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HomeMy WebLinkAboutMinutes Airport Board - 07/14/1999 MINUTES AIRPORT ADVISORY BOARD WEDNESDAY,JULY 14, 1999 AVIATION DEPARTMENT CONFERENCE ROOM Present Ed Hicks, Sr.,Vice Chairman Able Alonzo Chuck Cazalas Ramiro Gamboa Willard Hammonds, Sr. Mark Meyer Jorge Rangel Jan Rehler Absent. Liana Gonzales Jerry Kane Bonnie Allin,Director of Aviation Dave Hamrick,Operations Manager Lorilie Shell, Management Assistant John Maceda,Manager of Administration Esther Sada,Management Assistant H Susan St. Cyr,Engineer The meeting was called to order at 3:36 p.m.by the Chairman. APPROVAL Mr.Gamboa made a motion to approve the Minutes for the Board meeting on June 9, 1999 and the Special Call meeting on June 15, 1999. Mr. Hammonds seconded the motion. Motion approved. rNTRODUCTI01!l The Director introduced the Architectural Team from Gensler as well as Tom Mertens and Doug Ellis from DMJM. F(' OZ'S REPORT The director briefed the Board on the construction report. Gensler gave the Board copies of an Executive Summary regarding the progress on the terminal design. He noted that information was gathered from all airport tenants for input into the space requirements for the new terminal. Mr.Hicks asked if the baggage claim service problem will be addressed. Mrs.Allin said that new bag claim devices are planned and would improve service, however, most of the delay problems stem from airline staffing. Mr. Cazalas asked if the Travel Agencies had been approached for input into what to include in the new terminal. Discussed the time line for phasing and construction process.Reviewed preliminary models of new terminal design. Board was concerned that all designs were hurricane proof. Gensler assured that they had to meet building code. Board members stated they want to make sure no flat roof designs are investigated. Board made suggestions,Gensler took note and will incorporate into design„ TENANT COMMENTS None. ACTI_QN_ITEM_S A. Mr. Hammonds made a motion to recommend approval of a Motion for Amendment No. 1 to the Professional Services Agreement between John F. Brown Company, Inc. and the City in an amount not to exceed a total of$60,000. Mr. Alonzo seconded the motion. The Director reported that John F. Brown performed a variety of financial programs for the airport,including the Airline Rates and Charges model. They help annually to negotiate the airlines rates and charges. John F.Brown prepared a feasibility cost analysis for the new terminal building and will be updating to include costs for the bond document that will be needed to sell bonds to help cover costs of the new terminal. Mr. Hicks asked how much was paid in the previous contract. Mrs. Allin stated that normally we pay from$10,000412,000 per year. The fee was increased to $80,000 for the last 2 years to develop the Capital Improvement Financial Plan and Passenger Facility Charge Application. The additional $60,000 this year is needed to complete the financial report requirements for the terminal and the documents necessary to sell the bonds. After all these issues have been completed,the contract amount is expected to go back to the normal$10,000412,000 per year. Motion approved. B. Item was withdrawn as bids received were too high. BOARD BUSI rNESS The Budget Sub-Committee reported that at the meeting there was a$500,000 dollar discrepancy between the Aviation Department submittal and the Budget Department's proposed budget. The Staff investigated and was able to reconcile the budget. Mr.Cazalas made a motion to approve the submitted budget. Mr.Meyer seconded the motion. Mr.Alonzo asked what the Aviation Department pays on an annual basis to the City General Fund. Mrs. Allin said it was approximately$300,000 annually.Capital project expenses and services are paid out of project monies. Mr. Meyer complimented the staff'on the excellent way they prepared the Department's budget. Mr. Range] asked if supplementing the budget from the City's General Fund had been investigated. Mrs.Allin said the department has been directed by City Council to be self-sustaining and has been since 1989. This includes paying into the City's General Fund. Motion approved. Mr. Hicks asked about the status of Board name change. Mrs. Allin said it has not been scheduled for City Council consideration to date. BOARD COMMENTS&A JOURNMENT Meeting adjourned at 5:55 p.m..