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Agenda Packet City Council - 08/18/2015
Corpus Christi Meeting Agenda - Final -revised City Council 1201 Leopard Street Corpus Christi, TX 78401 cctexas.com Tuesday, August 18, 2015 11:30 AM Council Chambers Public Notice - - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. Members of the audience will be provided an opportunity to address the Council at approximately 12:00 p.m., or the end of the Council Meeting, whichever is earlier. Please speak into the microphone located at the podium and state your name and address. Your presentation will be limited to three minutes. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Si Usted desea dirigirse al Concilio y cree que su ingles es limitado, habra un interprete ingles-espanol en todas las juntas del Concilio para ayudarle. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (at 361-826-3105) at least 48 hours in advance so that appropriate arrangements can be made. A. Mayor Nelda Martinez to call the meeting to order. B. Invocation to be given by Pastor Linda Morrow, St. Peter's by the Sea United Methodist Church. C. Pledge of Allegiance to the Flag of the United States to be led by Brian Butscher, Assistant Director of Treatment - Utilities. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. E. Proclamations / Commendations 1. 15-0893 Proclamation declaring August 22, 2015, "BUILD Corpus Christi Day" Proclamation declaring September 12, 2015, "Operation K. E. Y. S. - Keeping Every Youth in School Day" Swearing-in Ceremony for Newly Appointed Board, Commission and Committee Members F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Corpus Christi Page 1 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 PLEASE BE ADVISED THAT THE OPEN MEETINGS ACT PROHIBITS THE CITY COUNCIL FROM RESPONDING AND DISCUSSING YOUR COMMENTS AT LENGTH. THE LAW ONLY AUTHORIZES THEM TO DO THE FOLLOWING: 1. MAKE A STATEMENT OF FACTUAL INFORMATION. 2. RECITE AN EXISTING POLICY IN RESPONSE TO THE INQUIRY. 3. ADVISE THE CITIZEN THAT THIS SUBJECT WILL BE PLACED ON AN AGENDA AT A LATER DATE. PER CITY COUNCIL POLICY, NO COUNCIL MEMBER, STAFF PERSON, OR MEMBERS OF THE AUDIENCE SHALL BERATE, EMBARRASS, ACCUSE, OR SHOW ANY PERSONAL DISRESPECT FOR ANY MEMBER OF THE STAFF, COUNCIL MEMBERS, OR THE PUBLIC AT ANY COUNCIL MEETING. THIS POLICY IS NOT MEANT TO RESTRAIN A CITIZEN'S FIRST AMENDMENT RIGHTS. G. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS: a. OTHER H. BRIEFINGS: (ITEMS 2 -6) Briefing information will be provided to the City Council during the Council meeting. Briefings are for Council information only. Council may give direction to the City Manager, but no other action will be taken and no public comment will be solicited. 2. 15-0809 New Broadway Wastewater Treatment Plant Attachments: Agenda Memo - New Broadway WWTP.docx Presentation - New Broadway WWTP - Stakeholders 3. 15-0830 Proposed FY2016 Budget for Capital Improvement Program Attachments: Agenda Memo - CIP Presentation Presentation - Proposed FY 16 CIP 4. 15-0864 Proposed FY2016 Budget for Enterprise Funds Attachments: Agenda Memo - Enterprise Funds Presentation - FY 2016 Enterprise Funds 5. 15-0863 Proposed FY2016 Budget for Debt Service Funds Attachments: Agenda Memo - Debt Services Presentation - FY 2016 Debt Service 6. 15-0862 Proposed FY2016 Budget for Special Revenue Funds Corpus Christi Page 2 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo - Special Revenue Presentation - FY 2016 Special Revenue I. EXECUTIVE SESSION: (ITEMS 7 - 8) PUBLIC NOTICE is given that the City Council may elect to go into executive session at any time during the meeting in order to discuss any matters listed on the agenda, when authorized by the provisions of the Open Meeting Act, Chapter 551 of the Texas Government Code, and that the City Council specifically expects to go into executive session on the following matters. If the Council elects to go into executive session regarding an agenda item, the section or sections of the Open Meetings Act authorizing the executive session will be publicly announced by the presiding officer. The City Council may deliberate and take action in open session on any issue that may be discussed in executive session. The description of an item in "Executive Sessions" constitutes the written interpretation by the City Attorney of Chapter 551 of the Texas Government Code and his determination that said item may be legally discussed in Closed Meeting in compliance with Chapter 551 the Texas Government Code. 7. 15-0910 Executive Session pursuant to Section 551.071 of the Texas Government Code and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to consult with attorneys concerning legal issues related to the New Broadway Waste Water Treatment Plant, current and proposed sewer, water, street, bridge, park, and other public infrastructure in or near said Plant, complaints related to any such infrastructure, and claims and change orders related to the construction of the aforementioned Plant. 8. 15-0869 Executive session pursuant to Texas Government Code § 551.071 for consultation with attorneys regarding collective bargaining negotiations and/or the collective bargaining agreements between the City of Corpus Christi and the Corpus Christi Firefighters' Association and/or Corpus Christi Police Officers' Association. J. MINUTES: 9. 15-0894 Regular Meeting of August 11, 2015 Attachments: Minutes - August 11, 2015.pdf K. BOARD & COMMITTEE APPOINTMENTS: (NONE) L. EXPLANATION OF COUNCIL ACTION: For administrative convenience, certain of the agenda items are listed as motions, resolutions, or ordinances. If deemed appropriate, the City Council will use a different method of adoption from the one listed; may finally pass an ordinance by adopting it as an emergency measure rather than a two reading ordinance; or may modify the action specified. A motion to reconsider may be made at this meeting of a vote at the last regular, or a subsequent special meeting; such agendas are incorporated herein for reconsideration and action on any reconsidered item. M. CONSENT AGENDA: (ITEMS 10 - 18) Corpus Christi Page 3 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 NOTICE TO THE PUBLIC: The following items are consent motions, resolutions, and ordinances of a routine or administrative nature. The Council has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Council Member or a citizen, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote. 10. 15-0716 Purchase of Generator Motion approving the purchase of one generator from Holt Cat, Irving, Texas for a total expenditure of $61,393.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Utilities Department in FY 2014- 2015. Attachments: Agenda Memo - Generator.docx Price Sheet - generator.xlsx 11. 15-0742 Purchase and Installation of HVAC Equipment Motion approving the purchase and installation of one Burnham Commercial Fire Tube Boiler from Weathertrol, Inc., Corpus Christi, Texas for a total expenditure of $64,700.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Facilities Department in FY 2014- 2015. Attachments: Agenda Memo - HVAC.docx Price Sheet - HVAC.pdf 12. 15-0770 Authorizing the City Manager or designee to enter into an outside city limit water contracts for property at 754 Mckinzie Road Resolution authorizing the City Manager or his designee to enter into outside city limits water contracts with Herman Dale Wulf & Donald E. Schiffke, Jr. to provide public water to their property located outside the city limits described as 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568, also commonly known by its street address as 754 Mckinzie Road under Section 55-111, Code of Ordinances. Attachments: Agenda Memo - 754 Mckinzie Rd Resolution w Agreement - 754 Mckinzie Rd Final Aerial Map - McKinzie Rd 13. 15-0814 Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services Resolution authorizing the City Manager or designee to execute an Interlocal Agreement with the Corpus Christi Metropolitan Planning Corpus Christi Page 4 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Organization for technical meeting broadcast services. Attachments: Agenda Memo - MPO Interlocal Agreement Resolution - CCMPO Interlocal Agreement - MPO Interlocal Agreement 14. 15-0788 Second Reading Ordinance - Rezoning property located at 3522 Airline Road (1st Reading 8/11/15) Case No. 0715-01 Guadalupe Leon and Maria Del Carmen Leon: A change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. The property to be rezoned is described as being a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Airline Road between Brooke Road and Wall Street. Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Guadalupe Leon and Maria Del Carmen Leon ("Owners") by changing the UDC Zoning Map in reference to a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts (the "Property"), from the "FR" Farm Rural District to the "RE" Residential Estate District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Attachments: Agenda Memo - Guadalupe Leon Ordinance - Guadalupe Leon Aerial Map - Guadalupe Leon PC Zoning Report - Guadalupe Leon 15. 15-0811 Second Reading Ordinance - Rezoning property located at 3313 Barthlome Street. (Requires 3/4 vote) (1st Reading 8/11/15) Case No. 0615-04 Jesus Mora: A change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from Commercial to Light Industrial. The property to be rezoned is described as Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. Planning Commission and Staff Recommendation (July 15, 2015): Corpus Christi Page 5 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Denial of the change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit with 9 conditions. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Jesus Mora ("Owner"), by changing the UDC Zoning Map in reference to Lot 4-B, Barthlome Acre Tracts, from the "Cl" Intensive Commercial District to the "CI/SP" Commercial Intensive District with a Special Permit; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Attachments: Agenda Memo - Jesus Mora Ordinance - Jesus Mora SP Ordinance - Jesus Mora (July 15) final packet Aerial Map - Jesus Mora Zoning Report - Jesus Mora 16. 15-0812 Second Reading Ordinance - Rezoning property located at 3902 Acushnet Drive (1st Reading 8/11/15) Case No. 0715-02 Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC and Liliot, LLC: A change of zoning from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from commercial to light industrial uses. The property to be rezoned is described as Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza, located along the north side of Acushnet Drive between Jefferson Road and Weber Road (FM 43). Planning Commission Recommendation (July 15, 2015): Approval of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Staff Recommendation: Denial of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Andrea Trevino and Jesus Trevino, dba South Side Paint & Body, LLC and Liliot, LLC ("Owners") by changing the UDC Zoning Map in reference Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza (the Corpus Christi Page 6 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 "Property") from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Attachments: Agenda Memo - South Side Paint and Body, LLC Ordinance - South Side Paint and Body, LLC Aerial Presentation - South Side Paint and Body, LLC Zoning Report - South Side Paint and Body, LLC revised 17. 15-0813 Second Reading Ordinance - Rezoning property located near Rodd Field Road and Siberian Street (1st Reading 8/11/15) Case No. 0715-03 Related Investors, Ltd.: A change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Rodd Field Road approximately 480 feet south of Siberian Street. Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Related Investors, Ltd. ("Owners") by changing the UDC Zoning Map in reference a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts (the "Property") from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Attachments: Agenda Memo - Related Investors, Ltd. Ordinance - Related Investors, Ltd Aerial Map - Related Investors, Ltd. Zoning Report - Related Investors, Ltd 18. 15-0843 Second Reading Ordinance - Appropriating funds for Judicial Court Improvements (1st Reading 8/11/15) Ordinance appropriating $25,500 from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electrical equipment, electrical installation, and training for Municipal Court Judges; and amending the FY2014-2015 Operating Budget adopted by Ordinance Corpus Christi Page 7 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 No. 030294 to increase expenditures by $25,500 in the No. 1020 General Fund. Attachments: Agenda memo - Use of Judicial Efficiency Funds - Aug 11 2015 Ordinance - Municipal Court appropriation - 2015 revised 8-6-15 COF - Municipal Court Appropriation N. ONE READING ACTION ITEMS: (ITEMS 19 - 20) 19. 15-0879 Setting the Council Meeting date to Adopt the Property Tax Rate Motion setting September 15, 2015, as the date of the adoption of a proposed maximum ad valorem tax rate of $ per $100 valuation. * The proposed rate will be inserted at the August 18th meeting. Attachments: Agenda Memo for Ad Valorem Tax Rate Meeting 081815.doc 20. 15-0881 Scheduling the Two Public Hearings Related to FY2015-2016 Property Tax Motion setting a public hearing on the ad valorem tax rate for September 1, 2015 and a second public hearing for September 8, 2015 during the City Council meeting beginning at 11:30 a.m. at City Hall, 1201 Leopard Street, Corpus Christi, Texas. Attachments: Agenda Memo - Ad Valorem Tax Rate Two Public Hearings 081115 revised.do O. PUBLIC HEARINGS:(ITEM 21) 21. 15-0808 Public hearing and future resolution to approve the Corpus Christi Crime Control Budget for FY2015/2016 Public hearing and future resolution approving the FY 2015/2016 budget for the Corpus Christi Crime Control and Prevention District. Attachments: Agenda Memo - City council approve budget 08.18.2015 Resolution - Adoption 2015-16 Budget - Crime Control Presentation - CCD FY2016 Crime Control Proposed FY16 budget P. REGULAR AGENDA: (ITEM 22) The following items are motions, resolutions and ordinances that will be considered and voted on individually. 22. 15-0804 Adopting Homeless Solutions Visions & Strategies Resolution to Adopt Homeless Solutions Vision and Strategies, to provide policy direction to City staff. Corpus Christi Page 8 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo - City Council Adopt Homeless Solutions Vision and Strategies - Resolution - Homeless Solutions - Council agenda Aug 11 2015 Policy Outline - Homeless Solutions Vison & Strategies Activities - Homeless Solutions Completed and Upcoming activities -as of Aug 2 Q. FIRST READING ORDINANCES: (ITEMS 23 - 30) 23. 15-0822 First Reading Ordinance - Appropriating Funds for Increased Wrecker Fees Ordinance appropriating $110,000 in General Fund No. 1020 from increased towing fees adopted by City Council in January 2015; and changing the FY 2014-2015 Operating Budget adopted by Ordinance No. 030294 by increasing revenue and expenditures in the General Fund No. 1020 by $110,000 each. Attachments: Agenda Memo - appropriate wrecker revenues 08.11.2015 Ordinance - Appropriating towing fees 2015 - Police - Revised Approved Budget Ordinance 24. 15-0776 First Reading Ordinance - Accepting and appropriating grant funds for Driving While Intoxicated (DWI) and Speed enforcement overtime Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a grant from the Texas Department of Transportation (TXDOT) in the amount of $98,082 for the 2016 Comprehensive Selective Traffic Enforcement Project (STEP) within the Police Department, for Driving While Intoxicated (DWI) and Speed enforcement overtime, with a city match of $43,247.57, for a total project cost of $141,329.57 and appropriating $98,082 in the No. 1061 Police Grants Fund. Attachments: Agenda memo - STEP appropriation 08.11.2015 Ordinance - (STEP) grant 2015 - Police Grant Agreement - 2016-CorpusPD-S-1 YG-0039 25. 15-0835 First Reading Ordinance - Appropriating grant funds for motor vehicle theft enforcement Ordinance appropriating $527,853 from the Texas Automobile Burglary Theft Prevention Authority (ABTPA) in the No. 1061 Police Grants Fund; and appropriating $6,621 in program income match in the No. 1061 Police Grants Fund to continue the motor vehicle theft enforcement grant within the Police Department. Corpus Christi Page 9 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo - ATPA grant acceptance 08.18.2015 Ordinance - ABTPA Grant 2015 - Police Award Letter FY16 26. 15-0669 First Reading Ordinance - Authorizing contracts and appropriating funds for the Community Youth Development Program Ordinance ratifying execution of Community Youth Development program contracts with Texas Department of Family and Protective Services from March 1, 2015 to August 31, 2015 in the amount of $207,233.47 and September 1, 2015 to August 31, 2016 in the amount of $396,765.44; authorizing appropriation in the No. 1060 Grants Fund for the Community Youth Development Program; and authorizing extension of subcontracts with Youth Odyssey, SERCO of Texas, Communities in Schools, and Boys & Girls Club of Corpus Christi. Attachments: Agenda Memo - CYD Grant FY15 & FY16 DRAFT Ordinance - CYD Grant FY15 & FY16 CYD Contract Extension FY15 CYD Contract Execution FY16 CYD Sub Contracts 27. 15-0816 First Reading Ordinance - Amending City Code regarding Technical Construction Boards Ordinance amending the Corpus Christi Code of Ordinances, Chapter 14 "Development Services," Article II "City of Corpus Christi Technical Construction Codes," Division 1, "Scope and Administration of Technical Construction Codes," Section 14-206, "Technical construction boards," by amending the licensing requirements for members of the Electrical Advisory Board and Mechanical/Plumbing Advisory Board; providing for severance; and providing for effective date. Attachments: Agenda Memo - Technical Construction Boards Ordinance - Amending Technical Construction Boards 8-4-15 28. 15-0821 First Reading Ordinance - Agreement for Traffic Signal Improvements for Park Road 22 and Aquarius Drive Intersection Ordinance amending the FY 2015 Capital Improvement Budget adopted by Ordinance No. 030303 by appropriating $420,000 in Developer contributions from TBD -Q Packery Pointe, LP (Developer), increasing expenditures by $420,000 in the FY 2015 Capital Improvement Budget, and authorizing the City Manager, or designee, to execute a Traffic Signal Improvement Agreement between the City of Corpus Christi and Developer for the Park Road 22 and Aquarius Drive intersection and roadway improvements. Corpus Christi Page 10 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo Park Road 22 and Aquarius Drive Ordinance - Park Road 22 -Aquarius Project Budget - PR 22 - Aquarius Agreement - Park Road 22 and Aquarius Location Map Park Road 22 and Aquarius Street Presentation Park Road 22 and Aquarius 29. 15-0896 First Reading Ordinance - Authorizing the Issuance of Certificates of Obligation for Facility Improvements (Senior Centers) Ordinance authorizing the issuance of "City of Corpus Christi, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Taxable Series 2015" in an amount not to exceed $2,000,000 for the purpose of financing costs associated with making permanent public improvements within the City; providing for the payment of said Certificates by the levy of an ad valorem tax upon all taxable property within the City and further securing said Certificates by a lien on and pledge of the pledged revenues of the Solid Waste System; providing the terms and conditions of said Certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said Certificates, including the approval and distribution of an Official Statement; authorizing the execution of a paying agent/registrar agreement and a purchase contract; complying with the requirements of the letter of representations on file with the depository trust company; delegating the authority to certain members of the City staff to execute certain documents relating to the sale of the Certificates; enacting other provisions incident and related to the subject and purpose of this ordinance; and providing an effective date. Attachments: Agenda Memo - CO's for Facilities August 18, 2015.doc Ordinance - Facility CO's.pdf 30. 15-0899 First Reading Ordinance - Adopting the 2015 Tax Increment Reinvestment Zone #3 Amended Project and Financing Plan Ordinance approving the Project & Financing Plan as proposed by the Board of Directors of Reinvestment Zone Number Three, Corpus Christi, Texas Attachments: Agenda Memo - TIRZ #3 Amended Project & Financing Plan Ordinance - TIRZ #3 Amended Project and Financing Plan Exhibit A - TIRZ #3 Amended Project & Financing Plan Example - TIRZ #3 Application Presentation - TIRZ #3 Project Plan Update R. FUTURE AGENDA ITEMS: (ITEMS 31 - 36) The following items are for Council's informational purposes only. No action will be Corpus Christi Page 11 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 taken and no public comment will be solicited. 31. 15-0679 Lease -Purchase of 8 CNG Trucks, 3 Diesel Trucks and 2 Trailers for Solid Waste Operations Motion approving the lease -purchase of eight compressed natural gas garbage trucks, one cab and chassis, two retriever side loaders, and two trailers from the following companies for the amounts below for a total cost of $3,413,907.30. The award is based on the cooperative purchasing agreement with the Houston -Galveston Area Council of Government (H -GAC) and the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the city's lease purchase financing contractor. Rush Truck Center of Texas, L.P. Houston, Texas $2,737,724.84 Purchase Price Interest for Lease Total Cost Heil of Texas Houston, Texas $188,302.00 $3,218,001.84 $195,905.46 $3,413,907.30 Corpus Christi Freightliner Corpus Christi, Texas $291,975.00 Attachments: Agenda Memo - Lease -Purchase of Equipment for Solid Waste Operations Price Sheet - Lease -Purchase of Equipment for Solid Waste Operations 32. 15-0539 Replacement Mobile Computers for Police and Fire Vehicles Motion authorizing the City Manager, or designee, to approve a 48 -month lease agreement with CSI Leasing, Inc. of Saint Louis, Missouri, DIR-SDD-1880, for two hundred thirty-five (235) Datalux T5 Integrated Mobile Data Computer (MDT) systems from Austin Ribbon & Computer of Austin, Texas, for a total expenditure of $1,186,571.89. Funds are available in the Municipal Information Systems Department FY2014-2015 budget and will be requested in future budget years. Attachments: Agenda Memo - Datalux for PD Pricing Sheet - Datalux for PD Lease Agreement - CSI Leasing, Master Smarttrack Schedule CSI Leasing ARC Quote Schedule 5 -PD Equipment Revd 20150722 COF - Datalux for PD 33. 15-0885 City Council Construction Change Order Policy Resolution establishing City Council policy for construction change orders. Corpus Christi Page 12 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo - Change Order Resolution (8-13-15).docx Resolution - CP Change Order 08-13-15.docx 34. 15-0786 Engineering Monitoring Contract Amendment No. 2 for Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 Motion authorizing the City Manager or designee to execute Amendment No. 2 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $96,428 for a total restated fee not to exceed $288,720 for the Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016. Attachments: Agenda Memo - Salinity Monitoring Project Budget - Salinity Monitoring Location Map - Salinity Monitoring Contract - Salinity Monitoring Presentation - Salinity Monitoring 35. 15-0787 Engineering Monitoring Contract Amendment No. 5 for Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 Motion authorizing the City Manager or designee to execute Amendment No. 5 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $99,593 for a total restated fee not to exceed $654,674 for the Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016. Attachments: Agenda Memo - Water Quality Monitoring Project Budget - Water Quality Monitoring Location Map - Water Quality Monitoring Contract - Water Quality Monitoring Presentation - Water Quality Monitoring 36. 15-0903 Change Order No. 9 for the New Broadway Wastewater Treatment Plant Motion authorizing the City Manager or designee to execute Change Order No. 9 with Graham Construction Services, Inc. of Eagan, Minnesota in the amount of $668,515.36 for a total restated fee of $51,403,936.57 for the New Broadway Wastewater Treatment Plant. Corpus Christi Page 13 Printed on 8/17/2015 City Council Meeting Agenda - Final -revised August 18, 2015 Attachments: Agenda Memo - New Broadway WWTP Project Budget New Broadway WWTP Location Map - New Broadway WWTP Change Order No. 9 - New Broadway WWTP Presentation - New Broadway WWTP S. LEGISLATIVE UPDATE: This item is for Council's informational purposes only. Council may give direction to the City Manager, but no other action will be taken and no public comment will be solicited. T. ADJOURNMENT Corpus Christi Page 14 Printed on 8/17/2015 AGENDA MEMORANDUM for the City Council Meeting of August 18, 2015 DATE: TO: July 23, 2015 Ronald L. Olson, City Manager FROM: Valerie H. Gray, P.E., Executive Director, Public Works ValerieG@cctexas.com (361) 826-3729 Mark Van Vleck, P.E., Executive Director, Utilities MarkVV@cctexas.com (361) 826-1874 UPDATE TO CITY COUNCIL New Broadway Wastewater Treatment Plant STAFF PRESENTER(S): Name 1. Valerie H. Gray, P.E. 2. Mark Van Vleck, P.E. 3. OUTSIDE PRESENTER(S): Title/Position Executive Director Executive Director Department Public Works Utilities Name Title/Position Organization 1. 2. 3. BACKGROUND: This presentation will update the City Council on the New Broadway Wastewater Treatment Plant including any new and proposed landscaping. LIST OF SUPPORTING DOCUMENTS: Presentation — New Broadway Wastewater Treatment Plan New Broadway Wastewater Treatment Plant Corpus Chr sti Engineering Council Presentation August 18, 2015 New Broadway WWTP Progress Corpus Chr'sti Engineering 1. Demolish existing facility and replace with Greenspace 2. Locate new plant on the North Side of the Property 3. 150 feet setbacks other than along Resaca Drive 4. Install Odor Control 5. Landscaping and fencing requirements Landscaping & Greenspace Plan Corpus Chr'sti Engineering New Plant will be enclosed Landscaping on sides facing residential areas Old Broadway Plante ati w..a' 'wM=•+i�Ytiel Old Plant w and replace i Jars alma W. 51I-07] RAWf 7ii9 ill be demolished d w/ greenspace 3 Improvements to Our Facility Corpus Chr'sti Engineering • Enhanced odor controls systems Preliminary Odor Control Sludge Odor Control • Old Broadway Plant -- odor control not utilized on any treatment process • New Broadway Plant -- odor control fully incorporated into overall design of plant and its treatment processes 4 Perimeter Fencing 41A0 Corpus Chr sti Engineering • Perimeter fencing - portions already constructed • Perimeter fencing — remaining portions are to be added to enclose the new plant • Landscaping — is to be added on sides facing residential areas 5 Next Steps 41A0 Corpus Chr sti Engineering • Resaca Street Landscape and Irrigation — October 2015 • Old Broadway Plant Trickling filter media removal — December 2015 • Finalize Old Broadway Plant closure per TCEQ requirements —June 2016 • Bid Demolition Contract for remainder of Old Broadway Plant — December 2016 • Demolition of Old Broadway Plant — January 2018 • Installation of perimeter fencing and final greenspace improvements — March 2018 6 AGENDA MEMORANDUM for the City Council Meeting of August 18, 2015 DATE: TO: July 31, 2015 Ronald L. Olson, City Manager FROM: Gustavo Gonzalez, P. E., Assistant City Manager of Public Works and Utilities qustavogo(c�cctexas.com (361) 826-3897 UPDATE TO CITY COUNCIL Fiscal Year 2015 — 2016 Capital Improvement Program Budget and Planning Guide STAFF PRESENTER(S): Name Title/Position Department 1. Gustavo Gonzalez, P.E. Assistant City Manager Public Works/Utilities OUTSIDE PRESENTER(S): Name Title/Position Organization 1. 2. 3. BACKGROUND: This item presents the proposed Capital Improvement Program (CIP) Budget for Fiscal Year 2016 to City Council. As required by City Charter and State Statue, the CIP was presented to the Planning Commission on July 29, 2015 for their review and recommendation. The Planning Commission voted unanimously to recommend the City Council approved the Fiscal Year 2016 Capital Improvement Program Budget as presented by staff. This is just a presentation and no action is required at this time. LIST OF SUPPORTING DOCUMENTS: Fiscal Year 2016 Capital Improvement Program Capital Budget and Planning Guide Fiscal Year 2015 - 2016 Proposed Capital Improvement Program (CIP) Budget and Planning Guide City Council Presentation August 18, 2015 Proposed Capital Improvement Budget and Planning Guide Corpus Chr'sti Capital Programs • Purpose: To identify, prioritize, fund and construct capital projects. • Provides: Project scopes, cost and schedules for planned and anticipated projects over the next ten years. • Includes: Details specific information on projects programmed within the next three years. Proposed Capital Improvement Budget and Planning Guide Corpus Chr'sti Capital Programs Sections of the document: • Year One (Fiscal Year 2016) : A fully -funded work plan based on available financial capacity and greatest prioritized needs. • Short -Range Program: Facilitates fiscal and needs - based planning for Years 2 and 3. • Long -Range Forecast: Located at the back of each section and consists of items considered important, but not funded. FY '16 Proposed CIP Year One: • $190,587,200 • 175 Active projects Wastewater 25% Public H & S 0% Public Facilities 1% Parks 2% Water 22% Streets 18% Gas Water Supply 2% 8% Airport 10% Storm Water 12% Airport • Year One: $18,055,200 • Program Highlights: — Runway 13-31 Extension Safety Mitigation — Taxiway Reconfiguration — Air Operations Area Perimeter Fence Replacement • Funding Sources: — Federal Aviation Administration Grants — Customer Facility Charges — Certificates of Obligation Parks & Recreation • Year One: $3,210,000 • Program Highlights: — North Beach Re -Nourishment — Packery Channel Improvements, Phase 5 Pavilion — Packery Channel Miscellaneous Improvements — Completion of previously funded Bond 2012 projects • Funding Sources: — Texas General Land Office — Tax Increment Financing District Public Facilities • Year One: $2,000,000 • Program Highlights: — Comprehensive Facilities Improvements — Completion of previously funded Bond 2012 projects • Funding Sources: — Certificates of Obligation 7 Public Health/ Safety • Year One: $0 • Program Highlights: — Completion of previously funded projects in the areas of: • Bond 2012 • J.C. Elliott and Cefe' Valenzuela Landfills • Seawall Improvement Projects • Funding Sources (FY 2015): — Bond 2012 General Obligation Bonds — Certificates of Obligation — Sales Tax Proceeds (Type A Board Funding) Streets • Year One: $33,435,200 (Utility Support: $31,718,500) • Program Highlights: — Old Robstown Road - State Highway 44 to Leopard Street (Bond 2014) — Yorktown Boulevard - Everhart Road to South Staples Street (Bond 2014) — Holly Road - Crosstown Freeway to Greenwood Drive (Bond 12) • Funding Sources: — Tax Notes — Bond 2014 General Obligation Bonds — Bond 2012 General Obligation Bonds — Texas Department of Transportation Grant Funding Gas • Year One: $3,980,300 • Program Highlights: — Gas Line Replacement / Extension Program — High Pressure Cathodic Protection Master Plan — West Side Interior Loop • Funding Sources: — Gas Revenue Bonds Storm Water • Year One: $23,528,300 • Program Highlights: — Lifecycle Pipe Rehabilitation and Replacement — Gollihar Outfall Repairs — Storm Water Master Plan • Funding Sources: — Storm Water Revenue Bonds — Storm Water Department Reserves Water Supply • Year One: $15,650,000 • Program Highlights: — City of Corpus Christi Pilot Desalination Program — Wesley Seale Instrumentation Testing and Replacement • Funding Sources: — Raw Water Supply Reserves — Water Revenue Bonds Water • Year One: $42,340,500 • Program Highlights: — Elevated Water Storage Tanks — ONS Water Treatment Plant High Service Building No. 3 — Support of Street Bond Projects • Funding Sources: — Water Revenue Bonds — Water Department Reserves Wastewater • Year One: $48,387,700 • Program Highlights: — Wastewater Treatment Plant Consolidation Plan — City-wide Collection System Assessment and Repair (SSOI) — Old Broadway Wastewater Treatment Plant Decommissioning — Support of Street Bond Projects • Funding Sources: — Wastewater Revenue Bonds — Wastewater Department Reserves 14 AGENDA MEMORANDUM City Council Meeting of 08/18/2015 DATE: August 5, 2015 TO: FROM: Ronald L. Olson, City Manager Wesley S. Pierson, Assistant City Manager WesP@cctexas.com (361) 826-3082 Proposed FY2016 Budget Presentation for Enterprise Funds STAFF PRESENTER(S): Name Title/Position Department 1. Gustavo Gonzalez Assistant City Manager Public Works & Utilities 2. Eddie Houlihan Assistant Director Office of Management & Budget BACKGROUND: The Office of Management & Budget submits and reviews the Proposed Budget with the City Council prior to adoption in late September. LIST OF SUPPORTING DOCUMENTS: FY 2016 Enterprise Funds Presentation ENTERPRISE FUNDS SUMMARY 2015-2016 ENTERPRISE FUNDS MISSION Mission Enterprise Funds are used for operations that are financed and operated in a manner similar to private business enterprises with the costs of providing goods or services being financed or recovered primarily through user charges. Water, Wastewater, Storm Water, Gas, Airport, Marina, Golf C al= PINNACLE ISSUES FOR FY 2016 Utilities: 1. Completing Construction of Mary Rhodes Pipeline Phase II 2. Implementing revised rate structure 3. Consent Decree for Sanitary Sewer Overflows and Wastewater Treatment Plants 4. Developing a long-term plan for Wastewater Treatment 5. Determine long-term funding stream for Storm Water Services 6. Increasing regulatory requirements 7. A lack of redundancy in natural gas supply 8. Increase percentage of Gas utility market share Airport: 1. Nation-wide airline mergers / restructuring, capacity reduction which will change fares, routes and customer service (American Airline/U.S. Airways merger) 2. Airfare resulting in leakage to surrounding airports :3 Projected replacement of 50 -seat jet fleet with 70 / 90 seat jets Marina: 1. Continue to maintain and replace deteriorating docks, equipment and infrastructure 2. Replace boatyard building, built in 1969 with new structure Golf: 1 Large Dollar Capital Improvements Needed 2. Lack of irrigation at Executive Course at Gabe Lozano MAJOR ACCOMPLISHMENTS FOR FY 2015 Utilities: 1. Restructured the Utilities department 2. Mary Rhodes Phase II under construction 3. Minimized downstream flooding through pro -active management of the reservoir 4. Reduction in Sanitary Sewer Overflows (SSOs) 5. Revised Storm Water inlet maintenance program that utilizes inspections to prioritize cleaning 6. CNG public station approved June 2015 7. CNG program continues to be successful Fiscal Year 2013 2014 2015 Consumption of (GGE) 133,600 259,090 >300,000 Airport: 1. Negotiation and execution of Airline Use and Lease Agreement Extension with American, Southwest and United Airlines Execution of FBO's Lease Agreement (Signature, Atlantic) and Development of Capital Plan Marina: 1. Received Federal Grant from Texas Parks & Wildlife for $5o2,496 to replace R -Pier 2. Grant approved for $104,000 from U.S. Fish and Wildlife for pump out on new slips 3. Began R -pier project to construct additional 118 state of the art floating boat slips Golf: 1. Lozano improvements included bunker renovations and creation of 5th set of tees 2. Pro Shop upgrades and improvements at both sites 85 151 FY2O14-2015 FY2O15-2016 233.40 242.4 160 164 82 87 152 82 EMPLOYEES FY 2013-2014 Water 222.4 Waste Water 168 Storm Water Gas Airport Marina 15 Golf Centers o Total 726.4 23% 77% 82 153 83 15 15 0 0 726.4 739.4 Total Enterprise Fund - 739.4 City - 3,227 evusN, Pj 2015 SAMPLE WATER BILLS Usage Min 3,000 4,000 5,000 6,000 10,000 12,000 15,000 20,000 35,000 45,000 2016 2017 $11.47 17.29 23.12 28.94 $14.12 21.19 28.25 35.31 34.76 42.37 62.79 74.26 78.59 90.21 102.29 149.21 298.89 115.24 153.17 266.99 $14.12 21.19 28.25 35.31 42.37 74.26 90.21 115.24 153.17 266.99 408.43 342.86 342.86 OTHER UTILITIES Wastewater (3,000) gallons $34.98 $38.86 $38.86 • Gas 2016 2017 $17.14 $17.46 $17.46 Ell Cost of Services - Gas REVENUE Source Actual (14 Mo.) FY 201 Estimated FY2o1,5 Proposed FY 2016 Cost of Services - Water 96,292,969 79,786,272 105,809,987 Cost of Services - Wastewater 74,121,379 64,849,350 77,472,435 Raw Water 35,168,599 32,876,448 35,303,695 Transfers from other Funds Purchased gas adjustment 36,265,796 22,345,865 32,706,639 15,568,376 17,818,016 16,144,310 34,137,578 21,948,395 15,904,690 Airfield Other Operating Income Marina Services 12,378,979 8,046,693 2,136,184 10,838,023 8,657,036 1,950,428 11,209,675 8,053,951 2,098,720 l Total REVENUE Source Actual (14 Mo.) FY 2014 Estimated FY2o15 Proposed FY 2016 CONTINUED J� Interest Income Contribution from Federal Gov Golf Fees 350,741 221,522 161,510 636,633 O 263,374 426,174 400,000 270,000 $305,3o8,255 $264,276,888 $313,130,942 Enterprise 36% 64% Enterprise Funds - $313,130,942 City Wide - $862,000,000 1M 7 TOTAL EXPENDITURES 1 Water Fund Wastewater Fund Gas Fund Storm Water Fund Airport Fund Marina Fund Airport Customer Facility Charge Fund Actual (14 Mo.) FY 2014 Estimated FY2o15 Proposed FY 2016 $ $130,727,396 $71,145,237 $41,917,492 $ $129,463,997 $77,630,111 $33,180,863 $ $142,193,570 $65,343,445 $39,952,200 $29,823,574 $28,749,907 $33,622,78o $9,239,716 $2,104,900 $1,806,062 $7,981,5o2 $2,007,193 $923,625 $8,369,873 $2,002,741 $1,406,500 All $1,218,787 $21,o58 $286,858,7o6 TOTAL EXPENDITURES r 1 Actual (14 Mo.) FY 2014 Estimated FY2015 Proposed FY 2016 CONTINUED EP Choke Canyon Fund Airport PFC Golf Capital Reserve Fund Golf Center Fund $ $1,284,163 $ $5,574,i63 $1,355,726 $189,136 $18,326 $97,1o6 $ $1,255,660 $1,133,609 $125,000 $ 21,700 Raw Water Supply $1,070,341 $1o,394 $1,162,4o8 Total 1 $290,679,o69 $296,589,486 $39,924,707 TOTAL EXPENDITURES II II Estimated FY 2015 Proposed FY 2016 1 Personnel Materials/Supplies Capital Outlay Debt Service Other Total 1 r $ $42,097,561 $92,034,499 $6,802,204 $90,756,889 $58,987,916 $290,679,o69 % 15% 32% 2% 31% 20% i00% $ % $38,041,255 14% $ $89,887,799 31% $95,969,949 $6,104,760 2% $4,615,484 $83,417,25o 29% $89,444,245 $69,407,642 24% $66,635,101 $286,858,706 i00% $296,589,486 % 14% 32% 2% 3o% 22% i00% SUMMARY OF FUND BALANCES Fund Water Fund Wastewater Fund Choke Canyon Fund Raw Water Supply Development Gas Fund Storm Water Fund Airport Fund Airport PFC Fund Estimated Beginning Fund Balance at 10/1/15 30,072,422 22,622,867 14,886,531 9,230,861 9,655,138 11,039,209 6,214,088 2,485,685 Net Budget 6,071,417 12,815,282 (1,212,110) 798,310 57,229 (2,659,885) 34,423 166,391 Projected Ending Fund Balance at 9/30/16 36,143,839 35,438,149 13,674,421 10,029,171 9,712,367 8,379,324 6,248,510 2,652,076 Total $ (Target + Restricted) 16,675,727 10,914,928 13,674,421 10,029,171 4,174,015 4,511,621 1,934,813 2,652,076 Net 19,468,112 24,523,221 5,538,352 3,867,703 4,313,697 1 SUMMARY OF FUND BALANCES CONTINUED Marina Fund Airport CFC Fund Golf Capital Reserve Fund Golf Center Fund Total Estimated Beginning Fund Balance at 10/1/15 Net Budget 790,312 163,599 422,488 183,500 Projected Ending Fund Balance at 9/30/16 953,911 605,987 Total $ (Target + Restricted) 383,477 605,987 97,403 (5,000) 92,403 92,403 (685,947) 128,300 (557,647) (557,647) $106,831,056 $16,541,455 $123,372,511 $65,090,992 $58,281,52o Net 570,435 r PROJECTED CHANGE IN FUND BALANCE Estimated Beginning Balance 10/1/15 Projected Changes Total Projected Ending Balance 9/30/16 Restricted Unrestricted $ 65,090,992 $ 58,281,519 $ 106,831,056 $ 16,541,455 $ 123,372,511 1 DECISION PACKAGES FOR FY 2016 Department RECOMMENDED Water Water Water Water Wastewater Wastewater Title Valve replacement Wesley Seale Dam Aquifer Storage & Recovery Update CC Water Supply Model Align Interest & Banking Fees Impact $200,000 $325,000 $100,000 $209,500 Vacuum Service WWTP & Lift Stations $500,000 Addition of 4 FTE's at Oso WWTP (Converted Temps) $18,839 TOTAL $1,353,339 QUESTIONS AGENDA MEMORANDUM City Council Meeting of 08/18/2015 DATE: August 5, 2015 TO: FROM: Ronald L. Olson, City Manager Wesley S. Pierson, Assistant City Manager WesP@cctexas.com (361) 826-3082 Proposed FY2016 Budget Presentation for Debt Service Funds STAFF PRESENTER(S): Name Title/Position 1. Constance P. Sanchez Director BACKGROUND: Department Financial Services The Office of Management & Budget submits and reviews the Proposed Budget with the City Council prior to adoption in late September. LIST OF SUPPORTING DOCUMENTS: FY 2016 Debt Service Presentation DEBT SERVICE FUNDS SUMMARY 2015-2016 DEBT SERVICE FUNDS MISSION Mission Used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. 1,466,607 81,081,327 DEBT SERVICE FUNDS MAJOR REVENUES (14 Months) Actual Revenue Description FY 2014 1=1- Estimate 2015 Budge: 2016 % Ad Valorem Taxes Agency Contributions Interest Transfer from Other Funds Other Totals 1,525,084 $ 31,767,779 $ 33,715,i65 62,785 100,081 84,414,325 43,130,410 $ 160,900,383 0 $ 116,363,180 28.97 1.26 0.09 69.68 0 100.00 $ 40,155,000 32.20 1,415,357 95,871 1.13 o.o8 83,051,325 66.59 0 $124,717,553 100.00 0 The "Other" category includes $38.3M in Bond Proceeds, $3.9M in Bond Premium, and $800K in accrued interest from FY 2014. 22.25 $ 114,731,044 1.92 DEBT SERVICE FUNDS SUMMARY OF EXPENDITURES Seawall Improvement DS Fund (1121) Arena Facility DS Fund (1131) Baseball Stadium DS Fund (1141) Debt Service Fund (2010) Water System DS Fund (4400) Wastewater System DS Fund (4410) Gas System DS Fund (442o) Storm Water DS Fund (443o) Airport DS Funds (4640 - 4643) Marina DS Fund (4701) Totals (14 Months) Actual FY 2014 $ 3,454,728 37,761,859 12,765,211 45,557,476 23,864,821 24725,818 1,258,063 16,670,692 2,200,233 498,690 $ 168,757,591 Estimated Budget 2015 % 2016 $ 2,865,819 3,409,800 2,183,100 2.50 $ 2,862,819 2.33 2.97 3,423,400 2.79 1.90 39,986,302 34.85 25,528,806 22,786,636 19.86 1,235,322 1.o8 14,152,642 12.34 2,197,625 384,992 2,201,750 46,441,610 26,226,446 21,827,784 1,568,763 1.79 37.79 21.34 17.76 1.28 15,671,366 12.75 2,198,600 1.79 0.33 465,950 0.38 100.00 $122,888,488 100.00 PROJECTED CHANGE IN FUND BALANCE 4 • Combined Estimated Beginning Balance 10/1/15 $ 26,919,868 • Projected Changes $ 1,829,064 • Total Combined Projected Ending Balance 9/30/16 $ 28,748,932 • Restricted for debt $ 28,748,932 rm. c 0 1 {A- c p - 1 OUTSTANDING GENERAL OBLIGATION DEBT 6 Total Outstanding General Obligation Debt Service 60 50 40 3 0 111 11111 1 11 2 0 1 0 1 , )) •Piincipal r ? 5 , • ' 1 111 "Pc) <5 ' /5 ' ?:› . id . <9 rb 0 ' T I, 3 T)(5' r?-) 4 r1,57 '10 • Interest •-?.? I? 0 .0) 4* T )0 T )0 ,i).> ,1' iffisc Total Outstanding Utility Debt Service OUTSTANDING UTILITY REVENUE DEBT In $ Millions 80 70 60 50 40 30 - 20 10 - 0 11 111 1. 1.11 HU iiiiiiiiiiiiii minim a:11111111111111H r:).1) ry341. r40 4;\, rip elp _AZ'S _A,k1S. _tkriv _&11) _1.?‘ 19/M5Y 1/'Z' ni5' 115' V 1,1'3 V '1," V V • Principal • Interest DEBT PER CAPITA (Total outstanding debt / population) $1,600 $1,400 $1,200 $1,000 $800 $600 $400 $200 $- tsztv 0 0 ca I 11111 1 11 1 1 1 1 1 1 1 1 1 zsst's' oc' cb5o{' �o•ti{' „o ti5'�~ � No � ti�� fico �ti� �' ° 0't` �'bo S)� G�{�ti� X0"5 X05 qtib G�'t G�ti� fi 'co{'��gS�� �coe �t`� ,d° •S*�`o10 yet G°S4 4o- Gcqr "S{0 40 FISCAL YEAR 2016 PROPOSED BOND ISSUANCES Utility System Revenue Bonds To fund 2016 Capital Improvement Budget Certificates of Obligation ($2,000,000) To fund second year of Facility Maintenance Plan QUESTIONS AGENDA MEMORANDUM City Council Meeting of 08/18/2015 DATE: TO: FROM: August 5, 2015 Ronald L. Olson, City Manager Wesley S. Pierson, Assistant City Manager WesP@cctexas.com (361) 826-3082 Proposed FY2016 Budget Presentation for Special Revenue Funds STAFF PRESENTER(S): Name Title/Position 1. Eddie Houlihan Assistant Director BACKGROUND: Department Office of Management & Budget The Office of Management & Budget submits and reviews the Proposed Budget with the City Council prior to adoption in late September. LIST OF SUPPORTING DOCUMENTS: FY 2016 Special Revenue Presentation SPECIAL REVENUE FUNDS SUMMARY 2015-2016 SPECIAL REVENUE FUNDS MISSION Mission Special Revenue Funds are used to account for resources allocated to specific purposes. A special revenue fund continues in existence as long as governmental resources are allocated to its specific purpose. 1 PINNACLE ISSUES FOR FY 2016 Slowdown deterioration and improve functionality of street infrastructure — Street Attain 3o -year street design lifecycle - Street Improve & upgrade traffic signals, signs & markings — Street 4. Continue implementation of the street improvement plan — Street 5. Recruit and retain qualified personnel — Street 6. Implement comprehensive plan — Dev Svcs 7. Update building and electrical codes — Dev Svcs 8. Complete Cost of Service Study — Dev Svcs MAJOR ACCOMPLISHMENTS FOR FY 2015 1. Successful Street Maintenance Fee (SMF) Implementation a) Revenue stream is 98% of Model b) Minimal Appeals during SMF rollout 2. Increased RTA funding for street maintenance — Street 3. Successful Street Preventative Maintenance Program (SPMP) — Street a) Year 1 overlay work completed b) Year 1 sealcoat work 9o% completed c) Delivery orders in progress for Year 2 overlays 4. Completed drafts of Plan Corpus Christi and Downtown Area Development Plan — Dev Svcs 5. Implementation of key software: Infor, Bentley & Vantage Point — Dev Svcs 6. Awarded contracts for a Cost of Service Study and a Customer Service Survey — Dev Svcs EMPLOYEES FY2013-2014 FY2014-2015 FY2015-2016 Street Services: Street Maint. Traffic Mgmt. CC. Crime Control District Development Services Visitor's Facility Fund Muni Ct — Case Mgr Fund Redlight Photo Enforcement Local Emer. Planning Comm. Total 103 23 66.6 109 23 108 24 66.6 79.6 61 63 63 11 13 13 3 3 3 2 1 270.6 9% 91% 2 2 280.6 293.6 Total Enterprise Fund - 293.6 City - 3,227 REVENUE Source Estimated FY 2015 Proposed FY 2016 Sales Taxes General Fund Transfer to Street Hotel Revenues Street Maint. Fee Development Services Arena/Convention Center Interdepartmental RIVZ #2 & #3 Taxes Cony Ctr/Heritage Park RTA Street Services Contribution Redlight Photo Enforcement Medicaid 1115 Waiver 33,806,445 15,596,493 17,066,869 8,930,200 6,117,618 5,816,792 2,395,298 3,280,667 3,733,333 29,521,401 15,568,461 14,862,872 11,078,238 5,526,503 5,243,509 30,916,607 15,666,706 15,270,698 11,071,468 5,477,180 5,107,344 3,908,992 3,787,113 3,582,883 3,200,000 2,428,592 2,401,022 2,202,511 1,821,394 0 0 3,639,883 3,000,000 2,658,486 1,823,688 1,204,158 Street Charges 2,265,484 1,281,540 1,179,700 PEG Fees 870,628 Other Revenues 544,461 Municipal Court Fees Total 419,393 105,474,784 Special Revenue ■ Special Revenue - $1o2,291,976 ■ Enterprise - $862,000,000 685,676 1,524,551 265,325 100,472,367 650,000 501,070 337,875 102,291,976 TOTAL EXPENDITURES Streets Fund: Street Maint. Traffic Mgmt. Total Street Fund Hotel Occupancy Tax Visitor's Facility Bus/Job Development (Type A) CC Crime Control Dist Development Services Arena Facility (Type A) Seawall Improvement (Type A) Health 1115 Waiver Sub -Total (14 Month) Actual FY 2014 16,606,862 3,011,540 Estimated FY 2015 1 $ 36,515,681 4,472,929 Proposed FY 2016 28,563,844 3,745,558 19,618,402 15,881,770 10,833,804 10,467,268 7,362,486 6,347,668 7,709,618 9,955,228 O 88,176,244 40,988,610 14,647,587 9,291,425 13,149,110 7,917,694 7,814,970 4,871,770 10,580,816 32,309,402 18,315,461 10,132,888 7,488,207 7,436,294 6,890,949 4,670,887 2,877,816 0 2,210,208 109,261,982 92,332,112 TOTAL EXPENDITURES Continued Redlight Photo Enforce. Reinvestment Zone #2 Pub Ed & Govt Cable Muni Ct — Technology Muni Ct — Case Mgr LEPC Muni Ct — Bldg Security Parking Improvement Reinvestment Zone #3 Sub -Total Total (14 Month) Actual FY 2014 2,057,452 2,481,720 96,923 93,757 125,544 106,764 102,029 0 845 5,065,034 93,241,278 Estimated FY 2015 '011Ws 1,850,849 3,027,651 1,557,909 212,720 155,375 129,048 96,000 30,000 1,344 7,060,896 Proposed FY 2016 1,896,184 1,431,920 650,000 212,720 162,975 116,175 94,000 30,000 2,436 4,596,410 116,322,878 96,928,522 leu'ves8 185E TOTAL EXPENDITURES Personnel Materials/Supplies Estimated FY 2015 $ % $ % • Proposed FY 2016 $ % 15,082,038 16% 15,033,815 13% 17,271,315 18% 50,239,193 54% 69,924,i85 6o% 58,979,972 6o% Capital Outlay 1,573,671 2% 3,426,528 3% 1,715,000 2% Other Total 26,346,376 28% 27,938,350 24% 18,962,235 20% 93,241,278 ioo % 116,322,878 ioo % 96,928,522 ioo % SUMMARY OF FUND BALANCES Fund Seawall Improvement (Type A) Arena Facility (Type A) Reinvest Zone No. 2 (Packery) Crime Control Development Services Business/Job Develop (Type A) Reinvestment Zone No. 3 Estimated Beginning Fund Balance at 10/1/15 18,222,384 18,240,344 4,889,241 4,425,610 3,3i8,332 3,270,645 2,296,489 Hotel Occupancy Tax Street Fund (Res./Local) Visitors Facility MI Subtotal s 5,511,877 0 Mr 1,096,092 61,271,014 Budget Revenues Budget Expenditures 7,489,426 2,877,816 7,471,634 4,670,887 2,909,700 7,513,000 7,020,939 1,431,920 7,436,294 6,890,949 7,458,113 7,488,207 730,182 15,277,598 1,550,000 2,436 18,315,461 0 9,438,331 66,858,923 10,132,888 59,246,858 Projected Ending Fund balance at 9/30/16 22,833,994 21,041,091 6,367,021 4,502,316 3,448,322 3,240,551 3,024,235 2,474,014 1,550,000 401,535 68,883,079 IMP SUMMARY OF FUND BALANCES Estimated Beginning Fund Balance at 10/1/15 Continued Streets Fund Public Ed, & Govt Cable Redlight Photo Enforce Parking Improvement Municipal Ct - Case Mgr Municipal Ct - Security Municipal Ct - Technology LEPC Health 1115 Waiver Subtotal Total 2,512,050 336,081 387,076 233,814 249,919 115,020 141,610 51,667 0 4,027,237 65,298,251 Budget Revenues 30,162,421 650,000 1,823,688 101,011 146,800 82,600 157,824 98,500 2,210,208 35,433,052 102,291,976 Budget Expenditures 32,309,402 650,000 1,896,185 30,000 162,975 94,000 212,720 116,175 2,210,208 37,681,665 96,928,522 Projected Ending Fund balance at 9/30/16 365,070 336,081 314,579 304,825 233,743 103,620 86,714 33,992 0 1,778,624 70,661,705 PROJECTED CHANGE IN FUND BALANCE 0 • Estimated Beginning Balance 10/05 $ 65,298,251 • Projected Changes S 5,363,454 Projected Ending Balance 9/30/16 $ 70,661,705 .1) DECISION PACKAGES FOR FY 2016 STREET FUND (1041) & STORM WATER FUND (430o) L Mission Elements 1111 Rank Ti Net Impact RECOMMENDED 3. Operate and maintain signals, signs & markings. 1 Continue Year 2 of multi-year Traffic Signals maintenance contract $329,000 4. Operate and maintain signals, signs & markings. 2 Rebid street striping contract for multi-year contract $196,000 5. Operate and maintain signals, signs & markings. 3 Year 2 — NEMA Traffic Cabinet Replacement Program $279,000 2. Maintain street pavements, associated improvements, and appurtenances; Operate and maintain signals, signs & markings. 4 Replace rolling stock (2 bucket trucks, 1 chip spreader, 1 backhoe and small miscellaneous equipment) $750,000 1. Maintain street pavements, associated improvements and appurtenances. Total 5 Increase asphalt maintenance contract work $1,000,000 $2,554,000 �vs QUESTIONS Corpus Christi Meeting Minutes City Council 1201 Leopard Street Corpus Christi, TX 78401 cctexas.com Tuesday, August 11, 2015 11:30 AM Council Chambers Public Notice - - THE USE OF CELLULAR PHONES AND SOUND ACTIVATED PAGERS ARE PROHIBITED IN THE CITY COUNCIL CHAMBERS DURING MEETINGS OF THE CITY COUNCIL. A. Mayor Nelda Martinez to call the meeting to order. Mayor Martinez called the meeting to order. B. Invocation to be given by Ms. Jeanne Gardiner, Unity by the Sea Church. Ms. Jeanne Gardiner Hunter gave the invocation. C. Pledge of Allegiance to the Flag of the United States to be led by Robert Rocha, Fire Chief. Fire Chief Robert Rocha led the Pledge of Allegiance. D. City Secretary Rebecca Huerta to call the roll of the required Charter Officers. City Secretary Rebecca Huerta called the roll and verified that the necessary quorum of the City Council and the required Charter Officers were present to conduct the meeting. Charter Officers: City Manager Ron Olson, City Attorney Miles K. Risley, and City Secretary Rebecca Huerta. Present: 8 - Mayor Nelda Martinez,Council Member Rudy Garza,Council Member Chad Magill,Council Member Colleen Mclntyre,Council Member Lillian Riojas,Council Member Lucy Rubio,Council Member Mark Scott, and Council Member Carolyn Vaughn Absent: 1 - Council Member Brian Rosas E. Proclamations / Commendations 1. Commendation recognizing Melissa Martinez as the, "2015 LULAC National Woman of the Year", and recognizing her induction into the "LULAC Women's Hall of Fame" Mayor Martinez presented a Certificate of Commendation to Melissa Martinez recognizing her as the "2015 LULAC National Woman of the Year" and recognizing her induction into the "LULAC Women's Hall of Fame". Corpus Christi Page 1 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 G. CITY MANAGER'S COMMENTS / UPDATE ON CITY OPERATIONS: a. OTHER Mayor Martinez referred to City Manager's Comments. City Manager Olson reported on the following issues: 1) City Manager Olson provided notification to the City Council and the public that the second "Let's Talk Corpus Christi" public discussion will be held on Wednesday, August 12th from 6:00 - 7:00 p.m. at the Broadmoor Senior Center. The session is being held to invite the public to participate in a public discussion with City leadership. 2) City Manager Olson provided information on the success of the Summer Reading Program. 3) The City of Corpus Christi is continuing work to identify and resolve the water quality issue in the Flour Bluff area which resulted in the recent water boil advisory. The specific source of the problem has not been identified; however, staff is 100% confident that the issue is from an outside source, most likely from backflow. City Manager Olson said he has issued an emergency order to install backflow prevention devices on all wells and bill cost to the property owners. However, the installation of backflow prevention devices, in some areas, may reduce the water pressure below that equired by the Texas Commission on Environmental Quality (TCEQ). Staff is working on a way to boost pressure in those areas in order that backflow preventers may be installed. K. MINUTES: (ITEM 8) 8. Regular Meeting of July 28, 2015 Mayor Martinez deviated from the agenda and referred to approval of the minutes. Council Member Garza made a motion to approve the minutes, seconded by Council Member McIntyre and passed unanimously. L. BOARD & COMMITTEE APPOINTMENTS: 9. Advisory Committee on Community Pride Parks and Recreation Advisory Committee Mayor Martinez referred to board and committee appointments. The following appointments were made: Advisory Committee on Community Pride Mayor Martinez made a motion to recommend the reappointments of Criselda Carrasco, Karla Dowden, Christina Hernandez, Bill Hoelscher, and Laurie Turner and the new appointment of Lisa Torres, seconded by Council Member Magill and passed unanimously (Council Member Rosas - absent). Park and Recreation Advisory Committee Council Member McIntyre made a motion to reappoint Curtis Ford, Alexis Corpus Christi Page 2 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Hunter, and Ricardo Pedraza, seconded by Council Member Magill and passed unanimously (Council Member Rosas - absent). Council Member McIntyre nominated Robert A. Alvarez and Gary McCoig. Council Member Magill nominated Kamlesh Bhikha. Council Member McIntyre made a motion to appoint Robert A. Alvarez, Kamlesh Bhikha, and Gary McCoig, seconded by Council Member Scott and passed unanimously (Council Member Rosas - absent). M. EXPLANATION OF COUNCIL ACTION: N. CONSENT AGENDA: (ITEMS 10 - 18) Approval of the Consent Agenda Mayor Martinez referred to the Consent Agenda Items. There were no comments from the Council or the public. A motion was made by Council Member Garza, seconded by Council Member Riojas, to approve the Consent Agenda. The consent agenda items were passed and approved by one vote as follows: Aye: 8 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 10. Service Agreement for Preventative Maintenance of the Breakpoint Chlorination System Motion approving a service agreement with Grace Water Services, LLC, of Katy, Texas based on Local Government Code Sec. 252.022 General Exemption, a procurement necessary to preserve or protect the public health or safety of the municipality's residents, for a total amount of $194,660.00. The term of the contract will be for twenty-four months with options to extend for up to three additional twelve-month periods, subject to the approval of the Contractor and the City Manager or designees. Funds have been budgeted by the Utilities Department in FY 2014-2015. This Motion was passed on the Consent Agenda. Enactment No: M2015-080 11. Supply Agreement for Hot Mix Asphalt Motion rescinding the award made on June 16, 2015 to HAC Materials, Ltd., Corpus Christi, Texas due to naming the incorrect Corpus Christi Page 3 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 12. 13. supplier of the primary award and properly awarding to the following suppliers for hot mix asphalt, based on lowest responsible bid, awarding primary and secondary agreements, in accordance with Bid Event No. 5 for an estimated semi-annual expenditure of $989,085 of which $659,390 is required for FY 2014-2015. The term of the agreements will be for six months with options to extend for up to five additional six month periods, subject to the approval of the suppliers and the City Manager or designee. Funds have been budgeted by Street Services in FY 2014-2015. Haas Anderson Construction Ltd. Corpus Christi, Texas $936,937.50 Primary Supplier Bay, Ltd. Corpus Christi, Texas $52,147.50 Secondary Supplier Grand Total: $989,085.00 This Motion was passed on the Consent Agenda. Enactment No: M2015-081 Supply Agreement for Emulsion Oil (SS -1) Motion authorizing the City Manager or designee to execute a supply agreement with Ergon Asphalt & Emulsions, Inc., Austin, Texas for Emulsion Oil (SS -1) in accordance with Bid Event No. 4, based on only bid, for an estimated six month expenditure of $79,450.00 of which $13,241.67 is required for FY 2014 - 2015. The term of the contract will be for six months with an option to extend for up to five additional six-month periods, subject to the approval of the supplier and the City Manager or designee. Funds have been budgeted by the Street Services Department in FY2014 - 2015. This Motion was passed on the Consent Agenda. Enactment No: M2015-082 Purchase Video Collaboration Technology for Corpus Christi Police Department and City video operations Motion authorizing the City Manager or designee to approve the purchase of information technology equipment from Data Projections for a Police Department Intelligence Command Center with communication links to the City Emergency Operations Center (EOC) and designated entities for a total expenditure of $114,741.64. Data Projections is a State of Texas vendor, number DIR-SDD-11. Funds are available in the Municipal Information Systems Department Corpus Christi Page 4 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 14. FY2014-2o15 budget. This Motion was passed on the Consent Agenda. Enactment No: M2015-083 Second Reading Ordinance - Closing an undeveloped and unsurfaced portion of a public right-of-way located south of Holly Road and east of Ennis Joslin Road (1st Reading 7/28/15) Ordinance abandoning and vacating an undeveloped and unsurfaced 21,300.84 -square foot portion (0.489 acres) of a 20 -foot wide public right-of-way, out of Lot 1, Section 32, Flour Bluff & Encinal Farm & Garden Tracts and requiring the owner, MPM Development, LP to comply with specified conditions. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030572 15. Second Reading Ordinance - Amending the City Code of Ethics complaint procedures (1st Reading 7/28/15) 16. 17. Ordinance amending Sections 2-330 and 2-334 of the City Code to amend the City's Code of Ethics regarding the complaint form and procedures; and providing for publication. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030573 Second Reading Ordinance - Amending City Code related to interest rates for voluntary assessment projects, and approving the final assessment roll for improvements made on Vaky Street, Ivy Lane, and Clare Drive (Bond 2008)(1st Reading 7/28/15) Ordinance amending Chapter 49, Article II, Section 49-21 "Required Improvements; Policy on Assessments"; Amending Ordinance 029769 Passed and Approved on March 19, 2013, to adopt the final assessment roll and assessments to be levied against the owners of property abutting on Vaky Street from Swantner Drive to Reid Drive, Ivy Lane from Gollihar Road to Horne Road and Clare Drive from South Padre Island Drive to McArdle Road (The "Project") (Bond 2008) This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030574 Second Reading Ordinance - Lease Agreement for hangar and office space for air ambulance and charter flight service (1st Reading 7/28/15) Corpus Christi Page 5 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Ordinance authorizing the City Manager or designee to execute a lease agreement with Sterling Air Service for hangar, office and parking space at Corpus Christi International Airport for a period of 18 months. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030575 18. Second Reading Ordinance - Appropriating funds for routine airport maintenance (1st Reading 7/28/15) Ordinance appropriating $50,000 from Texas Department of Transportation's Routine Airport Maintenance Program (RAMP) Grant (CSJ No. M1516CORP) in the No. 1055 Airport Grants Fund to fund airport maintenance at Corpus Christi International Airport. This Ordinance was passed on second reading on the Consent Agenda. Enactment No: 030576 O. PUBLIC HEARINGS: (ITEMS 19 - 20) 19. Public Hearing and First Reading Ordinance - Rezoning property located at 3522 Airline Road Case No. 0715-01 Guadalupe Leon and Maria Del Carmen Leon: A change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. The property to be rezoned is described as being a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Airline Road between Brooke Road and Wall Street. Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Guadalupe Leon and Maria Del Carmen Leon ("Owners") by changing the UDC Zoning Map in reference to a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts (the "Property"), from the "FR" Farm Rural District to the "RE" Residential Estate District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Corpus Christi Page 6 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Mayor Martinez referred to Item 19. Director of Development Services Dan Grimsbo stated that the purpose of this item is to rezone the subject property to a Residential Estate District. Mr. Grimsbo said the Planning Commission and staff are in favor of the zoning change. Mayor Martinez opened the public hearing. There were no comments from the public. Mayor Martinez closed the public hearing. In response to a council member, Mr. Grimsbo explained that the City's responsibilities will remain the same with the change of zoning. Council Member McIntyre made a motion to approve the ordinance, seconded by Council Member Garza. This Ordinance was passed on first reading and approved with the following vote: Aye: 8 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 20. Public Hearing and First Reading Ordinance - Rezoning property located at 3313 Barthlome Street. Case No. 0615-04 Jesus Mora: A change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from Commercial to Light Industrial. The property to be rezoned is described as Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. Planning Commission and Staff Recommendation (July 15, 2015): Denial of the change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit with 9 conditions. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Jesus Mora ("Owner"), by changing the UDC Zoning Map in reference to Lot 4-B, Barthlome Acre Tracts, from the "Cl" Intensive Commercial District to the "CI/SP" Commercial Intensive District with a Special Permit; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 20. Director of Development Services Dan Grimsbo explained that approval of this item will require a three-fourths vote of the City Council. The 20% rule is in effect because the City has received 23.35% opposition to this rezoning request. Mr. Grimsbo stated that the purpose of this item is to rezone the subject property to allow the warehouse storage of equipment and vehicles associated with a cable contractor. Mr. Grimsbo said Corpus Christi Page 7 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 the Planning Commission and staff recommend denial of the change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit for the contractor's shop and storage. Mayor Martinez opened the public hearing. There were no comments from the public. Mayor Martinez closed the public hearing. Council members spoke regarding the following topics: the reasons for opposition; whether the structures on-site without a permit are still located on the property; and the improvements to the setback with the special permit condition. Council Member Rubio made a motion to approve the ordinance, seconded by Council Member Vaughn. This Ordinance was passed on first reading and approved with the following vote: Aye: 7 - Mayor Martinez, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 1 - Council Member Garza F. PUBLIC COMMENT FROM THE AUDIENCE ON MATTERS NOT SCHEDULED ON THE AGENDA WILL BE HEARD AT APPROXIMATELY 12:00 P.M. PLEASE LIMIT PRESENTATIONS TO THREE MINUTES. A recording is made of the meeting; therefore, please speak into the microphone located at the podium and state your name and address. If you have a petition or other information pertaining to your subject, please present it to the City Secretary. Mayor Martinez deviated from the agenda and called for comments from the public. Gloria Randall Scott requested that the City Council continue to investigate the preferred red route for the location of the new Harbor Bridge and invited the Council to visit the community and see the impact this route will have on the neighborhood. Stefany Schade, on behalf of the Downtown Revitalization Alliance Board, spoke in support of City staff and the Downtown Management District's efforts to make an impact and deal with the homelessness issue. Mary Jane Garza, President of the League of Women Voters, complimented the Mayor and City Council for addresses credit access business regulations (Agenda Item 2) and Tom Tagliabue, Director of Intergovernmental Relations, for providing the information to the City Council. Errol Summerlin, Citizens Alliance for Fairness and Progress, provided history on the Broadway Wastewater Treatment Plant and requested that the neighborhood receive a status on the project and landscaping. Rick Milby thanked the City Council for their service and suggested that City Manager Olson further investigate the pothole patching process presented by staff at a previous meeting. Kyle Pape spoke regarding the Citizens Collection Center - Flour Bluff/Padre Island and expressed concern that the project will impact property values. Mr. Pape referred to a petition submitted by residents, and said the concerns from the residents include: the project's cost, illegal dumping (bi-waste), health and safety, and rodents. Shirley Thorton spoke regarding the public notice provided for the Citizens Collection Center - Flour Bluff/Padre Island. O. PUBLIC HEARINGS: (ITEM 21) Corpus Christi Page 8 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 21. Public Hearing and First Reading Ordinance - Rezoning property located at 3209 Acushnet Drive Case No. 0715-02 Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC and Liliot, LLC: A change of zoning from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from commercial to light industrial uses. The property to be rezoned is described as Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza, located along the north side of Acushnet Drive between Jefferson Road and Weber Road (FM 43). Planning Commission Recommendation (July 15, 2015): Approval of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Staff Recommendation: Denial of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Andrea Trevino and Jesus Trevino, dba South Side Paint & Body, LLC and Liliot, LLC ("Owners") by changing the UDC Zoning Map in reference Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza (the "Property") from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 21. Director of Development Services Dan Grimsbo made a correction to the address presented on the agenda which should read 3902 Acushnet Drive. Mr. Grimsbo stated that the purpose of this item is to rezone the subject property to allow for the expansion of an existing heavy vehicle service use. The applicant owns three lots and is requesting to rezone all three lots to "IL" Light Industrial District. Mr. Grimsbo stated that the Planning Commission recommended approval of the zoning change. Mr. Grimsbo stated that staff recommends denial of the zoning change. Mayor Martinez opened the public hearing. John Kendall, representative for Andrea Trevino and Jesus Trevino, stated that the business is growing and the applicant purchased the vacant lot for the purpose of expanding. Mr. Kendall said the applicant has not determined the uses for the property and is requesting to rezone the all three properties at the same time without being hindered by a special permit. Andrea Trevino, applicant, spoke regarding the Corpus Christi Page 9 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 expansion of her business and requested support for the rezoning. Mayor Martinez closed the public hearing. Council Member Rubio made a motion to approve the ordinance, seconded by Council Member Vaughn. This Ordinance was passed on first reading and approved with the following vote: Aye: 8 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 H. REGULAR AGENDA: (ITEM 2) THE FOLLOWING ITEM WILL BE DISCUSSED AT APPROXIMATELY 12:30 2. Second Reading Ordinance - Amending the City Code to create credit access business regulations (1st Reading 7/28/15) Ordinance amending the Corpus Christi Code of Ordinances by adding a new chapter, Chapter 5, Business Regulations; Creating Chapter 5, Article I - CREDIT ACCESS BUSINESSES to set forth registration requirements and credit extension guidelines for credit access businesses; providing for severance; providing for publication; providing for penalty; and providing an effective date. Mayor Martinez deviated from the agenda and referred to Item 2. Director of Intergovernmental Relations Tom Tagliabue stated that the purpose of this item is to adopt an ordinance to create credit access business regulations. Mr. Tagliabue said that since the first reading, he and Mayor Martinez met with the local credit access business person and their association representative, and Mr. Tagliabue also had additional discussions with the Intergovernmental Relations Office of Consumer and Financial Protection Bureau about outreach efforts and the timeline on federal regulations. Based on these meetings, an amendment is being considered prior to second reading. City Attorney Miles Risley provided language to amend the ordinance by adding Section 6, which shall not be codified, and which reads: "Within 60 days after federal regulations become effective that comprehensively regulate credit access businesses, the City Attorney's Office shall evaluate the effect of this ordinance and federal regulations on local credit access businesses and provide a report to City Council. Any delay in providing said report shall not affect the validity of this ordinance." Mayor Martinez called for comments from the public. Susie Luna Saldana spoke regarding motor vehicle title loans and expressed concern regarding restricting someone's right to do what they want with their property. Ann Baddour, Texas Appleseed Director of Fair Financial Services Program, explained that payday and auto title lending is a serious issue in the state of Texas with major effects to individuals that use these loans. Ms. Baddour said the ordinance will place tighter limits on these companies. Ms. Baddour also Corpus Christi Page 10 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 suggested that the ordinance be evaluated after implementation of federal regulations. Donna Hurley, United Way of the Coastal Bend, John Bell, and Linda McKamie, Executive Director of Catholic Charities, spoke in support of the City Council taking action to protect the citizens of Corpus Christi. Council members spoke regarding the following topics: restrictions on loans; refinancing or renewal of loans; how the ordinance will be enforced; and individuals being responsible for their decisions. Council Member McIntyre made a motion to amend the ordinance as stated, seconded by Council Member Garza. The motion to amend was passed with the following vote: Martinez, Rubio, Scott, Garza, Magill, McIntyre, and Riojas, voting "Aye"; Vaughn voting "No"; Rosas was absent. Council Member Garza made a motion to approve the ordinance as amended, seconded by Council Member Riojas. This Ordinance was passed on second reading as amended and approved with the following vote: Aye: 7 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio and Council Member Scott Nay: 1 - Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 Enactment No: 030571 J. EXECUTIVE SESSION: (ITEMS 6 - 7) 6. 7. Mayor Martinez deviated from the agenda and referred to the day's executive sessions. The Council went into executive session. Executive Session pursuant to Section 551.071 of the Texas Government Code and Texas Disciplinary Rules of Professional Conduct Rule 1.05 to consult with attorneys concerning legal issues related to the New Broadway Waste Water Treatment Plant and other parts of the City's Sanitary Sewer Collection System. This E -Session Item was discussed in executive session. Executive session pursuant to Texas Government Code § 551.071 for consultation with attorneys regarding collective bargaining negotiations and/or the collective bargaining agreements between the City of Corpus Christi and the Corpus Christi Firefighters' Association and/or Corpus Christi Police Officers' Association. This E -Session Item was discussed in executive session. O. PUBLIC HEARINGS: (ITEM 22) 22. Public Hearing and First Reading Ordinance - Rezoning property located near Rodd Field Road and Siberian Street Corpus Christi Page 11 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Case No. 0715-03 Related Investors, Ltd.: A change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Rodd Field Road approximately 480 feet south of Siberian Street. Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District. Ordinance: Ordinance amending the Unified Development Code ("UDC"), upon application by Related Investors, Ltd. ("Owners") by changing the UDC Zoning Map in reference a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts (the "Property") from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. Mayor Martinez referred to Item 22. Director of Development Services Dan Grimsbo stated that the purpose of this item is to rezone the subject property to allow for the expansion of a single-family subdivision. Mr. Grimsbo said that the Planning Commission and staff are in favor of the zoning change. Mayor Martinez opened the public hearing. There were no comments from the Council or the public. Mayor Martinez closed the public hearing. Council Member McIntyre made a motion to approve the ordinance, seconded by Council Member Garza. This Ordinance was passed on first reading and approved with the following vote: Aye: 8 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 P. FIRST READING ORDINANCES: (ITEM 23) 23. First Reading Ordinance - Appropriating funds for Judicial Court Improvements Ordinance appropriating $25,500 from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electrical equipment, electrical installation, and training for Municipal Court Judges; and Corpus Christi Page 12 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 amending the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to increase expenditures by $25,500 in the No. 1020 General Fund. Mayor Martinez referred to Item 23. Assistant City Manager Susan Thorpe stated that the purpose of this item is to appropriate $25,5000 from the Judicial Efficiency Fund to install and improve courtroom electronic devices including microphones, other electronic equipment and training for Municipal Court Judges. There were no comments from the public. Council Member McIntyre asked if this item was a previous decision package. City Manager Olson said this decision package was previously denied and funding was found in the Judicial Efficiency Fund. Council Member McIntyre made a motion to approve the ordinance, seconded by Council Member Garza. This Ordinance was passed on first reading and approved with the following vote: Aye: 8 - Mayor Martinez, Council Member Garza, Council Member Magill, Council Member McIntyre, Council Member Riojas, Council Member Rubio, Council Member Scott and Council Member Vaughn Absent: 1 - Council Member Rosas Abstained: 0 I. BRIEFINGS: (ITEMS 3 - 5) 3. Proposed FY2016 Budget for General Fund Mayor Martinez deviated from the agenda and referred to Item 3. City Manager Olson stated that the next two presentations are related to the FY2016 Operating Budget. City Manager Olson provided an overview of the budget including: the total proposed operating budget; the operating tax rate considerations; details in the increase of revenues and expenditures in the general fund; and the guiding principles used to prepare the budget. Assistant City Manager Wes Pierson presented information on the proposed FY2016 Budget for the General Fund including: the mission of the general fund; a matrix reflecting how all funds interact with the general fund; how the City of Corpus Christi's general fund compares to other Texas cities regarding ad valorem tax per capita amounts, sales tax, revenues and expenditures, the total tax rate, and maintenance and operation rates; a five-year history of property tax rates; the proposed property tax rate distribution for a typical home owner; the total number of full-time equivalents; the total general fund revenues and expenditures; the projected change in fund balance; the 2016 decision packages; and the other issues considered. Council members spoke regarding the following topics: the operation and maintenance rate compared to prior years; the cell phone policy; funding for Fire and Police academies; health initiatives; funding retirement contributions; the non -approved decision package in Animal Care for financial support to maintain seven (7) current temporary employee positions; funding consideration for Vector Control's use of pellets for mosquito control; use of hotel occupancy tax (HOT) funds for beach cleaning to include 300 -gallon trash receptacles; the non -approved decision package in Police for one additional captain position in Animal Care; whether police coverage on Padre Corpus Christi Page 13 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Island will be affected by not approving that Police non -approved decision package; funding for Downtown Management District and bike patrol; use of beach cleaning funds on the seawall and consideration for animal waste receptacles; the aggregate total impact to reduce the budget by 1%, excluding public safety; an illustration of cost efficiencies for goods and services; the business plan concepts; the position in Strategic Management to track benchmarking; the operating tax rate comparison; traffic light management and synchronization; integration of traffic light system with the Texas Department of Transportation (TxDOT); Phase II Communication improvements; no proposed increase in health insurance; information on the citizens engagement software and expectations; ways to centralize facilitating stakeholder input; and the reduction in personnel costs for the City Auditor. 4. Proposed FY2016 Budget for Internal Service Funds Mayor Martinez referred to Item 4. Assistant Director of Management and Budget Eddie Houlihan stated that the purpose of this item is to present the FY2016 Budget for the Internal Service Funds. Mr. Houlihan provided information on the Internal Service Funds including: the mission; pinnacle issues for FY2016; the major accomplishments for FY2015; the total number of full-time equivalents; the revenues and expenditures; the summary of fund balances; the projected change in fund balance; and decision package. Council members spoke regarding the following topics: actuarial numbers in the workers compensation fund for FY2014-2015; setting aside savings from decreases in maintenance costs due to the purchase of new vehicles as part of a long-term vehicle replacement plan; the reasons for the decrease in expenditures in the Fleet Maintenance Services Fund; the unrestricted fund balance target; and an explanation of the Stores Fund and related decision package. City Manager Olson informed the City Council that next week's Council meeting will include presentations on the Enterprise and Special Revenue Funds. Assistant City Manager Wes Pierson presented a timeline for adoption of the property tax rate, which includes the need for a special meeting to be held on September 1, 2015. City Manager Olson requested that council members provide questions regarding the residential/local street reconstruction plan. 5. Water Rates - Rate Impacts Mayor Martinez referred to Item 5. Executive Director of Utilities Mark Van Vleck provided an overview of previous water presentations including: the rate review schedule; key discussion topics and goals; and the inside city limit residential customer trends. Mr. Van Vleck stated that the purpose of this item is to discuss water rate impacts including: the increase due to the capital improvement program; the current rate structure and water rate options; residential revenue versus volume; sample water bills; a comparison of the City of Corpus Christi rates against other municipalities; and low income assistance programs that are available. Council members spoke regarding the following topics: the recommended water rate structure; the City of Corpus Christi having one of the lowest water rates in Texas; bi-annual water rates; fair distribution of cost; round down calculations; the timeline for separating storm water; how water rates will be Corpus Christi Page 14 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Q. affected if citizens are asked to conserve again; and a review of existing water contracts. FUTURE AGENDA ITEMS: (ITEMS 24 - 28) Mayor Martinez referred to Future Agenda Items. City Manager Olson stated that staff had a planned presentation on Item 26. 24. Purchase of Generator Motion approving the purchase of one generator from Holt Cat, Irving, Texas for a total expenditure of $61,393.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Utilities Department in FY 2014- 2015. This Motion was recommended to the consent agenda. 25. Purchase and Installation of HVAC Equipment Motion approving the purchase and installation of one Burnham Commercial Fire Tube Boiler from Weathertrol, Inc., Corpus Christi, Texas for a total expenditure of $64,700.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Facilities Department in FY 2014- 2015. This Motion was recommended to the consent agenda. 26. Adopting Homeless Solutions Visions & Strategies Resolution to Adopt Homeless Solutions Vision and Strategies, to provide policy direction to City staff. This Resolution was recommended to the consent agenda. 27. Authorizing the City Manager or designee to enter into an outside city limit water contracts for property at 754 Mckinzie Road Resolution authorizing the City Manager or his designee to enter into outside city limits water contracts with Herman Dale Wulf & Donald E. Schiffke, Jr. to provide public water to their property located outside the city limits described as 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568, also commonly known by its street address as 754 Mckinzie Road under Section 55-111, Code of Ordinances. This Resolution was recommended to the consent agenda. 28. Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services Corpus Christi Page 15 Printed on 8/14/2015 City Council Meeting Minutes August 11, 2015 Resolution authorizing the City Manager or designee to execute an Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services. This Resolution was recommended to the consent agenda. R. LEGISLATIVE UPDATE: NONE. S. ADJOURNMENT The meeting was adjourned at 5:03 p.m. Corpus Christi Page 16 Printed on 8/14/2015 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 11, 2015 Action Item for the City Council Meeting of August 18, 2015 DATE: July 28, 2015 TO: Ronald L. Olson, City Manager FROM: Gabriel Maldonado, Interim Procurement Manager gabrielm@cctexas.com (361) 826-3169 Mark Van Vleck, P.E., Executive Director of Utilities Department markvv@cctexas.com (361) 826-1874 Purchase of Generator CAPTION: Motion approving the purchase of one generator from Holt Cat, Irving, Texas for a total expenditure of $61,393.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Utilities Department in FY 2014- 2015. PURPOSE: The generator will be placed into service at the Laguna Shores Lift Station where it will provide emergency backup power in the event of a power outage. BACKGROUND AND FINDINGS: The new equipment will be used as a replacement for an existing generator which is over 25 years old and has outlived its normal service life expectancy. It has been difficult and costly to keep in service for the past five years. Many of the components that should be replaced are no longer available. It is currently out of service as it needs a new radiator and related cooling system components, and control system printed circuit boards. The new generator will have the same automatic transfer capabilities as the existing unit. ALTERNATIVES: Not applicable. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY / NON -EMERGENCY: Non -emergency. DEPARTMENTAL CLEARANCES: Utilities Department FINANCIAL IMPACT: ❑ Operating ❑ Revenue x Capital ❑ Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget $445,121.48 $0 $445,121.48 Encumbered / Expended Amount $143,507.91 $0 $143,507.91 This item $61,393.00 $0 $61,393.00 BALANCE $240,220.57 $240,220.57 Fund(s): Wastewater System Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price Sheet CITY OF CORPUS CHRISTI PURCHASING DIVISION BUYER: GERALD GOODWIN ITEM 1. DESCRIPTION Caterpillar Model D125 Generator Set TOTAL: QTY. 1 PRICE SHEET TLGPC CONTRACT NO. 424-13 PURCHASE OF GENERATOR Holt Cat Irving, Texas UNIT Each UNIT PRICE $61,393.00 EXTENDED PRICE $61,393.00 $61,393.00 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 11, 2015 Action Item for the City Council Meeting of August 18, 2015 DATE: August 11, 2015 TO: Ronald L. Olson, City Manager FROM: Gabriel Maldonado, Interim Procurement Manager gabrielm(a�cctexas.com (361) 826-3169 Carlos Gonzalez, Director of Facilities CarlosG2(a�cctexas.com (361) 826-3567 Purchase and Installation of HVAC Equipment CAPTION: Motion approving the purchase and installation of one Burnham Commercial Fire Tube Boiler from Weathertrol, Inc., Corpus Christi, Texas for a total expenditure of $64,700.00. The award is based on the cooperative purchasing agreement with the Texas Local Government Purchasing Cooperative (TLGPC). Funds have been budgeted by the Facilities Department in FY 2014- 2015. PURPOSE: The Burnham Commercial Fire Tube Boiler will be replacing the existing boiler in the City Hall Basement. BACKGROUND AND FINDINGS: The existing boiler is original to the construction of City Hall, built in mid 1980s. The equipment is approaching 30 years of service and the expected service life of this type of equipment is 12 years. In recent years, the boiler has been inoperable and out of commission six times and required the replacement of the tubes four times. ALTERNATIVES: Not applicable. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY / NON -EMERGENCY: Non -emergency. DEPARTMENTAL CLEARANCES: Facilities Department FINANCIAL IMPACT: x Operating ❑ Revenue ❑Capital ❑ Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget $106,875.61 $0 $106,875.61 Encumbered / Expended Amount $10,322.96 $0 $10,322.96 This item $64,700.00 $0 $64,700.00 BALANCE $31,852.65 $31,852.65 Fund(s): Facilities Fund Comments: RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price Sheet CITY OF CORPUS CHRISTI PURCHASING DIVISION BUYER: RUTH BROWN ITEM 1. DESCRIPTION Burnham Commercial Fire Tube Boiler and Installation QTY. 1 PRICE SHEET TLGPC CONTRACT NO. 458-14 TLGPC CONTRACT NO. 461-14 PURCHASE OF HVAC EQUIPMENT UNIT Each Weathertrol, Inc. Corpus Christi, TX UNIT PRICE $64,700.00 EXTENDED PRICE $64,700.00 TOTAL: $64,700.00 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 11, 2015 Action Item for the City Council Meeting of August 18, 2015 DATE: July 24, 2015 TO: Ronald L. Olson, City Manager FROM: Dan M. Grimsbo, P.E., Director, Development Services Department DanG@cctexas.com (361) 826-3595 Resolution authorizing the City Manager or designee to enter into outside city limit water contracts for property located at 754 Mckinzie Road. CAPTION: Resolution authorizing the City Manager or his designee to enter into outside city limits water contracts with Herman Dale Wulf & Donald E. Schiffke, Jr. to provide public water to their property located outside the city limits described as 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568, also commonly known by its street address as 754 Mckinzie Road under Section 55-111, Code of Ordinances. PURPOSE: The City Council is required to approve the outside city limits water contract before the contract for such service can become effective. RECOMMENDATION: Approval of the resolution authorizing the City Manager or his designee to enter into an outside city limits water contract with property owners of 754 Mckinzie Road to provide public water to their location outside the city limits pursuant to Section 55-113 of the City Code of Ordinances. The water contract will be with Herman Dale Wulf and Donald E. Schiffke, Jr., the owners of the property. BACKGROUND AND FINDINGS: Section 55-111 of the Code of Ordinances requires a written service contract between the City and all owners and record mortgagees and lienholders of such property. The property owners, Mr. Wulf and Mr. Schiffke, are currently building a home outside the city limits on property of 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568 and specifically described on attached metes and bounds "Exhibit A", also commonly known by its street address as 754 Mckinzie Road. In order to obtain public water, the property owners must comply with the following requirements: a. Enter into a written service contract with the City; b. Submit plans that are in compliance with all city codes and obtain all city permits as if the property were within the City limits; and c. Allow inspections of all such construction. Water connection will not be approved until after the water service contract has been approved and recorded in the Nueces County records. Pursuant to the requirements of the water service contract, construction may only occur in compliance with City regulations, including construction permit requirements, as though the property were inside the City Staff recommends the City Council approve authorizing the City Manager or designee to enter into outside city limits water contracts with the property owners to provide public water to their property located outside the city limits. ALTERNATIVES: Not recommended OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: Section 55-111 of the City Code requires City Council approval of outside -City -limits water contracts. EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital I Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Resolution OCL Water Contract Exhibit A — Metes & Bounds Exhibit B — Location Map Resolution Authorizing the City Manager or his designee to enter into outside city limits water contracts with Herman Dale Wulf & Donald E. Schiffke, Jr. to provide public water to their property located outside the city limits described as 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568, also commonly known by its street address as 754 Mckinzie Road under Section 55-111, Code of Ordinances. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: The City Council authorizes the City Manager or his designee to enter into 1 outside city limits water contract with Mr. Wulf and Mr. Schiffke to provide public water to their property located outside the city limits. ATTEST: THE CITY OF CORPUS CHRISTI Rebecca Huerta City Secretary Nelda Martinez Mayor Corpus Christi, Texas of The above resolution was passed by the following vote: Nelda Martinez Rudy Garza Chad Magill Colleen McIntyre Lillian Riojas Lucy Rubio Brian Rosas Mark Scott Carolyn Vaughn STANDARD FORM CONTRACT FOR PROVIDING WATER WHERE PROPERTY IS SITUATED PARTLY OR WHOLLY BEYOND CITY LIMITS STATE OF TEXAS § COUNTY OF NUECES § THIS CONTRACT AND AGREEMENT made and entered into an original by and between, Herman Dale Wulf and Donald E. Schiffke, Jr., (Owner), whose address is 746 Mckinzie Road #2, Corpus Christi, Texas 78410 and the City of Corpus Christi, Texas ("City"), a home rule city of more than 250,000 population, a municipal corporation and body politic under the laws of the State of Texas, of 1201 Leopard Street, Corpus Christi, Texas 78401, County of Nueces, State of Texas, for good and valuable consideration in hand received by the parties respectively and upon the covenants and conditions hereafter stated: WITNESSETH: 1. Owner is owner in fee simple and of all existing rights, titles and interests therein of all the following described property located in Nueces County, Texas, which is situated partly or wholly beyond the corporate limits of the City of Corpus Christi, and further, the property is not principally used for port -related industry, as defined by Section 55-111, as amended, Code of Ordinances, City of Corpus Christi, and is generally delineated on the map attached to this contract and marked "Exhibit B" and being more particularly described as follows, to -wit: Being 1 acre out of 21 acres out of a 100 acre tract out of B.S. & F. Survey 403, Abstract 568 and specifically described on attached metes and bounds "Exhibit A", also commonly known by its street address as 754 Mckinzie Road. 11. City agrees to deliver City water to such property or to waterlines on the property, under rules and regulations promulgated and authorized by Sections 55-111 as amended, of the Code of Ordinances, City of Corpus Christi. I11. Owner and Lien Holder agree to construct all improvements on such property under all City codes and regulations and to obtain all City technical construction permits as though the property were inside the City. Owner and Lien Holder consent to inspections of all of such construction of duly authorized inspectors or representatives of City departments charged with enforcement of the codes and regulations. Owner and Lien Holder agree that, as to any improvements, the applicable codes and regulations are those codes and regulations that are in effect at the time of commencement of the improvements. IV. All connections to the City water system are subject to the same rules and regulations regarding standards of delivery of water service, including installation and disconnections for failure to pay charges, as consumers within the City limits. Page 1 of 3 V. IT IS AGREED by and between the parties hereto that all of the above conditions shall be binding upon the successors and assigns of the said Owner and each of them, if multiples, and constitutes a covenant running with the land. WITNESS OUR HAND this I5 day of Jtot OWNERS: �(, Jz erman Dale Wul STATE OF TEXAS COUNTY OF NUECES , 2015. Donald E. Soh This instrument was acknowledged before me on this the i5 day of 2015, by Herman Dale Wulf and Donald E. Schiffke 411111111103 otary P , State of Texas Ct. JUAN C LUGO My Commission Expires Gttobef 15, 2017 Page 2 of 3 City of Corpus Christi: ATTEST: By: By: Rebecca Huerta Daniel M. Grimsbo, P.E., Director City Secretary Development Services Department STATE OF TEXAS COUNTY OF NUECES This instrument was acknowledged before me on this day of _ 2015, by Rebecca Huerta, City Secretary, of the City of Corpus Christi, a Texas home -rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas STATE OF TEXAS COUNTY OF NUECES This instrument was acknowledged before me on this day of 2015, by City Manager or designee, of the City of Corpus Christi, a Texas home -rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas APPROVED AS TO FORM: day of , 2015. Julian Grant Senior Assistant City Attorney for the City Attorney CilJSERS&ORODESKTOPICORRECTED 74IS WATER SERVICE CONTRACT S4 MCE N21E RD WULF SCHIFFKE GOC Page 3 of 3 i?a,--4 21:114-1.31 :2.039' WARRANTY DEED Date: November 2013 GRANTOR: CHARLENE SPENCE, a g$e-person— COL'S GRANTOR'S MAILING ADDRESS (including County): 746 McKinzie Road Corpus Christi, Texas 78410 County: Nueces County, Texas GRANTEE: HERMAN DALE WULF and DONALD E. SCHIFFICE JR. GRANTEE'S MAIUNG ADDRESS (including County): 746 McKinzie Road #2 Corpus Christi, Texas 78410 County: Nueces County, Texas CONSIDERATION: FIVE THOUSAND AND NO/100 DOLLARS. PROPERTY: ALL that certain tract or parcel of land situated in Nueces County, Texas, same Tying outside the Corporate City Limits of Corpus Christi, Texas, same being out of 21 acres out of a 100 acre tract out of B.S.&F. Survey 403, Abstract 568, Nueces County, Texas, same also being a portion of Lots 1 and 2 of Rowena Shaeffer Lands as recorded in Volume 3, Page 17 of the Map Records of Nueces County, Texas, same being out of said 100 acre tract being described in Volume 146, Page 518 of the Deed Records of Nueces County, Texas, same being out of the property as conveyed and described In Clerks File No. 2000026109 of the Offldal Public Records of Nueces County, Texas, and being mor particularly described by metes and bounds as follows, to wit: COMMENCING at a % inch iron pipe found for the Northwest corner of this tract, same being the Northwest corner of said 21 acre tract, same lying in the common boundary line of B.S.&F Survey 403, Abstract 568 and A.B.&M. Survey 410, Abstract 991, Nueces County, Texas; THENCE, along the West boundary line of said 21 acre tract and with said common boundary line of B.S.&F. Survey 403, Abstract 568 and A.B.&M. Survey 410, Abstract 991, SOUTH 00 degrees 02 minutes 00 seconds EAST 150.00 feet to a 5/8 inch iron set for the Northwest corner of this tract and the point of beginning, same being the Southwest corner of a 0.568 acre tract; THENCE, along the North boundary line of this tract, NORTH 89 degrees 59 minutes 42 seconds EAST 165.00 Feet to a 5/8 Inch rod set for the Northeast corner of this tract, same being the Southeast corner of said 0.568 acre tract THENCE, along the East boundary Zine of this tract, SOUTH 00 degrees 02 minutes 00 seconds EAST 264.00 feet to a 5/8 inch iron rod set for the Southeast comer of this tract; EXHIBIT A 1 of 2 THENCE, along the South boundary line of this tract, SOUTH 89 degrees 59 minute', 42 seconds WEST 165.00 feet to a 5/8 inch iron rod set for the Southwest corner of this tract, same lying in the West boundary line of said 21 acre tract, same lying in said common boundary line of BS.&F. Survey 403, Abstract 568 and A.B.&M. Survey 410, Abstract 991; THENCE, along the West boundary line of this tract and said 21 acre tract and with said common boundary line of BS.&F. Survey 403, Abstract 568 and A.B.&M. Survey 410, Abstract 991, NORTH 00 degrees 02 minutes 00 seconds WEST 264.00 feet to the point of beginning and containing 1.000 acre of land. ALONG WITH: A ten foot road easement inside and parallel with the West boundary line of said 21 acres, from the Northwest corner of said 21 acres to the Northeast corner of this 1.00 acre tract. RESERVATIONS FROM AND EXEMPTIONS TO CONVEYANCE AND WARRANTY: The conveyance above is made and accepted to all legally valid restrictions, reservations, covenants, conditions, rights of way, easements, maintenance charges/assessments and/or liens securing same, all mineral leases and royalty and mineral conveyances now outstanding and of record, if any, in Nueces County, Texas, affecting the above described PROPERTY. GRANTOR for the CONSIDERATION and subject to the RESERVATIONS FROM AND EXCEPTIONS TO CONVEYANCE AND WARRANTY, GRANTS, SELLS AND CONVEYS to GRANTEE the PROPERTY, together withal and singular the rights and appurtenances thereto in any wise belonging, to have and to hold it to GRANTEE and GRANTEE'S heirs, executors, administrators, successors, and/or assigns forever. GRANTOR binds GRANTOR and GRANTOR'S heirs, executors, administrators, successors, and/or assigns to WARRANT AND FOREVER DEFEND all and singular the PROPERTY to GRANTEE and GRANTEE'S heirs, Executors, administrators, successors, and /or assigns, against every person whomsoever lawfully claiming or to claim the same, or any part thereof, except to the RESERVATIONS FROM AND EXCEPTIONS TO CONVEYANCE AND WARRANTY. When the context requires, singular nouns and pronouns include the plural. CHARLENE SPENCE EXHIBIT A 2of2 --I L ill 1 WULF & SCHIFFKE 754 MCKINZIE ROAD 4. 4 -A -C -C 116 is R ■ ■ 111111 v Miles 0 0.0750.15 G:.] --14#61.414 M I B I Legend r� w PLANNING. CITYLIMITS 111, M;i A, _.-_1 San Aa6lak J�aunry - ) Sv I .'ice Nu.Cy aq -'a- -+ Tile: Printing Date: 01/07/2014 Fie: I0DevelapmentSvcs1SHAREDIGIS Prolectat4MiguertLondon_Club Estates Lt7 B11t7 mxd Prepared By' MSS Illustrative purposes only. Coordinate System. NAD 1983 StatePlane Texas South FIPS 4205 Feet 0 City o1 Corpus Chnstt 0 Development Sere ces (LOCATION MAP City of Corpus Christi 754 McKinzie Rd. Water Contract 2 z 1 a.. �■ r.Zr try i ►aW _ • . + - - r �.�i3 {I ■ILFEINE HWY�`2�� _ 9�-IRIS rpr. C LL_,AGNES N.Ram ` 754 McKinzie Rd. Water Contract N AGENDA MEMORANDUM Future Item for the City Council Meeting of August 11, 2015 Action Item for the City Council Meeting of August 18, 2015 DATE: TO: July 17, 2015 Ronald L. Olson, City Manager FROM: Kim Womack, Communication Director Kimwcctexas.com (361) 826-3211 Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services CAPTION: Resolution authorizing the City Manager or designee to execute an Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical broadcast services. PURPOSE: To provide technical services in order that the Metropolitan Planning Organization (MPO) broadcast live Internet video and audio of each policy board meeting as required by amended Senate Bill 1237. BACKGROUND AND FINDINGS: Recently amended Senate Bill 1237 requires the MPO to begin live broadcasting via Internet each open meeting of the policy board beginning September 1, 2015. The MPO Transportation Policy Committee (TPC) currently conducts meetings in the Corpus Christi Council Chambers where technology is readily available to fulfill the requirements of the law. The MPO and Communication Department are requesting an Interlocal Agreement (IA) be established to partner on the project. It is the best interest of both parties to provide the public with additional information and transparency on area transportation planning. As part of the agreement, the City Communication Department is requesting $75 per hour reimbursement for video production. The meetings will air live via Internet and the City municipal television channel with three additional repeat airings to be determined. All audio and video archiving will be conducted by the MPO. Likewise, the City agenda management software will not be used to manage MPO meetings. ALTERNATIVES: Move meetings offsite in order MPO to fulfill new requirements of the law. OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: According to the Communication Department municipal television policies, the MPO meeting broadcast qualifies according to: Purpose: "...providing the public with greater access to public issues and decisions by public bodies..." Programming Content Section 1: "...related to municipal, state or federal government or agencies which use public dollars..." EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: City Secretary Legal FINANCIAL IMPACT: ❑ Operating X Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014-2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget $600 $600 Encumbered / Expended Amount This item $75 $450 $525 BALANCE $1,050 $1,125 Fund(s): General Fund Comments: Staff anticipates one meeting in Fiscal Year 2015 and the remainder in Fiscal Year 2016. RECOMMENDATION: Approval LIST OF SUPPORTING DOCUMENTS: Resolution Interlocal Agreement Resolution authorizing the City Manager or designee to execute an Interlocal Agreement with the Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services Be it resolved by the City Council of the City of Corpus Christi, Texas, as follows: Section 1. That, the City Manager or his designee is authorized to execute an Interlocal Agreement with Corpus Christi Metropolitan Planning Organization for technical meeting broadcast services. A copy of the agreement is on file in the office of the City Secretary. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta City Secretary Corpus Christi, Texas of Nelda Martinez Mayor The above resolution was passed by the following vote: Nelda Martinez Rudy Garza Chad Magill Colleen McIntyre Lillian Riojas Lucy Rubio Brian Rosas Mark Scott Carolyn Vaughn INTERLOCAL AGREEMENT WITH CORPUS CHRISTI METROPOLITAN PLANNING ORGANZATION FOR TECHNICAL SERVICES This Interlocal Agreement ("Agreement") is entered into by and between the City of Corpus Christi, Texas ("City") and the Corpus Christi Metropolitan Planning Organization ("MPO"). Recitals Whereas, the MPO is required to broadcast on the Internet live video and audio of each open meeting held by its policy board, the Transportation Policy Committee (TPC), effective September 1, 2015 according to the amended Senate Bill 1237; Whereas, the meetings of the MPO TPC are held at the City Council Chambers on a routine basis with adequate equipment and technical services available for the MPO to accomplish its purpose; Whereas, the City desires to assist the MPO by providing technical services in the interest of keeping the public informed regarding area MPO transportation planning. NOW, THEREFORE in consideration of the mutual covenants in this Agreement, the undersigned parties (the "Parties"), authorized by appropriate actions of their governing bodies, hereby agree as follows, in accordance with and subject to the Texas Interlocal Cooperation Act, Chapter 791 of the Texas Government Code: 1. Purpose. The purpose of this Agreement is to set out the procedures whereby the City and MPO agree on terms for providing technical services. 2. Duties of the City. The City will provide the following services ("Services") to the MPO: A. Live broadcast on both the municipal television channel and Internet stream of the MPO TPC meetings. The live stream does not include integration with City agenda management software. B. Rebroadcast meetings in a regular time slot at a minimum of three times per month. C. Create a professional graphics package for the meeting to include open, close and agenda descriptions. D. Provide the MPO with one DVD copy of the meeting for archive purposes. The City does not post videos of meetings online or provide archive services. E. Work cooperatively with the MPO to address any broadcast concerns. 3. Payment to City for Services. A. The City shall bill MPO for technical services provided under this Agreement at rate of $75 per hour for the live broadcast. B. The City shall invoicing MPO on a semi-annual basis and mail the invoices to: 5151 Flynn Parkway, Suite 404, Corpus Christi, TX 78411-4318. C. MPO shall issue payment to City within 30 days of receipt of invoice. 4. Duties of the MPO. The MPO will: A. Provide a scheduled listing of MPO meetings requiring technical services with at least one week advance notice unless deemed an emergency. B. Notify the City Communication Department of meetings at least 72 hours in advance in the case of an emergency meeting. C. Approve all meeting graphics in advance of the first scheduled meeting at the beginning of the fiscal year. D. Upload and prepare presentations at least 20 minutes in advance to any broadcast. E. Coordinate with MPO members to address issues during the meeting including usage of microphones, presentations or public comment. F. Work cooperatively with the City Communication Department to address any broadcast concerns. 5. Expending Funds. Each Party which performs services under this AGREEMENT will do so with funds available from current revenues of the Party. 6. Term of Agreement. This Agreement takes effect once approved by all Parties. This Agreement shall be for a term of one year, and shall be automatically renewed annually, unless any party terminates participation by giving at least two (2) weeks written notice to the other party. 7. Entire Agreement. This Agreement, represents the entire Agreement between the Parties regarding the Services to be provided by the City. 8. Severability. If any provision of this Agreement is held invalid for any reason, the invalidity does not affect other provisions of the Agreement, which can be given effect without the invalid provision. To this end the remaining provisions of this Agreement are severable and continue in full force and effect. 9. Immunity not Waived. Nothing in this Agreement is intended, nor may it be deemed, to waive any governmental, official, or other immunity or defense of any of the Parties or their officers, employees, representatives, and agents as a result of the execution of this Agreement and the performance of the covenants contained in this Agreement. 10. Civil Liability to Third Parties. Each Party will be responsible for any civil liability for its own actions under this Agreement, and will determine what level, if any, of insurance or self-insurance it should maintain for such situations. 11. Amendments to Agreement. A. This Agreement may not be amended except by written Agreement approved by the governing bodies of the Parties. B. No officer or employee of any of the Parties may waive or otherwise modify the limitations in this Agreement, without the express action of the governing body of the Party. CITY OF CORPUS CHRISTI, TEXAS Margie C. Rose Date: Deputy City Manager CORPUS CHRISTI METROPOLIATION PLANNING ORGANIZATION ollack, AICP Transportation Planning Director 7 (rD'il � Date: AGENDA MEMORANDUM Public Hearing and First Reading for the City Council Meeting of August 11, 2015 Second Reading for the City Council Meeting of August 18, 2015 DATE: July 21, 2015 TO: Ronald L. Olson, City Manager FROM: Dan M. Grimsbo, P.E., Director, Development Services Department DanG@cctexas.com (361) 826-3595 Public Hearing and First Reading for Property at 3522 Airline Road CAPTION: Case No. 0715-01 Guadalupe Leon and Maria Del Carmen Leon: A change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. The property to be rezoned is described as being a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Airline Road between Brooke Road and Wall Street PURPOSE: The purpose of this item is to rezone the property for a 1.5 -acre single-family use. RECOMMENDATION: Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. BACKGROUND AND FINDINGS: As detailed in the attached report, the applicant is requesting a rezoning to allow platting of a one -acre single-family lot. The proposed rezoning to the "RE" Residential Estate District is consistent with elements of the Comprehensive Plan, but not the adopted Future Land Use Plan's designation of the property as medium density residential. However, pertinent elements of the Comprehensive Plan such as improving and maintaining public facilities in residential areas outweigh the inconsistency with the Future Land Use Plan. The proposed rezoning is compatible with the surrounding developments, well suited for the proposed project and would not have a negative impact on surrounding properties. The Residential Estate rezoning request is an increase in density from the Farm Rural existing zoning. If the property is ever redeveloped, more density could be supported (according to today's Future Land Use Map. ALTERNATIVES: 1. Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The subject property is located within the boundaries of the Southside Area Development Plan (ADP) and is consistent with elements of the Comprehensive Plan. EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital 11 Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Presentation - Aerial Map Ordinance Planning Commission Final Report Ordinance amending the Unified Development Code ("UDC"), upon application by Guadalupe Leon and Maria Del Carmen Leon ("Owners") by changing the UDC Zoning Map in reference to a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts (the "Property"), from the "FR" Farm Rural District to the "RE" Residential Estate District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Guadalupe Leon and Maria Del Carmen Leon ("Owners"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, July 15, 2015, during a meeting of the Planning Commission when the Planning Commission recommended approval of the requested "RE" Residential Estate District, and on Tuesday, August 11, 2015, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by Guadalupe Leon and Maria Del Carmen Leon ("Owners"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning of a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Airline Road between Brooke Road and Wall Street (the "Property"), from the "FR" Farm Rural District to the "RE" Residential Estate District (Zoning Map No. 042031), not resulting in a change to the Future Land Use Map, as shown in Exhibit "A" and Exhibit "B". Exhibit "A", which is a metes and bounds description of the Property, and Exhibit "B", which is a map to accompany the metes and bounds description, are attached to and incorporated in this ordinance by reference as if fully set out herein in their entireties. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 0715-01 Ordinance - Guadalupe Leon Page 2 of 2 STATE OF TEXAS COUNTY OF NUECES Field Notes of a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, as shown on a map recorded in Volume "A", Pages 41 — 43, Map Records Nueces County, Texas. Said 1.523 acres also being out of a 2.49 acre tract of land described in a Special Warranty Deed recorded in Document No. 749048, Deed Records Nueces County, Texas. Said 1.523 acres being more particularly described as follows: COMMENCING at the intersection of Airline Road and Brooke Road, THENCE with the center of Airline Road, South 02°07'30" West, a distance of 597.37 feet to a point in the center of Airline Road, THENCE South 61°20'49" East, a distance of 52.96 feet to a 5/8" iron rod found in the northeast right of way of Airline Road, for the southwest corner of Lot 1, Brighton Park Baptist Church, as shown on a map recorded in Volume 65, Page 15, Map Records Nueces County, Texas, for the northwest corner of this survey, and for the POINT OF BEGINNING. THENCE with the south line of Lot 1, Brighton Park Baptist Church, as shown on a map recorded in Volume 65, Page 15, Map Records Nueces County, Texas, South 61°20'49" East, a distance of 320.81 feet to a 5/8" iron rod set in the south line of said Lot 1, for the northeast corner of this survey. THENCE South 05°14'35" West, a distance of 186.79 feet to a 5/8" iron rod set for the southeast corner of this survey. THENCE North 77°47'20" West, a distance of 281.22 feet to 5/8" iron rod found in the northeast right of way of Airline Road for the southwest corner of this survey. THENCE with the northeast right of way of Airline Road, North 02°07'30" East, a distance of 280.55 feet to the POINT of BEGINNING of this survey, and containing L523 acres of land, more or less. Notes: 1.) Bearings are based on Global Positioning System NAD 83 (93) 4205 Datum. 2.) A Map of equal date accompanies this Metes and Bounds description. I, Ronald E. Brister do hereby certify that this survey of the property legally described herein was made on the ground this day January 8, 2015 and is correct to the best of my knowledge and belief. Ronald E. Brister, RPLS No. 5407 Date: January 8, 2015. Job No. 14783 Exhibit "A" GRAPHIC SC:ALE O= FOUND 5fi"IRON ROD OQ = SGT 513" IRON ROD • = POINT EXIIIINT OF LOT I AIRLINE ACRES HUNG A EXHIBIT OF I.KGACRES 07 LAND OUT OF LOTS 22425,SICT)ON h. FLO).RIIIUEF,i INCISAI FARM St GARDEN TRACT'S. AS SHOWN ON A NAI' (RECORDED IN VOLUME A PAGES 4 I, JJ UAP RECORDS NUKES COUNTY, TEXAS SAID 1523 ACRES 9190 BEING OUT 01A 2.48 now TRACT DESCRIBED IN A DEED RECORDED IN VOLUME 2241, PAGE 118, DEED RECORDS NUECES COUNTY, D)X.AS ANDA 1152 ACR)) TRACT 21/4541)1))DESCRIBED RECORDED IN DOCUMENT NO 7097.117. DEED RECORDS NUI:CI:S COUNTY. TEXAS. 913.1I3A11131:A5) 9113NT )0 013 LOT I 71)4)0HTON PARK 13AI'1151' C411)0011 VOLUME 1,5, PAGE, 15 MLIR.N.C.'41 BROOKE ROAD 7)07 l470)I5,' OF WAY S6I 20'49"I: 'P)6.) cm, OF CC 1.51 ACRES DOC. NO. 2007055094 D.R.N.C.T. 014. NA1311. Y1(US1' EOR ELAIILADY 5.02 ACRES DOC. NO, 2002047504 U. R.N.C.'I'. 