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HomeMy WebLinkAboutMinutes Airport Board - 06/10/2009 REGULAR MEETING MINUTES ������ CORPUS CHRISTI INTERNATIONAL AIRPORT BO 1000 INTERNATIONAL DRIVE FEB AVIATION BOARD ROOM Q 2910 iNrERN`ZONAL CORPUS CHRISTI TEXAS �wrenrrnrEOn�� � AIRPORT JUNE 10TH, 3:30 P.M. C17Y3ECRfT4�Y'S a�7�l= BOARD MEMBERS Don Feferman, Vice-chairman William Dodge, Member Jay Wise, Member George Richard, Member George Fisher, Member Richard Drilling, Member Chad Magill, Member CITY STAFF Fred Segundo, Director of Aviation Enrique Castillo, Asst. Director of Aviation Esmeralda Salazar, Management Assistant Elizabeth Hundley, Legal Dept. Roy Rodriguez, Facilities Manager Mario Tapia, Finance &Admin Manager Carl Gross, Operations Manager John Hyland, Chief of Public Safety Angela Rowe, PR & Mkt. Coordinator Gary Williams, Aviation Maint. Manager I. Call to order Vice Chair Feferman called the meeting to order at 3:30 p.m. A quorum was present. Il. Approval of the minutes for May 13th,2009, regular meeting of the Airport Board Vice Chair Feferman called for approval of the meeting minutes for the June 10th Airport Board meeting. Board member Dodge moved to approve the meeting minutes as written. Board member Richard seconded and the motion carried. III. Approval of Board member absences for the May 13th, 2009 Airport Board meeting Vice Chair Feferman called for a motion to excuse Board members Dodge and Fisher absences from the May 13th Airport Board meeting. Board member Wise moved; Board member Richard seconded and motion carried. IV. Public Comment None. V. Presentation and Discussion -- KSA Engineering (firm profile) None. VI. Presentation and Discussion — PGAL (firm profile) Director Segundo introduced L.J. Vincik, Director of Engineering, Ted Blackberby, Principal Partner, Michael Lawrence, Associate Principal and Victor Gutierrez, associate local sub- contractor with PGAL. Mr. Vincik began his firm's presentation regarding their experience in aviation as well as the experience of the local firm handling PGAL business in Corpus Christi. Mr. Blackerby Corpus Christi international Airport Board Meeting Minutes June 1&, 2009 Page 2 of 7 continued by elaborating on PGAL's aviation experience with Mr. Lawrence and Mr. Gutierrez giving specifics on their experience at the Airport and within the community. Mr. Vinick concluded by summarizing their presentation and then thanking the Board for the opportunity to do so. Vice Chair Feferman opened the floor for discussion. Several members commented favorably on several PGAL projects. Vice Chair Feferman asked which firm Mr. Gutierrez was associated with. Mr. Gutierrez responded that his firm is Korym, Rhem and Gutierrez. Board member Wise questioned Mr. Gutierrez on the past issue regarding the Airport's signage. Mr. Gutierrez responded he had worked on the issue and assisted in resolving problems that arose with this project. Director Segundo reminded the Board that this would be the final engineering presentation and that discussion on the statement of qualification for selection of an engineering firm to manage Airport projects would be further on in the meeting. Vll. Discussion of the status of current and future tenant agreements (This item was tabled until later on in the meeting) Vlll. Discussion of Monthly Reports a. Financial Report Director Segundo referred to Maria Tapia, Finance and Admin Manager, for this report. Mr. Tapia reported that through May, 2009, $6,081,000 in revenue and $6,015,000 in expenditures. He will be attempting to balance the Airport's budget by the end of the fiscal year in July, 2009. He added that due to several factors including the deficit at the beginning of the fiscal year, the decrease in parking lot revenue and Advantage RAC bankruptcy it has been a challenge to keep expenditures from going over revenues. He added that there has been a substantial cost savings in vacant positions within the department. b. General Aviation Report (GAR) Director Segundo reported that enplanements are down by 14.3% for May, 2009 compared to May, 2008. He added that May is not a peak month. He added that overall for the year, CCIA is only down 12.3%. He felt that this was average nationwide. He also added that even with the ATRs use at CCIA by American, their numbers have increased mainly due to the ATRs capacity. He added that staff has been having discussions with American on increasing the number of jets at CCIA. Director Segundo deferred further information on this subject to Carl Gross, Operations Manager. Mr. Gross reported that by the end of the summer American will be replacing the Remain-Over-Night ATR to a jet which means that the first flight in the morning will be jet service. Some ATRs will still be In the fleet and their use will be reviewed by the airline. Corpus Christi Intemational