline Section B will include approximately 75,000 feet of 54" pipeline. ALTERNATIVES: 1. Authorize the execution of the contracts. 2. Do not authorize the execution of the contracts. (Not Recommended) OTHER CONSIDERATIONS: On December 10, 2013, the City Council approved the pre-purchase of pumps and motors for Mary Rhodes Phase 2 from Smith Pump Company, Inc. of Austin, Texas, for a total amount of $4,554,446.20. The City will pay for five-percent of the pump and motors' pre-purchase price and the contractor will pay for the remaining 95-percent, which is the amount included in the bid amount. CONFORMITY TO CITY POLICY: Conforms to City fiscal policy EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Utility Department FINANCIAL IMPACT: ❑ Operating ❑ Revenue ®Ca ital ❑ Not applica ble Fiscal Year Project to Date 2013-2014 Expenditures Current Year Future Years TOTALS (CIP only) Line Item Budget $11,694,978 $53,013,025 $96,240,000 $160,948,003 Encumbered / Expended Amount $11,694,978 $1,450,000 $13,144,978 This Item (Carney Companies, Inc.) $28,040,468 $56,080,937 84,121,405 This Item (Oscar Renda Contracting) $9,722,429 $19,444,859 $29,167,288 This Item (Freese and Nichols, Inc.) $1,321,928 $2,643,857 $3,965,785 This Item (ALCM, Inc.) $559,980 1,119,962 $1,679,942 Future Anticipated Expenditures This Project $11,918,220 $15,955,829 $27,874,049 BALANCE $0 $0 $994,556 $994,556 Fund(s): Water CIP #7 Comments: The construction contract for pipeline sections A, B, and C is 425 calendar days with anticipated completion April 2015. The construction contract will result in the expenditure of an amount not to exceed $84,121,405. A portion of this contract, $28,040,468, will be funded this FY 2013-2014 with the remaining amount, $56,080,937, to be funded in FY 2014-2015. The construction contract for the pump stations/sedimentation basin is 473 calendar days with anticipated completion June 2015. The construction contract will result in the expenditure of an amount not to exceed $29,167,288. A portion of this contract, $9,722,429, will be funded this FY 2013-2014 with the remaining amount, $19,444,859, to be funded in FY 2014-2015. The contract for construction management and construction observation services will result in the expenditure of an amount not to exceed $3,965,785. A portion of this contract, $1,321,928, will be funded this FY 2013-2014 with the remaining amount, $2,643,857, to be funded in FY 2014-2015. The contract for construction observation services will result in the expenditure of an amount not to exceed $1,679,942. A portion of this contract, $559,980, will be funded this FY 2013-2014 with the remaining amount, $1,119,962, to be funded in FY 2014-2015. RECOMMENDATION: City staff recommends the construction contracts be awarded to Garney Companies, Inc. of Kansas City, Missouri, in the amount of $84,121,405; and to Oscar Renda Contracting of Roanoke, Texas in the amount of $29,167,288; and approval of the amended contract for professional services with Freese and Nichols, Inc. of Corpus Christi, Texas in the amount of $3,965,785, for a total restated fee not to exceed $15,301,288 for Mary Rhodes Pipeline Phase 2 for construction management and construction observation services; and approval of the contract with ALCM, Inc. of Corpus Christi, Texas in the amount of $1,679,942, for Mary Rhodes Pipeline Phase 2 for construction observation services. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Contracts Presentation PROJECT BUDGET Mary Rhodes Pipeline Phase 2 FUND SOURCE: Texas Water Development Board Loan.................................................................... $7,964,079 Water Revenue Bonds.......................................................................................... $4,462,897 Future Funding Required....................................................................................... $148,521,027 PROJECT TOTAL................................................................................................ $160,948,003 FUNDS REQUIRED: 100% Construction for Pipeline Sections A, B, and C (Carney Companies, Inc.)................ $84,121,405 100% Construction for Pump Stations/Sedimentation Basin (Oscar Renda Contracting)..... $29,167,288 Construction Contingency (10%)............................................................................. $11,328,869 Pump Station Pumps and Motors (Smith Pump Company, Inc.)(5% remaining cost)*......... $227,722 Engineer Design (Freese and Nichols, Inc.)**............................................................ $11,335,503 Legal Services & Future Misc Project Costs (Bruce Hawn, Welder Leshin, LLP)***............ $10,812,500 AEP Transmission Line Relocation****...................................................................... $1,500,000 Construction Management/Observation Services (Freese and Nichols, Inc.)................... $3,965,785 Construction Observation Services (ALCM, Inc.)........................................................ $1,679,942 REIMBURSEMENTS: Contract Administration (Contract Preparation/Award/Admin)........................................ $849,665 Engineering Services (Project Mgt/Constr Mgt).......................................................... $1,416,108 City Construction Observation Services.................................................................... $3,398,660 Misc. (Printing, Advertising, etc.)............................................................................. $150,000 TOTAL............................................................................................................... $159,953,447 PROJECT BUDGET BALANCE............................................................................. $994,556 * Purchase approved by City Council on December 10, 2013 by Motion No. 2013-179 **Original Design Contract awarded October 28, 2003 by Motion No. M2003-394 **Amendment No. 1 awarded October 19, 2004 by Motion No. M2004-387 **Amendment No. 2 awarded December 18, 2007 by Motion No. M2007-334 **Amendment No. 4 awarded March 9, 2010 by Motion No. 2010-051 **Amendment No. 9 awarded July 30, 2013 by Motion No. M2013-125 ***Legal Services Agreement awarded July 12, 2011 by Motion No. M2011-164 ****Agreement awarded December 17, 2013 by Motion No. M2013-195 K:�ENGI ERRING DATAEXCH ANGEAJORGEC2UO RGECIEX HIBITSIEXHE1tbOOBkEXHE100 8 „//, Al i K% r%O WI g r%/ rrr, a, x r Ar A/l dd rrrrar / i �iai 'NS k XN / '� ,r//� PROJECT P � !C e �C�V TtCPIW I as / r rrr� a ro / / i , ' %ii rai /rr 13 r %% r i „r r ri/iii ar r ro/ r rir � ria/r � r /i / y, ri i Na 31, ./ / /� /� �� i' /alai r�ri�/%%/i//i // ME 'r /r -LOCATIONMAP - NOT PROJECT#E1'0008' MARY CITY COUNCIL EXHIBIT RHODES PIPELINE CITY OF CORPUS CHRISTI, TEXAS WSSE 2 DEPARTMENT OF ENGINEERING SERVICES A400 1 of I i AMENDMENT NO. 10 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY', and Freese and Nichols, Inc. agree to the following amendment to the Contract for Professional Services for Garwood Water Supply Project (Project No. 8424), as authorized and amended by: Original Agreement October 28, 2003 Motion No. M2003-394 $116,100.00 Amendment No. 1 October 19, 2004 Motion No. M2004-387 $285,490.00 Amendment No. 2 December 18, 2007 Motion No. M2007-334 $911,997.00 Amendment No. 3 March 11, 2009 Administrative Approval $0.00 Amendment No. 4 March 9, 2010 Motion No. M2010-051 $9,676,590.00 Amendment No. 5 November 30, 2011 Administrative Approval $0.00 Amendment No. 6 January 14, 2012 Administrative Approval $49,940.00 Amendment No. 7 April 24, 2013 Administrative Approval $49,822.00 Amendment No. 8 May 29, 2013 Administrative Approval $49,900.00 Amendment No. 9 July 30, 2013 Motion No. 2013-125 $195,664.00 Amendment No. 10 revises the project scope for Mary Rhodes Pipeline Phase 2 (Project No. E10008) to the Garwood Water Supply Project as follows: Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, shall be modified to include Construction Management and Construction Observation Services as specified in Amendment No. 10 Exhibit "A". Exhibit "A", Section 2. Schedule, shall be modified as specified in the attached Amendment No. 10 Exhibit "A", Schedule. Exhibit "A", Section 3. Fees, shall be modified as specified in Amendment No. 10 Exhibit "A" for a revised fee not to exceed $3,965,785.00 (Three Million Nine Hundred Sixty-Five Thousand Seven Hundred Eighty-Five Dollars and Zero Cents), for a total restated fee not to exceed $15,301,288.00 (Fifteen Million Three Hundred One Thousand Two Hundred Eighty-Eight Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". Exhibit "A-1", Task List, shall be modified as specified in Amendment No. 10 Exhibit "A-1". Exhibit "A-21, includes a construction management overview and team roles. All other terms and conditions of the October 28, 2003 contract and amendments between the City and Freese and Nichols, Inc. will remain in full force and effect. AMEND. NO. 10 Page 1 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\E10008 MARY RHODES PIPELINE,PHASE 2\AMENDMENT NO.10\CONTRACT\CONTRACT.DOCX CITY OF CORPUS CHRISTI FREESE ND NICHOLS, INC. Z- 2 - 1 . 14 Mark Van Vleck, P.E., (Date) Ron GAman', P.E., (Date) Interim Assistant City Manager Principal for Public Works & Utilities, 800 North Shoreline Blvd., Suite 160ON Corpus Christi, TX 78401 (361) 561-6500 Office RECOMMENDED (361) 561-6501 Fax 2 Z 4a�" Daniel Biles, P.E., (Date) Exec, tive DiCectpr of Public Works Z -J) Operalirig b—epa I rdek (Date) APPROVED Office of Management and Budget (Date) ATTEST City Secretary UrITSFIED Project No: E1000 Fund Source No: 550950-4095-00000-E10008 Fund Name: Water 2014 CIF' Encumbrance No: AMEND. NO. 10 Page 2 of 2 KIENGNEERING DATAEXCHANGE%JENNIFER4WATER E10008 MARY RHODES PWELINE,PHASE 2.�AMENDMENT NO.1MCONTRAC11CONTRAC1 DOCX EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS Mary Rhodes Pipeline, Phase 2 (City Project No. E10008) I. SCOPE OF SERVICES A. ADDITIONAL SERVICES This section defines the scope of additional services that may only be included as part of this contract if authorized by the Director of Engineering Services. A/E may not begin work on any services under this section without specific written authorization by the Director of Engineering Services. Fees for Additional Services are an allowance for potential services to be provided and will be negotiated by the Director of Engineering Services as required. The A/E shall, with written authorization by the Director of Engineering Services, perform the following: 12. Construction Observation Services. Construction Management Freese and Nichols (CM Team) will provide Construction Management (CM) services to the City of Corpus Christi (OWNER) for its Mary Rhodes Pipeline, Phase 2 Project. The project will be constructed utilizing two separate construction contracts: • River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract (16 months) • It is anticipated that the Contractor will self-perform the majority of the pump station construction work, but will subcontract the earthwork and soil cement at the sedimentation basins. • It is anticipated that the normal work schedule will be 10-12 hours per day (sun up to sundown), 6 days per week. This will vary somewhat, particularly at the beginning of the project and depending upon weather conditions. • Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Lake Texas Tie-in Piping Construction Contract (14 months) • It is anticipated that the Contractor will self-perform the installation of Section C of the pipeline with one crew, and installation of all of the system tie-in piping with a separate crew; but will subcontract Section A of the pipeline to one subcontractor, Section B to a second subcontractor, and the ground storage tank to a third subcontractor. • It is anticipated that the normal work schedule will be approximately 12 hours per day (sun up to sundown), 6 days per week. During the summer months, the schedule might be expanded to be 13-14 hours per day. This will vary somewhat, particularly at the beginning of the project and depending upon weather conditions. CM services (including cost for labor, Subconsultant, and direct non-labor expenses) will be provided as follows: AMEND. NO. 10 EXHIBIT "A" Page 1 of 14 Revised November 13,2012 • Construction Management and Contract Administration of all construction required by both construction contracts (16 month total construction duration) • Construction Materials Quality Assurance Testing (soil densities, concrete cylinders, pipe joint welding, pipe coating, pipe corrosion protection) • On-Site representation providing continuous monitoring of construction activities separate from regular site visits made by the Design Team • On-Site representation on River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract (16 month total construction duration) • One full time representative on-site for 16 months at 50 hours per week for Month 1, 60 hours per week for Months 2-14, and 50 hours per week for Months 15-16 (FNI employee) • One full time representative on-site for 15 months at 50 hours per week for Months 1-2, 60 hours per week for Months 3-14, and 50 hours per week for Month 15 (FNI employee) • One full time clerk on-site for 14 months at 40 hours per week (subconsultant RH Shackelford) • On-Site representation on Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Tie-in Piping Construction Contract (14 month total construction duration) • Pipeline Section A— Full time representation provided by other consultant (AGCM) under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section B— Full time representation provided by other consultant (AGCM) under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section C — One full time representative on-site for 12 months at 50 hours per week for Months 1-2, 60 hours per week for Months 2-10, and 50 hours perweek for Months 11-12 (subconsultant RH Shackelford) • Ground Storage Tank/Tie-in Piping — One full time representative on-site for 14 months at 50 hours per week for Months 1-2, 60 hours per week for Months 3-13, and 50 hours per week for Month 14 (FNI employee) • Overall Pipeline Inspection Coordination/Additional Inspection — One representative on-site 3 weeks per month for 14 months at 55 hours per week (FNI employee) • Expenses • Fee includes project related sub-contract expenses for subconsultant services associated with the CM Services listed above. • Fee includes project related direct non-labor expenses associated with the CM Services listed above. CM Services expenses include lodging and travel costs; communication costs (cell phones, delivery charges, postage, etc.); and other miscellaneous direct costs required to provide the listed CM Services. CM Team tasks will be performed in conjunction with the requirements of the construction contract documents and are generally outlined below. These tasks will be performed to provide more extensive representation at the Project site during the construction phase than the tasks listed under Item 1.A.5 Construction Phase in the Scope of Services included with Amendment No. 4 dated March 16, 2010. The tasks listed in this scope do not conflict or overlap with those listed in Amendment No. 4. Rather, the CM Team will perform these tasks with support from the Design Team where applicable. AMEND. NO. 10 EXHIBIT"A" Page 2 of 14 Revised November 13,2012 1. CONSTRUCTION MANAGEMENT (CM) TEAM MANAGEMENT - Coordinate and manage entire CM Team providing CM services including all Freese and Nichols staff on-site, Freese and Nichols subconsultant staff including on-site inspection and construction materials testing personnel, AGCM staff on-site, and any OWNER inspection staff assigned to the project. Note that AGCM will have a separate contract with OWNER for on-site observation services related to Pipeline Section A and Pipeline Section B, and will not be included as a subconsultant to Freese and Nichols. 