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HomeMy WebLinkAboutMinutes Airport Board - 04/08/2009 REGULAR MEETING MINUTES RECEIV l) CORPUS CHRISTI INTERNATIONAL AIRPORT BOA 1000 INTERNATIONAL DRIVE FF@ 0 AVIATION BOARD ROOM l0 CORPUS CHRIST]1 TERNAMNAL CORPUS CHRISTI, TEXAS CITYs CR�a�r AIRPORT APRIL 8 , 3:30 P.M. SOFFICE BOARD MEMBERS Ed Hicks, Sr., Chairman Don Feferman, Vice-chairman William Dodge, Member Jesse Olivares, Member Jay Wise, Member Sam Susser, Member J.C. Ayala, Member George Richard, Member George Fisher, Member Richard Drilling, Member CITY STAFF Fred Segundo, Director of Aviation Enrique Castillo, Asst. Director of Aviation Adeile Ives, Management Assistant Esmeralda Salazar, Management Assistant Roy Rodriguez, Facilities Manager Mario Tapia, Finance & Admin Manager Carl Gross, Operations Manager John Hyland, Chief of Public Safety Angela Rowe, PR & Mkt. Coordinator Gary Williams, Aviation Maint. Manager I. Call to Order The April Airport Board meeting was called to order by Chairman Hicks at 3:36 P.M. A quorum was not present. (As there was no quorum, Items 11, N!and IV were moved to after engineering firm presentations) V. Presentation and Discussion — RS&H Engineering (firm profile) Rodney Bishop, Regional Vice President of Aviation, Max Marbel, Senior Aviation Engineer and Steven Conner, Sr. Aviation Consultant with RS&H Engineering were introduced by Director Segundo. (At 3:47 p.m., a quorum was present) Mr. Bishop began his firm's presentation by giving each of his associates' background and experience. He continued by focusing on his firm's experience and projects. Mr. Marbel continued by giving details on four services groups operated by RS&H: Airfield, Planning, Building and Environmental. He continued by giving details on services handled by each group. Mr. Conner recapped the services offered by RS&H and opened the floor for questions. Chair Hicks questioned what the percentage of services they provide to different size airports. Mr Conner responded that 75% are non-hub or small hub airports. There were no further questions and Chair Hicks thanked the RS&H representatives for their presentation. Corpus Christi lntemational Airport Board Minutes April 8 , 2009 Page 2 of 7 VI. Presentation and Discussion —URS Engineering (firm profile) Director Segundo introduced Gene Faulkner, Vice President of Aviation Consultants, Rudy Garcia, Vice President-Major Projects Manager and Laura Warren, The Warren Group. Mr. Faulkner began by thanking the Board for the opportunity to make their presentation to the Board. He also informed the Board that URS has a local office in Corpus Christi staffed by nine members. One of the projects undertaken by the local office is the planning study for the Harbor Bridge. He mentloned that some of their local clients are FEMA, U.S. Navy, and TxDot and added because they are local, their response time could be within five minutes. He continued by giving background information on his associates and the several projects being undertaken by his firm. He turned the floor over to Mr. Garcia for a briefing on his background and experience. Mr. Garcia began by giving his experience and background and the firm's total years of experience in aviation and extent in staffing. He concluded by opening the floor to questions from the Board. Chair Hicks asked for more information from Mr. Faulkner regarding the expertise in pilot training. Mr. Faulkner responded that URS had acquired EG&G, a large defense contractor, who has access to Lang Ziglar pilots and URS uses this asset as a revenue source as well as a resource when working with government contracts. Mr. Faulkner requested that Ms. Warren give a short briefing on her involvement with URS, Ms. Warren began by stating that her firm handles US, Mexico and South American project management firm. She continued by giving an overview of several project undertaken at the McAllen Airport. Chair Hicks thanked the URS firm for their presentation. (As a quorum was now present, the!tams 11 and 111 were brought before the Board for action.) IL Approval of the minutes for the March 111h, 2009, regular meeting of the Airport Board Chair Hicks called for a motion to approve the minutes of the March 11'" Airport Board meeting. Board member Richard moved to approve the minutes as written. Board member Drilling seconded and the motion carried. III. Approval of Board member absences for the March 11th, 2009 Board meeting Chair Hicks called for a motion to approve the absences for the March 11th meeting. Board member Fisher moved to approve the absences of members absent from the March meeting. Board member Dodge seconded and the motion carried. IV. Public Comment* None. Corpus Christi International Airport Board Minutes April e, 2009 Page 3 of 7 VII. Discussion and Action on Selection of Board member for Engineering Selection Panel Director Segundo reported that one Board member would be selected by the Board to participate in the selection of the engineering firm. Chair Hicks questioned who would be participating in the selection process. Director Segundo replied that the Airport Engineer, a City Engineer, the Airport Operations Manager along with the