Airport Board Meeting Minutes June l dh, 2009 Page 3of7 Director Segundo added that he is concerned with Southwest's enplanements and he will have more information for the Board on this issue at the next meeting. C. Parking Revenue Director Segundo stated that revenues at the Parking Lot are down 19.2% which is approximately$29,000 for the month. He felt that this was a direct reflection to the decrease in enplanements. Discussion followed on issues regarding use of ATRs. Board member Magill asked what the flying public's opinion is on use of the ATRs. Director Segundo stated that passengers have issue with having to use ground loading at connecting airports. He added that there are also positive comments regarding the additional space in the ATRs. Board member Wise commented on the marketing of"Fly Corpus First" and felt that CCIA needs to be represented in the Bold Future initiative. Director Segundo responded that he has met with Ruben Bonilla and Tom Moore discussing the Port's support for the Airport along with additional strategies involving Ingleside, Del Mar and A&M. He also added that he has met with Mayor Adame and felt his support has been garnered for the Airport. Board member Fisher asked for the Director's perspective on the Airport doing business without Southwest Airlines at CCIA. Director Segundo responded that he felt that since the other two airlines enplanements are increasing. Southwest accounts for 36% of passengers flying through CCIA, Continental is at 35% and American is at 26%. He felt that there is good possibility that Southwest could leave CCIA and he stated that a contingency plan is in the works by Mike Bounds with Sabre Aviation and he will be making a presentation to the Board on this issue. Director Segundo also added that measures to avoid the loss of revenue with the loss of any of the airline at CCIA will be included within the new Airline Use and Lease Agreements by Trillion Aviation. Director Segundo informed the Board that Mike Bounds with Sabre Aviation} would be making a formal presentation on Air Service Development to the Board at the July meeting. IX. Discussion of Director's Report a. Status update of Facility Projects ➢ Maintenance Facility Director Segundo reported that bids for this FAA funded project would be opened on June 24` . He is hoping for a cost savings since most estimates are coming in under and with the surplus funds to be utilized on other Improvement projects. Corpus Christi lntemational Airport Board Meedng Minutes June 10 , 2009 Page 4 of 7 b. Status update of Business Development Rental Car RFP Director Segundo informed the Board that 5 RFPs have been received. He added that discussion is limited as the RFP process is not completed. Airline Use and Lease Agreement This item was discussed earlier in the meeting. C. Status update on Marketing and Promotion ➢ Draft Marketing Plan Director Segundo deferred this portion of the meeting to Ms. Angela Rowe, PR & Marketing Coordinator, began her presentation by explaining that this plan is a working document which would later be divided into two separate documents on Business Development and Marketing Plan. She continued by reporting that the City Manager had requested all City departments were requested to develop a new City Mission Statement focusing on exceptional customer service. After that, each Department was directed to develop individual department Mission Statements. The Airport has developed a Mission Statement as follows: ■ To create an environment of opportunity that promotes and satisfies our community's aviation and business needs with our supportive goals. She continued by detailing the Business Development aspect of the Marketing Plan including: ■ Development of the Airport Business Centre ■ Crescent Hangar Development ■ Airport Property (west) ■ O&D Study ■ Development of new Air Service ■ Convention and City Events ■ International Travel ■ FSO ■ Air Cargo Service She continued by informing the Board on CCIA's efforts to handle challenges faced in Business Development: ■ Airport Branding—new logo ■ Website improvements—digital advertising ■ Social networking —Airport Facebook page ■ Airport Maintenance— cleanliness and landscaping ■ Business Friendly Environment ■ Business Partnerships Corpus Christ/lntemational Airport Board Meeting Minutes June 1 e, 2009 Page 5 of 7 ■ Executive Lounge— Enhance Airport image ■ Community Involvement—Tours -- Recycling Program ■ Customer Service-- Sky Caps —Airport Ambassadors ■ O&D Study Ms. Rowe concluded her presentation by requesting the member's feedback. Board member Fisher complimented Ms. Rowe on the presentation and staff on making the Airport a pleasant environment. He offered a recommendation to have area tourist sights and events as promotion. Discussion followed on various topics relating marketing. d. Airport-related City Council Agenda Items Update Director Segundo reported that Haas Anderson was the low bidder on the Perimeter Road project and this award would be going to Council on June 23rd. e. Review of Statement for Qualifications for Architectural and Engineering Services (SOQ) Briefing Director Segundo deferred this portion of the meeting to Carl Gross, Operations Manager. Mr. Gross began by explaining to the Board that the Statement of Qualifications would be based on the Airport Capital Program recently approved by the FAA. He continued by stating that the process is based on design/build cycle. The first year is devoted to the project's design and the second year is for construction. For 2009, the perimeter service road is under construction and the opening of bids for the Maintenance Facility will be on the 24th. This year will also include the redesign of the terminal building roof including re-roofing a portion of the older section of the terminal, repairs to the toll plaza and the redesign of the FIS area. A redesign of a segment of taxiway from 60 feet in width to 75 feet will also be conducted to meet current FAA standards. The ARFF station will also have the doors widened to accommodate current,wider ARFF trucks. Design of the rehabilitation of the existing perimeter road will begin in 2010 and construction will begin on Bravo 4 taxiway expansion; and the start of construction on the terminal rehabilitation and design of terminal apron. In 2011, construction will begin for the terminal apron and the perimeter road. Design will begin on dredge improvements near NOAA and the area between the RAC and Atlantic Aviation along with an electrical service tunnel. Corpus Christi International Airport Board Meeting Minutes June 16P, 2009 Page 6 of 7 In 2012, construction will begin on the drainage Improvements and the electrical service tunnel. Rehabilitation design will begin on the apron and the older ARFF truck will be replaced. In 2013, design will begin for rehabilitation of the Signature apron and the north apron. In 2014, the construction will begin on the east apron at Signature and design is tentative to extend Taxiway Foxtrot for the Coast Guard project. Funding will be shifted should the Coast Guard project begin earlier. In 2015, in anticipation of the development of t-hangars, design of a taxiway to access this area will begin. Construction for Taxiway Foxtrot, 1st extension, will begin and if the demand is there the second phase of the construction will begin as well. Mr. Gross continued by explaining the Consultant Services may Include design study, data collection and inventory of existing facilities, activity forecast and demand capacity analysis,facility requirements, airfield modeling for capacity, airport plan development, noise studies, land use compatibility planning, cost estimating, financial planning and will be required to participate in hearings should controversial issue involved. He also stated that there are four phases for the project. These phases are: Preliminary, Design, Bidding & Negotiation and Construction. The Consulting Firm awarded will assist the Airport in all of these phases. Since some of the firms do not have all the services required in-house, these special services will be provided on a contract basis to the prime contracting service. He touched upon the selection process by stating that a Request for Qualifications will be distributed and select the best-qualified consultants for review from those RFQ submitted. Between three to four consultants will be reviewed and those selected will be issued a Request for General Proposal on which a rank evaluation will be conducted. The ranking will be done In order of preference and then fee negotiation will be discussed with the highest ranking consultant. At that point, the award of the contract will be done upon successful fee negotiation. Prior to this process, staff will be determining the Scope of Services based upon the ACIP. A Selection Board will be established; a Selection Policy will be created; develop criteria and weights; develop a RFQ; develop selection procedures and then award the contract. 1" Corpus Christi Intemational Airport Board Meeting Minutes June 1&, 2009 Page 7 of 7 Vice-Chair Feferman added that a Selection Board has already been created with Board member Fisher will be representing the Board. Director Segundo also added that this was to be completed by September 151, 2009. X. Identify items to be placed on the next Board meeting agenda Director Segundo asked that an agenda item be placed on the July agenda to include a presentation by Mike Bounds from Sabre Aviation. XI. Adjournment As there was no further business, Vice Chair Feferman called for a motion to adjourn. Board member Dodge moved and Board member Fisher seconded. The motion carried and the meeting adjourned at 5:50 p.m.