2. COMMUNICATION a. Establish communication procedures and protocol with the OWNER, Contractors, Design Team, and CM Team. Submit monthly reports, with Design Team input as needed, of construction progress to OWNER. Reports will describe construction progress in general terms and summarize project costs, cash flow, construction schedule, pending and approved contract modifications, change order status, and major outstanding issues. b. Conduct pre-construction conferences with the OWNER and Contractors. Prepare detailed agendas (including recommended items from the Design Team related to critical construction activities and elements impacting the project), and minutes related to these meetings. c. Conduct bi-weekly construction progress meetings with OWNER, Contractors, and CM Team to exchange information regarding progress of construction, status of submittals, status of modifications, and to address any project related issues. Prepare agenda and minutes related to these meetings. d. Conduct monthly project meetings with OWNER, Contractors, and CM Team to provide overview of progress of construction and to discuss any major project issues. Intent of this meeting is for additional City personnel various departments to attend as desired without having to be involved in the bi-weekly meetings where specific project details are discussed. 3. SCHEDULE MANAGEMENT - Review baseline and monthly construction progress schedules prepared by the Contractors. Monitor progress of actual work completed relative to planned progress and address any identified schedule slippage or other anomalies with Contractors. 4. COST MANAGEMENT - Review proposed schedule of values and payment request format prepared by Contractors. Coordinate with OWNER and Contractors to establish a basis and procedure for review of monthly quantities of work in place and payment requests. Based on CM Team's observations of ongoing construction during visits to the site, review the payment requests and supporting documentation submitted by Contractors, determine the amount that CM Team recommends Contractors be paid on monthly and final payment requests. Prepare a proposed estimate of monthly cash flow requirements of the Project from information provided by the Contractors. Update monthly and include with monthly reports submitted to OWNER. AMEND. NO. 10 EXHIBIT"A" Page 3 of 14 Revised November 13,2012 5. DOCUMENT MANAGEMENT - Establish and maintain an electronic project management information system (PMIS) for use by OWNER, Contractors, Design Team, and CM Team. Manage the processing of Contractors submittals and provide for filing and retrieval of project documentation. Produce monthly reports indicating the status of all submittals in the review process. Receive Contractor submittals including requests for information, modification requests, shop drawings, schedules, field and laboratory tests, O&M Manuals and other submittals. CM Team will perform initial, cursory or detailed reviews of submittals when appropriate, and will transmit submittals to Design Team and/or OWNER for the detailed review and response confirming conformance of the submittals to the contract documents. Monitor the progress of the Contractors in sending and processing submittals and of the Design Team in reviewing and responding to submittals, to verify that documentation is being processed in accordance with schedules. 6. QUALITY ASSURANCE a. Observe the progress and the quality of work and to attempt to determine in general if the work is proceeding in accordance with the construction contract documents. In this effort the CM Team will endeavor to protect the OWNER against defects and deficiencies in the work of Contractors, and will prepare Daily Construction Reports to be submitted to OWNER documenting observations made including any observed deficiencies. b. Notify the Contractor of non-conforming work observed by CM Team or by Design Team during site visits. Review quality related documents provided by the Contractor such as test reports, equipment installation reports or other documentation required by the construction contract documents. c. Coordinate the work of materials testing laboratories and inspection bureaus required for the testing or inspection of materials, witnessed tests, factory testing, etc., for quality control of the Project. The cost of on-site materials quality assurance testing is included in this scope, but other specified quality control functions are the responsibility of the Contractors and are not included in this scope. 7. ISSUES MANAGEMENT - Provide initial interpretation of the drawings and specifications and coordinate with Design Team to develop official interpretation for OWNER and Contractors. 8. CHANGE MANAGEMENT a. Establish procedures for administering constructive changes to the construction contracts. Process contract modifications and negotiate with the Contractors on behalf of the OWNER to determine the cost and time impacts of these changes. Prepare change order documentation for approved changes for execution by the OWNER. Documentation of field orders, where cost to OWNER or time is not impacted, will also be prepared. Investigations, analyses, studies or design for substitutions of equipment or materials, corrections of defective or deficient work of the contractor or other deviations AMEND. NO. 10 EXHIBIT"A" Page 4 of 14 Revised November 13 2012 from the construction contract documents requested by the Contractors and approved by the OWNER are not included in this scope. b. Prepare documentation for contract modifications required to implement modifications in the design of the project. Coordinate with Design Team for technical review and approval of any design modifications, and preparation of all technical design modifications including having the Engineer of Record seal affixed. Receive and evaluate notices of Contractor claims and make recommendations to the OWNER on the merit and value of the claim on the basis of information submitted by the Contractors or available in project documentation. Endeavor to negotiate a settlement value with the Contractors on behalf of the OWNER if appropriate. 9. MATERIAL TRANSFER - Manage and coordinate the transfer of and acceptance by the Contractors of any OWNER furnished equipment or materials. 10. FACILITY START-UP — Manage and coordinate facility start-up activities. Provide on-site services and verification for all start up procedures during actual start up of major Project components, systems, and related appurtenances if needed and required. Receive and review commissioning and start-up plans from Contractors. Coordinate with OWNER, Design Team personnel, and Contractors to facilitate proper scheduling of these activities. Monitor the provision of O&M manuals and OWNER training for conformance to the contract documents. 11. QUALITY MANAGEMENT a. When Contractors request that substantial completion be granted for the Projects (or applicable portions thereof), CM Team will conduct, in company with OWNER's representative and Design Team representatives as appropriate, a review of the Projects for conformance with the design concept of the Projects and general compliance with the construction contract documents. Coordinate with Design Team as appropriate regarding any reviews of the work by it that are deemed necessary. Prepare a list of deficiencies to be corrected by the Contractors before recommendation of substantial completion is granted and/or any partial release or reduction of retainage is made. Prepare certificate of substantial completion with a list of items of work to be completed by Contractors prior to final completion. b. Conduct, in company with OWNER's representative and Design Team representatives as appropriate, a final review of the Projects for conformance with the design concept of the Projects and general compliance with the construction contract documents. Coordinate with Design Team as appropriate regarding any reviews of the work by it that are deemed necessary. Prepare a list of deficiencies to be corrected by the Contractors before recommendation of final payment. Assist the OWNER in obtaining legal releases, permits, warranties, spare parts, O&M manuals, as-built drawings, and keys from the Contractors. Review submittals and other documents, and make recommendation for final payment to Contractors when appropriate. AMEND. NO. 10 EXHIBIT"A" Page 5 of 14 Revised November 13,2012 12. RECORD MANAGEMENT— Receive and review as-built drawings from Contractors. Transmit drawings and other documents as needed to Design Team for preparation of"Record Drawings", indicating locations of project elements and final built conditions of project components. Drawings prepared by incorporating CM Team field notes, Contractor field notes and OWNER field notes taken at the project during the construction process. CM Team will endeavor to protect OWNER in providing this scope of services. However, it is understood that CM Team does not guarantee the Contractor's performance, nor is CM Team responsible for supervision of the Contractors' operations and employees. The CM Team shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractors, or any safety precautions and programs relating in any way to the condition of the premises, the work of the Contractors or any Subcontractor. The CM Team shall not be responsible for the acts or omissions of any person (except its own employees or agents) at the Project sites or otherwise performing any of the work on the Projects. 13. WARRANTY MANAGEMENT— Receive and review all warranty documentation from Contractors, and review for conformance with the contract documents. Develop a warranty period protocol with OWNER and Contractors to address items of work that are discovered to need corrective action during this period. Provide a maintenance guaranty inspection toward the end of the one-year period after acceptance of the Project. Prepare a report documenting observations during this inspection and make recommendations to OWNER regarding corrective actions. Communicate corrective work requirements to Contractors, and coordinate correction work schedule with OWNER and Contractors. Perform inspection of corrective work to verify conformance to the contract documents. Additional Services 1. Construction Management services beyond the project duration identified in this scope. 2. Management and review of excessive re-submittals or submittals for substitutions and other deviations from the construction contract documents proposed by the Contractors will be addressed as follows: a. CM Team will track and document all staff time spent in shop drawing or submittal review past the second submission of shop drawing or project submittals by the Contractors, allowing OWNER to invoice the Contractors for additional shop drawing or submittal review time spent by CM Team. This effort will be noted as an offsets and be deducted from Contractor payment requests per the General Conditions of the Contract Documents. b. CM Team will track and document all staff time spent in shop drawing or submittal review related to substitutions proposed by Contractors for use of systems or products not specified, allowing OWNER to invoice the Contractor for shop drawing or submittal review time spent by CM Team. This effort will AMEND. NO. 10 EXHIBIT"A" Page 6 of 14 Revised November 13,2012 be noted as an offsets and be deducted from Contractor payment requests per the General Conditions of the Contract Documents. 3. Investigations, analyses, and studies requested by the Contractors and approved by OWNER, for substitutions of equipment and/or materials or deviations from the drawings and specifications. (See Additional Services Item 1) 4. Substitutions of materials or equipment or design modifications requested by the OWNER. 5. Review and/or evaluation of contractor claim(s), supported by causes not within the control of CM Team. 6. Any miscellaneous services or other assistance to the Owner not specifically identified in this scope. II. SCHEDULE Freese and Nichols will provide Construction Management Services to the City of Corpus Christi for its Mary Rhodes Pipeline, Phase 2 Project for duration of 70 weeks from the date Contractors are issued Notices to Proceed (NTP) which is anticipated to be in March 2014. This schedule for Construction Management Services is based on the following the project schedules: • River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract 0 413 calendars days from NTP to Substantial Completion 0 60 calendar days from Substantial Completion to Final Completion • Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Lake Texas Tie-in Piping 0 365 calendar days from NTP to Substantial Completion 0 60 calendar days from Substantial Completion to Final Completion Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List, which provides supplemental description to Exhibit"A". Note: The Exhibit"A-1"Task List does not supersede Exhibit "A". III. FEES A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided in Section I.A.1-4, A/E will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will be based upon A/E's estimate (and with City's concurrence) of the proportion of the total services actually completed at the time of billing. For services provided in Section I.A.4, the statement will be based upon the percent of completion of the construction contract. City will make prompt monthly payments in response to A/E's monthly statements. AMEND. NO. 10 EXHIBIT"A" Page 7 of 14 Revised November 13,2012 B. Fee for Additional Services. For services authorized by the Director of Engineering Services under Section I.B. "Additional Services,"the City will pay the A/E a not-to-exceed fee as per the table below: Summary of Fees TASK I Description Fee Original Contract— Phase 1 I.A.1 Screening Study of Delivery Options $116,100.00 I.A.2 Detailed Study of Delivery Options TBN I.A.3 Pipeline Route Study TBN I.AA Pipeline Surveying, Easement Acquisition, and Permitting TBN I.A.5 Pipeline Topographic Survey and Preliminary Design TBN I.A.6 Final Design Phase TBN I.A.7 Bid, Award, and Construction TBN Original Contract Fee $116,100.00 Amendment No. 1 — Phase 2 2.A Detailed Study of Delivery Option 5 $152,532 2.B Detailed Study of Delivery Option 1 $64,328 2.0 Detailed Study of Delivery Option 6 $68,630 Amendment No. 1 Fee $285,490 Amendment No. 2 — Phase 2A 2A-0001 Field Studies 2A.1.A —Ownership Mapping $ 20,631 2A.1.B —Risk Analysis $ - Prepare Risk Analysis $ 5,853 Risk Analysis Workshop (in CC) $ 4,533 2A.1.0 Field survey of West Mustang Creek $ 46,922 2A.1.D —West Mustang Creek Habitat Assessment $ 34,272 2A.1.E —Coordination Re-Calib. Of Gannado Gauging Station $ 6,168 2A.1.F —Summary $ - Prepare Task Summary $ 11,650 Task Summary Workshop (in CC) $ 8,383 Total Fee by Classification $ 138,411 2A-0002 LCRA Agreement 2A.2.A —Agreement Framework $ - Prepare Framework $ 12,695 Submit Framework $ 431 Schedule Framework Meeting $ 451 2A.2.13 —Framework Meeting (Garwood) $ 7,235 AMEND. NO. 10 EXHIBIT"A" Page 8 of 14 Revised November 13,2012 2A.2.0 —Prepare Draft LCRA Agreement $ 10,525 2A.2.D —Draft LCRA Agreement Workshop (Garwood) $ 6,366 2A.2.E Prepare Final Agreement $ 8,740 2A.2.F Task— Execute Agreement (1 meeting Austin, 1 meeting Corpus Christi) $ 8,151 2A.2.G —Task 2 Summary $ 14,675 Total Fee by Classification $ 69,268 2A-0003 LNRA Agreement 2A.3.A —Agreement Framework $ - Prepare Framework $ 13,025 Submit Framework $ 431 Schedule Framework Meeting $ 451 2A.3.B —Framework Meeting (Edna) $ 7,191 2A.3.0 —Prepare Draft Agreement $ 10,525 2A.3.D —Draft LNRA Agreement Review Workshop (Edna) $ 7,191 2A.3.E —Regulatory Coordination (2 meetings Austin) $ 10,137 2A.3.F —Prepare Final LNRA Agreement $ 6,815 2A.3.G —Execute Agreement (1 meeting Edna, 1 meeting Austin) $ 11,360 2A.3.H —Task 3 Summary $ 14,125 Total Fee by Classification $ 81,250 2A-0004 Permitting and Agency Coordination 2A.4.A —Coord w/TPWD re: GSM Permit (2 meetings Austin) $ 3,737 2A.4.13 —Coord w/TPWD re: LNRA Inflow/Release Agreement (3 meetings Austin $ 5,156 2A.4.0 —Coord w/TCEQ re: Bed and Banks Permit (3 meetings Austin) $ 7,104 2A.4.D —Coord w/TGLO re: Bed and Banks Permit (3 meetings Austin) $ 7,104 2A.4.E —Coordination with TCEQ and TWDB re: Regional Water Planning 2 meetin s Austin $ 1,437 2A.4.F —Regional Water Planning