HomeMy WebLinkAboutAgenda Packet City Council - 09/09/2014 dsCorpus Christi 1201 Leopard Street
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\:', ;;17;1:/{ ' Meeting Agenda - Final
City Council
Tuesday,September 9,2014 11:30 AM Council Chambers
Public Notice - -THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS
ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE
CITY COUNCIL.
Members of the audience will be provided an opportunity to address the Council at
approximately 12:00 p.m., or the end of the Council Meeting, whichever is earlier.
Please speak into the microphone located at the podium and state your name and
address. Your presentation will be limited to three minutes. If you have a petition or
other information pertaining to your subject, please present it to the City Secretary.
Si Usted desea dirigirse al Concilio y cree que su ingles es limitado, habra un interprete
ingles-espanol en todas las juntas del Concilio para ayudarle.
Persons with disabilities who plan to attend this meeting and who may need auxiliary
aids or services are requested to contact the City Secretary's office(at 361-826-3105)
at least 48 hours in advance so that appropriate arrangements can be made.
A. Mayor Nelda Martinez to call the meeting to order.
B. Invocation to be given by Pastor Felix Zavala, El Shaddai Church.
C. Pledge of Allegiance to the Flag of the United States to be led by Police Captain
David Blackmon, Code Enforcement.
D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
E. Proclamations/ Commendations
1. 14-001005 Proclamation declaring September 2014 as, "National Childhood Cancer
Awareness Month and September 9, 2014 as Childhood Cancer
Awareness Day"
Proclamation declaring September 2014 as, "Life Insurance Awareness
Month"
Proclamation declaring September 24, 2014 as, "Putting With Your
Politicians"
Proclamation declaring September 26, 2014 as, "Nueces County
Community Action Agency's 50th Anniversary"
Presentation of September Green and Clean Award to Brewster Street
Icehouse
Swearing-in Ceremony for City Attorney Miles K. Risley
Corpus Christi Page 1 Printed on 9/8/2014
City Council Meeting Agenda-Final September 9,2014
F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON
THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT
PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting;
therefore, please speak into the microphone located at the podium and state
your name and address. If you have a petition or other information pertaining to
your subject, please present it to the City Secretary.
PLEASE BE ADVISED THAT THE OPEN MEETINGS ACT PROHIBITS THE CITY
COUNCIL FROM RESPONDING AND DISCUSSING YOUR COMMENTS AT LENGTH. THE
LAW ONLY AUTHORIZES THEM TO DO THE FOLLOWING:
1. MAKE A STATEMENT OF FACTUAL INFORMATION.
2. RECITE AN EXISTING POLICY IN RESPONSE TO THE INQUIRY.
3. ADVISE THE CITIZEN THAT THIS SUBJECT WILL BE PLACED ON AN AGENDA AT A
LATER DATE.
PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS
OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY
PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS,
OR THE PUBLIC AT ANY COUNCIL MEETING. THIS POLICY IS NOT MEANT TO
RESTRAIN A CITIZEN'S FIRST AMENDMENT RIGHTS.
G. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS:
a. Water Rates
b. Other
H. EXECUTIVE SESSION: (ITEMS 2 -4)
PUBLIC NOTICE is given that the City Council may elect to go into executive session at
any time during the meeting in order to discuss any matters listed on the agenda, when
authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas
Government Code, and that the City Council specifically expects to go into executive
session on the following matters. In the event the Council elects to go into executive
session regarding an agenda item, the section or sections of the Open Meetings Act
authorizing the executive session will be publicly announced by the presiding office.
2. 14-00996 Executive Session pursuant to Section 551.074, Personnel Matters, of
the Texas Government Code for deliberations as to the appointment
and employment of a Municipal Court Judge with possible discussion
and action related thereto in open session.
3. 14-001012 Executive session pursuant to Section 551.071 of the Texas
Government Code for consultation with attorneys regarding fire
collective bargaining negotiations with possible discussion and action in
open session.
4. 14-001018 Executive Session pursuant to Section 551.071 of theTexas
Corpus Christi Page 2 Printed on 9/8/2014
City Council Meeting Agenda-Final September 9,2014
Government Code and Texas Disciplinary Rules of Professional
Conduct Rule 1.05 to consult with attorneys on annexation, with
possible action and discussion in open session
MINUTES:
5. 14-001008 Regular Meeting of August 26, 2014 and Special Meeting of August 29,
2014
Attachments: Minutes-August 26. 2014
Minutes-Auqust 29, 2014
J. BOARD & COMMITTEE APPOINTMENTS:
6. 14-001006 Arts and Cultural Commission
Landmark Commission
Library Board
Museum of Science and History Advisory Board
Sister City Committee
Water Resources Advisory Committee
Attachments: 09-09-14
K. EXPLANATION OF COUNCIL ACTION:
For administrative convenience. certain of the agenda items are listed as motions,
resolutions, or ordinances. If deemed appropriate, the City Council will use a different
method of adoption from the one listed;may finally pass an ordinance by adopting it as
an emergency measure rather than a two reading ordinance;or may modify the action
specified. A motion to reconsider may be made at this meeting of a vote at the last
regular, or a subsequent special meeting;such agendas are incorporated herein for
reconsideration and action on any reconsidered item.
L. CONSENT AGENDA: (ITEMS 7 - 9)
NOTICE TO THE PUBLIC: The following items are consent motions, resolutions, and
ordinances of a routine or administrative nature. The Council has been furnished with
background and support material on each item, and/or it has been discussed at a
previous meeting. All items will be acted upon by one vote without being discussed
separately unless requested by a Council Member or a citizen, in which event the item
or items will immediately be withdrawn for individual consideration in its normal
sequence after the items not requiring separate discussion have been acted upon. The
remaining items will be adopted by one vote.
7. 14-00912 Second Reading Ordinance - Rezoning from the "RM-3" Multifamily
3 District to the "RM-AT" Multifamily Apartment Tourist District, on
property located at 14202 Ambrosia Street. (1st Reading 8/26/14)
Case No. 0714-07 Masterpiece Holdings, Inc.: A change of zoning from
the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily AT. The
property is described as Lot 1C, Block 2, Padre Island No. 1, located on
the north side of Ambrosia Street, southeast of South Padre Island Drive
(PR 22) and east of Marina Drive.
Corpus Christi Page 3 Printed on 9/8/2014
City Council Meeting Agenda-Final September 9,2014
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from the "RM-3" Multifamily 3 District
to the "RM-AT" Multifamily Apartment Tourist District.
Ordinance:
Ordinance amending the Unified Development Code ("UDC"), upon
application by Masterpiece Holdings, Inc., ("Owner"), by changing the
UDC Zoning Map in reference to Lot 1 C, Block 2, Padre Island No. 1,
from the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily AT;
amending the Comprehensive Plan to account for any deviations; and
providing for a repealer clause and publication.
Attachments: Agenda Memo-Masterpiece Holdings, Inc
Ordinance-Masterpiece Holdings, Inc
Location Map-Masterpiece Holdings, Inc.
Zoning Report-Masterpiece Holdings, Inc
8. 14-00913 Second Reading Ordinance - Rezoning from the "RM-AT/IO"
Multifamily AT District with an Island Overlay to "RS-TH/lO/PUD"
Townhouse District with an Island Overlay and Planned Unit
Development Overlay, on property located at 14822 Leeward Drive.
(1st Reading 8/26/14)
Case No. 0714-04 Ocean Harbor, Inc.: A change of zoning from the
"RM-AT/IO" Multifamily AT District with an Island Overlay to the
"RS-TH/IO/PUD" Townhouse District with an Island Overlay and
Planned Unit Development Overlay. The property is described as Lot
17A, Block 52, Padre Island - Corpus Christi, Section B, located along
the east of Leeward Drive, approximately 270 feet south of St.
Bartholomew Avenue.
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from "RM-AT/IO" Multifamily AT
District with an Island Overlay to the "RS-TH/IO/PUD" Townhouse
District with an Island Overlay and Planned Unit Development Overlay,
subject to 10 conditions.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Ocean Harbor, Inc. ("Owner"), by changing the UDC
Zoning Map in reference to 17A, Block 52, Padre Island-Corpus Christi,
Section B, from the "RM-AT/IO" Multifamily AT District with Island
Overlay to the "RS-TH/IO/PUD" Townhouse District with an Island
Overlay and Planned Unit Development Overlay; amending the
Comprehensive Plan to account for any deviations; and providing for a
repealer clause, penalties, and publication.
Corpus Christi Page 4 Printed on 9/8/2014
City Council Meeting Agenda-Final September 9,2014
Attachments: Agenda Memo-Ocean Harbor, Inc.
Ordinance-Ocean Harbor, Inc.
Location Map-Ocean Harbor, Inc.
Zoning Report-Ocean Harbor, Inc
9. 14-00914 Second Reading Ordinance - Rezoning from the "FR" Farm Rural
District to the "RS-4.5" Single-Family 4.5 District, on property
located at 7201 Yorktown Boulevard (1st Reading 8/26/14)
Case No. 0714-06 Related Investors, Ltd.: A change of zoning from the
"FR" Farm Rural District to the "RS-4.5" Single-Family 4.5 District, not
resulting in a change to the Future Land Use Plan. The property is
described as being a 12.28 acre tract of land out of Lots 1 and 2,
Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
Farm and Garden Tracts, located along the east side of Rodd Field
Road, approximately 2,200 feet south of Yorktown Boulevard.
Planning Commission & Staff Recommendation (July 30, 2014):
Approval of the change of zoning from the "FR" Farm Rural District to
the "RS-4.5" Single-Family 4.5 District.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Related Investors, Ltd. ("Owner"), by changing the UDC
Zoning Map in reference to a 12.28 acre tract of land out of Lots 1 and
2, Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
Farm and Garden Tracts, from the "FR" Farm Rural District to the
"RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan
to account for any deviations; and providing for a repealer clause,
penalties, and publication.
Attachments: Agenda Memo- Related Investors, Ltd.
Ordinance-Related Investors, Ltd.
Location Map- Related Investors. Ltd.
Zoning Report- Related Investors. Ltd.
M. PUBLIC HEARINGS: (ITEMS 10 - 11)
10. 14-00997 Public Hearing for the Fiscal Year 2014 - 2015 Operating Budget
Public hearing for the City of Corpus Christi Fiscal Year 2014-2015
Operating Budget for September 9, 2014 during the regular City Council
meeting beginning at 11:30 am at City Hall, 1201 Leopard Street,
Corpus Christi, Texas.
Attachments: Presentation-Operating Budget Public Hearing 9 9 14
Agenda Memo-Public Hearing for FY 2014-2015 Operating Budget
Corpus Christi Page 5 Printed on 9/8/2014
City Council Meeting Agenda-Final September 9, 2014
11. 14-00935 Second Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate
Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate
Attachments: Agenda Memo- Public Hearing FY15 Ad Valorem Tax Rate 1.pdf
N. REGULAR AGENDA: (ITEM 12)
The following items are motions, resolutions and ordinances that will be considered and
voted on individually.
12. 14-001013 Refunding of Lavaca-Navidad River Authority (LNRA) Water Supply
Facilities Revenue Bonds for Debt Service Savings
Resolution authorizing the City Manager to take actions necessary to
approve the issuance of refunding bonds designated as
Lavaca-Navidad River Authority Water Supply Contract Revenue
Refunding Bonds Taxable Series 2014, (Lake Texana Project); and
other matters in connection therewith.
Attachments: Agenda Memo- LNRA Refunding September 9, 2014 .pdf
Resolution- LNRA Extension.pdf
O. FIRST READING ORDINANCES: (ITEMS 13 - 19)
13. 14-00927 First Reading Ordinance -Accepting and appropriating grant funds
for the Edward Byrne Memorial Justice Assistance Grant (JAG)
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept a grant from the U. S. Department of
Justice, Bureau of Justice Assistance, in the amount of$168,613 for the
FY 2014 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program; and Appropriating the $168,613 in the No. 1061 Police Grants
Fund to fund the enhancement of law enforcement efforts by the Police
Department and Nueces County under an established interlocal
agreement which provides that 50% of the funds be distributed to
Nueces County.
Attachments: Agenda Memo-JAG grant appropriation 09.09.2014
Ordinance-JAG Grant
Award-Reportf 11
14. 14-00936 First Reading Ordinance -Accepting and appropriating grant
funding for the Senior Companion Program (SCP)
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept a grant awarded by the Corporation for
National and Community Service in the amount of$264,007 for the
Senior Companion Program with a City match of$76,903; and
appropriating the $264,007 grant in the No. 1067 Parks and Recreation
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City Council Meeting Agenda-Final September 9,2014
Grants Fund for the Senior Companion Program.
Attachments: Agenda Memo-SCP Federal Grant award 2014
Ordinance-SCP Fed Grant award 2015
Attachment-Federal Award Letter 2015
15. 14-00937 First Reading Ordinance -Accepting and appropriating grant funds
for the Elderly Nutrition Program (ENP)
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept and appropriate a $427,397 final grant
from the Area Agency on Aging of the Coastal Bend in the No. 1067
Parks and Recreation grants fund for the FY 2014 Senior Community
Services, Elderly Nutrition Program.
Attachments: Agenda Memo-ENP FY14 Grant Award#3
Ordinance- ENP FY14 Grant Award#3
Attachment-Notification of Funds Availble for FY2014
16. 14-00965 First Reading Ordinance - Accepting and appropriating grant funds
for the Retired Senior Volunteer Program (RSVP)
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept a $47,934.00 grant awarded by the
Corporation for National and Community Service for the Retired Senior
Volunteer Program; appropriating the $47,934.00 grant in the No. 1067
Parks and Recreation Grants Fund.
Attachments: Agenda Memo- RSVP 47934
Ordinance-RSVP Grant 47943 2014-Parks
Attachment-Notice of Funding
17. 14-00977 First Reading Ordinance - Accepting and appropriating a
continued services "Bundle" grant from the Texas Department of
State Health Services for continued clinical services
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept and appropriate a total grant amount of
$722,821 from the Texas Department of State Health Services in the
Health Grants Fund No. 1066 to provide continued clinical services for
the contract period of September 1, 2014 through August 31, 2015; and
to ratify acceptance of the grants to begin as of September 1, 2014.
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City Council Meeting Agenda-Final September 9, 2014
Attachments: Agenda Memo-Bundled Grant
Ordinance-Bundled Grant.pdf
General Provisions Contract-2015 General Provisions SubrecipientsVl.pdf
Contract-IDCU Flu FY15.pdf
Contract-CPS LRN-PHEP FY15 .pdf
Contract-RLSS FY15 .pdf
Contract-IMM LOCALS FY15 .pdf
Contract-TB PC State FY15 2015.pdf
Contract-TB PC FED FY15 .pdf
18. 14-00786 First Reading Ordinance - Rezoning from the "RE" Residential
Estate District to the "CG-2" General Commercial District, on
property located at 822 Graham Road (Public Hearing held 7/22/14)
(Tabled 7/29/14) (Postponed 8/26/14)
Case No. 0614-03 CCSemloh Partnership, Ltd.: A change of zoning
from the "RE" Residential Estate District to the "CG-2" General
Commercial District. The property to be rezoned is described as a
10.861-acre tract of land out of Lot 10, Section 48, Flour Bluff and
Encinal Farm and Garden Tracts, located along the south side of
Compton Road between the intersections with First National Boulevard
and Waldron Road.
Staff Recommendation:
Denial of the change of zoning from the "RE" Residential Estate District
to the "CG-2" General Commercial District and, in lieu thereof, approval
of a Special Permit for a boat storage facility subject to ten conditions.
Planning Commission Recommendation:
Approval of the change of zoning from the "RE" Residential Estate
District to the "CG-2" General Commercial District.
Ordinance:
Ordinance amending the Unified Development Code ("UDC"), upon
application by CCSemloh Partnership, Ltd. ("Owner"), by changing the
UDC Zoning Map in reference to a 10.861-acre tract of land out of Lot
10, Section 48, Flour Bluff and Encinal Farm and Garden Tracts, from
the "RE" Residential Estate District to the "CG-2" General Commercial
District; amending the Comprehensive Plan to account for any
deviations; and providing for a repealer clause and publication.
Attachments: Agenda Memo, CCSemloh Partnership, Ltd
Ordinance-CG-2, PC Recommendation CCSemloh Partnership, Ltd
Zoning Report-CCSemloh Partnership, Ltd
Aerial Overview Map-CCSemloh Partnership, Ltd
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City Council Meeting Agenda-Final September 9,2014
19. 14-00928 First Reading Ordinance -Amending the board composition for
Reinvestment Zone Number Three
Amending Ordinance No. 027996, adopted on December 16, 2008,
which designated a certain area within the jurisdiction of the City of
Corpus Christi as a tax increment financing district known as
"Reinvestment Zone Number Three, City of Corpus Christi, Texas" (the
"Reinvestment Zone"), which was amended by Ordinance No. 028136
on April 28, 2009 and Ordinance No. 029403 on March 2, 2012, to
correct the Board appointment procedure to comply with state law on tax
increment participation; providing for severance; and providing for
publication.
Attachments: Agenda Memo TIRZ#3 Composition
Ordinance Amendment-TIRZ#3 Composition
P. FUTURE AGENDA ITEMS: (ITEMS 20 - 32)
The following items are for Council's informational purposes only. No action will be
taken and no public comment will be solicited.
20. 14-00925 Approving the purchase of four hundred (400) AV 3000 HT Masks
for the Fire Department
Motion approving the purchase of four hundred (400) AV 3000 HT Mask
from Municipal Emergency Services Inc., Houston, Texas in accordance
with Bid Invitation No. BI-0234-14 based on the lowest responsible bid
for a total expenditure of$83,556.00. Funds are available in the General
Fund Budget FY 2013-2014.
Attachments: Agenda Memo-HT Masks
Bid Tabulation- HT Masks.pdf
21. 14-00863 Approving supply agreements for food items for the Elderly
Nutrition Program (ENP)
Motion approving supply agreements with the following companies for
the following amounts in accordance with the Coastal Bend Council of
Governments Bid Invitation No. CBCOG-14-3 for food items which
include canned and frozen fruit and vegetables; meats and condiments,
for an estimated six month expenditure of $235,260.88, of which
$117,630.43 is required for the remainder of FY 2013-2014. The terms
of the contracts shall be for six months with options to extend for up to
three additional months, subject to the approval of the Coastal Bend
Council of Governments, the suppliers, and the City Manager or
designee. Funds are available through the Meals on Wheels Grant.
LaBatt Food Service Performance Food Group
Corpus Christi, Texas Victoria, Texas
181 Line Items 113 Line Items
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City Council Meeting Agenda-Final September 9,2014
$125,653.64 $109,607.24
Grand Total: $235,260.88
Attachments: Agenda Memo-Food Items
Award Summary-Food Items
22. 14-00886 Approving the purchase of the Community Development and
Regulation (CDR) module of Infor for the Health Department
Motion authorizing the City Manager or designee to execute all
documents necessary to approve the purchase of additional licenses
and consulting hours provided sole source from Infor (US), Inc.,
Alpharetta, GA, for a total expenditure of$76,263. Funds are available in
the Health Department FY2013-2014 budget.
Attachments: Agenda Memo- Health Infor
Change Order- Health Infor Services Corpus Christi Health 06272014
23. 14-00983 Approving an interlocal agreement for local emergency response
planning
Resolution authorizing the City Manager, or his designee, to execute a
renewal of an Interlocal Cooperation Agreement for a term of five (5)
years for the Local Emergency Response Planning Specific to
Extremely Hazardous Substances with Nueces County, City of Corpus
Christi, and Port of Corpus Christi Authority.
Attachments: Aqeda Memo- LEPC
Resolution-LEPC
Interlocal Agreement-LEPC
24. 14-00942 Authorizing an interlocal agreement with West Oso School District
for prevention and intervention services from the Juvenile
Assessment Center
Resolution authorizing the City Manager, or designee, to execute an
interlocal cooperation agreement with West Oso Independent School
District regarding prevention and intervention programs.
Attachments: Agenda Memo-West Oso Interlocal
Resolution-West Oso Interlocal 2014- Parks
Interlocal Agreement-West Oso
25. 14-00956 Approving a process of notification for the sale of parks and use of
proceeds for parks sold subject to the 2014 election ballot
proposition
Resolution dedicating the proceeds from the sale of park lands
exclusively for the improvement of existing parks; requiring notification
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City Council Meeting Agenda-Final September 9,2014
to property owners within 500 feet of a park land to be sold; and
providing for an effective date.
Attachments: Agenda Memo-Sale of Parks
Resolution-Park Sale 2014- Parks
26. 14-00960 Approving the renewal of a joint funding agreement for maintaining
accurate records of all inflows and releases in the City's water
reservoir
Motion authorizing the City Manager or his designee to renew an annual
Joint Funding Agreement for Water Resources Investigation with the
United States Geological Society (USGS), U.S. Department of the
Interior, for automated river gauging stations to gather and maintain
accurate records of all inflows and releases in the City's water reservoir,
with the City's cost to be $140,860.
Attachments: Agenda Memo- USGS Agreement
Agreement-USGS Agreement
27. 14-00413 Approving an engineering design contract for interim sludge
management improvements at O. N. Stevens water treatment plant
Motion authorizing the City Manager or designee to execute the
engineering contract with LNV, Inc. of Corpus Christi, Texas in the
amount of $119,600 for the O.N. Stevens Water Treatment Plant Interim
Sludge Management Improvements for design, bid and construction
phase services.
Attachments: Agenda Memo-ONSWTP Interim Sludge
Project Budget-ONSWTP Interim Sludge
Location Map-ONSWTP Interim Sludge
Contract-ONSWTP Interim Sludge
Presentation-ONSWTP Interim Sludge
28. 14-00900 Approving amendment no. 4 of an engineering monitoring contract
for the Watershed Monitoring Program
Motion authorizing the City Manager or designee to execute
Amendment No. 4 to the monitoring services contract with the Conrad
Blucher Institute at Texas A&M University-Corpus Christi in the amount
of$98,439, for a total restated fee of$555,081 Nueces River Water
Quality, Oso Creek Water Level & City of Corpus Christi Meteorological
Monitoring 2014-2015.
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City Council Meeting Agenda -Final September 9,2014
Attachments: Agenda Memo-Water Quality Monitoring
Project Budget-Water Quality Monitoring
Location Map-Water Quality Monitoring
Contract-Water Quality Monitoring
Presentation-Water Quality Monitoring
29. 14-00818 Authorizing a design services contract for the Police Vehicle
Impound Yard and Garage Phase 2 project (Bond 2012)
Motion authorizing the City Manager, or designee, to execute a Design
Services Contract with Freese and Nichols from Corpus Christi, Texas in
the amount of$110,168 for the Police Vehicle Impound Yard and
Garage Phase 2 for the design, bid, and construction phase services
(Bond 2012).
Attachments: Agenda Memo-Vehicle Impound Yard Garage Phase 2.pdf
Project Budget-Vehicle Impound Yard Garage Phase 2.pdf
Location Map-Vehicle Impound Yard Garage Phase 2.pdf
Contract-Vehicle Impound Yard Garage Phase 2.pdf
Presentation-Vehicle Impound Yard Garage Phase 2.pdf
30. 14-00867 Approving an engineering services contract for groundwater
monitoring and related services at the JC Elliott Municipal Landfill
Motion authorizing the City Manager, or designee, to execute an
engineering contract with Tolunay-Wong Engineers of Corpus Christi,
Texas in the amount of $133,700.00 for Groundwater Monitoring and
Related Services at J.0 Elliott Landfill.
Attachments: Agenda Memo-Groundwater Monitoring JC Elliott 2014-2015.pdf
Project Budget-Groundwater Monitoring JC Elliott 2014-2015.pdf
Location Map-Groundwater Monitoring JC Elliott 2014-2015.pdf
Presentation-Groundwater Monitoring JC Elliott 2014-2015.pdf
Contract-Groundwater Monitoring JC Elliott 2014-2015.pdf
31. 14-00868 Approving an engineering services contract for groundwater
monitoring and related services at Cefe Valenzuela Landfill
Motion authorizing the City Manager, or designee, to execute an
engineering contract with Tolunay-Wong Engineers of Houston, Texas
in the amount of$138,280.00 for Groundwater Monitoring and Related
Services at Cefe Valenzuela Landfill.
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City Council Meeting Agenda -Final September 9,2014
Attachments: Agenda Memo-Groundwater Monitoring Cefe 2014-2015.pdf
Project Budget-Groundwater Monitoring Cefe 2014-2015.pdf
Location Map-Groundwater Monitoring Cefe.pdf
Contract-Groundwater Monitoring Cefe 2014-2015.pdf
Presentation-Groundwater Monitoring Cefe 2014-2015.pdf
32. 14-00901 Amending the Corpus Christi Downtown Management District
agreement to align with the City's fiscal year
Resolution authorizing the City Manager or designee to amend the
Interlocal Cooperation Agreement with the Corpus Christi Downtown
Management District to align with the City's new fiscal year.
Attachments: Agenda Memo- DMD Fiscal Year Change
Resolution-DMD City Consulting Agmt Amdmt01 Resol 20140805
Amendment- DMD Interlocal Agreement
Q. BRIEFINGS TO CITY COUNCIL: (NONE)
The following items are for Council's informational purposes only. Council may give
direction to the City Manager, but no other action will be taken and no public comment
will be solicited.
R. ADJOURNMENT
Corpus Christi Page 13 Printed on 9/8/2014
1201 Leopard Street Corpus Christi
Corpus Christi,TX 78401
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Meeting Minutes
City Council
Tuesday,August 26,2014 11:30 AM Council Chambers
Public Notice - -THE USE OF CELLULAR PHONES AND SOUND ACTIVATED
PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING
MEETINGS OF THE CITY COUNCIL.
A. Mayor Nelda Martinez to call the meeting to order.
Mayor Martinez called the meeting to order.
B. Invocation to be given by Pastor Greg Hackett, First United Methodist Church.
Pastor Greg Hackett gave the invocation.
C. Pledge of Allegiance to the Flag of the United States to be led by Arlena Sones,
City Auditor.
City Auditor Arlena Sones led the Pledge of Allegiance.
D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
City Secretary Rebecca Huerta called the roll and stated that a quorum of the
Council and the required Charter Officers were present to conduct the meeting.
City Secretary Huerta announced the Council Member Leal has been granted a
leave of absence.
Charter Officers:
City Manager Ron Olson,City Attorney Miles K. Risley,and City Secretary
Rebecca Huerta.
Present: 8- Mayor Nelda Martinez,Council Member Kelley Allen,Council Member Rudy
Garza,Council Member David Loeb,Council Member Chad Magill,Council
Member Colleen Mclntyre,Council Member Lillian Riojas, and Council
Member Mark Scott
Absent: 1 - Council Member Priscilla Leal
E. Proclamations/Commendations
1. Proclamation declaring August 26, 2014 as, "2014 United States Jr.
League World Series National Champions, Oil Belt Junior League
Baseball Day"
Proclamation declaring September 5, 2014 as, "Stand Up to Finish the
Fight Day"
Corpus Christi Page 1
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City Council Meeting Minutes August 26,2014
Swearing-in Ceremony for Newly Appointed Board, Commission and
Committee Members
Mayor Martinez presented the proclamations and conducted the swearing-in
ceremony for the newly appointed board,commission and committee
members.
MINUTES:
4. Regular Meeting of August 19, 2014
Mayor Martinez deviated from the agenda and referred to approval of the
minutes.Council Member Magill made a motion to approve the minutes,
seconded by Council Member McIntyre and passed unanimously.
J. BOARD & COMMITTEE APPOINTMENTS: (NONE)
K. EXPLANATION OF COUNCIL ACTION:
L. CONSENT AGENDA: (ITEMS 5 - 11)
Approval of the Consent Agenda
Mayor Martinez referred to the Consent Agenda.There were no comments from
the Council or the public.The consent agenda items were passed by one vote
as follows:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza. Council
Member Loeb. Council Member Magill, Council Member McIntyre. Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
5. Second Reading Ordinance - Rezoning from the "RM-3"
Multifamily 3 District to the "RS-TH/PUD" Townhouse District
with a Planned Unit Development Overlay, on property located at
14106 and 14118 Ambrosia Street (1st Reading 8/19/14)
Case No. 0714-03 Brite Star Remodeling, LLC: A change of zoning
from the "RM-3" Multifamily 3 District to the "RS-TH/PUD" Townhouse
District with a Planned Unit Development Overlay, not resulting in a
change to the Future Land Use Plan. The property is described as
Lots 2B, 3B, 4B and 5B, Block 1, Padre Island-Corpus Christi No. 1,
located along the west side of Ambrosia Street, southwest of South
Padre Island Drive (PR 22) and north of Marina Drive.
Planning Commission and Staff Recommendation (July 16, 2014):
Approval of the change of zoning from the "RM-3" Multifamily 3 District
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to the "RS-TH/PUD" Townhouse District with a Planned Unit
Development Overlay, subject to nine development conditions.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Brite Star Remodeling, Inc. ("Owner"), by changing the
UDC Zoning Map in reference to Lots 2B, 3B, 4B and 5B, Block 1,
Padre Island-Corpus Christi, No. 1, from the "RM-3" Multifamily 3
District to the "RS-TH/PUD" Townhouse District with a Planned Unit
Development Overlay; amending the Comprehensive Plan to account
for any deviations; and providing for a repealer clause, penalties, and
publication.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030258
6. Second Reading Ordinance - Rezoning from the "RM-AT"
Multifamily AT District to the "CR-2/IO" Resort Commercial
District with Island Overlay, on property located at 14845 South
Padre Island Drive (1st Reading 8/19/14)
Case No 0714-05 Gabriele Stauder-Hilpold: A change of zoning from
the "RM-AT" Multifamily AT District to the "CR-2/IO" Resort
Commercial District with Island Overlay. The property to be rezoned is
described as a 6.28 acre tract of land out of a portion of Lot 1, Block
27B and all of Lots 3, 4 and 5, Block 41, Padre Island - Corpus Christi
Island Fairway Estates, located at the southwest corner of South
Padre Island Drive (PR 22) and Compass Street.
Planning Commission and Staff Recommendation (July 16, 2014):
Approval of the change of zoning from the "RM-AT" Multifamily AT
District to the "CR-2/IO" Resort Commercial District with Island
Overlay.
Ordinance:
Ordinance amending the Unified Development Code ("UDC"), upon
application by Gabriele Stauder-Hilpold, Trustee ("Owner"), by
changing the UDC Zoning Map in reference to a 6.28 acre tract of land
out of a portion of Lot 1, Block 27B and all of Lots 3, 4 and 5, Block
41, Padre Island - Corpus Christi Island Fairway Estates, from the
"RM-AT" Multifamily AT District to the "CR-2/IO" Resort Commercial
District with Island Overlay; amending the Comprehensive Plan to
account for any deviations; and providing for a repealer clause and
publication.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030259
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7. Second Reading Ordinance -Authorizing City to participate in the
Texas Enterprise Zone Program (1st Reading 8/19/14)
Ordinance authorizing the City Of Corpus Christi to participate in the
Texas Enterprise Zone Program under the Texas Enterprise Zone Act,
Chapter 2303, Texas Government Code (The "Act"), providing tax
incentives; Designating a liaison for overseeing Enterprise Projects
and communicating with interested Parties
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030260
8. Second Reading Ordinance-Approving a waterline
reimbursement agreement and appropriating funds for property
located at the southeast corner of Yorktown Boulevard and
Boston Drive (1st Reading 8/19/14)
Ordinance authorizing execution of a distribution main extension
construction and reimbursement Agreement ("Agreement") with The
John G. and Marie Stella Kenedy Memorial Foundation ("Developer"),
for the construction of a distribution waterline and appropriating
$21,331.74 from the No. 4030 Water Distribution Main Trust Fund to
reimburse the developer in accordance with the agreement.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030261
9. Second Reading Ordinance-Approving a wastewater
reimbursement agreement and appropriating funds for property
located at the southeast corner of Yorktown Boulevard and
Boston Drive (1st Reading 8/19/14)
Ordinance authorizing execution of a wastewater collection line
extension construction and reimbursement agreement ("Agreement')
with The John G. and Marie Stella Kenedy Foundation ("Developer"),
for the construction of a wastewater collection line and appropriating
$12,819.36 from the No. 4220 Sanitary Sewer Collection Line Trust
Fund to reimburse the Developer in accordance with the Agreement.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No 030262
10. Second Reading Ordinance-Approving a waterline
reimbursement agreement and appropriating funds for property
located at the southside of Safety Steel Drive, west of Rodd Field
Road and south of Yorktown Boulevard (1st Reading 8/19/14)
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Ordinance authorizing execution of a distribution main extension
construction and reimbursement Agreement ("Agreement") with MPM
Development, L.P., ("Developer"), for the construction of a distribution
waterline and appropriating $22,691.12 from the No. 4030 Water
Distribution Main Trust Fund to reimburse the developer in accordance
with the agreement.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030263
11. Second Reading Ordinance -Approving an engineering
construction contract and amendment no. 2 of a professional
services contract for construction inspection services for Horne
Road from Ayers Street to Port Avenue (Bond 2012) (1st Reading
8/19/14)
Ordinance amending the FY 2014 Capital Improvement Budget
adopted by Ordinance No. 029916 by adding $25,000 in Gas Capital
Improvement Program Reserves from Fund 4551 Gas 2009 CIP Fund;
transferring $650,000 from Bond 2012 Project#E12103 Leopard
Street from Crosstown to Palm from FY 2015 to Bond 2012 Project
E12100 Horne Road from Ayers Street to Port Avenue; increasing
expenditures in the amount of$25,000; and authorizing the City
Manager or designee to execute a construction contract with Salinas
Construction Technologies, Ltd. from Pleasanton, Texas in the
amount of$1,884,600.57, for the Bond 2012 Project Horne Road from
Ayers Street to Port Avenue for the total base bid and executing
Amendment No. 2 to a Professional Services Contract with Naismith
Engineering, Inc. of Corpus Christi, Texas in the amount of$104,000
for restated total price of$365,362.50 for the Bond 2012 Project
Horne Road from Ayers Street to Port Avenue for Construction
Inspection Services.
This Ordinance was passed on second reading on the Consent Agenda.
Enactment No: 030264
M. PUBLIC HEARINGS: (ITEMS 13 - 15)
13. Public Hearing and First Reading Ordinance - Rezoning from the
"RM-3" Multifamily 3 District to the "RM-AT" Multifamily
Apartment Tourist District, on property located at 14202
Ambrosia Street.
Case No. 0714-07 Masterpiece Holdings, Inc.: A change of zoning
from the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily AT.
The property is described as Lot 1 C, Block 2, Padre Island No. 1,
located on the north side of Ambrosia Street, southeast of South
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Padre Island Drive (PR 22) and east of Marina Drive.
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from the "RM-3" Multifamily 3 District
to the "RM-AT" Multifamily Apartment Tourist District.
Ordinance:
Ordinance amending the Unified Development Code ("UDC"), upon
application by Masterpiece Holdings, Inc., ("Owner"), by changing the
UDC Zoning Map in reference to Lot 1C, Block 2, Padre Island No. 1,
from the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily AT;
amending the Comprehensive Plan to account for any deviations; and
providing for a repealer clause and publication.
Mayor Martinez referred to Item 13.Annika Gunning with Development
Services stated that the purpose of this item is to rezone the subject property
to allow construction of a 7-unit one(1)story condominium development. Ms.
Gunning stated that the Planning Commission and staff were in favor of the
zoning change.Council Member McIntyre made a motion to open the public
hearing,seconded by Council Member Allen and passed.There were no
comments from the Council or the public.Council Member McIntyre made a
motion to close the public hearing,seconded by Council Member Garza and
passed.This Ordinance was passed on first reading and approved with the
following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
14. Public Hearing and First Reading Ordinance - Rezoning from the
"RM-AT/IO" Multifamily AT District with an Island Overlay to
"RS-TH/IO/PUD" Townhouse District with an Island Overlay and
Planned Unit Development Overlay, on property located at 14822
Leeward Drive.
Case No. 0714-04 Ocean Harbor, Inc.: A change of zoning from the
"RM-AT/IO" Multifamily AT District with an Island Overlay to the
"RS-TH/IO/PUD" Townhouse District with an Island Overlay and
Planned Unit Development Overlay. The property is described as Lot
17A, Block 52, Padre Island - Corpus Christi, Section B, located along
the east of Leeward Drive, approximately 270 feet south of St.
Bartholomew Avenue.
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from "RM-AT/IO" Multifamily AT
District with an Island Overlay to the "RS-TH/IO/PUD" Townhouse
District with an Island Overlay and Planned Unit Development Overlay,
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subject to 10 conditions.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Ocean Harbor, Inc. ("Owner"), by changing the UDC
Zoning Map in reference to 17A, Block 52, Padre Island-Corpus
Christi, Section B, from the "RM-AT/IO" Multifamily AT District with
Island Overlay to the "RS-TH/IO/PUD" Townhouse District with an
Island Overlay and Planned Unit Development Overlay; amending the
Comprehensive Plan to account for any deviations; and providing for a
repealer clause, penalties, and publication.
Mayor Martinez referred to Item 14.Annika Gunning with Development
Services stated that the purpose of this item is to rezone the subject property
to allow for a 48 townhouse development.Ms.Gunning stated that the
Planning Commission and staff were in favor of the zoning change.Council
Member Scott made a motion to open the public hearing,seconded by Council
Member McIntyre and passed.There were no comments from the Council or
the public.Council Member McIntyre made a motion to close the public
hearing,seconded by Council Member Scott and passed.This Ordinance was
passed on first reading and approved with the following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
15. Public Hearing and First Reading Ordinance - Rezoning from the
"FR" Farm Rural District to the "RS-4.5" Single-Family 4.5
District, on property located at 7201 Yorktown Boulevard
Case No. 0714-06 Related Investors, Ltd.: A change of zoning from
the "FR" Farm Rural District to the "RS-4.5" Single-Family 4.5 District,
not resulting in a change to the Future Land Use Plan. The property is
described as being a 12.28 acre tract of land out of Lots 1 and 2,
Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
Farm and Garden Tracts, located along the east side of Rodd Field
Road, approximately 2,200 feet south of Yorktown Boulevard.
Planning Commission & Staff Recommendation (July 30, 2014):
Approval of the change of zoning from the "FR" Farm Rural District to
the "RS-4.5" Single-Family 4.5 District.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Related Investors, Ltd. ("Owner"), by changing the UDC
Zoning Map in reference to a 12.28 acre tract of land out of Lots 1 and
2, Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
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Farm and Garden Tracts, from the "FR" Farm Rural District to the
"RS-4.5" Single-Family 4.5 District; amending the Comprehensive Plan
to account for any deviations; and providing for a repealer clause,
penalties, and publication.
Mayor Martinez referred to Item 15.Annika Gunning with Development
Services stated that the purpose of this item is to rezone the subject property
to allow for the expansion of the Rancho Vista subdivision.Ms.Gunning stated
that the Planning Commission and staff were in favor of the zoning change.
Council Member McIntyre made a motion to open the public hearing,seconded
by Council Member Garza and passed.There were no comments from the
Council or the public.Council Member McIntyre made a motion to close the
public hearing,seconded by Council Member Garza and passed.This
Ordinance was passed on first reading and approved with the following vote:
Aye: 8- Mayor Martinez. Council Member Allen, Council Member Garza. Council
Member Loeb, Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON
THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT
PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting;
therefore, please speak into the microphone located at the podium and state
your name and address. If you have a petition or other information pertaining to
your subject, please present it to the City Secretary.
Mayor Martinez deviated from the agenda and called for comments from the
public.Susie Luna Saldana spoke regarding the proposed utility rate
increases.James L. Freerks spoke regarding the lack of water at his residence
since August 23rd and requested that his water service be turned on today. Mr.
Freerks also expressed appreciation to the fire and police departments for their
corporation during calls made to their respective departments.Mary Ann Kelly
requested that streets and infrastructure be addressed and spoke regarding
voters not receiving information on the public access channel.Juan Araiza
requested that the City Code of Ethics be reinforced to keep people from
lobbying for special interests and expressed concern to the City Manager
regarding comments made to him by department heads.
G. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS:
Mayor Martinez deviated from the agenda and referred to City Manager's
Comments.City Manager Ron Olson spoke regarding the following topics:
a. Other
1)Mr.Olson introduced the new City Attorney Miles K. Risley and welcomed
him to his first City Council meeting. 2)Mr.Olson informed the Council of the
new information desk in the atrium to improve customer relations.3)The City
applied for 17 street grants offered by the Texas Department of Transportation
and has been awarded 14 grants for a total of$7 million that will be applied to
improve highway safety on Agnes,Ayers,Greenwood,Kostoryz and Port
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Streets.
PUBLIC HEARINGS: (ITEM 16)
16. First Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate
Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate.
Mayor Martinez referred to Item 16. Director of Financial Services Constance
Sanchez stated that the State Property Tax Code requires that two public
hearings be held on the proposed ad valorem tax rate if the proposed rate
exceeds either the rollback rate or the effective tax rate.Ms.Sanchez said that
since the proposed rate of$0.585264 per$100 valuation exceeds the effective
tax rate,two public hearings are required.The first public hearing is being held
today and the second public hearing will be held on September 9,2014.
Council Member McIntyre made a motion to open the public hearing,seconded
by Council Member Loeb and passed.There were no comments from the
Council or the public.Council Member Loeb made a motion to close the public
hearing,seconded by Council Member Allen and passed.Mayor Martinez read
the following statement: "During the September 16,2014 City Council Meeting,
beginning at 11:30 a.m.at City Hall,the City Council will vote on the proposed
tax rate."
N. REGULAR AGENDA: (ITEM 17-18)
17. Approving the extension and modified terms of the management
agreement for the Corpus Christi Museum of Science and History
Motion authorizing the City Manager or his designee to extend and
modify terms of Professional Services Management Agreement with
CCMJV for the operation of the Corpus Christi Museum of Science
and History.
Mayor Martinez referred to Item 17.Assistant City Manager Wes Pierson stated
that the purpose of this item is to extend and modify the term of the
professional services management agreement with CCMJV for the operation to
the Corpus Christi Museum of Science and History.Mr. Pierson outlined the
three main changes of the contract.There were no comments from the Council
or the public.This Motion was passed and approved with the following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
Enactment No: M2014-114
18. Amending the Financial Budgetary Policies
Resolution amending Financial Budgetary Policies adopted by
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Resolution 029848 and providing financial policy direction on
preparation of the annual budgets.
Mayor Martinez referred to Item 18.Assistant City Manager Wes Pierson stated
that the purpose of this item is to amend the Financial Budgetary Policies. Mr.
Pierson explained that the recommended amendments include amending
Section 6 to specify the funding levels from the General Fund for street
maintenance beginning in Fiscal Year 2015; adding Section 7 to specify a plan
to a address long-term funding mechanism for capital improvements to
streets;and adding Section 8 to address the City's annual increasing
contribution to the Texas Municipal Retirement System(TMRS)obligations.Mr.
Pierson presented a street funds matrix to address how the funds will impact
the streets.
Council members spoke regarding the following topics:the street capital
improvement plan to address residential/local streets;the issues with the
assessment program; having a future conversation on creating a policy on
how to spend the funds for residential/local streets;clarifying the transfer from
industrial district revenues;the residential street vitality program in St. Paul,
Minnesota;whether the transfer to streets from the general fund is greater than
last year;funding for maintenance of collector and arterial streets;the cost to
taxpayers on a$55 million bond program every 2 years; and consideration to
decrease the street user fee as revenues increase.
Mayor Martinez delayed further discussion on Item 18 to hold the annexation
public hearing scheduled for approximately 12:30 p.m.
Enactment No: 030265
M. PUBLIC HEARINGS: (ITEM 12)
12. Second Public Hearing- Southside FM 2444 Annexation (1st
Public Hearing 8/19/14)
NOTICE TO THE PUBLIC: This item is scheduled to be heard at
12:30 pm.
Local Government Code, Chapter 43.063(a) requires the City to
conduct two public hearings prior to First Reading of an Annexation
Ordinance for the proposed Southside FM 2444 Annexation area
commonly referred to as a portion of the Chapman Ranch / proposed
APEX Wind Farm generally located along and on both sides of FM
2444, areas South of FM 2444 and west of County Road 41 .
Mayor Martinez deviated from the agenda and referred to Item 12. Executive
Director of Utilities Mark Van Vleck stated that the purpose of this item is to
conduct the second public hearing for the Southside FM 2444 annexation.
Council Member McIntyre made a motion to open the public hearing,seconded
by Council Member Scott and passed.The following individuals spoke in
support of the annexation: County Commissioner Mike Pusley;Scott Frazier;
Dick Messenberger; Mark Garza,on behalf of the Builders Association of
Corpus Christi; Don Dunlap, representing local broadcasters; Dan Robins,
President and General Manager of KIII TV; Gene Guernsey;Warren Andrich,on
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behalf of the Corpus Christi Association of Realtors;Joe Hopkins representing
the Coves of Lago Vista;James Skrobarczyk; Ronnie Voss; Bart Braselton;
Gabe Lopez;John Helm; Shane Torno,on behalf of Citizens for Responsible
Growth; and Mike Bridges.
The following individuals spoke in opposition to the annexation: Carolyn
Moon; Susie Luna Saldana; Peggy Duran;Jeff Ferguson,Vice President of
Development for Apex Energy; Louise Chapman; Shannon Wilde,on behalf of
several Chapman Ranch property owners; Carrie Robertson Meyer; Lauren
Duke,on behalf of landowner,Elise Owen McLain; Mary Ann Kelly; Carol
Kirkpatrick; Russell Samples,on behalf of seven(7)property owners;
Foster Edwards, President/CEO of the Corpus Christi Chamber of Commerce,
stated that the Chamber has not voted on the issue of annexation. However,
the Chamber does support asking the legislature to give the right to cities to
control windfarm developments within their extraterritorial jurisdiction(ETJ).
Mr. Edwards stated that the Chamber is concerned with the effects windfarms
have to flight patterns for the military and the airport and the growth of the city.
Rene Ruiz,on behalf of the Coles Charitable Trust and Coles Memorial Trust,
stated that the Trust's property is significantly impacted by the annexation and
spoke regarding the development agreements and the service plan for the
area. Johnny French provided general comments regarding annexation.
Steven Andreas recommended that the comprehensive plan for the City should
adequately address the issues of sustainability,energy,site selection,
transmission lines,and utility extensions to make decisions easier in the
future.
Council Member Scott made a motion to close the public hearing,seconded by
Council Member McIntyre and passed.Council members spoke regarding
private property rights,the windfarm effecting the Navy base and
encroachment on the Navy's airspace;the legislation regarding the City's right
to control their ETJ;whether wind turbines need their own fire station;an
explanation on utility build outs;and the Council being proactive on infill
development.City Secretary Huerta announced that Council Member Magill
recused himself from the discussion on Item 12.
trH. EXECUTIVE SESSION: (ITEMS 2-3)
Mayor Martinez deviated from the agenda and referred to the day's executive
sessions.The Council went into executive session.
2. Executive session pursuant to Section 551.071(1)(A) of the Texas
Government Code to consult with attorneys regarding Cause No.
2014-DCV-1755-G, styled City of Corpus Christi and Corpus Christi
Community Improvement Corporation vs. Texas League of United
Latin American Citizens (LULAC) Apartments of the Village, et al, for
discussion and possible action in open session
This E-Session Item was discussed in executive session.
3. Executive session pursuant to Section 551.071 of the Texas
Government Code for consultation with attorneys regarding fire
collective bargaining negotiations with possible discussion and action
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in open session.
This E-Session Item was discussed in executive session.
REGULAR AGENDA: (ITEMS 18 - 21)
18. Amending the Financial Budgetary Policies
Resolution amending Financial Budgetary Policies adopted by
Resolution 029848 and providing financial policy direction on
preparation of the annual budgets.
Mayor Martinez referred to Item 18.Assistant City Manager Wes Pierson
returned to the discussion on the amendments to the Financial Budgetary
Policies and referred to Section 8, Funding of the Texas Municipal Retirement
System(TMRS)Contributions.Mr. Pierson stated that an additional 1%will be
added to the City's contribution to TMRS each year until the actuarially
determined fully funded rate is met. Mr.Pierson presented two graphs detailing
the City's annual current funding contribution and full funding percentages
and a comparison of pension"funded ratios"for Texas cities.Council
members asked questions regarding the following topics:the industrial district
contract negotiations to help fund streets;future discussions to use the
incremental increases from the industrial district agreements as additional
revenue for streets;and designating the street improvement plan to focus on
residential/local streets.There were no comments from the public.
Council Member Loeb made a motion to amend the resolution to designate that
the street improvement plan is focused on residential/local streets,seconded
by Council Member McIntyre and passed unanimously.This Resolution was
passed as amended and approved with the following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre. Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
Enactment No: 030265
19. Second Reading Ordinance -Approving a construction contract
for the Hike and Bike Trail Development - Bear Creek Trail project
(Bond 2012) (1st Reading 8/19/14)
Ordinance amending the FY 2014 Capital Improvement Budget
adopted by Ordinance No. 029916 by adding $74,969.52 from Fund
4526 Storm Water 2009 Revenue Bond Project Reserves to the Hike
and Bike Trail Development Project (Bond 2012); increasing
expenditures in the amount of$74,969.52; and authorizing the City
Manager, or designee, to execute a construction contract with Gourley
Contracting, LLC. of Corpus Christi, Texas in the amount of
$1,047,070.40 for the Hike and Bike Trail Development - Bear Creek
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project for the base bid only (Bond 2012).
Mayor Martinez referred to Item 19. Interim Executive Director of Public Works
Valerie Gray stated that the purpose of this item is to execute a construction
contract for the Hike and Bike Trail Development-Bear Creek Trail project.Ms.
Gray referred to a revised breakdown of the project budget and provided a
city-wide map of the hike and bike trails.Council members asked questions
regarding the cost per square foot for the trail;the percentage for engineering
costs;and the reason engineering fees are based contingent to the total cost
of the contract and not a flat fee.There were no comments from the public.
This Ordinance was passed and approved with the following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre. Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
Enactment No: 030266
20. Second Reading Ordinance - Rezoning from the "CR-2/10" Resort
Commercial District (Barrier Island Business) with an Island
Overlay to the "RS-TH/10/PUD" Townhouse District with an Island
Overlay and Planned Unit Development Overlay, on property
located at 14702, 14714, 14726, 14734 Compass Street(1st
Reading 8/19/14)
Case No. 0714-02 Compass Revenge, Inc.: A change of zoning from
the "CR-2/10" Resort Commercial District (Barrier Island Business)
with an Island Overlay to the "RS-TH/10/PUD" Townhouse District with
an Island Overlay and Planned Unit Development Overlay, not
resulting in a change to the Future Land Use Plan. The property is
described as Lots 23, 24, 25 and 26, Block 42, Padre Island - Corpus
Christi Island Fairway Estates, located along the east side of Compass
Street, approximately 520 feet south of Commodores Drive.
Planning Commission and Staff Recommendation (July 16, 2014).
Approval of the change of zoning from "CR-2/IO" Resort Commercial
District (Barrier Island Business) with an Island Overlay to the
"RS-TH/IO/PUD" Townhouse District with an Island Overlay and
Planned Unit Development Overlay, subject to 10 conditions.
Ordinance:
Ordinance amending the Unified Development Code ("UDC") upon
application by Compass Revenge, Inc. ("Owner"), by changing the
UDC Zoning Map in reference to Lots 23, 24, 25, and 26, Block 42,
Padre Island - Corpus Christi, Island Fairway Estates from the "CR-
2/10" Resort Commercial District (Barrier Island Business) with an
Island Overlay to the "RS-TH/IO/PUD" Townhouse District with an
Island Overlay and a Planned Unit Development Overlay; amending
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the Comprehensive Plan to account for any deviations; and providing
for a repealer clause, penalties, and publication.
Mayor Martinez referred to Item 20.Annika Gunning with Development Service
stated that the purpose of this item is to present the second reading of a
rezoning to allow for construction of townhouses on Compass Street. Ms.
Gunning responded to a question raised during the first reading and confirmed
that the internal private street is one-way.Ms.Gunning stated that the zoning
report has been updated to reflect that change.There were no comments from
the Council or the public.This Ordinance was passed on second reading and
approved with the following vote:
Aye: 8- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
Enactment No: 030267
21. Second Reading Ordinance - Rezoning from the "RE" Residential
Estate District to the "RE/SP" Residential Estate District with a
Special Permit, on property located at 822 Graham Road (Tabled
7/29/14)
Case No. 0614-03 CCSemloh Partnership, Ltd.: A change of zoning
from the "RE" Residential Estate District to the "CG-2" General
Commercial District. The property to be rezoned is described as a
10.861-acre tract of land out of Lot 10, Section 48, Flour Bluff and
Encinal Farm and Garden Tracts, located along the south side of
Compton Road between the intersections with First National
Boulevard and Waldron Road.
Staff Recommendation:
Denial of the change of zoning from the "RE" Residential Estate
District to the "CG-2" General Commercial District and in lieu thereof,
approval of a Special Permit for a boat storage facility subject to a site
plan and ten conditions.
Planning Commission:
Approval of the change of zoning from the "RE" Residential Estate
District to the "CG-2" General Commercial District.
Ordinance passed on first reading:
Ordinance amending the Unified Development Code ("UDC"), upon
application by CCSemloh Partnership, Ltd. ("Owner"), by changing the
UDC Zoning Map in reference to a 10.861-acre tract of land out of Lot
10, Section 48, Flour Bluff and Encinal Farm and Garden Tracts, from
the "RE" Residential Estate District to the "RE/SP" Residential Estate
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City Council Meeting Minutes August 26,2014
District with a Special Permit; amending the Comprehensive Plan to
account for any deviations; and providing for a repealer clause and
publication.
Mayor Martinez referred to Item 21.Annika Gunning with Development
Services stated that the purpose of this item is to present the second reading
of a rezoning request by CCSemloh Partnership,Ltd,changing the zoning from
"RE"Residential Estate District to a"RE/SP"Residential Estate District with a
Special Permit.Ms.Gunning explained that at the July 22nd meeting,staff was
asked to work with the applicant and to create flexibility in the Special Permit
site plan. Staff modified that Special Permit ordinance and has prepared it for
second reading.Ms.Gunning stated that the applicant has indicated that he
would strongly prefer the"CG-2"General Commercial District,which was his
original request and recommended by the Planning Commission,to give him
flexibility for developing the property in the future.Ms.Gunning presented the
options for consideration.There were no comments from the public.
Council Member McIntyre made a motion to withdraw the ordinance for the
"RE/SP" Residential Estate District with a Special Permit,seconded by Council
Member Scott and passed. Council Member McIntyre made a motion to
postpone the zoning case until September 9th to allow staff to come back with
a first reading ordinance for the"CG-2",seconded by Council Member Riojas
and passed.
Aye: 8- Mayor Martinez. Council Member Allen, Council Member Garza. Council
Member Loeb. Council Member Magill, Council Member McIntyre, Council
Member Riojas and Council Member Scott
Absent: 1 - Council Member Leal
Abstained: 0
O. FIRST READING ORDINANCES: (NONE)
P. FUTURE AGENDA ITEMS: (NONE)
Q. BRIEFINGS TO CITY COUNCIL: (ITEMS 22 - 24)
22. Proposed FY2015 Enterprise Funds Budget
Mayor Martinez referred to Item 22.City Manager Olson provided an overview
of the enterprise,special revenue and debt service funds including the number
of employees;total revenues and expenditures;the list of enterprise funds;the
mission of the enterprise funds;the challenges in the enterprise fund;the
utility rate impact;the three things driving the utility rate increases: 1)covering
the fixed costs and consumption,the capital improvement program and Mary
Rhodes Pipeline Phase 2;the seven(7)special revenue funds;the mission of
the special revenue funds;the challenges of the street fund;the investment of
street maintenance;the 2014 street preventive maintenance work plan map;
the mission of the debt service fund;the debt ratings;and the City's total debt.
Assistant City Manager Gus Gonzalez referred to a powerpoint presentation of
the enterprise funds including the mission;the pinnacle issues for utilities,the
airport,and the marina;the major accomplishments for utilities,the airport,the
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City Council Meeting Minutes August 26,2014
marina,and gas;the number of employees;the utility rate impact;the
revenues;the total expenditures;the summary of the fund balances;the total
enterprise fund balance; and the decision packages.
Council members spoke regarding the following topics:the reduction in water
consumption from this year to last year;the creation of 4,500 acre feet in water
supply this year;the cost to purchase the same volume of water for the price
of Mary Rhodes Pipeline,Phase 2;the utility rate impact;the large portion of
reserves tied to debt service and whether the City is allowed to spend reserves
to lower rate increases; changing the rate structure; development of a plan for
citizens to be rewarded for conserving greater amounts of water;whether the
increase in wastewater rates is due to EPA regulations; infrastructure
maintenance; including a breakdown in utility bills on how utility rates are
being used; restricted versus unrestricted reserves; other efficiencies to
decrease the utility rates; reorganization of the utility departments;the
potential savings with McKinstry, Phase 3; communication of the water supply
strategies;the rate increase for gas; aggressive planning to improving the
stormwater runoff into the Bay; plans to work with the Downtown Management
District to address street sweeping and littering.
23. Proposed FY2015 Special Revenue Funds Budget
Mayor Pro Tem Rudy Garza referred to Item 23.Assistant City Manager Wes
Pierson stated that the purpose of this item is to discuss the special revenue
funds. Mr.Pierson referred to a powerpoint presentation of the mission;the
pinnacle issues;the major accomplishments for FY2014;the number of
full-time equivalents;the revenues and expenditures;the summary of fund
balances;the projected change in the fund balance; and the decision
packages.
Council members spoke regarding the following topics:the fee increases for
Development services; changing the culture at Development Services on first
responses from staff;the new software for Development Services; making
changes to the website to provide a base level of knowledge of the process for
Development Services;the Hotel Occupancy Tax income projections;whether
seawall funds can be used for cleaning,maintenance and security of the
seawall; additional dog waste dispensers; data from the Commission on
Children and Youth regarding the increase in crime due to reducing swimming
pool and recreation center hours;and the cost to have the recreation centers
and pools open full time during the summer.
Council Member Loeb made a motion directing the City Manager to look into
the option of transferring$500,000 from the Hotel Occupancy Tax fund
allocation for convention center maintenance; and reallocating the monies to
allow entities and organizations within a half mile of a hotel or tourist center to
fund pedestrian wayfinding, beach improvements, public space improvements,
and pedestrian improvements; and to work on a scoring system at a later time.
The motion was seconded by Council Member Scott,and passed unanimously.
Assistant City Manager Susan Thorpe provided a 20-year proforma for the
Crime Control and Prevention District Fund that shows the accommodation of
eleven officers and two(2)lieutenants,the associated equipment and vehicles.
24. Proposed FY2015 Debt Service Funds Budget
Mayor Pro Tem Rudy Garza referred to Item 24. Director of Financial Services
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City Council Meeting Minutes August 26,2014
Constance Sanchez stated that the purpose of this item is to provide a an
overview of debt services funds including the mission;the major revenues
used to pay the debt;the tax cap;the outstanding obligations;the utility
revenue debt;the debt ratings;the impact of the AAA ratings;comparison with
other cities on the debt per capita,and debt as compared to the net assessed
values.
R. ADJOURNMENT
The meeting was adjourned at 6:24 p.m.
Corpus Christi Page 17 Printed on 9/4/2014
`'a' pn Corus Christi 1201 Leopard Street
Corpus Corpus Christi,TX 78401
cctexas.com
Meeting Minutes
City Council
Friday,August 29,2014 9:00 AM Council Chambers
SPECIAL CITY COUNCIL MEETING
Public Notice - -THE USE OF CELLULAR PHONES AND SOUND ACTIVATED
PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING
MEETINGS OF THE CITY COUNCIL.
A. Mayor Nelda Martinez to call the meeting to order.
Mayor Martinez called the meeting to order.
B. City Secretary Rebecca Huerta to call the roll of the required Charter Officers.
City Secretary Rebecca Huerta called the roll and stated that a quorum of the
Council and the required Charter Officers were present to conduct the meeting.
City Secretary Huerta announced that Council Member Leal has been granted a
leave of absence and Council Member McIntyre would be absent.
Charter Officers:
City Manager Ron Olson,City Attorney Miles K. Risley,and City Secretary
Rebecca Huerta.
Present: 6- Mayor Nelda Martinez,Council Member Kelley Allen,Council Member Rudy
Garza,Council Member David Loeb,Council Member Lillian Riojas, and
Council Member Mark Scott
Absent: 3- Council Member Priscilla Leal,Council Member Chad Magill, and Council
Member Colleen McIntyre
C. EXPLANATION OF COUNCIL ACTION:
D. REGULAR AGENDA:
1. Nominating Valero Refining -Texas, L.P. as a Triple Jumbo Texas
Enterprise Project
Resolution nominating Valero Refining -Texas, L.P. ("Valero") to the
Office of the Governor Economic Development & Tourism ("EDT")
through the Economic Development Bank ("Bank") as a triple jumbo
enterprise project pursuant to the Texas Enterprise Zone Act ("Act)
Mayor Martinez referred to Item 1.Mike Culbertson with the Corpus Christi
Regional Economic Development Corporation stated that the purpose of this
item is to nominate Valero as a triple jumbo Texas Enterprise Zone project and
Corpus Christi Page 1 Printed on 9/4/2014
City Council Meeting Minutes August 29, 2014
make them eligible for state sales tax rebates for investment and the retention
of jobs. City Secretary Huerta announced that Council Member Riojas would
abstain from the discussion and vote on item.There were no comments from
the Council or the public.This Resolution was passed and approved with the
following vote:
Aye: 5- Mayor Martinez, Council Member Allen, Council Member Garza. Council
Member Loeb and Council Member Scott
Absent: 3- Council Member Leal, Council Member Magill and Council Member
McIntyre
Abstained: 1 - Council Member Riojas
Enactment No: 030268
2. Nominating M & G Resins USA, LLC as a Double Jumbo Texas
Enterprise Zone Project
Resolution nominating M & G Resins USA, LLC ("M & G") to the Office
of the Governor Economic Development & Tourism ("EDT") through
the Economic Development Bank ("Bank") as a double jumbo
enterprise project pursuant to the Texas Enterprise Zone Act ("Act)
Mayor Martinez referred to Item 2.Mike Culbertson with Corpus Christi
Regional Economic Development Corporation stated that the purpose of this
item is to nominate M&G as a double jumbo Texas Enterprise Zone Project
and make them eligible for state sales tax rebates for investment and the
creation of jobs.City Secretary Huerta announced that Council Member Scott
would abstain for the discussion and vote on this item.There were no
comments from the Council or the public.This Resolution was passed and
approved with the following vote:
Aye: 5- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb and Council Member Riojas
Absent: 3- Council Member Leal, Council Member Magill and Council Member
McIntyre
Abstained: 1 - Council Member Scott
Enactment No 030269
3. Nominating Equistar as a Double Jumbo Texas Enterprise Zone
Project
Resolution nominating Equistar Chemicals, LP ("Equistar") to the
Office of the Governor Economic Development &Tourism ("EDT")
through the Economic Development Bank ("Bank") as a double jumbo
enterprise project pursuant to the Texas Enterprise Zone Act ("Act").
Mayor Martinez referred to Item 3.Mike Culbertson with the Corpus Christi
Regional Economic Development Corporation stated that the purpose of this
item is to nominate Equistar as a double jumbo Texas Enterprise Zone project
and make them eligible for state sales tax rebates for investments and creation
and retention of jobs.There were no comments from the Council or the public.
Corpus Christi Page 2 Printed on 9/4/2014
City Council Meeting Minutes August 29, 2014
This Resolution was passed and approved with the following vote:
Aye: 6- Mayor Martinez, Council Member Allen, Council Member Garza, Council
Member Loeb, Council Member Riojas and Council Member Scott
Absent: 3- Council Member Leal. Council Member Magill and Council Member
McIntyre
Abstained: 0
Enactment No: 030270
E. ADJOURNMENT
The meeting was adjourned at 9:08 a.m.
Corpus Christi Page 3 Printed on 9/4/2014
ARTS AND CULTURAL COMMISSION — Three (3) vacancies with term to 9-1-17
representing the following categories: 1- youth/education, 1- higher education and 1-
architecture. (Appointed by the Mayor subject to confirmation by the Council.)
DUTIES: To recommend the use, location, lease or purchase of works of art to be
considered a part of the beautification or cultural development of the City;to advise owners
of private property in relation to beautification of their properties; to prepare specifications
for the maintenance of works of art and to inspect such work for the guidance of the City
departments concerned; to advise with respect to the design of building, bridges or other
structures on city property if submitted to the Commission; to study and evaluate the
activities in and the uses made of the Bayfront Arts & Science Park, and to plan the Park's
development for the future activities and uses.
COMPOSITION: Nine (9)members appointed by the Mayor subject to confirmation by
the Council for three-year terms to provide advice on beautification and cultural
development of the City. The Commission shall represent the following categories: (1)
Marketing Representatives (1)Economic Development/Tourism representative; (1)Public
Space/Public Art representative; (1) Youth/Education representative; (1) Performing Arts
representative; (1) Visual Arts representative; (1) Architecture representative; (1) Higher
Education representative; and(1)Business Development Groups/Corporate representative.
The Commission may organize and elect a Chairman annually and adopt such
administrative procedures as are necessary to accomplish its purposes.