Director and the Assistant Director would be involved in the selection process of the Engineering Firm. Director Segundo requested that one board member be included in this process. Chair Hicks asked that this item be tabled until the May meeting. VIII. Discussion and Action on Airport Board Reappointment Recommendations to Council Chairman Hicks reported that three seats on the Board are up for re-appointment. He reported the seats up for re-appointment are currently filled by Board members Susser, Wise and Drilling. He continued by stating that two members, Board members Wise and Drilling, are interested in being re-appointed to the Board. Both members are eligible for re-appointment. Board member Susser has expressed he would not be requesting re- appointment to the Board„ Chairman Hicks stated that one new recommendation needs to be decided upon by the Board to fill Board member Susser's vacancy. Director Segundo stated the staff has reviewed the recommendations sent by the City Secretary's office but felt that it would be best to wait until after the new City Council is officially seated on May 19th and that Board members fully evaluate all recommendations. Chairman Hicks asked that this item be tabled until the May meeting. I . Discussion and Action on Draft Airport Marketing Plan Director Segundo informed the Board that staff is compiling a Strategic Plan for the Airport which will also consist of a Marketing Plan. He added that he would like to discuss the Marketing Plan with the Board as well as seek their involvement. Chairman Hicks questioned whether a panel could be created for this purpose. Director Segundo stated that a panel would be very helpful but reminded the Board that, at this time, the Board is not authorized to create panels or subcommittees. He stated that he would be approaching our Legal advisor, Elizabeth Hundley, on changing the City Charter to enable the Board authorization to form panels or subcommittees for any purpose related to the Airport Board. Director Segundo continued by stating that members could individually meet with either Ms. Rowe, Airport Marketing and PR Coordinator, or him to discuss the draft. Ms. Rowe also commented that she has been very appreciative of the Board's support and looked forward to meeting any of the members that would like to give their input to the Marketing Plan. This item will be brought to Board once membership input is received and compiled for a report back to the Board. . Presentation and Discussion on Engineering Services RFQ Director Segundo deferred this item to Asst. Director Castillo to update the Board. Asst. Director Castillo reported that the Airport's Major Projects Engineer, Ashraf Hafez, is working on the Request For Qualifications (RFQ) for Engineering Services. This RFQ will cover services including finance through project management from each firm. Airport staffs comments will be incorporated into the RFQ which, once completed, will be advertised for approximately 30 to 45 days. Corpus Christi lnternaUonal Alrport Board Minutes April 8"', 2009 Page 4 of 7 Chairman Hicks opened the floor to questions from the Board. Board member Fisher questioned whether the cost of individual engineering services would be negotiated. Director Segundo responded by stating that once the RFQ Is advertised and a selection is made based on qualifications and it is approved through City Council, then cost of services will be discussed with the selected firm. If, during this negotiation process, there is an issue regarding fees that can not be resolved, the selected firm will no longer be considered for this contract and an alternate firm will be selected based on ranking made during the RFQ selection process. X1. Discussion and Possible Action on Board Retreat regarding Airport Strategic Plan Director Segundo proposed that a retreat be considered to discuss, In depth, the Strategic Plan along with the Marketing Plan. He added that it would be best to do this outside of the regular meeting schedule in order to devote the time entirely to this issue. He felt that completing the Marketing plan is important In order to move the Airport forward. Discussion continued on the timing for this retreat. Chairman Hicks asked for any action from the membership. Board member Dodge moved to hold a Board Retreat, on a date yet to be determined, specifically to discuss the Airport Strategic Plan. Board member Richard seconded and the motion carried. XIi. Discussion of Monthly Reports a. Parking Revenue Report Director Segundo reported that enplanements for March were down approximately 13% or $24,000 decrease in revenue. He felt that parking revenue is a direct reflection of enplanements. b. General Aviation Report (GAR) Director Segundo asked the Board to note that even though the decrease In parking revenues was down by 13%, enplanements were only down 4%. Even though this period included Spring Break travel, he felt that this was due in part to spring breakers coming from out of town and did not have associated parking that would increase parking revenue. He also asked the Board to take into consideration that last year's March enplanements were at up at 5% and added` that CCIA is doing better