1.77 ACRES S6I'20'49"E 320.01 \ fes_y\a LO'r 7.523 ACRES 66,334 S.F. r. \ 67536' REMAINDER OF 13.01 ACRE TRACT RONALD S. DROWNING 25 ACRES DOC. NO, 913419 Exhibit "B" DR. NAM!. TRUST FOR ELMILADY 15.75 AC(R)ES DOC. NO. 48 346 3- A7 0 h0 ' 20 2 O O 0 7511' Brister Surveying 009 l:vc,I,ail Raid Suite 1101 Corpus (lrnsti. Tera. 78411 Omit .37689)1,01 Fu 181.84) 1802 1Lei1tetzu )lorrpus.Mxlw..rom Firm R<gici sminn Na 11077181) SHI1Gr 20r DATE OF MAP. 1 101,5' 2015 / Aerial Overview L o= 40 p9R0 IH 37 m HWY 44 BEAR li "P Vicinity Map CR 28 c6 CR2gr 9 S FM 43 QR9Tp �Q ©CAN ,�- FM 665 2 4 2 °j 'r 4 V.. V e w z J O C Q 4 CJ K r r x - �J CR 14 � i ce C CR 12 g WHITECAP MAIN Aerial PLANNING COMMISSION FINAL REPORT Case No. 0715-01 HTE No. 15-10000037 Planning Commission Hearing Date: July 15, 2015 Applicant & Legal Description Applicant/Representative: Joe A. Ortiz Property Owner: Guadalupe Leon and Maria Del Carmen Leon Legal Description/Location: Being a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Airline Road between Brooke Road and Wall Street. Zoning Request From: "FR" Farm Rural District To: "RE" Residential Estate District Area: 1.523 acres Purpose of Request: To allow an existing residence to connect to the public water and sewer utilities recently installed along this portion of Airline Road. Existing Zoning and Land Uses Existing Zoning District Existing Land Use Future Land Use Site "FR" Farm Rural District Estate Residential Medium Density Residential North "FR" Farm Rural District Public/Semi-Public Public/Semi-Public South "FR" Farm Rural District Estate Residential Medium Density Residential East "FR" Farm Rural District Estate Residential Medium Density Residential West "CN -1" Neighborhood Commercial, "RM -3" Multifamily 3 and "RM- 2" Multifamily 2 Vacant, Medium Density and Drainage Corridor Commercial, High Density Residential and Drainage Corridor ADP, Map & Violations Area Development Plan: The subject property is located within the boundaries of the Southside Area Development Plan and is planned for medium density residential uses. The proposed rezoning to the "RE" Residential Estate District is not consistent with the adopted Future Land Use Plan but is consistent with the Southside Area Development Plan. Map No.: 042031 Zoning Violations: None Transportation Transportation and Circulation: The subject property has approximately 750 feet of street frontage along Airline Road, which is an "Al" Minor Arterial Undivided street. The maximum average daily trips for an "Al" is 15,000 to 24,000. Planning Commission Final Report Page 2 Street R.O.W. Street Urban Transportation Plan Type Proposed Section Existing Section Traffic Volume (2013) Airline Rd. "Al" Minor Arterial Undivided 95' ROW 64' paved 95' ROW 67' paved 3 301 ADT Staff Summary: Requested Zoning: The applicant is requesting a rezoning from the "FR" Farm Rural District to the "RE" Residential Estate District to allow platting and connection to public infrastructure for existing residence. Existing Land Uses & Zoning: North of the subject property is zoned "FR" Farm Rural with the public/semi-public use of Brighton Park Baptist Church. South and east of the subject property is zoned "FR" Farm Rural and consists of a portion of the property being used as a residential estate. West across Airline Road from the subject property is zoned "CN -1" Neighborhood Commercial District which is vacant, "RM -3" Multifamily 3 District with a 60 -unit apartment complex under construction and "RM -2" Multifamily 2 District which is vacant. AICUZ: The subject property is not located in one of the Navy's Air Installation Compatibility Use Zones (AICUZ). Comprehensive Plan & Area Development Plan Consistency: The subject property is located within the boundaries of the Southside Area Development Plan (ADP). The proposed rezoning to the "RE" Residential Estate District is consistent with elements of the Comprehensive Plan, but not the adopted Future Land Use Plan's designation of the property as medium density residential. However, the following are pertinent elements of the Comprehensive Plan and should be considered: Residential Policy (a) and (I) • Each neighborhood of the city shall be protected and/or improved so as to be a desirable and attractive residential environment. • Public facilities should be maintained and improved in existing residential areas. Plat Status: The subject property needs to be platted. Department Comments: • It is staff's opinion that the proposed rezoning would not negatively impact the surrounding properties, even though the property to be rezoned is not consistent with the Future Land Use Plan's designation of the property as a medium density residential use. • The Residential Estate rezoning request is an increase in density from the Farm Rural existing zoning. If the property is ever redeveloped, more density could be supported (according to today's Future Land Use Map.) • An "RE" District allows compatibility and conformity with the surrounding existing "FR" zoning and existing church to the north. Planning Commission Final Report Page 3 • Staff's opinion the Residential Estate zoning is suitable for the use permitted by the zoning district. Planning Commission and Staff Recommendation: Approval of the change of zoning from the "FR" Farm Rural District to the "RE" Residential Estate District. Public Notification Number of Notices Mailed — 5 within 200 -foot notification area 7 outside notification area As of July 21, 2015: In Favor — 0 inside notification area — 0 outside notification area In Opposition — 0 inside notification area — 0 outside notification area Totaling 0.00% of the land within the 200 -foot notification area in opposition. Attachments: 1. Location Map (Existing Zoning & Notice Area) 2. Application K:\DevelopmentSvcs\SHARED\ZONING CASES\2015\0715-01 Guadalupe Leon (Joe Ortiz)\PC Documents\Report for PC_0715-01 Guadalupe Leon.docx City of ' Corpus Christi CASE: 0715-01 Zoning & Notice Area RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CR -1 CR -2 CG -1 CG -2 CI CBD CR -3 FR H BP Resort Commercial Resort Commercial General Commercial General Commercial Intensive Commercial Downtown Commercial Resort Commercial Farm Rural Historic Overlay Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse Sp Special Permit RV Recreational Vehicle Park RMH Manufactured Home Subject Property O Owners with 200' buffer in favor 4 Owners within 200' listed on V Owners attached ownership table A in opposition SUBJECT PROPEcRTY �P LOCATION MAP 15-10000037 o LIS c6001" 6 (4. Development Services Dept. P.O. Box 9277 Corpus Christi, Texas 78469-9277 (361) 826-3240 Located at 2406 Leopard Street REZONING APPLICATION Case No.: 0715-01 Map No.: 042031 PC Hearing Date: 7-15-15 Proj.Mgr: Jessica Hearing Location: City Hall, Council Chambers, 1201 Leopard Street Hearing Time: 5:30 P.M. • A MAXIMUM OF FIVE REZONINGS CASES ARE SCHEDULED PER HEARING. • INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. Applicant: A.. Jtle 4. Q1rDIr4 Z, Contact Person Mailing Address 5e1 t D fnenAr n X -h City: 0 aY (15 (tri li(ST { State ZIP. r D 4 15— Phone ( �J M 0 —0 Li D (D E-mail. Q01� A -17,e a r l d o . COYYk Cell ( y�tv 1 ) 510 {{ r t -hr z Properly Owner(s) C-� ua�a l V � . LeaY1 Contact Peca.,n J . r h, MailingAddress; / City: ` -)')U 5 On C t 1 I State 1 . ZIP:1 T f d Phone (, P, ) g(03-2277-7 E-mail: fl fonO I € (3(thoo �°C3YY� Cell (Q1 ) "Z2 7' 7 Subject Property Address )SZ2 Ni (2- 1 1 Y1.e. Area of Requeisl.or/ac'Es) 1 •_ 62-3 Pr C•-• Current Zoning & Use --Fk2— Proposed Zoning & Use: 12 -Digit Nueces County Tax ID 2-y' 142-Q_Q 2©-. j -- Q Q3 S Subdivision Name: Block: Lot(s). Legal Description if not platted: x,52) AG OoT C DC.T 2o) 1 c 22- 2.3 FR.& F -67— .l Submittal Requirements: £ -Early Assistance Meeting: Date Held - 17- ; with City Staff kJ. -k nd Use Statement IF APPLICABLE: ❑ Peak Hour Trip Form (if request is inconsistent with Future Land Use Plan) 0 Metes & Bounds Description with exh-oit if property includes un -platted land (sealed by RPLS) ❑ Lien Holder Authorization 0 Appointment of Agent Form if landbti...er is not signing this form I .-©isclor toe of Interest ❑ Copy of Warranty Deed Io d ❑ Site Plan for PUD or Special Permit I certify that I have provided the City of >;`orpu.. Christi with a complete application for review; that I am authorized to initiate this rezoning as or on behalf of the Property Owner(s), and iji� atioprov grate. Owner or Agent's Signature nt's Signature 61 on ria 1 u pc_ Ce oil ' c)09_ A . 01-1Owner or Agent's Printed Name Applicant's Printed Name Office Use Only: Date Received: 5/19/15 Received By RT P ADP: SS Rezoning Fee: 1,692.50 + PUD Fee + Sign Fee 10.00 = Total Fee $1702.50 No. Signs Required 1 @ $10/sign Sign Posting Date: K.wtvtLOPMEN TSV[,S1,SHAREW.AND OEVELOPMENMPPLICATION FORMSVREZONINGIZONING APPLICATION 2015. DOC Form Revised 5/12/2015 (Coma El Crr a OF CORFU CI-FiCTI DEVELOPMENT SERVICES P O. BOX 9277 Corpus Christi, Texas 78469.9277 (361)826-3240 at 2406 Leopard of Leopard Street and i5 IIg Street Pon Avenue) APPLICATION FOR A CHANGE OF ZONING Case No.: Map No.: 2 *Planning Commission Hearing Date: 4 g Location: City Hall Council chambers. 1201 Leonard Street at 5:30 D.M.Located M mum off ve applications are scheduled per hearing. Applications received after thefive maslmum will be scheduled to the nest available mean,. 1. Applicant/Representative: Telephone: ( ) Address (City, State, Zip): E-mail Address: Cell Phone: ( ) _ 2. PropeOwner(s): Address (City, State, Zip): See First Page Application E-mail Address: Cell Phone: ( ) Ownership Type: • Sole • Partnership • Corporation ❑ Other: 3. Current Zoning and Use: Proposed Zoning and Use: Project Address: Area of Request (sq. ft./acres): 12-DigitNueces County Tax ID: --���� If platted, Subdivision Name: Block: Lot(s): Legal description: 4. DOCUMENTS ATTACHED REQUIRED: 0 Land Use Statement 0 Disclosure of Interest IF APPLICABLE: D Executed Appointment of Agent ❑ Metes and bounds if request is for a portion • of Copy of Warranty Deed a platted lot or an unplatted lot I certify that the information provided is accurate, correct and signed by all owners. Qp€M , , ..lid., (lii.e.r,ta n �.c,-r, (Owner's Signature) (Applicant's Signature) Mari& Lel Carmen L '0>7 (Owner`s Printed Name) (Applicant's Printed Name) All signatures on this application shall be original signatures. No copied prints or faxed copies. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED Application Fees (as of November 1, 2011). 0.00 - 0.99 acre $ 1,107.50 1.00 - 9.99 acres $ 1,692.50 10.00 - 24.99 acres $ I,976.75 25 + acres $ 1,976.75 plus $50.00 per acre over 25 acres Notice Sign Fee $10.00 per sign Office Use Only Date Received: __ __ ___e. Received By: .., . Application Fee: 4 No. Signs Required X $10 Sign Fee: � ^ Total. Sign Posting Data: ADP: Form Revised 8124/12 N ORDINANCE ADMINIS7RATt0MAPPl1CAT2ON FORMSWORMS AS PER LEGAL120121ZONtNG APPIJCATION 2012. DOC P.O. Box 9277 Corpus Christi, TX 78469-9277 (361) 826-3240 CITY OF CORPUS CHRISTI Located al. 2406 Leopard St. DEVELOPMENT SERVICES LAND USE STATEMENT Complete land use statement form containing the following information: 1. State the purpose of the request and include applicable background information as to the development plan for the property, i.e., usage of property, number and square footage(s) of existing and/or proposed building(s)/unit(s), building(s).'unit(s) height, parking plans/spaces, phasing schedule of development, number of employee(s) associated with the office, business or industrial development, hours of operation, modification or demolition plans for existing structure(s), type, area and setback of signage, etc. g . IZes,c.1+,.11, t W04r- 1 5 ^1 -r -i; n,), 4.0 Rt6 )c1 c( 1,5 4c^e -frac-- C.-'vv,(t E, 54.) 5 > ..r. S: v ,� 404. „4- 2. .'4 2. Identify the existing land uses adjoining the area of request: - Covviwwic;a/ o/ CG14,rc - r4en-% ✓a cap. } Cpnvi.4rc, J — 1/4ca,,,4- North South East West K \DEVELOPMENTSVCSISIIAREDLAND DEVELOPMENT\ORDINANCE ADMINISTRATIONIAPPLICATION FORMS\FORMS AS PER LEGAL LAND USE STATEMENT FOR ZONING DOC 1441 tomeo CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". FIRM NAME CU_.'il fv� L �G O Al STREET: ` /2/2'/z4" CITY: Ciprfrus y/S)// ZIP: 71P-//frz FIRM Is: 1, Corporation — 2. Partnership 3. Sola Owner 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this gage or attach separate sheat. 1. State the names of each employee" of the City of Corpus Christi fuming an "ownership Interest" constituting 3% or more of the ownership in the above named "elan". Name Job Title and City Department (If known) 2. State the names of each "official" of the City of Corpus Christi having an 'ownership interest" constituting 3% or more of the ownership In the shove named "firm". Name , Tette /-) 3. State the names of each "board member" of the City of Corpus Christi having an "ownership hctereat" constituting 3% or more of the ownership in the above named "firm". • Name Board, Commission or Committee 1`» 4, State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownerahip.fn.the.above named-' lrm Consultant CERTIFICATE I certify that all information provided is true and correct as of the data of this statement, that I have not knowingly withheld disclosure of any Information requested; and that supplemental statements will be promptly submitted to the City of Corpus Ch •• ', Texas as changes occur. Cl %A�'�'e, it° 4n Title: _ aw, Certifying Person: (Type or Priv;.. Signature of Certifying Pers) fly Date. f'f -3 7,” �s i1 APAL CITY OF CORPUS CHRISTI DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112. as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with 'NA" FIRM NAME l'1 t rnio. 19e- STREET: e STREET: FIRM is: 1. Corporation _ 2. Partnership 3. Sole Owner 4. Association .,..�_ 5. Other CITY: zIP: DISCLOSURE QUESTIONS if additional space is necessary, please use the reverse side of this 15age or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership Interest" constituting 3% or more of the ownership in the above named "firm". Name Job Tide and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an 'ownership Interest" constituting 3% or more of the ownership in the above named "firm". Name - Titre /V 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name / Board, Commission or Committee 1V Pt 4. State the names of each ampioyee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest constituting 3% or more of the ownership_in.the abOVe named. "ilrm". Name Consultant I1 I certify that all information provided is true and withheld disclosure of any information requested, the City of Corpus Christi, Texas as changes occu Certifying Person. CERTIFICATE correct as of the date of this statement, that I have not knowingly and that supplemental statements will be promptly submitted to F. (Type or Print) Signature of Certifying Person: Title: Date STATE OF TEXAS COUNTY OF NUECES Field Notes of a 1.523 acre tract of land being out of Lots 22 and 23, Section 20, Flour Bluff and Encinal Farm and Garden Tracts, as shown on a map recorded in Volume "A", Pages 41 — 43, Map Records Nueces County, Texas. Said 1.523 acres also being out of a 2.49 acre tract of land described in a Special Warranty Deed recorded in Document No. 749048, Deed Records Nueces County, Texas. Said 1.523 acres being more particularly described as follows: COMMENCING at the intersection of Airline Road and Brooke Road, THENCE with the center of Airline Road, South 02°07'30" West, a distance of 597.37 feet to a point in the center of Airline Road, THENCE South 61°20'49" East, a distance of 52.96 feet to a 5/8" iron rod found in the northeast right of way of Airline Road, for the southwest corner of Lot 1, Brighton Park Baptist Church, as shown on a map recorded in Volume 65, Page 15, Map Records Nueces County, Texas, for the northwest corner of this survey, and for the POINT OF' BEGINNING. THENCE with the south line of Lot 1, Brighton Park Baptist Church, as shown on a map recorded in Volume 65, Page 15, Map Records Nueces County, Texas, South 61°20'49" East, a distance of 320.81 feet to a 5/8" iron rod set in the south line of said Lot 1, for the northeast corner of this survey. THENCE South 05°14'35" West, a distance of 186.79 feet to a 5/8" iron rod set for the southeast corner of this survey. THENCE North 77°47'20" West, a distance of 281.22 feet to 5/8" iron rod found in the northeast right of way of Airline Road for the southwest corner of this survey. THENCE with the northeast right of way of Airline Road, North 02°07'30" East, a distance of 280.55 feet to the POINT of BEGINNING of this survey, and containing 1.523 acres of land, more or less. Notes: 1.) Bearings are based on Global Positioning System NAD 83 (93) 4205 Datum. 2.) A Map of equal date accompanies this Metes and Bounds description. I, Ronald E. Brister do hereby certify that this survey of the property legally described herein was made on the ground this day January 8, 2015 and is correct to the best of my knowledge and belief. cyritioLC Ronald E. Brister, RPLS No. 5407 Date: January 8, 2015. Job No. 14783 AGENDA MEMORANDUM Public Hearing and First Reading for the City Council Meeting of August 11, 2015 Second Reading for the City Council Meeting of August 18, 2015 DATE: July 21, 2015 TO: Ronald L. Olson, City Manager FROM: Dan M. Grimsbo, P.E., Director, Development Services Department DanG@cctexas.com (361) 826-3595 Public Hearing and First Reading for a Property at 3313 Barthlome Street. CAPTION: Case No. 0615-04 Jesus Mora: A change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from Commercial to Light Industrial. The property to be rezoned is described as Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. PURPOSE: The purpose of this item is to allow the warehouse storage of equipment and vehicles associated with a cable contractor. RECOMMENDATION: Planning Commission and Staff Recommendation (July 15, 2015): Denial of the change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit with conditions. 1. Use. The only use permitted under this Special Permit, other than those permitted by right in the "Cl" Intensive Commercial District, is the contractor's use which includes the storage of equipment and vehicles as described herein. 2. Access. Vehicular access shall be as per the site plan. 3. Hours of operation. Business hours shall be limited to the hours between 7:00 A.M. and 5:00 P.M. 4. Time Limit: This Special Permit shall expire in one (1) year if applicable permits are not applied for to bring the site into conformance. 5. Setbacks and Buffer Yards. Conformance includes, but is not limited to, the following: a. The removal or relocation of the carport structure at the rear of the property to ensure that a minimum rear and side yard setback of ten (10) feet is met. b. Buffer yards as required by the Unified Development Code (U.D.C) shall be installed along the south and east property lines. i. A Type C buffer yard shall be provided along the south property line; a ten (10) foot buffer yard and fifteen (15) points. ii. A Type B buffer yard shall be required along the east property line; a five (5) foot buffer and ten (10) points. 6. Lighting. All lighting shall comply with U.D.C.requirements. 7. Storage of materials. All storage of materials (including but not limited to spools of cable) shall occur within an enclosed building or screened from view per U.D.C. requirements. 8. Noise. The applicant must comply with the City's Noise Ordinance. 9. Other Requirements. The Special Permit conditions listed herein do not preclude compliance with other applicable U.D.C. and Building Code requirements. BACKGROUND AND FINDINGS: As detailed in the attached report, the applicant purchased the property as currently constructed. The existing buildings on the subject property were constructed without permits and the site is in violation of code with respect to setback, screening, and building code requirements. The applicant is a cable subcontractor that installs underground cable. The applicant employs three people. The buildings on the property are used to store company trucks, supplies, and tools. Special Permit conditions may ensure the existing use of a contractor's yard with storage of equipment and vehicles is compatible with existing and future land uses in the immediate vicinity. The Unified Development Code sets forth review criteria for Special Permits; Section 3.6.3. Review criteria applicable to this application (after conformance is achieved) are as follows: 1. The use is compatible with surrounding uses. 2. The use does not substantially adversely affect adjacent and neighboring uses permitted. 3. The use does conform in all other respects to regulations and standards in the Unified Development Code. 4. The physical appearance, hours of operation and conduct of the use does not generate excessive noise, or other forms of environmental or visual pollution or detrimentally affect the residential character. 5. The development provides ample off-street parking and loading facilities. ALTERNATIVES: 1. Approve the "IL" requested zoning (requires 3/4 vote). 2. Approve the Special Permit as recommended by staff. 3. Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The proposed designation of "IL" Light Industrial District is not consistent with the Future Land Use Plan or the Westside Development Plan. EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital at Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Presentation - Aerial Map Ordinance Planning Commission Final Report Ordinance amending the Unified Development Code ("UDC"), upon application by Jesus Mora ("Owner"), by changing the UDC Zoning Map in reference to Lot 4-B, Barthlome Acre Tracts, from the "Cl" Intensive Commercial District to the "IL" Light Industrial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Jesus Mora ("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, July 15, 2015, during a meeting of the Planning Commission when the Planning Commission recommended denial of the requested "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit, and on Tuesday, August 11, 2015, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by Jesus Mora ("Owner"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning on Lot 4-B, Barthlome Acre Tracts (the "Property"), located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street, from the "Cl" Commercial Intensive District to the "IL" Light Industrial District (Zoning Map No. 048044), as shown in Exhibit "A". Exhibit A, which is a location map of the Property, is attached to and incorporated in this ordinance by reference as if fully set out herein in its entirety. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 0615-04 IL Ordinance - Jesus Mora (July 15) Page 2 of 2 l SUBJECT PROPERTY LOCATION MAP City of Corpus Christi CASE: 0615-04 SUBJECT PROPERTY WITH ZONING Subject Property RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CR -1 CR -2 CG -1 CG -2 CI CBD CR -3 FR H BP Resort Commercial Resort Commercial General Commercial General Commercial Intensive Commercial Downtown Commercial Resort Commercial Farm Rural Historic Overlay Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse SP Special Permit RV Recreational Vehicle Park RMH Manufactured Home Exhibit "A" Ordinance amending the Unified Development Code ("UDC"), upon application by Jesus Mora ("Owner"), by changing the UDC Zoning Map in reference to Lot 4-B, Barthlome Acre Tracts, from the "Cl" Commercial Intensive District to the "CI/SP" Intensive Commercial District with a Special Permit; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Jesus Mora ("Owner"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, July 15, 2015, during a meeting of the Planning Commission when the Planning Commission recommended denial of the requested "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit, and on Tuesday, August 11, 2015, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by Jesus Mora ("Owner"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning on Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street (the "Property"), from the "Cl" Intensive Commercial District to the "CI/SP" Intensive Commercial District with a Special Permit (Zoning Map No. 048044), as shown in Exhibit "A" and Exhibit "B". Exhibit A, which is a location map of the Property, and Exhibit B, which is a site plan of the Property, is attached to and incorporated in this ordinance by reference as if fully set out herein in their entireties. SECTION 2. The Special Permit granted in Section 1 of this ordinance is subject to the Owner meeting the requirements of Exhibit B and the following conditions: 1. Use: The only use permitted under this Special Permit, other than those permitted by right in the "Cl" Intensive Commercial District, is the contractor's yard use which includes the storage of equipment and vehicles as described herein. 2. Access: Vehicular access shall be as per the site plan. 3. Hours of operation: Business hours shall be limited to the hours between 7:00 A.M. and 5:00 P.M. 4. Time Limit: This Special Permit shall expire in one (1) year if applicable permits are not applied for to bring the site into conformance. 5. Setbacks and Buffer Yards: Conformance includes, but is not limited to, the following: a. The removal or relocation of the carport structure at the rear of the property to ensure that a minimum rear and side yard setback of ten (10) feet is met. b. Buffer yards as required by the UDC shall be installed along the south and east property lines. i. A Type C buffer yard shall be provided along the south property line; a ten (10) foot buffer yard and fifteen (15) points. ii. A Type B buffer yard shall be required along the east property line; a five (5) foot buffer and ten (10) points. 6. Lighting: All lighting shall comply with UDC requirements. 7. Storage of materials: All storage of materials (including but not limited to spools of cable) shall occur within an enclosed building or screened from view per UDC requirements. 8. Noise: The applicant must comply with the City's Noise Ordinance. 9. Other Requirements: The Special Permit conditions listed herein does not preclude compliance with other applicable UDC and Building Code requirements. SECTION 3. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 4. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 5. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 6. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 7. Publication shall be made in the City's official publication as required by the City's Charter. 0615-04 SP Ordinance - Jesus Mora (July 15) Page 2 of 3 The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 0615-04 SP Ordinance - Jesus Mora (July 15) Page 3 of 3 l SUBJECT PROPERTY LOCATION MAP City of Corpus Christi CASE: 0615-04 SUBJECT PROPERTY WITH ZONING Subject Property RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CR -1 CR -2 CG -1 CG -2 CI CBD CR -3 FR H BP Resort Commercial Resort Commercial General Commercial General Commercial Intensive Commercial Downtown Commercial Resort Commercial Farm Rural Historic Overlay Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse SP Special Permit RV Recreational Vehicle Park RMH Manufactured Home Exhibit "A" rF) s 18.32'DO' W 150.30' 1331±1S 31NO1H1HV ro N 16'32'00- E 150.30' Exhibit B EXISTING SITE PLAN CS&M CABLE CONSTRUCTION LOT 4B BARTHLOME ACRE TRACTS 3313 BARTHLOME ST. camspnim TE'+M APPROVED BY. DRAWN BY. DATE. 3-05-12 SEALE+ 1/4' - 1' DRAWING ■P PAGE Of. Aerial Overview Aerial PLANNING COMMISSION FINAL REPORT Case No. 0615-04 HTE No. 15-10000022 Planning Commission Hearing Date: July 15, 2015 (continued from June 17, 2015) Applicant & Legal Description Applicant/Owner: Jesus Mora Legal Description/Location: Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. Zoning Request From: "Cl" Intensive Commercial District To: "IL" Light Industrial District Area: 0.41 acres Purpose of Request: To allow the warehouse storage of equipment and vehicles associated with a cable contractor. Existing Zoning and Land Uses Existing Zoning District Existing Land Use Future Land Use Site "Cl" Intensive Commercial Vacant Commercial North "CI" Intensive Commercial Vacant, Commercial, and Light Industrial Commercial and Light Industrial South "RS -6" Single -Family 6 and "RM -1" Multifamily 1 Vacant and Low Density Residential Commercial East "CI" Intensive Commercial Medium Density Residential Medium Density Residential West "Cl" Intensive Commercial Commercial Commercial ADP, Map & Violations Area Development Plan: The subject property is located within the boundaries of the Westside Area Development Plan and is planned for commercial uses. The proposed rezoning to the "IL" Light Industrial District remains inconsistent with the adopted Future Land Use Plan. Map No.: 048044 Zoning Violations: N/A Transportation Transportation and Circulation: The subject property has approximately 120 feet of street frontage along Barthlome Street, which is a Local/Residential Street. Planning Commission Final Report Page 2 Street R.O.W. Street Urban Transportation Plan Type Proposed Section Existing Section Traffic Volume (2013) Barthlome Street Local/Residential N/A 50' ROW 28' paved N/A Staff Summary: Requested Zoning: The applicant is requesting a rezoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District to allow warehouse storage of equipment and vehicles. Development Plan: On the Land Use Statement submitted with the application to rezone, the applicant indicates that his business is that of a contractor that install cable wire for telecommunication services. Existing Land Uses & Zoning: The current use of the property is commercial. North, and west of the subject property are commercial uses. East of the subject property is a multifamily complex zoned "RM -1" Multifamily 1 District. South of the subject property is designated as a low density residential area. AICUZ: The subject property is not located in one of the Navy's Air Installation Compatibility Use Zones (AICUZ). Plat Status: The subject property is platted. Comprehensive Plan & Area Development Plan Consistency: The proposed designation of "IL" Light Industrial District is not consistent with the Future Land Use Plan or the Westside Development Plan. Department Comments: The applicant purchased the property as currently constructed. The existing buildings on the subject property were constructed without permits and the site is in violation of code with respect to setback, screening, and building code requirements. The applicant is a cable subcontractor that installs underground cable. The applicant employs three people. The buildings on the property are used to store company trucks, supplies, and tools. 1. The proposed designation of "IL" Light Industrial District is not consistent with the Comprehensive Plan or the Westside Area Development Plan. 2. The Future Land Use Plan identifies the subject property for Commercial uses. 3. Adjacent land uses include apartments and single-family dwellings. 4. The existing use is a contractor's yard, which equates to the warehouse storage of equipment, supplies and vehicles and is not in itself incompatible with existing land uses in the immediate vicinity if properly screened. Planning Commission Final Report Page 3 5. A change to the "IL" Light Industrial District is not the most appropriate action given existing land uses. 6. A Special Permit in lieu of a change to the "IL" Light Industrial District is the better alternative as a change to the "IL" Light Industrial District would alter the character of the area and would be incompatible with adjacent residential uses.. 7. Special Permit conditions may ensure the existing use of a contractor's yard with storage of equipment and vehicles is compatible with existing and future land uses in the immediate vicinity. The Unified Development Code Special Permit Review Criteria: The Unified Development Code sets forth review criteria for Special Permits; Section 3.6.3. Review criteria applicable to this application (after conformance is achieved) are as follows: 1. The use is compatible with surrounding uses. 2. The use does not substantially adversely affect adjacent and neighboring uses permitted. 3. The use does conform in all other respects to regulations and standards in the Unified Development Code. 4. The physical appearance, hours of operation and conduct of the use does not generate excessive noise, or other forms of environmental or visual pollution or detrimentally affect the residential character. 5. The development provides ample off-street parking and loading facilities. Planning Commission and Staff Recommendation: Denial of the change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District and, in lieu thereof, approval of the "CI/SP" Intensive Commercial District with a Special Permit for a contractor's shop and storage yard. 1. Use. The only use permitted under this Special Permit, other than those permitted by right in the "Cl" Intensive Commercial District, is the contractor's use which includes the storage of equipment and vehicles as described herein. 2. Access. Vehicular access shall be as per the site plan. 3. Hours of operation. Business hours shall be limited to the hours between 7:00 A.M. and 5:00 P.M. 4. Time Limit: This Special Permit shall expire in one (1) year if applicable permits are not applied for to bring the site into conformance. 5. Setbacks and Buffer Yards. Conformance includes, but is not limited to, the following: a. The removal or relocation of the carport structure at the rear of the property to ensure that a minimum rear and side yard setback of ten (10) feet is met. b. Buffer yards as required by the Unified Development Code (U.D.C) shall be installed along the south and east property lines. i. A Type C buffer yard shall be provided along the south property line; a ten (10) foot buffer yard and fifteen (15) points. ii. A Type B buffer yard shall be required along the east property line; a five (5) foot buffer and ten (10) points. 6. Lighting. All lighting shall comply with U.D.C.requirements. Planning Commission Final Report Page 4 7. Storage of materials. All storage of materials (including but not limited to spools of cable) shall occur within an enclosed building or screened from view per U.D.C. requirements. 8. Noise. The applicant must comply with the City's Noise Ordinance. 9. Other Requirements. The Special Permit conditions listed herein do not preclude compliance with other applicable U.D.C. and Building Code requirements. Public Notification Number of Notices Mailed — 19 within 200 -foot notification area 6 outside notification area As of July 21, 2015: In Favor — 0 inside notification area — 0 outside notification area In Opposition — 2 inside notification area — 0 outside notification area Totaling 4.85% of the land within the 200 -foot notification area in opposition. Attachments: 1. Location Map (Existing Zoning & Notice Area) 2. Site Plan 3. Application 4. Notices Returned C dos,, ------��----� o4© op Planning Commission Final Report Page 5 Aare Gree 687 PreAerecr yrJe D6paR1dror Oev910,0114j#R S6 CASE: 0615-04 Zoning & Notice Area RM -1 Multifamily1 RM -2 Multifamily 2 RM•3 Multifamily ON Professional Of lice RM -A1 Multifamily AT CN -1 Neighborhood Commercial CN•2 Neighborhood Commercial CR.1 Resort Commercial CR -2 CG -1 CG -2 Cl CBD CR4 FR N RP Resort Commercial General Commercial General Commercial Intensive Comme,C lad Downtown C am Mendel Resort Commercial Farm Rural Rlatpne Overlay Business Park IL Light Industnal IH Heavy industrial PUD Planned Unit Dev-Overlay RS -10 Singb-Family td RS4 Ring :Ie•Faml y 6 RS43 Single -Family 4.6 RST6 Taro -Family RS -16 Single -Family 16 RE Residential Estate RS -TN Townhouse 5P Special Permit RV Recreational WIMPS Para RMH Manufactured Home El5ce/ac, Property afM�R Owners wM ?Dbbuffer Vin favor 4 Owners meta 2m see t on y Owners enameo o>rxrsfuP NomI� m depositor, SUBJECT— PROPERTY LOCATION MAP City of Corpus Christi rF) S 18.32'00" W 150.30' r0 rE) EXISTING SITE PLAN CS&M CABLE CONSTRUCTION LOT 4B BARTHLOME ACRE TRACTS 3313 BARTHLOME ST. 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LilIII b J f_ /.1, rirr OI 1 1 V 1 1! 1 11 Il l 111 11 jI 11 1 11 1 11 1 fl1 41 111 1 ELEVATIONS CS&M CABLE CONSTRUCTION LOT 4-8 BARTHLOME ACRE TRACTS 3313 BARTHLOME ST. coRpus Cw3f iEx�S APPROVED BY. DRAVN BY. DATE+ 3-05-12 SCALE. 1/4. 1' DRAWING 111 PAGE. /5-IdotoO CITY OF DEVELOPMENT P Corpus Christi, (361)826-3240 Located (Comer of Leopard (k CORPUS CHRISTI SERVICES O Box 9277 Texas 78469-9277 at 2406 Leopard Street and _ LG Street Pori At awe) APPLICATION FOR A CHANGE OF ZONING a Case No.: Map Na.: O E r7 Y ELocation: *Planning Commission Hearing Date: City Hall Council Chambers, 1201 Leonard Street at 5:30 n.m. *A maximum ojfcve applications are scheduled per hearing. Applications received after the fire maximum will be scheduled to the next available meeting. 1. Applicant/Representative: .5-AS0_5 C-) C 01.—, Telephone: ; ) Address (City, St _, - E-mail Address: Phone: (Vol ) 629'99 —6 jog _Cell GI 2. Property Owner(s): 3 5c, r h10 t`ck.___, Telephone: (% G') 2-� K O f / ,,) Address (City, State, Zip): ,3 ,3 f ,- . r T k - ,r.a �_ L° U''i kiy cG�/'7��i l • c )ec-1s --7-9 170 5) E-mail Address: Cell Phone: ( ) Ownership Type: ale ❑ Partnership ❑ Corporation ❑ Other: rr 3. Current Zoning and Use: C / Proposed Zoning and Use: 5 1 s, _ L• Project Address: 3 ?'f LI vv'-¢-,.— Area of Request (sq. ft./acres): 0. q I #D 12 -Digit Nueces County Tax ID: It 3_ - G (_ - Q LUQ o-it:o00-Q0+S _ _c_Z.2' lfplatted, Subdivisi Name: Block: Lot(s): Legal description: r ft- i.,_.0 tx. e 4C r c_f 773,44-r" 1- f 4. DOCUMENTS ATTACHED REQUIRED: gLand Use Statement Disclosure of Interest ❑ Copy of Warranty Deed IF APPLICABLE: ❑ Executed Appointment of Agent ❑ Metes and bounds if request is for a portion of a platted lot or an unplatted lot I certify that the information provided is accurate, correct and signed by all owners. (Owner's Signature) (Applicant's Signature) ��sX f�/%% L _i ) wncr'siminted Name( (Applicant's Printed Name All signatures on this application shall be original signatures. No copied prints or faxed copies. INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED Application Fees (as of November 1, 2011) 0.00 - 0.99 acre $ 1,107.50 1.00 - 9.99 acres $ 1,692.50Application 10.00 - 24.99 acres $ 1,976.75 25 + acres $ 1,976.75 plus $50.00 per acre over 25 acres Notice Sign Fee $10.00 per sign Office Use Only Date Received: 3 -31--1 S Received By: —4 -VT Fee: 1) 0 7 ,.j I0 No. Signs Required 1 X $10 Sign Fee: / 0 Total: / / 7 50 Sign Posting Date: ADP: Form Revised 8124!12 K \DEVELOPMENTSVCS`SIIAREoPLAND DEVELorMMENTIORDINANCE ADMINISTRATION\APPLICATION FORMS -TOMS AS PER LEGAL,2012.ONING APPLICATION 2u12 DOC Crry OF CORPUS CHRISTI DEVELOPMENT SERVICES P O. Box 9277 Corpus Christi. TX 78469-9277 (361) 826.3240 Located at 2406 Leopard St LAND USE STATEMENT Complete land use statement form containing the following information: I. State the purpose of the request and include applicable background information as to the development plan for the property, i.e., usage of property, number and square footage(s) of existing and/or proposed building(s)/unit(s), building(s)/unit(s) height, parking plans/spaces, phasing schedule of development, number of employee(s) associated with the office, business or industrial development, hours of operation, modification or demolition plans for existing structure(s), type, area and setback of signage, etc. 4,J Gy.arier1443t.k dicd Identify the existing land uses adjoining the area of request: North - Email" 40+ South - /gem East - 4177' West - /..1t5a K ADEN ELOPMENTSVCSLSIIARED'LAND DEVELOPIIENTORDINANCE ADMINISTRATION\APPLIt ATION FORMS,FORMS AS PER LEGAL.LAND USE STATEMENT FOR ZONING DOC P.O. Box 9277 Corpus Christi, TX 78469-9277 (361) 826-3240 CITY OF CORPUS CHRISTI Located at: 2406 Leopard St. DEVELOPMENT SERVICES LAND USE STATEMENT Complete land use statement form containing the following information: I. State the purpose of the request and include applicable background information as to the development plan for the property, i.e., usage of property. number and square footage(s) of existing and/or proposed building(s)/unit(s), building(s)/unit(s) height, parking plans/spaces, phasing schedule of development, number of employee(s) associated with the office, business or industrial development. hours of operation, modification or demolition plans for existing structure(s), type. area and setback of signage. etc. eLLy�� 61U\,ice to,s e_ pr,.: Proi-o-1 y ,),Lt, 57o At//J r- Pkt-e,5 6 t fire3L-t---r( arAc.A./j_ 111-4/4.- 0 ll /704,4,4 /d' 15 , $ L'5e -ro rcltr F»1 7Rc9LL 5 7- 7,-k)/5 ,f (`f StotpctJ) �Q �U' lser)j ,rAr' Lft 1 /3 /26`c lr"C_3L d4s rce,t;rcJe c -t) N ueLes (-004-A/-7 7-e y _ 2. Identify the existing land uses adjoining the area of request: North - E wiiirt 2,04 - South 04South - / /mus C_ East -y' i West - t,,, c.e- R DEVELOP ENTS\-CS SHARED -LAND DEVELOPMENT ORDIV:\VCE ADMINISTRATION APPLICATION FORMS FORMS AS PER LEGAL LAND USE STATEMENT FOR ZONING DOC ismasoftwootsmost City of Corpus Christi DISCLOSURE OF INTERESTS City of Corpus Christi, Testis Department of Development Services P 0 Box 9277 Corpus Chnstt Texas 78469-9277 (361)826-3240 Located at 2406 Leopard Street (Comer of Lcopard Si and Port Ave ) City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". NAME: ¢ vr�Jrj a- c�F�3(e5 i`�-- STREET: �[ J �i rl I 0140.0 CITY: C r19,j /5r/ / ZIP: FIRM is: ❑ Corporation ❑ Partnership ole Owner ❑ Association ❑ Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the o rship in the above named "firm". Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name / Title ,./t/ 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Board, Commission, or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: �r Title: It} t? r (Print) Signature of Certifying Person: Date: " 31- / ti DEVELOPAIENTSVCSSIIARED'LAND DE.VELOPAIL' 1 ORDINANCE ADMINISTRATIONIAPPLICATION FORMIS,FORAIS AS PER LEGALt:0120ISCLOSURE OF INTERESTS STATEMENr1 27 12 DOC vith disabilities planning to attend this meeting, who may require special services, are requested to contact oment Services Department at least 48 hours in advance at (361) 826-3240. Personas con incapacidades, 'a intention de asistir a este junta v que requieren servicios especiales, se les suplica que den aviso 48 le la junta Ilamando al departamento de servicios de desarrollo, al numero (361) 826-3240. ., u wish to address the Commission during the meeting and your English is limited, please call the Development Services Department at (361) 826-3240 at least 48 hours in advance to request an interpreter be present during the meeting. Si usted desea diriairse a la commission durante la junta v su ingles es limited°. favor de Hamar al departarnento de servicios de desarrollo, al numero (201826-324 al men s 48 h oras s de I unta ara solicitar un interprete ser presente durante la junta. l ^ ^ CITY PLANNING COMMISSION PUBLIC HEARING NOTICE Rezoning Case No. 0615-04 1t11I/ JUN 26 2015 DEVELOPMENT SERVICES SPECIAL SERVICES Jesus Mora has petitioned the City of Corpus Christi to consider a change of zoning from tie-"C'9ntens Commercial District to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from Commercial to Light Industrial. The property to be rezoned is described as: Lot 4-B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. The Planning Commission may recommend to City Council approval or denial, or approval of an intermediate zoning classification and/or Special Permit. Approval of a change of zoning, if inconsistent with the City's Comprehensive Plan, will also have the effect of amending the Comprehensive Plan to reflect the approved zoning. The Planning Commission will conduct a public hearing for this rezoning request to discuss and formulate a recommendation to the City Council. The public hearing will be held on Wednesday, June 17, 20151 during one of the Planning Commission's regular meetings, which begins at 5:30 p.m.. in the City Council Chambers, 1201 Leopard Street. You are invited to attend this public hearing to express your views on this rezoning request. For more information, please call (361) 826-3240. TO BE ON RECORD, THIS FORM MUST BE FILLED OUT, SIGNED BY THE CURRENT PROPERTY OWNER(S) AND MAILED IN ITS ENTIRETY TO THE DEVELOPMENT SERVICES DEPARTMENT, P. 0 BOX 9277, CORPUS CHRISTI, TEXAS 78469- 9277. ANY INFORMATION PROVIDED BELOW BECOMES PUBLIC RECORD. NOTE: In accordance with the Planning Commission By -Laws, no discussion shall be held by a member or members of this Commission with an applicant or appellant concerning an application or appeal, either at home or office, or Inperson, by telephone call or by letter. Printed Name: /flRAid L 416-4e �12 A2 S Address: 1 d City/State: e C- - -x 7E? `f a8 -d ( ) IN FAVOR (IN OPPOSITION Phone: REASON: 0X rdot/eXhaleY"4,- t7A4-71 - Gtr SEE MAP ON REVERSE SIDE Property Owner ID: 3 HTE# 15-10000022 Sin ture 5' lure 3 G /'7' -G 7KJ' Case No. 0615- 4 Project Manager: Dolores W d City of Corpus Christi Development Services Dept. P.O. Box 9277 Corpus Christi, Texas 78469 3 046000000060 TORRES MANUEL AND WF ESTHER H TORRES 3238 Up River Rd CORPUS CHRISTI, TX 78408 4I PITNEY ISOWIS 0 2 1M $ 00.485 000 428 71 10 JUN 05 2015 MAILED FROM ZIP CODE 78412 CASE: 0615-04 Zoning & Notice Area RMI II41104MU0 1 RY-7 IYulhtamlry 2 R143 1001114040y 1 O1, Prekfa1ena101114. 141447 lauRRem11a AT CR 1 141phbalwad Com mercy C114 MlphbaheedCanmarc4l CR 1 R4f0,1C04040rIc41 CR.2 Rosen CemmIRbl CO -1 040 ral Cemmeeelal 064 C.w1ICenrrrertbl CI N4mh+Ceown•atlal CRO Ce.nrown Commrrcial C414 Ratan Co-marclal FR Fern R0404 11 Nalene Orer40 RP IYIb,PN Pan IL 41pM Induttrsal P a I4aey ln4u 141 PM) P4mwd unit 0.e. Overlay RS -10 36000-Fam00 10 RS4 31.0l44a0l1V0 R310 11004 -Family 4.0 R34l 7W04e040y RS -11 110014-Pampy 11 RL l .IOenlle1 Rabb p}TH Te.nheer IP 5p. 41I Parva RV RatreaUenalW011140. Park RMM Wnelatt4ed 00.0 El 3 opery Xer Woe A00,000,0011r..errr MMTW.een Wean, a.renhe bag 0 C* bw X.C.: Persons with disabilities planning to attend this meeting, who may require special services, are requested to contact the Development Services Department at least 48 hours in advance at (361) 826-3240. Personas con incapacidades, due tienen la intencion de asistir a esta junta y cue re.uieren servicios esieciales se les su*lica •ue den aviso 48 horas antes de la junta Ilamando al departamento de servicios de desarrollo. al nCimero (361) 826-3240. If you wish to address the Commission during the meeting and your English is limited, please call the Development Services Department at (361) 826-3240 at least 48 hours in advance to request an interpreter be present during the meeting. Si usted desea diripirse a la commission durante la junta v su irides es limitado, favor de Ilamar al departamento de servicios de desarrollo al numero (361) 826-3240 al menos 48 horas antes de la junta para solicitar un interprete ser presente durante la junta. CITY PLANNING COMMISSION PUBLIC HEARING NOTICE Rezoning Case No. 0615-04 Jesus Mora has petitioned the City of Corpus Christi to consider a change of zoning from the "Cl" Intensive Commercial District to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from Commercial to Light Industrial. The property to be rezoned is described as: Lot 4B, Barthlome Acre Tracts, located along the south side of Barthlome Street between Nueces Bay Boulevard and Lily Street. The Planning Commission may recommend to City Council approval or denial, or approval of an intermediate zoning classification and/or Special Permit. Approval of a change of zoning, if inconsistent with the City's Comprehensive Plan, will also have the effect of amending the Comprehensive Plan to reflect the approved zoning. The Planning Commission will conduct a public hearing for this rezoning request to discuss and formulate a recommendation to the City Council. The public hearing will be held on Wednesdav, June 17, 2015. during one of the Planning Commission's regular meetings, which begins at 5:30 p.m., in the City Council Chambers, 1201 Leopard Street. You are invited to attend this public hearing to express your views on this rezoning request. For more information, please call (361) 826-3240. TO BE ON RECORD, THIS FORM MUST BE FILLED OUT, SIGNED BY THE CURRENT PROPERTY OWNER(S) AND MAILED IN ITS ENTIRETY TO THE DEVELOPMENT SERVICES DEPARTMENT P. 0 BOX 9277, CORPUS CHRISTI, TEXAS 78469- 9277. ANY INFORMATION PROVIDED BELOW BECOMES PUBLIC RECORD. NOTE: In accordance with the Planning Commission By -Laws, no discussion shall be held by a member or members of this Commission with an applicant or appellant concerning an application or appeal, either at home or office, or inperson, by telephone call or by letter. Printed Name: w :`41 /14:4446 Address: Cit /State: D)ECF.hri 1 JUN 262015 DEVELOPMENT SERVICES SPECIAL SEFiVIC ( ) IN FAVOR 0(1 IN OPPOSITION REASON: SEE MAP ON REVERSE SIDE Property Owner ID: 12 HTE# 15-10000022 cn2r,.. 1 CA/ 5-'4 9517' 5PS "k? Signature Case No. 0615-04 Project Manager: Dolores Wood Iv) City of Corpus Christi Development Services Dept. P.O. Box 9277 Corpus Christi, Texas 78469 12 045500110020 SHEETS WILLIAM MICHAEL PO BOX 9272 CORPUS CHRISTI, TX 78469 .trgingim �Iv HMI VBOWES 02 1M 00.486 0004287110 JUN 05 2015 MAILED FROM ZIPCODE 78412 C 1,4co� � M � aim LEOPARD ST 11011 %// • til 'ems f 2 411k ilterhoieri Q SUBJECT 4 % - �+� PROPERTY' $ C`N -T P 414* /5410 PP. 1.1740 DR -writ Di7 F CASE: 0615-04 1 Zoning & Notice Area RM41 IlkitmMll/ 1 R114 l0 2lmm0y 2 Rw NWbWamwf 1 CM Peelawm1.1012111 RDA AT Mk.RR0m11F AT Ck 2 I41I hbedheetl Gem mn1YI C..t Imgn..rneetl COmmfrcml CR 1 R....I Commercial GR -t Resat Commercial CO -I CI C70 [R4 FR 10 Gemmel Comm.laml 0.10101 Commercial 11101.1.. Commercial Dammam Commercial R.aon1 Ca.m.rtYl Farm Ru101 NIf1e111 0.11I{y 7ulb.n Pen 0. lgm 1nw.mr Ml Hear, 1Mu.tnel vtl0 Pmn1.tl Un4 01. 0.11174 R7.10 Iu0Q I ll0I1F 10 1174 tln4M•F■mll/ F 2543 710011-0.101101.0 R7 TF Tel.-femi, *45.17 lbg11-Femlry l/ RE lamest Imam RSYII Thrnkouw aP 71»11010.11110 RY Rbcl.0Senal Vehicle 0112 R1fm MYnumcOR.tl Name 11 SaverX owe. O 0'01011 4 or.... 21Xr Imola. 001110 etscrsol wry rat* A 4 40,.14 ""'`SUBJECT - PROPERTY LOCATION MAP r AGENDA MEMORANDUM Public Hearing and First Reading for the City Council Meeting of August 11, 2015 Second Reading for the City Council Meeting of August 18, 2015 DATE: July 21, 2015 TO: Ronald L. Olson, City Manager FROM: Dan M. Grimsbo, P.E., Director, Development Services Department DanG@cctexas.com (361) 826-3595 Public Hearing and First Reading for Property at 3902 Acushnet Drive CAPTION: Case No. 0715-02 Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC and Liliot, LLC: A change of zoning from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District, resulting in a change to the Future Land Use Plan from commercial to light industrial uses. The property to be rezoned is described as Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza, located along the north side of Acushnet Drive between Jefferson Road and Weber Road (FM 43). PURPOSE: The purpose of this item is to allow for the expansion of an existing heavy vehicle service use. The applicant owns three lots, two are zoned "CG -2" General Commercial District and one is zoned "CG-2/SP" General Commercial with a Special Permit. The applicant is requesting that all three lots be re -zoned to "IL" Light Industrial District. RECOMMENDATION: Planning Commission Recommendation (July 15, 2015): Approval of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Staff Recommendation: Denial of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. BACKGROUND AND FINDINGS: As detailed in the attached report, the applicant has an existing automobile paint and body business and purchased the immediately adjacent vacant lot and a site previously developed and operated as an automotive repair facility for the purpose of expanding. The subject property is located within the boundaries of the Southside Area Development Plan (ADP). The proposed rezoning to the "IL" Light Industrial District is not consistent with the Future Land Use Plan's designation of the property as commercial and industrial uses would negatively impact the multi -family uses located to the south of the subject property. A rezoning to the "IL" Light Industrial District would permit any use currently listed as a permitted use in the "IL" Light Industrial District to occur on the subject lots. Staff acknowledges there are several industrial uses to the west and southwest of the subject properties, but staff believes the Light Industrial District should not be expanded closer toward Weber Road. In the Land Use Statement, the applicant indicated a preference for an "IL" Light Industrial District as opposed to a recommendation by Staff for a Special Permit. The applicant does not want to be hindered by a time limit imposed by a Special Permit. ALTERNATIVES: 1. Approve the request. 2. Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The subject property is located within the boundaries of the Southside Area Development Plan (ADP) and is not consistent with elements of the Comprehensive Plan. EMERGENCY/NON-EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital iu: Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Presentation - Aerial Map Ordinance Planning Commission Final Report Ordinance amending the Unified Development Code ("UDC"), upon application by Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC and Liliot, LLC ("Owners") by changing the UDC Zoning Map in reference Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza (the "Property") from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC ("Owners"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, July 15, 2015, during a meeting of the Planning Commission when the Planning Commission recommended approval of the requested "IL" Light Industrial District, and on Tuesday, August 11, 2015, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by Andrea Trevino and Jesus Trevino, dba Southside Paint & Body, LLC and Liliot, LLC ("Owners"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning of Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza, located along the north side of Acushnet Drive between Jefferson Street and Weber Road (the "Property"), from the "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District (Zoning Map No. 047035), as shown in Exhibit "A". Exhibit "A", a map of the Property, is attached to and incorporated in this ordinance by reference as if fully set out herein in its entirety. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. 0715-02 Ordinance -South Side Paint and Body, LLC Page 2 of 3 The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 0715-02 Ordinance -South Side Paint and Body, LLC Page 3 of 3 CG- 1 M ry Date Created: 6/23/2015/ i /Pre tired By: jeremym De • a ment of Development Services 1i'\ // ///% Z`\\/ CASE: 0715-02 SUBJECT PROPERTY WITH ZONING Subject Property RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CR -1 CR -2 CG -1 CG -2 CI CBD CR -3 FR H BP Resort Commercial Resort Commercial General Commercial General Commercial Intensive Commercial Downtown Commercial Resort Commercial Farm Rural Historic Overlay Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse SP Special Permit RV Recreational Vehicle Park RMH Manufactured Home SUBJECT PROPERTY LOCATION MAP City of Corpus Christi Exhibit A Aerial Overview Aerial PLANNING COMMISSION FINAL REPORT Case No. 0715-02 HTE No. 15-12500005 Planning Commission Hearing Date: July 15, 2015 Applicant & Legal Description Applicant/Owner: Andrea Trevino and Jesus Trevino, dba Southside Paint &Body, LLC and Liliot, LLC Representative: John Kendall Property Owner: Southside Paint & Body, LLC and Liliot, LLC Legal Description/Location: Lots 8, 11 and 12, Block 7, Saratoga Weber Plaza, located along the north side of Acushnet Drive between Jefferson Road and Weber Road (FM 43). Zoning Request From: "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit To: "IL" Light Industrial District Area: 2.7 acres Purpose of Request: To allow for the expansion of an existing heavy vehicle service use. Existing Zoning and Land Uses Existing Zoning District Existing Land Use Future Land Use Site "CG -2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit Commercial and Vacant Commercial North "CG -2" General Commercial District Commercial Commercial South "CG -2" General Commercial District Medium Density Residential Commercial East "CG -2" General Commercial District Commercial Commercial West "CG -2" General Commercial District Vacant Commercial ADP, Map & Violations Area Development Plan: The subject property is located within the boundaries of the Southside Area Development Plan and is planned for commercial uses. The proposed rezoning to the "IL" Light Industrial District is not consistent with the adopted Future Land Use Plan nor with the Southside Area Development Plan. Map No.: 047035 Planning Commission Final Report Page 2 Transportation Transportation and Circulation: The subject property has approximately 500 feet of street frontage along Acushnet Drive, which is a "01" Minor Residential Collector street. The maximum average daily trips for a "01" is 1,000 to 3,000. Street Urban Transportation Plan Type Proposed Section Existing Section Acushnet Dr. "01" Minor Residential Collector 60' ROW 40' paved 57' ROW 37' paved Traffic Volume (2013) Not Available Staff Summary: Requested Zoning: The applicant is requesting a rezoning from the "CG -2" General Commercial District (Lot 8 and Lot 11) and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District (Lot 12) for the expansion of an existing heavy vehicle service use. Development Plan: The applicant proposes to rezone the three subject lots which are a part of the Saratoga Weber Plaza Subdivision to "IL" Light Industrial District. The three lots combined equal 2.7 acres. The purpose of the rezoning is to allow the expansion of the existing automobile paint and body business that is located at 3902 Acushnet Drive (Lot 12). The applicant purchased the immediately adjacent vacant lot (Lot 11) and a site previously developed and operated as an automotive repair facility (Lot 8) for the purpose of expanding. The applicant intends to convert the automotive repair facility into a new paint shop consisting of two new paint booths and an area for the storage of parts. The applicant indicates an intent to develop the vacant lot in the middle as future needs warrant expansion. Existing Land Uses & Zoning: The subject property is surrounded on all sides by "CG -2" General Commercial zoning. Commercial land uses exist to the north and east of the subject property, while the property to the west is vacant. To the south, across Acushnet Drive, are the Crosswind Apartments, a medium density residential use. AICUZ: The subject property is located within Accident Potential Zone -II (APZ-II) of the Navy's Air Installation Compatibility Use Zones (AICUZ). The Navy does not object to the "IL" Light Industrial District. Plat Status: The subject property is platted. The subject plat was filed on July 23, 2002. Comprehensive Plan & Area Development Plan Consistency: The subject property is located within the boundaries of the Southside Area Development Plan (ADP). The proposed rezoning to the "IL" Light Industrial District is not consistent with the Future Land Use Plan's designation of the property as commercial. Industrial Planning Commission Final Report Page 3 uses would negatively impact the multi -family uses located to the south of the subject property. Several policy statements are available in the Corpus Christi Policy Statements as well as the Southside Area Development Plan to ensure consistency of zone change requests with the Comprehensive Plan: Corpus Christi Policy Statements: Land Use Commercial Policy d. EXPANSION OF COMMERCIAL USES INTO OR WITHIN RESIDENTIAL AREAS MAY BE PERMITTED ONLY IF SUCH EXPANSION MAINTAINS OR IMPROVES THE RESIDENTIAL DESIRABILITY OF THE IMPACTED NEIGHBORHOODS. Commercial development in residential areas may be allowed in situations where proponents of such change can demonstrate how rezoning changes will benefit the impacted neighborhood and the community. Land Use Commercial Policy h. COMMERCIAL SERVICE AREAS DESIGNED TO SERVE LOCAL NEIGHBORHOODS SHOULD BE CONVENIENTLY LOCATED AND IN HARMONY WITH THE SURROUNDING NEIGHBORHOOD. Southside Area Development Plan (ADP) Policy Statements: B.6 - POLICY STATEMENT High-intensity commercial and industrial areas should be buffered to provide transition from low-density residential areas through the existence of: A) Main roads; B) Public and institutional buildings; C) Open space; D) Scale of design; and E) Other transitional land uses. Department Comments: The proposed rezoning of the three subject lots is not consistent with the Future Land Use Plan's designation of the property as commercial. Heavy vehicle service is not a permitted use in the "CG -2" General Commercial District. The applicant was granted a Special Permit via Ordinance #027865 approved on September 15, 2008, and was authorized to operate a heavy vehicle service use on Lot 12 (one of the subject lots). The lot was subsequently developed with two 5,000 square foot buildings. The Special Permit granted in 2008 on Lot 12 prohibits roll -up or retractable doors facing Acushnet Drive. It appears the applicant recently enclosed the space between the two 5,000 -square foot buildings and installed a roll -up door facing Acushnet Drive, violating the Special Permit conditions. A change in zoning is necessary to expand the use onto the two adjacent lots (Lots 8 and 11). Planning Commission Final Report Page 4 In the Land Use Statement, the applicant indicated a preference for an "IL" Light Industrial District as opposed to a recommendation by Staff for a Special Permit. The applicant does not want to be hindered by a time limit imposed by a Special Permit. A rezoning to the "IL" Light Industrial District would permit any use currently listed as a permitted use in the "IL" Light Industrial District to occur on the subject lots. Industrial development may not be compatible with existing conforming residential development across Acushnet Drive and, therefore, may have a negative impact on existing development. A rezoning to the "IL" Light Industrial District may alter the character of the area that is currently commercial and medium density residential in nature. The apartment complex to the south is surrounded by industrial zoning and land uses to the west and south. A collision repair facility is located immediately to the south. Staff believes further expansion of industrial zoning on the north side of Acushnet would be detrimental to the quality of life experienced by the residents in the apartment complex, in addition to industrial uses being inconsistent with the Future Land Use Plan. Staff acknowledges there are several industrial uses to the west and southwest of the subject properties, but staff believes the Light Industrial District should not be expanded closer toward Weber Road. Planning Commission Recommendation: Approval of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Staff Recommendation: Denial of the change of zoning from the"CG-2" General Commercial District and "CG-2/SP" General Commercial District with a Special Permit to the "IL" Light Industrial District. Public Notification Number of Notices Mailed — 7 within 200 -foot notification area 5 outside notification area As of July 21, 2015: In Favor — 0 inside notification area — 0 outside notification area In Opposition — 0 inside notification area — 0 outside notification area Totaling 0.00% of the land within the 200 -foot notification area in opposition. Attachments: 1. Location Map (Existing Zoning & Notice Area) 2. Site Plan 3. Special Permit Ordinance for Lot 12 4. Application K:\DevelopmentSvcs\SHARED\ZONING CASES\2015\0715-02 South Side Paint and Body, LLC\Council Documents\Report for CC_0715-02 South Side Paint and Body, LLC_revised.docx CG -1 ti ti I�F\ - ' \Date�reated: 6/23/2015/ /� Pre a7ed By: jeremym De. a mens of Development Services CASE: 0715-02 Zoning & Notice Area RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CR -1 Resort Commercial CR -2 Resort Commercial CG -1 General Commercial CG -2 General Commercial CI Intensive Commercial CBD Downtown Commercial CR -3 Resort Commercial FR Farm Rural Historic Overlay BP Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse SP Special Permit RV Recreational Vehicle Park RMH Manufactured Home nSubject Property 0 Owners with 200' buffer in favor A Owners within 200' listed on V Owners Z attached ownership table A in opposition 7 SUBJECT PROPERTY 11-09ATION MAP City • n 0 c SVX3I IISIaHO 110 13NHSf1DV moh cf) w O) W 0 CO O Uj a0 Fri I J O Cl 0 r1 EC9L-808 0 0 ( n D r P1 'aa 13NHSI1DV 9Nialn9 9NIISIX3 N N W N D >0 O� O A_ co.r W m0 min I\i XI D 0 0 -1 0� G) DOD *r • GI0 rnNr D D Page 1 of 4 AN ORDINANCE AMENDING THE ZONING ORDINANCE, UPON APPLICATION BY SOUTHSIDE PAINT & BODY, LLC, BY CHANGING THE ZONING MAP IN REFERENCE TO SARATOGA WEBER PLAZA, BLOCK 7, LOT 12, FROM "B-4" GENERAL BUSINESS DISTRICT TO "B-4/SP" GENERAL BUSINESS DISTRICT WITH A SPECIAL PERMIT TO ALLOW FOR AN AUTOMOTIVE BODY REPAIR SHOP, SUBJECT TO A SITE PLAN AND SEVEN (7) CONDITIONS; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING A REPEALER CLAUSE; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION; AND DECLARING AN EMERGENCY. WHEREAS, the Planning Commission has forwarded to the City Council its reports and recommendations concerning the application of Southside Paint & Body, LLC, for amendment to the City of Corpus Christi Zoning Ordinance and Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, August 20, 2008, during a meeting of the Planning Commission, and on Tuesday, September 23, 2008, during a meeting of the City Council, in the Council Chambers, at City Hall, in the City of Corpus Christi, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve public health, necessity, and convenience and the general welfare of the City of Corpus Christi and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Zoning Ordinance of the City of Corpus Christi, Texas, is amended by changing the zoning on Saratoga Weber Plaza, Block 7, Lot 12, located at 3902 Acushnet Street, approximately 500 feet west of the Weber Road and Acushnet Street intersection, from "B-4" General Business District to "B-4/SP" General Business District with a Special Permit to allow for an automotive body repair shop, subject to a site plan, attached, and seven (7) conditions. (Zoning Map 047035) (Exhibit A) SECTION 2. That the Special Permit granted in Section 1 of this ordinance is subject to the following seven (7) conditions: 1. Uses: The only uses permitted by the Special Permit other than those uses permitted by right in the "B-4" General Business District is a paint and body shop heavy automobile repair use. 2. Hours of Operation: The operation of the paint and body shop shall be limited to the hours between 7:30 AM and 6:00 PM. 027865 H:1LEG-DIR\Shared\.laylAgenda1200819-231ORD-zoningD808-03SouthsidePaint-B-4-special permit.doc Page 2 of 4 3. Screening: A standard screening fence with a minimum height of six (6) feet shall be located along the north, east and west boundary lines of this special Permit. The screening fence must be installed within one (1) year of the date of this ordinance. 4. Orientation of Doors: Rollup or retractable doors shall not face Acushnet Drive. 5. Landscaping: Compliance with article 27B. Landscape Requirements in the Zoning Ordinance. 6. Lighting: All security lighting must be directional and shielded, be directed away from adjacent residences, and light poles must be no higher than 15 feet. Cutoff shields are required for all lighting. No lighting is permitted to project beyond the property line adjacent to residential development. 7 Time Limit: This Special Permit expires two (2) years from the date of this ordinance, unless the property is being used as outlined in Condition #1 and in compliance with all other conditions. SECTION 3. That the official Zoning Map of the City of Corpus Christi, Texas, is amended to reflect the amendment to the Zoning Ordinance made by Section 1 of this ordinance. SECTION 4. That the Zoning Ordinance and Zoning Map of the City of Corpus Christi, Texas, approved on the 27th day of August, 1937, as amended from time to time, except as changed by this ordinance and any other ordinances adopted on this date, remain in full force and effect. SECTION 5. That to the extent that this amendment to the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. SECTION 6. That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed. SECTION 7. A violation of this ordinance or requirements implemented under this ordinance constitutes an offense punishable under Section 35-3 of the Zoning Ordinance of the City of Corpus Christi. SECTION 8. That publication shall be made in the official publication of the City of Corpus Christi as required by the City Charter of the City of Corpus Christi. SECTION 9. That upon written request of the Mayor or five Council members, copy attached, the City Council finds and declares an emergency due to the need for immediate action necessary for the efficient and effective administration of City affairs and suspends the Charter rule as to consideration and voting upon ordinances at two regular meetings so that this ordinance is passed upon first reading as an emergency measure on this 23rd day of September, 2008. H:1LEG-DIR\Shared\JaylAgenda1200819-231ORD-zoning0808-03SouthsidePaint-B-4-special permit.doc ATTEST: Armando Chapa City Secretary APPROVED: September 15, 2008 R. ,Yay-Reining Assistant City Attorney For City Attorney Page 3 of 4 CITY OF ORPUS CHRISTI Mayor, City of Corpus Christi H:ILEG-DIR1SharedlJaylAgenda1200819-2310RD-zoning0808-03SouthsidePaint-B-4-special permitdoc Page 4 of 4 Corpus Christi, Texas 2008 TO THE MEMBERS OF THE CITY COUNCIL Corpus Christi, Texas For the reasons set forth in the emergency clause of the foregoing ordinance, an emergency exists requiring suspension of the Charter rule as to consideration and voting upon ordinances at two regular meetings. I/we, therefore, request that you suspend said Charter rule and pass this ordinance finally on the date it is introduced, or at the present meeting of the City Council. Respectfully, Respectfully, .41/L1., i."..! enry Garr Mayor, Cit of Corpus Christi Council Members The above ordinance was passed by the following vote: Henry Garrett Melody Cooper A10.504 -- Larry Elizondo, Sr. 41- Mike Hummell Bill Kelly Priscilla G. Leal John E. Marez Nelda Martinez l� Michael McCutchon 027865 EFFECTIVE DATE 6q/a976g H:1LEG-DIRISharedlJayWgenda1200B19-2310RD-zoning0808-03SouthsidePaint-B-4-special permit.doc CAVE # 0808-03 EXHIBIT A PLANNING COMMISION and STAFF RECOMMENDA TION From: "B-4" To: "B-4/SP" 11.5 14R6---vODoL i O„us ,. r , ~�o 41 . i85'2 Development Services Dept. P.O. Box 9277 Corpus Christi, Texas 78469-9277 (361) 826-3240 Located at 2406 Leopard Street REZONING APPLICATION Office Use Only Case No.: 0715-02 Map No.: 047035 7-15-15 PC Hearing Date: Proj.Mgr: Hearing Location: City Hall. Council Chambers. 1201 Leopard Street Hearing Time: 5:30 p.m. "A MAXIMUM OF FIVE REZONINGS CASES ARE SCHEDULED PER HEARING. "INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. 1. Applicant 3' 4l- / ^ 14-/fD'vc"�` Contact Person : Jo ,'ti 7%46 . /- Mailing Address: 5'74 4. 5. S7 ''r 3 / Mailing City: c --".0-00,-s C..-rsr r State: (X ZIP: 7APyr 3 Phone: ( 3`r) e7'G 8-7644. E-mail: Cell: ( ) 2. Property Owner(s): !(iri x20. treviA0 At, 12 5 i►C-il lv‘_r) Contact Person : A"40^ -4-R T�rvre•'Y+ Mailing Address: 37°1 A ee.Sicir,er City: Crti # '•s cevrrrsrl State: 7 ZIP: 7V(.3 Phone: (34 r ) P s7 �G 1'4 7 E-mail: Cell: ( ) _ _ "7'132-OO7-ASO .- kot 3. Subject Property Address 39' - e 3 9 2e A c u5N .r* 7 Area of Request (SF/acres): //b; n3 3 << 11 2.74e - Current Zoning & Use: S f .?.vo CG 2 Proposed Zoning & Use: /L t.,£, 2-- "....6,04,67-........., IL 12 -Digit Nueces County Tax ID: 77 32.-0.1.01-4./ le, �"� f) 31l41 -L” it -to -010 Subdivision Name: 5,70-41 r»G1 4.4._i e/34‘/- /.x.-A'7.<t Block: 7 Lot(s): ((f (2-- ZLegal ,,Fr LegalDescription if not platted: 4. Submittal Requirements: Early Assistance Meeting: Date Held Q'Land Use Statement j'Disclosure IF APPLICABLE: [Peak Hour Trip Form (if request is inconsistent i] Metes & Bounds Description with exhibit ❑ Appointment of Agent Form if landowner 3 r / with City Staff L /Fr/cfA /‹..e1..-",..4-14". of Interest [Copy of Warranty Deed with Future Land Use Plan) 0 Site Plan for PUD or Special Permit if property includes un -platted land (sealed by RPLS) • Lien Holder Authorization is not signing this form I certify that I have provided the City of Co as or on beh of s Christi with a complete application for review; that I am authoriz to initiat is rezoning the Property Owner(s); and tion provided is accurate. Owner or nt's Signature Applicants Signature 00, A.,..." •v'O•e/-re-- Ml'1[.UPCI T)11V10 -,C>pF7/I/1?Q Owner or Agent's Printed Name Applicant's Printed Name Office Use Only: Date Received: i D .+ Rezoning Fee: 1692.50 + PUD Fee (1 + Sign Fee 30.00 = Total Fee $1722.50 No. Signs Required 3 (cp $10/sign Sign Posting Date 6-30-15 Received By: LAD ADP: SS KIDEVELOPMENTSVCSISHAREDILANO DEVELOPMENTWPPLICATION FORMSIREZONINGIZONING APPLICATION 2015.DOC Form Revised 5/12/2015 LAND USE STATEMENT The property in question consists of three lots owned by the applicant. When combined they equal 2.7 acres. One is currently zoned SP, Special Permit for a paint and body shop and the other two are CG -2, General Commercial. The owner is currently operating a paint and body establishment under a Special Permit. In order to expand their operation, they have purchased two properties to the South. One is a vacant lot and the other was used as an auto repair facility. The existing repair facility will be converted into a new paint shop. It will have two new paint booths and an area for parts storage. In the future the vacant lot will also be developed although that need has not been determined yet. This is the major reason for requesting the IL zoning on all three properties. The owners wish to avoid having to apply for another rezoning in a few years in order to develop this property. Their facility employs 15 people and the hours of operation are 7:30 am to 5:30 pm Monday through Friday. Land uses of the adjoining areas: North - CG -2 South - CG -2 East - CG -2 West - IL PEAK HOUR TRAFFIC (PHT) FORM Development Services 2406 Leopard Street, Corpus Christi, TX 78408 Phone (361)826.3240 www cctexas cam A Traffic impact Analysis (TIA) determination must be made prior to the submittal of any rezoning application, site plan or street closure request. The Peak Hour Traffic Generation (PHT) Form is required to be completed for developments that are projected to contain 500 or fewer weekday peak hour (A.M. or P.M.) trips (UDC Section 3.29.4). Property Address: 90 Z Ale <+S flen,I r %Jtir 3 %2 4 /Q ede Ai/wiry- Legal r/wa7 Legal Description (Subdivision, Lot, Block): X-yT S & // fi /Z Sr. c....ees ("4-.42- el Applicant Name: _.4 / D f -s 4 r-) s ,,.tr,C t/[.v v _ A e4 S4240 7d'f 5/.03 0.434/W7 e- /So,or Address: 3 c4, City+StateiZip: 4.'•01-PM5 net? ,...rsTi 7fie/3 Telephone: G/- Sr S--7 ` G Y` 7 Email: S riefecrae",,et a,•..o /3�.0 . �.� sr Ts G.,.-+ Application Status (Select One): g Rezoning ❑_ Site PlanJStreet Closure Existine Land Use Tract Acres Unit of Measure Zoning Land Use I.T.E. Code A.M. Trip Rate Peak A.M. Trips P.M. Trip Rate Peak P.M. Trips - 9 7 fi, 5—.5-0 0 C 6. z Gown ,w,1 y2 2 • 93 32.5 3. s/ 4/47.---3 .s7 — o- C6 2 f-1 9y2 /./3 `fF 4)i G G z i{ 9/2 .2. 93 /2.7 3.S/ /S7 Proposed Land Use Tract Acres Unit of Measure Zoning Land Use I.T.E. Code A.M. Trip Rate Peak A.M. Trips P.M. Trip Rate Peak P.M. Trips . /1 //, CS"' ' GG Z G..v.eir-it.diAA- 9y2 2,R7 32.S' gfa.3 S7 — 0-- r G 2 0 9yZ f- /3 '1 A f; G Z r 11' 2.” /2.7 /S.7 Total if/. Total SG Abutting Streets Street Name Access Proposed To Street? Pavement Width (FT) ROW Width (FT) rei cc.)srV,..rs-'r 2-2s' f /-3, 220, Gam/ For City Use Only A Traffic Impact Analysis IS required 1 lie consultant preparing the 11A must meet with Lithe City to discuss the scope and requirements of the analysis prior to beginning the 11A. A Traffic Impact Analysis is NOT require& The proposed traffic • generated does mot 0 exceed the established threshold. The Traffic Impact Analysis has been waived for the following rea.aoti(s]_ Reviewed By: slate: Note This completed and reviewed form must accompany any subsequent application fur the IDENTICAL prupect CHANGES to the proposed project will require a new TEA determination to be made. APPOINTMENT OF AGENT As owner of the subject property, I hereby appoint the person designated below to act for me, as my agent in this request. Name of Agent: J - K01 -043/2A Mailing Address: 5? 44 5, S7AP,44r5 5' 'rir 3" City: C'/ -P "s G✓ifhiST/ State: 7/. Zip: 7d Ye 3 Home Phone: ( ) Business Phone: (3.' ) b''S 76�'OCell: ( 36 r ) 9Ca `04' 3 I acknowledge and affirm that 1 will be legally bound by the words and acts of my agent, and by my signature below, I fully authorize my agent to: Be the point of contact between myself and the City of Corpus Christi; make legally binding representations of fact and commitments of every kind on my behalf; grant legally binding waivers of rights and releases of liabilities of every kind on my behalf; consent to legally binding modifications; conditions, and exceptions on my behalf; and, to execute documents on my behalf which are legally binding on me. I understand that the City of Corpus Christi will deal only with a fully authorized agent. At any time it should appear that my agent has less than full authority to act, then the application may be suspended and I will have to personally participate in the disposition of the application. I understand that all communications related to this application are part of an official proceeding of City government and, that the City will rely upon statements made by my agent. Therefore, I agree to hold harmless and indemnify the City of Corpus Christi, its officers, agents, employees, and third parties who act in reliance upon my agent's words and actions from all damages, attorney fees, interest and costs arising from this matter. If my property is owned by a corporation, partnership, venture, or other legal entity, then I certify that I have the legal authority to make this binding appointment on behalf of the entity, and every reference herein to "1", "my", or "me" is a reference to the entity. *Signature of Agent: Printed/Typed Name of Agent: J'.v'- Title: f9'. <sr'c ti. Date: 6 —/6' / *Signature of Property Owner: C I�L�� f` " Title:`be ers Printed/Typed Name of Property Owner: Drincfri'2 ec� ) C3� e u:1fZc U Bate: re—/ - *Signature of Property Owner: Title: Printed/Typed Name of Property Owner: Date: *Signature of Property Owner: Title: Printed/Typed Name of Property Owner: Date: *Application must be signed by the individual applicant, each partner of a partnership, or by an authorized officer of a corporation or association. D.W Brown APPOINTMENT OF AGENT2-l9-09 doc DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". NAME: //e,..-04— STREET: 5.1r44 5, S7'A4 34/1 CITY: G-/ ' 5C4" -Y$2/ 774 ZIP: -,IYt3 FIRM is: Corporation °Partnership °Sole Owner °Association °Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Board, Commission, or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Consultant CERTIFICATE certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: (Print Name) Signature of Certifying Person: Title: Date: fel;F,GS//.3 K:IDEVELOPMENTSVCSISHAREDtLAND DEVELOPMENTWPPLICATION FORMSUIEZONINGOSCLOSURE OF INTERE='S STATEMENT 5.12,2015 DOC DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". NAME: ANen-,t'.a f-- J4'5+ -•S 172- V64-'0 A/4:7 5d 7 -fes- '# (, ,e y /1./al STREET: 3 74'7-- CITY: c®.4-cH.g-.s P/ -7X ZIP: 7,f y/3 FIRM is: Corporation OPartnership OSole Owner OAssociation OOther DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Job Title and City Department (if known) 'Lfr 2. State the names of each `official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Board, Commission, or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name N1 Consultant CERTIFICATE 1 certify that all information provided is true and correct as of the date of this statement, that 1 have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. V i nC) )Es0l 2eulN:3 Title: DW ^e r-4) (Print Name) Certifying Person: Signature of Certifying Person: Date: `~ KIDEVELOPMENTSVCSISHAREDLL.AND OEVELOPMENTIAPPLICATION FORMSIREZONING40ISCtOSURE OF INTERESTS STATEMENT_5.12.2015.000 n 0 c SVX3I IISIaHO 110 13NHSf1DV moh cf) w O) W 0 CO O Uj a0 Fri I J O Cl 0 r1 EC9L-808 0 0 ( n D r P1 'aa 13NHSI1DV 9Nialn9 9NIISIX3 N N W N D >0 O� O A_ co.r W m0 min I\i XI D 0 0 -1 0� G) DOD *r • GI0 rnNr D D AGENDA MEMORANDUM Public Hearing and First Reading for the City Council Meeting of August 11, 2015 Second Reading for the City Council Meeting of August 18, 2015 DATE: July 21, 2015 TO: Ronald L. Olson, City Manager FROM: Dan M. Grimsbo, P.E., Director, Development Services Department DanG@cctexas.com (361) 826-3595 Public Hearing and First Reading for rezoning 66.96 acres near Rodd Field Road and Siberian Street CAPTION: Case No. 0715-03 Related Investors, Ltd.: A change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District, not resulting in a change to the Future Land Use Plan. The property to be rezoned is described as being a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Rodd Field Road approximately 480 feet south of Siberian Street. PURPOSE: The purpose of this item is to allow for the expansion of a single-family subdivision. RECOMMENDATION: Planning Commission and Staff Recommendation (July 15, 2015): Approval of the change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District. BACKGROUND AND FINDINGS: As detailed in the attached report, the applicant indicates an intent to develop the property as an extension of the existing Rancho Vista Subdivision. Platting of the property subsequent to the rezoning, if approved, will at a minimum, include dedication of right-of-way for Rodd Field Road, Oso Parkway, and the future collector street identified as Rancho Vista Boulevard. The subject property is located within the boundaries of the Southside Area Development Plan (ADP). The proposed rezoning is consistent with the Southside ADP and the adopted Future Land Use Plan's designation of the property for a low density residential use. The Zoning Map amendments are consistent with the Comprehensive Plan and is compatible with the present zoning and conforming uses of nearby property and to the character of the surrounding area. The property to be rezoned is suitable for uses permitted by the zoning district that would be applied by the proposed amendment and the Zoning Map amendment would not have a negative impact upon the surrounding neighborhood. ALTERNATIVES: 1. Deny the request. OTHER CONSIDERATIONS: Not Applicable CONFORMITY TO CITY POLICY: The subject property is located within the boundaries of the Southside Area Development Plan (ADP) and is consistent with elements of the Comprehensive Plan. EMERGENCY/NON-EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Legal and Planning Commission FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital 1116 Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None LIST OF SUPPORTING DOCUMENTS: Presentation - Aerial Map Ordinance Planning Commission Final Report Ordinance amending the Unified Development Code ("UDC"), upon application by Related Investors, Ltd. ("Owners") by changing the UDC Zoning Map in reference a 66.96 acre tract of land out of Lots 1- 4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts (the "Property") from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District; amending the Comprehensive Plan to account for any deviations; and providing for a repealer clause and publication. WHEREAS, the Planning Commission has forwarded to the City Council its final report and recommendation regarding the application of Related Investors, Ltd. ("Owners"), for an amendment to the City of Corpus Christi's Unified Development Code ("UDC") and corresponding UDC Zoning Map; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, July 15, 2015, during a meeting of the Planning Commission when the Planning Commission recommended approval of the requested "RS -4.5" Single -Family 4.5 District, and on Tuesday, August 11, 2015, during a meeting of the City Council, during which all interested persons were allowed to appear and be heard; and WHEREAS, the City Council has determined that this amendment would best serve the public health, necessity, convenience and general welfare of the City of Corpus Christi and its citizens. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Upon application made by Related Investors, Ltd. ("Owners"), the Unified Development Code ("UDC") of the City of Corpus Christi, Texas ("City"), is amended by changing the zoning of a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Rodd Field Road approximately 480 feet south of Siberian Street (the "Property"), from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District (Zoning Map No. 042029), as shown in Exhibit "A" and Exhibit "B". Exhibit A, which is a metes and bounds description of the Property, and Exhibit B, which is a map to accompany the metes and bounds, are attached to and incorporated in this ordinance by reference as if fully set out herein in their entireties. SECTION 2. The official UDC Zoning Map of the City is amended to reflect changes made to the UDC by Section 1 of this ordinance. SECTION 3. The UDC and corresponding UDC Zoning Map of the City, made effective July 1, 2011, and as amended from time to time, except as changed by this ordinance, both remain in full force and effect. SECTION 4. To the extent this amendment to the UDC represents a deviation from the City's Comprehensive Plan, the Comprehensive Plan is amended to conform to the UDC, as it is amended by this ordinance. SECTION 5. All ordinances or parts of ordinances specifically pertaining to the zoning of the Property and that are in conflict with this ordinance are hereby expressly repealed. SECTION 6. Publication shall be made in the City's official publication as required by the City's Charter. 0715-03 Ordinance -Related Investors, Ltd. Page 2 of 3 The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 0715-03 Ordinance -Related Investors, Ltd. Page 3 of 3 Exhibit A 66.95 Acre Zoning Tract STATE OF TEXAS COUNTY OF NUECES Job No. 39319.B4.17 June 17th, 2015 Fieldnotes for a 66.95 acre tract of land, more or less, of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, a map of which is recorded in Volume A, Pages 41 thru 43, of the Map Records of Nueces County, Texas; said 66.95 acre tract being more fully described as follows: Beginning at a 5/8 inch iron rod with red plastic cap stamped "Urban Engr C.C. Tx" found, on the South corner of Lot 48, Block 16, Rancho Vista Subdivision Unit 10, a map of which is recorded in Volume 68, Pages 339- 340, Map Records of Nueces County, Texas; Thence, South 28°42'31" West, 5.00 feet for a corner of this tract; Thence, South 61°17'28" East, 270.00 feet for a corner of this tract; Thence, North 28°42'32" East, 150.00 feet for a corner of this tract; Thence, with the boundary of this tract as follows: • South 61°17'28" East, 338.30 feet for a corner of this tract; • South 28°42'09" West, 216.96 feet for a corner of this tract; • South 22°36'32" West, 127.78 feet for a corner of this tract and the beginning of a non -tangent curve to the left, having a radius point which bears South 73°52'24" East, 565.38 feet, a central angle of 24°18'40", a radius of 565.38 feet, a tangent length of 121.78 feet and an arc length of 239.89 feet; • With the arc of the said non -tangent curve to the left, 239.89 feet, for a corner of this tract; • South 12°28' 13" East, 124.01 feet for a corner of this tract; • South 12°24'11" East, 17.48 feet, for a corner of this tract and for the beginning of a non -tangent curve to the right, having a radius point which bears, South 77°35'49" West, 1030.00 feet, a central angle of 08°18'40", a radius of 1030.00 feet, a tangent length of 74.84 feet and an arc length of 149.41 feet; • With the arc of the said non -tangent curve to the right, 149.41 feet, for a corner of this tract; • South 00°38'33" East, 123.94 feet, for a corner of this tract and for the beginning of a non -tangent curve to the right, having a radius point which bears, North 87°11'35" West, 1030.00 feet, a central angle of 01°41'03", a radius of 1030.00 feet, a tangent length of 15.14 feet and an arc length of 30.28 feet; • With the arc of the said non -tangent curve to the right, 30.28 feet, for a corner of this tract; • South 04°29128'° West, 55.43 feet; • North 82°01'10" East, 845.02 feet, to the Northwest line of Lot 5, said Section 24, for a corner of this tract; • South 28°42'09" West, with the Northwest line of the said Lot 5, 257.96 feet, for a corner of this tract and for the beginning of a non -tangent curve to the left, having a radius point which bears, South 07°01'48" West, 201.31 feet, a central angle of 15°00'09", a radius of 201.31 feet, a tangent length of 26.51 feet and an arc length of 52.71 feet; • With the arc of the said non -tangent curve to the left, 52.71 feet, for a corner of this tract; • South 82°01'38" West, 662.73 feet, for a corner of this tract and for the beginning of a tangent curve to the right, having a radius point which bears, North 07°58'22" West, 940.00 feet, a central angle of 07°32'00", a radius of 940.00 feet, a tangent length of 61.89 feet and an arc length of 123.59 feet; • With the arc of the said tangent curve to the right, 123.59 feet, for a corner of this tract; (361)854-3101 2725 SWANTNER DR. • CORPUS CHRISTI, TEXAS 78404 www.urbaneng.com S:1Surveying\393191134171OFFICE\METES AND BOUNDSIFN66.9 Eefirm #145 Page 1 oft TBPLS Firm #10032400 Exhibit"A" FAX (361)854-6001 • South 89°33'38" West, 1596.64 feet, for a corner of this tract and for the beginning of a tangent curve to the right, having a radius point which bears, North 00°26'22" West, 640.00 feet, a central angle of 29°08'53", a radius of 640.00 feet, a tangent length of 166.40 feet and an arc length of 325.59 feet; • With the arc of the said tangent curve to the right, 325.59 feet, for a corner of this tract; • North 61°17'28" West, 141.15 feet, for the West corner of this tract; • North 28°42'32" East, 1922.00 feet, for the North comer of this tract; • South 61°1728" East, 180.00 feet; • North 28°42'32" East, 5.50 feet; Thence, South 61°17'28" East, 670.00 feet, to the Point of Beginning, containing 66.95 acres (2,916,178 square feet) of land. Bearings based on the recorded plat of Rancho Vista Subdivision Unit 10, a map of which is recorded in Volume 68, Pages 339-340, Map Records ofNueces County, Texas. This description was prepared from record documents and field work performed in October 2014 and does not represent a current on the ground survey. Unless this Field Notes Description, including preamble, seal and signature, appears in its entirety, in its original form, surveyor assumes no responsibility or liability for its accuracy. URBAN ENGINEERING Dan L TJrban, R.P.L. License No. 4710 S;1Surveying\39319\B4171OFFICEIMETES AND BOTJNDSIFN66.95Acres Page 2 of 2 Exhibit "A" UNE BEARING DISTANCE L1 S28'42'31"W 5.00' L2 S61'17'28"E 270.00' L3 N28'42'32"E 150.00' L4 S61'17'28"E 338.30' L5 S28'42'09"W 216.96' L6 S22'36'32"W 127.78' L7 S12'28'13"E 124.01' L8 S12'24'11"E 17.48' L9 S00'38'33"E 123.94' L10 SO4'29'28"W 55.43' L17 S61'17'28"E 180.00' L18 N28'42'32"E 5.50' / / / PLEWIFI Bo 0 9 Spoto 22 / / / SoCf/oh 7s 24 O 0 '0' 0 \Nf ,]\11E,'11NAL P.AAM AND DAPIDE'N 711AC 8 Apooaalpsi, °41-471 pap OP NU L'OUNTrY, TEAA, dears SN7 65 49 °' 1033-00 Radius Point Bears N87°11'35"W 1030.00' / / 24 / / / , ,0 /S'o/ht g • /6 .y 1�r 0 es 4” 4/t *lig ' ' ' 4* 10 4.1 Alk / 24 / U 1,1120 0,0 0) 0] p o_ N N N 3(0 8559 00 a- 0 C / / 66.95 Acres 2,916,178 Sq. Ft. / Radius ,1 N07°58'22 oint Bears 940.00' / of / 70 i •a./ Witt e ra. eew /ae�"i itiltQo 1 N U S89'33'38"W/ 1596.64' at s (Owner: Related Investors, 24 / 0SO Creek 4 S °Oto n 2 4 ars 55.38. ner. <°1 Rol 4 Se07/ 2q / °te d/ nye Stars oci" d� /NSS45.02' E /C S8 01 38 662.73' Ltd.)/ / �Ot 73 5001, 2q / C / o, bo Nt N� c o ° / 'o oQQ Legend: o �� 0 Fd. 5/8" iron rod with red plastic cop stamped "Urban Engr C.C. TX" Calais Avlgn. Bella. St o - Grenoble Cor G4 E Nelo v7- 0 Dunn Bar T D Long S D L Stampede Dr. Radius Point Bears S07101'48"W 201.31 CURVE DELTA ANGLE RADIUS TANGENT ARC LENGTH C1 24'18'40" 565.38' 121.78' 239.89' C2 8'18'40" 1030.00' 74.84' 149.41' C3 1'41'03" 1030.00' 15.14' 30.28' C4 15'00'09" 201.31' 26.51' 52.71' C5 7'32'00" 940.00' 61.89' 123.59' C6 29'08'53" 640.00' 166.40' 325.59' Exhibit B Sketch to Accompany Fieldnotes for 66.95 acre tract of land, more or less, of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encino' Farm and Garden Tracts, a mop of which is recorded in Vol. A, Pgs. 41-43, Map Records of Nueces County, Texas. URBAN DATE: June 17, 2015 SCALE: 1"=500' ENGINEERING 1 JOB NO.: 39319.B4.17 SHEET: 1 of 1 DRAWN BY: RLG 2725 Swontner St., Corpus Christi, a 78404 78PE Firm No. 145 78PLS Finn No. 10032400 PHONE (361) 854-3101 FAX' (361) 854-6001 Exhibit "B" Aerial Overview U pVeR y Op ' e MAIN .lo II -137 fi m HWY 44 BEAR ric Y Vicinity Map 6- CR28 (z cR 26' 4 9 T FM AA5 FM 43 �R9TCA q.�4v' CCF9N m �3 m� ct 4 '6 U '',7 m 2 44 OSQ (3- k g 63 CR 14 U T t CR 12'NECAP FM 70 5 WINN Aerial PLANNING COMMISSION FINAL REPORT Case No. 0715-03 HTE No. 15-10000039 Planning Commission Hearing Date: July 15, 2015 Applicant & Legal Description Applicant/Representative: Urban Engineering Property Owner: Related Investors, Ltd. Legal Description/Location: Being a 66.96 acre tract of land out of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Farm and Garden Tracts, located along the east side of Rodd Field Road approximately 480 feet south of Siberian Street Zoning Request From: "FR" Farm Rural District To: "RS -4.5" Single -Family 4.5 District Area: 66.96 Acres Purpose of Request: To allow for the expansion of a single-family subdivision. Existing Zoning and Land Uses Existing Zoning District Existing Land Use Future Land Use Site "FR" Farm Rural District Vacant Low Density Residential North "RS 4.5" Single -Family 4.5 District Vacant Low Density Residential South "FR" Farm Rural District Vacant ]Low Density Residential East "RS 4.5" Single -Family District Vacant Low Density Residential West "CG -2" General Commercial Vacant "IL" Light Industrial ADP, Map & Violations Area Development Plan: The subject property is located within the boundaries of the Southside Area Development Plan and is planned for low density residential uses. The proposed rezoning to the "RS -4.5" Single -Family District is consistent with the adopted Future Land Use Plan and the Southside Area Development Plan. Map No.: 042029 Zoning Violations: None Transportation Transportation and Circulation: Access to the subject property is as depicted on the approved preliminary plat attached hereto for reference purposes. Planning Commission Final Report Page 2 Street R.O.W. Street Urban Transportation Plan Type Proposed Section Existing Section Traffic Volume (2013) Rodd Field Road "A-3" Primary Arterial Future Does not exist NA Yorktown Blvd. "A-3" Primary Arterial 130' ROW 79' paved 140' ROW 24' paved NA Staff Summary: Requested Zoning: The applicant is requesting a rezoning from the "FR" Farm Rural District to the "RS 4.5" Single -Family 4.5 District, to allow for the expansion of a single- family subdivision. Development Plan: The subject property is comprised of 66.96 acres out of Flour Bluff and Encinal Farm and Garden Tracts. The applicant indicates an intent to develop the property as an extension of the existing Rancho Vista Subdivision. Approximately 288 additional single-family residential dwelling units are anticipated to be built in multiple phases. Platting of the property subsequent to the rezoning, if approved, will at a minimum, include dedication of right-of-way for Rodd Field Road, Oso Parkway, and the future collector street identified as Rancho Vista Boulevard. The preliminary plat for this extension of Rancho Vista subdivision is attached hereto for reference. Existing Land Uses & Zoning: North of the subject property is zoned "RS 4.5" Single - Family with low density residential uses and some vacant land. To the south is vacant land zoned "FR" Farm Rural and the Oso Creek. To the east of the subject property is zoned "RS 4.5" Single -Family with low density residential uses and also some vacant land. Across Rodd Field to the west is vacant land zoned "CG -2" General Commercial AICUZ: The subject property is not located within the Navy's Air Installation Compatibility Use Zones (AICUZ). Plat Status: The subject property is not platted. Comprehensive Plan & Area Development Plan Consistency: The subject property is located within the boundaries of the Southside Area Development Plan (ADP). The proposed rezoning is consistent with the Southside ADP and the adopted Future Land Use Plan's designation of the property for a low density residential use. Department Comments: Extension of the Rancho Vista Subdivision is consistent with the adopted Future Land Use Plan and is an appropriate use for this land. The Zoning Map amendments are consistent with the Comprehensive Plan. The "RS -4.5" Single -Family 4.5 District is compatible with the present zoning and conforming uses of nearby property and to the character of the surrounding area. The property to be rezoned is suitable for uses permitted by the zoning district that would be applied by the proposed amendment. Planning Commission Final Report Page 3 The Zoning Map amendment does not have a negative impact upon the surrounding neighborhood. Planning Commission and Staff Recommendation: Approval of the change of zoning from the "FR" Farm Rural District to the "RS -4.5" Single -Family 4.5 District Public Notification Number of Notices Mailed — 36 within 200 -foot notification area 2 outside notification area As of July 21, 2015: In Favor — 0 inside notification area — 0 outside notification area In Opposition — 0 inside notification area — 0 outside notification area Totaling 0.00% of the land within the 200 -foot notification area in opposition. Attachments: 1. Location Map (Existing Zoning & Notice Area) 2. Application 3. Preliminary Plat K:\DevelopmentSvcs\SHARED\ZONING CASES\2015\0715-03 Related Investors, Ltd\Council Documents\Report for CC_0715-03 Related Investors, Ltd..docx 0715-03 Zoning & Notice Area RM -1 Multifamily 1 RM -2 Multifamily 2 RM -3 Multifamily 3 ON Professional Office RM -AT Multifamily AT CN -1 Neighborhood Commercial CN -2 Neighborhood Commercial CI CBD FR BP Resort Commercial Resort Commercial General Commercial General Commercial Intensive Commercia! Downtown Commercial Resort Commercial Farm Rural Historic Overlay Business Park IL Light Industrial IH Heavy Industrial PUD Planned Unit Dev. Overlay RS -10 Single -Family 10 RS -6 Single -Family 6 RS -4.5 Single -Family 4.5 RS -TF Two -Family RS -15 Single -Family 15 RE Residential Estate RS-TH Townhouse SP Special Permit RV Recreational Vehicle Park RMH Manufactured Home nSubject Property 0 Owners with 200' buffer in favor A Owners within 200' listed on V Owners Z attached ownership table A in opposition 1101 city of cREZONING , I i -== 1-,•� • .,.sex.,... �, -. Development Services Dept. P.O. Box 9277 Corpus Christi, Texas 78469-9277 (361) 626-3244 Located at 2406 Leopard Street APPLICATION Office Use Only 07I5-03042029 Case No.: Map No.: PC HearingDate: 7-15-15 Proj.Mgr: Hearing Location: Citv Hall. Council Chambers, 1201 Leopard Street Hearing Time: 5:30 P.M. • A MAXIMUM OF FIVE REZONINGS CASES ARE SCHEDULED PER HEARING. • INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED. 1. Applicant: Urban Engineering Contact Person : Xavier Galvan Mailing Address:2725 Swantner Drive city. Corpus Christi State: Tx ZIP:78404 Phone: ( 361 ) 854-4187 ext. 217 E-mail: Cell: ( ) 2. Property Owner(s): Related Investors, Ltd. Contact Person : Mailing Address: P.O. Box 8229 City:Corpus Christi State: Tx ZIP:78412 Phone: (361 )991-4950 E-mail• Cell: ( ) 3. Subject Property Address: SW of existing Rancho Vista Subdivision Area of Request (SF/acres): 66.95 acres Current Zoning & Use: FR - Agricultural Proposed Zoning &use: RS 4.5 - Residential 12-Digit Nueces County Tax ID: 2476 _ _ 0025 _ 01-70 _ Subdivision Name: Flour Bluff and Encinal Farm and Garden Tracts Block: 24 Lot(s): lx/rt' 1-4 814-16 Legal Description if not platted: 4. Submittal Requirements: ❑ Early Assistance Meeting' p Land Use Statement IF APPLICABLE: Date Held ❑■ pisclasure is inconsistent with exhibit landowner Not requIrd per C ry with City Staff of interest 0 Copy of Warranty Deed • Peak Hour Trip Form (if request with Future Land Use Plan) • Site Plan for PUD or Special Permit IN Metes & Bounds Description if property Includes un-platted land (sealed by RPLS) 0 Lien Holder Authorization Is not signing this form ■ Appointment of Agent Form if I certify that I have provided the City of Corpus Christ) with a complete application f review It 1 am = thorized to initiate this rezoning t s o r\beh f of the Property Owner(s), and the inf ation p . e. 1-�. •� rale. Owner or Agent's SIgnatu Applicant' Ignature Owner or Agents Punted Name Applicant's Printed Name Office Use Only: Date Received: 6-19--15 Received By: ADP: ss Rezoning Fee. 4076.75 + PUD Fee 0 + Sign Fee 30.00 = Total Fee $4106.75 No. Signs Required 3 (� $10/sign 6-30.15 Sign Posting Date: K.(DEVELOPMENTSVCSISHAREDLLAND DEVELOPNENI APPLICATIC N FORM' ... EZON! NGtZONING APP- CATION 2015 DOC orm Hevls LAND USE STATEMENT 1. State the purpose of the request and include applicable background information as to the development plan for the property, i.e., usage of property, number and square footage(s) of existing and/or proposed building(s)/unit(s), building(s)/unit(s) height, parking plans/spaces, phasing schedule of development, number of employee(s) associated with the office, business or industrial development, hours of operation, modification or demolition plans for existing structure(s), type, area and setback of signage, etc. The developer is requesting a change of zoning from FR to RS 4.5 which is consistent with the Future Land Use map. The property will be developed in a multiple phases as part of the Rancho Vista Subdivision. The development will consist of 288 additional single family residential lots within the area of zoning change request. The additional Tots will be a continuation of the existing Rancho Vista Subdivision. 2. Identify the existing land uses adjoining the area of request: North - Residential (Zoned RS -4.5) South - Vacant (Zoned FR) East - Vacant (Zoned FR) West - Vacant (Zoned FR) c 4USERSITANYAR.0001DESKFOPMAILY USEIANNIKA1 AND USE STATEMENT FOR ZONING.DOC NAME: STREET: P.O. Box 8229 CITY: Corpus Christi Zip: 78412 DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires ail persons or firms seeking to do business with the City to provide the following information. Every auestien must be answered, If the question is not applicable, answer with "NA". Related Investors, Ltd. FIRM Is: °Corporation Partnership O Sole Owner °Association °Other DISCLOSURE QUESTIONS if additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Job Title and City Department (If known) N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership In the above named "flrm". Name N/A Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership In the above named "firm". Name N/A Board, Commission, or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of thls contract and has an "ownership interest" constituting 3% or more of the ownership In the above named "firm". Name N/A Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that 1 have not knowingly withheld disclosure of any Information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: c,-\4' -SZ \ (Print i Name) Title: i 1 i Signature of Certifying Person: �[) Cp c.�` } Date: \9 , L - aV � K.IDEVELOPMENTSVCSISNAREDLLANOOEVELOAMEN1RAPPLICATFON FORMSIREZONINGIDISCLOSURE OF INTERESTS STATEMENT _512.2015.000 06/19/2015 08:07 19709257796 Development Sandals Dept P.O. Sot 9277 Carpus Christi, Teras 78469-92T1 ('tel) 826.97A0 Located et 2406 I.eaperd Sheet JAMES D PETERSON PAGE 01 REZONING APPLICATION Case No.: Map No.: PC Hearing Date' Proj.Mgr. Hearing Location: chatafaingtOSIgmktrILLINLIMMUUM Hearing Time: 5:30 a,m. • A M4X ftMM OF FIVE REfOrn i Gli CASES ARE SCHEMED PPR REARM. • INCOMPLETEAPPLICATMONS MI. NOT BtEACC 1ED. Applicant Urban Engineering Contact Persons : Xavier Gaivan mangAddiew2725 Swantner Drive Corpus Christi stere. Tx ZIP: 78404 Phone; 361 864-4187 ext. 217 Cep: City: E-rnaik Property 5). Related investors, Ltd. Contact Person : Maisna Address: P.O. Box 8229 ,:Corpus Christi see Tx ZIP:Phone: 361 X891-4950 E rna6 Cell: ( Subject Property Address: SW of existing Rancho Vista Subdivision Area of Request (sF/aass): 66.95 acres Current zoning a Use: FR - Agricultural , Proposed zoning & Use: RS 4.5 - Residential 12 -Digit Nerteoes county Tac la: 2478 0025 _ 0170 subdivision Nome: Flour Bluff and Encinal Farm and Garden Tracts Block: 24 Lot(a): port. 1-4 8414-18 Legal Description If not platted: Submittal Requirements: ❑ Early Assistance Meeting: Duty Held "°r "l'ai'd of° carr ; with City Surf • Lend Use Statement ■ Dlscloeumv of Interval • Copy of Warranty Deed IFAPPLICABLE; ❑ Peak Hour Trip Form (if request is Inconsistent with Future Land Use Plan) ❑ Site Pian for PUD or Special Permit • Metes & Bounds DescriPtion with exhibit if property includes un -platted tarot (sealed by RPLS) ❑ Uen Holder Authorization ❑ Appointment of Agent Form if Iandovmer is not signing this form cerlfy that 1 have provided the City of Corpus Christi with a complete as or on behalf of the Properly Owner(e), and ofoittw4 . P ruo4) Owner or Agent's Prinked Nene for review; that I am authorized to initiate this rezoning Is accurate. Applicant* Printed Neale nl1kipcavil: Mae Retsii e& Rsce ed Bps. AAP: Razoran jfesa: ' + PUD Fee + Si Fee et Total FAM No. rook,: o lad sioNias aloo Roane Dais: K FORNPREMINGSZINAPKI APPt1CJ1110N 21115DOC Si12t01 06/16/2015 19:12 19709257796 JAPES D PETERSON PAGE 01 DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do beakless with the City to provide the flowing Intimation. Emeximialajmuut answered. If the question la not applicable, answer with 9W. NAme Related Investors, Ltd. STREET: P.O. Box 8229 CI'T'Y: pus Christi ZIP: 78412 Flits i.:QCorporstion ()Partnership QSole Ormar 0Allarlfttft Oodher DISCLOSURE QUESTIONS If add nal apace la wry, please use the reverse sine of this page or each separate sheet, 1. elate the names of each "employee" of the City of Corpus Christi having an "ownership Interest" constituting 3% or mors of the ownership In the above named "Bent". Name Job Title end City Department (If known) N/A 2. Stab the names of each "atllclal" of the City of Corpus Christi having an "avm.rshlp Interest" con■tibrltrtg 3% or more of the ownership in the above named "firm". Nene Mks N/A 3. Stab the names of each "board member" of the City of Corpus Christi having an "ownership interest" oonstihrltr,g 3% or mon of the ownership In the above named "firm". Name Board, Commission, or Committee N/A 4. spate the names of each employee or officer of a "oonsulbnt"' for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership Interest" constituting 3% or more of the ownership in the shove named "firm,". Name N/A Consultant I ea that all information provided pnriided ie true and correct as of the deoe of thls statement, that I have not knowinOy softillWd disclosure crispy information requested; and that supplemental statements wlti be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: -5da'lw,a. 7>, P. ligsl7ri/ 1'itie:(,yjgmL 2 rikait (Print Name Signature of Certifying P Date:_ aasowaME CIF Iraterse arrts+rsur n, &DOC DISCLOSURE OF INTERESTS City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". NAME: Urban Engineering STREET: 2725 Swantner Drive CITY: Corpus Christi zip: 78404 FIRM is:°Corporation °Partnership °Sole Owner °Association °Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name Job Title and City Department (if known) N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name N/A Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm". Name N/A Board, Commission, or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership In the above named "firm". Name N/A Consultant CERTIFICATE I certify that all information provided is true and correct as of the date of this statement, that I have not knowrngty withheld disclosure of any information requested: and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: •,,lt , -Ca, Title r (Print Name) Signature of Certifying Person: Date: c ' l 7' 1 S K tOEVELOPMENTSVCse3HAREMANO GEVE1.oPMEHTIAPPLICATION FORM5VREZONINGIOISC1.OSURE OF INTERESTS STATEMENT_5.12.2a15.C-GC Exhibit A 66.95 Acre Zoning Tract STATE OF TEXAS COUNTY OF NUECES Job No. 39319.134.17 June 17'x', 2015 Fietdnotes for a 66.95 acre tract of land, more or less, of Lots 1-4 and 14-16, Section 24, Flour Bluff and Encinal Fann and Garden Tracts, a map of which is recorded in Volume A, Pages 41 thru 43, of the Map Records of Nucces County, Texas; said 66.95 acre tract being more fully described as follows: Beginning at a 5/8 inch iron rod with red plastic cap stamped "Urban Engr C.C. Tx" found, on the South corner of Lot 48, Block 16, Rancho Vista Subdivision Unit 10, a map of which is recorded in Volume 68, Pages 339- 340, Map Records ofNueces County, Texas; Thence, South 28°42'3 I" West, 5.00 feet for a comer of this tract; Thence, South 61°17'28" East, 270.00 feet for a comer of this tract; Thence, North 28°42'32" East, I50.00 feet for a corner of this tract; Thence, with the boundary of this tract as follows: • South 61°17'28" East, 338.30 feet for a corner of this tract; • South 28°42'09" West, 216.96 feet for a corner of this tract; • South 22°36'32" West, 127.78 feet for a comer of this tract and the beginning of a non -tangent curve to the lett, having a radius point which bears South 73°52'24" East, 565.38 feet, a central angle of 24° 18'40", a radius o1565.38 feet, a tangent length of 121.78 feet and an arc length of 239.89 feet; • With the arc of the said non -tangent curve to the lett, 239.89 feet, for a corner of this tract; • South 12°28' 13" East, I24.01 feet fora corner of this inlet: • South 12°24'1 1" East, 17.48 feel, for a corner of this tract and for the beginning of a non -tangent curve to the right, having a radius point which bears, South 77°35'49" West, 1030.00 feet, a central angle of 08°18'40", a radius of 1030.00 feet, a tangent Iength of 74.84 feet and an arc length of 149.41 feet; • With the arc of the said non -tangent curve to the right, 149.41 feet, for a corner of this tract; • South 00°38'33" East, 123.94 feet, for a corner of this tract and for the beginning of a non -tangent curve to the right, having a radius point which bears, North 87°11'35" West, 1030.00 feet, a central angle of 01'41'03", a radius of 1030.00 feet, a tangent Iength of 15.14 feet and an arc length of 30.28 feet; • With the arc of the said non -tangent curve to the right, 30.28 feel, for a corner of this tract; • South 04°29'28' West, 55.43 feet; • North 82°01' 10" East, 845.02 feet, to the Northwest line of Lot 5, said Section 24, for a corner of this tract, • South 28°42'09" West, with the Northwest line of the said Lot 5, 257.96 feet, for a corner of this tract and for the beginning of a non -tangent curve to the left, having a radius point which bears, South 07°01'48" West, 201.31 feet, a central angle of 15°00'09", a radius of 201.3 I feet, a tangent length of 26.51 feet and an arc Iength of 52.71 feet; • With the arc of the said non -tangent curve to the left, 52.71 feet, for a corner of this tract; • South 82°01'38" West, 662.73 feet, for a corner of this tract and for the beginning of a tangent curve to the right, having a radius point which bears, North 07°58'22" West, 940.00 feet, a central angle of 07°32'00", a radius of 940.00 feet, a tangent Iength of 61.89 feet and an arc length of 123.59 feet; • With the arc of the said tangent c..lrve to the right, 123.59 feet, for a corner of this tract; (361)854-3101 2725 SWANTNER O17. • CORPUS CHRISTI, TEXAS 78404 www,urbaneng com S ISwveying139319'.134I710RP ICE METES AND t30LNA511'N66 9fitfaErrirm #145 Page 1 oft TBPLS Firm *10032400 FAX (361)8546001 • South 89 '33138" West, 1596.64 feet, for a corner of this tract and for the beginning of a tangent curve to the right, having a radius point which bears, North 0026'22" West, 640.00 feet, a central angle of 29°08'53", a radius of 640.00 feel, a tangent length of 166.40 feet and an arc length of 325.59 feet; • With the arc of the said tangent curve to the right, 325.59 feet, for a corner of this tract; • North 61°17'28'' West, 141.15 feet, for the West corner of this tract; • North 28°42'32" East, 1922.00 feet, for the North corner of this tract; • South 61°17'28' East, 180.00 feet; • North 28'42'32" East, 5.50 feet; Thence, South 61017'28" East, 670.00 feet, to the Point of Beginning, containing 66.95 acres (2,916,178 square feet) of land. Bearings based on the recorded plat of Rancho Vista Subdivision Unit 10, a map of which is recorded in Volume 68, Pages 339-340, Map Records of Nueces County, Texas. This description was prepared from record documents and field work performed in October 2014 and does not represent a current on the ground survey. Unless this Field Notes Description, including preamble, seal and signature, appears in its entirety, in its original form, surveyor assumes no responsibility or liability for its accuracy. URBAN ENGINEERING Dan 1 rban, R.P.L.. License No. 4710 S ISurvcyirrg1393 191B4171OFFICEIMETES AND 13OUNDS1FN66 93Mres Page 2 of 2 O r:▪ '4/ critY AZ \ cct:GGGGG+6GLi NV `gNe kl uAr4�,3 WNJrpJ00N6y //VA�N Yls V A V ¢ OgY 842.04 AAAA 4y • • t. t p� rill zCrD 1 0 2 klk iiiw f y Ft ;Pi xl 0 � -E MI00> `Ili.