ORIGINAL
MEMBERS TERM APPTD. DATE
Joseph B. Schenk(Visual Arts), Vice-Chair 9-01-15 3-11-08
Dianna Bluntzer (Public Art/Public Space) 9-01-16 9-29-09
*Patricia Reinhardt-Mondragon (Youth/Education) 9-01-14 4-10-12
*Brad Kisner(Higher Education), Chair 9-01-14 4-10-12
*Paul Duke (Architecture) 9-01-14 5-08-12
Cathy Harrison (Economic Dev./ Tourism) 9-01-15 9-25-12
Stephen Rybak (Marketing) 9-01-15 9-25-12
Sean Mintz (Business Dev. Grps./Corporate Rep.) 9-01-16 10-22-13
Carla Gardiner (Performing Arts) 9-01-16 10-22-13
Council Liaison: Nelda Martinez, Council Member
Legend:
*Seeking reappointment
**Not seeking reappointment
***Resigned
****Exceeded number of absences allowed by ordinance
*****Has met six-year service limitation
ATTENDANCE RECORD OF MEMBERS SEEKING REAPPOINTMENT
NO.OF MTGS. NO. %OF ATTENDANCE
NAME THIS TERM PRESENT LAST TERM YEAR
Patricia Reinhardt-Mondragon (Youth/Ed) 7 5 71%
Brad Kisner(Higher Education) 7 6 86%
Paul Duke (Architecture) 7 5 71%
OTHER INDIVIDUAL EXPRESSING INTEREST
Craig Brashears
3201 La Rochelle, 78414 Associate Professor of Drama, Scenic and Lighting
Director, Del Mar College. Received BA in Theatre
from Texas A&M University-College Station, and
MA of Fine Arts in Theatre Design from Utah State
University. Activities include: Sparkling City Light
Opera, Corpus Christi Live!, Friend of the Arts —
Wynn Seale Academy, U.S. Institute for Theatre
Technology, Illustrator, Thinking Like a Director by
Michael Bloom (2"d ed. Publ. 2002), National
Finalist for The Machine,Kennedy Center-American
College Theatre Festival. (Higher Education)
(9/04/13)
LANDMARK COMMISSION —Seven (7) vacancies with terms to 11-20-16 and 11-20-
17 representing the following categories: 4- regular members, 1 — engineer, 1- architect
and 1-historian.
DUTIES: To promote the use of historical and cultural landmarks for the culture, prosperity,
education and general welfare of the people of the City and visitors to the City.
COMPOSITION: Eleven (11) members nominated by individual City Council Members and
appointed by a majority vote of the Council. Insofar as possible,the numerical composition shall
correspond to the ethnic,gender,and economic distribution of the City according to the last Federal
Census report. All Members shall have knowledge and experience in either the architectural,
archaeological, cultural, social, economic, ethnic or political history of Corpus Christi.
Representation of the following competencies shall be appointed as members to the commission:
Two (2) historians, one (1) licensed real estate salesperson, one (1) registered architect, one (1)
structural or civil engineer, one (1)person knowledgeable in title search and/or property surveyor
and five (5)other members. No one profession will constitute a majority of the membership.
ORIGINAL
MEMBERS TERM APPTD. DATE
Sean Thorson (Title Search) 11-20-15 4-10-12
Laura Commons (Real Estate) 11-20-15 12-15-09
Dr.Mark Robbins (Historian),Vice-Chair 11-20-15 12-15-09
**Karen Howden (Historian) 11-20-14 11-09-10
*John M. Olson (Architect) 11-20-13 11-09-10
*Kim Charba (Regular Member) 11-20-13 7-07-09
*****Dr.James E. Klein(Regular Member), Chair 11-20-14 11-11-08
***Dennis L.Miller,P.E.,CFM(Engineer) 11-20-14 6-12-12
*****Leo Rios(Regular Member) 11-20-14 2-19-08
*****Marie Guajardo (Regular Member) 11-20-14 3-11-08
Albert R. Soto (Architect) 11-20-15 3-19-13
Legend:
*Seeking reappointment
**Not seeking reappointment
***Resigned
****Exceeded number of absences allowed by ordinance
*****Has met six-year service limitation
ATTENDANCE RECORD OF MEMBERS SEEKING REAPPOINTMENT
NO.OF MTGS. NO. %OF ATTENDANCE
NAME THIS TERM PRESENT LAST TERM YEAR
John M. Olson (Architect) 5 4 80%
Kim Charba(Reg. Member) 5 3 60%
(Staff is recommending the realignment of Albert R. Soto (Architect) to regular member
as per Ordinance No. 030228 that reduced and realigned the membership of the
Landmark Commission.)
OTHER INDIVIDUALS EXPRESSING INTEREST
Abigail Bair
402 Glenmore, 78412 Marketing Director, Par Restaurant Group:
Scuttlebutt's Seafood Bar and Grill and Surfside
Sandwich Shoppe and Graphic Artist,Benu Bird Art.
Received a B.F.A. in Painting/Graphic Design from
Fort Hays State University and a B.A. in English
from Washburn University. Currently pursuing a
M.A. in Theater History/Set Design from Portland
State University. Award Winning Graphic Artist.
(Regular Member) (8113114)
Antonio Illas
1701 Ennis Joslin Rd, 78412 Special Agent. U.S. Dept. of Homeland Security.
Received B.A. in History, Central Connecticut State
Univ., and MDiv, Seminario Evangelico de Puerto
Rico, San Juan, Puerto Rico, current PhD Student in
History, Centro de Estudios Avanzados de Puerto
Rico y el Caribe, San Juan, Puerto Rico. Activities
include: Texas Army National Guard, Chaplain, and
Christian Reformed Church in North America,
ministry associate. Veteran of Operation Enduring
Freedom. (Historian or Regular Member) (2/27/13)
Ernest Bert Rucker, Jr.
3535 Santa Fe, 78411 Architect/Owner, Rucker & Rucker, Inc. Received
his B.Arch from Oklahoma State University. USN-
Retired LCDR. Activities include: Was the
Architect for restoration of the Guggenheim House
in Heritage Park, Officer in Charge-Seabee Reserve,
built stages for Bayfest. (Architect or Regular
Member) (8115113)
Matt Teifke, Jr.
208 Circle Dr., 78411 Realtor, Garron Dean & Associates Realtors.
Currently Yd year student at Texas A&M University
— Corpus Christi, with History Major, Social Work
Minor. Community Activities include: Big
Brothers/Big Sisters of South Texas. (Regular
Member) (5114113)
Craig Thompson
823 Furman Avenue, 78404 Project Engineer, Naismith Engineering. Received
B.S. in Civil Engineering. Activities: American
Society of Civil Engineers. Graduate of Leadership
Corpus Christi — Class 33. Founding Member of
Friends of Heritage Park. Previously served on the
Landmark Commission. (Engineer or Regular
Member) (8113114)
Nathan Westervelt
2718 Wind Rock Dr., 78410 Project Planner/Scheduler, NuStar Energy, LLC.
Currently attending Del Mar College to pursue a
degree in Mechanical Engineering. Member of River
Hills Baptist Church. (Regular Member) (8122113)
LIBRARY BOARD — One (1)vacancy with term to 11-5-15.
DUTIES: The committee shall be advisory to the City Council and its duties shall be to
investigate and recommend to the Council matters relating to library services.
COMPOSITION: Nine (9)members, seven (7)members shall be appointed for two-year
terms by the City Council, one(1)member shall be nominated by the La Retama Club, and
one (1) shall be nominated by the Friends of the Corpus Christi Public Libraries Board for
a term of two-years. Each nominee must be confirmed by a majority of City Council
Members.
ORIGINAL
MEMBERS TERM APPTD. DATE
Brian Solarek 11-05-15 11-12-13
Dr. Stuart Elovitz 11-05-14 2-10-09
Natalie Rogen, Friends of C.C. Libraries 11-05-14 2-10-09
John B. Keys 11-05-15 12-08-09
Julia Stafford 11-05-15 11-12-13
*Margareta Fratila 11-05-15 11-12-13
Diana Broyles, La Retama Club 11-05-14 6-24-14
Evelyn Sue Donahoe 11-05-14 12-11-12
Rachel E. Buck 11-05-15 9-24-13
Legend:
*Forfeited position upon filing as a candidate for City Council
INDIVIDUALS EXPRESSING INTEREST
Abigail Bair
402 Glenmore, 78412 Marketing Director, Par Restaurant Group:
Scuttlebutt's Seafood Bar and Grill and Surfside
Sandwich Shoppe and Graphic Artist,Benu Bird Art.
Received a B.F.A. in Painting/Graphic Design from
Fort Hays State University and a B.A. in English
from Washburn University. Currently pursuing a
M.A. in Theater History/Set Design from Portland
State University. Award Winning Graphic Artist.
(8/13/14)
Jessica Hamilton Digital City Editor, Corpus Christi Caller-Times.
Received a Bachelor of Journalism from University
of Texas at Austin. Activities include: Caller-Times
Volunteer Initiative, Youth Coach with Boys and
Girls Club, and Counselor with Extreme Youth
Leadership Camp. (4110114)
Ernest Bert Rucker, Jr.
3535 Santa Fe, 78411 Architect/Owner, Rucker & Rucker, Inc. Received
his B.Arch from Oklahoma State University. USN-
Retired LCDR. Activities include: Was the
Architect for restoration of the Guggenheim House
in Heritage Park, Officer in Charge-Seabee Reserve,
built stages for Bayfest. (8115113)
MUSEUM OF SCIENCE AND HISTORY ADVISORY BOARD — One (1) vacancy
with term to 12-11-15 representing the following category: 1 — member from one of the
following fields: K-12 Education, Higher Education or the Business Community.
(Appointed by the Mayor, with advice and consent of the Council.)
DUTIES: To serve as an advisor to the Museum Department and to the City Council in
matters of support and development of the Museum. The Board may adopt comprehensive
policies relating to the following: (1) Management of collections; (2) Acquisitions for the
collections; (3) Disposition and the de-acquisition of objects in and for the collection; (4)
Use of museum facilities.
COMPOSITION: Six (6) members appointed by the Mayor, with advice and consent of
the Council, to be selected as follows: Two (2) - nominated by Friends of the Museum;
Four (4) —nominated by the Mayor who shall seek at least one member from each of the
following fields: K-12 Education, Higher Education and the Business Community. Ex-
officio members shall include the City Manager and Superintendent of CCISD, or their
designated representatives. The Mayor may also choose other advisory members he/she
deems serves the best interest of the Museum. The term of each advisory member shall be
three (3)years.
ORIGINAL
MEMBERS TERM APPTD.DATE
***Linda Torno (K-12 Education) 12-11-15 12-11-12
Dr. Jonda Halcomb (Higher Education) 12-11-15 12-11-12
O.K. Smith (Business Community) 12-11-15 02-11-14
Scott Sutherland(Business Community) 12-11-15 12-11-12
James Kunau(Friends of the Museum) 12-11-15 01-14-14
Amanda Leal (Friends of the Museum) 12-11-15 01-14-14
Shannon Madden (Advisory, non-voting) 12-11-15 12-11-12
Luis Cabrera (Advisory, non-voting) 12-11-15 12-11-12
City Manager, or designee Ex-officio, nonvoting
CCISD Superintendent, or designee Ex-officio, nonvoting
Legend:
*Seeking reappointment
**Not seeking reappointment
***Resigned
****Exceeded number of absences allowed by ordinance
*****Has met six-year service limitation
INDIVIDUALS EXPRESSING INTEREST
Cary Kristina Perales
642 Wilshire, 78411 Science/Instructional Coach and SMART Board
Trainer, Corpus Christi Independent School District
Professional Learning. Mentor to New Teachers.
(K-12 Education) (8128114)
Kathryn Wemer
518 Peerman, 78411 Currently Substitute Teacher, Corpus Christi
Independent School District. Retired. Received a
B.S. in Education from Texas A&I University.
Community Activities include: Corpus Christi Area
Heritage Society, Retired Teacher Association,
Texas Tropical Trails and Nueces County Historical
Society Commission. (K-12 Education) (10110113)
SISTER CITY COMMITTEE —Five (5)vacancies with terms to 9-17.
DUTIES: To study ways and means of improving relations with the Corpus Christi sister
cities and to advise and consult with and assist the Mayor, the City Council, the City
Manager and all other City agencies,boards and officials in accomplishing the purposes of
the Sister City program.
COMPOSITION: It shall consist of a Steering Committee of fifteen (15) members and
various subcommittees, members who shall be broadly representative of the racial,
religious and ethnic groups in the community. The members shall be appointed by the City
Council and shall serve three-year terms or until their successors are appointed and
qualified. The Steering Committee shall be responsible for the overall administration and
implementation of the City's Sister City program. There shall be a subcommittee for each
sister city authorized by Resolution of the City Council. Members of each such
subcommittee shall be appointed by the Steering Committee plus members from the
community at large as deemed necessary and sufficient by the Steering Committee. Each
subcommittee shall be responsible, under the direction of the Steering Committee, for
primary study, liaison and recommendations for each sister city. The officers of the
committee shall consist of a General Chairman, V-Chairman for each of the Sister City
subcommittees established in accordance with Sec. 2-152. The Chairman and each vice-
chairman shall be elected by majority vote of the sister city committee annually. If the
General Chairman is absent, a vice-chairman shall be elected from the committee to serve
as General Chairman during his/her absence.
ORIGINAL
MEMBERS TERM APPTD.DATE
Donald Russell 9-16 10-13-09
Alan Thornburg 9-15 10-13-09
John Maldonado 9-15 5-27-14
*Misaki Berrios 9-14 5-27-14
Heather Moretzsohn, General Chair 9-16 1-11-11
*Susane "Westi"Horn 9-14 11-15-11
*Luci Walker 9-14 5-27-14
Hailey Jordan Kimball 9-15 6-12-12
John Richard Sloan 9-15 1-22-13
Wan Sun Kim 9-16 1-22-13
Yvonne Fernandez 9-15 1-22-13
*Mark Bradsher 9-14 6-11-13
**Kevin Aguilar-Ferrari 9-14 6-11-13
Vacant 9-16
Coretta Graham 9-16 5-27-14
Legend:
*Seeking reappointment
**Not seeking reappointment
***Resigned
****Exceeded number of absences allowed by ordinance
*****Has met six-year service limitation
ATTENDANCE RECORD OF MEMBERS SEEKING REAPPOINTMENT
NO. OF MTGS. NO. % OF ATTENDANCE
NAME THIS TERM PRESENT LAST TERM YEAR
Misaki Berrios 3 3 100%
Susane"Westi" Horn 12 10(lexc) 83%
Luci Walker 3 2 67%
Mark Bradsher 12 11 92%
OTHER INDIVIDUALS EXPRESSING INTEREST
Charles F. Bass
13513 Port Royal Court, 78418 Retired Psychologist,United States Army. Received
B.S., M.S., Ph.D., and M.D. Active in the American
Board of Professional Psychology. (8125114)
Lee White
520 S. Chaparral #3, 78401 Managing Partner, Alazan Builders. Received M.S.
in Educational Psychology from Texas A&M
University-Corpus Christi. Community Activities
include: Corpus Christi Alumni Chapter-TAMUCC,
Coastal Bend Wellness Foundation, Corpus Christi
Builders Association, and Zeta Rho Chapter, Beta
Theta Pi Fraternity. (7122114)
WATER RESOURCES ADVISORY COMMITTEE —Five (5)vacancies with term to
4-1-16 representing the following categories: 1-representative of a school district located
within the city, 1-citizen at large, 1 —representative of the Port Industries of Corpus Christi,
1- representative of Apartment Owner's Association, and 1-representative of
landscaping/nursery/horticulture interest. (Appointed by the Mayor with approval of the
Council.) (Staff is recommending postponement of the appointment to the Apartment
Owner's Association category. The committee is in the process of amending the
composition of the membership.)
DUTIES: To advise the City Council, City Manager and Water Superintendent in matters
of water resources management. The City Council, City Manager and Water
Superintendent may refer matters to the committee to obtain their views.
COMPOSITION: Nine (9) members appointed by the Mayor with the approval of the
Council for two-year staggered terms. The members shall include 1 - residential customer
(home owner) of the City's water system; 1 -large commercial customer of the City water
system, 1 - wholesale raw or treated water customer of the City's regional water supply
system, 1 - representative of the Port Industries of Corpus Christi, 1 - representative of a
school district located within the city, 1- representative of a military facility, 1 -
representative of landscaping/nursery/horticulture interest; 1 - representative of apartment
owners associations and 1 - citizen at large. In addition, the Mayor may appoint one or
two Council member(s) to serve as ex-officio member(s).
ORIGINAL
MEMBERS TERM APPTD. DATE
Jeff Edmonds (Residential Cust.), Chair 4-01-15 3-11-08
Brian Williams, P.E. (Wholesale Treated) 4-01-15 2-11-14
*Scott Kucera (School District) 4-01-14 4-10-12
*Lucia I. Sosa (Citizen at Large) 4-01-14 4-10-12
*Robert Kunkel (Port Industries) 4-01-14 7-17-12
****Paula E. Stanley (Apt. Owners Assn.) 4-01-14 7-17-12
*Sally Gill (Landscaping) 4-01-14 1-22-13
Sam Sanders (Lg. Commercial Cust.) 4-01-15 6-11-13
Mark Stroop (Military Facility) 4-01-15 6-11-13
Council Member Mark Scott Ex-officio, non-voting
Council Member Lillian Riojas Ex-officio, non-voting
Lend:
*Seeking reappointment
**Not seeking reappointment
***Resigned
****Exceeded number of absences allowed by ordinance
*****Has met six-year service limitation
ATTENDANCE RECORD OF MEMBERS SEEKING REAPPOINTMENT
NO.OF MTGS. NO. % OF ATTENDANCE
NAME THIS TERM PRESENT LAST TERM YEAR
Scott Kucera (School District) 6 5 83%
Lucia I. Sosa (Citizen at Large) 6 3 50%
Robert Kunkel (Port Industries) 6 6 100%
Sally Gill (Landscaping) 6 6 100%
OTHER INDIVIDUALS EXPRESSING INTEREST
Anthony Gavlik
2230 Cardinales Lane, 78414 Project Engineer, HDR Engineering. Received
Bachelor of Science in Civil Engineering from Texas
A& M University-Kingsville. Activities include:
American Society of Civil Engineers, Texas Society
of Professional Engineers and Friends of La Retama
Park. Previously served on the Landmark
Commission. Graduate of Leadership Corpus Christi
— Class 41. (Citizen at Large) (8-15-14d
Marc A. Gonzalez
7322 Taldora, 78414 Director of Infrastructure Operations, Department of
the Army at Corpus Christi Army Depot. Received
a BA from University of Texas at San Antonio,
Master of Aeronautical Science from Embry-Riddle
Aeronautical University, and currently working on
MBA at Texas A&M University-Corpus Christi.
Commissioned Officer U.S. Air Force for 18 years.
Activities include: Leadership Corpus Christi-Class
39. (Citizen at Large) (4123113)
Kevin Karroll Nelson
406 E. Longview St., 78408 Post Doctoral Research Associate, Texas A&M
University-Corpus Christi. Received a PhD in
Coastal and Marine System Science and an M.S. in
Computer Science. Currently conducting
water/marine studies in Corpus Christi Bay and
Nueces River Delta. (Citizen at Large) (7129113)
Ricardo Pedraza
317 Peoples St. 9207, 78401 Project Engineer, HDR Engineering. Received BS
and MS in Civil Engineering from Texas A&M
University-Kingsville,Texas. Licensed Professional
Engineer. Community Activities include: Rotarian
and Knights of Columbus. Graduate of Leadership
Corpus Christi Class 43. (Citizen at Large)
(8/18/14)
�yus c�
........... AGENDA MEMORANDUM
yC0RP30.AE Public Hearing and First Reading for the City Council Meeting of August 26, 2014
zs52 Second Reading for the City Council Meeting of September 9, 2014
DATE: July 31 , 2014
TO: Ronald L. Olson, City Manager
FROM: Barney Williams, P.E., Interim Director, Development Services
Department
BarneyW @cctexas.com
(361) 826-3595
Rezoning from the Multifamily 3 District to the Multifamily AT
For Masterpiece Holdings, Inc.
Property Address: 14202 Ambrosia Street.
CAPTION:
Case No. 0714-07 Masterpiece Holdings, Inc.: A change of zoning from the "RM-3"
Multifamily 3 District to the "RM-AT" Multifamily AT. The property is described as Lot
1 C, Block 2, Padre Island No. 1 , located on the north side of Ambrosia Street, southeast
of South Padre Island Drive (PR 22) and east of Marina Drive.
PURPOSE:
To allow construction of a 7-unit 1 story condominium development.
RECOMMENDATION:
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from the "RM-3" Multifamily 3 District to the "RM-AT"
Multifamily AT.
BACKGROUND AND FINDINGS:
As detailed in the attached Zoning Report, the applicant is requesting a change of
zoning from the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily AT to allow
construction of a 7-unit 1 story condominium development.
The proposed project will consist of a 7-unit 1 story condominium on a 0.50 acre lot
resulting in a density of 14 dwelling units per acre. Each unit will be one-story with a
height of 18 feet and the development will have onsite parking.
The development will contain 17 parking spaces for residents and guests. Each unit will
be provided 2 parking spaces and 3 parking spaces will be provided for guests. From
the parking lot, the development will have access to Marina Drive and Ambrosia Street
with a minimum width of 24 feet drives. The development will maintain 25% open space.
The development will provide for common open space with amenities such as a
swimming pool. The condominium units on this property would allow for individually
owned, daily rentals. The property is not located within the "Vinyl not allowed" area.
ALTERNATIVES:
Deny the request.
OTHER CONSIDERATIONS:
Not Applicable
CONFORMITY TO CITY POLICY:
The subject property is located within the boundaries of the Mustang-Padre Island Area
Development Plan and is consistent with the adopted Future Land Use Plan, which
slates the property for a low density residential use.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTALCLEARANCES:
Legal and Planning Commission
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital o Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s):
Comments: None
LIST OF SUPPORTING DOCUMENTS:
Aerial Overview Map
Zoning Report with Attachments
Ordinance with attachments
Ordinance amending the Unified Development Code ("UDC"), upon
application by Masterpiece Holdings, Inc., ("Owner"), by changing
the UDC Zoning Map in reference to Lot 1C, Block 2, Padre Island No.
1, from the "RM-3" Multifamily 3 District to the "RM-AT" Multifamily
AT; amending the Comprehensive Plan to account for any
deviations; and providing for a repealer clause and publication.
WHEREAS, the Planning Commission has forwarded to the City Council its final
report and recommendation regarding the application of Masterpiece Holdings, Inc.,
("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code
("UDC") and corresponding UDC Zoning Map;
WHEREAS, with proper notice to the public, public hearings were held on
Wednesday, July 30, 2014, during a meeting of the Planning Commission, and on
August 26, 2014, during a meeting of the City Council, during which all interested
persons were allowed to appear and be heard; and
WHEREAS, the City Council has determined that this amendment would best
serve the public health, necessity, convenience and general welfare of the City of
Corpus Christi and its citizens.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. Upon application made by Masterpiece Holdings, Inc., ("Owner"), the
Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is
amended by changing the zoning on Lot 1C, Block 2, Padre Island No. 1, (the
"Property"), located on the north side of Ambrosia Street, southeast of South Padre
Island Drive (PR 22) and east of Marina Drive, from the "RM-3" Multifamily 3 District to
the "RM-AT" Multifamily AT District (Zoning Map No. 029027), as shown in Exhibit "A."
Exhibit "A", which is a map pertaining to the Property, is attached to and incorporated in
this ordinance by reference as if fully set out herein in its entirety.
SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes
made to the UDC by Section 1 of this ordinance.
SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective
July 1, 2011, and as amended from time to time, except as changed by this ordinance,
both remain in full force and effect.
SECTION 4. To the extent this amendment to the UDC represents a deviation from the
City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the
UDC, as it is amended by this ordinance.
SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning
of the Property and that are in conflict with this ordinance are hereby expressly
repealed.
SECTION 6. Publication shall be made in the City's official publication as required by
the City's Charter.
The foregoing ordinance was read for the first time and passed to its second reading on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
The foregoing ordinance was read for the second time and passed finally on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED this the day of ' 20
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
0714-07 -Ord Masterpiece Holdings.docx. Page 2 of 2
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SUBJECT PROPERTY WITH ZONING
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RM-1 Multifamily 1 IL Light Industrial
RM-2 Multifamily 2 IH Heavy Industrial SUBJECT
RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay PROPERTY A4�
ON Professional Office RS-10 Single-Family 10 y!,p
RM-AT Multifamily AT RS-6 Single-Family 6 a�
CN-1 Neighborhood Commercial RS-4.5 Single-Family 4.5
CN-2 Neighborhood Commercial RS-TF Two-Family c
CR-1 Resort Commercial RS-15 Single-Family 15 �Aa
CR-2 Resort Commercial RE Residential Estate
CG-1 General Commercial RS-TH Townhouse
CG-2 General Commercial SP Special Permit
CI Intensive Commercial RV Recreational Vehicle Park N
CBD Downtown Commercial
RMH Manufactured Home W E
CR-3 Resort Commercial
FR Farm Rural -WHITECAP
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PLANNING COMMISSION FINAL REPORT
Case No.: 0714-07
HTE No. 14-10000031
Planning Commission Hearing Date: July 30, 2014
_ .o Applicant/Owner: Masterpiece Holdings, Inc.
ai a Legal Description/Location: Lot 1C, Block 2, Padre Island No. 1,
'Q_ '0 located on the north side of Ambrosia Street, southeast of South Padre
a o6 o Island Drive (PR 22) and east of Marina Drive.
From: "RM-3" Multifamily 3 District
00 To "RM-AT" Multifamily AT District
•2 = Area: 0.50 acre
0 Q Purpose of Request: To allow construction of a 7-unit 1 story condominium
development.
Existing Zoning Existing Land Use Future Land Use
District
Site "RM-3" Multifamily 3 Vacant Low Density
c� District Residential
"CR-2/10 Resort
.E ? North Commercial District 2 Commercial Tourist
N with Island Overlay
a� "RS-6" Single Family 6 Low Density
J South District Vacant Residential
w East "RM-3" Multifamily 3 Low Density
District Townhomes Residential
West "RM-3" Multifamily 3 Vacant Low Density
District Residential
Area Development Plan: The subject property is located within the
06 boundaries of the Mustang-Padre Island Area Development Plan and is
cCLc o planned for low density residential uses. The proposed rezoning to the "RM-
' AT' Multifamily AT District is consistent with the adopted Future Land Use
a 0 Plan.
Q Map No.: 029027
Zoning Violations: None
0
Transportation and Circulation: The subject property has approximately
c 153 feet of frontage along Ambrosia Street, which is a local residential street,
CL and approximately 153 feet of frontage along Marina Drive, which is a local
residential street.
L
Planning Commission Final Report
Case#0714-07 Masterpiece Holdings, Inc.
Page 2
Urban Traffic
Proposed Existing
Street Transportation Volume
O
d Plan Type Section Section (2011)
Ambrosia Minor Residential 50' ROW 50' ROW Not
Q
Street Collector 24' paved 24' paved Available
L
N Marina Drive Minor Residential 50' ROW 50' ROW Not
Collector 24' paved 24' paved Available
Staff Summary:
Requested Zoning: The applicant is requesting a change of zoning from the "RM-3"
Multifamily 3 District to "RM-AT" Multifamily AT District to allow construction of a 7-unit 1
story condominium development.
Development Plan: The proposed project will consist of a 7-unit 1 story condominium
on a 0.50- acre lot resulting in a density of 14 dwelling units per acre. Each unit will be
one-story with a height of 18 feet and the development will have onsite parking. The
development will contain 17 parking spaces for residents and guests. Each unit will be
provided two parking spaces and 3 parking spaces will be provided for guests. From the
parking lot, the development will have access to Marina Drive and Ambrosia Street with
a minimum width of 24 feet drives. The development will maintain 25% open space. The
development will provide for common open space with amenities such as a swimming
pool. The condominium units on this property would allow for individually owned, daily
rentals. The property is not located within the "Vinyl not allowed" area.
Existing Land Uses & Zoning: North of the subject property is commercial and zoned
"CR-2/10" Resort Commercial District with Island Overlay. South of the subject property
across Ambrosia Street is vacant and zoned "RS-6" Single Family 6 District. West of the
subject property is vacant and zoned "RM-3" Multifamily 3 District. East of the subject
property is low density residential and zoned "RM-3" Multifamily 3 District.
AICUZ: The subject property is not located in one of the Navy's Air Installation
Compatibility Use Zones (AICUZ).
Comprehensive Plan & Area Development Plan (ADP) Consistency: The proposed
change of zoning is in the Mustang-Padre Island Area Development Plan and is
consistent with the adopted Future Land Use Plan, which slates the property for low
density residential.
Department Comments:
• This rezoning is consistent with the Comprehensive Plan and the Mustang-Padre
Island Area Development Plan.
• The amendment is compatible with the present zoning and conforming uses of
nearby property and to the character of the surrounding area. Buffer requirements
and screening would be needed on the north portion of the subject property between
Planning Commission Final Report
Case#0714-07 Masterpiece Holdings, Inc.
Page 3
the "CR-2/10" Resort Commercial District 2 with Island Overlay and "RM-AT"
Multifamily AT District.
• The property to be rezoned is suitable for uses permitted by the zoning district that
would be applied by the proposed amendment.
• The proposed rezoning would not have a negative impact on the surrounding
neighborhood.
Planning Commission and Staff Recommendation:
Approval of the change of zoning from the "RM-3" Multifamily 3 District to "RM-AT"
Multifamily AT District.
Number of Notices Mailed — 19 within 200' notification area; 6 outside
notification area
0
As of July 29, 2014:
3 In Favor — 1 (inside notification area); 0 (outside notification area)
a 0 In Opposition — 2 (inside notification area); 0 (outside notification area)
For 12.00% in opposition.
Attachments: 1. Location Map (Existing Zoning & Notice Area)
K:\DevelopmentSvcs\SHARED\Legistar\2014 CC Agenda Items\8-26-2014\Masterpiece Holdings, Inc\Report for PC Masterpiece
Holdings,Inc.docx
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CASE: 0714-07
SUBJECT PROPERTY WITH ZONING
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Property
RM-1 Multifamily 1 IL Light Industrial
RM-2 Multifamily 2 IH Heavy Industrial SUBJECT
RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay PROPERTY A4�
ON Professional Office RS-10 Single-Family 10 y!,p
RM-AT Multifamily AT RS-6 Single-Family 6 a�
CN-1 Neighborhood Commercial RS-4.5 Single-Family 4.5
CN-2 Neighborhood Commercial RS-TF Two-Family c
CR-1 Resort Commercial RS-15 Single-Family 15 �Aa
CR-2 Resort Commercial RE Residential Estate
CG-1 General Commercial RS-TH Townhouse
CG-2 General Commercial SP Special Permit
CI Intensive Commercial RV Recreational Vehicle Park N
CBD Downtown Commercial
RMH Manufactured Home W E
CR-3 Resort Commercial
FR Farm Rural -WHITECAP
-
FIR Historic Overlay S C
BP Business Park Cor pus
111LOCATION M=AP I Christi
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zs52 AGENDA MEMORANDUM
Public Hearing and First Reading Ordinance for the City Council Meeting of August 26, 2014
Second Reading Ordinance for the City Council Meeting of September 9, 2014
DATE: July 23, 2014
TO: Ronald L. Olson, City Manager
FROM: Barney Williams, P.E., Interim Director, Development Services
Department
BarneyW @cctexas.com
(361) 826-3595
Rezoning from Multifamily AT District with an Island Overlay
To Townhouse District with an Island Overlay and Planned Unit Development
Overlay
For Ocean Harbor, Inc
Property Address: 14822 Leeward Drive
CAPTION:
Case No. 0714-04 Ocean Harbor, Inc.: A change of zoning from the "RM-AT/10"
Multifamily AT District with an Island Overlay to the "RS-TH/10/PUD" Townhouse
District with an Island Overlay and Planned Unit Development Overlay. The property is
described as Lot 17A, Block 52, Padre Island - Corpus Christi, Section B, located along
the east of Leeward Drive, approximately 270 feet south of St. Bartholomew Avenue.
PURPOSE:
To re-zone the subject property to allow 48 townhomes as part of a Planned Unit
Development that deviates from the typical townhouse development standards.
RECOMMENDATION:
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of the change of zoning from "RM-AT/10" Multifamily AT District with an Island
Overlay to the "RS-TH/10/PUD" Townhouse District with an Island Overlay and Planned
Unit Development Overlay, subject to the following 10 conditions.
1. Master Site Plan: The Owners shall develop the Property in accordance with the
Master Site Plan. The development of the Property is to consist of 48 townhouse
units and common area amenities and shall be constructed in one phase.
2. Dwelling Units per Acre: The density of dwelling units on the Property shall not
exceed 18.67 dwelling units per acre.
3. Building Height: The maximum height of any structure on the Property is 45 feet.
4. Parking: The property must have a minimum of 100 standard parking spaces (9
feet wide by 18 feet long). Parking is prohibited within the private street and
pedestrian walkways.
5. Setbacks and Lot Width: Minimum setback along Leeward Drive shall be 10 feet.
Minimum 18-foot wide front yard setbacks shall be provided for each lot along the
private street. Minimum rear yard setbacks for all lots shall be five feet. Minimum
building separation between unattached townhouse units shall be 10 feet. Minimum
five-foot wide side yard is required along private roadways. Minimum width for
townhouse lots shall be 17 feet.
6. Open Space: The Property must maintain a minimum of 28.8% open space. Any
surfaces constructed within the required open space must be constructed of
pervious material.
7. Private Street Access: The property shall provide two, 2-way private streets with a
width of not less than 24 feet. The private streets shall be striped to indicate "Fire
Lane/No Parking."
8. Pedestrian Access: A minimum five-foot wide sidewalk shall be constructed along
one side of the private street.
9. Dumpster Screening: A minimum six-foot tall screening fence shall be constructed,
maintained, and remain in place around a dumpster placed in the street yard.
10.Time Limit: Construction of the development shall commence within 24 months
from the date this modified Planned Unit Development ordinance is approved by the
City Council.
BACKGROUND AND FINDINGS:
As detailed in the attached Zoning Report, the applicant is requesting a change of
zoning from the "RM-AT/10" Multifamily AT District with an Island Overlay to the "RS-
TH/10/PUD" Townhouse District with an Island Overlay and Planned Unit Development
Overlay for a 48-unit townhouse development.
Planned Unit Developments (PUDs) allow for reasonable deviations from required
development standards and allow increased flexibility in project design. The proposed
PUD for a townhouse development will deviate from development standards with
regards to lot size, lot width, open space, street width, curb type and sidewalk design.
The proposed PUD is consistent with the Comprehensive Plan, is compatible with the
surrounding developments, and would not have a negative impact on surrounding
properties. The subject property is also suited for the proposed project. The PUD on this
property would allow for individually owned, daily rental townhomes. Staff finds that
these departures from the code requirements are reasonable.
ALTERNATIVES:
1. Modify the conditions of the Planned Unit Development; or
2. Deny the request.
OTHER CONSIDERATIONS:
Not Applicable
CONFORMITY TO CITY POLICY:
The subject property is located within the boundaries of the Mustang-Padre Island Area
Development Plan and the proposed rezoning is consistent with the adopted Future
Land Use Plan, which slates the property for a tourist use.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTALCLEARANCES:
Planning/Environmental Services, Legal, and Planning Commission
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital o Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s):
Comments: None
LIST OF SUPPORTING DOCUMENTS:
Aerial Overview Map
Zoning Report with Attachments
Ordinance with Exhibits
Ordinance amending the Unified Development Code ("UDC") upon
application by Ocean Harbor, Inc. ("Owner"), by changing the UDC
Zoning Map in reference to 17A, Block 52, Padre Island-Corpus
Christi, Section B, from the "RM-AT/10" Multifamily AT District with
Island Overlay to the "RS-TH/10/PUD" Townhouse District with an
Island Overlay and Planned Unit Development Overlay; amending the
Comprehensive Plan to account for any deviations; and providing for
a repealer clause, penalties, and publication.
WHEREAS, the Planning Commission has forwarded to the City Council its final
report and recommendation regarding the application by Ocean Harbor, Inc. ("Owner"),
for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and
corresponding UDC Zoning Map;
WHEREAS, with proper notice to the public, public hearings were held on
Wednesday, July 30, 2014, during a meeting of the Planning Commission, and on
Tuesday, August 26, 2014, during a meeting of the City Council, during which all
interested persons were allowed to appear and be heard; and
WHEREAS, the City Council has determined that this amendment would best
serve the public health, necessity, convenience and general welfare of the City of
Corpus Christi and its citizens.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. Upon application made by Ocean Harbor, Inc. ("Owner"), the Unified
Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by
changing the zoning to Lot 17A, Block 52, Padre Island-Corpus Christi, Section B,
located along the east side of Leeward Drive, approximately 270 feet south of Saint
Bartholomew Avenue, from the "RM-AT/10" Multifamily AT District with an Island
Overlay to the "RS-TH/10/PUD" Townhouse District with an Island Overlay and Planned
Unit Development Overlay (Zoning Map No. 028026 as shown in Exhibits "A" "B" and
"C." Exhibit A, which is a location map pertaining to the Property, Exhibit B, which is a
Master Site Plan, and Exhibit C, which is a plat of the Property, are attached to and
incorporated in this ordinance by reference as if fully set out herein in their entireties.
SECTION 2. The Planned Unit Development Overlay granted in Section 1 of this
ordinance is subject to the following ten conditions:
1. Master Site Plan: The Owner shall develop the Property in accordance with the
Master Site Plan and Plat. The development of the Property is to consist of 48
townhouse units and common area amenities and shall be constructed in one
phase.
2. Dwelling Units per Acre: The density of dwelling units on the Property shall not
exceed 18.67 dwelling units per acre.
3. Building Height: The maximum height of any structure on the Property is 45 feet.
4. Parking: The Property must have a minimum of 100 standard parking spaces (9
feet wide by 18 feet long). Parking is prohibited within the private street and
pedestrian walkways.
5. Setbacks and Lot Width: Minimum setback along Leeward Drive shall be 10 feet.
Minimum 18-foot wide front yard setbacks shall be provided for each lot along the
private street. Minimum rear yard setbacks for all lots shall be five feet. Minimum
building separation between unattached townhouse units shall be 10 feet. Minimum
five-foot wide side yard is required along private roadways. Minimum width for
townhouse lots shall be 17 feet.
6. Open Space: The Property must maintain a minimum of 28.8% open space. Any
surfaces constructed within the required open space must be constructed of
pervious material.
7. Private Street Access: The Property shall provide two, 2-way private streets with a
width of not less than 24 feet. The private streets shall be striped to indicate "Fire
Lane/No Parking."
8. Pedestrian Access: A minimum five-foot wide sidewalk shall be constructed along
one side of the private street.
9. Dumpster Screening: A minimum six-foot tall screening fence shall be constructed,
maintained, and remain in place around a dumpster placed in the street yard.
10.Time Limit: Construction of the development shall commence within 24 months
from the date this modified Planned Unit Development ordinance is approved by the
City Council.
SECTION 3. The official UDC Zoning Map of the City is amended to reflect changes
made to the UDC by Section 1 of this ordinance.
SECTION 4. The UDC and corresponding UDC Zoning Map of the City, made effective
July 1, 2011, and as amended from time to time, except as changed by this ordinance,
both remain in full force and effect.
SECTION 5. To the extent this amendment to the UDC represents a deviation from the
City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the
UDC, as it is amended by this ordinance.
SECTION 6. All ordinances or parts of ordinances specifically pertaining to the zoning
of the Property and that are in conflict with this ordinance are hereby expressly
repealed.
SECTION 7. Publication shall be made in the City's official publication as required by
the City's Charter.
0714-04 Ordinance, Village By The Bay Page 2 of 3
The foregoing ordinance was read for the first time and passed to its second reading on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
The foregoing ordinance was read for the second time and passed finally on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED this the day of ' 20
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
0714-04 Ordinance, Village By The Bay Page 3 of 3
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Fe Department of 0evelapment Se Cos
CASE: 0774-04
SUBJECT PROPERTY WITH ZONING r'
Subject i
Property
RM-1 Multi llyt IL Light Industrial SUBJECT
RIM-2 Multlfamlly 2 IH Heavy Industrial PRDPERTY
RM-3 Multifamily 3 PUO Planned Unit Oev.Over l ay
ON Professional Office RS-10 Single-Family 10
RM-AT Mu ltlfamlly AT a`
RS-0 Single-Famly 8
CN-1 Nelghborhood Commercial RS-4.5$Ingle-Family
CN-2 Nefg hborhood Commercial RS-TF Two-Family WOOTECAP
CR-t Resort Commercial RE Single-Family to
CR-2 Resort Commercial RE Residential Estate
CG-1 General Commercial RS-TH Townhouse
CG-2 General Commerclal SP Speclal Permit N
Cl Inteneve Commercial RV Recreational Vehicle Park
C.. Downtown Commerclal RMH Manutactured Home a` E
CR-3 Resort Commerclal w
FR Farm Rural S �a CRY Of
H Hlstorle Overlay Corpus
6P Business Park LIDC/'i�t T101V SAP Christi
MMMJ
EXHIBIT A
Planned Unit Development for:
u
Padre Island, Corpus Christi, Texas
Willard Hammonds II
[Owner]
Submitted By:
Naismith Engineering, Inc. South Texas Prime Design Group, Inc.
4501 Gollihar Road 15217 S. Padre Island Drive Suite 201
Corpus Christi, TX 78411 Corpus Christi, TX 78418
TBPE F-355
Engineer: Craig B. Thompson, P.E. Designer: Jon Hall
NaismithEngineering,Inc
ARCHITECTURE■ENGINEERING■ENVIRONMENTAL■SURVEYING
4501 Gollihar Road.Corpus Christi,TX 78411 ■ 800-677-2831 361-814-9900 Fax 361-814-4401 ■ naismith-engineering.com
EXHIBIT B
table of contents
location map 2
general info 3
adjacent zoning 3
property description 4
VILLAGE BY THE BEACH
deviations table I village by the beach 5
development guidelines I village by the beach 5
lot layout I village by the beach 6
open space layout I village by the beach 7
vehicular / pedestrian access I village by the beach 8
preliminary plat I village by the beach 9
location map
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naismith engineering, inc. ■ planned unit development: village by the beach ■ june 2014
EXHIBIT B
general info adjacent zoning
The Planned Unit Development for Padre Island-Corpus The area directly adjacent to Village by the Beach
Christi, Section B, Block 52 consists of a Re-Plat of Lot 17A development on all sides is zoned RM-AT. RS-6 &CR-2 &
on Leeward Dr. intersecting Granada Dr. on Padre Island. CR-1 zoning designations exist in the area but not directly
The development will be non-gated with attached single- adjacent to the property.
family units.
Village by the Beach will be a Re-Plat of Lot 17A into 54
lots of which 48 will be Single Family Residential Units,
2 will be Common Area lots, 2 will be Common Area
with shared parking and 2 will be Private Access & Utility
Easements. The property sits on 2.57 acres of vacant
land and lot 17A zoned RM-AT. The Future Land Use plan
designates this area as Tourist'as well.
ALD�
RM-AT I
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-RSA_ ,
R1ull=AT '"�
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-:11ki AT
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5 ..#.1 RM-AT
7..,77
r f,'�'o-, I r
naismith engineering, inc. ■ planned unit development: village by the beach ■ june 2014
EXHIBIT B
property description
The Planned Unit Development for Padre Island-Corpus This Planned Development fits with the existing
Christi Section B, Block 52 consists of a Re-Plat of Lots characteristics of the surrounding properties and will fit
17A. Village by the Beach is a 2.57 acre tract of land with the culture of Padre Island.
along Leeward Dr. The existing zoning on the property is
RM-AT with a Tourist'designation on the Future Land Use
Plan for the City of Corpus Christi. According to the Flood
Insurance Rate Map (FIRM), this property is in Zone B.
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naismith engineering, Inc. ■ planned unit development: village by the beach ■ june 2014
EXHIBIT B
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PLANNING COMMISSION FINAL REPORT
Case No.: 0714-04
HTE No. 14-30000001
City Council Hearing Date: August 28, 2014
r_ Applicant/ Owner: Ocean Harbor, Inc.
Legal Description/Location: Lot 17A, Block 52, Padre Island - Corpus Christi,
.Q .� Section B, located along the east of Leeward Drive, approximately 270 feet
CL of m south of St. Bartholomew Avenue.
0
From: "RM-AT/10" Multifamily AT District with an Island Overlay
y To: "RS-TH/10/PUD" Townhouse District with an Island Overlay and Planned
.� Unit Development Overlay
0 Area: 2.57 acres
Purpose of Request: To allow a 48-unit townhouse development that deviates
from the typical townhouse development standards.
Existing Zoning Existing Land Use Future Land Use
District
"RM-AT/1 O"
Site Multifamily AT with an Vacant Tourist
Island Overlay
c�c "RM-AT/1 O"
0 m North Multifamily AT with an Vacant Tourist
'E ? Island Overlay
N "RM-AT/10" Medium Density
0 J South Multifamily AT with an Tourist
Residential
Island Overlay
W "RM-AT/10" Medium Density
East Multifamily AT with an Residential Tourist
Island Overlay
"RM-AT/1 O"
West Multifamily AT with an Vacant Tourist
Island Overlay
Area Development Plan: The subject property is located within the boundaries
06 of the Mustang-Padre Island Area Development Plan and is planned for tourist
CL c uses. The proposed rezoning to the "RS-TH/10/PUD" Townhouse District with
an Island Overlay and Planned Unit Development Overlay is consistent with the
a o adopted Future Land Use Plan.
Q Map No.: 028026
Zoning Violations: None
Case#0514-03
Williams Airline Partners, Ltd.
Page 4
Transportation and Circulation: The subject property is located on Leeward
c Drive, which is a "Cl" Minor Residential Collector street, and has approximately
450 feet of frontage along Leeward Drive, which is a collector street.
L
O
Q
N
L
Urban Proposed Existing Traffic
Street Transportation Plan Section Section Volume
O
Q � Type (2009)
L
N Leeward "Cl" Minor 60' ROW 100' ROW Not
Drive Residential Collector 60' paved 60' paved Available
Staff Summary:
Requested Zoning: The applicant is requesting a rezoning from the "RM-AT/10"
Multifamily AT District with an Island Overlay to the "RS-TH/10/PUD" Townhouse
District with an Island Overlay and a Planned Unit Development Overlay for a 48-unit
townhouse development. Using a PUD would commit the developer to a site plan that
could not be changed significantly without a public hearing. Daily rentals are not allowed
unless included into PUD.
Development Plan: The proposed Planned Unit Development (PUD) will consist of 48
single-family townhouse units on a 2.57-acre site resulting in a density of 18.67 dwelling
units per acre. The lots will have a minimum area of 1,190 square feet and a minimum
width of 17 feet. Vehicular and pedestrian access will be provided with two 24 foot back-
of-curb to back-of-curb private access drives to be named " Village Beach Drive" and
"Village Beach Way". Village Beach Drive will provide access Townhouse Lots 30-48.
Access to Lots 1-19 will be from Village Beach Way. A 5-foot sidewalk will be provided
along one side to both roadways. Both drives will be dead-end private streets longer
than 150 feet in length perpendicular to Leeward Drive requiring a `hammer-head
turnaround' in the alley directly behind the property for fire access. There will not be a
security gate at the entrance of the property. The development will contain 100 parking
spaces for residents and guests. Each 1 bedroom unit will provide 1.5 parking spaces.
Each 2 bedroom unit will provide 2 parking spaces. 1 parking space per every 5 units
will be provided for guests. The development will maintain 28.8% open space.
The following table is a comparison of the proposed PUD development standards and
the Unified Development Code (UDC) standards for the "RS-TH" Townhouse District.
The table states all necessary deviations from the UDC.
Case#0504-03
Williams Airline Partners, Ltd
Page 3
Minimum Dimensions "RS-TH"District Standards Proposed PUD Deviation
Site Area 20,000 SF 112,021 SF No
Lot Area 2,600 SF 1,326 SF Yes
Dwelling Unit Width 26 ft. 17 ft. Yes
Front Yard 10 ft. 10 ft. No
Side Yard 0 ft. 0 ft. No
Rear Yard 5 ft. 5 ft. No
Building Separation 10 ft. 10 ft. No
Open Space 30% 28% Yes
Maximum Height 45 ft. 45 ft. No
Paved Street Width 28 ft. 24 ft. Yes
Curb Type 6-in. curb & gutter 1-ft. ribbon curb Yes
1.5/ unit(1
1.5/ unit(1 bedroom) bedroom)
Parking Requirement 2/ unit (2 bedroom) 2/ unit (2 No
1/5 units (guests) bedroom)
1/5 units (guests)
Sidewalks 5 ft. on both sides or 6 ft. on 5 ft. on one side of Yes
both sides of private street private street
Existing Land Uses & Zoning: The subject property contains an undeveloped platted
lot with platted building sites, zoned "RM-AT/10" Multifamily AT District with an Island
Overlay. North of the subject property is vacant land zoned "RM-AT/10" Multifamily AT
District with an Island Overlay. South of the subject property is Medium Density
Residential use zoned "RM-AT/10" Multifamily AT District with an Island Overlay. East of
the subject property Medium Density Residential zoned "RM-AT/10" Multifamily AT
District with an Island Overlay. West of the subject property is vacant land zoned "RM-
AT/10" Multifamily AT District with an Island Overlay.
AICUZ: The subject property is not located in a Navy Air Installation Compatibility Use
Zones (AICUZ).
Comprehensive Plan & Area Development Plan (ADP) Consistency: The subject
property is located within the boundaries of the Mustang-Padre Island ADP and the
proposed rezoning is consistent with the adopted Future Land Use Plan, which slates
the property for a tourist use. The proposed rezoning is also consistent with the
following polices of the Comprehensive Plan:
• Planned Unit Development and other creative land planning techniques should
be encouraged (Residential Policy Statement K).
• Tourist-oriented business and development will continue to be encouraged and
promoted by all agencies of the City as illustrated on the Future Land Use Map.
This includes commercial ventures, condominiums and resorts, fishing and
outdoor recreation facilities, and recreational vehicle parks
(Policy Statement B.2).
K:\DevelopmentSvcs\SHARED\ZONING CASES\2014\0714-04 Ocean Harbor, Inc\Council Documents\0714-04 Report for CC,
Ocean Harbor, Inc.docx
Case#0514-03
Williams Airline Partners, Ltd.
Page 4
• The City will continue to protect residential neighborhoods from encroachment of
non-residential uses unless the negative effects of the non-residential uses are
eliminated or significantly mitigated (Policy Statement 13.13).
Plat Status: The subject property is currently platted and will be re-platted in
accordance with the Master Site Plan.
Department Comments:
• The proposed rezoning is consistent with the Comprehensive Plan.
• The proposed rezoning is compatible with the present zoning and conforming uses
of nearby properties and to the character of the surrounding area. This rezoning
does not have a negative impact upon the surrounding neighborhood.
• The subject property is suitable for the uses proposed by this rezoning.
• This PUD utilizes decreased lot sizes, lot widths, sidewalk width, and street width,
while maintaining the required site area, building height, open space and building
separation.
• The subject property consists of a single platted with infrastructure already in place.
Infill development should be encouraged at this site. PUDs allow flexibility for
attractive, efficient design and can often reduce infrastructure installation and
maintenance costs to the city. PUDs can encourage development on difficult sites.
• The subject property is located in a "Vinyl Not Allowed" area.
Planning Commission and Staff Recommendation (July 30, 2014)::
Approval of the change of zoning from the "RM-AT/IO" Multifamily AT District with an
Island Overlay to the "RS-TH/IO/PUD" Townhouse TH District with an Island Overlay
and a Planned Unit Development Overlay, subject to the following ten conditions:
1. Master Site Plan: The Owners shall develop the Property in accordance with the
Master Site Plan. The development of the Property is to consist of 48 townhouse
units and common area amenities and shall be constructed in one phase.
2. Dwelling Units per Acre: The density of dwelling units on the Property shall not
exceed 18.67 dwelling units per acre.
3. Building Height: The maximum height of any structure on the Property is 45 feet.
4. Parking: The property must have a minimum of 100 standard parking spaces (9
feet wide by 18 feet long). Parking is prohibited within the private street and
pedestrian walkways.
5. Setbacks and Lot Width: Minimum setback along Leeward Drive shall be 10 feet.
Minimum 18-foot wide front yard setbacks shall be provided for each lot along the
private street. Minimum rear yard setbacks for all lots shall be five feet. Minimum
building separation between unattached townhouse units shall be 10 feet. Minimum
Case#0504-03
Williams Airline Partners, Ltd
Page 5
five-foot wide side yard is required along private roadways. Minimum width for
townhouse lots shall be 17 feet.
6. Open Space: The Property must maintain a minimum of 28.8% open space. Any
surfaces constructed within the required open space must be constructed of
pervious material.
7. Private Street Access: The property shall provide two, 2-way private streets with a
width of not less than 24 feet. The private streets shall be striped to indicate "Fire
Lane/No Parking."
8. Pedestrian Access: A minimum five-foot wide sidewalk shall be constructed along
one side of the private street.
9. Dumpster Screening: A minimum six-foot tall screening fence shall be constructed,
maintained, and remain in place around a dumpster placed in the street yard.
10.Time Limit: Construction of the development shall commence within 24 months
from the date this modified Planned Unit Development ordinance is approved by the
City Council.
Number of Notices Mailed — 71 within 200-foot notification area;
46 outside notification area
0
As of May 30, 2014:
0 In Favor — 1 inside notification area; 0 outside notification area
a 0 In Opposition — 1 inside notification area; 0 outside notification area
For 0.17% in opposition.
Attachments:A. Location Map (With Existing Zoning & Notice Area)
B. Master Site Plan
K:\DevelopmentSvcs\SHARED\ZONING CASES\2014\0714-04 Ocean Harbor, Inc\Council Documents\0714-04 Report for CC,
Ocean Harbor, Inc.docx
Case#0514-03
Williams Airline Partners, Ltd.
Page 4
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Case#0504-03
Williams Airline Partners, Ltd
Page 7
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K:\DevelopmentSvcs\SHARED\ZONING CASES\2014\0714-04 Ocean Harbor, Inc\Council Documents\0714-04 Report for CC,
Ocean Harbor, Inc.docx
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rs52 AGENDA MEMORANDUM
Public Hearing and First Reading Ordinance for the City Council Meeting of August 26, 2014
Second Reading Ordinance for the City Council Meeting of September 9, 2014
DATE: August 1, 2014
TO: Ronald L. Olson, City Manager
FROM: Barney Williams, P.E., Interim Director, Development Services
Department
BarneyW @cctexas.com
(361) 826-3595
Rezoning from Farm Rural to Single-Family Residential
By Related Investors, Ltd.
Property Address: 7201 Yorktown Boulevard
CAPTION:
Case No. 0714-06 Related Investors, Ltd.: A change of zoning from the "FR" Farm
Rural District to the "RS-4.5" Single-Family 4.5 District, not resulting in a change to the
Future Land Use Plan. The property is described as being a 12.28 acre tract of land out
of Lots 1 and 2, Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
Farm and Garden Tracts, located along the east side of Rodd Field Road,
approximately 2,200 feet south of Yorktown Boulevard.
PURPOSE:
The purpose of this item is to rezone the property to allow a single-family residential
subdivision.
RECOMMENDATION:
Planning Commission and Staff Recommendation (July 30, 2014):
Approval of rezoning from the "FR" Farm Rural District to the "RS-4.5" Single-Family 4.5
District.
BACKGROUND AND FINDINGS:
As detailed in the attached report, the applicant is requesting a change of zoning from
the "FR" Farm Rural District to the "RS-4.5" Single-Family 4.5 District to allow (78)
single-family lots with a minimum of 4,500 square feet in lot area, 45-foot lot widths, and
20-foot front yards.
Twenty-four of the lots, Block 21 of the development, will be designed according to
standards of a Clustered Development Overlay in the Unified Development Code. No
minimum width or depth of a lot shall apply, but the development may not exceed the
maximum density permitted within the underlying district. The development for Block 21
will incorporate a Home Owner's Association for the maintenance of common facilities,
drives, alleys, pedestrian paths, open space, parking areas and storm water
maintenance onsite.
The developer has plans to expand Rancho Vista ultimately to the Oso Creek. The
"RS-4.5" Single-Family 4.5 District is compatible with the present zoning and
conforming uses of nearby property and to the character of the surrounding area. The
property to be rezoned is suitable for uses permitted by the zoning district that would be
applied by the proposed amendment. This rezoning does not have a negative impact
upon the surrounding neighborhood.
ALTERNATIVES:
Deny the request.
OTHER CONSIDERATIONS:
Not Applicable
CONFORMITY TO CITY POLICY:
The subject property is located within the boundaries of the Southside Area
Development Plan. The proposed rezoning to the "RS-4.5" Single-Family 4.5 District is
consistent with the Comprehensive Plan and the adopted Future Land Use Plan, which
slates the property for a low-density residential use.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTALCLEARANCES:
Legal and Planning Commission
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital o Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s):
Comments: None
LIST OF SUPPORTING DOCUMENTS:
Ordinance with Exhibits
Report with Attachments
Aerial Map
Ordinance amending the Unified Development Code ("UDC") upon
application by Related Investors, Ltd. ("Owner"), by changing the
UDC Zoning Map in reference to a 12.28 acre tract of land out of Lots
1 and 2, Section 24 and Lots 31 and 32, Section 25, Flour Bluff and
Encinal Farm and Garden Tracts, from the "FR" Farm Rural District
to the "RS-4.5" Single-Family 4.5 District; amending the
Comprehensive Plan to account for any deviations; and providing for
a repealer clause, penalties, and publication.
WHEREAS, the Planning Commission has forwarded to the City Council its final
report and recommendation regarding the application by Related Investors, Ltd.
("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code
("UDC") and corresponding UDC Zoning Map;
WHEREAS, with proper notice to the public, public hearings were held on
Wednesday, July 30, 2014, during a meeting of the Planning Commission, and on
Tuesday, August 26, 2014, during a meeting of the City Council, during which all
interested persons were allowed to appear and be heard; and
WHEREAS, the City Council has determined that this amendment would best
serve the public health, necessity, convenience and general welfare of the City of
Corpus Christi and its citizens.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. Upon application made by Related Investors, Ltd. ("Owner"), the Unified
Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by
changing the zoning on a 12.28 acre tract of land out of Lots 1 and 2, Section 24 and
Lots 31 and 32, Section 25, Flour Bluff and Encinal Farm and Garden Tracts (the
"Property"), located along the east side of Rodd Field Road, approximately 2,200 feet
south of Yorktown Boulevard, from the "FR" Farm Rural District to the "RS-4.5" Single-
Family 4.5 District (Zoning Map Nos. 042029, 043029), as shown in Exhibits "A" and
"B." Exhibit A, which is a metes and bounds description of the Property, and Exhibit B,
which is a map to accompany the metes and bounds description, are attached to and
incorporated in this ordinance by reference as if fully set out herein in their entireties.
SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes
made to the UDC by Section 1 of this ordinance.
SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective
July 1, 2011, and as amended from time to time, except as changed by this ordinance,
both remain in full force and effect.
SECTION 4. To the extent this amendment to the UDC represents a deviation from the
City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the
UDC, as it is amended by this ordinance.
SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning
of the Property and that are in conflict with this ordinance are hereby expressly
repealed.
SECTION 6. Publication shall be made in the City's official publication as required by
the City's Charter.
The foregoing ordinance was read for the first time and passed to its second reading on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
The foregoing ordinance was read for the second time and passed finally on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED this the day of ' 20
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
0714-06 Ordinance,Related Investors, Ltd. Page 2 of 2
Job No. 3931934.06
URBAN June 30", 2014
ENGINEERING
12.28 Acre
Zoning Tract
STATE OF TEXAS
COUNTY OF NUECES
Fieldnotes for 12.28 acre tract of land,more or less,of Lots 1 and 2,Section 24 and Lots 31 and 32, Section
25,Flour Bluff and Encinal Farm and Garden Tracts,a map of which is recorded in Volume A,Pages 4143,of the
Map Records ofNueces County,Texas;said 12.28 acre tract being more fully described by metes and bounds as
follows:
Beginning at a 5/8 inch iron rod,with red plastic cap stamped"URBAN ENGR C.C.TX"found, in the
South corner of a Lot 32A,Block 16(Non-Buildable Lot),Rancho Vista Subdivision Unit 8,a map of which is
recorded in Volume 68,Pages 17 and 18,of the said Map Records, for the East corner of this tract;
Thence, South 28°4232" West,628.00 feet,to the South corner of this tract;
Thence North 61"1728" West, 670.00 feet,for a corner of this tract;
Thence, South 28°4232" West, 5.50 feet,for the a corner of this tract;
Thence,North 61°1 T28" West, 180.00 feet,for the West corner of this tract;
Thence,North 28°4232" East,600.00 feet to a 5/8 inch iron rod,with red plastic cap stamped"URBAN
ENGR C.C. TX"found, in the West corner of Lot 26,Block 12,of the said Rancho Vista Subdivision Unit 8, for
the South comer of Rodd Field Road,a public roadway and the North corner of this tract;
Thence, South 61°1728" East,with the Southwest line of the said Lot 26,at 130.00 feet,pass the West
corner of Cattlemen Drive,a public roadway, in all 180.00 feet,to a 5/8 inch iron rod,with red plastic cap stamped
"URBAN ENGR C.C. TX"found, for the South corner of the said Cattlemen Drive and a corner of this tract;
Thence,North 28°4232" East,with the Southeast line of the said Cattlemen Drive,45.50 feet to a 518 inch
iron rod,with red plastic cap stamped"URBAN ENGR C.C.TX"found,in the West corner of Lot 26,Block 21
(Non-Buildable Lot),of the said Rancho Vista Subdivision Unit 8, for a corner of this tract;
Thence South 61 VI T28"East,with the Southwest line of the said Lot 26,Block 21, 5 10.00 feet,to a 518
inch iron rod,with red plastic cap stamped"URBAN ENGR C.C.TX"found,on the Northwest line of Lands End
Drive,a public roadway, for a corner of this tract;
Urban&021 DatASurvcying 1393191B406\OFF10E\N=S AND BOUNDSIFN 121BAC.doc
Page 1 of 2
(361)854-3101 2725 SWANTNER DR, . CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001
www.urbaneng,com
TBPE Firm#145
TBPLS Firm#10032400
Thence, South 28°4232"West,with the Northwest line of the said Lands End Drive, 12.00 feet,to a 518
inch iron rod,with red plastic cap stamped"URBAN ENGR C.C.T)'found,for the West comer of said Lands
End Drive and a comer of this tract;
Thence, South 61°1728"East,with the Southwest line of the said Lands End Drive,at 50.00 feet pass the
West comer of the said Lot 32A, continue with the Southwest line of the said Lot 32A,in all 160.00 feet,to the
Point of Beginning,containing 12.28 acres(534,880 Square Feet)of land,more or less.
Bearings are based on the recorded plat of Rancho Vista Subdivision Unit 8,a map of which is recorded in
Volume 68,Pages 17 and 18,Map Records of Nueces County,Texas.This description was prepared from field
work performed in June 2013 and does not represent a current on the ground survey.
Unless this fieldnotes description,including preamble,seal and signature,appears in its entirety, in its
original form,surveyor assumes no responsibility for its accuracy.
Also reference accompanying sketch of tract described herein.
URBAN ENGINEERING
OF
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KEITH W WOOLEY Keith W. Wodley,R P.L.S.
6483 aP License No. 5463
F• '�sss%0
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PLANNING COMMISSION FINAL REPORT
Case No. 0714-06
HTE No. 14-10000030
Planning Commission Hearing Date: July 30, 2014
r_ Applicant/Owner: Related Investors, Ltd.
o Representative: Urban Engineering
0) a Legal Description/Location: Being a 12.28 acre tract of land out of Lots 1
CL� 5 and 2, Section 24 and Lots 31 and 32, Section 25, Flour Bluff and Encinal
Q 06 6 Farm and Garden Tracts, located along the east side of Rodd Field Road,
approximately 2,200 feet south of Yorktown Boulevard.
From: "FR" Farm Rural District
0 0 To "RS-4.5" Single-Family 4.5 District
•E Area: 12.28 acres
0 0 Purpose of Request: To allow construction of a single-family residential
subdivision in a Cluster Development Overlay.
Existing Zoning District Existing Land Future Land Use
Site "FR" Farm Rural Vacant Low Density
Residential
c�c Vacant & Low Low Density
U) North "RS-4.5" Single-Family 4.5 Density Residential
.E ? Residential
0
N
South "FR" Farm Rural Vacant Low Density
Residential
N
w East "RS-4.5" Single-Family 4.5 Vacant Low Density
Residential
West "IL" Light Industrial Vacant Low Density
Residential
Area Development Plan: The subject property is located within the
aboundaries of the Southside Area Development Plan (ADP) and is planned
c� 0 for a low density residential use. The proposed change of zoning to the
"RS-4.5" Single-Family 4.5 District is consistent with the adopted Future
a o Land Use Plan.
Q Map No.: 042029, 043029
Zoning Violations: None
Zoning Report
Case#0714-06 Related Investors, Ltd.
Page 2
Transportation and Circulation: The subject property will be platted and
0
local residential streets will be constructed as part of the Rancho Vista
Subdivision. This phase of the Rancho Vista Subdivision will have indirect
r- access to Yorktown Boulevard, which is an "A3" Primary-Arterial divided
~ oa street. The rezoning area incorporates the boundary of future Rodd Field
Road, in which the new subdivision plat will provide street dedication.
Urban Proposed Existing Traffic
Q Street Tr Plan Type sportation Section Section (2011)
LO
A3 Prima 140' ROW
C Yorktown Arterial Divided 130 ROW, N/A
Blvd. Street 79' paved 24' paved
Staff Summary:
Requested Zoning: The applicant is requesting a change of zoning from the "FR" Farm
Rural District to the "RS-4.5" Single-Family 4.5 District to allow for 78 single-family lots.
Twenty-four lots will be designed according to Clustered Development Overlay.
Clustered developments are permitted in the "RS-4.5" Single-Family 4.5 District as well
in multifamily and commercial districts, when platted, developed and constructed in
accordance with the Clustered Development Overlay. All principal uses authorized in
the applicable residential zoning district(s) shall be allowed in the clustered
development.
Applicant's Development Plan: The applicant is proposing to construct an additional
unit to the Rancho Vista Subdivision. A plat layout has been submitted for review, with
the rezoning area to contain approximately 78 single-family lots with a minimum of
4,500 square feet in lot area, 45-foot lot widths, and 20-foot front yards.