than most other airports in Texas. Chairman Hicks questioned the status of the ATR's being used by American. Director Segundo stated that there was some issue with the aircraft's alignment with the jet-bridge, but added that this issue has been resolved. C. Financial Report Director Segundo deferred this item to Finance and Admin Manager, Mario Tapia. Mr. Tapia began by giving a follow-up to last month's report showing that the enplanements and parking revenues are down from last month. He continued by reporting that with 67% of the budget year competed, the Airport has only reached 63% of anticipated expenditures for this budget year. He also stated that the reason for the decrease Is due to the decrease in parking revenues and the loss of Corpus Christi International Airport Board Minutes April 8", 2009 Page 5 of 7 Advantage RAC's revenue. He added that staff is adjusting expenditures to offset this decrease. Chairman Hicks questioned how many positions were vacant at the Airport. Mr. Tapia responded that there are seven Pubic Safety positions vacant and two positions in the Building Maintenance. He continued by stating that these positions would be filled based on safety and security needs. Director Segundo interjected that the Airport meets all the FAA safety requirements at present and the hiring process for filling these positions is on-going. X111. Discussion of Director's Report a. Status update of Airfield Projects Taxiway Rehab & Drainage Phase VI Project Director Segundo reported that a work-stoppage has been put on this project in order to relocate a pipeline.. b. Status update of Facility Projects FIS Redesign Director Segundo reported that work continues in the redesign of this area. ➢ Terminal Roof Replacement Director Segundo reported a solution involving the use of a membrane has been found that would be less costly than replacing the roof. Maintenance Facility Director Segundo stated that the 30% drawings have been returned to PGAL for modifications. Perimeter Road Design Director Segundo reported that he anticipates receiving the design drawings for this project. 9 ARFF Station Design Director Segundo reported that he anticipates receiving the design drawings for this project and also added that he felt the project may be pushed back to do an analysis on what is causing problems with the panels before replacing the panels. C. Status update of Business Development T-Hangars Director Segundo reported that this project is still on hold. ➢ Rental Car RFP Director Segundo reported that staff is waiting on a date that the RFP will be released. Assistant Director Castillo stated that a date is forthcoming from the Financial Services Department at City Hall. Airline Use and Lease Agreement Corpus Christi Intematlonal Airport Board Minutes April 8"', 2009 Page 6 of 7 Director Segundo reported that staff met with the airlines and advised the board to refer to the summary inserted in their meeting notebooks. He asked that after reviewing the Airline Use and Lease Agreement Meeting Summary, if the members had any questions regarding this information, they could be addressed at next month's meeting. d. Status update on Air Service Development ➢ Allegiant Airline Director Segundo reported that he has met with Mike Bounds with Sabre regarding preliminary 0&D studies. He reported that the top three markets are Las Vegas, Los Angles and Denver. He felt that information would be beneficial in dealing with Allegiant. He is waiting on a summary from Sabre to submit to Allegiant. He added that a package with this information will also be submitted to the-Board. Cape Air—TxDOT Aviation Director Segundo reported that he is communicating with the TxDOT Austin office regarding negotiations and felt that a complete analysis would need to be done of Texas. He added that Cape Air employes the use of voucher books and felt that if community business could purchase these vouchers, it would assist with providing the revenue guarantees that Cape Air requires. e. Status update on Marketing and Promotion ➢ Draft Marketing Plan Director Segundo stated that this item had already been discussed earlier in the meeting. f. Airport-related City Council Agenda Items Update ➢ FAA Grant 44 Appropriation for ARFF Station Modifications Director Segundo reported that this item had been sent to City Council to appropriate the money for this project. Farm Leases Director Segundo reported that this item went before City Council. The lease and was done quickly as there was an Interested party wanting to take over the lease and due to a planting timeline, needed to have this agreement completed quickly. IX. Identify items to be placed on next agenda Director Segundo requested that a briefing on an item regarding a Del Mar Project be put on next month's agenda. Chairman Hicks requested that discussion and possible action on the authority of the Airport Board to create sub-committees and panels. Corpus Christi International Airport Board Minutes April e, 2009 Page 7 of 7 fi Adjournment As there was no further business, Chairman Hicks called for adjournment. Board member Fisher moved to adjourn and Board member Drilling seconded. The meeting was adjourned at 4:35 p.m.