~ nrnian—I w i P4 / / Tse / \ 0 / A (0 N 0 CO Cat N 8 A 8 O u N 01 n 0 0 rn 0l O 8 40 O 8 0 u ((i4 O 8 N N 0 01 Qtr N to Ur V A 00 2 m G 61 r0 4d N I0 N h1 1.4 m 1#O N m a 0 n 0 u IA z r1-ililj Cimarron s AGENDA MEMORANDUM First Reading Ordinance for the City Council Meeting of August 11, 2015 Second Reading Ordinance for the City Council Meeting of August 18, 2015 DATE: August 6, 2015 TO: Ronald L. Olson, City Manager FROM: Susan Thorpe, Assistant City Manager Appropriating funds for the purchase of microphones and other electronic eauipment. electrical installation. and training for Municipal Court Judges CAPTION: Ordinance appropriating $25,500 from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electronic equipment, electrical installation, and training for Municipal Court Judges; and amending the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to increase expenditures by $25,500 in the No. 1020 General Fund PURPOSE: To install and improve courtroom electronic devices including microphones, installation of electrical boxes in the courtrooms, and training for Municipal Court Judges. These expenditures are allowed and appropriate uses of the funds. The Judicial Efficiency Fund is restricted to use on these types of expenses. BACKGROUND AND FINDINGS: This item is being requested by the Judicial Department of the Municipal Court. The Municipal Court has been undergoing renovations since June 2015. The purchases are being made because the remodel and construction of the courtrooms were already planned and these items were not factored into the bid. The installation of floor boxes for electrical and data cabling are needed in the courtrooms so that the cords for computers and other equipment do not pose a tripping hazard. The Tyler Technologies Incode Training was needed for all Judges including the newly appointed Judges to learn the court's new software system. This transfer is being made with the understanding that all unused monies will be returned to the Judicial Efficiency Fund. The Judicial Efficiency Fund was created by state law to allow a fee on each citation that includes a conviction, deferred disposition and/or driver safety course to be used for improvements in the courtroom. The current fee is $6.00. Of that amount, $5.40 goes to the State for judicial and court improvements and $0.60 goes to the City for judicial and court improvements. The current fund balance is $65,836. ALTERNATIVES: Do not approve the transfer. The Judicial Department would be required to absorb these additional expenses. OTHER CONSIDERATIONS: CONFORMITY TO CITY POLICY: Conforms to City Policy EMERGENCY / NON -EMERGENCY: Non -emergency DEPARTMENTAL CLEARANCES: Finance FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item $25,500 $25,500 BALANCE $25,500 $25,500 Fund(s): General Comments: RECOMMENDATION: Staff recommends appropriation of the funds. LIST OF SUPPORTING DOCUMENTS: Ordinance Ordinance appropriating $25,500 from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electronic equipment, electrical installation, and training for Municipal Court Judges and amending the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to increase expenditures by $25,500 in the No. 1020 General Fund BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. Funds in the amount of $25,500 are appropriated from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electronic equipment, electrical installation, and training for Municipal Court Judges. SECTION 2. The FY2014-2015 Operating Budget adopted by Ordinance No. 030294 is amended in accordance with this ordinance and the provisions of the Texas Local Government Code to increase expenditures by $25,500. The foregoing ordinance was read for the first time and passed to its second reading on this the day of , 20 , by the following vote: Nelda Martinez Rudy Garza Chad Magill Colleen McIntyre Lillian Riojas Brian Rosas Lucy Rubio Mark Scott Carolyn Vaughn The foregoing ordinance was read for the second time and passed finally on this the day of , 20 , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED this the day of , 20 ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor CITY OF CORPUS CHRISTI CERTIFICATION OF FUNDS (City Charter Article IV, Sections 7 & 8) I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly authorized representative), hereby certify to the City Council and other appropriate officers that the money required for the current fiscal year's portion of the contract, agreement, obligation or expenditure described below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has not been appropriated for any other purpose. Future payments are subject to annual appropriation by the City Council. City Council Action Date: August 18, 2015 Agenda Item: Ordinance appropriating $25,500 from Account 260310 Fund Balance Restricted for Judicial/Court Improvements in the No. 1020 General Fund for the purchase of microphones and other electronic equipment, electrical installation, and training for Municipal Court Judges; and amending the FY2014-2015 Operating Budget adopted by Ordinance No. 030294 to increase expenditures by $25,500 in the No. 1020 General Fund Amount Required: (Amount to be Certified) $ 25,500 Fund Name Accounting Unit Account No. Activity No. Amount Fund Balance Restricted for Judicial/Court Improvements 1020 260310 $25,500 Total $25,500 Certification Not Required Director of Financial Services Date: AGENDA MEMORANDUM Action Item for the City Council Meeting of August 18, 2015 DATE: August 5, 2014 TO: Ronald L. Olson, City Manager FROM: Constance P. Sanchez, Director of Financial Services ConstanceP@cctexas.com (361) 826-3227 Action Setting the City Council Meeting Date to Adopt the Property Tax Rate CAPTION: Motion setting September 15, 2015, as the date of the adoption of a proposed maximum ad valorem tax rate of $ * per $100 valuation. * The proposed rate will be inserted at the August 18th meeting. PURPOSE: The fiscal year 2015-2016 proposed operating budget utilizes a tax rate of $0.606264 per $100 valuation in the determination of ad valorem tax revenue for fiscal year 2014- 2015. This is 2.1 cents higher than the prior year's property tax rate due to a voter - approved increase as a result of the Bond 2014 propositions approved in November 2014. Since this rate exceeds the effective tax rate, the motion noted above is needed for the City to be in compliance with "truth -in -taxation" as it relates to the Tax Code. It should be noted that the City Council is also considering increasing the tax rate in fiscal year 2015-2016 to cash fund the reconstruction of residential streets. This will be discussed and decided during the August 18, 2015 City Council meeting at which time the blank noted in the motion will be completed. BACKGROUND AND FINDINGS: If a proposed property tax rate exceeds the effective tax rate or the rollback rate, whichever is lower, the Tax Code requires that the governing body must vote to place a proposal to adopt the tax rate on the agenda of a future meeting as an action item. This vote must be recorded. If the motion passes, then the governing body must schedule two public hearings on the proposal. The Nueces County Tax Office provided the City with the effective tax rate worksheet on August 4, 2015. The fiscal year 2015-2016 effective tax rate is $0.554300 per $100 valuation, and the rollback rate is $0.614212 per $100 valuation. Since the property tax rate in the proposed fiscal year 2015-2016 budget of $0.606264 per $100 valuation exceeds the effective tax rate, then State law requires the City Council to follow the steps outlined above. The City Council is also considering increasing the tax rate in fiscal year 2015-2016 to cash fund the reconstruction of residential streets. This will be discussed and decided during the August 18, 2015 City Council meeting and if approved, will be an amount in excess of the tax rate of $0.606264 per $100 valuation included in the proposed budget. At that time, the blank noted in the motion above will be filled in with the property tax rate approved by the City Council, and it will be published in the Corpus Christi Caller - Times on August 23, 2015 along with the effective tax rate and rollback rate to be compliance with the "truth -in -taxation" guidelines Two public hearings will also be held — one on September 1, 2015, and the second on September 8, 2015. Then the vote for the final adoption of the tax rate will be held at the next City Council meeting on September 15, 2015. The last step will be the approval of the tax levy in October once the tax rate is adopted and the property tax bills are processed by the Nueces County Tax Office. ALTERNATIVES: n/a OTHER CONSIDERATIONS: n/a CONFORMITY TO CITY POLICY: This item conforms to City policy. EMERGENCY / NON -EMERGENCY: n/a DEPARTMENTAL CLEARANCES: • Office of Management and Budget • Legal Department FINANCIAL IMPACT: ❑ Operating Expense X Revenue ❑ Capital ❑Not Applicable FISCAL YEAR: Project to Date Exp. (CIP Only) Current Year Future Years TOTALS Budget - - $ 104,150,000 $ 104,150,000 Encumbered/Expended amount of (date) - - - - This item $ 104,150,000 $ 104,150,000 BALANCE - - $ - $ - FUND(S): General Fund $64,800,000 Debt Service Fund $39,350,000 COMMENTS: The revenue stated in the table above is what would be raised by the $0.606264 Tax Rate recommended by Staff for the FY 2016 Proposed Budget. Any revenue generated from a tax rate higher than $0.606264 would be dedicated for a proposed residential street reconstruction program. RECOMMENDATION: Staff recommends approval of the motions as presented. LIST OF SUPPORTING DOCUMENTS: • None AGENDA MEMORANDUM Action Item for the City Council Meeting of August 18, 2015 DATE: August 5, 2014 TO: Ronald L. Olson, City Manager FROM: Constance P. Sanchez, Director of Financial Services ConstanceP@cctexas.com (361) 826-3227 Action to Schedule Two Public Hearings Related To Fiscal Year 2015-2016 Property Tax CAPTION: Motion setting a public hearing on the ad valorem tax rate for September 1, 2015 and a second public hearing for September 8, 2015 during the City Council meeting beginning at 11:30 a.m. at City Hall, 1201 Leopard Street, Corpus Christi, Texas. PURPOSE: The fiscal year 2015-2016 proposed operating budget utilizes a tax rate of $0.606264 per $100 valuation in the determination of ad valorem tax revenue for fiscal year 2015- 2016. This is 2.1 cents higher than the prior year's property tax rate due to a voter - approved increase as a result of the Bond 2014 propositions approved in November 2014. Since this rate exceeds the effective tax rate, the motion noted above is needed for the City to be in compliance with "truth -in -taxation" as it relates to the Tax Code. BACKGROUND AND FINDINGS: If a proposed property tax rate exceeds the effective tax rate or the rollback rate, whichever is lower, the Tax Code requires that the governing body must vote to place a proposal to adopt the tax rate on the agenda of a future meeting as an action item. This vote must be recorded. If the motion passes, then the governing body must schedule two public hearings on the proposal. The Nueces County Tax Office provided the City with the effective tax rate worksheet on August 4, 2015. The fiscal year 2015-2016 effective tax rate is $0.554300 per $100 valuation, and the rollback rate is $0.614212 per $100 valuation. Since the property tax rate in the proposed fiscal year 2015-2016 budget of $0.606264 per $100 valuation exceeds the effective tax rate, then State law requires the City Council to follow the steps outlined above. The City Council is also considering increasing the tax rate in fiscal year 2015-2016 to cash fund the reconstruction of residential streets. This will be discussed and decided during the August 18, 2015 City Council meeting and if approved, will be an amount in excess of the tax rate of $0.606264 per $100 valuation included in the proposed budget. The proposed rate decided at the August 18th City Council meeting will be published in the Corpus Christi Caller -Times on August 23, 2015 along with the effective tax rate and rollback rate to be compliance with the "truth -in -taxation" guidelines. Two public hearings will be held — one on September 1, 2015, and the second on September 8, 2015. Then the vote for the final adoption of the tax rate will be held at the next City Council meeting on September 15, 2015. The last step will be the approval of the tax levy in October once the tax rate is adopted and the property tax bills are processed by the Nueces County Tax Office. ALTERNATIVES: n/a OTHER CONSIDERATIONS: n/a CONFORMITY TO CITY POLICY: This item conforms to City policy. EMERGENCY / NON -EMERGENCY: n/a DEPARTMENTAL CLEARANCES: • Office of Management and Budget • Legal Department FINANCIAL IMPACT: ❑ Operating Expense X Revenue ❑ Capital ❑Not Applicable FISCAL YEAR: Project to Date Exp. (CIP Only) Current Year Future Years TOTALS Budget • - - $ 104,150,000 $ 104,150,000 Encumbered/Expended amount of (date) - - - - This item - $ 104,150,000 $ 104,150,000 BALANCE - - $ - $ - FUND(S): General Fund $64,800,000 Debt Service Fund $39,350,000 COMMENTS: The revenue stated in the table above is the amount of property tax rate revenue included in the fiscal year 2016 proposed operating budget based on a tax rate of $0.606264 per $100 valuation tax. Any additional revenue generated from a tax rate that is higher than $0.606264 would be dedicated for a proposed residential/local street reconstruction program. RECOMMENDATION: Staff recommends approval of the motions as presented. LIST OF SUPPORTING DOCUMENTS: • None AGENDA MEMORANDUM Public Hearing and Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: July 23, 2015 TO: Ronald L. Olson, City Manager FROM: Mike Markle, Interim Chief of Police mikema@cctexas.com 361-886-2605 Public Hearing and Resolution approving the FY 2015/2016 budget for the Corpus Christi Crime Control and Prevention District. CAPTION: Public Hearing for and resolution approving the FY 2015/2016 budget for the Corpus Christi Crime Control and Prevention District. PURPOSE: Hold a public hearing and approve the Crime Control and Prevention District FY2015/2016 budget BACKGROUND AND FINDINGS: Provisions of the Local Government Code section 363.205 require that the governing body of the political subdivision that created the Crime Control and Prevention District shall hold a public hearing on the proposed annual budget to receive public comment and approve or reject the budget submitted by the Board of Directors of the Corpus Christi Crime Control and Prevention District. On November 4, 1997, the voters established the Crime Control and Prevention District for 5 years beginning April 1, 1998. The voters renewed the District on November 6, 2002 for five years, and again on April 14, 2007 for ten years. This continues the 1/8th-cent sales tax to fund the District and provide additional funds to enhance law enforcement efforts in the City of Corpus Christi. The Crime Control and Prevention District held a public hearing on June 17, 2015 and the Board adopted the budget on the same day. The budget must now be submitted to the City Council for approval. The City Council must hold a public hearing in accordance with notice and all other procedures required by law. The resolution approving the FY 2015/2016 budget for the Corpus Christi Crime Control and Prevention District will be scheduled for action on August 25, 2015. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: Conforms to all city policies EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Finance FINANCIAL IMPACT: Fiscal Year: 2015- 2016 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item $7,436,294 $7,436,294 BALANCE $7,436,294 $7,436,294 Fund(s): 9010 — Crime Control and Prevention District fund Comments: Revenues of $7,513,000 are budgeted to support the expenditures. RECOMMENDATION: Staff recommends approving the budget LIST OF SUPPORTING DOCUMENTS: Budget adopted by the Crime Control and Prevention District Board of Directors Resolution Approving the Crime Control and Prevention District Budget Presentation Resolution Approving the FY 2015-2016 budget for the Corpus Christi Crime Control and Prevention District BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI TEXAS SECTION 1. The fiscal year 2015-2016 budget for the Corpus Christi Crime Control and Prevention District is approved. ATTEST: CITY OF CORPUS CHRISTI Rebecca Huerta City Secretary Nelda Martinez Mayor Corpus Christi, Texas of The above resolution was passed by the following vote: Nelda Martinez Rudy Garza Chad Magill Colleen McIntyre Lillian Riojas Brian Rosas Lucy Rubio Mark Scott Carolyn Vaughn Corpus Christi Crime Control and Prevention District FY2016 Proposed Budget c0.OL$pqt '' DISTRICT Council Presentation 08.18.2015 Crime Control & Prevention District FY 2016 Proposed Budget • Continued focus on Core Programs — 63 Police Officers (11 additional officers graduating October 9) — Juvenile Assessment Center — Pawn Shop Detail — Purchase of five replacement police vehicles — Purchase of support equipment Crime Control & Prevention District FY 2016 Proposed Budget • Assignment of 63 Police Officers — 8 Directed Patrol Officers — 10 Gang Unit (JET) Officers — 3 Moped Officers — 2 Traffic Safety Officers — 1 Narcotics Officer (with a drug dog) — 1 Campus Crime Stoppers Officer — 36 Patrol Officers (enhance patrol response) — 2 Patrol Lieutenants Crime Control & Prevention District FY 2016 Proposed Budget • Total Expenditures $7,436,294 • Total Revenues $7,513,000 • Ending fund balance $4,502,315 • All programs fully funded • No new programs • Continued focus on long term fiscal responsibility and control Crime Control & Prevention District FY 2016 Proposed Budget June 17 — CCD public hearing & budget adoption August 18 - City Council Public Hearing and Future reading August 25 — City Council approves or rejects Resolution for CCD Budget Crime Control & Prevention District FY 2016 Proposed Budget QUESTIONS CITY OF CORPUS CHRISTI, TEXAS Crime Control and Prevention District FY 2015-2016 Proposed Budget o �S Cn,s1% DISTRICT' .y Crime Control & Prevention District FY 2013/2014 Actual Revenues & Expenditures FY 2014/2015 Year End Revenue & Expenditure Estimates FY 2015/2016 Proposed Budget Actuals Amended Estimated Proposed 2013/2014 2014/15 2014/2015 2015/2016 Beginning Balance Revenues Sales Tax Interest on Investments Sale of Scrap/City Property Transfer From Other Funds Transfer From Gen. Liability Fd. Transfer From Workman's Comp Juvenile Drug Testing Total Current Revenues Total Funds Available Expenditures Police Officer Costs Police Officer Trainee Intern Pawn Shop Detail Public Safety Veh. & Equip. Police Academy Costs Juvenile Assessment Center Crime Prevention Juvenile City Marshals Reserve Appropriation Total Expenditures Ending Balance Surplus/(Deficit) 6/4/2015 3,834,420 8,368,935 1,596 15,660 4,293 27,202 11,222 8,386 4,909,229 4,909,229 4,425,610 7,575,750 7,425,750 7,500,000 3,000 3,000 3,000 10,000 5,325 10,000 8,437,294 12,271,714 7,588,750 12,497,979 7,434,075 7,513,000 12,343,304 11,938,609 5,300,769 73,743 163,346 877,265 195,371 508,232 156,180 87,579 6,012,181 135,361 170,011 1,721,213 154,055 469,527 191,482 140,243 50,000 5,188,957 130,164 167,693 1,721,213 74,279 469,162 114,921 51,304 0 5,829,375 127,123 155,761 215,000 169,703 458,966 190,711 139,655 150,000 7,362,485 4,909,229 9,044,074 7,917,694 7,436,294 3,453,905 4,425,610 4,502,315 1,074,810 (1,455,324) (483,618) 76,705 Page 1 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT POLICE OFFICER COSTS -11711 EXPENDITURE BUDGET Account Description Actual Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries and Wages Overtime Other Pay Retirement Group Insurance Benefits Other Employee Benefits Clinical Supplies Chemical/Household Supplies Clothing Fuel & Lubricants Food and Food Supplies Minor Tools & Equipment Minor Office Equipment Office Supplies Maintenance & Repairs Professional Services Temporary Services Vehicle Repairs Postage & Express Charges Mileage Reimbursement Telephone/Telegraph Service Equipment Maintenance Memberships, Licenses & Dues Printing, Advertising & PR Police Supplemental Insurance Police Vision Insurance Sworn Employee - Dental Self Insurance Allocation Totals FTES: FY 2011/2012 - FY 2012/2013 - FY 2013/2014 - FY 2014/2015 - FY 201 51201 6 - 6/4/2015 50 Police Officers 50 Police Officers 50 Police Officers 63 Police Officers 63 Police Officers 3,011,952 3,445,427 2,964,168 359,390 285,000 285,000 202,854 275,000 197,786 825,571 925,653 854,433 443,485 456,718 456,718 11,294 9,970 9,970 (128) 556 300 - 101,167 90,720 59,640 117,211 297,000 117,000 712 500 852 25,972 62,073 82,793 712 - - 673 1,200 1,200 0 300 175 2,393 1,500 8,189 1,792 300 300 172 - - 17,209 17,200 10,000 0 1,000 583 55 - - 995 6,500 6,000 3,958 4,739 4,200 4,200 25,365 27,000 27,000 140,000 105,120 105,120 5,300,769 6,012,181 5,188,958 3,322,288 332,229 225,000 982,602 377,844 21,872 300 100,000 175,000 1,000 75,000 1,200 300 2,500 300 • 17,200 1,000 6,000 5,292 34,020 148,428 5,829,375 Page 2 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT POLICE OFFICER TRAINEE INTERN -11712 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries & Wages 59,945 108,451 100,000 100,109 Overtime - 1,500 - 1,500 Retirement 13,798 25,410 30,164 25,514 Group Insurance Benefits - - - - Totals 73,743 135,361 130,164 127,123 FY 2012/2013 - Funds appror. on 09/19/12 for hiring of Police Officer Trainee Interns FY 2013/2014 - 5 Police Officer Trainee Interns FY 2014/2015 - 5 Police Officer Trainee Interns FY 2015/2016 - 5 Police Officer Trainee Interns 6/4/2015 Page 3 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT PAWN SHOP DETAIL -11713 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries and Wages 98,424 109,126 109,126 107,293 Overtime 385 3,000 3,000 3,000 Other Pay 997 1,000 100 1,000 Retirement 22,761 26,144 27,061 27,946 Group Insurance Benefits 24,299 17,238 17,238 1,344 Other Employee Benefits 910 803 803 1,392 Minor Tools & Equipment 0 100 58 100 Minor Office Equipment 827 500 292 500 Office Supplies 2,062 2,500 337 2,500 Non -Capital Lease Payments 1,274 1,200 1,278 1,278 Travel 179 0 0 0 Self Insurance Allocation 11,228 8,400 8,400 9,408 FTES: FY 2011/2012 - 4 ftes FY 201212013-4ftes FY 201312014-4ftes FY 201412015-4ftes FY 201512016-4ftes 6/4/2015 Totals 163,346 170,011 167,693 155,761 Page 4 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT PUBLIC SAFETY VEHICLES -11717 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Minor Tools & Equipment 283,465 402,551 402,551 0 Professional Services 14,980 0 0 0 Vehicle Repairs 17 0 0 0 Postage & Express Charges 1,741 0 0 0 Membership, Licenses, & Dues 450 0 0 0 Vehicles & Machinery 272,657 367,292 367,292 180,000 Improvements Other than Building 0 582,000 582,000 0 Other Equipment 303,955 369,370 369,370 35,000 Totals 877,265 1,721,213 1,721,213 215,000 FY 2011/2012 - 5 replacement vehicles FY 2012/2013 - 5 replacement vehicles FY 2012/2013 - Funds approp. on 10/17/12 for purchase of 3 police motorcycles FY 2013/2014 - 5 replacement vehicles/2 police motorcycles FY 2014/2015 - 5 replacement vehicles FY 2014/2015 - 4 additional vehicles FY 2015/2016 - 6 replacement vehicles Page 5 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT POLICE ACADEMY COSTS -11718 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries & Wages Retirement 158,867 125,136 60,065 135,643 36,504 28,919 14,214 34,060 Totals 195,371 154,055 74,279 169,703 FY 2012/2013 - Funds approved on 09/19/12 to hire 5 additional Police Officer Trainees FY 2013/2014 - 5 Police Officer Trainees FY 2014/2015 - 5 Police Officer Trainees FY 2015/2016 - 5 Police Officer Trainees 6/4/2015 Page 6 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT JUVENILE ASSESSMENT CENTER -49002 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014-2015 2015/2016 Salaries and Wages 245,416 246,577 246,577 246,577 Overtime 247 500 500 500 Other Pay 1,188 3,500 3,500 3,500 Retirement 54,534 57,908 57,908 57,908 Group Insurance Benefits 27,121 34,477 34,477 22,248 Other Employee Benefits 1,512 1,335 1,335 1,335 Clothing (251) - - - Books & Periodicals 10,126 10,000 9,950 10,200 Food & Food Supplies 836 1,200 1,155 500 Minor Tools & Equipment 140 270 265 100 Minor Office Equipment 1,276 500 500 100 Office Supplies 4,431 4,000 3,910 3,000 Maintenance & Repairs 237 300 290 100 Maintenance Supplies 45 - - Professional Services 8,693 10,000 8,500 10,000 Temporary Services 53,559 - - - Postage & Express Charges 224 250 245 235 Rentals 65,006 65,000 65,000 65,000 Mileage Reimbursement 1,946 4,000 4,000 4,000 Non -Capital Lease Payments 2,728 4,900 4,850 4,900 Telephone/Telegraph Service 5,347 4,000 6,300 7,035 Building Maintenance & Service 30 400 390 100 Membership & Dues 940 550 550 550 Training - Supervisory 60 - - Training - General 2,023 2,000 1,200 1,950 Printing Advertising & PR 25 500 460 300 Printing Outside Print Shops 200 1,000 950 800 Travel 2,141 2,500 2,490 2,500 Self Insurance Allocation 18,452 13,860 13,860 15,528 FTES: FY 2011/2012 - 6.6 ftes FY 2012/2013 - 6.6 ftes FY 2013/2014 - 6.6 ftes FY 2014/2015 - 6.6 ftes FY 2015/2016 - 6.6 ftes 6/4/2015 Totals 508,232 469,527 469,162 458,966 Page 7 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT CRIME PREVENTION - 49008 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries & Wages Overtime Retirement Group Insurance Benefits Other Employee Benefits Clothing Food and Food Supplies Minor tools & Equipment Minor Office Equipment Office Supplies Maintenance & Repairs Postage & Express Charges Non -Capital Lease Payments Telephone/Telegraph Service Membership, Licenses, & Dues Training - General Printing Advertising & PR Printing Outside Print Shops Travel Self Insurance Allocation FTES: FY 2013/2014 - 3 ftes FY 201412015-3ftes FY 2015/2016 - 3ftes 6/4/2015 91,586 110,875 67,274 107,589 0 2,000 - 2,000 0 26,085 16,161 27,518 21,066 8,619 8,619 8,904 0 803 803 1,044 228 0 - - 41 0 - - 270 0 839 - 5,796 2,000 2,000 2,000 1,512 2,000 2,000 2,000 65 3,500 1,500 3,500 0 300 175 300 634 2,000 1,000 2,000 104 0 - - 60 0 30 - 3,365 2,700 1,635 2,500 25,462 16,000 2,487 16,000 2,273 5,000 2,917 5,000 3,718 3,300 1,181 3,300 0 6,300 6,300 7,056 Totals 156,180 191,482 114,921 190,711 Page 8 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT JUVENILE CITY MARSHALS -49010 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Salaries and Wages 0 46,000 0 46,000 Overtime 0 2,500 0 2,500 Other Pay 0 1,500 0 1,500 Retirement 0 11,555 0 11,555 Group Insurance Benefits 21,742 6,000 6,000 - Other Employee Benefits 686 588 588 1,044 Professional Services 56,751 70,000 42,616 70,000 Self Insurance Allocation 8,400 2,100 2,100 7,056 FTES: FY 2011/2012 - 3 ftes FY 2012/2013 - 3ftes FY 2013/2014 - 3 ftes FY 2014/2015 - 1 fte FY 2015/2016 - 1 fte 6/4/2015 Totals 87,579 140,243 51,304 139,655 Page 9 CITY OF CORPUS CHRISTI CRIME CONTROL & PREVENTION DISTRICT RESERVE APPROPRIATION -80080 EXPENDITURE BUDGET Account Description Actuals Amended Estimated Proposed 2013/2014 2014/2015 2014/2015 2015/2016 Reserve Appropriation 50,000 - 150,000 Totals 6/4/2015 50,000 - 150,000 Page 10 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 11 Action Item for the City Council Meeting of August 18 DATE: July 24, 2015 TO: Ronald L. Olson, City Manager FROM: Susan K. Thorpe, Assistant City Manager sthorpe@cctexas.com 361-826-3898 Resolution to Adopt Homeless Solutions Vision and Strategies "Helping People to Help Themselves" CAPTION: Resolution to Adopt Homeless Solutions Vision and Strategies, to provide policy direction to City staff. PURPOSE: Council action to adopt the attached Homeless Solutions Vision and Strategies will provide formal policy direction to City staff. This will guide staff and community stakeholders in the development and implementation of these strategies, related tasks and activities. BACKGROUND AND FINDINGS: The initial presentation on Homeless Solutions was made to the City Council in May 2014. It represented about 8 months of work by a team of City staff members. We then engaged community stakeholders to react to the draft, provide input, and create a more inclusive set of strategies for the community. The final proposed Vision and Strategies were presented to the City Council for feedback and direction June 16, 2015. ALTERNATIVES: Do not adopt Vision and Strategies. This would cause City staff to spend time and effort developing and recommending ordinances and other actions that may or may not be in line with Council direction. OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: The Vision and Strategies conform to the City's draft Comprehensive Plan currently under review. FINANCIAL IMPACT: Not Applicable ❑ Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014-2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): (Do not list Accounting streams, use names of accounts) RECOMMENDATION: It is City staff's recommendation that the City Council adopt the attached Homeless Vision and Strategies. LIST OF SUPPORTING DOCUMENTS: Policy Outline - Homeless Solutions Vision and Strategies Resolution Declaration Homeless Solutions Vision and Strategies "Helping People to Help Themselves" August 11, 2015 Susan K. Thorpe, Assistant City Manager Mike Markle, Interim Police Chief Homeless Solutions - Today's Item "Helping People to Help Themselves" Recommend Approval of a Resolution Adopting the Homeless Solutions Vision and Strategies What Causes Homelessness? 1. Addiction 2. Poverty 3. Lack of Housing 4. Lack of Affordable Health Care 5. Domestic Violence 6. Mental Illness the Violence Source: National Coalition for the Homeless - NationalHomeless.org Homeless Solutions Activities 2014 -present • May 2014 presentation of initial draft Vision and Strategies to City Council • Homeless Summit, June 2014 • Multiple meetings with Homeless Issues Partnership, shelters, stakeholders and partners • Crisis Intervention Training for Police Officers • Pilot Pathways program — Police and Behavioral Health Center • Continuous "best practices" research • June 2015 presentation of updated Vision and Strategies to City Council 4 Partners and Stakeholders Engaged • Homeless Issues Partnership • Individual homeless service organizations • Downtown Management District • Uptown Neighborhood Initiative • Clergy Alliance and other churches • Behavioral Health Center • Charlie's Place • County and Hospital representatives • Individuals interested in serving those in need Homeless Solutions Vision "Helping People to Help Themselves" Vision: Corpus Christi is a community that addresses and prevents homelessness while enhancing the overall community's quality of life. We will achieve this vision working together through public/private partnerships. Homeless Solutions Strategies (5) 1. Advocate for the City to enact the proper tools and resources to achieve the vision 2. Support acquisition of a location for coordinated provision of support services. 3. Solicit new revenue streams to achieve the partnership's vision and strategies. Homeless Solutions Strategies (5) 4. Educate the public, showcasing success stories. 5. Establish a Sobriety Center/Crisis Stabilization Center Next Steps after Adoption of Vision and Strategies Red IIM f f IIlllthiiiiiiliklli "Helping People to Help Themselves" 1. Provide information about facilities in other cities (Dallas, Houston, Salt Lake City, etc) 2. Work with Homeless Issues Partnership, other partners and stakeholders to develop ideas and craft proposed ordinances 3. Bring ordinances and zoning recommendations for Council consideration 4. Identify and seek funding sources Homeless Solutions Thank you Homeless Solutions Vision: Corpus Christi is a community that addresses and prevents homelessness while enhancing the overall community's quality of life. We will achieve this vision working together through public/private partnerships. Homeless Solutions Strategies: 1. Advocate for the City to: • enforce existing ordinances more vigorously and enact additional Quality of Life ordinances as needed to limit or prohibit loitering, panhandling, vagrant behaviors or illegal activity. • develop appropriate zoning and other regulations regarding the location of facilities serving the homeless population. • make changes to City Hall property to enhance business image and public access to City services, while reducing opportunities for loitering, vagrant behaviors or illegal activity. • create pathways and incentives to increase the availability of affordable, accessible, integrated permanent housing. • concentrate City and federal funding toward achievement of the partnership's vision and strategies. 2. Support acquisition of a location for coordinated provision of support services through homeless service providers. The location of this service hub will be located away from Downtown/Uptown to facilitate integration of social services and promote revitalization of these areas. 3. Solicit new revenue streams to achieve the partnership's vision and strategies. 4. Educate the public regarding these strategies to reduce homelessness, showcasing stories of those who have successfully transitioned from homelessness into productive society. 5. Establish a Sobriety Center/Crisis Stabilization Center (operated by a healthcare organization) as a jail diversion program for individuals typically arrested for public intoxication or mental illness -related minor offenses. Secure support for this jail diversion program from City of Corpus Christi, Nueces County, Behavioral Health Center, Nueces County Hospital District, the Courts and other parties with a role, responsibility and/or interest in these functions and services. 11 City of Corpus Christi Homeless Solutions Vison and Strategies "Helping People to Help Themselves" Adopted by City Council on Vision: Corpus Christi is a community that addresses and prevents homelessness while enhancing the overall community's quality of life. We will achieve this vision working together through public/private partnerships. Homeless Solutions Strategies: 1. Advocate for the City to: enforce existing ordinances more vigorously and enact additional Quality of Life ordinances as needed to limit or prohibit loitering, panhandling, vagrant behaviors or illegal activity. develop appropriate zoning and other regulations regarding the location of facilities serving the homeless population. make changes to City Hall property to enhance business image and public access to City services, while reducing opportunities for loitering, vagrant behaviors or illegal activity. create pathways and incentives to increase the availability of affordable, accessible, integrated permanent housing. concentrate City and federal funding toward achievement of the partnership's vision and strategies. 2. Support acquisition of a location for coordinated provision of support services through homeless service providers. The location of this service hub will be located away from Downtown/Uptown to facilitate integration of social services and promote revitalization of these areas. 3. Solicit new revenue streams to achieve the partnership's vision and strategies. 4. Educate the public regarding these strategies to reduce homelessness, showcasing stories of those who have successfully transitioned from homelessness into productive society. 5. Establish a Sobriety Center/Crisis Stabilization Center (operated by a healthcare organization) as a jail diversion program for individuals typically arrested for public intoxication or mental illness - related minor offenses. Secure support for this jail diversion program from City of Corpus Christi, Nueces County, Behavioral Health Center, Nueces County Hospital District, the Courts and other parties with a role, responsibility and/or interest in these functions and services. City of Corpus Christi Homeless Solutions Vision and Strategies Completed and Planned Activities (NOTE: CDBG means federal Community Development Block Grant; ESG means federal Emergency Solutions Grant) Completed activities related to Vision and Strategies: City staff members have initiated several programs and activities that contribute to the Homeless Solutions Vision and Strategies, as of August 2015: • Crisis Intervention Training implemented in 2015 - required 16 hours of training for all police officers; Officer Denise Pace is certified as a CIT trainer. • Pathways Partnership between Police and Behavioral Health Center to establish an alternative to arrest for individuals suffering from mental illness and/or substance abuse addiction. • Enduro Units patrol in downtown and uptown. • Enduro Police Officer Joe Hendrix is a Board member on Homeless Issues Partnership • Downtown Bike Patrol in cooperation with Downtown Management District • Dedicated Police Officer patrolling on ATV in Downtown and Uptown • Homeless Survey recently conducted by PD with great cooperation from local Shelters. Results are currently being analyzed to determine what the data shows and what to do with it. • Southside Patrol division Arrests of Panhandlers • Ordinance prohibits Open Alcohol Containers in Downtown and Uptown • Ordinance requires safety vests for people soliciting money on street corners Future activities related to Vision and Strategies: • City Allocation of 2015 CDBG and ESG funding to existing homeless service providers • City Allocation of $200,000 in 2015 CDBG funds for future land acquisition for location of coordinated services — staff to provide Council with more detail prior to expenditure • City Allocation of $50,000 in 2015 ESG funds to supplement CDBG funds above • Behavioral Health Center (BHC) of Nueces County applied for grant to begin Sobriety Center/Restoration Center — Texas Department of State Health Services M AGENDA MEMORANDUM First Reading Ordinance for the City Council Meeting of August 18, 2015 Second Reading Ordinance for the City Council Meeting of August 25, 2015 DATE: July 28, 2015 TO: Ronald L. Olson, City Manager FROM: Mike Markle, Interim Chief of Police Mikema@cctexas.com 886-2601 Increasing revenue and expenditures for increased wrecker fees CAPTION: Ordinance appropriating $110,000 in General Fund No. 1020 from increased towing fees adopted by City Council in January 2015; and changing the FY 2014-2015 Operating Budget adopted by Ordinance No. 030294 by increasing revenue and expenditures in the General Fund No. 1020 by $110,000 each. PURPOSE: Appropriate the funds to pay wrecker company invoices. BACKGROUND AND FINDINGS: Increased wrecker fees were adopted by City Council January 13, 2015 by Ordinance No. 14- 001388. The increases are collected by the impound lot when owners pick up their vehicles or when a vehicle is sold. The expenditures are passed on to the City through the wrecker company towing invoices. The additional appropriations will be used to pay these invoices. FY2016 budget will be modified to show the increase in revenues and expenditures. ALTERNATIVES: No alternatives OTHER CONSIDERATIONS: CONFORMITY TO CITY POLICY: Conforms to City Policy EMERGENCY / NON -EMERGENCY: Non -emergency DEPARTMENTAL CLEARANCES: Finance FINANCIAL IMPACT: X Operating X Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget 1,210,000 1,210,000 Encumbered / Expended Amount This item 110,000 110,000 BALANCE 1,320,000 1,320,000 Fund(s): General Comments: RECOMMENDATION: Staff recommends appropriation of the funds. LIST OF SUPPORTING DOCUMENTS: Ordinance Ordinance Appropriating $110,000 in General Fund No. 1020 from increased towing fees adopted by City Council in January 2015; and changing the FY 2014- 2015 Operating Budget adopted by Ordinance No. 030294 by increasing revenue and expenditures in the General Fund No. 1020 by $110,000 each. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS, THAT: SECTION 1. That $110,000 from increased towing fees adopted by City Council in January 2015 is appropriated in the No. 1020 General Fund SECTION 2. The FY 2014-2015 operating budget adopted by Ordinance No. 030294 is amended by increasing revenue and expenditures by $110,000 each. That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor AN ORDINANCE ADOPTING THE CITY OF CORPUS CHRISTI BUDGET FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 2014; TO BE FILED WITH THE COUNTY CLERK; APPROPRIATING MONIES AS PROVIDED IN THE BUDGET; AND PROVIDING FOR SEVERANCE. WHEREAS, the City Manager of the City of Corpus Christi (City), pursuant to Article IV, Section 2 of the City Charter, did submit to the City Council a budget proposal (Budget Proposal) of the revenues of the City, and the expenses of conducting the affairs thereof for the ensuing fiscal year beginning October 1, 2014, and ending September 30, 2015, and which Budget Proposal had been compiled from detailed information from the several departments, divisions, offices of the City, in accordance with the City Charter provision referenced above; and WHEREAS, the members of the City Council have received and studied the City Manager's Budget Proposal and have called and held the proper hearing in accordance with Section 102.006, Texas Local Government Code, on the Budget Proposal; and WHEREAS, pursuant to Section 2(f), Article IV, of the City Charter of the City of Corpus Christi, Texas, the City Council must appropriate such sums of money as provided in the Budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That the Budget of the City of Corpus Christi, covering proposed expenditures amounting to $830,367,690 and estimated revenues amounting to $824,137,546 for the Fiscal Year beginning October 1, 2014, and ending September 30, 2015, as submitted by the City Manager, with modifications directed by the City Council and recorded in its minutes being incorporated by reference, is adopted. SECTION 2. That upon the passage of this ordinance certain sums of money from all sources of City revenues, as described in the Budget, shall be and they are appropriated to cover the sums for expenditures and investments as provided for each of the several funds in the Budget, as modified by the City Council. Notwithstanding any other provision to the contrary, the City Manager is authorized to make transfers within departments, divisions, purposes, or funds, provided it is in accordance with applicable law. SECTION 3. Police Officer Positions 030294 INDEXED The number of positions authorized for each police officer classification in the Police Department shall be: Police officer and senior police officer - 389* Police Lieutenant - 37 Police Captain - 15 Police Commander - 4 Assistant Police Chief - 3 Police Chief - 1 FY14-15 TOTAL 449 * These positions are interchangeable. Any police officer may become a senior police officer after 60 months' service by passing a pass/fail exam. This number may be temporarily increased by graduates from a police academy authorized by the City Manager, which temporary increase shall be reduced to authorized total through attrition. SECTION 4. Firefighter Positions The number of positions authorized for each firefighter classification in the Fire Department shall be: Firefighter - 134* Firefighter II —EMS —109 Firefighter II — Engineer - 73 Fire Captain - 82 Battalion Chief - 10 Assistant Fire Chief - 4 Deputy Fire Chief - 1 Fire Chief - 1 FY14-15 TOTAL 414 *This number may be temporarily increased by graduates from a fire academy authorized by the City Manager, which temporary increase shall be reduced to authorized total through attrition. SECTION 5. That upon final passage of this budget ordinance, a true certified copy of this same ordinance shall be transmitted by the City Manager to the County Clerk of Nueces County, Texas, pursuant to Section 102.011, Texas Local Government Code. The budget shall also be part of the archives of the City. SECTION 6. If for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, word or provision in this ordinance be given full force and effect for its purpose. That the foregoing oriiin•w ce was read or the first time nd passed to its second reading on this the ay of - 2bi, y the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb Chad Magill Colleen McIntyre Lillian Riojas Mark Scott That the fare oing ordnance was read for the second time and passed finally on this the 9.?y of `�� Q,� Ck .Q 14 , by the following vote: Nelda Martinez Kelley Allen Rudy Garza Priscilla Leal David Loeb PASSED AND APPROVED, this the ATTEST: �uU Rebecca Huerta City Secretary Approved as to form: 27 -PI By: ;t/LCA yuGe- Buck Brice, Assistant City Attorney for the City Attorney Chad Magill Colleen McIntyre Lillian Riojas Mark Scott day of Nelda Martinez Mayor 030294 Attachment A - Schedule of Adiustments City of Corpus Christi Amendments to the FY 2014-2015 Proposed Budget TOTAL PROPOSED REVENUES 832,787,546 TOTAL PROPOSED EXPENDITURES 830,117,690 General Fund - 1020 Proposed Expenditures 228,911,658 Adjustments: Increase City Auditor Appropriations 18,500 Decrease Reserve Appropriation (18,500) Total Adjusted Expenditures 228,911,658 Hotel Occupancy Tax Fund - 1030 Proposed Expenditures Adjustments: Add Appropriation for Tourist Area Amenities Total Adjusted Expenditures 18,667,874 200,000 18,867,874 Water Fund - 4010 Proposed Revenues Adjustments: Decrease ICL Residential Revenue Decrease ICL Commercial Revenue Decrease ICL Large Volume Revenue Total Adjusted Revenues 135,122, 559 (4,059,794) (4,158,167) (382,039) 143,722,559 Golf Capital Reserve Fund 4691 Proposed Revenues 175,000 Adjustments: Decrease Surcharge Revenue (50,000) Total Adjusted Revenues Proposed Expenditures Adjustments: Increase Reserve (for capital projects) Total Adjusted Expenditures 225,000 125,000 50,000 175,000 TOTAL AMENDED PROPOSED REVENUES TOTAL AMENDED PROPOSED EXPENDITURES 824,137,546 830,367,690 2015760002 22/2015 8:57 icial Records of UECES COUNTY KARA SANDS COUNTY CLERK Fees $0.00 5!i FY 2014-2015 ADOPTED BUDGET CITY OF CORPUS CHRISTI. TEXAS ADOPTED BY CITY COUNCIL ORDINANCE No. 030294 ON SEPTEMBER 23. 2014 CITY MANAGER RONALD L. OLsou Receipt# 702913 KARA SANDS COUNTY CLERK NUECES COUNTY 901 LEOPARD ST. ROOM 201 CORPUS CHRISTI, TX 78401 (361) 888-0580 Doc#: 2015760002 Pgs: 1 Type: BUDGET/ANNUAL BUDGET AND ANNUAL $ 0.00 Total $ 0.00 Balance $ 0.00 Total Documents: 1 Total Fees: 1 Client Name GENERAL PUBLIC Filed By CITY OF CORPUS CHRISTI Jan 22 2015 8:57:26 AM Cashier: ECRUZ Comment: 826-3105 State of Texas County of Nueces } } PUBLISHER'S AFFIDAVIT CITY OF CORPUS CHRISTI Ad # 388825 PO # 3 "2`1 Before me, the undersigned, a Notary Public, this day personally came GEORGIA LAWSON, who being first duly sworn, according to law, says that she is LEGAL SALES REPRESENATIVE AND EMPLOYEE OF THE PUBLISHER, namely, the Corpus Christi Caller -Times, a daily newspaper published at Corpus Christi in said City and State, generally circulated in Aransas, Bee, Brooks, Duval, Jim Hogg, Jim Wells, Kleberg, Live Oak, Nueces, Refugio, and San Patricio, Counties, and that the publication of PUBLIC HEARING CITY OF CORPUS CHRIST which the annexed is a true copy, was inserted in the Corpus Christi Caller -Times on: CC -Corpus Christi Caller -Times CC -Internet - caller.com On this l day of copy made by publisher. 08/10/14 Sun 08/10/14 Sun LEGAL SALES REPRESENTATIVE , 20 l ( I certify that the attached document is a true and exact MICHELLE JOYCE CABRERA My Commission Expires March 19, 2016 Not. Public, State of ''exas 8E 1August 10, 201410,20141CALLER TIMES PUBLIC HEARING CITY OF CORPUS CHRISTI 2014-2015 PROPOSED OPERATING BUDGET Public Notice is hereby given that the City Council of the City of Corpus Christi will hold a public hearing on the FY 2014-2015 Pro- posed City Operating Bud- get on September 9, 2014 during the Council meeting beginning at 11:30 a.m. in the City Council Chambers, 1201 Leopard Street, Corpus Christi, Texas. This budget will raise more total property taxes than last year's budget by $8,496,725 (General Fund $4,856,327, Debt Service Fund $3,640,398), or 10.0896, and of that amount an esti- mated $1,741,141 is tax rev- enue to be raised from new property added to the tax roll this year. AProposed the i y 2014-2015 Operat- ing. Budget is available for review in theoffice of the City Secretary, or on the City's website (www.cctex- as.com),and/or at any City public lirary. /s/ Rebecca Secretary AGENDA MEMORANDUM First Reading Ordinance for the City Council Meeting of August 18, 2015 Second Reading Ordinance for the City Council Meeting of August 25, 2015 DATE: July 15, 2015 TO: Ronald L. Olson, City Manager FROM: Mike Markle, Interim Chief of Police mikema@cctexas.com 886-2601 Accepting and appropriating the 2016 Selective Traffic Enforcement Program grant from the Texas Department of Transportation (TXDOT) CAPTION: Ordinance authorizing the City Manager or designee to execute all documents necessary to accept a grant from the Texas Department of Transportation (TXDOT) in the amount of $98,082 for the 2016 Comprehensive Selective Traffic Enforcement Project (STEP) within the Police Department, for Driving While Intoxicated (DWI) and Speed enforcement overtime, with a city match of $43,247.57, for a total project cost of $141,329.57 and appropriating $98,082 in the No. 1061 Police Grants Fund. PURPOSE: Accept the grant and appropriate the funds. BACKGROUND AND FINDINGS: TXDOT is providing funding to continue the overtime DWI and Speed enforcement grants in the Police Department for 2016. The grant provides overtime funding for DWI and Speed enforcement across the City with varied days of the week and hours of operation. Officers will be working on an overtime basis, with the City providing $23,647.57 for fringe benefits and $19,600 for mileage. The grant period is 10/01/2015 — 09/30/2016. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: Conforms to all city policies. EMERGENCY / NON -EMERGENCY: Non -emergency DEPARTMENTAL CLEARANCES: Finance Legal FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2015- 2016 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget $43,247.57 $43,247.57 Encumbered / Expended Amount 0 0 0 This item $98,082.00 $98,082.00 BALANCE $141,329.57 $141,329.57 Fund(s): Police General Fund Police Grants Fund Comments: RECOMMENDATION: Staff recommends accepting the grant and appropriating the funds. LIST OF SUPPORTING DOCUMENTS: Grant award contract Ordinance Authorizing the City Manager or designee to execute all documents necessary to accept a grant from the Texas Department of Transportation (TXDOT) in the amount of $98,082 for the 2016 Comprehensive Selective Traffic Enforcement Project (STEP) within the Police Department for Driving While Intoxicated (DWI) and Speed Enforcement overtime, with a city match of $43,247.57 for a total project cost of $141,329.57; and appropriating $98,082 in the No. 1061 Police Grants Fund. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Manager or designee is authorized to execute all documents necessary to accept a grant from the Texas Department of Transportation (TXDOT) in the amount of $98,082 for the 2016 Comprehensive Selective Traffic Enforcement Project (STEP) within the Police Department for DWI and Speed Enforcement overtime, with a city match of $43,247.57 for a total project cost of $141,329.57; SECTION 2. That $98,082 grant is appropriated in the No. 1061 Police Grants Fund to continue funding overtime for DWI and Speed Enforcement across the City. 1 That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor 2 AGENDA MEMORANDUM First Reading Ordinance for the Council Meeting of August 18, 2015 Second Reading Ordinance for the City Council Meeting of August 25, 2015 DATE: August 3, 2015 TO: Ronald L. Olson, City Manager FROM: Mike Markle, Interim Chief of Police mikemacctexas.com 886-2601 Appropriating the Texas Automobile Burglary and Theft Prevention Authority grant CAPTION: Ordinance appropriating $527,853 from the Texas Automobile Burglary and Theft Prevention Authority (ABTPA) in the No. 1061 Police Grants, and appropriating $6,621 in program income match in the No. 1061 Police Grants Fund to continue the motor vehicle theft enforcement grant within the Police Department. PURPOSE: Appropriate the funds. BACKGROUND AND FINDINGS: The City of Corpus Christi has received Year 15 funding from the Texas Automobile Burglary and Theft Prevention Authority (ABTPA) to continue the motor vehicle theft unit in the Police Department. The ABTPA was established in 1991 due to rising auto thefts and is funded through an annual fee on every insured vehicle in Texas charged to insurance companies who provide vehicle insurance coverage in Texas. The unit focuses not only on detection and apprehension, but also on the salvages yards in the City and County to reduce the sale of stolen vehicles and parts. There is an extensive public awareness campaign that is a requirement of the grant which includes crime prevention programs focusing on reducing auto thefts. Since the inception of the unit in 2001, auto thefts have decreased from 1,515 to 561 in 2014. The grant provides funds for one Lieutenant to supervise the Unit, two sworn CCPD officers, and three civilians. The three civilians conduct data analysis, crime analysis, manage the required public awareness campaign, and maintain grant paperwork. In-kind contributions include copy machine and office space. Cash contributions from program income will cover travel expenses. The General Fund cash match is for three sworn officers who are funded and currently work in the auto theft and auto burglary bureau. Because these funds are neither Federal nor State but from an insurance fee, there is no set time limit for the grant to end; other grantees have been continuously funded for 20 plus years. The City must reapply each year because the ATPA requires a very close review of performance and the grantee's ability to utilize the funds efficiently. ALTERNATIVES: None OTHER CONSIDERATIONS: None CONFORMITY TO CITY POLICY: Conforms to all city policies. EMERGENCY / NON -EMERGENCY: Non -emergency DEPARTMENTAL CLEARANCES: Finance Legal FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014- 2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget 710,997 710,997 Encumbered / Expended Amount 0 0 This item 527,853 527,853 BALANCE 1,238,850 1,238,850 Fund(s): Police General Fund, Police Grants Fund Comments: Year 15 of the grant requires at least a 20% match by the City. The match may be cash, in-kind, or program income. The Police General Fund will provide a cash match of $648,391 for sworn officers' salaries/benefits, in-kind contribution of $55,985 for office space/operating costs, and program income of $6,621 for travel. The grant period is 9/01/15- 8/31/16. RECOMMENDATION: Staff recommends appropriating the funds. LIST OF SUPPORTING DOCUMENTS: Grant award letter Ordinance Ordinance Appropriating $527,853 from the Texas Automobile Burglary Theft Prevention Authority (ABTPA) in the No. 1061 Police Grants Fund; and appropriating $6,621 in program income match in the No. 1061 Police Grants Fund to continue the motor vehicle theft enforcement grant within the Police Department. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. That $527,853 from the Texas Automobile Burglary Theft Prevention Authority (ABTPA) is appropriated in the No. 1061 Police Grants Fund. SECTION 2. That $6,621 is appropriated in the No. 1061 Police Grants Fund for the program income match to continue the motor vehicle theft enforcement grant within the Police Department. That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb That the foregoing ordinance was read for the second time and passed finally on this the day of , , by the following vote: Nelda Martinez Chad Magill Kelley Allen Colleen McIntyre Rudy Garza Lillian Riojas Priscilla Leal Mark Scott David Loeb PASSED AND APPROVED, this the th day of ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor ABTPA Board Members Chief Carlos Garcia Chair Law Enforcement Representative Brownsville, Texas Mark Wilson Vice -Chair Law Enforcement Representative Hillsboro, Texas Jerry Wright Consumer Representative El Paso, Texas Linda Kinney Consumer Representative Dripping Springs, Texas Ken Ross Insurance Representative State Farm Insurance Houston, Texas Ashley Hunter Insurance Representative HM Risk Group Austin, Texas Ex Officio Member Steven C. McCraw Major Wynn Reynolds—Designee Texas Department of Public Safety Austin, Texas Bryan E. Wilson Director Texas Department of Motor Vehicles HELPING TEXANS GO. HELPING TEXAS GROW. Watch Your Car TEXAS AUTO BURGLARY&THELT PIrtVBn1ON AUTHORITY July 29, 2015 Mr. Ron Olson, City Manager City of Corpus Christi 1201 Leopard Street Corpus Christi, Texas 78401 Via Email: rono@cctexas.com Re: FY2016 ABTPA Statement of Grant Award and Acceptance Notice Grant Number: 608-16-1780200 Grantee: City of Corpus Christi Program Title: Corpus Christi Auto Theft and Burglary Prevention Grant Award Amount: $527,853 Grant Term: September 1, 2015 to August 31, 2016 Dear Mr. Olson, I am pleased to inform you that your organization has been awarded a grant by the Automobile Burglary and Theft Prevention Authority (ABTPA) in the amount indicated above. The grant award must be officially accepted by signing and returning the enclosed Statement of Grant Award and grantee acceptance notice to the ABTPA within 30 days from the date received. A copy of the Authority's Grant Administrative Manual will be provided to the program director and the financial officer designated in your grant application. We look forward to working with you to combat and reduce motor vehicle theft and burglary. Any questions relating to the administration of this grant should be directed to our office. Please do not hesitate to contact me should you require further assistance with this matter. I can be reached at Bryan.Wilson@txdmv.gov or (512) 465-4012. Sincerely, Bryan E. Wilson Director cc: Mr. Mike Markle, Interim Chief Of Police, mikema@cctexas.com Mrs. Paulakay Olivarez, Grant Administrator, paulakay@cctexas.com Mrs. Constance Sanchez, Director Of Finance, Constancep@Cctexas.Com 4000 Jackson Avenue — Austin, Texas 78731 — 512/465-1485 — Fax 512/465-3775 www. txwatch yo u rca r. com Watch Your Car RAAS AND IMAM IIRFI RRYENIION ANTIMUTY FY16 Automobile Burglary and Theft and Prevention Authority Statement of Grant Award and Grantee Acceptance Notice Grant Number: 608-16-1780200 Grantee: City of Corpus Christi Program Title: Corpus Christi Auto Theft and Burglary Prevention Grant Award Amount: $527,853 Cash Match Amount: $655,012 In -Kind Match Amount: $ 55,985 Grant Term: September 1, 2015 to August 31, 2016 That whereas, City of Corpus Christi (hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request for Proposal issued on March 16, 2015 to the Automobile Burglary and Theft Prevention Authority (ABTPA), State of Texas, entitled Corpus Christi Auto Theft and Burglary Prevention, and further identified by grant number 608-16-1780200 and Whereas, the ABTPA has approved the grant application as evidenced by this Statement of Grant Award and certain special requirements from the ABTPA dated July 29, 2015 and Whereas, the Grantee desires to accept the grant award and use all funds for purposes and in compliance with the following requirements that are adopted in their entirety by reference: • Texas Revised Civil Statutes Article 4413(37) • Texas Administrative Code, Title 43; Part 3; Chapter 57; • Uniform Grant Management Standards as promulgated by the Texas Comptroller of Public Accounts; • The Request for Proposal issued on March 16, 2015; • The current ABTPA Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; • The Final Adopted Application attached to this Statement of Grant Award including the assurances and certifications of compliance; and • The Approved Grant Budget Summary: Approved Grant Budget Summary ABTPA Cash Match In -Kind TOTAL A. Personnel $332,131 $341,307 $41,966 $715,404 A. Fringe $6,050 $275,084 $0 $281,134 B. Contractual $0 $0 $0 $0 C. Travel $10,000 $6,621 $0 $16,621 D. Equipment $116,880 $0 $0 $116,880 E. Supplies & DOE $62,792 $32,000 $14,019 $108,811 F. Indirect Funds Totals $527,853 $655,012 $55,985 $1,238,850 Corpus Christi - FY16 ABTPA Statement of Grant Award and Grantee Acceptance 1 of 2 Pages Now, therefore, the Grantee accepts the Statement of Grant Award under the conditions above including the special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement, executed by the official authorized to sign the original grant application, or the official's designated successor, as presiding officer of and on behalf of the governing body of this grantee; and The ABTPA has awarded the above -referenced grant subject to the availability of state funds. The approved budget is reflected in the above Approved Grant Budget Summary. This grant is subject to and conditioned upon the acceptance of the ABTPA Grant Administrative Manual promulgated for this specific program fund (referenced above) by the ABTPA. Applicable special conditions are listed below. Special Conditions and Requirements: No Special Conditions Approved and Accepted by: Authorized Official Printed Name and Title Date Signed Corpus Christi - FY16 ABTPA Statement of Grant Award and Grantee Acceptance 2 of 2 Pages AGENDA MEMORANDUM First Reading for the City Council Meeting of August 18, 2015 Second Reading for the City Council Meeting of August 25, 2015 DATE: TO: July 13, 2015 Ronald L. Olson, City Manager FROM: E. Jay Ellington, Director JayEll(a�cctexas.com 361-826-3464 FY15 & FY16 Community Youth Development Program CAPTION: Ordinance ratifying execution of Community Youth Development program contracts with Texas Department of Family and Protective Services from March 1, 2015 to August 31, 2015 in the amount of $207,233.47 and September 1, 2015 to August 31, 2016 in the amount of $396,765.44; authorizing appropriation in the No. 1060 Grants Fund for the Community Youth Development Program; and authorizing extension of subcontracts with Youth Odyssey, SERCO of Texas, Communities in Schools, and Boys & Girls Club of Corpus Christi PURPOSE: For FY15, the State awarded the City $207,233.47 to continue services for the term of March 1, 2015 to August 31, 2015. The State opted to extend all current contracts through August 31, 2016. For FY2015, we are continuing services with the same 4 subcontractors for the 6 month grant extension. For FY16, the State awarded the City $396,765.44 to continue services for the term of September 1, 2015 to August 31, 2016. The State opted to extend all current contracts through August 31, 2016. For FY2016, we are continuing services with the same 4 subcontractors for the 12 month grant extension. BACKGROUND AND FINDINGS: On 8/31/2010, the City entered into a new contract term with the Texas Department of Family and Protective Services (TDFPS) for youth services from September 1, 2010 — August 31, 2011 with the option to renew the contract on an annual basis for a total contract term not to exceed 54 months. In FY12, the City's Purchasing Department released a Request for Proposals (RFP) (Bid Invitation No. BI -0134-11) for providers to service the youth of 78415 with services including but not limited to Youth Leadership Development, Youth Advisory Committee, Mentoring and Recreation. A review committee was formed and reviewed 11 proposals in which 4 were recommended for award. Based on those recommendations and continuing service, for FY2015 and FY2016 we are offering an extension of services with funding based on the approved budget from the FY15 and FY16 RFP. The Texas Department of Family and Protective Services (DFPS) funds the Community Youth Development (CYD) Program in fifteen zip codes throughout the State. The City of Corpus Christi has been allocated $207,233.47 in program funds for 2015 and $396,765.44 in program funds for 2016, Contract Period March 1, 2015 through August 31, 2016, to be used in the 78415 ZIP Code. ALTERNATIVES: Do not approve ordinance. OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: This award conforms to all City purchasing policies and procedures and State statues regulating procurement. EMERGENCY / NON -EMERGENCY: Non -emergency. DEPARTMENTAL CLEARANCES: Purchasing Department; Legal Department FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2015 & 2016 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered/ Expended Amount This item $207,233.47 $396,765.44 $603,998.91 BALANCE $207,233.47 $396,765.44 $603,998.91 Fund(s): Comments: For FY15 the funded amount is for a six month period. For FY16 the funded amount is for a twelve month period. The subcontractor contract extensions are processed through the City's Purchasing Department. RECOMMENDATION: Staff recommends appropriation of the grant money. LIST OF SUPPORTING DOCUMENTS: Ordinance, State Contract Ordinance ratifying execution of Community Youth Development program contracts with Texas Department of Family and Protective Services from March 1, 2015 to August 31, 2015 in the amount of $207,233.47 and September 1, 2015 to August 31, 2016 in the amount of $396,765.44; authorizing appropriation in the No. 1060 Grants Fund for the Community Youth Development Program; and authorizing extension of subcontracts with Youth Odyssey, SERCO of Texas, Communities in Schools, and Boys & Girls Club of Corpus Christi Be it Ordained by the City Council of the City of Corpus Christi, Texas, that: Section 1. That the execution of contracts with Texas Department of Texas Department of Family and Protective Services for funding for March 1 2015 to August 31, 2015 in the amount of $207,233.47 and for September 1, 2015 to August 31, 2016 in the amount of $396,765.44 are hereby ratified. Section 2. That these funds described in Section 1 are appropriated in the No. 1060 Grants Fund for the Community Youth Development ("CYD") Program for the 78415 area. Section 3. That the City Manager or designee is authorized to execute extensions of the following CYD subcontracts with contract periods of March 1, 2015 through August 31, 2015 with funding as follows: Youth Odyssey - $19,421.00 SERCO of Texas - $58,663.00 Communities in Schools - $44,706.00 Boys & Girls Club of Corpus Christi - $28,971.00. Section 4. That the City Manager or designee is authorized to execute extensions of the following CYD subcontracts with contract periods of September 1, 2015 through August 31, 2016 with funding as follows: Youth Odyssey -$35,928.00 SERCO of Texas - $108,526.00 Communities in Schools - $53,596.00 Boys & Girls Club of Corpus Christi - $82,706.00. Attest: City of Corpus Christi Rebecca Huerta City Secretary Nelda Martinez Mayor That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the day of , 2015. ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor COMMISSIONER John J. Specia, Jr. May 21, 2015 TEXAS DEPARTMENT OF FAMILY AND PROTEC'T'IVE SERVICES Stacie Talbert Anaya, Interim Director of Parks & Recreation City of Corpus Christi 606 N. Carancahua, Suite 105 Corpus Christi, Texas 78401 RE: Fiscal Year 2015/2016 Contract Execution Contract #: 24186672 Dear Ms. Talbert Anaya: Enclosed is the fully executed Fiscal Year 2015 contract between the City of Corpus Christi and the Texas Department of Family and Protective Services (DFPS) to provide services for the Community Youth Development (CYD) program. Thank you for your cooperation during the process of finalizing Fiscal Year 2015/2016 contract. am looking forward to working with you this year! If you have any questions or concerns, please contact me by phone at 512-438-4309 or via email at carol.bordon@dfps.state.tx.us. Sincerely, Carol Gordon Contract Manager Division of Prevention and Early Intervention Enclosure: Form 2282, Boilerplate Contract FY15 & FY16 Performance Measures FY15 & FY16 Form 2030 & Budget Narrative Plan of Operations Cc: Peggie Laser 701 W. 518T STREET. ♦ P.O. Box 149030, MC E-541 ♦ AUSTIN, TEXAS 78751 ♦ (512) 438-5953 Texas Dept. of Family and Protective Services Purchased Client Services Contract Contract # 24186672 Service Type: Community Youth Development (CYD) Program Form 2282 March 2015 1. GENERAL REQUIREMENTS 1.1. Parties and Governing Law. Pursuant to its authority under Texas Human Resources Code §40.058, the Texas Department of Family and Protective Services (DFPS or the Department), and City of Corpus Christi (Contractor) enter into this Contract (Contract or Agreement), which, together with its incorporated documents and attachments, constitutes the entire agreement under the above referenced contract number. This Contract will be governed by and construed in accordance with the laws of the State of Texas with venue in State District Court, Travis County, Texas. DFPS agrees to purchase the services noted in this Contract, and Contractor agrees to provide these services according to the terms and conditions set forth in this agreement. In this Contract, all references to DFPS will include the Texas Health and Human Services Commission (HHSC) and any other agency named in Chapter 531 of the Texas Government Code. When acting in such capacity, HHSC or such other agency is an authorized agent acting on behalf of DFPS. 1.2. Effective Date of Contract. The effective date of this Contract is March 1, 2015 to August 31, 2016. 1.3. Contract Amount. For the period of March 1, 2015 through August 31, 2015, DFPS will pay the Contractor up to $207,233.47 from available funds for services rendered in accordance with the terms of this Contract upon receipt of a proper and verified statement and after deducting any known previous overpayment made by the Department. For the period of September 1, 2015 through August 31, 2016, DFPS will pay the Contractor up to $396,765.44 from available funds for services rendered in accordance with the terms of this Contract upon receipt of a proper and verified statement and after deducting any known previous overpayment made by the Department. 1.4. Delivery of Notices. Any notice required or permitted under this Contract by one party to the other party must be in writing and correspond with the contact information noted in this section. At all times, Contractor will maintain and monitor at least one active electronic mail (e- mail) address for the receipt of Contract -related communications from DFPS. It is the Contractor's respons[bi[ity to monitor this e-mail address for Contract -related information. 1.4.1. Contractor's Contact Information. The mailing address of the Contractor for all notices is 606 N. Carancahua, Suite 105, Corpus Christi, TX 78401. 1.4.2. State Agency's Contact Information. The mailing address of DFPS for all notices is 701 W. 51St Street, Austin, TX 78751. 1.5. Funds Availability. This Contract depends upon the availability and receipt of state or federal funds that the Department has allocated to this Contract. If funds for this Contract become unavailable during any budget period, DFPS may immediately terminate or reduce the amount of this Contract at the discretion of the Department. Contractor will have no right of action against DFPS if DFPS cannot perform its obligations under this Contract as a result of lack of funding for any activities or functions contained within the scope of this Agreement. 1.6. Payment. Contractors must seek payment or adjustment to payments in accordance with the time limit specified in 45 CFR 95.1 (Code of Federal Regulations). This subpart establishes a two-year (eight quarter) time limit for a State to claim Federal financial participation in expenditures under State plans approved under Title IV -E and Temporary Assistance for Page 1 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Page 2 of 17 Needy Families (TANF). Any bill or amended bill, which is submitted to DFPS later than seven quarters after the end of the quarter of the expense, will not be processed unless DFPS determines that submission for payment of the bill to the federal government can be executed in a proper and timely fashion. 1.7. Independent Contractor. Contractor will serve as an independent contractor in providing services under this Contract. Contractor's employees will not be construed as employees of DFPS or the State of Texas. Contractor has sole authority and responsibility to employ, discharge, and otherwise control its employees and contractors. Contractor is responsible for providing all necessary unemployment and workers' compensation insurance for the Contractor's employees. 1.8. Order of Precedence. To the extent of any conflict between the provisions of this Contract and other relevant documents, the conflict will be resolved, to the extent possible, by reference to the documents in the following order of priority: 1.8.1. First, this Contract, including the scope of work and any attachments, and any amendments to any such items; 1.8.2. Second, the solicitation document, including all attachments and exhibits, and any modifications, addendum, or amendments issued in conjunction with the solicitation; and 1.8.3. Third, the application, response, or bid submitted by the Contractor, including all attachments and exhibits. 1.9. Taxes. DFPS is not responsible for any state, local, or federal taxes. The Contractor must comply with all federal, state, and local tax laws. 1.10. Sovereign Immunity. No part of any of this Contract, nor DFPS's conduct related to this Contract, will constitute a waiver of any of the privileges, rights, defenses, remedies, or immunities available to DFPS, the State of Texas, and their officials and staff. DFPS does not waive any such privileges, rights, defenses, or immunities by entering into this Contract or by its conduct prior to or subsequent to entering into this Contract. 1.11. Severability. Invalidity or unenforceability of one or more provisions of this Contract will not affect any other provision of this Contract. If a part of the Contract is determined invalid or unenforceable, a clause of as similar terms as may be legally possible may be added in order to make the prior intent of such provision legal, valid, and enforceable. 1.12. Disclosures under the Public Information Act. All contracts and other information submitted to DFPS may be subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code ("the Act"). If Contractor submits proprietary or otherwise confidential information to DFPS, then Contractor should clearly identify that particular information and the specific exception to disclosure in the Act. Making a blanket claim that an entire submission is protected from disclosure because it contains some proprietary information is not acceptable and will not render the entire proposal confidential. DFPS assumes no responsibility for asserting legal arguments for Contractor. Contractor should consult with legal counsel concerning disclosure issues and take precautions to safeguard trade secrets and other proprietary information. Any information generated as a result of this contract is also subject to the Act, and, as such, must be made available to DFPS in the manner and format specified by DFPS upon request. 1.13. Force Majeure. Neither party will be liable for any delay in performance under this Contract related to an unavoidable cause not attributable to the fault or negligence of the respective Page 2 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Page 3of17 party. Such delays will extend the period of performance at the discretion of DFPS. Contractor must inform the Department in writing of proof of force majeure within five (5) business days or otherwise waive this right as a defense. 1.14. Prohibition on Non -compete Restrictions. Contractor will not require any employees or subcontractors to agree to any conditions, such as non -compete clauses or other contractual arrangements, that would limit or restrict such persons or entities from employment or contracting with other providers (including DFPS). 1.15. Cultural Competence. Contractor will make reasonable efforts to provide services that meet the individual needs of the client. Contractor will develop and maintain a cultural competence plan that effectively provides services to people of various cultures, races, ethnic backgrounds, and religions in a manner that recognizes and affirms their worth, protects and preserves their dignity, and ensures equity of service delivery. Contractor will take into consideration the intellectual functioning, literacy, level of education, and comprehension ability of each client in order to ensure that all information is presented in a way that meets the individual needs of each client. Contractor will provide services in the client's primary language, whether provided directly by Contractor or through a translator. 1.16. INDEMNIFICATION. CONTRACTOR WILL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, DFPS, AND ITS OFFICERS AND EMPLOYEES FROM ANY CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING, WITHOUT LIMITATION, ATTORNEY'S FEES AND COURT COSTS CONNECTED WITH ANY ACTS OR OMISSIONS OF CONTRACTOR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER IN THE EXECUTION OR PERFORMANCE OF THIS CONTRACT. CONTRACTOR WILL COORDINATE ITS DEFENSE WITH THE TEXAS ATTORNEY GENERAL AS REQUESTED BY DFPS. THIS PARAGRAPH IS NOT INTENDED TO AND WILL NOT BE CONSTRUED TO REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR THE DEPARTMENT FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF DFPS OR ITS EMPLOYEES. 1.17. Insurance. Unless otherwise noted in this Contract, and to the extent that Contractor does not have or maintain insurance or does not have or maintain sufficient insurance, Contractor acknowledges and agrees that Contractor will be solely responsible for any losses or damages related to or caused by the Contractor's performing its duties and obligations under this Contract. DFPS will have no obligation to reimburse or otherwise pay Contractor for any costs incurred related to any such losses or damages. 1.18. Notice of Funding. Contractor will place prominent notices acknowledging the funding it receives from the Department in all of its literature that describes services covered by this Contract. This notice will also appear in Contractor's annual financial report, if any is issued. 1.19. Limitation on Use of DFPS Seal and Name. Contractor may not use the DFPS seal in any form or manner without the prior written approval of the Department. Contractor also may not use the name of DFPS to imply any endorsement, approval, or sponsorship of Contractor's goods or services by DFPS. 1.20. Testimony in Proceedings. Contractor will require its employees to testify in judicial and administrative proceedings at the request of DFPS. To the extent possible, Contractor will also assist the Department in locating past employees, agents, volunteers, consultants, or subcontractors when DFPS requires past employees, agents, volunteers, consultants, or subcontractors to appear and testify in accordance with this subsection. Page 3of17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 1.21. Notifications. Contractor will notify the Department immediately of any significant change affecting Contractor or this Contract, including, but not limited to, change of Contractor's name or identity, ownership, control, governing board membership, key personnel, any problem or potential problem associated with performance or services, or payee identification number. Contractor will also provide DFPS with any documentation or information related to a notification provided for under this section. Contractor will also notify DFPS of any lawsuit brought against Contractor related to the services provided for in this Contract. Unless otherwise noted in this Contract, Contractor will provide all notices in writing to the Department within ten (10) working days. 1.22. Removal of Access. Contractor will immediately remove access capabilities to any DFPS automated/internet-based application(s) or immediately notify DFPS that access to such applications needs to be terminated for an employee, subcontractor, or volunteer whose employment, subcontract, or volunteer term with Contractor has ended for any reason. 1.23. Reporting Abuse, Neglect, or Exploitation. Contractor will promptly report any suspected case of abuse, neglect, or exploitation to the appropriate authority as required by the Texas Family Code, Chapter 261. All reports must be made within twenty-four (24) hours of the discovery of abuse, neglect, or exploitation. 1.24. Comptroller Status. Contractor has an affirmative duty to remain in compliance with applicable franchise tax requirements. If the Texas Comptroller of Public Accounts (CPA) designates the Contractor to be forfeited from doing business in the State of Texas, the contract will terminate effective on that date. Contractor agrees that should the Texas Comptroller of Public Accounts (CPA) ever place the Contractor on "vendor hold," then the Department will apply all payments under this Contract directly toward eliminating any of Contractor's debts or delinquencies to the State of Texas. 1.25. Subcontracting. Contractor will be responsible to DFPS for any subcontractor's performance under this Contract. Subcontractors providing services under the Contract will meet the same requirements and level of experience as required of Contractor. No subcontract under the Contract will relieve Contractor of responsibility for ensuring the requested services are provided. If Contractor uses a subcontractor for any or all of the work required, the following conditions will apply: 1.25.1. Contractors planning to subcontract all or a portion of the work to be performed will identify the proposed subcontractors. 1.25.2. Subcontracting will be solely at Contractor's expense. 1.25.3. DFPS retains the right to check subcontractor's background and approve or reject the use of submitted subcontractors. 1.25.4. Contractor will be the sole contact for DFPS and Contractor will list a designated point of contact for all Department inquiries. 1.25.5. Subcontracts. Contractor will include a term in all proposed subcontracts that incorporates this Contract by reference and binds subcontractor to all the requirements, terms, and conditions of this Contract related to the service being provided by the subcontractor, as well as explicitly hold that this Contract controls in the event of any conflict with subcontract. DFPS approval of Contractor's use of any subcontractor is conditioned upon the extent that any subcontract does not conflict with any requirements of the Contract between DFPS and Contractor. 1.25.6. Payment to Subcontractors. Pursuant to Chapter 2251 of the Texas Government Code, Contractor will make any payments owed to subcontractors within ten (10) calendar days of Contractor's receipt of funds from DFPS. Page 4 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 1.26. Assignments. Contractor will refrain from transferring or assigning any portion of this Contract without prior written approval from DFPS. Contractor may collaterally assign its right to receive payments for the services provided by Contractor. Contractor must give written notice to DFPS at least ten (10) working days in advance of any assigned payment. Contractor will not assign or otherwise encumber any interest in or rights to payments of funds that Contractor must pass through to other individuals or entities per the requirements of this Contract. 1.27. Federal and State Requirements. Contractor will comply with all applicable federal and state regulations as well as the Department's policies and procedures regarding services delivered under this Contract. 1.27.1. Anti -Discrimination. Contractor agrees to comply with state and federal anti- discrimination laws, including without limitation: 1.27.1.1. Title VI of the CMI Rights Act of 1964 (42 U.S.C. §2000d et seq.); 1.27.1.2. Sections 504 and 508 of the Rehabilitation Act of 1973 (29 U.S.C. §794): this Contract may be subject to HHS EIR Accessibility Requirements. If Contract must comply with HHS EIR Accessibility Requirements, Contractor must follow the terms and conditions at: http:/larch itecture. h hsc. state.tx, u s/m yweb/Accessi b i l itv/docs/H HS U n iform El RAccess i bi I itvC lau se. doc 1.27.1.3. Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.); 1.27.1.4. Age Discrimination Act of 1975 (42 U.S.C. §§6101-6107); 1.27.1.5. Title IX of Education Amendments of 1972 (20 U.S.C. §§1681---1688); 1.27.1.6. Food Stamp Act of 1977 (7 U.S.C. §2011 et seq.); and 1.27.1.7. The HHS agency's administrative rules, as set forth in the Texas Administrative Code, to the extent applicable to this Agreement. 1.27.2. Contractor agrees to comply with all amendments to the above -referenced laws, and all requirements imposed by the regulations issued pursuant to these laws. These laws provide in part that no persons in the United States may, on the grounds of race, color, national origin, sex, age, disability, political beliefs, or religion, be excluded from participation in or denied any aid, care, service or other benefits provided by federal or state funding, or otherwise be subjected to discrimination. 1.27.3. Contractor agrees to comply with Title VI of the Civil Rights Act of 1964, and its regulations at 45 C.F.R. Part 80 or 7 C.F.R. Part 15, prohibiting a contractor from adopting and implementing policies and procedures that exclude or have the effect of excluding or limiting the participation of clients in its programs, benefits, or activities on the basis of national origin. Applicable state and federal civil rights laws require contractors to provide alternative methods for ensuring access to services for applicants and recipients who cannot express themselves fluently in English. Contractor agrees to ensure that its policies do not have the effect of excluding or limiting the participation of persons in its programs, benefits, and activities on the basis of national origin. Contractor also agrees to take reasonable steps to provide services and information, both orally and in writing, in appropriate language other than English, in order to ensure that persons with limited English proficiency are effectively informed and can have meaningful access to programs, benefits, and activities. 1.27.4. Contractor agrees to comply with Executive Order 13279, and its regulations at 45 C.F.R. Part 87 or 7 C.F.R. Part 16. These provide in part that any organization that participates in programs funded by direct financial assistance from the United States Department of Agriculture or the United States Department of Health and Human Services will not, in providing services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief. Page 5 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 1.27.5. Upon request, Contractor will provide HHSC Civil Rights Office with copies of all of Contractor's civil rights policies and procedures. 1.27.6. Contractor must notify HHSC`s Civil Rights Office of arty civil rights complaints received relating to its performance under this Agreement. This notice must be delivered no more than ten (10) calendar days after receipt of a complaint. Notice provided pursuant to this section must be directed to the address below. HHSC Civil Rights Office 701 W. 51St Street, Mail Code W206 Austin, Texas 78751 Phone Toll Free: (888) 388-6332 Phone: (512) 438-4313 TTY Toll Free: (877) 432-7232 Fax: (512) 438-5885 1.27.7. If applicable, Contractor will comply with: 1.27.7.1 Health and Safety Code Section 85.113 (workplace and confidentiality guidelines regarding AIDS and HIV); 1.27.7.2. The Immigration Reform and Control Act of 1986 and any subsequent immigration laws related to employment verification and retention of verification forms for any individuals performing any labor or services under this Contract; including The Immigration Act of 1990 and The Illegal Immigration Reform and Immigrant Responsibility Act of 1996 ("IIRIRA) enacted on September 30, 1996; 1.27.7.3. All state and federal licensing and certification requirements and regulations prescribed by the United States Department of Health and Human Services and DFPS; 1.27.7.4. The Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.); 1.27.7.5. All mandatory standards and policies relating to energy efficiency contained. in the state energy conservation plan related to the Energy Policy and Conservation Act (Pub.L.94-163); 1.27.7.6. The Fair Labor Standards Act (FLSA) (29 U.S.C. § 201 et seq.) regarding minimum wages, overtime pay, recordkeeping, and child labor; and 1.27.7.7. 42 U.S.C. §675(4) (Foster care maintenance payments must be expended for items that are provided by foster parents and facilities). 1.27.7.8. HHS Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Award 45 CFR 75. 1.27.7.9. Office of Management and Budget (OMB) Circulars A-133, A-110, A-21, A-87, A-102, A-122 and/or the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 1.27.7.10. Uniform Grant Management Standards (UGMS) issued by the State of Texas. 1.27.8. FFATA Reporting. Contractor must report to DFPS the data elements required by the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282) and listed in 1.27.9 if Contractor is a Subrecipient. No direct payment will be made to Contractor for providing any reports required under these provisions, as the cost of producing such reports will be deemed included in the Contract price. The reporting requirements in 1.27.9 are based on guidance from the US Office of Management and Budget (OMB), and as such are subject to change at any time by OMB. Any such changes will be automatically incorporated into this Contract and shall become part of Contractor's obligations under this Contract. DFPS may provide written notice Page 6 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 to Contractor of any such change in accordance with this Contract, but such notice will not be a condition precedent to Contractor's duty to comply with revised OMB reporting requirements. 1.27.9. Subrecipient Reporting. If Contractor is a Subrecipient, Contractor will report to DFPS as set forth below unless otherwise exempted. All required information must be made publicly available according to federal law. 1.27.9.1. Sub -award Information. A Subrecipient will provide the following information to DFPS according to the timeframes communicated by the Department but no later than the end of the month following the month of award of a contract with a value of $25,000 or more, (and any modifications to these contracts that change previously reported data): 1.27.9.1.1. Unique identifier (DUNS Number) for the Contractor receiving the award and for the Contractor's parent company, if the Contractor has a parent company. 1.27.9.1.2. Name of the Contractor. 1.27.9.1.3. Contractor's physical address including street address, city, state, and country. Also include the nine -digit zip code and congressional district. 1.27.9.1.4. Contractor's primary performance location including street address, city, state, and country. Also include the nine -digit zip code and congressional district. 1.27.9.2. Subrecipient Officers' Total Compensation (Top 5). According to the timeframes communicated by the Department but no later than the end of the month following the month of a contract award, and annually thereafter, the Contractor will report the names and total compensation of each of the five most highly compensated executives for the Contractor's preceding completed fiscal year if - 1.27.9.2.1. In the Contractor's preceding fiscal year, the Contractor received - 1.27.9.2.1.1. 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and 1.27.9.2.1.2. $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and 1.27.9.2.1.3. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://wvvw.sec.gov/answers/execomp.htm.) 1.28. Right to Audit. Contractor will cooperate fully in any review conducted by DFPS or its authorized representatives related to services provided under this Contract. DFPS has the authority to monitor, inspect, assess, and review the fiscal, contractual, or program performance of the Contractor, including all information related to any services provided under this Contract or billed to DFPS. Contractor will remedy in a timely manner, any weaknesses, deficiencies, program noncompliance, or audit exceptions found as a result of a review by DFPS or its authorized representatives. Such remedy can include a refund of billed amounts or any other appropriate actions deemed necessary by DFPS. Acceptance of funds under this Contract acts as acceptance of the authority of the State Auditor's Office, HHSC Office of Page 7 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Page 8 of 17 Inspector General, or any successor agency, to audit or investigate the expenditure of funds under this Contract or any subcontract. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Contractor and the requirement to cooperate is included in any subcontract it awards. Failure to enforce any provision of the Contract does not constitute a waiver of that provision, or any other provision, of the Contract. 1.29. Reporting. Contractor will submit all reports requested by the Department in appropriate format and within the time limits specified by DFPS. Contractor will make available at reasonable times and for reasonable periods client records and other programmatic or financial records, books, reports, and supporting documents for reviewing and copying by the Department, the U.S. Department of Health and Human Services, or their authorized representatives. 1.30. Record Keeping. 1.30.1. Unless otherwise noted in this Contract, Contractor will maintain legible copies of this Contract and all related documents for a minimum of five (5) years after the termination of the contract period or five (5) years after the completion of any litigation or dispute involving the Contract, whichever is later. Contractor will provide any records and information concerning a child to the Department upon request. Contractor must forward legible records and information to the Department within fourteen (14) calendar days. Contractor will provide any necessary records and information to DFPS upon verbal request in emergency situations. In emergency situations, Contractor must submit legible records and information within the Department's specified timeframe. THE CONTRACTOR MUST NOT DISPOSE OF RECORDS PERTAINING TO CHILDREN IN DFPS CONSERVATORSHIP BEFORE PROVIDING THE DEPARTMENT'S CONTRACT MANAGER WRITTEN NOTICE OF ITS INTENT TO DISPOSE OF RECORDS AND RECEIVING WRITTEN APPROVAL FROM THE DEPARTMENT'S CONTRACT MANAGER. 1.30.2. Contractor will comply with the Identity Theft Enforcement and Protection Act (Chapter 521 of the Texas Business and Commerce Code). Contractor has a duty to protect personal information and to notify all affected parties of any breach of personal information. 1.31. Authority of Department Staff. DFPS staff are not authorized to sign non-DFPS forms unless those forms have received prior approval by the Department. DFPS is not bound by unauthorized staff actions in signing such forms. '1.32. Single Audit. All contractors identified as subrecipients will submit a Single Audit Determination (SAD) form in accordance with HHSC-OIG requirements. If applicable, Contractor will submit an annual financial and compliance audit of Contractor's fiscal year in accordance with Single Audit Requirements of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and Texas Uniform Grant Management Standards. Contractor will re -procure with the objective of rotating the independent audit firm every six years. Contractor will submit verification of the re - procurement of the independent audit firm for Single Audits. 1.33. DFPS Confidential Information. Contractor will not release confidential DFPS information to any party without the prior written approval of DFPS, including, but not limited to, records received or created by the Contractor that are identifiable to children or clients referred by the Department. Contractor will not use any information supplied by DFPS except for the Page 8 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Page 9 of 17 purposes that the Department intends the information to be used. If Contractor stores, collects, or maintains any data, Contractor will only use such data internally for implementing this Contract. 1.33.1. Contractor will establish a method to ensure the confidentiality of records and other information relating to clients according to applicable federal and state laws, rules, and regulations. 1.33.2. This section does not limit the Department's right of access to client case records or other information relating to clients served under this Contract. The Department will have an absolute right to access to and copies of such information, upon request. 1.33.3. If Contractor receives any request or demand for disclosure of confidential information by oral questions, documents, subpoenas, civil investigative demand, interrogatories, requests for information, or other similar legal process, Contractor will provide DFPS with prompt notice of such request (no later than two (2) business days) so that the Department may determine whether to seek an appropriate protective order and/or consent to Contractor's disclosure of the requested records. 1.33.4. The provisions of this section remain in full force and effect following termination of cessation of the services performed under this Contract. 1.34. Intellectual Property. Except as otherwise provided in this Contract, all products produced by Contractor as a result of this Contract become the sole property of DFPS, including, without limitation, all plans, designs, software, and other contract deliverables. 1.34.1. If Contractor develops any copyrightable material in the course of performing this Contract, then Contractor will grant the State of Texas, DFPS, any federal awarding agency, and the Health and Human Services Commission a royalty - free, non-exclusive, and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for governmental purposes. 1.34.2. This section does not apply to any report, document, or other data, or any invention of Contractor which existed prior to, or was developed or discovered independently from, its activities related to or funded by this Contract. 1.35. DFPS Background Check Policy. Contractors will submit criminal abuse and neglect history information for background checks electronically through the DFPS Automated Background Check System (ABCS) according to the instructions in the user guide located at: htto://www.dfps.state.tx. us/documents/PCS/ABCSUserGuideFY09.pdf . 1.35.1. Disclosure and Release. Contractor will disclose and release, or cause its employees, subcontractors, and volunteers with direct client contact and/or access to client records to disclose and release, any allegation made against that employee, subcontractor, or volunteer alleging the commission of: 1.35.1.1. an act of abuse, neglect, or exploitation of children, the elderly, or persons with disabilities; 1.35.1.2. criminal history or any current criminal indictment (for felonies) or information (for misdemeanors) involving an offense under the Texas Penal Code against: 1.35.1.2.1. the person; 1.35.1.2.2. the family; ,1.35.1.2.3. public order or decency; 1.35.1.2.4. public health, safety, or morals; or 1.35.1.2.5. property; 1.35.1.3. an offense under Chapter 481 of the Texas Health and Safety Code (Texas Controlled Substances Act); or 1.35.1.4. any act or offense that can reasonably be associated with potential risk Page 9 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 of harm or loss to the Department and/or its clients based on the job duties or contractual role(s) of the person in question at any time during the contract period. 1.35.2. Method of Disclosure and Release. This disclosure and release is required of all individuals who have, or will have, direct contact with clients and/or access to client records, prior to such contact or access and will be accomplished through the use of: 1.35.2.1. a criminal history background check; 1.35.2.2. a DFPS abuse and neglect history check; and 1.35.2.3. a signed disclosure and release by each person attesting to this information, which will be maintained by Contractor, available for review by the Department, and renewed at intervals not to exceed 24 months while the Contract is in effect. 1.35.3. Direct Contact with Clients. Contractor will prevent or promptly remove any employee, subcontractor, or volunteer from direct client contact and/or from access to client records who is alleged to have committed any act listed in this Contract. If it is determined with certainty that the person in question has not committed the acts or offenses alleged, that person may again be assigned to direct client contact and/or access to client records. However, the Contractor or subcontractor will notify the Department of its intent to do so no later than ten (10) business days and receive Department approval prior to the reassignment. Contractor or subcontractor must provide the Department with further information concerning the reasons for the reassignment upon the request of the Department. If the person in question is found to have committed any of the acts or offenses listed in this Contract, that person will not be reassigned to duties involving any direct contact with clients and/or access to client records. 1.36. Changes to Contract. The parties to this Agreement may make modifications to the Contract according to the requirements of this section. 1.36.1. Bilateral Amendment. Either party to this Agreement may modify this Contract by execution of a mutually agreed upon written amendment signed by both parties. 1.36.2. Unilateral Amendment. The Department reserves the right to amend this Agreement through execution of a unilateral amendment signed by the DFPS Contract Manager and provided to the Contractor with ten (10) days notice prior to execution of the amendment under the following circumstances: 1.36.2.1. to correct an obvious clerical error in this Contract; 1.36.2.2. to change the Contract number; 1.36.2.3. to incorporate new or revised federal or state laws, regulations, rules, or policies; 1.36.2.4. to comply with a court order or judgment; 1.36.2.5. to update service level descriptions or daily rates; 1.36.2.6. to change the name of the Contractor in order to reflect the Contractor's name as recorded by the Texas Secretary of State; 1.36.2.7. to change the designated DFPS mailing address for this Contract; 1.36.2.8. to change the designated Contractor mailing address for this Contract; or 1.36.2.9. to change the recorded license number of any license needed under this Contract in order to reflect the current number as issued by the licensing authority. 1.36.3. Contract Renewal. DFPS may renew this Contract at the Department's discretion on an annual basis by mutual agreement, subject to the conditions in Page 10 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Page 11 of 17 the terms of this Contract. 1.37. Complaint Reporting. Unless otherwise noted in this Contract, DFPS will contact Contractor when a complaint is received, and advise the Contractor whether DFPS will conduct an investigation or will coordinate with the Contractor for an investigation and a response. When DFPS requires the Contractor to conduct any part of the complaint investigation, Contractor must respond in writing to DFPS with all information and according to DEPS requirements and specified time frames. If Contractor is unwilling or unable to provide any information within the time required, Contractor will provide a written explanation for any information that Contractor does not submit, any applicable date by which Contractor will provide the information, and the detailed reasons why Contractor is unwilling or unable to provide such information. 1.38. Termination, Remedies, and Dispute Resolution. Failure to enforce any provision of this Contract does not constitute a waiver of that provision, or any other provision, of the Contract. 1.38.1. Abandonment or Default. If Contractor defaults on the Contract, DFPS reserves the right to cancel this Contract without notice and either re -solicit or re -award the contract to the next best respondent or bidder. DFPS reserves the right not to consider the defaulting Contractor in the re -solicitation or in future solicitations for the same type of work, unless the specification or scope of work significantly changed. Termination is not an exclusive remedy but will be in addition to any other rights and remedies provided by law or under this Contract. 1.38.2. Immediate Suspension or Termination. The Department will immediately suspend or revoke this Contract if the Contractor is found liable for, or has a contract, license, certificate, or permit of any kind revoked for, Medicaid fraud. DFPS will also immediately suspend or revoke this Contract if a necessary license, certificate, or permit named in this Contract expires or is revoked by any applicable licensing authority for any reason. 1.38.3. Remedies. The Department, based on information from monitoring or other verifiable sources, may terminate this Contract for cause or take other actions, including, but not limited to: 1.38.3.1. requiring the Contractor to take specific corrective actions in order to remain in compliance with any contractual term; 1.38.3.2. withholding or recouping payments made to the Contractor or imposing other sanctions based on audit finding of violations of contract requirements; 1.38.3.3. suspending and/or limiting any services and placing conditions on any such suspensions and/or limitations of services; 1.38.3.4. removing any employee of the Contractor or any subcontractor from the provision of services under this contract; and 1.38.3.5. suspending, placing into abeyance, or removal of any contractual rights including, but not limited to, withholding of payment, cessation of placement, and removal of all contract rights. 1.38.4. Termination. Either party may terminate this Contract at any time with the consent of the other party. In addition, either party may terminate this Contract by providing thirty (30) days written notice to the other party of the Contract's final date. Nothing in this section will be construed to prohibit the Department's right to immediately terminate this Contract. 1.38.5. Transition after Termination. At the end of the contract term or other contract termination or cancellation, Contractor will in good faith and in reasonable cooperation with the Department, aid in the transition to any new arrangement or provider of services. The respective accrued interests or obligations incurred to date of termination must also be equitably settled. Upon termination or Page 11 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 22&2 March 2015 expiration of this Contract, DFPS will work with Contractor to transfer all services as efficiently as possible with the goal to have all necessary services transferred by the effective date of the expiration or termination of the Contract. However, in the event that a transfer of all necessary services is not possible, Contractor will continue to provide necessary services in accordance with all terms and conditions of this Contract until all necessary client services are completely transferred. 1.38.6. General Release. The acceptance by Contractor or its assignees of the final payment under this Contract, whether by voucher, judgment of any court of competent jurisdiction, or any other administrative means, will constitute and operate as a general release to the State from all claims of and liability to the Contractor arising out of the performance of this Contract. 1.38.7. Contract Dispute Resolution. The dispute resolution process provided for in Chapter 2260 of the Texas Government Code will be used by the Department and Contractor to attempt to resolve any claim for breach of contract made by Contractor. 1.39. Certifications. The certifications enumerated below represent material facts upon which DFPS relies when accepting a bid for this solicitation. If the Department later determines that Potential Contractor knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and U.S. law. Contractor further agrees that it will provide immediate written notice to DFPS if at any time Contractor learns that any of the certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. If the Contractor cannot certify the accuracy of al! the statements contained in this section, Contractor must provide written notice to DFPS detailing which of the below statements it cannot certify and why. Contractor acknowledges its continuing obligation to comply with the requirements of the following certifications contained in its Proposal, and will immediately notify DFPS of any changes in circumstances affecting these certifications: 1.39.1. Certification Regarding Lobbying. State and federal law place restrictions on the use of state and federal funds in regard to lobbying. The Contractor certifies, to the best of its knowledge and belief, that: 1.39.1.1. In accordance with 31 U.S.C. §1352, no federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 1.39.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit Standard Form - LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. 1.39.1.3. The Contractor will require that the language of this certification be included in the award documents for subcontracts and that all subcontractors will certify and disclose accordingly. Page 12 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract 1.39.1.4. Payments of appropriated or other funds to Contractor under any resulting agreement are not prohibited by Texas Government Code §556.005 or §556.008. 1.39.2. Suspension, Ineligibility, and Voluntary Exclusion. Federal Law (2 CFR 180, 2 CFR 376, and Executive Orders 12549, 13224, and 12689) requires DFPS to screen each covered Contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, ineligibility, and voluntary exclusion. Contractor certifies the following: 1.39.2.1. That Contractor and Contractor's principals are, to the best of its knowledge and belief, not on the specially designated nationals list or debarred, suspended, declared ineligible, or voluntarily excluded from participation in this solicitation or any resulting contract. 1.39.2.2. That Contractor will not knowingly enter into any subcontract with an entity who is on the specially designated nationals list or debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. Contractor will also not knowingly enter into any subcontract with an entity whose principals are on the specially designated nationals list or debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 1.39.2.3. That Contractor will include this section regarding debarment, suspension, ineligibility, and voluntary exclusion, and the specially designated nationals list without modification in any subcontracts or solicitations for subcontracts. 1.39.3. Child Support. Under Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. 1.39.4. Drug -Free Workplace Certification. Contractor certifies that it will or will continue to provide a drug-free workplace by: 1.39.4.1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 1.39.4.2. Establishing an ongoing drug-free awareness program to inform employees about - 1.39.4.2.1. The dangers of drug abuse in the workplace; 1.39.4.2.2. The grantee's policy of maintaining a drug-free workplace; 1.39.4.2.3. Any available drug counseling, rehabilitation, and employee assistance programs; and 1.39.4.2.4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 1.39.4.3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement; 1.39.4.4. Notifying the employee in the statement that, as a condition of employment under the grant, the employee will -- 1.39.4.4.1. Abide by the terms of the statement; and 1.39.4.4.2. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Form 2282 March 2015 Page 13 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 1.39.4.5. Notifying the agency in writing, within ten calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central point for the receipt of such notices. Notice will include the identification number(s) of each affected grant; 1.39.4.6. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted - 1.39.4.6.1. Taking appropriate personnel action against such art employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 1.39.4.6.2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency; 1.39.4.6.3. Making a good faith effort to continue to maintain a drug-free workplace. 1.39.5. Anti -Trust Certification. Pursuant to 15 U.S.C. Sec. 1, et seq. and Tex. Bus. & Comm. Code Sec. 15.01, et seq., Contractor certifies that neither the Contractor nor the firm, corporation, partnership, or institution represented by the Contractor, or anyone acting for such a firm, corporation, or institution has violated the anti-trust laws of this state, federal anti-trust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. 1.39.6. Deceptive Trade Practices. Contractor certifies that it has not been found guilty or liable of a Deceptive Trade Practices Act or any unfair business practice either in an administrative hearing or court suit within the fast 5 years. Contractor certifies that it has no officers who have served as officers of other entities who have been found guilty or liable of a Deceptive Trade Practices Act or any unfair business practice either in an administrative hearing or court suit within the last 5 years. Contractor represents and warrants that within the last five years it has not been found guilty or liable of any investigation or proceeding by any federal or state securities regulator under any federal or state securities laws or regulations. 1.39.7. Prohibited Responses and Contracts. Pursuant to Texas Government Code §2155.004-006, Contractor certifies that the individual or business entity named in this form is eligible to receive the specified contract and acknowledges that any contract concerning this certification may be terminated and payment withheld if this certification is inaccurate. 1.39.8. Financial Interests and Gifts. Contractor certifies that neither Contractor nor any person or entity that will participate financially in a contract has received compensation from DFPS for participation in preparation of specifications for a contract. Contractor certifies that it has not given, offered to give, and does not intend to give at any time, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to any public servant or employee in connection with a contract. 1.39.9. U.S. Department of Homeland Security's E -Verify System. Contractor certifies its use of the U.S. Department of Homeland Security's E -Verify system to validate the eligibility of all staff, subcontractors, or subcontractor's staff to perform work under this Contract within the United States of America. Upon request, Contractor must provide an electronic or hardcopy screenshot of the Page 14 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 confirmation or tentative non -confirmation screen containing the E -Verify case verification number for each individual hired to perform work on the Contract. If this certification is falsely made, DEPS reserves the right to take any remedial actions deemed reasonable and necessary by the Department to ensure compliance with the terms and conditions of this Contract, up to and including termination of the Contract at no fault to the state. 1.40. Incorporation by Reference. The following documents are incorporated into the Contract for all purposes and are on file with the Department, the Contractor, and subcontractor(s). 1.40.1. DFPS Procurement #530-15-0004 1.40.2. Form 2031, Signature Authority Designation 1.40.3. Form 4732, Request for Determination of Ability to Contract 1.40.4. Form 2030, Budget for Purchase of Service with Narrative, if applicable 1.40.5. Form 1513, Disclosure of Ownership and Control Interest Statement, if applicable 1.40.6. HUB Subcontracting Plan, if applicable 1.40.7. Form 9007[for applicable payment type], Internal Control Structure Questionnaire (ICSQ), if applicable 1.40.8.1 Contractor's proposal submitted in response to DFPS Procurement # 530-15-0004; 1.40.8.2 Contractor's response to negotiation discussion points; 1.40.8.3 Project Work Plan; 1.40.8.4 FY15 Plan of Operation; including addendum; 1.40.8.5 FY16 Plan of Operation; including addendum. 1.41. Vendor Performance. Pursuant to Texas Government Code, Section 2155.144, -.1442 and 34 TAC Section 20.108, state agencies are required to report vendor performance on any purchase of $25,000 or more from contracts administered by the CPA or any other purchase made through an agency's delegated authority or a purchase made pursuant to the authority in Government Code, Title 10, Subtitle D ora purchase exempt from CPA's procurement rules and procedures. DFPS reports vendor performance by means of the Vendor Performance Tracking System (VPTS), which can be accessed online at: http://www.window.state.tx.us/procurement/orog/vendor performance/ DFPS may use the VPTS to determine best value when awarding contracts in instances where past performance is included as a factor in the evaluation of a vendor for award. 1.42. Information Security Requirements. Contractor must comply with the following: 1.42.1 The DFPS IT Security Policy located at: http://www.dfps.state.tx.us/documents/PCS/Contractor Information Security.pdf 1.42.2 Health and Human Services Enterprise information Security Standards and Guidelines 1.42.3 Title 1, Texas Administrative Code, Sections 202.1 and 202.3-.28 1.42.4 Texas Human Resources Code, Section 40.005 1.42.5 Texas Business and Commerce Code, Subchapter B, Sections 521.051- .053 1.42.6 Texas Family Code, Section 162.018 Page 15 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 1.42.7 Texas Family Code, Subchapter C, Sections 261.201-.203 1.42.8 Texas Family Code, Section 264.408 1.42.9 Texas Family Code, Section 264.511 1.42.10 Texas Health and Safety Code, Section 85.115 and 40 TAC Section 1404 1.42.11 Title 40, Texas Administrative Code, Subchapter B, Sections 700.201-.209 1.42.12 Texas Health and Safety Code, Chapter 181 and 1 TAC Sections 391.1-.2 1.42.13 The Federal Information Security Management Act of 2002 (FISMA); 1.42.14 Publication 1075 — Tax Information Security Guidelines for Federal, State and Local Agencies; 1.42.15 NIST Special Publication 800-53 Revision 3 — Recommended Security Controls for Federal Information Systems and Organizations; and 1.42.16 NIST Special Publication 800-47 -- Security Guide for Interconnecting Information Technology Systems. 1.42.17 In addition to the requirements expressly stated in this Section, Contractor must comply with any other State or Federal law, regulation, or administrative rule relating to the specific DFPS program area that Contractor supports. 1.42.18 Upon reasonable notice, Contractor must provide, and cause its subcontractors and agents to provide, DFPS or its designee, prompt, reasonable, and adequate access to any information security records, books, documents, and papers that are directly pertinent to the performance of the Contract including, but not limited to: 1.42.18.1 Contractor information security policies; 1.42.18.2 Contractor information security procedures; 1.42.18.3 Contractor information security standards; 1.42.18.4 Contractor information security guidelines; 1.42.18.5 Contractor security plan in compliance with NIST Special Publication 800-53 Revision 3; 1.42.18.6 Contractor security violation reports; 1.42.18.7 Contractor employee security acknowledgement agreements; and 1.42.18.8 Lists of Contractor's employees, subcontractors, and agents with authorized access to DFPS confidential information. 1.42.19 Items 1.42.17.1 through 1.42.17.7 above are subject to DFPS' review and approval. Neither DFPS' review or approval, nor its failure to review or approve, will relieve, waive, or satisfy any of Contractor's obligations under this Agreement. 1.42.20 Contractor will provide, and will cause its subcontractors and agents to provide, to DFPS, upon reasonable notice, written certifications of compliance with controls and provisions relating to information security, including but not limited, those related to confidential data transfers and the handling and disposal of Personally identifiable Information (PII). Acceptable forms of written compliance may be, but are not limited to: 1.42.20.1 Statement on Auditing Standards No.70, Service Organizations (SAS -70) Report; 1.42.20.2 General Security Controls Audit; 1.42.20.3 Application Controls Audit; 1.42.20.4 Vulnerability Assessment; and 1.42.20.5 Network/Systems Penetration Test. 1.43. Survivability. All obligations and duties of the Contractor not fully performed as of the expiration or termination of this Contract will survive the expiration or termination of the Page 16 of 17 Texas Dept. of Family and Protective Services Purchased Client Services Contract Form 2282 March 2015 Contract. 2. PROGRAM SPECIFIC TERMS AND CONDITIONS 2.1. The Performance Measures as stated in the attached Attachment A - Performance Measures for FY15 and FY16 are the required performance deliverables for this contract for the Community Youth Development Program. Attachment 11 - Cost Reimbursement Supplement for 2282 provides additional terms and conditions related to contract. Attachment III - Prevention and Early Intervention Supplement provides additional program - specific terms and conditions. 3. SIGNATURE 3.1. This Contract constitutes the entire legal and binding agreement between the parties, who have duly authorized, executed, and delivered this Contract in accordance with its terms. The undersigned representatives have the authority to execute and agree to this Contract on behalf of their respective represented party. 3.2. Texas Protective Department of Family and Contractor Services City of Corpus Christi l•':ture' itle: Signature ed Nae: Jennifer Sims Printed Name: Stacie Talbert Anaya Deputy Commissioner Title: Interim Director of Parks and Recreation Date Date Page 17 of 17 City of Corpus Christi RFP # 530-15-0004 March 3, 2015 CITY OF CORPUS CHRISTI -- RFP CLARIFICATION PROGRAM 1. Respondent provided a general statement that "The CYD Program Manager will be responsible for ensuring procedures for screening, matching and providing assignments to volunteers." No specific details as to how this is accomplished. The CYD program or subcontractor will provide a job description for volunteer assignments. The CYD Program Manager or subcontractor designee will conduct an interview with potential volunteer to match with an appropriate volunteer assignment. The CYD Program Manager is to ensure the subcontractor follows the procedures for a volunteer placement, to include a background check as per contract compliance. 2. No specific information on how community outreach was to be accomplished. Community outreach will be accomplished by CYD having a presence and participating at community events and school functions throughout the 78415 area. At these events, we will be distributing informational materials and promotional items to increase the public's awareness the CYD message and to recruit youth for the CYD programs. Recruiting for the CYD program occurs throughout the year including extra efforts for summer programs. This includes visiting school events that are held in the fall at the 78415 schools and end of year events. This allows the CYD Program Manager the opportunity to visit with each school, meet teachers and parents at the schools and engage the youth through activities while learning about CYD programs. It is also an opportunity to showcase programs, perform surveys, increase recruitment and also promote awareness of the CCC. These events will involve the CYD Collaborative Committee, providers and YAC. 3. No clear indication of how exactly complaints are handled from beginning to end. Agency complaints may be collected or filed with the Parks and Recreation Department Administration or directly with the CYD Program Manager. In addition, complaints can be collected through the city's website as well as through City Council, community meetings, and through one-on-one interactions with the public. When a complaint is collected or filed, the complaint is documented and then investigated to determine a response or resolution. if the complaint is regarding CYD staff, disciplinary action, if any, is based according to City Policy. If the complaint is regarding subcontractors affiliated with CYD, the CYD City of Corpus Christi RFP # 530-15-0004 March 3, 2015 Program Manager will document any complaints then investigate to determine a response or resolution with the subcontractor. 4. Organizational chart not exactly clear on CYD. See attached Organizational Charts: City Department Organizational Chart and Parks and Recreation Department. The CYD program is housed within the Community Services Division of the Parks and Recreation Department. 