Group Coordination (1 meeting Austin, 1 meeting Cor us Christi) $ 2,979 2A.4.G —Monitor LCRA/SAWS Project (2 meetings Garwood) $ 6,437 2A.4.H —USACE Coord (1 meeting Galveston) $ 8,253 2A.4.1 —TPDES Coordination (1 meeting Austin) $ 6,566 2A.4.J —Landowner Issues and Communications (3 meetings Edna) $ 20,785 2A.4.K —Meet w/ Environmental Groups $ - Prepare Exhibits $ 13,093 Meeting 1 $ - Plan $ 501 Schedule $ 471 Prepare for Meeting $ 3,745 Attend Meeting (Austin) $ 2,376 AMEND. NO. 10 EXHIBIT"A" Page 9 of 14 Revised November 13,2012 Meeting 2 $ Plan $ 501 Schedule $ 471 Prepare for Meeting $ 3,745 Attend Meeting (Austin) $ 2,376 Meeting 3 $ - Plan $ 501 Schedule $ 471 Prepare for Meeting $ 3,745 Attend Meeting (Edna) $ 3,591 2A.41 —Task 4 Summary $ 16,070 Total Fee by Classification $ 121,216 2A-0005 Permitting Activities 2A.5.A —Bed and Banks Permit Application $ - Prepare Permit $ 20,655 Submit Permit $ 6,360 Agency Review $ 8,115 Permit Approval $ 5,203 2A.5.B —Prepare Amendment to TPWD/LNRA Inflow& Release Agreement $ - Develop Amendment Framework $ 3,815 Meet with LNRA and TPWD to develop amendment outline (1 mt Edna) $ 4,441 Develop Draft Amendment $ 4,075 Meet with LNRA and TPWD to review Draft Amendment (1 mtg Edna) $ 4,441 Prepare Final Amendment $ 3,735 Obtain Written Approval (1 mtg Austin, 1 mtg Edna) $ 6,540 2A.5.0 —Water Right Amendment Application $ - Prepare Permit $ 10,815 Submit Permit $ 961 Agency Review $ 4,210 Permit Approval $ 1,023 2A.5.D —Monitor Permit Application Status $ 2,045 2A.5.E —Regulatory Agency Coord During Permit App Process $ 2,945 2A.5.F —Develop Supporting Info for Region N Amendment $ 5,130 2A.5.G —Coordinate Region N Amendment (2 meetings CC) $ 11,475 2A.5.H —Amend Water Conservation/Drought Management Plan $ - Prepare Draft Amendment $ 3,408 Plan Workshop (CC) $ 4,533 Submit Draft Amendment $ 1,120 AMEND. NO. 10 EXHIBIT"A" Page 10 of 14 Revised November 13,2012 City Review of Draft Amendment $ Review Workshop (CC) $ 4,533 City Review Complete $ - Incorporate City Comments/Prepare Final Amendment $ 3,535 City Council Approval of Final Amendment (CC) $ 4,533 2A.5.F —Task 5 Summary $ 15,227 Total Fee by Classification $ 142,870 2A-0006 Conceptual Facility Design 2A.6.A —GIC Facility Requirement Workshop $ 330 Schedule Workshop $ 681 Conduct Workshop (Garwood) $ 6,393 2A.6.13 —Concept Design of GIC Canal System Improvements $ 4,800 2A.6.0 —Concept Design of West Mustang Creek Div. Structure $ 4,800 2A.6.D —Design Review Workshop $ - Schedule Workshop $ 681 Conduct Workshop (Garwood) $ 6,393 2A.6.E —W. Mustang Creek Gauging Facility Workshop $ 6,900 Schedule Workshop $ 681 Conduct Workshop (Edna) $ 4,193 2A.6.F —Concept Design, W. Mustang Creek Gauging Facility $ 3,960 2A.6.G —W. Mustang Creek Gauging Facility Workshop $ - Schedule Workshop $ 681 Conduct Workshop (Edna) $ 6,393 2A.6.H —Task Summary $ 10,275 Total Fee by Classification $ 57,164 2A-0007 Mary Rhodes Pipeline Assessment 2A.7.A —Data Collection and Review $ 8,648 2A.7.B —Facilities Site Visit $ 23,266 2A.7.0 —Task Kickoff Workshop (Corpus Christi) $ 8,605 2A.7.D —Pump Station Assessment $ 17,008 2A.7.E —SCADA System Assessment $ 11,840 2A.7.F —Operational Integration of Garwood Water $ 6,200 2A.7.G —Alternatives Identification and Screening $ 27,613 2A.7.H —Alternative Control Strategies $ 11,335 2A.7.1 —Recommended Mary Rhodes Pipeline Improvements $ 6,205 2A.7.J —Task 7 Summary $ - Prepare Summary $ 16,200 Attend Workshop $ 5,768 Total Fee by Classification $ 142,686 AMEND. NO. 10 EXHIBIT"A" Page 11 of 14 Revised November 13,2012 2A-0008 Task 8 — Phase 2A Report 2A.8.A —Prepare Draft Report $ Prepare Report $ 25,656 Submit Draft Report to City for Review $ 1,292 City Review of Draft Report $ - City Review Complete $ - 2A.8.B —Prepare Draft Report Presentation $ 7,112 2A.8.0 —Draft Report Workshop (Corpus Christi) $ 9,169 2A.8.D —Draft Report Comments Meeting (Corpus Christi) $ 9,169 2A.8.E —Prepare Final Report $ 10,321 2A.8.F —Final Report Presentation (up to 3 meetings in Corpus Christi) $ 34,669 $ 97,388 2A-0009 Project Management 2A.9.AOBC1 Task 9.A—Project Schedule $ 10,060 2A.9.BOBC2 Task 9.13—Progress Reports and Invoices $ 23,342 2A.9.COBC3 Task 9.0—Phase 3 Scoping $ 28,343 Total Fee by Classification $ 61,744 Amendment No. 2 Fee $ 911,997 Amendment No. 3 2A-0005 Task 5 - Permitting Activities (Deleted in its Entirety) $ -142,870 2A-0008 Task 8 — Phase 2A Report (Deleted in its Entirety) $ _97,388 3-00010 Task 10 -Garwood Alignment Study Scope of Work 3-0010.1 Data Collection $ 49,709 3-0010.2 Preliminary Hydraulic Study $ 21,975 3-0010.3 Preliminary Environmental Review $ 60,294 3-0010.4 Preliminary Route Analysis $ 45,364 3-0010.5 Final Route Analysis $ 62,916 Amendment No. 3 Fee $ 0 Amendment No. 4 1 Study Phase $ 0 2 Preliminary Phase $ 1,514,814 3 Design Phase $ 3,068,522 4 Bid Phase $ 102,000 5 Construction Phase $ 1,200,000 A - 1 Permitting $ 267,414 A—2 ROW Acquisition Survey $ 350,000 AMEND. NO. 10 EXHIBIT"A" Page 12 of 14 Revised November 13,2012 A - 3 Topographic Survey $ 891,165 A-4 Subsurface Utility Exploration $ 286,000 A- 5 Aerial Photography $ 23,750 A-6 Corrosion Engineering $ 122,768 A- 7 Surge Analysis $ 104,181 A- 8 Geotechnical Investigation $ 312,737 A- 9 Archeological Investigation $ 184,650 A— 10 Hydraulic Modeling $ 37,398 A— 11 ROW Acquisition $ 1,060 601 A— 12 Construction Observation Services $ TBD A— 13 Start-Up Services $ TBD A— 14 O&M Services $ 150,590 A— 15 Warranty Phase $ TBD A— 16 Provide SCADA Documentation $ TBD Amendment No. 4 Fee $ 9,676,590 Amendment No. 5 2 Preliminary Phase $ 0 3 Design Phase $ 183,179 4 Bid Phase $ 82,814 A - 1 Permitting $ 53,696 A - 3 Topographic Survey $ 37,035 A-4 Subsurface Utility Exploration $ -121,045 A- 8 Geotechnical Investigation $ 18,749 A- 9 Archeological Investigation $ -87,808 A— 10 Hydraulic Modeling $ 36,102 A— 11 ROW Acquisition $ -202,722_ Amendment No. 5 Fee $ 0 Total Fee $10,990,177 Amendment No. 6 2 Preliminary Phase $ 2,340 A— 11 ROW Acquisition $ 47,600_ Amendment No. 6 Fee $ 49,940 Total Fee $11,040,117 Amendment No. 7 Study Phase $ $49,822 Amendment No. 7 Fee $ $49,822 Total Fee $ 11,089,939 AMEND. NO. 10 EXHIBIT"A" Page 13 of 14 Revised November 13,2012 Amendment No. 8 A-4 Subsurface Utility Exploration $ 49,900 Amendment No. 8 Fee $ 49,900 Total Fee $ 11,139,839 Amendment No. 9 3 Design Phase Monthly Meetings $ 14,554 60% and 90% Review Meetings/Workshops $ 10,943 Develop Sequence of Operations/Control Narratives $ 22,080 Integration, Verification, and Validation (IVV) Specs $ 20,315 Coordination with Electrical Subcontractor $ 5,378 Integration of Mary Rhodes Phase 1 with Phase 2 $ 15,206 5 Construction Phase Answer RFI's $ 2,588 Construction Meetings/Site Visits $ 30,708 Review Shop Drawings $ 10,876 Control Meetings with Contractor(System Integrator) $ 12,911 Factory Acceptance Testing (FAT) $ 17,271 Start-up/Checkout of Controls $ 20,315 Site Acceptance Testing $ 12,519 Amendment No. 9 Fee $ 195,664 Total Fee $ 11,335,503 Amendment No. 10 12 Construction Management Services $ 3,965,785 Amendment No. 10 Fee $ 3,965,785 Total Fee $15,301,288 AMEND. NO. 10 EXHIBIT"A" Page 14 of 14 Revised November 13 2012 EXHIBIT "A-1" TASK LIST (Provides supplemental description to Exhibit"A". Exhibit"A-1" Task List does not supersede Exhibit"A.") CITY OF CORPUS CHRISTI, TEXAS MARY RHODES PIPELINE, PHASE 2 (Project No. E10008) Additional Services: 12. Construction Observation Services. Construction Management Freese and Nichols (CM Team) will provide Construction Management (CM) services to the City of Corpus Christi (OWNER) for its Mary Rhodes Pipeline, Phase 2 Project. The project will be constructed utilizing two separate construction contracts: • River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract (16 months) • It is anticipated that the Contractor will self-perform the majority of the pump station construction work, but will subcontract the earthwork and soil cement at the sedimentation basins. • It is anticipated that the normal work schedule will be 10-12 hours per day (sun up to sundown), 6 days per week. This will vary somewhat, particularly at the beginning of the project and depending upon weather conditions. • Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Lake Texas Tie-in Piping Construction Contract (14 months) • It is anticipated that the Contractor will self-perform the installation of Section C of the pipeline with one crew, and installation of all of the system tie-in piping with a separate crew; but will subcontract Section A of the pipeline to one subcontractor, Section B to a second subcontractor, and the ground storage tank to a third subcontractor. • It is anticipated that the normal work schedule will be approximately 12 hours per day (sun up to sundown), 6 days per week. During the summer months, the schedule might be expanded to be 13-14 hours per day. This will vary somewhat, particularly at the beginning of the project and depending upon weather conditions. CM services (including cost for labor, Subconsultant, and direct non-labor expenses) will be provided as follows: • Construction Management and Contract Administration of all construction required by both construction contracts (16 month total construction duration) • Construction Materials Quality Assurance Testing (soil densities, concrete cylinders, pipe joint welding, pipe coating, pipe corrosion protection) AMEND. NO. 10 EXHIBIT "A-1" Page 1 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc • On-Site representation providing continuous monitoring of construction activities separate from regular site visits made by the Design Team • On-Site representation on River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract (16 month total construction duration) • One full time representative on-site for 16 months at 50 hours per week for Month 1, 60 hours per week for Months 2-14, and 50 hours per week for Months 15-16 (FNI employee) • One full time representative on-site for 15 months at 50 hours per week for Months 1-2, 60 hours per week for Months 3-14, and 50 hours per week for Month 15 (FNI employee) • One full time clerk on-site for 14 months at 40 hours per week (subconsultant RH Shackelford) • On-Site representation on Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Tie-in Piping Construction Contract (14 month total construction duration) • Pipeline Section A— Full time representation provided by other consultant(AGCM) under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section B— Full time representation provided by other consultant(AGCM) under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section C — One full time representative on-site for 12 months at 50 hours per week for Months 1-2, 60 hours per week for Months 2-10, and 50 hours per week for Months 11- 12 (subconsultant RH Shackelford) • Ground Storage Tank/Tie-in Piping — One full time representative on-site for 14 months at 50 hours per week for Months 1-2, 60 hours per week for Months 3-13, and 50 hours per week for Month 14 (FNI employee) • Overall Pipeline Inspection Coordination/Additional Inspection — One representative on-site 3 weeks per month for 14 months at 55 hours per week (FNI employee) • Expenses • Fee includes project related sub-contract expenses for Subconsultant services associated with CM services listed above. • Fee includes project related direct non-labor expenses associated with the CM Services listed above. CM Services expenses include lodging and travel costs; communication costs (cell phones, delivery charges, postage, etc.); and other miscellaneous direct costs required to provide the listed CM Services. CM Team tasks will be performed in conjunction with the requirements of the construction contract documents and are generally outlined below. These tasks will be performed to provide more extensive representation at the Project site during the construction phase than the tasks listed under Item 1.A.5 Construction Phase in the Scope of Services included with Amendment No. 4 dated March 16, 2010. The tasks listed in this scope AMEND. NO. 10 EXHIBIT "A-1" Page 2 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc do not conflict or overlap with those listed in Amendment No. 4. Rather, the CM Team will perform these tasks with support from the Design Team where applicable. 1. CONSTRUCTION MANAGEMENT (CM) TEAM MANAGEMENT - Coordinate and manage entire CM Team providing CM services including all Freese and Nichols staff on-site, Freese and Nichols subconsultant staff including on-site inspection and construction materials testing personnel, AGCM staff on-site, and any OWNER inspection staff assigned to the project. Note that AGCM will have a separate contract with OWNER for on-site observation services related to Pipeline Section A and Pipeline Section B, and will not be included as a subconsultant to Freese and Nichols. 2. COMMUNICATION a. Establish communication procedures and protocol with the OWNER, Contractors, Design Team, and CM Team. Submit monthly reports, with Design Team input as needed, of construction progress to OWNER. Reports will describe construction progress in general terms and summarize project costs, cash flow, construction schedule, pending and approved contract modifications, change order status, and major outstanding issues. b. Conduct pre-construction conferences with the OWNER and Contractors. Prepare detailed agendas (including recommended items from the Design Team related to critical construction activities and elements impacting the project), and minutes related to these meetings. c. Conduct bi-weekly construction progress meetings with OWNER, Contractors, and CM Team to exchange information regarding progress of construction, status of submittals, status of modifications, and to address any project related issues. Prepare agenda and minutes related to these meetings. d. Conduct monthly project meetings with OWNER, Contractors, and CM Team to provide overview of progress of construction and to discuss any major project issues. Intent of this meeting is for additional City personnel various departments to attend as desired without having to be involved in the bi-weekly meetings where specific project details are discussed. 3. SCHEDULE MANAGEMENT - Review baseline and monthly construction progress schedules prepared by the Contractors. Monitor progress of actual work completed relative to planned progress and address any identified schedule slippage or other anomalies with Contractors. AMEND. NO. 10 EXHIBIT "A-1" Page 3 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc 4. COST MANAGEMENT - Review proposed schedule of values and payment request format prepared by Contractors. Coordinate with OWNER and Contractors to establish a basis and procedure for review of monthly quantities of work in place and payment requests. Based on CM Team's observations of ongoing construction during visits to the site, review the payment requests and supporting documentation submitted by Contractors, determine the amount that CM Team recommends Contractors be paid on monthly and final payment requests. Prepare a proposed estimate of monthly cash flow requirements of the Project from information provided by the Contractors. Update monthly and include with monthly reports submitted to OWNER. 5. DOCUMENT MANAGEMENT - Establish and maintain an electronic project management information system (PMIS) for use by OWNER, Contractors, Design Team, and CM Team. Manage the processing of Contractors submittals and provide for filing and retrieval of project documentation. Produce monthly reports indicating the status of all submittals in the review process. Receive Contractor submittals including requests for information, modification requests, shop drawings, schedules, field and laboratory tests, O&M Manuals and other submittals. CM Team will perform initial, cursory or detailed reviews of submittals when appropriate, and will transmit submittals to Design Team and/or OWNER for the detailed review and response confirming conformance of the submittals to the contract documents. Monitor the progress of the Contractors in sending and processing submittals and of the Design Team in reviewing and responding to submittals, to verify that documentation is being processed in accordance with schedules. 