Block 21 of the development will be designed according to standards of a Clustered
Development Overlay in the Unified Development Code. No minimum width or depth of
a lot shall apply, but the development may not exceed the maximum density permitted
within the underlying district. The maximum density permitted in a "RS-4.5" Single-
Family 4.5 District is 9.68 units per acre. The development overlay allows for many
other deviations from the underlying district development standards. The development
will incorporate a Home Owner's Association for the maintenance of common facilities,
drives, alleys, pedestrian paths, open space, parking areas and storm water
maintenance onsite. A minimum 35% open space for the entire development will be
provided and can be credited toward the Community Enrichment Fund platting
requirement. Parking spaces and other impervious surfaces do not qualify as common
open space. The development will have fencing and buffering requirements when
adjacent to other residential zoning districts.
Existing Land Uses & Zoning: South of the subject property is vacant land that is
zoned "FR" Farm Rural District. An expansion of the Rancho Vista Subdivision is being
constructed east of the property and is zoned "RS-4.5" Single-Family 4.5 District. West
of the property and across the Rodd Field Road right-of-way are platted vacant
Zoning Report
Case#0714-06 Related Investors, Ltd.
Page 3
properties in an "IL" Light Industrial District. North of the subject property is a section of
Rancho Vista that is currently occupied by single-family dwellings and zoned "RS-4.5"
Single-Family 4.5 District. The developer has plans to expand Rancho Vista ultimately
to the Oso Creek.
AICUZ: The subject property is not located in one of the Navy's Air Installation
Compatibility Use Zones (AICUZ).
Comprehensive Plan & Area Development Plan Consistency: The proposed change
of zoning is consistent with the Comprehensive Plan and the adopted Future Land Use
Plan, which slates the property for a low-density residential use.
Plat Status: The subject property will require platting with all infrastructure to be
constructed in accordance with the Comprehensive Plan and other master plans. A site
plan will be required for review using the Cluster Development Overlay standards.
Department Comments:
• Extension of the Rancho Vista Subdivision is consistent with the adopted Future
Land Use Plan and is an appropriate use for this land.
• The Zoning Map amendments are consistent with the Comprehensive Plan.
• The "RS-4.5" Single-Family 4.5 District is compatible with the present zoning and
conforming uses of nearby property and to the character of the surrounding area.
• The property to be rezoned is suitable for uses permitted by the zoning district that
would be applied by the proposed amendment.
• The Zoning Map amendment does not have a negative impact upon the surrounding
neighborhood.
Planning Commission and Staff Recommendation (July 30, 20141:
Approval of the change of zoning from the "FR" Farm Rural District to the "RS-4.5"
Single-Family 4.5 District.
r_ Number of Notices Mailed — 44 within 200-foot notification area
0
3 outside notification area
As of August 1, 2014:
Z In Favor — 0 (inside notification area); 0 (outside notification area)
In Opposition — 0 (inside notification area); 0 (outside notification area)
0
a Totaling 0.00% of the land within the 200-foot notification area in opposition.
Attachments:
A. Location Map (Existing Zoning & Notice Area)
K:\DevelopmentSvcs\SHARED20N ING CASES\2014\0714-06 Related Investors,Ltd\Council Documents\0714-06 Zoning Report for CC,Related Investors,Ltd..docx
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Date Created:711512014
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ZONING & NOTICE AREA
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RM-1 Multifamily 1 IL Light Industrial Qp CaYo pel Oso
RM-2 Multifamily 2 IH Heavy Industrial �o
RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay
ON Professional Office RS-10 Single-Family 10 4r�
RM-AT Multifamily AT yc,'Z
RS-6 Single-Family 6 0
CN-1 Neighborhood Commercial �S.UBJECT r
RS-4.5 Single-Family 4.5
CN-2 Neighborhood Commercial RS-TF Two-Family PkbPER,TY� To4k Ne<.p
CR-1 Resort Commercial RS-15 Single-Family 15
CR-2 Resort Commercial RE Residential Estate Ry�F
CG-1 General Commercial RS-TH Townhouse
CG-2 General Commercial Sp Special Permit
CI Intensive Commercial RV Recreational Vehicle Park
D3 Resort Downtown Commercial RMH Manufactured Home
CR- ��----
FR Farm Rural
H Historic Overlay
BP Business Park _
Subject Property 0 Owners � City Of
with 200'buffer in favor S � us
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attached ownership table X in opposition LOCATION MAP Chr1St1
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AGENDA MEMORANDUM
„<aA,aAA,FO Public Hearing for the City Council Meeting of September 9, 2014
DATE: September 2, 2014
TO: Ronald L. Olson, City Manager
FROM: Eddie Houlihan, Assistant Director of the Office of Management & Budget
EddieHo @cctexas.com
(361) 826-3792
Public Hearing on Fiscal Year 2014-2015 Operating Budget
CAPTION:
Public hearing for the City of Corpus Christi Fiscal Year 2014-2015 Operating Budget for
September 9, 2014 during the regular City Council meeting beginning at 11:30 am at City Hall,
1201 Leopard Street, Corpus Christi, Texas.
PURPOSE:
Section 102.006 of the Texas Local Government Code reads as follows: "The governing body of
a municipality shall hold a public hearing on the proposed budget. Any person may attend and
may participate in the hearing."
BACKGROUND AND FINDINGS:
City Charter requires City Council to review and act on the Operating Budget on a yearly basis.
ALTERNATIVES:
None. This public hearing and approval of budget is required by City Charter.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This item conforms to City Policy.
EMERGENCY/ NON-EMERGENCY:
This is a non-emergency item.
DEPARTMENTAL CLEARANCES:
Office of Management and Budget
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: Expenditures
2013-2014 CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Comments:
RECOMMENDATION:
LIST OF SUPPORTING DOCUMENTS:
FY 2014-2015 Operating Budget Presentation
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xss2 AGENDA MEMORANDUM
First Public Hearing for the City Council Meeting of August 26, 2014
Second Public Hearing for the City Council Meeting of September 9, 2014
DATE: August 26, 2014
TO: Ronald L. Olson, City Manager
FROM: Constance P. Sanchez, Director of Financial Services
ConstanceP @cctexas.com
(361) 826-3227
Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate
CAPTION:
Public Hearing on Fiscal Year 2015 Ad Valorem Tax Rate
PURPOSE:
The State Property Tax code requires that two public hearings be held when a taxing
unit proposes a tax rate that exceeds either the rollback rate or the effective tax rate,
whichever is lower.
BACKGROUND AND FINDINGS:
The City of Corpus Christi is proposing a tax rate of $0.585264 per $100 valuation for
fiscal year 2014-2015. Since this rate exceeds the effective tax rate of $0.543343 per
$100 valuation, the Property Tax Code requires that the governing body schedule two
public hearings on the proposal. The first public hearing will be held on August 26,
2014, and the second public hearing will be held on Tuesday, September 9, 2014. The
vote for the final adoption of the tax rate will be held at the September 16, 2014 City
Council meeting.
ALTERNATIVES: n/a
OTHER CONSIDERATIONS: n/a
CONFORMITY TO CITY POLICY:
This item conforms to City policy.
EMERGENCY / NON-EMERGENCY:
• N/A
DEPARTMENTALCLEARANCES:
• Office of Management and Budget
FINANCIAL IMPACT:
❑Not Applicable ❑ Operating Expense X Revenue ❑ CIP
Project to Date Exp. Current Future
FISCAL YEAR: (CIP Only) Year Years TOTALS
Budget - $ 92,787,000 $ 92,787,000
Encumbered/Expended
amount of(date) - - - -
This item - - $ 92,787,000 $ 92,787,000
BALANCE - - $ - $ -
FUND(S): General Fund $59,737,000
Debt Service Fund $33,050,000
COMMENTS:
n/a
RECOMMENDATION:
Staff recommends approval of the ad valorem tax rate of $0.585264 per $100 valuation
on September 16, 2014.
LIST OF SUPPORTING DOCUMENTS:
• None
SC
a
0 �
v
^NOflPfl 0.PE
xss2 AGENDA MEMORANDUM
Action Item for the City Council Meeting of September 9, 2014
DATE: September 3, 2014
TO: Ronald L. Olson, City Manager
FROM: Constance P. Sanchez, Director of Financial Services
ConstanceP @cctexas.com
(361) 826-3227
Refunding of Lavaca-Navidad River Authority (LNRA)
Water Supply Facilities Revenue Bonds for Debt Service Savings
CAPTION:
Resolution authorizing the City Manager to take actions necessary to approve the
issuance of refunding bonds designated as Lavaca-Navidad River Authority Water
Supply Contract Revenue Refunding Bonds Taxable Series 2014, (Lake Texana
Project); and other matters in connection therewith.
PURPOSE:
Refunding the Lavaca-Navidad River Authority Water Supply Contract Revenue Bonds
will realize debt service savings, resulting in lower debt payments for the City of Corpus
Christi. These refunding bonds must be issued on a taxable basis because Formosa
Plastics, Inc. is a party to the underlying take-or-pay contract.
BACKGROUND AND FINDINGS:
On March 18, 2014, the City Council was asked to approve the refunding of the Lavaca-
Navidad River Authority (LNRA) Water Supply Contract Revenue Bonds. The
resolution authorizing the refunding expired on September 1, 2014 prior to the refunding
occurring, and as a result, the LNRA has requested that a new resolution be approved.
On September 2, 2014, the LNRA Board adopted a delegation resolution for the bond
sale, and so with the execution of this agenda item, the LNRA can proceed with the
refunding.
In 1993 the City of Corpus Christi entered into an agreement with the Lavaca-Navidad
River Authority (LNRA) to acquire the rights to purchase water from Lake Texana for a
period of 42 years. In 2001, the City of Corpus Christi approved the issuance of bonds
by LNRA to pay the federal contract for the water rights. Subsequently in 2002, the City
of Corpus Christi approved the issuance of two series of bonds by LNRA to fund the
City of Corpus Christi Lake Texana Project — water supply facilities (pump station). The
City also executed contracts with the LNRA which obligated the City to make payments
sufficient to pay a portion of the debt service payments for each series of these bonds.
This is considered contract revenue debt on the City's books and is reflected as an
operating expense in the City's Water Fund. Currently there is a refunding opportunity
on these three series of bonds which is estimated to generate debt service savings.
The series of LNRA bonds being considered for refunding include: Series 2001 with a
par amount of $14,100,000; Series 2002A with a par amount of $25,700,000; and
Series 2002B with a par amount of $6,200,000. The aggregate estimate principal
amount of the refunding bonds is $47,235,000, and the aggregate new present value
savings is estimated to be $4.85 million or 4.69%. The City of Corpus Christi will realize
its proportionate share of these debt service savings.
The original debt payments for the three series of bonds were structured in such a way
that the payments were relatively low and level every year - except for a balloon
payment the last year in 2035 when the debt payments almost triple. This refunding will
smooth out all the debt payments to achieve level payments throughout the life of the
refunding bonds. The 1993 LNRA contract is otherwise not being amended or
extended.
Additionally approval of this resolution authorizes the City Manager or his designee to
consult with M. E. Allison & Co., Inc. as financial advisor for this transaction.
ALTERNATIVES:
The alternative would be to take no action on the refunding of the bonds. However, this
would put pressure on the City of Corpus Christi water rates especially in 2035 when
the LNRA debt payments almost triple.
OTHER CONSIDERATIONS: n/a
CONFORMITY TO CITY POLICY:
This item conforms to City policy.
EMERGENCY / NON-EMERGENCY: n/a
DEPARTMENTALCLEARANCES:
• Utilities Department
• Bond Counsel
• Legal Department
FINANCIAL IMPACT:
❑ Not Applicable x Operating Expense ❑ Revenue ❑ CIP
Project to Date Exp. Current Future
FISCAL YEAR: (CIP Only) Year Years TOTALS
Budget (Debt payments) - - $ 84,093,555.00 $ 84,093,555.00
Encumbered/Expended
amount of(date) - - -This item - - $ (74,316,792.70) $ (74,316,792.70)
BALANCE (Refunding Savings) - - $ 9,776,762.30 $ 9,776,762.30
FUND(S): Water Fund
COMMENTS:
The $9,776,762.30 noted above represents savings in debt payments by refunding the
three series of LNRA bonds for the remaining life of the bonds — through December 31,
2035. This represents a net present value savings over the remaining life of the bonds
of $4,852,872.86.
RECOMMENDATION:
Staff recommends approval of the resolution as presented.
LIST OF SUPPORTING DOCUMENTS:
Resolution
FINAL
RESOLUTION AUTHORIZING THE CITY MANAGER TO
TAKE ACTIONS NECESSARY TO APPROVE THE
ISSUANCE OF REFUNDING BONDS DESIGNATED AS
LAVACA-NAVIDAD RIVER AUTHORITY WATER
SUPPLY CONTRACT REVENUE REFUNDING BONDS,
TAXABLE SERIES 2014 (LAKE TEXANA PROJECT); AND
OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the authorized representative of the City of Corpus Christi, Texas (the
"City") shall approve the issuance of bonds by the Lavaca-Navidad River Authority (the
"LNRA") designated as "Lavaca-Navidad River Authority Water Supply Contract Revenue
Refunding Bonds, Taxable Series 2014 (Lake Texana Project)", in the aggregate estimated
principal amount of$47,235,000 (the"LNRA Bonds"); and
WHEREAS, the LNRA Bonds will refund for debt service savings certain currently
outstanding LNRA obligations (the"Refunded Bonds"); and
WHEREAS, the City has executed contracts with the LNRA pursuant to which the City
is obligated to make payments sufficient to pay a portion of the debt service due and payable on
the LNRA Bonds and the Refunded Bonds; and
WHEREAS,the City has requested that LNRA consider the issuance of the LNRA Bonds
to produce debt service savings on the Refunded Bonds that are subject to redemption prior to
their scheduled maturities; and
WHEREAS, the City has been advised by representatives of the LNRA that it is willing
to proceed with the issuance of the LNRA Bonds; and
WHEREAS, the documents governing the issuance of the LNRA Bonds each provide
that refunding bonds may be issued subject to the approval of the terms of such refunding bonds
by the City; and
WHEREAS, because of fluctuating conditions in the municipal bond market, the City
Council has determined to delegate to the City Manager, or his designee,the authority to approve
the terms of the LNRA Bonds, subject to the parameters hereinafter described.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CORPUS CHRISTI, TEXAS:
Section 1. That the City Manager, or his designee, is hereby authorized to act on behalf
of the City to approve the terms of the LNRA Bonds. The City Manager, or his designee, may
evidence such approval on behalf of the City by executing the bond purchase agreement prepared
in connection with the sale and delivery of the LNRA Bonds, or by executing a certificate
evidencing the approval of the terms of the LNRA Bonds, as the City Manager in his discretion
may determine.
58084136.1
Section 2. That the City Manager, or his designee, is authorized to consult with M.E.
Allison & Co., Inc., the City's financial advisor, to determine that the sale of the LNRA Bonds
occurs on such terms that are consistent with the conditions in the municipal bond market at the
time the LNRA Bonds are priced for sale by the LNRA.
Section 3. That the City Manager, or his designee, shall be and is hereby expressly
authorized, empowered and directed from time to time and at any time to do and perform all such
acts and things and to execute, acknowledge and deliver in the name and under the corporate seal
and on behalf of the City all such instruments, whether herein mentioned, as may be necessary or
desirable in order to carry out the terms and provisions of this Resolution, including, but not
limited to, approving the form of the notice of redemption calling the Refunded Bonds for
redemption prior to their scheduled maturities, and such certifications or instruments as may be
necessary to effect the issuance of the LNRA Bonds. A determination by the City Manager, or
his designee, that the final forms of such certifications or instruments, including specifically, but
not by way of limitation, the bond purchase agreement and offering documents, if any, relating to
the LNRA Bonds, comply with the authorizing documents relating to the LNRA Bonds, and
applicable Texas law, shall have the same force and effect as a finding or determination made by
the City Council.
Section 4. That the foregoing notwithstanding, the City Manager, or his designee, shall
not approve the sale of the LNRA Bonds if the debt service savings to be generated by the
issuance of such LNRA Bonds does not generate at least a two and three-fourths percent(2.75%)
net present value savings to the City. Prior to the delivery of the LNRA Bonds, the City
Manager, or his designee, shall execute and deliver to the City Council a certificate setting forth
the terms of such refunding bonds, and in such certificate the City Manager, or his designee,
shall state that the terms of such refunding bonds conform to the parameters set forth in this
Resolution.
Section 5. That the authority delegated to the City Manager to approve the sale of the
LNRA Bonds shall expire on March 1, 2015.
Section 6. That this Resolution shall become effective immediately upon its adoption
by the City Council. This Resolution supersedes any prior resolutions adopted by the City
Council with respect to the LNRA Bonds.
[The remainder of this page intentionally left blank.]
580841361 -2 -
PASSED AND APPROVED this the 9th day of September, 2014.
Nelda Martinez, Mayor
City of Corpus Christi, Texas
ATTEST:
Rebecca Huerta, City Secretary
(SEAL)
APPROVED THIS DAY OF SEPTEMBER, 2014:
Barney L. Knight, Interim City Attorney
58084136.1 S-1
THE STATE OF TEXAS )(
COUNTY OF NUECES )(
I, the undersigned, City Secretary of the City of Corpus Christi, Texas, do hereby certify that the
above and foregoing is a true, full and correct copy of a Resolution passed by the City Council of
the City of Corpus Christi, Texas (and of the minutes pertaining thereto) on the 9t' day of
September, 2014, relating to establishing the City's authorization to the City Manager to take
actions necessary to approve the issuance of refunding bonds designated as Lavaca-Navidad
River Authority Water Supply Contract Revenue Refunding Bonds, Taxable Series 2014 (Lake
Texana Project), which Resolution is duly of record in the minutes of said City Council, and said
meeting was open to the public, and public notice of the time, place and purpose of said meeting
was given, all as required by Texas Government Code, Chapter 551.
EXECUTED UNDER MY HAND AND SEAL of said City, this the day of September,
2014.
City Secretary
(CITY SEAL)
58084136 1 S-2
Corpus Christi, Texas
of ,
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen
Rudy Garza
Priscilla Leal
David Loeb
Chad Magill
Colleen McIntyre
Lillian Riojas
Mark Scott
se
GO �
O
H
AGENDA MEMORANDUM
NoRPORP�`4 First Reading Ordinance for the City Council Meeting of September 9, 2014
1852 Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 11, 2014
TO: Ronald L. Olson, City Manager
FROM: Floyd Simpson, Chief of Police
floyds(aD-cctexas.com
886-2604
Accepting and appropriating the 2014 Edward Byrne Memorial Justice Assistance Grant
(JAG) Program grant
CAPTION:
Ordinance authorizing the City Manager or designee to execute all documents
necessary to accept a grant from the U. S. Department of Justice, Bureau of Justice
Assistance, in the amount of $168,613 for the FY 2014 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program; and Appropriating the $168,613 in the No. 1061
Police Grants Fund to fund the enhancement of law enforcement efforts by the Police
Department and Nueces County under an established interlocal agreement which
provides that 50% of the funds be distributed to Nueces County.
PURPOSE:
Accept the grant and appropriate the funds.
BACKGROUND AND FINDINGS:
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice for any
one or more of the following purpose areas:
• Law enforcement programs • Prosecution and court programs
• Prevention and education programs • Drug treatment programs
• Corrections and community corrections programs
• Planning, evaluation, and technology improvement programs
With this award, the program has provided a total of$5,204,390 in grant funds to the City since
the program began in 1996. The funds have been used to purchase backbone equipment for
the Mobil Data/Automated Vehicle Location project, 27 police package vehicles, 69 unmarked
police units, a property van, SWAT equipment, a bomb suit, digitized radios, radios for the
Communications van, digital cameras, radars, video cameras, personal computer hardware and
software, an upgrade to the computer system and the radio microwave system, a mobile police
substation, polygraph instrument, air packs, SWAT rescue vehicle, radios for Project 25
compliance, automated ticket writers, and other police equipment. The Police Department and
Nueces County proposes to purchase law enforcement equipment within the Attorney General
Priority areas of gang enforcement/prevention, cybercrime, and intelligence analysis.
On May 20, 2014, City Council approved the grant application and an interlocal agreement with
Nueces County to share the funds on a 50/50 basis.
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Conforms to all city policies.
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Finance
Legal
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item $168,613 $168,613
BALANCE $168,613 $168,613
Fund(s): Police Grants Fund
Comments: There is no match required by the City. The City will pay Nueces County a total of 50% or
$84,306 of the JAG funds received from this award, per the interlocal agreement.
RECOMMENDATION:
Staff recommends accepting the grant and appropriating the funds.
LIST OF SUPPORTING DOCUMENTS:
Grant award letter
Ordinance
authorizing the City Manager or designee to execute all documents necessary to
accept a grant from the U S.Department.of Justice,Bureau of Justice Assistance, in
the amount of$168,613 for the FY 2014 Edward Byrne Memorial Justice Assistance
Grant(JAG) Program; and Appropriating the $168,613 in the No. 1061 Police
Grants Fund to fund the enhancement of law enforcement efforts by the Police
Department and Nueces County under an established interlocal agreement which
provides that 50% of the funds be distributed to Nueces County.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI,TEXAS:
SECTION 1. The City Manager or designee is authorized to execute all documents necessary to
accept a grant from the U. S. Department of Justice,Bureau of Justice Assistance, in the amount
of$ 168,613 for the FY 14 Edward Byrne Memorial Justice Assistance Grant(JAG)Program.
SECTION 2. That$ 168,613 is appropriated in the No. 1061 Police Grants Fund for the
enhancement of law enforcement efforts by the Police Department and Nueces County under an
established interlocal agreement. Under the interlocal agreement, 50% of the funds are to be
distributed to Nueces County.
}
H1;
That the foregoing ordinance was read for the first time and passed to its second reading on this
the day of ;by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this the
day of , by the following vote
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the th day of
ATTEST:
Rebecca.Huerta Nelda Martinez
City Secretary Mayor
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs Washington,D.C. 20531
August 6,2014
Mr.Ronald L.Olson
City of Corpus Christi
P.O.BOX 9277
1201 Leopard Street
Corpus Christi,TX 78401
Dear Mr.Olson:
On behalf of Attorney General Eric Holder,it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 14 Edward Byrne Memorial Justice Assistance Grant(JAG)Program:Local in the
amount of$168,613 for City of Corpus Christi.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim
audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award,please contact:
Program Questions,Carrie Booth,Program Manager at(202)305-7426;and
Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at
(800)458-0786,or you may contact the CSC at ask.ocfo @usdoj.gov.
Congratulations,and we look forward to working with you.
Sincerely,
Denise O'Donnell
Director
Enclosures
OFFICE FOR CIVIL RIGHTS
C{I Office of Justice Programs
v Department of Justice
810 7th Street,NW
Washington,DC 20531
Tel:(202)307-0690
TTY:(202)307-2027
E-mail:askOCR @usdoj.gov
Website:www.ojp.usdoj.gov/ocr
August 6,2014
Mr.Ronald L.Olson
City of Corpus Christi
P.O.Box 9277
1201 Leopard Street
Corpus Christi,TX 78401
Dear Mr.Olson:
Congratulations on your recent award. In establishing financial assistance programs,Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice
(DOJ)is responsible for ensuring that recipients of financial assistance from the OJP,the Office of Community Oriented Policing Services
(COPS),and the Office on Violence Against Women(OVW)comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race,color,national origin,
religion,sex,or disability in funded programs or activities,not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013,President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994(VAWA)by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race,color,national origin,religion,sex,disability,sexual orientation,or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1,2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about/ocr/vawafaqs.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of
employees in the workforce,are subject to prohibitions against unlawful discrimination. Accordingly,the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition,based on regulatory criteria,the OCR selects a
number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with DOI guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency(LEP). See U.S.Department of Justice,Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons,67 Fed.Reg.41,455(2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOI regulation,Equal Treatment for Faith-Based Organizations,28 C.F.R.pt.38,requires State Administering Agencies(SAAs)to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOI to fund inherently(or explicitly)
religious activities. While faith-based organizations can engage in non-funded inherently religious activities,they must hold them
separately from the program funded by the DOI,and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOI are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation,please see the OCR's website at
ht4)://www.ojp.usdoj.gov/about/ocr/equal—tho.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,as
amended,42 U.S.C.§3789d(c);the Victims of Crime Act of 1984,as amended,42 U.S.C.§10604(e);the Juvenile Justice and Delinquency
Prevention Act of 1974,as amended,42 U.S.C.§5672(b);and VAWA,Pub.L.No.113-4,sec.3(b)(4),127 Star.54,61-62(to be codified
at 42 U.S.C.§13925(b)(13))contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions,the DOI has concluded that it may construe the Religious Freedom Restoration Act(RFRA)on a case-by-
case basis to permit some faith-based organizations to receive DOI funds while taking into account religion when hiring staff,even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S.Department of Justice on the U.S.Equal Employment Opportunity
Commission's Enforcement Guidance:Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964(June 2013),available at http://www.ojp.usdoj.gov//about/ocr/pdfsiUseofConviction Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin,resulting in unlawful employment discrimination. In light of the
Advisory,recipients should consult local counsel in reviewing their employment practices. If warranted,recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employment Opportunity Plans(EEOPs)(see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act,must meet two
obligations:(1)complying with the federal regulation pertaining to the development of an EEOP(see 28 C.F.R.pt.42,subpt.E)and(2)
submitting to the OCR findings of discrimination(see 28 C.F.R.§§42.204(c),.205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than$25,000 or is a nonprofit organization,a medical
institution,an educational institution,or an Indian tribe,then it is exempt from the EEOP requirement. To claim the exemption,your
organization must complete and submit Section A of the Certification Form,which is available online at
ht4)://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a government agency or private business and receives an award of$25,000 or more,but less than$500,000,and has
fifty or more employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a
Utilization Report(formerly called an EEOP Short Form),but it does not have to submit the report to the OCR for review. Instead,your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition,your organization has to
complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at
ht4)://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a government agency or private business and has received an award for$500,000 or more and has fifty or more
employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare a Utilization Report
(formerly called an EEOP Short Form)and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report,please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition,your
organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at
ht4)://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
To comply with the EEOP requirements,you may request technical assistance from an EEOP specialist at the OCR by telephone at(202)
307-0690,by TTY at(202)307-2027,or by e-mail at EEOsubmisson @usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award,your organization has received an adverse finding of discrimination based on race,
color,national origin,religion,or sex,after a due-process hearing,from a state or federal court or from a state or federal administrative
agency,your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations,written procedures to address discrimination
complaints filed against subrecipients,methods to monitor subrecipients'compliance with civil rights requirements,and a program to train
subrecipients on applicable civil rights laws. In addition,SAAs must submit to the OCR every three years written Methods of
Administration(MOA)that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement,see http://www.ojp.usdoj.gov/funding/other requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance,please contact us.
Sincerely,
a A&A --
Michael L.Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance PAGE 1 of 7
Grant
1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2014-DJ-BX-0826
City of Corpus Christi
P.O.Box 9277 1201 Leopard Street 5.PROJECT PERIOD:FROM 10/01/2013 TO 09/30/2017
Corpus Christi,TX 78401
BUDGET PERIOD:FROM 10/01/2013 TO 09/30/2017
6.AWARD DATE 08/06/2014 7.ACTION
IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
746000576 00
9.PREVIOUS AWARD AMOUNT $0
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $168,613
2014 Edward Byrne Memorial Justice Assistance(JAG)Program
11.TOTAL AWARD $168,613
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTHON THE
ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY14(BJA-JAG)42 USC 3750,et seq.
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Ronald L.Olson
Director City Manager
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. NDJUGT0530
FISCALYFUNDC BUD.A OFC. DIV.RE SUB. POMS AMOUNT
EAR ODE CT. G.
X B DJ 80 00 00 168613
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE z of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OJP)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a
violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States,
Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or
other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and
any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor,
subgrantee,subcontractor,or other person has either 1)submitted a false claim for grant funds under the False Claims
Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste,
abuse,or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S.Department of Justice
Investigations Division
950 Pennsylvania Avenue,N.W.
Room 4706
Washington,DC 20530
e-mail:oig.hotline @usdoj.gov
hotline:(contact information in English and Spanish):(800)869-4499
or hotline fax:(202)616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE 3 of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
8. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm(Award condition:Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses
related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events. Information on pertinent laws,regulations,policies,and guidance is
available in the OJP Financial Guide Conference Cost Chapter.
11. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm.
12. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award,and those award funds have been,are being,or are to be used,in whole or in part,for one or
more of the identical cost items for which funds are being provided under this OJP award,the recipient will promptly
notify,in writing,the grant manager for this OJP award,and,if so requested by OJP,seek a budget-modification or
change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
13. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds,or of the parents or legal guardians of such students.
14. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pornography,and(b)Nothing in
subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities.
15. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipients access to grant
funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE 4 of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
16. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
17. The recipient agrees that all income generated as a direct result of this award shall be deemed program income. All
program income earned must be accounted for and used for the purposes of funds provided under this award,including
such use being consistent with the conditions of the award,the effective edition of the OJP Financial Guide and,as
applicable,either(1)28 C.F.R.Part 66 or(2)28 C.F.R Part 70 and 2 C.F.R.Part 215(OMB Circular A-110). Further,
the use of program income must be reported on the quarterly Federal Financial Report,SF 425.
18. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
19. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community,OJP requires the grantee to comply with DOYs Global Justice Information Sharing Initiative
(DOD's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global
Standards Package(GSP)and all constituent elements,where applicable,as described at:
http://www.it.ojp.gov/gsp_grantcondition.Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
20. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
the grant funds in the trust fund(including any interest earned)during the period of the grant and expend within 90
days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to the Office of
Justice Programs at the time of closeout.
21. JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the
Bulletproof Vest Partnership(BVP)program.
22. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases.This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor.There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE s of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
23. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level,make
or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List(http://nij.gov).In addition,ballistic-resistant and stab-resistant body armor purchased must be American-
made.The latest NIJ standard information can be found here:http://www.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
24. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
25. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
26. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period.This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds.In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement.For a list of State Information Technology Points of Contact,go to
http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE 6 of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
27. The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_f bo.htm.
28. The recipient acknowledges that all programs funded through subawards,whether at the state or local levels,must
conform to the grant program requirements as stated in BJA program guidance.
29. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
31. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this
award in any subaward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
32. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
33. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L. 103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
34. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs AWARD
(A � Bureau of Justice Assistance CONTINUATIONSHEET PAGE 7 of 7
Grant
PROJECT NUMBER 2014-DJ-BX-0826 AWARD DATE 08/06/2014
SPECIAL CONDITIONS
35. The grantee agrees that within 120 days of award acceptance,each current member of a law enforcement task force
funded with these funds who is a task force commander,agency executive,task force officer,or other task force
member of equivalent rank,will complete required online(internet-based)task force training.Additionally,all future
task force members are required to complete this training once during the life of this award,or once every four years if
multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership(www.ctfli.org).This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task
force oversight and accountability.When BJA funding supports a task force,a task force personnel roster should be
compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership(www.ctfli.org).
36. No JAG funds may be expended on the purchase of unmanned aircraft,unmanned aircraft systems or unmanned aerial
vehicles(UA/UAS/UAV),unless the BJA Director certifies that extraordinary and exigent circumstances exist,making
them essential to the maintenance of public safety and good order.Any state or local jurisdiction receiving BJA
approval to utilize JAG funds for this type of purchase must certify to DOJ that it received Federal Aviation
Administration(FAA)approval to operate a UA/UAS/UAV and that it is legal to operate a UA/UAS/UAV in the
proposed jurisdiction or geographic area. The recipient must submit a statement on the goals and objectives for the use
of a UA/UAS/UAV,the anticipated specific uses,and policy regarding privacy considerations.BJA may require
additional reporting requirements that will be stipulated post award.
37. BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success
story,sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account,please register at https://www.bja.gov/profile.aspx.Once you register,one of
the available areas on your My BJA page will be"My Success Stories".Within this box,you will see an option to add a
Success Story.Once reviewed and approved by BJA,all success stories will appear on the new BJA Success Story web
page at https://www.bja.gov/SuccessStoryList.aspx.
OJP FORM 4000/2(REV.4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Washington,D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry,NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Corpus
Christi
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system,some of
which could have environmental impacts.All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds
are used directly by the grantee or by a subgrantee or third party.Accordingly,prior to obligating funds for any of
the specified activities,the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a.New construction;
b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational,or education environments; and
e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement,as directed by BJA.Further,for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required.For more information about Mitigation Plan
requirements,please see http://www.ojp.usdoj.govBJA/resource/nepa.html. Please be sure to carefully review the
grant conditions on your award document,as it may contain more specific information about environmental
compliance.
Department of Justice GRANT MANAGER'S MEMORANDUM,PT.L•
Office of Justice Programs PROJECT SUMMARY
I (\� Bureau of Justice Assistance
�\ Grant
PROJECT NUMBER
PAGE 1 OF 1
2014-DJ-BX-0826
This project is supported under FY14(BJA-JAG)42 USC 3750,et seq.
1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Carrie Booth Pat Eldridge
(202)305-7426 Management Services Director
P.O.Box 9277
Corpus Christi,TX 78469-9016
(361)886-2696
3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS
BJA FY 14 Edward Byrne Memorial Justice Assistance Grant(JAG)Program:Local ON REVERSE)
4.TITLE OF PROJECT
2014 Edward Byrne Memorial Justice Assistance(JAG)Program
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE
City of Corpus Christi
P.O.Box 9277 1201 Leopard Street
Corpus Christi,TX 78401
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM 10/01/2013 TO 09/30/2017 FROM 10/01/2013 TO 09/30/2017
9.AMOUNT OF AWARD 10.DATE OF AWARD
$168,613 08/06/2014
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse)
The Edward Byrne Memorial Justice Assistance Grant Program(JAG)allows states and units of local government,including tribes,to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions.Grant funds can be used for state and local initiatives,technical
assistance,training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the
following program areas:1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community
corrections programs;5)drug treatment and enforcement programs;6)planning,evaluation,and technology improvement programs;and 7)crime victim and
witness programs(other than compensation).
The city of Corpus Christi will utilize the FY 2014 Local JAG funds to purchase various law enforcement equipment.Specifically,the police department plans to
purchase items such as:evidence storage equipment for narcotics,FTO and training records software,LRAD system(loud hailing device),computer software and
OJP FORM 4000/2(REV.4-88)
hardware,and command boards for supervisors'vehicles.Nueces County will fund a prosecutor position and pay for travel and training costs.The goal of both
jurisdictions is to improve the effectiveness and efficiency of the criminal justice system through the preservation of a drug abuse prosecutor,law enforcement
equipment,and officer training.NCA/NCF
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CORP40.AE AGENDA MEMORANDUM
zs52 First Reading for the City Council Meeting of September 9, 2014
Second Reading for the City Council Meeting of September 16, 2014
DATE: 8/18/2014
TO: Ronald L. Olson, City Manager
FROM: Michael Morris, Director, Parks and Recreation Department
MichaelMoa-cctexas.com, 361-826-3494
Senior Companion Program (SCP) grant award for FY14-15
CAPTION:
Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a grant
awarded by the Corporation for National and Community Service in the amount of $264,007 for the Senior
Companion Program with a City match of$76,903; and appropriating the $264,007 grant in the No. 1067 Parks
and Recreation Grants Fund for the Senior Companion Program.
PURPOSE:
Appropriation of grant funding to allow for the continuation of the Senior Companion Program (SCP)
BACKGROUND AND FINDINGS:
The City receives grant funding for the Senior Companion Program through Federal and State and local grants
and matching funds that must be appropriated each year. This award is year two of a three year contract with
the corporation for National and Community Service in the amount of $264,007. The $76,903 City match for
this program is included in the FY15 proposed budget and will be appropriated at a later date.
The Senior Companion Program (SCP) assists low-income volunteers 55 years and over who are willing to
serve as companions to homebound elderly and/or disabled persons 21 years of age or older.
ALTERNATIVES:
Reject the grant award and discontinue the Senior Companion Program.
OTHER CONSIDERATIONS:
Not applicable
CONFORMITY TO CITY POLICY:
Council authorization is required to accept and appropriate Federal grant funds.
EMERGENCY/ NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Legal, Finance, Budget
FINANCIAL IMPACT: X Operating X Revenue ❑ Capital ❑ Not applicable
Project to Date
Expenditures
Fiscal Year: 2014-2015 (CIP only) Current Year Future Years TOTALS
Line Item Budget $ 264,007 $264,007
Encumbered /
Expended Amount
This item $ 264,007 $264,007
BALANCE 1 $ 264,007 1 J $264,007
Fund(s): Parks and Recreation Grant Fund
Comments: Federal grant for FY14-15.
RECOMMENDATION:
Staff recommends acceptance of the grant from the Corporation for National and community Services for the
continuation of the Senior Companion Program.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Notification of Funds Available
Ordinance
authorizing the City Manager or designee to execute all documents
necessary to accept a grant awarded by the Corporation for National and
Community Service in the amount of $264,007 for the Senior Companion
Program with a City match of $76,903; and appropriating the $264,007 grant
in the No. 1067 Parks and Recreation Grants Fund for the Senior
Companion Program;
Be it ordained by the City Council of the City of Corpus Christi, Texas:
SECTION 1. The City Manager or designee is authorized to execute all documents
necessary to accept a grant awarded by the Corporation for National and Community
Service in the amount of$264,007 for the Senior Companion Program with a City match
of $76,903;
SECTION 2. That $264,007 is appropriated in the No. 1067 Parks and Recreation
Grants Fund to continue the Senior Companion Program.
That the foregoing ordinance was read for the first time and passed to its second
reading on this the day of , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this
the day of by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the th day of
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
For Official Use Only
Notice of Grant Award Corporation for National and Community Service
601 Walnut Street, Suite 876 E
Philadelphia, PA 19106-3323
Senior Companion Program
Grantee
City of Corpus Christi EIN: 746000574
1201 Leopard St PO Box 9277 Corpus Christi TX 78401-2120
Award Information
Bhsf f n f ollOp/;! 13SCWTX001 08p!#d1KX sjpe;! 07/01/2013-06/30/2016
Bn f oen f odOp/;! 1 Cvehf LU s pe;! 07/01/2014-06/30/2015
DCF-B!Op/;! 94.016 HsbodZf bs; 2
Award Description
Authorize FY2014 funding
Purpose
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic
Volunteer Service Act of 1973,as amended(42 U.S.C.,Chapter 22).
Funding Information
Previously This Award/ Total Current
Year 2 Awarded Amendment Year
This Year
Total Obligated by CNCS $0 $264,007 $264,007
Grantee's Unobligated $0 $0 $0
Balance(Carryover)
Total Available SO $264,007 $264,007
Cumulative Funding for Project Period
Total Awarded in Previous Amendments $264,007
Total CNCS Funds Awarded to Date $528,014
Funding Source and Amount
2014--OPE 1-P77-OPO-22413-4101 $264,007.00
Special Conditions
Costs allowed under this grant are limited to those categories contained in signed application package dated 10/23/12.
Grantee shall prepare a Project Progress Report semiannually at the end of the 2nd and 4th quarters of the budget period.The
report shall be submitted to the Corporation Program Manager no later than 30 days after the end of the designated reporting
period.
The grantee shall be entitled to reimbursement for costs incurred on or after July 1,2014 which if incurred before the signature
date of this award,would have been reimbursed under the terms of this grant.
Uf sn t!pgl Bddf q lbodf ;!Cz!bddf gljioh!g✓oet!voef s!a jt!hsbot*!a f lhsbod f!bhsf f t!lp!dpn gm!xju !brdd sn t!boe!dpoej4pot!pd
li f lhsbod i bdbsf!poU f!Dpsgpsb4po(t!x f ctjd!bd
i At;( f hsbod/dot/hpv0 sn tboedpoejypot03- QTDQUboeD'Sf vytf e31242315fgeg!brfttvsbodf t!boe!df sygdt4pot!n bef!jo!li f
hsbodbggr)db4po-!boe!brrbggqdbcrfi!gf of sbrthLbWd t-!sf hvrWpot!boe!hvjef#f t/!!Ui f!hsbod f!bhsf f t!lp!benjojtd s!u f!gioef e!
Page 1
For Official Use Only
For Official Use Only
Notice of Grant Award 601 Walnut Street, Suite 876 E
Philadelphia, PA 19106-3323
Senior Companion Program
Grantee
City of Corpus Christi EIN: 746000574
1201 Leopard St PO Box 9277 Corpus Christi TX 78401-2120
(>phsbn!jo!bddpsebodf!xjt !ti f!bggspwf e!hsbodbggljdhjpo!boe!cvehf 0t*-!tvggps4oh!epdvn f od-!boe!pa f s!sf qsf tf oLwpot!
n bef!jo!tvggpsdpdj f!bggspwf e!hsbodbggjd Wpo/
Corporation for National and Community Service:
�? *, 06/03/2014
Lennette B.White,215-964-6309
Grants Official
Signature Date
Benjamin Alamprese,512-391-2944
Lennette B.White Program Official
Name(typed)
Senior Grants Officer
Title
Page 2
For Official Use Only
vs c�G�
U AGENDA MEMORANDUM
yaApoRAEV First Reading Ordinance for the City Council Meeting of September 9, 2014
xs� Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 18, 2014
TO: Ronald L. Olson, City Manager
FROM: Michael Morris, Director
MichaelMo@cctexas.com
361-826-3494
FY14 Elderly Nutrition Program (ENP) Grant Final Award
CAPTION:
Ordinance authorizing the City Manager or designee to execute all documents necessary to
accept and appropriate a $427,397 final grant from the Area Agency on Aging of the Coastal
Bend in the No. 1067 Parks and Recreation grants fund for the FY 2014 Senior Community
Services, Elderly Nutrition Program.
PURPOSE:
Appropriate grant funds for the FY14 Elderly Nutrition Program.
BACKGROUND AND FINDINGS:
The Elderly Nutrition Program (ENP) is made available through the Area Agency on Aging of the
Coastal Bend and through this addendum provides funding for the continuation of the Senior
Community Services, Elderly Nutrition Program. The fund authorization period is effective
October 1, 2013 through September 30, 2014. Reimbursement for ENP services provided
during this period is made available with this amendment. Council appropriated the first
installment of grant funds in the amount of$219,808 in April of 2014. Total funding for the FY14
Elderly Nutrition Program (ENP) Grant FY14 is $647,205. This grant requires a minimum of
10% City matching funds which is met through funds budgeted in General Fund 1020, Senior
Center Operations.
Locally, these projects include the Elderly Nutrition Program (Congregate and Home Delivered
Meals), Title XX Meals on Wheels and Benefits Counseling. The Benefits Counseling service is
a component of the Health Information Counseling & Advocacy Program of Texas (HICAP).
The Elderly Nutrition Program coordinates the congregate and home delivered meals operations
to provide a fully prepared, well-balanced noon meal to senior center members and homebound
and/or disabled persons throughout the City. The meals are prepared at the Nutrition Education
and Service Center located on the Del Mar College West Campus. We project to serve 97,191
congregate meals; 70,940 home delivered meals; 47,723 Title XX Meals on Wheels; 15,132
Managed Care meals; 2081 Sponsored Meals for a total of 233,067 meals and 267 hours of
Benefits Counseling service units during fiscal year October 2013 through September 2014.
ALTERNATIVES:
Eliminate the Elderly Nutrition Program services.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
City Council must authorize the City Manager to execute a contract or agreement to receive and
appropriate grant funds on an annual basis for the continuation of the Elderly Nutrition Program.
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Legal, Finance
FINANCIAL IMPACT:
This grant requires a minimum of 10% City matching funds, which were appropriated as part of
the FY14 City budget General Fund.
X Operating X Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget 0 0
Encumbered /
Expended Amount 0 0
This item $ 427,397 $ 427,397
BALANCE $ 427,397 $ 427,397
FUND(S): The revenue from this reimbursement program is budgeted in the Parks &
Recreation Grant Fund 1067; Project/Grant 810814.
Comments: N/A
RECOMMENDATION:
Staff recommends that City Council accept the FY14 Grant Award.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Attachment— Notification of FY14 Grant Award
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept and appropriate a $427,397 final
grant from the Area Agency on Aging of the Coastal Bend in the No.
1067 Parks and Recreation grants fund for the FY 2014 Senior
Community Services, Elderly Nutrition Program.
Be it ordained by the City Council of the City of Corpus Christi, Texas:
SECTION 1. The City Manager or designee is authorized to execute all documents
necessary to accept and appropriate a $427,397 final grant from the Area Agency on
Aging of the Coastal Bend in the No. 1067 Parks and Recreation Grants Fund for the
FY 2014 Senior Community Services — Elderly Nutrition Program.
That the foregoing ordinance was read for the first time and passed to its second reading
on this the day of 2014, by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this the
day of 2014 by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the th day of ' 2014.
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
COASTAL BEND /Area Agency
0 Aging&Disability COASTAL BEND
n Aging IrResource COUNCIL OF
Center GOVERNMENTS
ocam WW
July 18, 2014
Ms. Elsa Munoz, Superintendent
City of Corpus Christi - Parks & Recreation Dept.
Post Office Box 9277
Corpus Christi, Texas 78469
Re: NFA (Notification of Funds Available) for FY2014
Dear Ms. Munoz:
Enclosed is your third allocation of funds for FY2014, reflecting year-to-date funds
awarded through July 18, 2014. These funds are provided under the Title III of the Older
Americans Act of 1965, as amended. This is anticipated to be your final award for
FY2014.
If you have any questions about the enclosure, please call the office or send your inquiry
by email.
Sincerely,
Betty Lam , Director
Area Agency on Aging
enclosure cc: Aldilia Saldivar
Finance-Federal Grants
6A&W04% orJAWWAUNdFA"14r=HFA3W 7 W
LOCATION: 2910 LEOPARD STREET;CORPUS CHIRSTI, TEXAS 78408 PHONE- (361)883-3935
MAILING: POST OFFICE BOX 9909;CORPUS CHIRSTI,TEXAS 78469 TOLL FREE' 1-600-817-5743
www.aaacoastalbend.org FAX- (361)883-5749
The Area Agency an aging is funded in part by the Texas Department of Aging and Disability Services
NOTIFICATION OF FUNDS AVAILABLE
AREA AGENCY ON AGING OF THE COASTAL BEND
POST OFFICE BOX 9909
CORPUS CHRISTI, TEXAS 78469
SUBCONTRACTOR: Date: July 18, 2014
Ms. Elsa Munoz, Superintendent CONTRACT PERIOD: 10/01/2013 - 09/30/2014
City of Corpus Christi CONTRACT NUMBER: AA3-1148-4
Parks & Recreation Department AWARD ISSUANCE NUMBER: 3
Senior Community Services
Post Office Box 9277
Corpus Christi, Texas 78469
This Notification of Funds Available is issued as an addendum to your contract with the Coastal
Bend Council of Governments — Area Agency on Aging / Coastal Bend Aging and Disability
Resource Center for the period October 1, 2013 through September 30, 2014. The funds
awarded under this addendum are for the above period in the amounts) shown below. It is
understood and agreed by the Subcontractor that any payment thereunder, shall be for services
provided in accordance with all requirements set forth in the referenced contract. The
Subcontractor certifies upon request for any funds awarded under this addendum that the
Subcontractor is not debarred, proposed for debarment, suspended, ineligible, or voluntarily
excluded from participation in this contract by any federal department or agency or by the State
of Texas.
n
CONGREGATE MEALS
III-C1/SGRINSIP $107,361 $128,440 $66,512 $302,313
HOME DELIVERED
MEALS III C2/SGR/NSIP $107,004 $170,606 $ 52,661 $330,271
SUPPORTIVE
SERVICES 111-13 $ 5,443 $ 9,178 $ -0- $ 14,621
TOTAL AWARD $219,808 $308,224 $119,173 $647,205 ,/
(1) This award represents final anticipated funding for FY14 based on funds awarded to
CBCOG-AAA through July 18, 2014.
hn P. Buckner, Executive Director cc Alddia Saldivar
Coastal Bend Council of Governments Finance-Federal Grants tk
S Ad.,,A»1Cn FfAAAIy*ROGrtFYtitNFAfCefCC NFA7 1 16 14
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CORP40.AE AGENDA MEMORANDUM
zs52 First Reading Ordinance for the City Council Meeting of September 9, 2014
Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: 9/18/2014
TO: Ronald L. Olson, City Manager
FROM: Michael Morris, Director, Parks and Recreation Department
MichaelMo(o-)-cctexas.com, 361-826-3494
Retired Senior Volunteer Program (RSVP) grant award for FY14-15
CAPTION:
Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a
$47,934.00 grant awarded by the Corporation for National and Community Service for the Retired Senior
Volunteer Program; appropriating the $47,934.00 grant in the No. 1067 Parks and Recreation Grants Fund.
PURPOSE:
Appropriation of grant funding to allow for the continuation of the Retired Senior Volunteer Program (RSVP).
BACKGROUND AND FINDINGS:
The City receives grant funding for the Retired Senior Volunteer Program (RSVP) through Federal and State
and local grants and matching funds that must be appropriated each year. This award is year three of a three
year contract with the corporation for National and Community Service. The amount of $47,934 is the States
portion of the three year contract. No need for additional local match for this portion.
The RSVP program Retired and Senior Volunteer Program (RSVP) has proven to be exceptionally beneficial to
both senior citizens and various public and private agencies in Corpus Christi. RSVP volunteers are
individuals 55 years or older who utilize their talents and experience to serve the needs of the community.
During a previous grant period (7/01/2014-6/30/15) and fiscal year 2014-2015, 433 enrolled volunteers
contributed 47,000 hours through 40+ different non-profit organizations like the, The Women's Shelter, Corpus
Christi Food Bank, Deaf & Hard of Hearing Center, KEDT TV, Corpus Christi Metro Ministries, and other
community based organizations like Mission of Mercy, Corpus Christi Medical Center, USS Lexington, and
AARP Chapter.
ALTERNATIVES:
Reject the grant award and discontinue the RSVP Program.
OTHER CONSIDERATIONS:
Not applicable
CONFORMITY TO CITY POLICY:
Council authorization is required to accept and appropriate local grant funds.
EMERGENCY/ NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Legal, Finance, Budget
FINANCIAL IMPACT:
X Operating X Revenue ❑ Capital ❑ Not applicable
Project to Date
Expenditures
Fiscal Year: 2013-2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget $47,934.00 $47,934.00
Encumbered /
Expended Amount
This item $47,934.00 $47,934.00
BALANCE 1 $47,934.00 1 1 $47,934.00
Fund(s): Parks and Recreation Grant Fund
Comments: Federal grant for 2014-2015
RECOMMENDATION:
Staff recommends acceptance of the grant from the Corporation for National and community Services for the
continuation of the Retired Senior Volunteer Program.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Notification of Funds Available
Ordinance
authorizing the City Manager or designee to execute all documents
necessary to accept an $47,934 grant awarded by the Corporation for
National and Community Service for the Retired Senior Volunteer Program;
appropriating the $47,934 grant in the No.1067 Parks and Recreation Grants
Fund
Be it ordained by the City Council of the City of Corpus Christi, Texas:
Section 1. The City Manager, or his designee, is authorized to execute all documents
necessary to accept a $47,934 grant awarded by the Corporation for National and
Community Service for the Retired Senior Volunteer Program.
Section 2. That $47,934 grant from the Corporation for National and Community Service
is appropriated into the No. 1067 Parks and Recreation Grants Fund for the Retired
Senior Volunteer Program.
That the foregoing ordinance was read for the first time and passed to its second
reading on this the day of , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this
the day of by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the th day of
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
For Official Use Only
Notice of Grant Award Corporation for National and Community Service
601 Walnut Street, Suite 876 E
Philadelphia, PA 19106-3323
Retired and Senior Volunteer Program
Grantee
City of Corpus Christi E1N: 746000574
1201 Leopard St PO Box 9277 Corpus Christi TX 78401-2120
Award Information
Agreement No.: 14SRWTX004 Project Period: 07/01/2014-06/30/2017
Amendment No.: 1 Budget Period: 07/01/2014-06/30/2015
CFDA No,: 94.002 Grant Year: 1
Award Description
This award includes a one-time augmentation of$2500.00 to support training and technical assistance activities or other one time
increase in approved budget line items.
Purpose
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic and
Volunteer Service Act of 1973,as amended(42 U.S.C. Chapter 22).
Funding Information
Previously This Award/ Total Current
Year 1 Awarded Amendment Year
This Year
Total Obligated by CNCS $45,434 $2,500 $47,934
Grantee's Unobligated $0 $0 $p
Balance(Carryover)
Total Available $45,434 $2,500 $47,934
Cumulative Funding for Project Period
Total Awarded in Previous Amendments $45,434
Total CNCS Funds Awarded to Date $47,934
Funding Source and Amount ___ _
2014--OPE 1-P74-OPO-22413-4101 $2,500.00
Special Conditions
Costs allowed under this grant are limited to those categories contained in signed application package dated 9/10/13.
The grantee shall be entitled to reimbursement for costs incurred on or after July 1,2014 which if incurred before the signature
date of this award,would have been reimbursed under the terms of this grant.
Terms of Acceptance: By accepting funds under this grant,the grantee agrees to comply with all terms and conditions of
the grant that are on the Corporation's website at
https://egrants.cns.gov/termsandconditionsMVPTandC_Revised20l4Ol l4.pdf all assurances and certifications made in the
grant application,and all applicable federal statutes,regulations and guidelines. The grantee agrees to administer the funded
Program in accordance with the approved grant application and budget(s),supporting documents,and other representations
made in support of the approved grant application.
Page 1
For Official Use Only
For Official Use Only
Notice of Grant Award 601 Walnut Street, Suite 876 E
Philadelphia, PA 19106-3323
Retired and Senior Volunteer Program
Grantee
City of Corpus Christi EIN, 746000574
1201 Leopard St PO Box 9277 Corpus Christi TX 78401-2120
Corporation for National and Community Service:
Yr---
y
07/29/2014
y Lennette B.White,215-964-6309
Grants Official
Signature Date
Benjamin Alarnprese,512-391-2944
Ben Stoltenberg program Official
Name(typed)
Senior Grants Officer
Title
Page 2
For Official Use Only
AGENDA MEMORANDUM
k PQaAtEO First Reading Ordinance for the City Council Meeting of September 9, 2014
1852 Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 19, 2014
TO: Ronald L. Olson, City Manager
FROM: Annette Rodriguez, Director of Public Health
Annetter@cctexas.com
361-826-7205
Accepting a Continued Services "Bundle" Grant from the Department of State Health Services
and appropriating funds to include:
IDCU/FLU-LAB Infectious Disease Control/FLU-LAB,
CPS/LRN-PHEP CPS- Laboratory Response Network-PHEP,
RLSS/LPHS RLSS/Local Public Health System-PnP,
IMM/LOCALS Immunization Branch Locals,
TB/PC-STATE Tuberculosis Prevention and Control-State,
TB/PC-FEDERAL Tuberculosis Prevention and Control-Federal
CAPTION:
Ordinance authorizing the City Manager or designee to execute all documents
necessary to accept and appropriate a total grant amount of $722,821 from the
Texas Department of State Health Services in the Health Grants Fund No. 1066
to provide continued clinical services for the contract period of September 1,
2014 through August 31, 2015; and to ratify acceptance of the grants to begin as
of September 1, 2014.
PURPOSE:
The bundled grants are to continue to provide services in the Health District Laboratory,
TB Clinic, Immunizations Clinic as well as conducting flu surveillances and Public Health
Preparedness for the community. The RLSS grant allows the Health District to work on
infrastructure to maintain these clinics.
BACKGROUND AND FINDINGS:
The Texas Department of State Health Services (DSHS) has awarded a total grant
amount of $722,821 to provide funding for public health services beginning September
1, 2014 through August 31, 2015 to fund personnel, fringe benefits and supplies to
support the p r o v i s i o n of e s s e n t i a l public health services including
Tuberculosis Prevention, Immunizations, Laboratory Services and Public Health
Emergency Preparedness. The total dollar amount per grant is a follows: IDCU/FLU-LAB
Infectious Disease Control Unit-$5,000, CPS/LRN-PHEP Laboratory Response
Network-PHEP Section -$201,123, RLSS/LPHS RLSS/Local Public H e a I t h
System-PnP-
$164,368, IMMILOCALS Immunization Branch-$241,637, TB/PC-STATE Tuberculosis
Prevention and Control-State-$62,173, TB/PC-FEDERAL Tuberculosis Prevention and
Control-Federal-$48,520.
ALTERNATIVES:
To discontinue clinical services at the Corpus Christi-Nueces County Public Health
District.
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Council approval required for acceptance of grant and appropriation of grant funds
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Legal
Finance-Federal Grant and Office of Management and Budget.
FINANCIAL IMPACT:
x Operating o Revenue o Capital o Not applicable
Project to Date
Fiscal Year: 2014- Expenditures
2015 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item $722,821 $722,821
BALANCE $722,821 $722,821
Fund(s): Health Grants 1066
Comments: CPS-Laboratory Response Network, TB/PC- Tuberculosis Prevention and
Control-Federal, and TB/PC- Tuberculosis Prevention and Control-State require a 10%
in-kind match, all others no match required.
RECOMMENDATION:
Staff recommends accepting the grant and appropriating the funds.
LIST OF SUPPORTING DOCUMENTS:
Ordinance
Contract No. 2015-001102-00 IDCU/FLU-LAB
Contract No. 2015-001139-00 CPS/LRN-PHEP
Contract No. 2015-000023-00 RLSS/LPHS-PnP
Contract No. 2015-000014-00 IMM/LOCALS
Contract No. 2015-001398-00 TB/PC-STATE
Contract No. 2015-002508-00 TB/PC-FED
Ordinance authorizing the City Manager or designee to execute all
documents necessary to accept and appropriate a total grant amount
of $722,821 from the Texas Department of State Health Services in
the Health Grants Fund No. 1066 to provide continued clinical
services for the contract period of September 1, 2014
through August 31, 2015; and to ratify acceptance of the grants to
begin as of September 1, 2014.
Be it ordained by the City Council of the City of Corpus Christi, Texas:
Section 1: The City Manager or designee is authorized to execute all documents
necessary to accept and appropriate a total grant amount of $722,821 from the
Texas Department of State Health Services in the Health Grants Fund No. 1066,
for the contract period of September 1, 2014 through August 31, 2015, to provide
continued clinical services:
(1) $5,000 (Contract #2015-001102-00) for the IDCU/FLU-LAB Infectious
Disease Control Unit/FLU-LAB;
(2) $201,123 (Contract #2015-001139-00) for the CPS/LRN-PHEP
CPS-LABORATORY RESPONSE NETWORK-PHEP;
(3) $164,368 (Contract #2015-000023-00) for the RLSS/LPHS RLSS/Local
Public Health System-PnP;
(4) $241,637 (Contract #2015-000014-00) for the IMM/LOCALS
Immunization Branch-Locals;
(5) $62,173 (Contract #2015-001398-00) for the TB/PC-STATE Tuberculosis
Prevention and Control-State; and
(6) $48,520 (Contract #2015-002508-00) for the TB/PC-FED Tuberculosis
Prevention and Control -Federal.
Section 2: Further the City Council ratifies acceptance of the grants to begin as
of September 1, 2014. A copy of the executed grants shall be filed in the office of
the City Secretary.
That the foregoing ordinance was read for the first time and passed to its second
reading on this the day of 2014, by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this
the day of 2014, by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the day of ' 2014.
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Fiscal Year 2015 Department of State Health Services Contract
General Provisions
(Core/Subrecipient)
Contents
ARTICLE I CONTRACT COMPONENTS; ORDER OF PRECEDENCE............................5
Section1.01 Contract Components...........................................................................................5
Section 1.02 Order of Precedence. ............................................................................................5
ARTICLE II COMPLIANCE AND REPORTING......................................................................5
Section 2.01 Compliance with General Provisions, Statutes and Rules................................5
Section 2.02 Compliance with Requirements of Solicitation Document. ..............................5
Section2.03 Reporting...............................................................................................................6
Section 2.04 Client Financial Eligibility. ..................................................................................6
Section 2.05 Applicable Contracts Law and Venue for Disputes...........................................6
Section 2.06 Applicable Laws and Regulations Regarding Funding Sources. .....................6
Section 2.07 Statutes and Standards of General Applicability. .............................................6
Section 2.08 Applicability of General Provisions to Interagency and Interlocal Contracts.
8
Section 2.09 Civil Rights Policies and Complaints..................................................................9
Section 2.10 Licenses, Certifications, Permits, Registrations and Approvals.......................9
Section 2.11 Funding Obligation.............................................................................................10
Section 2.12 Whistleblower Protection...................................................................................10
Section 2.13 Federal Assistance Identification Number. ......................................................10
ARTICLE III S ERVICES..............................................................................................................10
Section 3.01 Education to Persons in Residential Facilities..................................................10
Section 3.02 Disaster Services..................................................................................................10
Section 3.03 Consent to Medical Care of a Minor.................................................................11
Section 3.04 Telemedicine Medical Services..........................................................................11
Section 3.05 Fees for Personal Health Services. ....................................................................11
Section 3.06 Cost Effective Purchasing of Medications........................................................11
Section 3.07 Services and Information for Persons with Limited English Proficiency. ....12
ARTICLE IV FUNDING................................................................................................................12
Section 4.01 Debt to State and Corporate Status. .................................................................12
Section 4.02 Application of Payment Due..............................................................................12
Section4.03 Use of Funds. .......................................................................................................12
Section 4.04 Use for Match Prohibited...................................................................................12
Section4.05 Program Income..................................................................................................13
Section4.06 Nonsupplanting...................................................................................................13
ARTICLE V PAYMENT METHODS AND RESTRICTIONS................................................13
Section 5.01 Payment Methods................................................................................................13
Section 5.02 Billing Submission...............................................................................................13
General Provisions (Core Subrecipient) 2015 (Month Day, Year) 1
Section 5.03 Final Billing Submission.....................................................................................14
Section 5.04 Working Capital Advance..................................................................................14
Section 5.05 Financial Status Reports (FSRs)........................................................................14
Section 5.06 Third Party Payors. ............................................................................................14
ARTICLE VI TERMS AND CONDITIONS OF PAYMENT....................................................15
Section6.01 Prompt Payment. ................................................................................................15
Section6.02 Department Review. ...........................................................................................15
Section 6.03 Withholding Payments. ......................................................................................15
Section 6.04 Condition Precedent to Requesting Payment...................................................15
Section 6.05 Acceptance as Payment in Full..........................................................................15
ARTICLE VII ALLOWABLE COSTS AND AUDIT REQUIREMENTS.............................16
Section 7.01 Allowable Costs...................................................................................................16
Section 7.02 Independent Single or Program-Specific Audit...............................................17
Section 7.03 Submission of Audit............................................................................................17
ARTICLE VIII CONFIDENTIALITY........................................................................................18
Section 8.01 Maintenance of Confidentiality...........................................................................18
Section 8.02 Department Access to PHI and Other Confidential Information.................18
Section 8.03 Exchange of Client-Identifying Information....................................................18
Section 8.04 Security of Patient or Client Records................................................................18
Section 8.05 HIV/AIDS Model Workplace Guidelines. ........................................................19
Section 9.01 Texas Public Information Act............................................................................19
ARTICLE X RECORDS RETENTION......................................................................................19
Section10.01 Retention..............................................................................................................19
ARTICLE XI ACCESS, INSPECTION AND AUDIT OF RECORDS................................19
Section 11.01 Access and Inspection.........................................................................................19
Section 11.02 State Auditor's Office.........................................................................................20
Section 11.03 Responding to Deficiencies.................................................................................20
Section 12.01 Child Abuse Reporting Requirement................................................................20
Section 12.02 Significant Incidents. ..........................................................................................21
Section12.03 Litigation..............................................................................................................21
Section 12.04 Contract or License Action Against the Contractor........................................21
Section12.05 Insolvency. ...........................................................................................................21
Section 12.06 Misuse of Funds and Performance Malfeasance..............................................22
Section 12.07 Criminal Activity and Disciplinary Action.......................................................22
Section 12.08 Retaliation Prohibited. .......................................................................................22
Section12.09 Documentation. ...................................................................................................23
ARTICLE XIII ASSURANCES AND CERTIFICATIONS......................................................23
Section13.01 Certification.........................................................................................................23
Section 13.02 Child Support Delinquencies.............................................................................24
Section13.03 Authorization.......................................................................................................24
Section 13.04 Gifts and Benefits Prohibited.............................................................................24
Section 13.05 Ineligibility to Receive the Contract..................................................................24
General Provisions (Core Subrecipient) 2015 (Month Day, Year) 2
Section13.06 Antitrust...............................................................................................................25
Section 13.07 Initiation and Completion of Work. ..................................................................25
ARTICLE XIV GENERAL BUSINESS OPERATIONS OF CONTRACTOR.......................25
Section 14.01 Responsibilities and Restrictions Concerning Governing Body, Officers and
Employees. 25
Section 14.02 Management and Control Systems....................................................................25
Section14.03 Insurance. ............................................................................................................26
Section 14.04 Fidelity Bond. ......................................................................................................26
Section 14.05 Liability Coverage...............................................................................................26
Section 14.06 Overtime Compensation.....................................................................................27
Section14.07 Program Site........................................................................................................27
Section 14.08 Cost Allocation Plan. ..........................................................................................27
Section14.09 No Endorsement..................................................................................................27
Section 14.10 Historically Underutilized Businesses (HUBs).................................................28
Section14.11 Buy Texas.............................................................................................................28
Section 14.12 Contracts with Subrecipient and Vendor Subcontractors..............................28
Section 14.13 Status of Subcontractors. ...................................................................................29
Section 14.14 Incorporation of Terms in Subrecipient Subcontracts....................................29
Section 14.15 Independent Contractor.....................................................................................29
Section 14.16 Authority to Bind................................................................................................30
Section 14.17 Tax Liability........................................................................................................30
Section 14.18 Notice of Organizational Change. .....................................................................30
Section 14.19 Quality Management. .........................................................................................30
Section14.20 Equipment. ..........................................................................................................30
Section14.21 Supplies................................................................................................................30
Section 14.22 Changes to Equipment List................................................................................31
Section 14.23 Property Inventory and Protection of Assets...................................................31
Section14.24 Bankruptcy..........................................................................................................31
Section14.25 Title to Property..................................................................................................31
Section 14.26 Property Acquisitions.........................................................................................32
Section 14.27 Disposition of Property.......................................................................................32
Section 14.28 Closeout of Equipment. ......................................................................................32
Section 14.29 Assets as Collateral Prohibited..........................................................................32
ARTICLE XV GENERAL TERMS............................................................................................32
Section15.01 Assignment...........................................................................................................32
Section15.02 Lobbying..............................................................................................................33
Section 15.03 Conflict of Interest..............................................................................................33
Section 15.04 Transactions Between Related Parties..............................................................34
Section 15.05 Intellectual Property...........................................................................................34
Section 15.06 Other Intangible Property. ................................................................................35
Section 15.07 Severability and Ambiguity. ..............................................................................35
Section 15.08 Legal Notice. A...................................................................................................35
Section15.09 Successors. ...........................................................................................................35
Section15.10 Headings...............................................................................................................36
Section15.11 Parties...................................................................................................................36
General Provisions (Core Subrecipient) 2015 (Month Day, Year) 3
Section 15.12 Survivability of Terms........................................................................................36
Section15.13 Direct Operation. ................................................................................................36
Section 15.14 Customer Service Information. .........................................................................36
Section15.15 Amendment. ........................................................................................................36
Section 15.16 Contractor's Notification of Change to Certain Contract Provisions. ..........37
Section 15.17 Contractor's Request for Revision of Certain Contract Provisions. .............37
Section 15.18 Immunity Not Waived........................................................................................38
Section 15.19 Hold Harmless and Indemnification.................................................................38
Section15.20 Waiver..................................................................................................................38
Section 15.21 Electronic and Information Resources Accessibility and Security Standards.