5. Past monitoring reports indicate patterns of corrective actions required for findings. The corrective action plans submitted to the state office in prior monitoring findings for June 2014 and April 2011 have been implemented. City of Corpus Christi RFP # 530-15-0004 City of Corpus Christ Parks and Recreation Community Services Division Management Aide City Manager Assistant City Manager Parks and Recreation Director t Assistant Director Community Services Superintendent Juvenile Assessment Center Case Manager Case Manager J Case Manager ! Prevention Education 1 Case Manager / Prevention Education i Case Manager (Night Time) Case Manager (Night Time) 80 Community Youth Development i CYD Program Manager I CYD Administrative Assistant CYD Subcontractors Executive Liaison/ Special Projects Esther Velazquez 828.3093 City of Corpus Christi Organizational Chart Deputy City Manager Margie Rose 826.3220 City Council 826-3105 City Manager Ronald L. Olson 8264220 1 Communications, Media Relations & °Government Kim Womack 826-3210 Business Liaison Alyssa Barrera 826.3355 Economic Development 882-7448 City Attornoy Mlles Risley 826-3360 Downtown Management District 082-2363 Convention & Visitors Bureau 881-1888 Risk Management Donna James Manager 326-3739 Intergovernmental Relations Tum Tagllabue 826-3850 Human Relations Sylvia Wilson Administrator 826-3196 City Secretary Rebecca Huerta 826-3105 City Auditor Artena Sones 826.3659 Municipal Court Judicial Hon. Margie Flores 686-2520 ACM Public Works & Utilities Gustavo Gonzalez 826-3235 Public Works Valerie Gray - Executive Director 826-3729 Street Operations Andy Loaf, Acting 857.1875 Solid Waste Operations Lawrence Mikotajczyk 857.1972 Assistant Capital Programs Jerry Shoemaker Acting 8253518 Environmental & Strategic initiatives Mark Van VIuek interim 857-1874 Facilities Carlos Gonzalez 326-1980 Utilities Mark Van Vleck Exacutive Director 857-1874 Water Bill Mahaffey Assistant 885-6944 Wastewater Brian Butacher Assistant 826-1718 Gas Debbie Marroqutn 885-6924 Development Services Dan Grimsbo 326-3595 ACM Safety, Health & Neighborhoods Susan Thorpe 826-3232 ACM General Government 3. Operations Support Wes Pierson 826-3082 Police Chief Floyd Simpson 8862604 Animal Control Cmdr John Houston 326-8358 Fire Chief Robert Roche 826-3932 Code Enforcement Capt David Blackmon 836.2691 Housing & Community Development Eddie Ortega 026.3044 Health Annetta Rodriquez 851-7205 Parks & Recreation Stacle Talbert Interim 826-3464 Libraries Laura Garcia 826-7070 Municipal Marina Peter Davidson Superintendent 826-3980 Court Administration KlmberlyJozwiak 886-2515 B Eddie As 82 Finance Constance Sanchez 826-3227 Office of Management & Budget • udget Strategic Houlihan Management sIstant Saundra 'Madan 8.3792 Assistant 826-3682 Human Resources Yasmina Chapman 826»3315 M.I.S. Michael Armstrong 8263740 Float Jim Davis 857-1909 Airport Fred Segundo 289-0171 American Bank Canter 826-4700 Museum 826-4660 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts Summary dick here for instruction Contractor Contract No. 24186672 Contract Period March 1, 2015 - August 31, 2015 City of Corpus Christi Cost Category A Grand Total s Reimbursable C Other (Match) (1A) Personnel - Salaries 37874.34 37874.34 0 (1 B) Personnel - Fringe Benefits 10605.51 10605.51 0 Subtotal 48479.85 48479.85 0 (2) Travei 1022.32 1022.32 0 (3) Materials, Supplies, and Controlled Assets 1841.5 1841.5 0 (4) Equipment (Rent/Lease/Purchase) 0 0 0 Subtotal 2863.82 2863.82 0 (5) Other Costs (list below) 155889.8 155889.8 0 Subtotal 155889.8 155889.8 0 Foster or Day Care Total (per DFPS unit rate below) Total Direct Costs Total Indirect Costs (if applicable) Grand Total 207233.47 207233.47 0 Unit Rate Contracts Amounts (a) Projected service units (days, etc.) x (b) Cost per unit of service (i.e., unit rates) x (c) Projected clients to be served 688 Foster or Day Care Total 688 Certified by: Ate,: - 01'� ‘2711-. Name: Stacie TalbertAnaya Title: Interim Director of Parks and Recreation Date: 4/14-1 rs Page 1 Form 2030 July 2011 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (IA) Personnel - Salaries Contractor Contract No. Contract Period March 1, 2015 - August 31, 2015 City of Corpus Christi 24186672 Form 2030 July 2011 Position or Title A # Staff B Avg. Monthly Salary C %Time (on contract) D # Months of Service E Total AxBxCxD F Reimbursable G Other (Match) CYD Program Manager 1 3510.31 100 6 21,061.86 21,061.86 Accountant 1 3049 25 6 4,573.50 4,573.50 CYD Adminstrative Assistant 1 2039.83 100 6 12,238.98 12,238.98 Total Salaries 37,874.34 37874.34 0 *For monitoring purposes timesheets and payroll data must be kept on file. **Costs not allowable if already being paid by other sources. Page 2 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (1 B) Personnel - Fringe Benefits Contractor City of Corpus Christi Contract No. 24186672 Contract Period ch 1, 2015 - August 31, 2015 Type of Fringe Benefits A Total B Reimbursable C Other (Match) TMRS Retirement (Retirement) 15% x $33,300.84 4,995.12 4,995.12 FICA (7.65% x $33,300.84) 2,547.51 2,547.51 Workers Compensation (PM & Admin Asst) ($40 x 12) 960 960 Health Insurance( PM) ($350.48 x 6) 2,102.88 2,102.88 I Total Fringe Benefits 10,605.51 10605.51 0 *For monitoring purposes payroll data must be kept on file. **Costs not allowable if already being paid by other sources. Page 3 Form 2030 July 2011 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (2) Travel Form 2030 July 2011 Contractor City of Corpus Christi Contract No. 24186672 Contract Period %larch 1, 2015 - August 31, 2015 Type of Travel Expense (mileage/food/lodging etc.) A Total B Reimbursable C Other (Match) Local Mileage (30 miles x .56 x 6 months) S100.80 S 100.80 CYD Provider Meeting / TNOYS Prevention E.: Early Intervention Conf Hotel (5120 x 3 nts) 8360.00 S360.00 Hotel Taxes (810.80 x 3 nts) 832.40 832.40 Per Diem (2 x 4 x 836) 8288.00 8288.00 Mileage for Conference (432 miles x .56) 8241.92 8241.92 Total Travel $1,023.12 $1,023.12 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 4 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (3) Materials, Supplies, and Controlled Assets Form 2030 July 2011 Contractor City of Corpus Christi Contract No. 24186672 Contract Period March 1, 2015 - August 31, 2015 Materials and Supplies (description) A Total B Reimbursable C Other (Match) Routine Office Supplies 724.5 724.5 Community Awareness Supplies 1027 1027 Food!Snacks (youth) 90 90 Total Materials and Supplies 1841.5 1841.5 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 5 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (4) Equipment Contractor Contract No. Contract Period Form 2030 July 2011 City of Corpus Christi 24186672 March 1, 2015 - August 31, 2015 Equipment (description and basis of cost) Method Used {rent/lease/buy) A Total B Reimbursable c Other (Match) none Total Equipment *For monitoring purposes, receipts and other detailed records must be kept on file. **All equipment must be tagged and numbered. **Costs not allowable if already being paid by other sources. Page 6 0 0 0 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (5) Other Costs Form 2030 July 2011 Contractor City of Corpus Christi Confract No. 24186672 Contract Period 'ch 1, 2015 - August 31, 2015 Other Costs (description and basis of cost) A Total B Reimbursable C Other (Match) Postage/Delivery 100.80 100.80 Copying/Printing Costs 123 - 123 Recruitment Costs 425 425 Leadership Recognition Event 750 750 Community Needs Assessment 410 410 Registration Fees (TNOYS) 300 300 Lease/Rental Expenses 1,920 1,920 Cultural Competency Training 100 100 SUBCONTRACTOS Youth Odyssey 19,421 19,421 SERCO of Texas 58,663 58,663 Boys & Gilds Club 28,971 28,971 Communities in Schools 44,706 44,706 Total Other Costs 155889.8 155889.8 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 7 City of Corpus Christi FYI5 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 78415 Community Youth Development Program FY 15 BUDGET NARRATIVE RFP No.530-15-0004 The City of Corpus Christi (City) will serve as the fiscal agent for the Community Youth Development (CYD) Program. The City will provide fiscal services necessary to ensure State funds are properly utilized to deliver the services reflected in this proposal. The City will also ensure subcontracts for the delivery of services is executed by all service delivery agencies. During the program period, the City will monitor each subcontractor to ensure services are being delivered in accordance with State guidelines and as specified in the subcontract for services. Personnel — Salaries $37,874.84 Positions are salary -based with the exception of the Administrative Assistant which is paid on an hourly -base. The Program Manager and the Administrative Assistant are charged for 100% of their time, the Accountant is charged for time spent working on the CYD program. Timesheets are prepared each month by the persons in the three positions and their hours worked on CYD business is verified by the Program Manager. The Fiscal Agent is reimbursed by DFPS for only those hours worked on CYD. FA Non -Service Operational Salaries: $37,874,84 CYD Program Manager -- Salary $21,061.86 A full-time (40 hours a week) CYD position responsible for preparing correspondence, plans, contracts, agreements, budgets, and monitoring reports all related to CYD. Monitors subcontractor and fiscal agent budgets and expenditures and ensures contract compliance. Conducts annual subcontractor formal monitoring and quarterly site visits. Collects and analyzes data to monitor contract compliance. Works with subcontractors on resolving problems and answering questions. Oversees the management of database on CYD participants. Reviews monthly subcontractor billings and reports for payment processing. Performs Community Outreach by creating collaborative relationships. Maintains inventory of all capital purchases by subcontractors and maintains an inventory list. In addition, this position also assists in CYD data entry as needed. 40 hours per week spent on CYD. $3,510.31 mo. x 100% x 6 mos. = $21,061.86 Accountant — Salary $4,573.50 Full-time (40 hours a week) position responsible for processing payment requests to vendors and subcontractors. Records and reports expenditures and processes time reimbursement for Fiscal Agent. 9-10 hours per week spent on CYD. $3,049 mo, x 25% x 6 mos. = $ 4,573.50 Administrative Assistant -- Salary $12,238.98 A full-time (40 hours a week) CYD position reimbursed 100%, responsible for all data entry into 1 City of Corpus Christi FY15 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 the PEIS data system and assisting the CYD Program Manager. Also responsible for maintaining files, assisting with community events and some correspondence with providers (40 hours per week spent on CYD).. $2,039.83 x 100% x 6 mos = $ 12,238.98 Personnel — Fringe Benefits $10,605.51 FA Non -Service Operational Fringe Benefits: $10,605.51 TMRS (retirement) Percentage on the (2) full-time salaries (CYD Program Manager $21,061.86 and CYD Administrative Assistant $12,238.98 =$33,300.84 For 6 months (March -Aug) - 15% x $33,300.84 = $4,995.12 or approx $832.52 per month. FICA Percentage of tax on the (2) full-time salaries (CYD Program Manager ($21,061.86 and CYD Administrative Assistant ($12,238.98) — 7.65% x $33,300.84 = $2,547.51 or approx $424.58 per month. Worker's Compensation (Program Manager and Administrative Assistant) $40 x 2 personnel x 12 pay periods = $960.00 Health Insurance (Program Manager only; the Administrative Assistant does not participate in the City's Health Insurance Program) $350.48 x 6 mos. = $2,102.88 Fringe Benefits will be charged at 100% to the State for the two full-time positions. Fringe Benefits for the Accountant are being paid by the City of Corpus Christi and not being charged to the State. Personnel — Travel $1,022.32 FA Non -Service Operational Travel: $1,022.32 Local mileage — Local travel by CYD Program Manager and/or Administrative Assistant at a rate of $0.56/mile, estimated miles for year to travel to subcontractor sites to coordinate and monitor programs. Basis is derived from historical usage from previous years. In the event there is a mileage rate increase, we will reimburse at a level no higher than the standard federal level. Approximately 30 miles / month x .56 cents per mile x 6 months = $100.80 2 City of Corpus Christi FY15 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 Out-of-town travel: Funds are allocated to cover expenses for the Texas Network of Youth Services Annual Prevention and Early Intervention Conference held in San Antonio, Texas. We will request for reimbursement at this rate, but in the event of an increase, we will request at a level no higher than the standard DFPS rate. Trip 1 — CYD Provider Meeting/TNOYS Conf Hotel rooms for (CYD Program Manager and Administrative Assistant) 2 staff members x 3 nights x $120.00 night = $360.00 $104. X Hotel Tax ($10.80 x 3 nts = $32A0 Per Diem: 2 staff x 4 days x $36/day = $288.00 Transportation (car): 1 vehicle x 432/miles Austin x .56 = $241.92 Total Trip - $922.32 Materials and Supplies $1841.50 FA Non -Service Operational Material and Supplies: $1841.50 Routine office supplies — $724.50 Office supplies to be utilized by the CYD Program Manager and Administrative Assistant in overseeing all projects under the Community Youth Development Program. Office supplies including but not limited to paper, pens, pencils, note pads, folders, printer cartridges, binders, computer hardware and software, craft supplies, camera, items for CYD meetings, subcontractor trainings, pre-bid conferences, publications, and correspondence. Approximately $120.75 per mo. x 6 mos. = $724.50 This figure is based an historical usage from previous years. Community Awareness Supplies — $1,027.00 Community Awareness for the CYD program will be done throughout the 78415 area including attendance at community events and school functions. At these events, we will be distributing small items to spread the CYD message and to recruit youth for the CYD programs. Items to be purchased will include the CYD logo and phone number and will include such items not limited to pens, pencils, lanyards and notebooks to be distributed to participants at events. This also includes supplies to conduct community meetings and attend school events at the three high schools, three middle schools and seven elementary schools. These items include but are not limited to decorations, banners, activity supplies etc, for community events. This figure is based on historical usage from previous years. Community Awareness Items (High School) -- 500 items @ $1.08 ea = $540.00 Community Awareness Items (Elementary) — 750 items @ .65 ea = $487.00 3 City of Corpus Christi FY15 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 Food/snacks (for Youth) — $90.00 Costs associated with the purchase of food, drinks and/or snacks for youth that attend the CYD Collaborative Committee meetings. Youth attendance to each monthly meeting averages about 7- 10 youth. We invite a number of YAC students to attend the meetings and get a feel for the Collaborative Committee and to voice their opinion on programs. In addition, the CYD Program Manager with assistance from YAC youth, will visit each of the 78415 schools to raise awareness of the program by participating in the school's festivals.. All food costs will be in accordance with DFPS guidelines. Basis is from historical data. Food for CYD Youth at CCC Meetings & Summit meetings 2 meetings at $45 each (approx. 15 kids each) - $ 90.00 Rental. Lease or Purchase of Equipment - $0.00 FA Non -Service Rental, Lease or Purchase of Equipment: $0.001 None Other Costs $155,889.80 FA Non -Service Operational Other Costs: $4,128.80 Postage, delivery charges — $100.80 Costs associated with mailings and deliveries of CYD documents. Fiscal agent is charged per piece, not cost allocation. The estimate of $0.48 per piece is an average cost which includes processing the outgoing mail plus postage. 35 pieces x 6 x $0.48/piece = $100.80. Copying/printing charges — $123.00 Cost for copying documents for CYD meetings, copies to subcontractors and DFPS. Based on prior year's volumes. Fiscal agent is charged per copy at .07 each, not by cost allocation. The estimate of $0.07 per copy includes the City of Corpus Christi lease agreement and the maintenance contract. Copies made - 150 copies/mo. x $0.07 x 6 mos. _ $63. Specialty outside print jobs (Le. display boards, banners, postcards and/or posters for distribution) estimated at $20 x 3 months = $60. Recruitment Costs — $425.00 Costs associated with recruiting for the CYD program throughout the year including extra pushes for summer programs. This includes visiting school events that are held in the fall at the 78415 schools and end of year events. This will give the CYD Program Manager the opportunity to visit 4 City of Corpus Christi FY15 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 with each school, meet teachers and parents at the schools and engage the youth through activities while learning about CYD programs. This will also give us the opportunity to showcase programs, perform surveys, increase recruitment and also promote awareness of the CCC. These events will involve the CYD Collaborative Committee, providers and YAC. In order to increase awareness at the events, for larger events we will create more of a presence with larger booths and activities for YAC youth to interact with while discussing the program. Costs associated with these events include but are not limited to t -shirts for working youth, staff and volunteers, booth costs, decorations, and supplies. Booth Costs (1 x $125, 3 x $50) $ 275.00 Booth supplies (6 x $25 ) $ 150.00 Total Cost $ 425.00 Leadership Recognition Event - $750.00 We will collaborate with providers to provide a Leadership Recognition event for CYD Youth. This event will invite CYD youth to receive recognition for the jobs/community service that they provided throughout the year while being recognized within their community. Costs will include but not limited to a Speaker, projector and sound system including microphone rental, award certificates and recognition token, and decorations. Cost is based on historical data. Recognition Event Site Rental $ 150.00 Presentation Services (system rental & decor) $ 175.00 Certificates $ 75.00 Food (50+ youth in attendance for the Recognition Event) $ 350.00 Total cost for Leadership Recognition Event $ 750.00 Community Needs Assessment — $410.00 The Community Needs Assessment will require special meetings with the YAC and CCC. A youth survey will be distributed to YAC peers in the 78415 zip code. Incentive to complete the form for the youth will include a small item either a CYD wristband, CYD ID tag or similar item in cost. In the past, these items have helped to bring in more surveys and have offered more incentive to the YAC students to approach their friends and peers. Also, in order to bring about competition amongst the youth, the CYD youth who represent the school with the most surveys returned receive a prize, such as an educational field trip. In addition, the CYD Program Manager will enlist assistance from the Dr. Philip W. Rhoades at Texas A&M University -Corpus Christi for compilation of data. Basis on cost derives from historical data from previous years and does not have a formula readily available. Survey Incentives 300 x $.60 - $ 180.00 Recognition event for school - $ 115.00 Data compilation $ 115.00 $ 410.00 Registration Fee — $300.00 Registration Fee for 2 staff for TNOYS conference = $300 Cultural Competency Training - $100.00 As a grant contract, everyone must be trained in Cultural Competency. We will enlist the 5 City of Corpus Christi FY15 Budget Narrative_ revised 3/2/15 RFP No. 530-15-0004 assistance of a speaker in order to fulfill this portion of the contract. Speaker (1.5 hours of cultural competency training) = $100.00 Lease / Rental Expenses - $1,920 The CYD Program Manager's Office is now located at a City of Corpus Christi's, "Parks and Recreation" rental office area located at 606 Carancahua, Ste 105 Corpus Christi, Texas. The space that utilized for CYD business is 320 square footage (CYD Program Manager — 120 sq ft, CYD Administrative Assistant — 110 sq. ft, CYD Storage — 90 sq ft). The monthly lease amount paid to Wilson Plaza Associates L.P. is $4,802. The monthly rental fee paid to the City of Corpus Christi for housing the CYD office at 606 N. Carancahua, Ste 105 is $320. This amount includes utilities and electricity. Lease / Rental Expense Breakdown: CYD Office Square Footage: 320 Total Square Footage for the building: 4,802 Monthly Rental for the building: $4,802.00 4,802' / $4,802 = $1.00 per square foot 320' x $1.00 = $320 per month x 6 months = $1,920.00 Total Subcontractor Services/Other Costs: $151,761.00 Youth Odyssey SERCO of Texas Boys & Girls Club of CC Communities In Schools Total Subcontract Service Dollars: TOTAL AMOUNT OF CYD CONTRACT: $ 19,421.00 $ 58,663.00 $ 28,971.00 $ 44,706.00 $ 151,761.00 $207,233.47 6 Community Youth Development Program FY 2015 Plan of Operation 1- SUMMARY PAGE Contractor Name: Corpus Christi Parks & Recreation Contract Number: 24186672 Contract Amount: $207,233.47 78415 County: Nueces CYD Program Coordinator, Contact Information. Name: Title: E-mail: Phone Number: Matthew Delgado CYD Program Manager MatthewDe@cctexas.com 361-826-4028 Address (include City and ZIP): 615 Leopard Ste. 105 Corpus Christi, TX 78401 Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 400 Output #2: Number of unduplicated youth served: Annually**: 500 Identify the ***Cost Per Youth Client: $414.67 Duplication Percent****15% NOTE "Monthly Average each youth or Adult receiving services within a month is counted once, during each month "Annually ;each youth or adult recefving services within the contract period (the':fiscal year) rs counted once for the fiscal agent 'Cost per Youth Client Total pipgratif funding arnount/annual contracted output for youth (Output #2) Duplication percent is the total number of youth server! by more than, one service provider including the fiscal agent, divided by the fiscal ager! 1. Will the fiscal agent provide services? ❑ Yes, go to question number 2. 2. Check the services to be provided by the fiscal agent: ❑ Youth -Based Curriculum Activity - 01 ❑ Family -Based Curriculum Activity - 02 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ❑ Family Focused Service - 05 ❑ Recreational Services - 07 ® No, skip to question number 4. ❑ Academic Support Services - 08 ❑ Life Skills Classes - 09 ❑ Mentoring - 10 ❑ Youth Leadership Development -11 ❑ Youth Advisory Committee -12 3. Funding amount for services provided directly by fiscal agent: $ 4. Identify the organizations providing the required CYD services (if not provided by the fiscal agent): Required CYD Service: Mentoring Services Youth Leadership Development Services Youth Advisory Committee Parental Involvement Name(s) of Organization(s) SERCO of Texas SERCO of Texas SERCO of Texas Communities in Schools 5. Provide the following information for all subcontractors providing CYD services (separate summer only services): Name of subcontracted service provider Funding Amount Unduplicated Youth To Be Served 1. Boys & Girls Club of Corpus Christi 2. Communities in Schools or the Coastal Bend 3. SERCO of Texas 4. Youth Odyssey, Inc. Total $ 28,971 $ 44,706 $ 58,663 $ 19,421 $ 151,761 150 150 400 40 740 CYD Plan of Operation Fiscal Year2015 Page 1 of 19 (March 1, 2015 —August 31, 2015) 2 — PERFORMANCE BASE CONTRACTS A. -'Monitoring 1. Provide a preliminary schedule for formal on-site monitoring of subcontracts during the March 1, 2015 — August 31, 2015 contract period and attach copies of monitoring tools (IF NOT INCLUDED IN INITIAL PROPOSAL) utilized to review subcontracted service providers including fiscal, programmatic and administrative information and label as Attachment I -Monitoring Tools. NOTE: All subcontracted serviceproviders should be monitored at least once within; the first six months of their contract with the CYD fisca agentin all Atiree areas. Preliminary Monitoring Schedule: Schedule for FY15 Month Subcontract Type of Monitoring* Month Subcontract Type of Monitoring* September March October April November May Boys & Girls Club Programmatic/Administrative December June Communities in Schools Programmatic/Administrative January July SERCO Programmatic/Administrative February August Youth Odyssey Programmatic/Administrative * Type of Monitoring: Fiscal, Programmatic and/or Administrative B. Community Collaborative Committee (CCC) 1. Complete the attached roster of Community Collaborative Committee Members found on Attachment II -CCC Roster & Review Committee. Indicate on the roster which members also serve on the Review Committee. 3 - MENTORING PROGRAM(S) NOTE A separate Mentoring section must be completed for each service provider (both Fiscal Agen(and subcontractors) mentoring service type rovrdrng Program Outputs " Output #1: Number of unduplicated youth served: Monthly (average)*: 20 Output #2: Number of unduplicated youth served: Annually**: 140 1. Is this Mentoring Program a stand-alone program or component of a larger program? ❑ Stand-alone ® Component of a larger program (Name of the larger program SERCO) 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ['Emotional support and absence of severe criticism ❑ High parental expectations Clear rules and expectations Involvement with school/community ® Friendship network ® Positive perception of self and others ® Places high values on helping others ® Sense of purpose CYO Plan of Operation Fiscal Year 2015 Page 2 of 19 (March 1, 2015 —August 31, 2015) Program; Description 3. Describe the mentoring services to be provided in detail, and the mentoring guidelines, if applicable. (Who, What, When, Where, and How). Provide page(s) of where this information is provided in your proposal. A group mentor program will be implemented at the elementary school campus to provide students with positive support, counsel, and friendship. Students will alternate meeting during breakfast or lunch once a month to hear presentations from guest speakers from various career fields; to learn life skills; and, to participate in educational field trips. Career Mentoring --A Career Club will be implemented on the middle and high school campuses to provide students with guidance to make career decisions and promote long term goals such as college exploration and career exploration. These Career Clubs have been a very successful component of the SERCO CYD Program. Students will have the opportunity to learn about various career fields through guest speakers and field trips as well as attending College Career Fairs and industry Fairs such as the Del Mar Health Careers Fair and the Driscoll Children's Hospital Career Fair students have attended in past years. Students enjoyed numerous field trips throughout the year such as campus tours at Texas State University in San Marcos, Texas A&M University Corpus Christi and Del Mar College; Girls in Engineering Day at University of Texas in Austin; Explore UT; a visit to the Alamo and the Witte Museum in San Antonio to name a few. Guest speakers will be scheduled bi-weekly so that all the career clusters can be covered over the school year. The high school students will also be offered the opportunity to participate in workshops for resume writing, interviewing techniques, appropriate interview attire, etc. The YAC will plan a Career Day inviting various employers to conduct mock interviews with the students while providing feedback for improvement of interviewing skills. In addition, speakers from various fields of interest will be recruited to present information to students on a bi-weekly basis as part of a lunch "career club" during the three scheduled lunch shifts. High school students will be offered the opportunity to participate in National Groundhog Job Shadow Day where they will be placed at a worksite in a career field of interest. 4. Identify the frequency, intensity and duration of services for clients: use D01 JD12 servree type names fast a iu individual program naives in parentlreses,) Average Intensity Total # of sessions, visits, or interactions er participant, Average" Duration Identify the average;; amount of time it will take a participant to complete the program Example: Mentoring (Rites of Passage) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Mentoring (Group/Career Mentoring) Youth 1-2 sessions per month 6-12 sessions 6 months 5. What is the mentor to youth ratio: 1 to 4 6. Indicate who will serve as mentors and what recruitment/retention efforts and training will be provided. SERCO has established Personnel Policies and Procedures for recruiting and screening (including criminal background checks) of staff and volunteers. SERCO's Standard Operating Procedures related to staff development and staff oversight/supervision conforms to City of Corpus Christi requirements and the contracted program activities. Criminal background checks have been and will continue to be completed for staff and volunteer mentors once the mentor application has been processed. All information will be kept in a secure location and available for review as needed. SERCO staff will meet one on one with each volunteer to ensure that they bring added value to the program and that they possess the interpersonal skills necessary to work with youth. Campus teachers will provide tutorial opportunities to CYD youth to improve grades or STAAR scores later in the year. Presenters from various industries in the community will be recruited for one time presentations to students on designated campuses and for Career Days planned. Mentors to be recruited for the group mentoring program at the elementary school campus will be scheduled monthly on those campuses and will also receive support and guidance by program staff each month to ensure that program policies are being adhered to. Volunteers who will serve as career presenters will serve in this capacity on a one time only basis and always with campus staff and/or the Program Manager/Liaison in attendance CYO Plan of Operation Fiscal Year2015 Page 3 of 19 (March 1, 2015 — August 31, 2015) NOTE: All volunteers and mentors must be cleared with:a DPS Crlminal;Background Check and a'DFP5 Child Abuse. Registry;check through the ABCS system. .• 7. Identify the target population to be served: Youth, ® Males ® Females Ages: 121 ®10 ®11 ®12 ®13 ®14 Grades Targeted: 4th ❑ 5th 6th ® 7th !1 8th 8. Identify the program model or curriculum (if applicable) to be implemented, to include the developer of the program: EXAMPLE Big Brothers Big Sisters Mentoring Program developed by Big Brothers Big Sister 4 - YOUTH ADVISORY': COMMITTEE. PROGRAM Service` Providerinformation Organization Name: City of Corpus Christi Total Program Funding Amount: $ 58,663 Program Name: SERCO of Texas Contract Period: From: 03/01/2015 To: 08/31/2015 (Inclusive Dates of Service): Same as contract period Yes: ® No: ❑ If not, From: To: All addresses (locations) where services will be provided, (please use full address): 1. Mary Carroll High School 5301 Weber Rd, Corpus Christi, TX 78411 1. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations ® Clear rules and expectations ® Involvement with school/community Friendship network Positive perception of self and others Places high values on helping others ® Sense of purpose 1 ►1 Program Description 2. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How). The SERCO CYD program will strive to develop leadership skills in all the youth its serves but will provide the opportunity for approximately forty (40) high school students to begin to establish the skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT will be planned and led by the Youth Advisory Committee (YAC) in the 78415 community to encourage leadership development. The YAC will be recruited to choose date, topics, speakers, location and to coordinate and facilitate the summit activities. Adults will be on hand to assist and offer guidance but youth will coordinate all activities as a leadership development activity. Community Service will play an integral part in the effectiveness of this program. Studies have shown that students involved in community service projects have increased positive feelings and mental health, and decreases in depression and stress. Students participated in many community service projects this past program year such as visiting nursing CYD Plan of Operation Fiscal Year2015 Page 4 of 19 (March 1, 2015 — August 31, 2015) homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from the 78415 community through formal requests to the campuses. Applications will be taken for one -day projects such as yard work, painting, cleaning, minor carpentry, etc for economically disadvantaged senior citizens and others. Applications will be reviewed by YAC youth and selected for implementation each month. Community service projects help redirect energies of at -risk youth to more positive social activities. Participating in community service projects can be an effective tool in instilling a sense of belonging or stability that these youth need to feel connected ,se JDOI :JD22'sernee type names first and individual program nines in parentheses) Average Frequency Identify daily, weekly, monthly service amounts 1 service does not equal -1 hour) Average Intensity Total # of sessions, visits, or interactions per participant Example: YAC (Champions) Youth 4 sessions per month 48 Sessions (frequency x duration) Average Duration Identify the average amount of time it will take a participant complete the program 12 months Youth Advisory Committee Youth 1 session per month 6 sessions 6 months 5 — YOUTH LEADERSHIP DEVELOPMENT PROGRAM Note Complete one Youth Leadership Development (YLD) program section for each service provider (both Fiscal Agent arid.; subcontractors),that meets all the'YLD requirements found on page 27.of the December 17 2074 RFP Per the RFP,' YLD program requirements 1 ;YLD Must be offered to-prepare=youth to meet the challenges of!adolescence through a series of: structured • progressive: activities and experiences that help them o develop leadership skills (such as conflict resolution, n,egotiation, communication ,19.,...!,,0.,.:,.,.:::"0„,1_0,..,...:,1,;,.:,e.,0„,.,0'„ igoal setting, team building, positive self esteem, and empowerment) c. The .a t r and.lira slnel w youth;as resources and build on their strerigths and capabilities to develop within their own 11.Thsapp yf y rid4.such things as service learning components Il[ Youth must be offered YLD services ataeast one time per month IU the YAC group alone does not satisfy;the requirement fora youth leadership development program ;While all ¥AC participants must' participate in YLD, an YE_Cf program that s separate and distinct from the YAC must be offered rdlth capacity to: serve additional youth Program Outputs . Output #1: Number of unduplicated youth served: Monthly (average)*: 40 Output #2: Number of unduplicated youth served Annually**: 240 1. Is the Youth Leadership Development (YLD) Program a stand-alone program or component of a larger program? Stand-alone ❑ Component of a larger program (Name of the larger program ) 2. Check the protective factors this program will identify for change: Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations ® Clear rules and expectations ® Involvement with school/community CYD Plan of Operation 41 Page 5 of 19 Fiscal Year 2015 (March 1, 2015 — August 31, 2015) E Friendship network ® Positive perception of self and others ® Places high values on helping others ® Sense of purpose Program ';Description 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How). The SERCO CYD program will strive to develop leadership skills in all the youth its serves but will provide the opportunity for approximately forty (40) high school students to begin to establish the skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT will be planned and led by the Youth Advisory Committee (YAC) in the 78415 community to encourage leadership development. The YAC will be recruited to choose date, topics, speakers, location and to coordinate and facilitate the summit activities. Adults will be on hand to assist and offer guidance but youth will coordinate all activities as a leadership development activity. Applications will be reviewed by YAC youth and selected for implementation each month. 4. Identify the frequency, intensity and duration of services for clients: use iD01 JD12 servrce .type t:atttes% first atr u:dcvidrtal program names ttt pt�Tgtttheses) Average Frequency Identify daily, weekly, monthly service -' amounts 1 service doesnot equal 1 hour) Average Intensity otal # of sessions, visits, or interactions per participant Example: YLD (All Stars) Youth 4 sessions per month 12 Sessions (frequency x duration) Average Duration.' Identify the average amount of time it will take a participant complete the:., program 3 months Youth Leadership Development Youth 2 session per month 12 sessions 6 months 5. Describe the process for ensuring opportunities are provided for youth to serve in leadership roles in their community. Community Service will play an integral part in the effectiveness of this program. Studies have shown that students involved in community service projects have increased positive feelings and mental health, and decreases in depression and stress. Students participated in many community service projects this past program year such as visiting nursing homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from the 78415 community through formal requests to the campuses. Applications will be taken for one - day projects such as yard work, painting, cleaning, minor carpentry, etc for economically disadvantaged senior citizens and others. Community service projects help redirect energies of at -risk youth to more positive social activities. Participating in community service projects can be an effective tool in instilling a sense of belonging or stability that these youth need to feel connected. 6'— FISCAL AGENT PROGRAMS) SERVICES NOTE: Complete a separate Fiscal Agent Program section for each individual program provided by the Fiscal Agent, except if the servic type is mentoring, YAC,ior YLD which would beirdicated in the appropriate section. Program Outputs For Services Provided By Fiscal Agent Output #1: Number of unduplicated youth served: Monthly (average)*: N/A Output #2: Number of unduplicated youth served: Annually**: N/A CYO Plan of Operation Page 6 of 19 Fiscal Year 2015 (March 1, 2015 — August 31, 2015) 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 ❑ Recreational Services — 07 ❑ Family -Based Curriculum Activity - 02 ❑ Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ❑ Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ❑ Involvement with positive peer group activities and norms ❑ Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations ❑ Clear rules and expectations ❑ Involvement with school/community ❑ Friendship network ❑ Positive perception of self and others ❑ Places high values on helping others ❑ Sense of purpose Program Description 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). 4. Identify the frequency, intensity and duration of services for clients: use. JDOI JD12 service Type 'zanies first an individual program ;tames m parentheses) Average;;; req uency Identify daily,; weekly monthly service amounts-. service does not: equal 1 hour) Average Intensity Total # of sessions visits, or'interactions .. per participant Example: Recreation (CYD Lions) Youth 4 sessions per month 12 Sessions (frequency x duration) Average Duration Identify the -, average amount of time it will takea participant to complete. he program 3 months 5. Identify the target population to be served: ❑ Males 0 Females El 6-9 years of age ❑ 10-17 years of age CYD Plan of Operation 7 - SUBCONTRACTED PROGRAMS Page 7of19 Fiscal Year 2015 (March 1, 2015 —August 31, 2015) NOTE:,Complete a separate Subcontracted programs section for each individual program provided by a subcontracted Service proved except if the service type is mentoring, YAC, or YLD which would be indicated in the appropriate section Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 35 Output #2: Number of unduplicated youth served: Annually**: 175 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 ❑ Recreational Services — 07 ❑ Family -Based Curriculum Activity - 02 IN Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 IN Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ❑ Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ® Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ['High parental expectations ® Clear rules and expectations ® Involvement with school/community ® Friendship network ® Positive perception of self and others ❑ Places high values on helping others ❑ Sense of purpose Program': Description 4. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). After-school Program: M - F, 3:00 p.m, — 6:00 p.m.; Includes: Power Hour and Triple Play Athletic leagues: Basketball, Flag Football, Kick Ball and Volleyball Summer Program: M — F; 8:00 a.m. — 5:00 p.m.; includes: Triple Play, Swimming, educational programs Power Hour offers extended learning opportunities and educational enrichment programming during non -school hours. It helps to improve academic performance by providing the one-on-one help that many youth do not receive either at home or at school. Students are expected to complete homework assignments before participating in recreational activities. Triple Play demonstrates how eating right, keeping fit and forming positive relationships add up to a healthy lifestyle. The focus is on three components: Mind, Body and Soul. We have an agreement with A&M School of Nursing that provides an added educational and mentoring component to our Triple Play program. The student nurses come to the Club twice each week to work with the kids and to serve their families with health issues. Athletic Leagues offer 6-8 weeks of skill development in one particular sport, offering youth a chance to compete in organized sports leagues and learn good sportsmanship behavior as well as sense of responsibility and self-worth. We currently offer league opportunities to CYD kids in Basketball, Volleyball, Kickball and Flag Football. CYD Plan of Operation Fiscal Year 2015 Page 8 of 19 (March 1, 2015 — August 31, 2015) Service Type and for Whom Served (Who targeted participants are) use JDOl-JD12; service type names first and, individual program names in paret:thesesj', Average_ - Frequency a v dentify daily, weekly, monthly -service amounts service does not equallhour) Average Intensity Total # of sessions, visits, or interactions er participant Average: Duration.., Identify the average <' amount of. time it will take a participant;' to complete the program Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Academic Support (Power Hour) Youth Daily 60 sessions 3 months Recreational (Boys & Girls after school program) Recreational (Athletic Leagues) Youth Daily 60 sessions 3 months Youth 4 sessions per month 24 sessions 6 months Recreational (Summer Program) Youth Daily 45 sessions 3 months Staffing 'Plan For Subcontractors 5. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). Position title (indicate if a volunteer) Services for which this position is responsible Position supervised by: Position has backup by this position, . Unit Director Overall Programming Executive Director Executive Director Learning Center All Educational Programs Unit Director Youth Development staff Front Desk All KidTrax Documentation Unit Director Unit Director Our staff is well trained to function without constant supervision; however performance is monitored on a daily basis, and there is always a lead staff responsible for each program area. There is an established chain of command for every area and adequate support staff is assigned to handle larger than usual groups. There is a staff -to- youth ratio of 1:25. The three positions charged to this grant are as follows: Unit Director — 18 yrs experience; college courses at TX Tech; extensive BGCA training Learning Center -- 8 yrs. experience; BA degree; extensive BGCA training Front Desk — 8 yrs. Experience; assoc. Del Mar; extensive BGCA training CYD Plan of Operation Fiscal Year2015 Page 9 of 19 (March 1, 2015 — August 31, 2015) 7 SUBCONTRACTED PROGRAMS NOTE Complete a separate Subcontracted Programs section for each individual program'provided bya subcontracted service except; if the service type is mentoring YAC or YLD wh[ch:would.be indicated in the; appropriate section provider Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 25 Output #2: Number of unduplicated youth served: Annually**: 175 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 ® Recreational Services — 07 ❑ Family -Based Curriculum Activity - 02 ® Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ® Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ® Caring adults other than parent ❑ Strong bond between children and parents Emotional support and absence of severe criticism ['High parental expectations Clear rules and expectations ❑ Involvement with school/community ® Friendship network ® Positive perception of self and others ❑ Places high values on helping others ® Sense of purpose Program Description 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). CIS is proposing to serve two (2) sites: South Park Middle and Gloria Hicks Elementary. Communities In School's CYD program includes students, who have been referred because of a specific need such as behavior, academics and/or attendance and other students who will be registered under activities who will take part in all activities. All enrolled students attending a school in 78415 will have access to these services with CIS placing emphasis on youth 10-17 years of age. The school sites will provide a safe environment where youth can learn and grow and serve as a resource center for other programs and agencies. Programs are age appropriate and customized per school site based on an assessment utilizing information from school staff, students and families. Some of the activities the case managers provide include support groups, individual guidance, family activities, homework help/tutoring, presentations and information on issues such as drug awareness, teen pregnancy, HIV/AIDS, and educational field trips. Case managers working full-time will invest time for preparation, coordination, and implementation of direct services. After school activities will be coordinated and implemented directly by the case manager. Case managers work with the families to provide a full -structure of assistance to the youth. Families are invited to various activities at the schools. This gives the families an opportunity to participate with their youth, to include speakers, presentations and one-on-one counseling. Academic Support Services will be provided once a week every other week for 1 hour for 4 months. Life skills which will include presentations and individual guidance will be provided for 1 hour once a week every other week for four months. Recreational services will also be provided for 4 months 1 hour once a week every other week. CIS/CYD staff will develop a monthly activity plan which will provide a tentative schedule of all activities. This monthly activity plan will be turned into the Project Coordinator for the prior month and a tentative activity plan for the current month. CIS/CYD programs will provide structured activities at two (2) school sites where eligible youth, parents and siblings are welcomed to participate. Coordinated activities are geared towards knowledge, CYD Plan of Operation Fiscal Year 2015 Page 10 of 19 (March 1, 2015 —August 31, 2015) personal growth, and enhancing family life. Activities will be varied to meet the needs of the participants. Activities will be implemented before and during school at the elementary school and middle school site. Identified elementary school sites will also include recreational activities immediately after school. Participation is voluntary with a CYD registration form signed by the parent/guardian. Service % Location Day > Time Academic Support and Life Skills Gloria Hicks Elementary Monday -Friday 8:00-4:00 Academic Support and Life Skills South Park Middle School Monday -Friday 8:00-4:30 ervice Type and for Whom Served (Who targeted participants are) When When (months served per program Average, Frequency dentify daily, weekly, monthly service amounts service does not equal 1 hour) use JDOI-JD12 service type r:arns fast"arr imdrvirfiral programa rrarrres id— Average Intensity Total#of" sessions,visits, or interactions per participant Average Duration Identify:- the average amount of time it will take a participant to complete the' program Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Life Skills (Case Management) Youth Daily 60 sessions 3 months Life Skills (Life Skills Training Classes) Youth Weekly 12 sessions 3 months Academic Support Youth Daily 60 sessions 3 months Recreational Services Youth 2 sessions per month 8 sessions 4 months Staffing"Plan For Subcontractors 4. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). The Project Coordinator will oversee the CIS/CYD program and work closely with case managers in providing services. The Project Coordinator will monitor all aspects of the program and be responsible for the completion the CYD monthly status reports. The Project Coordinator has five years of experience with the CIS/CYD program and has demonstrated a clear knowledge of the program. This position will not be funded through CYD grant but will be an in-kind contribution. The case manager will be responsible for their campus only. They will prepare, coordinate, and implement direct services on their perspective campuses. Case managers have various year of experience with the program and have been trained in working with the youth they service and in the mission of the CYD grant. The minimum qualification for all case manager positions is a Bachelor's degree in a social service field and/or 5 years of experience working as a case manager. In case of staff vacancy/absence, the Project Coordinator will fulfill the duties of the staff. In the event of a vacancy with the Project Coordinator, other Coordinators from various schools will be pulled to fulfill the duties until the position is filled. Position "title (indicate if a volunteer) Services for which, this position is responsible Position Position has backup supervised by this position by Case manager Responsible for maintaining the CYD program at South Park MS Gloria Taylor Project Coordinator Case manager Responsible for maintaining the CYD program at Hicks Elementary Gloria Taylor Project Coordinator CYD Plan of Operation Page 11 of 19 Fiscal Year2015 (March 1, 2015 — August 31, 2015) CIS has Personnel Policies, Standard Operating Procedures, Directives, and Memorandums in place to maintain the internal integrity of the agency. These policies are reviewed yearly by Management and Board Committees to make sure current state and federal guidelines are being followed. Attracting and maintaining educated and trained personnel is essential for CIS and this grant if children and families are to continue to succeed. It is imperative for our organization to be in compliance with changes in laws regarding hiring practices. Staff will be trained by the Project Coordinator in all aspects of the program and in the necessary documentation. Continual support and working as a team builds a strong staff commitment to the CIS/CYD mission and ensures success. The Project Coordinator will conduct job shadowing to assist new personnel in fully understanding the program. CIS will maintain a ratio of 25 youth to 1 staff member during activities at the school. CIS will plan ahead and utilize approved volunteers, parents, and recreational leaders should the need arise for more supervision. CYD Plan of Operation Fiscal Year 2015 Page 12 of 19 (March 1, 2015 —August 31, 2015) 7 -.:SUBCONTRACTED PROGRAMS DOTE: Complete a separate Subcontracted Programs section for each individual program provided by a subcontracted service provide except if the service type is mentoring YAC; or YLD which would be indicated in the appropriate section, Program Outputs:', Output #1: Number of unduplicated youth served: Monthly (average)*: 8 Output #2: Number of unduplicated youth served: Annually**: 45 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 ® Recreational Services -- 07 ❑ Family -Based Curriculum Activity - 02 0 Academic Support Services - 08 O Parent/Caregiver-Based Curriculum Activity - 03 ® Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ❑ Caring adults other than parent Strong bond between children and parents ® Emotional support and absence of severe criticism High parental expectations Clear rules and expectations ® Involvement with school/community Friendship network El Positive perception of self and others Places high values on helping others ® Sense of purpose Program Description 2. Describe the services to be provided in detail. Provide page(s) of where this information is proposal. (Who, What, When, Where, and How including the days and hours). Youth Odyssey Programming Sessions last 6 — 9 weeks and are comprised of the following: o 8 Portable Ropes Course Challenge Sessions that will serve a max of 15 youth per session. are two-hour sessions. - After school 4-6 pm Monday through Thursday - Throughout the day during school breaks provided in your The onsite activities o 2 Stationary Ropes Course Challenge Sessions that will serve a max of 13 youth per session. These are from 8:30 a.m. until 4:00 p.m. - Saturdays & Holidays (days off from school) o 1 Adventure Wilderness Trip that will serve a max of 12 youth on each trip. The trips are from Friday afternoon till Sunday afternoon. Weekends during the school year 3-5 day trips during the school breaks o 1 Graduation Session that will serve a max of 15 youth per session. The onsite activities are two-hour sessions. - After school 4-6pm Monday through Thursday - Throughout the day during school breaks ADVENTURE CHALLENGE PROGRAM - ONGOING PORTABLE AND STATIONARY ROPES CHALLENGE COURSE Ropes Courses are a unique and powerful way to foster team development and personal growth. The Portable Ropes Challenge Course consists of Portable Team Challenges and are typically 2 -hour sessions conducted onsite at the referring agency. The Stationary Ropes Challenge Course is located on 1-37 and is comprised of a full day session. CYD Plan of Operation Fiscal Year 2015 Page 13 of 19 (March 1, 2015 -- August 31, 201 5) Low Elements During the low elements portion of a Ropes Challenge Course, the focus is on the team. Activities draw on the knowledge and ideas of every group member and require the participation and cooperation of the entire team. Activities are performed on or close to the ground, gradually increasing in difficulty so the team can learn from its successes and build trust and confidence as obstacles are overcome. High Elements The High Elements of a Ropes Course emphasizes individual challenge, accomplishment, and is built upon the team development and trust established on the Low Elements. The High Elements are an extremely powerful developmental tools because of the perceived risk of each activity. The High Elements allow the youth to expand their comfort zones and overcome fears that can block personal development and achievement. Processing at the closure of each experience includes reflection, evaluation and goal review to help the youth derive meaning from the experience and how it applies to their lives. ADVENTURE WILDERNESS TRIP The wilderness is a place where nature is dominant and situations and their consequences are real. Camping in these conditions, away from the distractions of modern civilization fosters self-reliance, respect and a sense of responsibility for youth's own actions. Youth Odyssey's programs are designed based on the nationally recognized National Outdoor Leadership Schools (NOLS) and Outward Bound. Through the outdoor experience, in addition to learning outdoor skills, youth respond to physical challenges and learn to overcome obstacles through problem solving. Youth are guided through activities, which enable them to build self- esteem, self-confidence, cooperation, leadership skills, and team building. They expand their horizons beyond concrete and asphalt and to learn about themselves, nature and their environment. Each youth spends 3 days with caring adults in an environment that teaches them more effective ways of relating to others and healthier ways of valuing themselves. Each Youth Odyssey Adventure Wilderness Trip meets at 5:00 p.m. on Friday evening for transportation by Youth Odyssey's 15 -passenger van to a campsite. They return by 4:00 p.m. Sunday evening to the original meeting place. Youth Odyssey provides all equipment and supplies for each trip and gives each youth a list of suggested clothing and personal accessories that may be needed. Basic camp craft, hiking, and backpacking are taught on each trip. In addition depending on the location of the trip, kayaking, rock climbing and other activities are also taught. Youth are also introduced to the concept of environmental stewardship through "Leave No Trace" ethics. This concept teaches an acceptance of personal responsibility for maintaining the health and beauty of the natural environment. Each activity during the weekend includes reflection, evaluation and goal review to help the youth derive meaning from what they have experienced and how the experiences apply to their lives. Also, the whole team processes the entire day's activities through a refection exercise, Saturday night around the campfire. This is reported as one the youth's favorite part of the trip. In addition to life skills curriculum the youth develop strong bonds with each other and staff as they learn to step out of their comfort zone to try new activities and skills. These bonds are hardened by the fact that they all have shared experiences camping, rock climbing, kayaking, participating in Ropes Courses and so much more. Many times youth will return to our program time and time again because of the "safe and friendly" environment Youth Odyssey creates. Often times strong friendships are established and are sustained throughout the years (case in fact for many YO participants). Sequence of Development Whether on an Adventure Wilderness Trip or on a Ropes Challenge Course, our youth progress through carefully planned activities that build leadership, problem -solving skills, and trust, teamwork, self-confidence, and communication skills. Learning and development follows a sequential process and the effectiveness and mastery at one level contributes to each subsequent level. They are: o Goal Setting —is a critical component since it provides a source of measure. CYD Plan of Operation Fiscal Year2015 Page 14 of 19 (March 1, 2015 — August 31, 2015) o Awareness —activities that are designed to assist youth in feeling more comfortable in their group environment and to appreciate the relationship between peers / adults. o Trust —activities that focus on one-to-one as well as group trust. o Cooperation —activities at this level gives the youth a sense of accomplishment through cooperation. o Group Challenge — activities that are "problem -solving" in nature and experiences are related to real life. o Leadership —activities that assist youth in developing leadership skills and experience following a leader. o Application — a follow-up program at the closure of the on-site experience, through a final processing session (Reflection, evaluation, and goal review) YOUTH MENTOR/LEADERSHIP PROGRAM — ON GOING Our mentor program is designed for returning youth 8th — 12fh grades. Youth Odyssey begins formal training with interested youth on the Ropes Course, Kayaking, and Camping trips. These opportunities give them more responsibility and ownership over the program. They use their experiences in YO and their personal life to mentor younger youth in our programs. As they progress and are able to demonstrate their skills, staff will begin formal training in the teambuilding activities and the processing (real life application) of those activities. The purpose of this Mentor program is to provide professional experience/development, real life application of skills learned, and further Life Skills training/application. Please note that there is always a staff member present when youth mentors are teaching/assisting with our programs. RESTORATION PROGRAM » ONGOING In addition to our normal programs we conduct a monthly restoration project in partnership with Richard Thompson (City Parks and Recreation — Tourism Department). This partnership began in January 2008 at Blucher Nature Park and continues today on a regular basis. It is very important to add that this was not the idea of Youth Odyssey Staff. Our youth and youth mentors who have enjoyed free programming for years decided that they wanted to "give back to their community'. They asked if they could start a restoration project and we were ecstatic at this selfless pursuit. So every second Sunday of the month we pick the youth up and transport them to the designated park. To date they have mulched out trails, removed invasive species, planted trees / flowers, painted a footbridge, and so much more. Another noteworthy item is that Richard Thompson (past Superintendent of CC Parks and Rec Tourism Dept.) mentioned that in the past he had send his staff to go and "fix" what volunteer groups have done...."This is not so with Youth Odyssey," he says. Karen Smith of the Audubon Society is constantly praising our youth mentors about their dedication and hard work at Blucher. She and her members also educate the youth about the plant and wildlife present; and explain why invasive species need to be removed. Our youth work hard, are dedicated, and produce quality work for their community because of the Youth Odyssey programming sponsored by people like CC Parks and Recreation. This restoration project is three things: o Youth restoring and repairing the area's natural areas back to health o Youth learning about nature, its' processes and purpose o Youth selflessly aivina their time back to the community Service Recreational Service: Portable Team Challenge Location Schools / Recreation Centers/ CC Parks Day Mon —Thurs Time During School: 4-6pm Breaks: Throughout the day Recreational Service: Ropes Course OELS Ropes Course, 1-37 @ Exit 20b Cooper RD Saturday 8am —4pm Recreational Service: Adventure Wilderness Trip State Parks throughout Texas Fri - Sun, / during breaks Fri 430pm — Sun 4pm Recreational Service: Graduation Schools / Recreation Centers/ CC Parks Mon —Thurs During School: 4-6pm Breaks: Throughout the day Life Skills Classes: Portable Team Challenge Schools / Recreation Centers/ CC Parks Mon — Thurs During School: 4-6pm Breaks: Throughout the day Life Skills Classes: Ropes Course OELS Ropes Course, 1-37 @ Exit 20b Cooper RD Saturday 8am — 4pm Life Skills Classes: Adventure Wilderness Trip State Parks throughout Texas Fri - Sun, and during breaks Fri 430pm — Sun 4pm Life Skills Classes: Graduation Schools / Recreation Centers/ CC Parks Mon —Thurs During School: 4-6pm Breaks: Throughout the day CYD Plan of Operation Page 15 of 19 Fiscal Year 2015 (March 1, 2015 — August 31, 2015) entice Type and for Whom Served (Who.., targeted participants are) When (months served per program) rise JDOI. JD12 Service type names first an individual program names in parentheses)' Average Frequency; Identify daily, week monthly service?; amounts 1 Service does not equal 1 hour) Average Intensity Total # of sessions, visits, or, interactions per participant Average Duration Identify the average, amount of time it will take a participant to":'. complete tale program Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Recreational Youth 1/2 sessions/week 12 sessions 9 weeks /year around Life Skills Youth 1/2 sessions/week 12 sessions 9 weeks /year around Staffing Plan. For Subcontractors 5. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). Position title (indicate if a- volunteer)' Services for which this.:. position is responsible Position supervised by Position has backup ,by,this position. . Executive Director Oversight Board of Directors Lead Prg. Facilitator Oversight and facilitation Executive Director Program Leader Facilitation Program Director Part time staff Facilitation and support Program Director / Leader Lead Program Facilitator Program Leader Volunteers / Part time staff Board members/ volunteers The Executive Director and Lead Program Facilitator supervise all staff. Weekly meetings are held to address any on-the- job issues, issues/concerns with the programs, ways to better reach the youth, and general checks on personal well-being and satisfaction with their job and performance. Training is provided on a case-by-case basis by their supervisor or another qualified entity. In the situation that a staff member has to leave without notice or short notice, the Lead Program Facilitator, Executive Director, and our volunteers are able to take over the programs and responsibilities. These volunteers are past employees and teachers; and all have professional training in the activities conducted by Youth Odyssey. The CYD program is charged for only two positions, Executive Director (23% of time) and Lead Program Facilitator (20% of time). The Executive Director's time is spent on the implementation and supervision of the CYD program. The Lead Program Facilitator's time is spent on facilitating the sessions. Volunteers are used throughout the program but this is an in-kind match. o Weekly meetings take place with all staff members. o Before leaving on a trip, all adults (staff, volunteers) get together and share information about the trip, expectations, concerns, plans, etc... so that we are all on the same page o We constantly do "check ins" with other staff members during the trip to make sure nothing has gone unnoticed or unaddressed a Likewise at the close of a trip we debrief the trip o There is always a "head" facilitator on the trip (usually the one who is running the specific program) and the other adults are there for support and guidance for the youth. o At the end of the trip head staff member checks in with their superior to let them know that everyone is back and safe o Chain of command: Executive Director — Lead Program Facilitator — Program Leader (these are the potential "heads" in charge of each group/trip) The procedure, for utilizing volunteers, is the same as when hiring Youth Odyssey staff members. CYD Plan of Operation Fiscal Year 2015 Page 16 of 19 (March 1, 2015 — August 31, 2015) o A thorough background check nationally is conducted o Must be trained in CPR / First Aid at minimum and keep the certifications current o Demonstrate their ability to relate and care for youth o Demonstrate group control and behavior management The minimum age requirement for an Adult Volunteer is 18 years old. Although there are no maximum age requirements for adult volunteers, selection will be based on the ability of the volunteer to perform certain skills. Some rigorous physical activities such as hiking five to ten miles a day carrying a 50 -Ib backpack is required on some trips. Past experience in the outdoors is imperative to the selection of the volunteer for the Extreme Outdoor Activities. Evidence of fitness and a release from a health care practitioner if a health condition is present is mandatory. All staff and volunteers will undergo background checks prior to working with youth and in accordance with DFPS regulations. The Staff Policy and Procedure Manual for Youth Odyssey are 65 pages. Copies are available upon request. Youth Odyssey provides training when needed or requested by the volunteer. All volunteers are updated on the Emergency action plan and familiarity with the area around the activity site. All volunteers will be paired with a minimum of one full time staff member of Youth Odyssey. Volunteers are allowed to come to any portion of the program but their track record is that they only attend the camping trips and not the two-hour or ropes course sessions. Their tasks are simply: o Being another set of eyes to watch out for the youth and their surroundings -safety o Listen to the youth when they need to talk o Help out with camping craft and whatever else is needed. o When trained, help with outdoor activities All staff are required: o To hold current Emergency Medical Technician — Basic certification or a Wilderness First Responder certification o Ropes Course facilitator experience and/or certification o Kayak and Tope Rope experience and/or certifications o Practical experience working with youth in a camp/program setting o Masters or Bachelors in psychology, social work, kinesiology, wilderness therapy, environmental education, or similar field o Minimum of 5 years leading backcountry trips o Clean driving record o Demonstrated mastery in leading youth through curriculum, safety rules, etc... o Good track record with youth, parents, other agency staff members, found effective and approachable Staff to youth ratios Portable Team Challenges (at youth agency w/ their staff nearby ) Ropes Courses/ Kayaking Adventure Wilderness Trips (volunteers often join us, which will raise ratio) Graduation (at youth agency with staff nearby) 1:15 maximum 2:12 minimum 2:12 minimum 1:15 maximum CYD Plan of Operation Fiscal Year2015 Page 17 of 19 (March 1, 2015 — August 31, 2015) Attachment II Community Collaborative Committee (CCC) Roster & Review Committee Name (Last, First) Role on CCC (resident, youth, service provider, business, agency, etc) Agency represented (fiscal agent name, YAC, subcontractor name, etc) Phone Email Review Committee Member (Yes/No) Rivera, Sandra Resident Texas Lottery Commision 361-853-4793 sandyr518@yahoo.com Yes Barrera, Belinda Community Corpus Christi Independent School District 361-633-5489 bbpf76@aol.com Yes Giegerich, Jean Community The Place of Houses 361-960-1438 jmq@theplaceofhouses.co Yes m Romero, Rosa Resident Mike's Custom Upholstery 361-553-5690 rosaliux@hotmail.com Yes Jaime Solis Resident H&V Equipment Services 361-249-7883 Hrtles2@gmail.com Awaiting approval Beverly Cage Community Del Mar College 361-658-7226 bacage@delmar.edu Awaiting approval CYD Plan of Operation Fiscal Year 2015 Page 18 of 19 (March 1, 2015 -- August 31, 2015) Tips for Completing the Plan of Operation 1. DUPLICATION — When youth participate in multiple CYD services they can only be counted once by the fiscal agent during the fiscal year for the fiscal agent's performance measures. Therefore, fiscal agents must take into account the estimated number of youth who will participate in multiple CYD services when negotiating output targets with service providers to ensure that the fiscal agent will meet its contracted annual output. Duplication between service providers may be assessed using historical data from the PEIS database. At the Service Provider level, the unduplicated youth to be served annually should count each CYD youth participant served by the provider once during the inclusive dates of service for its CYD program. 2. AVERAGE MONTHLY — In order for costs to be reasonable, service providers should be serving close to the maximum number of participants they are able to (full capacity) based on the funding provided for the CYD program and should include, but not be limited to factors such as the number of staff and service locations. As some dropout is expected, the number of participants served each month may be slightly less than the full capacity at which the service provider is capable of operating. A reasonable dropout rate may be accounted for when assessing the number of participants to be served each month. For Service Providers the average number of youth to be served monthly equals the sum of the number of youth to be served each month during the inclusive dates of service divided by the number of months in the service period. For the Fiscal Agent, the average number of youth to be served monthly will be the sum of youth served by each service provider each month minus duplicated youth, which is then divided by 12. Ideally, the operating capacity of a service provider should determine the average monthly and annual outputs. Fiscal agents are responsible for negotiating contracts with service providers that will ensure that the fiscal agent's contracted performance targets are met. 3. FREQUENCY, INTENSITY AND DURATION - The PEIS Services Provided Report may be used to track whether or not participants have received the average frequency and intensity of services within the specified duration as outlined by the service provider. Be sure to list programs separately if the frequency, intensity or duration is different during the school year and the summer. If your service lasts for a short period of time (3 months), please indicate how many cycles will be provided during the inclusive dates of service (e.g. 3 month cycle, 4 times a year). Do you run multiple cycles concurrently or consecutively? 4. BACKGROUND CHECKS — Remember all staff and volunteers working on the contract with access to clients or client data must be entered into the ABCS system and cleared with a DPS Criminal Background Check and a DFPS Child Abuse Registry check through. An FBI fingerprinting background check will also be needed if they have lived outside the State of Texas in the last 5 years. You can find information about fingerprinting services through the Texas Department of Public Safety Website (http://www.txdps.state.tx.us/administration/crime records/pages/applicantfingerprintservices.htm) and locations at http://www.11enrollment.com/locations/?st=tx 5. SUBCONTRACTOR MONITORING - Keep in mind that the role of the fiscal agent includes the responsibility for monitoring subcontractors. Consider all methods available for monitoring outputs for subcontractors. The PEIS Database is available and has reports that may be useful. Please consider corrective action steps to be taken when performance measures and other requirements are not being met. 6. AGE RESTRICTIONS - Keep in mind the age eligibility as per the RFP p. 16. Keep in mind the three mandatory service types (Youth Advisory Committee (YAC), Youth Leadership Development (YLD) and mentoring) and the specific age requirements for those service types (middle and high school for YAC and YLD and mentoring 90% 4th -8th grades.) 7. TRANSPORTATION - If your "safe passage" plan for youth/families without transportation includes driving youth, please consider including agency policy on parental consent and safety measures such as car insurance, seat belts, drivers licenses, and/or driving records, etc. 8. RACE AND ETHNICITY - All Races/Ethnicities must be served unless a program or curriculum is designed specifically for a particular race/ethnic group. If a specific race/ethnicity is to be targeted, then a description of how other races/ethnicities will be served is required. 9. REQUIRED SERVICE TYPES — Mentoring, Youth Advisory Committee, Youth Leadership Development and Parental Involvement are the four required service types and are separated out for greater detail. If these service types are being offered as part of a larger program, then the rest of the program needs to be detailed in Section 6 — Fiscal Agent Program(s) or Section 7 — Subcontracted Programs as applicable. CYD Plan of Operation Fiscal Year 2015 Page 19 of 19 (March 1, 2015 — August 31, 2015) COMMISSIONER John J. Specia, Jr. May 21, 2015 TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES Stacie Talbert Anaya, Interim Director of Parks & Recreation City of Corpus Christi 606 N. Carancahua, Suite 105 Corpus Christi, Texas 78401 RE: Fiscal Year 2015/2016 Contract Execution Contract #: 24186672 Dear Ms. Talbert Anaya: Enclosed is the fully executed Fiscal Year 2015 contract between the City of Corpus Christi and the Texas Department of Family and Protective Services (DFPS) to provide services for the Community Youth Development (CYD) program. Thank you for your cooperation during the process of finalizing Fiscal Year 2015/2016 contract. I am looking forward to working with you this year! If you have any questions or concerns, please contact me by phone at 512-438-4309 or via email at carol.gordon@dfps.state.tx.us. Sincerely, Carol Gordon Contract Manager Division of Prevention and Early Intervention Enclosure: Form 2282, Boilerplate Contract FY15 & FY16 Performance Measures FY15 & FY16 Form 2030 & Budget Narrative Plan of Operations Cc: Peggie Laser 701 W. 51ST STREET. ♦ P.O. Box 149030, MC E-541 ♦ AUSTIN, TEXAS 78751 ♦ (512) 438-5953 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts Summary click here fh instructions Contractor Contract No. 24186672 Contract Period ptember 1, 2015 - August 31, 2016 City of Corpus Christi Cost Category A Grand Total B Reimbursable C Other (Match) (1A) Personnel - Salaries 78869.89 78869.89 0 (18) Personnel - Fringe Benefits 22030.8 22030.8 0 Subtotal 100900.69 100900.69 0 (2) Travel 2155.28 2155.28 0 (3) Materials. Supplies, and Controlled Assets 3675 3675 0 (4) Equipment (Rent/Lease/Purchase) 960 960 0 Subtotal 6790.28 6790.28 0 (5) Other Costs (list below) 289074.47 289074.47 0 Subtotal 289074.47 289074.47 0 Foster or Day Care Total (per DFPS unit rate below) Total Direct Costs Total Indirect Costs (if applicable) Grand Total 396765.44 396765.44 0 Unit Rate Contracts Amounts (a) Projected service units (days, etc.) x (b) Cost per unit of service (i.e., unit rates) x (c) Projected clients to be served 1376 Foster or Day Care Total 1376 Certified by: k /17, Name: Stacie Talbert Anaya Title: Interim Director of Parks and Recreation Date: 4'1 f f Page 1 Form 2030 July 2011 Budget for Purchase of Service Contracts City of Corpus Christi Contractor (1A) Personnel - Salaries Contract No. Contract Period September 1, 2015 - August 31, 2016 00 0 w A Og 0 F Reimbursable 3510.31 40544.04 9327 2039.83 CO NCO r C.C. r V 30 0 OO N 0) w m D) CD M CO ti D U.i 0 X F- CCI X Q M o C''' LO 40544.04 I, N Cr) as 2039.83 O N ' V 0!] 0 CN CD m 0D of CO CO ~ D ft Months of Service r r N r N O Total Salaries' c %Time (on contract) o T.• o N c^ 0 0 r^^ c^ 0 r- B Avg. Monthly Salary 3510.31 CO ui0i CO M o CO CO O N 0 0 CO O N 0 Cr)CO ,s N COCO a� qi Position or Title ICYD Program Manager CYD Program Manager Accountant CYD Adminstrative Assistant CYD Adminstrative Assistant CYD Adminstrative Assistant *For monitoring purposes timesheets and payroll data must be kept on file. **Costs not allowable if already being paid by other sources. Texas Dept. of Family and Protective Services L Budget for Purchase of Service Contracts (1B) Personnel - Fringe Benefits Form 2030 July 2011 Iontractor City of C Contract No. Contract Period 1, 2015 - Au Type of Fringe Benefits A Total B Reimbursable TMRS Retirement (Program Manager) 14.84% x PM $40,544.04 + 3,501.31= $44,054.35= 86,537.66 $6,537.66 TMRS Retirement (Administrative Assistant) 14.84% x AA $2,039.83 + $4,161.26+ $19,287.45= 53,782.50 $3,782.50 FICA (PM Salary $44,054.35 + AA Salary $25.488.54= $69,542.89 x 7.65%) $5,310.64 $5,310.64 Workers Compensation ($40 x 26 x 2) $2,080.00 $2,080.00 Health Insurance( PM) ($360 x 12 x 1 personnel) 84,320.00 $4,320.00 Total Fringe Benefits' 22030.8 22030.8 *For monitoring purposes payroll data must be kept on file. **Costs not allowable if already being paid by other sources. Page 3 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (2) Travel Form 2030 July 2011 Contractor City of Corpus Christi Contract No. 24186672 Contract Period !mber 1, 2015. - August 31, 2016 Type of Travel Expense (mileage/food/lodging etc.) A Total B T Reimbursable C 9 Other (Match) Local Mileage (30 miles x .56 x 12 months) 201.6 201.6 TNOYS Prevention R Early Intervention Conference Hotel ($126 x 3 nts x 2 rooms) 756 756 Hotel Taxes ($17.75 x 3 ntsx 2 rooms) 130.38 130.38 Per Diem (2 staffx 2 days x S36) 144 144 Mileage for Conference (432 miles x .56) 241.92 241.92 CYD Provider Meeting Hotel (S126 x 2 rooms x 1 nts) 252 252 Hotel Taxes (S17.75 x 2 rooms x 1 nts) 43.46 43.46 Per Diem (2 x 4 x S36) 144 144 Mileage for Conference (432 miles x .56) 241.92 241.92 Total Travel 2155.28 2155.28 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 4 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (3) Materials, Supplies, and Controlled Assets Contractor Contract No. Form 2030 July 2011 City of Corpus Christi 24186672 Contract Period . mber 1, 2015 - August 31, 2016 Materials and Supplies (description) A Total B Reimbursable C Other (Match) Routine Office Supplies 1440 1440 Community Awareness Supplies 2055 2055 Food/Snacks (youth) 180 180 Total Materials and Supplies 3675 3675 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 5 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (4) Equipment Contractor Contract No. Contract Period Form 2030 July 2011 City of Corpus Christi 24186672 September 1, 2015 - August 31, 2016 Equipment (description and basis of cost) Method Used (rentlleaselbuy) A Total B Reimbursable C Other (Match) CYD Program Manager - laptop computer on docking station & monitor $45 month x 12 = $540 /ease 540 540 CYD Administrative Assistant - desktop computer & monitor $35 month x 12 = $420 lease 420 420 Total Equipment 960 960 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **All equipment must be tagged and numbered. **Costs not allowable if already being paid by other sources. Page 6 Texas Dept. of Family and Protective Services Budget for Purchase of Service Contracts (5) Other Costs Form 2030 July 2011 Contractor City of Corpus Christi Contract No. 24186672 Contract Period aer 1, 2015 - August 31, 2016 Other Costs (description and basis of cost) A Total B Reimbursable C Other (Match) Postage/Delivery 201.59 201.59 Copying/Printing Costs 371.88 371.88 Recruitment Costs 840 840 Leadership Recognition Event 1500 1500 Community Needs Assessment 815 815 Registration Fees (TNOYS ) 600 600 Lease/Rental Expenses 3840 3840 Cultural Competency Training 150 150 SUBCONTRACTOS Youth Odyssey 35928 35928 SERCO of Texas 108526 108526 Boys & Gilrls Club 53596 53596 Communities in Schools 82706 82706 Total Other Costs 289074.47 289074.47 0 *For monitoring purposes, receipts and other detailed records must be kept on file. **Costs not allowable if already being paid by other sources. Page 7 City of Corpus Christi FY16 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 78415 Community Youth Development Program FY 16 BUDGET NARRATIVE RFP No. 530-15-0004 The City of Corpus Christi (City) will serve as the fiscal agent for the Community Youth Development (CYD) Program. The City will provide fiscal services necessary to ensure State funds are properly utilized to deliver the services reflected in this proposal. The City will also ensure subcontracts for the delivery of services is executed by all service delivery agencies. During the program period, the City will monitor each subcontractor to ensure services are being delivered in accordance with State guidelines and as specified in the subcontract for services. Personnel — Salaries $ 78,747.18 Positions are salary -based with the exception of the Administrative Assistant which is paid on an hourly -base. The Program Manager and the Administrative Assistant are charged for 100% of their time, the Accountant is charged for time spent working on the CYD program. Timesheets are prepared each month by the persons in the three positions and their hours worked on CYD business is verified by the Program Manager. The Fiscal Agent is reimbursed by DFPS for only those hours worked on CYD. FA Non -Service Operational Salaries: $78,869.89 CYD Program Manager — Salary $44,054.33 A full-time (40 hours a week) CYD position responsible for preparing correspondence, plans, contracts, agreements, budgets, and monitoring reports all related to CYD. Monitors subcontractor and fiscal agent budgets and expenditures and ensures contract compliance. Conducts annual subcontractor formal monitoring and quarterly site visits. Collects and analyzes data to monitor contract compliance. Works with subcontractors on resolving problems and answering questions. Oversees the management of database on CYD participants. Reviews monthly subcontractor billings and reports for payment processing. Performs Community Outreach by creating collaborative relationships. Maintains inventory of all capital purchases by subcontractors and maintains an inventory list. In addition, this position also assists in CYD data entry as needed. 40 hours per week spent on CYD. An across the board pay raise of 2% to all City of Corpus Christi employees is scheduled to begin on October 1, 2015 and 3 % salary step increase on employee anniversary date. $3,510.31 mo. x 100% x 1 mo. = $3,510.31 $3,685.82 mo. X 100% x 11 mos = $40,544.04 Accountant — Salary $9,327.00 Full-time (40 hours a week) position responsible for processing payment requests to vendors and subcontractors. Records and reports expenditures and processes time reimbursement for Fiscal Agent. 9-10 hours per week spent on CYD. $3,109 mo. x 25% x 12 mos. = $ 9,327.00 1 City of Corpus Christi FYI6 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 Administrative Assistant — Salary $25,488.54 A full-time (40 hours a week) CYD position reimbursed 100%, responsible for all data entry into the PEIS data system and assisting the CYD Program Manager. Also responsible for maintaining files, assisting with community events and some correspondence with providers (40 hours per week spent on CYD). An across the board pay raise of 2% to all City of Corpus Christi employees is scheduled to begin on October 1, 2015 and a 3% salary step increase on employee anniversary date. $2,039.83 x 100% x 1 mo. _ $ 2,039.83 $2080.63 x 100% x 2 mos = $ 4,161.26 $2143.05 x 100% X 9 mos = $19,287.45 Personnel — Fringe Benefits $22,030.80 FA Non -Service Operational Fringe Benefits: $22,030.80 TMRS (retirement) Percentage on (1) full-time salary for CYD Program Manager ($40,554.04 + $3,501.31= $44,054.35 For 12 months (Sept -Aug) - 14.84% x ($40,554.04 + $3,501.34) = $6,537.66. TMRS (retirement) Percentage on (1) full-time salary for CYD Administrative Assistant ($2,039 + 4,161.26 + 19,287.45 = $25,488.54 For 12 months (Sept -Aug) - 14.84% x ($2,039 + 4,161.26 + 19,287.45) = $3,782.50. FICA Percentage of tax on the (2) full-time salaries, CYD Program Manager Salary $44,054.33 + CYD Administrative Assistant Salary $25488.54 = $69,542.89 x 7.65% _ $5,310.64. Worker's Compensation (Program Manager and Administrative Assistant) $40 x 26 x 2= $2,080.00 Health Insurance (Program Manager only and Administrative Assistant does not participate in the City's health insurance program) $360 x 12 mo. x 1 personnel = $4,320.00 Fringe Benefits will be charged at 100% to the State for the two full-time positions. Fringe Benefits for the Accountant are being paid by the City of Corpus Christi and not being charged to the State. Personnel -- Travel $2,155.28 2 City of Corpus Christi FYI6 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 FA Non -Service Operational Travel: $2,155.20 Local mileage --- Local travel by CYD Program Manager and/or Administrative Assistant at a rate of $0.56/mile, estimated miles for year to travel to subcontractor sites to coordinate and monitor programs. Basis is derived from historical usage from previous years. In the event there is a mileage rate increase, we will reimburse at a level no higher than the standard federal level. Approximately 30 miles / month x .56 cents per mile x 12 months = $201.60 Out-of-town travel: Funds are allocated to cover expenses for the DFPS Provider Meeting and the Partners In Prevention Conference held in Round Rock, Texas for the CYD Program Manager and the Administrative Assistant. We are also requesting to attend the Texas Network of Youth Services Annual Prevention and Early Intervention Conference held in Austin, Texas. We will request for reimbursement at this rate, but in the event of an increase, we will request at a level no higher than the standard DFPS rate. Trip 1 — TNOYS Annual Prevention & Early Intervention Conference Hotel rooms for (CYD Program Manager and Administrative Assistant) 2 staff members (2 rooms) x 3 nights x $126.00 night = $756.00 $126 X Hotel Tax (17.25%) = $21.73: 2 rooms x 3 nights x $22.36= $130.38 Per Diem: 2 staff x 2 days x $36/day = $144.00 Transportation (car): 1 vehicle x 432/miles (Austin roundtrip) x .56 = $241.92 Total Trip - $1,272.30 Trip 2 — CYD Provider Meeting - Total Trip $681.38 Hotel rooms for (CYD Program Manager and Administrative Assistant) 2 staff members (2 rooms) x 1 night x $126.00 night = $252.00 $126 X Hotel Tax ($17.25%) = $21.73: 2 rooms x 1 night = $43.46 Per Diem: 2 staff x 2 days x $36/day = $144.00 Transportation (car): 1 vehicle x 432/miles Austin x .56 = $241.92 Materials and Supplies $3,675.00 FA Non -Service Operational Material and Supplies: $3,675.00 Routine office supplies — $1,440.00 Office supplies to be utilized by the CYD Program Manager and Administrative Assistant in overseeing all projects under the Community Youth Development Program. Office supplies including but not limited to paper, pens, pencils, note pads, folders, printer cartridges, binders, computer hardware and software, craft supplies, camera, items for CYD meetings, subcontractor trainings, pre-bid conferences, publications, and correspondence. Approximately $120 per mo. x 12 mos. = $1,440.00. This figure is based on historical usage from previous years. 3 City of Corpus Christi FY16 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 Community Awareness Supplies — $2,055.00 Community Awareness for the CYD program will be done throughout the 78415 area including attendance at community events and school functions. At these events, we will be distributing small items to spread the CYD message and to recruit youth for the CYD programs. Items to be purchased will include the CYD logo and phone number and will include such items not limited to pens, pencils, lanyards and notebooks to be distributed to participants at events. This also includes supplies to conduct community meetings and attend school events at the three high schools, three middle schools and seven elementaries. These items include but are not limited to decorations, banners, activity supplies etc. for community events. This figure is based on historical usage from previous years. Community Awareness Items (High School) — 1,000 items © $1.08 ea = $1,080.00 Community Awareness Items (Elementary) —1,500 items @ .65 ea = 975.00 Food/snacks (for Youth) — $180.00 Costs associated with the purchase of food, drinks and/or snacks for youth that attend the CYD Collaborative Committee meetings. Youth attendance to each monthly meeting averages about 7- 10 youth. We invite a number of YAC students to attend the meetings and get a feel for the Collaborative Committee and to voice their opinion on programs. In addition, the CYD Program Manager with assistance from YAC youth, will visit each of the 78415 schools to raise awareness of the program by participating in the school's festivals. Food for CYD Youth at CCC Meetings & Summit meetings 4 meetings at $45 each (approx. 15 kids each) - $180.00 Rental, Lease or Purchase of Equipment - $960.00 FA Non -Service Rental, Lease or Purchase of Equipment: $960.00 Each of the CYD staff computers have expired warranties. The City implemented a computer leasing policy to keep computers current to meet specifications and current. CYD will have to replace the existing computers by converting to leased computers. Program Manager: Laptop computer on docking station & monitor: $45 month x 12 = $540 Admin. Assistant: Desktop computer & monitor - $35 month x 12 = $ 420 Other Costs $289,074.47 FA Non -Service Operational Other Costs: $8,318..471 Postage, delivery charges — $201.59 4 City of Corpus Christi FY16 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 Costs associated with mailings and deliveries of CYD documents. Fiscal agent is charged per piece, not cost allocation. The estimate of $0.48 per piece is an average cost which includes processing the outgoing mail plus postage. 35 pieces x 12 x $0.48/piece = $201.59. Copying/printing charges — $371.88 Cost for copying documents for CYD meetings, copies to subcontractors and DFPS. Based on prior year's volumes. Fiscal agent is charged per copy at .07 each, not by cost allocation. The estimate of $0.07 per copy includes the City of Corpus Christi lease agreement and the maintenance contract. Copies made - 157 copies/mo. x $0.07 x 12 mos. = $131.88. Specialty outside print jobs (i.e. display boards, banners, postcards and/or posters for distribution) estimated at $40 x 6 months = $240. Recruitment Costs — $840.00 Costs associated with recruiting for the CYD program throughout the year including extra pushes for summer programs. This includes visiting school events that are held in the fall at the 78415 schools and end of year events. This will give the CYD Program Manager the opportunity to visit with each school, meet teachers and parents at the schools and engage the youth through activities while learning about CYD programs. This will also give us the opportunity to showcase programs, perform surveys, increase recruitment and also promote awareness of the CCC. These events will involve the CYD Collaborative Committee, providers and YAC. In order to increase awareness at the events, for larger events we will create more of a presence with larger booths and activities for YAC youth to interact with while discussing the program. Costs associated with these events include but are not limited to t -shirts for working youth, staff and volunteers, booth costs, decorations, and supplies. Booth Costs (1 x $125, 5 x $50) $ 375.00 Booth supplies (6 x $77.50) $ 465.00 Total Cost $ 840.00 Leadership Recognition Event - $1500.00 Towards the end of the year, we will collaborate with providers to provide a Leadership Recognition event for CYD Youth. This event will invite CYD youth to receive recognition for the jobs/community service that they provided throughout the year while being recognized within their community. Costs will include but not limited to a Speaker, projector and sound system including microphone rental, award certificates and recognition token, and decorations. Cost is based on historical data. Recognition Event Site Rental $ 300.00 Presentation Services (system rental & decor) $ 350.00 Certificates $ 150.00 Leadership Recognition catering + labor $ 700.00 (50+ youth in attendance) Total cost for Leadership Recognition Event $ 1500.00 Community Needs Assessment — $815.00 The Community Needs Assessment will require special meetings with the YAC and CCC. A youth survey will be distributed to YAC peers in the 78415 zip code. Incentive to complete the form for the youth will include a small item either a CYD wristband, CYD ID tag or similar item in cost. In 5 Total Subcontractor Services: $280,756.0 City of Corpus Christi FY16 Budget Narrative — revised 3/27/15 RFP No. 53045-0004 the past, these items have helped to bring in more surveys and have offered more incentive to the YAC students to approach their friends and peers. Also, in order to bring about competition amongst the youth, the CYD youth who represent the school with the most surveys returned receive a prize, such as an educational field trip. In addition, the CYD Program Manager will enlist assistance from the Dr. Philip W. Rhoades at Texas A&M University -Corpus Christi for compilation of data for a more comprehensive Community Needs Assessment, approx cost $250 based on historical costs. Basis on cost derives from historical data from previous years and does not have a formula readily available. Survey Incentives 600 x $.60 - $ 360.00 Recognition event for school - $ 225.00 Data compilation $ 230.00 $ 815.00 Registration Fee — $600.00 Registration Fee for 2 staff for TNOYS conference $300/staff x 2 staff = $600.00 Cultural Competency Training - $150.00 As a grant contract, everyone must be trained in Cultural Competency. We will enlist the assistance of a speaker in order to fulfill this portion of the contract. We estimate the cost at $150.00 based on historical data. Speaker (3 hours of cultural competency training) = $150.00 Lease / Rental Expenses - $3,840.00 The CYD Program Manager's Office is now located at a City of Corpus Christi's, "Parks and Recreation" rental office area located at 606 Carancahua, Ste 105 Corpus Christi, Texas. The space that utilized for CYD business is 320 square footage (CYD Program Manager --- 120 sq ft, CYD Administrative Assistant — 110 sq. ft, CYD Storage — 90 sq ft). The monthly lease amount paid to Wilson Plaza Associates L.P. is $4,802. The monthly rental fee paid to the City of Corpus Christi for housing the CYD office at 606 N. Carancahua, Ste 105 is $320. This amount includes utilities and electricity. Lease / Rental Expense Breakdown: CYD Office Square Footage: 320 Total Square Footage for the building: 4,802 Monthly Rental for the building: $4,802.00 4,802' / $4,802 = $1.00 per square foot 320' x $1.00 = $320 per month x 12 months = $3,840 Youth Odyssey SERCO of Texas $35,928 $108,526 6 City of Corpus Christi FY16 Budget Narrative — revised 3/27/15 RFP No. 530-15-0004 Communities In Schools $53,596 Boys & Girls Club of CC $82,706 Total Subcontract Service Dollars: $ 280,756 TOTAL AMOUNT OF CYD CONTRACT: 7 Community Youth Development Program FY 2016 Plan of Operation 1- SUMMARY PAGE Contractor Name: Corpus Christi Parks & Recreation Contract Number: 24186672 Contract Amount: $396,765.44 78415 County: Nueces CYD Program Coordinator Contact lnformation Name: Title: E-mail: Phone Number: Matthew Delgado CYD Program Manager MatthewDe@cctexas.com 361-826-4028 Address (Include City and ZIP): 615 Leopard Ste. 105 Corpus Christi, TX 78401 Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 400 Output #2: Number of unduplicated youth served: Annually**: 800 Identify the ***Cost Per Youth Client: $495.96 Duplication Percent****15% onthly Averageeach youth or adult receiving services within a month is counted once, during each month nnuahy each. youth or adult receiving services within the contract. pend (the fiscal year) is counted once for the fiscal agent ost per,)!outh Client Total program funding amountI annual contracted output for youth (Output #2) Duplication percent is the total number of youth served by more an one service provider including the fiscal agent divided by the fiscal ai en 1. Will the fiscal agent provide services? ❑ Yes, go to question number 2. 2. Check the services to be provided by the fiscal agent: ❑ Youth -Based Curriculum Activity - 01 ❑ Family -Based Curriculum Activity - 02 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ❑ Family Focused Service - 05 ❑ Recreational Services - 07 No, skip to question number 4. ❑ Academic Support Services - 08 El Life Skills Classes - 09 ❑ Mentoring - 10 ❑ Youth Leadership Development -11 ['Youth Advisory Committee -12 3. Funding amount for services provided directly by fiscal agent: $ 4. Identify the organizations providing the required CYD services (if not provided by the fiscal agent): Required CYD Service: Name(s) of Organization(s) Mentoring Services SERCO of Texas Youth Leadership Development Services SERCO of Texas Youth Advisory Committee SERCO of Texas Parental Involvement Communities in Schools 5. Provide the following information for all subcontractors providing CYD services (separate summer only services): Name of subcontracted service provider Funding Amount Unduplicated Youth To Be Served 1. Boys & Girls Club of Corpus Christi $ 53,596 190 2. Communities in Schools or the Coastal Bend $ 82,706 170 3. SERCO of Texas $ 108,526 400 4. Youth Odyssey, Inc. $ 35,928 45 CYD Plan of Operation Total $ 280,756 805 Fiscal Year 2016 Page 1 of 18 (September 1, 2015 — August 31, 2016) 2 — PERFORMANCE BASE CONTRACTS A. ;;Monitoring 1. Provide a preliminary schedule for formal on-site monitoring of subcontracts during the March 1, 2015 — August 31, 2015 contract period and attach copies of monitoring tools (IF NOT INCLUDED IN INITIAL - PROPOSAL), utilized to review subcontracted service providers including fiscal, programmatic and administrative information and label as Attachment I -Monitoring Tools. NOTE 'REI subcontracted Service providers should be monitored at agent in ail three areas least once withLn the first six" months of their'centiact;with the CVD fiscal: Preliminary Monitoring Schedule: Schedule for FY15 Month Subcontract Type of Monitoring* Month Subcontract Type of Monitoring* September Boys & Girls Club Program m atic/Administrative March Boys & Girls Club Fiscal October Communities in Schools Programmatic/Administrative April Communities in Schools Fiscal November SERCO Programmatic/Administrative May SERCO Fiscal December Youth Odyssey Programmatic/Administrative June Youth Odyssey Fiscal January July February August * Type of Monitoring: Fiscal, Programmatic and/or Administrative B. Community Collaborative Committee (CCC) 1. Complete the attached roster of Community Collaborative Committee Members found on Attachment IL -CCC Roster & Review Committee. Indicate on the raster which members also serve on the Review Committee. 3- MENTORING PROGRAM(S) NOTE A separate Men orng section must be completed for each service provider (both Fiscal Agent and subcontractors) prov!ding t, mentoring."sery ce type '". Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 20 Output #2: Number of unduplicated youth served: Annually**: 200 1. Is this Mentoring Program a stand-alone program or component of a larger program? ❑ Stand-alone ® Component of a larger program (Name of the larger program SERCO) 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms Social competencies such as decision making skills, assertiveness and interpersonal skills 0 Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations ® Clear rules and expectations ® involvement with school/community ® Friendship network ® Positive perception of self and others ® Places high values on helping others Sense of purpose CYD Plan of Operation Fiscal Year 2016 Page 2 of 18 (September 1, 2015 —August 31, 2016) Program Description 3. Describe the mentoring services to be provided in detail, and the mentoring guidelines, if applicable. (Who, What, When, Where, and How). Provide page(s) of where this information is provided in your proposal. A group mentor program will be implemented at the elementary school campus to provide students with positive support, counsel, and friendship. Students will alternate meeting during breakfast or lunch once a month to hear presentations from guest speakers from various career fields; to learn life skills; and, to participate in educational field trips. Career Mentoring --A Career Club will be implemented on the middle and high school campuses to provide students with guidance to make career decisions and promote long term goals such as college exploration and career exploration. These Career Clubs have been a very successful component of the SERCO CYD Program. Students will have the opportunity to learn about various career fields through guest speakers and field trips as well as attending College Career Fairs and Industry Fairs such as the Del Mar Health Careers Fair and the Driscoll Children's Hospital Career Fair students have attended in past years. Students enjoyed numerous field trips throughout the year such as campus tours at Texas State University in San Marcos, Texas A&M University Corpus Christi and Del Mar College; Girls in Engineering Day at University of Texas in Austin; Explore UT; a visit to the Alamo and the Witte Museum in San Antonio to name a few. Guest speakers will be scheduled bi-weekly so that all the career clusters can be covered over the school year. The high school students will also be offered the opportunity to participate in workshops for resume writing, interviewing techniques, appropriate interview attire, etc. The YAC will plan a Career Day inviting various employers to conduct mock interviews with the students while providing feedback for improvement of interviewing skills. In addition, speakers from various fields of interest will be recruited to present information to students on a bi-weekly basis as part of a lunch "career club" during the three scheduled lunch shifts. High school students will be offered the opportunity to participate in National Groundhog Job Shadow Day where they will be placed at a worksite in a career field of interest. 4. Identify the frequency, intensity and duration of services for clients: use JDOI -JD12 service type sautes first edit ndtviduat program names in parentheses) Average; Frequency" Identify daily, weekly, monthly service amounts servicedoes no equal 1 hour) Average Intensity Total # of sessions, visits, or interactions er participant Average...;;,; Duration Identify the; average amour•it of =.. time it w111 take a articipant to complete the:.:..., program Example: Mentoring (Rites of Passage) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Mentoring (Group/Career Mentoring) Youth 1-2 sessions per month 9-18 sessions 9 months 5. What is the mentor to youth ratio: 1 to 4 6. indicate who will serve as mentors and what recruitment/retention efforts and training will be provided. SERCO has established Personnel Policies and Procedures for recruiting and screening (including criminal background checks) of staff and volunteers. SERCO's Standard Operating Procedures related to staff development and staff oversight/supervision conforms to City of Corpus Christi requirements and the contracted program activities. Criminal background checks have been and will continue to be completed for staff and volunteer mentors once the mentor application has been processed. All information will be kept in a secure location and available for review as needed. SERCO staff will meet one on one with each volunteer to ensure that they bring added value to the program and that they possess the interpersonal skills necessary to work with youth. Campus teachers will provide tutorial opportunities to CYD youth to improve grades or STAAR scores later in the year. Presenters from various industries in the community will be recruited for one time presentations to students on designated campuses and for Career Days planned. Mentors to be recruited for the group mentoring program at the elementary school campus will be scheduled monthly on those campuses and will also receive support and guidance by program staff each month to ensure that program policies are being adhered to. Volunteers who will serve as career presenters will serve in this capacity on a one time only basis and always with campus staff and/or the Program Manager/Liaison in attendance NOTE All volunteers; and mentors must be cleared w;th"'a OPS Criminal Background Check and a DFPS Child Abuse Registry check through the ABCS system CYD Plan of Operation Page 3 of 18 Fiscal Year 2016 (September 1, 2015 — August 31, 2016) 7. Identify the target population to be served: 8. Identify the program model or curriculum (if applicable) to be implemented, to include the developer of the program: EXAMPLE Big Brothers Big Sisters,Mentornr g Program, -developed by'Big,BrothersBig Sister 4 —YOUTH ADVISORY 'COMMITTEE PROGRAM Service Provider Information Organization Name: City of Corpus Christi Total Program Funding Amount: $ 108,526 Program Name: SERCO of Texas Contract Period: From: 09/01/2015 To: 08/31/2016 (Inclusive Dates of Service): Same as contract period Yes: ® No: ❑ If not, From: To: All addresses (locations) where services will be provided, (please use full address): 1. Mary Carroll High School 5301 Weber Rd, Corpus Christi, TX 78411 1. Check the protective factors this program will identify for change: Involvement with positive peer group activities and norms Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism 11 High parental expectations ® Clear rules and expectations ® Involvement with school/community Friendship network ® Positive perception of self and others ® Places high values on helping others ® Sense of purpose Program Description 2. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How). The SERCO CYD program will strive to develop leadership skills in all the youth its serves but will provide the opportunity for approximately forty (40) high school students to begin to establish the skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT will be planned and led by the Youth Advisory Committee (YAC) in the 78415 community to encourage leadership development. The YAC will be recruited to choose date, topics, speakers, location and to coordinate and facilitate the summit activities. Adults will be on hand to assist and offer guidance but youth will coordinate all activities as a leadership development activity. Community Service will play an integral part in the effectiveness of this program. Studies have shown that students involved in community service projects have increased positive feelings and mental health, and decreases in depression and stress. Students participated in many community service projects this past program year such as visiting nursing homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from the 78415 community through formal requests to the campuses. Applications will be taken for one -day projects such as yard work, painting, cleaning, minor carpentry, etc for economically disadvantaged senior citizens and others. Applications will be reviewed by YAC youth and selected for implementation each month. Community service projects CYD Plan of Operation Fiscal Year 2016 Page 4 of 18 (September 1, 2015 — August 31, 2016) Youth Ages: ❑ ®12 14 ►/ Males 11 Females 9 i1 10 /1 11 1 13 /1 Grades Targeted: I. 4th 115th41 6th /1 7th El 8th 8. Identify the program model or curriculum (if applicable) to be implemented, to include the developer of the program: EXAMPLE Big Brothers Big Sisters,Mentornr g Program, -developed by'Big,BrothersBig Sister 4 —YOUTH ADVISORY 'COMMITTEE PROGRAM Service Provider Information Organization Name: City of Corpus Christi Total Program Funding Amount: $ 108,526 Program Name: SERCO of Texas Contract Period: From: 09/01/2015 To: 08/31/2016 (Inclusive Dates of Service): Same as contract period Yes: ® No: ❑ If not, From: To: All addresses (locations) where services will be provided, (please use full address): 1. Mary Carroll High School 5301 Weber Rd, Corpus Christi, TX 78411 1. Check the protective factors this program will identify for change: Involvement with positive peer group activities and norms Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism 11 High parental expectations ® Clear rules and expectations ® Involvement with school/community Friendship network ® Positive perception of self and others ® Places high values on helping others ® Sense of purpose Program Description 2. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How). The SERCO CYD program will strive to develop leadership skills in all the youth its serves but will provide the opportunity for approximately forty (40) high school students to begin to establish the skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT will be planned and led by the Youth Advisory Committee (YAC) in the 78415 community to encourage leadership development. The YAC will be recruited to choose date, topics, speakers, location and to coordinate and facilitate the summit activities. Adults will be on hand to assist and offer guidance but youth will coordinate all activities as a leadership development activity. Community Service will play an integral part in the effectiveness of this program. Studies have shown that students involved in community service projects have increased positive feelings and mental health, and decreases in depression and stress. Students participated in many community service projects this past program year such as visiting nursing homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from the 78415 community through formal requests to the campuses. Applications will be taken for one -day projects such as yard work, painting, cleaning, minor carpentry, etc for economically disadvantaged senior citizens and others. Applications will be reviewed by YAC youth and selected for implementation each month. Community service projects CYD Plan of Operation Fiscal Year 2016 Page 4 of 18 (September 1, 2015 — August 31, 2016) help redirect energies of at -risk youth to more positive social activities. Participating in community service projects can be an effective tool in instilling a sense of belonging or stability that these youth need to feel connected i{seJDO1-JD12 service type liarnesfrst ai d indwzdual program Warnes ni parentlaeses) Average Frequency Identify daily,': weekly, monthly service, amounts service does not equal 1 hour) Average Intensity Total # of sessions, visits,, or interactions, per participant Example: YAC (Champions) Youth 4 sessions per month 48 Sessions (frequency x duration) Average :- Duration,' identify the:.. ave rage amount of time it will take a participant to complete he program 12 months Youth Advisory Committee Youth 1 session per month 12 sessions 12 months 5 - YOUTHLEADERSHIP DEVELOPMENTPROGRAM .Complete one Youth Leadership Development tYLD) program section for each service provider (boot Plical Agent an.c ubcontractors)that meets all the'YLD requirements found on page 27 of the December 17 2014 RFP per the RFP, YLD grogram requirements YLD Must be offered to' prepare, youth to meet the challenges of:adolescence through a sense of structured, progressive ctivities'and experiences that help them.to develop Ieadershto skills (such as confiiet resolution negotiation, communicatli skills, goat setting, team building, positive self esteem, and empowerment) II.' The approach must view youth as resources and build on their strengt sand capabilities to develop within their own community, and may include such things as service learning components' 111 Youthsmust be offered YLD services at least onetime per month iV The YAC group alone does not satisfyahe requirementfor a youth leadership development program While all YAC participants must participate in YLD, an YLD program thatis separate anddistinct from the YAC must be offered with capacit to serve additional youth Program': Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 40 Output #2: Number of unduplicated youth served Annually**: 240 1. Is the Youth Leadership Development (YLD) Program a stand-alone program or component of a larger program? ® Stand-alone El Component of a larger program (Name of the larger program 2. Check the protective factors this program will identify for change: Involvement with positive peer group activities and norms Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations Clear rules and expectations Involvement with school/community ® Friendship network ▪ Positive perception of self and others ® Places high values on helping others Sense of purpose 9 CYD Plan of Operation Page 5 of 18 Fiscal Year 2016 (September 1, 2015 — August 31, 2016) Program; Description 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How). The SERCO CYD program will strive to develop leadership skills in all the youth its serves but will provide the opportunity for approximately forty (40) high school students to begin to establish the skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT will be planned and led by the Youth Advisory Committee (YAC) in the 78415 community to encourage leadership development. The YAC will be recruited to choose date, topics, speakers, location and to coordinate and facilitate the summit activities. Adults will be on hand to assist and offer guidance but youth will coordinate all activities as a leadership development activity. Applications will be reviewed by YAC youth and selected for implementation each month. 4. Identify the frequency, intensity and duration of services for clients: use JD01-JDJ2.service type names first a,id individual program manes in parentheses) Average Frequency entify daily,weekly, monthly service amounts 1 service does not equal 1 hour) Average ..: Intensity Total # of sessions, visits, or interactions per participant Average Duration Identify the average amount of time.. it will take a participant, complete the program Example: YLD (All Stars) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Youth Leadership Development Youth 2 session per month 24 sessions 12 months 5. Describe the process for ensuring opportunities are provided for youth to serve in leadership roles in their community. Community Service will play an integral part in the effectiveness of this program. Studies have shown that students involved in community service projects have increased positive feelings and mental health, and decreases in depression and stress. Students participated in many community service projects this past program year such as visiting nursing homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from the 78415 community through formal requests to the campuses. Applications will be taken for one - day projects such as yard work, painting, cleaning, minor carpentry, etc for economically disadvantaged senior citizens and others. Community service projects help redirect energies of at -risk youth to more positive social activities. Participating in community service projects can be an effective tool in instilling a sense of belonging or stability that these youth need to feel connected. FISCAL AGENT PROGRAM( S) S) SERVICES, NOTE. Complete a separate Fiscal Agent Program section for each individual program type is mentoring, YAC or YLD which would be iridlcated in the appropriate section rovided by the Fiscal Agent, except if the servic Program Outputs For Services Provided By Fiscal Agent Output #1: Number of unduplicated youth served: Monthly (average)*: N/A Output #2: Number of unduplicated youth served: Annually**: NIA 1. Check all the service types to be provided in this program: ❑ Recreational Services — 07 ❑ Academic Support Services - 08 ❑ Life Skills Classes - 09 ❑ Youth -Based Curriculum Activity - 01 ❑ Family -Based Curriculum Activity - 02 ❑ Parent/Caregiver-Based Curriculum Activity - 03 D Family Focused Service - 05 2. Check the protective factors this program will identify for change: CYD Plan of Operation Page 6 of 18 Fiscal Year 2016 (September 1, 2015 — August 31, 2016) ❑ Involvement with positive peer group activities and norms ❑ Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ❑ Caring adults other than parent ❑ Strong bond between children and parents O Emotional support and absence of severe criticism O High parental expectations 0 Clear rules and expectations ❑ Involvement with school/community ❑ Friendship network ❑ Positive perception of self and others ❑ Places high values on helping others 0 Sense of purpose Program Description. 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). 4. Identify the frequency, intensity and duration of services for clients: use"JDOI JD12"servace,type names first"an individual program nwnes in parentheses) ::.Average Frequency dentify daily, weekly monthly service amounts (1 servicedoes not equal 'I hour);, Average Intensity Total # of sessions, visits, or interactions per participant Average Duration''. identify the average:;. amount of time it will take a participant to complete program Example: Recreation (CYD Lions) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months 5. Identify the target population to be served: ❑ Males ❑ Females ❑ 6-9 years of age 0 10-17 years of age SUBCONTRACTED PROGRAMS NOTE Complete a separate Subcontracted Programs section for each individual pragiam,prOidect by a subcontracted service,provrri except, if the service type is metaring, YAC, ar YLR which" would ee indicated rn the appropriate section Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 35 CYD Plan of Operation Page 7 of 18 Fiscal Year 2016 (September 1, 2015 --August 31, 2016) Output #2: Number of unduplicated youth served: Annually**: 175 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 ❑ Recreational Services — 07 ❑ Family -Based Curriculum Activity - 02 ® Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ® Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ❑ Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ® Caring adults other than parent ❑ Strong bond between children and parents ❑ Emotional support and absence of severe criticism ❑ High parental expectations Clear rules and expectations ® Involvement with school/community ® Friendship network ® Positive perception of self and others ❑ Places high values on helping others ❑ Sense of purpose I Program Description 4. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). After-school Program: M - F, 3:00 p.m. --- 6:00 p.m.; Includes: Power Hour and Triple Play Athletic leagues: Basketball, Flag Football, Kick Ball and Volleyball Summer Program: M — F; 8:00 a.m. -- 5:00 p.m.; includes: Triple Play, Swimming, educational programs Power Hour offers extended learning opportunities and educational enrichment programming during non -school hours. It helps to improve academic performance by providing the one-on-one help that many youth do not receive either at home or at school. Students are expected to complete homework assignments before participating in recreational activities. Triple Play demonstrates how eating right, keeping fit and forming positive relationships add up to a healthy lifestyle. The focus is on three components: Mind, Body and Soul. We have an agreement with A&M School of Nursing that provides an added educational and mentoring component to our Triple Play program. The student nurses come to the Club twice each week to work with the kids and to serve their families with health issues. Athletic Leagues offer 6-8 weeks of skill development in one particular sport, offering youth a chance to compete in organized sports leagues and learn good sportsmanship behavior as well as sense of responsibility and self-worth. We currently offer league opportunities to CYD kids in Basketball, Volleyball, Kickball and Flag Football. CYD Plan of Operation Fiscal Year 2016 Page 8 of 18 (September 1, 2015 — August 31, 2016) Service Type and: for Whom Served (Who targeted participants are) use JD01-J13I2, service type names first an individual program names in parentheses) Average." Frequency Identify daily,; weekly, monthly service amounts service does not equal 1 hour) Average intensity Total "# of sessions, visits, or interactions per participant Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) Average"" Duration Identify average amount of time it will takes participant to complete the program 3 months Academic Support (Power Hour) Youth Daily 180 sessions 9 months Recreational (Boys & Girls after school program) Youth Daily 300 sessions 12 months Recreational (Athletic Leagues) Youth 4 sessions per month 36 sessions 9 months Recreational (Summer Program) Youth Daily 45 sessions 3 months Staffing, Plan For'`Subcantractors 5. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). Position title (indicate if a volunteer) Services for whichthis .., position is responsible Position" supervised by . Position has backup by this positions: Unit Director Overall Programming Executive Director Executive Director Learning Center All Educational Programs Unit Director Youth Development staff Front Desk All KidTrax Documentation Unit Director Unit Director Our staff is well trained to function without constant supervision; however performance is monitored on a daily basis, and there is always a lead staff responsible for each program area. There is an established chain of command for every area and adequate support staff is assigned to handle larger than usual groups. There is a staff -to- youth ratio of 1:25. The three positions charged to this grant are as follows: Unit Director —18 yrs experience; college courses at TX Tech; extensive BGCA training Learning Center 8 yrs. experience; BA degree; extensive BGCA training Front Desk — 8 yrs. Experience; assoc. Del Mar; extensive BGCA training CYD Plan of Operation Fiscal Year 2016 Page 9 of 18 (September 1, 2015 — August 31, 2016) 7 - SUBCONTRACTED PROGRAMS NOTE' -Complete a separate Subcontracted Programs section for each individual program provcded by' a subcontracted sery except if the service type YLD which'would be indccated Fn the appropriate section ce Prov er Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 25 Output #2: Number of unduplicated youth served: Annually**: 175 1. Check all the service types to be provided in this program: El Youth -Based Curriculum Activity - 01 ® Recreational Services — 07 El Family -Based Curriculum Activity - 02 ® Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ® Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ® Caring adults other than parent ❑ Strong bond between children and parents ® Emotional support and absence of severe criticism ❑ High parental expectations ® Clear rules and expectations ❑ Involvement with school/community ® Friendship network ▪ Positive perception of self and others ❑ Places high values on helping others Sense of purpose Program, Description 3. Describe the services to be provided in detail. Provide page(s) of where this information is provided in your proposal. (Who, What, When, Where, and How including the days and hours). CIS is proposing to serve two (2) sites: South Park Middle and Gloria Hicks Elementary. Communities In School's CYD program includes students, who have been referred because of a specific need such as behavior, academics and/or attendance and other students who will be registered under activities who will take part in all activities. All enrolled students attending a school in 78415 will have access to these services with CIS placing emphasis on youth 10-17 years of age. The school sites will provide a safe environment where youth can learn and grow and serve as a resource center for other programs and agencies. Programs are age appropriate and customized per school site based on an assessment utilizing information from school staff, students and families. Some of the activities the case managers provide include support groups, individual guidance, family activities, homework help/tutoring, presentations and information on issues such as drug awareness, teen pregnancy, HIV/AIDS, and educational field trips. Case managers working full-time will invest time for preparation, coordination, and implementation of direct services. After school activities will be coordinated and implemented directly by the case manager. Case managers work with the families to provide a full -structure of assistance to the youth. Families are invited to various activities at the schools. This gives the families an opportunity to participate with their youth, to include speakers, presentations and one-on-one counseling. Academic Support Services will be provided once a week every other week for 1 hour for 4 months. Life skills which will include presentations and individual guidance will be provided for 1 hour once a week every other week for four months. Recreational services will also be provided for 4 months 1 hour once a week every other week. CIS/CYD staff will develop a monthly activity plan which will provide a tentative schedule of all activities. This monthly activity plan will be turned into the Project Coordinator for the prior month and a tentative activity plan for the current month. CIS/CYD programs will provide structured activities at two (2) school sites where eligible youth, parents and siblings are welcomed to participate. Coordinated activities are geared towards knowledge, personal growth, and enhancing family life. Activities will be varied to meet the needs of the participants. CYD Plan of Operation Fiscal Year 2016 Page 10 of 18 (September 1, 2015 — August 31, 2016) Activities will be implemented before and during school at the elementary school and middle school site. Identified elementary school sites will also include recreational activities immediately after school. Participation is voluntary with a CYD registration form signed by the parent/guardian. Service Location Day Time Academic Support and Life Skills Gloria Hicks Elementary Monday -Friday 8:00-4:00 Academic Support and Life Skills South Park Middle School Monday -Friday 8:00-4:30 ervice Type and for Whom Served (Who targeted participants are) Nhen (months served per program. use jI01 J'D12 service type names first and individual program dallies in parentliesesj'.j Average Frequency Identify daily, weekly, monthly service amounts. service does not equal 1 hour) Average.. Intensity Total #:-of sessions, visits,: or interactions per participant.; Average" Duration Identify the: average amount of time it will take a participant to!:,.:::, complete, the program Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Life Skills (Case Management) Youth Daily 180 sessions 9 months Life Skills (Life Skills Training Classes) Academic Support Youth Weekly 30 sessions 9 months Youth Daily 180 sessions 9 months Recreational Services Youth 2 sessions per month 8 sessions 4 months Staffing Plan For Subcontractors 4. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). The Project Coordinator will oversee the CIS/CYD program and work closely with case managers in providing services. The Project Coordinator will monitor all aspects of the program and be responsible for the completion the CYD monthly status reports. The Project Coordinator has five years of experience with the CIS/CYD program and has demonstrated a clear knowledge of the program. This position will not be funded through CYD grant but will be an in-kind contribution. The case manager will be responsible for their campus only. They will prepare, coordinate, and implement direct services on their perspective campuses. Case managers have various year of experience with the program and have been trained in working with the youth they service and in the mission of the CYD grant. The minimum qualification for all case manager positions is a Bachelor's degree in a social service field and/or 5 years of experience working as a case manager. In case of staff vacancy/absence, the Project Coordinator will fulfill the duties of the staff. In the event of a vacancy with the Project Coordinator, other Coordinators from various schools will be pulled to fulfill the duties until the position is filled. Position title (indicate if a volunteer Services for which this position is responsible Position supervised by:,., Position has backup by this position Case manager Responsible for maintaining the CYD program at South Park MS Gloria Taylor Project Coordinator Case manager CYD Plan of Operation Responsible for maintaining the CYD program at Hicks Elementary Page 11 of 18 Gloria Taylor Project Coordinator Fiscal Year2016 (September 1, 2015 — August 31, 2016) CIS has Personnel Policies, Standard Operating Procedures, Directives, and Memorandums in place to maintain the internal integrity of the agency. These policies are reviewed yearly by Management and Board Committees to make sure current state and federal guidelines are being followed. Attracting and maintaining educated and trained personnel is essential for CIS and this grant if children and families are to continue to succeed. It is imperative for our organization to be in compliance with changes in laws regarding hiring practices. Staff will be trained by the Project Coordinator in all aspects of the program and in the necessary documentation. Continual support and working as a team builds a strong staff commitment to the CIS/CYD mission and ensures success. The Project Coordinator will conduct job shadowing to assist new personnel in fully understanding the program. CIS will maintain a ratio of 25 youth to 1 staff member during activities at the school. CIS will plan ahead and utilize approved volunteers, parents, and recreational leaders should the need arise for more supervision. 7 — SUBCONTRACTED PROGRAMS NOTE Complete a separate Subcontracted Programs section for each individual, program provided by a subcontracted service provider, except',it the service type is mentoring YAC ar YLD which +mould be indicated in the appropriate section Program Outputs Output #1: Number of unduplicated youth served: Monthly (average)*: 8 Output #2: Number of unduplicated youth served: Annually**: 45 1. Check all the service types to be provided in this program: ❑ Youth -Based Curriculum Activity - 01 Recreational Services — 07 ❑ Family -Based Curriculum Activity - 02 ❑ Academic Support Services - 08 ❑ Parent/Caregiver-Based Curriculum Activity - 03 ® Life Skills Classes - 09 ❑ Family Focused Service - 05 2. Check the protective factors this program will identify for change: ® Involvement with positive peer group activities and norms ® Social competencies such as decision making skills, assertiveness and interpersonal skills ❑ Parental/guardian supervision ❑ Caring adults other than parent ❑ Strong bond between children and parents ® Emotional support and absence of severe criticism ❑ High parental expectations ® Clear rules and expectations ® Involvement with school/community ® Friendship network ® Positive perception of self and others ® Places high values on helping others ® Sense of purpose Program Description 2. Describe the services to be provided in detail. Provide page(s) of where this information is proposal. (Who, What, When, Where, and How including the days and hours). Youth Odyssey Programming Sessions last 6 — 9 weeks and are comprised of the following: o 8 Portable Ropes Course Challenge Sessions that will serve a max of 15 youth per session. are two-hour sessions. - After school 4-6 pm Monday through Thursday - Throughout the day during school breaks provided in your The onsite activities a 2 Stationary Ropes Course Challenge Sessions that will serve a max of 13 youth per session. These are from 8:30 a.m. until 4:00 p.m. - Saturdays & Holidays (days off from school) CYD Plan of Operation Fiscal Year 2016 Page 12 of 18 (September 1, 2015 — August 31, 2016) o 1 Adventure Wilderness Trip that will serve a max of 12 youth on each trip. The trips are from Friday afternoon till Sunday afternoon. - Weekends during the school year - 3-5 day trips during the school breaks o 1 Graduation Session that will serve a max of 15 youth per session. The onsite activities are two-hour sessions. - After school 4-6pm Monday through Thursday - Throughout the day during school breaks ADVENTURE CHALLENGE PROGRAM - ONGOING PORTABLE AND STATIONARY ROPES CHALLENGE COURSE Ropes Courses are a unique and powerful way to foster team development and personal growth. The Portable Ropes Challenge Course consists of Portable Team Challenges and are typically 2 -hour sessions conducted onsite at the referring agency. The Stationary Ropes Challenge Course is located on 1-37 and is comprised of a full day session. Low Elements During the low elements portion of a Ropes Challenge Course, the focus is on the team. Activities draw on the knowledge and ideas of every group member and require the participation and cooperation of the entire team. Activities are performed on or close to the ground, gradually increasing in difficulty so the team can learn from its successes and build trust and confidence as obstacles are overcome. High Elements The High Elements of a Ropes Course emphasizes individual challenge, accomplishment, and is built upon the team development and trust established on the Low Elements. The High Elements are an extremely powerful developmental tools because of the perceived risk of each activity. The High Elements allow the youth to expand their comfort zones and overcome fears that can block personal development and achievement. Processing at the closure of each experience includes reflection, evaluation and goal review to help the youth derive meaning from the experience and how it applies to their lives. ADVENTURE WILDERNESS TRIP The wilderness is a place where nature is dominant and situations and their consequences are real. Camping in these conditions, away from the distractions of modern civilization fosters self-reliance, respect and a sense of responsibility for youth's own actions. Youth Odyssey's programs are designed based on the nationally recognized National Outdoor Leadership Schools (VOLS) and Outward Bound. Through the outdoor experience, in addition to learning outdoor skills, youth respond to physical challenges and learn to overcome obstacles through problem solving. Youth are guided through activities, which enable them to build self- esteem, self-confidence, cooperation, leadership skills, and team building. They expand their horizons beyond concrete and asphalt and to learn about themselves, nature and their environment. Each youth spends 3 days with caring adults in an environment that teaches them more effective ways of relating to others and healthier ways of valuing themselves. Each Youth Odyssey Adventure Wilderness Trip meets at 5:00 p.m. on Friday evening for transportation by Youth Odysseys 15 -passenger van to a campsite. They return by 4:00 p.m. Sunday evening to the original meeting place. Youth Odyssey provides all equipment and supplies for each trip and gives each youth a list of suggested clothing and personal accessories that may be needed. Basic camp craft, hiking, and backpacking are taught on each trip. In addition depending on the location of the trip, kayaking, rock climbing and other activities are also taught. Youth are also introduced to the concept of environmental stewardship through "Leave No Trace" ethics. This concept teaches an acceptance of personal responsibility for maintaining the health and beauty of the natural environment. Each activity during the weekend includes reflection, evaluation and goal review to help the youth derive meaning from what they have experienced and how the experiences apply to their lives. Also, the whole team processes the entire day's activities through a refection exercise, Saturday night around the campfire. This is reported as one the youth's favorite part of the trip. In addition to life skills curriculum the youth develop strong bonds with each other and staff as they learn to step out of their comfort zone to try new activities and skills. These bonds are hardened by the fact that they all have shared experiences camping, rock climbing, kayaking, participating in Ropes Courses and so much more. Many times youth will return to our program time and time again because of the "safe and friendly" environment Youth Odyssey creates. CYD Plan of Operation Fiscal Year2016 Page 13 of 18 (September 1, 2015 — August 31, 2016) Often times strong friendships are established and are sustained throughout the years (case in fact for many YO participants). Sequence of Development Whether on an Adventure Wilderness Trip or on a Ropes Challenge Course, our youth progress through carefully planned activities that build leadership, problem -solving skills, and trust, teamwork, self-confidence, and communication skills. Learning and development follows a sequential process and the effectiveness and mastery at one level contributes to each subsequent level. They are: o Goal Setting —is a critical component since it provides a source of measure. o Awareness —activities that are designed to assist youth in feeling more comfortable in their group environment and to appreciate the relationship between peers / adults. o Trust —activities that focus on one-to-one as well as group trust. o Cooperation —activities at this level gives the youth a sense of accomplishment through cooperation. o Group Challenge — activities that are "problem -solving" in nature and experiences are related to real life. o Leadership —activities that assist youth in developing leadership skills and experience following a leader. o Application -- a follow-up program at the closure of the on-site experience, through a final processing session (Reflection, evaluation, and goal review) YOUTH MENTOR/LEADERSHIP PROGRAM — ON GOING Our mentor program is designed for returning youth 8th — 12th grades. Youth Odyssey begins formal training with interested youth on the Ropes Course, Kayaking, and Camping trips. These opportunities give them more responsibility and ownership over the program. They use their experiences in YO and their personal life to mentor younger youth in our programs. As they progress and are able to demonstrate their skills, staff will begin formal training in the teambuilding activities and the processing (real life application) of those activities. The purpose of this Mentor program is to provide professional experience/development, real life application of skills learned, and further Life Skills training/application. Please note that there is always a staff member present when youth mentors are teaching/assisting with our programs. RESTORATION PROGRAM - ONGOING In addition to our normal programs we conduct a monthly restoration project in partnership with Richard Thompson (City Parks and Recreation -- Tourism Department). This partnership began in January 2008 at Blucher Nature Park and continues today on a regular basis. 11 is very important to add that this was not the idea of Youth Odyssey Staff. Our youth and youth mentors who have enjoyed free programming for years decided that they wanted to "give back to their community'. They asked if they could start a restoration project and we were ecstatic at this selfless pursuit. So every second Sunday of the month we pick the youth up and transport them to the designated park. To date they have mulched out trails, removed invasive species, planted trees / flowers, painted a footbridge, and so much more. Another noteworthy item is that Richard Thompson (past Superintendent of CC Parks and Rec Tourism Dept.) mentioned that in the past he had send his staff to go and "fix" what volunteer groups have done...."This is not so with Youth Odyssey," he says. Karen Smith of the Audubon Society is constantly praising our youth mentors about their dedication and hard work at Blucher. She and her members also educate the youth about the plant and wildlife present; and explain why invasive species need to be removed. Our youth work hard, are dedicated, and produce quality work for their community because of the Youth Odyssey programming sponsored by people like CC Parks and Recreation. This restoration project is three things: O Youth restoring and repairing the area's natural areas back o Youth learning about nature, its' processes and purpose o Youth selflessl •ivin. their time back to the communit Service Location Recreational Service: Portable Team Challenge to health Schools / Recreation Centers/ CC Parks Mon — Thurs Recreational Service: Ropes Course OELS Ropes Course, 1-37 @ Exit 20b Cooper RD Saturday During School: 4-6pm Breaks: Throughout the day Sam —4pm Recreational Service: Adventure Wilderness Trip State Parks throughout Texas Fri - Sun, / during breaks Fri 430pm — Sun 4pm Recreational Service: Graduation Schools / Recreation Centers/ CC Parks Mon —Thurs During School: 4-6pm Breaks: Throughout the day CYD Plan of Operation Page 14 of 18 Fiscal Year 2016 (September 1, 2015 — August 31, 2016) Life Skills Classes: Portable Team Challenge Schools / Recreation Centers/ CC Parks Mon — Thurs During School: 4-6pm Breaks: Throughout the day Life Skills Classes: Ropes Course OELS Ropes Course, 1-37 @ Exit 20b Cooper RD Saturday 8am —4pm Life Skills Classes: Adventure Wilderness Trip State Parks throughout Texas Fri - Sun, and during breaks Fri 430pm — Sun 4pm Life Skills Classes: Graduation Schools / Recreation Centers/ CC Parks Mon —Thurs During School: 4-6pm Breaks: Throughout the day Service Type and for Whont Sewed;(Who targeted participants, are} use JI)OI-JI)12 service: type ,wanes first art individual program mares �n parentheses) When (months served per program) Average Frequency Identify daily, weekly, monthly service amounts service does not equal 1 hour) Average Intensity Total # of sessions, visits, or interactions er participant Average Duration Identify" the average amount of time it will take a participant program Example: Academic Support (Future Kids) Youth 4 sessions per month 12 Sessions (frequency x duration) 3 months Recreational Youth 1/2 sessions/week 12 sessions 9 weeks /year around Life Skills Youth 1/2 sessions/week 12 sessions 9 weeks /year around Staffing Plan For, Subcontractors 5. Describe the staffing plan, including staff supervision and support, and how adequate staffing will be ensured, in the event of vacancies or extended absences. (What staff positions will work directly on the CYD contract and which position will supervise whom and provide backup if necessary). Position title (indicate if 'a volunteer) Services for which this position is responsible'. Position supervised by Position has backup by this position: Executive Director Oversight Board of Directors Lead Prg. Facilitator Oversight and facilitation Executive Director Program Leader Facilitation Program Director Part time staff Facilitation and support Program Director/ Leader Lead Program Facilitator Program Leader Volunteers / Part time staff Board members / volunteers The Executive Director and Lead Program Facilitator supervise all staff. Weekly meetings are held to address any on-the- job issues, issues/concerns with the programs, ways to better reach the youth, and general checks on personal well-being and satisfaction with their job and performance. Training is provided on a case-by-case basis by their supervisor or another qualified entity. In the situation that a staff member has to leave without notice or short notice, the Lead Program Facilitator, Executive Director, and our volunteers are able to take over the programs and responsibilities. These volunteers are past employees and teachers; and all have professional training in the activities conducted by Youth Odyssey. The CYD program is charged for only two positions, Executive Director (23% of time) and Lead Program Facilitator (20% of time). The Executive Director's time is spent on the implementation and supervision of the CYD program. The Lead Program Facilitator's time is spent on facilitating the sessions. Volunteers are used throughout the program but this is an in-kind match. o Weekly meetings take place with all staff members. o Before leaving on a trip, all adults (staff, volunteers) get together and share information about the trip, expectations, concerns, plans, etc... so that we are all on the same page o We constantly do "check ins" with other staff members during the trip to make sure nothing has gone unnoticed or unaddressed CYD Plan of Operation Fiscal Year2016 Page 15 of 18 (September 1, 2015 — August 31, 2016) o Likewise at the close of a trip we debrief the trip o There is always a "head" facilitator on the trip (usually the one who is running the specific program) and the other adults are there for support and guidance for the youth. o At the end of the trip head staff member checks in with their superior to let them know that everyone is back and safe o Chain of command: Executive Director — Lead Program Facilitator — Program Leader (these are the potential "heads" in charge of each group/trip) The procedure, for utilizing volunteers, is the same as when hiring Youth Odyssey staff members. o A thorough background check nationally is conducted o Must be trained in CPR / First Aid at minimum and keep the certifications current o Demonstrate their ability to relate and care for youth o Demonstrate group control and behavior management The minimum age requirement for an Adult Volunteer is 18 years old. Although there are no maximum age requirements for adult volunteers, selection will be based on the ability of the volunteer to perform certain skills. Some rigorous physical activities such as hiking five to ten miles a day carrying a 50 -Ib backpack is required on some trips. Past experience in the outdoors is imperative to the selection of the volunteer for the Extreme Outdoor Activities. Evidence of fitness and a release from a health care practitioner if a health condition is present is mandatory. All staff and volunteers will undergo background checks prior to working with youth and in accordance with DFPS regulations. The Staff Policy and Procedure Manual for Youth Odyssey are 65 pages. Copies are available upon request. Youth Odyssey provides training when needed or requested by the volunteer. All volunteers are updated on the Emergency action plan and familiarity with the area around the activity site. All volunteers will be paired with a minimum of one full time staff member of Youth Odyssey. Volunteers are allowed to come to any portion of the program but their track record is that they only attend the camping trips and not the two-hour or ropes course sessions. Their tasks are simply: o Being another set of eyes to watch out for the youth and their surroundings -safety o Listen to the youth when they need to talk o Help out with camping craft and whatever else is needed. a When trained, help with outdoor activities All staff are required: o To hold current Emergency Medical Technician — Basic certification or a Wilderness First Responder certification o Ropes Course facilitator experience and/or certification a Kayak and Tope Rope experience and/or certifications o Practical experience working with youth in a camp/program setting o Masters or Bachelors in psychology, social work, kinesiology, wilderness therapy, environmental education, or similar field o Minimum of 5 years leading backcountry trips o Clean driving record o Demonstrated mastery in leading youth through curriculum, safety rules, etc... o Good track record with youth, parents, other agency staff members, found effective and approachable Staff to youth ratios Portable Team Challenges (at youth agency w/ their staff nearby ) Ropes Courses/ Kayaking Adventure Wilderness Trips (volunteers often join us, which will raise ratio) Graduation (at youth agency with staff nearby) 1:15 maximum 2:12 minimum 2:12 minimum 1:15 maximum CYD Plan of Operation Fiscal Year 2016 Page 16 of 18 (September 1, 2015 — August 31, 2016) Attachment 11 Community Collaborative Committee (CCC) Roster & Review Committee Name (Last, First) Role on CCC (resident, youth, service provider, business, agency, etc) Agency represented (fiscal agent name, YAC, subcontractor name, etc) Phone Email Review Committee Member (Yes/No) Rivera, Sandra Resident Texas Lottery Commision 361-853-4793 sandyr518@yahoo.com Yes Barrera, Belinda Community Corpus Christi Independent School District 361-633-5489 bbpf76@aol.com Yes Giegerich, Jean Community The Place of Houses 361-960-1438 jmg@theplaceofhouses.co Yes m Romero, Rosa Resident Mike's Custom Upholstery 361-553-5690 rosaliux@hotmail.com Yes Jaime Solis Resident H&V Equipment Services 361-249-7883 Hrtles2@gmail.com Awaiting approval Beverly Cage Community Del Mar College 361-658-7226 bacage@delmar.edu Awaiting approval CYD Plan of Operation Fiscal Year2016 Page 17 of 18 (September 1, 2015 — August 31, 2016) Tips for Completing the Plan of Operation 1. DUPLICATION — When youth participate in multiple CYD services they can only be counted once by the fiscal agent during the fiscal year for the fiscal agent's performance measures. Therefore, fiscal agents must take into account the estimated number of youth who will participate in multiple CYD services when negotiating output targets with service providers to ensure that the fiscal agent will meet its contracted annual output. Duplication between service providers may be assessed using historical data from the PEIS database. At the Service Provider level, the unduplicated youth to be served annually should count each CYD youth participant served by the provider once during the inclusive dates of service for its CYD program. 2. AVERAGE MONTHLY — In order for costs to be reasonable, service providers should be serving close to the maximum number of participants they are able to (full capacity) based on the funding provided for the CYD program and should include, but not be limited to factors such as the number of staff and service locations. As some dropout is expected, the number of participants served each month may be slightly less than the full capacity at which the service provider is capable of operating. A reasonable dropout rate may be accounted for when assessing the number of participants to be served each month. For Service Providers the average number of youth to be served monthly equals the sum of the number of youth to be served each month during the inclusive dates of service divided by the number of months in the service period. For the Fiscal Agent, the average number of youth to be served monthly will be the sum of youth served by each service provider each month minus duplicated youth, which is then divided by 12. Ideally, the operating capacity of a service provider should determine the average monthly and annual outputs. Fiscal agents are responsible for negotiating contracts with service providers that will ensure that the fiscal agent's contracted performance targets are met. 3. FREQUENCY, INTENSITY AND DURATION - The PEIS Services Provided Report may be used to track whether or not participants have received the average frequency and intensity of services within the specified duration as outlined by the service provider. Be sure to list programs separately if the frequency, intensity or duration is different during the school year and the summer. If your service lasts for a short period of time (3 months), please indicate how many cycles will be provided during the inclusive dates of service (e.g. 3 month cycle, 4 times a year). Do you run multiple cycles concurrently or consecutively? 4. BACKGROUND CHECKS — Remember all staff and volunteers working on the contract with access to clients or client data must be entered into the ABCS system and cleared with a DPS Criminal Background Check and a DFPS Child Abuse Registry check through. An FBI fingerprinting background check will also be needed if they have lived outside the State of Texas in the last 5 years. You can find information about fingerprinting services through the Texas Department of Public Safety Website (http://www.txdps.state.tx.us/administration/crime records/paqes/applicantfingerprintservices.htm) and locations at http://www.I1enrollment.com/locations/?st=tx 5. SUBCONTRACTOR MONITORING - Keep in mind that the role of the fiscal agent includes the responsibility for monitoring subcontractors. Consider all methods available for monitoring outputs for subcontractors. The PEIS Database is available and has reports that may be useful. Please consider corrective action steps to be taken when performance measures and other requirements are not being met. 6. AGE RESTRICTIONS - Keep in mind the age eligibility as per the RFP p. 16. Keep in mind the three mandatory service types (Youth Advisory Committee (YAC), Youth Leadership Development (YLD) and mentoring) and the specific age requirements for those service types (middle and high school for YAC and YLD and mentoring 90% 4th -8th grades.) 7. TRANSPORTATION - If your "safe passage" plan for youth/families without transportation includes driving youth, please consider including agency policy on parental consent and safety measures such as car insurance, seat belts, drivers licenses, and/or driving records, etc. 8. RACE AND ETHNICITY - All Races/Ethnicities must be served unless a program or curriculum is designed specifically for a particular race/ethnic group. If a specific race/ethnicity is to be targeted, then a description of how other races/ethnicities will be served is required. 9. REQUIRED SERVICE TYPES — Mentoring, Youth Advisory Committee, Youth Leadership Development and Parental Involvement are the four required service types and are separated out for greater detail. If these service types are being offered as part of a larger program, then the rest of the program needs to be detailed in Section 6 — Fiscal Agent Program(s) or Section 7 — Subcontracted Programs as applicable. CYD Plan of Operation Fiscal Year 2016 Page 18 of 18 (September 1, 2015 — August 31, 2016) CITY OF CORPUS CHRISTI PURCHASING DIVISION Service Agreement No.: SA12-033 Amendment No.: 3 Date: June 25, 2015 The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Youth Odyssey, hereinafter referred to as the Contractor, do hereby make and enter into this Amendment which, together with the Contract and all other duly executed amendments, constitutes the entire agreement under the above -referenced Service Agreement between the City and the Contractor. I. The contract Is hereby extended for an additional six-month period. New effective dates are March 1, 2015 through August 31, 2015. The awarded amount for this period will be $19,421. II. After the six-month period stated above, the contract will automatically continue from September 1, 2015 through August 31, 2016. The awarded amount for this period will be $35,928. Contractor and the City agree to and shall abide by all terms and conditions of the original Contract and any amendments to that Contract, to the extent they are not in conflict with the terms of this Amendment. Be -y Koeller Yo th Odyssey's Approved as to form: (1.115/5 `7.2 - r Date Lisa Aguilar Date Senior Assistant City Attorney City of Corpus Christi, Texas CITY OF CORPUS CHRISTI Ronald L. Olson, City Manager CITY OF CORPUS CHRISTI PURCHASING DIVISION Service Agreement No.: SA12-030 Amendment No.: 3 Date: June 25. 2015 The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Serco Inc., hereinafter referred to as the Contractor, do hereby make and enter into this Amendment which, together with the Contract and all other duly executed amendments, constitutes the entire agreement under the above -referenced Service Agreement between the City and the Contractor. The contract is hereby extended for an additional six-month period. New effective dates are March 1, 2015 through August 31, 2015. The awarded amount for this period will be $58,663. Il. After the six-month period stated above, the contract will automatically continue from September 1, 2015 through August 31, 2016. The awarded amount for this period will be $108,526. Contractor and the City agree to and shall abide by all terns and conditions of the original Contract and any amendments to that Contract, to the extent they are not in conflict with the terms of this Amendment. CITY OF CORPUS CHRISTI Ronald L. Olson, City Manager Approved as to form: ter, /6- 1.1.2-t5 Lisa Aguilar Senior Assistant City Attorney City of Corpus Christi, Texas Date CITY OF CORPUS CHRISTI PURCHASING DIVISION Service Agreement No.: SA12-032 Amendment No.: 3 Date: June 25 2015 The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Communities in Schools, hereinafter referred to as the Contractor, do hereby make and enter into this Amendment which, together with the Contract and all other duly executed amendments, constitutes the entire agreement under the above -referenced Service Agreement between the City and the Contractor. The contract is hereby extended for an additional six-month period. New effective dates are March 1, 2015 through August 31, 2015. The awarded amount for this period will be $44,706. After the six-month period stated above, the contract will automatically continue from September 1, 2015 through August 31, 2016. The awarded amount for this period will be $82,706. Contractor and the City agree to and shall abide by all terms and conditions of the original Contract and any amendments to that Contract, to the extent they are not in conflict with the terms of this Amendment. Ina Taylor nunities it dols CITY OF CORPUS CHRISTI ate Ronald L. Olson, City Manager Approved as to form: 5.51 Lisa Aguilar Senior Assistant City Attorney City of Corpus Christi, Texas 7.7 (5 - Date CITY OF CORPUS CHRISTI PURCHASING DIVISION Service Agreement No.: SA14-035 Amendment No.: 3 Date: June 25. 2015 The CITY OF CORPUS CHRISTI, TEXAS, hereinafter referred to as the City, and Boys and Girls Club of Corpus Christi, hereinafter referred to as the Contractor, do hereby make and enter into this Amendment which, together with the Contract and all other duly executed amendments, constitutes the entire agreement under the above -referenced Service Agreement between the City and the Contractor. The contract is hereby extended for an additional six-month period. New effective dates are March 1, 2015 through August 31, 2015. The awarded amount for this period will be $28,971. II. After the six-month period stated above, the contract will automatically continue from September 1, 2015 through August 31, 2016. The awarded amount for this period will be $53,596. Contractor and the City agree to and shall abide by all terms and conditions of the original Contract and any amendments to that Contract, to the extent they are not in conflict with the terms of this Amendment. Andrew Fitzpk Boys & Girls Club Date CITY OF CORPUS CHRISTI Ronald L. OIson, City Manager Approved as to form: 7.2 Lisa Aguilar Senior Assistant City Attorney City of Corpus Christi, Texas Date AGENDA MEMORANDUM First Reading Ordinance for the August 18, 2015 City Council Meeting Second Reading Ordinance for the August 25, 2015 City Council Meeting DATE: July 24, 2015 TO: Ronald L. Olson, City Manager FROM: Daniel Grimsbo, Director of Development Services DanG@cctexas.com (361) 826-3595 Amendment to City Code regarding Technical Construction Boards CAPTION: Ordinance amending the Corpus Christi Code of Ordinances, Chapter 14 "Development Services," Article 11 "City of Corpus Christi Technical Construction Codes," Division 1, "Scope and Administration of Technical Construction Codes," Section 14-206, "Technical construction boards," by amending the licensing requirements for members of the Electrical Advisory Board and Mechanical/Plumbing Advisory Board; providing for severance; and providing for effective date. PURPOSE: The purpose of the ordinance is to amend the licensing requirements for the members of the Electrical Advisory Board and the Mechanical/Plumbing Advisory Board to allow for more flexibility during the appointment process. BACKGROUND AND FINDINGS: The Electrical Advisory Board and the Mechanical/Plumbing Advisory Board are two technical construction boards overseen by the Development Services department. Both boards are advisory in nature and work with the assistance of the building official. Historically, each board has experienced issues with recruitment of new members, due in part to the very specific requirements in the board composition related to licensing requirements. Staff is recommending that the licensing requirement be amended to allow preference for appointment to be given to individuals licensed in the State of Texas, rather than making it a requirement. This amendment will allow for more individuals to qualify for appointment, thus creating a larger pool of applicants. CONFORMITY TO CITY POLICY: EMERGENCY/NON-EMERGENCY: Non -emergency. DEPARTMENTAL CLEARANCES: City Secretary's Office Legal FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital CZINot applicable Fiscal Year: 2013-2014 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget Encumbered / Expended Amount This item BALANCE Fund(s): Comments: None. RECOMMENDATION: Approval of the ordinance. LIST OF SUPPORTING DOCUMENTS: Ordinance Ordinance amending the Corpus Christi Code of Ordinances, Chapter 14 "Development Services," Article II "City of Corpus Christi Technical Construction Codes," Division 1, "Scope and Administration of Technical Construction Codes," Section 14-206, "Technical construction boards," by amending the licensing requirements for members of the Electrical Advisory Board and Mechanical/Plumbing Advisory Board; providing for severance; and providing for effective date. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS that: SECTION 1: The Corpus Christi Code, §14-206 of Chapter 14 "Development Services," Article II "City of Corpus Christi Technical Construction Codes," Division 1, "Scope and Administration of Technical Construction Codes," is amended by adding the following language that is underlined (added) and deleting the language that is stricken (deleted) as delineated below: Sec. 14-206. - Technical construction boards. (b) Electrical advisory board. (1) Appointment. There is hereby established the electrical advisory board which shall consist of ten (10) members. The board shall be appointed by the city council. This board shall have the guidance and assistance of the building official and chief electrical inspector. (2) Membership and terms. a. Membership. Persons who serve on the electrical advisory board as members shall be qualified as follows: 1. Two (2) persons, each of whom shall have at least five (5) years of active experience as a master electrician. 2. One (1) person who shall have at least five (5) years of active experience as a journeyman electrician. 3. Two (2) engineers, one (1) of whom shall be a licensed professional engineer in this state and the other of whom shall have a bachelor of science degree in electrical engineering and a minimum of five (5) years of experience in the practice of electrical engineering. Preference for appointment may be given to professional engineers licensed in the State of Texas. 4. One (1) person who shall have at least five (5) years of experience in the commercial building industry. Page 1 of 4 5. One (1) person who shall have at least five (5) years of experience in the home building industry. 6. One (1) person who is a resident of the city and not connected with the electrical industry. 7. One (1) person who shall be a field representative from a utility power distribution company that services the Corpus Christi area and have had at least five (5) years of experience. 8. One (1) person who shall have at least five (5) years of experience in the electrical supply business. (c) Mechanical/plumbing advisory board. (1) Appointment. There is hereby established the mechanical/plumbing advisory board which shall consist of eleven (11) members. The board shall be appointed by the city council. This board shall have the guidance and assistance of the building official and chief mechanical/plumbing inspector. (2) Membership and terms. a. Membership. Persons who serve on the mechanical/ plumbing advisory board as members shall be qualified as follows: 1. Three (3) persons, each of whom shall have at least five (5) years of active experience as a plumber, at least three (3) years of which shall have been in Corpus Christi; trade. At least two (2) of these persons shall be or have been master plumbers. Preference for appointment may be given to plumbers licensed in the State of Texas and currently active in the plumbing trade. • 2. One (1) person who shall have at least five (5) years of active experience as a mechanical engineer and be a licensed professional cnginccr in this state. Preference for appointment may be given to professional engineers licensed in the State of Texas. 3. One (1) person who shall have at least five (5) years of experience in the home building industry. 4. One (1) person who shall have at least five (5) years of experience in the commercial building industry. Page 2 of 4 5. Three (3) persons, each of whom shall have at least five (5) years of active experience in the heating, ventilation, air conditioning, and refrigeration contracting business and be licensed in this state. Preference for appointment may be given to persons licensed in the State of Texas in heating, ventilation, air conditioning, and refrigeration contracting (HVAC). 6. One (1) person who shall have at least five (5) years of active experience in landscape irrigation and be licenced as an irrigator by this state. Preference for appointment may be given to irrigators licensed in the State of Texas. 7. One (1) person not connected with the building industry. SECTION 2: If for any reason, any section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word, or provision of this ordinance, for it is the definite intent of this City Council that every section, paragraph, subdivision, clause, phrase, word, or provision hereof be given full force and effect for its purpose. SECTION 3: This ordinance takes effect upon passage. Page 3 of 4 That the foregoing ordinance was read for the first time and passed to its second reading on this the day of 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the day of ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor Page 4 of 4 DATE: TO: AGENDA MEMORANDUM First Reading for the City Council Meeting of August 18, 2015 Second Reading for the City Council Meeting of August 25, 2015 August 12, 2015 Ronald L. Olson, City Manager THRU: Gustavo Gonzalez, P. E., Assistant City Manager of Public Works and Utilities gustavogo@cctexas.com (361) 826-3897 Valerie H. Gray, P. E., Executive Director of Public Works valerieg@cctexas.com (361) 826-3729 FROM: J. H. Edmonds, P. E., Director of Capital Programs jeffreye@cctexas.com (361) 826-3851 CAPTION: Jerry Shoemaker, P. E., Senior Program Manager jerrys2@cctexas.com (361) 826-3516 Traffic Signal Improvements Agreement Park Road 22 and Aquarius Drive Ordinance appropriating $420,000 from TBD -Q Packery Pointe, LP (Developer) and authorizing the City Manager, or designee, to execute a Traffic Signal Improvement Agreement between the City of Corpus Christi and Developer for the Park Road 22 and Aquarius Drive intersection and roadway improvements. PURPOSE: The purpose of this Agenda Item is to obtain authority to execute a Traffic Signal Improvements Agreement with TBD -Q Packery Pointe, LP for the Park Road 22 and Aquarius Drive project for intersection and roadway improvements. BACKGROUND AND FINDINGS: The existing Aquarius Drive traffic flow onto Park Road 22 from the south is right turn only. Drivers wanting to turn left are making dangerous unprotected two-lane crossing to access illegal u -turns to enable them to head back into the City. This project corrects that situation providing for a new traffic signal and intersection improvements allowing a protected left hand turn from Park Road 22 north on Aquarius. The intersection improvements include extending the designated left turn lane to minimize impacts to Park Road 22 turn lane traffic. The new signal and intersection will also allow signalized left turns from both directions of Aquarius onto Park Road 22. This project is within Texas Department of Transportation (TxDOT) right of way and TxDOT will be responsible for the design review of this project. Within the next 30 to 60 days, the Council will be presented with an Advance Funding Agreement which outlines the specific requirements and funding amounts required by TxDOT. Additionally, the City is sharing in the cost to address existing deficiencies on the South Side of Park Road 22 that are separate C:\USERS\GRANIC-1 \APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 7\@BCL@BC05CBFD\@BCL@BCO5CBFD.DOCX from the Developer's scope of work. This item was approved by the Island Strategic Action Committee (ISAC) on two separate occasions. The first approval was December 2014 and then again with the new board in May 2015. This item was also presented the City's Traffic Advisory Committee (TAC) and received their approval. ALTERNATIVES: 1. Authorize execution of the Agreement. 2. Do not authorize execution of the Agreement. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Complies with statutes regarding Interlocal Cooperation Agreements. EMERGENCY / NON -EMERGENCY: Not applicable DEPARTMENTAL CLEARANCES: Street Department FINANCIAL IMPACT: Fiscal Year 2014-2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Total Budget $705,625.00 $705,625.00 Encumbered / Expended Amount 0.00 0.00 This item 0.00 0.00 Future Anticipated Expenditures This Project 705,625.00 705,625.00 BALANCE $0.00 $0.00 Fund(s): Comments: RECOMMENDATION: City staff recommends the approval of the Interlocal Agreement with TBD -Q Packery Pointe, LP for Park Road 22 and Aquarius Drive intersection improvements. LIST OF SUPPORTING DOCUMENTS: Traffic Signal Improvements Agreement Ordinance Project Budget Location Map Presentation C:\USERS\GRANIC-1 \APPDATA\LOCAL\TEMP\BCL TECHNOLOGIES\EASYPDF 7\@BCL@BC05CBFD\@BCL@BCO5CBFD.DOCX Ordinance amending the FY 2015 Capital Improvement Budget adopted by Ordinance No. 030303 by appropriating $420,000 in Developer contributions from TBD -Q Packery Pointe, LP (Developer), increasing expenditures by $420,000 in the FY 2015 Capital Improvement Budget, and authorizing the City Manager, or designee, to execute a Traffic Signal Improvement Agreement between the City of Corpus Christi and Developer for the Park Road 22 and Aquarius Drive intersection and roadway improvements. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The FY 2015 Capital Improvement Budget adopted by Ordinance No. 030303 is amended to add Developer contribution in the amount of $420,000 to Street Capital Improvement Fund 3530 for the Park Road 22 and Aquarius Drive Intersection and Roadway Improvements. SECTION 2. Expenditures in the amount of $420,000 are increased in the FY 2015 Capital Improvement Budget adopted by Ordinance No 030303 in the Street CIP Fund 3530. SECTION 3. The City Manager or designee is authorized to execute a Traffic Signal Improvements Agreement with the Developer to share in costs for the intersection and roadway improvements at Park Road 22 and Aquarius Drive intersection. That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the day of , 2015. ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor PROJECT BUDGET Traffic Signal Improvements Agreement Park Road 22 and Aquarius Intersection and Roadway Improvements PROJECT FUNDS AVAILABLE: Developer Contribution $ 420,000 City Share (Street Bond 2014 TxDot Participation) 285,625 Total Funds Available $ 705,625 Fees: Construction Estimate (TxDOT Let) $ 650,000 Engineering Review Charge Payable to TxDOT (Estimate) 19,500 Reimbursements: Administration/Finance (Capital Programs/Capital Budget/Finance) 11,375 Engineering Services (Project Mgmt) 22,750 Misc 2,000 TOTAL 705,625 ESTIMATED PROJECT BUDGET BALANCE $ * Engineering costs were paid by the Developer directly to the Engineer. TRAFFIC SIGNAL IMPROVEMENTS AGREEMENT STATE OF TEXAS § § COUNTY OF NUECES § This Traffic Signal Improvements Agreement is entered into between the City of Corpus Christi, Texas (the "City") and TBD -Q PACKERY POINTE, LP, a Texas limited partnership (the "Developer"), and pertains to construction of traffic signal and roadway improvements at the intersection of Park Road 22 and Aquarius Drive in Corpus Christi, Texas. WHEREAS, the Developer submitted a Traffic Signal Warrant Study and Traffic Operation Study, which provided justification that the proposed traffic signal at the intersection of Park Road 22 and Aquarius Drive satisfied traffic signal warrants outlined in the Texas Manual on Uniform Traffic Control Devices (TMUTCD); WHEREAS, City and Developer have agreed to certain traffic signal and roadway improvements (the "Improvements"), more particularly described in the preliminary Intersection Improvement Plan prepared by Pape -Dawson Engineers dated August 2014 (the "Plans and Specifications"), excerpts of which are attached and incorporated as Exhibit A. WHEREAS, the Developer is committed to funding the sum of $420,000.00 to pay towards the costs of the Improvements, and the City has agreed to fund the remaining approximately $230,000.00 of the $650,000.00 total project costs inclusive of the required roadway and intersection improvements; and WHEREAS, the City has agreed to bid and construct the Improvements and will make the necessary arrangements with the Texas Department of Transportation (TxDOT) for approval of the modifications on Park Road 22 that meet the requirements of the City and Texas Department of Transportation. NOW, THEREFORE, the City and Developer agree as follows: Section 1. Payments by Developer. 1.1. Payment. Within twenty (20) days following the execution of this Agreement, the Developer agrees to remit to the City the sum of Four Hundred Twenty Thousand and no/100 Dollars ($420,000.00) as an advance for the reimbursement of the costs incurred by the City in the construction of the Improvements. 1.2. Engineering Costs. In addition to the above amount, the Developer agrees to pay the costs of Pape -Dawson Engineers in developing and finalizing the Page 1 of 5 Plans, Specifications and Estimates for the Improvements along with City - standard bid documents and submit the same to the City within forty-five (45) days from the execution of this Agreement. 1.3. Proportionality. The Developer agrees that the public improvements contemplated to be made by or at the expense of the Developer pursuant to this Agreement are proportional to the development on adjacent property being made by Developer under Section 212.904, Texas Local Government Code. Section 2. Construction of Improvements by City. 2.1. Construction. The City agrees to construct the Improvements in the manner outlined in the Plans and Specifications and in accordance with the City's engineering standards and all TxDOT requirements in effect at the time of construction. All such construction shall be completed within one (1) year from the date Developer submits final Plans, Specifications, Estimates and City - standard bid documents. 2.2. Costs of Construction. All costs of construction of the Improvements shall be paid by the City, and the Developer shall not be subject to any further assessments or fees concerning the costs of the Improvements. Section 3. General Terms and Conditions: 3.1. Term. The term of this Agreement will commence on the Effective Date (as defined below) and continue until completion of the objectives of this Agreement, unless terminated on an earlier date under other provisions of this Agreement or by written agreement of the City and the Developer, as provided for in Section 3.2 below. The Effective Date of this Agreement will be the date of full execution by the Parties. This Agreement will be binding upon and inure to the benefit of the Parties and their respective successors and assigns. 3.2. Amendment by Agreement. This Agreement may be amended at any time by mutual written consent of the City and the Developer, or its successors or permitted assigns. 3.3. Assignment. This Agreement and the rights of the Developer may be assigned to any subsequent owner of the adjacent property owned by Developer, subject to the prior written consent of the City, which consent will not be unreasonably withheld. Any assignment will be in writing, will specifically set forth the assigned rights and obligations and will be executed by the proposed assignee. 3.4. Cooperation. The Parties will cooperate with each other as reasonable and necessary to carry out the intent of this Agreement, including but not limited to the execution of such further documents as may be reasonably required. Page 2 of 5 3.5. Notice. Any notice given under this Agreement must be in writing and may be given: (i) by depositing it in the United States mail, certified, with return receipt requested, addressed to the party to be notified and with all charges prepaid; (ii) by depositing it with Federal Express or another service guaranteeing "next day delivery", addressed to the party to be notified and with all charges prepaid; (iii) by personally delivering it to the party, or any agent of the party listed in this Agreement; or (iv) by facsimile with confirming copy sent by one of the other described methods of notice set forth. Notice by United States mail will be effective on the earlier of the date of receipt or three (3) days after the date of mailing. Notice given in any other manner will be effective only when received. For purposes of notice, the addresses of the Parties will, until changed as provided below, be as follows: City: With Copy to: Developer: With Copy to: City of Corpus Christi Attn: City Manager 1201 Leopard Street PO Box 9277 Corpus Christi TX 78469-9277 City of Corpus Christi Attn: City Attorney 1201 Leopard Street PO Box 9277 Corpus Christi TX 78469-9277 TBD -Q Packery Pointe, LP Attention: President 3462 Magic Drive, Suite 345 San Antonio, Texas 78229 John D. Bell Wood, Boykin & Wolter, P.C. 615 N. Upper Broadway, Suite 1100 Corpus Christi, Texas 78401 The Parties may change their respective addresses to any other address within the United States of America by giving at least five (5) days' written notice to the other party. The Developer may, by giving at least five (5) days' written notice to the City, designate additional parties to receive copies of notices under this Agreement. 3.6. Severabilitv; Waiver. If any provision of this Agreement is illegal, invalid, or unenforceable, under present or future laws, it is the intention of the Parties that the remainder of this Agreement not be affected, and, in lieu of each illegal, Page 3 of 5 invalid, or unenforceable provision, that a provision be added to this Agreement which is legal, valid, and enforceable and is as similar in terms to the illegal, invalid, or enforceable provision as is possible. Each of the rights and obligations of the Parties hereto are separate covenants. Any failure by a party to insist upon strict performance by the other party of any provision of this Agreement will not be deemed a waiver of such provision or of any other provision, and such party may at any time thereafter insist upon strict performance of any and all of the provisions of this Agreement. 3.7. Applicable Law and Venue. The laws of the State of Texas govern the interpretation, performance, enforcement and validity of this Agreement. Venue will be in a court of appropriate jurisdiction in Nueces County, Texas. 3.8. Entire Agreement. This Agreement contains the entire agreement of the Parties and there are no other agreements or promises, oral or written between the Parties regarding the subject matter of this Agreement. This Agreement can be amended only by written agreement signed by the Parties. This Agreement supersedes all other agreements between the Parties concerning the subject matter hereof. 3.9. Exhibits, Headings, Construction and Counterparts. All schedules and exhibits referred to in or attached to this Agreement are incorporated into and made a part of this Agreement for all purposes. The section headings contained in this Agreement are for convenience only and do not enlarge or limit the scope or meaning of the sections. The Parties acknowledge that each of them have been actively and equally involved in the negotiation of this Agreement. Accordingly, the rule of construction that any ambiguities are to be resolved against the drafting party will not be employed in interpreting this Agreement or any exhibits hereto. This Agreement may be executed in any number of counterparts, each of which will be deemed to be an original, and all of which will together constitute the same instrument. This Agreement will become effective only when one or more counterparts bear the signatures of all the Parties. 3.10.Authority for Execution. The City certifies, represents, and warrants that the execution of this Agreement is duly authorized and adopted in conformity with City ordinances. The Developer hereby certifies, represents, and warrants that the execution of this Agreement is duly authorized and adopted in conformity with the certificate of formation and organizational documents. 3.11.Relationship of Parties. In performing this Agreement, both the City and Developer will act in an individual capacity, and not as agents, representatives, employees, employers, partners, joint -venturers, or associates of one another. The employees or agents of either party may not be, nor be construed to be, the employees or agents of the other party for any purpose. Page 4 of 5 3.12.Survival of Terms. All representations, warranties, covenants and agreements of the Parties, as well as any rights and benefits of the Parties pertaining to the transaction contemplated hereby, will survive the original execution date of this agreement. 3.13. Disclosure of Interests. The Developer further agrees, in compliance with the City of Corpus Christi Ordinance No. 17113, to complete, as part of this Agreement, the Disclosure of Ownership interests form attached as Exhibit B. 3.14.Duplicate Originals. This Agreement shall be executed in duplicate, all original copies of which shall be considered one instrument. When all original copies have been executed by the City and the Developer, this Agreement shall become effective and binding upon and shall inure to the benefits of the parties and their respective heirs, successors and assigns. EXECUTED in duplicate this day of , 2015. ATTEST: CITY OF CORPUS CHRISTI, TEXAS By: By: Rebecca Huerta City Secretary APPROVED AS TO RM: This 2 day of t9 , 2015. Miles Risley, City orney B. 2 ssistant City Attorney Ronald Olson City Manager TBD -Q PACKE- POINTE, LP By: TBD Padr_ LLC Its Gener• 'artner By: Walter G. Busby Manager Page 5 of 5 Plotted on: 8/21/2014 6 5 0 0 N1 QOM RK /IX NOUN TIO* WOKE ORI MS SONO RON MONIES GEERXIALT NO NO RTW KM MOEROTLT LORI RST O1T OI I[0. IWO do ROME SEM [E tOG11AO10 at max ANI 4A r CD 0. I• EXIST UNIMPROVED ORIVEWAY(g - g ggE� NN RREE��,,ptpyy OFGIOGELINEAL W C EXIST EOP PARK ROAD 22 *ESTIOUND5 AIRJ AKES. 15MPH) • EXIST PAVEMENT MARK[NG�_ (24ws X1ST PAVEMENT MARKING • .w,_ sI +w,- sI ~ TUTU.PACKERY BY OTHERS POINTE DRIVE PAVEMENT MARKING BY OTHERS WEEPAAk NEW EOP R3 -SR ------------- NEW EOP ROW 100 .PER R3 -B (24w WINS _ (24 NS � — Z III II reA 1 RDW 431301 7 � N N iit EXIST PAVEMENT MARKING OFGEDCELINE r .....---.-.,,....,......,,-.....�..............,.......�.,. "..rte ,S; „F � ,;:,i;�� 5i ;ii' ��i. !+S4 '. 3:fi'ciF'.t"M�.,:�•' y?iai.i.,.l..r`. r'a.a:r°�•t��M"�'}tit3'?rA ���:3:1t:�'7: r•a•t..•r• yL r-: r r .rA::.ia,:%•b�q t ��..ss-., C� Yi+r-.'+M,t��4 '� ��?��3ra"''4, EXIST PAVEMENT MARKING I11 E7►STP80Utsll"�RJ°W;ANES 7F ;`i+?t'J }r,3rR4 � 111_- -- _OL--------------------- EXIST PAYEMENT•MARKINF� ` :1SlSlf �� ice^ -_�♦ �^ 111 - -- -- -- ------•--------- _ `WOR IONLFFq�y4 cWS 'can 1 NOTES* 1. ALL REFLECTIVE PAVEMENT MARKINGS TYPE 1 SHALL BE PLACED WITH TYPE Il. 2. ALL DIMENSIONS ARE TO THE CENTER OF PAVEMENT MARKINGS. UNLESS OTHERWISE INDICATED. 3 ALL EXISTING FEATURES ARE SHOWN SCREENED BACK. I.e. FADED. ITEM DESCRIPTION [NIT OTT 0636-2001 ALUMINUM SIGNS 1 T Al SF 40 0644-2022 INS SM RO SN SLP 8 AY TT SOO ITT SA tPl EA 2 0644-2025 INS SM RO SN SUP 8 AM TY S80 111 SA tTl EA 2 0668-2021 PREFAB PAV IFIX TY A 1111 IMR. 1 EA 2 0666-2031 PREFAB PAV W' TY A 1 W 1 MORD) EA 2 0672-2017 REFL PAV 1RKR TT I1-Ca1 EA 45 0671-2001 EL IN EXT PAV NRK 6 IRKS 1 • INT LF 160 6110-2010 REF PAV W' TY I IWIt1 IN1ISL01 100 MIL 1 LF SSD 6110-2036 REF PAR mat TV I IMO INIT5E011100 MIL LF 450 6110-2051 REF PAV *WWI TV 1 1W1124 MI15E011100 MILT LF 610 6110-2057 *TEF PAV MRK TV 1 IY114 1N112.011100 MILD LF 90 6110-2084 REF PAV MAK TY 11 111114 INItSL01 LF 550 6110-2092 REF PAV MRK TV 11 1,118 INT 151.01 LF 450 6110-2046 REF PAV MRK TY 11 tW1124 IN/ 15E01 LF 610 6110-2098 'REF PAV MRK TY 11 tY114 INT ISLDI LF 90 INTERIM K111[1 OILY Irrw. YMMM A. 1.r'�1 .► Twp fn. w Anna. Kt. rw. vn.1u. RAISED REFLECTIVE PAVEMENT MARKING & MARKER$ WIDTH IINI� WHITE/YELLOW MARKER TYPE/SPACE 'SEE BELOW/ BROKEN/SOLID 1 - TY II -C-R • 10. C -C 2 - REFL PAV MRK '111 ARROW 3 - REFL PAV MRK 1111 WORD a [ v M N 4) W CO 121 o a. o � COUNTDOWN PEDESTRIAN I j / SIGNALILEDI O1� 4PEDESTRIAN ,/ PUSH BUTTON X W POLE C 6 S► RIO -101 } 1 RPDO RAOD R3 -SR COUNTDOWN PEDESTRIAN SIGNALILEDI PEDESTRIAN PUSH BUTTON � r► L ` LUMINAIRE COUNTDOWN PEDESTRIAN SIGNALILEDI EASTBOUND (PARK ROAD 22) N.T.S. R10 -10L RPM RADD LUMINAIRE rrj R3 -5R �. o POLE E ^. PEDESTRIAN PUSH BUTTON COUNTDOWN PEDESTRIAN SIGNALILEDI PEDESTRIAN PUSH BUTTON WESTBOUND (PARK ROAD 22) N.T. S. AMMEMI INSCOW K 0201 MRI101NOWA IWMAND MOM MOM Df[»I7WlUTMORaet INOOXIOTADARUCEt01WIILNWta)WOOLSI=OEICOEIMDSCOMDDWTAMO POLED POLE B o POLE B COUNTDOWN PEDESTRIAN SIGNALILEDI PEDESTRIAN PUSH BUTTON L RPDD COUNTDOWN PEDESTRIAN SIGNAL ILED) PEDESTRIAN PUSH BUTTON } LUMINAIRE L POLE C NORTHBOUND (AQUARIUS STREET) N.T.S. COUNTDOWN PEDESTRIAN SIGNALILED) PEDESTRIAN PUSH BUTTON } RPM PEDESTRIAN PUSH BUTTON N S \�. m� rtJAN PEDESTRIAN SIGNAL 1LEOI 2 POLED SOUTHBOUND (PACKERY POINTE DRIVE) N.T.S. POLE E WISTERIA REVIEW ONLY W.. YWN•N• WWI. PMP •.i. MSM W. Mw VAIM.11 r TRAFFIC SIGNAL PLAN 0 EXHIBIT A - Page 3 LD SIGN CF. • BE REPARED TO STOP INI 34-3 (46-X46.) 2.5' THROUGH LANES WHEN FLASHING 12• LED SIGNAL HEAD (YELLOW) M/ BACK PLATE (30.1124.) AWEGS EASTBOUND PARK RD 22 (LOCATED 1.500 L. F. REST OF AQUARIUS) NOT TO SCALE Z' /41N. 15' DEC mmr SEE SHEET TS -FD -99 FOR FOUNDATION DETAIL 2• CONDUIT STUBBED OUT 1 CAPPED 2500' LEGEND A-1 . RADAR DETECT10N 2ONE NEW CONDUIT (TRENCHI NEW CONDUIT (BORE) GROUND BOX TYPE A NOT TO SCALE ITEM DESCRIPT KAI UNIT CITY 0416-2004 GRILL SHAFT 131 111 LF 13.2 061E-2016 COOT IPVC11SOID 4011 2 INI LF 1430 06)1-2019 00101 IPYC115010 401 12 111 1936E1 15 233 0620-2012 MEG C01ON 110. 111NSULAT00 LF 1663 0624-2006 GROt/1D 6OX TY A .122311 )1/APRD1 EA S 0636-2003 11160163151045 1 TY 01 SF 21 0662-2025 'YEN SIC SEC 112 [WILED IYEl1 EA 2 0614-2006 TRF SIC CBL 1TY Al 112 A1C1 1 3 C01OR1 14 1115 0666-2039 k11S TRF 510 PL A111S11 ARN 640' 1 EA 1 • /.t RADAR ADVANCE DETECTION M/ EXTENDED RANCE 1. OSP lear PARK RQ IJ 22 POSTED SP 55 LP 55' 5 60' M J M ▪ 2.r • • r. ..__. .... O 0 I..... .........................0 © 0 O b • o 1(f (01102.61114 NO= 001 KONA 161 WS 101016001 I6M1TSI ULEED7*L1 SO NW N* HDI N OISCLT COCA MU Ol1 31164. WWI MRS INGIC 6E 03011811 DM 5*126 NO !A. 165(11[Y REVIEW ONLV Aar.M..r. M. *NNW ti re., NeMq ereM.1w Veer• OR.p R WMA 0.4 re ler r• M•Y Orr OM MS* _rte e we M▪ .� SUPPLIER NUMBER lid 9 TO BE ASSIGNED BY CITY -=: PURCHASING DIVISION City of Corpus Christi CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: TBD -Q Packery Pointe, LP P. O. BOX: STREET ADDRESS: 3462 Magic Drive, Suite 245 CITY: San Antonio, TX ZIP: 78229 FIRM IS: 1. Corporation 4. Association IEI 2. Partnership 5. Other 3. Sole Owner ❑ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm.' Name None Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title None 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name None Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest" constituting 3% or more of the ownership in the above named "firm." Name None Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the C. of Corpus Christi, Texas as changes occur. Certifying Person: Walter G. Busby/ Title: Manager f/t2i,Ladial (Type or Print) Signature of Certifying Person: DEFINITIONS Date: a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. • 4 f PROJECT LOCATION S.H, 361" PROJECT: E15155 Traffic Signal Improvements Park Road 22 and Aquarius Street CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF CAPITAL PROGRAMS PAGE: 1 OF 1 ‘t• Corpus Chr sti Capital Programs Park Road 22 and Aquarius Drive Council Presentation August 18, 2015 Project Location ‘.4) Corpus Chr sti Capital Programs 2 Existing Roadway 411LI*4 Corpus Chr sti Capital Programs Proposed Roadway (L.4) Corpus Chr sti Capital Programs �.. dvance Warning Signs wi11 be provided (East &West on Park Rd 22) A,qR ARD 2 2 Project Schedule tig:14 Corpus Chr sti Capital Programs 2015 2016 Aug Sep Oct Nov Dec Design & Coordination with TxDOT Jan Feb Mar Apr May Jun 1 Construction 1 Project Estimate: 330 Calendar Days 11 Months AGENDA MEMORANDUM First Reading at the City Council Meeting of August 18, 2015 Second Reading at the City Council Meeting of August 25, 2015 DATE: August 7, 2015 TO: Ronald L. Olson, City Manager FROM: Carlos Gonzalez, Director of Facilities CarlosG2@cctexas.com (361) 826-3567 Constance P. Sanchez, Director of Financial Services ConstanceP@cctexas.com (361) 826-3227 Authorization for Issuance of Certificates of Obligation for Facility Improvements CAPTION: Ordinance authorizing the issuance of "City of Corpus Christi, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Taxable Series 2015" in an amount not to exceed $2,000,000 for the purpose of financing costs associated with making permanent public improvements within the City; providing for the payment of said Certificates by the levy of an ad valorem tax upon all taxable property within the City and further securing said Certificates by a lien on and pledge of the pledged revenues of the Solid Waste System; providing the terms and conditions of said Certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said Certificates, including the approval and distribution of an Official Statement; authorizing the execution of a paying agent/registrar agreement and a purchase contract; complying with the requirements of the letter of representations on file with the depository trust company; delegating the authority to certain members of the City staff to execute certain documents relating to the sale of the Certificates; enacting other provisions incident and related to the subject and purpose of this ordinance; and providing an effective date. PURPOSE: The City plans to issue up to $2,000,000 in Combination Tax and Limited Pledge Revenue Certificates of Obligation for the purpose of paying contractual obligations relating to making permanent public improvements to City facilities and to the paying of professional services related to the design, construction, project management, and financing of the projects. BACKGROUND AND FINDINGS: The City's Facilities Department has developed a 10 -year plan for making capital improvements to City facilities with a priority on senior centers as directed by the City Council on June 23, 2015. Fiscal Year (FY) 2015 is the first year of the plan, and the initial investment is programmed to be $2 million a year for ten years. The FY15 adopted Capital Improvement Budget and Planning Guide includes Comprehensive Facilities Improvements in the amount of $2,000,000. The following projects have been identified for the first year of funding: Roof & HVAC Replacement & Improvements at Lindale Senior Center, Northwest Senior Center, and Greenwood Senior Center; and repairs, renovations, and improvements to the City Hall skylight. Estimated annual debt service for the certificates of obligation is projected to be approximately $135,000. This payment will be made from property taxes - without requiring a tax rate increase. The Certificates of Obligation Act provides that certificates of obligation can be sold for cash only in certain circumstances, such as to address a public emergency or if the certificates of obligation are benefitted by a revenue pledge. As a result, municipalities who do not fall under these emergency categories are required to pledge as additional security for their certificates of obligation, some source of revenue stream that is authorized to be pledged under Texas law. This pledge oftentimes takes the form of a limited amount ($1,000) that the Texas Attorney General accepts as satisfying this revenue pledge requirement. The alternative (since the contemplated public improvements are not emergencies) to not pledging a revenue source and selling the certificates of obligation for cash would be to exchange the certificates of obligation directly with the provider of the goods or services — which would be prohibitively cumbersome for the City. Because of this requirement in the Certificates of Obligation Act and under advisement of the City's bond counsel and the City's financial advisor, the City is proposing to pledge $1,000 (one time) of Solid Waste System revenue to these certificates of obligation. By doing so, the legal requirements of the Certificates of Obligation Act will be satisfied - with a nominal effect to the Solid Waste System. This Solid Waste System revenue pledge was disclosed in the City's notice of intention to issue these Certificates of Obligation. According to the Local Government Code, Section 271.049, prior to the issuance of the certificates of obligation, the City is required to publish notice of its intention to issue the certificates once a week for two consecutive weeks in a newspaper of general circulation, with the date of the first publication to be before the 30th day before the date set for passage of the ordinance to authorize the issuance of the certificates. The notices were in the Corpus Christi Caller -Times on July 19, 2015 and July 26, 2015. Thirty days after the date of the first publication is August 18, 2015, and so City Council action to approve this ordinance in its second reading is scheduled for August 25, 2015 and is in compliance with the Local Government Code. ALTERNATIVES: n/a OTHER CONSIDERATIONS: n/a CONFORMITY TO CITY POLICY: This item conforms to City policy. EMERGENCY / NON -EMERGENCY: n/a DEPARTMENTAL CLEARANCES: • Facilities • Financial Services • Bond Counsel • Legal Department FINANCIAL IMPACT: ❑ Not Applicable ❑ Operating Expense X Revenue ❑ CIP FISCAL YEAR: Project to Date Exp. (CIP Only) Current Year Future Years TOTALS Budget - $ 2,000,000 - $ 2,000,000 Encumbered/Expended amount of (date) - - - 1 - This item - $ 2,000,000 - $ 2,000,000 BALANCE - - - - FUND(S): CIP Fund COMMENTS: n/a RECOMMENDATION: Staff recommends approval of the ordinance as presented. LIST OF SUPPORTING DOCUMENTS: Ordinance ORDINANCE NO. AUTHORIZING THE ISSUANCE OF "CITY OF CORPUS CHRISTI, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015" IN AN AMOUNT NOT TO EXCEED $2,000,000 FOR THE PURPOSE OF FINANCING COSTS ASSOCIATED WITH MAKING PERMANENT PUBLIC IMPROVEMENTS WITHIN THE CITY; PROVIDING FOR THE PAYMENT OF SAID CERTIFICATES BY THE LEVY OF AN AD VALOREM TAX UPON ALL TAXABLE PROPERTY WITHIN THE CITY AND FURTHER SECURING SAID CERTIFICATES BY A LIEN ON AND PLEDGE OF THE PLEDGED REVENUES OF THE SOLID WASTE SYSTEM; PROVIDING THE TERMS AND CONDITIONS OF SAID CERTIFICATES AND RESOLVING OTHER MATTERS INCIDENT AND RELATING TO THE ISSUANCE, PAYMENT, SECURITY, SALE, AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT AND A PURCHASE CONTRACT; COMPLYING WITH THE REQUIREMENTS OF THE LETTER OF REPRESENTATIONS ON FILE WITH THE DEPOSITORY TRUST COMPANY; DELEGATING THE AUTHORITY TO CERTAIN MEMBERS OF THE CITY STAFF TO EXECUTE CERTAIN DOCUMENTS RELATING TO THE SALE OF THE CERTIFICATES; ENACTING OTHER PROVISIONS INCIDENT AND RELATED TO THE SUBJECT AND PURPOSE OF THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Corpus Christi, Texas (the City) has caused notice to be given of its intention to issue certificates of obligation in the maximum principal amount not to exceed $2,000,000 for the purpose or purposes of paying contractual obligations of the City to be incurred for making permanent public improvements and for other public purposes to the extent of availability of funds, to -wit: (1) constructing, acquiring, purchasing, renovating, equipping, enlarging, and improving the City's parks and recreation facilities (including roof repairs and HVAC replacement at Lindale Senior Center, Northwest Senior Center, and Greenwood Senior Center), and repairs, renovations, and improvements to City Hall skylight; (2) the costs of related landscaping and the purchase of materials, supplies, equipment, and machinery for authorized needs and purposes relating to the aforementioned capital improvements; and (3) the payment of professional services related to the design, construction, project management, and financing of the aforementioned projects. This notice has been duly published in a newspaper hereby found and determined to be of general circulation in the City, once a week for two (2) consecutive weeks, the date of the first publication of such notice being not less than thirty (30) days prior to the tentative date stated therein for the final passage of the ordinance authorizing the issuance of such certificates of obligation; and 35404511.6 WHEREAS, the City Council hereby finds and determines that the actions authorized hereby and the adoption of this Ordinance are in the best interest of the citizens of the City; and WHEREAS, no petition protesting the issuance of the certificates of obligation described in this notice, signed by at least 5% of the qualified electors of the City, has been presented to or filed with the City Secretary prior to the date tentatively set in such notice for the passage of this ordinance; and WHEREAS, the City Council hereby finds and determines that certificates of obligation in the principal amount of $ described in such notice should be issued and sold at this time; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS THAT: SECTION 1. A. Authorization - Designation - Principal Amount - Purpose. The certificates of obligation of the City shall be and are hereby authorized to be issued in the aggregate principal amount of TWO MILLION AND NO/100 DOLLARS ($2,000,000), to be designated and bear the title of "CITY OF CORPUS CHRISTI, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015" (the Certificates), for the purpose or purposes of paying contractual obligations of the City to be incurred for making permanent public improvements and for other public purposes to the extent of availability of funds, to -wit: (1) constructing, acquiring, purchasing, renovating, equipping, enlarging, and improving the City's parks and recreation facilities (including roof repairs and HVAC replacement at Lindale Senior Center, Northwest Senior Center, and Greenwood Senior Center), and repairs, renovations, and improvements to City Hall skylight; (2) the costs of related landscaping and the purchase of materials, supplies, equipment, and machinery for authorized needs and purposes relating to the aforementioned capital improvements; and (3) the payment of professional services related to the design, construction, project management, and financing of the aforementioned projects, pursuant to the authority conferred by and in conformity with the laws of the State of Texas, particularly the Certificate of Obligation Act of 1971, as amended, Texas Local Government Code Section 271.041 through Section 271.064, Section 363.135, as amended, Texas Health and Safety Code, Chapter 1371, as amended, Texas Government Code (Chapter 1371), and the City's Home Rule Charter. B. Delegation of Authority to Authorized Representatives. As authorized by Chapter 1371, the City Manager of the City, the Deputy City Manager, the Assistant City Manager for General Government and Operations Support, and the City's Director of Financial Services (each of the foregoing, individually, an Authorized Representative) are hereby authorized, appointed, and designated as the officers of the City authorized to individually act on behalf of the City in selling and delivering the Certificates authorized herein and carrying out the procedures specified in this Ordinance, including approval of the aggregate principal amount of each maturity of the Certificates, the redemption provisions therefor, and the rate of interest to be borne on the principal amount of each such maturity. Each Authorized Representative, acting for and on behalf of the City, is authorized to execute the Approval Certificate attached hereto as Schedule I. The Certificates shall be issued in the principal amount not to exceed $2,000,000; the maximum maturity of the Certificates will be March 1, 2045 and the true interest cost (as 35404511.6 -2- determined by federal arbitrage yield) shall not exceed a rate greater than 5.00%. Lastly, each Authorized Representative is authorized to select the bond insurer, if any, with respect to the Certificates. The execution of the Approval Certificate shall evidence the sale date of the Certificates by the City to the Purchasers (hereinafter defined) in accordance with the provisions of Chapter 1371. It is further provided, however, that notwithstanding the foregoing provisions, the Certificates shall not be delivered unless prior to their initial delivery, the Certificates have been rated by a nationally recognized rating agency for municipal securities in one of the four highest rating categories for long term obligations, as required by Chapter 1371. Upon execution of the Approval Certificate, Bond Counsel is authorized to complete this Ordinance to reflect such final terms. SECTION 2. Fully Registered Obligations - Authorized Denominations - Stated Maturities - Interest Rates - Certificate Date. The Certificates are issuable in fully registered form only; shall be dated , 2015 (the Certificate Date) and shall be issued in denominations of $5,000 or any integral multiple (within a Stated Maturity) thereof, and the Certificates shall become due and payable on March 1 in each of the years and in principal amounts (the Stated Maturities) and bear interest on the unpaid principal amounts from the Certificate Date, or from the most recent Interest Payment Date (hereinafter defined) to which interest has been paid or duly provided for, to the earlier of redemption or Stated Maturity, at the per annum rates, while Outstanding, in accordance with the following schedule: Years of Principal Interest Stated Maturity Amounts ($) Rates (%) The Certificates shall bear interest on the unpaid principal amounts from the Certificate Date, or from the most recent Interest Payment Date to which interest has been paid or duly provided for, to Stated Maturity or prior redemption while Outstanding, at the rates per annum 35404511.6 -3- shown in the above schedule (calculated on the basis of a 360 -day year of twelve 30 -day months). Interest on the Certificates shall be payable semiannually on March 1 and September 1 (each, an Interest Payment Date), commencing 1, 2016, while the Certificates are Outstanding. SECTION 3. Payment of Certificates - Paying Agent/Registrar. The principal of, premium, if any, and interest on the Certificates, due and payable by reason of Stated Maturity, redemption, or otherwise, shall be payable in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts, and such payment of principal of, premium, if any, and interest on the Certificates shall be without exchange or collection charges to the Holder (as hereinafter defined) of the Certificates. The selection and appointment of The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, to serve as the initial Paying Agent/Registrar (the Paying Agent/Registrar) for the Certificates is hereby approved and confirmed, and the City agrees and covenants to cause to be kept and maintained at the corporate trust office of the Paying Agent/Registrar books and records (the Security Register) for the registration, payment and transfer of the Certificates, all as provided herein, in accordance with the terms and provisions of a Paying Agent/Registrar Agreement, attached, in substantially final form, as Exhibit A hereto, and such reasonable rules and regulations as the Paying Agent/Registrar and the City may prescribe. The City covenants to maintain and provide a Paying Agent/Registrar at all times while the Certificates are Outstanding, and any successor Paying Agent/Registrar shall be (i) a national or state banking institution or (ii) an association or a corporation organized and doing business under the laws of the United States of America or of any state, authorized under such laws to exercise trust powers. Such Paying Agent/Registrar shall be subject to supervision or examination by federal or state authority and authorized by law to serve as a Paying Agent/Registrar. The City reserves the right to appoint a successor Paying Agent/Registrar upon providing the previous Paying Agent/Registrar with a certified copy of a resolution or ordinance terminating such agency. Additionally, the City agrees to promptly cause a written notice of this substitution to be sent to each Holder of the Certificates by United States mail, first-class postage prepaid, which notice shall also give the address of the new Paying Agent/Registrar. Principal of, premium, if any, and interest on the Certificates, due and payable by reason of Stated Maturity, redemption, or otherwise, shall be payable only to the registered owner of the Certificates appearing on the Security Register (the Holder or Holders) maintained on behalf of the City by the Paying Agent/Registrar as hereinafter provided (i) on the Record Date (hereinafter defined) for purposes of payment of interest thereon, (ii) on the date of surrender of the Certificates for purposes of receiving payment of principal thereof upon redemption of the Certificates or at the Certificates' Stated Maturity, and (iii) on any other date for any other purpose. The City and the Paying Agent/Registrar, and any agent of either, shall treat the Holder as the owner of a Certificate for purposes of receiving payment and all other purposes whatsoever, and neither the City nor the Paying Agent/Registrar, or any agent of either, shall be affected by notice to the contrary. Principal of and premium, if any, on the Certificates shall be payable only upon presentation and surrender of the Certificates to the Paying Agent/Registrar at its corporate trust 35404511.6 -4- office. Interest on the Certificates shall be paid to the Holder whose name appears in the Security Register at the close of business on the fifteenth day of the month next preceding an Interest Payment Date for the Certificates (the Record Date) and shall be paid (i) by check sent on or prior to the appropriate date of payment by United States Mail, first-class postage prepaid, by the Paying Agent/Registrar, to the address of the Holder appearing in the Security Register or (ii) by such other method, acceptable to the Paying Agent/Registrar, requested in writing by the Holder at the Holder's risk and expense. If the date for the payment of the principal of, premium, if any, or interest on the Certificates shall be a Saturday, Sunday, a legal holiday, or a day on which banking institutions in the city where the corporate trust office of the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not such a day. The payment on such date shall have the same force and effect as if made on the original date any such payment on the Certificates was due. In the event of a non-payment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a Special Record Date) will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (the Special Payment Date - which shall be fifteen (15) days after the Special Record Date) shall be sent at least five (5) business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each Holder appearing on the Security Register at the close of business on the last business day next preceding the date of mailing of such notice. SECTION 4. Redemption. A. Mandatory Redemption. The Certificates stated to mature on March 1, 20_ are referred to herein as the "Term Certificates". The Term Certificates are subject to mandatory sinking fund redemption prior to their stated maturities from money required to be deposited in the Certificate Fund for such purpose and shall be redeemed in part, by lot or other customary method, at the principal amount thereof plus accrued interest to the date of redemption in the following principal amounts on March 1 in each of the years as set forth below: Term Certificates Stated to Mature on March 1, 20 Principal Year Amount ($) 35404511.6 -5- *Payable at Stated Maturity. The principal amount of a Term Certificate required to be redeemed pursuant to the operation of such mandatory redemption provisions shall be reduced, at the option of the City, by the principal amount of any Term Certificates of such Stated Maturity which, at least 50 days prior to the mandatory redemption date (1) shall have been defeased or acquired by the City and delivered to the Paying Agent/Registrar for cancellation, (2) shall have been purchased and canceled by the Paying Agent/Registrar at the request of the City, or (3) shall have been redeemed pursuant to the optional redemption provisions set forth below and not theretofore credited against a mandatory redemption requirement. B. Optional Redemption. The Certificates having Stated Maturities on and after March 1, 20_ shall be subject to redemption prior to Stated Maturity, at the option of the City, on March 1, 20, or on any date thereafter, as a whole or in part, in principal amounts of $5,000 or any integral multiple thereof (and if within a Stated Maturity selected at random and by lot by the Paying Agent/Registrar), at the redemption price of par plus accrued interest to the date of redemption. C. Exercise of Redemption Option. At least forty-five (45) days prior to a date set for the redemption of Certificates (unless a shorter notification period shall be satisfactory to the Paying Agent/Registrar), the City shall notify the Paying Agent/Registrar of its decision to exercise the right to redeem Certificates, the principal amount of each Stated Maturity to be redeemed, and the date set for the redemption thereof. The decision of the City to exercise the right to redeem Certificates shall be entered in the minutes of the City Council. D. Selection of Certificates for Redemption. If less than all Outstanding Certificates of the same Stated Maturity are to be redeemed on a redemption date, the Paying Agent/Registrar shall select at random and by lot the Certificates to be redeemed, provided that if less than the entire principal amount of a Certificate is to be redeemed, the Paying Agent/Registrar shall treat such Certificate then subject to redemption as representing the number of Certificates Outstanding which is obtained by dividing the principal amount of such Certificate by $5,000. E. Notice of Redemption. Not less than thirty (30) days prior to a redemption date for the Certificates, a notice of redemption shall be sent by United States mail, first-class postage prepaid, in the name of the City and at the City's expense, by the Paying Agent/Registrar to each Holder of a Certificate to be redeemed, in whole or in part, at the address of the Holder appearing on the Security Register at the close of business on the business day next preceding the date of mailing such notice, and any notice of redemption so mailed shall be conclusively presumed to have been duly given irrespective of whether received by the Holder. All notices of redemption shall (i) specify the date of redemption for the Certificates, (ii) identify the Certificates to be redeemed and, in the case of a portion of the principal amount to be redeemed, the principal amount thereof to be redeemed, (iii) state the redemption price, (iv) state that the Certificates, or the portion of the principal amount thereof to be redeemed, shall become due and payable on the redemption date specified, and the interest thereon, or on the portion of the principal amount thereof to be redeemed, shall cease to accrue from and after the redemption date, and (v) specify that payment of the redemption price for the Certificates, or the 35404511.6 -6- principal amount thereof to be redeemed, shall be made at the corporate trust office of the Paying Agent/Registrar only upon presentation and surrender thereof by the Holder. This notice may also be published once in a financial publication, journal, or reporter of general circulation among securities dealers in the City of New York, New York (including, but not limited to, The Bond Buyer and The Wall Street Journal), or in the State of Texas (including, but not limited to, The Texas Bond Reporter). If a Certificate is subject by its terms to redemption and has been called for redemption and notice of redemption thereof has been duly given or waived as herein provided, such Certificate (or the principal amount thereof to be redeemed) so called for redemption shall become due and payable, and if money sufficient for the payment of such Certificates (or of the principal amount thereof to be redeemed) at the then applicable redemption price is held for the purpose of such payment by the Paying Agent/Registrar, then on the redemption date designated in such notice, interest on the Certificates (or the principal amount thereof to be redeemed) called for redemption shall cease to accrue and such Certificates shall not be deemed to be Outstanding in accordance with the provisions of this Ordinance. F. Transfer/Exchange of Certificates. Neither the City nor the Paying Agent/Registrar shall be required (1) to transfer or exchange any Certificate during a period beginning forty-five (45) days prior to the date fixed for redemption of the Certificates or (2) to transfer or exchange any Certificate selected for redemption, provided, however, such limitation of transfer shall not be applicable to an exchange by the Holder of the unredeemed balance of a Certificate which is subject to redemption in part. SECTION 5. Execution - Registration. The Certificates shall be executed on behalf of the City by its Mayor or Mayor Pro Tem under its seal reproduced or impressed thereon and attested by its City Secretary or Assistant City Secretary. The signature of either of said officers on the Certificates may be manual or facsimile. Certificates bearing the manual or facsimile signatures of individuals who were, at the time of the Certificate Date, the proper officers of the City shall bind the City, notwithstanding that such individuals or either of them shall cease to hold such offices prior to the delivery of the Certificates to the Purchasers, all as authorized and provided in Chapter 1201, as amended, Texas Government Code. No Certificate shall be entitled to any right or benefit under this Ordinance, or be valid or obligatory for any purpose, unless there appears on such Certificate either a certificate of registration substantially in the form provided in Section 8C, executed by the Comptroller of Public Accounts of the State of Texas or his duly authorized agent by manual signature, or a certificate of registration substantially in the form provided in Section 8D, executed by the Paying Agent/Registrar by manual signature, and either such certificate upon any Certificate shall be conclusive evidence, and the only evidence, that such Certificate has been duly certified or registered and delivered. SECTION 6. Registration - Transfer - Exchange of Certificates - Predecessor Certificates. A Security Register relating to the registration, payment, transfer, or exchange of the Certificates shall at all times be kept and maintained by the City at the corporate trust office of the Paying Agent/Registrar, and the Paying Agent/Registrar shall obtain, record, and maintain in the Security Register the name and address of every owner of the Certificates, or if 35404511.6 -7- appropriate, the nominee thereof. Any Certificate may, in accordance with its terms and the terms hereof, be transferred or exchanged for Certificates of other authorized denominations upon the Security Register by the Holder, in person or by his duly authorized agent, upon surrender of such Certificate to the Paying Agent/Registrar for cancellation, accompanied by a written instrument of transfer or request for exchange duly executed by the Holder or by his duly authorized agent, in form satisfactory to the Paying Agent/Registrar. Upon surrender for transfer of any Certificate at the corporate trust office of the Paying Agent/Registrar, the City shall execute and the Paying Agent/Registrar shall register and deliver, in the name of the designated transferee or transferees, one or more new Certificates executed on behalf of, and furnished by, the City of authorized denominations and having the same Stated Maturity and of a like interest rate and aggregate principal amount as the Certificate or Certificates surrendered for transfer. At the option of the Holder, Certificates may be exchanged for other Certificates of authorized denominations and having the same Stated Maturity, bearing the same rate of interest and of like aggregate principal amount as the Certificates surrendered for exchange upon surrender of the Certificates to be exchanged at the corporate trust office of the Paying Agent/Registrar. Whenever any Certificates are so surrendered for exchange, the City shall execute, and the Paying Agent/Registrar shall register and deliver new, the Certificates executed on behalf of, and furnished by, the City to the Holder requesting the exchange. All Certificates issued upon any transfer or exchange of Certificates shall be delivered at the corporate trust office of the Paying Agent/Registrar, or be sent by United States registered mail to the Holder at his request, risk, and expense, and upon the delivery thereof, the same shall be the valid and binding obligations of the City, evidencing the same obligation to pay, and entitled to the same benefits under this Ordinance, as the Certificates surrendered upon such transfer or exchange. All transfers or exchanges of Certificates pursuant to this Section shall be made without expense or service charge to the Holder, except as otherwise herein provided, and except that the Paying Agent/Registrar shall require payment by the Holder requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. Certificates canceled by reason of an exchange or transfer pursuant to the provisions hereof are hereby defined to be Predecessor Certificates, evidencing all or a portion, as the case may be, of the same debt evidenced by the new Certificate or Certificates registered and delivered in the exchange or transfer therefor. Additionally, the term Predecessor Certificates shall include any Certificate registered and delivered pursuant to Section 25 in lieu of a mutilated, lost, destroyed, or stolen Certificate which shall be deemed to evidence the same obligation as the mutilated, lost, destroyed, or stolen Certificate. SECTION 7. Initial Certificate. The Certificates herein authorized shall be issued initially either (i) as a single fully registered Certificate in the total principal amount of $ with principal installments to become due and payable as provided in Section 2 and numbered T-1, or (ii) as one (1) fully registered Certificate for each year of Stated Maturity in 35404511.6 -8- the applicable principal amount, interest rate, and denomination and to be numbered consecutively from T-1 and upward (the Initial Certificate) and, in either case, the Initial Certificate shall be registered in the name of the Purchasers or the designee thereof. The Initial Certificate shall be the Certificates submitted to the Office of the Attorney General of the State of Texas for approval, certified and registered by the Office of the Comptroller of Public Accounts of the State of Texas and delivered to the Purchasers. Any time after the delivery of the Initial Certificate to the Purchasers, the Paying Agent/Registrar, pursuant to written instructions from the Purchasers or their designee, shall cancel the Initial Certificate delivered hereunder and exchange therefor definitive Certificates of authorized denominations, Stated Maturities, principal amounts and bearing applicable interest rates on the unpaid principal amounts from the Certificate Date, or from the most recent Interest Payment Date to which interest has been paid or duly provided for, to Stated Maturity, and shall be lettered "R" and numbered consecutively from one (1) upward for transfer and delivery to the Holders named at the addresses identified therefor; all pursuant to and in accordance with such written instructions from the Purchasers, or the designee thereof, and such other information and documentation as the Paying Agent/Registrar may reasonably require. SECTION 8. Forms. A. Forms Generally. The Certificates, the Registration Certificate of the Comptroller of Public Accounts of the State of Texas, the Registration Certificate of Paying Agent/Registrar, and the form of Assignment to be printed on each of the Certificates shall be substantially in the forms set forth in this Section with such appropriate insertions, omissions, substitutions, and other variations as are permitted or required by this Ordinance and may have such letters, numbers, or other marks of identification (including insurance legends in the event the Certificates, or any Stated Maturities thereof, are insured and identifying numbers and letters of the Committee on Uniform Securities Identification Procedures of the American Bankers Association) and such legends and endorsements (including any reproduction of an opinion of Bond Counsel) thereon as may, consistent herewith, be established by the City or determined by the officers executing the Certificates as evidenced by their execution thereof. Any portion of the text of any Certificate may be set forth on the reverse thereof, with an appropriate reference thereto on the face of the Certificate. The definitive Certificates shall be printed, lithographed, or engraved, produced by any combination of these methods, or produced in any other similar manner, all as determined by the officers executing the Certificates as evidenced by their execution thereof, but the Initial Certificate submitted to the Attorney General of Texas may be typewritten or photocopied or otherwise reproduced. 35404511.6 [The remainder of this page intentionally left blank.] -9- B. Form of Definitive Certificate. REGISTERED REGISTERED PRINCIPAL AMOUNT NO. $ United States of America State of Texas Counties of Nueces, Aransas, Kleberg, and San Patricio CITY OF CORPUS CHRISTI, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATE OF OBLIGATION, SERIES 2015 Certificate Date: , 2015 REGISTERED OWNER: PRINCIPAL AMOUNT: Interest Rate: Stated Maturity: CUSIP No. The City of Corpus Christi, Texas (the City), a body corporate and municipal corporation in the Counties of Nueces, Aransas, Kleberg, and San Patricio, State of Texas, for value received, acknowledges itself indebted to and hereby promises to pay to the order of the Registered Owner specified above, or the registered assigns thereof, on the Stated Maturity date specified above, the Principal Amount specified above (or so much thereof as shall not have been paid upon prior redemption) and to pay interest on the unpaid principal amount hereof from the Certificate Date, or from the most recent Interest Payment Date (defined below) to which interest has been paid or duly provided for until such principal sum has become due and payment thereof has been made or duly provided for, to the earlier of redemption or Stated Maturity, at the per annum rate of interest specified above computed on the basis of a 360 -day year of twelve 30 -day months; such interest being payable on March 1 and September 1 of each year, commencing 1, 2016 (each, an Interest Payment Date). Principal and premium, if any, of this Certificate shall be payable to the Registered Owner hereof (the Holder), upon presentation and surrender, at the corporate trust office of the Paying Agent/Registrar executing the registration certificate appearing hereon or a successor thereof. Interest shall be payable to the Holder of this Certificate (or one or more Predecessor Certificates, as defined in the Ordinance hereinafter referenced) whose name appears on the Security Register maintained by the Paying Agent/Registrar at the close of business on the Record Date, which is the fifteenth day of the month next preceding each Interest Payment Date. All payments of principal of and interest on this Certificate shall be in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts. Interest shall be paid by the Paying Agent/Registrar by check sent on or prior to the appropriate date of payment by United States mail, first-class postage prepaid, to the Holder hereof at the address appearing in the Security Register or by such other method, acceptable to the Paying Agent/Registrar, requested by the Holder hereof at the Holder's risk and expense. 35404511.6 -10- This Certificate is one of the series specified in its title issued in the aggregate principal amount of $ (the Certificates) pursuant to an Ordinance adopted by the governing body of the City (the Ordinance), for the purpose or purposes of paying contractual obligations of the City to be incurred for making permanent public improvements and for other public purposes to the extent of availability of funds, to -wit: (1) constructing, acquiring, purchasing, renovating, equipping, enlarging, and improving the City's parks and recreation facilities (including roof repairs and HVAC replacement at Lindale Senior Center, Northwest Senior Center, and Greenwood Senior Center), and repairs, renovations, and improvements to City Hall skylight; (2) the costs of related landscaping and the purchase of materials, supplies, equipment, and machinery for authorized needs and purposes relating to the aforementioned capital improvements; and (3) the payment of professional services related to the design, construction, project management, and financing of the aforementioned projects, pursuant to the authority conferred by and in strict conformity with the laws of the State of Texas, particularly the Certificate of Obligation Act of 1971, as amended, Texas Local Government Code, Section 271.041 through 271.065, Section 363.135, as amended, Texas Health and Safety Code, Chapter 1371, as amended, Texas Government Code, and the City's Home Rule Charter. As provided in the Ordinance, the Certificates stated to mature on March 1, 20_ are referred to herein as the "Term Certificates". The Term Certificates are subject to mandatory sinking fund redemption prior to their stated maturities from money required to be deposited in the Certificate Fund for such purpose and shall be redeemed in part, by lot or other customary method, at the principal amount thereof plus accrued interest to the date of redemption in the following principal amounts on March 1 in each of the years as set forth below: Term Certificates Stated to Mature on March 1, 20 Principal Year Amount ($) *Payable at Stated Maturity. The principal amount of a Term Certificate required to be redeemed pursuant to the operation of such mandatory redemption provisions shall be reduced, at the option of the City, by the principal amount of any Term Certificates of such Stated Maturity which, at least 50 days prior to the mandatory redemption date (1) shall have been defeased or acquired by the City and delivered to the Paying Agent/Registrar for cancellation, (2) shall have been purchased and canceled by the Paying Agent/Registrar at the request of the City, or (3) shall have been redeemed pursuant to the optional redemption provisions set forth below and not theretofore credited against a mandatory redemption requirement. 35404511.6 -11- The Certificates stated to mature on and after March 1, 20_ may be redeemed prior to their Stated Maturities, at the option of the City, on March 1, 20_, or on any date thereafter, in whole or in part, in principal amounts of $5,000 or any integral multiple thereof (and if within a Stated Maturity selected at random and by lot by the Paying Agent/Registrar) at the redemption price of par plus accrued interest to the date of redemption; provided, however, that at least thirty (30) days prior written notice shall be sent to the Holder of the Certificates to be redeemed by United States mail, first-class postage prepaid, and subject to the terms and provisions relating thereto contained in the Ordinance. If this Certificate is subject to redemption prior to Stated Maturity and is in a denomination in excess of $5,000, portions of the principal sum hereof in installments of $5,000 or any integral multiple thereof may be redeemed, and, if less than all of the principal sum hereof is to be redeemed, there shall be issued, without charge therefor, to the Holder hereof, upon the surrender of this Certificate to the Paying Agent/Registrar at its corporate trust office, a new Certificate or Certificates of like Stated Maturity and interest rate in any authorized denominations provided in the Ordinance for the then unredeemed balance of the principal sum hereof. If this Certificate (or any portion of the principal sum hereof) shall have been duly called for redemption and notice of such redemption has been duly given, then upon such redemption date this Certificate (or the portion of the principal sum hereof to be redeemed) shall become due and payable, and, if the money for the payment of the redemption price and the interest accrued on the principal amount to be redeemed to the date of redemption is held for the purpose of such payment by the Paying Agent/Registrar, interest shall cease to accrue and be payable hereon from and after the redemption date on the principal amount hereof to be redeemed. If this Certificate is called for redemption, in whole or in part, the City or the Paying Agent/Registrar shall not be required to issue, transfer, or exchange this Certificate within forty-five (45) days of the date fixed for redemption; provided, however, such limitation of transfer shall not be applicable to an exchange by the Holder of the unredeemed balance hereof in the event of its redemption in part. The Certificates of this series are payable from the proceeds of an ad valorem tax levied upon all taxable property within the City, within the limitations prescribed by law, and are further payable from and secured by a lien on and pledge of the Pledged Revenues (identified and defined in the Ordinance), being a limited amount of the Net Revenues derived from the operation of the City's solid waste management system (the System), such lien on and pledge of the limited amount of Net Revenues being subordinate and inferior to the lien on and pledge of such Net Revenues securing payment of the currently outstanding Subordinate Lien Obligations and Limited Pledge Obligations and any Prior Lien Obligations, Junior Lien Obligations, Additional Subordinate Lien Obligations, or Additional Limited Pledge Obligations hereafter issued by the City. In the Ordinance, the City reserves and retains the right to issue Prior Lien Obligations, Junior Lien Obligations, Additional Subordinate Lien Obligations, and Additional Limited Pledge Obligations (all as identified and defined in the Ordinance), while the Certificates are Outstanding, without limitation as to principal amount but subject to any terms, conditions or restrictions as may be applicable thereto under law or otherwise. Reference is hereby made to the Ordinance, a copy of which is on file in the corporate trust office of the Paying Agent/Registrar, and to all of the provisions of which the Holder by his acceptance hereof hereby assents, for definitions of terms; the description of and the nature and 35404511.6 -12- extent of the tax levied and the revenues pledged for the payment of the Certificates; the terms and conditions under which the City may issue Prior Lien Obligations, Junior Lien Obligations, Additional Subordinate Lien Obligations, and Additional Limited Pledge Obligations; the terms and conditions relating to the transfer or exchange of the Certificates; the conditions upon which the Ordinance may be amended or supplemented with or without the consent of the Holder; the rights, duties, and obligations of the City and the Paying Agent/Registrar; the terms and provisions upon which this Certificate may be redeemed or discharged at or prior to the Stated Maturity thereof, and deemed to be no longer Outstanding thereunder; and for the other terms and provisions specified in the Ordinance. Capitalized terms used herein have the same meanings assigned in the Ordinance. This Certificate, subject to certain limitations contained in the Ordinance, may be transferred on the Security Register upon presentation and surrender at the corporate trust office of the Paying Agent/Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Paying Agent/Registrar duly executed by the Holder hereof, or his duly authorized agent, and thereupon one or more new fully registered Certificates of the same Stated Maturity, of authorized denominations, bearing the same rate of interest, and of the same aggregate principal amount will be issued to the designated transferee or transferees. The City and the Paying Agent/Registrar, and any agent of either, shall treat the Holder hereof whose name appears on the Security Register (i) on the Record Date as the owner hereof for purposes of receiving payment of interest hereon, (ii) on the date of surrender of this Certificate as the owner hereof for purposes of receiving payment of principal hereof at its Stated Maturity or its redemption, in whole or in part, and (iii) on any other date as the owner hereof for all other purposes, and neither the City nor the Paying Agent/Registrar, or any such agent of either, shall be affected by notice to the contrary. In the event of a non-payment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a Special Record Date) will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (the Special Payment Date - which shall be fifteen (15) days after the Special Record Date) shall be sent at least five (5) business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each Holder appearing on the Security Register at the close of business on the last business day next preceding the date of mailing of such notice. It is hereby certified, covenanted, and represented that all acts, conditions, and things required to be performed, exist, and be done precedent to the issuance of this Certificate in order to render the same a legal, valid, and binding obligation of the City have been performed, exist, and have been done, in regular and due time, form, and manner, as required by the laws of the State of Texas and the Ordinance, and that issuance of the Certificates does not exceed any constitutional or statutory limitation; and that due provision has been made for the payment of the principal of, premium if any, and interest on the Certificates by the levy of a tax and collection of Pledged Revenues as aforestated. In case any provision in this Certificate or any application thereof shall be deemed invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions and applications shall not in any way be affected or impaired thereby. The terms and provisions of this Certificate and the Ordinance shall be construed in accordance with and shall be governed by the laws of the State of Texas. 35404511.6 -13- 35404511.6 [The remainder of this page intentionally left blank.] -14- IN WITNESS WHEREOF, the City has caused this Certificate to be duly executed under its official seal. ATTEST: City Secretary (CITY SEAL) 35404511.6 CITY OF CORPUS CHRISTI, TEXAS By Mayor [The remainder of this page intentionally left blank.] -15- C. *Form of Registration Certificate of Comptroller of Public Accounts to Appear on Initial Certificate Only. REGISTRATION CERTIFICATE OF COMPTROLLER OF PUBLIC ACCOUNTS OFFICE OF THE COMPTROLLER OF PUBLIC ACCOUNTS THE STATE OF TEXAS § § REGISTER NO. I HEREBY CERTIFY that this Certificate has been examined, certified as to validity and approved by the Attorney General of the State of Texas, and duly registered by the Comptroller of Public Accounts of the State of Texas. WITNESS my signature and seal of office this (SEAL) Comptroller of Public Accounts of the State of Texas *NOTE TO PRINTER: Not to appear on printed Certificates. D. Form of Registration Certificate of Paying Agent/Registrar to Appear on Definitive Certificates Only. REGISTRATION CERTIFICATE OF PAYING AGENT/REGISTRAR This Certificate has been duly issued under the provisions of the within -mentioned Ordinance; the Certificate or Certificates of the above -entitled and designated series originally delivered having been approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts, as shown by the records of the Paying Agent/Registrar. Registered this date: The Bank of New York Mellon Trust Company, N.A., Dallas, Texas, as Paying Agent/Registrar By: Authorized Signature *NOTE TO PRINTER: Print on Definitive Certificates. 