6. QUALITY ASSURANCE a. Observe the progress and the quality of work and to attempt to determine in general if the work is proceeding in accordance with the construction contract documents. In this effort the CM Team will endeavor to protect the OWNER against defects and deficiencies in the work of Contractors, and will prepare Daily Construction Reports to be submitted to OWNER documenting observations made including any observed deficiencies. b. Notify the Contractor of non-conforming work observed by CM Team or by Design Team during site visits. Review quality related documents provided by the Contractor such as test reports, equipment installation reports or other documentation required by the construction contract documents. c. Coordinate the work of materials testing laboratories and inspection bureaus required for the testing or inspection of materials, witnessed tests, factory testing, etc., for quality control of the Project. The cost of on-site materials quality AMEND. NO. 10 EXHIBIT "A-1" Page 4 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc assurance testing is included in this scope, but other specified quality control functions are the responsibility of the Contractors and are not included in this scope. 7. ISSUES MANAGEMENT - Provide initial interpretation of the drawings and specifications and coordinate with Design Team to develop official interpretation for OWNER and Contractors. 8. CHANGE MANAGEMENT a. Establish procedures for administering constructive changes to the construction contracts. Process contract modifications and negotiate with the Contractors on behalf of the OWNER to determine the cost and time impacts of these changes. Prepare change order documentation for approved changes for execution by the OWNER. Documentation of field orders, where cost to OWNER or time is not impacted, will also be prepared. Investigations, analyses, studies or design for substitutions of equipment or materials, corrections of defective or deficient work of the contractor or other deviations from the construction contract documents requested by the Contractors and approved by the OWNER are not included in this scope. b. Prepare documentation for contract modifications required to implement modifications in the design of the project. Coordinate with Design Team for technical review and approval of any design modifications, and preparation of all technical design modifications including having the Engineer of Record seal affixed. Receive and evaluate notices of Contractor claims and make recommendations to the OWNER on the merit and value of the claim on the basis of information submitted by the Contractors or available in project documentation. Endeavor to negotiate a settlement value with the Contractors on behalf of the OWNER if appropriate. 9. MATERIAL TRANSFER - Manage and coordinate the transfer of and acceptance by the Contractors of any OWNER furnished equipment or materials. 10. FACILITY START-UP — Manage and coordinate facility start-up activities. Provide on-site services and verification for all start up procedures during actual start up of major Project components, systems, and related appurtenances if needed and required. Receive and review commissioning and start-up plans from Contractors. Coordinate with OWNER, Design Team personnel, and Contractors to facilitate proper scheduling of these activities. Monitor the provision of O&M manuals and OWNER training for conformance to the contract documents. AMEND. NO. 10 EXHIBIT "A-1" Page 5 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc 11. QUALITY MANAGEMENT a. When Contractors request that substantial completion be granted for the Projects (or applicable portions thereof), CM Team will conduct, in company with OWNER's representative and Design Team representatives as appropriate, a review of the Projects for conformance with the design concept of the Projects and general compliance with the construction contract documents. Coordinate with Design Team as appropriate regarding any reviews of the work by it that are deemed necessary. Prepare a list of deficiencies to be corrected by the Contractors before recommendation of substantial completion is granted and/or any partial release or reduction of retainage is made. Prepare certificate of substantial completion with a list of items of work to be completed by Contractors prior to final completion. b. Conduct, in company with OWNER's representative and Design Team representatives as appropriate, a final review of the Projects for conformance with the design concept of the Projects and general compliance with the construction contract documents. Coordinate with Design Team as appropriate regarding any reviews of the work by it that are deemed necessary. Prepare a list of deficiencies to be corrected by the Contractors before recommendation of final payment. Assist the OWNER in obtaining legal releases, permits, warranties, spare parts, O&M manuals, as-built drawings, and keys from the Contractors. Review submittals and other documents, and make recommendation for final payment to Contractors when appropriate. 12. RECORD MANAGEMENT— Receive and review as-built drawings from Contractors. Transmit drawings and other documents as needed to Design Team for preparation of"Record Drawings", indicating locations of project elements and final built conditions of project components. Drawings prepared by incorporating CM Team field notes, Contractor field notes and OWNER field notes taken at the project during the construction process. CM Team will endeavor to protect OWNER in providing this scope of services. However, it is understood that CM Team does not guarantee the Contractor's performance, nor is CM Team responsible for supervision of the Contractors' operations and employees. The CM Team shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractors, or any safety precautions and programs relating in any way to the condition of the premises, the work of the Contractors or any Subcontractor. The CM Team shall not be responsible for the acts or omissions of any person (except its own employees or agents) at the Project sites or otherwise performing any of the AMEND. NO. 10 EXHIBIT "A-1" Page 6 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc work on the Projects. 13. WARRANTY MANAGEMENT— Receive and review all warranty documentation from Contractors, and review for conformance with the contract documents. Develop a warranty period protocol with OWNER and Contractors to address items of work that are discovered to need corrective action during this period. Provide a maintenance guaranty inspection toward the end of the one-year period after acceptance of the Project. Prepare a report documenting observations during this inspection and make recommendations to OWNER regarding corrective actions. Communicate corrective work requirements to Contractors, and coordinate correction work schedule with OWNER and Contractors. Perform inspection of corrective work to verify conformance to the contract documents. Additional Services 1. Construction Management services beyond the project duration identified in this scope. 2. Management and review of excessive re-submittals or submittals for substitutions and other deviations from the construction contract documents proposed by the Contractors will be addressed as follows: a. CM Team will track and document all staff time spent in shop drawing or submittal review past the second submission of shop drawing or project submittals by the Contractors, allowing OWNER to invoice the Contractors for additional shop drawing or submittal review time spent by CM Team. This effort will be noted as an offsets and be deducted from Contractor payment requests per the General Conditions of the Contract Documents. b. CM Team will track and document all staff time spent in shop drawing or submittal review related to substitutions proposed by Contractors for use of systems or products not specified, allowing OWNER to invoice the Contractor for shop drawing or submittal review time spent by CM Team. This effort will be noted as an offsets and be deducted from Contractor payment requests per the General Conditions of the Contract Documents. 3. Investigations, analyses, and studies requested by the Contractors and approved by OWNER, for substitutions of equipment and/or materials or deviations from the drawings and specifications. (See Additional Services Item 1) 4. Substitutions of materials or equipment or design modifications requested by the OWNER. AMEND. NO. 10 EXHIBIT "A-1" Page 7 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc 5. Review and/or evaluation of contractor claim(s), supported by causes not within the control of CM Team. 6. Any miscellaneous services or other assistance to the Owner not specifically identified in this scope. AMEND. NO. 10 EXHIBIT "A-1" Page 8 of 8 Revised April 2010 L:\Resources\OLCR\C\Corpus Christi\COCC-Mary Rhodes-COR10165\Amendment#10\3 EXHIBIT A-1 TASK LIST LARGE AE REVISED April 2010.doc MARY RHODES PUMP STATIONS, SEDIMENTATION BASIN, AND PIPELINE Construction Management Overview Freese and Nichols(CM Team)will provide Construction Management(CM)services to the City of Corpus Christi(OWNER)for its Mary Rhodes Pipeline,Phase 2 Project. The project will be constructed utilizing two separate construction contracts: • River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract(16 months) • Note that the Contractor(Renda) intends to self-perform the majority of the pump station construction work, but will subcontract the earthwork and soil cement at the sedimentation basins. • It is anticipated that the normal work schedule will be 10-12 hours per day(sun up to sundown),6 days per week. This will vary somewhat particularly at the beginning of the project and depending upon weather conditions. • Pipeline Section A,Pipeline Section B,Pipeline Section C/Ground Storage Tank/Lake Texas Tie-in Piping Construction Contract(14 months) • Note that the Contractor(Garnet') intends to self-perform the installation of Section C of the pipeline with one crew and installation of all of the system tie-in piping with a separate crew; but will subcontract Section A of the pipeline to Renda,Section B to SJ Louis,and the ground storage tank to DN. • It is anticipated that the normal work schedule will be approximately 12 hours per day(sun up to sundown),6 days per week. During the summer months,the schedule might be expanded to be 13-14 hours per day. This will vary somewhat particularly at the beginning of the project and depending upon weather conditions. CM services will be provided as follows: • Construction Management and Contract Administration of all construction required by both construction contracts(16 month total construction duration) • Construction Materials Quality Assurance Testing(soil densities,concrete cylinders, pipe joint welding, pipe coating, pipe corrosion protection) • On-Site representation on River Pump Station, Booster Pump Station and Sedimentation Basin Construction Contract(16 month total construction duration) • One full time representative on-site for 16 months at 50 hours per week for Month 1, 60 hours per week for Months 2-14,and 50 hours per week for Months 15-16(FNI employee) • One full time representative on-site for 15 months at 50 hours per week for Months 1-2,60 hours per week for Months 3-14,and 50 hours per week for Month 15(FNI employee) • One full time clerk on-site for 14 months at 40 hours per week(subconsultant RH Shackelford) • On-Site representation on Pipeline Section A, Pipeline Section B,Pipeline Section C/Ground Storage Tank/Tie-in Piping Construction Contract(14 month total construction duration) • Pipeline Section A—Full time representation provided by other consultant(AGCM)under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section B—Full time representation provided by other consultant(AGCM)under separate contract with Owner(Not in Freese and Nichols Scope) • Pipeline Section C—One full time representative on-site for 12 months at 50 hours per week for Months 1-2,60 hours per week for Months 2-10,and 50 hours per week for Months 11- 12(subconsultant RH Shackelford) • Ground Storage Tank/Tie-in Piping—One full time representative on-site for 14 months at 50 hours per week for Months 1-2,60 hours per week for Months 3-13,and 50 hours per week for Month 14(FNI employee) • Overall Pipeline Inspection Coordination/Additional Inspection—One representative on-site 3 weeks per month for 14 months at 55 hours per week =EXHIBIT 0. 10 Page 1 A-2" f 3 Construction Management Team Roles CM Team roles will be as follows(refer to CM Team Organization Chart for graphical representation): • Principal in Charge(PIC)will provide coordination between the CM Team and City management acting as a liaison between FNI and the City on major construction issues,other contractual issues,and project related non-construction issues. He will verify that the CM Team is devoting the proper resources to the CM and will monitor overall progress of the project. • Construction QA/QC Manager will coordinate with the CM Team and the PIC verifying that the CM services being provided are in accordance with the contracted scope of services,and that these services comply FNI construction management standard procedures. He will be responsible for communicating with the CM on a regular basis and for conducting internal quality control reviews of the CM Team's services. He will use the QA/QC plan developed by the CM to monitor the project. He will meet with various team members multiple times during the project review the work being produced by the team. In conjunction with the CM, he will submit a QC review form to a senior member of FNI management confirming that the CM Team's QC procedures are being followed. • Construction Manager(CM)will direct the CM Team and will be responsible for the quality and successful completion of the CM assignment. He has the responsibility and authority to direct the CM team staff as needed to see that all construction activities are being properly monitored and documented. He will be the primary point of contact for City staff,and his role will include day to day communication with and coordination of the CM Team. He will prepare and submit monthly project reports to City staff describing construction progress in general terms and summarizing project costs,schedule,changes and any major outstanding issues. He will verify that the Design Team is responding to contractor submittals in the appropriate amount of time with satisfactory responses. He will typically be on site a minimum of 2 days every other week to attend bi-weekly construction meetings. • Pump Stations/Sedimentation Basins Senior Inspector will oversee all pump station and sedimentation basin construction providing daily observation of all activities. He will direct the activities of the other pump stations/sedimentation inspector,the field clerk,specialty inspectors,and the materials testing technicians. Generally, he will monitor the work at the River Pump Station. Depending on specific work activities, he will divide his time with the other inspector to monitor the work at the Booster Pump Station and at the Sedimentation Basins. He will typically be on site full time for the full 16 month project duration. • Pump Stations/Sedimentation Basins Inspector will conduct and document daily observation of work activities at either pump station or at the basins as directed by the Senior Inspector so that proper coverage of all construction activities is achieved. He will typically be on site full time for 15 months. • Field Clerk will provide support to the entire CM Team including maintaining the document track system,document filing, preparation of meeting agendas and minutes,etc. He will be the point of contact for the materials testing lab when materials testing services are requested. He will typically be on site full time for 14 months and will be located at the Pump Station construction site. Note that RH Shackelford is providing the field clerk as a subconsultant to FNI. • Pipeline Senior Inspector will oversee all pipeline and ground storage tank(GST)construction activities. He will direct the activities of the pipeline and GST inspectors,specialty inspectors, materials testing technicians, welding inspectors, corrosion protection inspectors.Generally he will monitor inspectors to verify consistency of enforcement of construction documents,and he will provide support to the inspectors when requested. Because there will be 4 separate major contractors(5 major work crews total) performing work under this construction contract, consistency of the work product must be monitored. He will typically be on site 3 weeks per month for 14 months. • Pipeline Section A Inspector will conduct and document daily observation of work activities on this segment of pipeline. It is assumed that he will typically be on site full time for 12 months. Nate that AGCM is furnishing this inspector under separate contract with the city. [EXHIBIT END. N0. 