38
Section15.22 Force Majeure.....................................................................................................40
Section 15.23 Interim Contracts................................................................................................40
Section 15.24 Cooperation and Communication. ....................................................................41
ARTICLE XVI BREACH OF CONTRACT AND REMEDIES FOR NON-COMPLIANCE
41
Section 16.03 Notice of Remedies or Sanctions........................................................................42
Section16.04 Emergency Action...............................................................................................42
ARTICLE XVII CLAIMS AGAINST THE DEPARTMENT ....................................................43
Section 17.01 Breach of Contract Claim. .................................................................................43
Section17.02 Notice....................................................................................................................43
Section17.03 Sole Remedy. .......................................................................................................43
Section 17.04 Condition Precedent to Suit...............................................................................43
Section 17.05 Performance Not Suspended..............................................................................43
ARTICLE XVIII TERMINATION AND TEMPORARY SUSPENSION.................................44
Section 18.01 Expiration of Contract or Program Attachment(s).........................................44
Section 18.02 Effect of Termination. ........................................................................................44
Section 18.03 Acts Not Constituting Termination...................................................................44
Section 18.04 Termination or Temporary Suspension Without Cause.................................44
Section 18.05 Termination For Cause. .....................................................................................45
Section 18.06 Notice of Termination.........................................................................................46
ARTICLE XIX VOID, SUSPENDED, AND TERMINATED CONTRACTS.........................46
Section19.01 Void Contracts.....................................................................................................46
Section 19.02 Effect of Void, Suspended, or Involuntarily Terminated Contract. ..............46
Section 19.03 Appeals Rights.....................................................................................................47
ARTICLE XX CLOSEOUT........................................................................................................47
Section 20.01 Cessation of Services At Closeout......................................................................47
Section 20.02 Administrative Offset. ........................................................................................47
Section 20.03 Deadline for Closeout. ........................................................................................47
Section 20.04 Payment of Refunds............................................................................................47
Section 20.05 Disallowances and Adjustments. .......................................................................48
General Provisions (Core Subrecipient) 2015 (Month Day, Year) 4
ARTICLE I CONTRACT COMPONENTS; ORDER OF PRECEDENCE
Section 1.01 Contract Components.
As used in herein,the"Contract"consists of the following documents:
a)the Core Contract and the Program Attachment(s)or statements of work, including all
attachments,
b) addenda or amendments thereto and these General Provisions;
c)the solicitation document,including all attachments,addenda or amendments thereto; and
d)the response,proposal or application submitted by Contractor in response to the solicitation
document.
Section 1.02 Order of Precedence.
To the extent that there is any conflict between the terms of any contract component document,the
conflict will be resolved in the above order of priority.
ARTICLE II COMPLIANCE AND REPORTING
Section 2.01 Compliance with General Provisions, Statutes and Rules.
Contractor shall comply, and shall require its subcontractor(s) to comply, with these General
Provisions, the requirements of the Department's rules of general applicability and other
applicable state and federal statutes, regulations, rules, and executive orders, as such statutes,
regulations, rules, and executive orders currently exist and as they may be lawfully amended.
The Department rules are located in the Texas Administrative Code, Title 25 (Rules). To the
extent this Contract imposes a higher standard, or additional requirements beyond those required
by applicable statutes, regulations, rules or executive orders, the terms of this Contract will
control. Contractor further agrees that, upon notification from DSHS, Contractor shall comply
with the terms of any contract provisions DSHS is required to include in its contracts under
legislation effective at the time of the effective date of this Contract or during the term of this
Contract.
Section 2.02 Compliance with Requirements of Solicitation Document.
Except as specified in these General Provisions or the Program Attachment(s), Contractor shall
comply with the requirements, eligibility conditions, assurances, certifications and program
requirements of the Solicitation Document, if any, (including any revised or additional terms
agreed to in writing by Contractor and DSHS prior to execution of this Contract) for the duration
of this Contract or any subsequent renewals. The Parties agree that the Department has relied
upon Contractor's response to the Solicitation Document. The Parties agree that any
misrepresentation contained in Contractor's response to the Solicitation Document constitutes a
breach of this Contract.
General Provisions (Core Subrecipient) 2015 (Month Day, Year)
5
Section 2.03 Reporting.
Contractor shall submit reports in accordance with the reporting requirements established by the
Department and shall provide any other information requested by the Department in the format
required by DSHS. Failure to submit any required report or additional requested information by
the due date specified in the Program Attachment(s) or upon request constitutes a breach of
contract, may result in delayed payment and/or the imposition of sanctions and remedies, and, if
appropriate, emergency action; and may adversely affect evaluation of Contractor's future
contracting opportunities with the Department.
Section 2.04 Client Financial Eligibility.
Where applicable, Contractor shall use financial eligibility criteria, financial assessment
procedures and standards developed by the Department to determine client eligibility.
Section 2.05 Applicable Contracts Law and Venue for Disputes.
Regarding all issues related to contract formation, performance, interpretation, and any issues
that may arise in any dispute between the Parties, this Contract will be governed by, and
construed in accordance with, the laws of the State of Texas. In the event of a dispute between
the Parties,venue for any suit will be Travis County, Texas.
Section 2.06 Applicable Laws and Regulations Regarding Funding Sources.
Where applicable, federal statutes and regulations, including federal grant requirements
applicable to funding sources, will apply to this Contract. Contractor agrees to comply with
applicable laws, executive orders, regulations and policies, as well as Office of Management and
Budget (OMB) Circulars (as codified in Title 2 of the Code of Federal Regulations), the Uniform
Grant and Contract Management Act of 1981 (UGMA), Tex. Gov. Code Chapter 783, and
Uniform Grant Management Standards (UGMS), as revised by federal circulars and incorporated
in UGMS by the Comptroller of Public Accounts, Texas Procurement and Support Services
Division. UGMA and UGMS can be located through web links on the DSHS website at
http://www.dshs.state.tx.us/contracts/links.shtm. Contractor also shall comply with all applicable
federal and state assurances contained in UGMS, Part III, State Uniform Administrative
Requirements for Grants and Cooperative Agreements § .14. If applicable, Contractor shall
comply with the Federal awarding agency's Common Rule, and the U.S. Health and Human
Services Grants Policy Statement, both of which may be located through web links on the DSHS
website at http://www.dshs.state.tx.us/contracts/links.shtm. For contracts funded by block grants,
Contractor shall comply with Tex. Gov. Code Chapter 2105.
Section 2.07 Statutes and Standards of General Applicability.
Contractor is responsible for reviewing and complying with all applicable statutes, rules,
regulations, executive orders and policies. To the extent applicable to Contractor, Contractor
shall comply with the following:
a) the following statutes,rules,regulations, and DSHS policy(and any of their subsequent
amendments)that collectively prohibit discrimination, exclusion from or limitation of
participation in programs, benefits or activities or denial of any aid, care, service or other
benefit on the basis of race,color,national origin,limited English proficiency, sex, sexual
orientation (where applicable),disabilities,age, substance abuse,political belief or religion: 1)
General Provisions(Core Subrecipient) 2015 (Month Day,Year)
6
Title VI of the Civil Rights Act of 1964,42 USC §§2000d et seq.; 2)Title IX of the Education
Amendments of 1972,20 USC §§ 1681-1683, and 1685-1686; 3) Section 504 of the
Rehabilitation Act of 1973,29 USC § 794(a); 4)the Americans with Disabilities Act of 1990,42
USC §§12101 et seq.; 5)Age Discrimination Act of 1975,42 USC §§ 6101-6107; 6)
Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of
1970,42 USC § 290dd(b)(1); 7)45 CFR Parts 80, 84, 86 and 91; 8)U.S. Department of Labor,
Equal Employment Opportunity E.O. 11246; 9)Tex.Lab. Code Chapter 21; 10)Food Stamp Act
of 1977 (7 USC § 200 et seq.; 11)Executive Order 13279,45 CFR Part 87 or 7 CFR Part 16
regarding equal treatment and opportunity for religious organizations; 12)Drug Abuse Office and
Treatment Act of 1972,21 USC §§ 1101 et seq.,relating to drug abuse; 13) Public Health Service
Act of 1912, §§523 and 527,42 USC § 290dd-2, and 42 CFR Part 2,relating to confidentiality of
alcohol and drug abuse patient records; 14)Title VIII of the Civil Rights Act of 1968,42 USC §§
3601 et seq.,relating to nondiscrimination in housing; and 15) DSHS Policy AA-5018,Non-
discrimination Policy for DSHS Programs;
b) Immigration Reform and Control Act of 1986, 8 USC § 1324a,and Immigration Act of 1990, 8
USC 1 101 et seq.,regarding employment verification; and Illegal Immigration Reform and
Immigrant Responsibility Act of 1996;
c) Pro-Children Act of 1994,20 USC §§ 6081-6084, and the Pro-Children Act of 2001,20 USC §
7183,regarding the non-use of all tobacco products;
d) National Research Service Award Act of 1971,42 USC §§ 289a-I et seq., and 6601 (PL 93-348
and PL 103-43),regarding human subjects involved in research;
e) Hatch Political Activity Act, 5 USC §§1501-1508 and 7324-28,which limits the political activity
of employees whose employment is funded with federal funds;
f) Fair Labor Standards Act,29 USC §§ 201 et seq., and the Intergovernmental Personnel Act of
1970,42 USC §§ 4701 et seq., as applicable,concerning minimum wage and maximum hours;
g) Tex. Gov. Code Chapter 469,pertaining to eliminating architectural barriers for persons with
disabilities;
h) Texas Workers' Compensation Act,Tex. Lab. Code Chapters 401-406 and 28 Tex. Admin. Code
Part 2,regarding compensation for employees' injuries;
i) The Clinical Laboratory Improvement Amendments of 1988,42 USC § 263a,regarding the
regulation and certification of clinical laboratories;
j) The Occupational Safety and Health Administration Regulations on Blood Borne Pathogens,29
CFR§ 1910.1030,or Title 25 Tex. Admin. Code Chapter 96 regarding safety standards for
handling blood borne pathogens;
k) Laboratory Animal Welfare Act of 1966, 7 USC §§ 2131 et seq.,pertaining to the treatment of
laboratory animals;
1) environmental standards pursuant to the following: 1)Institution of environmental quality control
measures under the National Environmental Policy Act of 1969,42 USC §§ 4321-4347 and
Executive Order 11514(35 Fed. Reg. 4247),"Protection and Enhancement of Environmental
Quality;" 2)Notification of violating facilities pursuant to Executive Order 11738 (40 CFR Part
32),"Providing for Administration of the Clean Air Act and the Federal Water Pollution Control
Act with respect to Federal Contracts, Grants,or Loans;" 3)Protection of wetlands pursuant to
Executive Order 11990,42 Fed. Reg. 26961; 4)Evaluation of flood hazards in floodplains in
accordance with Executive Order 11988,42 Fed. Reg.26951 and,if applicable, flood insurance
purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973 (PL 93-
234); 5) Assurance of project consistency with the approved State Management program
developed under the Coastal Zone Management Act of 1972, 16 USC §§ 1451 et seq.; 6)Federal
Water Pollution Control Act, 33 USC §1251 et seq.; 7)Protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974,42 USC §§ 300f-300j; 8)Protection
of endangered species under the Endangered Species Act of 1973, 16 USC §§ 1531 et seq.; 9)
General Provisions(Core Subrecipient) 2015 (Month Day, Year)
7
Conformity of federal actions to state clean air implementation plans under the Clean Air Act of
1955,42 USC §§7401 et seq.; 10)Wild and Scenic Rivers Act of 1968 (16 USC §§ 1271 et seq.)
related to protecting certain rivers system; and 11)Lead-Based Paint Poisoning Prevention Act
(42 USC §§ 4801 et seq.)prohibiting the use of lead-based paint in residential construction or
rehabilitation;
m) Intergovernmental Personnel Act of 1970(42 USC §§4278-4763)regarding personnel merit
systems for programs specified in Appendix A of the federal Office of Program Management's
Standards for a Merit System of Personnel Administration(5 CFR Part 900, Subpart F);
n) Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
of 1970(PL 91-646),relating to fair treatment of persons displaced or whose property is acquired
as a result of Federal or federally-assisted programs;
o) Davis-Bacon Act(40 USC §§ 276a to 276a-7),the Copeland Act(40 U.S.C. § 276c and 18 USC
§ 874), and the Contract Work Hours and Safety Standards Act(40 USC §§ 327-333),regarding
labor standards for federally-assisted construction subagreements;
p) National Historic Preservation Act of 1966, §106(16 USC § 470),Executive Order 11593, and
the Archaeological and Historic Preservation Act of 1974(16 USC §§ 469a-I et seq.)regarding
historic property to the extent necessary to assist DSHS in complying with the Acts;
q) financial and compliance audits in accordance with Single Audit Act Amendments of 1996 and
OMB Circular No. A-133,"Audits of States,Local Governments, and Non-Profit Organizations;"
r) Trafficking Victims Protection Act of 2000, Section 106(g) (22 USC § 7104);
s) Executive Order,Federal Leadership on Reducing Text Messaging While Driving, October 1,2009,if
required by a federal funding source of the Contract;
t) Whistleblower Protection Enhancement Act(5 U.S.C.2302(b)(8))and Texas Whistleblower Act(Tex.
Gov. Code Chapter 554); and
u) requirements of any other applicable state and federal statutes,executive orders,regulations,rules and
policies.
If this Contract is funded by a federal grant or cooperative agreement, Contractor shall, and shall cause its
subcontractors to,comply with additional state or federal requirements found in the Notice of Grant Award
and incorporated herein by reference. Contractor may obtain a copy of any applicable Notice of Grant Award
from the contract manager assigned to the Program Attachment.
Section 2.08 Applicability of General Provisions to Interagency and Interlocal Contracts.
Certain sections or portions of sections of these General Provisions will not apply to Contractors that
are State agencies or units of local government; and certain additional provisions will apply to such
Contractors.
a) The following sections or portions of sections of these General Provisions will not apply to
interagency or interlocal contracts:
1) Hold Harmless and Indemnification, Section 13.19;
2) Independent Contractor, Section 12.15 (delete the third sentence in its entirety; delete the word
"employees"in the fourth sentence; the remainder of the section applies);
3) Insurance, Section 12.03;
4) Liability Coverage, Section 12.05;
5) Fidelity Bond, Section 12.04;
6) Historically Underutilized Businesses, Section 12.10 (Contractor,however, shall comply with
HUB requirements of other statutes and rules specifically applicable to that entity);
7) Debt to State and Corporate Status, Section 3.01;
8) Application of Payment Due, Section 3.02; and
9) Article XV Claims against the Department(This Article is inapplicable to interagency contracts
only).
General Provisions (Core Subrecipient) 2015 (Month Day, Year)
8
b) The following additional provisions will apply to interagency contracts:
1) This Contract is entered into pursuant to the authority granted and in compliance with the
provisions of the Interagency Cooperation Act,Tex. Gov. Code Chapter 771;
2) The Parties hereby certify that(1)the services specified are necessary and essential for the
activities that are properly within the statutory functions and programs of the affected agencies of
State government; (2)the proposed arrangements serve the interest of efficient and economical
administration of the State government; and(3)the services, supplies or materials contracted for
are not required by Section 21 of Article 16 of the Constitution of the State of Texas to be supplied
under contract given to the lowest responsible bidder; and
3) DSHS certifies that it has the authority to enter into this Contract granted in Tex.Health& Safety
Code Chapter 1001, and Contractor certifies that it has specific statutory authority to enter into
and perform this Contract.
c) The following additional provisions will apply to interlocal contracts:
1) This Contract is entered into pursuant to the authority granted and in compliance with the
provisions of the Interlocal Cooperation Act,Tex. Gov. Code Chapter 791;
2) Payments made by DSHS to Contractor will be from current revenues available to DSHS; and
3) Each Parry represents that it has been authorized to enter into this Contract.
d) Contractor agrees that Contract Revision Requests(pursuant to the Contractor's Request for Revision
to Certain Contract Provisions section),when signed by a duly authorized representative of
Contractor,will be effective as of the effective date specified by the Department,whether that date is
prior to or after the date of any ratification by Contractor's governing body.
Section 2.09 Civil Rights Policies and Complaints.
Upon request, Contactor shall provide the Health and Human Services Commission (HHSC) Civil Rights
Office with copies of all Contractor's civil rights policies and procedures. Contractor shall notify HHSC's
Office of Civil Rights of any civil rights complaints received relating to performance under this Contract no
more than ten(10)calendar days after Contractor's receipt of the claim. Notice must be directed to—
Civil Rights Office
Health and Human Services Commission
701 W. 51 st St.,Mail Code W206
Austin,Texas 78751
(888)388-6332 or(512)438 4313
TTY Toll-free (877)432-7232
HHSCivilRightsOffice @hhsc.state.tx.us
Section 2.10 Licenses, Certifications,Permits,Registrations and Approvals.
Contractor shall obtain and maintain all applicable licenses, certifications, permits, registrations and
approvals to conduct its business and to perform the services under this Contract. Failure to obtain or
any revocation, surrender, expiration, non-renewal, inactivation or suspension of any such license,
certification, permit, registration or approval constitutes grounds for termination of this Contract or
other remedies the Department deems appropriate. Contractor shall ensure that all its employees,
staff and volunteers obtain and maintain in active status all licenses, certifications,permits,
registrations and approvals required to perform their duties under this Contract and shall prohibit any
person who does not hold a current, active required license, certification,permit, registration or
approval from performing services under this Contract.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 9
Section 2.11 Funding Obligation.
This Contract is contingent upon the availability of funding. If funds become unavailable through
lack of appropriations, budget cuts, transfer of funds between programs or health and human services
agencies, amendment of the Appropriations Act, health and human services agency consolidation, or
any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce or
terminate funding under this Contract. Notice of any restriction or reduction will include instructions
and detailed information on how DSHS will fund the services and/or goods to be procured with the
restricted or reduced funds.
Section 1.03 Section 2.12 Whistleblower Protection.
Contractor shall include the Whistleblower Protection Enhancement Act and Texas Whistleblower
Act protections to grantees, their subgrantees and subcontractors and Contractor must inform its
employees of whistleblower rights and remedies.
Section 1.04 Section 2.13 Federal Assistance Identification Number.
Contractor shall include the Federal Assistance Identification Number(FAIN) on each subaward
under a Federal award to enable reporting of expenditures according to the FAIN. As a condition of
the award, Federal agencies require that all recipients document the assigned FAIN on each subaward
under the Federal award.
ARTICLE III S ERVICES
Section 3.01 Education to Persons in Residential Facilities.
If applicable, Contractor shall ensure that all persons,who are housed in Department-licensed and/or-funded
residential facilities and who are twenty-two (22)years of age or younger,have access to educational services
as required by Tex. Educ. Code § 29.012. Contractor shall notify the local education agency or local early
intervention program as prescribed by Tex. Educ. Code § 29.012 not later than the third calendar day after the
date a person who is twenty-two (22)years of age or younger is placed in Contractor's residential facility.
Section 3.02 Disaster Services.
In the event of a local, state,or federal emergency,including natural,man-made,criminal,terrorist,and/or
bioterrorism events,declared as a state disaster by the Governor,or as a federal disaster by the appropriate
federal official, Contractor may be called upon to assist DSHS in providing services, as appropriate,in the
following areas: community evacuation; health and medical assistance; assessment of health and medical
needs;health surveillance;medical care personnel; health and medical equipment and supplies; patient
evacuation; in-hospital care and hospital facility status; food, drug, and medical device safety;worker health
and safety;mental health and substance abuse; public health information; vector control and veterinary
services; and victim identification and mortuary services. Contractor shall carry out disaster services in the
manner most responsive to the needs of the emergency,be cost-effective, and be least intrusive on
Contractor's primary services.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 10
Section 3.03 Consent to Medical Care of a Minor.
If Contractor provides medical,dental,psychological or surgical treatment to a minor under this Contract,
either directly or through contracts with subcontractors, Contractor shall not provide treatment of a minor
unless informed consent to treatment is obtained pursuant to Tex.Fam. Code Chapter 32,relating to consent to
treatment of a child by a non-parent or child or pursuant to other state law. If requirements of federal law
relating to consent directly conflict with Tex. Fam. Code Chapter 32, federal law supersedes state law.
Section 3.04 Telemedicine Medical Services.
Contractor shall ensure that if Contractor or its subcontractor uses telemedicine/telepsychiatry that the services
are implemented in accordance with written procedures and using a protocol approved by Contractor's medical
director and using equipment that complies with the equipment standards as required by the Department.
Procedures for providing telemedicine service must include the following requirements:
a) clinical oversight by Contractor's medical director or designated physician responsible for medical
leadership;
b) contraindication considerations for telemedicine use;
c) qualified staff members to ensure the safety of the individual being served by telemedicine at the
remote site;
d) safeguards to ensure confidentiality and privacy in accordance with state and federal laws;
e) use by credentialed licensed providers providing clinical care within the scope of their licenses;
f) demonstrated competency in the operations of the system by all staff members who are involved in the
operation of the system and provision of the services prior to initiating the protocol;
g) priority in scheduling the system for clinical care of individuals;
h) quality oversight and monitoring of satisfaction of the individuals served; and
i) management of information and documentation for telemedicine services that ensures timely access to
accurate information between the two sites.
Telemedicine Medical Services does not include chemical dependency treatment services provided by
electronic means under Rule § 448.911.
Section 3.05 Fees for Personal Health Services.
Contractor may develop a system and schedule of fees for personal health services in accordance with
the provisions of Tex. Health & Safety Code § 12.032, DSHS Rule §1.91 covering Fees for Personal
Health Services, and other applicable laws or grant requirements. The amount of a fee must not
exceed the actual cost of providing the services. No client may be denied a service due to inability to
pay. Any charges assessed to individuals for screenings must be accounted for as Program Income in
accordance with the DSHS Contractor's Financial Procedure Manual.
Section 3.06 Cost Effective Purchasing of Medications.
If medications are funded under this Contract, Contractor shall make needed medications available to
clients at the lowest possible prices and use the most cost effective medications purchasing
arrangement possible.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 11
Section 3.07 Services and Information for Persons with Limited English Proficiency.
Contractor shall take reasonable steps to provide services and information, both orally and in writing,
in appropriate languages other than English, to ensure that persons with limited English proficiency
are effectively informed and can have meaningful access to programs, benefits, and activities.
Contractor shall identify and document on the client records the primary language/dialect of a client
who has limited English proficiency and the need for translation or interpretation services and shall
not require a client to provide or pay for the services of a translator or interpreter. Contractor shall
make every effort to avoid use of any persons under the age of eighteen (18) or any family member or
friend of the client as an interpreter for essential communications with a client with limited English
proficiency, unless the client has requested that person and using the person would not compromise
the effectiveness of services or violate the client's confidentiality and the client is advised that a free
interpreter is available.
ARTICLE IV FUNDING
Section 4.01 Debt to State and Corporate Status.
Pursuant to Tex. Gov. Code § 403.055, the Department will not approve and the State Comptroller
will not issue payment to Contractor if Contractor is indebted to the State for any reason, including a
tax delinquency. Contractor, if a corporation, certifies by execution of this Contract that it is current
and will remain current in its payment of franchise taxes to the State of Texas or that it is exempt
from payment of franchise taxes under Texas law(Tex. Tax Code §§ 171.001 et seq.). Contractor, if
a corporation, further certifies that it is and will remain in good standing with the Secretary of State's
office. A false statement regarding franchise tax or corporate status is a material breach of this
Contract. If franchise tax payments become delinquent during the Contract term, all or part of the
payments under this Contract may be withheld until Contractor's delinquent franchise tax is paid in
full.
Section 4.02 Application of Payment Due.
Contractor agrees that any payments due under this Contract will be applied towards any debt of
Contractor, including but not limited to delinquent taxes and child support that is owed to the State of
Texas.
Section 4.03 Use of Funds.
Contractor shall expend Department funds only for the provision of approved services and for
reasonable and allowable expenses directly related to those services.
Section 4.04 Use for Match Prohibited.
Contractor shall not use funds provided through this Contract for matching purposes in securing other
funding unless directed or approved by the Department in writing.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 12
Section 4.05 Program Income.
Gross income directly generated from Department funds through a project or activity performed
under a Program Attachment and/or earned only as a result of a Program Attachment during the term
of the Program Attachment are considered program income. Unless otherwise required under the
terms of the grant funding this Contract, Contractor shall use the addition alternative, as provided in
UGMS § 25(g)(2), for the use of program income to further the program objectives of the state or
federal statute under which the Program Attachment was made, and Contractor shall spend the
program income on the same Program Attachment project in which it was generated. Contractor
shall identify and report this income in accordance with the Compliance and Reporting Article of
these General Provisions, the Contractor's Financial Procedures Manual located at
http://www.dshs.state.tx.us/contracts/cfpm.shtm and the provisions of the Program Attachment(s).
Contractor shall expend program income during the Program Attachment term and may not carry
forward to any succeeding term. Contractor shall refund program income not expended in the term in
which it is earned to DSHS. DSHS may base future funding levels, in part, upon Contractor's
proficiency in identifying, billing, collecting, and reporting program income, and in using it for the
purposes and under the conditions specified in this Contract.
Section 4.06 Nonsupplanting.
Contractor shall not supplant (i.e., use funds from this Contract to replace or substitute existing
funding from other sources that also supports the activities that are the subject of this Contract)but
rather shall use funds from this Contract to supplement existing state or local funds currently
available for a particular activity. Contractor shall make a good faith effort to maintain its current
level of support. Contractor may be required to submit documentation substantiating that a reduction
in state or local funding, if any, resulted for reasons other than receipt or expected receipt of funding
under this Contract.
ARTICLE V PAYMENT METHODS AND RESTRICTIONS
Section 5.01 Payment Methods.
Except as otherwise provided by the provisions of the Program Attachment(s), the payment method
for each Program Attachment will be one of the following methods:
a) cost reimbursement. This payment method is based on an approved budget in the Program
Attachment(s) and acceptable submission of a request for reimbursement; or
b) unit rate/fee-for-service. This payment method is based on a fixed price or a specified rate(s)or fee(s)
for delivery of a specified unit(s)of service, as stated in the Program Attachment(s) and acceptable
submission of all required documentation,forms and/or reports.
Section 5.02 Billing Submission.
Contractors shall bill the Department in accordance with the Program Attachment(s) in the form and
format prescribed by DSHS. Unless otherwise specified in the Program Attachment(s) or permitted
under the Third Party Payors section of this Article, Contractor shall submit requests for
reimbursement or payment monthly by the last business day of the month following the end of the
month covered by the bill. Contractor shall maintain all documentation that substantiates billing
submissions and make the documentation available to DSHS upon request.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 13
Section 5.03 Final Billing Submission.
Unless otherwise provided by the Department, Contractor shall submit a reimbursement or payment
request as a final close-out bill not later than forty-five (45) calendar days following the end of the
term of the Program Attachment for goods received and services rendered during the term. If
necessary to meet this deadline, Contractor may submit reimbursement or payment requests by
facsimile transmission. Reimbursement or payment requests received in DSHS's offices more than
forty-five (45) calendar days following the end of the applicable term will not be paid. Consideration
of requests for an exception will be made on a case-by-case basis, subject to the availability of
funding, and only for an extenuating circumstance, such as a catastrophic event, natural disaster, or
criminal activity that substantially interferes with normal business operations or causes damage or
destruction of a place of business and/or records. A written statement describing the extenuating
circumstance and the last request for reimbursement must be submitted for review and approval to the
DSHS Accounting Section.
Section 5.04 Working Capital Advance.
If allowed under this Contract, a single one-time working capital advance per term of the Program
Attachment may be granted at the Department's discretion. Contractor must submit documentation
to the contract manager assigned to the Program Attachment to justify the need for a working capital
advance. Contractor shall liquidate the working capital advance as directed by the Department. The
requirements for the documentation justifying the need for an advance and the directions for
liquidating the advance are found in the Contractor's Financial Procedures Manual located at
http://www.dshs.state.tx.us/contracts/cfpm.shtm.
Section 5.05 Financial Status Reports (FSRs).
Except as otherwise provided in these General Provisions or in the terms of any Program
Attachment(s) that is incorporated into the Contract, for contracts with categorical budgets,
Contractor shall submit quarterly FSRs to Accounts Payable by the last business day of the month
following the end of each quarter of the Program Attachment term for Department review and
financial assessment. Contractor shall submit the final FSR no later than forty-five (45) calendar
days following the end of the applicable term.
Section 5.06 Third Party Payors.
A third party payor is any person or entity who has the legal responsibility for paying for all or part of
the services provided. Third party payors include, but are not limited to, commercial health or
liability insurance carriers, Medicaid, or other federal, state, local, and private funding sources.
Except as provided in this Contract, Contractor shall screen all clients and shall not bill the
Department for services eligible for reimbursement from third party payors. Contractor shall (a)
enroll as a provider in Children's Health Insurance Program and Medicaid if providing approved
services authorized under this Contract that may be covered by those programs, and bill those
programs for the covered services; (b)provide assistance to individuals to enroll in such programs
when the screening process indicates possible eligibility for such programs; (c) allow clients who are
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 14
otherwise eligible for Department services, but cannot pay a deductible required by a third party
payor, to receive services up to the amount of the deductible and to bill the Department for the
deductible; (d)not bill the Department for any services eligible for third party reimbursement until all
appeals to third party payors have been exhausted, in which case the thirty (30)-day requirement in
the Billing Submission section will be extended until all such appeals have been exhausted; (e)
maintain appropriate documentation from the third party payor reflecting attempts to obtain
reimbursement; (f)bill all third party payors for services provided under this Contract before
submitting any request for reimbursement to Department; and(g)provide third party billing functions
at no cost to the client.
ARTICLE VI TERMS AND CONDITIONS OF PAYMENT
Section 6.01 Prompt Payment.
Upon receipt of a timely, undisputed invoice pursuant to this Contract, Department will pay
Contractor. Payments and reimbursements are contingent upon a signed Contract and will not exceed
the total amount of authorized funds under this Contract. Contractor is entitled to payment or
reimbursement only if the service, work, and/or product has been authorized by the Department and
performed or provided pursuant to this Contract. If those conditions are met, Department will make
payment in accordance with the Texas prompt payment law (Tex. Gov. Code Chapter 2251).
Contractor shall comply with Tex. Gov. Code Chapter 2251 regarding its prompt payment obligations
to subcontractors.
Section 6.02 Department Review.
Payment of invoices by the Department will not constitute acceptance or approval of Contractor's
performance, and all invoices and Contractor's performance are subject to audit or review and
recoupment of payments by the Department.
Section 6.03 Withholding Payments.
Department may withhold all or part of any payments to Contractor to offset reimbursement for any
ineligible expenditures, disallowed costs, or overpayments that Contractor has not refunded to
Department, or if financial status report(s)required by the Department are not submitted by the
date(s) due. Department may take repayment(recoup) from funds available under this Contract in
amounts necessary to fulfill Contractor's repayment obligations.
Section 6.04 Condition Precedent to Requesting Payment.
Contractor shall disburse program income, rebates, refunds, contract settlements, audit recoveries,
and interest earned on such funds before requesting cash payments including any advance payments
from Department.
Section 6.05 Acceptance as Payment in Full.
Except as permitted in the Fees for Personal Health Services section of the Services Article of these
General Provisions or under 25 Tex. Admin. Code § 444.413, Contractor shall accept reimbursement
or payment from DSHS as payment in full for services or goods provided to clients or participants,
and Contractor shall not seek additional reimbursement or payment for services or goods from clients
General Provisions(Core Subrecipient) 2015 (Month Day,Year) 15
or participants or charge a fee or make a profit with respect to the Contract. A fee or profit is
considered to be an amount in excess of actual allowable costs that are incurred in conducting an
assistance program.
ARTICLE VII ALLOWABLE COSTS AND AUDIT REQUIREMENTS
Section 7.01 Allowable Costs.
For services satisfactorily performed, and sufficiently documented,pursuant to this Contract, DSHS
will reimburse Contractor for allowable costs. Contractor must have incurred a cost prior to claiming
reimbursement and within the applicable term to be eligible for reimbursement under this Contract.
DSHS will determine whether costs submitted by Contractor are allowable and eligible for
reimbursement. If DSHS has paid funds to Contractor for unallowable or ineligible costs, DSHS will
notify Contractor in writing, and Contractor shall return the funds to DSHS within thirty (30)
calendar days of the date of this written notice. DSHS may withhold all or part of any payments to
Contractor to offset reimbursement for any unallowable or ineligible expenditures that Contractor has
not refunded to DSHS, or if financial status report(s)required under the Financial Status Reports
section are not submitted by the due date(s). DSHS may take repayment(recoup) from funds
available under this Contract in amounts necessary to fulfill Contractor's repayment obligations.
Applicable cost principles, audit requirements, and administrative requirements include-
Applicable Entity Applicable Cost Audit Requirements Administrative
Principles Requirements
State,Local and Tribal OMB Circular A-87 OMB Circular UGMS, OMB Circular
Governments (2 CFR,Part 225) A-133 and UGMS A-102, and applicable
Federal awarding
agency common rule
Educational Institutions OMB Circular A-21 OMB Circular OMB Circular A-110 (2
(2 CFR,Part 220) A-133 CFR,Part 215)and
applicable Federal
awarding agency
common rule; and
UGMS, as applicable
Non-Profit OMB Circular OMB Circular UGMS; OMB Circular
Organizations A-122 (2 CFR,Part A-133 and UGMS A-110 (2 CFR,Part
230) 215) and applicable
Federal awarding
agency common rule
For-profit Organization 48 CFR Part 31, OMB Circular A- UGMS and applicable
other than a hospital and Contract Cost 133 and UGMS Federal awarding
an organization named Principles agency common rule
in OMB Circular A-122 Procedures,or
(2 CFR Part,230) as not uniform cost
subject to that circular. accounting standards
that comply with
cost principles
acceptable to the
federal or state
awarding agency
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 16
A chart of applicable Federal awarding agency common rules is located through a weblink on the DSHS
website at htip://www.dshs.state.tx.us/contracts/links.shtm. OMB Circulars will be applied with the
modifications prescribed by UGMS with effect given to whichever provision imposes the more stringent
requirement in the event of a conflict.
Section 7.02 Independent Single or Program-Specific Audit.
If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in federal
funds awarded, Contractor shall have a single audit or program-specific audit in accordance with the
Office of Management and Budget (OMB) Circ. No. A-133, the Single Audit Act of 1984, P L 98-
502, 98 Stat. 2327, and the Single Audit Act Amendments of 1996, P L 104-156, 110 Stat. 1396. The
$500,000 federal threshold amount includes federal funds passed through by way of state agency
awards. If Contractor within Contractor's fiscal year expends a total amount of at least $500,000 in
state funds awarded, Contractor must have a single audit or program-specific audit in accordance
with UGMS, State of Texas Single Audit Circular. For-profit Contractors whose expenditures meet
or exceed the federal and/or state expenditure thresholds stated above shall follow the guidelines in
OMB Circular A-133 or UGMS, as applicable, for their program-specific audits. The HHSC Office
of Inspector General (OIG)will notify Contractor to complete the Single Audit Status Registration
Form. If Contractor fails to complete the Single Audit Status Form within thirty (30) calendar days
after notification by OIG to do so, Contractor shall be subject to DSHS sanctions and remedies for
non-compliance with this Contract. The audit must be conducted by an independent certified public
accountant and in accordance with applicable OMB Circulars, Government Auditing Standards, and
UGMS, which is accessible through a web link on the DSHS website at
htip://www.dshs.state.tx.us/contracts/links.shtm. Contractor shall procure audit services in compliance
with this section, state procurement procedures, as well as with the provisions of UGMS. Contractor,
unless Contractor is a state governmental entity, shall competitively re-procure independent single
audit services at least every six (6)years.
Section 7.03 Submission of Audit.
Within thirty (30) calendar days of receipt of the audit reports required by the Independent Single or
Program-Specific Audit section, Contractor shall submit one copy to the Department's Contract
Oversight and Support Section, and one copy to the OIG, at the following addresses:
Department of State Health Services Health and Human Services Commission
Contract Oversight and Support, Mail Code Office of Inspector General
1326 Compliance/Audit, Mail Code 1326
P.O. Box 149347 P.O. Box 85200
Austin, Texas 78714-9347 Austin, Texas 78708-5200
Electronic submission to DSHS should be addressed as follows:
COSContractAdministration kdshs.state.tx.us
Electronic submission to HHSC should be addressed as follows:
Queenah.Teamah@hhsc.state.tx.us
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 17
If Contractor fails to submit the audit report as required by the Independent Single or Program-
Specific Audit section within thirty (30) calendar days of receipt by Contractor of an audit report,
Contractor shall be subject to DSHS sanctions and remedies for non-compliance with this Contract.
ARTICLE VIII CONFIDENTIALITY
Section 8.01 Maintenance of Confidentiality.
Contractor shall maintain the privacy and confidentiality of information and records received during
or related to the performance of this Contract, including patient and client records that contain
protected health information (PHI), and any other information that discloses confidential personal
information or identifies any client served by DSHS, in accordance with applicable federal and state
laws, rules and regulations, including but not limited to 7 CFR Part 246; 42 CFR Part 2; 45 CFR
Parts 160 and 164 (Health Insurance Portability and Accountability Act [HIPAA]); Tex. Health &
Safety Code Chapters 12, 47, 81, 82, 85, 88, 92, 161, 181, 241, 245, 251, 534, 576, 577, 596, 611,
and 773; and Tex. Occ. Code Chapters 56 and 159 and all applicable rules and regulations.
Section 8.02 Department Access to PHI and Other Confidential Information.
Contractor shall cooperate with Department to allow Department to request,collect and receive PHI and other
confidential information under this Contract,without the consent of the individual to whom the PHI relates,for
funding,payment and administration of the grant program, and for purposes permitted under applicable state
and federal confidentiality and privacy laws.
Section 8.03 Exchange of Client-Identifying Information.
Except as prohibited by other law, Contractor and DSHS shall exchange PHI without the consent of clients in
accordance with 45 CFR§ 164.504(e)(3)(i)(B),Tex. Health& Safety Code § 533.009 and Rule Chapter 414,
Subchapter A or other applicable laws or rules. Contractor shall disclose information described in Tex. Health
& Safety Code § 614.017(a)(2)relating to special needs offenders,to an agency described in Tex. Health&
Safety Code § 614.017(c)upon request of that agency,unless Contractor documents that the information is not
allowed to be disclosed under 45 CFR Part 164 or other applicable law.
Section 8.04 Security of Patient or Client Records.
Contractor shall maintain patient and client records in compliance with state and federal law relating to
security and retention of medical or mental health and substance abuse patient and client records. Department
may require Contractor to transfer original or copies of patient and client records to Department,without the
consent or authorization of the patient or client,upon termination of this Contract or a Program Attachment to
this Contract, as applicable,or if the care and treatment of the individual patient or client is transferred to
another entity. Prior to providing services funded under this Contract to a patient or client, Contractor shall
attempt to obtain consent from the patient or client to transfer copies of patient or client records to another
entity funded by DSHS upon termination of this Contract or a Program Attachment to this Contract, as
applicable, or if care or treatment is transferred to another DSHS-funded contractor.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 18
Section 8.05 HIV/AIDS Model Workplace Guidelines.
If providing direct client care, services,or programs, Contractor shall implement Department's policies based
on the HIV/AIDS (human immunodeficiency virus/acquired immunodeficiency syndrome)Model Workplace
Guidelines for Businesses, State Agencies, and State Contractors,Policy No. 090.021, and Contractor shall
educate employees and clients concerning HIV and its related conditions,including AIDS,in accordance with
the Tex. Health& Safety Code § 85.112-114. A link to the Model Workplace Guidelines can be found at
htip://www.dshs.state.tx.us/hivstd/policy//policies.shtm.
ARTICLE IX REQUIRED DISCLOSURES
Section 9.01 Texas Public Information Act.
Notwithstanding any provision in this Contract to the contrary, the Department will comply with the
Texas Public Information Act, Texas Government Code, Chapter 552, as interpreted by judicial
opinions and the opinions of the Attorney General of the State of Texas. If Contractor is not a state
agency, institution of higher education or other governmental entity, then Contractor is required to
make any information created or exchanged with the state pursuant to a contract, which is not
otherwise excepted from disclosure under the Texas Public Information Act, available in a format
that is accessible by the public at no additional charge to the state.
ARTICLE X RECORDS RETENTION
Section 10.01 Retention.
Contractor shall retain and preserve records in accordance with applicable state and federal statutes,rules and
regulations. At a minimum, Contractor shall retain and preserve all other records,including financial records
that are generated or collected by Contractor under the provisions of this Contract, for a period of four(4)
years after the termination of this Contract. If services are funded through Medicaid,the federal retention
period,if more than four(4)years,will apply. Contractor shall retain all records pertaining to this Contract
that are the subject of litigation or an audit until the litigation has ended or all questions pertaining to the audit
are resolved. Legal requirements for Contractor may extend beyond the retention schedules established in this
section. Contractor shall retain medical records in accordance with Tex. Admin. Code Title 22,Part 9, §
165.1(b) and(c)or other applicable statutes,rules and regulations governing medical information. Contractor
shall include this provision concerning records retention in any subcontract it awards. If Contractor ceases
business operations,it shall ensure that records relating to this Contract are securely stored and are accessible
by the Department upon Department's request for at least four(4)years from the date Contractor ceases
business or from the date this Contract terminates,whichever is sooner. Contractor shall provide, and update
as necessary,the name and address of the parry responsible for storage of records to the contract manager
assigned to the Program Attachment.
ARTICLE XI ACCESS, INSPECTION AND AUDIT OF RECORDS
Section 11.01 Access and Inspection.
In addition to any right of access arising by operation of law, Contractor, and any of Contractor's
affiliate or subsidiary organizations or subcontractors shall permit the Department or any of its duly
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 19
authorized representatives, as well as duly authorized federal, state or local authorities, including the
Comptroller General of the United States, OIG, and the State Auditor's Office (SAO), unrestricted
access to and the right to examine any site where business is conducted or client services are
performed, and all records (including financial records, client and patient records, if any, and
Contractor's personnel records and governing body personnel records), books, papers or documents
related to this Contract; and the right to interview members of Contractor's governing body, staff,
volunteers, participants and clients concerning the Contract, Contractor's business and client services.
If deemed necessary by the Department or the OIG, for the purpose of investigation or hearing,
Contractor shall produce original documents related to this Contract. The Department and HHSC
will have the right to audit billings both before and after payment, and all documentation that
substantiates the billings. Contractor shall make available to the Department information collected,
assembled or maintained by Contractor relative to this Contract for the Department to respond to
requests that it receives under the Public Information Act. Contractor shall include this provision
concerning the right of access to, and examination of, sites and information related to this Contract in
any subcontract it awards.
Section 11.02 State Auditor's Office.
Contractor shall, upon request, make all records, books, papers, documents, or recordings related to
this Contract available for inspection, audit, or reproduction during normal business hours to any
authorized representative of the SAO. Contractor understands that the acceptance of funds under this
Contract acts as acceptance of the authority of the SAO, or any successor agency, to conduct an audit
or investigation in connection with those funds. Contractor shall cooperate fully with the SAO or its
successor in the conduct of the audit or investigation, including providing all records requested, and
providing access to any information the SAO considers relevant to the investigation or audit. The
SAO's authority to audit funds will apply to Contract funds disbursed by Contractor to its
subcontractors, and Contractor shall include this provision concerning the SAO's authority to audit
and the requirement to cooperate, in any subcontract Contractor awards.
Section 11.03 Responding to Deficiencies.
Any deficiencies identified by DSHS or HHSC upon examination of Contractor's records or during
an inspection of Contractor's site(s)will be conveyed in writing to Contractor. Contractor shall
submit, by the date prescribed by DSHS, a resolution to the deficiency identified in a site inspection,
program or management review or financial audit to the satisfaction of DSHS or, if directed by
DSHS, a corrective action plan to resolve the deficiency. A DSHS or HHSC determination of either
an inadequate or inappropriate resolution of the findings may result in contract remedies or sanctions
under the Breach of Contract and Remedies for Non-Compliance Article of these General Provisions.
ARTICLE XII NOTICE REQUIREMENTS
Section 12.01 Child Abuse Reporting Requirement.
This section applies to mental health and substance abuse contractors and contractors for the
following public health programs: Human Immunodeficiency Virus/Sexually Transmitted Diseases
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(HIV/STD); Family Planning (Titles V, X and XX); Primary Health Care; Maternal and Child
Health; and Women, Infants and Children (WIC)Nutrition Services. Contractor shall comply with
child abuse reporting guidelines and requirements in Tex. Fam. Code Chapter 261 relating to
investigations of reports of child abuse and neglect. Contractor shall develop, implement and enforce
a written policy that includes at a minimum the Department's Child Abuse Screening, Documenting,
and Reporting Policy for Contractors/Providers and train all staff on reporting requirements.
Contractor shall use the DSHS Child Abuse Reporting Form as required by the Department located at
www.dshs.state.tx.us/childabusereporting. Contractor shall retain reporting documentation on site and
make it available for inspection by DSHS.
Section 12.02 Significant Incidents.
In addition to notifying the appropriate authorities, Contractor shall report to the contract manager
assigned to the Program Attachment significant incidents involving substantial disruption of
Contractor's program operation, or affecting or potentially affecting the health, safety or welfare of
Department-funded clients or participants within seventy-two (72)hours of discovery.
Section 12.03 Litigation.
Contractor shall notify the contract manager assigned to the Program Attachment of litigation related
to or affecting this Contract and to which Contractor is a party within seven (7) calendar days of
becoming aware of such a proceeding. This includes, but is not limited to an action, suit or
proceeding before any court or governmental body, including environmental and civil rights matters,
professional liability, and employee litigation. Notification must include the names of the parties,
nature of the litigation and remedy sought, including amount of damages, if any.
Section 12.04 Contract or License Action Against the Contractor.
Contractor shall notify the contract manager assigned to the Contract if Contractor has had a contract
suspended or terminated for cause by any local, state or federal department or agency or nonprofit
entity within three (3)working days of the suspension or termination. Such notification must include
the reason for such action; the name and contact information of the local, state or federal department
or agency or entity; the date of the contract; the date of the suspension or termination; and the
contract or case reference number. If Contractor, as an organization, has surrendered its license or
has had its license suspended or revoked by any local, state or federal department or agency or non-
profit entity, it shall disclose this information within three (3)working days of the surrender,
suspension or revocation to the contract manager assigned to the Program Attachment by submitting
a one-page description that includes the reason(s) for such action; the name and contact information
of the local, state or federal department or agency or entity; the date of the license action; and a
license or case reference number.
Section 12.05 Insolvency.
Contractor shall notify in writing the contract manager assigned to the Program Attachment of
Contractor's insolvency, incapacity, or outstanding unpaid obligations to the Internal Revenue
Service (IRS) or Texas Workforce Commission (TWC)within three (3)working days of the date of
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 21
determination that Contractor is insolvent or incapacitated, or the date Contractor discovered an
unpaid obligation to the IRS or TWC. Contractor shall notify in writing the contract manager
assigned to the Program Attachment of its plan to seek bankruptcy protection within three (3)
working days of such action by Contractor's governing body.
Section 12.06 Misuse of Funds and Performance Malfeasance.
Contractor shall report to the contract manager assigned to the Program Attachment , any knowledge
of debarment, suspected fraud, program abuse, possible illegal expenditures, unlawful activity, or
violation of financial laws, rules,policies, and procedures related to performance under this Contract.
Contractor shall make such report no later than three (3)working days from the date that Contractor
has knowledge or reason to believe such activity has taken place. Additionally, if this Contract is
federally funded by the Department of Health and Human Services (HHS), Contractor shall report
any credible evidence that a principal, employee, subcontractor or agent of Contractor, or any other
person, has submitted a false claim under the False Claims Act or has committed a criminal or civil
violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct
involving those funds. Contractor shall make this report to the SAO at http://sao.fraud.state.tx.us, and
to the HHS Office of Inspector General at http://www.oig.hhs.gov/fraud/hotline/no later than three (3)
working days from the date that Contractor has knowledge or reason to believe such activity has
taken place.
Section 12.07 Criminal Activity and Disciplinary Action.
Contractor affirms that no person who has an ownership or controlling interest in the organization or
who is an agent or managing employee of the organization has been placed on community
supervision, received deferred adjudication, is presently indicted for or has been convicted of a
criminal offense related to any financial matter, federal or state program or felony sex crime.
Contractor shall notify in writing the contract manager assigned to the Program Attachment if it has
reason to believe Contractor, or a person with ownership or controlling interest in the organization or
who is an agent or managing employee of the organization, an employee or volunteer of Contractor,
or a subcontractor providing services under this Contract has engaged in any activity that would
constitute a criminal offense equal to or greater than a Class A misdemeanor or if such activity would
reasonably constitute grounds for disciplinary action by a state or federal regulatory authority, or has
been placed on community supervision, received deferred adjudication, or been indicted for or
convicted of a criminal offense relating to involvement in any financial matter, federal or state
program or felony sex crime. Contractor shall make the reports required by this section no later than
three (3) working days from the date that Contractor has knowledge or reason to believe such activity
has taken place. Contractor shall not permit any person who engaged, or was alleged to have
engaged, in an activity subject to reporting under this section to perform direct client services or have
direct contact with clients, unless otherwise directed by DSHS.
Section 12.08 Retaliation Prohibited.
Contractor shall not retaliate against any person who reports a violation of, or cooperates with an
investigation regarding, any applicable law, rule, regulation or standard to the Department, another
state agency, or any federal, state or local law enforcement official.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 22
Section 12.09 Documentation.
Contractor shall maintain appropriate documentation of all notices required under these General
Provisions.
ARTICLE XIII ASSURANCES AND CERTIFICATIONS
Section 13.01 Certification.
Contractor certifies by execution of this Contract to the following:
a) it is not disqualified under 2 CFR§376.935 or ineligible for participation in federal or state assistance
programs;
b) neither it,nor its principals,are presently debarred, suspended,proposed for debarment,declared
ineligible,or voluntarily excluded from participation in this transaction by any federal or state
department or agency in accordance with 2 CFR Parts 376 and 180(parts A-I),45 CFR Part 76 (or
comparable federal regulations);
c) it has not knowingly failed to pay a single substantial debt or a number of outstanding debts to a
federal or state agency;
d) it is not subject to an outstanding judgment in a suit against Contractor for collection of the balance of
a debt;
e) it is in good standing with all state and/or federal agencies that have a contracting or regulatory
relationship with Contractor;
f) that no person who has an ownership or controlling interest in Contractor or who is an agent or
managing employee of Contractor has been convicted of a criminal offense related to involvement in
any program established under Medicare,Medicaid,or a federal block grant;
g) neither it,nor its principals have within the three(3)-year period preceding this Contract,has been
convicted of or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain,or performing a private or public (federal,
state or local)transaction or contract under a private or public transaction,violation of federal or state
antitrust statutes(including those proscribing price-fixing between competitors, allocation of
customers between competitors and bid-rigging),or commission of embezzlement,theft, forgery,
bribery, falsification or destruction of records,making false statements or false claims,tax evasion,
obstruction of justice,receiving stolen property or any other offense indicating a lack of business
integrity or business honesty that seriously and directly affects the present responsibility of Contactor
or its principals;
h) neither it,nor its principals is presently indicted or otherwise criminally or civilly charged by a
governmental entity(federal, state or local)with the commission of any of the offenses enumerated in
subsection g)of this section; and
i) neither it,nor its principals within a three(3)-year period preceding this Contract has had one or more
public transaction(federal,state or local)terminated for cause or default.
Contractor shall include the certifications in this Article in all subcontracts and solicitations for subcontracts.
Where Contractor is unable to certify to any of the statements in this Article, Contractor shall submit an
explanation to the contract manager assigned to the Program Attachment. If Contractor's status with respect
to the items certified in this Article changes during the term of this Contract, Contractor shall immediately
notify the contract manager assigned to the Program Attachment .
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 23
Section 13.02 Child Support Delinquencies.
As required by Tex. Fam. Code § 231.006, a child support obligor who is more than thirty (30)
calendar days delinquent in paying child support and a business entity in which the obligor is a sole
proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five percent
(25%) is not eligible to receive payments from state funds under a contract to provide property,
materials, or services or receive a state-funded grant or loan. If applicable, Contractor shall maintain
its eligibility to receive payments under this Contract, certifies that it is not ineligible to receive the
payments specified in this Contract, and acknowledges that this Contract may be terminated and
payment may be withheld if this certification is inaccurate.
Section 13.03 Authorization.
Contractor certifies that it possesses legal authority to contract for the services described in this
Contract and, if applicable, that a resolution, motion or similar action has been duly adopted or
passed as an official act of Contractor's governing body, authorizing the binding of the organization
under this Contract including all understandings and assurances contained in this Contract, and
directing and authorizing the person identified as the authorized representative of Contractor to act in
connection with this Contract and to provide such additional information as may be required.
Section 13.04 Gifts and Benefits Prohibited.
Contractor certifies that it has not given, offered to give, nor intends to give at any time hereafter, any
economic opportunity, present or future employment, gift, loan, gratuity, special discount, trip, favor,
service or anything of monetary value to a DSHS or HHSC official or employee in connection with
this Contract.
Section 13.05 Ineligibility to Receive the Contract.
(a) Pursuant to Tex. Gov. Code § 2155.004 and federal law, Contractor is ineligible to receive this
Contract if this Contract includes financial participation by a person who received compensation from
DSHS to participate in developing, drafting or preparing the specifications, requirements,
statement(s) of work or Solicitation Document on which this Contract is based. Contractor certifies
that neither Contractor, nor its employees, nor anyone acting for Contractor has received
compensation from DSHS for participation in the development, drafting or preparation of
specifications, requirements or statement(s) of work for this Contract or in the Solicitation Document
on which this Contract is based; (b)pursuant to Tex. Gov. Code §§ 2155.006 and 2261.053,
Contractor is ineligible to receive this Contract, if Contractor or any person who would have financial
participation in this Contract has been convicted of violating federal law, or been assessed a federal
civil or administrative penalty, in connection with a contract awarded by the federal government for
relief, recovery or reconstruction efforts as a result of Hurricanes Rita or Katrina or any other disaster
occurring after September 24, 2005; (c) Contractor certifies that the individual or business entity
named in this Contract is not ineligible to receive the specified Contract under Tex. Gov. Code §§
2155.004, 2155.006 or 2261.053, and acknowledges that this Contract may be terminated and
payment withheld if these certifications are inaccurate.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 24
Section 13.06 Antitrust.
Pursuant to 15 USC § 1, et seq. and Tex. Bus. & Comm. Code § 15.01, et seq. Contractor certifies
that neither Contractor, nor anyone acting for Contractor has violated the antitrust laws of this state or
federal antitrust laws, nor communicated directly or indirectly regarding a bid with any competitor or
any other person engaged in Contractor's line of business for the purpose of substantially lessening
competition in such line of business.
Section 13.07 Initiation and Completion of Work.
Contractor certifies that it shall initiate and complete the work under this Contract within the
applicable time frame prescribed in this Contract.
ARTICLE XIV GENERAL BUSINESS OPERATIONS OF CONTRACTOR
Section 14.01 Responsibilities and Restrictions Concerning Governing Body, Officers and
Employees.
Contractor and its governing body shall bear full responsibility for the integrity of the fiscal and
programmatic management of the organization. This provision applies to all organizations, including
Section 501(c)(3) organizations as defined in the Internal Revenue Service Code as not-for-profit
organizations. Each member of Contractor's governing body shall be accountable for all funds and
materials received from Department. The responsibility of Contractor's governing body shall also
include accountability for compliance with Department Rules,policies,procedures, and applicable
federal and state laws and regulations; and correction of fiscal and program deficiencies identified
through self-evaluation and Department's monitoring processes. Further, Contractor's governing
body shall ensure separation of powers, duties, and functions of governing body members and staff.
Staff members, including the executive director, shall not serve as voting members of Contractor's
governing body. No member of Contractor's governing body, or officer or employee of Contractor
shall vote for, confirm or act to influence the employment, compensation or change in status of any
person related within the second degree of affinity or the third degree of consanguinity (as defined in
Tex. Gov. Code Chapter 573) to the member of the governing body or the officer or any employee
authorized to employ or supervise such person. This prohibition does not prohibit the continued
employment of a person who has been continuously employed for a period of two (2) years prior to
the election, appointment or employment of the officer, employee, or governing body member related
to such person in the prohibited degree. These restrictions also apply to the governing body, officers
and employees of Contractor's subcontractors. Ignorance of any Contract provisions or other
requirements contained or referred to in this Contract will not constitute a defense or basis for
waiving or appealing such provisions or requirements.
Section 14.02 Management and Control Systems.
Contractor shall comply with all the requirements of the Department's Contractor's Financial
Procedures Manual, and any of its subsequent amendments, which is available at the Department's
web site: hqp://www.dshs.state.tx.us/contracts/cfpm.shtm. Contractor shall maintain an appropriate
contract administration system to ensure that all terms, conditions, and specifications are met during
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 25
the term of the contract through the completion of the closeout procedures. Contractor shall develop,
implement, and maintain financial management and control systems that meet or exceed the
requirements of UGMS and adhere to procedures detailed in Department's Contractor's Financial
Procedures Manual. Those requirements and procedures include, at a minimum, the following:
a) financial planning,including the development of budgets that adequately reflect all functions and
resources necessary to carry out authorized activities and the adequate determination of costs;
b) financial management systems that include accurate accounting records that are accessible and identify
the source and application of funds provided under each Program Attachment of this Contract, and
original source documentation substantiating that costs are specifically and solely allocable to a
Program Attachment and are traceable from the transaction to the general ledger; and
c) effective internal and budgetary controls; comparison of actual costs to budget; determination of
reasonableness,allowableness, and allocability of costs; timely and appropriate audits and resolution
of any findings;billing and collection policies; and a mechanism capable of billing and making
reasonable efforts to collect from clients and third parties.
Section 14.03 Insurance.
Contractor shall maintain insurance or other means of repairing or replacing assets purchased with
Department funds. Contractor shall repair or replace with comparable equipment any such
equipment not covered by insurance that is lost, stolen, damaged or destroyed. If any insured
equipment purchased with DSHS funds is lost, stolen, damaged or destroyed, Contractor shall notify
the contract manager assigned to the Program Attachment to obtain instructions whether to submit
and pursue an insurance claim. Contractor shall use any insurance proceeds to repair the equipment
or replace the equipment with comparable equipment or remit the insurance proceeds to DSHS.
Section 14.04 Fidelity Bond.
For the benefit of DSHS, Contractor is required to carry a fidelity bond or insurance coverage equal
to the amount of funding provided under this Contract up to $100,000 that covers each employee of
Contractor handling funds under this Contract, including person(s) authorizing payment of such
funds. The fidelity bond or insurance must provide for indemnification of losses occasioned by (1)
any fraudulent or dishonest act or acts committed by any of Contractor's employees, either
individually or in concert with others, and/or(2) failure of Contractor or any of its employees to
perform faithfully his/her duties or to account properly for all monies and property received by virtue
of his/her position or employment. The bond or insurance acquired under this section must include
coverage for third party property. Contractor shall notify, and obtain prior approval from, the DSHS
Contract Oversight and Support Section before settling a claim on the fidelity bond or insurance.
Section 14.05 Liability Coverage.
For the benefit of DSHS, Contractor shall at all times maintain liability insurance coverage, referred
to in Tex. Gov. Code § 2261.102, as "director and officer liability coverage" or similar coverage for
all persons in management or governing positions within Contractor's organization or with
management or governing authority over Contractor's organization (collectively"responsible
persons"). Contractor shall maintain copies of liability policies on site for inspection by DSHS and
shall submit copies of policies to DSHS upon request. This section applies to entities that are
organized as non-profit corporations under the Texas Non-Profit Corporation Act; for-profit
General Provisions(Core Subrecipient) 2015 (Month Day,Year) 26
corporations organized under the Texas Business Corporations Act; and any other legal entity.
Contractor shall maintain liability insurance coverage in an amount not less than the total value of
this Contract and that is sufficient to protect the interests of Department in the event an actionable act
or omission by a responsible person damages Department's interests. Contractor shall notify, and
obtain prior approval from, the DSHS Contract Oversight and Support Section before settling a claim
on the insurance.
Section 14.06 Overtime Compensation.
Except as provided in this section, Contractor shall be responsible for any obligations of premium
overtime pay due employees. Premium overtime pay is defined as any compensation paid to an
individual in addition to the employee's normal rate of pay for hours worked in excess of normal
working hours. Funds provided under this Contract may be used to pay the premium portion of
overtime only under the following conditions: 1)with the prior written approval of DSHS; 2)
temporarily, in the case of an emergency or an occasional operational bottleneck; 3)when employees
are performing indirect functions, such as administration, maintenance, or accounting; 4)in
performance of tests, laboratory procedures, or similar operations that are continuous in nature and
cannot reasonably be interrupted or otherwise completed; or 5)when lower overall cost to DSHS will
result.
Section 14.07 Program Site.
Contractor shall provide services only in locations that are in compliance with all applicable local,
state and federal zoning, building, health, fire, and safety standards.
Section 14.08 Cost Allocation Plan.
Contractor shall submit a Cost Allocation Plan in the format provided in the Department's
Contractor's Financial Procedures Manual to the Department's Contract Oversight and Support
Section, at Mail Code 1326, P.O. Box 149347, Austin, Texas 78714-9347, or by email to
mailto:coscapkdshs.state.tx.us no later than the 601'calendar day after the effective date of the
Contract, except when a Contractor has a current Cost Allocation Plan on file with the Department.
Contractor shall implement and follow the applicable Cost Allocation Plan. If Contractor's plan is
the same as the plan previously submitted to DSHS, by signing this Contract, Contractor certifies that
its current Cost Allocation Plan for the current year is the same as the plan previously submitted. If
the Cost Allocation Plan changes during the Contract term, Contractor shall submit a new Cost
Allocation Plan to the Contract Oversight and Support Section within thirty (30) calendar days after
the effective date of the change. Cost Allocation Plans must comply with the guidelines provided in
the Department's Contractor's Financial Procedures Manual located at
http://www.dshs.state.tx.us/contracts/cfpm.shtm.
Section 14.09 No Endorsement.
Other than stating the fact that Contractor has a contract with DSHS, Contractor and its
subcontractors are prohibited from publicizing the contractual relationship between Contractor and
DSHS, and from using the Department's name, logo or website link in any manner that is intended,
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 27
or that could be perceived, as an endorsement or sponsorship by DSHS or the State of Texas of
Contractor's organization, program, services or product, without the express written consent of
DSHS.
Section 14.10 Historically Underutilized Businesses (HUBS).
If Contractor was not required to submit a HUB subcontracting plan and if subcontracting is
permitted under this Program Attachment, Contractor is encouraged to make a good faith effort to
consider subcontracting with HUBs in accordance with Tex. Gov. Code Chapter 2161 and 34 Tex.
Admin. Code § 20.10 et seq. Contractors may obtain a list of HUBs at
htip://www.window.state.tx.us/procurement/prog/hub. If Contractor has filed a HUB subcontracting plan,
the plan is incorporated by reference in this Contract. If Contractor desires to make a change in the
plan, Contractor must obtain prior approval from the Department's HUB Coordinator of the revised
plan before proposed changes will be effective under this Contract. Contractor shall make a good
faith effort to subcontract with HUBs during the performance of this Contract and shall report HUB
subcontract activity to the Department's HUB Coordinator by the 15th day of each month for the
prior month's activity, if there was any such activity, in accordance with 34 Tex. Admin. Code §
20.16(b).
Section 14.11 Buy Texas.
Contractor shall purchase products and materials produced in Texas when the products and materials
are available at a price and time comparable to products and materials produced outside of Texas as
required by Tex. Gov. Code § 2155.4441.
Section 14.12 Contracts with Subrecipient and Vendor Subcontractors.