35404511.6 -16- E. Form of Assignment. ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns, and transfers unto (Print or typewrite name, address, and zip code of transferee): (Social Security or other identifying number): the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Certificate on the books kept for registration thereof, with full power of substitution in the premises. DATED: NOTICE: The signature on this assignment must correspond with the name of the registered owner as it appears on the face of the within Certificate in every particular. Signature guaranteed: 35404511.6 [The remainder of this page intentionally left blank.) -17- F. The Initial Certificate shall be in the form set forth in paragraph B of this Section, except that the form of a single fully registered Initial Certificate shall be modified as follows: (i) immediately under the name of the Bond(s) the headings "Interest Rate" and "Stated Maturity" shall both be completed "as shown below"; (ii) first two paragraphs shall read as follows: REGISTERED NO. T-1 REGISTERED PRINCIPAL AMOUNT United States of America State of Texas Counties of Nueces, Aransas, Kleberg, and San Patricio CITY OF CORPUS CHRISTI, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATE OF OBLIGATION, SERIES 2015 Certificate Date: Interest Rate: Stated Maturity: , 2015 As Shown Below As Shown Below REGISTERED OWNER: PRINCIPAL AMOUNT: CUSIP No. The City of Corpus Christi, Texas (the City), a body corporate and municipal corporation in the Counties of Nueces, Aransas, Kleberg, and San Patricio, State of Texas, for value received, acknowledges itself indebted to and hereby promises to pay to the order of the Registered Owner named above, or the registered assigns thereof, the Principal Amount specified above stated to mature on the first day of March in each of the years and in principal amounts and bearing interest at per annum rates in accordance with the following schedule: Years of Principal Interest Stated Maturity Amounts ($) Rates (%) (Information to be inserted from schedule in Section 2 hereof) (or so much thereof as shall not have been paid upon prior redemption) and to pay interest on the unpaid Principal Amounts hereof from the Certificate Date specified above, or from the most recent Interest Payment Date (defined below) to which interest has been paid or duly provided for, until the principal amounts have become due and payment thereof has been made or duly provided for, to the earlier of redemption or Stated Maturity, at the per annum rates of interest specified above, computed on the basis of a 360 -day year of twelve 30 -day months; such interest being payable on March 1 and September 1 of each year, commencing 1, 2016 (each, an Interest Payment Date). 35404511.6 -18- Principal of this Certificate shall be payable to the Registered Owner hereof (the Holder), upon its presentation and surrender, to Stated Maturity or prior redemption, while Outstanding, at the corporate trust office of The Bank of New York Mellon Trust Company, N.A., Dallas, Texas (the Paying Agent/Registrar). Interest shall be payable to the Holder of this Certificate whose name appears on the Security Register maintained by the Paying Agent/Registrar at the close of business on the Record Date, which is the fifteenth day of the month next preceding each Interest Payment Date. All payments of principal of and interest on this Certificate shall be in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts. Interest shall be paid by the Paying Agent/Registrar by check sent on or prior to the appropriate date of payment by United States mail, first-class postage prepaid, to the Holder hereof at the address appearing in the Security Register or by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the Holder hereof. G. Insurance Legend. If bond insurance is obtained by the City or the Purchasers for the Certificates, the Definitive Certificates and the Initial Certificate shall bear an appropriate legend as provided by the insurer. SECTION 9. Definitions. For all purposes of this Ordinance (as defined below), except as otherwise expressly provided or unless the context otherwise requires: the terms defined in this Section have the meanings assigned to them in this Section, and certain terms used in Sections 27 and 44 of this Ordinance have the meanings assigned to them in Sections 27 and 44 of this Ordinance, and all such terms, include the plural as well as the singular; (ii) all references in this Ordinance to designated "Sections" and other subdivisions are to the designated Sections and other subdivisions of this Ordinance as originally adopted; and (iii) the words "herein", "hereof', and "hereunder" and other words of similar import refer to this Ordinance as a whole and not to any particular Section or other subdivision. A. The term Additional Limited Pledge Obligations shall mean (i) any bonds, notes, warrants, certificates of obligation or other evidences of indebtedness hereafter issued by the City payable in part from a pledge of and lien on Pledged Revenues of the System which pledge of revenues is limited as further provided in Section 20 of this Ordinance, and (ii) any obligations hereafter issued to refund the foregoing as determined by the City Council in accordance with any applicable law. B. The term Additional Subordinate Lien Obligations shall mean (i) any bonds, notes, warrants, certificates of obligation or other evidences of indebtedness hereafter issued by the City payable wholly or in part from and equally and ratably secured by a lien on and pledge of the Net Revenues of the System, such pledge being subordinate and inferior to the lien on and pledge of the Net Revenues of the System that may be pledged to the payment of any Prior Lien Obligations or Junior Lien Obligations hereafter issued by the City, but prior and superior to the lien on and pledge of the limited amount of the Net Revenues securing, in part, the payment of the currently outstanding Limited Pledge Obligations (including the Certificates), or any Additional Limited Pledge Obligations hereafter issued by the City, all as further provided in Section 20 of this Ordinance, and (ii) obligations hereafter issued to refund any of the foregoing that are payable from and equally and ratably secured by a subordinate and inferior lien on and 35404511.6 -19- pledge of the Net Revenues as determined by the City Council in accordance with any applicable law. C. The term Authorized Representatives shall mean the City Manager of the City, the Deputy City Manager, the Assistant City Manager for General Government and Operations Support, and the City's Director of Financial Services. D. The term Certificates shall mean the $ "CITY OF CORPUS CHRISTI, TEXAS COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015" authorized by this Ordinance. E. The term Certificate Fund shall mean the special Fund created and established by the provisions of Section 10 of this Ordinance. F. The term City shall mean the City of Corpus Christi, located in Nueces, Aransas, Kleberg, and San Patricio Counties, Texas and, where appropriate, the City Council of the City. G. The term Closing Date shall mean the date of physical delivery of the Initial Certificate in exchange for the payment of the agreed purchase price for the Certificates. H. The term Collection Date shall mean, when reference is being made to the levy and collection of annual ad valorem taxes, the date the annual ad valorem taxes levied each year by the City become delinquent. L The term Debt Service Requirements shall mean, as of any particular date of computation, with respect to any obligations and with respect to any period, the aggregate of the amounts to be paid or set aside by the City as of such date or in such period for the payment of the principal of, premium, if any, and interest (to the extent not capitalized) on such obligations; assuming, in the case of obligations without a fixed numerical rate, that such obligations bear interest at the maximum rate permitted by the terms thereof and further assuming in the case of obligations required to be redeemed or prepaid as to principal prior to Stated Maturity, the principal amounts thereof will be redeemed prior to Stated Maturity in accordance with the mandatory redemption provisions applicable thereto. J. The term Depository shall mean an official depository bank of the City. K. The term Fiscal Year shall mean the annual financial accounting period for the System now ending on September 30th of each year; provided, however, the City Council may change such annual financial accounting period to end on another date if such change is found and determined to be necessary for accounting purposes or is required by applicable law. L. The term Government Securities, as used herein, shall mean (i) direct noncallable obligations of the United States, including obligations that are unconditionally guaranteed by, the United States of America; (ii) noncallable obligations of an agency or instrumentality of the United States, including obligations that are unconditionally guaranteed or insured by the agency or instrumentality and that, on the date the governing body of the issuer adopts or approves the proceedings authorizing the issuance of refunding bonds, are rated as to investment quality by a nationally recognized investment rating firm not less than "AAA" or its equivalent; (iii) 35404511.6 -20- noncallable obligations of a state or an agency or a county, municipality, or other political subdivision of a state that have been refunded and that, on the date the governing body of the issuer adopts or approves the proceedings authorizing the issuance of refunding bonds, are rated as to investment quality by a nationally recognized investment rating firm not less than "AAA" or its equivalent; or (iv) any additional securities and obligations hereafter authorized by the laws of the State of Texas as eligible for use to accomplish the discharge of obligations such as the Certificates. M. The term Gross Revenues for any period shall mean all income and revenues received by the City by virtue of its ownership and operation of the System, including, but not limited to, its rentals, fees, and other revenues resulting from the ownership of the System, including rentals received from leasing all or part of the System. However, it is expressly recognized that any such lease must comply with the requirements of the Code and existing regulations, published rulings, and court decisions. N. The term Holder or Holders shall mean the registered owner, whose name appears in the Security Register, for any Certificate. O. The term Interest Payment Date shall mean the date semiannual interest is payable on the Certificates, being March 1 and September 1 of each year, commencing 1, 2016, while any of the Certificates remain Outstanding. P. The term Junior Lien Obligations shall mean (i) any bonds, notes, warrants, certificates of obligation, or any similar obligations hereafter issued by the City that are payable, in whole or in part, from and equally and ratably secured by a lien on and pledge of the Net Revenues of the System, such pledge being junior and inferior to the lien on and pledge of the Net Revenues of the System that may be pledged to the payment of any Prior Lien Obligations hereafter issued by the City, but prior and superior to the lien on and pledge of the Net Revenues securing the payment of the currently outstanding Subordinate Lien Obligations, Limited Pledge Obligations (including the Certificates), or any Additional Subordinate Lien Obligations or Additional Limited Pledge Obligations hereafter issued by the City, all as further provided in Section 20 of this Ordinance and (ii) obligations hereafter issued to refund any of the foregoing that are payable from and equally and ratably secured by a junior and inferior lien on and pledge of the Net Revenues as determined by the City Council in accordance with any applicable law. Q. The term Limited Pledge Obligations shall mean the outstanding and unpaid obligations of the City that are payable, in part, from and secured by a pledge of and lien on the Pledged Revenues of the System and designated as follows (1) "City of Corpus Christi, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2009", dated July 15, 2009, in the original principal amount of $8,460,000; (2) "City of Corpus Christi, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation , Series 2015" dated , 2015, in the original amount of $ ; and 35404511.6 (3) Upon issuance, the Certificates. -21- and (ii) obligations hereafter issued to refund any of the foregoing as determined by the City Council in accordance with any applicable law. R. The term Maintenance and Operating Expenses shall mean the expenses of operation and maintenance, including all salaries, labor, materials, repairs and extensions necessary to maintain and operate the System; provided, however, that only such repairs and extensions as in the judgment of the City Council, reasonably and fairly exercised, are necessary to keep the System in operation and render adequate service to the City and the inhabitants thereof, or such as might be necessary to meet some physical action or condition which would otherwise impair the security of any bonds or other obligations payable from and secured, in whole or in part, by a lien on the Net Revenues derived from the ownership and operation of the System shall be deducted in determining Net Revenues. S. The term Net Revenues for any period shall mean the Gross Revenues of the System less the Maintenance and Operating Expenses of the System. T. The term Ordinance shall mean this ordinance as finally passed and adopted by the City Council of the City. U. The term Outstanding when used in this Ordinance with respect to Certificates shall mean, as of the date of determination, all Certificates issued and delivered under this Ordinance, except: (1) those Certificates canceled by the Paying Agent/Registrar or delivered to the Paying Agent/Registrar for cancellation; (2) those Certificates for which payment has been duly provided by the City in accordance with the provisions of Section 29 of this Ordinance; and (3) those Certificates that have been mutilated, destroyed, lost, or stolen and replacement Certificates have been registered and delivered in lieu thereof as provided in Section 25 of this Ordinance. V. The term Pledged Revenues shall mean, while the Certificates remain Outstanding, an amount of Net Revenues not in excess of $1,000. The Pledged Revenues shall be deposited, allocated, and expended in accordance with Section 10 of this Ordinance. W. The term Pledged Revenue Amount shall mean the total amount, not to exceed $1,000 while the Certificates are Outstanding, of Net Revenues that may be transferred in whole or in part by the City in any given Fiscal Year (however, any amounts transferred prior to the final maturity date of the Certificates may not exceed the total amount of $1,000) to the Certificate Fund. X. The term Prior Lien Obligations shall mean (i) any bonds, notes, warrants, certificates of obligation or any similar obligations hereafter issued by the City that are payable wholly or in part from and equally and ratably secured by a prior and first lien on and pledge of the Net Revenues of the System, all as further provided in Section 20 of this Ordinance, and (ii) any obligations hereafter issued to refund the foregoing if issued in a manner so as to be 35404511.6 -22- payable from and equally and ratably secured by a prior and first lien on and pledge of the Net Revenues of the System as determined by the City Council in accordance with any applicable law. Y. The term Purchasers shall mean the initial purchaser or purchasers of the Certificates named in Section 26 of this Ordinance. Z. The term Stated Maturity shall mean the annual principal payments of the Certificates payable on March 1 of each year the Certificates are Outstanding as set forth in Section 2 of this Ordinance. AA. The term Subordinate Lien Obligations shall mean (i) the outstanding and unpaid obligations of the City that are payable, in whole or in part, from and equally secured by a subordinate and inferior lien on and pledge of the Net Revenues of the System and designated as follows: (1) "City of Corpus Christi, Texas Combination Tax and Solid Waste Revenue Certificates of Obligation, Series 2006", dated May 1, 2006, in the original principal amount of $18,605,000; and (2) "City of Corpus Christi, Texas Combination Tax and Solid Waste Revenue Certificates of Obligation, Series 2008", dated December 15, 2008, in the original principal amount of $12,000,000; and (ii) obligations hereafter issued to refund any of the foregoing that are payable from and equally and ratably secured by a subordinate and inferior lien on and pledge of the Net Revenues as determined by the City Council in accordance with any applicable law. BB. The term System shall mean a plant, composting process plant, incinerator, sanitary landfill, transfer station, or other works and equipment that is acquired, installed, or operated to collect, handle, store, process, recover material or energy from, or dispose of solid waste, and includes sites for those works and equipment. SECTION 10. Certificate Fund - Investments. For the purpose of paying the interest on and to provide a sinking fund for the payment, redemption, and retirement of the Certificates, there shall be and is hereby created a special fund to be designated "COMBINATION TAX AND LIMITED PLEDGE REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015 INTEREST AND SINKING FUND" (the Certificate Fund), which fund shall be kept and maintained at the Depository, and money deposited in such fund shall be used for no other purpose. Authorized Representatives of the City are hereby authorized and directed to make withdrawals from the Certificate Fund sufficient to pay the purchase price or the amount of principal of, premium, if any, and interest on the Certificates as the same become due and payable, or the purchase price thereof, and shall cause to be transferred to the Paying Agent/Registrar from money on deposit in the Certificate Fund an amount sufficient to pay the amount of principal and/or interest stated to mature on the Certificates, such transfer of funds to the Paying Agent/Registrar to be made in such manner as will cause immediately available funds to be deposited with the Paying Agent/Registrar on or before the business day next preceding each interest and principal payment date for the Certificates. 35404511.6 -23- The City, at its sole discretion, may deposit the Pledged Revenue Amount to the Certificate Fund. The Pledged Revenue Amount, if deposited, shall be expended annually to pay principal of and interest on the Certificates as the same become due and payable. This Pledged Revenue Amount shall be accounted for and transferred to the Paying Agent/Registrar in accordance with the provisions of the previous paragraph of this Section. Pending the transfer of funds to the Paying Agent/Registrar, money deposited in any fund created and established by this Ordinance may, at the option of the City, be placed in time deposits, certificates of deposit, guaranteed investment contracts, or similar contractual agreements, as permitted by the provisions of the Public Funds Investment Act, as amended, Chapter 2256, Texas Government Code, secured (to the extent not insured by the Federal Deposit Insurance Corporation) by obligations of the type hereinafter described, or be invested, as authorized by any law, including investments held in book -entry form, in securities, including, but not limited to, direct obligations of the United States of America, obligations guaranteed or insured by the United States of America, which, in the opinion of the Attorney General of the United States, are backed by its full faith and credit or represent its general obligations, or invested in indirect obligations of the United States of America, including, but not limited to, evidences of indebtedness issued, insured or guaranteed by such governmental agencies as the Federal Land Banks, Federal Intermediate Credit Banks, Banks for Cooperatives, Federal Home Loan Banks, Government National Mortgage Association, Farmers Home Administration, Federal Home Loan Mortgage Association, Small Business Administration, or Federal Housing Association; provided that all such deposits and investments shall be made in such a manner that the money required to be expended from such fund will be available at the proper time or times. All interest and income derived from deposits and investments in any fund established pursuant to the provisions of this Ordinance shall be credited to, and any losses debited to, such fund. All such investments shall be sold promptly when necessary to prevent any default in connection with the Certificates. SECTION 11. Tax Levy. To provide for the payment of the Debt Service Requirements on the Certificates being (i) the interest on the Certificates and (ii) a sinking fund for their redemption at Stated Maturity or a sinking fund of 2% (whichever amount shall be the greater), there shall be and there is hereby levied for the current year and each succeeding year thereafter while the Certificates or any interest thereon shall remain Outstanding, a sufficient tax, within the limitations prescribed by law, on each one hundred dollars valuation of taxable property in the City, adequate to pay such Debt Service Requirements, full allowance being made for delinquencies and costs of collection; said tax shall be assessed and collected each year and applied to the payment of the Debt Service Requirements, and the same shall not be diverted to any other purpose. The taxes so levied and collected shall be paid into the Certificate Fund and are thereafter pledged to the payment of the Certificates. The City Council hereby declares its purpose and intent to provide and levy a tax legally and fully sufficient to pay such Debt Service Requirements, it having been determined that the existing and available taxing authority of the City for such purpose is adequate to permit a legally sufficient tax in consideration of all other outstanding indebtedness and obligations of the City. The amount of taxes to be provided annually for the payment of the principal of and interest on the Certificates shall be determined and accomplished in the following manner: 35404511.6 -24- A. Prior to the date the City Council establishes the annual tax rate and passes an ordinance levying ad valorem taxes each year, the City Council shall determine. (1) the amount of Debt Service Requirements to become due and payable on the Certificates between the Collection Date for the taxes then to be levied and the Collection Date for the taxes to be levied during the next succeeding calendar year; (2) the amount on deposit in the Certificate Fund after (a) deducting therefrom the total amount of Debt Service Requirements to become due on Certificates prior to the Collection Date for the ad valorem taxes to be levied and (b) adding thereto the amount of the Pledged Revenues, if any, or any other lawfully available funds to be appropriated and allocated during such year to pay such Debt Service Requirements, if any, prior to the Collection Date for the ad valorem taxes to be levied; and (3) the amount of Pledged Revenues, if any, or any other lawfully available funds appropriated and set aside for the payment of the Debt Service Requirements on the Certificates between the Collection Date for the taxes then to be levied and the Collection Date for the taxes to be levied during the next succeeding Fiscal Year. B. The amount of taxes to be levied annually each year to pay the Debt Service Requirements on the Certificates shall be the amount established in paragraph (1) above less the sum total of the amounts established in paragraphs (2) and (3), after taking into consideration delinquencies and costs of collecting such annual taxes. SECTION 12. Pledge of Pledged Revenues. The City hereby covenants and agrees that, subject to (i) any prior lien on and pledge of the Net Revenues of the System to the payment and security of the currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations hereafter issued by the City and (ii) the lien on and pledge of the Pledged Revenues (or such other limited amount of excess Net Revenues of the System) to the payment and security of the currently outstanding Limited Pledge Obligations, the Pledged Revenues are hereby irrevocably pledged to the payment of the principal of and interest on the Certificates and the pledge of Pledged Revenues herein made for the payment of the Certificates shall constitute a lien on the Pledged Revenues in accordance with the terms and provisions hereof and be valid and binding without any physical delivery thereof or further act by the City. SECTION 13. Revenue Fund. The City hereby covenants and agrees that all Gross Revenues derived from the operation of the System shall be kept separate and apart from all other funds, accounts and money of the City and shall be deposited as collected into the "CITY OF CORPUS CHRISTI, TEXAS SOLID WASTE MANAGEMENT SYSTEM REVENUE FUND" (the Revenue Fund). All money deposited in the Revenue Fund shall be pledged and appropriated to the extent required for the following purposes and in the order of priority shown: • First: to the payment of the reasonable and proper Maintenance and Operating Expenses of the System required by statute or ordinances authorizing the issuance of any indebtedness of the City to be a first charge on and claim against the Gross Revenues of the System; 35404511.6 -25- • Second: To the payment of the amounts that must be deposited in the special funds and accounts created and established for the payment, security, and benefit of any Prior Lien Obligations hereafter issued by the City in accordance with the terms and provisions of any ordinances authorizing their issuance; • Third: To the payment of the amounts that must be deposited in the special funds and accounts created and established for the payment, security, and benefit of any Junior Lien Obligations hereafter issued by the City in accordance with the terms and provisions of any ordinances authorizing their issuance; • Fourth: To the payment of the amounts that must be deposited in the special funds and accounts created and established for the payment, security, and benefit of the currently outstanding Subordinate Lien Obligations or Additional Subordinate Lien Obligations hereafter issued by the City in accordance with the terms and provisions of any ordinances authorizing their issuance; and • Fifth: To the payment of the amounts that may be deposited in the special funds and accounts established for the payment of the currently outstanding Limited Pledge Obligations, including the Certificates, and any Additional Limited Pledge Obligations hereafter issued by the City in accordance with the terms and provisions of any ordinances authorizing their issuance. Any Net Revenues remaining in the System Fund after satisfying the foregoing payments, or making adequate and sufficient provision for the payment, security and benefit thereof, may be appropriated and used for any other City purpose now or hereafter permitted by law. SECTION 14. Deposits to Certificate Fund — Surplus Certificate Proceeds. The City hereby covenants and agrees to cause to be deposited in the Certificate Fund prior to a principal and Interest Payment Date for the Certificates, from the Pledged Revenues in the System Fund, after the deduction of all payments required to be made to the special funds or accounts created for the payment, security, and benefit of the (i) currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations hereafter issued by the City and (ii) the currently outstanding Limited Pledge Obligations and any Additional Limited Pledge Obligations hereafter issued by the City, any amounts budgeted to be paid therefrom in such Fiscal Year. Accrued interest, if any, received from the Purchasers of the Certificates shall be deposited to the Certificate Fund and ad valorem taxes levied and collected for the benefit of the Certificates shall be deposited to the Certificate Fund. In addition, any surplus proceeds, including investment income therefrom, from the sale of the Certificates not expended for authorized purposes shall be deposited in the Certificate Fund, and such amounts so deposited shall reduce the sums otherwise required to be deposited in said fund from ad valorem taxes. SECTION 15. Security of Funds. All money on deposit in the funds for which this Ordinance makes provision (except any portion thereof as may be at any time properly invested as provided herein) shall be secured in the manner and to the fullest extent required by the laws 35404511.6 -26- of the State of Texas for the security of public funds, and money on deposit in such funds shall be used only for the purposes permitted by this Ordinance. SECTION 16. Maintenance of System - Insurance. The City covenants and agrees that while the Certificates remain Outstanding it will maintain and operate the System with all possible efficiency and maintain casualty and other insurance (including a system of self-insurance) on the properties of the System and its operations of a kind and in such amounts customarily carried by municipal corporations in the State of Texas engaged in a similar type of business and that it will faithfully and punctually perform all duties with reference to the System required by the laws of the State of Texas. All money received from losses under such insurance policies, other than public liability policies, are held for the benefit of the holders of the Certificates until and unless the proceeds are paid out in making good the loss or damage in respect of which such proceeds are received, either by replacing the property destroyed or repairing the property damaged, and adequate provision for making good such loss or damage must be made within ninety (90) days after the date of loss. The payment of premiums for all insurance policies required under the provisions hereof shall be considered Maintenance and Operating Expenses. Nothing in this Ordinance shall be construed as requiring the City to expend any funds which are derived from sources other than the operation of the System but nothing herein shall be construed as preventing the City from doing so. SECTION 17. Rates and Charges. The City hereby covenants and agrees with the Holders of the Certificates that rates and charges for solid waste collection services afforded by the System will be established and maintained to provide Gross Revenues sufficient at all times: A. to pay, together with any other lawfully available funds, all operating, maintenance, depreciation, replacement, betterment, and other costs incurred in the maintenance and operation of the System, including, but not limited to, Maintenance and Operating Expenses; B. to produce Net Revenues sufficient, together with any other lawfully available funds, to pay (i) the interest on and principal of any Prior Lien Obligations hereafter issued by the City as the same becomes due and payable and the amounts required to be deposited in any special fund created and established for the payment, security, and benefit thereof; (ii) the interest on and principal of any Junior Lien Obligations hereafter issued by the City as the same becomes due and payable and the amounts required to be deposited in any special fund created and established for the payment, security, and benefit thereof; (iii) the interest on and principal of the currently outstanding Subordinate Lien Obligations and any Additional Subordinate Lien Obligations hereafter issued by the City as the same becomes due and payable and the amounts required to be deposited in any special fund created and established for the payment, security, and benefit thereof; and (iv) the amounts that may be deposited in the special funds established for the payment of the Limited Pledge Obligations or any Additional Limited Pledge Obligations hereafter issued by the City; and C. to pay other legally incurred indebtedness payable from the Net Revenues of the System and/or secured by a lien on the System or the Net Revenues thereof. SECTION 18. Records and Accounts - Annual Audit. The City further covenants and agrees that so long as any of the Certificates remain Outstanding it will keep and maintain 35404511.6 -27- separate and complete records and accounts pertaining to the operations of the System in which complete and correct entries shall be made of all transactions relating thereto, as provided by Chapter 363, as amended, Texas Health and Safety Code, or other applicable law. The Holders of the Certificates or any duly authorized agent or agents of the Holders shall have the right to inspect the System and all properties comprising the same. The City further agrees that, following the close of each Fiscal Year, it will cause an audit of such books and accounts to be made by an independent firm of certified public accountants. Expenses incurred in making the annual audit of the operations of the System are to be regarded as Maintenance and Operating Expenses. SECTION 19. Remedies in Event of Default. In addition to all the rights and remedies provided by the laws of the State of Texas, the City covenants and agrees particularly that in the event the City (a) defaults in the payments to be made to the Certificate Fund, or (b) defaults in the observance or performance of any other of the covenants, conditions, or obligations set forth in this Ordinance, the Holders of any of the Certificates shall be entitled to seek a writ of mandamus issued by a court of proper jurisdiction compelling and requiring the governing body of the City and other officers of the City to observe and perform any covenant, condition, or obligation prescribed in this Ordinance. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver of any such default or acquiescence therein, and every such right and power may be exercised from time to time and as often as may be deemed expedient. The specific remedies herein provided shall be cumulative of all other existing remedies and the specification of such remedies shall not be deemed to be exclusive. SECTION 20. Issuance of Prior Lien Obligations - Junior Lien Obligations — Additional Subordinate Lien Obligations — Additional Limited Pledge Obligations. The City hereby expressly reserves the right to hereafter issue bonds, notes, warrants, certificates of obligation, or similar obligations, payable, wholly or in part, as appropriate, from and secured by a pledge of and lien on the Net Revenues of the System with the following priorities, without limitation as to principal amount, but subject to any terms, conditions, or restrictions applicable thereto under existing ordinances, laws, or otherwise: A. Prior Lien Obligations payable from and equally and ratably secured by a first and prior lien on and pledge of the Net Revenues of the System; B. Junior Lien Obligations payable from and equally and ratably secured by a lien on and pledge of the Net Revenues that is junior and inferior to the lien on and pledge thereof securing the payment of any Prior Lien Obligations hereafter issued by the City, but prior and superior to the lien on and pledge of the Net Revenues securing the payment of the currently outstanding Subordinate Lien Obligations and the Certificates and any Additional Subordinate Lien Obligations or Additional Limited Pledge Obligations hereafter issued by the City; and C. Additional Subordinate Lien Obligations payable from and equally and ratably secured by a lien on and pledge of the Net Revenues that is subordinate and inferior to the lien on and pledge thereof securing the payment of any Prior Lien Obligations or Junior Lien 35404511.6 -28- Obligations hereafter issued by the City, but prior and superior to the lien on and pledge of the Net Revenues securing, in part, the payment of the currently outstanding Limited Pledge Obligations, the Certificates, and any Additional Limited Pledge Obligations hereafter issued by the City; and D. Additional Limited Pledge Obligations secured by a lien on and pledge of a limited amount of the Net Revenues in accordance with the provisions of the following paragraph. Prior Lien Obligations, Junior Lien Obligations, and Additional Subordinate Lien Obligations, if issued, may be payable, in whole or in part, from Net Revenues (without impairment of the obligation of contract with the holders of the currently outstanding Limited Pledge Obligations and the Certificates) upon such terms and conditions as the City Council may determine Additional Limited Pledge Obligations, if issued and payable, in whole or in part, from Pledged Revenues (defined in the same or similar terms as provided in Section 9 of this Ordinance or in the ordinances authorizing the issuance of the currently outstanding Limited Pledge Obligations), shall not in any event be construed to be payable from the Pledged Revenues authorized by this Ordinance or in the ordinances authorizing the issuance of the currently outstanding Limited Pledge Obligations to be budgeted and appropriated for the payment of the Certificates or in the ordinances authorizing the issuance of the currently outstanding Limited Pledge Obligations. However, the lien on and pledge of the limited amount of Net Revenues securing, in part, the payment of the Certificates, the Limited Pledge Obligations and any Additional Limited Pledge Obligations shall be subordinate and inferior to the pledge of and lien on the Net Revenues securing the payment of the currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations hereafter issued by the City. SECTION 21. Special Covenants. The City hereby further covenants that: A. it has the lawful power to pledge the Pledged Revenues supporting the Certificates and has lawfully exercised said powers under the laws of the State of Texas, including power existing under Chapter 363, as amended, Texas Health and Safety Code, and the Certificate of Obligation Act of 1971, as amended, Texas Local Government Code, Section 271.041 through Section 271.064, and the City's Home Rule Charter; and B. other than for the payment of the currently outstanding Subordinate Lien Obligations and the Limited Pledge Obligations, the Net Revenues of the System have not in any manner been pledged to the payment of any debt or obligation of the City or of the System; SECTION 22. Application of the Covenants and Agreements of the Subordinate Lien Obligations, Prior Lien Obligations, or Junior Lien Obligations. It is the intention of the City Council and accordingly hereby recognized and stipulated that the provisions, agreements, and covenants contained herein bearing upon the management and operations of the System, and the administration and application of Gross Revenues derived from the operation thereof, shall to the extent possible be harmonized with like provisions, agreements, and covenants contained in the ordinances authorizing the issuance of the currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien 35404511.6 -29- Obligations hereafter issued by the City, and to the extent of any irreconcilable conflict between the provisions contained herein and in the ordinances authorizing the issuance of the currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations hereafter issued, the provisions, agreements and covenants contained therein shall prevail to the extent of such conflict and be applicable to this Ordinance, especially the priority of rights and benefits conferred thereby to the holders of the currently outstanding Subordinate Lien Obligations and any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations hereafter issued. It is expressly recognized that prior to the issuance of any Prior Lien Obligations, Junior Lien Obligations, or Additional Subordinate Lien Obligations, the City must comply with each of the conditions precedent contained in the ordinances authorizing the issuance of the currently outstanding Subordinate Lien Obligations, Limited Pledge Obligations, and the Certificates, as appropriate. SECTION 23. Notices to Holders - Waiver. Wherever this Ordinance provides for notice to Holders of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and sent by United States mail, first-class postage prepaid, to the address of each Holder appearing in the Security Register at the close of business on the business day next preceding the mailing of such notice. In any case where notice to Holders is given by mail, neither the failure to mail such notice to any particular Holders, nor any defect in any notice so mailed, shall affect the sufficiency of such notice with respect to all other Holders. Where this Ordinance provides for notice in any manner, such notice may be waived in writing by the Holder entitled to receive such notice, either before or after the event with respect to which such notice is given, and such waiver shall be the equivalent of such notice. Waivers of notice by Holders shall be filed with the Paying Agent/Registrar, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver. SECTION 24. Cancellation. All Certificates surrendered for payment, redemption, transfer, exchange, or replacement, if surrendered to the Paying Agent/Registrar, shall be promptly canceled by it and, if surrendered to the City, shall be delivered to the Paying Agent/Registrar and, if not already canceled, shall be promptly canceled by the Paying Agent/Registrar. The City may at any time deliver to the Paying Agent/Registrar for cancellation any Certificates previously certified or registered and delivered which the City may have acquired in any manner whatsoever, and all Certificates so delivered shall be promptly canceled by the Paying Agent/Registrar. All canceled Certificates held by the Paying Agent/Registrar shall be destroyed as directed by the City. SECTION 25. Mutilated, Destroyed, Lost, and Stolen Certificates. If (1) any mutilated Certificate is surrendered to the Paying Agent/Registrar, or the City and the Paying Agent/Registrar receive evidence to their satisfaction of the destruction, loss, or theft of any Certificate, and (2) there is delivered to the City and the Paying Agent/Registrar such security or indemnity as may be required to save each of them harmless, then, in the absence of notice to the City or the Paying Agent/Registrar that such Certificate has been acquired by a bona fide purchaser, the City shall execute and, upon its request, the Paying Agent/Registrar shall register and deliver, in exchange for or in lieu of any such mutilated, destroyed, lost, or stolen Certificate, 35404511.6 -30- a new Certificate of the same Stated Maturity and interest rate and of like tenor and principal amount, bearing a number not contemporaneously Outstanding. In case any such mutilated, destroyed, lost, or stolen Certificate has become or is about to become due and payable, the City in its discretion may, instead of issuing a new Certificate, pay such Certificate. Upon the issuance of any new Certificate or payment in lieu thereof, under this Section, the City may require payment by the Holder of a sum sufficient to cover any tax or other governmental charge imposed in relation thereto and any other expenses and charges (including attorney's fees and the fees and expenses of the Paying Agent/Registrar) connected therewith. Every new Certificate issued pursuant to this Section in lieu of any mutilated, destroyed, lost, or stolen Certificate shall constitute a replacement of the prior obligation of the City, whether or not the mutilated, destroyed, lost, or stolen Certificate shall be at any time enforceable by anyone, and shall be entitled to all the benefits of this Ordinance equally and ratably with all other Outstanding Certificates. The provisions of this Section are exclusive and shall preclude (to the extent lawful) all other rights and remedies with respect to the replacement and payment of mutilated, destroyed, lost, or stolen Certificates. SECTION 26. Sale of the Certificates — Official Statement Approval — Approval of Purchase Contract - Use of Certificate Proceeds. The Certificates authorized by this Ordinance are hereby sold by the City to , , as the authorized representative of a group of underwriters (the Purchasers, having all the rights, benefits, and obligations of a Holder) in accordance with the provisions of a Purchase Contract, dated , 2015 (the Purchase Contract), attached hereto as Exhibit B and incorporated herein by reference as a part of this Ordinance for all purposes. The Initial Certificate shall be registered in the name of the . The pricing and terms of the sale of the Certificates are hereby found and determined to be the most advantageous reasonably obtainable by the City. Any Authorized Representative is hereby authorized and directed to execute the Purchase Contract for and on behalf of the City and as the act and deed of the City Council, and in regard to the approval and execution of the Purchase Contract, the City Council hereby finds, determines and declares that the representations, warranties, and agreements of the City contained in the Purchase Contract are true and correct in all material respects and shall be honored and performed by the City. Delivery of the Certificates to the Purchasers shall occur as soon as practicable after the adoption of this Ordinance, upon payment therefor in accordance with the terms of the Purchase Contract. Furthermore, the City hereby ratifies, confirms, and approves in all respects (i) the City's prior determination that the Preliminary Official Statement was, as of its date, "deemed final" in accordance with the Rule (hereinafter defined) and (ii) the use and distribution of the Preliminary Official Statement by the Purchasers in connection with the public offering and sale of the Certificates. The final Official Statement, being a modification and amendment of the Preliminary Official Statement to reflect the terms of sale (together with such changes approved by an Authorized Representative), shall be and is hereby in all respects approved and the 35404511.6 -31- Purchasers are hereby authorized to use and distribute the final Official Statement, dated , 2015, in the reoffering, sale and delivery of the Certificates to the public. The Mayor and/or City Secretary are further authorized and directed to manually execute and deliver for and on behalf of the City copies of the Official Statement in final form as may be required by the Purchasers, and such final Official Statement in the form and content manually executed by said officials shall be deemed to be approved by the City Council and constitute the Official Statement authorized for distribution and use by the Purchasers. The proper officials of the City are hereby authorized to execute and deliver a certificate pertaining to such Official Statement as prescribed therein, dated as of the date of payment for and delivery of the Certificates. Proceeds from the sale of the Certificates shall be applied as follows: (1) Accrued interest (in the amount of $ ) received from the Purchasers shall be deposited into the Certificate Fund. The City received a net premium from the sale of the Certificates of $ which is hereby allocated by the City in the following manner. (1) $ to pay the Purchasers' compensation, (2) $ to pay the costs of issuance, and (3) $ shall be deposited in the Certificate Fund. (2) The balance of the proceeds derived from the sale of the Certificates, after making the deposits to the Certificate Fund as described in (1) above, shall be used to pay costs of issuance or deposited into the special construction account or accounts created for the projects to be constructed with the proceeds of the Certificates. This special construction account shall be established and maintained at the Depository and shall be invested in accordance with the provisions of Section 10 of this Ordinance Interest earned on the proceeds of the Certificates pending completion of construction of the projects financed with such proceeds shall be accounted for, maintained, deposited, and expended as permitted by the provisions of Chapter 1201, as amended, Texas Government Code, or as required by any other applicable law. Thereafter, such amounts shall be expended in accordance with Section 14 of this Ordinance. SECTION 27. Covenants to Maintain Tax -Exempt Status. A. Definitions. When used in this Section, the following terms have the following meanings: Closing Date means the date on which the Certificates are first authenticated and delivered to the initial purchasers against payment therefor. Code means the Internal Revenue Code of 1986, as amended by all legislation, if any, effective on or before the Closing Date. Computation Date has the meaning set forth in Section 1.148-1(b) of the Regulations. Gross Proceeds means any proceeds as defined in Section 1.148-1(b) of the Regulations, and any replacement proceeds as defined in Section 1.148-1(c) of the Regulations, of the Certificates. 35404511.6 -32- Investment has the meaning set forth in Section 1.148-1(b) of the Regulations. Nonpurpose Investment means any investment property, as defined in section 148(b) of the Code, in which Gross Proceeds of the Certificates are invested and which is not acquired to carry out the governmental purposes of the Certificates. Rebate Amount has the meaning set forth in Section 1.148-1(b) of the Regulations. Regulations means any proposed, temporary, or final Income Tax Regulations issued pursuant to sections 103 and 141 through 150 of the Code, and 103 of the Internal Revenue Code of 1954, which are applicable to the Certificates. Any reference to any specific Regulation shall also mean, as appropriate, any proposed, temporary or final Income Tax Regulation designed to supplement, amend or replace the specific Regulation referenced. Yield of (1) any Investment has the meaning set forth in Section 1.148-5 of the Regulations; and (2) the Certificates has the meaning set forth in Section 1.148-4 of the Regulations. B. Not to Cause Interest to Become Taxable. The City shall not use, permit the use of, or omit to use Gross Proceeds or any other amounts (or any property the acquisition, construction or improvement of which is to be financed directly or indirectly with Gross Proceeds) in a manner which if made or omitted, respectively, would cause the interest on any Certificate to become includable in the gross income, as defined in section 61 of the Code, of the owner thereof for federal income tax purposes. Without limiting the generality of the foregoing, unless and until the City receives a written opinion of counsel nationally recognized in the field of municipal bond law to the effect that failure to comply with such covenant will not adversely affect the exemption from federal income tax of the interest on any Certificate, the City shall comply with each of the specific covenants in this Section. C. No Private Use or Private Payments. Except to the extent that it will not cause the Certificates to become "private activity bonds" within the meaning of section 141 of the Code and the Regulations and rulings thereunder, the City shall at all times prior to the last Stated Maturity of Certificates: (1) exclusively own, operate and possess all property the acquisition, construction or improvement of which is to be financed or refinanced directly or indirectly with Gross Proceeds of the Certificates, and not use or permit the use of such Gross Proceeds (including all contractual arrangements with terms different than those applicable to the general public) or any property acquired, constructed or improved with such Gross Proceeds in any activity carried on by any person or entity (including the United States or any agency, department and instrumentality thereof) other than a state or local government, unless such use is solely as a member of the general public; and 35404511.6 -33- (2) not directly or indirectly impose or accept any charge or other payment by any person or entity who is treated as using Gross Proceeds of the Certificates or any property the acquisition, construction or improvement of which is to be financed or refinanced directly or indirectly with such Gross Proceeds, other than taxes of general application within the City or interest earned on investments acquired with such Gross Proceeds pending application for their intended purposes. D. No Private Loan. Except as would not cause the Certificates to become "private activity bonds" within the meaning of section 141 of the Code and the Regulations and rulings thereunder, the City shall not use Gross Proceeds of the Certificates to make or finance loans to any person or entity other than a state or local government. For purposes of the foregoing covenant, such Gross Proceeds are considered to be "loaned" to a person or entity if- (1) property acquired, constructed or improved with such Gross Proceeds is sold or leased to such person or entity in a transaction which creates a debt for federal income tax purposes; (2) capacity in or service from such property is committed to such person or entity under a take -or -pay, output or similar contract or arrangement; or (3) indirect benefits, or burdens and benefits of ownership, of such Gross Proceeds or any property acquired, constructed or improved with such Gross Proceeds are otherwise transferred in a transaction which is the economic equivalent of a loan. E. Not to Invest at Higher Yield. Except as would not cause the Certificates to become "arbitrage bonds" within the meaning of section 148 of the Code and the Regulations and rulings thereunder, the City shall not at any time prior to the final Stated Maturity of the Certificates directly or indirectly invest Gross Proceeds in any Investment, if as a result of such investment the Yield of any Investment acquired with Gross Proceeds, whether then held or previously disposed of, materially exceeds the Yield of the Certificates. F. Not Federally Guaranteed. Except to the extent permitted by section 149(b) of the Code and the Regulations and rulings thereunder, the City shall not take or omit to take any action which would cause the Certificates to be federally guaranteed within the meaning of section 149(b) of the Code and the Regulations and rulings thereunder. G. Information Report. The City shall timely file the information required by section 149(e) of the Code with the Secretary of the Treasury on Form 8038-G or such other form and in such place as the Secretary may prescribe. H. Rebate of Arbitrage Profits. Except to the extent otherwise provided in section 148(0 of the Code and the Regulations and rulings thereunder: (1) The City shall account for all Gross Proceeds (including all receipts, expenditures and investments thereof) on its books of account separately and apart from all other funds (and receipts, expenditures and investments thereof) and shall retain all records of accounting for at least six years after the day on which the last Outstanding Certificate is discharged. However, to the extent permitted by law, the City may commingle Gross Proceeds of the Certificates with other money of the City, provided that the City separately accounts for each receipt and expenditure of Gross Proceeds and the obligations acquired therewith. 35404511.6 -34- (2) Not less frequently than each Computation Date, the City shall calculate the Rebate Amount in accordance with rules set forth in section 148(f) of the Code and the Regulations and rulings thereunder. The City shall maintain such calculations with its official transcript of proceedings relating to the issuance of the Certificates until six years after the final Computation Date. (3) As additional consideration for the purchase of the Certificates by the Purchasers and the loan of the money represented thereby and in order to induce such purchase by measures designed to insure the excludability of the interest thereon from the gross income of the owners thereof for federal income tax purposes, the City shall pay to the United States out of the Certificate Fund or its general fund, as permitted by applicable Texas statute, regulation or opinion of the Attorney General of the State of Texas, the amount that when added to the future value of previous rebate payments made for the Certificates equals (i) in the case of a Final Computation Date as defined in Section 1.148-3(e)(2) of the Regulations, one hundred percent (100%) of the Rebate Amount on such date; and (ii) in the case of any other Computation Date, ninety percent (90%) of the Rebate Amount on such date. In all cases, the rebate payments shall be made at the times, in the installments, to the place and in the manner as is or may be required by section 148(0 of the Code and the Regulations and rulings thereunder, and shall be accompanied by Form 8038-T or such other forms and information as is or may be required by section 148(0 of the Code and the Regulations and rulings thereunder. (4) The City shall exercise reasonable diligence to assure that no errors are made in the calculations and payments required by paragraphs (2) and (3), and if an error is made, to discover and promptly correct such error within a reasonable amount of time thereafter (and in all events within one hundred eighty (180) days after discovery of the error), including payment to the United States of any additional Rebate Amount owed to it, interest thereon, and any penalty imposed under Section 1.148-3(h) of the Regulations. I. Not to Divert Arbitrage Profits. Except to the extent permitted by section 148 of the Code and the Regulations and rulings thereunder, the City shall not, at any time prior to the earlier of the Stated Maturity or final payment of the Certificates, enter into any transaction that reduces the amount required to be paid to the United States pursuant to Subsection H of this Section because such transaction results in a smaller profit or a larger loss than would have resulted if the transaction had been at arm's length and had the Yield of the Certificates not been relevant to either party. J. Certificates Not Hedge Bonds. (1) The City reasonably expects to spend at least 85% of the spendable proceeds of the Certificates within three years after such Certificates are issued. (2) Not more than 50% of the proceeds of the Certificates will be invested in Nonpurpose Investments having a substantially guaranteed Yield for a period of 4 years or more. 35404511.6 -35- K. Elections. The City hereby directs and authorizes any Authorized Representative, either individually or any combination of them, to make elections permitted or required pursuant to the provisions of the Code or the Regulations, as they deem necessary or appropriate in connection with the Certificates, in the Certificate as to Tax Exemption or similar or other appropriate certificate, form or document. Such elections shall be deemed to be made on the Closing Date. SECTION 28. Control and Custody of Certificates. The Mayor of the City shall be and is hereby authorized to take and have charge of all necessary orders and records pending investigation by the Attorney General of the State of Texas and shall take and have charge and control of the Certificates pending their approval by the Attorney General, the registration thereof by the Comptroller of Public Accounts and the delivery of the Certificates to the Purchasers. Furthermore, each Authorized Representative is hereby authorized and directed to furnish and execute such documents relating to the City and its financial affairs as may be necessary for the issuance of the Certificates, the approval of the Attorney General of the State of Texas and their registration by the Comptroller of Public Accounts of the State of Texas and, together with the City's financial advisor, bond counsel, and the Paying Agent/Registrar, make the necessary arrangements for the delivery of the Initial Certificate to the Purchasers and the initial exchange thereof for definitive Certificates. SECTION 29. Satisfaction of Obligation of City. If the City shall pay or cause to be paid, or there shall otherwise be paid to the Holders, the principal of, premium, if any, and interest on the Certificates, at the times and in the manner stipulated in this Ordinance, then the pledge of taxes levied and the lien on and pledge of the Pledged Revenues under this Ordinance and all covenants, agreements, and other obligations of the City to the Holders shall thereupon cease, terminate, and be discharged and satisfied. Certificates, or any principal amount(s) thereof, shall be deemed to have been paid within the meaning and with the effect expressed above in this Section when (i) money sufficient to pay in full such Certificates or the principal amount(s) thereof at Stated Maturity or to the redemption date therefor, together with all interest due thereon, shall have been irrevocably deposited with and held in trust by the Paying Agent/Registrar, and/or an authorized escrow agent, or (ii) Government Securities shall have been irrevocably deposited in trust with the Paying Agent/Registrar, or an authorized escrow agent, which Government Securities have, in the case of a net defeasance, been certified by an independent accounting firm to mature as to principal and interest in such amounts and at such times as will insure the availability, without reinvestment, of sufficient money, together with any money deposited therewith, if any, to pay when due the principal of and interest on such Certificates, or the principal amount(s) thereof, on and prior to the Stated Maturity thereof or (if notice of redemption has been duly given or waived or if irrevocable arrangements therefor acceptable to the Paying Agent/Registrar have been made) the redemption date thereof for the Certificates. In the event of a gross defeasance of the Certificates, the City shall deliver a certificate from its financial advisor, the Paying Agent/Registrar, or another qualified third party concerning the deposit of cash and/or Government Securities to pay, when due, the principal of, redemption premium (if any), and interest due on any defeased Certificates. The City covenants that no deposit of money or 35404511.6 -36- Government Securities will be made under this Section and no use made of any such deposit which would cause the Certificates to be treated as arbitrage bonds within the meaning of section 148 of the Code (as defined in Section 27 hereof). Any money so deposited with the Paying Agent/Registrar, and all income from Government Securities held in trust by the Paying Agent/Registrar, or an authorized escrow agent, pursuant to this Section which is not required for the payment of the Certificates, or any principal amount(s) thereof, or interest thereon with respect to which such money has been so deposited shall be remitted to the City or deposited as directed by the City. Furthermore, any money held by the Paying Agent/Registrar for the payment of the principal of and interest on the Certificates and remaining unclaimed for a period of three (3) years after the Stated Maturity of the Certificates, or applicable redemption date, such money was deposited and is held in trust to pay shall upon the request of the City be remitted to the City against a written receipt therefor, subject to the unclaimed property laws of the State of Texas. Notwithstanding any other provision of this Ordinance to the contrary, it is hereby provided that any determination not to redeem defeased Certificates that is made in conjunction with the payment arrangements specified in subsection (i) or (ii) above shall not be irrevocable, provided that: (1) in the proceedings providing for such defeasance, the City expressly reserves the right to call the defeased Certificates for redemption; (2) gives notice of the reservation of that right to the owners of the defeased Certificates immediately following the defeasance; (3) directs that notice of the reservation be included in any redemption notices that it authorizes; and (4) at the time of the redemption, satisfies the conditions of (i) or (ii) above with respect to such defeased debt as though it was being defeased at the time of the exercise of the option to redeem the defeased Certificates, after taking the redemption into account in determining the sufficiency of the provisions made for the payment of the defeased Certificates. SECTION 30. Printed Opinion. The Purchasers' obligation to accept delivery of the Certificates is subject to their being furnished a final opinion of Norton Rose Fulbright US LLP, San Antonio, Texas, as Bond Counsel, approving certain legal matters as to the Certificates, the opinion to be dated and delivered as of the date of initial delivery and payment for the Certificates. Printing of a true and correct copy of the opinion on the reverse side of each of the Certificates, with appropriate certificate pertaining thereto executed by facsimile signature of the City Secretary of the City is hereby approved and authorized. SECTION 31. CUSIP Numbers. CUSIP numbers may be printed or typed on the definitive Certificates. It is expressly provided, however, that the presence or absence of CUSIP numbers on the definitive Certificates shall be of no significance or effect as regards the legality thereof, and neither the City nor Bond Counsel are to be held responsible for CUSIP numbers incorrectly printed or typed on the definitive Certificates. SECTION 32. Effect of Headings. The Section headings herein are for convenience only and shall not affect the construction hereof SECTION 33. Ordinance a Contract, Amendments - Outstanding Certificates. The City acknowledges that the covenants and obligations of the City herein contained are a material inducement to the purchase of the Certificates. This Ordinance shall constitute a contract with 35404511.6 -37- the Holders from time to time, binding on the City and its successors and assigns, and it shall not be amended or repealed by the City so long as any Certificate remains Outstanding except as permitted in this Section. The City may, without the consent of or notice to any Holders, from time to time and at any time, amend this Ordinance in any manner not detrimental to the interests of the Holders, including the curing of any ambiguity, inconsistency, or formal defect or omission herein. In addition, the City may, with the written consent of Holders holding a majority in aggregate principal amount of the Certificates then Outstanding affected thereby, amend, add to, or rescind any of the provisions of this Ordinance; provided, however, that, without the consent of all Holders of Outstanding Certificates, no such amendment, addition, or rescission shall (1) extend the time or times of payment of the principal of and interest on the Certificates, reduce the principal amount thereof or the rate of interest thereon, or in any other way modify the terms of payment of the principal of, the redemption price therefor, or interest on the Certificates, (2) give any preference to any Certificate over any other Certificate, or (3) reduce the aggregate principal amount of Certificates required for consent to any such amendment, addition, or rescission. SECTION 34. Benefits of Ordinance. Nothing in this Ordinance, expressed or implied, is intended or shall be construed to confer upon any person other than the City, Bond Counsel, Paying Agent/Registrar, and the Holders, any right, remedy, or claim, legal or equitable, under or by reason of this Ordinance or any provision hereof, this Ordinance and all its provisions being intended to be and being for the sole and exclusive benefit of the City, Bond Counsel, Paying Agent/Registrar, and the Holders. SECTION 35. Inconsistent Provisions. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters ordained herein. SECTION 36. Governing Law. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. SECTION 37. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Ordinance would have been enacted without such invalid provision. SECTION 38. Construction of Terms. If appropriate in the context of this Ordinance, words of the singular number shall be considered to include the plural, words of the plural number shall be considered to include the singular, and words of the masculine, feminine or neuter gender shall be considered to include the other genders. SECTION 39. Incorporation of Preamble Recitals. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council of the City. 35404511.6 -38- SECTION 40. Authorization of Paying Agent/Registrar Agreement. The City Council of the City hereby finds and determines that it is in the best interest of the City to authorize the execution of a Paying Agent/Registrar Agreement concerning the payment, exchange, registration, and transferability of the Certificates. A copy of the Paying Agent/Registrar Agreement is attached hereto, in substantially final form, as Exhibit A and is incorporated by reference to the provisions of this Ordinance. SECTION 41. Public Meeting. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. SECTION 42. Unavailability of Authorized Publication. If, because of the temporary or permanent suspension of any newspaper, journal, or other publication, or, for any reason, publication of notice cannot be made meeting any requirements herein established, any notice required to be published by the provisions of this Ordinance shall be given in such other manner and at such time or times as in the judgment of the City or of the Paying Agent/Registrar shall most effectively approximate such required publication and the giving of such notice in such manner shall for all purposes of this Ordinance be deemed to be in compliance with the requirements for publication thereof. SECTION 43. No Recourse Against City Officials. No recourse shall be had for the payment of principal of, premium, if any, or interest on any Certificate or for any claim based thereon or on this Ordinance against any official of the City or any person executing any Certificate. SECTION 44. Continuing Disclosure Undertaking. A. Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: EMMA means the MSRB's Electronic Municipal Market Access system, accessible by the general public, without charge, on the internet through the uniform resource locator (URL) http://www.emma.msrb.org. MSRB means the Municipal Securities Rulemaking Board. Rule means SEC Rule 15c2-12, as amended from time to time. SEC means the United States Securities and Exchange Commission. B. Annual Reports. The City shall file annually with the MSRB, (1) within six months after the end of each fiscal year of the City ending in or after 2015, financial information and operating data with respect to the System of the general type included in the final Official Statement authorized by 35404511.6 -39- Section 16 of this Ordinance, being the information described in Exhibit C hereto, and (2) if not provided as part of such financial information and operating data, audited financial statements of the City, when and if available. Any financial statements so to be provided shall be (i) prepared in accordance with the accounting principles described in Exhibit C hereto, or such other accounting principles as the City may be required to employ from time to time pursuant to state law or regulation, and (ii) audited, if the City commissions an audit of such financial statements and the audit is completed within the period during which they must be provided. If the audit of such financial statements is not complete within such period, then the City shall file unaudited financial statements within such period and audited financial statements for the applicable fiscal year to the MSRB, when and if the audit report on such financial statements becomes available. Under current Texas law, including, but not limited to, Chapter 103, as amended, Texas Local Government Code, the City must have its records and accounts audited annually and shall have an annual financial statement prepared based on the audit. The annual financial statement, including the auditor's opinion on the statement, shall be filed in the office of the City Clerk within one hundred eighty (180) days after the last day of the City's fiscal year. Additionally, upon the filing of this financial statement and the annual audit, these documents are subject to the Texas Open Records Act, as amended, Texas Government Code, Chapter 552. If the City changes its fiscal year, it will file notice thereof with the MSRB of the change (and of the date of the new fiscal year end) prior to the next date by which the City otherwise would be required to provide financial information and operating data pursuant to this Section. C. Notice of Certain Events. The City shall file notice of any of the following events with respect to the Certificates to the MSRB in a timely manner and not more than 10 business days after occurrence of the event: (1) Principal and interest payment delinquencies; (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB), or other material notices or determinations with respect to the tax status of the Certificates, or other material events affecting the tax status of the Certificates; 35404511.6 (7) Modifications to rights of holders of the Certificates if material; (8) Certificate calls, if material, and tender offers; -40- (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Certificates, if material; (11) Rating changes; (12) Bankruptcy, insolvency, receivership, or similar event of the City, which shall occur as described below; (13) The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of its assets, other than in the ordinary course of business, the entry into of a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (14) Appointment of a successor or additional paying agent/registrar or the change of name of a paying agent/registrar, if material. For these purposes, any event described in the immediately preceding paragraph (12) is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar officer for the City in a proceeding under the United States Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the City, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the City. The City shall file notice with the MSRB, in a timely manner, of any failure by the City to provide financial information or operating data in accordance with this Section by the time required by this Section. D. Limitations, Disclaimers, and Amendments. The City shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the City remains an "obligated person" with respect to the Certificates within the meaning of the Rule, except that the City in any event will give notice of any deposit that causes the Certificates to be no longer Outstanding. The provisions of this Section are for the sole benefit of the holders and beneficial owners of the Certificates, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The City undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the City's financial results, condition, or prospects or hereby undertake to update 35404511.6 -41- any information provided in accordance with this Section or otherwise, except as expressly provided herein. The City does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Certificates at any future date. UNDER NO CIRCUMSTANCES SHALL THE CITY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY CERTIFICATE OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE CITY, WHETHER NEGLIGENT OR WITH OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the City in observing or performing its obligations under this Section shall constitute a breach of or default under this Ordinance for purposes of any other provision of this Ordinance. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the City under federal and state securities laws. The provisions of this Section may be amended by the City from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the City, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Certificates in the primary offering of the Certificates in compliance with the Rule, taking into account any amendments or interpretations of the Rule to the date of such amendment, as well as such changed circumstances, and (2) either (a) the holders of a majority in aggregate principal amount (or any greater amount required by any other provision of this Ordinance that authorizes such an amendment) of the Outstanding Certificates consent to such amendment or (b) a person that is unaffiliated with the City (such as nationally recognized bond counsel) determines that such amendment will not materially impair the interests of the holders and beneficial owners of the Certificates. The City may also repeal or amend the provisions of this Section if the SEC amends or repeals the applicable provisions of the Rule or any court of final jurisdiction enters judgment that such provisions of the Rule are invalid, and the City also may amend the provisions of this Section in its discretion in any other manner or circumstance, but in either case only if and to the extent that the provisions of this sentence would not have prevented an underwriter from lawfully purchasing or selling Certificates in the primary offering of the Certificates, giving effect to (a) such provisions as so amended and (b) any amendments or interpretations of the Rule. If the City so amends the provisions of this Section, the City shall include with any amended financial information or operating data next provided in accordance with this Section an explanation, in narrative form, of the reasons for the amendment and of the impact of any change in the type of financial information or operating data so provided. E. Information Format; Incorporation by Reference. The City information required under this Section shall be filed with the MSRB through EMMA in such format and accompanied by such identifying information as may be specified 35404511.6 -42- from time to time thereby. Under the current rules of the MSRB, continuing disclosure documents submitted to EMMA must be in word -searchable portable document format (PDF) files that permit the document to be saved, viewed, printed, and retransmitted by electronic means and the series of obligations to which such continuing disclosure documents relate must be identified by CUSIP number or numbers. Financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document) available to the public through EMMA or filed with the SEC. SECTION 45. Book -Entry Only System. The Certificates shall initially be registered so as to participate in a securities depository system (the DTC System) with The Depository Trust Company, New York, New York, or any successor entity thereto (DTC), as set forth herein. Each Stated Maturity of the Certificates shall be issued (following cancellation of the Initial Certificate described in Section 7) in the form of a separate single definitive Certificate. Upon issuance, the ownership of each such Certificate shall be registered in the name of Cede & Co., as the nominee of DTC, and all of the Outstanding Certificates shall be registered in the name of Cede & Co., as the nominee of DTC. The City and the Paying Agent/Registrar are authorized to execute, deliver, and take the actions set forth in such letters to or agreements with DTC as shall be necessary to effectuate the DTC System, including the Letter of Representations attached hereto as Exhibit D (the Representation Letter). With respect to the Certificates registered in the name of Cede & Co., as nominee of DTC, the City and the Paying Agent/Registrar shall have no responsibility or obligation to any broker-dealer, bank, or other financial institution for which DTC holds the Certificates from time to time as securities depository (a Depository Participant) or to any person on behalf of whom such a Depository Participant holds an interest in the Certificates (an Indirect Participant). Without limiting the immediately preceding sentence, the City and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co., or any Depository Participant with respect to any ownership interest in the Certificates, (ii) the delivery to any Depository Participant or any other person, other than a registered owner of the Certificates, as shown on the Security Register, of any notice with respect to the Certificates, including any notice of redemption, or (iii) the delivery to any Depository Participant or any Indirect Participant or any other Person, other than a Holder of a Certificate, of any amount with respect to principal of, premium, if any, or interest on the Certificates. While in the DTC System, no person other than Cede & Co., or any successor thereto, as nominee for DTC, shall receive a bond certificate evidencing the obligation of the City to make payments of principal, premium, if any, and interest pursuant to this Ordinance. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Ordinance with respect to interest checks or drafts being mailed to the Holder, the word "Cede & Co." in this Ordinance shall refer to such new nominee of DTC. In the event that (a) the City determines that DTC is incapable of discharging its responsibilities described herein and in the Representation Letter, (b) the Representation Letter 35404511.6 -43- shall be terminated for any reason, or (c) DTC or the City determines that it is in the best interest of the beneficial owners of the Certificates that they be able to obtain certificated Certificates, the City shall notify the Paying Agent/Registrar, DTC, and the Depository Participants of the availability within a reasonable period of time through DTC of bond certificates, and the Certificates shall no longer be restricted to being registered in the name of Cede & Co., as nominee of DTC. At that time, the City may determine that the Certificates shall be registered in the name of and deposited with a successor depository operating a securities depository system, as may be acceptable to the City, or such depository's agent or designee, and if the City and the Paying Agent/Registrar do not select such alternate securities depository system then the Certificates may be registered in whatever name or names the Holders of Certificates transferring or exchanging the Certificates shall designate, in accordance with the provisions hereof. Notwithstanding any other provision of this Ordinance to the contrary, so long as any Certificate is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, premium, if any, and interest on such Certificate and all notices with respect to such Certificate shall be made and given, respectively, in the manner provided in the Representation Letter. SECTION 46. Further Procedures. The officers and employees of the City are hereby authorized, empowered and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the City all such instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Ordinance, the initial sale and delivery of the Certificates, the Paying Agent/Registrar Agreement, the Purchase Contract, and the Official Statement. In addition, prior to the initial delivery of the Certificates, the Authorized Representatives and Bond Counsel are hereby authorized and directed to approve any technical changes or corrections to this Ordinance or to any of the instruments authorized and approved by this Ordinance necessary in order to (i) correct any ambiguity or mistake or properly or more completely document the transactions contemplated and approved by this Ordinance and as described in the Official Statement, (ii) obtain a rating from any of the national bond rating agencies, or (iii) obtain the approval of the Certificates by the Texas Attorney General's office. In case any officer of the City whose signature shall appear on any certificate shall cease to be such officer before the delivery of such certificate, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. SECTION 47. City's Consent to Provide Information and Documentation to the Texas MAC. The Municipal Advisory Council of Texas (the Texas MAC), a non-profit membership corporation organized exclusively for non-profit purposes described in section 501(c)(6) of the Internal Revenue Code and which serves as a comprehensive financial information repository regarding municipal debt issuers in Texas, requires provision of written documentation regarding the issuance of municipal debt by the issuers thereof. In support of the purpose of the Texas MAC and in compliance with applicable law, the City hereby consents to and authorizes any Authorized Representative, Bond Counsel to the City, and/or Financial Advisor to the City to provide to the Texas MAC information and documentation requested by the Texas MAC relating to the Certificates; provided, however, that no such information and documentation shall be 35404511.6 -44- provided prior to the Closing Date. This consent and authorization relates only to information and documentation that is a part of the public record concerning the issuance of the Certificates. SECTION 48. Effective Date. Pursuant to the provisions of Section 1201.028, as amended, Texas Government Code, this Ordinance shall be effective immediately upon adoption, notwithstanding any provision in the City's Home Rule Charter to the contrary concerning a multiple reading requirement for the adoption of ordinances. 35404511.6 [The remainder of this page intentionally left blank.] -45- PASSED AND ADOPTED on the 25th day of August, 2015. ATTEST: City Secretary APPROVED THIS 25th DAY OF August, 2015: Miles Risley, City Attorney (CITY SEAL) 35404511.6 S-1 CITY OF CORPUS CHRISTI, TEXAS Mayor Schedule I - EXHIBIT A EXHIBIT B EXHIBIT C EXHIBIT D 35404511.6 INDEX OF SCHEDULES AND EXHIBITS - Approval Certificate Paying Agent/Registrar Agreement - Purchase Contract Description of Annual Financial Information - DTC Letter of Representations I-1 THE STATE OF TEXAS § COUNTY OF NUECES § I, the undersigned, City Secretary of the City of Corpus Christi, Texas, do hereby certify that the above and foregoing is a true, full and correct copy of an Ordinance passed by the City Council of the City of Corpus Christi, Texas (and of the minutes pertaining thereto) on the 25th day of August, 2015, authorizing the issuance of the City's Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2015, which ordinance is duly of record in the minutes of said City Council, and said meeting was open to the public, and public notice of the time, place and purpose of said meeting was given, all as required by Texas Government Code, Chapter 551. EXECUTED UNDER MY HAND AND SEAL of said City, this the 25th day of August, 2015. City Secretary (CITY SEAL) 35404511.6 The foregoing ordinance was read for the first time and passed to its second reading on this the 18th day of August, 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza, Jr. Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas The foregoing ordinance was read for the second time and passed finally on this the 25th day of August, 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza, Jr. Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Rioj as PASSED AND APPROVED, this the 25th day of August, 2015. ATTEST: Rebecca Huerta Nelda Martinez City Secretary Mayor 35404511.6 35404511.6 SCHEDULE I APPROVAL CERTIFICATE SEE TAB NO. Schedule I 35404511.6 EXHIBIT A PAYING AGENT/REGISTRAR AGREEMENT SEE TAB NO. A-1 35404511.6 EXHIBIT B PURCHASE CONTRACT SEE TAB NO. B-1 EXHIBIT C DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 44 of this Ordinance. Annual Financial Statements and Operating Data The financial information and operating data with respect to the City to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: (1) The City's audited financial statements for the most recently concluded fiscal year or to the extent these audited financial statements are not available, the portions of the unaudited financial statements of the City appended to the Official Statement as Appendix C, but for the most recently concluded fiscal year. (2) All quantitative financial information and operating data with respect to the City of the general type included in Appendix A to the Official Statement under the headings "Debt Payable From Taxes", "General Fund Balances", "Ad Valorem Taxes", and "The Tax Increment Financing Act". Accounting Principles The accounting principles referred to in such Section are generally accepted accounting principles for governmental units as prescribed by the Government Accounting Standards Board from time to time. 35404511.6 C-1 35404511.6 EXHIBIT D DTC LETTER OF REPRESENTATIONS SEE TAB NO. D-1 AGENDA MEMORANDUM First Reading Ordinance for the City Council Meeting of August 18, 2015 Second Reading Ordinance for the City Council Meeting of August 25, 2015 DATE: August 11, 2015 TO: Ronald L. Olson, City Manager FROM: Alyssa Barrera, Business Liaison AlyssaB(a�cctexas.com (361) 826-3356 Terry Sweeney, Executive Director — CCDMD Terry(a�cctexasdmd.com (361) 882-2363 Approval of 2015 Tax Increment Reinvestment Zone #3 Amended Project & Financing Plan CAPTION: Ordinance approving the Project & Financing Plan as proposed by the Board of Directors of Reinvestment Zone Number Three, Corpus Christi, Texas PURPOSE: The purpose of this item is to adopt the Amended Project & Financing Plan for Tax Increment Reinvestment Zone #3 ("TIRZ #3), which was approved by the TIRZ #3 Board on August 11, 2015. BACKGROUND AND FINDINGS: In 2008, the City of Corpus Christi created TIRZ #3 in the City's downtown, to support planned investments that were anticipated to revitalize the area. Immediately after the creation of TIRZ #3, changes in the economic climate put these investments on hold. Ordinance 027996 included a Draft Project & Financing Plan, but due to a refocus on primary employment and stabilizing our economy in the midst of the Great Recession, the TIRZ #3 Board never adopted the draft plan. In 2014, the City began the Downtown Area Development Plan ("DADP"), which consisted of in depth analysis on usage patterns, market demand and development costs. Our success with attracting new international development and the Port's diversification created a very positive environment and strong demand for a downtown that can represent our community. Though the DADP has been paused until the Comprehensive Plan efforts are completed, the studies gave the City solid information, enabling staff to utilize best practice research to identify our critical path to downtown revitalization. This item, the Amended Project & Financing Plan ("TIRZ #3 Plan"), creates incentive programs for TIRZ #3, designates key studies and authorizes administrative actions necessary to facilitate redevelopment downtown. The TIRZ #3 Plan was approved by TIRZ #3 Board on August 11th The TIRZ #3 Plan includes nine projects (further defined as programs or initiatives). The four programs proposed for FY 2016 — FY 2019 are focused on incenting immediate investment, increasing residential supply and building quality of life. The programs include: (1) Chaparral Street Property Improvement Grant Program, (2) New Tenant Commercial Finish -Out Grant Program , (3) Downtown Living Initiative, and (4) Project Specific Development Agreement Funds for these programs will be allocated annually. Applications for programs 1-3 will be accepted until the allocation has been committed for that fiscal year. The five initiatives are necessary to unlock some of the larger scope issues that impact downtown's functionality. Staff will undertake these initiatives, which are designed to strategically plan and gather data to make well-founded decisions for pubic section activity. The initiatives are: (5) Site Assembly & Development, (6) Parking Study & Development, (7) Traffic Pattern Study & Streetscapes, (8) Other Programs & Initiatives, and (9) Management & Professional Services Upon completion of the DADP, anticipated at the end of 2015, the TIRZ #3 Plan will be updated to include refined policies. ALTERNATIVES: None OTHER CONSIDERATIONS: CONFORMITY TO CITY POLICY: Conforms with the Tax Code and City Charter. EMERGENCY / NON -EMERGENCY: Not Applicable DEPARTMENTAL CLEARANCES: FINANCIAL IMPACT: ❑ Operating ❑ Revenue ❑ Capital X Not applicable RECOMMENDATION: Staff recommends approving the Amended Project and Financing Plan. LIST OF SUPPORTING DOCUMENTS: Council Resolution — TIRZ #3 Amended Project & Financing Plan Exhibit A - TIRZ #3 Amended Project & Financing Plan TIRZ #3 Board Resolution — TIRZ #3 Amended Project & Financing Plan Example - TIRZ #3 Application Powerpoint — TIRZ #3 Amended Project & Financing Plan Ordinance approving the Project & Financing Plan as proposed by the Board of Directors of Reinvestment Zone Number Three, Corpus Christi, Texas WHEREAS, in 2008, through Ordinance 027996, the City of Corpus Christi created a tax increment financing district, to be known as "Reinvestment Zone Number Three, Corpus Christi, Texas", over a portion of the city that includes the city's downtown area; WHEREAS, Ordinance 027996 included a preliminary reinvestment zone financing plan; WHEREAS, the Board of Directors of the Reinvestment Zone Number Three met on August 11, 2015 and adopted the "2015 Tax Increment Reinvestment Zone #3 Amended Project & Financing Plan", a true and correct copy of which is attached to and incorporated into this ordinance as "Exhibit A"; WHEREAS, Texas Tax Code Section 311.011(d) provides that the governing body of the municipality that designated the zone must approve a project plan or reinvestment zone financing plan after its adoption by the board and the approval must be by ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF CORPUS CHRISTI, TEXAS: SECTION 1. The City Council approves the attached Project & Financing Plan ("the Plan") for the Reinvestment Zone Number Three, Corpus Christi, Texas as proposed and approved by the Board of Directors of Reinvestment Zone Number Three. A copy of the Plan is attached and incorporated as "Exhibit A". That the foregoing ordinance was read for the first time and passed to its second reading on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas That the foregoing ordinance was read for the second time and passed finally on this the day of , 2015, by the following vote: Nelda Martinez Brian Rosas Rudy Garza Lucy Rubio Chad Magill Mark Scott Colleen McIntyre Carolyn Vaughn Lillian Riojas PASSED AND APPROVED, this the day of , 2015. ATTEST: Rebecca Huerta City Secretary Nelda Martinez Mayor City of Corpus Christi / Corpus Christi Downtown Management District Tax Increment Reinvestment Zone #3 Amended Project & Financing Plan Introduction Tax Increment Financing is an economic development tool authorized by Chapter 311 of the Texas Tax Code, through which governments can designate a portion of tax increment to finance improvements to promote development of a defined area, called a "Reinvestment Zone." The defined area must meet one of the five criteria outlined in Chapter 311. In 2008, through Ordinance 027996, the City of Corpus Christi created Tax Increment Reinvestment Zone #3 ("TIRZ #3" or "the Zone"), over a portion of the city that includes the city's Downtown area. There have been three amendments to the ordinance; expansion of boundaries (April 2009), correction of termination date (March 2012) and correction of board composition (August 2014). A change in the economic climate immediately after the creation of TIRZ #3 hindered the performance of the fund and prevented any investment from occurring. Throughout this time, there has not been an update to the Preliminary Project & Financing Plan in the 2008 Ordinance. This document, the 2015 Amended Project & Financing Plan, is intended to replace the previous Project & Financing Plan and any future amendments will modify this version. This 2015 Amended Project & Financing Plan is based on research conducted for the Downtown Area Development Plan (DADP), currently underway. Upon completion of the DADP, there will be an amendment to refine aspects of the 2015 Amended Project & Financing Plan. TIRZ #3 consists of a Board of Directors and is supported by the City Manager's designee, currently the City's Business Liaison, and the Executive Director of the Corpus Christi Downtown Management District (DMD). Criteria for Zone Creation The 2008 Project Plan stated that the defined area of TIRZ #3 qualified for designation as a "Reinvestment Zone" because it suffered from "economic stagnation, inadequate infrastructure, and deteriorating properties. Without intervention by the public sector, private market forces will not be sufficient to generate significant development and redevelopment." Conditions listed that met the Criteria of Chapter 311, Section 005 included: • A substantial number of substandard, slum, deteriorated, or deteriorating structures; • The predominance of defective or inadequate sidewalk or street layout; • Unsanitary or unsafe conditions; • The deterioration of site or other improvements; and • Conditions that endanger life or property by fire or other cause. According to Chapter 311, these conditions must "substantially arrest or impair the sound growth of the municipality or county creating the zone, retard the provision of housing accommodations, or constitute an economic or social liability and be a menace to the public health, safety, morals, or welfare in its present condition and use." Wage City of Corpus Christi / Corpus Christi Downtown Management District Conditions in 2008 met these requirements, as indicated by the Market and Economic Study undertaken at that time. While our community has benefitted from a boost in economic activity since 2008, the Downtown did not see the same level of development. This solidifies the 2008 position that conditions would not be overcome or corrected without significant intervention and assistance from the public sector. A Consistent Vision for Downtown For decades, efforts had been made to improve and revitalize Downtown Corpus Christi, with various levels of success. The 2006 Downtown Redevelopment Vision resulted in the creation of TIRZ #3, but a change in environment prevented immediate implementation. Other efforts have included: 2004 — Bayfront Master Plan 2006 — Downtown Redevelopment Report 2013 — Central Business Development Plan 2014 — RU DAT 2015 — Downtown Area Development Plan (Underway) The 2006 Redevelopment Report vision statement is consistent with the vision illustrated in the 2015 Downtown Area Development Plan, which is currently in draft form. "Downtown Corpus Christi is a safe, clean, pedestrian friendly community comprised of a central business district, arts and culture, sports and entertainment areas. This unique vibrant waterfront community will provide local residents, tourists and families' opportunities to enjoy fine restaurants, shops and residential facilities." Anticipated Zone Role in Downtown Improvements The 2008 Market and Economic Study indicated the nature of the intervention and assistance needed to spur economic growth in different areas of the Zone. It stated that the "current structure of Corpus Christi's economy, the aging of existing development, and inadequate public infrastructure and facilities together depress the viability of new development and redevelopment in Downtown." The 2014 Analysis of Residential Market Potential repeated those themes, with extra emphasis on residential development and introduction of the concept of gap financing. Additionally, the 2015 environment has the new dynamic of regional investment valued at tens of billions of dollars. The primary functions of TIRZ #3 will be • To Support Private Sector Development & Investment • To Plan & Construct Public Improvements • To Provide Revitalization Focused Programs & Services The Zone is expected to be one of a variety of planned funding sources and programs that will be acting in concert to accomplish a changed public environment in Downtown. By improving and enhancing streets, sidewalks, and public spaces, plus upgrading utilities, the zone and the other programs will encourage the development of new land uses and the redevelopment or rehabilitation of existing uses. The intended result is that Downtown will become a vibrant and economically vital urban waterfront district with a variety of residential, retail, and lodging uses, a strong office base, and popular public facilities. 2IPage City of Corpus Christi / Corpus Christi Downtown Management District Project Plan Existing Uses and Conditions/Boundaries §311.01 (b) (1) The Zone includes approximately 856 acres wholly within the City of Corpus Christi. Its boundaries encompass nearly all of the Downtown area. A very wide variety of land uses are present within the TIRZ. The boundaries and land uses within the Zone are shown in Exhibit A. The existing conditions within the Zone are shown described generally below. A legal description of the Zone with a specific accounting for the proposed boundaries is given in Exhibit B. In the 2015 DADP, the identities of neighborhoods in the Downtown were emphasized as way to build unifying identities and create distinct experiences. Each of those regions is described generally below. SEA District - A large area of publicly owned cultural and entertainment facilities comprises the north end of the zone. These facilities include: • Port of Corpus Christi's Ortiz Center • American • Corpus Christi Museum of Science & Bank History Convention • Art Museum of South Texas Center & Arena • Whataburger Field • Harbor Playhouse • Brewster Street Icehouse • Heritage Park — Restored Historic Homes, now used as Non -Profit Offices or Cultural Museums. Moving south, the next few blocks vary between vacant, undeveloped land and low density residential, bordered to the west by Port facilities and storage space, southeast by the Port of Corpus Christi Offices and the Federal Courthouse. The southern portion of the SEA District also includes two restaurants, a vacant hotel, U -Haul, Fire Station #1 and the historic Nueces County Courthouse. IH 37 is the physical southern border of this area, with the transition from a highway to on and off ramps coming to surface grade. Uptown — South of IH 37, a natural bluff distinguishes the high-rise, office building core of the Uptown. Broadway marks a topo-graphical change as the edge of a bluff, and the higher elevation area to the west of the street north of Lipan Street is characterized mainly by professional office uses, some in high- rise towers. TIRZ #3 picks up two blocks of Uptown, with Tancahua as the west border. Of Downtown's office properties, only the Frost Bank building is one of two Class "A" properties. Overall occupancy for the Downtown office market is around 80 percent. Outside of the Zone, Uptown continues to include major government anchors, including Corpus Christi Independent School District Offices, Nueces County Courthouse, a Regional Transportation Authority Service Center (under construction) and Corpus Christi City Hall. Marina Arts District (Downtown Management District) — The area east of Broadway is lower in elevation and features a walkable pedestrian grid with a mix of land uses, including hotels, office, residential and retail. The boundary of this neighborhood is based on the petition of property owners that created the Downtown Management District in 1993. This area is the historic center of Corpus Christi, but many of the original buildings have been demolished, due to neglect or natural disasters. The last large wave of construction occurred in the 1980's. The most recent investment large scale private investment is currently under construction, a $27 million residential property with ground floor retail, 3IPage City of Corpus Christi / Corpus Christi Downtown Management District the Cosmopolitan. The area is interspersed with surface parking lots and vacant, blighted property. In several places, public spaces and sidewalks are in deteriorated condition. Another unique feature of this neighborhood is the Corpus Christi Municipal Marina, spanning three man-made T -heads along the Bayfront. The Marina is comprised of over 600 slips, several restaurants and the Corpus Christi Yacht Club, the third oldest yacht club in the Gulf Coast. Bayshore Park Neighborhood — At Kinney Street, the Zone gets divided by a redundancy of roadways and a few vacant parcels. This portion of the Zone includes the YMCA, a Greek Orthodox Church, Episcopal Church, Methodist Church and several parks. Additionally, there is a mix of early 20th century single family homes and multi -family residential developments. The multi -family developments are truly a diverse mix, including high rise and mid -rise, market rate and affordable, ownership and rental, constructed at all different times with various architectural styles. Many of the original homes, especially at the south end of the neighborhood, have been converted to professional office use. This neighborhood would lend itself to the revitalization seen in older neighborhoods across the country, however an absence of neighborhood support services prevents the unification necessary to create this self identity. A potentially defining feature of this neighborhood is the 34 acres of park land for which the City is currently undergoing a Design -Build process to complete a Bond 2008 project that relocated traffic lanes to unite a patchwork of public space. The southeastern corner of the zone includes the Emerald Beach hotel and Marina del Sol condominiums. This neighborhood abuts the Christus Spohn Shoreline hospital complex. Christus Spohn Shoreline is just outside TIRZ #3 Boundaries, but the system is planning a $325 million investment in the community in the coming years. Municipal Ordinances §311.011 (b) (2) The City may modify existing ordinances in order to make the area in and around TIRZ #3 more friendly to the types of residential and recreational activity desired. Some other policies that will be updated include building design, setbacks and streetscape requirements, in order to establish a built environment that supports the downtown character. City Planned Improvements (Non Project Costs) §311.011 (b) (3) The City of Corpus Christi has over $29 million in improvement projects currently funded and in some stage of planning or construction, independent from this TIRZ #3 Project Plan. The City will continue to use Bonds packages a major source of public improvement funding. Project Source Timeframe Cost Shoreline Realignment Bond 2008 Ongoing $13,000,000 SEA District Improvements Bond 2012 2015-2016 $500,000 Chaparral St. Phase II Bond 2014 2015-2016 $9,000,000 Water Street Improvements Bond 2014 2015-2016 $5,000,000 Streetscape Improvements Bond 2014 2015-2015 $1,500,000 Wayfinding Program HOT Funds 2015 $200,000 Total $29,200,000 4IPage City of Corpus Christi / Corpus Christi Downtown Management District Relocation §311.011 (b) (4) No relocation of existing residents is anticipated to be required as part of the Project Plan. Financing Plan Estimated Project Cost Description (§311.011 (c) (1) & Kind, Number and Location of TIRZ Improvements §311.001 (c) (2) TIRZ #3 is anticipated to participate in projects that support the development and economic activity projected in the DADP, especially when cost of development creates a gap due to utility or infrastructure conditions. The initial focus is on residential and mixed-use development. 1. Chaparral Street Property Improvement Grant Program — This three-year matching grant program will support and encourage private investment in the built environment along Chaparral Street for active businesses. Due to its "Main Street" characteristics and its function of connecting the Marina Arts District (Downtown Management District Boundary) and SEA District, Chaparral Street is a first phase priority for successful revitalization of the Zone. During FY 2016-2019, TIRZ #3 will make $200,000 available per year to match approved property improvements funded by the property owners. The Zone will consider from a 50/50, up to 30/70 match, depending on how the scope of the project meets the priorities of the Zone. Applications will be accepted until the allocation is exhausted for each fiscal year. 2. New Tenant Commercial Finish -Out Grant Program— In order to support mixed-use developments and the demand for more dining and entertainment venues in the Downtown, the Zone will reimburse approved leasable new tenant finish -outs at a maximum rate of $10 per square foot. First -floor, active street use projects will be a priority consideration. During FY 2016- 2019, $100,000 will be allocated annually. Qualified expenses include: floor and wall upgrades, HVAC, kitchen equipment, awnings and other permanent, semi-permanent fixtures. Grant is reimbursable to the Tenant, but written approval must come from Landlord in application. Applications will be accepted until the allocation is exhausted for each fiscal year. 3. Downtown Living Initiative — The Residential Demand Study conducted for the DADP stated that over the next 5 years, 1,850 new units could be absorbed in the greater downtown if the threshold made investment attractive. Apartment occupancy was 94.2% in the first Quarter of 2015 (industry considers 96% to be full occupancy). In order to stimulate development, for FY 2016-2019, the Zone will provide a $10,000 per unit reimbursement grant for multi -family developments of over 10 units. Applications will be accepted until the allocation is exhausted for each fiscal year. 4. Project Specific Development Agreement — In situations where higher development costs create a financing gap, TIRZ #3 can provide assistance to property owners or developers through a Development Agreement for reimbursement of net new tax increment. A pro -forma is required to qualify for up to 75% reimbursement of the new taxes for 10 years if a development is 5,000 sq. ft or creating 25 or more new residential units. If further gap exists, staff will undertake additional third party review to justify any additional reimbursement, based on the "but, for" principle. The qualifying elements for this Program include: • Environmental Remediation/Code Compliance SIPage City of Corpus Christi / Corpus Christi Downtown Management District • Historic Preservation • Structured Parking • Urban Design/Landscaping • Public Improvements/Utilities • Residential Developments over 100 Units 5. Site Assembly & Development — In order to activate strategically located properties, TIRZ #3 may place properties under option and work towards developing proposals for development, then assist in acquisition and development of the properties. Additionally, the Zone may purchase properties outright for redevelopment, if approved by the Board. 6. Parking Study & Development— In key locations where parking is undersupplied or inadequately distributed, the Zone can assist in providing public parking facilities such as on -street spaces or off- street lots and structures. TIRZ #3 will contribute up to $100,000 for a study in FY 2016 in order to develop a strategic approach for parking in the Downtown. Additionally, the Zone may support any efforts City may undertake for appropriate parking management infrastructure such as meters, structured lots and occupancy monitoring systems. 7. Traffic Pattern Study & Streetscapes — TIRZ #3 may contribute to studies for traffic movement and improvements in roadway infrastructure (repaving, repair, widening, redesign), traffic management infrastructure (signals, signs), and beautification (landscaping in medians, special lighting, etc.). In FY 2016, the Zone will contribute up to $150,000 for a traffic pattern study. Additionally, pedestrian accommodations and streetscapes will be a priority. 8. Other Programs & Initiatives — TIRZ #3 will develop other programs and initiatives that will be presented to the Board for approval, during the life of the Zone. 9. Management & Professional Services- Zone funds will compensate for the costs of ongoing administration of the Zone, including but not limited to accounting, legal services, consulting services, document production and maintenance, and other administrative costs. These costs were originally estimated at $50,000 per year for the 20 -year life of the Zone, but to date the only dollars expended have been for state reporting requirements. Staff plans to strategically engage outside resources to evaluate revenue projections and continue to develop innovative, effective programs. Economic Feasibility Study §311.011 (c) (3) The 2008 Market and Economic Feasibility Study for TIRZ #3 was completed by CDS Market Research I Spillette. In 2014 and 2015, Goody Clancy completed additional studies that reflect the more recent environment, and emphasize the importance of residential development in any revitalization. Those studies include: • Residential Market Potential (Zimmerman/Volk) —final • Retail Market Analysis & Strategy (Mike Berne) — draft • Hotel, Office, Retail (W-ZHA, Sarah Woodworth) — draft • Incentives & Development Economics (W-ZHA, Sarah Woodworth) — draft Wage City of Corpus Christi / Corpus Christi Downtown Management District Estimate of Bonded Indebtedness §311.011 (c) (4) It was not anticipated that TIRZ would issue bonded debt, but would be funded on a pay-as-you-go basis. If the annual revenue and available non -bonded debt financing are insufficient to address the needs of TIRZ #3, we may issue bonded debt commensurate with the specific project costs under consideration and anticipated annual Zone revenues to support debt service payments. Timing of Incurring Costs or Monetary Obligation §311.011(c) (5) Costs will be incurred over the life of the Zone based on its Board of Directors' identification of priority activities and projects, opportunities for implementation, and available revenues to sustain a pay-as- you-go project expenditure approach. The following table summarizes proposed planned expenditures for TIRZ #3 until FY 2019. Another set of programs will be proposed in FY 2018, based on an assessment of needs at that time. Schedule of Project Expenditures FY FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Year 2015 2016 2017 2018 2019 Beg. Bal $1,563,751 $2,333,342 $1,730,387 $1,540,935 $1,631,307 + New Increment' 794,591 997,045 1,160,548 1,440,372 1,615,149 1 Chaparral Street Grant Program2 200,000 200,000 200,000 2 New Tenant Commercial Finish Out Grant Program2 100,000 100,000 100,000 3 Downtown Living Initiative2 1,000,000 1,000,000 1,000,000 4 Project Specific Development Agreement3 TBD TBD TBD TBD TBD 5 Site Assembly & Development 6 Parking Study & Development 100,000 7 Traffic Pattern Analysis & Streetscapes 150,000 8 Other Programs & Initiative 9 Management & Professional Services 25,000 50,000 50,000 50,000 50,000 Expenditure Totals 25,000 1,600,000 1,350,000 1,350,000 50,000 TIRZ Ending Balance 2,333,342 1,730,387 1,540,935 1,631,307 3,196,456 Notes: 1 Increment Projection developed by CCREDC, will be monitored closely to ensure program allocations 2 Program allocations will be authorized each Fiscal Year. 3 Incentive available will be based on the amount of investment and increment generated by private sector. Method of Financing and Sources of Revenue §311.011(c) (6) Methods of Financing. TIRZ #3 will initially take a primarily pay-as-you-go approach to financing projects that could utilize the following methods: • Cash funds generated from existing property value increment, • Developer cash reimbursement agreements where the revenues from the Zone's property tax increment compensate a developer for fronting eligible expenditures in a specific taxable project. 7IPage City of Corpus Christi / Corpus Christi Downtown Management District • If future Zone revenues to support debt service payments are anticipated, the Zone may also issue bonded debt, the term of which will not extend past the expected life of the Zone. Sources of Revenue. The primary source of revenue for TIRZ #3 will be funds from the contributed property tax collections of the City of Corpus Christi, Nueces County, and Del Mar College on the taxable property value increment within TIRZ #3. The City and County have agreed to participate in funding TIRZ #3 with 100% of the incremental property taxes collected over the life of the Zone. Del Mar College has committed to participating from the second through 2018, but may extend. The assessed value base year for the City of Corpus Christi is 2009; the base year or Nueces County and Del Mar College is 2010. The 2015 adjusted projection of incremental property tax revenue contributed to the Zone is as follows: Sources of Revenue Year Increment Value Tax Revenue City County Del Mar City County Del Mar TOTAL FY 10 $ 8,655,793 $ 50,400 $ - $ - $ 50,400 FY 11 21,931,954 4,698,427 4,674,139 127,703 16,488 12,059 156,251 FY 12 22,782,697 15,449,665 15,290,811 129,988 54,227 39,451 223,666 FY 13 43,910,295 38,988,148 38,041,488 250,533 136,845 98,148 485,526 FY 14 57,920,528 52,767,539 51,604,697 338,988 179,932 129,355 648,275 FY 15 71,728,002 65,346,609 63,906,562 419,798 216,258 158,535 794,591 FY 16 90, 003, 549 81, 996, 244 80,189, 287 526,758 271,358 198,928 997,045 FY 17 104,763,037 95,442,631 93,339,356 613,140 315,858 231,550 1,160,548 FY 18 130,022,872 118,455,186 115,844,781 760,977 392,016 287,380 1,440,372 FY 19 145,800,015 132,828,691 129,901,537 853,315 439,583 322,251 1,615,149 FY 20 173,112,004 157,710,826 154,235,343 1,013,162 521,928 382,616 1,917,707 FY 21 189,976,968 173,075,373 169,261,300 1,111,867 572,776 419,892 2,104,534 FY 22 207,413,655 188,960,778 184,796,638 1,213,917 625,347 458,431 2,297,695 FY 23 225,441,446 205,384,699 200,858,623 1,319,428 679,700 498,276 2,497,404 FY 24 244,080,379 222,365,390 217,465,110 1,428,515 735,896 539,472 2,703,883 FY 25 263,351,172 239,921,727 234,634,557 1,541,300 793,997 582,065 2,917,362 FY 26 283,275,244 258,073,223 252,386,047 1,657,908 854,068 626,102 3,138,077 FY 27 303,874,743 276,840,056 270,739,314 1,778,469 916,174 671,631 3,366,275 FY 28 325,172,564 296,243,083 289,714,756 1,903,118 980,387 718,704 3,602,209 FY 29 347,192,382 316,303,874 309,333,466 2,031,992 1,046,776 767,373 3,846,141 $ 35,963,109 These estimates will continue to be monitored and adjusted quarterly. Current Appraised Value & Estimated Captured Appraised Value §311.011(c)(7), (8) According to the Nueces County Appraisal District, the 2009 certified taxable appraised value for the Zone is $310,019,372. The table above projects taxable value increment captured by the Zone over the remainder of its duration, if all taxing entities continue participation. Due to differences in policies regarding exemptions and tax abatements, the captured increment differs among the three jurisdictions. Captured value projections assume a 3.39% annual value appreciation rate for existing development, based on estimates by economist Dr. Ray Perryman and do not take into account future investments. Wage City of Corpus Christi / Corpus Christi Downtown Management District Duration of the Zone §311.011(c)(9) TIRZ #3 will exist until 2028, however, the Board, City and other taxing entities may agree to extend the Zone. 9IPage List of Exhibits Exhibit A Exhibit B City of Corpus Christi / Corpus Christi Downtown Management District TIRZ #3 Boundaries and Land Uses Legal Description 101 Page City of Corpus Christi / Corpus Christi Downtown Management District Exhibit A— Boundaries & Land Use • TIRZ Boundary 0 • SEA District Ci • Uptown • Marina Arts District (DMD) • Bayshore Park Tax increment f __- Finance District #3 • :IF it ni`ut' 1111111 DOI • WOO Sir •+0 milt it El u nil 111 Legend Wang UMIAK, Sermellni F.. u— ---- -•, Vmmni ROMPOOin -- -mow �. .1 um Amoretly .