10 Page 2 "A-2" Pa e2of3 • Pipeline Section B Inspector will conduct and document daily observation of work activities on this segment of pipeline. It is assumed that he will typically be on site full time for 12 months. Note that AGCM is furnishing this inspector under separate contract with the City. • Pipeline Section C Inspector will conduct and document daily observation of work activities on this segment of pipeline. He will typically be•on site full time for 12 months.Note that RH Shackelford is providing this inspector as a subconsultant to FNI. • Ground Storage Tank/Tie-in Piping Inspector will conduct and document daily observation of work activities on the tank and on the system tie-in piping. He will support the pipeline inspectors when needed when contractors have other crews performing the directional drilling, clearing activities, clean-up activities,and pipe unloading/stringing activities. He will typically be on site full time for 14 months. • Specialty Inspections will be provided as requested by the CM Team through the CM. These inspections will include additional inspection support when contractors have multiple activities ongoing and/or when the CM Team requests a special inspection by a design engineer. These inspections are separate from the inspections included by the Design Team in the construction phase scope of work in the base contract. • Construction Materials Testing will be provided as requested by the CM Team. This testing will include soil densities,concrete cylinders and other tests as needed. There will be a technician performing primarily soil density testing on site full time for 12 months. Additional time will be needed for concrete testing and laboratory tests. Note that the intent is to utilize Rock Engineering to provide this testing as a subconsultant to FNI. • Certified Welding Inspections will be provided as requested by the CM Team. The welding inspector will make 12 trips to the site to inspect pipe joint welds. Note that the intent is to utilize Rock Engineering to provide these inspections as a subconsultant to FNI. • Factory Coating Inspections will be provided as requested by the CM Team. The coating inspector will make 6 trips to the factory to inspect pipe coatings. Note that Accurate Inspections is providing this inspector as a subconsultant to FNI. • Corrosion Protection Consultation/Inspection will be provided as requested by the CM Team. The scope of this work includes review of contractor corrosion protection system submittals and to perform inspections and continuity testing of the installed corrosion protection system. Note that V&A Consulting is providing these services as a subconsultant to FNI. EEXHIBIT. NO. 10 Page 3 "A-2" 3of3 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey 0 & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0%© $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25%© 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0%Q TBD TBD TBD TBD TBD TBD TBD 0%© TBD TBD TBD TBD TBD TBD TBD 0%© TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1, 500 $3, 000 23% SUPPLIER NUMBER TO BE ASSIGNED BYrn -- o PURCHASING DIVISION ~� Ci of CITY OF CORPUS CHRISTI ty �; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols P.O.BOX: N/A 800 N.Shoreline Blvd, 78401 STREET ADDRESS: Suite 1600N CITY: Corpus Christi ZIP: FIRM IS: 1. Corporation 2. Partnership ❑ 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessar=y,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City N Department(if known) 2. State the names of each "official" of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name � l� Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3% or more of the ownership in the above named"firm." Name Board, Commission or Kj J, Committee 4. State the names of each employee or officer of a"consultant" for the City of CoTus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name t,,j /n-5 Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed wasting filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ron Guzman,P.E. Title: Principal (Type or Print) Signature of Certifying Date: l `l Person: l DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit'. An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi, Nueces County, Texas 78469-9277(City) acting through its duly authorized City Manager or Designee (Executive Director of Public Works) and AGCM, Inc., a Texas corporation, 1101 Ocean Drive, Corpus Christi, Nueces County, Texas 78404, (Architect/Engineer—A/E), hereby agree as follows: 1. SCOPE OF PROJECT Ma!y Rhodes Pipeline Phase 2 (E10008) - This contract provides pre-construction and construction observation services. ALCM, Inc. will perform construction observation services for Pipeline Sections A and B for 16 months. Pipeline Section A will include construction of approximately 73,000 linear feet of 54" pipeline and approximately 1,900 linear feet of horizontal directionally drilled 48" pipeline. Pipeline Section B will include approximately 75,000 feet of 54" pipeline. 2. SCOPE OF SERVICES The A/E hereby agrees, at its own expense, to perform professional services necessary to review and prepare plans, specifications, and bid and contract documents. In addition, A/E will provide monthly status updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract administration services, as described in Exhibit "A", to complete the project. Work will not begin on Additional Services until requested by the A/E (provide breakdown of costs, schedules), and written authorization is provided by the Director of Engineering Services. A/E services will be "Services for Construction Projects"- (Basic Services for Construction Projects")which are shown and are in accordance with "Professional Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services, listed in this publication as Additional Services will be considered as Basic Services. 3. ORDER OF SERVICES The A/E agrees to begin work on those authorized Basic Services for this contract upon receipt of the Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any Additional Services until requested in writing by the A/E and written authorization is provided by the Director of Engineering Services. The anticipated schedule of the preliminary phase, design, phase, bid phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may be required for review by the City staff and may be amended by or with the concurrence of the Director of Engineering Services. Contract for Engineering fA/E)Services Page 1 of 3 KAENGINEERING DATAEXCHANGEIJENNIFERVWATERtE9OOD8 MARY RHODES PIPELINE,PHASE 2IAGCM1CONTRAC=ONTRACT-MR PIPELINE.DOC The Director of Engineering Services may direct the A/E to undertake additional services or tasks provided that no increase in fee is required. Services or tasks requiring an increase of fee will be mutually agreed and evidenced in writing as an amendment to this contract. A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested requires an additional fee. 4. INDEMNITY AND INSURANCE AIE agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit "B", 5. FEE The City will pay the A/E a fee, as described in Exhibit "A", for providing services authorized, a revised fee not to exceed 1 6,79 942.00 (One Million Six Hundred Seventy-Nine Thousand Nine Hundred Forty-Two Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "C". 6. TERMINATION OF CONTRACT The City may, at anytime, with or without cause, terminate this contract upon seven days written notice to the A/E at the address of record. In this event, the A/E will be compensated for its services on all stages authorized based upon A/E and City's estimate of the proportion of the total services actually completed at the time of termination. 7. LOCAL PARTICIPATION The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. The A/E agrees that at least 70% of the work described herein will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA). Additionally, no more than 30% of the work described herein will be performed by a labor force residing outside the Corpus Christi Metropolitan Statistical Area (MSA.) 8. ASSIGNABILITY The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other person without the prior written consent of the City, except for routine duties delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this contract will inure to the individual benefit of such partner or partners as the City may designate. No part of the A/E fee may be assigned in advance of receipt by the A/E without written, consent of the City. The City will not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. Contract for Engineering(A/E)Services Page 2 of 3 KAENGINEERING DATAEXCHANGE4JENNIFERIWATERIE10008 MARY RHODES PIPELINE,PHASE 24AGCWCONTRACnCONTRACT-MR PIPELINE.DOC 9. OWNERSHIP OF DOCUMENTS All documents including contract documents (plans and specifications), record drawings, contractor's,field data, and submittal data will be the sole property of the City, may not be used again by the A/E without the express written consent of the Director of Engineering Services. However, the A/E may use standard details that are not specific to this project, The City agrees that any modification of the plans will be evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified plans. 10. DISCLOSURE OF INTEREST A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part of this contract, the Disclosure of Interests form. CITY OF CORPUS CHRISTI 1NC Mark Van Vleck, P.E., Date Ed Labay Date Interim Assistant City Manager Vice President for Public Works and Utilities 1101 Ocean Drive Corpus Christi, Texas 78404 (361) 882-0469 Office RECOMMENDED (361) 882-0858 Fax r--1 2-io - P4 Daniel Bile s, P.E.' Date Exec t e Dire7]:ublic Works Operat ng bepaffitme t Date APPROVED Office of Management Date and Budget Project No: E10008 ATTEST Fund Source No: 550950-4095-00000-E10008 Fund Name.- Water 2014 CIP Encumbrance No: City Secretary ...... contract for Engineering(A/E)Services Page 3 of 3 K:ENGINEERING DATAE7(CHANGEWENNIFERIWATERtE40008 MARY RHODES PIPELINE„PHASE 2YAGCWCONTRACT=NTRACT-MR NPELINE.00C . ^ CORPUS CHRIST) \ UD Uc��m ilrinc (7SQ)4] PCi BozI08� AGCM., i�vrpu��hr|,uT� 780� � U�c�6DA82U�6D Fenzul-N' 5, 2014 mc Daniel l3i|cu EscomIve Director o[PvWhcWoxk's Oly m[Co�o Christi 120 Leopard S1. ("'ompum Christi,TX7W4U1 Re: Corpus Christi Pre4Cooy\mcdvn 6L Culluunoiwm Services for Mary Rbm3us Pipeline Phase Dear Mr. 13i|ms^ &(}ICN1, Inc, is pleased ma have tile oppurtuni|y mpnoPmsO Po-Crou|u/oimn and Construction Support Services for the City wf Corpus O`riuti Oil (lie Corpus Christi Nlmry Rhodes Pipeline Podcot Phase 2. Our finll wM provide the personnel |o pc6'oroCwnguudm'scrviccy :lorthccsrimatedcusru/Sl,679.442.O8uopipeUue scolions & J&0. The proposal dumafiov is based oil 16 months, |4 months, for construction phase and 2months oftbe pre-construction pbuse. SCOPE OFqV0RK AGICM will Ivork harid-ill-hand with the FNI Team to ensure coiltiffility till-0111411011t the pr�ect. bimthe under-standino that we will utilize the recommended FNI construction managenlent sollware for all reporting mnddooumcmtudon. 6QCM will provide inspection Senviccsdurinp the Construction and Close-Clnz Phuseua outlined below: m Provide daily oversight mid leadership flor the yucCCSa[uiconmpleflonw[Scoiona /l& 0mftile N-IRPL3. m Act mm tile official City m|'Cvrpus Christi liaison to the contractor brSec1imas A&,B. Provide interface its meocsou-y with Socdum C and the Au1111)mu60o tie-ins. * identify potential eona1mcl|mn problems such as coordination °/idh other utilities, sdhcJul[o�-'` and nulucuium difGcu|6cx. 111011 mnd esr*mC oU� steps oeuc^*o[y to avoid these problems, inc|uding communicating these to PNIl and thc "i|y. m 0m|d re('u|urpnmu as mecduos with |hcooucoc\cvto resolve any problems, and conduct mddi|iunui meetings, as necessary, to ncs*|vm cmnNic/a or specific problems. = Attend scheduled Construction and Requested Inspection Mcz|in(gs—Provide representation ul 1he construction mecdngs 1* provide direction and [6od6nok to contractor, m Review M"mddy C^mnruc(mr'a Puy Kcqmcat—&wvicn/ the submitted pay request ver|6/in& project schedule, xnaucdulx,uud pay mmumnts, mhcwrequested. � Review and rccvrmmcmd kI'lls for work not idco|iGed iuumo|roc1 ducumem/s. ° Rcv|on/ Jrmll c8ionoe orders, as u/c|[ as m°oiiornndcoordimu1e negw{iudoos. w Provide daily on-siie observation and CiMllityassurzince inspection ol'work in-progress and do/cmoiue if the pn��oiy �noc�c�im�inaouor(unceu/i/y� tile sc]�edu|eand c*mo�ct6mCummma. Verify that connp[e!cJ work comn,omm to oon/rmo| d0uoncn1 m4u]nunmen$ bynrpiev/in , Loh & LEXHIBIT "A' Test Reports, Coundinowo and recommend any additional inspection mrteod000[uonoctmr,m wo rk i[,eqvi red . a V[smu[ly iuspco| materials prior vm imaol]md*m /°cnuurc they Conform to approved subnmiom|s mmd/urumnirac1docum*ois. 0 Report »nd« thu/ is considcrcd umamfia{octmI-y and advise what work, should be corrected, cjccted^ uncovered {orobservation,orsubJect to special tests or inspections. m Inspect sediment control mcmsno» and Jipcc\ the contractor to take corrective actions uo maintain, or contain sadhnea|unJ crus|mn control systems in accordance with tkncupprmved sed]munx and cnmyieacontrol plan. w Submit daily Gc|d rrputiy mud ,mpmucnCuilvc photon that document contnar/or'smmnpon/mc hours; on ^eh site, equipment in use, weather condiLiono, data nuXaliwuto extras ordeductions in hid i1cmp, work in-progress and accomplished, `vhciicr work is in conGooneocc with contract, documems, general observations and documentation oftesting procedures and residis. m Nlainczio progress phov*s/~idc*s of Contractor's work. w Use the Critical Po1b Method (01N) to umo|yzc dlc contr,ciar`* proposed pu\b R`rcwostrucdon and review uuJ verify the prw1'resS1l1rou§�hwu\the projeci. 2 Review contractor's iniflal schedule fOr OCnCrld COJIStrUCtability and conformance Nvith contract 6mrmmem|u. � RovicvrnoodxiIsCbCdvicopdutesmnmu0nmuoum| dutcsm[smrtun6finishofoac& mcdvlcyumd proposed sequence, identify aubytmnbo| changes to the schcJulo bom ldor suhmi\tu|y, p*Ycntin| obstacles, barriers to Construction, Critical path issues. and Other mchodu|myUippoc issues,as necessary. * Review all emscmcntJwcmmcmts und cveuo that the contractor is abiding by u]iecascruun| requirements and special conditions and |imi�s. m [owo]ioaxc n/i|h Owner's nprcsuni"Ifivrso that property owners along the 'uu| alignment are ioOonocJu(cmustnuo|ivnschcdulc, 1heir4ucs/ivmsmnJcooccrnyurumopomJcd |m, zuwciUus assist with public mcotivosand rosv|vio" pvh]iuowmp|aintS, w 5u8mtau1iu| & 6no| Cnmp[utiou Inspection —1nund and observe the substantial cannp|c1imn and 6na| cmmp]c1ipu inspection mF tile: work in-place. = 0evicu/the Final Operations umd Maintenance({)&K1) Moono|s, The fo0ovvimg documents are attached I'm use: y. Detailed proposal ioo\sdingcathma/cdmam-huars_ca|undmc and un4 rate ahecu 2. Organizational chart with 1'esumncs }loain, wu greatly appreciate yvwrcmn6duncuumd the proapuo;m/continuioO 10 provide prut�syionui services m tile City o[CwqpumChristi. Kind Regards, &4u¢y8ohnmiu Field Operations K8mnoSer )6]-882-0469 361-443-4572c EXHIBIT "A" EXHIBIT"B" MANDATORY INSURANCE REQUIREMENTS &INDEMNIFICATION FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES (Revised October 2010) A. Consultant must not commence work under this agreement until all insurance required herein has been obtained and such insurance has been approved by the City. The Consultant must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance, showing the following minimum coverages by insurance company(s) acceptable to the City's Risk Manager. The City must be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all applicable policies. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30-Day Written Notice of Cancellation, Bodily Injury & Property Damage non-renewal or material change required Per occurrence- aggregate on all certificates COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT including: 1. Broad Form 2. Premises-Operations 3. Products/Completed Operations 4. Contractual Liability 5. Independent Contractors AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT 1. Owned vehicles 2.. Hired—Non-owned vehicles PROFESSIONAL LIABILITY including: $1,000,000 per claim /$2,000,000 Coverage provided shall cover all aggregate employees, officers, directors and agents (Defense costs not included in face value 1. Errors and Omissions of the policy) If claims made policy, retro date must be prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured WORKERS' COMPENSATION Which Complies with the Texas Workers Compensation Act EMPLOYERS' LIABILITY 500,0001500,000/500,000 EXHIBIT"B" Page 1 of 3 K Tngineering DalsExchangeUENNIFERIFORMST-xhibil B for Large-Insurance 8 Indemnificsfion.dom C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies of all reports within (10)ten days of accident. D. Consultant must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful Consultant's right to maintain reasonable deductibles in such amounts as are approved by the City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A-VII. F. The City shall be entitled, upon request and without expense, to receive copies of the policies, declarations page and all endorsements thereto as they apply to the limits required by the City, and may require the deletion, revision, or modification of particular policy terms, conditions, limitations or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any such policies). Consultant shall be required to comply with any such requests and shall submit a copy of the replacement certificate of insurance to City at the address provided below within 10 days of the requested change. Consultant shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469-9277 Fax: (361) 826-4555 G. Consultant agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: i. Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation and professional liability policies; ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus Christi where the City is an additional insured shown on the policy; iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and iv. Provide thirty (30) calendar days advance written notice directly to City of any suspension, cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. EXHIBIT"B" Page 2of3 K%Engirteertng DataExchange%JENNIFERTORMST-xhibit B for Large-Insurance&Indemnificafion.dom H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage, Successful Consultant shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Consultant's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract. I. In addition to any other remedies the City may have upon Consultant's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Consultant to stop work hereunder, and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of the work covered under this agreement. K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this contract. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this contract. INDEMNIFICATION AND HOLD HARMLESS Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the negligent performance of Consultant's services covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents,servants, or employees or any other person indemnified hereunder. EXHIBIT Page 3 of K%Engineedng Dat aExchange%JENNIFER%FORMSW)Mibit 8 for Large-Insurance&Indemnincation.d= Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27100 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete 51,000 50 50 $1,000 $0 51,000 51,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 015 2,500 0 1,000 3,600 0 0 0 095 $6.000 51,000 51,250 58,250 $750 $1,500 52,500 30% 52.000 50 50 52,000 $500 50 5500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 095 TBD TBD TBD TBD TBD TBD TBD 095 TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 096 52.000 51,120 51,627 54,747 $50D $0 $500 11% 56.000 51,000 51,250 58,250 5750 $1,500 $2.500 30% 2,000 1,120 1,627 4,747 500 0 500 119b 58,000 52.120 52,877 512,887 51,250 $1,500 $3,000 23% SUPPLIER NUMBER TO BE ASSIGNED BY CITY- - a PURCHASING DIVISION Ciry of CITY OF CORPUS CHRISTI Q°rp t; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: ALCM,Inc. P.O.BOX: STREET ADDRESS: 1101 Ocean Drive CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation a 2. Partnership 8 3. Sole Owner E]4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department (if known) E� 2. State the names of each`official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 3. State the names of each"board member" of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee 1 � 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subiect of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ed Labay Title: Vice President (Type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership, corporation,joint stock company,joint venture,receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. Mary Rhodes Pipeline Phase 2: Pipeline Sections A, B, and C Pump Stations/Sedimentation Basin • Corpus eh- sti Engineering Council Presentation February 18, 2014 Project Scope Corpus Cir sti Engineering PIPELINE SECTION C and MARY RHODES PHASE I TIE-IN ITER 2 Project Schedule Corpus Chr sti Engineering Project Construction Estimate for: Pipeline Sections A, B, and C - 425 Calendar Days Projected Schedule reflects City Council award in February 2014 with anticipated construction completion in April 2015. Pump Stations/Sedimentation Basin - 473 Calendar Days Projected Schedule reflects City Council award in February 2014 with anticipated construction completion in June 2015. - ATE F. A 3 Project Budget Corpus Chr sti Engineering FUND SOURCE: Texas Water Development Board Loan............................................................... $7,964,079 $4,462,897 $148,521,027 PROJECT TOTAL... ... $160,948,003 FUNDS REQUIRED: 100% Construction for Pipeline Sections A, B, and C (Garney Companies, Inc.) $84,121,405 100% Construction for Pump Stations/Sedimentation Basin (Oscar Renda Contracting).. $29,167,288 Construction Contingency(10%)........................................................................ $11,328,869 Pump Station Pumps and Motors (Smith Pump Company, Inc.)(5% remaining cost)`...... $227,722 Engineer Design (Freese and Nichols, Inc.)**........................................................ $11,335,503 Legal Services & Future Misc Project Costs (Bruce Hawn, Welder Leshin, LLP)***......... $10,812,500 AEP Transmission Line Relocation................................................................. $1,500,000 Construction Management/Observation Services (Freese and Nichols, Inc.).................. $3,965,785 Construction Observation Services (AGCM, Inc.). $1,679,942 Reimbursements............................................................................................ $5,814,433 $159,953,447 PROJECT BUDGET BALANCE $994,556 * Purchase approved by City Council on December 10, 2013 by Motion No. 2013-179 ""Original Design Contract awarded October 28, 2003 by Motion No. M2003-394 ""Amendment No. 1 awarded October 19, 2004 by Motion No. M2004-387 ""Amendment No. 2 awarded December 18, 2007 by Motion No. M2007-334 ""Amendment No. 4 awarded March 9, 2010 by Motion No. 2010-051 ""Amendment No. 9 awarded July 30, 2013 by Motion No. M2013-125 ***Legal Services Agreement awarded July 12, 2011 by Motion No. M201 1-164 ****Agreement awarded December 17, 2013 by Motion No. M2013-195 4 1852 Projected Ratepayer Raw Water Rate over a 30Year Planning Period Corpus Chr sti Engineering $1.40 $1.3_ MR Ph II $1.20 Funded $1.10 $1.00 a _ .90 .80 0 $03 0 _ .60 4.1 -.50 $0.40 .q0 $0.20 $0.10 $0.00 MR Ph I Debt Choke Canyon refired Debt in CP o‘-tr‘trn--Ln on -coo o rn Ln o co oo N M -- x -f NA Nt EN N N N N EN r---4 NI M M M m rn rn m m En M 0 o 0 0 0 0 En 0 0 0 0 0 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N NI N N tN IN 'A N Nt NI NI N N N N N N N Nt N N N N N r--4 N N N N Note: a key factor in the declining rates over time is the assumption that industrial -related water demand will grow significantly over time. Mary Rhodes, Phase 2 Contract Summary Corpus Chr sti Engineering Contract: MR Pipeline Phase 2: Pipeline Sections A, B, and C Vendor: Garney Companies , Inc. of Kansas City, Missouri Price: $84,121,405 for base bid and fiber optic additive alternate for all pipeline section Contract: M Pipeline Phase 2: Pump Stations/Sedimentation Basin Vendor: Oscar Renda Contracting of Roanoke, Texas Price: S29,167,288 for base bid Contract: Amendment No. 10 Vendor: Freese and Nichols, Inc. of Corpus Christi, Texas Price: $3,965,785 for overall construction management, geotechnical testing services, corrosion inspection of MR Pipeline Phase 2 project; and construction inspection of Pump Stations/ Sedimentation Basin and Pipeline Section C Contract: Professional Services Contract Vendor: AGC 1, Inc. of Corpus Chris ti, Texas Price: S1,679,942 for construction inspection of Pipeline Sections A & B 1 I le -wmER. • 6 d AGENDA MEMORANDUM MaaP© a,EO Future Item for the City Council Meeting of February 18, 2014 s� Action Item for the City Council Meeting of February 25, 2014 DATE: February 10, 2014 TO: Ronald L. Olson, City Manager THRU: Susan K. Thorpe, Assistant City Manager SThorpe(a)-cctexas.com 826-3898 Eddie Ortega, Director EddieOCa)-cctexas.com 826.3224 FROM: Rudy Bentancourt, CD Administrator RudyB(a)-cctexas.com 826.3021 Resolution of the City Council of the City of Corpus Christi, Texas adopting a City Central Corridor Community Revitalization Plan for an area encompassing the border streets of Staples Street on the East, Everhart Road to the South, Saratoga Boulevard to the West, and Ayers Street to the North; and providing an effective date. CAPTION: Resolution of the City Council of the City of Corpus Christi, Texas adopting a City Central Corridor Community Revitalization Plan for an area encompassing the border streets of Staples Street on the East, Everhart Road to the South, Saratoga Boulevard to the West, and Ayers Street to the North; and providing an effective date. PURPOSE: The plan identifies factors such as; Roads, Blight, City Facilities, Schools, Crime, Storm Water and Business Development that have occurred in within the designated area. The plan also identifies funding used and to be used in the revitalization efforts of the designated area. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: Council approval is required for the passing of the resolution. EMERGENCY/ NON-EMERGENCY: Non-emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: 2014- Expenditures 2015 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: Staff recommends that City Council adopt the City Central Corridor Community Revitalization Plan. LIST OF SUPPORTING DOCUMENTS: Resolution City Central Corridor Community Revitalization Plan Revitalization Map Resolution of the City Council of the City of Corpus Christi, Texas adopting a City Central Corridor Community Revitalization Plan for an area encompassing the border streets of Staples Street on the East, Everhart Road to the South, Saratoga Boulevard to the West, and Ayers Street to the North; and providing an effective date. Whereas, the City of Corpus Christi, Texas has considered the revitalization needs of the City Central Corridor (the "Designated Area"); Whereas, the City's considerations have incorporated public comment on factors including, but not limited to the following factors that may impact the Designated Area's need for revitalization: environmental conditions; real estate challenges, including vacancy and declining property values; infrastructure needs; adequacy of transportation; community amenities, including local public services such as libraries, parks, medical care and first responders; crime rates; school performance; the presence and need for business and employment opportunities; and diversification of the residents, businesses, and opportunities in the Designated Area; Whereas, the City Council has reviewed the City Central Corridor Community Revitalization Plan for the Designated Area (the "Plan"); Whereas, the Plan contemplates activities that have already been performed in the Designated Area and funding that has already been awarded to the Designated Area for such activities, along with additional and future proposed activities and funding for the Designated Area; Whereas, the City believes that the full funding for the activities described in the Plan will be available; Whereas, in furtherance of the community revitalization activities noted in the Plan, TG 110 Lexington Manor. LP and its affiliates (the "Applicant") propose to reconstruct an affordable housing development with up to 153 residential units (the "Affordable Housing") in the Designated Area, to be known as the Lexington Manor Apartments; Whereas, the Applicant proposes to apply for financing for the Affordable Housing, including Low Income Housing Tax Credits ("Tax Credits") from the Texas Department of Housing and Community Affairs ("TDHCA") pursuant to TDHCA's 2014 Qualified Allocation Plan (the "QAP"); Whereas, the City supports the development of Affordable Housing in the Designated Area because of its anticipated community revitalization impact; and Whereas, the Affordable Housing is the only applicant for Tax Credits in the 2014 competitive round that the City wishes to receive two (2) points under 11.9(d)(7)(a)(ii)(III) of the QAP for contributing significantly to the City's revitalization efforts; Resolution for Revitalization Plan NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS THAT: Section One. The City hereby adopts the Plan in all respects. Section Two. The City supports the development of the Affordable Housing and has selected the Affordable Housing as the only proposed Tax Credit application for 2014 that contributes most significantly to the City's concerted revitalization efforts. Section Three. This Resolution shall become effective immediately upon its passage. PASSED AND APPROVED this day of 2014 at a Regular Meeting of the City Council of the City of Corpus Christi, Texas. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta Nelda Martinez City Secretary Mayor Corpus Christi, Texas of , 2014 The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott Resolution for Revitalization Plan quelNW pp �Wl r ilk' DeLorme 5treel,Afla U&A(D 20131 j f p �y oc I F j / o IV r kN / fry � �y ah� 1 �H�p�q� � I 6 � "�X "" )4 r, f�FV llllt' lP ll!' b d VII 90 � C 1 Av aYN°J 1741 i �4 44""ll AC N�u� ' i r b il spry �y r �FdifF Y�' 1 '" a ' 4-1 " I"Iry ire " " Cabaniss F ield NO L �u Tlo 357 ;` g g 7 < ky j I MV g1°"I l { Q 21 F MI"B 4' m � 1 r � , l��� *F g d � �'��n ��� � r°/fl� 'i w;r 4�fP Y��mn � i ro �b Xr'I it �,,,v„ w �F.""r wlflll 9Fo �� ,n` ��,a,; �'"'a m,,lro ",ba 1�,r w Data usesubaeettu license. mi @ DeLorme.DeLume StreetAtlas USAIID 2013. 0 % 1?