Contractor may enter into contracts with subrecipient subcontractors unless restricted or otherwise
prohibited in a specific Program Attachment(s). Prior to entering into a subrecipient agreement
equaling or exceeding $100,000, Contractor shall obtain written approval from DSHS. Contractor
shall establish written policies and procedures for competitive procurement and monitoring of
subcontracts and shall produce a subcontracting monitoring plan. Contractor shall monitor
subrecipient subcontractors for both financial and programmatic performance and shall maintain
pertinent records that must be available for inspection by DSHS. Contractor shall ensure that
subcontractors are fully aware of the requirements placed upon them by state/federal statutes, rules,
and regulations and by the provisions of this Contract.
Contracts with all subcontractors, whether vendor or subrecipient, must be in writing and include the
following:
a) name and address of all parties and the subcontractor's Vendor Identification Number(VIN)or
Employee Identification Number(EIN);
b) a detailed description of the services to be provided;
c) measurable method and rate of payment and total not-to-exceed amount of the contract;
d) clearly defined and executable termination clause; and
e) beginning and ending dates that coincide with the dates of the applicable Program Attachment(s)or
that cover a term within the beginning and ending dates of the applicable Program Attachment(s).
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 28
Contractor is responsible to DSHS for the performance of any subcontractor. Contractor shall not contract
with a subcontractor, at any tier,that is debarred, suspended,or excluded from or ineligible for participation in
federal assistance programs; or if the subcontractor would be ineligible under the following sections of these
General Provisions: Ineligibility to Receive the Contract section(Assurances and Certifications Article); or the
Conflict of Interest or Transactions Between Related Parties sections(General Terms Article).
Section 14.13 Status of Subcontractors.
Contractor shall require all subcontractors to certify that they are not delinquent on any repayment
agreements; have not had a required license or certification revoked; and have not had a contract
terminated by the Department. Contractors shall further require that subcontractors certify that they
have not voluntarily surrendered within the past three (3) years any license issued by the Department.
Section 14.14 Incorporation of Terms in Subrecipient Subcontracts.
Contractor shall include in all its contracts with subrecipient subcontractors and solicitations for
subrecipient subcontracts, without modification (except as required to make applicable to the
subcontractor), (1) the certifications stated in the Assurances and Certifications Article; (2) the
requirements in the Conflicts of Interest section and the Transaction Between Related Parties section
of the General Terms Article; and(3) a provision granting to DSHS, SAO, OIG, and the Comptroller
General of the United States, and any of their representatives, the right of access to inspect the work
and the premises on which any work is performed, and the right to audit the subcontractor in
accordance with the Access and Inspection Article in these General Provisions. Each subrecipient
subcontract contract must also include a copy of these General Provisions and a copy of the
Statement of Work and any other provisions in the Program Attachment(s) applicable to the
subcontract. Contractor shall ensure that all written agreements with subrecipient subcontractors
incorporate the terms of this Contract so that all terms, conditions,provisions, requirements, duties
and liabilities under this Contract applicable to the services provided or activities conducted by a
subcontractor are passed down to that subcontractor. No provision of this Contract creates privity of
contract between DSHS and any subcontractor of Contractor. If a subcontractor is unable to certify to
any of the statements in Section 14.13 or any of the certifications stated in the Assurances and
Certifications Article, Contractor shall submit an explanation to the contract manager assigned to the
Program Attachment . If the subcontractor's status with respect to the items certified in Section
14.13 or the assurances stated in the Assurances and Certifications Article changes during the term of
this Contract, Contractor shall immediately notify the contract manager assigned to the Program
Attachment .
Section 14.15 Independent Contractor.
Contractor is an independent contractor. Contractor shall direct and be responsible for the
performance of its employees, subcontractors,joint venture participants or agents. Contractor is not
an agent or employee of the Department or the State of Texas for any purpose whatsoever. For
purposes of this Contract, Contractor acknowledges that its employees, subcontractors,joint venture
participants or agents will not be eligible for unemployment compensation from the Department or
the State of Texas.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 29
Section 14.16 Authority to Bind.
The person or persons signing this Contract on behalf of Contractor, or representing themselves as
signing this Contract on behalf of Contractor, warrant and guarantee that they have been duly
authorized by Contractor to execute this Contract for Contractor and to validly and legally bind
Contractor to all of its terms.
Section 14.17 Tax Liability.
Contractor shall comply with all state and federal tax laws and is solely responsible for filing all
required state and federal tax forms and making all tax payments. If the Department discovers that
Contractor has failed to remain current on a liability to the IRS, this Contract will be subject to
remedies and sanctions under this Contract, including immediate termination at the Department's
discretion. If the Contract is terminated under this section, the Department will not enter into a
contract with Contractor for three (3) years from the date of termination.
Section 14.18 Notice of Organizational Change.
Contractor shall submit written notice to the contract manager assigned to the Program Attachment
within ten (10)business days of any change to the Contractor's name; contact information; key
personnel, officer, director or partner; organizational structure, such as merger, acquisition or change
in form of business; legal standing; or authority to do business in Texas. A change in Contractor's
name and certain changes in organizational structure require an amendment to this Contract in
accordance with the Amendments section of these General Provisions.
Section 14.19 Quality Management.
Contractor shall comply with quality management requirements as directed by the Department.
Section 14.20 Equipment.
Equipment means an article of nonexpendable, tangible personal property having a useful lifetime of
more than one year and an acquisition cost of$5,000 or more. Contractors shall inventory all
equipment, and report the inventory on the Contractors Property Inventory Form as required under
Section 14.23. Contractor shall initiate the purchase of all equipment approved in writing by DSHS,
in the first quarter of the Contract or Program Attachment term, as applicable. Failure to timely
initiate the purchase of equipment may result in the loss of availability of funds for the purchase of
equipment. Requests to purchase previously approved equipment after the first quarter of the
Program Attachment must be submitted to the contract manager assigned to the Program Attachment.
Section 14.21 Supplies.
Supplies are defined as consumable items necessary to carry out the services under this Contract
including medical supplies, drugs,janitorial supplies, office supplies, patient educational supplies,
software, and any items of tangible personal property other than those defined as equipment above.
Tangible personal property includes controlled assets, including firearms, regardless of the
acquisition cost, and the following assets with an acquisition cost of$500 or more, but less than
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 30
$5,000: desktop and laptop computers (including notebooks, tablets and similar devices), non-
portable printers and copiers, emergency management equipment, communication devices and
systems, medical and laboratory equipment, and media equipment are also considered Supplies. Prior
approval by DSHS of the purchase of controlled assets is not required, but such purchases must be
reported on the Contractors Property Inventory Form as detailed under Section 14.23.
Section 14.22 Changes to Equipment List.
All items of equipment to be_purchased with funds under this Contract must be itemized in
Contractor's equipment list as finally approved by the Department in the executed Contract. Any
changes to the approved equipment list in the executed Contract must be approved in writing by
Department prior to the purchase of equipment. Contractor shall submit to the contract manager
assigned to the Program Attachment, a written description including complete product specifications
and need justification prior to purchasing any item of unapproved equipment. If approved,
Department will acknowledge its approval by means of a written amendment or by written
acceptance of Contractor's Contract Revision Request, as appropriate; or, in the case of minor
changes to Contractor's approved equipment list, by email in accordance with the Contractor's
Financial Procedures Manual.
Section 14.23 Property Inventory and Protection of Assets.
Contractor shall maintain an inventory of equipment, supplies defined as controlled assets, and
property described in the Other Intangible Property section of Article XIII and submit an annual
cumulative report of the equipment and other property on Contractor's Property Inventory Report to
the Department's Contract Oversight and Support Section, Mail Code 1326, P.O. Box 149347,
Austin, Texas 78714-9347, no later than October 15th of each year. The report is located on the
DSHS website at hitp://www.dshs.state.tx.us/contracts/fonns.shtm. Contractor shall maintain, repair, and
protect assets under this Contract to assure their full availability and usefulness. If Contractor is
indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the
assets provided or obtained under this Contract, Contractor shall use the proceeds to repair or replace
those assets.
Section 14.24 Bankruptcy.
In the event of bankruptcy, Contractor shall sever Department property, equipment, and supplies in
possession of Contractor from the bankruptcy, and title must revert to Department. If directed by
DSHS, Contractor shall return all such property, equipment and supplies to DSHS. Contractor shall
ensure that its subcontracts, if any, contain a specific provision requiring that in the event the
subcontractor's bankruptcy, the subcontractor must sever Department property, equipment, and
supplies in possession of the subcontractor from the bankruptcy, and title must revert to Department,
who may require that the property, equipment and supplies be returned to DSHS.
Section 14.25 Title to Property.
At the conclusion of the contractual relationship between the Department and Contractor, for any
reason, title to any remaining equipment and supplies purchased with funds under this Contract
General Provisions (Core Subrecipient) 2015 (Month Day, Year) 31
reverts to Department. Title may be transferred to any other party designated by Department. The
Department may, at its option and to the extent allowed by law, transfer the reversionary interest to
such property to Contractor.
Section 14.26 Property Acquisitions.
Department funds must not be used to purchase buildings or real property. Any costs related to the
initial acquisition of the buildings or real property are not allowable.
Section 14.27 Disposition of Property.
Contractor shall follow the procedures in the American Hospital Association's (AHA's) "Estimated
Useful Lives of Depreciable Hospital Assets" in disposing, at any time during or after the Contract
term, of equipment purchased with the Department funds, except when federal or state statutory
requirements supersede or when the equipment requires licensure or registration by the state, or when
the acquisition price of the equipment is equal to or greater than $5,000. All other equipment not
listed in the AHA reference (other than equipment that requires licensure or registration or that has an
acquisition cost equal to or greater than $5,000)will be controlled by the requirements of UGMS. If,
prior to the end of the useful life, any item of equipment is no longer needed to perform services
under this Contract, or becomes inoperable, or if the equipment requires licensure or registration or
had an acquisition price equal to or greater than $5,000, Contractor shall request disposition approval
and instructions in writing from the contract manager assigned to the Program Attachment. After an
item reaches the end of its useful life, Contractor shall ensure that disposition of any equipment is in
accordance with Generally Accepted Accounting Principles, and any applicable federal guidance.
Section 14.28 Closeout of Equipment.
At the end of the term of a Program Attachment that has no additional renewals or that will not be
renewed(Closeout) or when a Program Attachment is otherwise terminated, Contractor shall submit
to the contract manager assigned to the Program Attachment, an inventory of equipment purchased
with Department funds and request disposition instructions for such equipment. All equipment
purchased with Department funds must be secured by Contractor at the time of Closeout or
termination of the Program Attachment and must be disposed of according to the Department's
disposition instructions, which may include return of the equipment to DSHS or transfer of
possession to another DSHS contractor, at Contractor's expense.
Section 14.29 Assets as Collateral Prohibited.
Contractors on a cost reimbursement payment method shall not encumber equipment purchased with
Department funds without prior written approval from the Department.
ARTICLE XV GENERAL TERMS
Section 15.01 Assignment.
Contractor shall not transfer, assign, or sell its interest, in whole or in part, in this Contract, or in any
equipment purchased with funds from this Contract, without the prior written consent of the
Department.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 32
Section 15.02 Lobbying.
Contractor shall comply with Tex. Gov. Code § 556.0055, which prohibits contractors who receive
state funds from using those funds to pay lobbying expenses. Further, Contractor shall not use funds
paid under this Contract, either directly or indirectly, to support the enactment, repeal, modification,
or adoption of any law, regulation or policy at any level of government, or to pay the salary or
expenses of any person related to any activity designed to influence legislation, regulation,policy or
appropriations pending before Congress or the state legislature, or for influencing or attempting to
influence an officer or employee of any federal or state agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection with the awarding of
any contract or the extension, continuation, renewal, amendment, or modification of any contract(31
USC § 1352 and UGMS). If at any time this Contract exceeds $100,000 of federal funds, Contractor
shall file with the contract manager assigned to the Program Attachment a declaration containing the
name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts
on behalf of Contractor in connection with this Contract, a certification that none of the funds
provided by Department have been or will be used for payment to lobbyists, and disclosure of the
names of any and all registered lobbyists with whom Contractor has an agreement. Contractor shall
file the declaration, certification, and disclosure at the time of application for this Contract; upon
execution of this Contract unless Contractor previously filed a declaration, certification, or disclosure
form in connection with the award; and at the end of each calendar quarter in which any event occurs
that materially affects the accuracy of the information contained in any declaration, certification, or
disclosure previously filed. Contractor shall require any person who requests or receives a
subcontract to file the same declaration, certification, and disclosure with the contract manager
assigned to the Program Attachment. Contractor shall also comply, as applicable, with the lobbying
restrictions and requirements in 2 CFR Part 230 (OMB Circulars A-122), Appendix B paragraph 25;
2 CFR Part 225 (A-87) Appendix B section-24; 2 CFR §215.27 (A-110) and 2 CFR Part 220 (A-21)
Appendix A, subsection J.17 and J.28. Contractor shall include this provision in any subcontracts.
Section 15.03 Conflict of Interest.
Contractor represents to the Department that it and its -subcontractors, if any, do not have nor shall
Contractor or its subcontractors knowingly acquire or retain, any financial or other interest that would
conflict in any manner with the performance of their obligations under this Contract. Potential
conflicts of interest include, but are not limited to, an existing or potential business or personal
relationship between Contractor(or subcontractor), its principal (or a member of the principal's
immediate family), or any affiliate or subcontractor and the Department or HHSC, their
commissioners or employees, or any other entity or person involved in any way in any project that is
the subject of this Contract. Contractor shall establish safeguards to prohibit employees and
subcontractors and their employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest or personal gain. If, at any
time during the term of this Contract, Contractor or any of its subcontractors has a conflict of interest
or potential conflict of interest, Contractor shall disclose the actual or potential conflict of interest to
the contract manager assigned to the Program Attachment within ten (10) days of when Contractor
becomes aware of the existence of the actual or potential conflict of interest. Contractor shall require
each of its subcontractors to report to Contractor any conflict of interest or potential conflict of
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 33
interest the subcontractor has or may have within ten (10) days of when the subcontractor becomes
aware of the actual or potential conflict of interest.
Section 15.04 Transactions Between Related Parties.
Contractor shall identify and report to DSHS any transactions between Contractor and a related party
that is part of the work that the Department is purchasing under this Contract before entering into the
transaction or immediately upon discovery. A related party is a person or entity related to Contractor
by blood or marriage, common ownership or any association that permits either to significantly
influence or direct the actions or policies of the other. Contractor, for purposes of reporting
transactions between related parties, includes the entity contracting with the Department under this
Contract as well as the chief executive officer, chief financial officer and program director of
Contractor. Contractor shall submit to the contract manager assigned to the Program Attachment the
name, address and telephone number of the related party, how the party is related to Contractor and
the work the related party will perform under this Contract. Contractor shall comply with Tex. Gov.
Code Chapter 573. Contractor shall maintain records and supply any additional information
requested by the Department, regarding a transaction between related parties, needed to enable the
Department to determine the appropriateness of the transaction pursuant to applicable state or federal
law, regulations or circulars, which may include 45 CFR part 74, OMB Circ. No. A-110, 2 CFR §
215.42, and UGMS.
Section 15.05 Intellectual Property.
Tex. Health & Safety Code § 12.020 authorizes DSHS to protect intellectual property developed as a
result of this Contract.
a) "Intellectual property"means created property that may be protected under copyright,patent, or
trademark/service mark law.
b) For purposes of this Contract intellectual property prepared for DSHS use,or a work specially ordered
or commissioned through a contract for DSHS use is"work made for hire." DSHS owns works made
for hire unless it agrees otherwise by contract. To the extent that title and interest to any such work
may not,by operation of law,vest in DSHS,or such work may not be considered a work made for
hire, Contractor irrevocably assigns the rights,title and interest therein to DSHS. DSHS has the right
to obtain and hold in its name any and all patents,copyrights,registrations or other such protections as
may be appropriate to the subject matter, and any extensions and renewals thereof. Contractor shall
give DSHS and the State of Texas, as well as any person designated by DSHS and the State of Texas,
all assistance required to perfect the rights defined herein without charge or expense beyond those
amounts payable to Contractor for goods provided or services rendered under this Contract.
c) If federal funds are used to finance activities supported by this Contract that result in the production of
intellectual property,the federal awarding agency reserves a royalty-free,nonexclusive, and
irrevocable license to reproduce,publish,or otherwise use, and to authorize others to use, for federal
government purposes(1)the copyright in any intellectual property developed under this Contract,
including any subcontract; and(2)any rights of copyright to which a Contractor purchases ownership
with contract funds. Contractor shall place an acknowledgment of federal awarding agency grant
support and a disclaimer, as appropriate,on any publication written or published with such support
and,if feasible,on any publication reporting the results of or describing a grant-supported activity. An
acknowledgment must be to the effect that"This publication was made possible by grant number
from(federal awarding agency)" or"The project described was supported by grant number
from(federal awarding agency)" and"Its contents are solely the responsibility of the authors
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 34
and do not necessarily represent the official views of the (federal awarding agency)."
d) If the terms of a federal grant award the copyright to Contractor,DSHS reserves a royalty-free,
nonexclusive,worldwide and irrevocable license to reproduce,publish or otherwise use, and to
authorize others to use, for DSHS,public health, and state governmental noncommercial purposes(1)
the copyright,trademark, service mark, and/or patent on an invention, discovery,or improvement to
any process,machine,manufacture,or composition of matter;products;technology; scientific
information; trade secrets; and computer software,in any work developed under a grant, subgrant,or
contract under a grant or subgrant; and(2)any rights of copyright,service or trademarks or patents to
which a grantee, subgrantee or a Contractor purchases ownership with contract funds.
e) If the results of the contract performance are subject to copyright law, Contractor cannot publish those
results without prior review and approval of DSHS. Contractor shall submit requests for review and
approval to the contract manager assigned to the Program Attachment.
Section 15.06 Other Intangible Property.
At the conclusion of the contractual relationship between Department and Contractor, for any reason,
Department shall have the sole ownership rights and interest in all non-copyrightable intangible
property that was developed, produced or obtained by Contractor as a specific requirement under this
Contract or under any grant that funds this Contract, such as domain names, URLs, software licenses
with a value of$500 or more, etc. Contractor shall inventory all such non-copyrightable intangible
property. Contractor shall cooperate with Department and perform all actions necessary to transfer
ownership of such property to the Department or its designee, or otherwise affirm Department's
ownership rights and interest in such property. This provision will survive the termination or
expiration of this Contract.
Section 15.07 Severability and Ambiguity.
If any provision of this Contract is construed to be illegal or invalid, the illegal or invalid provision
will be deemed stricken and deleted to the same extent and effect as if never incorporated, but all
other provisions will continue. The Parties represent and agree that the language contained in this
Contract is to be construed as jointly drafted,proposed and accepted.
Section 15.08 Legal Notice. A
ny notice required or permitted to be given by the provisions of this Contract will be deemed to have
been received by a Party on the third business day after the date on which it was mailed to the Party
at the address specified by the Party to the other Party in writing or, if sent by certified mail, on the
date of receipt.
Section 15.09 Successors.
This Contract will be binding upon the Parties and their successors and assignees, except as expressly
provided in this Contract.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 35
Section 15.10 Headings.
The articles and section headings used in this Contract are for convenience of reference only and will
not be construed in any way to define, limit or describe the scope or intent of any provisions.
Section 15.11 Parties.
The Parties represent to each other that they are entities fully familiar with transactions of the kind
reflected by the contract documents, and are capable of understanding the terminology and meaning
of their terms and conditions and of obtaining independent legal advice pertaining to this Contract.
Section 15.12 Survivability of Terms.
Termination or expiration of this Contract or a Program Attachment for any reason will not release
either Party from any liabilities or obligations in this Contract that(a) the Parties have expressly
agreed will survive any such termination or expiration, or(b) remain to be performed or(c)by their
nature would be intended to be applicable following any such termination or expiration.
Section 15.13 Direct Operation.
At the Department's discretion, the Department may temporarily assume operations of a Contractor's
program or programs funded under this Contract when the continued operation of the program by
Contractor puts at risk the health or safety of clients and/or participants served by Contractor.
Section 15.14 Customer Service Information.
If requested, Contractor shall supply such information as required by the Department to comply with
the provisions of Tex. Gov. Code Chapter 2114 regarding Customer Service surveys.
Section 15.15 Amendment.
The Parties agree that the Department may unilaterally reduce funds pursuant to the terms of this
Contract without the written agreement of Contractor. All other amendments to this Contract must be
in writing and agreed to by both Parties, except as otherwise specified in the Contractor's
Notification of Change to Certain Contract Provisions section or the Contractor's Request for
Revision to Certain Contract Provisions section of this Article. Contractor's request for certain
budget revisions or other amendments must be submitted in writing, including a justification for the
request, to the contract manager assigned to the Program Attachment; and if a budget revision or
amendment is requested during the last quarter of the Contract or Program Attachment term, as
applicable, Contractor's written justification must include a reason for the delay in making the
request. Revision or other amendment requests may be granted at the discretion of DSHS. Except as
otherwise provided in this Article, Contractor shall not perform or produce, and DSHS will not pay
for the performance or production of, different or additional goods, services, work or products except
pursuant to an amendment of this Contract that is executed in compliance with this section; and
DSHS will not waive any term, covenant, or condition of this Contract unless by amendment or
otherwise in compliance with this Article.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 36
Section 15.16 Contractor's Notification of Change to Certain Contract Provisions.
The following changes may be made to this Contract without a written amendment or the
Department's prior approval:
a) contractor's contact person and contact information;
b) contact information for key personnel, as stated in Contractor's response to the Solicitation Document,
if any;
c) cumulative budget transfers that exceed 25% among direct cost categories,other than the equipment
category,of cost reimbursement contract Program Attachments of less than $100.000,provided that
the total budget amount is unchanged(This subsection does not apply to contracts funded by funding
sources that have different percentage requirements);
d) minor corrections or clarifications to the Contract language that in no way alter the scope of work,
objectives or performance measures; and
e) a change in Contractor's share of the budget concerning non-DSHS funding other than program
income and match,regardless of the amount of the change,provided that in changing the budget,
Contractor is not supplanting DSHS funds.
Contractor within ten (10)calendar days shall notify in writing the contract manager assigned to the Program
Attachment of any change enumerated in this section,but the contract will not be amended. The notification
may be by letter, fax or email. Except for contracts funded by funding sources that have different percentage
requirements,cumulative budget line item transfers of 25% or less among direct cost categories,other than
equipment,of cost reimbursement contracts of any amount do not require written amendment or prior approval
or notification.
Section 15.17 Contractor's Request for Revision of Certain Contract Provisions.
A Contractor's Revision Request is an alternative method for amending certain specified provisions
of this Contract that is initiated by Contractor, but must be approved by DSHS. The following
amendments to this Contract may be made through a Contractor's Revision Request, rather than
through the amendment process described in the Amendment section of this Article:
a) cumulative budget transfers among direct cost categories,other than the equipment category,that
exceed 25% of Program Attachments of$100,000 or more,provided that the total budget amount is
unchanged(This subsection does not apply to contracts funded by funding sources that have different
percentage requirements);
b) budget transfer to other categories of funds for direct payment to trainees for training allowances;
c) change in clinic hours or location;
d) change in the equipment list substituting an item of equipment equivalent to an item of equipment on
the approved budget;
e) changes in the equipment category of a previously approved equipment budget;
f) changes specified in applicable OMB Circular cost principles as requiring prior approval,regardless of
dollar threshold(e.g., foreign travel expenses,overtime premiums,membership fees; and
g) cumulative budget transfers into or out of the equipment category that do not exceed 10% of any
Program Attachment,provided that the total budget amount is unchanged(cumulative transfers from
or to the equipment category that equal or exceed 10%of any Program Attachment require an
amendment to this Contract as described in the Amendment section of this Article).
In order to request a revision of any of the enumerated provisions, Contractor shall request the change
in writing from their assigned contract manager. A separate Contractor Revision Request is required
for each Program Attachment to be revised. Circumstances of a requested contract revision may
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 37
indicate the need for an amendment described in the Amendment section of this Article rather than a
contract revision amendment under this section.
Section 15.18 Immunity Not Waived.
The Parties expressly agree that no provision of this contract is in any intended to constitute a waiver
by Department or the State of Texas of any immunities from suit or from liability that Department or
the State of Texas may have by operation of law.
Section 15.19 Hold Harmless and Indemnification.
Contractor, as an independent contractor, agrees to hold Department, the State of Texas, individual
state employees and officers, and the federal government harmless and to indemnify them from any
and all liability, suits, claims, losses, damages and judgments; and to pay all costs, fees, and damages
to the extent that such costs, fees, and damages arise from performance or nonperformance of
Contractor, its employees, subcontractors,joint venture participants or agents under this Contract.
Section 15.20 Waiver.
Acceptance by either Party of partial performance or failure to complain of any action, non-action or
default under this Contract will not constitute a waiver of either Party's rights under this Contract.
Section 15.21 Electronic and Information Resources Accessibility and Security Standards.
(a) This section applies if the Contract requires the Contractor to procure or develop Electronic and
Information Resources (EIR) for DSHS, or to change any of DSHS' EIR. This section also applies if
the Contract requires the Contractor to perform a service or supply goods that include EIR that (i)
DSHS employees are required to use or permitted access to; or(ii) Members of the public are
required or permitted to access. This section does not apply to incidental uses of EIR in the
performance of a contract, unless the parties agree that the EIR will become property of the state or
will be used by DSHS clients after completion of the Contract.
Nothing in this section is intended to prescribe the use of particular designs or technologies or to
prevent the use of alternative technologies, provided they result in substantially equivalent or greater
access to and use of a product/service.
(b) Definitions.
1. "Accessibility Standards"means the Electronic and Information Resources Accessibility
Standards in 1 TAC Chapter 213, and the Web Site Accessibility Standards/Specifications in
1 TAC Chapter 206.
2. "Electronic and Information Resources"means information resources, including
information resources technologies, and any equipment or interconnected system of
equipment that is used in the creation, conversion, duplication, or delivery of data or
information. The term includes, but is not limited to, telephones and other
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 38
telecommunications products, information kiosks, transaction machines, Internet websites,
multimedia resources, and office equipment, including copy machines and fax machines.
3. "Electronic and Information Resources Accessibility Standards means the accessibility
standards for electronic and information resources contained in Volume 1 Texas
Administrative Code chapter 213.
4. "Web Site Accessibility Standards/Specifications"means standards contained in Volume
1 Texas Administrative Code Chapter 206.
5. "Products" means information resources technologies that are, or are related to, EIR.
(c) Accessibility Requirements. Under Texas Government Code Chapter 2054, Subchapter M,
and implementing rules of the Department of Information Resources (DIR), DSHS must procure
Products that comply with the Accessibility Standards when such Products are available in the
commercial marketplace or when such Products are developed in response to a procurement
solicitation. Accordingly, Contractor must provide electronic and information resources and
associated Product documentation and technical support that comply with the Accessibility
Standards.
(d) Evaluation, Testing and Monitoring.
1. DSHS may review, test, evaluate and monitor Contractor's Products and associated
documentation and technical support for compliance with the Accessibility Standards. Review,
testing, evaluation and monitoring may be conducted before and after the award of a contract.
Testing and monitoring may include user acceptance testing. Neither(1) the review, testing
(including acceptance testing), evaluation or monitoring of any Product; nor(2) the absence of such
review, testing, evaluation or monitoring, will result in a waiver of the State's right to contest the
Contractor's assertion of compliance with the Accessibility Standards.
2. Contractor agrees to cooperate fully and provide DSHS and its representatives timely
access to Products, records, and other items and information needed to conduct such review,
evaluation, testing and monitoring.
(e) Representations and Warranties.
1. Contractor represents and warrants that (i) as of the effective date of the Contract, the
Products and associated documentation and technical support comply with the Accessibility
Standards as they exist at the time of entering the Contract, unless and to the extent the Parties
otherwise expressly agree in writing; and (ii) if the Products will be in the custody of the state or a
DSHS client after the Contract expiration or termination, the Products will continue to comply with
such Accessibility Standards after the expiration or termination of the Contract term, unless DSHS
and/or client, as applicable, uses the Products in a manner that renders it noncompliant.
2. In the event Contractor should have known, becomes aware, or is notified that the
Product and associated documentation and technical support do not comply with the Accessibility
Standards, Contractor represents and warrants that it will, in a timely manner and at no cost to DSHS,
perform all necessary steps to satisfy the Accessibility Standards, including but not limited to
remediation, replacement, and upgrading of the Product, or providing a suitable substitute.
3. Contractor acknowledges and agrees that these representations and warranties are essential
inducements on which DSHS relies in awarding this Contract.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 39
4. Contractor's representations and warranties under this subsection will survive the termination
or expiration of the Contract and will remain in full force and effect throughout the useful life of the
Product.
(f) Remedies.
1. Pursuant to Texas Government Code §2054.465, neither Contractor nor any other
person has cause of action against DSHS for a claim of a failure to comply with Texas Government
Code Chapter 2054, Subchapter M, and rules of the Department of Information Resources.
2. In the event of a breach of Contractor's representations and warranties, Contractor will
be liable for direct and consequential damages and any other remedies to which DSHS may be
entitled. This remedy is cumulative of any and all other remedies to which DSHS may be entitled
under this Contract and other applicable law.
Section 15.22 Force Majeure.
Neither Party will be liable for any failure or delay in performing all or some of its obligations, as
applicable, under this Contract if such failure or delay is due to any cause beyond the reasonable
control of such Party, including, but not limited to, extraordinarily severe weather, strikes, natural
disasters, fire, civil disturbance, epidemic, war, court order, or acts of God. The existence of any
such cause of delay or failure will extend the period of performance in the exercise of reasonable
diligence until after the cause of the delay or failure no longer exists and, if applicable, for any
reasonable period of time thereafter required to resume performance. A Party, within a period of
time reasonable under the circumstances, must inform the other by any reasonable method(phone,
email, etc.) and, as soon as practicable, must submit written notice with proof of receipt, of the
existence of a force majeure event or otherwise waive the right as a defense to non-performance.
Section 15.23 Interim Contracts.
The Parties agree that the Contract and/or any of its Program Attachments will automatically
continue as an"Interim Contract"beyond the expiration date of the term of the Contract or Program
Attachment(s), as applicable, under the following circumstances: (1) on or shortly prior to the
expiration date of the Contract or Program Attachment, there is a state of disaster declared by the
Governor that affects the ability or resources of the DSHS contract or program staff managing the
Contract to complete in a timely manner the extension, renewal, or other standard contract process for
the Contract or Program Attachment; and (2) DSHS makes the determination in its sole discretion
that an Interim Contract is appropriate under the circumstances. DSHS will notify Contractor
promptly in writing if such a determination is made. The notice will specify whether DSHS is
extending the Contract or Program Attachment for additional time for Contractor to perform or
complete the previously contracted goods and services (with no new or additional funding) or is
purchasing additional goods and services as described in the Program Attachment for the term of the
Interim Contract, or both. The notice will include billing instructions and detailed information on
how DSHS will fund the goods or services to be procured during the Interim Contract term. The
Interim Contract will terminate thirty (30) days after the disaster declaration is terminated unless the
Parties agree to a shorter period of time.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 40
Section 15.24 Cooperation and Communication.
Contractor shall cooperate with Department staff and, as applicable, other DSHS contractors, and
shall promptly comply with requests from DSHS for information or responses to DSHS inquiries
concerning Contractor's duties or responsibilities under this Contract.
ARTICLE XVI BREACH OF CONTRACT AND REMEDIES FOR NON-
COMPLIANCE
Actions Constituting Breach of Contract.
Actions or inactions that constitute breach of contract include, but are not limited to, the following:
a) failure to properly provide the services and/or goods purchased under this Contract;
b) failure to comply with any provision of this Contract,including failure to comply with all applicable
statutes,rules or regulations;
c) failure to pay refunds or penalties owed to the Department;
d) failure to comply with a repayment agreement with the DSHS or agreed order issued by DSHS;
e) failure by Contractor to provide a full accounting of funds expended under this Contract;
f) discovery of a material misrepresentation in any aspect of Contractor's application or response to the
Solicitation Document;
g) any misrepresentation in the assurances and certifications in Contractor's application or response to
the Solicitation Document or in this Contract; or
h) Contractor is on or is added to the Excluded Parties List System(EPLS).
Section 16.02 General Remedies and Sanctions. The Department will monitor Contractor for both
programmatic and financial compliance. The remedies and sanctions in this section are available to
the Department against Contractor and any entity that subcontracts with Contractor for provision of
services or goods. HHSC OIG may investigate, audit and impose or recommend imposition of
remedies or sanctions to Department for any breach of this Contract and may monitor Contractor for
financial compliance. The Department may impose one or more remedies or sanctions for each item
of noncompliance and will determine remedies or sanctions on a case-by-case basis. Contractor is
responsible for complying with all of the terms of this Contract. The listing of or use of one or more
of the remedies or sanctions in this section does not relieve Contractor of any obligations under this
Contract. A state or federal statute, rule or regulation, or federal guideline will prevail over the
provisions of this Article unless the statute, rule, regulation, or guideline can be read together with the
provision(s) of this Article to give effect to both. If Contractor breaches this Contract by failing to
comply with one or more of the terms of this Contract, including but not limited to compliance with
applicable statutes, rules or regulations, the Department may take one or more of the following
actions:
a) terminate this Contract or a Program Attachment of this Contract as it relates to a specific program
type. In the case of termination,the Department will inform Contractor of the termination no less than
thirty(30)calendar days before the effective date of the termination in a notice of termination,except
for circumstances that require immediate termination as described in the Emergency Action section of
this Article. The notice of termination will state the effective date of the termination,the reasons for
the termination, and,if applicable,alert Contractor of the opportunity to request a hearing on the
termination pursuant to Tex. Gov. Code Chapter 2105 regarding administration of Block Grants.
Contractor shall not make any claim for payment or reimbursement for services provided from the
effective date of termination;
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 41
b) suspend all or part of this Contract. Suspension is an action taken by the Department in which the
Contractor is notified to temporarily(1)discontinue performance of all or part of the Contract, and/or
(2)discontinue incurring expenses otherwise allowable under the Contract as of the effective date of
the suspension,pending DSHS's determination to terminate or amend the Contract or permit the
Contractor to resume performance and/or incur allowable expenses. Contractor shall not bill DSHS for
services performed during suspension, and Contractor's costs resulting from obligations incurred by
Contractor during a suspension are not allowable unless expressly authorized by the notice of
suspension;
c) deny additional or future contracts with Contractor;
d) reduce the funding amount for failure to 1)provide goods and services as described in this Contract or
consistent with Contract performance expectations,2)achieve or maintain the proposed level of
service, 3)expend funds appropriately and at a rate that will make full use of the award,or 4)achieve
local match,if required;
e) disallow costs and credit for matching funds,if any,for all or part of the activities or action not in
compliance;
f) temporarily withhold cash payments. Temporarily withholding cash payments means the temporary
withholding of a working capital advance,if applicable,or reimbursements or payments to Contractor
for proper charges or obligations incurred,pending resolution of issues of noncompliance with
conditions of this Contract or indebtedness to the United States or to the State of Texas;
Section 16.03 Notice of Remedies or Sanctions.
Department will formally notify Contractor in writing when a remedy or sanction is imposed (with
the exception of accelerated monitoring, which may be unannounced), stating the nature of the
remedies and sanction(s), the reasons for imposing them, the corrective actions, if any, that must be
taken before the actions will be removed and the time allowed for completing the corrective actions,
and the method, if any, of requesting reconsideration of the remedies and sanctions imposed. Other
than in the case of repayment or recoupment, Contractor is required to file, within fifteen (15)
calendar days of receipt of notice, a written response to Department acknowledging receipt of such
notice. If requested by the Department, the written response must state how Contractor shall correct
the noncompliance (corrective action plan) or demonstrate in writing that the findings on which the
remedies or sanction(s) are based are either invalid or do not warrant the remedies or sanction(s). If
Department determines that a remedy or sanction is warranted, unless the remedy or sanction is
subject to review under a federal or state statute, regulation, rule, or guideline, Department's decision
is final. Department will provide written notice to Contractor of Department's decision. If required
by the Department, Contractor shall submit a corrective action plan for DSHS approval and take
corrective action as stated in the approved corrective action plan. If DSHS determines that
repayment is warranted, DSHS will issue a demand letter to Contractor for repayment. If full
repayment is not received within the time limit stated in the demand letter, and if recoupment is
available, DSHS will recoup the amount due to DSHS from funds otherwise due to Contractor under
this Contract.
Section 16.04 Emergency Action.
In an emergency, Department may immediately terminate or suspend all or part of this Contract,
temporarily or permanently withhold cash payments, deny future contract awards, or delay contract
execution by delivering written notice to Contractor, by any verifiable method, stating the reason for
the emergency action. An"emergency" is defined as the following:
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 42
a) Contractor is noncompliant and the noncompliance has a direct adverse effect on the public or client
health,welfare or safety. The direct adverse effect may be programmatic or financial and may include
failing to provide services,providing inadequate services,providing unnecessary services,or using
resources so that the public or clients do not receive the benefits contemplated by the scope of work or
performance measures; or
b) Contractor is expending funds inappropriately.
Whether Contractor's conduct or noncompliance is an emergency will be determined by Department on a
case-by-case basis and will be based upon the nature of the noncompliance or conduct.
ARTICLE XVII CLAIMS AGAINST THE DEPARTMENT
Section 17.01 Breach of Contract Claim.
The process for a breach of contract claim against the Department provided for in Tex. Gov. Code
Chapter 2260 and implemented in Department Rules §§ 4.11- 4.24 will be used by DSHS and
Contractor to attempt to resolve any breach of contract claim against DSHS.
Section 17.02 Notice.
Contractor's claims for breach of this Contract that the Parties cannot resolve in the ordinary course
of business must be submitted to the negotiation process provided in Tex. Gov Code Chapter 2260,
subchapter B. To initiate the process, Contractor shall submit written notice, as required by
subchapter B, to DSHS's Office of General Counsel. The notice must specifically state that the
provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice must also be
given to all other representatives of DSHS and Contractor. Subchapter B is a condition precedent to
the filing of a contested case proceeding under Tex. Gov. Code Chapter 2260, subchapter C.
Section 17.03 Sole Remedy.
The contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C, is Contractor's
sole and exclusive process for seeking a remedy for any and all alleged breaches of contract by DSHS
if the Parties are unable to resolve their disputes under this Article.
Section 17.04 Condition Precedent to Suit.
Compliance with the contested case process provided in Tex. Gov. Code Chapter 2260, subchapter C,
is a condition precedent to seeking consent to sue from the Legislature under Tex. Civ. Prac. & Rem.
Code Chapter 107. Neither the execution of this Contract by DSHS nor any other conduct of any
representative of DSHS relating to this Contract will be considered a waiver of sovereign immunity
to suit.
Section 17.05 Performance Not Suspended.
Neither the occurrence of an event nor the pendency of a claim constitutes grounds for the suspension
of performance by Contractor, in whole or in part.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 43
ARTICLE XVIII TERMINATION AND TEMPORARY SUSPENSION
Section 18.01 Expiration of Contract or Program Attachment(s).
Except as provided in the Survivability of Terms section of the General Terms Article, Contractor's
service obligations stated in each Program Attachment will end upon the expiration date of that
Program Attachment unless extended or renewed by written amendment. Prior to completion of the
term of all Program Attachments, all or a part of this Contract may be terminated with or without
cause under this Article.
Section 18.02 Effect of Termination.
Termination is the permanent withdrawal of Contractor's authority to obligate previously awarded
funds before that authority would otherwise expire or the voluntary relinquishment by Contractor of
the authority to obligate previously awarded funds. Contractor's costs resulting from obligations
incurred by Contractor after termination of an award are not allowable unless expressly authorized by
the notice of termination. Upon termination of this Contract or Program Attachment, as applicable,
Contractor shall cooperate with DSHS to the fullest extent possible to ensure the orderly and safe
transfer of responsibilities under this Contract or Program Attachment, as applicable, to DSHS or
another entity designated by DSHS. Upon termination of all or part of this Contract, Department and
Contractor will be discharged from any further obligation created under the applicable terms of this
Contract or the Program Attachment, as applicable, except for the equitable settlement of the
respective accrued interests or obligations incurred prior to termination and for Contractor's duty to
cooperate with DSHS, and except as provided in the Survivability of Terms section of the General
Terms Article. Termination does not, however, constitute a waiver of any remedies for breach of this
Contract. In addition, Contractor's obligations to retain records and maintain confidentiality of
information will survive this Contract.
Section 18.03 Acts Not Constituting Termination.
Termination does not include the Department's (1)withdrawal of funds awarded on the basis of
Contractor's underestimate of the unobligated balance in a prior period; (2)withdrawal of the
unobligated balance at the expiration of the term of a Program Attachment; (3)refusal to extend a
Program Attachment or award additional funds to make a competing or noncompeting continuation,
renewal, extension, or supplemental award; (4)non-renewal of a contract or Program Attachment at
Department's sole discretion; or(5)voiding of a contract upon determination that the award was
obtained fraudulently, or was otherwise illegal or invalid from inception.
Section 18.04 Termination or Temporary Suspension Without Cause.
a) Either Parry may terminate this Contract or a Program Attachment, as applicable,with at least thirty
(30)calendar days prior written notice to the other Parry,except that if Contractor seeks to terminate a
Contract or Program Attachment that involves residential client services, Contractor shall give the
Department at least ninety(90)calendar days prior written notice and shall submit a transition plan to
ensure client services are not disrupted.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 44
b) The Parties may terminate this Contract or a Program Attachment by mutual agreement.
c) DSHS may temporarily suspend or terminate this Contract or a Program Attachment if funds become
unavailable through lack of appropriations,budget cuts,transfer of funds between programs or health
and human services agencies, amendments to the Appropriations Act,health and human services
consolidations,or any disruption of current appropriated funding for this Contract or Program
Attachment. Contractor will be notified in writing of any termination or temporary suspension or of
any cessation of temporary suspension.Upon notification of temporary suspension, Contractor shall
discontinue performance under the Contract as of the effective date of the suspension, for the duration
of the suspension.
d) Department may terminate this Contract or a Program Attachment immediately when,in the sole
determination of Department,termination is in the best interest of the State of Texas.
Section 18.05 Termination For Cause.
Either Party may terminate for material breach of this Contract with at least thirty (30) calendar days
written notice to the other Party. Department may terminate this Contract, in whole or in part, for
breach of contract or for any other conduct that jeopardizes the Contract objectives, by giving at least
thirty (30) calendar days written notice to Contractor. Such conduct may include one or more of the
following:
a) Contractor has failed to adhere to any laws,ordinances,rules,regulations or orders of any public
authority having jurisdiction;
b) Contractor fails to communicate with Department or fails to allow its employees or those of its
subcontractor to communicate with Department as necessary for the performance or oversight of this
Contract;
c) Contractor breaches a standard of confidentiality with respect to the services provided under this
Contract;
d) Department determines that Contractor is without sufficient personnel or resources to perform under
this Contract or that Contractor is otherwise unable or unwilling to fulfill any of its requirements under
this Contract or exercise adequate control over expenditures or assets;
e) Department determines that Contractor,its agent or another representative offered or gave a gratuity
(e.g., entertainment or gift)to an official or employee of DSHS or HHSC for the purpose of obtaining
a contract or favorable treatment;
f) Department determines that this Contract includes financial participation by a person who received
compensation from DSHS to participate in developing,drafting or preparing the specifications,
requirements or statement(s)of work or Solicitation Document on which this Contract is based in
violation of Tex. Gov. Code § 2155.004; or Department determines that Contractor was ineligible to
receive this Contract under Tex. Gov. Code §§ 2155.006 or 2261.053 related to certain disaster
response contracts;
g) Contractor appears to be financially unstable. Indicators of financial instability may include one or
more of the following:
1) Contractor fails to make payments for debts;
2) Contractor makes an assignment for the benefit of its creditors;
3) Contractor admits in writing its inability to pay its debts generally as they become due;
4) if judgment for the payment of money in excess of$50,000 (that is not covered by insurance)is
rendered by any court or governmental body against Contractor, and Contractor does not(a)
discharge the judgment,or(b)provide for its discharge in accordance with its terms,or(c)procure
a stay of execution within thirty (30)calendar days from the date of entry of the judgment,or(d)if
the execution is stayed,within the thirty (30)-day period or a longer period during which
execution of the judgment has been stayed, appeal from the judgment and cause the execution to
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 45
be stayed during such appeal while providing such reserves for the judgment as may be required
under Generally Accepted Accounting Principles;
5) a writ or warrant of attachment or any similar process is issued by any court against all or any
material portion of the property of Contractor, and such writ or warrant of attachment or any
similar process is not released or bonded within thirty(30)calendar days after its issuance;
6) Contractor is adjudicated bankrupt or insolvent;
7) Contractor files a case under the Federal Bankruptcy Code or seeks relief under any provision of
any bankruptcy,reorganization,arrangement,insolvency,readjustment of debt,dissolution,
receivership or liquidation law of any jurisdiction then in effect,or consents to the filing of any
case or petition against it under any such law;
8) any property or portion of the property of Contractor is sequestered by court order and the order
remains in effect for more than thirty(30)calendar days after Contractor obtains knowledge of the
sequestration;
9) a petition is filed against Contractor under any state reorganization, arrangement,insolvency,
readjustment of debt,dissolution,receivership or liquidation law of any jurisdiction then in effect,
and the petition is not dismissed within thirty(30) calendar days; or
10) Contractor consents to the appointment of a receiver,trustee,or liquidator of Contractor or of all
or any part of its property;
h) Contractor's management system does not meet the UGMS management standards; or
i) Any required license,certification,permit,registration or approval required to conduct Contractor's
business or to perform services under this Contract is not obtained or is revoked,is surrendered,
expires,is not renewed,is inactivated or is suspended.
Section 18.06 Notice of Termination.
Either Party may deliver written notice of intent to terminate by any verifiable method. If either
Party gives notice of its intent to terminate all or a part of this Contract, Department and Contractor
shall attempt to resolve any issues related to the anticipated termination in good faith during the
notice period.
ARTICLE XIX VOID, SUSPENDED, AND TERMINATED CONTRACTS
Section 19.01 Void Contracts.
Department may void this Contract upon determination that the award was obtained fraudulently or
was otherwise illegal or invalid from its inception.
Section 19.02 Effect of Void, Suspended, or Involuntarily Terminated Contract.
A Contractor who has been a party to a contract with DSHS that has been found to be void, or is
suspended, or is terminated for cause is not eligible for Any renewal or increase of funding for an
existing contract, or new contracts or renewals until, in the case of suspension or termination, the
Department has determined that Contractor has satisfactorily resolved the issues underlying the
suspension or termination. Additionally, if this Contract is found to be void, any amount paid is
subject to to the Contractor is subject to recoupment by DSHS.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 46
Section 19.03 Appeals Rights.
Pursuant to Tex. Gov. Code § 2105.302, after receiving notice from the Department of termination of
a contract with DSHS funded by block grant funds, Contractor may request an administrative hearing
under Tex. Gov. Code Chapter 2001.
ARTICLE XX CLOSEOUT
Section 20.01 Cessation of Services At Closeout.
Upon expiration of this Contract or Program Attachment, as applicable, (and any renewals of this
Contract or Program Attachment) on its own terms, Contractor shall cease services under this
Contract or Program Attachment; and shall cooperate with DSHS to the fullest extent possible upon
expiration or prior to expiration, as necessary, to ensure the orderly and safe transfer of
responsibilities under this Contract to DSHS or another entity designated by DSHS. Upon receiving
notice of Contract or Program Attachment termination or non-renewal, Contractor shall immediately
begin to effect an orderly and safe transition of recipients of services to alternative service providers,
as needed. Contractor also shall completely cease providing services under this Contract or Program
Attachment by the date specified in the termination or non-renewal notice. Contractor shall not bill
DSHS for services performed after termination or expiration of this Contract or Program Attachment,
or incur any additional expenses once this Contract or Program Attachment is terminated or has
expired. Upon termination, expiration (with no renewal) or non-renewal of this Contract or a
Program Attachment, Contractor shall immediately initiate Closeout activities described in this
Article.
Section 20.02 Administrative Offset.
The Department has the right to administratively offset amounts owed by Contractor against billings.
Section 20.03 Deadline for Closeout.
Contractor shall submit all financial, performance, and other Closeout reports required under this
Contract within forty-five (45) calendar days after the Contract or Program Attachment end date.
Unless otherwise provided under the Final Billing Submission section of the Payment Methods and
Restrictions Article, the Department is not liable for any claims that are not received within forty-five
(45) calendar days after the Contract or Program Attachment end date.
Section 20.04 Payment of Refunds.
Any funds paid to Contractor in excess of the amount to which Contractor is finally determined to be
entitled under the terms of this Contract constitute a debt to the Department and will result in a refund
due, which Contractor shall pay within the time period established by the Department.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 47
Section 20.05 Disallowances and Adjustments.
The Closeout of this Contract or Program Attachment does not affect the Department's right to
disallow costs and recover funds on the basis of a later audit or other review or Contractor's
obligation to return any funds due as a result of later refunds, corrections, or other transactions.
General Provisions(Core Subrecipient) 2015 (Month Day, Year) 48
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zs52 AGENDA MEMORANDUM
Public Hearing and First Reading Ordinance for the City Council Meeting of July 22, 2014
First Reading Ordinance for the City Council Meeting of September 9, 2014
Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 19, 2014
TO: Ronald L. Olson, City Manager
FROM: Julio Dimas, Interim Assistant Director, Development Services Department
JulioD @cctexas.com
(361) 826-3276
Rezoning from Estate Residential to Commercial for Boat Storage
By CCSemloh Partnership, Ltd.
Property Address: 822 Graham Road
CAPTION:
Case No. 0614-03 CCSemloh Partnership, Ltd.: A change of zoning from the "RE"
Residential Estate District to the "CG-2" General Commercial District. The property to be
rezoned is described as a 10.861-acre tract of land out of Lot 10, Section 48, Flour Bluff
and Encinal Farm and Garden Tracts, located along the south side of Compton Road
between the intersections with First National Boulevard and Waldron Road.
PURPOSE.
The purpose of this rezoning is to allow development of the property for a boat storage
facility.
RECOMMENDATION:
Staff Recommendation (July 29, 2014):
Denial of the change of zoning from the "RE" Residential Estate District to the "CG-2"
General Commercial District and, in lieu thereof, approval of a Special Permit for a boat
storage facility subject to 10 conditions.
Staff Recommendation (July 22, 2014):
Denial of the change of zoning from the "RE" Residential Estate District to the "CG-2"
General Commercial District and, in lieu thereof, approval of a Special Permit for a boat
storage facility subject to a site plan and nine conditions.
Planning Commission Recommendation (June 18, 2014):
Approval of the change of zoning from the "RE" Residential Estate District to the "CG-2"
General Commercial District.
BACKGROUND AND FINDINGS:
As detailed in the attached report, the applicant is requesting a rezoning to develop a boat
storage facility comprising of ten storage buildings on 10.861 acres of property. The
Unified Development Code allows this use by right in the "CG-2" General Commercial
District with limited conditions pertaining to vehicle stacking at gated entrances, square
footage limits, lighting, and the prohibiting of maintenance and purging of boats. The
development will have to adhere to the buffer requirements of the UDC for the properties
west and south that remain residential. The east boundary with the apartment complex
does not require buffering, since the property is zoned commercial but will require
construction of a 6-foot fence at the boundary as per UDC requirements. Commercial
properties exist north and across Compton Road, which is a Minor Residential Collector
street having an 80 foot existing right-of-way.
The second reading for the rezoning case was tabled on July 29th, in order to give the
applicant additional time to consider the Special Permit approved on first reading (July
22nd) and zoning requirements for boat storage. After further investigating industry
standards, the applicant has determined that larger storage unit square footages are no
longer needed for his development and he would rather be granted the "CG-2" General
Commercial District. The applicant does not want to pursue a Special Permit. Staff,
however, maintains the same recommendation as of July 29th, for a Special Permit that
gives flexibility in the site plan. On August 26th, City Council voted to rescind the Special
Permit ordinance approved on first reading and to table the vote on the rezoning until the
next meeting to pursue the "CG-2" General Commercial District as recommended by
Planning Commission and requested by the applicant.
ALTERNATIVES:
1. Approve the "CG-2" District recommended by the Planning Commission
2. Approve the Special Permit as recommended by staff.
3. Deny the request.
OTHER CONSIDERATIONS:
Not Applicable
CONFORMITY TO CITY POLICY:
The subject property is located within the boundaries of the Flour Bluff Area Development
Plan but not located in one of the Navy's Air Installation Compatibility Use Zones (AICUZ).
The rezoning is not consistent with the adopted Future Land Use Plan, which slates the
property for estate residential uses.
Expansion of commercial uses into or within residential areas may be permitted only if
such expansion maintains or improves the residential desirability of the impacted
neighborhoods. Compared to Neighborhood Commercial uses, such as retail, that provide
daily convenience needs of nearby residents a boat storage facility is not a compatible use
with uses allowed in the abutting "RE" Residential Estate Districts to the south and west.
The rezoning would also allow other incompatible uses to be developed on the property.
On the contrary, the proposed rezoning is compatible with the current zoning and
development patterns of the abutting properties to the north and east.
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTALCLEARANCES:
Legal and Planning Commission
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital o Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s):
Comments: None
LIST OF SUPPORTING DOCUMENTS:
CG-2 Ordinance
Aerial Overview Map
Report with Attachments
Ordinance amending the Unified Development Code ("UDC"), upon
application by CCSemloh Partnership, Ltd. ("Owner"), by changing
the UDC Zoning Map in reference to a 10.861-acre tract of land out of
Lot 10, Section 48, Flour Bluff and Encinal Farm and Garden Tracts,
from the "RE" Residential Estate District to the "CG-2" General
Commercial District; amending the Comprehensive Plan to account
for any deviations; and providing for a repealer clause and
publication.
WHEREAS, the Planning Commission has forwarded to the City Council its final
report and recommendation regarding the application of CCSemloh Partnership, Ltd.
("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code
("UDC") and corresponding UDC Zoning Map;
WHEREAS, with proper notice to the public, public hearings were held on
Wednesday, June 18, 2014, during a meeting of the Planning Commission, and on
Tuesday, July 22, 2014, during a meeting of the City Council, during which all
interested persons were allowed to appear and be heard; and
WHEREAS, the City Council has determined that this amendment would best
serve the public health, necessity, convenience and general welfare of the City of
Corpus Christi and its citizens.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS
CHRISTI, TEXAS:
SECTION 1. Upon application by CCSemloh Partnership, Ltd. ("Owner"), the Unified
Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by
changing the zoning on a 10.861-acre tract of land out of Lot 10, Section 48, Flour Bluff
and Encinal Farm and Garden Tracts, located along the south side of Compton Road
between the intersections with First National Boulevard and Waldron Road (the
"Property"), from the "RE" Residential Estate District to the "CG-2" General Commercial
District (Zoning Map Nos. 035031 & 035032), as shown in Exhibits "A", and "B." Exhibit
A, which is a metes and bounds description of the Property, and Exhibit B, which is a
map to accompany the metes and bounds, are attached to and incorporated in this
ordinance by reference as if fully set out herein in their entireties.
SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes
made to the UDC by Section 1 of this ordinance.
SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective
July 1, 2011, and as amended from time to time, except as changed by this ordinance,
both remain in full force and effect.
SECTION 4. To the extent this amendment to the UDC represents a deviation from the
City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the
UDC, as it is amended by this ordinance.
SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning
of the Property and that are in conflict with this ordinance are hereby expressly
repealed.
SECTION 6. Publication shall be made in the City's official publication as required by
the City's Charter.
The foregoing ordinance was read for the first time and passed to its second reading on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
The foregoing ordinance was read for the second time and passed finally on
this the day of , 20 , by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED this the day of , 20
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Page 2 of 2
STATE OF TEXAS JOB NO. 05-6819
COUNTY OF NUECES
10.861 ACRES
ALL that certain tract or parcel of land situated in Nueces County, Texas, same
lying within the Corporate City Limits of Corpus Christi, Texas, same being out of
Lot 10, Section 48 of the Flour Bluff and Encinal Farm and Garden Tracts as
recorded in Volume A, Pages 41-43 of the Map Records of Nueces County, Texas,
and being more particularly described by metes and bounds as follows, to wit:
BEGINNING at a 518 inch iron rod found for the Northeast corner of this tract,
same being the Northeast corner of said Lot 10, same being the North corner of
Block C-2, Laguna Business Center as recorded in Volume 33, Page 31 of the Map
Records of Nucces County, Texas, same lying in the Southwest right-of-way margin
of Compton Boulevard;
THENCE, along the common boundary line of this tract with said Block C-2,
SOUTH 29 degrees 00 minutes 00 seconds WEST, at 154.65 feet passing through a
518 inch iron rod found for the West corner of said Block C-2 and the North corner
of Block C-3, Laguna Business Center as recorded in Volume 45, Page 8 of the Map
Records of Nueces County, Texas, a total distance of 715.30 feet to a point for the
Southeast corner of this tract, same lying in the Northeast right-of-way margin of a
50 foot City of Corpus Christi drainage easement;
THENCE, along said Northeast right-of-way margin of the 50 foot City of Corpus
Christi drainage easement, NORTH 61 degrees 00 minutes 00 seconds WEST 663.05
feet to a point for the Southwest corner of this tract, same lying in the common
boundary line of said Lots 10 & 11 of said Section 48;
THENCE, along said common boundary line of Lots 10 & 11, Section 48, NORTH
29 degrees 00 minutes 23 seconds EAST 688.36 feet to a 518 inch iron rod found for
a Northwest corner of this tract;
THENCE, SOUTH 61 degrees 10 minutes 05 seconds EAST 20.10 feet to a 518 inch
iron rod found for an interior corner of this tract;
THENCE, NORTH 28 degrees 49 minutes 55 seconds EAST 25.00 feet to a 518 inch
iron rod found for the North corner of this tract, same lying in said Southwest right-
of-way margin of Compton Boulevard;
THENCE, along said Southwest right-of-way margin of Compton Boulevard,
SOUTH 61 degrees 10 minutes 05 seconds EAST 642.95 feet to the point of
beginning and containing 10.861 acres of land.
I hereby certify that this surve3 as reflected in the above Field Notes and attached
plat conforms to the current Texas Surveyors Association Standards and
Specifications for a Category IA, Condition 1I Land Survey.
Dated this the-3 day of 1h1r , 2014.
Ronald A. Voss,
ReLFistered Professional 1,:ind Cnrvnvnr Nn 770^1 Exhibit A
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NOTES:
D
(1.) Found 5/'B"I.R. all lot corners unless noted otherwise.
(2. House Ties are to thse faurlation.
Ls �'$"OLNOTL3 ET B'/.R
�' This property Iles within Zone C
1,Ronald A.Voss,a Registered Professional Land Surveyor,do hereby according to FIRM C which L,P:��siey••;ry
certify that this survey was made on the ground of the property shown Is na[within the 100 year Flood Plane. 5:'cE ep•.S
hereon under my direction and supervision;that it is my knowledge and *: •.*
belief;that there are no apparent encroachments orovedappingof RONALO.A:VOSS
Improvements with the deed limes except as shown hereon.This Survey NOT VALID WITHOUT ORIGINAL
was performed without the benefit of a Title Policy or Tile Opinion. SIGNATURE AND ORIGINAL SEAL A 2293
NOTE:THIS SURVEY IS FOR THE SOLE USE OF THE BUYER,TITLE COMPANY, !,;9HfES51�����
OR MORTGAGE COMPANY IN THIS TRANSACTION ONLY.NO LICENSE HAS y6 SURVEy �,
BEEN CREATED,EXPRESSED OR IMPLIED,TO COPY THE SURVEY,WHICH IS �/
VOID AFTER SIX MONTHS FROM THE DATE OF THIS SURVEY.
BUYER:
Registered Professional Land Surveyor State of Texas No.2293
DATE: 05/03/05-6/4/65 to p4l Acres, Out of Lot 10 , Section 48,
CREW: RS&DL Flour Bluff and Encinal Farm and Garden Tracts,
OFFICE: RS&DL
DRAFTING: RV&RA V. A, P. 41-43, (MRNCT),
GF#: Corpus Christi, Nueces County,Texas.
JOB#: 05-6819
KEY: WOOD FENCE VOSS ENGINEERING, INC.
[RECORDED] WIRE FENCE ENGINEERING&LAND SURVEYING
(MEASURED) — z 3756 BRATTON ROAD,CORPUS CHRISTI,TEXAS,78413
VINYL FENCE PHONE: (361)854-6202 FAX:(361)853-4696
Exhibit B
PLANNING COMMISSION FINAL REPORT
Case No.: 0614-03
HTE No. 14-10000024
Planning Commission Hearing Date: June 18, 2014
City Council Public Hearing and First Reading Date: July 22, 2014
r_ Representative: John Kendall
o Applicant/Owner: CCSemloh Partnership, Ltd.
0) a Legal Description/Location: Being a 10.861-acre tract of land out of Lot 10,
EL� 5 Section 48, Flour Bluff and Encinal Farm and Garden Tracts, located along the
Q 06 6 south side of Compton Road between the intersections with First National
Boulevard and Waldron Road.
�., From: "RE" Residential Estate District
To "CG-2" General Commercial District
'E Cr Area: 10.861 acres
N° Purpose of Request: To allow construction of a boat storage facility.
Existing Zoning Existing Land Use Future Land Use
District
c�c Site "RE" Residential Estate Vacant Estate Residential
y Estate Residential,
"CG-1" General Commercial, Vacant
0 M North Commercial & Public/Semi-public Commercial &
Public/Semi-Public
South "RE" Residential Estate Vacant Estate Residential
N
w East "RE" Residential Estate Medium Density Medium Density
Residential Residential
West "RE" Residential Estate Vacant Estate Residential
06 Area Development Plan: The subject property is located within the boundaries
C c of the Flour Bluff Area Development Plan (ADP) and is planned for estate
residential uses. The proposed change of zoning to the "CG-2" General
a c Commercial District is not consistent with the adopted Future Land Use Plan.
a Map No.: 035031 & 035032
Zoning Violations: None
c�
L
oa o Transportation and Circulation: The subject property has access to Compton
Road, which is a "C1" Minor Residential Collector street.
c�
L
Urban Proposed Existing Traff ic
Q Street Transportation Plan Section Section Volume
L p Type
N Compton "Cl" Minor 60' ROW 80' ROW Not
Rd. Residential Collector 40' paved 66' paved Available
Case#0614-03
CCSemloh Partnership, Ltd.
Page 2
Staff Summary:
Requested Zoning: The applicant is requesting a change of zoning from the "RE"
Residential Estate District to the "CG-2" General Commercial District to allow
construction of a boat storage facility.
Development Plan: The owner is proposing to develop the lot with multiple structures
to be used for boat storage. As shown on the attached site plan, the development will
consist of ten boat storage buildings. The majority of the storage units will not exceed
400 square feet, as limited by the conditions listed in the Unified Development Code.
However, the owners would like to construct units over the limit to house larger boats.
A special permit would be required to allow this condition. The total area of the
proposed buildings is 110,400 square feet. The business is proposed to operate from
6:00 AM to 10:00 PM and there will be no employees on site. Per the Unified
Development Code (UDC), no purging of inboard or outboard boat engines would be
permitted at the site. A Type C buffer, which consists of a 15-foot wide buffer yard and
15 buffer points, would be required along the south and west property boundaries.
Existing Land Uses & Zoning: North of the subject property and across Compton
Road are a U.S. Post Office and the backside of a shopping center. These properties
are zoned "CG-1" General Commercial District. South and west of the subject property
is vacant land which is zoned "RE" Residential Estate District. East of the property are
two apartment complexes that are zoned "CG-2" General Commercial District.
AICUZ: The subject property is not located in a Navy Air Installation Compatibility Use
Zones (AICUZ).
Plat Status: The subject property will require platting with all infrastructure and public
improvements in accordance with the Comprehensive Plan and all master plans.
Comprehensive Plan & Area Development Plan (ADP) Consistency: The subject
property is within the boundaries of the Flour Bluff ADP and the proposed rezoning is
not consistent with the adopted Future Land Use Plan, which slates the property for
estate residential uses. The proposed rezoning opens examination into two pertinent
elements of the Comprehensive Plan such as:
1. Incompatible industrial and commercial land uses should not abut residential
areas (Residential Policy Statement I).
2. Expansion of commercial uses into or within residential areas may be permitted
only if such expansion maintains or improves the residential desirability of the
impacted neighborhoods (Commercial Policy Statement D).
K:\DevelopmentSvcs\SHARED\Legistar\2014 CC Agenda Items\7-29-2014\0614-03 CCSemloh Partnership, Ltd\0614-03 Report for
CC, CCSemloh Partnership, Ltd_revised.docx
Case#0614-03
CCSemloh Partnership, Ltd.
Page 3
Department Comments:
• The proposed rezoning is not consistent with the Comprehensive Plan or the Future
Land Use Plan's designation of the property for estate residential uses.
• A boat barn is not a compatible use with the uses allowed in the abutting "RE"
Residential Estate Districts to the south and west, which are also owned by
CCSemloh Partnership, Ltd. The proposed rezoning is compatible with the current
zoning and development patterns of the abutting properties to the north and east.
• Although planned for a boat storage facility, other incompatible uses will be allowed
to be developed on the property. Uses such as vehicle sales and service, self-
service storage, and bars and night clubs are allowed in the "CG-2" General
Commercial District. These uses would not be compatible with the adjacent
residentially zoned properties, therefore a Special Permit allowing only the boat
storage facility will be appropriate for this area.
• With the required conditions listed in the UDC and the Special Permit conditions, the
proposed development would provide less of a negative impact to the adjacent
estate residential properties.
Staff Recommendation (July 22, 2014):
Denial of the change of zoning from the "RE" Residential Estate District to the "CG-2"
General Commercial District and in lieu thereof, approval of a Special Permit for a boat
storage facility subject to a site plan and nine conditions.
Special Permit Conditions:
The following development conditions are consistent with the limited conditions of the
UDC with additional conditions to address negative impacts to the adjacent residential
properties and to address the increased square footage of the units.
1. Uses: The only uses authorized by this Special Permit other than uses permitted in
the base zoning district is a boat storage facility.