��' f;iti City or Corpus Christi Prepared BY MBB Prietirg Dere: 7Tursday,. October 18. 2007. 9:14:41 AM Project. Source: City o/ Capes Chnstl - Devebpmenr Scones 111Page City of Corpus Christi / Corpus Christi Downtown Management District Exhibit B - Legal Description of the Zone BEGINNING AT A POINT on the center line of the Corpus Christi Ship Channel and commonly known as the Corpus Christi — Port Aransas Waterway at its intersection with the northerly extension of the West right-of-way line of Sam Rankin Street; Thence Easterly along the centerline of the Corpus Christi — Port Aransas Waterway to its intersection with the northerly extension of a line parallel with the breakwater 50' feet on the east side for a point in the Corpus Christi Bay and the Northeast corner; Thence Southerly along said line, being 50 feet on the East side and parallel with the breakwater, following the meanders of the breakwater in the Corpus Christi Bay to its intersection with an "A-2" zoning line approximately 1,000 feet from the shoreline and parallel with the East right-of-way line of Shoreline Boulevard for a point in the Corpus Christi Bay; Thence Southwesterly along said "A-2" zoning line extending parallel and approximately 1,040 feet from the East right-of-way line of South Shoreline Boulevard to its intersection with a second "A-2" zoning line extending parallel and approximately 1,000 feet from an existing 18 foot seawall easement, inside the Marina Del Sol Boat Harbor, for a point in the Corpus Christi Bay; Thence Southeasterly along said line 200 feet more or less past its intersection with the easterly extension of the south most boundary of Lot 3, Block 1 of Marina Del Sol Subdivision for a point in the Corpus Christi Bay and the Southeast corner; Thence Southwest along a line 200 feet more or less to the South and parallel with the extension of the south boundary of Lot 3, Block 1 of Marina Del Sol Subdivision to the Corpus Christi Bay Shoreline; Thence Northwest along the Corpus Christi Bay Shoreline to its intersection with the extension of the South most boundary of Lot 3, Block 1 of Marina Del Sol Subdivision; Thence Southwest along the South boundary of Lot 3, Block 1 of Marina Del Sol Subdivision, 540 feet more or less to the centerline of Ocean Drive for a point; Thence Northwest along the centerline of Ocean Drive to its intersection with the centerline of Morgan Avenue; Thence Southwest along the centerline of Morgan Avenue, to a point in the center line of Santa Fe Street for the Southwest corner; Thence Northwest along the centerline of Santa Fe Street to its intersection with the centerline of Hancock Street; Thence Southeast along the centerline of Hancock Street to its intersection with the centerline of South Tancahua Street:; Thence Northerly along the centerline of South Tancahua Street, passing Furman, Coleman, Park, Agnes, and Laredo Street, to a point in the centerline where South Tancahua becomes North Tancahua, and continuing along North Tancahua, passing Kinney, Blucher, Comanche, Lipan, Leopard, Antelope and Buffalo Street and continuing past IH 37 to its intersection with the centerline of the existing northwest frontage road of I.H. 37, for a point; Thence Northeast along the centerline of said existing northwest frontage road of I.H. 37 to its intersection with the South right-of-way line of West Broadway Street for a point; Thence along the South right-of-way line of West Broadway Street to its intersection with the westerly extension of the South right-of-way line of Concrete Street for a point; Thence Northeasterly along the South right-of-way line of Concrete Street extended, to its intersection with the north right-of- way line of West Broadway Street, for a point; Thence Northwesterly along the North right-of-way line of West Broadway Street to the Southeast property line of the City of Corpus Christi's Broadway Wastewater Treatment Plant; Thence Northeasterly along the City of Corpus Christi's Broadway Wastewater Treatment Plant Southeast property line to its intersection with the common South boundary line of Lots 1, Block 58 of the Beach Addition; Thence West along the South boundary line of Lot 1, Block 58 out of the Beach Addition, to its Southwest corner for a point; 121 Page City of Corpus Christi / Corpus Christi Downtown Management District Thence Northwest along the common, West boundary line of Lots 1 thru 6, Block 58, of the Beach Addition, to its intersection with the South right-of-way line of Resaca Street; Thence Northeast along the South right-of-way line of Resaca Street to its intersection with the centerline of Tancahua Street, for a point; Thence Northwest along the centerline of Tancahua Street to its intersection with the centerline of Port Avenue, for a point; Thence Southwest along the centerline of Port Avenue, to its intersection with the West right-of-way line of Sam Rankin Street for an outside corner; Thence Northerly along the West right-of-way line of Sam Rankin Street and its extension to its intersection with the centerline of the Corpus Christi — Port Aransas Waterway center line in the Corpus Christi Ship Channel to the POINT OF BEGINNING. Excluded properties to meet state statute prohibiting Tax Increment Financing Districts from containing 10% or more of the area used for residential purposes: Beach Addition Block 55 Lots 10 thru 12 131 Page City of Corpus Christi — City Manager's Office Corpus Christi Downtown Management District Tax Increment Reinvestment Zone #3 Application for Incentives Applicant Name: Phone: Email: Date: Check Programs Applicant is Requesting: ❑ Chaparral St. Property Improvement Program n Downtown Living Initiative Grant ❑ New Commercial Tenant Finish Out Program ❑ Development Agreement (Choose Qualified Expense Below): n Public Improvements/Utilities nPreferred Urban Design/Landscaping n Structured Parking nHistoric Preservation/Rehab n Environmental Remediation/ Code Compliance n Residential Development over 100 Units Address of Property: Legal Description: Real Property Account #: Existing Property Use: Title/Contract Holder (If Different from Applicant): Title/Contract Holder Address: Phone: Email: Project Information: n New Structure (Undeveloped) n Renovation/Historic Rehab New Structure (Demo of Existing) nConversion Proposed Occupancy: n Owner -Occupied ❑ Rental Property Needs: n Re -Zoning n Re -Platting n Infrastructure Connections Brief Project Description: Tax Increment Reinvestment Zone #3 Application 1 City of Corpus Christi — City Manager's Office Corpus Christi Downtown Management District Current Property Value: Proposed Investment: Estimated Start Date: Completion Date: Required Attachments: (A) Project Plans, Specifications and Drawings (B) Pro -Forma and Financing (Sources and Uses of Funding) (C) Summary of Partners, Professional Consultants and Experience of Team CERTIFICATION 1 hereby certify that I am authorized to sign the incentive application and the information contained in the application is true and correct to the best of my knowledge. I also understand and certify that I have read the policy guidelines for each policy in which I am applying for and am familiar with the provisions contained therein. I hereby warrant that all construction will be accordance with the City of Corpus Christi Building Codes; that work will not commence on items eligible for reimbursement until this application has been submitted to and an agreement approved by the Board of Directors of the Zone. To the best of my knowledge, no member of the Board of Directors or employee of the Downtown Management District or City of Corpus Christi would have any financial interest, direct or indirect, in any assistance which may provide to the applicant (or any of its affiliates) for the project described herein. Signature: Date: The application must be complete and returned for consideration prior to the submission of an application for a building permit or the issuance of a certificate of occupancy, whichever comes first. Upon receipt of this application, the City of Corpus Christi shall require such financial and other information as may be deemed appropriate for evaluating the financial capacity and other factors of the applicant. For more information or questions please call Alyssa Barrera, Business Liaison for the City For Internal Use Only: Received by City Manager's Office: Date: Received by DMD: Date: Reviewed by CCREDC: Date: Project Manager Assigned: Tax Increment Reinvestment Zone #3 Application 2 City of Corpus Christi — City Manager's Office Corpus Christi Downtown Management District Manager's Office at (361) 826-3356. Tax Increment Reinvestment Zone #3 Application 3 Tax Increment Reinvestment Zone #3 Amended Project & Financing Plan August 18, 2015 How Tax Increment Funds Work Participation Corpus 100% Christi Nueces 100% County Del Mar 100% College $$$ Assessed Value (AV) Normal growth in base Incremental AV Incremental tax revenue for TIF to pay project TIF Term Ended Total AV now belongs to all taxing entites Base AV AV belongs to all other taxing entities in TlF TIF Created 20 Year TIF TIF Term Ends Shows normal or market driving portion of TIF growth, versus total including developer's investment. Where is the TIRZ? • TIRZ Boundary • SEA District • Uptown • Marina Arts District (DMD) • Bayshore Park Project Categories 1) Chaparral Street Property Improvement Grant Program 2) New Commercial Tenant Finish Out Grant Program 3) Downtown Living Initiative 4) Project Specific Development Agreement 5) Site Assembly & Development 6) Parking Study & Development 7) Traffic Pattern Study & Streetscapes 8) Other Programs & Initiatives 9) Administrative & Professional Services Proposed Programs 1) New Commercial Tenant Finish Out Grant Program • 3 Year Program, FY 2016-2019 • $100,000 Allocated Annually • Match - Up to $10/ Sq. Ft. • Dining, Entertainment or Mixed Use • Reimburse Tenant, Approval from Landlord Proposed Programs 2) Chaparral Street Property Improvement Grant Program • 3 Year Program, FY 2016-2019 • $200,000 Allocated Annually • 50/50 to 30/70 match • Creates density on "Main Street" Proposed Programs 3) Downtown Living Initiative • 3 Year Program, FY 2016-2019 • Developer Incentive, $10,000 per Unit • Minimum 10 Units to Qualify • Annual Allocation for 100 Units per Year Best Practice Examples • San Antonio - $6,000 Loan/ Unit, created 3,000+ • Houston - $15,000 Grant/ Unit, created 5,000 Proposed Programs 4) Project Specific Development Agreement • Up to 75% of 10 Year Reimbursement • Minimum 5,000 Sq. Ft. or 25 Residential Units • Qualifying Cost Categories: • Environmental Remediation/ Code Compliance • Historic Preservation • Structured Parking/ Parking Solutions • Urban Design/ Landscaping • Public Improvements/ Utilities • Multifamily over 100 Units (cannot combine with DLI) Proposed Initiatives 5) Site Assembly & Development 6) Parking Study & Development • FY 16 -Parking Management Study • Create diverse access to 13,000+ spaces 7) Traffic Pattern Study & Streetscapes • FY 16 -Traffic Pattern Analysis • Minor Streetscape/Lighting Improvements 8) Other Programs & Initiatives 9) Management & Professional Services Projected Budget FY FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Year 2015 2016 2017 2018 2019 Beg. Bal $1,563,751 $2,333,342 $1,730,387 $1,540,935 $1,631,307 + New Increment1 794,591 997,045 1,160,548 1,440,372 1,615,149 1 Chaparral Street Grant Program2 200,000 200,000 200,000 2 New Tenant Commercial Finish Out Grant Program2 100,000 100,000 100,000 3 Downtown Living Initiativez 1,000,000 1,000,000 1,000,000 4 Project Specific Development Agreement3 TBD TBD TBD TBD TBD 5 Site Assembly & Development 6 Parking Study & Development 100,000 7 Traffic Pattern Analysis & Streetscapes 150,000 8 Other Programs & Initiative 9 Management & Professional Services 25,000 50,000 50,000 50,000 50,000 Expenditure Totals 25,000 1,600,000 1,350,000 1,350,000 50,000 TIRZ Ending Balance 2,333,342 1,730,387 1,540,935 1,631,307 3,196,456 Notes: 1 Increment Projection developed by CCREDC, will be monitored closely to ensure program allocations 2 Program allocations will be authorized each Fiscal Year. 3 Incentive available will be based on the amount of investment and increment generated by private sector. Project Specific Development Agreement Example • Project valued at $24,000,000 in improvements. Improvement Value .-. City c x co County $ ~ 2 Del Mar $ u c TOTAL $ Y1 $ 24,000,000 $ 140,463 75% of TOTAL $ 79,426 59,538 279,427 209,570 X 10 Years= City Tax Rate County Tax Rate Del Mar Tax Rate Total Tax Rate +., City $ 1,404,634 c (13 County $ 794,261 ~ v Del Mar $ 595,375 u c - TOTAL $ 2,794,270 75% of TOTAL $ 2,095,702 75% Over 10 Years = 8.7% of Total Cost 0.585264% 0.33094% 0.24807% 1.164279% 11 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: August 11, 2015 TO: Ronald L. Olson, City Manager FROM: Gabriel Maldonado, Interim Procurement Manager gabrielm©cctexas.com (361) 826-3169 Lawrence Mikolajczyk, Director of Solid Waste Operations lawm@cctexas.com (361) 826-1972 Lease -Purchase of Equipment for Solid Waste Operations CAPTION: Motion approving the lease -purchase of eight compressed natural gas garbage trucks, one cab and chassis, two retriever side loaders, and two trailers from the following companies for the amounts below for a total cost of $3,413,907.30. The award is based on the cooperative purchasing agreement with the Houston -Galveston Area Council of Government (H -GAC) and the Texas Local Government Purchasing Cooperative (TLGPC). Funding is available from the city's lease purchase financing contractor. Rush Truck Center of Texas, L.P. Houston, Texas $2,737,724.84 Heil of Texas Houston, Texas $188,302.00 Purchase Price - $3,218,001.84 Interest for Lease - $195,905.46 Total Cost $3,413,907.30 Corpus Christi Freightliner Corpus Christi, Texas $291,975.00 PURPOSE: Approval to lease -purchase eight compressed natural gas garbage trucks, one cab and chassis, two retriever side loaders, and two trailers for the Solid Waste Department. BACKGROUND AND FINDINGS: Financing for the lease -purchase of the eight compressed natural gas garbage trucks, one cab and chassis, two retriever side loaders and two trailers are based on a sixty - month term with an estimated interest rate of 2.35% for an annual payment of $682,781.40. The total estimated cost over the five-year period, including principal of $3,218,001.84 and interest of $195,905.46 is $3,413,907.30. ALTERNATIVES: The two retriever side loaders are not available in compressed natural gas (CNG). The cab and chassis will not be equipped with compressed natural gas (CNG) due to the dual purpose packer is not compatible. OTHER CONSIDERATIONS: All units are replacement units to the fleet. Replace units will be disposed of through standard disposal of surplus property procedures, including live auctions and/or electronic auctions. CONFORMITY TO CITY POLICY: This purchase conforms to the City's purchasing policies and procedures and State statutes regulating procurement. EMERGENCY/NON-EMERGENCY: Non -emergency. DEPARTMENTAL CLEARANCES: Solid Waste Department FINANCIAL IMPACT: x Operating ❑ Revenue ❑ Capital ❑ Not applicable Fiscal Year: 2014-2015 Project to Date Expenditures (CIP only) Current Year Future Years TOTALS Line Item Budget $3,396,878.04 $3,357,008.85 $6,810,785.34 Encumbered / Expended Amount $3,066,657.01 $0.00 $3,066,657.01 This item $0.00 $3,413,907.30 $3,413,907.30 BALANCE $330,221.03 $0.00 $330,221.03 Fund(s): General Fund Comments: Funding for the lease purchase of the eight garbage trucks, one cab and chassis, two retriever side loaders and two trailers are approved in the FY 2014-2015 budget. However, the equipment will be delivered and paid for in FY 2015-2016 and, therefore, no funds are required in this fiscal year. RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: Price Sheet CITY OF CORPUS CHRISTI PURCHASING DIVISION BUYER: ROBERTA ORTIZ ITEM 1. 2. 3. ITEM DESCRIPTION Garbage Trucks - Peterbilt 320 Chassis With Heil Python ASL Body - Compressed Natural Gas (CNG) Garbage Trucks - Peterbilt 320 Chassis With McNeilus ZR ASL Body - Compressed Natural Gas (CNG) Cab and Chassis - Peterbilt 320 Chassis With Demount and Mount Split Body DESCRIPTION PRICE SHEET QTY. TOTAL: ITEM 100 CY Trailer Body Only - 100 CY Refuse DESCRIPTION TOTAL: Retriever Side Loader TOTAL: 4 1 QTY. 2 QTY. 2 UNIT Each Each Each UNIT HGAC CONTRACT: HT06-14 PURCHASE OF CHASSIS AND BODY Rush Truck Center of Texas, L.P. Houston, Texas UNIT PRICE $328,564.000 $316,239.000 $158,512.840 EXTENDED PRICE $1,314,256.00 $1,264,956.00 $158,512.84 $2,737,724.84 TLCPC CONTRACT NO. 425-13 PURCHASE OF 100 CY TRAILER BODY Heil of Texas Houston, Texas Each UNIT Each UNIT PRICE $94,151.00 EXTENDED PRICE $188,302.00 $188,302.00 TLCPC CONTRACT NO. 425-13 PURCHASE OF SIDE LOADER Corpus Christi Freightliner - Western Star Corpus Christi, Texas UNIT PRICE $145,987.50 Price Total: Interest for Lease: Total Cost: EXTENDED PRICE $291,975.00 $291,975.00 $3,218,001.84 $195,905.46 $3,413,907.30 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: July 29, 2015 TO: Ronald L. Olson, City Manager FROM: Belinda Mercado, Director of Municipal Information Services BMercado@cctexas.com 361-826-3732 Replacement Mobile Computers for Police and Fire Vehicles CAPTION: Motion authorizing the City Manager, or designee, to approve a 48 -month lease agreement with CSI Leasing, Inc. of Saint Louis, Missouri, DIR-SDD-1880, for two hundred thirty-five (235) Datalux T5 Integrated Mobile Data Computer (MDT) systems from Austin Ribbon & Computer of Austin, Texas, for a total expenditure of $1,186,571.89. Funds are available in the Municipal Information Systems Department FY2014-2015 budget and will be requested in future budget years. PURPOSE: Mobile computers for Public Safety are five years old and are no longer covered by warranty. Repair costs for these systems exceed the fair market value and do not meet the minimum specifications for the mobile software used by the police and fire departments. The new mobile computers will be equipped to meet software specifications. BACKGROUND AND FINDINGS: The Datalux T5 systems will replace the current Datalux T4 systems. A benefit in staying with the Datalux product is the ability to re -use the vehicle consoles and mounts which is an estimated value of $256,000 (includes installation). Funds for this purchase are a part of the annual operating expenses for Public Safety in the Municipal Information Systems budget. ALTERNATIVES: Continue to use the current equipment with risk of higher repair costs and longer down time for emergency vehicles. OTHER CONSIDERATIONS: Not applicable. CONFORMITY TO CITY POLICY: This purchase conforms to City purchasing policies and procedures and state statutes regulating procurement. This purchase is through the State of Texas Department of Information Resources (DIR) program. Texas Government Code Section 791.025 satisfies competitive bidding requirements. EMERGENCY/NON-EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Municipal Information Systems Department Legal Department Office of Management and Budget Finance and Purchasing Department FINANCIAL IMPACT: X Operating ❑ Revenue ❑ Capital ❑ Not applicable Fund(s): Municipal Information Services Comments: The $24,656.11 shown above represents one month of expenditures that will be encumbered through the end of fiscal year 2015. The remaining $1,161,915.78 will be requested during the normal budget process for all future years. RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: CSI Leasing, Master Smarttrack Schedule No. 5 -PD Q-146272 Austin Ribbon & Computer, quote Price Sheet Project to Date Fiscal Year: Expenditures Current 2014-2015 (CIP only) Year Future Years TOTALS Line Item Budget $644890.70 Encumbered / Expended Amount $17,889.92 This item $24,656.11 $1,161,915/8 $1,186,571.89 BALANCE $602,344.67 Fund(s): Municipal Information Services Comments: The $24,656.11 shown above represents one month of expenditures that will be encumbered through the end of fiscal year 2015. The remaining $1,161,915.78 will be requested during the normal budget process for all future years. RECOMMENDATION: Staff recommends approval of the motion as presented. LIST OF SUPPORTING DOCUMENTS: CSI Leasing, Master Smarttrack Schedule No. 5 -PD Q-146272 Austin Ribbon & Computer, quote Price Sheet CITY OF CORPUS CHRISTI MUNICIPAL INFORMATION SYSTEMS PHILIP SEPAUGH ITEM DESCRIPTION Price Sheet DIR CONTRACT NO.: DIR-SDD-1880 CSI Leasing, Inc. Item 1 Lease QTY 1 2 Mobile Data Computer Retrun of Assets 235 235 UNIT Each Each UNIT LEASE QTY UNIT PRICE RATE 48 Months $4,622.01 0.0227 1 Term $13.10 1 CSI Leasing, Inc. Saint Louis, Missouri Monthly Monthly Four Year payment payment payment each total total $104.92 $13.10 $24,656.11 $3,078.50 $1,183,493.39 $3,078.50 Grand Total Award: $1,186,571.89 CSI LEASING the power of experience ORIGINAL MASTER SMARTTRACK SCHEDULE NO. 5 -PD dated as of July 16, 2015 LESSOR: CSI LEASING, INC. LESSEE: CITY OF CORPUS CHRISTI 1201 Leopard Street Corpus Christi, Texas 78401 Lessor and Lessee agree that, except as modified or superseded by this SmartTrack Schedule, all of the terms and conditions of Rider 1 to Master Operating Lease Agreement between Lessor and Lessee, and the Master Operating Lease Agreement attached as Appendix E to DIR-SDD-1880 to the extent incorporated in Rider 1, are hereby incorporated herein and made a part hereof. Rider 1 and the Master Operating Lease Agreement are referred to herein as the "MOLA" or the "Master Lease" and are assigned a CSI Master Lease Reference No. 1880CCC. 1. Equipment Schedules: This Master SmartTrack Schedule covers the lease to Lessee by Lessor of various Assets (referred to individually as an Asset or a Unit) that are to be installed at Lessee's facility from July 1, 2015 to November 1, 2015. Lessee wants the Assets to be divided among 4 separate Equipment Schedules (the "Leases"). The number, Schedule Term and installation period for each separate Lease is set forth in Paragraph 2 below. All the terms and conditions of this Master SmartTrack Schedule 5 -PD shall apply to the Leases, but Lessee and Lessor will not be required to sign separate Equipment Schedules for each of the Leases. On the first day of the Schedule Term of each Lease, or as soon thereafter as is reasonably practicable, a Certificate of Acceptance will be prepared for the applicable installation period, which Certificate will verify the quantities and serial numbers of the Assets, the Acceptance Date(s), the Monthly Rental per Unit, and the total Monthly Rental for each Lease. 2. Schedule Term; Installation Dates: The Schedule Term of each Equipment Schedule shall start on the dates set forth below and shall continue for 48 months. The Schedule Term of each Equipment Schedule shall automatically be extended for successive one month periods thereafter at the same Monthly Rental until terminated by either party giving the other not less than 60 days prior notice, such termination to be effective only on the last day of the Schedule Term or on the last day of any successive one month period. EQUIPMENT SCHEDULE NUMBER INSTALLATION PERIOD SCHEDULE TERM SCHEDULE COMMENCEMENT DATE LAST DAY OF SCHEDULE TERM 501 -PD August 1, 2015 through August 31, 2015 48 months September 1, 2015 August 31, 2019 502 -PD September 1, 2015 through September 30, 2015 48 months October 1, 2015 September 30, 2019 503 -PD October 1, 2015 through October 31, 2015 48 months November 1, 2015 October 31, 2019 504 -PD November 1, 2015 through November 30, 2015 48 months December 1, 2015 November 30, 2019 3. Assets Location: To be provided by Lessee on installation. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 1 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ORIGINAL 4. Assets: DESCRIPTION (The Equipment must be new and current technology.) MONTHLY LEASE RATE FACTOR PER UNIT Cisco Networking Equipment; Large Servers (IBM only, with a cost greater than $75,000 per Unit); POS Terminals .0224 times Unit cost Notebook PCs and Tablets (excluding Ruggedized PCs); Desktop PCs (with a cost less than $1,000 per Unit); Monitors and A11 -In -One PCs; .0227 times Unit cost Disk Storage (EMC, IBM, Network Appliance); Networking Equipment; Handheld Scanners; Video Conferencing .0227 times Unit cost Small Servers / Blade Servers / Workstations (with a cost of $1,000 to $75,000 per Unit); Disk Storage (HP, HDS, Nimble or other approved manufacturers); Ruggedized PCs (e.g. Panasonic Toughbooks); .0231 times Unit cost Printers, Multifunction Printers, and Copiers; Miscellaneous standalone hardware with its own serial number, e.g. Scanners and Smart Phones .0231 times Unit cost Miscellaneous hardware without its own serial number or a relation to other Units on this Lease (e.g. Cards, Memory, Modems) .0236 times Unit cost 5. Quantities; Lessor's Purchase of Assets: a) The Total Cost of the SmartTrack Schedule (Hardware, Software and other costs) for all the Leases arising from this Master SmartTrack Schedule No. 5 -PD is not to exceed $1,200,000.00, combined. If Lessee wants a Lease to cover additional costs, Lessor, in its sole discretion, may pay such additional costs. b) As Lessee determines the quantities of Assets it requires, Lessee shall have the applicable vendor send to Lessor invoices which will reference this Master SmartTrack Schedule and which will specify machine type(s), quantities, location(s), sales price, and serial number(s) of the Assets ordered by Lessee, or by Lessor at Lessee's request. Upon receipt of each properly prepared invoice, Lessor shall remit the sales price to the vendor. Lessor shall be entitled to rely upon the authority of any Lessee employee to approve purchases of Assets on behalf of Lessee unless and until such time as an officer of Lessee notifies Lessor to the contrary. c) Lessor is not liable for any failure or delay in delivery caused by the manufacturer, vendor or any other party or condition not within Lessor's control. Lessee agrees that if any Assets have not been delivered and accepted by Lessee before October 31, 2015, Lessor shall have no obligation to lease those Assets to Lessee and Lessee shall assume any purchase obligations for such Assets from the applicable vendor, or if Lessor has paid for 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 2 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ORIGINAL such Assets, purchase such Assets from Lessor within 5 days after Lessor's request to do so, for a price equal to Lessor's cost of such Assets plus any applicable sales tax on such sale. 6. Software and Other Costs: In consideration of Lessee's entering into this Master SmartTrack Schedule, Lessor shall pay fees on Lessee's behalf for various operating and/or application Software so that Lessee may use such Software in connection with the Assets. Lessor may also pay other costs related to the Assets, on Lessee's behalf. Lessee shall reimburse Lessor for such costs by making a monthly payment to Lessor equal to .0226 (the "Soft Cost Factor") times the cost of the applicable Software fee or other costs, which monthly payment amount will be assigned to Assets and treated as additional rental for the lease of such Assets. The total amount of Software and other costs will not exceed 20% of the Total Cost of the SmartTrack Schedule, without Lessor's prior written consent. Because Lessor makes payments as invoices are received throughout the installation period, the percent of Software and other costs to the Total Cost of the SmartTrack Schedule is generally not known until the final reconciliation of the SmartTrack Schedule. If Lessor determines that the total amount of Software and other costs exceed 20% of the Total Cost of the SmartTrack Schedule, Lessor shall have the option to exclude the excess Software and other costs from this SmartTrack Schedule and Lessee agrees to reimburse Lessor for such amounts. 7. Rent Payments; Daily Rental: a) Lessee shall pay Rent Payments monthly ("Monthly Rental") in advance, with the first payment due on the applicable Schedule Commencement Date, and the remaining payments due on the first day of each month thereafter. Monthly Rental per Asset will equal the "Monthly Lease Rate Factor" for that Asset, multiplied by the Asset's cost, plus any additional rental for soft costs as set forth in paragraph 6 above. b) Lessee shall pay no daily rental or pro -rated rental for Assets on this Master SmartTrack Schedule. 8. Interest Rate Contingency: The Lease Rate Factors specified herein are based upon the 4 year interest rate swap derived from the column entitled "Week Ending" (for the most recent week) set forth in the Federal Reserve Statistical Release H.15 (519) (the "Rate Swap"); the Rate Swap benchmark is 1.53%. Lessor intends to obtain a fixed-rate, non-recourse loan, using only the Equipment and the Lease as collateral (the "Loan"). If, at the time the Loan is closed, the then current Rate Swap exceeds 1.53%, then the Lease Rate Factor(s) shall be increased by .0001 for each 25 basis points by which the then current Rate Swap exceeds the benchmark Rate Swap of 1.53%. The Lease Rate Factor(s) will be increased only until the then current Rate Swap exceeds the current Rate Swap by 300 basis points. Any increases in the Rate Swap in excess of 300 basis points will have no further effect on the Lease Rate Factors. Increases of the Rate Swap by increments of less than 25 basis points will have no effect on the Lease Rate Factors. 9. Stipulated Loss Value: The Stipulated Loss Value of the Assets will equal a percentage, as set forth in the table below, of the Base Value of the Assets. If there is a loss of less than all of the Assets listed on the Equipment Schedule, the Stipulated Loss Value shall be allocated to the Assets lost in the same proportion as the Monthly Rental per Asset for the lost Assets bears to the Monthly Rental for all Assets listed on the SmartTrack Schedule. Because the actual quantity of Assets is unknown, a dollar amount Base Value is currently unknown. However, the parties agree that a specific dollar amount Base Value will be set forth in the Certificate of Acceptance referred to above. If an Asset is lost prior to the time the Certificate of Acceptance is prepared, the Base Value will equal the cost of the Asset, plus any associated soft costs. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 3 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ORIGINAL MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) 0 110.0% 17 77.0 33 48.5 1 108.1 18 75.1 34 46.9 2 106.1 19 73.2 35 45.3 3 104.2 20 71.4 36 43.7 4 102.2 21 69.5 37 42.1 5 100.3 22 67.7 38 40.6 6 98.3 23 65.8 39 39.1 7 96.3 24 64.0 40 37.7 8 94.4 25 62.2 41 36.2 9 92.4 26 60.4 42 34.8 10 90.5 27 58.7 43 33.4 11 88.6 28 56.9 44 32.1 12 86.6 29 55.2 45 30.7 13 84.7 30 53.5 46 29.5 14 82.8 31 51.8 47 28.2 15 80.8 32 50.1 48 and thereafter 27.0 16 78.9 ■ 10. Serial Number Substitution: a) Lessee may replace any Asset with an identical or improved specification machine (a "Substitute Unit") as a result of a warranty replacement or other mechanical defect, or a casualty loss situation. Lessee must notify Lessor of the replacement serial number and configuration of the Substitute Unit. b) In addition to the circumstances set forth in (a) above, upon expiration of the Schedule Term, (i) provided no event has occurred that, with or without notice or the passage of time or both, would constitute an Event of Default, and (ii) in consideration of Lessee's performance of all of its obligations under the Lease, Lessee may choose to return desktop PC, laptop PC, or PC monitor units with serial numbers other than those listed in the Certificate of Acceptance only upon the following conditions: the Substitute Units must be (1) of an identical or improved configuration as the units being replaced, (2) in the condition required by section 15(b) of the Master Lease Agreement, and (3) owned by Lessee. Lessee must give Lessor written notice of the serial numbers of the Substitute Units along with a detailed list of which serial numbers they are replacing prior to their return to Lessor or else Lessor may decline to accept Substitute Units. Lessee hereby represents and warrants to Lessor that, upon delivery of any Substitute Units to Lessor, Lessee will be the absolute owner of the Substitute Units; the Substitute Units will be free and clear of all liens, charges and encumbrances; and Lessee will have full right, power and authority to transfer to Lessor title to the Substitute Units. 11. Essential Use: Pursuant to Section 20(0 of the MOLA, Lessee certifies that the use of the Assets is essential to Lessee's proper, efficient and economic operation. The Assets will be used by Lessee for the purpose of performing one or more of Lessee's governmental functions consistent with the permissible scope of Lessee's authority and not in any trade or business carried on by any person other than Lessee. Lessee shall provide an Essential Use/Source of Funds letter in a form and substance acceptable to Lessor. 12. Opinion of Counsel: Lessor's performance hereunder is conditioned on receipt of an opinion of counsel for Lessee in a form and substance acceptable to Lessor. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 4 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ORIGINAL 13. Technological Upgrade: If Lessee is not in default under the Lease at such time as Lessee desires to upgrade the Assets, Lessee may notify Lessor of its desire to upgrade the Assets with technologically more advanced equipment ("Upgrade Equipment"). In the event Lessor receives such notice, it agrees to negotiate in good faith to enter into a new lease or leases for the Upgrade Equipment upon mutually agreeable terms and conditions, and to terminate the rental obligations of the Assets upon the Commencement Date of the lease or leases for the Upgrade Equipment, provided that the termination of rental obligations shall not be effective unless the Secured Party and Assignee, if any, gives its written consent thereto. Lessee understands, however, that a breach by Lessor under this paragraph shall in no way release the Lessee from or affect the Lessee's obligations to continue making rental payments to any Secured Party or Assignee. 14. Personal Property Tax: Lessor shall pay the personal property taxes assessed for the Assets under each Lease, in a total amount for the entire Schedule Term including any extension thereof, not to exceed 4.75% of Lessor's total acquisition cost for the Assets (hardware costs only) under the applicable Lease. Lessee shall be responsible for payment of all amounts due in excess of Lessor's payment amount. (For example, if the total acquisition cost for the hardware on a Lease is $100,000.00, Lessor's liability for personal property tax during the entire Schedule Term and any extension thereof will not exceed $4,750.00, and Lessee will reimburse Lessor for any amount in excess of $4,750.00). 15. Purchase Option: Provided Lessee is not then in default under the Lease, Lessee may, on the last day of the Schedule Term, upon no less than 60 days prior written notice to Lessor, purchase the Assets at its then current fair market value. In the event that Lessee and Lessor cannot agree on fair market value, then fair market value shall equal the average of three appraisals obtained from three members of the Association of Service and Computer Dealers International, the first member to be chosen by Lessor, the second member to be chosen by Lessee, and the third member to be chosen by the first two members. Lessee may not unilaterally revoke its exercise of this option. If Lessee fails to exercise this option, then the provisions of section 15 of the Master Lease control. 16. Extension Option: Provided Lessee is not then in default under the Lease, Lessee may, on the last day of the Schedule Term, upon no less than 60 days prior written notice to Lessor, extend the Lease at the then current fair market rental rate. In the event that Lessee and Lessor cannot agree on fair market value, then fair market value shall equal the average of three appraisals obtained from three members of the Association of Service and Computer Dealers International, the first member to be chosen by Lessor, the second member to be chosen by Lessee, and the third member to be chosen by the first two members. Lessee may not unilaterally revoke its exercise of this option. If Lessee fails to exercise this option, then the provisions of section 15 of the Master Lease control. 17. Return of Assets: Provided Lessee is not then in Default under the Lease, Lessor's subsidiary Executive Personal Computers Inc. ("EPC") will schedule a pickup of the Assets from Lessee, including wrapping and packing. EPC will schedule one pickup per month, from one Lessee location, for the Assets leased under this Master SmartTrack Schedule. Lessee will be liable for Monthly Rental until the Assets are picked up by EPC. If any of the Assets are not ready and returned during this one-time pick up, Lessee will arrange for the return of such Assets at its expense, and Lessee will be liable for Monthly Rental for such Assets until they are returned to Lessor. Lessee wants to pay for this service over the term of the Lease, rather than in a lump sum. Accordingly, a cost of $13.10 per Asset will be added to the Lease as a Soft Cost under the provisions of paragraph 6 above. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 5 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ORIGINAL 18. Financing Statement: A photocopy of this Master SmartTrack Schedule, the Certificates of Acceptance, and any exhibits or addenda hereto, may be filed as a precautionary Uniform Commercial Code Financing Statement to evidence Lessor's interest in the Assets. AT LESSOR'S OPTION, THIS SMARTTRACK SCHEDULE SHALL NOT BE EFFECTIVE UNLESS SIGNED BY LESSEE AND RETURNED TO LESSOR ON OR BEFORE AUGUST 18, 2015. CSI LEASING, INC. CITY OF CORPUS CHRISTI Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: BWG/HOUS 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 6 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com CSI LEASING the power of experience NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. MASTER SMARTTRACK SCHEDULE NO. 5 -PD dated as of July 16, 2015 LESSOR: CSI LEASING, INC. LESSEE: CITY OF CORPUS CHRISTI 1201 Leopard Street Corpus Christi, Texas 78401 Lessor and Lessee agree that, except as modified or superseded by this SmartTrack Schedule, all of the terms and conditions of Rider 1 to Master Operating Lease Agreement between Lessor and Lessee, and the Master Operating Lease Agreement attached as Appendix E to DIR-SDD-1880 to the extent incorporated in Rider 1, are hereby incorporated herein and made a part hereof. Rider 1 and the Master Operating Lease Agreement are referred to herein as the "MOLA" or the "Master Lease" and are assigned a CSI Master Lease Reference No. 1880CCC. 1. Equipment Schedules: This Master SmartTrack Schedule covers the lease to Lessee by Lessor of various Assets (referred to individually as an Asset or a Unit) that are to be installed at Lessee's facility from July 1, 2015 to November 1, 2015. Lessee wants the Assets to be divided among 4 separate Equipment Schedules (the "Leases"). The number, Schedule Term and installation period for each separate Lease is set forth in Paragraph 2 below. All the terms and conditions of this Master SmartTrack Schedule 5 -PD shall apply to the Leases, but Lessee and Lessor will not be required to sign separate Equipment Schedules for each of the Leases. On the first day of the Schedule Term of each Lease, or as soon thereafter as is reasonably practicable, a Certificate of Acceptance will be prepared for the applicable installation period, which Certificate will verify the quantities and serial numbers of the Assets, the Acceptance Date(s), the Monthly Rental per Unit, and the total Monthly Rental for each Lease. 2. Schedule Term; Installation Dates: The Schedule Term of each Equipment Schedule shall start on the dates set forth below and shall continue for 48 months. The Schedule Term of each Equipment Schedule shall automatically be extended for successive one month periods thereafter at the same Monthly Rental until terminated by either party giving the other not less than 60 days prior notice, such termination to be effective only on the last day of the Schedule Term or on the last day of any successive one month period. EQUIPMENT SCHEDULE NUMBER INSTALLATION PERIOD SCHEDULE TERM SCHEDULE COMMENCEMENT DATE LAST DAY OF SCHEDULE TERM 501 -PD August 1, 2015 through August 31, 2015 48 months September 1, 2015 August 31, 2019 502 -PD September 1, 2015 through September 30, 2015 48 months October 1, 2015 September 30, 2019 503 -PD October 1, 2015 through October 31, 2015 48 months November 1, 2015 October 31, 2019 504 -PD November 1, 2015 through November 30, 2015 48 months December 1, 2015 November 30, 2019 3. Assets Location: To be provided by Lessee on installation. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 1 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. 4. Assets: DESCRIPTION (The Equipment must be new and current technology.) MONTHLY LEASE RATE FACTOR PER UNIT Cisco Networking Equipment; Large Servers (IBM only, with a cost greater than $75,000 per Unit); POS Terminals .0224 times Unit cost Notebook PCs and Tablets (excluding Ruggedized PCs); Desktop PCs (with a cost less than $1,000 per Unit); Monitors and A11 -In -One PCs; .0227 times Unit cost Disk Storage (EMC, IBM, Network Appliance); Networking Equipment; Handheld Scanners; Video Conferencing .0227 times Unit cost Small Servers / Blade Servers / Workstations (with a cost of $1,000 to $75,000 per Unit); Disk Storage (HP, HDS, Nimble or other approved manufacturers); Ruggedized PCs (e.g. Panasonic Toughbooks); .0231 times Unit cost Printers, Multifunction Printers, and Copiers; Miscellaneous standalone hardware with its own serial number, e.g. Scanners and Smart Phones .0231 times Unit cost Miscellaneous hardware without its own serial number or a relation to other Units on this Lease (e.g. Cards, Memory, Modems) .0236 times Unit cost 5. Quantities; Lessor's Purchase of Assets: a) The Total Cost of the SmartTrack Schedule (Hardware, Software and other costs) for all the Leases arising from this Master SmartTrack Schedule No. 5 -PD is not to exceed $1,200,000.00, combined. If Lessee wants a Lease to cover additional costs, Lessor, in its sole discretion, may pay such additional costs. b) As Lessee determines the quantities of Assets it requires, Lessee shall have the applicable vendor send to Lessor invoices which will reference this Master SmartTrack Schedule and which will specify machine type(s), quantities, location(s), sales price, and serial number(s) of the Assets ordered by Lessee, or by Lessor at Lessee's request. Upon receipt of each properly prepared invoice, Lessor shall remit the sales price to the vendor. Lessor shall be entitled to rely upon the authority of any Lessee employee to approve purchases of Assets on behalf of Lessee unless and until such time as an officer of Lessee notifies Lessor to the contrary. c) Lessor is not liable for any failure or delay in delivery caused by the manufacturer, vendor or any other party or condition not within Lessor's control. Lessee agrees that if any Assets have not been delivered and accepted by Lessee before October 31, 2015, Lessor shall have no obligation to lease those Assets to Lessee and Lessee shall assume any purchase obligations for such Assets from the applicable vendor, or if Lessor has paid for 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 2 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. such Assets, purchase such Assets from Lessor within 5 days after Lessor's request to do so, for a price equal to Lessor's cost of such Assets plus any applicable sales tax on such sale. 6. Software and Other Costs: In consideration of Lessee's entering into this Master SmartTrack Schedule, Lessor shall pay fees on Lessee's behalf for various operating and/or application Software so that Lessee may use such Software in connection with the Assets. Lessor may also pay other costs related to the Assets, on Lessee's behalf. Lessee shall reimburse Lessor for such costs by making a monthly payment to Lessor equal to .0226 (the "Soft Cost Factor") times the cost of the applicable Software fee or other costs, which monthly payment amount will be assigned to Assets and treated as additional rental for the lease of such Assets. The total amount of Software and other costs will not exceed 20% of the Total Cost of the SmartTrack Schedule, without Lessor's prior written consent. Because Lessor makes payments as invoices are received throughout the installation period, the percent of Software and other costs to the Total Cost of the SmartTrack Schedule is generally not known until the final reconciliation of the SmartTrack Schedule. If Lessor determines that the total amount of Software and other costs exceed 20% of the Total Cost of the SmartTrack Schedule, Lessor shall have the option to exclude the excess Software and other costs from this SmartTrack Schedule and Lessee agrees to reimburse Lessor for such amounts. 7. Rent Payments; Daily Rental: a) Lessee shall pay Rent Payments monthly ("Monthly Rental") in advance, with the first payment due on the applicable Schedule Commencement Date, and the remaining payments due on the first day of each month thereafter. Monthly Rental per Asset will equal the "Monthly Lease Rate Factor" for that Asset, multiplied by the Asset's cost, plus any additional rental for soft costs as set forth in paragraph 6 above. b) Lessee shall pay no daily rental or pro -rated rental for Assets on this Master SmartTrack Schedule. 8. Interest Rate Contingency: The Lease Rate Factors specified herein are based upon the 4 year interest rate swap derived from the column entitled "Week Ending" (for the most recent week) set forth in the Federal Reserve Statistical Release H.15 (519) (the "Rate Swap"); the Rate Swap benchmark is 1.53%. Lessor intends to obtain a fixed-rate, non-recourse loan, using only the Equipment and the Lease as collateral (the "Loan"). If, at the time the Loan is closed, the then current Rate Swap exceeds 1.53%, then the Lease Rate Factor(s) shall be increased by .0001 for each 25 basis points by which the then current Rate Swap exceeds the benchmark Rate Swap of 1.53%. The Lease Rate Factor(s) will be increased only until the then current Rate Swap exceeds the current Rate Swap by 300 basis points. Any increases in the Rate Swap in excess of 300 basis points will have no further effect on the Lease Rate Factors. Increases of the Rate Swap by increments of less than 25 basis points will have no effect on the Lease Rate Factors. 9. Stipulated Loss Value: The Stipulated Loss Value of the Assets will equal a percentage, as set forth in the table below, of the Base Value of the Assets. If there is a loss of less than all of the Assets listed on the Equipment Schedule, the Stipulated Loss Value shall be allocated to the Assets lost in the same proportion as the Monthly Rental per Asset for the lost Assets bears to the Monthly Rental for all Assets listed on the SmartTrack Schedule. Because the actual quantity of Assets is unknown, a dollar amount Base Value is currently unknown. However, the parties agree that a specific dollar amount Base Value will be set forth in the Certificate of Acceptance referred to above. If an Asset is lost prior to the time the Certificate of Acceptance is prepared, the Base Value will equal the cost of the Asset, plus any associated soft costs. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 3 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) MONTHLY PAYMENTS MADE STIPULATED LOSS VALUE (PERCENT OF BASE VALUE) 0 110.0% 17 77.0 33 48.5 1 108.1 18 75.1 34 46.9 2 106.1 19 73.2 35 45.3 3 104.2 20 71.4 36 43.7 4 102.2 21 69.5 37 42.1 5 100.3 22 67.7 38 40.6 6 98.3 23 65.8 39 39.1 7 96.3 24 64.0 40 37.7 8 94.4 25 62.2 41 36.2 9 92.4 26 60.4 42 34.8 10 90.5 27 58.7 43 33.4 11 88.6 28 56.9 44 32.1 12 86.6 29 55.2 45 30.7 13 84.7 30 53.5 46 29.5 14 82.8 31 51.8 47 28.2 15 80.8 32 50.1 48 and thereafter 27.0 16 78.9 ■ 10. Serial Number Substitution: a) Lessee may replace any Asset with an identical or improved specification machine (a "Substitute Unit") as a result of a warranty replacement or other mechanical defect, or a casualty loss situation. Lessee must notify Lessor of the replacement serial number and configuration of the Substitute Unit. b) In addition to the circumstances set forth in (a) above, upon expiration of the Schedule Term, (i) provided no event has occurred that, with or without notice or the passage of time or both, would constitute an Event of Default, and (ii) in consideration of Lessee's performance of all of its obligations under the Lease, Lessee may choose to return desktop PC, laptop PC, or PC monitor units with serial numbers other than those listed in the Certificate of Acceptance only upon the following conditions: the Substitute Units must be (1) of an identical or improved configuration as the units being replaced, (2) in the condition required by section 15(b) of the Master Lease Agreement, and (3) owned by Lessee. Lessee must give Lessor written notice of the serial numbers of the Substitute Units along with a detailed list of which serial numbers they are replacing prior to their return to Lessor or else Lessor may decline to accept Substitute Units. Lessee hereby represents and warrants to Lessor that, upon delivery of any Substitute Units to Lessor, Lessee will be the absolute owner of the Substitute Units; the Substitute Units will be free and clear of all liens, charges and encumbrances; and Lessee will have full right, power and authority to transfer to Lessor title to the Substitute Units. 11. Essential Use: Pursuant to Section 20(0 of the MOLA, Lessee certifies that the use of the Assets is essential to Lessee's proper, efficient and economic operation. The Assets will be used by Lessee for the purpose of performing one or more of Lessee's governmental functions consistent with the permissible scope of Lessee's authority and not in any trade or business carried on by any person other than Lessee. Lessee shall provide an Essential Use/Source of Funds letter in a form and substance acceptable to Lessor. 12. Opinion of Counsel: Lessor's performance hereunder is conditioned on receipt of an opinion of counsel for Lessee in a form and substance acceptable to Lessor. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 4 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. 13. Technological Upgrade: If Lessee is not in default under the Lease at such time as Lessee desires to upgrade the Assets, Lessee may notify Lessor of its desire to upgrade the Assets with technologically more advanced equipment ("Upgrade Equipment"). In the event Lessor receives such notice, it agrees to negotiate in good faith to enter into a new lease or leases for the Upgrade Equipment upon mutually agreeable terms and conditions, and to terminate the rental obligations of the Assets upon the Commencement Date of the lease or leases for the Upgrade Equipment, provided that the termination of rental obligations shall not be effective unless the Secured Party and Assignee, if any, gives its written consent thereto. Lessee understands, however, that a breach by Lessor under this paragraph shall in no way release the Lessee from or affect the Lessee's obligations to continue making rental payments to any Secured Party or Assignee. 14. Personal Property Tax: Lessor shall pay the personal property taxes assessed for the Assets under each Lease, in a total amount for the entire Schedule Term including any extension thereof, not to exceed 4.75% of Lessor's total acquisition cost for the Assets (hardware costs only) under the applicable Lease. Lessee shall be responsible for payment of all amounts due in excess of Lessor's payment amount. (For example, if the total acquisition cost for the hardware on a Lease is $100,000.00, Lessor's liability for personal property tax during the entire Schedule Term and any extension thereof will not exceed $4,750.00, and Lessee will reimburse Lessor for any amount in excess of $4,750.00). 15. Purchase Option: Provided Lessee is not then in default under the Lease, Lessee may, on the last day of the Schedule Term, upon no less than 60 days prior written notice to Lessor, purchase the Assets at its then current fair market value. In the event that Lessee and Lessor cannot agree on fair market value, then fair market value shall equal the average of three appraisals obtained from three members of the Association of Service and Computer Dealers International, the first member to be chosen by Lessor, the second member to be chosen by Lessee, and the third member to be chosen by the first two members. Lessee may not unilaterally revoke its exercise of this option. If Lessee fails to exercise this option, then the provisions of section 15 of the Master Lease control. 16. Extension Option: Provided Lessee is not then in default under the Lease, Lessee may, on the last day of the Schedule Term, upon no less than 60 days prior written notice to Lessor, extend the Lease at the then current fair market rental rate. In the event that Lessee and Lessor cannot agree on fair market value, then fair market value shall equal the average of three appraisals obtained from three members of the Association of Service and Computer Dealers International, the first member to be chosen by Lessor, the second member to be chosen by Lessee, and the third member to be chosen by the first two members. Lessee may not unilaterally revoke its exercise of this option. If Lessee fails to exercise this option, then the provisions of section 15 of the Master Lease control. 17. Return of Assets: Provided Lessee is not then in Default under the Lease, Lessor's subsidiary Executive Personal Computers Inc. ("EPC") will schedule a pickup of the Assets from Lessee, including wrapping and packing. EPC will schedule one pickup per month, from one Lessee location, for the Assets leased under this Master SmartTrack Schedule. Lessee will be liable for Monthly Rental until the Assets are picked up by EPC. If any of the Assets are not ready and returned during this one-time pick up, Lessee will arrange for the return of such Assets at its expense, and Lessee will be liable for Monthly Rental for such Assets until they are returned to Lessor. Lessee wants to pay for this service over the term of the Lease, rather than in a lump sum. Accordingly, a cost of $13.10 per Asset will be added to the Lease as a Soft Cost under the provisions of paragraph 6 above. 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 5 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com NON -ORIGINAL No security interest in an Equipment Schedule may be created or perfected by possession of this copy. 18. Financing Statement: A photocopy of this Master SmartTrack Schedule, the Certificates of Acceptance, and any exhibits or addenda hereto, may be filed as a precautionary Uniform Commercial Code Financing Statement to evidence Lessor's interest in the Assets. AT LESSOR'S OPTION, THIS SMARTTRACK SCHEDULE SHALL NOT BE EFFECTIVE UNLESS SIGNED BY LESSEE AND RETURNED TO LESSOR ON OR BEFORE AUGUST 18, 2015. CSI LEASING, INC. CITY OF CORPUS CHRISTI Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: BWG/HOUS 1880CCC-005-PD_Rev7.22.2015(vcm).doc Page 6 of 6 64601748/62230561/96341762 CSI LEASING, INC. 9990 Old Olive Street Road, Suite 101 Saint Louis, Missouri 63141 Tel: 1-800-955-0960 or 314-997-7010 Fax: 314-997-7844 www.csileasing.com ARC SERVICES I STAFFING I SOLUTIONS 9211 Waterford Centre Blvd. Suite 202 Austin, TX 78758 United States P:(512)452-0651 F:(512)452-0691 Customer PO # Customer ID JEREMY TXCCHR13004 GROUND Quantity Contract # 235 DIR-TSO-2555 TCU -T5 -XXX Description 12.1" LCD MONITOR AND INTEGRATED MOBILE DATA SYSTEM Intel 2nd Gen i5 2.3 GHz Processor 120GB SSD (Removable) 4GB DDR3 System Memory ExpressCard Slot 1 -RS232 Serial Port 6 USB Ports 2 LANs Standard 1024x768 Resistive Touch LCD Internal Vehicle Power Conditioning Windows 7-64 BIT OS 5 -Year Warranty included with SSD purchase 235 DIR-TSO-2555 8GB RAM DATALUX 8GB RAM UPGRADE 235 235 235 235 235 NA NA NA DIR-TSO-2555 DIR-TSO-2555 WIN 64 BIT WIFI BLUETOOTH COP-KEYBD- 3GT1 259-015 1 NA FREIGHT CHARGE 1 WINDOWS 7 64BIT OS WIFI BLUETOOTH MODULE CLIP -ON BACKLIT KEYBOARD WITH STEERING WHEEL BAR - USB WITH GLIDEPOINT TRACKPAD AND INTERNAL SPLASHG DATALUX SCREEN PROTECTOR - CUSTOMER INSTALLED Freight Charge ARCSalesSupport For sales support please contact Jeremy Kling at (512) 452-0651 $4,074.29 $957,458.15 $198.84 $0.00 $0.00 $0.00 $325.50 $46,727.40 $0.00 $0.00 $0.00 $76,492.50 $23.38 $5,494.30 $0.00 $0.00 $0.00 $0.00 Subtotal $1,086,172.35 Tax $0.00 Total $1,086,172.35 These prices do NOT include taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above. All prices are subject to change without notice. Supply subject to availability. QUOTE QUOTE # Q-146661 Date 07/30/2015 Page 1/1 Expires On 08/29/2015 Sales Contact J Kling Quote For Corpus Christi, City of Re. Terms FOB ing NET 30 DESTINATION Unit Price Extended Price 12.1" LCD MONITOR AND INTEGRATED MOBILE DATA SYSTEM Intel 2nd Gen i5 2.3 GHz Processor 120GB SSD (Removable) 4GB DDR3 System Memory ExpressCard Slot 1 -RS232 Serial Port 6 USB Ports 2 LANs Standard 1024x768 Resistive Touch LCD Internal Vehicle Power Conditioning Windows 7-64 BIT OS 5 -Year Warranty included with SSD purchase 235 DIR-TSO-2555 8GB RAM DATALUX 8GB RAM UPGRADE 235 235 235 235 235 NA NA NA DIR-TSO-2555 DIR-TSO-2555 WIN 64 BIT WIFI BLUETOOTH COP-KEYBD- 3GT1 259-015 1 NA FREIGHT CHARGE 1 WINDOWS 7 64BIT OS WIFI BLUETOOTH MODULE CLIP -ON BACKLIT KEYBOARD WITH STEERING WHEEL BAR - USB WITH GLIDEPOINT TRACKPAD AND INTERNAL SPLASHG DATALUX SCREEN PROTECTOR - CUSTOMER INSTALLED Freight Charge ARCSalesSupport For sales support please contact Jeremy Kling at (512) 452-0651 $4,074.29 $957,458.15 $198.84 $0.00 $0.00 $0.00 $325.50 $46,727.40 $0.00 $0.00 $0.00 $76,492.50 $23.38 $5,494.30 $0.00 $0.00 $0.00 $0.00 Subtotal $1,086,172.35 Tax $0.00 Total $1,086,172.35 These prices do NOT include taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above. All prices are subject to change without notice. Supply subject to availability. CITY OF CORPUS CHRISTI CERTIFICATION OF FUNDS (City Charter Article IV, Sections 7 & 8) I, the Director of Finance of the City of Corpus Christi, Texas (or his/her duly authorized representative), hereby certify to the City Council and other appropriate officer that the money required for the contract, agreement, obligation or expenditure described below is in the Treasury to the credit of the Fund specified below, from which it is to be drawn, and has not been appropriated for any other purpose. City Council Action Date: August 25, 2015 Agenda Item: Motion authorizing the City Manager, or designee, to approve a 48 -month lease agreement with CSI Leasing, Inc. of Saint Louis, Missouri, DIR-SDD-1880, for two hundred thirty-five (235) Datalux T5 Integrated Mobile Data Computer (MDT) systems from Austin Ribbon & Computer of Austin, Texas, for a total expenditure of $1,186,571.89. Funds are available in the Municipal Information Systems Department FY2014-2015 budget and will be requested in future budget years. Amount Required: $ 24,656.11 Fund Name Fund No. Org. No. Account No. Project No. Amount MIS — FY2014-2015 5210 40495-242 530190 24,656.11 Total 24,656.11 Certification Not Required Director of Financial Services Date: AGENDA MEMORANDUM Future Agenda Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: August 13, 2015 TO: Mayor and City Council FROM: Ron L. Olson, City Manager RonO©cctexas.com (361) 826-3220 Resolution City Council Construction Change Order Policy CAPTION: Resolution establishing City Council policy for construction change orders. PURPOSE: The purpose of this agenda item is for City Council to approve a Resolution adopting a City Council construction change order policy. BACKGROUND AND FINDINGS: A recent City Council Action Request item requested that Council review a Change Order Policy. Under current Texas Local Government Code Section 252.048, the Council is authorized to approve change orders. As well, because the City's population exceeds 300,000, Section 252.048 allows Council to grant authority to an administrative official to approve change orders up to $100,000 for Public Works contracts. Under Part II Council Policies, City Council Policy #18 in the City's Code of Ordinances, the City Council granted to the City Manager or his designee the authority to approve change orders up to the maximum amount permitted under Texas Law. As well, in March 2014, Council approved a Motion authorizing the City Manager or designee to execute non routine change orders of up to an accumulated 5% of the contract value for the two Mary Rhodes Pipeline Phase 2 contracts. CONCLUSION A Resolution adopting a City Council construction change order policy is necessary in order for Council to exercise their oversight responsibilities and, at the same time, allow staff to effectively implement policy. ALTERNATIVES: 1. Approve the Resolution as proposed. 2. Approve the Resolution with modifications. 3. Do not approve the Resolution. ❑Capital OTHER CONSIDERATIONS: None. CONFORMITY TO CITY POLICY: Resolution complies with City Charter's requirements for approval of resolutions. EMERGENCY / NON -EMERGENCY: Not applicable DEPARTMENTAL CLEARANCES: Legal Department FINANCIAL IMPACT: ❑ Ooeratina ❑ Revenue Not applicable Fiscal Years 2014 - 2015 Development Construction Option Year One TOTALS Line Item Budget Encumbered/Expended Amount Future Anticipated Expenditures BALANCE 0 Fund(s): N/A Comments: None. RECOMMENDATION: Approval of the Resolution as presented. LIST OF SUPPORTING DOCUMENTS: Resolution Resolution establishing City Council policy for construction change orders. WHEREAS, approximately 95% of the City's construction contracts are procured using the design -bid -build method of procurement; WHEREAS, 100% of these design -bid -build contracts are bid as unit price contracts, lump sum contracts, or contracts that are priced using a combination of units and lump sum items of work; WHEREAS, the City does not enter into guaranteed maximum price contracts or cost plus contracts for traditional design -bid -build contracts; WHEREAS, unit pricing, whereby the contractor sets a price for each unit of work or category of cost is a typical way for pricing public works such as roadways and runways; WHEREAS, unit pricing is most often used on public infrastructure projects; WHEREAS, Texas Local Government Code (LGC) section 252.048 provides authority for the governing body to approve change orders due to changes in plans or specifications, decrease or increase in the quantity of work, materials, equipment or supplies due to unforeseen conditions; WHEREAS, TX LGC sec. 252.048 also provides that the total contract price may not be increased unless additional money is appropriated and the original contract price may not be increased by more than 25%; WHEREAS, where an additional scope of work needs to be added to a construction contract and the project indicates a change order, if the total amount of that change order, when added to all previously executed change orders, would increase the original contract price by more than 25%, that change order is not executed, and the additional scope of work is not made a part of the original contract; WHEREAS, the construction services required for performing the additional scope of work must instead be procured by a manner authorized by state law; WHEREAS, TX LGC sec. 252.048(c-1) authorizes the governing body in a municipality with a population of 300,000 or more to grant general authority to an administrative official to approve public works change orders that involve an increase or decrease of $100,000 or less; WHEREAS, the City of Corpus Christi (City) Code of Ordinances, Part II, Council Policy No. 18, provides that the City Council (Council) grants to the City Manager or his designee the authority to approve change orders up to the maximum amount permitted under Texas law; WHEREAS, the General Conditions of the City's construction contract requires the City to execute change orders for agreed upon changes in contract price, contract times and changes in the work; WHEREAS, Council recognizes that change orders are a normal and necessary part of any construction project; WHEREAS, change orders amend the contract by revising either the contract price or contract times due to, for example, design changes, design deficiencies, misinterpreted or vague or ambiguous specifications upon which the contractor relied in making their bid, drawing errors and omissions, unforeseen conditions, differing site conditions, substitutions, or Owner/City-requested changes to add or delete from the originally contracted scope of work; WHEREAS, when these events occur and the contract must be amended, timeliness and proper change management is critical in seeking to minimize costs, and to avoid costly delays, claims, and litigation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CORPUS CHRISTI, TEXAS THAT THE FOLLOWING POLICY BE ADOPTED: SECTION 1. When a construction contract is awarded, an amount for change orders shall be designated, the typical allocation being ten percent of the contract price ("Contingency"). SECTION 2. The City Manager is authorized to approve change orders within the parameters allowed by state law. Change orders exceeding the threshold amount authorized by state law for administrative approval must be approved by City Council. SECTION 3. The City Manager is authorized to further delegate his authority to approve change orders. SECTION 4. The City Manager shall provide a quarterly report to the City Council of all change orders approved under his authority. SECTION 5. If the aggregate sum of change orders exceeds 75% of the set aside Contingency, the City Manager shall notify the City Council immediately upon execution of the change order. PASSED AND APPROVED this day of , 2015, at a Regular Meeting of the City Council of the City of Corpus Christi, Texas by the following vote: ATTEST: Rebecca Huerta City Secretary Corpus Christi, Texas Nelda Martinez Rudy Garza Chad Magill Colleen McIntyre Lillian Riojas Brian Rosas Lucy Rubio Mark Scott Carolyn Vaughn , 2015 Nelda Martinez Mayor AGENDA MEMORANDUM Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: TO: Ronald L. Olson, City Manager July 21, 2015 THRU: Gustavo Gonzalez, P.E., Assistant City Manager, Public Works and Utilities GustavoGo@cctexas.com (361) 826-3897 FROM: Valerie H. Gray, P.E., Executive Director, Public Works ValerieG@cctexas.com (361) 826-3729 Mark Van Vleck, P.E., Executive Director, Utilities MarkVV@cctexas.com (361) 826-1874 Engineering Monitoring Contract Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 CAPTION: Motion authorizing the City Manager or designee to execute Amendment No. 2 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $96,428 for a total restated fee not to exceed $288,720 for the Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016. PURPOSE: The purpose of this agenda item is to obtain authority to execute a monitoring contract for the Conrad Blucher Institute at Texas A&M University -Corpus Christi for the Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016. The execution of this Amendment is in compliance with the Amended Agreed Order between the City and Texas Commission on Environmental Quality (TCEQ) . BACKGROUND AND FINDINGS: The amendment provides continued services for real-time salinity monitoring at the two salinity monitoring stations in Nueces Bay and one monitoring station in the Nueces River. The data collected is to determine the frequency and quantity of fresh water pass through events from the City's reservoir system (Choke Canyon Dam and Wesley Seale Dam) as required by the City's amended reservoir operating plan. Services include real-time monitoring, data collection, regular site visits and routine maintenance/repairs for these three stations. The Conrad Blucher Institute (CBI) of Texas A&M University -Corpus Christi has conducted extensive research in the Rincon Bayou, local bays and estuaries. The CBI is considered the foremost expert in local near shore salinity research and has existing salinity monitoring stations that will be used to collect the required data. The CBI has conducted the required salinity monitoring for the City since the Reservoir Operating Plan was amended by TCEQ. In November 2013, the City awarded CBI with a contract to initiate salinity and freshwater inflow monitoring. The contract term was from November 15, 2013 through September 30, 2014. In September 2014, the City awarded CBI with an Amendment No. 1 contract to maintain salinity monitoring stations for the Nueces Bay System from October 1, 2014 to September 30, 2015. This contract, Amendment No. 2, allows CBI to continue to maintain salinity monitoring stations for the Nueces Bay System. The contract term of this amendment is from October 1, 2015 to September 30, 2016. ALTERNATIVES: 1. Authorize the execution of the monitoring contract. 2. Do not authorize the execution of the monitoring contract. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Conforms to City Fiscal Policy EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Utilities Department Environmental and Strategic Initiatives FINANCIAL IMPACT: ®Operating ❑ Revenue ❑Capital ❑ Not applicable Fiscal Year 2014-2015 Project to Date Expenditures Current Year Future Years TOTALS Line Item Budget $192,292.00 $107,004.00 $299,296.00 Encumbered / Expended Amount $192,292.00 $192,292.00 This Item $96,428.00 $96,428.00 Future Anticipated Expenditures This Project $10,576.00 $10,576.00 BALANCE $0.00 $0.00 $0.00 Fund(s): Water Operating Comments: The contract amendment will result in the amount not to exceed $96,428. RECOMMENDATION: City Staff recommends approval of Amendment No. 2 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $96,428 for a total restated fee not to exceed $288,720 for the Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Contract Presentation PROJECT BUDGET Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 FUNDS AVAILABLE: Water Operating $299,296 FUNDS REQUIRED: *Original (Conrad Blucher Institute, TAMUCC) $94,605 **Amend. No. 1 (Conrad Blucher Institute, TAMUCC) $97,687 Amend. No. 2 (Conrad Blucher Institute, TAMUCC) THIS CONTRACT $96,428 Reimbursements: Administration/Finance (Capital Programs/Capital Budget/Finance) $3,365 Engineering Services (Project Mgmt) $6,250 Misc $961 TOTAL $299,296 PROJECT BUDGET BALANCE *Original contract approved by City Council on November 12, 2013 by Motion No. M2013-170 **Amendment No. 1 approved by City Council on September 23, 2014 by Motion No. M2014-134 $0 • H WE,=': T 6 ' ,' OPA_1221...1-411.1. 14IS; ST CORPUS CHRISTI BAY Q, 9' LOCATION MAP .;, -=i. NOT TO SCALE;f! SALINATION MONITORING STATIONS PROJECT: 6443 Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF CAPITAL PROGRAMS PAGE: 1 OF 1 CITY OF CORPUS CHRISTI CONTRACT FOR MONITORING SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas A&M University—Corpus Christi, hereinafter called "CBI," agree to the following amendment to the Contract for Monitoring Services for Nueces Bay System Salinity and Freshwater Inflow Monitoring 2015-2016 (Project No. 8443), as authorized and amended by: Original A/E Agreement November 12, 2013 Motion No. 2013-170 $94,605.00 Amendment No. 1 September 23, 2014 Motion No. 2014-134 $97,687.00 Exhibit "A", SECTION II. SCOPE OF SERVICES shall be amended to include the additional tasks as described in Amendment No. 2 Exhibit "A". Exhibit "A", FEES shall be amended and is attached as Amendment No. 2 Exhibit "A" for a revised fee not to exceed $96,428.00 (Ninety -Six Thousand Four Hundred Twenty -Eight Dollars and Zero Cents), for a total restated fee not to exceed $288,720.00 (Two Hundred Eighty -Eight Thousand Seven Hundred Twenty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the November 12, 2013 contract between the City and CBI, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI TEXAS A&M UNIVERSITY -CORPUS CHRISTI J.H. Edmonds, P.E. (Date) Larry Lloyd, (Date) Director of Capital Programs Research Specialist II Conrad Blucher Institute for Surveying and Science RECOMMENDED Texas A&M University — Corpus Christi 6300 Ocean Drive, Unit 5799 Corpus Christi, Texas 78412 Operating Department (Date) (361) 825-5759 Office Larry.Lloyd@tamucc.edu APPROVED AS TO LEGAL FORM Dr. Luis Cifuentes, (Date) Vice President for Research, Commercialization Assistant City Attorney (Date) and Outreach for City Attorney APPROVED Office of Management and Budget (Date) ATTEST Rebecca Huerta, City Secretary Project No: 8443 Accounting Unit: 4010-30220-061 Account: 530000 Activity: 180227014010 EX P Account Category: 30000 Fund Name: Water Operating K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\8443 RINCON BAYOU DIVERSION - SALINITY & FRESHWATER INFLOW MONITORING\SALINTY & FRESHWATER INFLOW MONITORING\AMENDMENT NO. 2\CONTRACT\CONTRACT.DOCX Ar TEXAS A&M �UNIVERSITY `',t1 CORPUS HRISTI CONRAD BLUCHER INSTITUTE FOR SURVEYING AND SCIENCE Jiangang Dang 1201 Leopard City of Corpus Christi Corpus Christi, Texas 78401 Dear Daniel, Larry Lloyd Research Specialist II Conrad Blucher Institute for Surveying and Science College of Science and Engineering 6300 OCEAN DRIVE, UNIT 5799 CORPUS CHRISTI, TEXAS 78412 0 361.825.5759' C 361.438.6594 12 June, 2015 The statements of work covered herein are submitted to the City of Corpus Christi, referred to as "the City", for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M University - Corpus Christi (TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing salinity monitoring efforts in Nueces Bay and Nueces River. PROPOSED SCOPE OF WORK FOR NUECES BAY SYSTEM SALINITY AND FRESHWATER INFLOW MONITORING: 2015-2016 SUMMARY Two real-time salinity monitoring stations in the Nueces Bay and one real-time salinity monitoring station in the Nueces River will be covered under this agreement. Station service includes exchange of datasonde monitoring instruments with a freshly calibrated unit every 2-3 weeks, repair and maintenance to all station electronics and components as necessary and an annual inspection in which the condition of all station components are documented. In order to reduce costs, station service frequency will be based on observed marine growth fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will primarily report salinity, specific conductance and water temperature. Additionally, all monitoring stations will also report ancillary water quality data including dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular format on the CBI website (http://www.cbi.tamucc.edu/Nueces-BayWater- Qualitv-Monitoring). This proposal covers a period of 1 year. RESEARCH OBJECTIVES The Conrad Blucher Institute for Surveying and Science (CBI) at TAMUCC has been operating and maintaining real-time salinity monitoring stations in Nueces Bay and in Nueces River for the City of Corpus Christi since November 1991 in order to help better understand the effects of freshwater inflows on salinity into the Nueces Bay system. The data collected will be used to help the City of Corpus Christi water supply managers determine the quantity and frequency of fresh water pass through events required by the amended Agreed Order between the City and the Texas Commission on Environmental Quality (TCEQ) via the Lake Corpus Christi Weasley Seale Dam. Other benefits of the data collection include collaboration with other researchers AMEND. NO. 2 EXHIBIT "A" Page 1 of 5 in the Nueces delta, namely, the Center for Coastal Studies (CCS) and Harte Research Institute for Gulf of Mexico Studies (HRI) at TAMUCC, the University of Texas Marine Science Institute (UTMSI) at Port Aransas, the Coastal Bend Bays and Estuaries Program (CBBEP) and the U.S. Army Corps of Engineers (USACE) Fort Worth District. This proposal is for continuation of the aforementioned monitoring efforts in Nueces Bay and Nueces River. Nueces Bay salinity monitoring by CBI consists of 2 monitoring stations: SALT01 (27° 50' 21" N, 97° 26' 38" W) and SALT03 27° 51' 5" N, 97° 28' 55" W) and one monitoring station in Nueces River: SALT05 (27° 53' 30" N 97° 36' 37" W). These stations consist of a Hach Hydrolab MS5 water quality datasonde, IP modem, Campbell Scientific CR1000 datalogger, and photovoltaic power system. Primary parameters measured at all monitoring stations include salinity, specific conductance and water temperature. Additionally, ancillary parameters are measured including dissolved oxygen, water depth, and pH. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as an indicator of freshwater movement. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report (http://lighthouse.tamucc.edu/salrel) produced by CBI and the Nueces River Authority (NRA) shows the current freshwater relief status. The City has designed and built a diversion channel and pumping system that, when activated, pumps freshwater from the Nueces River into the Nueces delta and adjacent wetlands starting at the head of the Rincon Bayou channel. The freshwater diversion pumping system is designed to redirect freshwater flowing into Nueces Bay proper to the Nueces Delta in order to most effectively utilize available freshwater by diverting it to the area with the most potential for increased biological productivity. Currently, UTMSI, HRI, and CCS are conducting long-term ecological studies of the effects of this diversion. Two salinity monitoring stations (NUDE2: 27° 53' 19" N, 97° 34' 10" W and NUDE3: 27° 53' 1" N, 97° 31' 59" W) located along the Rincon Bayou were established in 2009 to determine the fate of freshwater diversions from the pipeline. The salinity monitoring stations located in the Nueces Delta are funded by the CBBEP and are not covered in the scope of this proposal but are a part of an overarching hydrodynamic monitoring system. STATION SERVICE AND MAINTENANCE Regular site visits will be made to each water quality station every 2-3 weeks during which the datasondes will be exchanged to prevent inaccurate data due to biofouling. During the site visit, readings will be recorded from the deployed datasonde which will then be replaced with a clean, calibrated datasonde after which readings from the freshly deployed datasonde will be recorded. Independent salinity readings will be taken with a portable refractometer and recorded. Maintenance to the station hardware including cleaning solar panels and replacing damaged components will also be performed during regular site visits as needed. Full inspections will be made annually during which the voltage output of every component on the power system will be checked, pictures of every station component will be taken and the desiccant will be replaced. Repair of damaged station components will be performed during regular service visits as needed unless the station damage affects data transmission of the primary data parameters in which an emergency site visit will be conducted. Scheduled site visits may be delayed due to foul weather, vehicle repair, flood conditions, etc. In the event that a service trip is delayed, every effort will be made to complete the scheduled site visit as soon AMEND. NO. 2 EXHIBIT "A" Page 2of5 as it is safe and feasible. A short summary of each site visit conducted will be placed on the station's website and made publically available at all times. DATA COLLECTION Each real-time environmental monitoring station has its own webpage created within the website http://cbi.tamucc.edu. A custom computer program, written by staff at CBI, polls each station every six minutes. During a poll, averaged readings from the datalogger will be requested. The averages are then placed into the CBI database and reported on the station webpage so that each value will represent a six minute average. All data stored in the CBI database will be publically available on the Internet at http://cbi.tamucc.edu during the duration of the proposal period. CBI staff performs a quality control check (QC) of all real-time data daily. During a QC, the data will be checked for missing transmissions and data anomalies such as readings outside of a feasible range, readings of a constant value, random spikes, etc. Data anomalies, suspect data, missed transmissions and other factors affecting the data will be posted as a message on each station's webpage. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average (http://www.nueces-ra.org/CP/CITY/passthru/index.php). Monthly salinity levels in relation to the upper and lower salinity bounds are found at http://lighthouse.tamucc.edu/salrel, and are used to help determine if the City may take credits to offset scheduled freshwater releases from the storage impounds. INSTRUMENT CALIBRATION Hach Hydrolab MS5 Datasonde Hach Hydrolab MS5s will be serviced and calibrated at a wetlab at TAMUCC. During calibration, the instrument will be placed in a known standard for each parameter and set to match its readings to that standard; all calibration standards used will be NIST traceable. The instruments will then be post -calibrated during which the readings for each parameter will be recorded in the same standard in which it was calibrated. The biofouling will then be removed and any maintenance recommended by the manufacturer will be performed. All calibration and post -calibration records will be available upon request. An annual maintenance agreement with HydrotechZS will be purchased which will cover repair/refurbishment to damaged components on the instruments and an annual quality check including a calibration check of the temperature sensor. Documentation from the annual quality check will be retained at CBI and available upon request. REPLACEMENT PARTS AND EQUIPMENT TAMUCC owns and maintains the instrumentation and equipment purchased with funds from this project. In the case of damage, TAMUCC will repair or replace instrumentation as needed to ensure a continuous data collection record as long as enough funds are available. If not enough funds are available, the City will be responsible for replacement or repair of instruments. Replacement equipment will be purchased for this project and kept in inventory until needed. If additional replacement equipment beyond what is kept in inventory is needed, every effort will be made by CBI and the City to replace needed components. AMEND. NO. 2 EXHIBIT "A" Page 3 of 5 COLLABORATIVE MONITORING This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS, UTMSI, HRI, COE, CBBEP, USGS and the City. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position to support those efforts. SCHEDULE OF WORK AND FEE FOR SERVICES The Conrad Blucher Institute for Surveying and Science at Texas A&M University — Corpus Christi hereby agrees for the duration of one year (1 October, 2015 through 30 September, 2016) to perform all services necessary to provide water quality monitoring, as described in this proposal. The budget for 1 October, 2015 through 30 September, 2016 is $96,428 and is outlined below. The total award amount will be invoiced in equal, monthly installments over the twelve month period of this contract. A new proposal will be provided for each year of continuing service. AMEND. NO. 2 EXHIBIT "A" Page 4 of 5 Budget Summary TOTAL Salaries & Benefits $51,291 Travel Pool $6,870 Supplies $7,000 Other Expenses (IP modem fee, freight service $6,800 warranty) Indirect $24,467 TOTAL $96,428 AMEND. NO. 2 EXHIBIT "A" Page 5 of 5 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% City of Corpus Christi SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Conrad Blucher Institute at Texas A&M University -Corpus Christi P. O. BOX: STREET ADDRESS: 6300 Ocean Drive, Unit 5799 CITY: Corpus Christi FIRM IS: 1. Corporation 2. Partnership 4. Association 5. Other ZIP: 78412 3. Sole Owner ❑ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Vice President for Research, Certifying Person: Dr. Luis Cifuentes Title: Commercialization, & Outreach (Type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. Lel Corpus Chr sti Capital Programs Nueces Bay System Salinity and Freshwater Inflow Monitoring Council Presentation August 18, 2015 Project Scope Corpus Chr'sti Capital Programs Purpose: • The project was initiated as part of the Agreed Order between the City and Texas Natural Resource Conservation Commission for fresh water inflow from City's reservoir system. Scope: • Real-time monitoring and data collection • Regular site visits for routine maintenance and repairs of three monitoring stations; • Instrument calibration, replacement parts and equipment; • Monitoring includes salinity, specific conductance, water temperature, dissolved oxygen, PH value, and water depth. SAL7C}5 V. 'ai], NW. 3 - . IH 3I _ ACNus SAGNU9 ROJECT # 844A,_ _ - SAsrATcoMsON H LINAIIMOMOHINC. SALT03 NUECES BAY SALTO1 V i 3 X Hp� o' BE e 1 „on,"SJ `�pP • . LOCATION 1i req H `YRo 7 N Ya i,. Project Schedule Corpus Chr'sti Capital Programs Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Monitoring Services Project Duration: October 1, 2015 to September 30, 2016 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: TO: Ronald L. Olson, City Manager July 21, 2015 THRU: Gustavo Gonzalez, P.E., Assistant City Manager, Public Works and Utilities GustavoGo@cctexas.com (361) 826-3897 FROM: Valerie H. Gray, P.E., Executive Director, Public Works ValerieG@cctexas.com (361) 826-3729 Mark Van Vleck, P.E., Executive Director, Utilities MarkVV@cctexas.com (361) 826-1874 Engineering Monitoring Contract Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 CAPTION: Motion authorizing the City Manager or designee to execute Amendment No. 5 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $99,593 for a total restated fee not to exceed $654,674 for the Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015- 2016. PURPOSE: The purpose of this agenda item is to obtain authority to execute a monitoring contract for the Conrad Blucher Institute at Texas A&M University -Corpus Christi for the Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016. This allows better analysis of water quality, water consumption rate and prediction for the City. BACKGROUND AND FINDINGS: This amendment provides for continued (5th year) services for the thirteen "Real -Time" environmental monitoring stations. Services include Nueces River water quality, Oso Creek water level & City of Corpus Christi meteorological Monitoring, data collection with results placed on the website of Conrad Blucher Institute (CBI), field work with routine maintenance and repairs, instrumentation calibration, and replacement of miscellaneous parts. This project originated in August 2011 to better analyze the water quality, water consumption rates with meteorological data. In February 2012, the City awarded CBI with an Amendment No. 1 contract to initiate a watershed monitoring program with locations in Nueces River, Oso Creek, and Corpus Christi. The contract term of Amendment No. 1 was from March 1, 2012 to February 28, 2013. In March 2013, the City awarded CBI with an Amendment No. 2 contract to continue the same monitoring program with a contract term of March 1, 2013 to July 31, 2013. In November 2013, the City awarded CBI with an Amendment No. 3 contract to continue to maintain environmental monitoring stations and provide watershed monitoring services for the Nueces River, Oso Creek and the City of Corpus Christi. The contract term of this amendment was from November 15, 2013 to July 31, 2014. In September 2014, the City awarded CBI with an Amendment No. 4 contract to continue to maintain environmental monitoring stations and provide watershed monitoring services for the Nueces River, Oso Creek and the City of Corpus Christi. The contract term of this amendment was from August 1, 2014 to July 31, 2015. This contract, Amendment No. 5, allows CBI to continue to maintain and monitor thirteen environmental monitoring stations and provide watershed monitoring services for the Nueces River, Oso Creek and the City of Corpus Christi. The contract term of this amendment is from August 1, 2015 to July 31, 2016. ALTERNATIVES: 1. Authorize the execution of the monitoring contract. 2. Do not authorize the execution of the monitoring contract. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Conforms to City Fiscal Policy EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Utilities Department Environmental and Strategic Initiatives FINANCIAL IMPACT: ®Operatin ❑ Revenue ❑Capital ❑ Not applicable Fiscal Year 2014-2015 Project to Date Expenditures Current Year Future Years TOTALS Line Item Budget $555,081.00 $130,122.00 $685,203.00 Encumbered / Expended Amount $555,081.00 $555,081.00 This Item $99,593.00 $99,593.00 Future Anticipated Expenditures This Project $30,529.00 $30,529.00 BALANCE $0.00 $0.00 $0.00 Fund(s): Water Operating Comments: The contract amendment will result in an amount not to exceed $99,593. RECOMMENDATION: City Staff recommends approval of Amendment No. 5 to the monitoring services contract with the Conrad Blucher Institute at Texas A&M University -Corpus Christi in the amount of $99,593 for a total restated fee not to exceed $654,674 for the Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Contract Presentation PROJECT BUDGET Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 FUNDS AVAILABLE: Water Operating $685,203 FUNDS REQUIRED: *Original (Conrad Blucher Institute, TAMU-CC) $92,355 **Amend. No. 1 (Conrad Blucher Institute, TAMU-CC) $224,794 ***Amend. No. 2 (Conrad Blucher Institute, TAMU-CC) $46,112 ****Amend. No. 3 (Conrad Blucher Institute, TAMU-CC) $93,381 *****Amend. No. 4 (Conrad Blucher Institute, TAMU-CC) $98,439 Amend. No. 5 (Conrad Blucher Institute, TAMU-CC) THIS CONTRACT $99,593 Reimbursements: Administration/Finance (Capital Programs/Capital Budget/Finance) $9,714 Engineering Services (Project Mgmt) $18,040 Misc $2,775 TOTAL $685,203 PROJECT BUDGET BALANCE $0 *Original Contract approved by City Council on August 30, 2011 by Motion No. M2011-187. **Amendment No. 1 approved by City Council on February 28, 2012 by Motion No. M2012-047. ***Amendment No. 2 administratively approved on April 17, 2013 ****Amendment No. 3 approved by City Council on November 12, 2013 by Motion No. M2013-171 *****Amendment No. 4 approved by City Council on September 16, 2014 by Motion No. M2014-120 CCWX4 CCTe CCWX4 j1. 44, • • METEOROLOGICAL STATIONS LOCATION MAP WATER QUALITY STATIONS WATER LEVEL STATIONS NOT TO SCALE PROJ Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF CAPITAL PROGRAMS PAGE: 1 OF 1 CITY OF CORPUS CHRISTI CONTRACT FOR MONITORING SERVICES AMENDMENT NO. 5 The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas A&M University -Corpus Christi, hereinafter called "CBI," agree to the following amendment to the Contract for Monitoring Services for Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 (Project No. 8443), as authorized and amended by: Original A/E Agreement August 30, 2011 Motion No. 2011-187 $92,355.00 Amendment No. 1 February 28, 2012 Motion No. 2012-047 $224,794.00 Amendment No. 2 April 17, 2013 Administrative Approval $46,112.00 Amendment No. 3 November 12, 2013 Motion No. 2013-171 $93,381.00 Amendment No. 4 September 16, 2014 Motion No. 2014-120 $98,439.00 Exhibit "A",SECTION II. SCOPE OF SERVICES shall be amended to include the additional tasks as described in Amendment No. 5 Exhibit "A". Exhibit "A", SUMMARY OF FEES shall be modified and is attached as Amendment No. 5 Exhibit "A" for a revised fee not to exceed $99,593.00 (Ninety -Nine Thousand Five Hundred Ninety -Three Dollars and Zero Cents), for a total restated fee not to exceed $654,674.00 (Six Hundred Fifty -Four Thousand Five Hundred Ninety -Three Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the August 30, 2011 contract between the City and CBI, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI TEXAS A&M UNIVERSITY -CORPUS CHRISTI J. H. Edmonds, P.E. (Date) Director of Capital Programs RECOMMENDED Operating Department APPROVED AS TO LEGAL FORM (Date) Assistant City Attorney (Date) for City Attorney APPROVED Office of Management and Budget (Date) ATTEST Rebecca Huerta, City Secretary Larry Lloyd (Date) Research Specialist II Conrad Blucher Institute for Surveying and Science Texas A&M University — Corpus Christi 6300 Ocean Drive, Unit 5799 Corpus Christi, Texas 78412 (361) 825-5759 Office Larry.Lloyd@tamucc.edu Dr. Luis Cifuentes (Date) Vice President for Research, Commercialization and Outreach Project No: 8443 Accounting Unit: 4010-31501-063 Account: 530000 Activity: 180227014010EXP Account Category: 30000 Fund Name: Water Operating K:\ENGINEERING DATAEXCHANGE\JENNIFER\WATER\8443 RINCON BAYOU DIVERSION - SALINITY & FRESHWATER INFLOW MONITORING\WATER QUALITY MONITORING\AMENDMENT NO. 5\CONTRACT \CO NT RACT. DOCX CONRAD BLUCHER. INSTITUTE FOR SURVEYING AND SCIENCE Mr. Gabriel Ramirez 2726 Holly Rd. City of Corpus Christi Corpus Christi, TX 78415 Dear Gabriel Ramirez: Larry Lloyd Research Specialist II Conrad Blucher Institute for Surveying and Science College of Science and Engineering 6300 OCEAN DRIVE, UNIT 5799 CORPUS CHRISTI, TEXAS 78412 0 361.825.5759 ' C 361.438.6594 7 July, 2015 The statements of work covered herein are submitted to the City of Corpus Christi Utilities Department (CCUD) for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M University - Corpus Christi (TAMUCC). Included is an outline of our scope of work and budget to continue to maintain operation of environmental monitoring stations in the Nueces River, Oso Creek and within the City of Corpus Christi under. The following scope of work and budget will reflect an amendment to allow for continuation of the project. PROPOSED SCOPE OF WORK FOR NUECES RIVER WATER QUALITY, OSO CREEK WATER LEVEL AND CITY OF CORPUS CHRISTI METEROLOGICAL MONITORING: 2015-2016 SUMMARY Thirteen real-time environmental monitoring stations in the Nueces River, Oso Creek and the City of Corpus Christi will continue to be covered under this agreement. Station service includes exchange of water quality datasonde instruments with a freshly calibrated unit and factory recommended maintenance of water level and meteorological monitoring instrumentation. All meteorological monitoring stations will report air temperature, wind speed, wind direction, liquid precipitation, barometric pressure and relative humidity. In addition to these parameters, water level stations will report water level and stage height and water quality stations will report water temperature, salinity, specific conductance, pH, dissolved oxygen and turbidity. All data will be available in graphical and tabular format on CBI's website (http://cbi.tamucc.edu) for the duration of the project period. This proposal covers a period of 1 year. RESEARCH OBJECTIVES Nueces River Water Quality Monitoring Three water quality stations are located along the lower Nueces River at the Wesley Seale Dam (28° 2' 32" N 97° 52' 5" W), Nueces River Estates (27° 56' 4" N 97° 48' 8" W) and at the Nueces River intake station (27° 52' 2" N 97° 38' 1" W). These stations consist of a Hach Hydrolab MS5 datasonde, Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific CR1000 datalogger, and photovoltaic power system and will report water temperature, salinity, conductivity, pH, dissolved oxygen, turbidity, air temperature, wind speed, wind direction, liquid precipitation, barometric pressure and relative humidity. The Nueces River Water Quality AMEND. NO. 5 EXHIBIT "A" Page 1 of 6 stations assist the CCUD in more efficiently treating public water through the monitoring of the water quality, specifically the turbidity, entering the O.N Stevens Water Treatment Plant. Oso Creek Water Level Monitoring Three water level monitoring stations are located on bridges along the Oso Creek at Saratoga Rd. near Calle Cuermavaca ("'27° 43' 18.26" N 97° 27' 28.55" W), Weber Rd. near Yorktown Blvd. (-27° 41' 19.82" N 97° 25' 45.36" W) and at Staples St. near Oso Pkwy. (-27° 39' 24.89" N 97° 24' 5.89" W). These stations consist of a Campbell Scientific CS -475 radar water level sensor, Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific CR1000 datalogger, and photovoltaic power system and will report water level and stage height, air temperature, liquid precipitation, barometric pressure and relative humidity. The Oso Creek water level stations will assist the CCUD in predicting water consumption rates and provide meteorological information to residents by measuring rainfall and water level. Corpus Christi Meteorological Monitoring Seven meteorological stations are located throughout the City of Corpus Christi at water utilities, Parks and Recreation Department and Texas A&M University — Corpus Christi properties located at Up River Rd. near Rand Morgan (27° 49' 55" N 97° 33' 5" W), Navigation Blvd. near Agnes St. (27° 47' 18" N 97° 27' 10" W), Holly Rd. near Everhart Rd. (27° 42' 12" N 97° 23' 13" W), Ocean Dr. at TAMUCC (27° 42' 54" N 97° 19' 43" W), S.P.I.D. at Flour Bluff Dr. (27° 40' 31" N 97° 17' 44" W), San Dollar Ave. near Verdemar Dr. (27° 37' 33" N 97° 13' 13" W) and at the Nueces River pump station (27° 52' 4.2" N 97° 37' 54.5" W). These stations consist of a Vaisala WXT-520 weather transmitter, IP modem, Campbell Scientific CR1000 datalogger and a photovoltaic power system and reports air temperature, wind speed, wind direction, liquid precipitation, barometric pressure and relative humidity. STATION SERVICE AND MAINTENANCE Nueces River Water Quality Monitoring Regular site visits will be made to each water quality station monthly during which the datasondes will be exchanged to prevent inaccurate data due to biofouling. During the site visit, readings will be recorded from the deployed datasonde which will then be replaced with a clean, calibrated datasonde after which readings from the freshly deployed datasonde will be recorded. Independent turbidity readings will be taken with a portable turbidimeter and recorded. Maintenance to the station hardware including cleaning solar panels and replacing damaged components will also be performed during regular site visits as needed. The weather transmitter on all water quality stations will also be cleaned and the component WXT-PTUSP will be replaced every two years as recommended by the manufacturer. Data from the weather transmitter will be recorded and the air temperature, wind speed and barometric pressure will be measured with an independent instrument and recoded during each site visit. Full AMEND. NO. 5 - EXHIBIT "A" Page 2 of 6 inspections will be made annually during which the voltage output of every component on the power system will be checked, pictures of every station component will be taken and the desiccant will be replaced. Repair of damaged station components will be performed during regular service visits as needed unless the station damage affects data transmission of the primary data parameters in which an emergency site visit will be conducted. Scheduled site visits may be delayed due to foul weather, vehicle repair, flood conditions, etc. In the event that a service trip is delayed, every effort will be made to complete the scheduled site visit as soon as it is safe and feasible. A short summary of each site visit conducted will be placed on the station's website and made publically available at all times. Oso Creek Water Level Monitoring Regular maintenance to water level stations will be conducted every six months. Leveling by CBI will be conducted annually during a regular visit at each water level station to ensure accurate data is being reported. During a leveling site visit, a leveling gun will be used to accurately measure the horizontal and vertical distance between a fixed point and a point on the water level sensor so that the water level can be accurately reported from the NAVD88 datum. Leveling site visits will continually monitor and document any drift in the distance from the fixed point to the water level sensor so that correction can be made to the data if needed. A full annual inspection will also be made annually during a regular site visit during which the voltage output of every component on the power system will be checked, pictures of every station component will be taken, the sensor orientation will be checked and the desiccant will be replaced. The creek stage height directly below the sensor will also be measured and the stage offset value will be updated in the water level sensor. One emergency site visits have been budgeted to repair damaged station components as needed and will be used in the event that the damaged component prevents proper data collection or transmission. A short summary of each site visit conducted will be placed on the station's website and publically available at all times. Corpus Christi Meteorological Monitoring Regular maintenance to meteorological stations will be conducted every 12 months. One site visit has been budgeted by CBI to conduct a full inspection during which the voltage output of every component on the power system will be checked, pictures of every station component will be taken and the desiccant will be replaced. One emergency site visit have been budgeted to repair damaged station components as needed and will be used in the event that the damaged component prevents proper data collection or transmission. A short summary of each site visit conducted will be placed on the station's website and publically available at all times. DATA COLLECTION Each real-time environmental monitoring station has its own webpage created within the website http://cbi.tamucc.edu. A custom computer program, written by staff at CBI, polls each AMEND. NO. 5 - EXHIBIT "A" Page 3 of 6 station every six minutes. During a poll, averaged readings from the datalogger will be requested. The averages are then placed into the CBI database and reported on the station webpage so that each value will represent a six minute average. All data stored in the CBI database is publically available on the internet at http://cbi.tamucc.edu and will be available for retrieval during the duration of the proposal period. CBI staff performs a quality control check (QC) of all real-time data daily. During a QC, the data will be checked for missing transmissions and data anomalies such as readings outside of a feasible range, readings of a constant value, random spikes, etc. Data anomalies, suspect data, missed transmissions and other factors affecting the data will be posted as a message on each station's webpage. INSTRUMENT CALIBRATION Hach Hydrolab MS5 Datasonde Hach Hydrolab MS5s will be serviced and calibrated at a wetlab at TAMUCC. During calibration, the instrument will be placed in a known standard for each parameter and set to match its readings to that standard; all calibration standards used will be NIST traceable. The instruments will then be post -calibrated during which the readings for each parameter will be recorded in the same standard in which it was calibrated. The biofouling will then be removed and any maintenance recommended by the manufacturer will be performed. All calibration and post - calibration records will be available upon request. An annual maintenance agreement with HydrotechZS will be purchased which will cover repair/refurbishment to damaged components on the instruments and an annual quality check including a calibration check f the temperature sensor. Documentation from the annual quality check will be retained at CBI and available upon request. Vaisala WXT-520 Weather Transmitter The Vaisala WXT-520 weather transmitter does not require a regular calibration. However, the replacement part WXT-PTUSP contains calibration data and will be replaced every two years as recommended by the manufacturer for accurate data collection. Campbell Scientific CS475 Radar Water Level Sensor The Campbell Scientific CS475 Radar Water Level Sensor does not require a regular calibration. However, the sensor will be checked for accuracy during annual inspections and will be sent back to the manufacturer for a quality check if the data provided by the sensor becomes suspect. REPLACEMENT PARTS AND EQUIPMENT TAMUCC owns and maintains the instrumentation and equipment purchased with funds from this project. In the case of damage, TAMUCC will repair or replace instrumentation as needed AMEND. NO. 5 - EXHIBIT "A" Page 4 of 6 to ensure a continuous data collection record as long as enough funds are available. If not enough funds are available, the CCUD will be responsible for replacement or repair of instruments. Replacement equipment will be purchased for this project and kept in inventory until needed. If additional replacement equipment beyond what is kept in inventory is needed, every effort will be made by CBI and the CCUD to replace needed components. COLLABORATATIVE MONITORING This proposed installation and maintenance of environmental monitoring stations will be designed to provide data to support those research efforts currently being done by the CCUD and the Nueces River Authority (NRA). The CBI will work with staff at the CCUD and NRA to provide data, information, instructions, etc. that will help them gather the resources needed to conduct research. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position to support those efforts. SCHEDULE OF WORK AND FEE FOR SERVICES The Conrad Blucher Institute for Surveying and Science at Texas A&M University — Corpus Christi hereby agrees for the duration of one year (1 August, 2015 through 31 July, 2016) to perform all services necessary to provide environmental monitoring, as described in this proposal. The budget for 1 August, 2015 through 31 July, 2016 is $99,593 and is outlined below. The total award amount will be invoiced in equal, monthly installments over the twelve month period of this contract. A new proposal will be provided for each year of continuing service. AMEND. NO. 5 \ EXHIBIT "A" Page 5 of 6 BUDGET SUMMARY TOTAL Salaries & Benefits $57,887 Travel Pool $1,736 Supplies $5,500 Other Expenses (IP modem fee, freight service, $9,200 warranty) Indirect $25,270 TOTAL $99,593 AMEND. NO. 5 EXHIBIT "A" Page 6 of 6 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% City of Corpus Christi SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Conrad Blucher Institute at Texas A&M University -Corpus Christi P. O. BOX: STREET ADDRESS: 6300 Ocean Drive, Unit 5799 CITY: Corpus Christi FIRM IS: 1. Corporation 2. Partnership 4. Association 5. Other ZIP: 78412 3. Sole Owner ❑ DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Vice President for Research, Certifying Person: Dr. Luis Cifuentes Title: Commercialization, & Outreach (Type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. Lel Corpus Chr sti Capital Programs Nueces River Water Quality, Oso Creek Water Level & City of Corpus Christi Meteorological Monitoring 2015-2016 Council Presentation August 18, 2015 Project Scope Corpus Chr'sti Capital Programs Project significance: • Project originated in August 2011 to better analyze the water quality, water consumption rates with meteorological data. Scope includes services for 13 environmental stations: • Real-time monitoring services; • Regular site visit and maintenance; • Data collection; • Instrumentation calibration; • Replacement part and equipment; and • Collaborative monitoring services with NRA and CCUD METEOROLOGICAL STATIONS NATER OLMLITV STATIONS WATER LEVEL STATIONS 2 Project Schedule Corpus Chr'sti Capital Programs Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Monitoring Services Project Estimate: August 1, 2015 to July 31, 2016 AGENDA MEMORANDUM Future Item for the City Council Meeting of August 18, 2015 Action Item for the City Council Meeting of August 25, 2015 DATE: August 10, 2015 TO: Ronald L. Olson, City Manager THRU: Gustavo Gonzalez, P.E., Assistant City Manager, Public Works and Utilities GustavoGo@cctexas.com (361) 826-3897 FROM: Valerie H. Gray, P.E., Executive Director, Public Works ValerieG@cctexas.com (361) 826-3729 Mark Van Vleck, P.E., Executive Director, Utilities MarkVV@cctexas.com (361) 826-1874 Engineering Change Order No. 9 New Broadway Wastewater Treatment Plant CAPTION: Motion authorizing the City Manager or designee to execute Change Order No. 9 with Graham Construction Services, Inc. of Eagan, Minnesota in the amount of $668,515.36 for a total restated fee of $51,403,936.57 for the New Broadway Wastewater Treatment Plant. PURPOSE: The purpose of this agenda item is to obtain authority to execute Change Order No. 9 with Graham Construction Services, Inc. for the New Broadway Wastewater Treatment Plant. BACKGROUND AND FINDINGS: This is a Ratification for Change Order No. 9 that consists of various items the contractor was required to perform under field change order to avoid substantial delays and additional cost. Compensation to the contractor for the work performed is required under our contract. The table below presents a summary of work elements. Description Amount New Administration Building improvements included revisions to the fire suppression system, electrical conduit locations, drain line alterations, relocation of SCADA control system to Administration Building, and revisions to the parking areas. $212,037.59 Revisions to Emergency Generator and Automatic Transfer Switch for the communications and controls to improve functionality and operational control. Additional improvements included adding a stair case landing for safety, and additional coating to the SDB polymer containment. $151,296.11 Miscellaneous electrical revisions included lighting alterations, relocation of the blower disconnects, increased analog signals, and power supply to roll - up doors. Other revisions included additional tie-in for a 42 -inch diameter pipe with pipe fabrication and fittings, crane rental, shoring and trench box rentals, temporary effluent by-pass pumping from the new plant UV to the old plant headworks during initial start-up, and additional temporary electrical expenses. $305,181.66 Total $668,515.36 The original construction contract amount for the New Broadway Wastewater Treatment Plant project is $50,456,230. Original Contract Price Increase Change Orders 1 - 8 Change Order No. 9 $50,456,230.00 $279,191.21 $668,515.36 Change Orders 1-9 represent a 1.88% increase in the total construction contract cost. ALTERNATIVES: 1. Authorize the execution of the change order. 2. Do not authorize the execution of the change order. (Not Recommended) OTHER CONSIDERATIONS: Not applicable CONFORMITY TO CITY POLICY: Conforms to City Fiscal Policy EMERGENCY / NON -EMERGENCY: Non -Emergency DEPARTMENTAL CLEARANCES: Utilities Department FINANCIAL IMPACT: ['Operating ❑ Revenue ®Capital ❑ Not applicable Fiscal Year 2014-2015 Project to Date Expenditures Current Year Future Years TOTALS Line Item Budget $63,528,215.00 $10,021,675.00 $73,549,890.00 Encumbered / Expended Amount $63,528,215.00 $63,528,215.00 This Item $668,515.36 $668,515.36 Future Anticipated Expenditures This Project $8,846,575.64 $8,846,575.64 BALANCE $0.00 $506,584.00 $506,584.00 Fund(s): Wastewater CIP #1 This change order will result in the expenditure of an amount not to exceed $668,515.36. RECOMMENDATION: City Staff recommends approval of Change Order No. 9 with Graham Construction Services, Inc. of Eagan, Minnesota in the amount of $668,515.36 for a total restated fee of $51,403,936.57 for the New Broadway Wastewater Treatment Plant. LIST OF SUPPORTING DOCUMENTS: Project Budget Location Map Change Order No. 9 Presentation PROJECT BUDGET New Broadway Wastewater Treatment Plant PROJECT FUNDS AVAILABLE: Wastewater CIP $73,549,890 FUNDS REQUIRED: Construction New Broadway WWTP INCLUDES THIS CHANGE ORDER NO. 9 (Graham)* $51,403,937 Remaining Contingency $3,088,792 Construction Estimate Broadway Effluent Line Rehab (TBD) $2,873,000 Contigency (10%) $287,300 Final Project Cost for Resaca Lift Station Improvements $2,204,788 Engineer Fees for New Broadway: Engineer (Carollo Engineers)** $8,365,162 Engineer (Freese and Nichols)*** $1,837,273 Engineer (Govind Development)**** $497,700 Geotechnical, Foundation, & Pavement Testing (Rock Engineering) $51,595 Construction Materials Testing (Rock Engineering)***** $299,997 Tolunay-Wong $5,465 All Points Environmental $4,527 Maverick Engineering $21,269 Urban Engineering $24,900 Ventura $46,700 Arcadis $9,555 Jackson Walker $17,393 Lloyd, Gosselink, Blevins $123,773 Engineer Fees for Effluent Line Rehabilitation: Engineer (LNV, Inc.)****** $288,974 Engineer (Govind Development) $49,500 Geotechnical Testing (Rock Engineering) $4,900 Construction Materials Testing (Estimate) $10,000 Other: Right of Way Acquisition $24,907 Equipment $1,900 Reimbursements $1,500,000 TOTAL $73,043,306 ESTIMATED PROJECT BUDGET BALANCE $506,584 *Contract awarded on November 10, 2009 by Motion No. M2009-313 **Contract awarded on February 12, 2008 by Motion No. M2008-033 ***Contract awarded on February 12, 2008 by Motion No. M2008-034 ****Contract awarded on September 16, 2008 by Motion No. M2008-249 *****Contract awarded on November 10, 2009 by Motion No. M2009-315 ******Contract awarded on November 8, 2011 by Motion No. M2011-249 LOCATION MAP NOT TO SCALE New Broadway Wastewater Treatment Plant CITY COUNCIL EXHIBIT CITY OF CORPUS CHRISTI, TEXAS DEPARTMENT OF CAPITAL PROGRAMS PAGE: 1 OF 1 Date of Issuance: February 25, 2015 Change Order No. _9 REV. la Effective Date: Project: NBWWTP Owner: City of Corpus Cle1sti Owners Contract No.: 7293 contract: New Broadway Wastewater Treatment Plant Constriction Date of contract January 25, 2010 Contractor. Graham Construction Engineers Project No.: 7648C.20 The Contract Documents aro modified as follows upon execution of this Change Order: Description This Change Order Is issued to include various changes made to the work during the original contract and to be performed by Graham. The Change Order includes the contractors Change Directives and PCOs as listed In the attached spreadsheet. Attachments: (List documents supporting change): See attached Spreadsheet for contractor's Change Directives 12 and 15, PCOs 81, 84, 85, 86, 88, 89, 90A, 908, 91, 92, X1, X2, X3, X4, X5, X6, X7, X9, X10, X11. and X12 Including descriptions and amounts. Also attached are contractor's supporting documents. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $ 50,456,230.00 Original Contract Times: 0 X Calendar days Substantial completion (days or ): Ph 1: 840 Ph 2: 200 Ready for final payment (days Dein: Ph 1: 900 Ph 2: 280 lork n9 days (Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders Orders No._1 to No._8 No._1 to No. 8 Substantial completion (days): Ph 1: 159 Ph 2: -14 $ 279,191.21 Ready for final payment (days): Ph 1: 159 Ph 2: -14 Contract Price prior to this Change Order. Contract Times prior to this Change Order. $ 50,735,421.21 Substantial completion (days ori: Ph 1: 999 Ph 2: 188 Ready for final payment (days of ): Ph 1: 1059 Ph 2: 246 [Increase] [Decrease] of thls Change Order: [Increase] [Decrease] of this Change Order. Substantial completion (days can: Ph 1: NA Ph 2: NA Ready for final payment (days or): Ph 1: NA Ph 2: NA $ 888,515.36 Contract Price incorporating this Change Order: S 51.403,936.57 Contract Times with all approved Change Orders: Substantial completion (days or ett Ph 1: 999 Ph 2: 186 Ready for final payment (days orE2): Ph 1: 1059 Ph 2: 246 RECO M NDED: �% AC By. v--t!-�C-G I --Y / Erpiroer (Authorized Signature) Date: OA..---/ 4 -- Approved by Fng ACCE 77 Owner (Authorized Si ) Contractor (Authorized Signature) Dir(cEuri hztg" Dimers Date: Date:./ Date: EJCDC No. C-941 (2002 Edition) Prepared by the Engineers' Joint Contract Documents Committee and endorsed by she Associated General Co. actotsyjAmerica and the Construction Specifications Institute. /A5v 4249-042 550910 190130014249EXP 50910 flECEIVE MAY O 1 2015 Attachment to Change Order 9 Rev 1 Listing Applicable PCOs and Descriptions 02-24-15.xlsx Change Order Status Description Amount Paid to Date Remaining Status Area SS (SDB)-Add light fixture, relocate Change Directive 12 ladditional light fixture. $6,788.82 $0.00 $6,788.82 Carollo requested a Cost Proposal to add the following work to the contract in Area 55 (SDB). 1- Relocate one Tight in the area of the jib crane (Sheet 55 -M - 04, Section D). 2 -Provide an additional wall mounted light. PCM 44. Areas 22 and 56 -Seal Change Directive 15 ;top of filter room walls. $7,004.38 $0.00 $7,004.38 Carollo requested a Cost Proposal to add the following work to the contract in Areas 22 (ECR -1) and 56 (ECR -2). Provide 3M Brand Fire Barrier Sealant FireDam 150+ Caulk at the top of the filter room walls to close the air gap. PCM 45. Admin Bldg Steel PCO 81 Panels $16,021.65 $0.00 $16,021.65 This is regarding the steel panels for the Administration Building northeast stairway tower. Drawing 61-S-07 Section 19 calls for 20 GA. Galvalume R - Panel at the Admin Stair Tower roof. Specification 07411, 2.06 Metal Roof Panels specifies 22GA. Standing Seam panels. Carollo sub LNV advised Graham to use 22GA standing seam panels with a new screw pattern and addition of wall studs for attachment. RFI 246. PCO 84 Relocate ECR -1 Blower Disconnects $4,582.16 $0.00 $4,582.16 The CM team, contractor, and City Operations personnel met on site at ECR -1 to discuss the placement of the blower disconnects and equipment stands at ECR -1. The group agreed to relocate disconnects and equipment stands to the opposite side of each blower. PCM 84. PCO 85 UT Level Xdcr Analog Signal $6,063.57 $0.00 $6,063.57 The ultrasonic level sensors in the UV structure require a 24VDC power source to send an analog signal back to the controller. The 24 volt power was included on the conduit schedule but the analog signal was not. A two -wire shielded cable was added to the power supply for correct operation. PCO 86 Add Coating at SDB Polymer Containment $11,387.85 $0.00 $11,387.85 The drawings did not detail all locations for the protective coating in the polymer handling areas. The intent was for the coating to be under locations with possibility of polymer spills. Unistrut containment bars were also added to keep the polymer from getting to areas outside of the collection trench. I PCM 48 (PCO 88) Fire ;Suppression Coring @ PCO 88 Admin $29,361.20 $0.00 $29,361.20 Carollo requested a cost proposal to install a dry pipe fire suppression system in the garage area and identify impacts to the fire suppression system. The objective was to reduce ongoing maintenance issues for a wet pipe system in that environment. RFI 312. ECR 130 Inch Spool PCO 89 , Pieces $9,906.94 $0.00 $9,906.94 Purchase of spool pieces to install in the 30 inch air pipe at ECR 1 in lieu of expansions joints. Electrical reroute @ PCO 90A Admin Bldg $103,771.60 $0.00 $103,771.60 Move the electrical conduits in the parking area due to height restrictions. All identified altematives to this relocation have been eliminated as possibilities. Page 1 2/24/2015 Attachment to Change Order 9 Rev 1 Listing Applicable PCOs and Descriptions 02-24-15.xlsx Drain Line reroute and PCO 90B cores @ Admin Bldg $17,882.07 $0.00 $17,882.07 Drain line reroute to avoid conflict with fire suppression system. Carollo sub LNV requested a cost proposal for coring and rerouting of pipes to avoid conflict with the fire suppression system. RFI 301. 