� 34 1 1% r wa .delo,rme.co,m I'd l (4.1: E:) Data Zo Om'11_,E, > \ fAmmomw wwmm ~ 6 4m Wo * + IN , » }\\ v . < 3 ° City Central Corridor COMMUNITY REVITALIZATION PLAN Proposed fo r Adoption February 25, 2014 City Central Corridor COMMUNITY REVITALIZATION PLAN INTRODUCTION The City of Corpus Christi is a beautiful bayfront community of over 312,000 population with the one of the largest ports in the nation. As the City grows, it becomes increasingly important to ensure that certain older areas are not left behind to become blighted and detrimental to our residents. Over the past ten years, the City has been investing in an area in and around the 78415 zip code generally known as the "Central City Corridor" and identified by the map on Exhibit A to this Plan. These investments have been intended to revitalize a deteriorating community. Despite a concentrated revitalization effort and a general understanding of the desired goals, a written plan for the Central City Corridor has never been formally adopted. Thus, the purpose of this Plan is to provide the opportunity for public input as to the City's efforts to date and additional efforts needed, and to provide a process for continued revitalization of the Central City Corridor. Sources for investment in the Central City Corridor started with Community Development Block Grant funds available to the City from HUD. Subsequently, as areas of need were identified, the City used bond financing approved by voters in 2008 and 2012 for various improvements. Other recent investments have been made from federal and state sources and the local school district for improvements and programming. Additionally, as improvements have taken hold, the private sector has made increasing investments in the Plan area. DESCRIPTION OF AREA The Central City Corridor, called the "Revitalization Area" for purposes of this Plan, is described by map on Exhibit A to this Plan. It is bounded by Staples street on the east, Everhart Road to the south, Saratoga Blvd to the West, and Ayers Road to the north and encompasses 13.64 square miles or 9,369.6 acres. A majority of the population in the Revitalization Area is Hispanic (75%), with the remaining ethnic groups being 6% Caucasian, 4% African American and 14% other. Over 21% of the population in the Revitalization Area has income below the poverty level and 78% of the population is under the age of 20. CONSIDERATIONS IN IDENTIFYING THE AREA The Revitalization Area for this Plan has been identified based upon a desire to improve and/or revitalize the following factors: ❖ Infrastructure — Transportation and Drainage. Roads in the plan area are main arteries to the center of Corpus Christi. Streets such as Staples, Kostoryz, Ayers, Weber, Holly, Saratoga Gollihar and Everhart connect the Revitalization Area to interstates and to the central city. Many of these roads have been in disrepair for years and in need of rehabilitation and expansion. In addition, the Revitalization Area has experienced Page 1 flooding due to lack of satisfactory storm water systems associated with the main thoroughfares of Kostoryz and Staples. ❖ Blight. Many residential houses and businesses were not occupied and the area was deteriorating when this revitalization work was first started. Much of the housing is 30-50 years old and deferred maintenance has been noticeable. ❖ Public Protection. Crime rates in the 78415 zip code, which is part of the Revitalization Area, have traditionally been one of the highest in the City. Additional Fire Department resources are needed in the area. ❖ Schools. School attendance was declining and the schools were old and in need of renovation when this revitalization work first started. Access to quality schools was critical to revitalizing the area, particularly for those residing in the Central City Corridor. ❖ Business Development. Access to retail and employment centers is vital to improving the opportunities for those residing in the community. Focusing on business retention and expansion is critical. IMPROVEMENTS AND PROGRAMS ALREADY COMPLETED IN THE AREA The following improvements and programs have already been implemented to assist the Revitalization Area. While the City has been working to improve the Revitalization Area over the past ten years, the projects below have been implemented since March 1, 2010 and reflect more than $50 million of improvements. 1. Infrastructure—Transportation and Storm Water. Project: Kostoryz Road from South Padre Island Drive (SPID) to Saratoga Boulevard, shown as a light green line on the map on Exhibit A involves widening and rehabilitating roadways and utilities including storm water work. The improvements were completed in 2010. Source of Funding: TXDOT and City of Corpus Christi Funding Amount: $1,880,000 TxDOT $856,000 City 2. Blight. Since_the revitalization work began, the City has noticed improvements to the neighborhood homes, and property values are increasing. The Bridges Mill Village subdivision, which was started during the City's revitalization effort, continues to construct new homes. 3. Public Protection. Page 2 Project: The Early Intervention Division of the Texas Department of Family and Protective Services has identified the 78415 zip code as one of fifteen (15) zip codes in the State of Texas that has the highest incidence of juvenile violent crimes. The Community Youth Development Program is a state funded grant that was created to assist with crime prevention, focusing on youth ages 6-17 with an emphasis on those ages 10-17. Service providers work with youth to empower them as productive citizens and reduce crime rates, with a focus on the Revitalization Area. Source of Funding: State funding. Funding Amount: $503,000 in Fiscal Year 2011. $320,000 in Fiscal Year 2012. $320,000 in Fiscal Year 2013. 4. Schools. Project: Gloria Hicks Elementary is a newly constructed 77,192 square foot facility, completed in September 2010 and serving the Revitalization Area. See the location of this facility on the map attached as Exhibit A. Source of Funding: Corpus Christi Independent School District Funding Amount: $11,900,000 Project: Mary Helen Berlanga Elementary is a newly constructed 78,000 square foot facility, completed in December 2011 and serving the Revitalization Area. See the location of this facility on the map attached as Exhibit A. Source of Funding: Corpus Christi Independent School District Funding Amount: $10,713,328 5. Business Development. Project: Sam's Club and Walmart. Within the last two years, these two retailers have constructed new facilities in the Revitalization Area, including additional small shop retail and paid space. See the location of this facility on the map attached as Exhibit A. Source of Funding: Private Funding Amount: In excess of$20,000,000 Project: Other business developments in the last two years have included a new HEB supermarket opening at Kostoryz and Gollihar, Crest Mart opening at Kostoryz and Holly, Corpus Christi City Employees Credit Union opening on Kostoryz near its intersection with Holly, and an Army Reserve Center opening just off Everhart Road in Page 3 the Revitalization Area. See the location of these facilities on the map attached as Exhibit A. Source of Funding: Private Funding Amount: In excess of$8,000,000 IMPROVEMENTS AND PROGRAMS PLANNED FOR THE AREA The following improvements and programs are underway or planned for the Revitalization Area. Over $15 million of improvements and programs are expected to be implemented in the next two years. 1. Infrastructure - Transportation and Storm Water. Project: Ayers Street from Saratoga Boulevard to Holly Road, shown as a light orange line on the map on Exhibit A involves widening and rehabilitating roadways and improving storm water runoff. The improvements began November 14, 2011 and are nearly complete. Completion is expected in 2014. Source of Funding: State funding Funding Amount: $6,195,136 Project: Kostoryz Road —2008 bond funds, will construct this street from Horne to Sunnybrook and Sunnybrook to SPID, designated as the dark orange line on the map on Exhibit A. 2012 bond funds Brawner Parkway to Staples Street designated as dark green line on the map on Exhibit A. This involves reconstruction and widening of Kostoryz Road to include a new center turning lane in areas ROW allows and four lanes of traffic. Other improvements include curb and gutter, sidewalks, ADA curb ramps, lane striping and pavement markings and street lights. The improvements have been underway since 2008. Source of Funding: Corpus Christi bond funds (2008 and 2012) FundedAmount: $16,020,000 Bond 2008 $5,900,000 Bond 2012 Project: Staples Road — 2012 bond funds, will construct this street from Kostoryz to Weber, designated as a green line on the map on Exhibit A, and Brawner Parkway to Everhart Road—2008 bond funds, designated as dark orange on Exhibit A. This involves reconstruction of five-lane roadway including two travel lanes on both sides and a continuous left turn lane. Additional improvements include curb and gutter improvements, sidewalks, ADA curb ramps, lane striping and pavement markings, and street lighting. The improvements have been underway since 2008. Page 4 Source of Funding: Corpus Christi bond funds (2008 and 2012 issuance) FundedAmount: $22,020,000 Bond 2008 $6,100,000 Bond 2012 2. Public Protection. Project: A new 5,200 square foot fire station is being constructed at the intersection of Saratoga and Ayers with expected completion by 2016. See the location of this facility on the map attached as Exhibit A. Source of Funding: City 2012 bond funds. Funding Amount: $2,100,000. Project: The 78415 Community Youth Development Program is a state funded grant that was created to assist with crime prevention, focusing on youth ages 6-17 with an emphasis on those 10-17. Service providers work with youth to empower them as productive citizens and reduce crime rates, with a focus on the Revitalization Area. Source of Funding: State funding. Funding Amount: $387,000 in Fiscal Year 2014. Future Fiscal Year amounts to be determined, as the programming is anticipated to be ongoing. CONTINUED PLANNING FOR THE REVITALIZATION AREA The improvements and programs described in this Plan are examples of prior, current and planned activities designed to revitalize the Central City Corridor. However, the City's commitment to this Revitalization Plan does not end here. The City will continue to look for opportunities to establish programs or provide improvements that will continue to revitalize the area, uplifting residents of the neighborhoods and supporting area businesses to continue the cycle of improvement and avoid future deterioration. ANTICIPATED RESULTS The City believes the initiatives described in this Plan will stop and reverse existing deterioration in the neighborhoods of the Revitalization Area, improve the aesthetics of the area, provide additional infrastructure for accessibility and development, increase the tax base, support existing businesses, and recruit additional businesses, which will lead to more opportunity for those living and working in the Revitalization Area. Page 5 Each initiative in the Revitalization Area, whether already implemented or planned for completion, supports a framework that will improve this neighborhood. By combining resources from the City, the State, and the private sector, the Revitalization Area will receive major economic infusion. Because many of these resources have already been spent or allocated, the City has no reason to believe that the Plan will not be fully implemented as intended. APPROVAL For all these reasons, the City Council of the City of Corpus Christi hereby adopts the Central City Corridor Community Revitalization Plan, after receipt and consideration of public comment and deliberation at an open public meeting. Date of Adoption: , 2014 Page 6 EXHIBIT A Revitalization Area (attached hereto) City of Corpus Christi City Central Corridor Revitalization Plan MAP NOTES 1. Ayers Street has/is being redone with state funding 2. Kostoryz between Holly Road and SPID was completed with CDBG funding in the last four years 3. Corpus Christi school system has added two schools in the area (Mary Helen Berlanga Elementary and Gloria Hicks Elementary) 4. John Paul High School reopened (Catholic High School) 5. Proposed new Fire Station at Ayers and Saratoga Blvd. financed with 2012 bonds. 6. New HEB at Golliharrd and Kostoryz 7. New Crest Mart at Holly Road and Kostoryz 8. 2008 Bond Improvement projects 9. 2012 Bond Improvement projects 10. Army military reserve center has opened up in this area at Everhart 11. Not used 12. Delmar opened a new college extension near Kostoryz and Staples Street intersection 13. City Employees Credit Union opened on Kostoryz near the intersection of Holly Road Page 7 Page 8 se Jo AGENDA MEMORANDUM _ Future Item for the City Council Meeting of 02/18/2014 Action Item for the City Council Meeting of 02/25/2014 DATE: February 7, 2014 TO: Ronald L. Olson, City Manager FROM: Susan K. Thorpe, Assistant City Manager SThorpe @cctexas.com (361) 826-3898 Board Meeting of the Corpus Christi Housing Finance Corporation CAPTION: Board Meeting of the Corpus Christi Housing Finance Corporation. PURPOSE: The purpose is to hold a Board Meeting of the Corpus Christi Housing Finance Corporation in order to consider items of business related to multifamily housing. BACKGROUND AND FINDINGS: Residences at Rodd Field Road Project Rodd Field Housing Partners, Ltd. is proposing to develop the Residences at Rodd Field to be located near the intersection of Rodd Field Road and Brooke Road in Corpus Christi. It is an applicant for low-income housing tax credits at TDHCA in the regional pool. This project is among several projects competing in the regional pool. The project is being developed by NuRock Companies, a national affordable housing developer with offices in Dallas, Texas. The Residences at Rodd Field will be a 100-unit multi-family housing development. NuRock Companies has requested local support in the form of an HFC interim loan secured by either a certificate of deposit or assignment of the note to a lender provided by NuRock. The loan amount will be $1,500,000. As noted in the program, all funding must be arranged through the bank or other financial institution presented by the applicant. Residences at Calallen Project Calallen Housing Partners, Ltd. is proposing to develop the Residences at Calallen to be located at 3322 Highway 77 in Corpus Christi. It also is an applicant for low-income housing tax credits at TDHCA in the regional pool. The project also is being developed by NuRock Companies, a national affordable housing developer with offices in Dallas, Texas. The Residences at Calallen will be a 100-unit multi- family housing development. NuRock Companies has requested local support in the form of an HFC interim loan secured by either a certificate of deposit or assignment of the note to a lender provided by NuRock. The loan amount will be $1,500,000. ALTERNATIVES None. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This request conforms to the rules and procedures governing City Boards, Commissions, and Committees. EMERGENCY/ NON-EMERGENCY: Non-Emergency DEPARTMENTAL CLEARANCES: Assistant City Manager, Safety, Health & Neighborhoods Corpus Christi Housing Finance Corporation FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable Project to Date Fiscal Year: Expenditures 2013-2014 (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: RECOMMENDATION: That the Corpus Christi Housing Finance Corporation be allowed to conduct their Board meeting on Tuesday, February 25, 2014 during the regularly scheduled City Council meeting. LIST OF SUPPORTING DOCUMENTS: Agenda for CCHFC Board Meeting Minutes from Previous Meeting Resolution: Residences at Rodd Field Road Project Resolution: Residences at Calallen Project AGENDA CORPUS CHRISTI HOUSING FINANCE CORPORATION BOARD MEETING Date: Tuesday, February 25, 2014 Time: During the meeting of the City Council beginning at 11:30 a.m. Location: City Council Chambers, Corpus Christi City Hall 1201 Leopard Street, Corpus Christi, Texas 78401 1. Call meeting to order. 