2. Buffer Yard: A 15-foot wide buffer yard and 15 buffer points shall be installed,
maintained, and remain in place along the south and west property boundaries as long
as residential districts or uses are adjacent.
3. Lighting: All lighting shall be shielded and pole lights shall be of the full cut-off type.
Freestanding pole lights are not allowed within 50 feet of the property line of residential
zoning districts.
4. Signage: One freestanding sign shall be allowed. The freestanding sign must be a
monument sign, which shall not exceed 8 feet in height and 50 square feet in area. One
wall sign shall be permitted not to exceed 60 square feet. The wall sign must face
Compton Road.
5. Vehicle Stacking: A minimum of four off-street vehicle stacking spaces designed in
accordance with the standards of the Unified Development Code (UDC) shall be
provided between the public right-of-way and the front access gate of the storage
facility.
6. Hours of Operation: The hours of operation shall be limited from 6:00 AM to 10:00
PM. Customer access to the facility shall be prohibited after 10:00 PM. A gated entry
and security monitors for the facility are required to be installed, remain in place, and be
maintained.
7. Storage Space: The maximum allowable storage space for a single boat storage
unit shall not exceed 500 square feet and each unit shall only house a single boat.
Case#0614-03
CCSemloh Partnership, Ltd.
Page 4
8. On-site Operations: No cleaning, purging, or maintenance of marine engines shall
be permitted.
9. Time Limit: In accordance with the UDC, this Special Permit shall be deemed to
have expired within 12 months of this ordinance unless a complete building permit
application has been submitted, and the Special Permit shall expire if the allowed use is
discontinued for more than six consecutive months.
Planning Commission Recommendation (June 18, 2014):
Approval of the change of zoning from the "RE" Residential Estate District to the "CG-2"
General Commercial District.
Number of Notices Mailed — 16 within 200-foot notification area;
2 outside notification area
0
As of June 26, 2014:
0 In Favor — 4 inside notification area; 1 outside notification area
a 0 In Opposition — 0 inside notification area; 0 outside notification area
For 0.00% in opposition.
Attachments: Location Map (Existing Zoning & Notice Area)
Site Plan
K:\DevelopmentSvcs\SHARED\Legistar\2014 CC Agenda Items\7-29-2014\0614-03 CCSemloh Partnership, Ltd\0614-03 Report for
CC, CCSemloh Partnership, Ltd_revised.docx
3 m
"
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13 CG - 1 1�c D5
SUBJECT 7 — 10
PROPERTY 0 11 5
14 17
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Date Created.6/412044
0 400 800 Prep By:LARRYF
Feet Dep nment of Development Services
CASE: 0614-03 NQS
ZONING & NOTICE AREA SUBJECT
PROPERTY
RM-1 Multifamily 1 IL Light Industrial
RM-2 Multifamily 2 IH Heavy Industrial
RM-3 Multifamily 3 PUD Planned Unit Dev.Overlay
ON Professional Office RS-10 Single-Family 10
RM-AT Multifamily AT RS-6 Single-Family 6
CN-1 Neighborhood Commercial RS-4.5 Single-Family 4.5 \O�
CN-2 Neighborhood Commercial RS-TF Two-Family J�Q
CR-1 Re sort Commercial RS-15 Single-Family 15 \ �"
CR-2 Resort Commercial RE Residential Estate J�
CG-1 General Commercial RS-TH Townhouse
CG-2 General Commercial qr
Cl Intensive Commercial SP Special Permit
RV Recreational Vehicle Park
CBD Downtown Commercial tp� vRp
RMH Manufactured Home yt,,tN�q�r GF�R
CR-3 Resort Com mercial
FR Farm Rural
H Historic Overlay
BP Business Park
Subject Property Owners RQ City of
with 200'buffer O in favor � Corpus
4 Owners within 200'listed on v Owners LOCATION MAP Christi
attached ownership table /�in opposition
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AGENDA MEMORANDUM
ryaRPpAAE� First Reading Ordinance for the City Council Meeting of September 9, 2014
zs52 Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 8, 2014
TO: Ronald L. Olson, City Manager
FROM: Alyssa Barrera, Business Liaison — City Manager's Office
AlyssaB @cctexas.com
(361) 826-3356
Ordinance Amendment regarding Reinvestment Zone Number Three, City of Corpus Christi,
Texas.
CAPTION:
Amending Ordinance No. 027996, adopted on December 16, 2008, which designated a certain
area within the jurisdiction of the City of Corpus Christi as a tax increment financing district
known as "Reinvestment Zone Number Three, City of Corpus Christi, Texas" (the
"Reinvestment Zone"), which was amended by Ordinance No. 028136 on April 28, 2009 and
Ordinance No. 029403 on March 2, 2012, to correct the Board appointment procedure to
comply with state law on tax increment participation; providing for severance; and providing for
publication.
PURPOSE:
The purpose of this item is to correct the Board Composition, outlined in Section 4(a) of
Ordinance 027996, to reflect the state statute.
BACKGROUND AND FINDINGS:
On December 16, 2008, the City of Corpus Christi approved an Ordinance creating Tax
Increment Financing District Three. As it was adopted, the Board of Directors was to consist of
fifteen members, with "respective governing bodies of each taxing unit other than the City"
having the ability to appoint one member to the board. In the effort to coordinate a first meeting
of the TIF Board, staff identified the discrepancy between the ordinance and state statute
(§311.009(a), Tax Code), which reads:
"The board of directors of a reinvestment zone consists of at least five and not more than 15
members, unless more than 15 members are required to satisfy the requirements of this
subsection. Each taxing unit other than the municipality or county that designated the zone that
levies taxes on real property in the zone may appoint one member of the board if the taxing unit
has approved the payment of all or part of the tax increment produced by the unit into the tax
increment fund for the zone."
This Ordinance Amendment will correct the structure, removing the additional entities and
eliminating the 15 member requirement. The City will reserve the ten director appointments
allowed to them by the Statute, with one reserved for a representative from the Downtown
Management District. Currently, Del Mar College and Nueces County have Interlocal
Agreements with the City to contribute to the TIF.
ALTERNATIVES:
The alternative was to not correct the Board composition.
OTHER CONSIDERATIONS:
There have been two previous amendments to Ordinance 027996,
• April 2009 — Expanded boundaries
• March 2012 — Corrected termination date
CONFORMITY TO CITY POLICY:
N/A
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Legal
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital X Not applicable
Project to Date
Fiscal Year: Expenditures
2013-2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s): N/A
Comments:
RECOMMENDATION:
Staff recommends approval of the Ordinance amendment
LIST OF SUPPORTING DOCUMENTS:
Ordinance Amendment —TIRZ#3 Composition
Page 1 of 3
Amending Ordinance No. 027996, adopted on December 16, 2008,
which designated a certain area within the jurisdiction of the City of
Corpus Christi as a tax increment financing district known as
"Reinvestment Zone Number Three, City of Corpus Christi, Texas"
(the "Reinvestment Zone"), which was amended by Ordinance No.
028136 on April 28, 2009 and Ordinance No. 029403 on March 2, 2012,
to correct the Board appointment procedure to comply with state law
on tax increment participation; providing for severance; and
providing for publication.
Be it ordained by the City Council of the City of Corpus Christi, Texas, that:
Section 1. Ordinance No. 027996, adopted on December 16, 2008, and amended by
Ordinance No. 028136 on April 28, 2009 and Ordinance No. 029403 on March 2, 2012,
is amended by amending Section 4 as follows:
That a board of directors for the Zone (the "Board") is established,
which consists of twelve (12) members. The Board shall be appointed as
follows:
(a) Under Section 311.009(a), Tax Code, the respective governing bodies
of each taxing unit other than the City that levies taxes on real
property in the zone, if the taxing unit has approved the payment of
all or part of the tax increment produced by the unit into the tax
increment fund for the zone, may appoint one (1) member of the
Board. Each such governing body may waive its right to appoint a
director, and is deemed to have waived the right if it has not made
the appointment within thirty (30) days of receiving written notice of
its right to appoint a board member.
(b) The remaining members of the Board are appointed by the City
Council of the City. All members appointed by the Board must meet
eligibility requirements, as set forth in the Act. Provided, however,
notwithstanding any other provisions of this Ordinance, the City
Council has the right to appoint at least ten (10) members, and the
Board may exceed twelve (12) members, if necessary for the City
Council to make the ten (10) appointments.
(c) Terms of Board members are for two years. Terms must be
staggered with half of the Board members appointed every year.
Officers must be appointed as provided in the Act.
(d) ...(no change)
Section 2. If for any reason any section, paragraph, subdivision, clause, phrase, word
or provision of this ordinance shall be held invalid or unconstitutional by final judgment
of a court of competent jurisdiction, it shall not affect any other section, paragraph,
subdivision, clause, phrase, word, or provision of this ordinance, for it is the definite
Page 2 of 3
intent of this City Council that every section, paragraph, subdivision, clause, phrase,
word or provision of this ordinance be given full force and effect for its purpose.
Section 3. Publication shall be made in the official publication of the City of Corpus
Christi as required by the City Charter of the City of Corpus Christi.
ATTEST: THE CITY OF CORPUS CHRISTI
Rebecca Huerta Nelda Martinez
City Secretary Mayor
APPROVED: This day of , 2014
Julian Grant
Assistant City Attorney
For City Attorney
Page 3 of 3
That the foregoing ordinance was read for the first time and passed to its second
reading on this the day of 2014, by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
That the foregoing ordinance was read for the second time and passed finally on this
the day of 2014, by the following vote:
Nelda Martinez Chad Magill
Kelley Allen Colleen McIntyre
Rudy Garza Lillian Riojas
Priscilla Leal Mark Scott
David Loeb
PASSED AND APPROVED, this the day of , 2014.
ATTEST:
Rebecca Huerta Nelda Martinez
City Secretary Mayor
se
G�
0 1k AGENDA MEMORANDUM
PH IS Future Item for the City Council Meeting of September 9, 2014
Action Item for the City Council Meeting of September 16, 2014
NOflPOPAS
1852
DATE: September 9, 2014
TO: Ronald L. Olson, City Manager
FROM: Christela Morales, Procurement Manager
christelam(a)-cctexas.com
361-826-3169
Robert Rocha, Fire Chief
rrocha(a)-cctexas.com
361-826-3932
F_ AV 3000 HT MASKS
CAPTION:
Motion approving the purchase of four hundred (400) AV 3000 HT Mask from Municipal Emergency
Services Inc., Houston, Texas in accordance with Bid Invitation No. BI-0234-14 based on the lowest
responsible bid for a total expenditure of$83,556.00. Funds are available in the General Fund Budget
FY 2013- 2014.
PURPOSE:
The Fire Department will use the masks to meet the new face piece safety requirements set forth by
National Fire Protection Association.
BACKGROUND AND FINDINGS:
Not applicable.
ALTERNATIVES:
Not applicable.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This purchase conforms to the City's purchasing policies and procedures and Texas State
procurement laws.
EMERGENCY / NON-EMERGENCY:
Non-Emergency.
DEPARTMENTALCLEARANCES:
Fire Department
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Expenditures
Fiscal Year: 2013-2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget $521,350.00 $521,350.00
Encumbered /
Expended Amount $422,094.61 $422,094.61
This item $83,556.00 $83,556.00
BALANCE $15,699.39 1 $15,699.39
Fund(s): General Fund
Comments:
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Bid Tabulation.
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G�
o'k AGENDA MEMORANDUM
PH IS Future Item for the City Council Meeting of September 9, 2014
Action Item for the City Council Meeting of September 16, 2014
NOflPOPAS
1852
DATE: September 9, 2014
TO: Ronald L. Olson, City Manager
FROM: Christela Morales, Procurement Manager
christelam(a)-cctexas.com
361-826-3169
Michael Morris, Director of Park and Recreation
m ichaelmo(�)_cctexas.com
361-826-3464
Food Items
CAPTION:
Motion approving supply agreements with the following companies for the following amounts in
accordance with the Coastal Bend Council of Governments Bid Invitation No. CBCOG-14-3 for food
items which include canned and frozen fruit and vegetables; meats and condiments, for an estimated
six month expenditure of $235,260.88, of which $117,630.43 is required for the remainder of FY
2013-2014. The terms of the contracts shall be for six months with options to extend for up to three
additional months, subject to the approval of the Coastal Bend Council of Governments, the
suppliers, and the City Manager or designee. Funds are available through the Meals on Wheels
Grant.
LaBatt Food Service Performance Food Group
Corpus Christi, Texas Victoria, Texas
181 Line Items 113 Line Items
$125,653.64 $109,607.24
Grand Total: $235,260.88
PURPOSE:
These food items will be used by Senior Community Services for the Elderly Nutrition Program. The
food is prepared at the Senior Community Service Kitchen and served at the Senior Citizen Centers
and also delivered to households throughout the City. Approximately 160,714 meals will be prepared
and served over the six month contract period.
BACKGROUND AND FINDINGS:
Each year the City receives funds from State and Federal grants. Several grants are structured to
support the elderly in the community.
This award is a cooperative effort between the City of Corpus Christi and the following members of
the Coastal Bend Council of Governments; Community Action Corporation of South Texas, Nueces
County Senior Community Services, Refugio County Elderly Services, City of Corpus Christi, Bee
Community Action Agency, Aransas Council of Aging, Kleberg County Human Services, Duval
County Elderly Program, and Live Oak County Elderly Program.
ALTERNATIVES:
The bids submitted by LaBatt Food Service and Performance Food Group meet all of the City's bid
requirements.
OTHER CONSIDERATIONS:
Not applicable.
CONFORMITY TO CITY POLICY:
This supply agreement conforms to the City's purchasing policies and procedures and Texas State
procurement laws.
EMERGENCY / NON-EMERGENCY:
Non-Emergency.
DEPARTMENTALCLEARANCES:
Park and Recreation
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Expenditures
Fiscal Year: 2013-2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget $641 ,205.00 $117,630.45 $758,835.45
Encumbered /
Expended Amount $242,151 .44 $242,151 .44
This item $117,630.43 $117,630.45 $235,260.88
BALANCE $281 ,423.13 $281 ,423.13
Fund(s): Park and Recreation Grants.
Comments: Not Applicable.
RECOMMENDATION:
Staff recommends approval of the motion as presented.
LIST OF SUPPORTING DOCUMENTS:
Award Summary attached.
COUNCIL OF GOVERNMENTS-STAPLES, MEAT & OTHER FROZEN FOODS
SENIOR COMMUNITY SERVICES
Award Summary: CBCOG-14-3
LABATT FOOD SERVICE
Corpus Christi, Texas
One hundered and eighty-one (181) line items consisting of canned fruit, $125,653.64
dried fruit, canned vegetables, dried vegetables, canned meat, condiments,
dressing, juices, oil & shortening, relishes, soup & bases, spices, starches &
pasta, sugar & products, miscellaneous, beef, pork, poultry, prepared products,
frozen vegetables, breads, frozen meals and dairy
Performance Food Group
Victoria, Texas
One hundred and thirteen (113) line items consisting of canned fruit, $109,607.24
canned vegetables, dried vegetables, canned meat, condiments, dressing,
juices, oil & shortening, relishes, soup & bases, spices, starches and pasta,
sugar & products, miscellaneous, beef, pork, poultry, prepared products,
frozen vegetables, breads, frozen meals and dairy
Grand Total: $235,260.88
�vs c�
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�A
AGENDA MEMORANDUM
U Future Item for the City Council Meeting of September 09, 2014
"'CDR 85'Z Action Item for the City Council Meeting of September 16, 2014
DATE: August 4, 2014
TO: Ronald L. Olson, City Manager
FROM: Annette Rodriguez, M.P.H.; Director of Public Health
annetter@cctexas.com
361-826-7205
Michael Armstrong, Chief Information Officer
M ichaelAR(cD-cctexas.com
(361) 826-3740
Approving the purchase of the Community Development and Regulation (CDR) module of
Infor for the Health Department
CAPTION:
Motion authorizing the City Manager or designee to execute all documents necessary to approve
the purchase of additional licenses and consulting hours provided sole source from Infor (US), Inc.,
Alpharetta, GA, for a total expenditure of $76,263. Funds are available in the Health Department
FY2013-2014 budget.
PURPOSE :
To provide additional licenses and consulting hours to the Health Department that is compatible
with and integrated with the ERP (Enterprise Resource Planning) software currently being
implemented by the City. The additional licenses and consulting hours will require approximately 6
months and will begin after February 2015. The software currently used by Health Department
Environmental Services will be eliminated after the licensing and implementation process. Infor will
provide the licenses, subscription license and services, support and hosting services to implement
the CDR module of Infor which will replace Health Department Environmental Service's current
Ensemble software.
BACKGROUND AND FINDINGS:
The Health Department Environmental Services currently uses Ensemble software to process and
schedule Environmental Services permitting, inspections, and enforcement.
The purchase of additional licenses and consulting hours will integrate software across the
departments and will increase the ability to collaborate on solutions and foster the sharing of
information, thus creating more responsive customer service.
ALTERNATIVES:
Denial of proposed sole-source purchase of additional licenses and consulting hours
OTHER CONSIDERATIONS:
Not applicable
CONFORMITY TO CITY POLICY:
The proposed purchase confirms with City purchasing policies and procedures.
EMERGENCY/NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Municipal Information Systems Department
Health Department
Office of Management and Budget
Finance and Purchasing Department
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget $ 76,263 $ 76,263
Encumbered /
Expended Amount
This item
BALANCE $ 76,263 $ 76,263
Fund(s)-1020
Comments: No matching funds required.
RECOMMENDATION:
Staff recommends approval of this agenda item.
LIST OF SUPPORTING DOCUMENTS:
INFOR change order forms
•
CHANGE ORDER
INTRODUCTION
This Change Order document ("Change Order") is subject to all terms and conditions of the
Software Services Agreement(or, if applicable, the Professional Services Agreement) between
Infor and Licensee with an Effective Date of May 15, 2013 (the "Services Agreement") and
constitutes a change to the Services Work Order identified below by Work Order Number("Work
Order"). All terms of the Services Agreement and Work Order are incorporated herein by
reference. Capitalized terms not defined in this Change Order are defined in the Services
Agreement or Work Order. In the event of a conflict, the terms of this Change Order control over
the terms of the Services Agreement and Work Order.
1.0 CHANGE ORDER
Licensee(customer) City of Corpus Christi
Project Name Hansen CDR
Project Number 32381430
Project Manager Benjamin Zimon
Project Phase Design
Product(s) Hansen 8.3
Work Order Number Amendment 2
Change Number CO2014001
Issue Number 001
Description Hansen 8.3, CDR Implementation, Design, and Consulting Services for the Health
Department
Requestor Aurora Parlamas
Identified Date 06/16/2014
Prepared By Benjamin Zimon
Change Status Log Date
Initial identification/assessment 6!212014
Approved for detailed impact analysis(optional)
Pending Approval
Final Approval Approved Denied
Updated project and budget plans
1.1 Preliminary identification and assessment
Describe the change in detail
City of Corpus Christi, Health Department will need Infor consultants to provide Design,
Configuration of 8 newly indentified Applications (shown below), Assistance with Data Migration
Mapping to Hansen, and Testing.
Module Dept App type Description Worktype
Swimming
BL Health To be defined Pool
To be defined 1) Day Care
Supervised 2) Foster
BL Health Care Home
BLDG Health To be defined Septic
BL Health To be defined Restaurant
To be defined 1) Food
Food Handler
Handler/ 2) Food
Trade Health Mana er Manager
To be defined Mobile Food
BL Health Vending
To be defined Health Temp
BL Health Event
Case Health To be defined Health Case
Reason for the change
Health Department was not included part of the original CDR project scope of work, the majority of data
required for Health's migration sits outside of Sungard's H.T.E.
High level impact assessment
Additional project scope to support Health Department functionality will require additional resources and
will increase project duration and budget.
The impact will extend the project duration another month from February 2015 to March 2015,we will also
took to double up on our configuration resources COE and internal for several weeks The resource impact
to the city is more noticeable as MIS resources will need to be involved for the data migration out of the
legacy Health department applications f databases.
It is proposed and mutually agreed the Health Department will go live in production with the overall project.
The project schedule is being revised to a March 2015 CDR go-live to support inclusion of the Health
Department in the City's go-live.
2
Change Order(Americas PMO-v5b, Nov 2012)
1.2 Approval for detailed impact analysis (optional)
Reviewer No additional information
Review Date
1.3 Detailed impact analysis
Impact on project plan(including estimated timelines)
Schedule and Resource constraints. Estimated duration of Design to Deliver effort is 8 weeks.
Upon approval,the project plan will be updated and extended based on the changes detailed above. The
Infor and Licensee Project Managers have agreed to these changes and will reflect the changes in the
latest version of the overall project plan.
Target date(for implementation)
March 2015,overall Hansen CDR project
Impact on resource requirements
Infor project resource requirements will be increased by a total of 280 hours
Additional risk
Extend overall Hansen,CDR Project timeline along with city resource constraints which are already limited.
Impact on project cost
Project Budget will increase a total of:
Total Service Work Change Order 001 Revised Contract
Order Contract Increase Total
1,194,444.000 $76,263.00 $1,270,707.00
The targeted milestone payments and revised dates have been changed as reflected in Exhibit A.
3
Change Order(Americas PMO-v5b, Nov. 2012)
Estimated time and costs listed in this Change Order represent a fixed fee offer and are in
addition to the estimates provided in the original Work Order. Actual project time and cost may
vary from the estimates provided. Where a substantial variation from this Change Order is
foreseen, both parties must agree in writing to the additional work and document the change in a
subsequent Change Order.
Other Projects Affected
Hansen CDR and CIS Billing
Who needs to be notified of the change
Susan Manna, Debby Studder, Michael Hernandez
Comments
2.0 CHANGE APPROVAL 1 PAYMENT
By signing below, Licensee authorizes Infor to proceed with the work set forth in this Change
Order and bill Licensee per the payment terms set forth in the original Work Order for any
additional Services fees. Please return a signed copy of this Change Order to Infor PSO.
THE PARTIES have executed this Change Order through the signatures of their respective
authorized representatives.
INFOR: LICENSEE:
Signature- Signature:
Printed Name Patricia lias Printed Name:
Title Associate General Counsel Title:
Address: 380 St. Peter Street Address:
Address: St Paul, MN 55102 Address:
Signature Date: August 4, 2014 Signature Date:
4
Change Order(Americas PMO-v5b, Nov. 2012)
Attachment A: Revised Milestone Payment Schedule
Payment PrtlCCtecl Milestone Piymem
M NestOne Payment Mitesancs Completion Amount aunt
Number week
C0001
CDR jPlan,Permit Business License,Code Entorcement
Establish Phase
M-1 Milestone-Project Initialization: 2/2812014 $179,166.60 $17,916.66 5161,249.94
M-2 MiI*stom-tnOAII the I riactipe Products in Pro ect environment: $0ml $0.00 $0.00
M-3 Milestone-Project Teem Learning: 11/2812014 $107.499.96 $10,750.00 $96.749.96
M-4 Milestone-Initial Beta P e: 711412014 $119,444.40 $11,944.44 $107,499.96
M-4.5 Milestone- Initiai Beta Prato" Health Department 8!3112014 $19,065.75 $1,906.58 $17,159.18 $19.065-75
M-5 Milestane-Final ProM e: 9/1212014 $179.166,60 $17,916.66 $161.249.94
h1-5.5 Milestone- Final Prototype, Health Department 912 612 01 4 $15.252.60 $1.525.26 513,727.34 $15,252.60
M-6 Mile done-Atce tan"Test 1012412014 $166,717.17 $16,671.72 $150,045.45 $11,439.45
Execute Phase I $0.00 $0.00 50.00
M-7 Milestone-S m Test: 11912015 $190.606.05 $19.060.61 1 $171,545.45 $11,439.45
M.8 Mibstane-Full 9"1*Test 112312015 $127,070.70 $12,707,07 $114.363.63 $7.626.30
NI-9 Milestone-Production Readinaas 211 312 01 5 $63,535.35 $6,353.54 $57.181.82 $3,81315
M-10 Milestone-Cam lete,Polt4oAuwSupport: 312012015 S103,iB1.82 $10.318.18 $92,863.64 $7,62630
M-11 Milestone-Close Project 4/2412 01 5 $0.00 $127,070.70
Total Payment Milestone Amount for this Stage 8 $4,270,707.00
$127,070.70 $1,270,707.00 $76,263.00
Original Contract $1,194,444.00
CO 001 Contract $76,263.00
Revised Contract $1,270,707.001
5
s
Change Order(Americas PMO-v5b, Nov. 2012)
SC
o
v AGENDA MEMORANDUM
Iq ORPOK, o Future Item for the City Council Meeting of September 9, 2014
1852 Action Item for the City Council Meeting of September 16, 2014
DATE: August 26, 2014
TO: Ronald L. Olson, City Manager
FROM: Robert Rocha, Fire Chief
rrocha @cctexas.com
(361) 826-3932
Renewal of LEPC Interlocal Cooperative Agreement for a Term of Five Years
CAPTION:
Resolution authorizing the City Manager, or his designee, to execute a renewal of an Interlocal
Cooperation Agreement for a term of five (5) years for the Local Emergency Response Planning
Specific to Extremely Hazardous Substances with Nueces County, City of Corpus Christi, and
Port of Corpus Christi Authority.
PURPOSE:
This agreement continues the terms of the prior agreements to provide funding to the LEPC and
identifies the leading role of the City as the Administrator for the LEPC.
BACKGROUND AND FINDINGS:
The parties to the Interlocal Agreement wish to continue operating under the terms of the
Interlocal Agreement as has been done in years past. Nueces County and the Port of Corpus
Christi Authority agree to support the LEPC by contributing $10,000.00 each per year. The
City's contribution will be in-kind and will provide office space, utilities, and all appurtenant
services including legal, to enable the LEPC Administrator to fulfill the obligations under State
and Federal Law.
The Interlocal Agreement for local emergency response planning specific to extremely
hazardous substances was first authorized in 1992. The parties have continued to operate
under the terms of the agreement to date.
ALTERNATIVES:
If we don't renew the agreement, funding and support for the LEPC as it currently operates will
be withdrawn.
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
Council approval of Resolution to renew Interlocal Cooperative Agreement is required.
EMERGENCY/ NON-EMERGENCY:
This is a Non-Emergency, non-controversial item.
DEPARTMENTAL CLEARANCES:
Legal
FINANCIAL IMPACT:
❑ Operating - Revenue ❑ Capital X Not applicable
Project to Date
Fiscal Year: 2014- Expenditures
2015 (CIP only) Current Year Future Years TOTALS
Line Item Budget 0
Encumbered /
Expended Amount 0
This item 0 0 0
BALANCE 1 01 01 01 0
Fund(s):
Comments: None
RECOMMENDATION:
Council approval of Resolution to submit grant application.
LIST OF SUPPORTING DOCUMENTS:
Interlocal Cooperative Agreement
Resolution
Resolution
authorizing the City Manager, or his designee, to execute a renewal
of an Interlocal Cooperation Agreement for a term of five (5) years for
the Local Emergency Response Planning Specific to Extremely
Hazardous Substances with Nueces County, City Of Corpus Christi,
and Port Of Corpus Christi Authority.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager, or his designee, is authorized to execute a
renewal of an Interlocal Cooperation Agreement for a term of five (5) years for the Local
Emergency Response Planning Specific to Extremely Hazardous Substances with
Nueces County, City of Corpus Christi, and Port of Corpus Christi Authority.
ATTEST: THE CITY OF CORPUS CHRISTI
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Corpus Christi, Texas
of ,
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen
Rudy Garza
Priscilla Leal
David Loeb
Chad Magill
Colleen McIntyre
Lillian Riojas
Mark Scott
INTERLOCAL COOPERATION AGREEMENT
FOR LOCAL EMERGENCY RESPONSE PLANNING
SPECIFIC TO EXTREMELY HAZARDOUS SUBSTANCES
STATE OF TEXAS }
}
COUNTY OF NUECES }
On October 27, 1992, the Nueces County (County), the City of Corpus Christi (City), and Port of
Corpus Christi Authority (Port) entered into the first agreement for the purpose of providing for
the administration of the Local Emergency Planning Committee for Nueces County.
This Agreement continues the terms of the prior agreements, and is made by and between the
County, City, and Port, hereafter referred to collectively as the "Participants," to further
implement the Federal Emergency Planning and Community Right-to-Know Act(Act), 42
U.S.C. 11001, et. seq.
On June 24, 1987, the State Emergency Response Commission (SERC), as required by 42 U.S.C.
11001(b) and (c), designated each county as an emergency planning district and authorized the
county judges to appoint the members of the local emergency planning committee for their
districts. The Nueces County Judge has designated the City's Fire Chief as Chairman of the City
of Corpus Christi/Nueces County Local Emergency Planning Committee (LEPC). Section
11003(c)(3) of the Act, Comprehensive Emergency Response Plans, requires designation of a
Community Emergency Coordinator. The LEPC Chairman has been designated as the
Community Emergency Coordinator for this emergency planning district. The Community
Emergency Coordinator, makes the determinations necessary to administer and implement the
local emergency response plan.
This Agreement (1) further facilitates implementation of the Act by creating an administrative
position to assist the LEPC Chairman/Community Emergency Coordinator with extensive
Federal compliance requirements; (2) identifies the leading role of the City as the Administrator
for the LEPC; and (3) provides funding for training and administrative assistance to the LEPC.
I. TEXAS DISASTER ACT
This Agreement is in harmony with the requirements of the Texas Disaster Act of 1975,
Government Code, Sec. 418.107(b), which allows political subdivisions to make agreements for
the purpose of organizing emergency management services, and allows the creation of local
emergency management groups to meet broad emergency and disaster management challenges.
While both the County and City have independent emergency management programs, which are
designed to respond to a broad range of disasters, the LEPC provides a mechanism for the
coordination of emergency management efforts responding to incidents involving hazardous
materials. The LEPC supports, but does not supplant the efforts or authority of the City and
County emergency management programs. The City and County have committed to cooperate
and coordinate their emergency response efforts.
II. PARTICIPANT FUNDING
The Participants agree to support activities of the LEPC for emergency response to extremely
hazardous substances, with funds and in-kind contributions committed by each totaling at least
the value of$30,000.00 per year. The Port and County shall each contribute $10,000.00 to the
fund each year this Agreement is in effect. These monies shall be deposited with the LEPC
Administrator(City) for each fiscal year, which year runs from October 1 through September 30,
as shall be reflected in the LEPC by-laws. The City shall provide office space, telephone, utility,
and all appurtenant services, including legal, to enable the Administrator and an Administrative
Assistant to fulfill obligations of the Participants under State and Federal law.
III. CITY ADMINISTRATOR
The Participants further acknowledge that the City serves as Administrator of the LEPC for
purposes of implementing the Federally mandated plan and required training under the
Community Right-to-Know Act.
The City shall employ an Administrative Assistant to assist the LEPC Chairman/Community
Emergency Coordinator. The Administrative Assistant shall be a paid City employee, whose
position shall be civilian managerial, funded as described in paragraph II, for so long as the City
acts on behalf of the LEPC as Administrator. The Administrative Assistant shall also serve as
the LEPC Information Coordinator.
Compensation for the Administrative Assistant may be further supplemented, as necessary, from
anticipated voluntary contributions made by private industry members of the LEPC.
The City reserves the discretionary right to relinquish the position of Administrator upon thirty
days' written notice to the County and the Port, and should the County Judge fail to reappoint the
Fire Chief as LEPC Chairman/Community Emergency Coordinator, the City may, at its option,
withdraw from this Agreement upon thirty days' notice to the County and the Port.
IV. FISCAL PROVISIONS
This Agreement is subject to the annual availability of current revenues by the local
governments, who are parties to this Agreement.
The City shall keep accurate accounts of receipts and disbursements. All monies will be
deposited in the name and to the credit of LEPC. The LEPC Chairman, or his designee, will
approve all disbursements, taking proper vouchers for such disbursements. An account of all
transactions and the financial condition of the LEPC shall be rendered at the regular LEPC
meetings or whenever requested.
Although the LEPC fund shall be separate and custodial in nature, the annual LEPC budget
drawn from such fund shall be approved by the City Council in the form of an appropriation.
V. ADMINISTRATIVE DECISIONS
Section 11003(c) of the Act provides that the Community Emergency Coordinator "shall make
determinations necessary to implement the [local emergency response] plan." However, the
Participants agree that any major policy or administrative decisions will be made jointly by the
LEPC and Community Emergency Coordinator/LEPC Chairman.
VI. DURATION OF AGREEMENT AND RENEWAL
The term of this Agreement is five years, beginning on June 1, 2014. This Agreement shall be
automatically extended for a subsequent year, unless any party gives written notice to the other
Participants of its intent to withdraw from the agreement or requests an amendment to the
agreement. A notice of withdrawal or request for amendments should be submitted before the
first day of September.
Nueces County, Texas
By:
Samuel L. Neal, Jr., County Judge Date
ATTEST:
Diana Barrera,Nueces County Clerk Date
APPROVED:
Laura Garza Jimenez, County Attorney
By:
Nueces County Attorney Date
Port of Corpus Christi Authority of Nueces County
By:
John LaRue, Executive Director Date
City of Corpus Christi
By:
Ronald L. Olson, City Manager Date
ATTEST:
By:
Rebecca Huerta, City Secretary Date
APPROVED:
By:
Buck Brice, Assistant City Attorney Date
for City Attorney
G�
0 �
AGENDA MEMORANDUM
yCDRP].µptEp Future Item for the City Council Meeting of September 9, 2014
1852 Action Item for the City Council Meeting of September 16, 2014
DATE: August 18, 2014
TO: Ronald L. Olson, City Manager
FROM: Michael Morris, Director
Michael Mo(ucctexas.com
361-826-3460
Interlocal Agreement with West Oso Independent School District for Prevention and
Intervention Services from the Juvenile Assessment Center
CAPTION:
Resolution authorizing the City Manager, or designee, to execute an interlocal cooperation
agreement with West Oso Independent School District regarding prevention and intervention
programs.
PURPOSE:
The Parks and Recreation Department seeks approval of an interlocal agreement to provide
West Oso Independent School District with intervention and prevention programs via the
department's Community Service Division program at the Juvenile Assessment Center (JAC).
The team at the JAC will offer an evidence based Life Skills training program proven to reduce
the risks of violence and alcohol/tobacco/substance abuse and case management services to
elementary, middle and high school students in the district.
This is a one year agreement that will automatically renew for successive five (5) one (1) year
terms.
BACKGROUND AND FINDINGS:
During the previous school year officials at West Oso Independent School District reached out to
the Parks and Recreation Department Community Services Division to determine where formal
partnerships could be established to help create a healthy learning environment for the students
in the district. The Juvenile Assessment Center offers intervention and prevention services to
help youth develop positive life skills and redirect behaviors/risk factors that lead to juvenile
delinquency. If the agreement is approved team members from the JAC will provide Life Skills
Training in a classroom setting and one-on-one case management services to students identified
by faculty and staff. The agreement will also give the team access to district records so case
managers and prevention specialists can track and gauge a student's progress in terms of
grades and attendance. A similar agreement has been signed with CCISD.
ALTERNATIVES:
Do not approve interlocal agreement.
OTHER CONSIDERATIONS:
none
CONFORMITY TO CITY POLICY:
City Council must approve all interlocal agreements.
This interlocal agreement is consistent with Parks and Recreation Department's business plan to
work with local school districts to provide diversion services to their students as a prevention
measure to modify juvenile delinquent behaviors and reduce the number of youth subsequently
funneled into the juvenile justice system.
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Legal
FINANCIAL IMPACT:
❑ Operating Revenue ❑ Capital X Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s):
Comments: none
RECOMMENDATION:
Staff recommends approval of this resolution.
LIST OF SUPPORTING DOCUMENTS:
Resolution
Interlocal Cooperation Agreement
Resolution
authorizing the City Manager, or designee, to execute an interlocal
cooperation agreement with West Oso Independent School District
regarding prevention and intervention programs.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI,
TEXAS:
SECTION 1. That the City Manager, or his designee, is authorized to execute an
interlocal cooperation agreement with West Oso Independent School District regarding
prevention and intervention programs.
ATTEST: THE CITY OF CORPUS CHRISTI
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Corpus Christi, Texas
of
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen
Rudy Garza
Priscilla Leal
David Loeb
Chad Magill
Colleen McIntyre
Lillian Riojas
Mark Scott
INTERLOCAL AGREEMENT BETWEEN
THE CITY OF CORPUS CHRISTI AND
THE WEST OSO INDEPENDENT SCHOOL DISTRICT
REGARDING THE JUVENILE ASSESSMENT CENTER
(LIFE SKILLS TRAINING)
This agreement is made and entered into this day of , 2014, by
and between the West Oso Independent School District, hereafter referred to as "District" or
"WOISD" and the City of Corpus Christi, a Texas home-rule municipal corporation hereafter
referred to as the "City", under the authority and in accordance with the interlocal Cooperation
Act, as set out in Chapter 791, Texas Government Code.
WITNESSETH:
WHEREAS, Texas Government Code, Chapter 791, authorizes local governments of the
state to enter into contracts for governmental functions and services to increase their efficiency
and effectiveness; and
WHEREAS, the District and the City are local governments as defined in Texas
Government Code, Chapter 791.003(4), have the authority to enter into this agreement, and have
each entered into this agreement by the action of its governing body in the appropriate manner
prescribed by law; and
WHEREAS, both the City and District represent to one another that each respective
party has the authority to enter into this agreement and perform the obligations and duties stated
herein; and
WHEREAS, the District and the City specify that each party paying for the performance
of said functions of government shall make those payments from current funds available to the
paying ply.
NOW THEREFORE, this contract is made and entered into by District and City in
consideration of the aforementioned recitals and for the mutual consideration stated herein ("The
Agreement"):
1. PURPOSE OF AGREEMENT
The purpose of the Agreement is to state the terms and conditions under which the City
of Corpus Christi Juvenile Assessment Center is to work with WOISD to offer a life skills
program to high risk students.
2. DESCRIPTION OF THE SERVICES TO BE PROVIDED
The City of Corpus Christi Juvenile Assessment Center (JAC) will provide Botvin's Life
Skills Training to WO1SD students who exhibit behaviors that are likely to contribute to their
increased risk of juvenile delinquency. In an effort to help students make a decision to attend and
stay in school, JAC will offer Life Skills Training, a research-based prevention.program proven
to reduce the risks of violence and alcohol/tobacco/drug abuse. It is a comprehensive curriculum
targeting the major social and psychological factors that promote the initiation of substance use
and other behaviors which often lead to juvenile delinquency. The purpose of this training series
is to provide children and adolescents with the confidence and skills necessary to handle
challenging situations.
JAC has Case Managers/Prevention Specialists delegated to provide training to WOISD
students. Additionally,the JAC periodically employs interns from local colleges/universities
enrolled in programs relevant to juvenile delinquency reduction, and trains them as intake
specialists or prevention education trainers. Interns may assist the Case Managers/Prevention
Specialists. The Prevention Specialists will work with each school to determine which students
would benefit from the program and to decide on an appropriate date, time, and location for the
training. Each student will be given a workbook to be used to work through the exercises. To
successfully benefit from the program, students are expected to attend each of the classes in the
series. The Life Skills Training is separated into three different curricula for elementary,middle,
and high schools. The program uses a progressive curriculum in which each unit builds upon the
next, and the curricula for the middle and high schools reinforces what was taught in the
previous grade cluster(s). Through this training, students will gain valuable tools and skills used
to overcome and cope with difficulties,but more importantly, the curricula encourages students
to listen to the"voice inside their heads"which reinforces the values thev have learned in
making positive life decisions.
The curricula vary by grade cluster but start with an introductory class so the Prevention
Specialist or trained intern can engage with students to identify individual student needs. The
curricula are described as follows:
Elementary School
• Eight units in 8 lessons, each 3045 minutes in duration
• Target population: 3`d to 5`h grades
• Topics include: self-esteem, decision making, smoking information, advertising, stress,
communication skills, social skills, assertiveness
Middle School
• 11 units in 12 lessons (plus 3 optional units/lessons), 45 minutes in duration
• Target population: 6`h-7'h graders, with booster programs for 7`h-8'h graders who have
completed the entire series the year before.
• Topics includes: self-image & self-improvement, decision making, smoking myths &
advertising, coping with anxiety, communication skills, social skills (2 lessons), and
assertiveness. Additional optional topics: violence and the media, coping with anger,
resolving conflict.
High School
7 units in 10 lessons, 45 minutes in duration
• Target population: 9`h-10`h grades
• Topics include: the value of good health, decision making for health, risk taking and
substance abuse, the media and health, managing stress/anger/other emotions, family
communications, healthy relationships
The JAC can also work with schools to identify other particular needs that may warrant
additional extensive training in character education or on topics such as bullying, violence
prevention, strengthening families, etc. By working jointly with school personnel, the
Prevention Specialist can assist in linking students with JAC youth advisement services (also
known as case management services) designed to address special needs related to delinquency.
3. TERM AND TERMINATION
The Interlocal Agreement shall have one year term and shall be effective upon its date of
execution by the last party to execute the Agreement. The Agreement shall automatically renew
for successive five one-year terms. This Agreement may be terminated at any time by either
party upon sixty(60) days written notice to the other parties.
4. AUTHORIZED REPRESENTATIVES ACCESS TO DISTRICT RECORDS
The District shall allow Authorized Representatives of the City to have internet based computer
access to most recent two years of District records pertaining to attendance, emergency release
information, and grades, for those District students who are provided services of the City JAC,
"District Records".
This access will be limited to the following City personnel ("City's Authorized Representatives):
1. City Parks and Recreation Department's Community Services Division Superintendent.
2. City Parks and Recreation Department's Community Services Division Administrative
Assistant.
3. City Parks and Recreation Department's Community Services Division Intake Specialist.
4. City Parks and Recreation Department's Community Services Division Case Managers.
5. City Parks and Recreation Department's Community Services Division Program Managers.
Each Authorized Representative shall acknowledge in writing that he or she has read this
Agreement, and will fully comply with all of the terms and conditions hereof. The City shall
provide the District with a current list of all Authorized Representatives, and shall notify the
District, as soon as practicable, when an Authorized Representative er nate emplo�iiment. The
acknowledgment form to be executed by the City Authorized Representatives is attached as
Exhibit A.
The parties may agree, by written and properly executed addendum to this Agreement authorized
by the City Manager and District Superintendent to expand or modify the records to which
Authorized Representatives of the City shall have access.
5. ACCESS,TRAINING, AND PERMISSIBLE USE
A. The parties agree to work together to allow Authorized Representatives of the City to have
secure internet based computer access to the District Records. Prior to access being granted, the
District shall provide training to the City Authorized Representative of the web based
application. Authorized Representatives of the City may only use the District Records for the
following limited purposes:
To report City Parks and Recreation Department Community Services Division outcomes in
aggregate form.
To obtain the following information of the District students participating in the City Parks and
Recreation Community Services Division Life Skills Training program:
Home school
Home school counselor
District Alternative Education Program counselor
Grades
Attendance records
Discipline history
Eligibility for special education services and if services are received
6. ADDITIONAL RESTRICTIONS
Neither the City nor its Authorized Representative shall release or disclose to the public, or any
third party, any records or information of the District, except as required by State or Federal law.
Each party shall take all steps necessary to ensure that the records are only viewed by Authorized
Representatives for the permissible uses stated herein. Each party understands that the
unauthorized release of records may subject one to criminal and civil penalties. Accordingly,
each party will education and inform its staff regarding permissible uses of the records obtained
from the other party. The parties further agree that the information or records disclosed pursuant
to this Agreement will be retained by the receiving party in a manner and in accordance with the
applicable record retention laws identified by each party after the need for such information
ceases.
7. NOTICE
Official notice shall be by written notice and delivery to all of the pailies to this
Agreement. Delivery shall be fax or deposit in the United States Postal Services, first class,
return receipt requested to:
TO THE DISTRICT: West Oso Independent School District
Attn: Elizabeth Saenz, Superintendent of Schools
5454 Rockford Drive
Corpus Christi, Texas 78416
TO THE CITY: The City of Corpus Christi
Attn: Director of Parks and Recreation
P.O. Box 9277
Corpus Christi, Texas 78469-9277
8. INDEMNIFICATION
District and City agree that both District and City shall each be responsible for their own
negligent acts or omissions or other tortious conduct in the courts of performance of the
Agreement, without waiving any sovereign governmental immunity available to either District or
City under Texas law and without waiving any available defenses under Texas law. Nothing in
this paragraph shall be construed to create or grant any rights, contractual or otherwise, in or to
any third persons or entities.
9. FISCAL FUNDING
In the event that payments or expenditures are made, they shall be made from current
funds as required by Chapter 791, Texas Government Code.
10. VENUE
Venue to enforce this Agreement shall lie exclusively in Nueces County,Texas.
11. CONFIDENTIAL RECORDS AND INFORMATION
In the carrying out of the terms of this Agreement, the City and/or Juvenile Assessment
Center may, from time to time, have access to confidential information and documents pertaining
to students in the District. The City and/or Juvenile Assessment Center shall not, without written
consent of the parents of the student, release or disclose to the public or an third party District
information or records regarding and District student. The District shall not, without written
consent of the City Attorney or designee, disclose to the public or any third party any City
information or City records regarding the student. Said information and documents are
considered confidential, and shall not be used by the City and/or Juvenile Assessment Center,
District or any of their employees, agents, or representatives, for private purposes. The City
and/or Juvenile Assessment Center acknowledges that the unauthorizedrelease'of confidential
student information or records may subject the individual or entity to criminal and civil penalties.
Accordingly, the City and/or Juvenile Assessment Center will comply with the requirements of
District policy pertaining to the confidentiality of student education records, and will comply
with the requirements of the Family Education Rights and Privacy Act (F.E.R.P.A. see 20
U.S.C. § 1232g and 34 C.F.R.§ 90, et seq.) The City and/or Juvenile Assessment Center further
agrees that any confidential student information or records it obtains pursuant to the performance
of this Agreement will be destroyed after the need for such information or records ceases to
exist.
12. CRIMINAL BACKGROUND CHECK
Insofar as applicable, the parties recognize and agree as follows: An entity that contracts
with the District to provide services shall obtain from any law enforcement or criminal justice
agency or a private entity that is a consumer reporting agency governed by the Fair Credit
Reporting Act (15 U.S.C. Section 1681 et seq.), all criminal history record information that
relates to an employee of the entity who is employed before January 1, 2008, and who is not
subject to a national criminal history record information review under Education Code
22.0834(b) if
1. The employee has continuing duties related to the contracted services; and
2. The employee has direct contact with students.
A person who, on or after January 1, 2408, is offered employment by an entity that
contracts with the District must submit to a national criminal history record information review
i£ c t
1. The employee or applicant has or will have continuing duties related to the contracted
services; and
2. The employee or applicant has or will have direct contact with students.
The person must submit to the review before being employed or serving in a capacity
described above.
An entity contracting with the District shall obtain all criminal history record information
that relates to a person described above through the criminal history clearinghouse as provided
by Govenunent Code 411.0845.
The entity shall certify to the District that it received all of the criminal history record
information required above. The service contractor shall also certify that it will take reasonable
steps to ensure that the conditions or precautions that have resulted in a determination that any
person is not a covered contract employee continue to exist throughout the time that the
contracted services are provided.
A service contractor shall provide the District, at its request, the information necessary
for the District to obtain criminal history record information for all covered contract employees.
4. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties hereto and may not
be modified except by an instrument in writing executed by the parties hereto as herein provided.
5. SEVERABILITY
If any provision of this Agreement shall be held invalid, void or unenforceable, the
remaining provisions hereof shall be affected or impaired, and such remaining provisions shall
remain in full force and effect.
6. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same instrument.
7. APPROVAL
This Agreement is expressly subject to and contingent upon formal approval by West
Oso Independent School District and by Corpus Christi City Council.
EXECUTED IN DUPLICATE on the day of •
CITY OF CORPUS CHRISTI
ATTEST: CITY OF CORPUS CHRISTI
.............._.
Rebecca Huerta Ron L. Olson
City Secretary City Manager
Approved as to legal form:
........... _
Buck Brice, Assistant City Attorney
For the City Attorney
WEST OSO INDEPENDENT SCHOOL DISTRICT
By:
Eliza eth Saenz, Sup rintendent of4ekbols
Date:
- --il.?1. 5� -
Reviewed and Approved for Purchasing Compliance
By
{Type Name of Person Responsible for Purchasing}
{Insert Titlej
Date:
Approved as to legal form:
{Insert Namej, General Counsel for WOISD
Date:
G�
0 AGENDA MEMORANDUM
U Future Item for the Council Meeting of September 9, 2014
yCDRP Action Item for the City Council Meeting of September 16, 2014
1852
DATE: August 15, 2014
TO: Ronald L. Olson, City Manager
FROM: Michael Morris, Director
Michael Mo(ucctexas.com
361-826-3460
Sale of Parks Process for Notification and Use of Proceeds
CAPTION:
Resolution dedicating the proceeds from the sale of park lands exclusively for the improvement
of existing parks; requiring notification to property owners within 500 feet of a park land to be
sold; and providing for an effective date.
PURPOSE:
To identify how the monies received from the sale of parks can be used and to establish a public
notification process of parks that will be sold subject to the November 2014 election ballot
proposition.
BACKGROUND AND FINDINGS:
The City of Corpus Christi has 207 park properties that are maintained by the Parks and
Recreation Department. During the Parks, Recreation and Open Space Master Plan process
conducted in 2011-2012, the Department's inability to maintain 207 parks was delineated.
Additionally, it was recognized that many parks were in close proximity to another park property
and thus some duplication of service was occurring. The Master Plan identified 27 parks that
should be repurposed. Repurpose was defined as leased, transferred to another government
entity or decommissioned and sold. To date nine (9) of the parks to be repurposed have been
leased and/or adopted through the Adopt-a-Park program and are maintained by a community
organization. Additionally, one will be used in the new Harbor Bridge alignment. Therefore, 17
are proposed for decommissioning as parks in the November 2014 election ballot proposition.
Pending the outcome of the November 2014 election ballot proposition, this resolution provides
guidance for the public notification process prior to sale of a park and the use of the proceeds
from sale of a park.
ALTERNATIVES:
Do not approve resolution.
OTHER CONSIDERATIONS:
none
CONFORMITY TO CITY POLICY:
Fulfills repurposing recommendation in the City Council approved Parks, Recreation and Open
Space Master Plan.
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Legal, Finance
FINANCIAL IMPACT:
❑ Operating Revenue ❑ Capital X Not applicable
Project to Date
Fiscal Year: 2013- Expenditures
2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s): n/a
Comments: none
RECOMMENDATION:
Staff recommends approval of this ordinance.
LIST OF SUPPORTING DOCUMENTS:
Resolution
Resolution
dedicating the proceeds from the sale of park lands exclusively for the
improvement of existing parks; requiring notification to property owners within
500 feet of a park land to be sold; and providing for an effective date.
Be it resolved by the City Council of the City of Corpus Christi, Texas:
SECTION 1. The proceeds for certain park lands may only be used to improve existing
city parks in accordance with the Parks and Recreation Master Plan, such land being
the parcels hereafter identified:
- San Carlos Park, 12650 Figueroa St. (2.00 ac.)
- Violet Park, 4301 Violet (1.55 ac.)
- Willow Park, 11418 Willowood Creek (0.93 ac.)
- Cabra Park, 1323 W. Broadway (1.36 ac.)
- Fountain Park, 4938 Moody (1.62 ac.)
- Kosar Park, Kosar @ Staples Street (0.28 ac.)
- Breakwater Park, 2800 N. Shoreline (0.15 ac.)
- Acushnet Park, 6746 Aaron (9.96 ac.)
- Congress Park, 4017 Capitol (1.96 ac.)
- Creekway Park, 7306 Prairie (0.89 ac.)
- Durant Park, 6113 Durant (2.70 ac.)
- Mt. Vernon Park, 5151 McArdle (7.25 ac.)
- Parklane Park, 4600 Arlene (1.95 ac.)
- Peary Park, 1750 Paul Jones @ Decatur (1.00 ac.)
- Penn Place Park, 4302 Aaron (1.67 ac.)
- Ridgewood Park, 5730 Malden (5.04 ac.)
- Caribbean Park, 601 Mediterranean (1.00 ac.)
SECTION 2. At least ten days prior to a first reading ordinance for the sale of the park
land identified in Section 1, notice shall be sent to property owners within 500 feet of the
park land to be sold. Notice will include the time, date and location of the City Council
meeting addressing the ordinance, a phone number to contact the Parks and
Recreation Department, and a statement that interested parties may appear at the City
Council meeting.
SECTION 3. This Resolution shall take effect and be in full force immediately after its
adoption by the City Council.
Page 1
ATTEST: THE CITY OF CORPUS CHRISTI
Rebecca Huerta Nelda Martinez
City Secretary Mayor
Corpus Christi, Texas
of
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen
Rudy Garza
Priscilla Leal
David Loeb
Chad Magill
Colleen McIntyre
Lillian Riojas
Mark Scott
Page 2
US C�
G�
0
H
v AGENDA MEMORANDUM
NCORPOA 11 Future Item for the City Council Meeting of September 9, 2014
1852 Action Item for the City Council Meeting of September 16, 2014
DATE: July 28, 2014
TO: Ronald L. Olson, City Manager
FROM: Mark Van Vleck, P.E.
Executive Director, Utilities
Markvv @cctexas.com
361-826-1874
Annual Joint Funding Agreement for Water Resources Investigation with the United States
Geological Society (USGS).
CAPTION:
Motion authorizing the City Manager or his designee to renew an annual Joint Funding
Agreement for Water Resources Investigation with the United States Geological Society
(USGS), U.S. Department of the Interior, for automated river gauging stations to gather and
maintain accurate records of all inflows and releases in the City's water reservoir, with the City's
cost to be $140,860.
PURPOSE:
To continue the use of automated river gauging stations to gather and maintain accurate
records of all inflows and releases in the City's water reservoir system.
BACKGROUND AND FINDINGS:
Texas Water Rights Permit No. 3358 requires specified releases from the reservoir be made to
the bays and estuaries. The City utilizes the United States Geological Survey (USGS) to
establish automated river gauging stations to gather and maintain accurate records of all inflows
and releases in the water reservoir system. The contract period is October 1, 2014 through
September 30, 2015.
ALTERNATIVES:
None
OTHER CONSIDERATIONS:
None
CONFORMITY TO CITY POLICY:
This agreement conforms to City Charter requirements
EMERGENCY/ NON-EMERGENCY:
Non-emergency
DEPARTMENTAL CLEARANCES:
Water Department
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2014- Expenditures
2015 (CIP only) Current Year Future Years TOTALS
Line Item Budget $762,000
Encumbered /
Expended Amount
This item $140,860
BALANCE $621 ,140
Fund(s): Water
Comments: Total cost will be split among Wesley Seale Dam, Choke Canyon and O.N.
Stevens Water Treatment Plant organizations.
RECOMMENDATION:
Approval of the continued annual joint funding agreement with the USGS.
LIST OF SUPPORTING DOCUMENTS:
Joint-funding agreement
United States Department of the Interior RMari V o�1
city
U.S_GEOLOGICAL SURVEY
Texas Water Science Center
1505 Ferguson Lane
' Austin,TX78754
June 19,2014
Ronald Olson
City Manager
City of Corpus Christi
1201 Leopard Street
Corpus Christi,TX 78401
Dear Mr.Olson,
Enclosed are two signed originals of our standard joint-funding agreement for the project(s)Texas Water Science
Center Water Resources Investigations,during the period October 1,2014 through September 30,2015 in the amount
of $140,860 cash from your agency.U.S.Geological Survey contributions for this agreement are$28,950 for a
combined total of$169,810.Please sign and return one fully-executed original to Karen Beers at the address above.
Federal law requires that we have a signed agreement before we start or continue work.Please return the signed
agreement by October 1,2014.If,for any reason,the agreement cannot be signed and returned by the date shown
above,please contact J.Mark Null at phone number(210)691-9262 or email jmnull@usgs.gov to make alternative
arrangements.
This is a fixed cost agreement to be billed quarterly via Down Payment Request(automated Form DI-1040).Please
allow 30-days from the end of the billing period for issuance of the bill.If you experience any problems with your
invoice(s),please contact Kandis Becher at phone number(8 17)263-9545 Ext 225 or email at kkbecher@usgs.gov.
The results of all work performed under this agreement will be available for publication by the U.S.Geological
Survey.We look forward to continuing this and future cooperative efforts in these mutually beneficial water
resources studies.
Sincerely,
Timothy H. - es
Acting Director
Enc.: 15CMTX029000000(2)
Form 9-1366 U.S.Department of the Interior Agreement#:15CMTX029000000
(Oct.2005) U.S.Geological Survey Customer#:6000000486
Joint Funding Agreement Project#:SJO09ME
FOR TIN#:74-6000574
Water Resource Investigations USGS DUNS#:1288x1266
Fixed Cost Agreement YES[X j NO[ j
THIS AGREEMENT Is entered into as of the October 1,2014,by the U.S.GEOLOGICAL.SURVEY,Texas Water
Science Center,UNITED STATES DEPARTMENT OF THE INTERIOR,party of the first part,and the City of Corpus
Christi party of the second part
1.The parties hereto agree that subject to the availability of appropriations and In accordance with their respective
authorities there shall be maintained in cooperation Water Resource investigations(per attachment),herein called
the program.The USGS legal authority Is 43 USC 36C;43 USC 50,and 43 USC 50b.
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program.2(b)include In-IQnd-Services in the amount of$0.00
(a) $28,950 by the party of the first part during the period
October 1,2014 to September 30,2015
(b) $140,860 by the party of the second part during the period
October 1,2014 to September 30,2015
(c)Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties.
(d)The performance period may be changed by mutual agreement and set forth in an exchange of letters between
the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review
by an authorized representative of the party of the first part.
5.The areas to be included In the program shall be determined by mutual agreement between the parties hereto or
their authorized representatives.The methods employed In the field and office shall be those adopted by the party of
the first part to Insure the required standards of accuracy subject to modification by mutual agreement
6.During the course of this program,all field and analytical work of either party pertaining to this program shall be
open to the Inspection of the other party,and if the work Is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7.The original records resulting from this program will be deposited In the office of origin of those records.Upon
request,copies of the original records will be provided to the office of the other party.
8.The maps,records or reports resulting from this program shall be made available to the public as promptly as
possible.The maps,records or reports normally will be published by the party of the first part However,the party of
the second part reserves the right to publish the results of this program and,if already published by the party of the
first part shall,upon request;be furnished by the party of the first part;at cost,Impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared.The maps,records or reports published by
either party shall contain a statement of the cooperative relations between the parties.
9.USGS will Issue billings utilizing Department of the Interior Bill for Collection(form DI-1040).Billing documents are
to be rendered quarterly.Payments of bills are due within 60 days after the billing date.If not paid by the due date,
Interest will be charged at the current Treasury rate for each 30 day period,or portion thereof,that the payment is
delayed beyond the due date.(31 USC 3717;Comptroller General File B-212222,August 23, 1983.).
Form 9-1366 U.S. Department of the Interior Agreement#:1SCMTX029000000
(Oct.2005) U.S.Geological Survey Customer#:6000000486
Joint Funding Agreement Project#:S1009ME
FOR TIN#:74-6000574
Water Resource Investigations USGS DUNS#:128821266
USGS Technical Point of Contact Customer Technical Point of Contact
Name: J.Mark Null Name: Ronald Olson
Supv.Physical Scientist City Manager
Address: 5563 DeZavala Road,Suite 290 Address: 1201 Leopard Street
San Antonio,TX 78249 Corpus Christi,TX 78401
Telephone: (210)691-9262 Telephone: (361)826-3220
Fax (210)691-9270 Fax:
Email: jmnull@usgs.gov Email: RonO@cctexes.com
USGS Billing Point of Contact Customer Billing Point of Contact
Name: Kandis K Becher Name: M.P. Sudhakaran
Budget Analyst Water Resources Mgmt Advisor
Address: 2775 Altamesa Blvd. Address: 2726 Holly Road
Fort Worth,TX 76133 Corpus Christi,TX 78415
Telephone: (817)263-9545 Ext 225 Telephone: (361)826-3667
Fax: (817)361-0459 Fax (361)826-4420
Email: kkbecher@usgs.gov Email: mp @cctexas.com
U.S.Geological Survey
United States city of corpus Christ!
Department of Interior
IS onaturs t
io
By /�"`'✓ �/ June ,2014 Date
Na s:Timothy H a nes /
Title:Acting Director Titl
By Date:
Name:
Title:
By Date:
Name:
Title:
City of Corpus Christi
I SCMTX029000000
STATION DESCRIPTION uses COOP TOTAL
NUMBER FUNDS FUNDS FUNDS
001:SURFACE WATER
08194000 Nueces River at Cotulla,TX
Full Range Streamflow Station $4,580 $10,870 $15,450
08194500 Nueces River near Tilden,TX
Full Range Streamflow Station $4,580 $10,870 $15,450
08205500 Frio River near Derby,TX
Full Range Streamflow Station $4,580 $10,870 $15,450
08206600 Fdo River at Tilden,TX
Full Range Streamflow Station $4,580 $10,870 $15,450
08206900 Choke Canyon Reservoir nr Three Rivers,TX
Reservoir Contents $2,465 $5,215 $7,680
08206910 Choke Canyon Res.outflow nr Three Rivers,TX
Q below Base and Continous Stages $2,850 $7,350 $10,200
08210000 Nuecas River near Three Rivers,TX
Full Range Streamflow Station $0 $0 $0
Funded by the Nadonal Stream Flow Iolformadon Program(NSIP)
08210500 lake Carpus Christi near Mathis,TX
Reservoir Contents $2,465 $5,215 $7,680
08211000 Nueces River near Mathis,TX
Full Range Streamflow Station $0 $0 $0
Funded by the National Stream Flow Informadon Program(NSIP)
08211200 Nueces River above Bluntzer,TX
Q below Base and Continous Stages $2,850 $7,350 $10,200
08211500 Nueces River at Calallan,TX
Full Range Streamflow Station $0 $0 $0
Funded by the National Stream Flow Inharmadon Program(NSIP)
08211503 Rincon Bayou Channel near Calallan,TX
Q below Base with AVM and Continuous Stage $0 $13,050 $13,050
SURFACE WATER TOTAL: $28,950 $81,660 $110,610
15CMTX029000000
STATION DESCRIPTION USGS COOP TOTAL
NUMBER FUNDS FUNDS FUNDS
003:WATER QUALITY
08211200 Nueces Rv at Bluntzer,Tx
Temp.,Cond.,pH,Diss.Oxy.,Turbidity Monitor(5-Farm) $0 $43,000 $43,000
50 $43,000 $43,000
08211503 Rincon Bayou Channel near Calallen,TX
Temp.and Cond.Monitor(2-Parm) $0 $16,200 $18,200
$0 $16,200 $16,200
WATER-QUALITY TOTAL: $0 $59,200 $59,200
PROJECT Uses COOP TOTAL
FUNDS FUNDS FUNDS
SURFACE WATER:001 $28,950 $81,660 $110,610
WATER QUALITY:003 $0 $59,200 $59,200
TOTAL $28,950 $140.860 $169,810
USGS Contributions
USGS Cooperative Water Program Funding $28,950
National Stream Information Program Contribution (3 gages) $46,350
Total USGS Contribution $75,300
s c�
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0 �
AGENDA MEMORANDUM
Future Item for the City Council Meeting of September 9, 2014
ycaAPORAEv
xs� Action Item for the City Council Meeting of September 16, 2014
DATE: August 15, 2014
TO: Ronald L. Olson, City Manager
THRU: Gustavo Gonzalez, P.E., Assistant City Manager, Public Works and Utilities
GustavoGo@cctexas.com
(361) 826-3897
FROM: Valerie H. Gray, P.E., Interim Executive Director, Public Works
ValerieG @cctexas.com
(361) 826-3729
Mark Van Vleck, P.E., Executive Director, Utilities
MarkVV@cctexas.com
(361) 826-1874
Engineering Contract
O.N. Stevens Water Treatment Plant
Interim Sludge Management Improvements
CAPTION:
Motion authorizing the City Manager or designee to execute the engineering contract with LNV,
Inc. of Corpus Christi, Texas in the amount of $119,600 for the O.N. Stevens Water Treatment
Plant Interim Sludge Management Improvements for design, bid, and construction phase
services.
PURPOSE:
The purpose of this agenda item is to obtain authority to execute the LNV, Inc. contract for O.N.
Stevens Water Treatment Plant Interim Sludge Management Improvements.
BACKGROUND AND FINDINGS:
The O.N. Stevens Water Treatment Plant (ONSWTP) treats an average of 70 MGD (million
gallons per day). The Plant removes approximately 24,500 pounds of solids per day from the
raw water at this treatment rate. These solids are handled as water treatment sludge with very
high water content. Currently, ONSWTP moves all solids, in the form of liquid sludge, from the
North and South Lagoons and Sedimentation Basins to the East and West Lagoons (Polywogs)
via various interconnecting gravity drain systems. The East and West Lagoons were designed
to permanently store solids (sludge) from ONSWTP and extract the water from the sludge by
evaporation. Over the years, the East and West Lagoons have filled with solids and are
approaching their storage capacity. It is anticipated that the East and West Lagoons will reach
capacity within the next four years. When the East and West Lagoons are filled to capacity, the
Plant will need a new method to transfer, store and dispose of the solids. Lagoon No. 7 has
capacity, is in close proximity, and is accessible for an interim location to receive sludge.
This project will provide professional services for the design of a sludge transfer line to Lagoon
No. 7. The sludge line will be added to give Operations a solution for pumping sludge from the
North and South Lagoons to Lagoon No. 7 until permanent Solids Handling Facilities are
constructed. Other interim improvements to be provided under this contract include; the
rehabilitation of the North and South Lagoon access roads, which are heavily deteriorated and
must accommodate the equipment needed for handling of the floating dredge equipment; the
evaluation of options for transferring sludge to Lagoon No. 7 including the use of any existing
lines connected to Lagoon No. 7; the determination of the volume and characteristics of sludge
and water in the North and South Lagoons and Lagoon No.7; the review of washwater recycling
operational data and; subsequent determination of the volume of additional sludge that can be
deposited in Lagoon No. 7 as well as the location and method of deposition appropriate to avoid
hindrance of the washwater recycling operation; the determination of an offsite disposal location
for any amount of sludge that cannot be deposited in Lagoon No. 7 and the cost of offsite
disposal associated with the initial dredging operations; finally, dredge equipment start-up and
commissioning support services.