1excavator, PCO 91 42" Tie In $125,000.01 $0.00 $125,000.01 Graham started work but was requested to not complete it. Includes sunk costs to date for pipe fab and fittings, shoring and trench box rental, rental of excavation, rental of crane, etc. Change Directive 21. Motorized Overhead PCO 92 Doors SDB/HW $27,717.69 $0.00 $27,717.69 Power to the roll up doors at the SDB and the headworks was not included in the drawings. Carollo sub Mike Colwell reply gave routing and circuit connection instructions. RFI 385. ATS Mods in ECR -1 for PCO X1 Generator $55,000.23 $0.00 $55,000.23 This is for additional programming and modifications to the automatic transfer switch in ECR -1 to provide,greater exercising functionality. These changes were provided by Carollo sub Mike Colwell in the March/April 2014 time frame. Generator Switchgear PCO X2 Communications $15,000.14 $0.00 $15,000.14 This is to add additional communications in the generator/switchgear interface regarding parameters for auto switch over. In the March/April 2014 meetings on the generator changes related to PCO -X1, including Carollo sub Mike Colwell, it was determined this additional connection was required. ECR -1 Stair Landing PCO X3 Design $5,000.67 $0.00 $5,000.67 There was a mismatch between the NW stair final landing and the achievable drive elevation to meet drainage requirements. Carollo advised via email that a step be constructed using standard details. SCADA Programming PCO X4 Changes $55,000.28 $0.00 $55,000.28 Changes to the SCADA programming beyond those originally identified during the configuration meetings and witnessed FAT testing in December 2012 and January 2013. PCO X5 SCADA Relocation $15,000.50 $0.00 $15,000.50 Relocation of SCADA from the temporary location in the old plant to the Administration Building. Plant Power Cost PCO X6 during Construction $40,000.43 $0.00 $40,000.43 This is to cover energy costs during the operating phase of the construction. The owner is responsible for power costs for the start up and commissioning phases. Specification 01110 Section 1.08E. Admin Bldg Parking PCO X7 Fire Alarm $30,000.57 $0.00 $30,000.57 The RFI requested CAD drawings for the parking garage area as it was beyond the original scope and the fire marshal was requiring annunciators in the garage. Carollo said the system needed to conform to code requirements and was the responsibility of the fire system engineer. RFI 393. Page 2 2/24/2015 Attachment to Change Order 9 Rev 1 Listing Applicable PCOs and Descriptions 02-24-15.xlsx PCO X9 RAS Spool Mods $7,475.11 $0.00 $7,475.11 There was a bust in the coordinates of the pipe going from the Ameron to the pump station. This resulted in about a 6' change to the connecting pipe. Field discussions took place between Graham and Carollo at time of occurrence. PCO X10 SSS Pole Brackets $6,844.15 $0.00 $6,844.15 This is regarding the attachment of light standards on gratings. Carollo stated it would be covered in a change directive. RFI 372. PCO X11 ECR -1 Deck Drains $14,968.27 $0.00 $14,968.27 In response to standing rain water on the west deck of ECR -1, Carollo requested installation of deck drains with detailed instructions on how to install the drains. RFI 370. PCO X12 Baker PumpRental $58,737.07 $0.00 $58,737.07 This is for the temporary pumping of the effluent from the UV in the new plant to the inlet for the headworks at the old plant during initial startup. Totals $668,515.36 $0.00 $668,515.36 Page 3 2/24/2015 Change Directive 12 Area 55 (SDB)- Add light fixture, relocate Tight fixture. Carollo requested a Cost Proposal to add the following work to the contract in Area 55 (SDB). 1 - Relocate one Tight in the area of the jib crane (Sheet 55-M-04, Section D). 2 -Protide an additional wall mounted light. PCM 44. PROPOSED CONTRACT MODIFICATION 4055 International Plara,5ulte 200 • for Worth. Texas 76109 • 817.735-7300 • fax 817.7354491 Owner: City of Corpus Christi Contractor: Graham Construction Project Name: New Broadway WWTP Protect Engineer/CM: Carollo / Freese and Nichols PCM Title: Add and relocate light fixture in area 55 PCM Description: Date: 9/9/13 PCM No: 44 Ref: CD -12 On January 17, 2013, Carollo Engineers requested that Graham Construction provide a Cost Proposal to acid the following work to the contract in Area 55 (Sludge Dewatering Building): 1. Relocate the currently installed Tight in the location of the jib crane (Sheet 5S -M-04, Section D) to allow for future installation of the crane. The light should be moved to the left of the column (mounted on the wall) In line and same height with the column mounted light directly to the north. 2. Provide an additional wall mounted light to the right of the column (mounted on the wall) in line and same height with the column mounted light directly to the north. The Contractor's cost proposal has been reviewed by the CM Team and Owner. Reference the cost summary below and attached change directive for the details of the proposed change to the contract. Construction Manager's Request: - Provide a cost/time proposal for the work described in change directive number 12. By: Rene Aguilar Date: 1/17/13 Contractor's Response: - Reference attached change directive number 12 pricing breakdown. - Change in Contract Cost: ADD $6788.82 - Change In Contract Time: NO CHANGE IN CONTRACT TIME ltl COIv1M13Ni)Iil 13Y Adam Payne, CCM Construction Manager • S nature! APPROVED f1Y APPROVE!) BY John Crowell, P.E. Govind Nadkarni, P.E. Contractor ..- Owner ctetted / 0/3 9/1t9/1 Si nature Date Signature Date Carollo Program,Corpus Christi New Broadway WWTP Page 1 of 1 Change Directive # 12 Carollo Program Corpus Christi New Broadway WW1 -12 Area 55: Relocate & Add Light Fixture (Intermediate Level) Submitted : Submitted To: 02/19/2013 Carollo Cnglneere,City of Corpus Chrlsti,Colweti & Assoclates,Graham Construction,LNV Rovision Date: Status: Pending Priority: High Pending On Org: Graham Construction Created By: Carollo Engineers, Rene Aguilar Created: 01/17/2013 Design Clarification: Submitted By Rene Aguilar, Carollo Engineers (01/17/2013): The Contractor is directed to provide the following adjustments to the lighting fixtures within Area 65 Sludge Dewatering Building at the intermediate level only: 1. Currently have a light installed in the location of the Jib crane (Sheet 55.M-04, Section D) that will need to be relocated to for the Installation of the jlb crane. See revised installation location attached. 2. Relocate the above light to the left of the column (mounted on the wall) in line and same height with the column mounted tight directly to the north. See revised installation location attached. 3. Provide an additional wail mounted tight to the right of the column (mounted on the wall) In line and same height with the column mounted light directly to the north. See revised installation location attached. The Contractor is requested to provide a Cost Proposal for the above to the CM Team for review. Locations 17 -Sludge Dewatering Building References Specification # 16500 Lighting Published Drawing 11246.55•M-04 Published Files CD No 12- Area 55 Lights.pdf 1.2 MB Revised Sheet 55-E-05, locations of wall mounted lights in Area 55. https://ccnbwwtp.eadocsoftware.com/exportresult.htm?projectid=2&reporttype=document&... 6/6/2013 RAHAM August 22, 2013 Freese and Nichols. 945 Resaca Street Corpus Christi, TX 78401 Attention: Steve Eckersley, P.E. RE: New Broadway WWTP; Graham New Broadway response to Change Directive No. 12 Area 55 SDB Relocate and Add Light Fixture SDB intermediate level Mr. Steve Eckerstey P.E. Graham has been requested to provide an estimated cost to relocate one light fixture and to provide an additional tight circuit and fixture on the intermediate level of the Sludge Dewatering Building. Attached you will find the Graham CD -12 Area 55 Relocate and Add Light Fixture SDB intermediate level estimate along with the details of the Electrical Subcontractor estimate. The estimated cost for this change Is $6,788.82. Please contact me if you have any questions on this matter. Thank you. Sincerely, GRAHAM CONSTRUCTION SERVICES, INC. ev.,-,,& John Crowell P.E. Sr. Project Manager Site Office: 361-881-1279 Cell: 361-446-6430 CC: Greg Ritke, Graham Construction Services, Inc. Patrick Phelps, Graham Construction Services, Inc. Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1, Eagan, MN 55121 NOW 0roadway WWTp, Corpus Christi, TX CDI2•Area 55 Relocate - Add tight Fixture SDB intermediate level PCAs.O: RFP0: Chmtcc Deaerintion: CD 12 -Area SS Relocme •Add 1i $t Fixun SDB• Tax Rate: 3.23 � r tmrnucun.c o:ru Dmeriution Estimate Prcoaration r.,.. -T ra.<,w, C.s. Qty Dof M Avg crew Rate Taal !lours Labor Unit Hours hlateriul Uaa rrtce Equip Unit Price Subunit Price Tout Labor Payrol Taxes Ss Insurance Labor wfPT! Material Cost Equipment Cost Sob Cost Total Budc 0104165 1 HR 30.00 1.00 1.0000 50.00 50.00 50.00 530.00 512.00 54200 50.00 50.00 Coat t Revision: Forman 0104620 0 HR 75.00 0.00 1.0000 30.00 50.00 50.00 50.00 50.00 30.00 50.00 50.00 50.00 542.00 Site Scheduler 0104130 0 HR 37.50 0.00 1.0000 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 0105130 0 HR 40.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50,00 50.00 Subcontractor '9.10 0.00 50.00 50.00 30.00 50.00 30.00 50.00 S0,00 30.00 Costs 1 29.10 0.00 55.346,00 50.00 50.00 50.00 50.00 S0.00 55.346.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 55.346.00 30.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 30.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 30.00 50.00 50.00 30.00 50.00 50.00 50.00 29.10 0.00 30.00 50.00 50.00 50.00 30.00 S0.00 30.00 29.10 0.00 30.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 3128.00 SO 00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 Preto: 29.10 0.00 30.00 50.00 50.00 50.00 50.00 50.00 50.00 30.00 0197100 1 ca 29.10 0.00 50.00 50.00 50.00 S0.00 30.00 50.00 50.00 Sales Tae Connoralea- ' 29.10 0.00 30.00 50.00 50.00 50.00 50.00 30.00 50.00 on 50 '0.00 �:' _ _ Subtotal: - 0.00 .. .. �. .-. _ - ., .. _. -.. - - .�'� ►•^...rs6zoo-.T-50 00 - '30.00 55a46.44 53.35E.00 ._ .. 50.00 Safe:: 0151501 51.05 52.63 52. 52.6363 (Small tools 0152990 Consumables 015290; 55.25 55.25 50.00 Snhnal:- - "`.. - - - - - 4, - .. --. • .. -_ - .:. ?s; X.a - -.. : -,f;Sliliff ;Si7r5T2.00.._• 7 -.:511.33. _1150:00 -SS.346.00 .,SS35'6.93 (Subtrade Bond 0174400 5301.90 3301.90 Performance & Pavmtent bond 0174350 S40.29 54019 Builder.. Rit; 0175100 552.07 552.07 General Liability Insurance 0175220 513,36 SIS.56 Subtotal. .. . .. ......,.. • ,. .. • • - .. -.. -..+. -Is .:Gri56200. . -.. a 5921.75 .'50.00' S5,346.00 ' 56309.75' Overhead & Profit 0192310 5411.86 5411.36 Texas Franchise Tax 0176000 547.22 36722 . TOTAL'- ..•`: -. - • :- .: _.. _.•.-^•:: - ,7.-. .•. s,o 54200 S7,400.62! 5040 55.3+600 S6TER82 Change Order Request LLS KSTEIECTRIC C.O.R. # 180018-0019 G.C. # Date: 6/27/2013 Project Name: 180018 Broadway WWTP Project #: 180018 To: Graham Construction Services, Inc. Attn: Kevin Riley 2995 Lone Oak Circle, Suite 1 Eagan , Mn 55121 From: KST Electric KST User 2411 Rand Morgan Road Corpus Christi, TX 78410 Phone: (651) 687-0648 Fax: (651) 687-0947 Phone: (361) 248-4901 Fax: (361) 248-4906 We hereby propose to make the following changes: Change Directive #12 This price Is for change directive #12. Please note the 4 to 5 week lead time for additional fixture. Exclusions: overtime, paint, taxes, existing conditions of work area, concrete & CMU cut/core/patch. Change Order Price Original Contract Amount This price Is good for 5 days. If conditions change, this price is void. We are requesting a time extension of 42 clays in conjunction with this change. KST User 6/27/2013 Author Date Sent $5,346.00 $6,480,000.00 El Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under sante terms and conditions as specified in original contract unless otherwise specified. Authorized Signature Dale of Acceptance Page 1 of 1 Kt7:___JS K8t ELCpTn1O, LTD KST ELECTRIC a subsidiary of Rosendin ErosIric CHANGE ORDER SUMMARY SHEET Projeci Name: Broadway WMT' Change Description: Change Directive //12 KST Change No.: MATERIAL/QUOTES: Material Total: Material From T&M Recap Sheet: Total Quotes: Total Freight: SUBTOTAL: Date: Taxable: No Amount Op Rate Extension Subtotals & Totals $1,628.18 X 1.0 $1,628,18 $0.00 X 1.0 $0.00 $0.00 X 1.0 $0.00 50.00 X 1.0 $0.00 $1,628.18 LABOR: Straight -lime Labor: 63.00 X $35.02 $2,206.26 Overtime Labor @ time & one half: 0.00 X $57.31 $0.00 Double Time Labor: 0.00 X $74.50 $0.00 Instrumentation Slraight Time Labor: 0.00 X $75.00 $0.00 Total Manhours: 63.00 Labor from Time and Material Sheets: n o(Ws & labor Ext from aradiment 0.00 $0.00 General Foreman Straight -time Labor (10% of Man Hrs): 63.00 6.30 General Foreman Slraight-time Labor: 6.30 X $57.44 $361.87 General Foreman Overtime Labor (10% of Man Hrs): 0.00 0.00 General Foreman Overtime Labor © lime & one half: 0.00 X $79.78 $0.00 General Foreman Double Time Labor (10% of Man Hrs): 0.00 0.00 General Foreman Double Time Labor: 0.00 X $102.12 $0.00 Estimating Time: 0.00 X $71.87 $0.00 Mal. Proc. & Handle (5% of Labor Cost): 2,568.13 X 5.00% $128.41 Update As -Built Dwg's: 1.00 X $59.86 559.86 SUBTOTAL: 52,756.40 52,756.40 DIRECT JOB EXP: Consumables/Expendable Tools (6% of Mat.): 51 ,628.18 X 3.00% $48.85 Drawing Reproduction and or BIM : 50.00 X 1.0 50.00 Safely @ $0.50/MH: 69.30 X 50.50 534.65 Equipment: 50.00 X 1.0 50.00 Project Mngmt: 5% of Labor: 2,756.40 X 0% 50.00 Total Subcontractors Quotes: 50.00 X 1.0 50.00 SUBTOTAL Direct Job Exp: $83.50 $83.50 Credit: $0.00 X 1.0 50.00 50.00 MateriatLabor/DJEJCredit SUBTOTAL: $4,468.07 Warranty: $4,468.07 X 0% 50.00 50.00 SUBTOTAL: $4,468.07 Material Sales Tax @ 8.25% if Project is Taxable: 51,628.18 X 0.00% 50.00 50.00 Liability/Builders Risk: $4,468.07 X 2% $89.36 589.36 SUBTOTAL: $4,557.44 MARK-UPS: Overhead/Profit @ 15% 54,557.44 X 15% 5683.62 5683.62 SUBTOTAL: 55,241.05 Total Subcontract Values: 50.00 X 1 50.00 50.00 Overhead/Profit for Subcontract @ % X 15% 50.00 50.00 55,241.05 SUBTOTAL: Bond Premium: CHANGE ORDER TOTAL: 50.00 55,241.05 X 2.0% 5104.62 5104.82 1 $5,345.87 j Description Quant Trade Price Ur Net Price Labor Unit Total Material Total Hours 1 6"x4"x4" HINGED COVER NEMA 1 1 22.07 E 22.07 1.5 E 22.07 2.63 2 3/4" FORM 9 ALUMINUM LB CONDULET 2 13.44 E 13.44 0.95 E 26.88 3.32 3 3/4" FORM 9 ALUMINUM T CONDULET 1 17.08 E 17.08 1.5 E 17.08 2.63 4 3/4" CLAMP BACK 10 138.52 C 138.52 45 C 13.85 7.88 5 3/4" GRC 1-H STEEL STRAP 10 31.34 C 31.34 6 C 3.13 1.05 6 3/4" MALE UNION 2 19.74 E 19.74 0.7S E 39.48 2.63 7 3/4" ARC (AL) 70 277.27 C 277.27 8.2 C 194.09 10.05 8 3/4" ARC MYERS HUB 2 575.24 C 575.24 30 C 11.5 1.05 9 1/4" SS HEX NUT 25 39 C 39 0 C 9.75 0 10 1/4" SS FLAT WASHER 25 35 C 35 0 C 8.75 0 11 1/4"x2-1/4" SS WEDGE ANCHOR 25 306.81 C 306.81 24 C 76.7 10.5 12 #12 THHN/THWN SOLID (30' EA RED, WHITE, GREEN) 90 261.48 M 261,48 9 M 23.5332 0.81 13 1112/3C THHN TRAY CABLE 50 1.041 E 1.041 31.5 M 52.05 1.575 14 81.1 YELLOW WIRE CONN 10 13.93 C 13.93 0 C 1.39 0 15 t114/12C TRAY CABLE 30 2.884 E 2.884 21 M 86.52 0.63 16 U2 FIXTURE "CROUSE -HINDS" (VMV7L2TW70F/UNV) 1 1041.41 E 1041.41 3.13 E 1041.41 3.13 17 RELOCATE LIGHT 2 0 E 0 3.13 E 0 3.13 18 Misc. Rework 2 0 E 0 6 E 0 12 TOTAL: 1628.1832 63.015 To: KST ELECTRIC/CCTX-ELE CCTX/ELE P.O. BOX 49055 SAN JOSE CA 95161 Attn: DEREK DOYLE Phone: Fax: Email: 1402 LAREDO STREET CORPUS CHRISTI TX 78401.3138 Phone: 381-886-4123 Fox: 361.880.4199 Date: ProJ Name: GB Quote #: Valid From: Valid To: Contact: Email: 06/12/2013 "U2" FIXTURE 218017650 08/12/2013 07/12/2013 WILLIAM NAUGLE william.naugle@graybar.com Proposal We Appreciate Your Request end Take Pleasure In Responding As Follows Item Quantity Supplier Catalog Nbr Description Price Unit Ext.Prtce too 1 EA CROUSE -HINDS VMV6L2TWDM2IUN LT LED VMV5L 3/4 $1,041.41 1 V 1 IN WALL VAC GB Part U: 26403993 UPC #: 66227623748 $1,041.41 Total in USD (Tax not included): $1,041.41 F 0 B: 4 WORKING WEEK LEAD TIME Tl�s °putpment and essodated rrataoatton domes may bo Clawed for o low monthly patient through Graybar Mendel Sorokin (suttat to uodtt spprovir). For moo information cot, 1.800.241.7408 to week svhh o lossing spsdsrst. To loam more about Graybor. visit our website at www.graybor.com 24 -Hour Emorgonoy Phonotl: 1.800•GRAYBAR Subject to Ms standard earns e d conditions act f«ttt to liar document. Viten otherwise notcd.tretphe turns no EOM. dNpptng point peepefd and bri. Undoes noted taro estimated ship dot° wU be determined of tho tint* of odor phonnent. Page 1 of 2 Change Directive 15 Areas 22 and 56 -Seal top of filter room walls. Carollo requested a Cost Proposal to add the following work to the contract in Areas 22 (ECR -1) and 56 (ECR -2). Provide 3M Brand Fire Barrier Sealant FireDam 150+ Caulk at the top of the filter room walls to close the air gap. PCM 45. PROPOSED CONTRACT MODIFICATION FREESE 1 4055 International Plaza, Sulks 200 • fort Worth, Texas 76109 • 817.735-7300 • fax 817-735.7491 Owner: City of Corpus Christi Contractor: Graham Construction Protect Name: New Broadway WWTP Project Engineer/CM: Carollo / Freese and Nichols PCM Title: Seal voids between the top of the filter walls and the roof deck in areas 22 and 56 PCM Description: On June 11, 2013, Carollo Engineers requested that Graham Construction provide a Cost Proposal to add the following work to the contract in Areas 22 and 56: Date: 9/9/13 PCM No: 45 Ref: CD -15 1. Provide 3M Brand Fire Barrier Sealant FireDam 150+ Caulk at the top of the filter walls between the underside of the roof decking and the top of the CMU walls to close the open gap and prevent air from passing through and bypassing the wall filters. Provide sealant as needed to seal the gaps (seal one side or both sides as needed). 2. Use other 3M Brand Fl re Barrier Sealant FireDam 150+ products to seal the gaps if larger voids are present as needed to prevent air leaks as Intended. 3. Install 3M Brand Fire Barrier Sealant FireDam 150+ Caulk in accordance with the provided Specification No. 07840. The Contractor's cost proposal has been reviewed by the CM Team and Owner. Reference the cost summary below and attached change directive for the details of the proposed change to the contract. Construction Manager's Request: Provide a cost/time proposal for the work described in change directive number 15. By: Rene Aguilar Date:6/11/13 Contractor's Response: - Reference attached change directive number 15 pricing breakdown. Change in Contract Cost: ADD $7,004.38 Change in Contract Time: NO CHANGE IN CONTRACT TIME RECOMMENDED BY APPROVED BY APPROVED BY Adam Payne, CCM John Crowell, P.E. Govind Nadkarni, P.E. Construction Manager ontractor f Owner (1-5 gt naturE Date :nature Date Signature Date t 8,14i /.7 Carollo Program,Corpus Christi New Broadway WWTP Change Directive # 16 Carolto Program Corpus Christi New Broadway WWiI P C CaliwAnot Page 1 of 1 Seal Top of Filter Walls in Area 22 and Area 66 Submitted : Submitted To: Revision Date: Status: Priority: 06/11/2013 Eng n em ars FrCarollo ese 8 Nichols Pending Low Created By: Created: Carollo Engineers, Rene Aguilar 06/10/2013 Design Clarification: Submitted by Rene Aguilar, Carollo Engineers (08/10/2013): The Contractor is requested to provide the following installation of seating material at the tops of the filter wails of Area 22 and Area 66 Filter Rooms as noted: 1. Provide 3M Brand Fire Barrier Sealant FireDam 150+ Caulk at the top of the filter wails between the underside of the roof decking and the top of the cmu walls as shown in the attachments to close the open gap and prevent air from passing through and bypassing the wall filters. Provide sealant as needed to seal the gaps (seal one side or both sides as needed). 2. Use other 3M Brand Fire Barrier Sealant FireDam 150+ products to seal the gaps if larger voids are present as needed to prevent air leaks as intended. 3. Install 3M Brand Fire Barrier Sealant FireDam 150+ Caulk In accordance with the provided Specification No. 07840 as attached. 4. Contractor to provide cost and time impacts to the CM Team for review and discussion prior to proceeding with the installation. Locations 10-Switchgear/ECR-1/Aeration Basin/Blower Building 18-ECR-2/Aerated Sludge Basin/Blower Building References Specification # 07020 Interior Joint Sealants Published (Reference Only) Drawing 11170-22-S-01 See revised attachment Published Drawing # 250-58-S-01 See revised attachment Published Flies 07840 - Firestopping rev 1.pdf CD 15 Area 22.pdf CD 16 Area 56.pdf 20.00 KB Caulking material Specification No. 07840. 593.93 KB Area 22 Filter Wall Seal Locations. 413.28 KB Area 56 Filter Wall Seal Locations. https:llccnbwwtp.eadocsoftware.com/exportresult.htm?projectid=2&reporttype—document&docu... 8/19/2013 SECTION 07840 FIRESTOPPING FART 1 - GENERAI, 1.01 SECTION INCLUDES A. Fireproof firestopping and flresafing materials and accessories. 1.02 RELATED SECTIONS A. See construction drawings B. Section 07815 — Sprayed -on Fireproofing 1.03 REFERENCES STANDARDS (Latest Edition) A. ASTM E84 - Test Method for Surface Burning Characteristics of Building Materials. B. ASTM E119 - Method for Fire Tests of Building Construction and Materials. C. ASTM E814 - Test Method of Fire Tests of Through -Penetration Firestops. 1.04 PERFORMANCE REQUIREMENTS A. Fireproofing Materials: ASTM El 19 and ASTM E814 to achieve a fire rating as noted. 1.05 DEFINITIONS A. Firestopping: A material, or combination of materials, to retain the integrity of time -rated construction by maintaining an effective barrier against the spread of flame, smoke, and gases. It shall be used in specific locations as follows: 1. Duct, cable, conduit, and piping penetrations through floor slab and through time -rated partitions or fire walls. 2. Openings between floor slabs and curtain wails, including inside hollow curtain walls at the floor slab. 3. Penetrations of vertical service shafts. 4. Openings and penetrations in time -related partitions or fire walls containing fire doors. 5. Locations where specifically shown on the Drawings or where specified in Schedule of this Section. 1.06 SUBMITTALS A. Product Data: Provide data on product characteristics, performance and limitation criteria. B. Manufacturer's Installation Instructions: Indicate preparation and installation instructions. C. Manufacturer's Certificate: Certify that products meet or exceed specified requirements. 1.07 QUALITY ASSURANCE A. Manufacturer Qualifications: Company specializing In manufacturing the products specified in this Section with minimum three years experience. B. Installer Qualifications: Company specializing in performing the work of this Section with minimum 3 years experience and approved by manufacturer. 07840-1 1.08 REGULATORY REQUIREMENTS A. Conform to applicable code for fire resistance ratings and surface burning characteristics. B. Provide certificate of compliance from authority having jurisdiction indicating approval of combustibility. 1.09 ENVIRONMENTAL REQUIREMENTS A. Do not apply materials when temperature of substrate material and ambient air is below 60 degrees F. B. Maintain this minimum temperature before, during, and for 3 days after Installation of materials. C. Provide ventilation In areas to receive solvent cured materials. 1.10 SEQUENCING A. Sequence Work to permit firestopping materials to be Installed after adjacent and surrounding work is complete. 1.11 WARRANTY A. Correct defective Work within a two-year period after Date of Substantial Completion. 1. include coverage for fireproofing to remain free from cracking, checking, dusting, flaking, spelling, separation, and blistering. 2. Reinstall or repair failures that occur within warranty period. PART 2 - PRODUCTS 2.01 MANUFACTURERS A. 3M Contractor Products, Product: Firestopping Materials. B. Substitutions: Under Special Provisions requirements. 2.02 MATERIALS A. Firestopping Material shall constitute on or more of the following products, or equal: 1. 3M Brand Fire Barrier Sealant FD 150+ Caulk. 8. Other Requirements 1. Durability and Longevity: Permanent. 2. Side Effects During Installation: Non-toxic. 3. Long Term Side Effects: None.• C. Primer: Type recommended by firestopping manufacturer for specific substrate surfaces. 2.03 ACCESSORIES A. Dam Material: As Instructed by manufacturer. B. Retainers: As instructed by manufacturer. PART 3 - EXECUTION 3.01 EXAMINATION A. Verify site conditions. 07840- 2 B. Verify that openings are ready to receive the Work of this Section. 3.02 PREPARATION A. Clean substrate surfaces of dirt, dust, grease, oil, loose material, or other matter which may affect bond of firestopping material. B. Remove incompatible materials which affect bond. C. Install backing materials to arrest liquid material leakage. 3.03 APPLICATION A. Apply primer and materials in accordance with manufacturer's Instructions. B. Apply firestopping material in sufficient thickness to achieve rating to uniform density and texture. C. Install material at walls or partition openings which contain penetrating sleeves, piping, ductwork, conduit and other Items requiring firestopping. 1. Remove dam material after firestopping material has cured. 3.04 CLEANING A. Clean Work under Special Provisions requirements. B. Clean adjacent surfaces of firestopping materials. 3.05 PROTECTION OF FINISHED WORK A. Protect finished work. B. Protect adjacent surfaces from damage by material Installation. 3.06 FIELD QUALITY CONTROL A. Examine firestopped areas to ensure proper installation prior to concealing or enclosing firestopped areas. B. Areas of work shall remain accessible until Inspection (and approval) by the applicable code authorities. 3.07 SCHEDULES A. Location: All — 2 hours END OF SECTION 07840- 3 (GRAHAM August 21, 2013 Freese and Nichols. 945 Resaca Street Corpus Christi, TX 78401 Attention: Steve Eckersley, P.E. RE: New Broadway WWTP; Graham New Broadway response to Change Directive No. 15 Seal Top of Filter Walls in Area 22 and Area 56 Mr. Steve Eckersley P,E. Graham has been requested to provide an estimated cost to Seal Top of Filter Walls in Area 22 ECR1 and Area 56 ECR2. Attached you will find the Graham CD -15 Seal Top of Filter Walls in Area 22 and Area 56 estimate. The estimated cost for this change is $7,004.38. Please contact me if you have any questions on this matter. Thank you. Sincerely, GRAHAM CONSTRUCTION SERVICES, INC. John Crowell P.E. Sr. Project Manager Site Office: 361-881-1279 Cell: 361-446-6430 CC: Greg Ritke, Graham Construction Services, Inc. Patrick Phelps, Graham Construction Services, Inc. Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1, Eagan, MN 55121 New Broadway WWTP. Corpus Cltri3li. TX CD• 15 Seal Top of Filter Walls in Arca 22 and Area 55 Estimate PCMS: RFP: Chance Description: SealToo of Filter Walls in Area 22 and Ares 55 Tax Rate: 8..25% Description t....••• ••T r,,,,_„ e.+e Oty Uof M An crew Rate Total Hours Labor Unit Hours Material Usk Price Equip U.4tPrim Sob Unit Price Total Labor 1•ayrol Ta:es & Insurance Labor w/PT1 Material Cost Equipment Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 50.00 50.00 530.00 512.00 542.00 50.00 50.00 50.00 542.00 Otuicet Revisions 0104620 0 HR 75.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Forman 0104130 30 HR 37.50 30.00 1.0000 50.00 50.00 50.00 51.125.00 5450.00 51.575.00 50.00 50.00 50.00 51,575.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 50.00 50.00 1 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.1D 0.00 1 50.00 50.00 50,00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 S0.D0 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50,00 Ara 22 ECRI 3 man crew 3 29.10 30.00 5573.00 5349.20 51 222.20 50.00 50.00 50.00 51222.20 29.10 0.00 50.00 50.001 50.00 50.00 50.00 50.00 50.00 Area 56 ECR2 3 man crew 3 29.10 30.00 5573.00 5349.20 51.222.20 50.00 50.00 50.00 51.22210 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 3M FiroSton 150+/ tiller met! 1 29.10 0.00 51.000.00 50.00 50.00 50.00 51.000.00 50.00 50.001 51.000.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 1 50.00 29.101 0.00 5125.00 S0.00 50.00 50.00 50.00 50.001 50.001 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.001 50.001 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 Freicht: 0197100 1 ea 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Sa1ee Taxon Consumables: SO 0.00 .. - - 50.00 50.00 0.00 • Sohttital: • - 91.00 ... .. . ' ... . .:... F. . .' .. ` 54.061.40.1 - 51.000.00 _ - .50.00 • '- 50:00 1 -55,061.40 50.00 Safety 0151001 5101.54 5101.54 Small tools 0152990 1 5253.84 5233.84 Consumables 0152903 5507.68 5307.68 50.00 Schots:: _ - - .. .- - .- ' 54:06t.401-"- ' .S1.863.05 . • 50.00" -•• ' 50.00 1 • 55924.45 ISttbtrade Bond 0174400 50.00 50.00 Performance & Povment Bond 0174350 533.51 538.51 Builders Risk 0175100 S49.77 519.77 General Liability Insurance 1 01752201 517.74 517.74 Subtotals .. - .. - - . 54.061.40 _ .. • 51.969.06 - • 50.00 • _. 50.00 - .56,030.46 Overhead & Profit 0192310 5904.57 5904.57 Texas Franchise 7 r 0176000 569.35 569.35 TOTAL: - .. - .. . - .- - - - ..• S4.061.40.1- . - 52.942.98. • 59.00: - ' 50.00 .. -57.00430 PCO 81 Administration Building Steel Panels This is regarding the steel panels for the Administration Building northeast stairway tower. Drawing 61- S-07 Section 19 calls for 20 GA. Gaivalume R -Panel at the Admin Stair Tower roof. Specification 07411, 2.06 Metal Roof Panels specifies 22GA. Standing Seam panels. Carollo sub LNV advised Graham to use 22GA standing seam panels with a new screw pattern and addition of wall studs for attachment. RFI 246. New Broadway WWTP, Corpus Christi, TX PCO' PCMt: RFP#: Chance De cripiion: Tax Rate: Consumables 8.25% Description r......- 1' r..nr,enCede Qtv Uof M Avg crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Price Sub unit Price Total Labor Payrol Taxes S Insurance Labor w/PTI Material Cost Equipmen t Cost Sub Cost Total Cost Estimate Preparation 0104165 2 HR 30.00 2.00 1.0000 50.00 50.00 50.00 S60.00 524.00 584.00 S0.00 50.00 50.00 534.00 Budect Revisions 0104620 2 HR 75.00 - 2.00 1.0000 S0.00 50.00 50.00 S150.00 560.00 5210.00 50.00 S0.00 50.00 5210.00 Foran 0104130 2 HR 37.50 2.00 1.0000 50.00 50.00 50.00 S75.00 S30.00 5105.00 50.00 50.00 50.00 5105.00 Site Scheduler 0105130 l HR 40.00 1.00 1.0000 50.00 I 50.00 50.00 540.00 516.00 556.00 50.00 50.00 50.00 556.00 29.10 0.00 50.00 50.00 50.00 I 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 Stair Tower -Porch Roof structural steel mods 1 29.10 0.00 56.555,00 50.00 50.00 50.00 50,00 S0.00 56.555.00 56.555.00 16in vs 36in Panel install 1 29.10 0.00 53,656.25 S0.00 50.00 50.00 50.00 S0.00 53.656.25 53.656.25 Rc-m; incering and redesign mods toshop dwcs 1 29.10 0.00 52.000.00 50.00 50.00 50.00 S0.00 50.00 52.000.00 52.000.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Frcichr. 0197100 1 ca 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 Sales Tax on Consumables: SO 0.00 S0.00 50.00 0.00 Subtotal: 7.00 ' S455.00 50.00 50.00 512211.25 512,666.25 50.00 Safety 0151801 511.38 511.35 Small tools 0152990 525.44 528.44 Consumables 0152903 556.85 556.35 S0.00 Subtotal: 5455.00 596.69 50.00 51221125 S12.762.94 Subtradc Bond 0174400 51.831.69 SI.S31.69 Pcrfonnance & Payment Bond 0174350 594.57 594.87 Builders Risk 0175100 S122.59 S122.59 General Liability Insurance 0175220 543,70 5543,70 Subtotal: 5455.00 52.189.53 50.00 512.211.25 514,555.78 Overhead & Profit 0192310 S1,007.24 51.007,24 Teas Franchise Tax 0176000 5158.63 5153.63 TOTAL: 5455.00 53355.40 50.00 512211.25 516.021.65 McNiel Roofing & Sheet metal, Inc. dba McStill Construction P.O. Box 33313 San Antonio, Texas 78265 210-653-4636 fax 210-653-4087 July 2, 2013 Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1 Eagan, MN 55121 Ref: NBWWTP 945 Resaca Street Corpus Christi, Texas 78401 ADDITION TO CONTRACT Redesign for modification to support structure on the Stair Tower and Porch Roof on side of building. Quantity Description Amount 1180 ft Hat Channel $1,950.00 Labor 36 Crew Hours $2,340.00 80 ft 2x12 and fasten $304.00 Labor 10 Crew Hours $650.00 SUBTOTAL $5,244.00 OVERHEAD (15%) $786.60 PROFIT (10%) $524.40 TOTAL $6,555.00 McNiel Roofing & Sheet metal, Inc. dba McStill Construction P.O. Box 33313 San Antonio, Texas 78265 210-653-4636 fax 210-653-4087 July 2, 2013 Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1 Eagan, MN 55121 Ref: NBWWTP 945 Resaca Street Corpus Christi, Texas 78401 ADDITION TO CONTRACT Additional labor to install 16" Panel in lieu of 36" Panel. Quantity Description Amount Labor 45 Crew Hours $2,925.00 TOTAL $3,656.25 SUBTOTAL $2,925.00 OVERHEAD (15%) $438.75 PROFIT (10%) $292.50 TOTAL $3,656.25 McNiel Roofing & Sheet metal, Inc. dba McStill Construction P.O. Box 33313 San Antonio, Texas 78265 210-653-4636 fax 210-653-4087 July 2, 2013 Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1 Eagan, MN 55121 Ref: NBWWTP 945 Resaca Street Corpus Christi, Texas 78401 ADDITION TO CONTRACT Re -Engineering and Shop Drawings for the redesign for modifications to support structure. SUBTOTAL $2,000.00 TOTAL $2,000.00 PCO 84 Relocate ECR -1 Blower Disconnects The CM team, contractor, and City Operations personnel met on site at ECR -1 to discuss the placement of the blower disconnects and equipment stands at ECR -1. The group agreed to relocate disconnects and equipment stands to the opposite side of each blower. PCM 84. PROPOSED CONTRACT MODIFICATION •109i Inte?roational i'la:A •,Uit' 1110 F.nttV t11 itae• 1l1P. . 111714'. 7300 • f.. 711.1 /3.7i'•1 Owner: Contractor: Project Name: Engineer/CM: PCM Title: PCM Description: City of Corpus Christi Graham Construction Date: 9/9/13 PCM No: 47 New Broadway WWTP Project Ref: PCO -84 Carollo / Freese and Nichols Purchase of two air piping restrained couplings The CM team, Contractor and City Operations personnel met onsite in ECR1 to discuss the planned placement of the blower disconnects and equipment stands. As a result of the discussion, the group agreed to relocate the disconnects and equipment stands to the opposite side of each blower. The Contractor's cost proposal for the work described above has been reviewed by the CM Team and Owner. Reference the cost summary below and attached PCO -84 detailing the additional cost. Construction Manager's Request: - Provide a cost time proposal for the work detailed above. By: Adam Payne Date: 10/10/13 Contractor's Response: Reference attached PCO -84. Change in Contract Cost: ADD $4,582.16 Change In Contract Time: NO CHANGE IN CONTRACT TIME RECOMMENDED BY `rAdam Payne, CCM Construction Manager Signature { �v/3/ /3 Date APPROVED BY John Crowell, P.E. Co; tractor Date APPROVED BY Govind Nadkarni, P.E. Owner 12GP. Signature e— Date opt/ 13 New Broadway \V1.VTY, Corpus Christi. TX PCO 54 Relocate Disconnects and Equipment Stands Blower in ECR -1 PC,v14: MT/0 Change Description: To:: Ratc; S.25�a Description Est Mune Preparation t..... r ru.cm., 0.0. ON Uol hl Av:crcw Rate Total Hours Labor Unit Hours Material Unit Peke Equip Unit rrta Sub Un4 Prue Total Labor l'avrol Taxes& Insurance L.bor w/PTI :latcri;d Cost Equipmcn t Cost Sub Cost Bucket Revisions 0104165 1 HR I 30.00 I 1.00 1.0000 ( 50.00 50.00 50.00 530.00 512.00 542.00 50.00 50.00 50.00 Total Cost Pennon 0104620 1 HR 75.00 1.00 1.0000 50.03 50.00 50.00 575.00 530.00 5105.00 50.00 50.00 50.00 342.00 Si1c Scheduler 0144130 4 HR 37.50 4.00 1.0000 50.00 00.00 50.00 SI50.00 560.001 5210.00 50.00 50.00 50.00 5105.00 0105130 0 HR 1 40.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 5210.00 1 29.10 0.00 50.00 50.00 50.00 50.00 50,001 50.00 50.00 Relocate 29.10 0.00 50.00 5000 50.00 50.00 50.00 150.00 00.00 50.00 Disconnects& Equip Stands 1 lo1 29.10 0.00 53134.00 50.00 50.00 50.00 50.00 S0.00 53.234,00 29.10 0.00 50.00 S0.00 50.00 50.00 1 50.00 53234.00 I 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0 0.00 53.00 50.00 50.00 50.00 50.00 50 00 S0.00 50.00 29.10 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 1 50.00 50.00 50.00 29.10 0.00 1 50.001 50.00 50.00 50.00 50,00 50,00 50.00 50.00 50.00 29.10 0.00 1 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 I 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.001 50.00 50.00 $0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.001 50.00 50.00 50.00 50.00 50.00 29.10 0.001 50.00 50.00 50.00 50.00 50.00 50.001 50.00 1 0197100 ca 29.10 29.10 0,001 0.00 50.00 50.00 50.001 50.001 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Sales Tax on Consumables: Subtotal: I SO 000 0.00 53.00 50.00 6.00 5357.001 50.00 30.00 53,234.00 Salelt 5;3.591.00 Small 0151501 55.93 50.90 tools Consumables I0152990 522.31 50.93 I0152903 544.63 1 522.31 544.63 5357.00 575.36 1 50.00 53,234.00 50.00 Sublradc Bond 53,666.56 Perform& Pavnunt 0174400 5155.10 mcc Band Builders Risk0175100 0174350 0175220 _ 526.99 �I 534.339 5455.10 526.99 534.SS General Liability Insurance 513.43 Subtotal: 512.43 i 5357.00 1 5635.26 50.00 53.234,00 54.226.26 Overhead & Profit 101923101 5310.54 Texas Franchise 1 5310.54 Tax I D176000 545.37 545.37 TOTAL. 5357.00 5991.161 50.00 33.234.00 54.502.16 PCO 8S UT Level Transducer Analog Signal The ultrasonic level sensors in the UV structure require a 24VDC power source to send an analog signal back to the controller. The 24 volt power was included on the conduit schedule but the analog signal was not. A two -wire shielded cable was added to the power supply for correct operation. (GRAHAM October 30, 2013 Freese and Nichols. 945 Resaca Street Corpus Christi, TX 78401 Attention: Steve Eckersley, P.E. RE: New Broadway WWTP; Graham New Broadway request for Direct/Indirect Costs Mr. Steve Eckersley P.E. In accordance with the requirements of General Conditions Article 10, Graham Construction Services is providing written notification of a cost and time impact associated with the requirement for additional electrical wiring not shown on the engineering drawings. The ultrasonic level sensors in the UV structure (BRD-SEF-LIT13, 23, 33) require a 24VDC power source and send an analog signal back to the controller proportional to the water level in the channel. The 24 volt power was included on the conduit schedule (Conduits 13101, 13102, 13103), but the analog signal was not. A two -wire shielded cable is needed in addition to the power supply in order for correct operation. The initial GC/Subcontractor estimate for this work is approximately $6,063.57 for this additional work. We will advise Freese and Nichols, regarding the actual impact costs once they are known. Graham will request to be reimbursed for all direct cost due to this change. Please contact me if you have any questions on this matter. Thank you. Sincerely, GRAHAM CONSTRUCTION SERVICES, INC. John Crowell P.E. Sr. Project Manager Site Office: 361-881-1279 Cell: 361-446-6430 CC: Greg Ritke, Graham Construction Services, Inc. Patrick Phelps, Graham Construction Services, Inc. Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1, Eagan, MN 55121 New Broadway VONT?, Corpus Christi, TX PCO# 85 UT Transducers level sensors-analog signal cable PC51 RFP#: Chance Description: Tac Rate: 825% Description r..» -T ruection c.,tr Oty Uor M Avg crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Price Sub Una Price Total Labor Payrol Taxes & Insurance Labor w/PTI Material Cost Equipmcn t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 50.00 50.00 530.00 512.00 542.00 50.00 S0.00 50.00 S42.00 Budget Revisions 0104620 1 HR 75.00 1.00 1.0000) 50.00 S0.00 50.00 575.00 S30.00 5105.00 50.00 50.00 50.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 50.00 50.00 50.00 5150.00 560.00 5210.00 50.00 50.00 50.00 5210.00 !Site Scheduler 0105130 0 HR 40.00 0.00 1.9000 50.00 S0.00 S0.00 S0.00 50.00 50.00 $0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 S0.00 50.00 Install signal cable for three UT Ieve! sensors in UV 1 lot 29.10 0.00 54.411.00 50.00 S0.00 50.00 50.00 50.00 54.411.00 54.411.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 80.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 S0.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 S0.00 50.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 0197100 ca 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 Sales Tac on Consumables: SO 0.00 50.00 50.00 0.00 Subtotal: 6.00 5357.00 50.00 S0.00 54,411.00 54.768.00 S0.00 Safety 0151801 58.93 58.93 Small tools 0152990 522.31 S2231 Consumables 0152903 544.63 544.63 50.00 Subtotal: 5357.00 575.86 50.00 54.411.00 54.843.86 Subtrade Bond 0174400 5661.65 5661.65 Performance & Payment Bond 0174350 535.79 535.79 Builders Risk 0175100 546.25 546.25 General Liability Insurance 0175220 516.48 516.48 Subtotal: 5357.00 5836.03 S0.00 54.411.00 55.604.03 Overhead & Profit 0192310 5399.50 5399.50 Texas Franchise Tax 0176000 56004 560.04 TOTAL: 5357.00 51.295.57 50.00 54,411.00 56.063.57 Change Order Request iS KST [ TR16 C.O.R. # 180018-0023 G.C. # Date: 10/28/2013 Project Name: 180018 Broadway WWTP Project #: 180018 To: Graham Construction Services, Inc. Attn: John Crowell 2995 Lone Oak Circle, Suite 1 Eagan , Mn 55121 From: KST Electric Dustin Doyle 2411 Rand Morgan Road Corpus Christi, TX 78410 Phone: (651) 687-0648 Fax: (651) 687-0947 Phone: (361) 248-4901 Fax: (361) 248-4906 We hereby propose to make the following changes: UV Ultrasonic Transducer This price is for adding Shielded Cable to each of the three Vendor Furnished Transducers at the UV Channels back to the UV Controller in ECR -3. Exclusions: patching of any concrete, paint, existing conditions of work areas, overtime. Please send written Notice to Proceed and Approval of Price for work to begin. Change Order Price Original Contract Amount This price is good for 5 days. If conditions change, this price is void. We are requesting a time extension of 5 days in conjunction with this change. Dustin Doyle 10/28/2013 Author Date Sent $4,411.00 $6,480,000.00 El Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under same terrns and conditions as specified in original contract unless otherwise specified. Authorized Signature Date of Acceptance Page 1 of 1 KST ELECTRIC a subsidiary of Rosnndin Electric CHANGE ORDER SUMMARY SHEET Project Name: Broadway VWVtP Change Description: UV Ultrasonic Transducers KST Change No.: 180018-0023 MATERIAUQUOTES: Material Total: Material From T&M Recap Sheet: Total Quotes: Total Freight: SUBTOTAL: Date: 28 -Oct -13 Taxable: No Amount Op Rate Extension Subtotals & Totals $883.58 X 1.0 $883.58 $0.00 X 1.0 $0.00 $0.00 X 1.0 $0.00 $0.00 X 1.0 $0.00 $883.58 LABOR: Straight -time Labor: 65.58 X $36.26 $2,377.93 Overtime Labor @ time & one half: 0.00 X $57.31 $0.00 Double Time Labor: 0.00 X $74.50 $0.00 Instrumentation Straight Time Labor: 0.00 X $75.00 $0.00 Total Manhours: 65.58 Labor from Time and Material Sheets: # of Hrs & labor Ext from Atlachmont 0.00 $0.00 General Foreman Straight -time Labor (10% of Man Hrs): 65.58 6.56 General Foreman Straight -time Labor: 6.56 X $57.44 $376.69 General Foreman Overtime Labor (10% of Man Hrs): 0.00 0.00 General Foreman Overtime Labor @ time & one half: 0.00 X $79.78 $0.00 General Foreman Double Time Labor (10% of Man Hrs): 0.00 0.00 General Foreman Double Time Labor: 0.00 X $102.12 $0.00 Estimating Time: 0.00 X $71.87 $0.00 Mat. Proc. & Handle (5% of Labor Cost): 0.00 X 5.00% $0.00 Update As -Built Dwg's: 1.00 X $59.86 $59.86 SUBTOTAL: $2,814.48 $2,814.48 DIRECT JOB EXP: Consumables/Expendable Tools (6% of Mat.): $883.58 X 3.00% $26.51 Drawing Reproduction and or BIM : $0.00 X 1.0 80.00 Safety @ $0.50/MH: 72.14 X $0.50 $36.07 Equipment: $0.00 X 1.0 $0.00 Project Mngmt: 5% of Labor: 2,814.48 X 0% $0.00 Total Subcontractors Quotes: $0.00 X 1.0 80.00 SUBTOTAL Direct Job Exp: $62.58 $62.58 Credit: $0.00 X 1.0 $0.00 $0.00 Material/Labor/DJE/Credit SUBTOTAL: $3,760.64 Warranty: $3,760.64 X 0% $0.00 $0.00 SUBTOTAL: $3,760.64 Material Sales Tax @ 8.25% if Project is Taxable: $883.58 X 0.00% $0.00 $0.00 Liability/Builders Risk: $3,760.64 X 2% $75.21 $75.21 SUBTOTAL: $3,835.85 MARK-UPS: Overhead/Profit @ 15% $3,835.85 X 15% $575.38 $575.38 SUBTOTAL: $4,411.23 Total Subcontract Values: $0.00 X 1 $0.00 $0.00 Overhead/Profit for Subcontract @ % X 15% $0.00 $0.00 SUBTOTAL: Bond Premium: CHANGE ORDER TOTAL: $4,411.23 $0.00 $4,411.23 X 1.0% $44.11 $44.11 84,455.34 Description Quantity Trade Price Price Unit Net Price Labor labor Unit Total Material Total Hours GRS 1/2" 1711 6 CW GRD CLAMP 3 850.88 C 850.88 1.4 E 25.53 4.2 3/4" ARC (AL) 60 277.27 C 277.27 0.096 E 166.36 5.77 1" ARC (AL) 10 401.31 C 401.31 0.105 E 40.13 1.05 1" AL LOCKNUT 2 159 C 159 0.07 E 3.18 0.14 1" AL GRD BUSHING 1 650 C 650 0.875 E 6.5 0.88 3/4" AL STRUT CLAMP 12 497 C 497 0.053 E 59.64 0.63 1/2" LT FLEX 15 297 C 297 0.07 E 44.55 1.05 1112 XHHW 2 STRANDED 15 394.88 M 394.88 0.012 E 5.92 0.18 1114/2C THHN TRAY CABLE 600 527.64 M 527.64 0.019 E 316.56 11.42 112 MECH LUG 6 136.29 C 136.29 0.875 E 8.18 5.25 HS 40 400 HEAT SHRINK 3 1599.53 C 1599.53 0.613 E 47.99 1.84 HS 5001000 HEAT SHRINK 1 2344.18 C 2344.18 0.875 E 23.44 0.88 12.4" SUPER GRIP CABLE TIE (SGS) 100 30.99 C 30.99 0.088 E 30.99 5 3/4" FORM 7 ALUM T UNILET 3 6.29 E 6.29 1.75 E 18.87 5.25 3/4" FORM 7 ALUM LB UNILET 3 12.06 E 12.06 1.138 E 36.18 3.41 3/4" 1/2" ALUM REDUCING BUSHING 3 1.65 E 1.65 0.298 E 4.95 0.89 1/2" LT ARC (AL) STR CONNECTOR 3 5.78 E 5.78 0.263 E 17.34 0.79 EXISTING CONDITIONS 2 0 E 0 8 E 0 16 1/2" LT ARC (AL) 90EL CONNECTOR 3 9.09 E 9.09 0.315 E 27.27 0.95 Totals 883.58 65.58 PCO 86 Add Coating at SDB Polymer Containment The drawings did not detail all locations for the protective coating in the polymer handling areas. The intent was for the coating to be under locations with possibility of polymer spills. Unistrut containment bars were also added to keep the polymer from getting to areas outside of the collection trench. (GRAHAM January 7, 2014 Freese and Nichols. 945 Resaca Street Corpus Christi, TX 78401 Attention: Steve Eckersley, P.E. RE: New Broadway WWTP; Graham New Broadway PCO -86 Added Coating SDB Containment Area Mr. Steve Eckersley P.E. In accordance with the requirements of General Conditions Article 10, Graham Construction Services is providing written notification of a cost and time impact associated with the Added Coating SDB Containment Area. The initial GC/Subcontractor estimate for this price increase is approximately $11,387.85 for this additional work. We will advise Freese and Nichols, regarding the actual impact costs once they are known. Graham will request to be reimbursed for all increased cost due to this change. Please contact me if you have any questions on this matter. Thank you. Sincerely, GRAHAM CONSTRUCTION SERVICES, INC. John Crowell P.E. Sr. Project Manager Site Office: 361-881-1279 Cell: 361-446-6430 CC: Greg Ritke, Graham Construction Services, Inc. Patrick Phelps, Graham Construction Services, Inc. Graham Construction Services, Inc. 2995 Lone Oak Circle, Suite 1, Eagan, MN 55121 New Broadway WWTP. Corpus Christi. TX 1'C04 86 Added Coating SOB Containment Area PCMB: RFP#: Change Description: Tax Rate: S.25% Description t.,... -T Function cote Qtv Uof M Avg crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Price Sub unit Price Total Labor Payrol Taxes & Insurance Labor w/PTI Material Cost Equipmen t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 S0.00 S0.00 530.00 S12.00 S42.00 S0.00 50.00 S0.00 542.00 Budget Revisions 0104620 1 HR 75.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 ' 50.00 50.00 Fonnan 0104130 4 HR 37.50 0.00 1.0000 50.00 50,00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 S0.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 S0.00 50.00 S0.00 S0.00 50.00 S0.00 50.00 50.00 S0.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 S0.00 S0.00 S0.00 50.00 50.00 Added Coating SDB Containment Area 1 lot 29.10 0.00 59,000.00 S0.00 50.00 S0.00 S0.00 50.00 59.000.00 S9.000.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 S0.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 S0.00 S0.00 S0.00 50.00 S0.00 29.10 0.00 50.00 50.00 SD.00 S0.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 S0.00 S0.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 S0.00 S0.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 S0.00 S0.00 S0.00 S0.00 29.10 0.00 50.00 50.00 50.00 S0.00 S0.00 50.00 S0.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 Sales Tax on Consumables: SO 0.00 50.00 50.00 0.00 Subtotal: 1.00 542.00 S0.00 50.00 59,000.00 59,042.00 S0.00 Safety 0151501 51.05 51.05 Small tools 0152990 52.63 52.63 Consumables 0152903 55.25 S5.25 50.00 Subtotal: 542.00 53.93 50.00 59.000.00 S9.050.93 Subtrade Bond 0174400 S 1.350.00 51.350.00 Performance & Payment Bond 0174350 567.61 S67.61 Builders Risk 0175100 557.37 537.37 General Liability Insurance 0175220 531.14 531.14 Subtotal: 542.00 51.545.04 50.00 59.000.00 SI0,587.04 Overhead & Profit 0192310 5688.06 S6SS.06 Texas Franchise Tax 0176000 SI12.75 5112.75 TOTAL: 542.00 52,345.55 50.00 59.000.00 511.357.85 PCO 88 PCM 48 (PCO 88) Fire Suppression @ Administration Building Carollo requested a cost proposal to install a dry pipe fire suppression system in the garage area and identify impacts to the fire suppression system. The objective was to reduce ongoing maintenance issues for a wet pipe system in that environment. RFI 312. 4055lacin,tfunal Plaza, Sulfa 200 • roti woilh, Moxa 76100 • 011435.7300 • lax 817.71ti•/•10l Owner: City of Corpus Christi Contractor: Graham Construction Project Nanie: New roadway WWTP Protect Engineer/CM: Carollo / Freese and Nichols PCM Title: Dry Pipe Fire Protection Svstent PCM Description: Date: 9/15/14 PCM No: 48 Ref: PCO -88 Per direction from Carollo's RPI 312.1 response and Change Directive 22, Graham was requested to provide a cost proposal for a dry fire extinguishing system. The Contractor's cost proposal for the work described above has been reviewed by the CM Team and Owner. Reference the cost summary below and attached PCO -88 detailing the additional cost. Construction Manager's Request: Provide a cost 11JS71 p oposal for the work detailed above. By: Adam Payne ye- 00i/ Date:6/27/14 Contractor's Response: Reference attached PCO -88. Ccsr . Change In Contract Cost: ADD $29,361.20 0.77m 1ED Change In Contract Tlme;l¢CRANQ41i(C10t1A0?ISE 9c 00Y (lL '%8/,/ RECOMMENDED 13Y APPROVED 13Y APPROVED BY Steve Eckersley, P.E. John Crowell, P.C. Valerie Gray nstructton Man : er Contr/acor Owner gnature Date Si nature Date Signature Date Change Directive # 22 ro FREESE ?NICHOLS Corpus Christi New Broadway VVVVfP Carollo Program Printed 09/18/2014, Page 1 of 1 Dry Pipe Fire Extinguishing System Created By: Created: Freese & Nichols, Adam Payne 06/27/2014 Submitted : Submitted To: 06/27/2014 Carollo Engineers,City of Corpus Christi,Freese & Nichols,Graham Construction,John Crowell,Jong Pak Revision Dato: Status: Pending Priority: Low Design Clarification: In Carollo's RFI 312.1 response, item 1 asked Graham to provide a cost proposal for a dry fire extinguishing system. Contractor to provide cost proposal if additional cost and/or lime Impacts to the CPM are incurred by this Change Directive. Locations 19-Administration/Operations/Maintenance Building References RFI#312.1 Specification # 13930 Drawing # 275-61-A-19 Admin Bldg -Water lines -Garage Change to Dry Pipe Closed Published Published eafii.c Steve Eckersley From: John Crowell <johncro@grahamus.com> Sent: Tuesday, September 16, 2014 3:47 PM To: Steve Eckersley Cc: Greg Ritke; Patrick Phelps; Clay Howard Subject: RE: PCO 088 revl Dry Pipe Fire Protection System Attachments: PCO 88 revla- Dry Pipe Fire Protection System -Total Fire Prot only.pdf; Holes of SA Coring T -M Rates Admin Bldg.pdf; RFI_301.4_Dry_System_Core_Layout.pdf; Total Fire Dry Pipe Quote RFI 312 1 -PCO 088 piping Mat-Lab.pdf; Total Fire -pricing Coord-Engr- Inspectpdf Steve, Graham has provided an additional rate sheet for coring of the holes for the Dry Fire Protection System (coring by Holes of San Antonio). These coring costs are not available on a lump sum basis, but shown on a time and material basis, due to the Targe degree of risk related to the amount of rebar encountered in the coring operation. Graham is providing this estimated costs in a good faith effort to keep this project moving forward without further impacts to this work. Ideally Holes of San Antonio will be able to accomplish this work over a two week period, which would include fourteen 5inX24in deep cores and six 6inX24in deep cores. The amount of rebar encountered cannot be estimated, therefore the number of holes per day, duration and overtime are indeterminate. Time is of the essence in this Dry Fire Protection work, since the Dry Fire Protection Contractor is now on site and the coring must begin immediately to stay on track. Please proceed with securing approval to allow Graham to minimize any impacts to this Dry Fire Protection work. Please let nie know if you have any questions. Thank you. Please note that Electrical Interferences in this area of the project shall be submitted under a separate PCO. John Crowell P.E. Sr. Project Manager (f:JRAHARA Your Construction Solutions Partner 9709 Third Avenue NE, Suite 300 1 Seattle, WA 98115 Office: 361.881.12791 Direct: 361.446.6430 1 Fax: 206.729.8845 johncro@graharnus.com 1 www.carahamus.com COMMITMENT !INTEGRITY 1 RELIABILITY From: John Crowell Sent: Thursday, September 11, 2014 1:49 PM To: 'swe@freese.com' Cc: Greg Ritke; Patrick Phelps; Clay Howard Subject: PCO 088 rev1 Dry Pipe Fire Protection System Steve, Attached you will find the revised pricing for PCO 088 revl for the Dry Fire Protection System. This revision now includes the updated Coring layout approved by the Engineer's site visit and field report on the core locations. As stated in RFI It 301.4 a total of 6 cores have been added on the East side. Core diameters shown on the drawing markup are to be Sin diameter. Please be advised that this represents costs for Total Fire Protection scope of work only. Some Electrical work will be required to energize the Air Compressor for this system. Since this work involves piping interferences and conflicts with the structural beams in the lower level of the Admin Building, Graham is submitting this as a proposed change request. Prior to moving forward with this work, Graham will require an acknowledgement of entitlement for payment to commence coring operations. Please expedite this request if possible. Please let me know if you have any questions. Thank you. Please note that Electrical interferences in this area of the project shall be submitted under a separate PCO. John Crowell P.E. Sr. Project Manager (GFJAUAIW Your Construction Solutions Partner 9709 Third Avenue NE, Suite 300 I Seattle, WA 98115 Office: 361.881.1279 I Direct: 361.446.6430 I Fax: 206.729.8845 lohncro@grahamus.com I www.grahamus.corn COMMITMENT 1 INTEGRITY 1 RELIABILITY The information contained in this email, including any attachments, is confidential and may be privileged. It is intended only for the person or entity to which it is addressed and no waiver is intended by sending this ernail. If the reader is not the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon this information is strictly prohibited. If you have received this email in error, kindly notify the sender by reply email and delete the original message from any computer. Thank You. 2 New I3roadway \V',.1TP, Corpus Christi. TX PCOM 88 Rcvla Dry Pipe Firc Protection System -Total Fire Prot only PCMk: R FPM: Chance Description: RFI 301.4 and RF1312.1 Tax Rate: S.25% Description T..1., .T t,,,nt,,, caa. Qty Uof M Avg crew Rate Total Hours Labor Unit Hours material unit Prim Equip Unit Trice Sub Unit Prior Total labor Payrol Taxes & insurance Labor w/PTI Material Cost Equipmcn t Cost Sub Cost Total Cost Estimate Presaration 0104165 1 HR 30.00 1.00 1.0000 50.00 S0,00 50.00 530.00 S12.00 542.00 50.00 50.00 50.00 542.00 Bitdeet Revisions 0104620 1 HR 75.00 1.00 1.0000 50.00 50.00 50.00 575.00 530.00 5105.00 50.00 50.00 50.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 S0.00 50.00 S0.00 5150.00 560.00 5210.00 50.00 50.00 50,00 5210.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 S0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50,00 50.00 50,00 50.00 50.00 50 00 S0.00 Dry Pipe Fire Protection Syst- Total Fire Protection only 1 lot 29.10 0.00 59.066.36 50.00 S0.00 50.00 50.00 50.00 59.06636 59.06636 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Coord-Engineering-inspection - TotalFire?rot 1 lot 29.10 0.00 52.155.00 50.00 50.00 50.00 50.00 50.00 52,155.00 52.155.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Core Beams -Total Fire Prot only -see T&M Rata Holes 1 lot 29.10 0.00 k8 i#U4rl# 50.00 50.00 50.00 50.00 50.00 511.700.00 511.700.00 29.10 0.00 I 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50,00 50.00 50.00 50.00 50.00 50.00 S0.00 Sales Tax on Consumables: SO 0.00 50.00 50.00 0.00 Subtotal: 6.00 S357.00 50.00 50.00 522,92136 523.278.36 S0.00 Salem 0151001 58.93 58.93 Small tools 0152990 522.31 52231 Consumables 0152903 544.63 544.63 50.00 Subtotal: 5357.00 575.86 50.00 522.921.36 523.354.22 Subtradc Bond 0174400 53,438.20 53.43820 Pcrfonnance& Payment Bond 0174350 5174.15 5174.15 Builders Risk 0175100 5225.06 S225.06 General Liability Insurance 0175220 580.22 580.22 Subtotal: 5357,00 53.993.49 50.00 522.92136 527.271.85 Overhead & Proli t 0192310 51,798.64 S1.798.64 Texas Francltise'fnc 0176000 5290.70 5790.70 TOTAL: 5357.00 56.082.84 50.00 522.92136 529.36120 DN 5 Y$T IV1 COKE /Mowr- 1 1Mn+)(11 1 t.t.nf loites-m- r s.�.r quit Yl•t .r ++V 3l p.N)..N oIIo.1wo, tavy»g 6uutag3t1 M Iuauq+tat.O 1N31118Vd30 831VA131SV/A SVX?1 11S01113 sndaos 40 A110 • L.: I •14 r 1. = .= 1fVld NOIINONI1 _i 1?A31 1131dr1330 0':'0187 111.113LI4M1/SNGLYH3d0/KOLLyM!5911•.OF 1NVld 1N3VILV381 a3IVM31SVM AVMOVoaa M3N �:JIIY'L ++ 1 «0 1 s..rw 1t(?ArOOQ 03►idOJI(J N tYi• (wl fu_) {uJ i -, - ax,•+ 1 i� ..n.S • -' I%"eY>,.ngi .«r». r nn+1 `'s'y l.ati,� --',+x11• .x.ri «...1 , I I Ir - I 1): h Ea ttir---*b---7-Mi- 1 ,i.I' I o I' �— ' 1---rit-- E 1 1: --1�. � 5 �g i14� VIII 1 ( \L I b . I `.e 1 III I I V 11 1• 1 III I II .e II I 1. I,~ .11 1013_-. Ti fi I;I '- -- - - --- - he - -f t- 3I_7.. - -- OTC" mow_ 7.:' n •1 j I. :'r 4: S 11:7174- VIP dl 4 lb) J a • Nevi - I 1 2-4 I III -ti • I. 1I <. -ii � - ,1 I. — II 4. 24 Hour Service • Commercial • Industrial • Residential July 17, 2014 7o -,,e 1004 7th Avenue North Nrandon, SD 57005 Graham Construction 9709 Third Ave. N. Suite 300 Seattle Wa. 98115 Attention: Jong Pak Project: Broadway WTP Corpus Christi Tx Description: Additional Cost Phone: (605) 582-2400 Fax: (605) 582-7360 The following is a breakdown of additional cost. 1. Coordinate lower level piping changes 16 man hours @ $ 55.00 $ 880.00 2. Engineering changes 12 hours @ $ 75.00 $ 900.00 3. Inspection fee for the dry pipe system $ 375.00 Total additional work Any questions please contract myself. Total Fire Protection , ( Richard C. Brandt $ 2,155.00 24 Hour Service • Commercial • Industrial • Residential April 2, 2014 470t4e 9ete pito-tecteopt Graham Construction 9709 Third Ave. N.E. Suite 300 Seattle Wa. 98115 Attention: Jong Pak 1004 7th Avenue North Brandon, SD 57005 Phone: (645) 582-2400 (i Fax: (605) 582-7360 !1 Project: New Broadway WWTP Corpus Christi Tx. Description: Change Order to RF) i# 312.1 Add one dry pipe valve and trim complete with air Compressor, the following Is a breakdown of this change request. 1. One 4" grooved Tee $44.85 2. One 4" grooved cap $16.65 3. Ten 4" grooved couplings $153.80 4. Two 4" grooved 90's $28.96 5. One 4" grooved Butterfly/ tamper switch $347.90 6. One 4" Dry Pipe Valve $1675.75 7. One dry Pipe Trim Kit $607.58 8. One Air Maintenance Devise $476.63 9. One PS -10 pressure sw. $134.78 10. One PS -40 pressure sw. $134.78 11. One 1 % brass check valve $47.38 12. One 1hp compressor 120 volt single phase $1630.23 13. Airline material $86.78 14. Drain line material $112.45 Total Material $5498.52 Sales Tax $384.89 Total Labor 25 man hour @ 78.65 $1966.25 $7849.66 Total Material and Labor 10% profit 5 % overhead Total change order To 1 Fir C tt Richard C. Brandt $784.96 $431.73 $9066.36 44. HOLES QUOTE OF SAN ANTONIO, INC 118 BRANIFF - SAN ANTONIO, TEXAS 78216 (210) 349.5256 - (800) 758-5208 FAX (210) 349-0727 QUOTE tt: 072613 CUSTOMER INFORMATION GRAHAM CONSTRUCTION 2095 LONE OAK CIRCLE SUITE 1 EAGAN ,MN 55121 (651) 687-0649 Fax: (651) 687-0947 Quoted To: CLAY Salesman: GEORGE MAJOR JR. JOB INFORMATION PO ti: Job Request#: Quote Entered: 09/16/14 General Contractor: Owner: Contact on Slte: Time: 10:05 am Details JOB SITE INFORMATION WASTE WATER TREATMENT PLANT 945 RESACA ST. CORPUS CHRISTI, TX County: Protect ID: None Needed At Site [ ] SEE INSTRUCTIONS MapCodo: Elevation: 0 Distance To Site: 0 Quantity Doscriptlon Unit Prlco 1.00 5" X 24" DEEP CORES IN A BEAM $250.00 EACH 6" X 24" DEEP CORES IN A BEAN $325.00 EACH MINIMUI4 CALL OUT $1000.00 TRVEL CHARGE ROUND TRIP $500.00 PERDIEM PER MAN $125.00 PER DAY OVER TIME IS $25.00 PER HOUR PER MAN Site/Job Considerations & Condition 0.00 0.00 TOTAL: 0.00 This quote is based on the lolowIng unless otherwise elated: 1. 1Nork to bo /aid out prior 10 our arrival on the lob. 2. 84 rebar I2' on center each way. 3. Stand-by luno Is charged al 595.00 per hour per operator and $35.00 per hour per helper. 4. Our current Insurance. ANY additional insurance requirements are not Included 5. Send resale exemption certificate if tax Is not applicable. other/4s° tax wig bo added to this quote. 6. Normal working hours Monday through Friday 8:00 am to 4:30 pm 7. Ito grade beams 8 Quote is Rood for 6 months. THE UNDERSIGNED PURCHASER ASSUMES ALL LIABILITY FOR THE LAYOUT OF THE REOUESTED WORK AND FURTHER ASSUMES ALL LIAIIILITY FOR THE CUTTING OF TELEPHONE CABLES, ELECTRICAL 'AIRES. CONDUITS, PLUMBING OR OTHER UTILITIES. AND STRUCTURAL STEEL OR CABLE BURIED IN OR NEAR THE MATERIAL BEING CUT. THE PURCHASER AGREES TO COVER AND MAKE SAFE ANY OPENING MADE BY HOLES or SAN ANTONIO. INC. DIE PURCHASER AGREES TO INDEMNIFY HOLES OF SAN ANTONIO. INC. FOR ANY DAMAGES ARISING OUT OF ANY SUCH OCCURANCE, AND FURTHER ACKNOWLEDGES THAT THIS INDEMNITY PROVISION IIAS BEEN BROUGHT TO ITS ATTENTION. Quote Accepted by MOBILE NUMBER NEXTEL DIRECT CONNECT NUMBER PCO 89 ECR 130 Inch Spool Pieces Purchase of spool pieces to install in the 30 inch air pipe at ECR 1 in lieu of expansions joints. New Broadway WWTP. Corpus Christi, TX PCOu S9 Arca 22 Blower Pipe 30ni SS Spool Pieces Material Only PCMB: RFP#: Chance Dcscrintion: Tax Rate: S.25% Description c.......T -T te„sr,... cede Qty Uof M Avg crew Rate Total Hours Labor Unit Hours Material Una Price Equip Unit Price Sub Unit Price Total Labor Payrol Taxes & Insurance Labor wIPTI Material Cost Equipmen t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 50.00 50.00 S30.00 512.00 S42.00 S0.00 50.00 50.00 542.00 Budget Revisions 0104620 0 HR 75.00 0.00 1.0000 S0.00 50.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 Format 0104130 0 HR 37.50 0.00 1.0000 50.00 50.00 50.00 S0.00 50.00 50.00 S0.00 50.00 50.00 50.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 S0.00 50.00 S0.00 50.00 S0.00 50.00 50.00 50.00 S0.00 S0.00 29.10 0.00 S0.00 50.00 50.00 50.00 S0.00 S0.00 S0.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 S0.00 S0.00 Four 30in SS Spool Pieces 4 29.10 0.00 S2.0S2.14 50.00 50.00 S0.00 S8328.57 S0.00 S0.00 SS.328.57 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 S0.00 50.00 S0.00 S0.00 S0.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 29.10 0.00 S0.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 S0.00 S0.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 S0.00 29.10 0.00 S0.00 50.00 50.00 S0.00 50.00 50.00 S0.00 ea 29.10 0.00 S0.00 S0.00 S0.00 S0.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 S0.00 S0.00 S0.00 50.00 50.00 Sales Tac on Consumables: SO 0.00 0.00 S0.00 S0.00 Subtotal: 1.00 S42.00 58328.57 50.00 S0.00 SS370.57 50.00 Safety 0151801 S1.05 S1.05 Small tools 0152990 S2.63 52.63 Consumables 0152903 55.25 55.25 50.00 Subtotal: 542.00 58337.50 S0.00 50.00 58379.50 Subtrade Bond 0174400 50.00 50.00 Performance t<P.avinent Bond 0174350 554.47 554.47 Builders Risk 0175100 570.39 57039 General Liability Insurance 0175220 525.09 525.09 Subtotal: 542.00 58.487.44 50.00 50.00 58.529.44 Overhead & Profit 0192310 S1.279.42 51.279.42 Texas Franchise Tax 0176000 598.09 598.09 TOTAL: 542.00 59.864.94 S0.00 50.00 S9.906.94 From: Btuce.Terrell,nFcruusonsgul To: John Crowell Subject: RE: Email Bid# B236396 Date: Friday, September 27, 2013 9:52:59 AM Attachments: imaae001.oif i John, they can make these spools in a week. The expansion joints have been passivated which means they will be ready to ship in the next couple of days. In other words to late to cancel. From: John Crowell [wailto:johncro@ aIiatnussflm] Sent: Friday, September 27, 2013 9:14 AM To: Terrell, Bruce [Ferguson] - 1107 Plant Subject: RE: Email Bid# B236396 Bruce, Thanks for the rapid response. Did the bidder give a lead time for the spool pieces? Also 'Ship to address' to change to Graham Construction — New Broadway Wastewater Treatment Plant 945 Resaca Street, Corpus Christi, TX 78401 I will pass this info along to the Construction manager and City this morning and get back to you as soon as I hear anything. The City is evaluating whether or not to cancel the three 30in Omnlflex Els previously released to fab. I asked If you would check on the status or fabrication and to see what (if any) credit the city could get back, if they decide to cancel those four Omniflex Els. I will pass that Info to them as soon you let me know. Thanks. Thanks again for your quick response. John Crowell P.E. Sr. Project Manager Your Construction Solutions Partner 9709 Third Avenue NE, Suite 300 I Seattle, WA 98115 Office: 361.881.1279 !Direct: 361.446.6430 I Fax: 206.729.8845 johncro@grahamus.com 1 1vww.grahamus.com COMMITMENT 1 INTEGRITY 1 RELIABILITY From: Bruce Terrell - 1107 HOUSTONWW [mailto•bruce terrell(ferguson com] Sent: Thursday, September 26, 2013 4:59 PM To: John Crowell Subject: Email Bid# B236396 Price Quotation # B236396 FERGUSON ENTERPRISES, INC. 6825WAI,LISVILE ROAD FERGUSON WATERWORKS 0 1105 I IOUSTON, TX 77020-3258 Phone : 713-675-2211 F:rx : 713-676-0803 Bid No • 11236396 Did Date...: 09/26/13 Quoted By: AA Customer.: GRAHAM CONSTRUCTION SVCS INC NEW BROADWAY WWTP 2995 LONE OAK CIRCLE STE 1 EAGAN, MN 55121 Cust PUL.: CHANGE ORDER Cust Phone: 651-687-0648 Terms • NET 10TH PROX Ship To • GRAHAM CONSTRUCTION SVCS INC NEW BROADWAY WWTP 2995 LONE OAK CIRCLE STE 1 EAGAN, MN 55121 Job Name.: NEW BROADWAY WWTP Item Description Quantity Net Price UM Total SP-30X24DOLRNG 30 X 24.8 DOL RING X DOL RING 4 2082.143 EA 8328.57 PiPE: SCI 110 304L SS Subtotal: Inbound Freight: Tax: Order Total: $8328.57 $0.00 $0.00 $8328.57 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT TIIE PRICE iN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web nt http://wolseleyna.comltermsconditionsSnle.html. Govt Buyers: All items quoted are open market unless noted otherwise. The information contained in this email, including any attachments, is confidential and may be privileged. It is intended only for the person or entity to which it is addressed and no waiver is intended by sending this email. lithe reader is not the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon this information is strictly prohibited. If you have received this email in error, kindly notify the sender by reply email and delete the original message from any computer. Thank You. The information contained in this email, including any attachments, is confidential and may be privileged. it is intended only for the person or entity to which it is addressed and no waiver is intended by sending this email. lithe reader is not the intended recipient, you arc hereby notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon this information is strictly prohibited. if you have received this email in error, kindly notify the sender by reply email and delete the original message from any computer. Thank You. PCO 90A PCO 90A -Electrical reroute @ Administration Building Move the electrical conduits in the parking area due to height restrictions. All identified alternatives to this relocation have been eliminated as possibilities. Change Order Request Ros N1)1N ,.i ELECTRIC C.O.R. # 180018-024 G.C. # Date: /2014 Project Name: 180018 Broadway WWTP Project #: 180018 To: Graham Construction Services, Inc. Attn: John Crowell 2995 Lone Oak Circle, Suite 1 Eagan , Mn 55121 Phone: (651) 687-0648 Fax: (651) 687-0947 We hereby propose to make the following changes: Core Beams Exclude: & Raise Conduit - Overtime Labor Costs - Structural Integrity of Building after Core Drilling From: Electric Corpus Christi, TX 7841 Phone: (361) 248-4901 Fax: (361) 248-4906 Change Order Price Original Contract Amount $6,480,000.00 This price is good for 20 days. If conditions change, this price is void. We are requesting a time extension of days in conjunction with this change. /2014 Author Date Sent 0 Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise specified. Authorized Signature Date of Acceptance Page 1 of 1 Rosendin Electric CHANGE ORDER SUMMARY SHEET Project Name: Broadway WWTP Change Description: Admin Building Conduit Core & Raise REI Change No.: MATERIAUQUOTES: Material Total: Material From T&M Recap Sheet: Total Quotes: Total Freight: SUBTOTAL: LABOR: Straight -time Labor: Overtime Labor @ time & one half: Double Time Labor: Instrumentation Straight Time Labor: Total Manhours: Labor from Time and Material Sheets: General Foreman Straight -time Labor (10% of Man Hrs): General Foreman Straight -time Labor: General Foreman Overtime Labor (10% of Man Hrs): General Foreman Overtime Labor @ time & one half: General Foreman Double Time Labor (10% of Man Hrs): General Foreman Double Time Labor: Estimating Time: Mat. Proc. & Handle (5% of Labor Cost): Update As -Built Dwg's: SUBTOTAL: DIRECT JOB EXP: Consumables/Expendable Tools (6% of Mat.): Drawing Reproduction and or BIM : Safety @ $0.50/MH: Equipment: Project Mngrnt: 5% of Labor: Total Subcontractors Quotes: SUBTOTAL Direct Job Exp: Credit: Material/Labor/DJE/Credit SUBTOTAL: Warranty: SUBTOTAL: Material Sales Tax @ 8.25% if Project is Taxable: Liability/Builders Risk: SUBTOTAL: MARKUPS: Overhead/Profit @ 15% Amount Op Rate $22,570.12 X 1.0 $0.00 X 1.0 $0.00 X 1.0 $0.00 X 1.0 494.42 0.00 0.00 0.00 X X X X 494.42 # of Hrs & Labor Eat from Attachment 494.42 49.44 49.44 X 0.00 0.00 0.00 0.00 0.00 19,658.14 0.00 $22,570.12 $0.00 543.86 $2,600.00 23,480.99 $0.00 0.00 X 0.00 X X X X X x X X X X $39.76 $57.31 $74.50 $75.00 0.00 $57.44 $79.78 $102.12 $71.87 5.00% 859.86 3.00% 1.0 $0.50 1.0 5% 1.0 $0.00 X 1.0 $50,774.20 X 0% $22,570.12 X 0.00% $50,774.20 X 2% 551,789.68 X 15% Date: 7 -Nov -14 Taxable: No Extension Subtotals & Totals $22,570.12 $0.00 $0.00 $0.00 $22,570.12 $19,658.14 $0.00 $0.00 $0.00 $0.00 $2,839.95 $0.00 $0.00 $0.00 $982.91 30.00 $23,480.99 $23,480.99 $677.10 $0.00 $271.93 $2,600.00 $1,174.05 $0.00 $4,723.08 $0.00 $0.00 $0.00 $1,015.48 $7,768.45 SUBTOTAL: Total Subcontract Values: $17,738.00 X 1 $17,738.00 Overhead/Profit for Subcontract @ % X 15% $0.00 SUBTOTAL: Bond Premium: CHANGE ORDER TOTAL: $77,296.14 X 1.0% $4,723.08 $0.00 $50,774.20 $0.00 $50,774.20 $0.00 $1,015.48 $51,789.68 $7,768.45 $59,558.14 $17,738.00 $0.00 $77,296.14 $0.00 $772.96 $772.96 S78,069.10 Description Quantity Trade Price Unit Labor Unit Total Material Total Hours Material Condition 1 SHORTEN EXISTING TRAPEZE 6 0 E 0 E 0 0 Normal 2 2" EMT CONDUIT 408 791.79 C 12 C 3,230.50 48.96 Normal 3 2 1/2" EMT CONDUIT 286 1,172.84 C 14.2 C 3,354.32 40.61 Normal 4 2" EMT 90 DEG ELBOW 15 1,121.00 C 75 C 168.15 11.25 Normal 5 21/2" EMT 90 DEG ELBOW 11 2,582.00 C 90 C 284.02 9.9 Normal 6 2" EMT INS STL COMP CONNECTOR 12 4,855.00 C 75 C 582.6 9 Normal 7 21/2" EMT INS STL COMP CONNECTOR 8 4,048.25 C 90 C 323.86 7.2 Normal 8 2" EMT STL COMP COUPLING 45 3,660.66 C 45 C 1,647.30 20.25 Normal 9 21/2" EMT STL COMP COUPLING 31 3,048.53 C • 60 C 945.04 18.6 Normal 10 2" EMT 1-H STEEL STRAP 18 1,542.23 C 6.35 C 277.6 1.14 Normal 11 21/2" EMT 1-H STEEL STRAP 12 417.31 C 6.75 C 50.08 0.81 Normal 12 2" EMT STRUT CLAMP 18 882.13 C 6 C 158.78 1.08 Normal 13 2 1/2" EMT STRUT CLAMP 10 539.81 C 7.5 C 53.98 0.75 Normal 14 2" GRC (GALV) 66 2,023.21 C 16.5 C 1,335.32 10.89 Normal 15 21/2" GRC (GALV) 42 3,790.42 C 22.5 C 1,591.98 9.45 Normal 16 2" GRC 90 DEG ELBOW 3 2,918.71 C 150 C 87.56 4.5 Normal 17 21/2" GRC 90 DEG ELBOW 3 5,108.00 C 225 C 153.24 6.75 Normal 18 2" GRC COUPLING 9 821.51 C 0 C 73.94 0 Normal 19 21/2" GRC COUPLING 7 2,034.64 C 0 C 142.42 0 Normal 20 2" GRC MYERS HUB 6 1,115.95 C 75 C 66.96 4.5 Normal 21 21/2" GRC MYERS HUB 4 4,547.53 C 90 C 181.9 3.6 Normal 22 3"> 2" REDUCING BUSHING 6 2,685.07 C 60 C 161.1 3.6 Normal 23 31/2">21/2" REDUCING BUSHING 6 4,664.75 C 67 C 279.88 4.02 Normal 24 2" GRC CUT & THREAD 9 0 C 120 C 0 10.8 No Cost 25 21/2" GRC CUT & THREAD 7 0 C 150 C 0 10.5 No Cost 26 2" GRC STRUT CLAMP 24 514.98 C 6 C 123.6 1.44 Normal 27 21/2" GRC STRUT CLAMP 10 583.81 C 7.5 C 58.38 0.75 Normal 28 2" PVC END CAP (UG/EMBEDED) 3 935.91 C 30 C 28.08 0.9 Normal 29 21/2" PVC END CAP (UG/EMBEDED) 2 2,290.16 C 34 C 45.8 0.68 Normal 30 3"x7" NON ADJUSTABLE FLOOR SLEEVE 3 4.32 E 0.55 E 12.96 1.65 Normal 31 4"x7" NON ADJUSTABLE FLOOR SLEEVE 1 5.15 E 0.61 E 5.15 0.61 Normal 32 2" CONDUIT SEAL 3 213.16 E 0.84 E 639.48 2.52 Normal 33 2 1/2"-3" CONDUIT SEAL 1 282.62 E 1.12 E 282.62 1.12 Normal 34 15/8" SLOTTED GALVANIZED CHANNEL 174 510.98 C 22.5 C 889.11 39.15 Normal 35 THRD-ROD-3/8-16-10FT-PLTD 105 123.16 C 16.5 C 129.32 17.32 Normal 36 THRD-ROD-1/2-13-10FT-PLTD 18 274.99 C 16.5 C 49.5 2.97 Normal 37 3/8" PLATED ROD COUPLING 10 376.65 C 15.63 C 37.66 1.56 Normal 38 1/2" PLATED ROD COUPLING 12 572.31 C 15.63 C 68.68 1.88 Normal 39 3/8" STEEL HEX NUT 20 13.77 C 11.25 C 2.75 2.25 Normal 40 1/2" STEEL HEX NUT 36 23.6 C 12 C 8.5 4.32 Normal 41 3/8" FLAT STEEL WASHER 20 8.1 C 0 C 1.62 0 Normal 42 1/2" FLAT STEEL WASHER 24 18.07 C 0 C 4.34 0 Normal 43 3/8"x3 3/4" KB -TZ CRACKED CONCRETE ANCHOR 10 50.12 C 27 C 5.01 2.7 Normal 44 810 XHHW-2 STRANDED 140 601.56 M 12 M 84.22 1.68 Normal 45 82 XHHW-2 STRANDED 35 3,673.04 M 28.5 M 128.56 1 Normal 46 44/0 XHHW-2 STRANDED 140 12,266.80 M 49.5 M 1,717.35 6.93 Normal 47 818 -12 TWISTED PAIRS CABLE - 89741 35 3,853.00 M 42.19 M 334.85 1.48 Normal 48 POLYTWINE 376 12.11 M 5.86 M 4.55 2.2 Normal 49 4" CORE 6" WALL 12 0 E 3 E 0 36 Quoted 50 DEMO 1 1/4"-2" GRC CONDUIT 314 0 E 8.79 C 0 27.6 No Cost 51 DEMO 21/2"-3" GRC CONDUIT 170 0 E 10.74 C 0 18.26 No Cost 52 DEMO 814-810 WIRE 1,204 0 M 5.86 M 0 7.06 No Cost 53 DEMO SURFACE MOUNTED STRUT 5 0 E 0.25 E 0 1.25 No Cost 54 DEMO TRAPEZE MOUNTED STRUT 6 0 E 0.33 E 0 1.98 No Cost 55 CUT ALLTHREAD 12 0.00 E 0.25 E 0.00 3 No Cost 56 REMOVE & RE -INSTALL CONDUIT TO FLR ABOVE 9 0 E 1 E 0 9 No Cost 57 18" X 30"1 -BOX NEMA 4X 2 1,150.00 E 1.1 E 2,300.00 2.2 Normal 58 2P 422 RS -485 70 225 C 4 C 157.5 2.8 Normal 59 DEMO/REWORK UNDERGOUND CONDUITS 1 0 E 48 E 0 48 Normal 60 WATERPROOFING NEW EXISTING CORE 1 500 E 4 E S00 4 Normal $ 22,570.12 494.42 TOTAL New Broadway WWTP, Corpus Christi, TX PCO# 90A rev2 Admin Bldg Elevation Conflict Electrical Utilities-Rosendin RFP#: Chantsc Description: Core and R.routc Admin Conduit Ove head from West ide Tae Rate: 8.25% Dcseription t.... -T FunctMo Code Qry Uof M An.. crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Price Sub Unit Prim Total Labor Payrol Taxes& Insurance Labor w/PTI Material Cost Equipmen t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 S0.00 50.00 530.00 S12.00 S42.00 50.00 50.00 S0.00 542.00 Budget Revisions 0104620 1 HR 75.00 1.00 1.0000 S0.00 S0.00 S0.00 575.00 S30.00 5105.00 S0.00 50.00 50.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 S0.00 50.00 S0.00 5150.00 560.00 1 5210.00 50.00 50.00 50.00 S210.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 S0.00 S0.00 S0.00 50.00 S0.00 S0.00 50.00 1 50.00 S0.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 Graham Labor -Layout 1 HR 29.10 27.25 27.2500 5792.98 5317.19 51.110.17 50.00 50.00 50.00 51.110.17 Graham Labor -Inspection 1 HR 29.10 2536 28.3642 5825.40 5330.16 51,155.56 50.00 50.00 50.00 S1,155.56 Graham Labor -Coring 1 FIR 29.10 30.00 30.0000 S873.00 5349.20 51.22220 50.00 50.00 50.00 S122220 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 29.10 0.00_ 50.00 SD.00 50.00 S0.00 50.00 50.00 S0.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 Core Admin Bldg -Reroute Conduit Overhead from West - Rosendin Elect 1 lot 29.10 0.00 578.069.10 S0.00 S0.00 50.00 50,00 50.00 578.069.10 578.069.10 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 S0.00 S0.00 S0.00 Sales Tax on Consumables: SO 0.00 50.00 50.00 0,00 Subtotal: 91.61 53.841.92 50.00 S0.00 578,069.10 551-914.02 50.00 Sa6ety• 0151801 S96.12 596.12 Small tools 0152990 524031 524031 Consumables 0152903 5480.62 5450.62 50.00 Subtotal: 53,844.92 5817.05 50.00 578,069.10 582,731.07 Subtradc Bond 0174400 511,71037 S11,71037 Performance Sr. Payment Bond 0174350 5613.87 5613.87 Builders Risk 0175100 5793.31 579331 General Liability Insurance 0175220 5282.75 S2S2.75 Subtotal: 53,844.92 514317.34 50.00 578,069.10 596,131.36 Overhead & Profit 0192310 56.612.79 56.612.79 Texas Franchise Tar 0176000 51,027.44 51.027.44 TOTAL: 53,844.92 521.857.58 50.00 573,069.10 5103.771.60 PCO 90B PCO 90B•Drain Line reroute and cores @ Administration Building Drain line reroute to avoid conflict with fire suppression system. Carollo sub LNV requested a cost proposal for coring and rerouting of pipes to avoid conflict with the fire suppression system. RFI 301. From: John Crowell To: John Crowell Subject: FW: 180018-024 Change Order - Updated Date: Wednesday, February 18, 2015 10:46:28 AM Attachments: jmage002.png Jrnage005.pnq From: Dustin Doyle [mailto:ddoyle@rosendin.com] Sent: Tuesday, September 23, 2014 5:50 PM To: John Crowell Cc: Brandon Wilson; Patrick Phelps; Clay Howard Subject: RE: 180018-024 Change Order - Updated John, See below. -Plumbing Total: $13,801.00 (includes OHP) Includes(4 Cores) umaing: ,»v. The locations for the plumbing cores are marked on the beams (on site). The locations for the electrical coring will be the same route that the current conduits are located (just located in the beams above the conduit). I'll get you the coring sizes/diameters, but I cannot imagine how that would play a role in determining if the price is good? Currently, we are looking at a 47 working day extension if the work can be done simultaneously. Within the working 40 days, we are estimating 7 working days of coring. We do not have overtime bid into this change order. We do not have multiple mobilizations bid into this change order. If the owner elects to perform only the plumbing work, we will have a small adder to the Plumbing Total ($13,801.00) to cover additional general conditions/supervision for monitoring subs. I will also have to confirm with the subcontractor on quantity of extended working days. Please call me if further discussion is needed. Sincerely, Dustin Doyle South Texas Division Manager Rosendin Electric Direct: 361-248-4901 cxt 701 Fax: 361-248-4906 Cell: 512-844-9033 From: John Crowell [nailto:johncroagrahamus.com] Sent: Monday, September 22, 2014 9:50 AM To: Dustin Doyle Cc: Brandon Wilson; Patrick Phelps; Clay Howard Subject: RE: 180018-024 Change Order - Updated Dustin, We just went through the approval for Admin Bldg — lower level - Total Fire Protection coring, it generated a large amount of questions on coring pricing between the Engineer and the CM. They wanted to confirm the locations, the number of cored holes, diameter, roughly how long it would take (11 cares/day, N days), any sources of extra costs like overtime, crew size, etc. To cut to the chase, can you please have the tearn break costs into Plumbing work (if we must core holes to run gravity drains) and Electrical work separately. I saw the $17K Subcontract cost, if that is the coring costs please confirm the locations, the number of cored holes, diameter, roughly how long it would take (11 cores/day, 1! days), any sources of extra costs like overtime, crew size, etc. since they will have to be approved by the Engineer. Then please separately group the costs for any electrical conduit relocation. I saw the $17K Subcontract cost, if that is the coring costs This way the Engineer or CM may elect to do all the work or only core for the plumbing. Please let me know if you have any questions. Thank you. John Crowell P.E. Sr. Project Manager Your Construction Solutions Partner 9709 Third Avenue NE, Suite 300 1 Seattle, WA 98115 Office: 361.881.1279 !Direct: 361.446.6430 1 Fax: 206.729.8845 johncro@gr�hamtls c4m 1 www 9rahantus gom COMMITMENT 1 INTEGRITY 1 RELIABILITY From: Dustin Doyle [mailto:ddoyleOrosendin.com] Sent: Friday, September 05, 2014 9:02 AM To: John Crowell; Patrick Phelps Cc: Brandon Wilson Subject: FW: 180018-024 Change Order - Updated John/Patrick, Please see the attached costs for the repiping/coring below the admin building. We will require and executed change order prior to proceeding. Please call with any questions or concerns. Sincerely, Dustin Doyle South Texas Division Manager Rosendin Electric Direct: 361-248-4901 ext 701 Fax: 361-248-4906 Cell: 512-844-9033 From: Brandon Wilson Sent: Friday, September 05, 2014 8:50 AM To: Dustin Doyle Subject: 180018-024 Change Order - Updated Attached - Thank you, Brandon Wilson Assistant Project Manager Rosendin Electric 2050 Saratoga Blvd. Corpus Christi, TX 78417 direct: 361-248-4901 EXT. 714 cell: 361-737-5907 The information contained in this email, including any attachments, is confidential and may be privileged. It is intended only For the person or entity to which it is addressed and no waiver is intended by sending this email. If the reader is not the intended recipient, you are hereby notified that any review, retransmission, dissemination or other use of, or taking any action in reliance upon this information is strictly prohibited. If you have received this email in error, kindly notify the sender by reply email and delete the original message from any computer. "Thank You. New Broadway WWII', Corpus Christi, TX PCOM 90 Admin Bldg Elevation Conflict Utilities-Roscndin B PCMB: RFPN: Chance Description: Core and Reroute Plumbint Only Tax Rate: 5.25% Description c.... -T r,,,,nt,,,, cock Qty Uof M Ave crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Pace Sub Unit Pekoe Total Labor Payrol Taxes Sc Insurance Labor w/PTI Material Cost Equipmen t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 S0.00 50.00 530.00 512.00 542.00 50.00 S0.00 S0.00 542.00 Budcct Revisions 0104620 1 HR 75.00 1.00 1.0000 S0.00 S0.00 S0.00 575.00 530.00 5105.00 50.00 50.00 S0.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 50.00 50.00 50.00 5150.00 560.00 5210.00 50.00 50.00 S0.00 5210.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 50.00 50.00 S0.00 50.00 50.00 S0.00 S0.00 50.00 S0.00 29.10 0.00 50.00 S0.00 50.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 1 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 S0.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 Core Beams-Reroutc Plumbing- Rosendin Elect I lot 29.10 0.00 513.501.00 50.00 50.00 50.00 S0.00 50.00 513.501.00 513.801.00 29.10 0.00 50.00 S0.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 S0.00 50.00 S0.00 50.00 50.00 50.00 Sales Tax on Consumables: 50 0.00 0.00 S0.00 50.00 Subtotal: 6.00 5357.00 50.00 S0.00 513,801.00 514,153.00 50.00 Safetv 0151501 58.93 58.93 Small tools 0152990 522.31 522.31 Consumables 0152903 544.63 544.63 50.00 Subtotal: S357.00 575.36 50.00 513.801.00 514.2233.86 Subirade Bond 0174400 S2.070.15 52.070.15 Performance & Payment Bond 0174350 5105.98 5105.98 Builders Risk 0175100 5136.95 5136.95 General Liabililv Insurance 0175220 548.51 515 .81 Subtotal: 5357.00 52.437.76 50.00 513.801.00 516.595.76 Overhead & Profit 0192310 51,109.26 51.109 26 Texas Franchise Tax 0176000 5177.05 5177.05 TOTAL: 5357.00 53,724.07 S0.00 513.801.00 517,852.07 f PCO 91 42" Tie In Graham started work but was requested to not complete it. Includes sunk costs to date for pipe fab and fittings, shoring and trench box rental, rental of excavator, excavation, rental of crane, etc. Change Directive 21. New Broadway W\STP. Corpus Christi. TX PCO 91 •421n Tie-in 7.1)4 Rehab • Out of S ope Work PCM*: RFPN: Chance Lion: PC091 - 42in'1 is -in MH Rehab - Out of Scope Work Tax Rate: 5.25% Dtxeription r......T )„mm cm. QIy Uof 51 Avg crew Rate Total Hours Labor Unit Hours Material Unit Price Equip unit rr6. Sub unit nice Total Labor Payrol Taxes S Insurance Labor w/PTI Material Coat Equipment Cast Sub Cost Total Cost Eminate Preparation 01041(3 4 HR 30.00 4.00 11510) 50.00 50.1X) SOAK) $1:0.1X1 34x10 516X00 S0.00 50110 5090 516(.00 BuJ_c: Revisions 0101520 4 HR 75.00 4.00 1.0001) S0.00 SOW 50.00 53(0).(41) 5120.00 5420XX) 50.10 50.(10 51.1.00 5420.00 Site Scheduler 0105130 0 HR -taw 01X) LOM%) 50.00 5010 50.00 50.10 50.00 50.00 SU.00 5010 50.00 SO.SX) Supenntendent 0123110 40 HR 75.00 40.00 111010 50.00 50.00 50.00 53.01%,.10 5(201.00 54200.00 50(0) 50.00 50.00 S4200.00 Forman 0104130 40 HR 3730 40.00 1.0000 50.110 50.00 511.00 51314) AX) 56(5000 52.100410 301011 50.01 50.00 52.100.10 OOernmr-Trarkhoe 40 HR 30.00 .1).00 14010 SOAK) 50.01 50.00 S1.21X).00 53501X) 51.650.00 50.10 5(14X) 501K) SI.611O.00 Operat.vr-L.vOer 2 HR 30.00 2.0) 1150) 5411X) 50.00 50.00 560.00 524.00 5141.00 50.0) 50.011 50.41 S.°4.(5) Oper.rnr•9orkiif4 1 HR 30.00 1.00 1150 50.(10 50.10 5011111) 530.41 512.00 542.00 50.5) 50.00 50.00 532.00 Pin.1iner 411 HR 31.20 40.00 1.0000 50.(5) 5)1.(111 51)10 51335.00 5199'4) 91.7470 50.10 5010 50.00 51.747.20 (1500 511.114) 50.00 50.04) 50.10 50.00 50.00 50.00 50.(10 50.00 5(110 BC Equip Exeavat r Rental t FA (1X4)0 5010 511.179.0 50.00 50.09 50110 50.00 50.00 511.17 24 30.00 511.179.24 Gut( Coat Crane Rental 1 EA 1.0000 50.10 53379.03 $0.00 50.00 50.00 50.00 50.5) 53379.00 50.00 53.37910) EA 1100 50.51 50.0 50.110 50.10 501X1 50.00 50.00 50.00 50.00 0.00 FA 1.0000 10.00 50.00 50.00 50.00 501X)50.1X) 5010 50.51 . 50..(10 511.1X) 1 (1X4)4)1 $0.00 50.5) 5(1.40) SOAK) 501X) 50.00 501X) 50.00 30.5) MAX) Titan Ape 42i05ia Fab'J FI(tine 1 EA 1 1.1(X10 SO.IX) 50.41) 515.300.10 50.00 5010 5010 50.110 50.10 515,300110 515.300.00 Titan Pipe two epoxy mated Couplines 1 EA 1 1.100 51110 50.1X) 56.639.25 50.5) 50.00 50.110 501X) 30.00 56.039.25 *6.639.25 1.14)X0 4)01) 50.110 50.51 50.0) 50114) SOAK 50.114) 50.00 50.00 50.00 .. , 01X) 54)1) 5010 54)10 5010 50.00 50.0 5015) Baker Pump Euuip•Hnses-Fl 1 EA 29.10 0.00 510.794.00 SOAK) SO.tN 5090 50.00 5010 510.794.00 S10.794.00 Stumm-Trench Trench Box t EA 29.10 01X1 527472.39 50.00 50.00 SD.00 51.0 50.00 527.672-39 527.67.'.39 UG Craftsmen travel exxn.e 3 EA 29.10 0.00 511100.00 5010 5010 5090 50.0) 5300.00 5010 53100.00 Portable Water Buffalo 2 EA 29.10 (1.00 550.10 SOAK) 5010 30.5) 501) 5100.1X) 50.00 SI(X000 Pressure Wa.hcr rental 1 EA 29.10 0.5) 5501) 501) 5090 SOAK, 5010 5.5010 5010 55,10 Tion Mi.: Mao eas4ls.bolts 1 EA 0.10 54.417.65 I 50.00 511.(0 501X1 1 5357115 50.00 50.00 9457.05 L BC Equip - Loader 1 EA 0.00 54.1X0.60 1 501X) 50.00 50.51 5010 54100.60 50.00 S4.1003.60 1 EA 0110 50.00 501X7 50.5) 5010 50.00 50.00 50.0) Import Be Nine Matt 1 FA 010 51.75.00 50.10 SOAK) 50.170 v 1.7`5.1X) 5)1.00 5010 34.725.(X) Graham Labor survey, layout. install. test backfill 1 FA 29.101 50.00 50.5)5) 52325.110 5931.20 53.25920 50.00 50.00 50.00 53.259.20 11.01) 50.00 5010 SOAK) 90.00 50.41 50.40 00.00 Sales Tax on Consumables: Sl) 01X) SOAK) SOAK) 010 - Subtotal: 251.5) 513.700.40 52.21225 522.59610 560.405,64 595.915.73 5010 Sdov 0151501 5342.51 5342.54 SmaII tool. 0152990 sXsasx sS56u, Cmsurnable. 0152903 51.71255 51.712.55 50.00 Sub1)tal: 543.700.40 35.124.19 52240)6.74 560.405.64 51011127.07 Sobtrale Bond 0174300 59.061.85 59.060.115 Performance S Pavxrrenr Bond 0174350 5720.77 57201.77 Builder, Rick 0175101 5931.45 5931,46 Gcner. I Liability Insurance 0175220 533199 S331.99 Subuv:.11' S13.700.40 516.10925 522.596.54 560.4(15.61 5142.572.13 Overheat alt Profit 0192310 510.590.26 510.890.2n Texas Franchise Tax 0176000 11237.62 51237.62 I TOTAL [ 513.700.40 525.297.13 '2''2_59654 560.40543 5125000.01 Change Directive # 21 Corpus Christi New Broadway WVVTP Carollo Program Printed 02/19/2015, Page 1 of 1 42" Effluent Tie -In Created By: Freese & Nichols, Adam Payne Created: 02/03/2014 Submitted : Submitted To: Revision Date: Status: Priority: Design Clarification: See attached pdf for 42in Effluent Line Tie -In Plan and Detail sheets. FREESE IIHCHOLS 02/03/2014 Carollo Engineers,City of Corpus Christi,Freese & Nichols,Graham Construction,John Crowell Pending Low The Contractor is directed to tie-in the 42inch effluent line per the attached sheets and project specifications. Provide cost and time impacts to the CM team for the proposed work included in this Change Directive. References Specification # 02084 Drawing # 083-01-Y-08 Files 42in Effluent Line Tie -In Plan and Detail S&S 1.31.14.pdf 187.86 KB Published Published eadoc q •msw $ "tea vopequoo 1 slnlyw 1 smov6w AN' fin �oa� p �wWrodsp 1NMISVd30 '? 83IVM31SVM lima aNY NV1d NI-311 3NIl 1N3f11��3 „Zi► " c°I v Al ,'J:y SVX31 lsMa Nouns sevaaH win ANOOd1MM IISIlfHO SRdt100 AVMOVOUOI ..___.. _. ♦. .r.•7 •� 1.11 'A v'r'-•V - 1..rrrf.Y .� �./= c��=•A i • iinii` 1, "S 1 . J 1 1 iIIM `Z.'T , 1 t1.1 •s ^ ti 1 I 1g: !,. i si I 1 d ii 14 41 4 loll 1J': b.* '.. al .d. 1.0 . , ell II 11 q la 1' i B Jill§l Z , ,_ b WP v Ii.dd g' deil Hi 11 Q 9ik : fi a ( d11it �� ilb 1t4/ / • / i , r, � Q w�.t /,' it , -s • il 6\\ \ii I i t N 1 r' / Ji V& i , is 1 I rir ( 't. . ... . • ••' i 1 < g : F 60 : •.. ll . .` 16 , 4 '\ ' es:~� 1/.1/ . \i .. i„„ ' • :� (, . — I N . . jt. i1 . i RR OF ' n hied r Ln I4 1g . b NE I PCO 92 Motorized Overhead Doors SDB/HW Power to the roll up doors at the SDB and the headworks was not included in the drawings. Carollo sub Mike Colwell reply gave routing and circuit connection instructions. RFI 385. Change Order Request ROSFF.lNI )I N U R:[ RIC C.O.R. # 180018-02 G.C. # Date: /2014 Project Name: 180018 Broadway WWTP Project #: 180018 To: Graham Construction Services, Inc. Attn: John Crowell 2995 Lone Oak Circle, Suite 1 Eagan , Mn 55121 Phone: (651) 687-0648 Fax: (651) 687-0947 We hereby propose to make the following changes: Exclude: - Overtime Labor Costs - Structural Integrity of Building after Core Drilling From: Electric Corpus Christi, TX 7841 Phone: (361) 248-4901 Fax: (361) 248-4906 Change Order Price Original Contract Amount $6,480,000.00 This price is good for 20 days. If conditions change, this price is void. We are requesting a time extension of days in conjunction with this change. /2014 Author Date Sent 0 Accepted The above prices and specifications of this Change Order request are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise specified. Authorized Signature Date of Acceptance Page 1 of 1 Rosendin Electric CHANGE ORDER SUMMARY SHEET Project Name: Broadway WWTP Change Description: Motorized Doors REI Change No.: 025 MATERIAUQUOTES: Material Total: Material From T&M Recap Sheet: Total Quotes: Total Freight: SUBTOTAL: LABOR: Straight -time Labor: Overtime Labor @ time & one half: Double Time Labor: Instrumentation Straight Time Labor: Total Manhours: Labor from Time and Material Sheets: General Foreman Straight -time Labor (10% of Man Hrs): General Foreman Straight -time Labor: General Foreman Overtime Labor (10% of Man Hrs): General Foreman Overtime Labor @ time & one half: General Foreman Double Time Labor (10% of Man firs): General Foreman Double Time Labor: Estimating Time: Mat. Proc. & Handle (5% of Labor Cost): Update As -Built Dwg's: SUBTOTAL: DIRECT JOB EXP: Consumables/Expendable Tools (6% of Mat.): Drawing Reproduction and or BIM : Safety @ $0.50/MH: Equipment: Project Mngmt: 5% of Labor: Total Subcontractors Quotes: SUBTOTAL Direct Job Exp: Credit: Material/Labor/DJE/Credit SUBTOTAL: Warranty: SUBTOTAL: Material Sales Tax @ 8.25% if Project is Taxable: Liability/Builders Risk: SUBTOTAL: MARK-UPS: Overhead/Profit @ 15% SUBTOTAL: Total Subcontract Values: Overhead/Profit for Subcontract @ % SUBTOTAL: Bond Premium: CHANGE ORDER TOTAL: Amount $9,129.19 $0,00 $0.00 $0.00 123.81 0.00 0.00 0.00 Op Rate X 1.0 X 1.0 X 1.0 X 1.0 X X X X 123.81 # of Hrs & labor Ext from Ntathmenl 123.81 12.38 0.00 0.00 0.00 0.00 0.00 4,922.69 0.00 $9,129.19 $0.00 136.19 52, 600.00 5,879.98 $0.00 12.38 X 0.00 X 0.00 X X X X $39.76 $57.31 $74.50 $75.00 0.00 $57.44 $79.78 $102.12 $71.87 5.00% $59.86 3.00% 1.0 $0.50 1.0 5% 1.0 $0.00 X 1.0 $18,245.14 X 0% $9,129.19 X 0.00% $18,245.14 X 2% $18,610.05 X 15% X 1 X 15% $21,401.56 X 1.0% $0.00 Date: 14 -Nov -14 Taxable: No Extension Subtotals & Totals $9,129.19 $0.00 $0.00 $0.00 $9,129.19 $4,922.69 $0.00 $0.00 $0.00 $0.00 $711.16 $0.00 $0.00 $0.00 $246.13 $0.00 $5,879.98 $5,879.98 $273.88 $0.00 $68.10 $2,600.00 $294.00 $0.00 $3,235.97 $3,235.97 $0.00 $0.00 $18,245.14 $0.00 $0.00 $18,245.14 $0.00 $0.00 $364.90 $364.90 $18,610.05 $2,791.51 $2,791.51 $21,401.56 $0.00 $0.00 $0.00 $0.00 $21,401.56 50.00 $214.02 5214.02 521,615.57 Description 1 8"x6"x4" HINGED COVER NEMA 4 2 3/4" FORM 7 FELAROY T CONDULET 3 2" FORM 7 FELAROY T CONDULET 4 2" FORM 7 STEEL CONDULET GASKET 5 3/4" ARC (AL) 6 3/4" ARC MYERS HUB 7 3/4" AL GRD BUSHING 8 3/4" ARC STRAP 9 3/4" LT FLEX 10 3/4" LT STRAIGHT CONNECTOR 11 15/8" SLOTTED GALVANIZED CHANNEL 12 3/4" SS STRUT CLAMP 13 #12 THHN/THWN STRANDED 14 #12/3C THHN TRAY CABLE 15 15.3" SUPER -GRIP CABLE TIE (SGS) 16 3/4" Korn Clamps 17 NEMA 4 5S SIZE (1) COMBO STARTER 18 SQD MODEL 6 MCC 20A BREAKER 19 2" CORE 12" WALL Quantity Trade Price Unit 1 147.9 E 4 15.56 E 1 70.47 E 1 6.27 E 400 277.27 C 5 604.58 C 10 948.02 C 21 127.7 C 12 417 C 8 603.36 C 20 510.98 C 1 338 C 800 278.6 M 800 553.02 M 200 34.92 C 11 1.71 E 4 1,070.59 E 2 1,170.59 E 1 OE Labor Unit Total Material Total Hours 1.65 E $ 147.90 1.65 1.5 E $ 62.24 6 4.1 E $ 70.47 4.1 0.7 E $ 6.27 0.7 8.2 C $ 1,109.08 32.8 30 C $ 30.23 1.5 67 C $ 94.80 6.7 6 C $ 26.82 73 C $ 50.04 27 C $ 48.27 22.5 C $ 102.20 4.5 C $ 3.38 9 M $ 222.88 27 M $ 442.42 0.05 E $ 69.84 0.7 E $ 18.81 2 E $ 4,282.36 2 E $ 2,341.18 3E 0 $ 9,129.19 Material Condition Normal Normal Normal Normal Normal Normal Quoted 1.26 Quoted 0.9 Normal 2.16 Normal 4.5 Normal 0.04 Normal 7.2 Normal 21.6 Quoted 10 Normal 7.7 Normal 8 Normal 4 Normal 3 Normal 123.81 TOTAL New Broadway W'WTP, Corpus Christi, TX PCOM 92 Motorized Overhead Doors Electrical Utilities-Rosendin PCMN: RFPN: Clt nue Description: Provide a dedicated 20A Circuit from DP55A in SDB for motorized electric ov Tax Rate: 5.25% Description .......-T Function c..rr Qty Uof M Avg crew Rate Total Hours Labor Unit Hours -- --- - Material untt Pcce Equip Unit Price Sub Unit Price Total Labor Payrol Taxes& Insurance Labor w/PTI Material Cost Equipmcn t Cost Sub Cost Total Cost Estimate Preparation 0104165 1 HR 30.00 1.00 1.0000 50.00 50.00 50.00 530.00 512.00 542.00 50.00 50.00 50.00 542.00 Budect Revisions 0104620 1 HR 75.00 1.00 1,0000 50.00 50.00 S0.00 575.00 530.00 5105.00 50.00 50.00 50.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 S0.00 50.00 50.00 SI50.00 S60.00 5210.00 50.00 S0.00 50.00 S210.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 50.00 29.10 0.00 S0.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 S0.00 S0.00 Provide dedicated 20A Circuit from DP55A for motorized electric overhead doors MB 1 lot 29.10 0.00 521,615.57 50.00 50.00 50.00 S0.00 50.00 521.615.57 521,615.57 29.10 0.00 S0.00 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 50.00 Sales Tax on Consumables: SO 0.00 50.00 50.00 0.00 Subtotal: 6.00 5357.00 S0.00 50.00 521,615.57 521.972.57 S0.00 Safety 0151801 53.93 58.93 Small tools 0152990 S2231 S22.31 Consumables 0152903 544.63 544.63 50.00 Subtotal: S357.00 S75.86 S0.00 521.615.57 522.045.43 Subtrade Bond 0174400 53242.34 53242.34 Performance & Pasmcnt Bond 0174350 SI64.39 S164.39 Builders Risk 0175100 5212.44 5212.44 General Liability Insurance 0175220 575.72 575.72 Subtotal: 5357.00 53.770.75 50.00 521,615.57 525.74332 Overhead & Profit 0I92310 51,699.94 51.699.94 Texas Franchise Tax 0176000 5274.43 5274.43 TOTAL: 5357.00 55.745.12 50.00 521.615.57 S27 717.69 PCO x1 ATS Mods in ECR -1 for Generator This is for additional programming and modifications to the automatic transfer switch in ECR -1 to provide greater exercising functionality. 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SIM 19 5155119 f:.......N.. 0(15551 55037 153..37 3010 91.901. 50000 505.10 5000 =1,30000^14' 9Mh10 S0111e 150.8 0110,10 15'_'51.00 53'3.10 15.00...1rR 100,1115..) 017030 5170501 1156101 1101010 0..0, 0175100 1Y.ij1 X10 M.581.aNxl....WC 0117} 1 95147 30(.47 5.+.0110 1503005 11147.71 0)01 151500.10 157.00073 115..1.11 R 15..14 01)27)0 =0811 =/0011 Ie.w I. wall.... T n 017014,, X.0701 K.15.W SIITN: =oxen 3441740 300 151,3030)5 5310)0157 RFI # 393 Corpus Christi New Broadway VWVfP Carollo Program Printed 02/19/2015, Page 1 of 1 Admin building fire alarm Submitted : Submitted To: Status: Priority: Due Date: Created By: Graham Construction, Jong Pak Created: 06/10/2014 Request: """6/10/14**` Please see attached for request. Locations 19-Administration/Operations/Maintenance Building References Drawing it 400-61-E-01 Files Fire Alarm - RFI.pdf 381.79 KB MI= NICHOLS 06/10/2014 Freese & Nichols,Graham Construction,Steve Eckersley Closed High 06/24/2014 Published earl„(. Request for Information KST a EC:T. KST Electric 2411 Rand Morgan Road Corpus Christi, TX 78410 Project Name: 180018 Broadway WWTP RFI # 180018-0052 GC RFI # Date: 6/10/2014 Phone: (361) 248-4901 Fax: (361) 248-4906 Project #: 180018 To: Attn: Graham Construction Services, Inc. John Crowell 2995 Lono Oak Circle, Suite 1 Eagan , Mn 55121 Phone: (651) 687-0648 Fax: (651) 687-0947 From: Dustin Doyle REASON FOR REQUEST E7 Insufficient Information • Engineering Conflict • Alternate Proposal 13 RESPONSE REQUIRED BY: ACTION REQUESTED El Clarification ❑ Direction ❑ Approval 06/17/2014 PROBABLE EFFECT ❑ Increase Cost ❑ Decrease Cost ❑ Unknown Cost ❑ Increase Time ❑ Decrease Time El Unknown Time REFERENCE: DRAWING NO.: FA Submittal SUBJECT: Admin Building Fire Alarm SPECIFICATION NO.: INFORMATION NEEDED: Due to standard Fire Marshall requirements, the already approved Fire Alarm drawings for the Administration Building at Broadway WWTP will have to be resubmitted for approval due to lapsed time between approval and inspection. In reviewing the resubmitted drawings (and Incorporating contractual changes since 2011) the following RFIs will need to be answered: 1. Please advise if the Fire Alarm Control Panel can be relocated to replace the Remote Annunciator Panel (please note that the annunciator will be mounted in the electrical room originally designated for the FACP panel). 2. Please confirm that the KNOX BOX will be located at the entrance of the stairwell. In conjunction with the above RFI's, please provide the following: 1. Please provide approved submittal drawings indicating location of the sprinkler riser, including dry pipe system, for the garage. 2. Please provide CAD files for the parking garage (was not part of the scope during the original submittal time frame). Tho Fire Marshall will require notification appliances throughout the garage area. RECOMMENDATION: Attached is the drawing recommending the code approved location changes for the FACP and Annunciator. RESPONSE: AUTHORIZED SIGNATURE COMPANY DATE Page 1 of 1 2 tut xt tiv\ 11 1151/1113 Sitat10.) 1,1•11113 V.7VS't1SP6 LPIV'Ici .LNi1W.LVi1i11 1111.LVM7.LSVA1 AIMC11'011g h N. 50;11 < A 0 u_ RFI Response # 2 Corpus Christi New Broadway WWTP Carollo Program Printed 02/19/2015, Page 1 of 1 Subject: Carollo Engineers Response to RFI # 393 Submitted : 06/30/2014 Created By: Carollo Engineers, Rene Aguilar Type: Official r� �NICHOLS Response: Submitted by Rene Aguilar, Carollo Engineers (06/27/2014): The Fire Suppression System is based upon Specification 13930 of the Contract Documents. This specification is performance based and requires design and installation to be in accordance with the City of Corpus Christ Building Department, City of Corpus Christi Fire Marshal, and the most recent applicable fire codes. The Fire Systems Engineer is responsible for the equipment and locations of all the required equipment for a complete system. Therefore, the questions about the fire alarm control panel, remote annunciator panel, and knox box should be directed to the Fire Systems Engineer. In addition, the questions regarding the approved submittal drawings for the Fire Suppression System and the Project CAD files should be directed to Graham as they have the information requested. eac1oc. PCO X9 RAS Spool Mods There was a bust in the coordinates of the pipe going from the Ameron to the pump station. This resulted in about a 6' change to the connecting pipe. Field discussions took place between Graham and Carollo at time of occurrence. New Broadway WR"I'1', Corpus Christi. Tx PCOM X9 RAS Spuol Mods Cost Backup PCM#: FFP#: Change Description: Layout disc cpancv on Contract Drawings Ameron Pipe RAS Tae Rate: 825% Dr cription r..r.-T r,,,,nien cw. Qty Uof M Avg crew Rate Total Hours Labor Unit Hours Material Unit Pace Equip link Prim Sub Unit Price Total Labor Payrol Taxes & Insurance Labor w/PTI Material Cost Equipmcn t Cost Sub Cost Total Cost Estimate Preparation 0104165 I HR 30.00 1.00 1,0000 50.00 S0.00 S0.00 530.00 512.00 542.00 50.00 50.00 50.00 S42,00 Budget Revisions 0104620 1 HR 75.00 1.00 1.0000 50.00 S0.00 S0.00 575.00 530.00 5105.00 S0.00 50.00 50.00 5105.00 Forman 0104130 4 HR 37.50 4.00 1.0000 S0.00 50.00 S0.00 5150.00 S60.00 5210.00 S0.00 50.00 50.00 5210.00 Site Scheduler 0105130 0 HR 40.00 0.00 1.0000 S0.00 50.00 50.00 50.00 S0.00 S0.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50.00 S0.00 S0.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 29.10 0.00 50.00 S0.00 S0.00 50.00 50.00 S0.00 S0.00 29.10 0.00 50.00 S0.00 50.00 S0.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50.00 S0.00 50.00 50.00 S0.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 S0.00 50.00 50.00 50.00 S0.00 50.00 S0.00 Layout discrepancy on Contract Drawings Ameron Pioc-RAS 1 lot 29.10 32.79 54,000.00 5270.00 S954.19 5351.68 51335.86 54.000.00 S270.00 S0.00 S5,605.86 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50,00 50.00 50.00 S0.00 50.00 Sales Tax on Consumables: 50 0.00 50.00 S0.00 0.00 Subtotal: 38.79 51,692.86 54,000.00 5270.00 S0.00 55,962.86 50.00 Safety 0151501 542.32 592.32 Small tools 0152990 5105.60 5105.80 Consumables 0152903 S211.61 S211.61 50.00 Subtotal: 51.692,86 S4,359.73 S270.00 S0.00 56.322.60 Subiradc Bond 1 0174400 S0.00 50.00 Performance K Pavtnent Bond 1 0174350 591.10 541.10 Builders Risk 0175100 553.11 553.11 General Liability insurance 0175220 SIS.93 518.93 Subtotal: 51,692.86 54,472.57 S270.00 S0.00 56,435.73 Overhead & Protit 0192310 5965.36 S96536 Texas Franchise Wax 0176000 S74.01 574.01 TOTAL: 51,692.86 55,512.24 5270.00 50.00 57,475.11 PCO X10 SS Pole Brackets This is regarding the attachment of light standards on gratings. Carollo stated it would be covered in a change directive. RFI 372. New Broadway WWII'. Corpus Christi. 'FS. PC0a X10 SS Light Poi:: 13rackets PCNItt: Cbanee Descri tion: Lilt Bracket Su port Detail missingon Contract Dr.:wines-HIM Tax Rate: 8.259. Description i.......- T FLOTKIi. cock Qty Vet M Avg crew Rare Total Hours Labor Unit Hours Niaterial Unit nice Equip Unit Price Sub enit Price Total Labor l'ayrol Taxes & Insurance Labor w/1"1-1 3 laterial Cost Equipmen t Cost Sub Cost Total Cost P_st i mate PreParittion 0101165 1 HR 30.00 0.00 1.0000 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 Bake' Revisions 010-1020 1 1IR 75.00 0.00 1.0000 50.00 S0.00 50.00 50.00 50.00 S0.00 50.00 S0.00 50.00 S0.00 Forman 0101130 4 HR 37.50 1.01) 1.0000 S0.00 80.00 50.00 537.50 S15.00 552.50 50.00 50.00 50.00 552.50 Site Scheduler 0105130 0 HR 10.00 0.00 1.0000 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 S0.00 S0.00 50.00 50.00 50.00 50.00 29.11) 0.01) 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 S0.00 S0.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 S0.00 S0.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 1 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Light Bracket Support Detail missing on Contract Drawings. HW I lot 29.10 2.13 55.561.00 559.30 $61.81 524.71 556.57 55.561.00 559_30 50.00 _ 55.706.87 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Sales Tas on Consumables: 5)) 0.00 S0.00 50.00 0.00 Subtotal: 3.13 5139.07 55.561.00 S59.30 50.00 55.759.37 - $0.00 Safety 0151501 53.48 53.45 Small tools 0152990 55.69 55.69 Consumables 0152903 517.3S 517.38 50.00 Subtotal: 5139.07 55.590.55 S59.30 S0.00 55.758.93 Subtrada Ilond 0174400' 50.00 50.00 Perforimince S.: Paso -mu Bond 0174350 537.63 S37.63 Builders Risk 0175100 545.63 548.63 General Liability Insurance 0175220 517.33 S)7.33 Subtotal: S139.07 55.691.14 55930 50.00 55.892.51 Overhead & Profit 0192310 S583.58 5853.88 Texas Franchise Tax 0176000 567.76 567.76 TOTAL: S139.07 56.645.78 S59.30 S0.00 56.544.15 RFI # 372 Corpus Christi New Broadway VWVfP Carollo Program Printed 02/19/2015, Page 1 of 1 Mounting of Light Poles - Steel Grate Created By: Created: r -lin NICHOLS Submitted : 05/17/2013 Submitted To: Adam Payne,Freese & Nichols,Graham Construction,Richard Provolt,Steve Eckersley Status: Closed Priority: High Due Date: 05/28/2013 Pending On User: Richard Provolt, Steve Eckersley Pending On Org: Freese & Nichols Graham Construction, John Crowell 05/14/2013 Request: 5/14/13 Multiple locations require pole lights to be mounted on steel grates (see attached for quick reference). KST Electric is concerned that mounting R&S light poles to the steel grate may affect wind rating requirements and/or the structural integrity of the steel grate. Please provide details for mounting R and S light poles to the removable steel grate(s) or provide new location(s) for Tight poles. References Drawing # 333-11-E-02 Published Drawing # 344-21-E-06 Published Drawing # 360-24-E-01 Published Drawing # 361-24-E-02 Published Files RFI 180018-0049 Mounting Light Poles.pdf 585.44 KB eado ; Request for Information K8TKITS TR.IC KST Electric 2411 Rand Morgan Road Corpus Christi, TX 78410 RFI # 180018-0049 GC RFI # Date: 5/14/2013 Phone: (361) 248-4901 Fax: (361) 248-4906 Project Name: 180018 Broadway WWTP Project #: 180018 To: Attn: Graham Construction Services, Inc. John Crowell 2995 Lone Oak Circle, Suite 1 Eagan , Mn 55121 Phone: (651) 687-0648 Fax: (651) 687-0947 From: Dustin Doyle REASON FOR REQUEST ACTION REQUESTED PROBABLE EFFECT E1 Insufficient Information o Engineering Conflict O Alternate Proposal 0 © Clarification ❑ Direction ❑ Approval RESPONSE REQUIRED BY: 05/21/2013 ❑ Increase Cost ❑ Decrease Cost m Unknown Cost ❑ Increase Time ❑ Decrease Time El Unknown Time REFERENCE: DRAWING NO.: 11-E-02, 21-E-06, 24-E-01, 24-E-02 SUBJECT: Mounting of Light Poles - Steel Grate SPECIFICATION NO.: INFORMATION NEEDED: Multiple locations require pole lights to be mounted on steel grate (see attached for quick reference). KST Electric is concerned that mounting R & S Tight poles to the steel grate may affect wind rating requirements and/or the structural integrity of the steel grate. Please provide detail for mounting R and S light poles to the removable steel grate(s) or provide new location(s) for light poles. RECOMMENDATION: RESPONSE: AUTHORIZED SIGNATURE COMPANY DATE Page 1 of 1 RFI Response # 2 Corpus Christi New Broadway VWVfP Carollo Program Printed 02/19/2015, Page 1 of 1 f Subject: Carollo Engineers Response to RFI # 372 Submitted : 06/13/2013 i Created By: Carollo Engineers, Rene Aguilar Type: Official 1FREESE aNicHOLS Response: Submitted by Rene Aguilar, Carollo Engineers (06/13/2013): A response to RFI No. 372 will be addressed in a Change Directive to the Contractor via FNI and EADOC. eadoc )J, 1N3VV11IVd313 .. / t131V/.131SVN =a. SVX31 US1df3 Sfidl10.a ` J J0 Alli INVld 1N3W1V341 2i31VM31SVM AVMOVO88 M3N BI0 0.0 t/• rJ P '11,411 1crr,s + .. ri rql• .1 �•nny„W . u}:H uqt •r•/..;g G..v;t1 C”:42.41 11131v111Vd30 831V4+31SVM -' SVX31 1101HO SRd80O JO A11,3 INVld 1N3Vr1V3N1 J31VM31SVM )VMOV02Ja M3N :IOO6OnU eK AtiDCOti'R01 hAN 1 I I I t II it :. ! I I - 0 ti � Off_ ,! I I g ' 1 1 i2 (7. MI%CD L ODOR SPLITTER BOX 11 W$$PLITTER80x * nun. r ell 1,113,21 ud ittiVa-/4% VI V ttdtt .1,11 1,,J.440 0110400130 IN3ratitid30 831VA131SVM SUN Sfidd03 JO A11.1 MIFF, 11P,11 h Id& !..e,1101Lin MA! ti17O4 S0•.•.(P: INVId IN311.1.V3211. U31.VM3.I.SVM AVM/O18 M3N t z itiit LI -5/11 3 11 1 I 600-0600000060-60-0-0-60-066150- 60-060 z / - - - - --I; - - - - - - - - fh !! • 6. • i 11 !! oti 0 fil C , il0 1..—.47 • ----- -7,.,-, • - _•.,' . .: ...,...__,,-, 1 3 0 .,^.-.JP L CIVP.s.. .:1 II 1 i r 1 , • : 11 • 3:91ril-1---. ' i : ri t 0 • t 000 fl 00 1 4011 D PCO X11 ECR -1 Deck Drains In response to standing rain water on the west deck of ECR -1, Carollo requested installation of deck drains with detailed instructions on how to install the drains. RFI 370. Neu Broadway \V'VTP. Corpus Christi. TX PCO# N11 ECR -1 Deck Drains PCM: RFPg: Chance Devcription: OCR -1 Deck desient.d w Zero sIpt• Tax Rate: S.25'7 Description ........ T Funt-non C.k. Oty Uof M Avg crew Rate Total Hours Labor Unit Hours Material Unit Price Equip Unit Price Sub Unit Price Totai Labor l'ayrol TZINCS & Insurance Labor u -/PTI Material Cost Equipmen t Cost . Sub Cost Total Cost Estimate Pri:p.mition 0104165 i 110 30.00 0.00 1.0000 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Buclect Revision!. 0104620 1 1411 75.00 0.00 1.0000 50.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 Forman 0104130 4 Id 0 . 37.50 1.00 1.0000 50.00 50.00 50.00 537.50 S15.00 552.50 50.00 50.00 S0.00 562.50 Site Scheduler (1105130 0 1-10 40.00 0.00 1.0000 50.00 50.00 50.00 1 50.00 S0.00 S0.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.01) 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 OCR- 1 Dcck d...viitnecl w Zero %lone-Dr.:ins Installed ; lot 29.10 237.05 5557.20 56.895.16 52.759.26 59.657.42 5557.20 50.00 50.00 510.544.62 29.10 0.00 50.00 50.00 50.00 S0.00 50.00 1 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 S0.00 50.00 Sales Ti'. on Consumables: 50 0.00 50.00 50.00 0.00 Subtotal: 238.05 59.709.92 585720 50.01) 50.00 510.597.12 50.00 Safety 0151501 5242.75 5242.75 S mall bola 0152990 5606.57 S606.57 Cottsunt:tb ks 0152903 51.213.74 51.213.74 S0.00 Subtotal: 59.709.92 52950.56 50.00 S0.00 512.660.47 5 tau nide Bond 0174400 50.00 50.00 Performance & Payment Bond 0174350 552.29 552.29 Builders Risk 0175100 S10635 5106.35 General Liability Insurance 0175220 S37.90 537.90 Subtotal: 59.709.92 53.177.10 50.00 50.00 512.557.02 Overhead .1..: Profit 0192310 51.933.05 51.933.05 • Texas Franchise Tax 0176000 5145.20 5145.20 TOTAL: 59.709.92 55.255.36 50.00 50.00 514.965.27 RFI # 370 Corpus Christi New Broadway VVVVTP Carollo Program Printed 02/19/2015, Page 1 of 2 ECR -1 Upper Deck Drainage and Proposed Trench Drains Created By: Created: r-� NICHOLS Submitted : 05/13/2013 Submitted To: Adam Payne,Freese & Nichols,Graham Construction,Steve Eckersley Status: Closed Priority: Critical Due Date: 05/22/2013 Pending On User: Steve Eckersley Pending On Org: Freese & Nichols Graham Construction, Clay Howard 05/08/2013 Request: '5/8/13"' RFI 370 — ECR -1 Upper Deck Drainage and Proposed Trench Drains Reference: Carollo Drawing 22-S-01 (Floor Plan at EL. 13.00) and attached Zurn Cut Sheets Carollo Drawing 22-S-01 Section B does not note any slope or fall to the concrete deck outside of the Switchgear Room and Electrical Control RM -1. Graham believes that this may cause inadequate drainage away from the doors during a heavy rain event. In order to prevent rainwater from moving into the Switchgear and Electrical Rooms under the doors, Graham proposes to install trench drains in front of doors #02, #04, and #05. See attached 22-S-01 for locations. A few trench drain suggestions by Zurn are also attached. If the above proposal is required, please provide type of drain, installation details, and drain pipe routing. Cost impacts will occur. Cost impacts will include labor and material to install a trench drain system in existing concrete. Locations 10-Switchgear/ECR-1/Aeration Basin/Blower Building ea(lor: RFI # 370 Corpus Christi New Broadway WWTP Carollo Program Printed 02/19/2015, Page 2 of 2 References Drawing # 170-22-S-01 Published Files Clarification_370 for clayh.pdf 24.17 KB RFI 370 Locations.pdf, , 218.37 KB RFI 370 Zurn Products.pdf 240.04 KB eadoc urea r OMI 194“1: Kinn con •fn4.41-1,1 tool F-0,0 'ma a vas' 'MI M 1444e63 soawas 6uuoaw6u3 p 11»wpoda0 1N3W18Vd30 ...... ?131VM31SVM SVX31 UUSWNO SRdIOO .10 .t1I SWnrld 214110 u?4O19 MYR NOM VI -a33/easers 1NV1d 1N3W1b3211 2131VM31SVM1 AVMOV0218 M3N fI X 7• k.' ✓31.•:IR 11 .Ufl%M SINN M O 03A1103H07 nnnIn g YYYO cS2,82 0 0 ;o io IP, —r, 0 E.;-) w••, C i.tY.$J C14.301&M RFI Response # 1 Corpus Christi New Broadway 1M/VfP Carollo Program Printed 02/19/2015, Page 1 of 1 Subject: Carollo Engineers Response to RFI # 370.1 Submitted : 07/10/2013 Created By: Carollo Engineers, Rene Aguilar Type: Official AllINFREESE 1 a1VICHOLS Response: Submitted by Rene Aguilar, Carollo Engineers (07/10/2013): The Contractor shall coordinate the actual installation locations with the CM Team prior to beginning the work. The Contractor and CM Team shall review existing site conditions and the feasibility of coring thru the top decking for the drain piping and utilizing a screen drain cover in lieu of the Zurn drain assembly to minimize the installation time and impact to the rebar of the concrete decking. In addition, please note the following requirements: 1. Core hole size shall be a minimum of 8 inch diameter, sleeve the drain piping for attachment of the screen 1/2" below the top of decking elevation to allow for drainage. 2. Drain piping shall be Schedule 80 PVC material, 4 inch diameter, solvent weld, minimum slope of 0.5%. 3. Provide hanging pipe supports per Specification No. 15061, use Typical Detail P630 for hanging pipe supports, spacing every 10 ft minimum. Provide wall pipe supports per Specification No. 15061, use Typical Detail No. P662 for vertical riser piping, spacing every 5 ft minimum. 4. Apply Duralprep 3020 in accordance with manufacturer's instructions for all coring locations. Grout around PVC drain piping in accordance with Contract Documents. 5, Route drain piping on the inside of the restricted access area and core another hole through the bottom of the wall just above the bottom decking elevation of 5.50. 6. Route drain piping and fittings over the foundation footing to just above finished grade elevation. 7. Test all piping once installed according to Specification No. 15956 to 15 feet/GR test method. 8. Apply paint to all exterior exposed piping according to Contract Documents and approved schedules. eacioc PCO X12 • Baiter Pump Rental This is for the temporary pumping of the effluent from the UV in the new plant to the inlet for the headworks at the old plant during initial startup. New 11r,iatlwv%)..xvri.. corpus Christi. PCOn X12 Baker Pomp Rental Chance Descrintinir. Baker I'un Rental 'arallel Punt in^ UV \. ctwell to ' •••• Tax Rate: S.25% Description =....-= T 1 •• pnctioa C.dt Qty Uot M Avg crew Rate r. ...... Total Hours Labor Unit Hours Material uuit Price Equip Unit Pric Sub unit Price Total Labor Parol Taxes & Insurance Labor w/PTI :Material Cost Equipmen t Cost Sub Cost Total Cost Esti in.ne 'ken:in:non 0104165 I FIR 30.00 0.00 I .(XXX) 50.00 S0.00 S0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 13ti4cet Revisions 0104620 I FIR 75.00 0.00 1.0000 S0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 50.00 S0.00 Forman 0104131) 4 FIR 37.50 1.00 1.0000 50.00 50.00 50.00 537.50 515.00 S52.50 50.00 50.00 50.00 552.50 Sc Scheduler 0105130 0 FiR 40.00 0.00 1.110(5) 50.00 50.00 50.00 50.00 S0.00 50.00 S0.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 S0.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 ' 50.0(1 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00- 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 S0.00 29.10 0.00 50.00 50.00 50.00 50.00 5000 50.00 50.00 Baker Pump Rental Putnpin?. UV \\*dwell to Trickline Fliters 1 let 29.10 0.00 50.00 546.607.50 50.00 50.00 S0.00 50.00 50.00 $46.607.50 546.607.50 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 29.10 0.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Sales Tax on Consumable,: 50 0.00 50.00 50.00 0.00 Subiotai: 1.00 552.50 50.00 50.00 546,607;50 546.660,30 50.00 Safets 0151501 51.31 SI.31 Small tools 0152990 53.25 53.25 Consumables 0152903 S6.56 S5.56 50.00 Subtotal: 552.50 511.16 50.00 546.607.80 546.671.46 S ll tl If ZICI C liond 0174400 56.991.17 S6.991.I7 Performance S: l'ament Bond 0174350 5345.51 5345.81 Builders IZisk. 0175100 5450.77 5450.77 Ger.eral Liability Insurance 0175220 5160.66 5160.66 Sublo:al: 552.50 57.962.56 50.00 $46.607.80 554.622.56 Overhead & Pncei: 0192310 53.532.65 53.532.65 Texas F7er.:hise Tax 0176000 S5S1.56 5581.56 TOTAL: 552.50 512.076.77 50.00 546.607.80 555.737.07 Lel Corpus Chr sti Capital Programs New Broadway Wastewater Treatment Plant Change Order No.9 Council Presentation August 18, 2015 Change Order No.9 Work Corpus Chr'sti Capital Programs Change Order No.9 consists of various items to improve function and operations of the plant : ✓New Administration Building improvements ($212,037.59); ✓Design modifications ($151,296.11); and ✓Additional construction work ($305,181.36) Total amount of Change Order No. 9 $668,515.36 Change Order Summary Corpus Chr'sti Capital Programs ➢ Change Order items are complete, and the Plant is in operation. ➢ Items of work were critical to avoid intermittent interruption to plant operation and increased construction delay and cost. ➢ The final cost of change orders could not be reconciled until all work was completed. ➢ Total change order amount to date accounts for 1.88% of construction contract. TOTAL CONTRACT AMOUNT 25% Limit Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Change Order No. 5 Change Order No. 6 Change Order No. 7 Change Order No. 8 Change Order No. 9 TOTAL All Change Orders Change TOTAL CONTRACT AMOUNT $50,456,230.00 $12,614,057.50 $248.81 $43,783.05 $39,558.64 $38,942.46 $44,108.71 $44,402.71 $31,410.09 $36,736.74 $668,515.36 $947,706.57 1.88% < 25% $51,403,936.57