2. Acting Secretary calls roll. Board of Directors Officers [Vacant], President Ronald L. Olson, General Manager Priscilla Leal, Vice President Armando Chapa, Secretary Kelley Allen Mary Juarez, Asst. Secretary Rudy Garza Jr. Margie Rose, Treasurer David Loeb Constance P. Sanchez, Asst. Treasurer Chad Magill Nelda Martinez Colleen McIntyre Lillian Riojas Mark Scott 3. Approval of minutes from the Board meeting on February 18, 2014. 4. Adoption of the following resolutions approving interim loans in connection with applications filed with TDHCA for low-income housing tax credits: (a) SUPPORTING THE PROPOSED RESIDENCES AT RODD FIELD ROAD APARTMENT DEVELOPMENT AND AUTHORIZING A LOAN COMMITMENT FOR THE DEVELOPMENT IN CONNECTION WITH A LOW-INCOME HOUSING TAX CREDIT APPLICATION (b) SUPPORTING THE PROPOSED RESIDENCES AT CALALLEN APARTMENT DEVELOPMENT AND AUTHORIZING A LOAN COMMITMENT FOR THE DEVELOPMENT IN CONNECTION WITH A LOW-INCOME HOUSING TAX CREDIT APPLICATION 5. Public comment. 6. Adjourn. Resolution Supporting The Proposed Residences At Rodd Field Apartment Development And Authorizing A Loan Commitment For The Development In Connection With A Low- Income Housing Tax Credit Application WHEREAS, the Corpus Christi Housing Finance Corporation (the "CCHFC") has been duly created by the City of Corpus Christi and organized pursuant to the provisions of the Texas Housing Finance Corporations Act for the purpose of assisting in the provision of housing options for persons of low and moderate income; and WHEREAS, the CCHFC has established an interim loan program for projects applying for low-income housing tax credits with the Texas Department of Housing and Community Development ("TDHCA") in which the CCHFC makes loans based on a certificate of deposit or assignment of loan arrangement; and WHEREAS, RODD FIELD HOUSING PARTNERS, LTD. has requested an interim loan in connection with the development of the Residences at Rodd Field located near the intersection of Rodd Field and Brooke Roads in Corpus Christi, Texas; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CORPUS CHRISTI HOUSING FINANCE CORPORATION THAT: 1. The CCHFC confirms its support for the development and construction of the Residences at Rodd Field apartments. 2. The CCHFC authorizes the issuance of a loan commitment in an amount not to exceed $1,500,000 for an interim loan to RODD FIELD HOUSING PARTNERS, LTD. for the development of the Residences at Rodd Field apartments in connection with an application for low-income housing tax credits filed with TDHCA. Such loan shall bear interest at the rate of 3% per annum, have a term of a minimum of five years and be secured and guaranteed as required under a loan commitment. Either the General Manager or Assistant General Manager is authorized to execute a loan commitment in compliance with all TDHCA program requirements, and all actions taken by or on behalf of the CCHFC in connection with such loan are authorized and confirmed. 3. This Resolution is intended to comply with TDHCA's Qualified Allocation Plan for 2014 and, in particular, constitutes a firm commitment for the purposes of Section 11.9(d)(2)(C). This Resolution shall be in full force and effect from and upon the date of its adoption. DULY PASSED AND ADOPTED this 18th day of February, 2014, at the annual meeting of the Board of Directors. CORPUS CHRISTI HOUSING ATTEST: FINANCE CORPORATION By: By: Rebecca Huerta Name: Secretary Title: F:\2705\0\14 Reso Rodd Field Loan 0204.docx The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott F:\2705\0\14 Reso Rodd Field Loan 0204.docx Resolution Supporting The Proposed Residences At Calallen Apartment Development And Authorizing A Loan Commitment For The Development In Connection With A Low-Income Housing Tax Credit Application WHEREAS, the Corpus Christi Housing Finance Corporation (the "CCHFC") has been duly created by the City of Corpus Christi and organized pursuant to the provisions of the Texas Housing Finance Corporations Act for the purpose of assisting in the provision of housing options for persons of low and moderate income; and WHEREAS, the CCHFC has established an interim loan program for projects applying for low-income housing tax credits with the Texas Department of Housing and Community Development ("TDHCA") in which the CCHFC makes loans based on a certificate of deposit or assignment of loan arrangement; and WHEREAS, CALALLEN HOUSING PARTNERS, LTD. has requested an interim loan in connection with the development of the Residences at Calallen located off Highway 77 in Corpus Christi, Texas; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CORPUS CHRISTI HOUSING FINANCE CORPORATION THAT: 1. The CCHFC confirms its support for the development and construction of the Residences at Calallen apartments. 2. The CCHFC authorizes the issuance of a loan commitment in an amount not to exceed $1,500,000 for an interim loan to CALALLEN HOUSING PARTNERS, LTD. for the development of the Residences at Calallen apartments in connection with an application for low-income housing tax credits filed with TDHCA. Such loan shall bear interest at the rate of 3% per annum, have a term of a minimum of five years and be secured and guaranteed as required under a loan commitment. Either the General Manager or Assistant General Manager is authorized to execute a loan commitment in compliance with all TDHCA program requirements, and all actions taken by or on behalf of the CCHFC in connection with such loan are authorized and confirmed. 3. This Resolution is intended to comply with TDHCA's Qualified Allocation Plan for 2014 and, in particular, constitutes a firm commitment for the purposes of Section 11.9(d)(2)(C). This Resolution shall be in full force and effect from and upon the date of its adoption. DULY PASSED AND ADOPTED this 18th day of February, 2014, at the annual meeting of the Board of Directors. ATTEST: CORPUS CHRISTI HOUSING FINANCE CORPORATION By: By: Rebecca Huerta Name: Secretary Title: F:A2705\0\14 Reso Calallen Loan 0204.docx The above resolution was passed by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott F:A2705\0\14 Reso Calallen Loan 0204.docx cv f� FOR AN, AGENDA MEMORANDUM City Council Meeting of February 18, 2014 DATE: February 10, 2014 TO: Ronald L. Olson, City Manager FROM: Michael Armstrong, Director of Municipal Information Systems MichaelAr@cctexas.com 826-3735 Enterprise Software Update STAFF PRESENTER(S): Name Title/Position Department 1. Michael Armstrong Director of MIS Municipal Information Systems 2. OUTSIDE PRESENTER(S): Name Title/Position Organization 1. BACKGROUND : In December 2013 the City Council approved the purchase and implementation of InCode application software from Tyler Technologies to replace the Court Specialists Inc. software used by Municipal Court. In December 2013 the City Council approved the purchase and implementation of Infor application software to replace the Sungard software used by Development Services. In April 2013 the City Council approved the purchase and implementation of Infor application software to replace the Peoplesoft software used by Finance Department, Human Resource Department, Budget Office, and Utility Billing. LIST OF SUPPORTING DOCUMENTS: Enterprise Software Update ENTERPRISE SOFTWARE UPDATE 02/18/2014 Municipal Courts Development Services Municipal Information Systems 2/17/2014 PROJECT STATUS • On Time • On Budget • Courts Software Kickoff - January 27, 2014 • Development Services Software Kickoff - February 11, 2014 • Implementing Best Practices contained in software 2/17/2014 2 COURTS SOFTWARE ✓InCode - Tyler Technologies Informational Questionnaires Process Review Data Extraction ✓Project Completion - November, 2014 2/17/2014 3 DEVELOPMENT SERVICES SOFTWARE Community Development & Regulation (CDR) - Infor Informational Questionnaires Process Review Data Extraction ✓Project Completion - November, 2014 2/17/2014 4 ERP (Enterprise Resource Planning) CDR (Community Development and Regulation) Incode (Municipal Courts) Separate resource groups 2/17/2014 5 SC µrya AGENDA MEMORANDUM City Council Meeting of 02/18/2014 DATE: February 13, 2014 TO: Ronald L. Olson, City Manager FROM: Susan K. Thorpe, Assistant City Manager SThorpe @cctexas.com (361) 826-3232 Current Status of Housing in Corpus Christi, TX STAFF PRESENTER(S): Name Title/Position Department 1. Susan K. Thorpe Assistant City Manager Safety, Health & Neighborhoods 2. 3. BACKGROUND : This workshop is the second in a series of three workshops to provide information to the City Council in preparation for a Council discussion and action on a potential Housing Policy. LIST OF SUPPORTING DOCUMENTS: PDF-Current Status of Housing in Corpus Christi, TX 1. Federal and Local Resources for Housing 2. Affordable Housing — Where are we? 3. Policy Discussion about Housing and Use of Federal and Local Funds Council Action: 4. Adoption of Policy Definitions of Affordable Housing Current Housing in Corpus Christi CC Association of Realtors Report HOME Investment Partnerships Program - $986,021 Community Development Block Grant Program (CDBG) - $2,727,941 Emergency Solutions Grant Program (ESG) - $189,117 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 HOME Administration ■ Major Rehabilitation Total Entitlement: $986,201 Reprogrammed Funds: $800,000 Program Income: $120,000 FY13 Funds Awarded: $1,906,021 • Proposition 2 passed on November 5, 2002 • Proposition 26 — Affordable Housing • 1/8 cent sales tax enacted by the City Council 0 0.1 • TYPE A FUNDED AGENCY/PROJECT Granted Expended Remaining Nueces County Community Action Agency $1,083,932 $962,201 $121,731 City of CC / NSD $200,000 $116,282 $83,718 Builders' New Construction $1,166,501 $740,000 $426,501 City of CC Reimbursement $74,500 $63,024 $11,476 Home Existing Inventory $1,580,000 $1,300,000 $280,000 Marketing for Housing Programs $30,000 $0 $30,000 Non -committed Funds $250,000 $0 $250,000 TOTALS, INCEPTION TO DATE: $4,384,933 $3,181,507 $1,203,436 No More Than 30 percent - The common definition of an affordable home is one where the resident uses no more than 30 percent of his or her income to pay the rent or mortgage. (HUD) ▪ Mortgage Lenders Rule of Thumb - Monthly payment approximately 28% of gross monthly income ▪ CC Housing Authority - Monthly payment no more than 33% of adjusted monthly income Factors Affecting Housing Affordability: 1) Supply vs. Demand Inventory, Population In -Migration Credit Scores, Lending Practices 3) Income/Wages Jobs -Education level, Skill level Industry and businesses are attracted to communities that offer a healthy balance of available housing: Service personnel A balanced housing market provides a variety of housing at a price residents can afford. Creating a balanced housing market is necessary for healthy communities: Mixed Income: A vibrant community needs people from all walks of life living and working in the community. Workforce: Housing choices allow workers to live closer to their jobs. A variety of housing options are important to meet the needs of workers in high, moderate and low wage jobs. A variety of housing options helps businesses hire and retain employees. Availability of a range of quality and affordable housing is a critical factor in attracting new businesses to Corpus Christi. • Land Use rules help promote healthy, livable communities by encouraging responsible land use and development of a variety of housing types. • Younger residents bring an energetic vibrancy and help lead to revitalization of housing in areas that need it. • Senior residents help contribute to the sense of history of the community. A mix of housing allows seniors to age in place, keeping grandparents near their children and grandchildren. • Customers: New housing brings in additional residents that in turn become new customers for local businesses. � 0 $60 000 5B,000 540,000 '000 Median H 520,000 income 510,000 0 Corpus San Austin Dallas Houston Christi AntonAntonio Fort Source: Hendricks Berkadia — Apartment Real Estate Advisors Curpus Sart Austin Dallas HuusLun Christi Antonio Fort Worth HUD Affordability Definition: Home price no more than 95% of median purchase price Mortgage as % of Income: 45.00% 40.00% 35.00% 30.00% 25.00% 20.00 15.00% 10.00% 5.00% 0.00% Source: US Census, American Community Survey 50.00 Over 47% of Rents are Affordable (<30/ of Income) 15 to 20to 25 to 30 to 35% or 19.9% 24.9% 29.9% 34.9% more Source: US Census, American Community Survey 123,000 Total Housing Units o � 89% Occupied o 11% Vacant Occupied Housing Units (•-z: 110,000) O z: 60% Owner -occupied • 40% Renter -occupied Source: US Census, American Community Survey Source: Corpus Christi Association of Realtors Supply vs. Demand —Single Family Months Supply - $o - $150,000, 2009 thru 2013 Single Family Permits in Pipeline = 806 Source: Corpus Christi Association of Realtors, and City Development Services 160000 155000 150000 145000 140000 135000 130000 125000 120000 Single Family Permits in Process = 806 Source: Corpus Christi Association of Realtors, and City Development Services Corpus Christi San Antonio Austin Dallas / Fort Worth Houston Texas Avg. Apartment Occupancy Rate 95.20% 91.80% 95.20% 93.60% 92.50% 90.9% Average asking Rent $830 $807 $995 $856 $871 $855 ▪ Median Home Price $159,640 ▪ 95% of Median Price $151,624 o Definition of affordable home per HUD is 95% of median purchase price ▪ Median Household Income o $47,029 ▪ Affordable Monthly Mortgage / Rental Rate o $1175 or less Sources: HendricksBerkadia.com, mortgagecalculator.org Median Price $159,640 95% of Median $151,624 Over 70% of Current Housing Stock meets ! �n fi tin of 0 - $49,999 $50,000 - $100,000 - $150,000 - $200,000 99,999 149,999 199,999 and up Source: US Census, American Community Survey Mortgage Payment on Median Home Value $1,171.20 monthly s Average Rental Rate Source: mortgagecalculator.org and Corpus Christi Housing Authority: Provide 1,334 vouchers for Section 8 housing Operate 1,836 units with Maximum Monthly Rents: Client pays no more than 33% of their adjusted monthly income for the rental of a unit • Corpus Christi is very affordable, especially compared to other housing markets throughout Texas. Inventory (supply) is down, so prices (demand) are going up. CC is a Seller's market. Six months inventory is a balanced, healthy market: Entire MLS inventory - 5.5 months supply $0 - $150,000 Price Inventory —1.45 months supply CCAR Executive Director: The lack of a National Builder contributes to the lack of inventory, making the entire home buying circle more difficult for first time home buyers. Source: Warren Andrich, Corpus Christi Association of Realtors g Today's presentation =Snapshot of Corpus Christi's current housing and rental environment Comprehensive Planning Consultant's Scope of services includes detailed housing market analysis Should be completed in the next six months Type A funding is potentially available for re- focusing as deemed appropriate Housing in Corpus Christi is affordable Current shortage in Housing Supply at $150,000 or less In the Pipeline: *806 units permitted Single Family *1,479 units permitted Multi Family Demand for housing of all types increasing due to influx of population — Eagle Ford Shale, other Comprehensive plan consultants will provide data that can assist in Council policy discussion Council Workshops: 1. ederal and Local Resources for Housing 2. Affordable Housing - Mere are Ee? lE �nance, Demographics, etc. Comprehensive Plan data analysis (app. 6 months) 3. Policy Discussion about Housing and Use of Federal and Local Funds Council Action: 4. Adoption of Housing Policy Discussion Questions: What specific area(s) does the City Council want to address: - Substandard and Vacant Housing (existing)? - Low Income Housing? - Workforce Housing? - First -Time Home Buyer Housing? - In -Fill or Downtown Housing? - Something else? San Patricia County City of Corpus Christi Horne Prices rptis Nueces County Median Home Price $159,640 95% of Median is 5151,624 35.o% 30.0% - 25.0 20,0% 15.O% 10.0% - 5.0% - 0.0% Over 60% of Current Housing Stout is Affordable 0- $50,000- $100,000 $150,000 $200,000 $49,-999 99,999 -149,999 -199,999 and up Single Family Residence Values $0 - $49,999 $50.000 - $99,999 $100,000 - $149,999 $150,000 - $199,999 $200.000 - UP Gulf o Ei