LNV has been working on the City's ONSWTP projects for many years and is very familiar with
the sludge disposal at ONSWTP.
ALTERNATIVES:
1. Authorize the execution of the engineering contract.
2. Do not authorize the execution of the engineering contract. (Not Recommended)
OTHER CONSIDERATIONS:
Interim sludge handling improvements are required until a long term solids handling solution can
be accomplished in FY2019 under a separate professional services contract. The engineering
design service is approximately 10% of the construction estimate and 7% of the project budget.
CONFORMITY TO CITY POLICY:
Conforms to City Fiscal Policy
EMERGENCY/ NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Utilities Department
FINANCIAL IMPACT:
❑
Operating ❑ Revenue ®Ca ital ❑ Not applicable
Fiscal Year Project to
2013-2014 Date Current Year Future Years TOTALS
Expenditures
Line Item Budget $1,000,000.00 $1,000,000.00
Encumbered /
Expended Amount
This Item $119,600.00 $119,600.00
Future Anticipated
Expenditures This
Project $877,200.00 $877,200.00
BALANCE $3,200.00 $3,200.00
Fund(s): Water CIP #29
Comments: This project requires approximately 457 calendar days with anticipated completion
November 2015. The contract will result in the expenditure of an amount not to exceed
$119,600.
RECOMMENDATION:
City Staff recommends approval of the engineering contract with LNV, Inc. in the amount of
$119,600 for the O.N. Steven Water Treatment Plant Interim Sludge Management
Improvements for design, bid, and construction phase services.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Contract
Presentation
PROJECT BUDGET
O.N. STEVENS WATER TREATMENT PLANT
INTERIM SLUDGE MANAGEMENT IMPROVEMENTS
FUNDS AVAILABLE:
Water CIP (2013-2014)................................................................................. $1,000,000
FUNDS REQUIRED:
Construction (Estimate)................................................................................. $702,000
Contingencies (10%)..................................................................................... $70,200
Engineer Fees:
Design Engineer(LNV, Inc.)........................................................................... $119,600
Other Services (Testing, Survey, Laboratory) (Estimate)...................................... $20,000
Construction Observation Services.................................................................. $30,000
Reimbursements:
Administration/Finance (Capital Programs/Capital Budget/Finance)........................ $17,500
Engineering Services (Project Mgmt/Constr Mgmt/Traffic Mgmt/Land Acq Svcs)....... $32,500
Misc.......................................................................................................... $5,000
TOTAL...................................................................................................... $996,800
PROJECT BUDGET BALANCE..................................................................... $3,200
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PROJECT #E13052 LOCATION MAP
NOT TO SCALE
O.N. Stevens CITY COUNCIL EXHIBIT
Water Treatment Plant CITY OF CORPUS CHRISTI, TEXAS
Interim Sludge Management
DEPARMENT OF CAPITAL PROGRAMS
PAGE 1 OF 1
Improvements
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Executive Director of Public Works) and LNV, Inc., a Texas
corporation, 801 Navigation, Suite 300, Corpus Christi, Nueces County, Texas 78408,
(Architect/Engineer—A/E), hereby agree as follows:
1. SCOPE OF PROJECT
O.N. Stevens Water Treatment Plant Interim Sludge Management Improvements
E1( 3052) — LNV, Inc. will provide all basic and additional services for the design of the
sludge transfer line to Lagoon No. 7. The sludge line will be added to give Operations a
solution for pumping sludge from the North and South Lagoons to Lagoon No. 7 until the
Solids Handling Facilities are constructed. The North and South Lagoons access roads are
heavily deteriorated and will be rehabilitated to accommodate equipment needed for handling of
floating dredge equipment. Evaluate options for transferring sludge to Lagoon No. 7 including the
use of any existing lines connected to Lagoon No. 7. Determine the volume and characteristics of
sludge and water in the North and South Lagoons and Lagoon No. 7. Review washwater recycling
operational data to determine the volume of additional sludge that can be deposited into Lagoon No.
7 as well as the location and method of deposition appropriate to avoid hindrance of the washwater
recycling operation. Determine an offsite disposal location for any amount of sludge that cannot be
deposited in Lagoon No. 7 and the cost of offsite disposal associated with the initial dredging
operations. Finally, provide dredge equipment start-up and commissioning support services.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices)and provide contract administration services, as described in Exhibit"A"
and "A-1", to complete the project. Work will not begin on Additional Services until
requested by the A/E (provide breakdown of costs, schedules), and written authorization is
provided by the Executive Director of Public Works.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with "Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Executive Director of Public Works. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Executive Director of Public Works. The anticipated
Contract for Engineering(A/E)Services
Page 1 of 3
K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER1E13052 ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTS\CONTRACT\CON TRACT.DOC
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Executive Director of Public Works.
The Executive Director of Public Works may direct the A/E to undertake additional services
or tasks provided that no increase in fee is required. Services or tasks requiring an
increase of fee will be mutually agreed and evidenced in writing as an amendment to this
contract. A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks
requested requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized, a revised fee not to exceed $119,600.00 (One Hundred Nineteen Thousand
Six Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in
accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75% of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
Contract for Engineering(A/E)Services
Page 2 of 3
K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER1E13052 ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTS\CONTRACT\CON TRACT.DOC
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Executive Director of
Public Works. However, the A/E may use standard details that are not specific to this
project. The City agrees that any modification of the plans will be evidenced on the plans,
and be signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI LNV IN
Natasha Fudge, P.E., Date Dan S. Le decker, .E., Date
Acting Director, Capital Programs Presi t
8 Navigation, Suite 300
Corpus Christi, Texas 78408
qRECO)4ME4ND (361) 883-1984 Office
(361) 883-1986 Fax
g ent Date
APPROVED AS TO LEGAL FORM
Assistant City Attorney Date
For City Attorney
APPROVED
Office of Management Date
and Budget
Project No: E13052
ATTEST Fund Source No: 550950-4093-00000-E13052
Fund Name: Water 2013 CIP (RevBds)
Encumbrance No:
Rebecca Huerta, City Secretary
Contract for Engineering(AIE)Services
Page 3 of 3
K:IENGINEERING DATAEXCHANGEWENNIFER4WATERlE13052.ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTSICONTRACTICONTRACT.DOC
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
O.N. STEVENS WATER TREATMENT PLANT
INTERIM SLUDGE MANAGEMENT IMPROVEMENTS
PROJECT NO. E13052
I. SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Arch itect/Eng i neer-A/E (also referred to as Consultant) will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
C) Prepare geotechnical investigation findings (see additional services).
d) Request available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual
life-cycle cost estimate with recommended pavement sections using Federal
Highway Administration (FHWA) Real Cost Program.
h) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
i�Develep dFaiRage aFea hgii map fGF eXiGtiRg and pFerigsed `tFaainugce aFeas
serw;1d
p;GpQ6ed SySteMS. l" ;;RAI„sIs Gf !RTetG°r y.
k) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must relocated to accommodate
the proposed improvements.
I�--rv6 t2 w0th 4F=P ;;Pd Qty Tr7fflg ERggiiR eeFiRgG ideRti �gggtigr gf ologtrig�l
�i � Tccn �v�cTCri vccrcrvrrcrcr�crnscir
PE)Wor gnnrli lit fnr ctroot lighting and 4roffin cignalizatinn
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as TCEQ R:P,4
,{ etc. y,.
R) Identify aR�FeGnvmWIeRd PahliurNG lte and- GA_mm stakeholder
n\ Review Gity PFGVTQed pFelimi�yT-Faffig g1;1;P1;1; eRt and PFE)Vide
rognmmonrlgtinn
for integFatinn and! Ar grlrlitinngl Feq iiromontc aS annrnnri.to
EXHIBIT"A"
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P) Prepare an Engineering Letter Report (20 25 page main bbd , teXt GIGG imon4
that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-ef-
conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
TCEQ DTA r D9G I SPS GGISD nGmmi Rity gFG 1P6, T-MI R, etc.
6. °rye—a+l—�ysis�o7eGt impaGtG tewaFds "Fe eRgiReeFiRg" aRG1
e#ests G—R GQst savings ",°rrI city epeFatiAns, WhiGh this PFe7esr=w'4
;;faffvvT
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table & required ROW parcels
q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
file, lts apd n�lni il� r old to analyze dFai a94-
F-� Ft-66Fl�F�e��6�eITTFestlTCat�6rrs�sva cv-carrcirpzz�rumugc.
S) Conduct Project review meeting with City staff to review and receive City
comments on the Draft Engineering Letter Report as scheduled by City Project
Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
dd4i rittee apd- the Ftt'ti-F GFtt`)•tG-.A 4dwosBrx, (`n nmittee (TAG) Prepare
Dnn, Pnin roseRtt`�t�n i i4c �nrl hihi4s fnr meet+gg. PFGVide f�lnWn1P
i--v-av �rrr rr- a-a�r�rcr �-rr�rr �vTn� v��
and Fe GPE)Rc+o tG- GGRA APIAtc
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings, record information in electronic format as available
from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
C) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (A/E to coordinate with City Operating
Department)
EXHIBIT"A"
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e) Applicable Master Plans and GIS mapping are available on the City's website.
f) City Control survey Bench marks and coordinates.
g) Preliminary Traffic impact assessment.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/ E, and on/y for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
C) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
9) Preyirde nno (1) set of the pre final plans and bird rl�n��rr��i�(9004 66119rrIUAI
`J' E-49GUGRin a;Rd haF d GGPY 116iRg Gity Stap '17rds, As applicable) to the Gity staff fir
rev. , °nrl approval p irpeseswith revised estimates ef nrnbahle Est$ Rlap
cvoni i4inn ci imm�rxi nrnieGt nheGkIist and plan nhonLlic4
hh) Held PFGjeG+ (]�T2VTeW -Meetii-lc` . PFepaFe MeetiRg agepda apd distrib-41
meetiRg—MeetiRgs
' 1 ta—attEandeeOsw+thIA fie ' rkinn days�A f thP- meet+n�
mepts; 'Ate the plaRS
and GpeGTRatiGRG, and adV7p G Gity GL rGSPGNdRg and TeR
Fe.S'p I'1GRdi Rg
EXHIBIT"A"
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paFtinipaRtS as apprGpriate enrl i 1PGA Nln+ire +n Dre`+eer!
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and full-size hard copy using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and full-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
1) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit "A-2" for required form.
M) Prime—sePY ef sew r°^+ G'^^I Irr.EaRts °I—�,e„g—with appFepri.ate fee to Texas
DepaFtmen+ of I inencinrr and Rom ilatinn (T-D R) fnr review and appFeyal of
assess ilit i req,FeMenzs ferpedestriaiFn, FGVen}enzs (as alltheFmzed by
cen,inec�
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
C) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The A/E will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
C) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
EXHIBIT"A"
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f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
C) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The A/E will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
C) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
EXHIBIT"A"
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provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. A/E may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The A/E shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The A/E will prepare this documentation for all
required signatures. The A/E will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
a 1 1Y11eR PaGifiG Rallread Misses iri Panifin Rallread or are" other railroald eperatiRg
thrn�h;' ;;r;-a
T-xDQT i itility and en"irnnmental permits rn iltiple i ise agreements
r, \A/etlaPrls M;'IM PeatioP ;;Ppl Permit
911. Te peFary,DrS6hhaarrge Permit
e fl D m��mT�T (innli 1diRg 99G, NQI NOT)
f Texas (`nmmissinn of Fn"irnnmental Q iality (T-GEQ) Perm0ts/4menrlments
Ili sages (poi irt"
h Texas I-listnrin�l (`nmmissinn (T-Hc;)
n.
i
U.S.C Fish and \A/ildlife Cer\,Ige (I ICF\A/C\
i U.S.C 4rmy (•`ems of ERg!ReeF6 (1 SAGE\
k. INIteIJ Ctatec+ F=P,40reNmeNte1 ProtegtiGR 4geRGY (U SERA)
I. Texas Department of Licensing and Regulation (TDLR )
M Texas (�Pppra1 I ;;Ppl Offine (T-G (l)
nr,. Other ageRGY proiegt speGAG permits
(•'erlJi r I •fine r f Texas Cogiet" of P.efessie.pal Ci b"e"ers° MaR ia1 of '
v��rrcrrtt6nTS�e6mcatt6n•S-0 rtt•Ft�rcT-crc-��vcrccy-vi-i-rvrcaa ra�marrRCTrvr
fir! in nnnfnrmange With the Gity"S �`_In�helTD�nGitinniiRg CSySt (GPC) nnntrnl network 4411,
yn,ork mi ist gorrply With ell T44_MQT req iiremeRts as applicable
a) s to dete FP+Re appaFeRt Fight-efr-way width6.
hb)Researg rplaats RQVV maps, deed, e a semeRtSj and 661r"�fnr feTnne G +n-rinTers T
j
mnni iments and iron pins �n,ithin the evicting R(1\A/ and anah,Ze to establish
eXiGtiRg appare Rt ROVV 4/F ml 114 oht;;mp PreIOMORaFy Title Reperts from a legal
title nnmpanx, and prn"irle gnpies of the title reports to the (•'it" Preliminary Title
Repert shall ideRtify title GWRership and aRY title te all right ef way
G) PFevide a pFeliMiRaFy 3ase map tai-inept Rn\A/ e,hinh Y.4011 be „sed by
EXHIBIT"A"
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Revised November 26,2013
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and nrnnnsed ROW This nreuminary base an mi st shn�ni Inter nrnneFty lino
u�rcrPv �-cv-r� T.rPr base °°v-r° TPT°f� y-�Trrc
lanr! n�ninerchin and , , ,"eccec ac nor annroical �lictrigt regnrrlc
d) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements.
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors'n
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2) found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
C) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied - i.e. -the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
i\ I ngate imnrnVementc 4niithiny Ithe apparent RQVV r yam;
i�1=8cRlc-_;Rd�-ideRt�tTeeG, at five"•iTTG Tr.-J"'•iT-R1L7 Tetel Y.Alt 11Tr appaFeY#
T
h\ G49Aerate elegtrnnig nlanimetrig hace man fnr 616e in nrniegt design
I\ Cot pFepert y ge.ppers app prepare right of way stFip pargel cram depiGtiRg all
paFGels#repesed f49F agg 61 i640fee. Mete sdessPt+ens stir ate
parent traGt-e eahrvedG A the Mvrvt-ar-- rate iAforTmrtatien available Strom mars
44I193hnAY eetir� r Teet travta at " nA_ and fnr infarmatinn nnlxi All evicting
eacemeRtc+ Within the tg he eggs iired and thgce Ynnth!R adjageRt rya rgelc
M HHSt bek car.
rn) Prepare ORGIIVIG16ial SigRed_ ;-;Ad- sealed paFGel maps and legal de6GFiPtiE)R6 f4PF thA
fees may he-req,6iored iR Fervel„ing hni roger. gnnfligt1_; betweeR QwATers; 4�FshaTl
s ihmit nargel mans and legal decgrintinnc nrinr to the 6004 sl ihmittal
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
EXHIBIT"A"
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Revised November 26,2013
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5. Involvement. PaFtiGipate OR tWE) P61191013 MeetiRgG. GRe P61191613 MeetiRg shall he
held- after is,uh-Mittal ef the FOP.;;' ERgiReeFiRg LetteF RepeFt and GRe P61119-11OG IM14-94-9tiAg shall
hh s—aAd—eWhib-its fer MeetiRgs. Prtee—fell^,., 61p and Fespense to s+t+zee
GitTyP'epare--R EA!GeS h 114T? —;Pd- fnr nl Ihlin infnrm� n�Meeti RgS.
6. C„hg„rfann Utility InyestmQatm Gr
a-) Provide subsupfaGe 61tilit/�eegli, ee i/�;�9 ilR aGGGGrrlaPr__e_ 4n,i4h 4C(`C Standard "y4�C�GE
Q 1, 39 n�29t rlaY!'I 1-I Iide}ORA fGl thy..i701T1eGtiO nlT—�ePGtiGR G)Pf—EXOGCiRg
^teeUtility Data" ^c1 11^ diRg, h_-A Pet IM.M.iited te, kydFe exr.avat+epT�-ice
r�rnnnserl s11hs11rf�ne I14ili4x, irnmc4in�4inn MAII h^ AS fnlIAWS;-
€ n a r�TA_661FVey SGnne !RG161deS n,nrLinn Wit_;-; 9-31-lb -Irfe�161 y
evnrn,at^Y to peFf^Ym r Hality Level n 1Nvestigat1,YN ^f I1NrlergY^11Rd Utilities
1R .GpeGmed-are'a.�thr PFGjeG+t Iimi4 /( Hality I ^"^1 4 iN"^I"^c the
11c^�of nnlnr!^c4r11n4r'i"/^ rlinni�+nn/'�^nl linen^n4 at nri4inal n,,In,,inpp4c 4n r!^4^rllmin^ 4�h(^'
hTNTrLGTftai-�Vert i Gal—pQsFtt6 n ^l'I—G f 611TR d rn l l n d I I i t itie s, as ell—a$ the
e
type, GiZe, GGRG1409R, mateYial and r,ther nh�r�nteristins \ I Itilities I^n�4erl
at this 6iality level will ,I,} ySi ally Innat,{ed-ancdrtFed t8 I 4nnnnraphin
6 61 FVey GG Rrtr�r F-Fi—�i l i ty Will �he�e�ttFl ed ar°n— ra--arRete�/ut�n nri--avrii--ac
nbt;;iNerl to the tee of the 11tilit"
Utility 1=913atiG R The 661,VessGpe GeFt-ai R 61tia+t+es to
QHality Level R (( 6iality I eyel R in"nh,es 611r"eYinn visible abeve nrn11nr1
Aility 1I'1t+es, s6Inh�as Matpth t^iI^s, valve x^s nn sts, ets., aed
seF�e.,lati Rg-t#isa Nf,�atie th e�c�st+pg 1til+ty;eses.)Th eGe-til+t+es
be-legated bx�y obtaining a One-Gall Wntr--e-apad meas6lFiRg thte Marked
ii 'ter+M. Water &G.F.M. farviRties YiithiRthe PFGjest Ii omits Will ;e
legated to Q6iality Level G. Lesatiens ° il�i,�l be haled Ap the s6irvey
leGatiens-c a�esS;;;l8 G.F. . m"aPat°er °err;A h G_l end d ra i Rage�le'4s
0V) Wastewater Wastewater f�iicTiTties lth!R the PFE)jeGt 11Mit? ,.,ill�h^ 1^anAted
(16iality (' n� Ns ,n'II be h.a ,YN Fye" lenom N f
te��Level�Le�tie,TGsed�t#e-s�,�ed�GGatie,Ts-0t
asoess+bl�`�aste�n ater m�riaini rhrvic�. Waste�n ater IMAeS th�rr t ;;r;;Apt—te�bk
Ke�len a part of r�Y^i t eNIJ h,at fell N the Nt r,f
,ac —crs�mr� s�r�vTesr-cmcrtrn�-�rvvr „--crr� t�l-;rrr-cr
nr+NStrl lntil'1N related evnrn,atie.p shell be Leneteld at (111ality 1 e,,e1 n
"V) Water k4ater farilities the nrnient limits Mn,ill he Inneter! to Q 1ality
Level
"% G G;_38; fianilittmi^,,s., Y.Aiit+hilA the r�Y^i^nt limits Yn,ill h^ 1^neted t l^)(111ality Level
Q by the At E. The Gty ^y- ef Gerp6is Ghrmisto Gas DepartMeRt Will nrnVirle
Q6raliity Level 4 The WF will ,+nnrrline� t#is aetivit
^Yen I^nil fYAN,+hl h^ f.;11 N Nt ^f n,YN n N
ses�v;,vse lit t+es�cnr=vdr ,r tprt�r-c,--GVttstrNctle,r
,+7\,7 N r,f p9te Rt171 fl1Y E-11AG 11 IRIe FiRg their t111ty I1Nes d6iFiRg
�e to e4c= at�e,�,--� t �G ccn spar-rvr—cncvzrrrccnrrc�crr�1�'-penny--rtrrca zmmg
?. epf;aps. Te R;koeterred.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
EXHIBIT"A"
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Revised November 26,2013
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staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
9. Start-Up Services. Provide on-site services and verification for all start-up
procedures during actual start-up of major Project components, systems, and
related appurtenances if needed and required.
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit "A".
II. SCHEDULE
Date Activity
TBD NTP — Based on approval by City Council
12 weeks from NTP 60% Design Submittal
20 weeks from NTP 100% Design Submittal
28 weeks from NTP Final Submittal
34 weeks from NTP Contract Award
180 Calendar Days from Contractor NTP Complete Construction
III. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, A/E will submit monthly
statements for services rendered. The statement will be based upon A/E's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to A/E's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the A/E a not-to-exceed fee as per the
table below:
EXHIBIT"A"
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Revised November 26,2013
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Summary of Fees
Basic Services Fees
1. Preliminary Phase $23,600.00
2. Design Phase $46,000.00
3. Bid Phase $4,500.00
4. Construction Administration Phase $15,300.00
Subtotal Basic Services Fees $89,400.00
Additional Services Fees (Allowance)
1. Permit Preparation $6,200.00
2. $0
3. Topographic Survey and Parcel Descriptions* $8,800.00
4. Environmental Issues* $3,000.00
F Diihlin Ir"�I"omor+* $0
G ciihciirF�no
Utility +4a#94 $0
(`nnc+ri in+inn (lhcor"�+inn cor„i,+oc To Be Determined
8. Warranty Phase $4,000.00
9. Start-Up Services $8,200.00
Sub-Total Additional Services Fees Authorized $30,200.00
Total Authorized Fee $119,600.00
*Additional Services which are requested to be authorized in coordination with the notice to proceed for
Basic Services.
EXHIBIT"A”
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Revised November 26,2013
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i
City of Solutions Today with a
Corpus LNVVision for Tomorrow
Christi engineers I architects I contractors
EXHIBIT A-1
CITY OF CORPUS CHRISTI
ONSWTP INTERIM SLUDGE MANAGEMENT IMPROVEMENTS
CITY PROJECT NO. E13052
SCOPE OF WORK
PROJECT DESCRIPTION:
ONSWTP Interim Sludge Management Improvements
Provide preliminary phase, design phase, bid phase, construction phase, permit preparation,
topographic survey, environmental issues, start-up, and warranty phase services for the design
of the sludge transfer line to Lagoon No. 7. The sludge line will be added to give Operations a
solution for pumping sludge from the North and South Lagoons to Lagoon No. 7 until the Solids
Handling Facilities are constructed. The North and South Lagoon access roads are heavily
deteriorated and will be rehabilitated to accommodate equipment needed for handling of floating
dredge equipment. Evaluate options for transferring sludge to Lagoon No. 7 including the use
of any existing lines connected to Lagoon No. 7. Determine the volume and characteristics of
sludge and water in the North and South Lagoons and Lagoon No. 7. Review washwater
recycling operational data to determine the volume of additional sludge that can be deposited in
Lagoon No. 7 as well as the location and method of deposition appropriate to avoid hindrance of
the washwater recycling operation. Determine an offsite disposal location for any amount of
sludge that cannot be deposited in Lagoon No. 7 and the cost of offsite disposal associated with
the initial dredging operations. Finally, provide dredge equipment start-up and commissioning
support services.
SCOPE OF SERVICES:
Preliminary Phase
a. Locate and verify a discharge location on the Southwest side of Lagoon No. 7.
b. Coordinate sludge transfer line alignment with proposed improvements in area between
the pre-sedimentation basin and Lagoon No. 7.
c. Develop design of existing North and South Lagoon access road rehabilitation.
d. Determine power requirements for the dredge equipment and identify power supply.
e. Confirm, evaluate, and field-verify existing site conditions. (City will provide record
information and data as available from City Engineering files.)
f. Meet as needed with City staff and other agencies to define the project concept and
coordinate with on-going construction.
EXHIBIT "A-1"
Page 1 of 5
g. Review and study the project scope and proposed budget as they relate to construction
feasibility.
h. Review previously developed sketches, designs, and/or engineering reports provided by
City.
i. Design new sludge transfer line from North and South Lagoons to Lagoon No. 7.
j. Investigation/Modification of existing lines connecting to Lagoon No. 7 for use as sludge
transfer line.
k. Determine volume and characteristics of sludge in the North and South Lagoons.
I. Review operational data of Lagoon No. 7 in order to:
a. Determine volume and characteristics of sludge and water in Lagoon No. 7.
b. Determine the volume of additional sludge that can be deposited in Lagoon No. 7
as well as the location and method of deposition appropriate to avoid hindrance
of the washwater recycling operation.
c. Investigate possible modifications to the washwater recycling operation
m. Determine amount of sludge if required to be disposed of offsite.
n. Identify an offsite facility for disposal of excess sludge.
o. Determine the cost of offsite disposal associated with the initial dredging operations (not
future routine FLUMP operations).
p. Deliver Engineering Letter Report making alternative comparisons and
recommendations for the above scope items along with associated preliminary costs.
q. Assimilate all review comments, modifications, additions/deletions and proceed to next
phase, upon Notice to Proceed.
Design Phase:
a. Prepare and submit for review a 60% set of construction drawings, plans, details,
contract documents, and bid documents and a list of recommended technical
specifications in accordance with the City of Corpus Christi's preferred format.
b. Furnish one (1) set of plans and one (1) electronic copy to the City of Corpus Christi for
review and comment. The City shall assume cost for reproduction of additional sets.
c. Develop and submit for review an opinion of probable construction costs within the pre-
determined budget constraint or,
d. Recommend probable alternative bid items that may be needed to ensure that the
lowest responsible bid can be awarded within budget.
e. Assimilate all review comments, modifications, additions/deletions, and proceed to the
90% phase, upon Notice to Proceed.
f. Prepare and submit for review a 100% set of construction drawings, plans, details,
contract documents, technical specifications and bid documents in accordance with the
City of Corpus Christi's preferred format.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 1 Page 2 of 5
g. Furnish one (1) set of plans and one (1) electronic copy to the City of Corpus Christi for
review and comment. The City shall assume cost for reproduction of additional sets.
h. Develop and submit for review an opinion of probable construction costs within the pre-
determined budget constraint or,
i. Recommend probable alternative bid items that may be needed to ensure that the
lowest responsible bid can be awarded within budget.
j. Assimilate all review comments, modifications, additions/deletions, and proceed to the
final phase, upon Notice to Proceed.
k. Complete and submit a FINAL complete set of construction drawings, plans, details,
contract documents, technical specifications, and bid documents in accordance with the
City of Corpus Christi's preferred standard format.
I. Provide the marked-up 90% review set so the City may determine that the comments
were incorporated into the 100% set.
m. Provide the final opinion of probably construction cost.
n. Provide final alternative bid items that may be needed to ensure that the lowest
responsible bid is within budget.
o. Furnish the City with both a reproducible set of plans and specifications and bid
documents for the bidding process, as well as the full documents in electronic format
(pdf).
p. Prepare and submit documents to regulatory agencies (TCEQ) for review and approval.
Prepare required permits and agreements.
Bid Phase
a. Attend the pre-bid conference chaired by City and assist City in defining, clarifying, and
responding to bidder questions with respect to project design, specifications, materials,
and methods.
b. Prepare addenda, in preferred City format, necessary to inform contractors of
modifications and clarifications prior to bid date. The City's Engineering Services will
distribute any addenda.
c. Attend the bid opening, tabulate bids according to the City Engineering Services'
preferred standard format, and make recommendations concerning award.
d. Assist City during the bid phase, including making recommendations of award.
e. Prepare bid tabulation.
f. Be present at bid opening.
Construction Phase
a. Attend and participate in the pre-construction conference, which will be chaired by
Engineering Services.
b. Attend monthly construction meetings.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 1 Page 3 of 5
c. Visit the site/confer with City's Construction Inspector and contractor to observe the
progress and quality of work, and to determine, in general, whether the work is in
accordance with project design.
d. Review and approve all contractor's shop drawings and/or submittals.
e. Coordinate necessary change orders during the process of the work. City will prepare
and process all change orders.
f. Review and approve all proposed layouts, lines, levels, and elevations prior to
installation or construction to assure project design and intent.
g. Review the contractor's progress payment request and approved schedule of work
before submission to the City for processing.
h. Provide record drawings from contractor-prepared redlined marked-up set of
construction documents.
i. Coordinate with the City Inspector to authorize minor field alterations that do not affect
the contractor's price and are not contrary to the interest of the City.
j. Conduct a "final inspection" with City and contractor, and make a recommendation
concerning final acceptance.
Additional Services
1 Permit Preparation
a. Submit design milestone documents (60%, 100%, and Final) to TCEQ for plan review
and approval.
7 D�inht of Way AGquisition /ArA1
3 Topographic Survey
a. Provide additional topographical surveying services at ONSWTP for sludge piping
discharge alignment and survey the North and South Lagoon and Lagoon No. 7 for total
volume and current sludge volumes.
4 Environmental Issues
a. Sample, test, and analyze results of sludge characteristics from the North Sludge
Lagoon, South. Sludge Lagoon & Lagoon No. 7. Each lagoon will be divided into four
quadrants with samples taken from three different depths in each quadrant for a total of
12 samples per lagoon and 36 samples in total.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 4 of 5
v Involvement (
6: Subs urfaGe Utility Investigation /AI/A\
v
7 Gonstrun-tion Observation SeryiGeS /AI/A\
8 Warranty Phase
a. Provide warranty phase services as described in Exhibit "A"
9 Start Up Services
a. Provide dredge equipment start-up and commissioning.
1. Provide additional, on-site services, and field technical support at ONSWTP during
dredge start-up and commissioning. Coordinate with the contractor, floating dredge
manufacturer, and owner for start up and insure that Operators are sufficiently
trained.
CIA Provide SGADA I'lnr11rr.nntation
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 5 of 5
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1 . Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT
Page 1 of 3
KAEngineering DataExchange\JENNIFER\FORMS\Exhibit B for Large-Insurance&Indennnification.docx
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT
Page 2 of
KAEngineering DataExchange\JENNIFER\FORMS\Exhibit B for Large-Insurance&Indemnification.docx
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT
Page 3 of
KAEngineering DataExchange\JENNIFER\FORMS\Exhibit B for Large-Insurance&Indemnification.docx
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SI:PPI.11 R NI .MM:R
'ro 13L ASSIGN1,A BY I:M--
PURCI1ASING DIVISION
Ci
~ of CITY OF CORPUS CHRISTI
C ol-pus DISCLOSURE OF INTEREST
C hr�sti
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the follow-inu information. Every question must be answered.
If the question is not applicable, answer Nxitli "NA''. See reverse side for Filing Requirements.
Certifications and definitions.
COMPANY NAME: LNV, INC.
P. O. BOX: N/A
CORPUS 78408
STREET ADDRESS: 801 NAVIGATION, SUITE 300 CITY: CHRISTI ZIP:
FIRM IS: 1. Corporation 2. Partnership 8 3. Sole Owner ❑
4. Association IT 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee- of the City of Corpus Christi having an "ownership
interest' constituting 3%or more of the ownership in the above named "firm.'
Name Job Title and City
Department(if known)
N �
2. State the names of each "official" of the City of Corpus Christi having an"ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3% or more of the ownership in the above named"firm."
Name Board, Commission or
Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"cons 'tuting 3%or more of the ownership in the above named "firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed N�riting to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that 1
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: DAN S.LEYENDE {ER,P.E. Title: PRESIDENT
(Type or Print)
Signature of Certifying J I-' Date: 4
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an argent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements.-'
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
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AGENDA MEMORANDUM
Future Item for the City Council Meeting of September 9, 2014
ycaAPORAEv
xs� Action Item for the City Council Meeting of September 16, 2014
DATE: July 24, 2014
TO: Ronald L. Olson, City Manager
THRU: Gustavo Gonzalez, P.E., Assistant City Manager, Public Works and Utilities
GustavoGo@cctexas.com
(361) 826-3897
FROM: Valerie H. Gray, P.E., Interim Executive Director, Public Works
ValerieG @cctexas.com
(361) 826-3729
Mark Van Vleck, P.E., Executive Director, Utilities
MarkVV@cctexas.com
(361) 826-1874
Engineering Monitoring Contract
Nueces River Water Quality, Oso Creek Water Level &
City of Corpus Christi Meteorological Monitoring 2014-2015
CAPTION:
Motion authorizing the City Manager or designee to execute Amendment No. 4 to the monitoring
services contract with the Conrad Blucher Institute at Texas A&M University-Corpus Christi in
the amount of $98,439, for a total restated fee of $555,081 Nueces River Water Quality, Oso
Creek Water Level & City of Corpus Christi Meteorological Monitoring 2014-2015.
PURPOSE:
The purpose of this agenda item is to obtain authority to execute the Conrad Blucher Institute
contract for Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi
Meteorological Monitoring 2014-2015.
BACKGROUND AND FINDINGS:
The Watershed Monitoring Program consists of three parts: water quality monitoring, water level
monitoring and meteorological monitoring. All data is available for public use through an
interactive Watershed Monitoring website.
There are three stations that monitor water quality parameters every six minutes and they are
located at Wesley Seale Dam, San Patricio Estates, and Nueces River Pump Station. These
stations are currently monitored by the Utilities Department. The City will work with Conrad
Blucher Institute (CBI) to turn this data into a dashboard with information that will aid operators
at O.N. Stevens Water Treatment Plant in making process decisions based on water quality
upstream of the plant.
There are three Oso Creek water level monitoring stations that are located in Oso Creek to
gage river levels. These are monitored by the Utilities Department and were installed to gage
flooding events.
The Corpus Christi Meteorological Stations are used to monitor weather conditions around the
city including rainfall. The meteorological data increases efficiency of water consumption
predictions.
In February 2012, the City awarded CBI with an Amendment No. 1 contract to initiate a
watershed monitoring program with locations in Nueces River, Oso Creek, and Corpus Christi.
The contract term of Amendment No. 1 was from March 1, 2012 to February 28, 2013.
In March 2013, the City awarded CBI with an Amendment No. 2 contract to continue the same
monitoring program with a contract term of March 1, 2013 to July 31, 2013.
In November 2013, the City awarded CBI with an Amendment No. 3 contract to continue to
maintain environmental monitoring stations and provide watershed monitoring services for the
Nueces River, Oso Creek and the City of Corpus Christi. The contract term of this amendment
was from November 15, 2013 to July 31, 2014.
This contract, Amendment No. 4, allows CBI to continue to maintain environmental monitoring
stations and provide watershed monitoring services for the Nueces River, Oso Creek and the
City of Corpus Christi. The contract term of this amendment is from August 1, 2014 to July 31,
2015.
ALTERNATIVES:
1. Authorize the execution of the monitoring contract amendment.
2. Do not authorize the execution of the monitoring contract amendment.
(Not Recommended)
OTHER CONSIDERATIONS:
Not applicable
CONFORMITY TO CITY POLICY:
Conforms to City Fiscal Policy
EMERGENCY / NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Utilities Department
FINANCIAL IMPACT:
® Operating ❑ Revenue ❑Capital ❑ Not applicable
Fiscal Year Project to
2013-2014 Date Current Year Future Years TOTALS
Expenditures
Line Item Budget $363,261.00 $222,349.00 $585,610.00
Encumbered /
Expended Amount $363,261.00 $93,381.00 $456,642.00
This Item $98,439.00 $98,439.00
Future Anticipated
Expenditures This
Project $30,529.00 $30,529.00
BALANCE $0.00 $0.00 $0.00
Fund(s): Water Operating
Comments: The contract amendment will result in the expenditure of an amount not to exceed
$98,439.
RECOMMENDATION:
City Staff recommends approval of Amendment No. 4 to the monitoring services contract with
the Conrad Blucher Institute at Texas A&M University-Corpus Christi in the amount of $98,439,
for a total restated fee of$555,081 Nueces River Water Quality, Oso Creek Water Level & City
of Corpus Christi Meteorological Monitoring 2014-2015.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Contract
Presentation
PROJECT BUDGET
Nueces River Water Quality, Oso Creek Water Level &
City of Corpus Christi Meteorological Monitoring 2014-2015
FUNDS AVAILABLE:
WaterOperating....................................................................................... $585,610
FUNDS REQUIRED:
*Original (Conrad Blucher Institute, TAMU-CC)............................................... $92,355
**Amend. No. 1 (Conrad Blucher Institute, TAMU-CC)...................................... $224,794
***Amend. No. 2 (Conrad Blucher Institute, TAMU-CC)..................................... $46,112
****Amend. No. 3 (Conrad Blucher Institute, TAMU-CC).................................... $93,381
Amend. No. 4 (Conrad Blucher Institute, TAMU-CC) THIS CONTRACT............. $98,439
Reimbursements:
Administration/Finance (Capital Programs/Capital Budget/Finance)..................... $9,714
Engineering Services (Project Mgmt/Constr Mgmt/Traffic Mgmt/Land Acq Svcs).... $18,040
Misc....................................................................................................... $2,775
TOTAL................................................................................................... $585,610
PROJECT BUDGET BALANCE.................................................................. $0
*Original Contract approved by City Council on August 30, 2011 by Motion No. M2011-187.
**Amendment No. 1 approved by City Council on February 28, 2012 by Motion No. M2012-047.
***Amendment No. 2 administratively approved on April 17, 2013
****Amendment No. 3 approved by City Council on November 12, 2013 by Motion No. M2013-171
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PROJECT# 8443
- METEOROLOGICAL STATIONS
WATER QUALITY STATIONS
WATER LEVEL STATIONS NOT TO SCALE
NUECES RIVER WATER QUALITY, OSO CREEK WATER CITY OF CORPUS CHRISTI, TEXAS
LEVEL & CITY OF CORPUS CHRISTI METEOROLOGICAL DEPARTMENT OF CAPITAL PROGRAMS
MONITORING 2014-2015 PAGE: 1 OF 1
CITY OF CORPUS CHRISTI
CONTRACT FOR MONITORING SERVICES
AMENDMENT NO. 4
The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas
A&M University—Corpus Christi, hereinafter called "CBI," agree to the following amendment to the
Contract for Monitoring Services for Nueces River Water Quality, Oso Creek Water Level & City of
Corpus Christi Meteorological Monitoring 2014-2015 (Project No. 8443), as authorized and amended
by:
Original AIE Agreement August 30, 2011 Motion No. 2011-187 $92,355.00
Amendment No. 1 February 28, 2012 Motion No. 2012-047 $224,794.00
Amendment No. 2 April 17, 2013 Administrative Approval $46,112.00
Amendment No. 3 November 12, 2013 Motion No. 2013-171 $93,381.00
In the original contract, Exhibit "A". SECTION II. SCOPE OF SERVICES shall be amended to include
the additional tasks as described in Amendment No. 4 Exhibit "A".
In the original contract, SUMMARY OF FEES shall be modified and is attached as Amendment No. 4
Exhibit "A" for a revised fee not to exceed $98,439.00 (Ninety-Eight Thousand Four Hundred Thirty-
Nine Dollars and Zero Cents), for a total restated fee not to exceed $555,081.00 (Five Hundred Fifty-
Five Thousand Eighty-One Dollars and Zero Cents). Monthly invoices shall be submitted in
accordance with Exhibit "B".
All other terms and conditions of the August 30, 2011 contract between the City and CBI, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect.
CITY OF COPUS CHRISTI TEXAS A&M UNIVERSITY- RPUS CHRISTI
(Date) Date)Natasha Fudge, P.E., d
Acting Director, Capital Programs Research-Specialist II
Conrad Blucher Institute for Surveying and
Science
RECOMENDED Texas A&M University— Corpus Christi
6300 Ocean Drive, Unit 5799
Corpus Christi, Texas 78412
Operating Department (Date) (361) 825-5759 Office
Larry,Lloyd@tamucp.edu
APPROVED AS TO LEGAL FORM
Dr. ifuentes, (Date)
V' e President for rch, Commercialization
Assistant City Attorney (Date) nd Outreach l
for City Attorney
APPROVED
Office of Management and Budget (Date)
ATTEST Project No: 8443
Fund Source No: 530000-4010-31501-180227
Fund Name: Water Operating
Rebecca Huerta, City Secretary Encumbrance No:
Larry Lloyd
TES A&m CONRAD BLUCHER ``�',��` `�
UNWERSITY (unr.iri I�Vui hci lot ii[utc 1 tiuitcy ut Anil SL1L" C
�,, l� l ' I tiC[ Ellf',IIII}.Il�lflc 17111!
CORPUS INSTITU'T'E G�
R9�CHRISTI FOR SURVF-YIlNG AND SCIENCE
Mr. Gabriel Ramirez 8 July, 2014
2726 Holly Rd.
City of Corpus Christi
Corpus Christi, TX 78415
Dear Mr. Ramirez:
The statements of work covered herein are submitted to the City of Corpus Christi Water
Department (CCWD) for consideration. These statements will constitute a fee for services
rendered by the Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M
University - Corpus Christi (TAMUCC). Included is an outline of our scope of work and budget to
continue to maintain environmental monitoring stations in the Nueces River, Oso Creek and
within the City of Corpus Christi under. The following scope of work and budget will reflect an
amendment to allow for continuation of the project.
PROPOSED AMENDMENT FOR NUECES RIVER WATER QUALITY, OSO CREEK WATER LEVEL
AND CITY OF CORPUS CHRISTI METEROLOGICAL MONITORING: 2014-2015
SUMMARY
Thirteen real-time environmental monitoring stations in the Nueces River, Oso Creek and the
City of Corpus Christi will continue to be covered under this agreement. Station service includes
exchange of water quality datasonde instruments with a freshly calibrated unit and factory
recommended maintenance of water level and meteorological monitoring instrumentation. All
monitoring stations will report air temperature, wind speed, wind direction, liquid precipitation,
barometric pressure and relative humidity. In addition to these parameters, water level stations
will report water level and stage height and water quality stations will report water
temperature, salinity, specific conductance, pH, dissolved oxygen and turbidity. All data will be
available in graphical and tabular format on CBI's website (http://cbi.tamucc.edu) within one
hour of the time data were collected. This proposal covers installation of stations and
maintenance for a period of twelve months.
RESEARCH OBJECTIVES
Nueces River Water Quality Monitoring
Three water quality stations are located along the lower Nueces River at the Wesley Seale Dam
(28° 2' 32" N 97° 52' 5" W), Nueces River Estates (27° 56' 4" N 97° 48' 8" W) and at the
Nueces River intake station (27° 52' 2" N 97° 38' 1" W). These stations consist of a Hach
Hydrolab MS5 datasonde, Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific
CR1000 datalogger, and photovoltaic power system and will report water temperature, salinity,
conductivity, pH, dissolved oxygen, turbidity, air temperature, wind speed, wind direction,
AMEND. NO. 4
EXHIBIT "A"
Pagel of 7
liquid precipitation, barometric pressure and relative humidity.The Nueces River Water Quality
stations assist the CCWD in more efficiently treating public water through the monitoring of the
water quality, specifically the turbidity, entering the O.N Stevens Water Treatment Plant.
Oso Creek Water Level Monitoring
Three water level monitoring stations are located on bridges along the Oso Creek at Saratoga
Rd. near Cal le Cuermavaca ("270 43' 18.26" N 970 27' 28.55" W), Weber Rd. near Yorktown
Blvd. ("27°41' 19.82" N 97° 25'45.36" W) and at Staples St. near Oso Pkwy. (^270 39' 24.89" N
97° 24' 5.89" W).These stations consist of a Campbell Scientific CS-475 radar water level
sensor,Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific CR1000
datalogger, and photovoltaic power system and will report water level and stage height, air
temperature, liquid precipitation, barometric pressure and relative humidity. Water level data
will be reported in values relative to the NAVD88 datum.The Oso Creek water level stations will
assist the CCWD in predicting water consumption rates and provide meteorological information
to residents by measuring rainfall and water level.
Corpus Christi Meteorological Monitoring
Seven meteorological stations are located throughout the City of Corpus Christi at water
Department, Parks and Recreation Department and Texas A&M University—Corpus Christi
properties located at Up River Rd. near Rand Morgan (27°49' 55" N 97' 335" W), Navigation
Blvd. near Agnes St. (270 47' 18" N 97° 27' 10" W), Holly Rd. near Everhart Rd. (27042' 12" N
97°23' 13" W), Ocean Dr. at TAMUCC (27° 42' 54" N 97° 19' 43" W), S.P.I.D. at Flour Bluff Dr.
(27-40' 31" N 97° 17' 44" W), San Dollar Ave. near Verdemar Dr. (27°37' 33" N 97° 13' 13" W)
and at the Nueces River pump station (270 52' 4.2" N 97" 37' 54.5" W).These stations consist of
a Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific CR1000 datalogger and
a photovoltaic power system and reports air temperature, wind speed,wind direction, liquid
precipitation, barometric pressure and relative humidity.
STATION SERVICE AND MAINTENANCE
Nueces River Water Quality Monitoring
Regular site visits will be made to each water quality station monthly during which the
datasondes will be exchanged to prevent inaccurate data due to biofouling. During the site visit,
readings will be recorded from the old datasonde which will then be replaced with a clean,
calibrated datasonde after which readings from the new datasonde will be recorded.
Independent salinity readings will be taken with a refractometer and recorded. Maintenance to
the station hardware including cleaning solar panels and replacing damaged components will
also be performed during regular site visits as needed.The weather transmitter on all water
quality stations will also be cleaned and the component WXT-PTUSP will be replaced every two
years as recommended by the manufacturer. Data from the weather transmitter will be
recorded and the air temperature, wind speed and barometric pressure will be measured with
E D. NO. 4
BIT"A"
AMEND.
an independent instrument and recoded during each site visit. Full inspections will be made
annually during which the voltage output of every component on the power system will be
checked, pictures of every station component will be taken and the desiccant will be replaced.
Repair of damaged station components will be performed during regular service visits as
needed and will be used in the event that a damaged station component prevents proper data
collection or transmission. Scheduled site visits may be delayed due to foul weather, vehicle
repair, flood conditions, etc. In the event that a service trip is delayed, every effort will be made
to complete the scheduled site visit as soon as it is safe and feasible. A short summary of each
site visit conducted will be placed on the station's website and publically available at all times.
Oso Creek Water Level Monitoring
Regular maintenance to water level stations will be conducted every six months. Leveling by CBI
will be conducted annually during a regular visit at each water level station to ensure accurate
data is being reported. During a leveling site visit, a leveling gun will be used to accurately
measure the horizontal and vertical distance between a fixed point and a point on the water
level sensor so that the water level can be accurately reported from the NAVD88 datum.
Leveling site visits will continually monitor and document any drift in the distance from the
fixed point to the water level sensor so that correction can be made to the data if needed. A full
annual inspection will also be made annually during a regular site visit during which the voltage
output of every component on the power system will be checked, pictures of every station
component will be taken, the sensor orientation will be checked and the desiccant will be
replaced. The creek stage height directly below the sensor will also be measured and the stage
offset value will be updated in the water level sensor. One emergency site visits have been
budgeted to repair damaged station components as needed and will be used in the event that
the damaged component prevents proper data collection or transmission. A short summary of
each site visit conducted will be placed on the station's website and publically available at all
times.
Corpus Christi Meteorological Monitoring
Regular maintenance to meteorological stations will be conducted every 12 months. One site
visit has been budgeted by CBI to conduct a full inspection during which the voltage output of
every component on the power system will be checked, pictures of every station component
will be taken and the desiccant will be replaced. One emergency site visit have been budgeted
to repair damaged station components as needed and will be used in the event that the
damaged component prevents proper data collection or transmission. A short summary of each
site visit conducted will be placed on the station's website and publically available at all times.
DATA COLLECTION
Each real-time environmental monitoring station has its own webpage created within the
website http://cbi,tamucc.edu. A custom computer program, written by staff at CBI, polls each
AMEND. NO. 4
EXHIBIT "A"
Pa e3of7
station every six minutes. During a poll, averaged readings from the datalogger will be
requested. The averages are then placed into the CBI database and reported on the station
webpage so that each value will represent a six minute average. All data stored in the CBI
database is publically available on the internet at http://cbi.tamucc.edu and can be retrieved at
any time. CBI staff performs a quality control check (QC) of all real-time data daily. During a QC,
the data will be checked for missing transmissions and data anomalies such as readings outside
of a feasible range, readings of a constant value, random spikes, etc. Data anomalies, suspect
data, missed transmissions and other factors affecting the data will be posted as a message on
each station's webpage.
INSTRUMENT CALIBRATION
Hach Hydrolab MS5 Datasonde
Hach Hydrolab MSSs will be serviced and calibrated at a wetlab at TAMUCC. During calibration,
the instrument will be placed in a known standard for each parameter and set to match its
readings to that standard; all calibration standards used will be NIST traceable. All datasondes
brought back from the field will have photographs taken of the sensors to document the
amount of biofouling. The instruments will then be post-calibrated during which the readings
for each parameter will be recorded in the same standard in which it was calibrated. The
biofouling will then be removed and any maintenance recommended by the manufacturer will
be performed. All calibration and post-calibration records will be available on the CBI website
http://cbi.tamucc.edu. An annual maintenance agreement with HydrotechZS will be purchased
which will cover repair/refurbishment to damaged components on the instruments and an
annual quality check including calibration of the temperature sensor. Documentation from the
annual quality check will be retained at CBI and available upon request.
Vaisala WXT-520 Weather Transmitter
The Vaisala WXT-520 weather transmitter does not require a regular calibration. However, the
replacement part WXT-PTUSP contains calibration data and will be replaced every two years as
recommended by the manufacturer for accurate data collection.
Campbell Scientific CS475 Radar Water Level Sensor
The Campbell Scientific CS475 Radar Water Level Sensor does not require a regular calibration.
However, the sensor will be checked for accuracy during annual inspections and will be sent
back to the manufacturer for a quality check if the data provided by the sensor becomes
suspect.
REPLACEMENT PARTS AND EQUIPMENT
TAMUCC owns and maintains the instrumentation and equipment purchased with funds from
this project. In the case of damage, TAMUCC will repair or replace instrumentation as needed
AMEND. NO. 4
EXHIBIT "A"
Page 4 of 7
to ensure a continuous data collection record as long as enough funds are available. If not
enough funds are available,the CCWD will be responsible for replacement or repair of
instruments. Replacement equipment will be purchased for this project and kept in inventory
until needed. If additional replacement equipment beyond what is kept in inventory is needed,
every effort will be made by CBI and the CCWD to replace needed components.
COLLABORATATIVE MONITORING
This proposed installation and maintenance of environmental monitoring stations will be
designed to provide data to support those research efforts currently being done by the CCWD
and the Nueces River Authority (NRA). The CBI will work with staff at the CCWD and NRA to
provide data, information, instructions, etc.that will help them gather the resources needed to
conduct research. Should the need or occasion arise where additional monitoring efforts are
required, CBI will be in a position to support those efforts.
SCHEDULE OF WORK AND FEE FOR SERVICES
The Conrad Blucher Institute for Surveying and Science at Texas A&M University—Corpus
Christi hereby agrees for the duration of twelve months (1 August, 2014 through 31 July, 2015)
to perform all services necessary to install and maintain environmental monitoring stations, as
described in this proposal. The budget for 1 August, 2014 through 31 July, 2015 is $98,439 and
is outlined below with this proposal. Operation and maintenance invoices will be sent on a
quarterly basis.The total award amount will be billed in equal, monthly installments over the
twelve month period of this contract. A new proposal will be provided for each year of
continuing service.
AMEND. NO. 4
EXHIBIT «A»
Pa e5of7
BUDGET SUMMARY
TOTAL
Salaries& Benefits $54,520
Travel Pool $2,174
Supplies $9,250
Other Expenses (IP modem fee, freight service, $9,200
warranty)
Indirect $23,295
TOTAL $98,439
AMEND. NO. 4
EXHIBIT "A"
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Page
SUPPLIER NUMBER
TO BE ASSIGNED BYZ`1TY--
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the followin� information. Every question must be answered.
If the question is not applicable, answer with NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Conrad Blucher Institute at Texas A&M University-Corpus Christi
P.O.BOX:
STREET ADDRESS: 6300 Ocean Drive,Unit 5794 CITY: Corpus Christi ZIP: 78412
FIRM IS: 1. Corporation B 2. Partnership 3. Sole Owner Q
4. Association 5. O
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DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3% or more of the ownership in the above named "firm.'
Name Job Title and City Department(if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."'
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3% or more of the ownership in the above named "firm."
�N�am t Board, Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3% or more of the ownership in the above named "firm."
Na Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested, and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Vice President for Research,
Certifying Person: Dr. Luis Cifuentes Title: Commercialization, & Outreach
(Type or Print)
Signature of Certifying Date: _l,-)G
Person:
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DEFINITIONS
a. `Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" relQrs to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
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NCOgpOPAS' AGENDA MEMORANDUM
Ys�2 Future Item for the City Council Meeting of September 9, 2014
Action Item for the City Council Meeting of September 16, 2014
DATE: August 19, 2014
TO: Ronald L. Olson, City Manager
THRU: Gustavo Gonzalez, P. E., Assistant City Manager for Public Works & Utilities
gustavogo@cctexas.com
(361) 826-3897
THRU: Valerie H. Gray, P.E., Interim Executive Director, Public Works
valerieg @cctexas.com
(361) 826-3729
FROM: Floyd Simpson, Chief of Police
floyds @cctexas.com
(361) 886-2603
Natasha Fudge, P. E., Acting Director of Capital Programs
natashaf@cctexas.com
(361) 826-3504
Motion to execute Design Services Contract
Police Vehicle Impound Yard and Garage Phase 2
Bond 2012
CAPTION:
Motion authorizing the City Manager, or designee, to execute a Design Services Contract with Freese
and Nichols from Corpus Christi, Texas in the amount of $110,168 for the Police Vehicle Impound
Yard and Garage Phase 2 for the design, bid, and construction phase services (Bond 2012).
PURPOSE:
The purpose of this agenda item is to seek City Council approval authorizing the City Manager, or
designee, to proceed with executing a Design Services Contract with Freese and Nichols for the
design, bid, and construction of the Police Vehicle Impound Yard and Garage Phase 2.
BACKGROUND AND FINDINGS:
Proposition 7 of Bond 2012 authorizes the design and construction of the Vehicle Impound Yard and
Garage Phase 2, which was originally proposed as "an expansion of the current vehicle impound lot,
including a 3,000 square feet forensics garage for investigative work on vehicles and holding area for
vehicles involved in crime scenes". The forensics building was proposed to be constructed on the
unimproved portion of the site adjacent to the vehicle impound yard constructed on Greenwood. This
area was used as a municipal solid waste landfill in the past.
The Texas Commission on Environmental Quality requires very specific construction methods for
building on a closed municipal solid waste landfill site. For example, elevating the foundation of the
proposed building by two feet above natural grade would be required in lieu of constructing the facility
at grade. Staff has reviewed the preliminary design work and found that to construct the forensics
building at the originally proposed location, would require significant utility installation, building and
site construction costs. Construction at this location would also require permitting through the TCEQ
through review and approval of construction documents.
Staff has conferred with the City's legal department and recommends constructing the new forensics
building adjacent to the old vehicle impound lot and next to where the CCPD currently keeps their
equipment and vehicles, located at the City's Service Center on Civitan. This alternate location is
more suitable and would accomplish the intent of the project.
ALTERNATIVES:
1. Authorize execution of the contract. (Recommended)
2. Do not authorize execution of the contract. (Not recommended)
CONFORMITY TO CITY POLICY:
The Design Contract and selection process comply with the Professional Procurement Act and City
Policy.
EMERGENCY / NON-EMERGENCY:
Not applicable
DEPARTMENTALCLEARANCES:
Police Department
FINANCIAL IMPACT: ❑ Operating ❑ Revenue X Capital ❑ Not applicable
Fiscal Year Project to Date
2013-2014 Expenditures Current Year Future Years TOTALS
(CIP only)
Line Item Budget $175,000.00 $350,000.00 $175,000.00 $700,000.00
Encumbered / $588,717.50 $588,717.50
Expended Amount
This item $110,168.00 $110,168.00
BALANCE $175,000.00 $(348,885.50) $175,000.00 $1,114.50
Fund(s): CIP Bond 2012 Proposition No. 7 Public Safety Improvements, Sequence No. 1
Comments: Not applicable
RECOMMENDATION:
City Staff recommends the approval of the contract with Freese and Nichols from Corpus Christi,
Texas so design may be completed in December, 2014.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Contract
Presentation
PROJECT BUDGET
Police Vehicle Impound Yard and Garage Phase 2
Bond 2012
FUNDS AVAILABLE:
Public Safety Improvements CIP (Bond 2012, Prop. No. 7)... ........ ... ... ... ... ... . $700,000.00
FUNDS REQUIRED:
Future Construction (Estimate)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... $478,450.00
Contingencies (10%)...... ....... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . 47,845.00
Engineer Fees:
Engineer (Freese and Nichols) *....... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 110,168.00
Construction Inspection Services (In House)... ... ... ... ... ... ... ... ... ... ... ... ... ... 24,500.00
Construction Materials Testing (TBD)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... 14,000.00
Reimbursements:
Administration/Finance (Capital Programs/Capital Budget/Finance)... ... ... ... ... 4,784.50
Engineering Services (Project Mgmt/Constr Mgmt)... ... ... ... ... ... ... ... ... ... ... ... . 16,745.75
Misc... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. 2,392.25
TOTAL.............................................................................................. $698,885.50
PROJECT BUDGET BALANCE............................................................. $1,114.50
* Includes Geotechnical Services
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VEHICLE IMPOUND CITY COUNCIL EXHIBIT
YARD & GARAGE, CITY OF CORPUS CHRISTI, TEXAS
PHASE 2 (BOND 2012) DEPARMENT OF CAPITAL PROGRAMS _
PROJECT NO. E12126 PAGE 1 OF 1
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Director of Engineering Services) and FREESE AND NICHOLS, INC., a Texas corporation, 800 N.
Shoreline Drive, Corpus Christi, Nueces County, Texas 78401, (Arch itectlEng ineer — AIE), hereby
agree as follows:
1. SCOPE OF PROJECT
Police Vehicle Impound Yard and Garage Phase 2 Project No. E12126 BOND 2012—This project
proposes the construction of a 3,000 square foot forensics garage for investigative work on vehicles and
holding area for vehicles in crime scenes. The new building will be located on the site of the old vehicle
impound lot located at the Service Center(Civitan Drive near Holly Road). The site will be developed to
include entrance from Civitan Drive, parking lot, and security fencing.
2. SCOPE OF SERVICES
The AIE hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, AIE will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit"A" and "A-1", to complete the Project. Work will not
begin on Additional Services until requested by the AIE (provide breakdown of costs, schedules), and
written authorization is provided by the Director of Engineering Services.
AIE services will be "Services for Construction Projects"- (Basic Services for Construction Projects")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The AIE agrees to begin work on those authorized Basic Services for this contract upon receipt of the
Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any
Additional Services until requested in writing by the AIE and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or with the
concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the AIE to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. AIE shall notify the City of
Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
Contract for Engineering(A/E)Services
Page l of 3
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit
"B»
5. FEE
The City will pay the A/E a fee, as described in Exhibit"A", for providing services authorized, a total fee
not to exceed $110,168, (One hundred ten thousand, one hundred sixty eight dollars, and zero cents).
Monthly invoices will be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the A/E at the address of record. In this event, the A/E will be compensated for its services on all
stages authorized based upon A/E and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The A/E agrees that at least 75% of the work described herein
will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the A/E staff. If the A/E is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the A/E fee may be assigned in advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents(plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the A/E without
the express written consent of the Director of Engineering Services. However, the A/E may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified
plans.
Contract for Engineering(A!E)Services
Page 2 of 3
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form_
CITY OF CORPUS CHRISTI FREESE AND NICHOLS, INC.
Natasha Fudge, P. E. Date Ron Guzman, P. E. Date
Acting Director of Capital Programs 800 N. Shoreline Blvd., Suite 160ON
Corpus Christi, TX 78401
(361) 561-6500 Office
RECOMMENDED (361) 561-6501 Fax
Daniel Biles, P. E., Date
Executive Director of Public Works
Floyd Simpson Date
Police Chief
APPROVED
Office of Management Date
and Budget
ATTEST
Rebecca Huerta, City Secretary
Project Number E12126
Fund Source Number 550950-3342-00000-E12126
Fund Source Name Police 2013 GO (Bond 2012)
Encumbrance Number
Contract for Engineering(AIE)Services
Page 3 of 3
EXHIBIT"A"
CITY OF CORPUS CHRISTI,TEXAS
Police Vehicle Impound Yard and Garage Phase 2 Bond 2012
Project No. E12126
I. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. NA
2. Design Phase. Upon receipt of an authorization to proceed, the A/E will:
a. Prepare one (1) set of the construction bid and contract documents (electronic
and full-size hard copies using City Standards as applicable), including contract
agreement forms,general conditions and supplemental conditions,notice to bidders,
instruction to bidders, insurance, bond requirements, and preparation of other
contract and bid related items; specifications and drawings to fix and describe, for
one bid, the size and character of the entire Project; description of materials to be
utilized; and such other essentials as may be necessary for construction and cost
analysis.
b. Prepare final quantities and estimates of probable costs with the recommended
construction schedule.The construction schedule will provide a phased approach to
track progress and payments.
c. Furnish one (1) set of the interim plans (60% submittal - electronic and full-size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Show existing
elevations resulting from topographic survey. Show locations of utility lines,
structures and their respective elevations resulting from the S.U.E. Use the City's
numbering system for utility manholes. Identify distribution list for plans and bid
documents to all affected utilities including City and all other affected entities.
Required with the interim plans is a "Plan Executive Summary" which will identify
and summarize the project by distinguishing key elements such as:
• Building Size
• Why one material is selected over another
• Pluses of selections
ROW FeqwiFemeRts and wh
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, alternatives, etc.
• Owner permit requirements and status
d. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
EXHIBIT"A"
Page 1 of 9
Revised April 2010
K4Engineedng DalaErchangelVELMAKPOLICM12126 VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND SSUE 20121PHASE 2 FREESE
NICHOLS%CONTRACT4EXHISIT A.doc
e. Provide one (1) set of the 100% plans and bid documents (100% submittal -
electronic and full-size hard copies using City Standards as applicable) to the City
staff for review and approval purposes with revised estimates of probable costs.
Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding participants.
f. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the interim, and final complete plans and complete bid documents with
specifications accurately reflect the percent completion designated and do not
necessitate an excessive amount of revision and correction by City staff. The
Consultant AIE and Sub-consultant AIE shall submit a letter declaring that all
engineering disciplines of all phases of the submittals have been checked,
reviewed, and are complete prior to submission, and include signature of all
disciplines including but not limited to structural,civil,mechanical,electrical,
etc.
g. If required, provide traffic controls including a Traffic Control Plan, illumination,
markings and striping, signalization, and as delineated by the City Traffic
Engineering Department.
h. Upon approval by the Director of Engineering Services, provide one (1) set of the
final plans and contract documents(electronic and full-size hard copies using City
Standards as applicable) suitable for reproduction. Said bid documents henceforth
become the sole property and ownership of the City of Corpus Christi.
i. The City agrees that any modifications of the submitted final plans(for other uses by
the City)will be evidenced on the plans and be signed and sealed by a professional
engineer prior to re-use of modified plans.
j. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
k. Provide a Storm Water Pollution Prevention Plan, if required.
The City staff will:
a. Designate an individual to have responsibility, authority, and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets_ standard and
special provisions, and forms for required bid documents_
3. Bid Phase. The A/E will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format,for the Engineering Services'approval.any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above,the Engineer will, at its expense_confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
EXHIBIT"A"
Page 2 of 9
Revised April 2010
KC Engineering DataF axchangelVELMAP%POLICE1E1212B VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 20121PHASE 2 FREE5E
NICHOLMCONTRACTSEXHIBR A doc
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding, maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The AIE will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a"multimedia format"
suitable for viewing with Microsoft's Internet Explorer,version 3.0. As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. Use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imaging for Win95 (Wang) and Microsoft Imaging Composer. Deliver the manuals
on a CD-ROM, not on floppy disks.
i. Review construction"red-line"drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans) and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings within two (2) months of final
EXHIBIT"A"
Page 3 of 9
Revised April 2010
MEngineenng OwExchangelVELMAPIPOLICENE12126 VEHICLE WOUND YARD AND GARAGE PHASE BCND'SSUE 20121PHASE 2 FREESE
NICHOLSICONTRACTIEXHISIT Adoc
acceptance of the project. All drawings will be CADD drawn using dwg format in
AutoCAD, and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form. All
electronic data will be compatible with the City GIS system.
The City staff will:
a. Prepare applications/estimates for payments to contractor.
b. Conduct the final acceptance inspection with the Engineer.
B. Additional Services (ALLOWANCE)
This section defines the scope(and ALLOWANCE)for compensation for additional services that
may be included as part of this contract, but the A/E will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The A/E will, with written authorization by the Director of
Engineering Services, do the following:
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The A/E will prepare this documentation for all
required signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
the
f' Texas Gemmissien 9f_ERYiFe AFnental Quality (T-GE ) PISFFAits Amendments
j. U.S. AFFny GGFPS of EngineeFS (USAGE)
I_ Texas Department of Licensing and Regulation (TDLR )
2. Right-of-Way ROW Ac uisition Survey. NA
3. Topographic Survey and Parcel Descriptions. A/E will provide field surveys, as
required for design including the necessary control points,coordinates and elevations of
points (as required for the aerial mapping of the Project area-aerial photography to be
provided by City), Establish base survey controls for line and elevation staking (not
detailed setting of lines and grades for specific structures or facilities). All work must be
tied to and conform with the City's Global Positioning System(GPS)control network and
comply with Category 6, Condition I specifications of the Texas Society of Professional
Surveyors` Manual of Practice for Land Surveying in the State of Texas, Ninth Edition.
Include reference to a minimum of two(2)found boundary monuments from the project
area.
EXHIBIT"A"
Page 4 of 9
Revised April 2010
K4Eaginear ng DataExchanp elVELMAPIPOLICE1E12126 VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 20IMHASE 2 FREESE
NICHOLSICONTRACT%EXHISIT Adoo
4. Environmental Issues{Not Authorized). Identify and develop a scope of work for any
testing, handling and disposal of hazardous materials and/or contaminated soils that
may be discovered during construction.
5. Construction Observation Services (Not Authorized). Provide a project
representative (PR)to provide periodic construction inspection.
A. Through such additional observations of Contractor's work in progress and field
checks of materials and equipment by the PR and assistants,the A/E shall endeavor
to provide further protection for the CITY against defects and deficiencies in the
work.
B. The duties and responsibilities of the PR are described as follows:
1. General: PR will act as directed by and under the supervision of A/E,and will confer
with A/E regarding PR's actions. PR's dealings in matters pertaining to the
Contractor's work in progress shall in general be with A/E and Contractor, keeping
the CITY advised as necessary.
2. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings, job conferences and other project-
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
3. Liaison:
A. Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
B. PR shall communicate with CITY with the knowledge of and under the direction
of A/E
4. Interpretation of Contract Documents: Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued,
5. Shop Drawings and Samples:
A. Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
B. Record date of receipt of Samples and approved Shop Drawings.
C. Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
fi. Review of Work and Rejection of Defective Work:
A. Conduct on-Site observations of Contractor's work in progress to assist A/E in
determining if the Work is in general proceeding in accordance with the Contract
Documents.
B. Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and A/E of that part of work in
progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
C. Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
EXHIBIT"A"
Page 5 of 9
Revised April 2010
KIEngineenng DatoExchangelVELMAP IPOLICE1E12126 VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 201ZPHASE 2 FREESE
NICHOLSICONTRACTIEXHIBIT A doc
7. Records:
A. Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, A/E's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor, and other Project related documents.
B. Prepare a daily report utilizing approved City format,recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders,Work Change Directives, or changed conditions,Site visitors,daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to A/E and
the City.
8. Reports:
A. Furnish periodic reports as required of progress of the Work and of Contractor's
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
B. Report immediately to the CITY and A/E the occurrence of any Site accidents,
any Hazardous Environmental Conditions, emergencies, or acts of God
endangering the work, and property damaged by fire or other causes.
C. Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
9. Completion:
A. Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
B. Participate in a final inspection in the company of A/E,the CITY, and Contractor
and prepare a final list of items to be completed or corrected.
C. Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
6, Start-up-Services. NA
7. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no laterthan sixty(60)days prior to the end of the
maintenance guaranty period.
8. Windstorm. Perform structural design in accordance with Texas Department of
Insurance Windstorm Code. During construction perform inspections of critical structural
items in order to provide documentation to TDI for building certification (WPI-8
certificate). File required forms with TDI for certification.
9. Geotechnical Investigation. Perform a subsurface investigation and laboratory testing
program and provide pavement and geotechnical recommendations to include the
following scope:
EXHIBIT"A"
Page 6 of 9
Revised April 2010
K WAgineering DataExchaNelVELNWP%POLICENE12126 VEHICLE IMPOUND YARD AND GWAGE PHASE 2 BOND N li::0121PHA6
NICHOLS%CONTRACMHIBIT A,doe
a) Evaluate the subsurface soils within the limits of the proposed building by obtaining
information on the in-situ soils and groundwater conditions and to provide foundation
design and flexible and rigid pavement sections suitable for 20 and 30-year
pavement designs.
b) Provide soil parameters, trench excavation design parameters, OSHA soil type
classification and recommendations needed by the contractorlengineer to design
braced excavations for installation of underground utilities. In addition, prospective
contractors will utilize the information provided in this report during the bidding
process.
c) Perform one boring to termination depth of 25-feet (within footprint of the building)
and one boring to termination depth of 5-feet within the parking lot(Total Number of
Borings: 3;Total Linear Feet of Drilling: 30 LF).The scope of work is provided below.
Scope of the Proposed Subsurface Investigation
a) Coordination with Texas One Call to identify underground utilities in the proximity of
the boring/core locations. The borings/cores will be relocated if necessary.
b) Soil samples will be obtained at predetermined depths, unless subsurface
conditions warrant additional sampling.
c) The borings will be advanced to the depths specified above.
d) Groundwater readings will be obtained during drilling and immediately upon
completion of the drilling operations.
e) After obtaining the delayed groundwater readings, the open boreholes will be
backfilled with excess soils obtained during the drilling operations;the base material
will be replaced in the boreholes and patched with cold mix.
Scope of Laboratory Testing Program
• Supplementary Visual Classification (ASTM D2487)
• Water Content Tests (ASTM D2216)
• Atterberg Limits Tests (ASTM D4318)
• Unconfined Compressive Strength Tests (ASTM D2166)
• Percent Material Finer Than The#200 Sieve Tests (ASTM D1140)
• Potential of Sulfate Attack on Concrete or Lime Stabilized Soil (Standard
Method E300)
All phases of the laboratory testing program will be performed in general accordance
with applicable ASTM Specifications. All field and laboratory test results will be
included on the boring logs or provided in the report.
Geotechnical Engineering Report
In addition to the field and laboratory testing, a geotechnical engineering report will be
prepared that includes a description of the field exploration and laboratory tests, boring
logs. a discussion of the engineering properties of the subsurface materials
encountered,trench excavation design parameters, OSHA soil type classification, utility
trench recommendations. foundation design recommendations and pavement
recommendations for the proposed project
EXHIBIT"A"
Page 7 of 9
Revised AprE 2010
K%Engmeehng DataEuh&VeSVELMAP%POLICE1E12126 VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 201ZPHASE 2 FREESE
NICHOLS%CONTRACTIEXHIBI7 Ad=
10. Provide the services above authorized in addition to those items shown on Exhibit"A-1"
Task List.
2. SCHEDULE
Day Duration Activity
Wednesday 1 day Notice to Proceed Begin Design
Monday 47 days Interim Submittal 60%
Monday 7 days City Review
Monday 42 days 100% Submittal
Monday 14 days City Review
Wednesday 16 days Final Submittal
Monday 26 days Advertise for Bids
Tuesday 8 days Pre-Bid Conference
Wednesday 8 days Receive Bids
Tuesday 101 days Contract Award
Monday 7 days Begin Construction
Friday 282 days Complete Construction
3. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A_1-4, A/E will submit monthly statements for basic services rendered. In Section
I,A.1-3, the statement will be based upon A/E's estimate (and City concurrence) of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4,the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to A/E's monthly
statements.
S. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services,"the City will pay the A/E a not-to-exceed
fee as per the table below:
=H'B'T"A
KTjVineenng DateE MchengelVELMAPIPOLICE1E1212S VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 201ZPHASE 2 FREESE
NICHOLMCONTRACTWXHIBIT A-doc
Summary of Fees
Basic Services Fees
1. Preliminary Phase NA
2. Design Phase $59,796
3. Bid Phase 4,105
4. Construction Phase 17,083
Subtotal Basic Services Fees 80,984
Additional Services Fees Allowance
1. Permit Preparation (Authorized) 4,985
2. ROW Acquisition Survey NA
3. Topographic Survey and Parcel Descriptions 7,493
Authorized
4. Environmental Issues NA
5. Construction Observation Services NA
6. Start-u Services NA
7. Warranty Phase 2,148
8. Windstorm Services 5,961
9. Geotechnical Investigation Authorized 8,597
Sub-Total Additional Services Fees Authorized 29,184
Total Authorized Fee $110,168
EXHIBIT"A'!
Page 9 of 9
Revised April 2010
KlEnpineerinp Data @xchanpe%VELMAPIPOLICEl02126 VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND ISSUE 201ZPHASE 2 FREESE
NICHOLS%CONTRACrEMIBIT Xdoc
EXHIBIT A-1
(Provides supplemental description to Exhibit A. Task List does not supersede Exhibit A.)
CITY OF CORPUS CHRISTI
POLICE VEHICLE IMPOUND YARD AND GARAGE PHASE 2 BOND 2012
CITY PROJECT NO. E12126
TASK LIST
Phase I—Preliminary Desian Phase
1) NA
Phase lI—Final Design
1) FNI shall prepare a 60% review submittal of the Plans and Specifications for the Improvements.
2) Prepare a 100% review submittal of the Plans and Specifications for the Improvements.
3) Prepare contract documents and technical specifications using FNI standard documents. Include any
specific requirements of the City of Corpus Christi.
4) Prepare final opinion of probable construction cost.
5) Submit plans and contract documents for FNI constructability review and QA/QC process. Make final
modifications to plans.
6) Prepare five (5) sets of plans and contract documents for the OWNER to review at 60% and 100%
completion. 100% plans shall be submitted,dated, and stamped "Not for Construction." Upon approval of
the plans by the OWNER,the words"Not for Construction"shall be removed and the plans stamped"Issued
for Bid" and dated. The Engineer will provide the OWNER five(5) copies of the"Issued for Bid" approved
and dated plans and contract documents.
Phase III—Bid Phase
1) Assist OWNER in securing bids. Provide a copy of the notice to bidders for OWNER to use in notifying
construction news publications and publishing appropriate legal notice. The cost for publications shall be
paid by OWNER.
2) FNI will print 1 set of Bid Documents and deliver to City.
3) Assist OWNER by responding to questions and interpreting bid documents. Prepare and issue addenda to
the bid documents to plan holders if necessary.
4) Assist the OWNER in conducting a pre-bid conference for the construction projects and coordinate
responses with OWNER. Response to the pre-bid conference will be in the form of addenda issued after
the conference.
CONTRACT FOR ENGINEERING
(LARGE A/E) SERVICES
EXHIBIT 11A-1"
Page 1 of 5
Last Revision:Dec 2004
5) FNI will assist OWNER in the opening,tabulating, and analyzing the bids received. Review the qualification
information provided by the apparent low bidder to determine if, based on the information available, they
appear to be qualified (based on owner requirements) to construct the project. Recommend award of
contracts or other actions as appropriate to be taken by OWNER.
Phase IV-Construction:
Upon completion of the bid or negotiation phase services, FNI will proceed with the performance of construction
phase services as described as follows. FNI will endeavorto protect OWNER in providing these services;however,
it is understood that FNI does not guarantee the contractor's performance, nor is FNI responsible for supervision of
the contractor's operation and employees. FNI shall not be responsible for the means, methods, techniques,
sequences or procedures of construction selected by the contractor, or any safety precautions and programs
relating in anyway to the condition of the premises,the work of the contractor or any subcontractor. FNI shall not be
responsible for the acts or omissions of any person (except its own employees or agents) at the Project site or
otherwise performing any of the work of the Project.
The OWNER agrees to include provisions in the construction contract documents that will require the construction
contractor to include FNI and their subconsultants on this project to be listed as an additional insured on
contractor's insurance policies.
1) Assist OWNER in conducting pre-construction conference with the contractor, review construction
schedules prepared by the contractor pursuant to the requirements of the construction contract.
2) Have surveyor re-establish project control points and benchmarks for contractor.
3) Establish communication procedures with the OWNER and contractor. Submit monthly reports of
construction progress. Reports will describe construction progress in general terms and summarize project
costs, construction schedule and pending and approved contract modifications.
4) Establish and maintain a project documentation system consistent with the requirements of the construction
contract documents. Monitor the processing of contractor's submittals and provide for filing and retrieval of
project documentation. Produce monthly reports indicating the status of all submittals in the review process.
Review contractor's submittals, including requests for information, modification requests, shop drawings,
schedules, and other submittals in accordance with the requirements of the construction contract
documents for the projects. Monitor the progress of the contractor in sending and processing submittals to
see that documentation is being processed in accordance with schedules.
5) Make a maximum of one (1) monthly visits to the site (as distinguished from the continuous services of a
Resident Project Representative) to observe the progress and the quality of work and to attempt to
determine in general if the work is proceeding in accordance with the Construction Contract Documents.
The estimated construction time for this project is 9 months. Therefore, FNI will visit the site 9 times with 6
additional site visits as required (15 total). In this effort FNI will endeavor to protect the OWNER against
defects and deficiencies in the work of contractors and will report any observed deficiencies to OWNER.
Visits to the site in excess of the specified number are an additional service.
6) Review quality related documents provided by the contractor such as test reports, equipment installation
reports or other documentation required by the Construction Contract Documents. Coordinate the work of
testing laboratories required for the testing or inspection of materials, witnessed tests, factory testing, etc.
CONTRACT FOR ENGINEERING
{LARGE A/E) SERVICES
EXHIBIT "A-1"
Page 2 of 5
Last Revision.Dec 2004
for quality control of the Project. The cost of such quality control testing is not included in the services to be
performed by FNI.
7) Process contract modifications and negotiate with the contractor on behalf of the OWNER to determine the
cost and time impacts of change orders. Prepare change order documentation for approved changes for
execution by the OWNER. Documentation of field orders,where cost to OWNER is not impacted,will also
be prepared. Investigations, analyses, studies or design for substitutions of equipment or materials,
corrections of defective or deficient work of the contractor or other deviations from the construction contract
documents requested by the contractor and approved by the OWNER are an additional service.
Substitutions of materials or equipment or design modifications requested by the OWNER are an additional
service.
8) Conduct, in company with OWNER's representative, a final review of the Project for conformance with the
design concept of the Project and general compliance with the Construction Contract Documents. Prepare
a list of deficiencies to be corrected by the contractor before recommendation of final payment. Assist the
City in obtaining legal releases, permits,warranties,spare parts, and keys from the contractor. Review and
comment on the certificate of completion and the recommendation for final payment to the contractor(s).
9) Revise the construction drawings in accordance with the information furnished by construction
contractor reflecting changes in the Project made during construction. Three (3) sets of prints of
"Record Drawings" and one (1) CD with an electronic file copy of the plans in AutoCAD and contract
documents in Word.
Phase V—Additional Services:
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all engineering data and
documentation necessary for all required governmental permits as identified in Exhibit A.
2) Prepare and submit permit applications and associated fees to the appropriate authorities as required to
complete the project.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field.
4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by GPS.
6) Perform topographic survey within proposal street project limits.
F T FOR ENGINEERING
E AJE) SERVICES
XHIBIT "A-1Page 3 of 5
t Revision:Dec 2004
7) Perform topographic survey and associated cross-sections for proposed off-site drainage
improvements.
8) Locate and tie-in known utilities and structures.
9) Download raw survey field data, copy field notes, reduce data and check results.
ENVIRONMENTAL ISSUES
1) (TBD)
CONSTRUCTION OBSERVATION SERVICES (NOT AUTHORIZED)
1) Provide construction observation services as authorized by the City in accordance with Exhibit`A'of the
Contract for Professional Services.
2) Conduct daily site visits to the project site during construction.
3) Prepare daily reports and coordinate site visits with FNI office staff.
4) Provide detailed coordination with City staff during construction.
5) Coordinate construction activities with materials testing laboratory.
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance guaranty inspection toward the
end of the one-year period after acceptance of the project. Note defects requiring contractor action to maintain,
repair, fix, restore, patch, correct or replace improvements under the maintenance guaranty terms of the
construction contract. Document the condition and prepare a report for the City staff of the locations and
conditions requiring action.
WINDSTORM SERVICES
Perform structural design in accordance with Texas Department of Insurance Windstorm Code. During
construction perform inspections of critical structural items in order to provide documentation to TDI for building
certification (WPI-8 certificate). File required forms with TDI for certification.
GEOTECHNICAL INVESTIGATION
Perform a subsurface investigation and laboratory testing program and provide pavement and geotechnical
recommendations to include the following scope:
a) Evaluate the subsurface soils within the limits of the proposed building by obtaining information on the in-
situ soils and groundwater conditions and to provide foundation design and flexible and rigid pavement
sections suitable for 20 and 30-year pavement designs.
b) Provide soil parameters, trench excavation design parameters, OSHA soil type classification and
recommendations needed by the contractor/engineer to design braced excavations for installation of
underground utilities. In addition, prospective contractors will utilize the information provided in this report
during the bidding process.
FCONTRACT FOR ENGINEERING
E A/E) SERVICES
XHIBIT"A-1Page 4 of 5
t Revision:Dec 2004
e) Perform one boring to termination depth of 25-feet (within footprint of the building) and one boring to
termination depth of 5-feet within the parking lot(Total Number of Borings: 3; Total Linear Feet of Drilling:
30 LF). The scope of work is provided below.
Scope of the Proposed Subsurface Investigation
a) Coordination with Texas One Call to identify underground utilities in the proximity of the boring/core
locations. The borings/cores will be relocated if necessary.
b) Soil samples will be obtained at predetermined depths, unless subsurface conditions warrant
additional sampling.
e) The borings will be advanced to the depths specified above.
f) Groundwater readings will be obtained during drilling and immediately upon completion of the drilling
operations.
g) After obtaining the delayed groundwater readings, the open boreholes will be backfilled with excess soils
obtained during the drilling operations;the base material will be replaced in the boreholes and patched with
cold mix.
Scope of Laboratory Testing Program
• Supplementary Visual Classification (ASTM D2487)
• Water Content Tests (ASTM D2216)
• Atterberg Limits Tests (ASTM D4318)
• Unconfined Compressive Strength Tests (ASTM D2166)
• Percent Material Finer Than The#200 Sieve Tests (ASTM D1140)
• Potential of Sulfate Attack on Concrete or Lime Stabilized Soil (Standard Method E300)
All phases of the laboratory testing program will be performed in general accordance with applicable ASTM
Specifications. All field and laboratory test results will be included on the boring logs or provided in the report.
Geotechnical Engineering Report
In addition to the field and laboratory testing, a geotechnical engineering report will be prepared that includes a
description of the field exploration and laboratory tests, boring logs, a discussion of the engineering properties of
the subsurface materials encountered, trench excavation design parameters, OSHA soil type classification, utility
trench recommendations,foundation design recommendations and pavement recommendations for the proposed
project.
CONTRACT FOR ENGINEERING
(LARGE AIE) SERVICES
EXHIBIT"A-1"
Page 5of5
Last Revision:Dec 2004
EXHIBIT "B"
INSURANCE REQUIREMENTS
Insurance Requirements
A. Consultant must not commence work under this agreement until all insurance required herein has
been obtained and such insurance has been approved by the City. The Consultant must not allow
any subcontractor to commence work until all similar insurance required of the subcontractor has
been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of Insurance with
applicable policy endorsements, showing the following minimum coverages by insurance
company(s) acceptable to the City's Risk Manager. The City must be named as an additional
insured for all liability policies (except Workers Compensation/EL and Professional Liability), and a
blanket waiver of subrogation is required on all applicable policies (except Professional Liability).
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, or Bodily injury & Property Damage
reduction in coverage or limits required Per occurrence - aggregate
on all certificates or by policy
endorsements
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including: Per Occurrence and in the aggregate
1. Broad Form
2. Premises- Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
6. Personal Injury/Advertising Iniury
AUTOMOBILE LIABILITY to include: $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2. Hired — Non-owned vehicles
UMBRELLA— EXCESS LIABIITY $1,000,000 COMBINED SINGLE LIMIT
Must follow form
PROFESSIONAL LIABILITY including: $2,000,000 per claim/ $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
Applicable to paid employees while on
City property
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY $500,000/$500,000/$500,000
EXHIBIT "B"
Pa e 1 of 3
C. In the event of accidents of any kind related to this agreement, Consultant must furnish the Risk
Manager with copies of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance company
in accordance with Texas law. The contract for coverage must be written on a policy and
endorsements approved by the Texas Department of Insurance. The coverage provided must be
in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly
met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful
Consultant's right to maintain reasonable deductibles in such amounts as are approved by the
City, Consultant shall obtain and maintain in full force and effect for the duration of this Contract,
and any extension hereof, at Consultant's sole expense, insurance coverage written on an
occurrence basis (except for Professional Liability), by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. City shall be entitled, upon request and without expense, to receive Certificates of Insurance and
all endorsements thereto as they apply to the limits required by the City. All notices under this
Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf of,
the named insured performed under contract with the City, with the exception of the workers'
compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of subrogation in
favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City on CGL and Auto
policies of any suspension, cancellation, non-renewal or reduction in coverage or limits in
coverage, and not less than ten (10) calendar days advance written notice for nonpayment of
premium. Consultant shall provide this notice to City on Workers Compensation and
Professional Liability policies.
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance should
there be a lapse in coverage at any time during this contract. Failure to provide and to maintain
the required insurance shall constitute a material breach of this agreement.
EXHIBIT $'B"
Pa e2of3
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein required,
the City shall have the right to order Consultant to stop work hereunder, and/or withhold any
payment(s)which become due to Consultant hereunder until Consultant demonstrates compliance
with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which Successful
Consultant may be held responsible for payments of damages to persons or property resulting
from Consultant's or its subcontractors' performance of the work covered under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising
out of operations under this agreement.
L. It is understood and agreed that the insurance required is in addition to and separate from any
other obligation contained in this agreement.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless the City of Corpus Christi, and its agents,
servants, and employees, and each of them against and hold it and them harmless from
any and all lawsuits, claims, demands, liabilities, losses and expenses, including court
costs and attorneys' fees, for or on account of any injury to any person, or any death at any
time resulting from such injury, or any damage to any property, which may arise or which
may be alleged to have arisen out of or in connection with the negligent performance of
Consultant's services covered by this contract. The foregoing indemnity shall apply except
if such injury, death or damage is caused by the sole or concurrent negligence of the City
of Corpus Christi, its agents, servants, or employees or any other person indemnified
hereunder.
EXHIBIT "B"
Page 3 of 3
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EXHIBIT "C"
Page 1 of 1
SUPPLIER NUMBER
TO BE ASSIGNED B
_ PURCHASING DIVISION
City of`~`~r CITY OF CORPUS CHRISTI
Chnisti
C6r DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do
business with the City to provide the following Information. Every question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Freese and Nichols
P.O.BOX: N/A
800 STREET ADDRESS. N.Shoreline Blvd,
Suite Corpus Christi ZIP: 79401 CITY: Co
' Suite 160ON
FIRM M 1. Corporation 2. Partnershi 3. Sole Owner [3 4. Association 5. Other p e
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
I. State the names of each employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.
Name Job Title and City
N/J�k-- Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an`ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Nhh- Title
3. State the names of each "board member"of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm"
Name Board, Commission or
Committee
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm"
Name N /� Consultant
FILING REQUUtEMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,emplo�yyee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-344(d)]
CERTIFICATION
1 certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Ron Guarman,P.E. Title: Principal
(Type or Priotl
Signature of Certifying Date: ` S . .1
Person: i '1 -—L rl_�
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official" The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
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v AGENDA MEMORANDUM
Future Item for the City Council Meeting of September 9, 2014
NCORPOA 11 Action Item for the City Council Meeting of September 16, 2014
1852
DATE: September 4, 2014
TO: Ronald L. Olson, City Manager
THRU: Gustavo Gonzalez, P. E., Assistant City Manager for Public Works &
Utilities
gustavogo @cctexas.com; 826-3897
THRU: Valerie H. Gray, P. E., Interim Executive Director of Public Works
valerieg @cctexas.com; 826-1875
FROM: Natasha Fudge, P. E., Acting Director of Capital Programs
natashaf @cctexas.com; 826-3504
Lawrence Mikolajczyk, Director of Solid Waste Operations
LawM @cctexas.com; 826-1972
Engineering Services Contract
J.C. Elliott FY2014-2015 Groundwater Monitoring and Related Services
CAPTION:
Motion authorizing the City Manager, or designee, to execute an engineering contract
with Tolunay-Wong Engineers of Corpus Christi, Texas in the amount of$133,700.00 for
Groundwater Monitoring and Related Services at J.0 Elliott Landfill.
PURPOSE:
The purpose of this Agenda Item is to authorize the selected firm to prepare the annual
ground-water monitoring report as specified by the Texas Commission on Environmental
Quality (TECQ). In addition, detection monitoring and needed verification tests will be
conducted.
BACKGROUND AND FINDINGS:
The site is located at 7001 Ayers Street and comprises approximately 313 acres. The
landfill is a Type I Municipal Solid Waste facility and is currently in post-closure care.
Groundwater is being monitored on a semiannual basis under the detection monitoring
program specified by Texas Commission on Environmental Quality (TCEQ).
The scope of work consists of three parts:
1. Semiannual detection monitoring at 23 groundwater wells (Wells MW 1-2, 4-5, 7,
12, 16-32) for 15 metals and volatile organic compounds in accordance with the
TCEQ approved Ground Water Sampling and Analysis Plan (GWSAP) In addition,
monitoring iron, manganese, nitrate-nitrogen, ammonia-nitrogen, and dissolved
organic carbon will be included to facilitate identification of geochemical processes
that can mobilize metals, which may assist with preparing alternate source
demonstrations when background is exceeded in a well. Collection of six samples
are recommended (three per event) from the landfill Ieachate collection system to
characterize the waste in terms of monitored constituents; this is also intended to
assist in preparation of alternate source demonstrations and contaminant fate and
transport modeling.
2. Verification re-sampling for wells with statistically significant increases (SSI) over
background limits.
3. Evaluation of detection monitoring data, identification and reporting of SSIs or
alternate sources, preparation of correspondence and submittals to TCEQ,
including the Annual Report.
ALTERNATIVES:
1. Award the contract to Tolunay-Wong Engineers, Inc. as proposed.
2. Do not award the contract to Tolunay-Wong Engineers, Inc. as proposed.
(Not recommended)
OTHER CONSIDERATIONS:
Tolunay-Wong Engineers, Inc. of Corpus Christi, Texas was selected for this project as a
result of RFQ No. 2014-02.
CONFORMITY TO CITY POLICY:
The engineering contract and selection process comply with the Professional
Procurement Act and City Policy. Tolunay-Wong Engineers, Inc. was selected based
upon qualifications, wide working knowledge of applicable project fundamentals, and
understanding of project requirements.
EMERGENCY / NON-EMERGENCY:
Not applicable
DEPARTMENTALCLEARANCES:
Solid Waste
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2014-2015 Expenditures Current
(CIP only) Year Future Years TOTALS
Line Item Budget $0.00 $150,000.00 $0.00 $150,000.00
Encumbered / Expended $0.00 $0.00
Amount
This item $133,700.00 $0.00 $133,700.00
Future Anticipated
expenditures for this $16,300.00 $16,300.00
project
BALANCE $0.00 $0.00 $0.00 $0.00
Fund(s): Solid Waste Operating Fund
Comments:
RECOMMENDATION:
City staff recommends the Contract for Professional Services be awarded to Tolunay-
Wong Engineers, Inc. in the amount of$133,700.00.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Presentation
PROJECT BUDGET ESTIMATE
JC Elliott Landfill FY2014-2015 Groundwater Monitoring and Related Services
Project No. E14011
PROJECT FUNDS AVAILABLE:
Operating Budget FY2014-2015... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... $ 150,000.00
TOTAL...................................................................................... 150,000.00
FUNDS REQUIRED:
Construction (preliminary estimate)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. N/A
Contingency ... ... ... ... ......... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . N/A
Engineering Fees:
Engineering - Tolunay-Wong Engineers, Inc...... ... ... ... ... ... ... ... ... ... ... .. 133,700.00
Materials Testing (Additional Services)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... N/A
Reimbursements:
Administration/Finance (Capital Programs/Capital Budget/Finance)... ... .. 3,950.00
Engineering Services (Project Mgmt)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 11,250.00
Misc. (Printing, Advertising, etc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 1,100.00
TOTAL...................................................................................... $ 150,000.00
ESTIMATED PROJECT BUDGET BALANCE................................... $ -
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NOT TO SCALE
PROJECT NO. 14011
J.C. ELLIOTT LANDFILL FY 2014-2015 CITY COUNCIL EXHIBIT
GROUNDWATER MONITORING AND CITY OF CORPUS CHRISTI, TEXAS
DEPARTMENT OF CAPITAL PROGRAMS
RELATED SERVICES PAGE: 1 of 1
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i
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County,Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Capital Programs) and Tolunay-Wong
Engineers. Inc., a Texas corporation, 5233 IH-37 Suite B-7, Corpus Christi, Nueces
County, Texas 78408, (Architect/Engineer—A/E), hereby agree as follows:
1. SCOPE OF PROJECT
Groundwater Monitoring at JC Elliot Municipal Landfill (Project No. E140'I11 —
The scope of work consists of three parts: -
1. Semiannual Detection Monitoring of the 23 monitoring wells (Wells MW 1-2,4-5, 7,
12, 16-32) for the 15 total metals and volatile organic compounds specified in the
current GWSAP. One of our underlying objectives for this project is to maintain
consistency and make the transition as seamless as possible. The cost proposal
submitted to the City for FY2013-2014 added the following parameters to the
monitoring list: iron, manganese, nitrate-nitrogen, ammonia-nitrogen, and dissolved
organic carbon. These were added to facilitate identification of geochemical
processes that can mobilize metals, and which may assist with preparing alternate
source demonstrations when background is exceeded in a well. In addition, that
same cost proposal recommended the collection of 6 samples (3 per event) from
the landfill leachate collection system to characterize the waste in terms of
monitored constituents. This was also intended to assist in preparation of alternate
source demonstrations and contaminant fate and transport modeling. TWE concurs
with both of these provisions and has added them into our cost proposal.
2. Verification re-sampling for wells with statistically significant increases (SSI) over
background limits.
3. Evaluation of detection monitoring data, identification and reporting of SSIs or
alternate sources, preparation of correspondence and submittals to TCEQ,
including the Annual Report. TWE will transmit two hard copies and 1 electronic
copy of the report to the City of Corpus Christi and three hard copies to the TCEQ.
2. SCOPE OF SERVICES
The AIE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,AIE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit
"A", to complete the Project. Work will not begin on Additional Services until requested by
Contract for Engineering(AIE)Serv;ces
Page 1 of 4
KIENGINEERING DATAEXCHANGE%CLARISSAJISOLID WASTE1E14011&E14012 SOLID WASTE GROUNDWATER MONITORING%l JC ELLIOT Z'14 2'_15
CONTRACTII CONTRACT PROFESSIONAL SERVICES DOC
the AIE (provide breakdown of costs, schedules), and written authorization is provided by
the Director of Capital Programs.
AIE services will be"Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The AIE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the AIE and
written authorization is provided by the Director of Capital Programs. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the AIE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
AIE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
AIE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized, a total fee not to exceed $133,700.00, (in numbers), One Hundred Thirty Three
Thousand Seven Hundred Dollars and Zero Cents (in words). Monthly invoices will be
submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the AIE will be
compensated for its services on all stages authorized based upon AIE and City's estimate
of the proportion of the total services actually completed at the time of termination.
Contract for Engineering(AIE)Services
Page 2 of 4
KIENGINEERING DATAFJCCHANGEICLARISSAASOLID WASTE%E14011 S E14012 SOLID WASTE GROUNDWATER MONITORING11-JC ELLIOT 2014-2015
CONTRACT11 CONTRACT PROFESSIONAL SERVICES.DOC
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI Tolunay-Wong Engineers, Inc.
e, ,�40-
Natasha Fudge, P.E. Date Paul R. Wild, CAPM bat
Acting Director Capital Programs V.P. — Environmental Services
10710 S. Sam Houston Pkwy W.
Suite 100
Houston TX 77031
(713) 722-7064 Houston Office
(361)884-5050 Corpus Christi Office
Contract for Engineering(A/E)Services
Page 3 of 4
KiENGINEERING DATAEXCHANGEICLARISSAAISOLID WASTEIE14011&E14012 SOLID WASTE GROUNDWATER MONITORING11-JC ELLIOT 2014-2015
CONTRAC'R1 CONTRACT PROFESSIONAL SERVICES DOC
RECOMMENDED
Lawrence Mikolajczyk Date
Director of Solid Waste Operations
APPROVED
Office of Management Date
and Budget
APPROVED AS TO LEGAL FORM
Assistant City Attorney Date
For City Attorney
ATTEST
Rebecca Huerta, City Secretary
Groundwater Monitoring JC Elliot Landfill Pro'ect No. E14011
De artment Fund Source No. Amount
Solid Waste 530000-1020-12530 $133,700.00
Encumbrance No.
Contract for Engineering(A/E)Services
Page 4 of 4
MENGINEERING DATAFXCHANGE%CLARISSA hSOLID WASTEh£14011&£14012 SOLID WASTE GROUNDWATER MONFrORING%1-JC ELLIOT 2014.2015
CONTRACTII CONTRACT PROFESSIONAL SERVICESMOC
Tolunay-Wong 5233 IH-37,Suite B-7
Engineers, Inc. Corpus Christi,Texas 78408
g Phone (361)884-5050
Monday, July 7, 2014
TWE Proposal No. P14-EO65
Mr. Lawrence Mikolajczyk
Director of Solid Waste Operations
City of Corpus Christi
2525Hygeia St., 78415
Corpus Christi, Texas 78469-9277
Phone: 361 826-1965
Fax: 361826-1971
LawM a,cctexas.com
COST PROPOSAL FOR
GROUNDWATER MONITORING AT J C ELLIOTT MUNICIPAL LANDFILL FOR
FISCAL YEAR 2014-2015
CORPUS CHRISTI,NUECES COUNTY,TEXAS
Dear Mr. MikoIajezyk:
Tolunay-Wong Engineers, Inc. (TWE) is pleased to submit the following proposal to provide
groundwater monitoring services at the above-referenced facility for the City of Corpus Christi's
(City) fiscal year of 2014 to 2015.
Background
The Site is Iocated at 7001 Ayers St, Corpus Christi, Texas and comprises approximately 313
acres. The landfill is a Type I Municipal Solid Waste (MSW) facility that received domestic
waste and wastewater treatment plant sludges. It is currently in post-closure care and the
groundwater is being monitored on a semiannual basis under the detection monitoring program
as specified in Title 30 Administrative Code (30 TAC )§330 Subchapter J Grounrhvater
Monitoring and Corrective Action, Constituents being monitored under this program include
metals and volatile organic compounds (VOC) listed in 40 CFR Part 258, Appendix 1. In the
detection monitoring program for this facility, groundwater analytical results are compared to
background concentrations that have been determined on an intrawell basis. As noted in a letter
dated February 21, 2013 from TCEQ to Mr. Lawrence Mikolajczyk of the City, the "Total
Metals Statistical Background Evaluation Report" was received by the agency on January 12,
2012. This concluded the two year background determination period so that the Detection
Monitoring program began with the January 2012 sampling event. This suggests that
background was completed with the 2011 monitoring year. As per 30TAC§330.407 Detection
Monitoring Program for Type I Landfills, "Background data sets may be updated once every two
years with semiannual detection monitoring results that are demonstrated to be representative of
background groundwater quality." The scope of work for the City's contract document for
EXHIBIT"A"
Page 1 of 4
Mr. Lawrence MikoIajczyk
TWE Proposal No. P14-E065
July 7, 2014
Page 2
FY2013-2014 groundwater monitoring (Project No. E13074), caIIed for an update to intra-well
background values with 2012 and 2013 data. That document also confirmed that initial
background concentrations were completed with 2011 quarterly groundwater data. On this basis
the J C Elliott facility is not due for a background update for at least another year, which would
fall within FY2015-2016.
Obiective
The objective of this project is to implement the Groundwater Sampling and Analysis Plan
(GWSAP) which outlines the City's program for groundwater monitoring in accordance with the
requirements of 30 TAC Subchapter J. The groundwater-monitoring program includes consistent
sampling and analysis procedures that are designed to ensure monitoring results that provide an
accurate representation of groundwater quality at the J C Elliott facility.
Scope of Work
The Scone of Work includes three tasks
1. Semiannual Detection Monitoring of the 23 monitoring wells (Wells MW 1-2, 4-5, 7, 12, 16-
32) for the 15 total metals and volatile organic compounds specified in the current GWSAP.
One of our underlying objectives for this project is to maintain consistency and make the
transition as seamless as possible. The cost proposal submitted to the City for FY2013-2014
added the following parameters to the monitoring list: iron, manganese, nitrate-nitrogen,
ammonia-nitrogen, and dissolved organic carbon. These were added to facilitate
identification of geochemical processes that can mobilize metals, and which may assist with
preparing alternate source demonstrations when background is exceeded in a well. In
addition, that same cost proposal recommended the collection of 6 samples (3 per event)
from the landfill leachate collection system to characterize the waste in terms of monitored
constituents. This was also intended to assist in preparation of alternate source
demonstrations and contaminant fate and transport modeling. TWE concurs with both of
these provisions and has added them into our cost proposal.
2. Verification re-sampling for wells with statistically significant increases (SSI) over
background limits.
3. Evaluation of detection monitoring data, identification and reporting of SSIs or alternate
sources, preparation of correspondence and submittals to TCEQ, including the Annual
Report. TWE will transmit two hard copies and 1 electronic copy of the report to the City of
Corpus Christi and three hard copies to the TCEQ.
Schedule
Based on the City's new fiscal year schedule and negotiations with TCEQ, TWE proposes to
conduct the field sampling events in November 2014 and May 2015. This will shift the 2014
Annual report forward to no Iater than April 2015. The period between the 2nd semiannual
sampling event of 2014 and Annual Report will be utilized for verification sampling which has
historically included as many as three verification sampling events. The period following the I"
EXHIBIT"A"
Page 2 of 4
Mr. Lawrence MikoIajczyk
TWE Proposal No. P14-E065
July 7, 2014
Page 3
semiannual event of 2015 will also be utilized for verification sampling if required. Each
semiannual sampling event is expected to take about one working week to complete with
analytical turnaround time (TAT) requiring two working weeks. Each of these two sampling
events will be conducted as early in their respective semiannual period as possible to allow
sufficient time for verification sampling, data analysis, and reporting. Verification sampling, if
required, is expected to take about 3 days for each event with analytical TAT again requiring two
working weeks.
Proposed Proiect Costs
The proposed costs are presented in two components: the base cost to perform the work itself and
ramp-up costs for us to become familiar with the various program elements and to facilitate a
seamless transition between past monitoring events and future events. TWE will conduct the
investigation on a time and material basis for a not-to-exceed base price of $112,030 with
estimated ramp-up costs of$21,340, yielding a total, not-to-exceed price of 5133,700. A cost
breakdown for the major tasks is summarized below.
Field Sampling Activities (includes 2 Verification Samoline Events)
Labor $ 19,540
Travel & ODCs $ 6,300
Analytical $ 39,930
Reporting $ 31,010
Project Management 15,580
Project Subtotal S 112,360
Ramp-up Costs $ 21,340
Total S 133,700
Limitations
The proposal presented above, including the Scope of Work and schedule, is contingent upon the
following assumptions:
• TWE will have necessary access to the site.
• Level D Personal Protective Equipment is adequate.
• Permit Modifications and/or GWSAP modifications along with associated agency
negotiations and meetings will not be required if Semiannual Reports are submitted in
Iieu of one Annual Report.
• Negotiations and/or meetings with TCEQ for any other issues related to the scope of
work as outlined in this proposal will not be required.
• Unanticipated delays beyond TWE's control will constitute a change order and will
be billed according to the attached fee schedule.
EXHIBIT"A"
Page 3 of 4
Mr. Lawrence Mikolajczyk
TWE Proposal No. F14-EO65
July 7, 2014
Page 4
CIosina Remarks
If you have any questions or need additional information, please contact me at(361) 884-5050 or
by e-mail at drokohlatweinc.com.
Sincerely,
Tolunay-Wong Engineers, Inc.
1
Don RokohI, F.E. Mark Brotherton, P.G.
Corpus Christi Branch Manager Sr. Project Manager
Environmental Services Division
4�0
Paul Wild
Vice President
Environmental Services Division
EXHIBIT"A"
Page 4 of 4
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR AIE PROFESSIONAL SERVICESICONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired— Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
Page 1 of 3
K:Enginaedng DalsExchange%ClarissaASo d Waste1E14011&E14012 Sold Waste Groundwater Monitorinpll-JC Elliot 2014-2015 Cantracll7 EXHIBITS
INDEMNIFICATION OCT2010,doex
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-Vii.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn. Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax, (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
L Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT"B"
Page 2 of 3
K%Engmeering OalsExchangelClarissaJ%Solid WasIe1E14011 3 E14012 Solid Waste Groundwater Monoto6ng%1-JC E!iot 2014-2015 CenlraUl3 EXHIBIT B
INDEMNIFICATION-OCT 2010.doex
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage.
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
1. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the'extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT
Page 3 of
K kEngineering DatnExchange%ClarissaASolid WastelE14011 3 E14012 Solid Waste Groundwater Monitoringll-JC Elliot 2014.2015 Contract%3 EXHIBITS
INDEMNIFICATION-OCT 2010 docx
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EXHIBIT "C"
"Pa e 1 of 1
SUPPLIER NUMBER
TO BE ASSIGNED BYE`--
_ .r PURCHASING DIVISION
�+r.r
City of CITY OF CORPUS CHRISTI
Ch us DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Even question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Tolunay-Nyong Engineers, Inc.
P. O.BOX:
STREET ADDRESS: 5233 IH-37,Suite B-7 CITY: Corpus Christi ZIP: 78448
FIRM IS: 1. Corporation EL 2. Partnership ..i. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
I. State the names of each "employee" of the City of Corpus Christi having an `'ownership
interest"constituting 3%or more of the ownership in the above named`=firm.'
Name Job Title and City Department(if known)
f
3. State the names of each "official"of the City of Corpus Christi having an'-ownership interest"
constituting 3%or more of the ownership in the above named"firm."
MP
--_ Title
3. State the names of each -board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name /� Board,Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Dame � ; I- Consultant
EXHIBIT"D"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing; filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
1 certify that all information provided is true and correct as of the date of this statement,that 1
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Don R. Rokohl,P.E. Title: Branch Alanaper
(rYpe or Prim)
Signature of Certifying � 1Z- f���,��`1 Date: 4 , 3
Person: `2 l
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis, but not as an independent contractor.
d. "firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the Form of sole proprietorship, as self-employed
person, partnership,corporation,joint stock company,joint venture, receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
c. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest" Legal or equitable interest, Nfhether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT"D"
Page
US C�
G�
0
H
v AGENDA MEMORANDUM
Future Item for the City Council Meeting of September 9, 2014
NCORPOA 11 Action Item for the City Council Meeting of September 16, 2014
1852
DATE: August 21, 2014
TO: Ronald L. Olson, City Manager
THRU: Gustavo Gonzalez, P. E., Assistant City Manager for Public Works &
Utilities
gustavogo @cctexas.com; 826-3897
THRU: Valerie H. Gray, P. E., Interim Executive Director of Public Works
valerieg @cctexas.com; 826-1875
FROM: Natasha Fudge, P. E., Acting Director of Capital Programs
natashaf @cctexas.com; 826-3504
Lawrence Mikolajczyk, Director of Solid Waste Operations
LawM @cctexas.com; 826-1972
Engineering Services Contract
Cefe Valenzuela FY2014-2015 Groundwater Monitoring and Related Services
CAPTION:
Motion authorizing the City Manager, or designee, to execute an engineering contract
with Tolunay-Wong Engineers of Houston, Texas in the amount of $138,280.00 for
Groundwater Monitoring and Related Services at Cefe Valenzuela Landfill.
PURPOSE:
The purpose of this Agenda Item is to authorize the selected firm to prepare the annual
ground-water monitoring report as specified by the Texas Commission on Environmental
Quality (TECQ). In addition, detection monitoring and needed verification tests will be
conducted.
BACKGROUND AND FINDINGS:
The site is located southeast of Petronila, Texas and comprises approximately 300 acres.
The landfill is a Type I Municipal Solid Waste facility that receives domestic waste and
wastewater treatment plant sludges. Groundwater is being monitored on a semiannual
basis under the detection monitoring program specified by TCEQ.
Cefe Valenzuela Landfill requires groundwater monitoring and services related to the
monitoring for State regulatory compliance. The scope includes:
1. Semi-annual detection monitoring of 30 monitoring wells (MW 1-19, 40-46, MW-
213, MW-1113, MW-12B and MW-13B)for 15 metal and volatile organic compounds
in accordance with the TCEQ approved Ground Water Sampling and Analysis
Plan(GWSAP) In addition, monitoring iron, manganese, nitrate-nitrogen,
ammonia-nitrogen, and dissolved organic carbon will be included to facilitate
identification of geochemical processes that can mobilize metals, which may assist
with preparing alternate source demonstrations when background is exceeded in
a well. Collection of six samples are recommended (three per event) from the
landfill Ieachate collection system to characterize the waste in terms of monitored
constituents; this is also intended to assist in preparation of alternate source
demonstrations and contaminant fate and transport modeling.
2. Verification re-sampling will be conducted for events of statistically significant
increases (SSI)
3. Biennial intrawell background update based on data collected in 2013 and 2014
4. Evaluate detection monitoring data, SSIs or alternate sources, prepare submittals
to TCEQ, including Annual Report.
ALTERNATIVES:
1. Award the contract to Tolunay-Wong Engineers, Inc. as proposed.
2. Do not award the contract to Tolunay-Wong Engineers, Inc. as proposed.
(Not recommended)
OTHER CONSIDERATIONS:
Tolunay-Wong Engineers, Inc. of Corpus Christi, Texas was selected for this project
through RFQ No. 2014-02.
CONFORMITY TO CITY POLICY:
The engineering contract and selection process comply with the Professional
Procurement Act and City Policy. Tolunay-Wong Engineers, Inc. was selected based
upon qualifications, wide working knowledge of applicable project fundamentals, and
understanding of project requirements.
EMERGENCY / NON-EMERGENCY:
Not applicable
DEPARTMENTALCLEARANCES:
Solid Waste
FINANCIAL IMPACT:
X Operating ❑ Revenue ❑ Capital ❑ Not applicable
Project to Date
Fiscal Year: 2014-2015 Expenditures Current
(CIP only) Year Future Years TOTALS
Line Item Budget $0.00 $150,000.00 $0.00 $150,000.00
Encumbered / Expended $0.00 $0.00
Amount
This item $138,280.00 $0.00 $138,280.00
Future Anticipated
expenditures for this $11,720.00 $11,720.00
project
BALANCE $0.00 $0.00 $0.00 $0.00
Fund(s): Solid Waste Operating Fund
Comments:
RECOMMENDATION:
City staff recommends the Contract for Professional Services be awarded to Tolunay-
Wong Engineers, Inc. in the amount of$138,280.00.
LIST OF SUPPORTING DOCUMENTS:
Project Budget
Location Map
Presentation
PROJECT BUDGET ESTIMATE
Cefe Valenzuela FY2014-2015 Groundwater Monitoring and Related Services
Project No. E14012
PROJECT FUNDS AVAILABLE:
Operating Budget FY2014-2015... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... $ 150,000.00
TOTAL...................................................................................... 150,000.00
FUNDS REQUIRED:
Construction (preliminary estimate)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. N/A
Contingency ... ... ... ... ......... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . N/A
Engineering Fees:
Engineering - Tolunay-Wong Engineers, Inc...... ... ... ... ... ... ... ... ... ... ... .. 138,280.00
Materials Testing (Additional Services)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... N/A
Reimbursements:
Administration/Finance (Capital Programs/Capital Budget/Finance)... ... .. 3,950.00
Engineering Services (Project Mgmt)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 6,670.00
Misc. (Printing, Advertising, etc.)... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... 1 ,100.00
TOTAL...................................................................................... $ 150,000.00
ESTIMATED PROJECT BUDGET BALANCE................................... $ -
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CEFE F. VALENZUELA
MUNICIPAL LANDFILL
F.M. 16
PROJECT NO. 14012 LOCATION MAP
NOT TO SCALE
CEFE VALENZUELA FY 2014-2015 CITY COUNCIL EXHIBIT
GROUNDWATER MONITORING AND CITY OF CORPUS CHRISTI, TEXAS
DEPARTMENT OF CAPITAL PROGRAMS_
RELATED SERVICES PAGE: 1 of 1
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Capital Programs) and Tolunay--Wong
Engineers, Inc., a Texas corporation, 5233 IH-37 Suite B-7, Corpus Christi, Nueces
County, Texas 78408, (Architect/Engineer—AIE), hereby agree as follows:
1. SCOPE OF PROJECT
Groundwater Monitoring at Cefe Valenzuela Municipal Landfill(Project No.E14012)—
The scope of work consists of four tasks:
1. Semiannual Detection Monitoring of the 30 monitoring wells(MW 1-19, 40-46 plus deep
wells MW-213, MW-11 B, MW-12B and MW-13B)for the 15 total metals and volatile organic
compounds specified in the current GWSAP. One of our underlying objectives for this
project is to maintain consistency and make the transition as seamless as possible. The
cost proposal submitted to the City for FY2013-2014 added the following parameters to the
monitoring list: iron, manganese, nitrate-nitrogen, ammonia-nitrogen, and dissolved organic
carbon. These were added to facilitate identification of geochemical processes that can
mobilize metals, and which may assist with preparing alternate source demonstrations
when background is exceeded in a well. In addition, that same cost proposal
recommended the collection of 6 samples (3 per event)from the landfill leachate collection
system to characterize the waste in terms of monitored constituents. This was also
intended to assist in preparation of alternate source demonstrations and contaminant fate
and transport modeling. TWE concurs with both of these provisions and has added them
into our cost proposal.
2. Verification re-sampling for wells with statistically significant increases (SSI) over
background limits.
3. Biennial intrawell background update based on Detection Monitoring data collected in
2013 and 2014
4. Evaluation of detection monitoring data, identification and reporting of SSIs or alternate
sources, preparation of correspondence and submittals to TCEQ, including the Annual
Report. TWE will transmit two hard copies and 1 electronic copy of the report to the City
and three hard copies to the TCEQ.
Contract for Engineering(A!E)Services
Page 1 of 4
KSENGINEERING DATAEXCHANGEICLARISSAASOLID WASTET14011 6 E14012 SOLID WASTE GROUNDWATER MONITORING12-CEFE V 2014-2015 CONTRAC R1
CONTRACT PROFESSIONAL SERVICES DOC
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,A/E
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit
"A",to complete the Project. Work will not begin on Additional Services until requested by
the A/E (provide breakdown of costs, schedules), and written authorization is provided by
the Director of Capital Programs.
A/E services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Capital Programs. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized, a total fee not to exceed $138,280.00, (in numbers), One Hundred Thirty Eight
Thousand Two Hundred Eighty Dollars and Zero Cents(in words). Monthly invoices will be
submitted in accordance with Exhibit "C".
Contract for Engineering(A!E)Services
Page 2 of 4
K%ENGINEERING DATAEXCHANGEICLARISSAASOLID WASTE1E14O11&E14012 SOLID WASTE GROUNDWATER MONITORING12-CEFE V 2014-2815 CONTRACTII
CONTRACT PROFESSIONAL SERVICES DOC
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership,then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's held data, and submittal data will be the sole property of the City, may not be
Used again by the A/E without the express written consent of the Director of Engineering
Services. However, the A/E may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
A/E further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
Contract for Engineering(AIE)Services
Page 3 at 4
KIENGINEERING DATAEXCHANGE%CLARISSAASOLID WASTEXE14011 S E14012 SOLID WASTE GROUNDWATER MONITORING%2-CEFE V 2014-2015 CONTRACTN
CONTRACT PROFESSIONAL SERVICES.DOC
CITY OF CORPUS CHRIST[ Tolunay-Wong Engineers, Inc.
I)ZeAy iy
Natasha Fudge, P.E. Date 'Paul R. Wild, CAPM tee
Acting Director Capital Programs V.P. — Environmental Services
10710 S. Sam Houston Pkwy W.
Suite 100
Houston TX 77031
(713) 722-7064 Houston Office
(361)884-5050 Corpus Christi Office
RECOMMENDED
Lawrence Mikolajczyk Date
Director of Solid Waste Operations
APPROVED
Office of Management Date
and Budget
APPROVED AS TO LEGAL FORM
Assistant City Attorney Date
For City Attorney
ATTEST
Rebecca Huerta, City Secretary
Groundwater Monitorina Cefe Valenzuela Municipal Landfill Pro'ect No. E14012
Department Fund Source No. Amount
Solid Waste 530000-1020-12506 $138,280.00
Encumbrance No.
Contract for Engineering(AIE)Services
Page 4 of 4
MENGINEERING DATAUCHANGIRCLARISSAASOLID WASTME14011 S El 4M SOLID WASTE GROUNDWATER MONITORINGU-c5FE v 2o14-2o95 coNTRAcw
CONTRACT PROFESSIONAL SERVICES-DOC
Tolunay-Wong 5233 W-37,Suite B-7
Engineers Inc, Corpus Christi,Texas 78408
Phone:(361)884.5054
Monday, July 7, 2014
TWE Proposal No. P14-EO66
Mr. Lawrence MikoIajczyk
Director of Solid Waste Operations
City of Corpus Christi
2525 Hygeia St., 78415
Corpus Christi, Texas 78469-9277
Phone: 361826-1965
Fax: 361 826-1971
LawM4i)cctexas.com
COST PROPOSAL FOR
GROUNDWATER MONITORING AT CEFE VALENZUELA MUNICIPAL LANDFILL
FOR FISCAL YEAR 2014-2015
CORPUS CHRISTI,NUECES COUNTY,TEXAS
Dear Mr. Mikolajczk:
Tolunay-Wang Engineers, Inc. (TWE) is pleased to submit the following proposal to provide
groundwater monitoring services at the above-referenced facility for the City of Corpus Christi's
(City) fiscal year of 2014 to 2015.
Background
The Site is Iocated southeast of Petronila, TX, and the active area comprises approximately 300
acres. The landfill is a Type I Municipal Solid Waste (MSW) facility that receives domestic
waste and wastewater treatment plant sludges. It is currently in active status and the
groundwater is being monitored on a semiannual basis under the detection monitoring program
as specified in Title 30 Administrative Code (30 TAC )§330 Subchapter J Groundtivater
Monitoring and Corrective Action, Constituents being monitored under this program include
metals and volatile organic compounds (VOC) Iisted in 40 CFR Part 258, Appendix I. In the
detection monitoring program for this facility, groundwater analytical results are compared to
background concentrations that have been determined on an intrawell basis. The background
pool for this facility was completed in August of 2012 and therefore, qualifies for updating after
completion of the second semiannual sampling event of 2014.
Objective
The objective of this project is to implement the Groundwater Sampling and Analysis Plan
(GWSAP) which outlines the City's program for groundwater monitoring in accordance with the
requirements of 30 TAC Subchapter J. The groundwater-monitoring program includes consistent
EXHIBIT"A"
Page 1 of 4
Mr. Lawrence Mikolajczyk
TWE Proposal No. P14-E066
July 7, 2014
Page 2
sampling and analysis procedures that are designed to ensure monitoring results that provide an
accurate representation of groundwater quality at the Cefe Valenzuela facility.
Scone of Work
The Scope of Work includes four tasks
1. Semiannual Detection Monitoring of the 30 monitoring wells (MW 1-19, 4046 plus deep
wells MW-213, MW-IIB, MW-12B and MW-13B) for the 15 total metals and volatile
organic compounds specified in the current GWSAP. One of our underlying objectives for
this project is to maintain consistency and make the transition as seamless as possible. The
cost proposal submitted to the City for FY2013-2014 added the following parameters to the
monitoring list: iron, manganese, nitrate-nitrogen, ammonia-nitrogen, and dissolved organic
carbon. These were added to facilitate identification of geochemicaI processes that can
mobilize metals, and which may assist with preparing alternate source demonstrations when
background is exceeded in a well. In addition, that same cost proposal recommended the
collection of 6 samples (3 per event) from the IandfiIl leachate collection system to
characterize the waste in terms of monitored constituents. This was also intended to assist in
preparation of alternate source demonstrations and contaminant fate and transport modeling.
TWE concurs with both of these provisions and has added them into our cost proposal.
2. Verification re-sampling for wells with statistically significant increases (SSI) over
background limits.
3. Biennial intrawell background update based on Detection Monitoring data collected in 2013
and 2014
4. Evaluation of detection monitoring data, identification and reporting of SSIs or alternate
sources, preparation of correspondence and submittals to TCEQ, including the Annual
Report. TWE will transmit two hard copies and I electronic copy of the report to the City
and three hard copies to the TCEQ.
Schedule
Based on the City's new fiscal year schedule and negotiations with TCEQ, TWE proposes to
conduct the field sampling events in October of 2014 and April 2015. This will shift the 2014
Annual report forward to no later than April 2015. The period between the 2nd semiannual
sampling event of 2014 and Annual Report will be utilized for verification sampling which has
historically included as many as two verification sampling events. The period following the 1st
semiannual event of 2015 will also be utilized for verification sampling, if required. Each
semiannual sampling event is expected to take about one working week to complete with
analytical turnaround time (TAT) requiring two working weeks. Each of these two sampling
events will be conducted as early in their respective semiannual period as possible to allow
sufficient time for verification sampling, data analysis, and reporting. Verification sampling, if
required, is expected to take about 3 days for each event with analytical TAT again requiring two
working weeks.
EXHIBIT"A"
Page 2 of 4
Mr. Lawrence MikoIajczyk
TWE Proposal No. P14-E066
July 7, 2014
Page 3
Proposed Proieet Costs
The proposed costs are presented in two components: the base cost to perform the work itself and
ramp-up costs for us to become familiar with the various program elements and to facilitate a
seamless transition between past monitoring events and future events. TWE will conduct the
investigation on a time and material basis for a not-to-exceed base price of $120,590 with
estimated ramp-up costs of$17,690, yielding a total, not-to-exceed price of 5138.280. A cost
breakdown for the major tasks is summarized below.
Field Sampling Activities (includes 2 Verification Sampling Events)
Labor $ 23,900
Travel & ODCs $ 6,300
Analytical $ 41,890
Reporting $ 36,090
Proiect Management $ 12.410
Project Subtotal $ 120,590
Ramp-up Costs $ 17,690
Total S 138,280
Limitations
The proposal presented above, including the Scope of Work and schedule, is contingent upon the
following assumptions:
* TWE will have necessary access to the site.
• LeveI D Personal Protective Equipment is adequate.
• Permit Modifications and/or GWSAP modifications along with associated agency
negotiations and meetings will not be required if Semiannual Reports are submitted in
Iieu of one Annual Report.
• Negotiations and/or meetings with TCEQ for any other issues related to the scope of
work as outlined in this proposal will not be required.
Unanticipated delays beyond TWE's control will constitute a change order and will
be billed according to the attached fee schedule.
EXHIBIT"A"
Page 3 of 4
Mr. Lawrence MikoIajczyk
TWE Proposal No. P 14-EO66
July 7, 2014
Page 4
Closins Remarks
If you have any questions or need additional information, please contact me at(361) 884-5050 or
by e-mail at drokoh1Qt►veinc.com.
Sincerely,
Tolunay-Wong Engineers,Inc.
Don Rokohl, P.E. Mark Brotherton, P.G.
Corpus Christi Branch Manager Sr. Project Manager
Environmental Services Division
Ilk
Paul Wild
Vice President
Environmental Services Division
EXHIBIT"A"
Page 4of4
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICESICONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises- Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired— Non-owned vehicles
PROFESSIONAL LIABILITY including: $1.000,000 per claim 1 $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Ensured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,0001500,000/500,000
EXHIBIT 11131'
Page 1 of 3
K1Enpmeerinp 0ataExdhan9e%C1arissaASolld Waste%E14011 6 E14012 Solid Waste Groundwater Monilorirgl2-Cafe V 2014.2015 Contract L3 EXH1131T 8 INDEMNIFICATION
OCT 2010 docx
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
L Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City-, and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT"B"
Pa e2of3
K4Engineering DataEsehangMClanssaASolid Waste1E14011&E14012 Solid Waste Groundwater Monitoring%2-Caf-V 14.2015 Contraet%3 EXHIBIT B INDEMNIFICATION
OCT 2010 docx
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
1. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
Page 3of3
K%Engineenng DalaExchange%ClanssaJ%Sa!d Wasta5E14011 B E14012 So d Waste Groundwater Mondomre52-Cefe V 2014-2015 Centract%3 EXHIBIT B INDEMNIFICATION
-OCT 2010 doc:
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EXHIBIT "C"
Page 1 Of 1
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY"-
- = PURCHASING DIVISION
rnus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended,requires all persons or firms seeking to do
business with the City to provide the following information. Every qquestion must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Tolunay-Yong Engineers,Inc.
P.O.BOX:
STREET ADDRESS: 5233 IH-37,Suite B-7 CITY: Corpus Christi ZII': 78408
FIRM IS: I. Corporation ZI 2. Partnership ❑ 3. Solc Owner ❑
4. Association 3. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
I. State the names of each "employee" of the City of Corpus Christi having an "owroership
interest"constituting 3%or more of the o%%metsltip In the above named`'Firm.'
]►f�mi
e Job Title and City Department(if known)
2. State the names of each "official"of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
I/M Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name , Board,Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"Firm."
Name WA_ Consultant
EXHIBIT"D"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest or the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
N-;thics Ordinance Section 2-349(d)]
CERTIFICATION
1 certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Don R. Rokoltl,P. E. Title: Branch Manager
(Type or Prins)
Signature of Certifying
fZ �y ✓��' Date: 4 , 3 1
Person: _ _
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership,corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
c. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g.
"Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT"13"
Page 2of2
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AGENDA MEMORANDUM
yC0RP40.AE First Reading Ordinance for the City Council Meeting of September 9, 2014
zs52 Second Reading Ordinance for the City Council Meeting of September 16, 2014
DATE: August 5, 2014
TO: Ronald L. Olson, City Manager
FROM: Alyssa Barrera, Business Liaison — City Manager's Office
AlyssaB @cctexas.com
(361) 826-3356
Resolution authorizing the City Manager or designee to amend the Interlocal Cooperation
Agreement with the Corpus Christi Downtown Management District to align with the City's new
fiscal year.
CAPTION:
Resolution authorizing the City Manager or designee to amend the Interlocal Cooperation
Agreement with the Corpus Christi Downtown Management District to align with the City's new
fiscal year.
PURPOSE:
The purpose of this item is to update the Interlocal Cooperation Agreement with the Corpus
Christi Downtown Management District to align with the City's new fiscal year.
BACKGROUND AND FINDINGS:
On February 2012, Council approved a motion authorizing the City Manager to enter into an
Interlocal Cooperation Agreement with the Corpus Christi Downtown Management District for an
automatically renewing one year term.
ALTERNATIVES:
The alternative was to not change the agreement's Fiscal Year.
OTHER CONSIDERATIONS:
N/A
CONFORMITY TO CITY POLICY:
N/A
EMERGENCY/ NON-EMERGENCY:
Non-Emergency
DEPARTMENTAL CLEARANCES:
Legal
FINANCIAL IMPACT:
❑ Operating ❑ Revenue ❑ Capital X Not applicable
Project to Date
Fiscal Year: Expenditures
2013-2014 (CIP only) Current Year Future Years TOTALS
Line Item Budget
Encumbered /
Expended Amount
This item
BALANCE
Fund(s): N/A
Comments: Financial considerations were included in the action taken by Council in April 2014,
which added the equivalent of two months revenues and expenditures to the FY 2014 Operating
Budget.
RECOMMENDATION:
Staff recommends approval of the motion to execute an amended consulting Services
Agreement.
LIST OF SUPPORTING DOCUMENTS:
Resolution —Amendment to DMD Agreement
Amendment to DMD Agreement
Resolution authorizing the City Manager to execute Amendment No.
1 to the Interlocal Cooperation Agreement with the Downtown
Management District to align the agreement with the new fiscal year.
Be it resolved by the City Council of the City of Corpus Christi, Texas, that:
Section 1. The City Manager, or his designee, is authorized to execute Amendment No.
1 to the Interlocal Cooperation Agreement between the City of Corpus Christi and the
Corpus Christi Downtown Management District in order to align the agreement with the
City's new fiscal year to begin October 1 and end September 30 annually. A copy of the
executed amendment will be placed on file in the office of the City Secretary.
Attest: City of Corpus Christi
Rebecca Huerta, City Secretary Nelda Martinez, Mayor
Corpus Christi, Texas
of , 2014
The above resolution was passed by the following vote:
Nelda Martinez
Kelley Allen
Rudy Garza
Priscilla Leal
David Loeb
Chad Magill
Colleen McIntyre
Lillian Riojas
Mark Scott
AMENDMENT NO. 1 TO THE INTERLOCAL COOPERATION AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI
AND THE
CORPUS CHRISTI DOWNTOWN MANAGEMENT DISTRICT
TO ENCOURAGE THE REDEVELOPMENT OF DOWNTOWN CORPUS CHRISTI
("THE AGREEMENT")
WHEREAS, the City has adjusted its fiscal year effective October 1, 2014 to run
October 1 through September 30 each year.
NOW, THEREFORE, the City of Corpus Christi (the City) and the Corpus Christi
Downtown Management District ("District") agree to amend the Agreement as follows:
1. Section III Financial Requirements is amended by adding new subsection 3.2e
as follows:
"e. In consideration for the District's performance under the Agreement for the
period of August 1, 2014 through September 30, 2014, the City agrees to pay the
District the sum of$21,167.00. Thereafter the City fiscal year runs October 1
through September 30."
2. Section 6.5 Term of Agreement is amended by adding new subsection d to read
as follows:
"d. The term ending July 31,2014 is extended to September 30, 2014.
Thereafter, the annual term of the Agreement is adjusted to run October 1
through September 30."
3. All other terms and conditions of the Agreement remain in effect.
4. This Amendment No. 1 takes effect on date of last signature.
AGREED TO BY:
CORPUS CHRISTI NTOWN MANAGEMENT DISTRICT
BY:
NAME:-rC I^-r- ytie—pen
TITLE: fi=x r i ,V 'p e c, b —
DATE: _� a
Page I of 2
DMD Amendment
CITY OF CORPUS CHRISTI
BY:
NAME:
TITLE:
DATE:
Approved as to form: -30, ;�o I 't
By: .. L.
Lisa Aguilar, A i tant City Attomey
For the City Aftdfney
Page 2 of 2
DMD Amendment