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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 09/11/2012ARTS & CULTURAL COMMISSION Regular Meeting, September 11, 2012, 4:00 p.m. Basement Training Room, City Hall, 1201 Leopard St., Corpus Christi, Texas MEMBERS P I A I MEMBERS P A STAFF 1. Paris, Karina X 6. Schenk, Joe X Reba George 2. VACANT 7. Kisner, Brad X 3. Hovda, Heidi X 8. Reinhardt - Mondragon, X Patricia 4. Bluntzer, Dianna X 9. Duke, Paul X 5. VACANT Total: 5 2 CALL TO ORDER - The regular meeting of the Arts and Cultural Commission was called to order at 5:06 p.m. by Chair, Heidi Hovda. II. ROLL CALL - The recording secretary called roll, announced quorum. III. APPROVAL OF MINUTES a) Regular Meeting September 11, 2012 Brad Kisner made a motion to approve the minutes. Joe Schenk seconded. Motion passed. IV. PUBLIC COMMENT - None V. OLD BUSINESS (DISCUSSION / POSSIBLE ACTION) a) Review ACC applications for vacancies (Marketing & Economic Development) ACC discussed applications on file for vacancies. Joe nominated Stephen Rybak for the Marketing seat. Karina seconded. Motion passed. Patricia Rein hardt-Mondragon pointed out that there are no minority members, including the applications being discussed to send to the City Council — and asked if that would be an issue. Karina nominated Sean Mintz for the Economic Development seat. Brad seconded. Motion passed. The two nominees will be forwarded to the City Secretary's office so that the City Council will consider at their September 25, 2012. b) Elect Chairperson and Vice - Chairperson for the 2012 -2013 year Unanimous vote for Heidi as Chairperson and Karina as Vice - Chairperson c) Arts Grants Review process Reba reported that the Arts Grants Program workshops were held on August 21 and 23. Comments were made that this year's process will be very different and less complicated than in the past. Grant packets will be put together to distribute to the Commissioners at the October 9, 2012 ACC meeting. Commissioners will return by November 6, 2012 so the scores can be compiled and a summary presented at the November 13, 2012 meeting. Joe brought up that the Art Museum was told they could not apply for Arts Grants funding, however it did not state in the Guidelines that if an organization already receives HOT Fund money, they are ineligible to apply. This has never been a restriction before. Why had the rules changed? Patricia stated you can't change the rules mid - stream. Heidi asked what can be done about that. Reba explained that the decision was made at the ACM (Assistant City Manager) level, and that the ACC can express their opinion on that, but it will not change anything. Joe pointed out that there was nothing in the guidelines to limit other HOT Funded organizations from receiving Arts Grants. Reba clarified that it was just the Art Museum who could not apply. Joe said he understood the Botanical Gardens couldn't apply either. Heidi stated if it is not in here (the guidelines), then they (Art Museum) can't be eliminated. