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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 02/07/2012 - Speciali 2. Hilliard, Joe ® 3 7. ❑ E] Tara Mireles 3. Hovda, Heidi ® ❑ 8. 4. B -Dura, Dianna ® El 9. Michael Morris 5. LaBarrett, Jove ® � � �] Stacie Talbert Total: 4 2 CALL TO ORDER - The regular meeting of the Arts and Cultural Commission was called to order at 4:05 pm by Chair, Heidi Hovda. II. ROLL CALL - The recording secretary called roll, announced quorum. III. APPROVAL OF MINUTES a. Special called meeting October 11, 2011 i. Joye made a motion to approve the minutes. Dianna seconded. Minutes were approved. IV. PUBLIC COMMENT — a. Jimmy Hoenscheidt with Swept Clean presented an alternate solution for art maintenance. The process involves blasting the surface with dry ice. The service is non - abrasive and is done with little clean -up. Moved to new business for presentation by City Staff. V. NEW BUSINESS (DISCUSSION / POSSIBLE ACTION) i. HOT Fund draft application process- Stacie Talbert 1. During the last budget process, Councilman Loeb asked City Staff to explore the possibility of putting money back into the HOT Fund for the Arts. A team was put together to determine what was eligible for HOT Fund monies. The team consisted of the CVB, Finance Dept., Budget Dept., Legal Dept., and Parks and Recreation Director and Assistant Director. It was decided that any program that receives money from the HOT Fund must prove that they are putting "heads in beds." ACC will need to shift how subgrant applications are evaluated. City Staff created an application in order for the local arts organizations to apply for grants. 2. Qualifications include: 1) Is the applicant a non - profit, tax exempt organization holding letters of confirmation from the Internal Revenue Service? 2) Does the project /program directly promote tourism in Corpus Christi 3) Does the project /program directly promote the convention and hotel industry in Corpus Christi 4) Does the project /program include marketing efforts which can reasonably be expected to draw area and out of town participation? 5) Does the project /program generate hotel room nights within the City of Corpus Christi? 6) Does the project /program begin within 12 months of the issuance of any portion of grant funding awarded? 7) Does the project /program have sources of funding other than HOT Funds? Applicants must disclose all sources of funding for the project /event. 3. Grant funds cannot be used on the following: 1) Elimination of accumulated debt 2) Any travel 3) Personnel expenses normally associated with general operation of the organization ARTS & CULTURAL COMMISSION Special Called Meeting, February 7, 2011, 4:00 p.m. Parks and Recreation Conference Room, 3 Floor City Hall, 1201 Leopard St., Corpus Christi, Texas 4) Operating /overhead expenses normally associated with general operations of the organization 5) Fundraising events or activities 6) Projects /Programs already funded or completed 7) Receptions, social functions or parties 8) Alcoholic beverages of any kind 9) Fireworks 4. Commission members questioned what the criteria /reporting standards would be to prove the program brings heads in beds; discussed whether certain organizations would be qualified to apply for HOT funding. 5. Once ACC receives applications, they will not be reviewed until City Council determines the amount to be received by the commission from the HOT Fund. The applicants will be awarded funds based on a point system. It was requested that food and concessions be added as an expense in the Event /Program Budget Information. Should the ACC be awarded funds, they would find out how much they would receive in July once Council approves the budget for next fiscal year. 6. The ACC expressed concerns about how difficult it may be for local organizations to qualify for sub - grants, and would like clarification on reporting standards. Commission members requested information from the State on how HOT fund money can be used, however the City's Legal Department has already researched and determined how the HOT Fund money can be spent. 7. Joe H. made a motion that the ACC approve a new granting procedure based upon the calendar year and understanding that tweaks might need to occur to the application process (that can happen at a later date); that a completion report of some kind is created; that would also include language on how arts organizations can clearly and reasonably define whether or not they fulfill the heads in beds requirement on the application. Dianna seconded the motion. Joye abstained. Motion passed. Public Art: Location for Jack Gron sculpture 1. City Staff needs a location for the sculpture and recommended in front of City Hall. Dianna moved to place the sculpture in front of City Hall. Joye seconded. Motion passed. VI. ADJOURN Dianna needed to leave the meeting causing the commission to lose quorum. Meeting could not continue and concluded at 5:08 pm. Tara Raith, Administrative Assistant Parks & Recreation Department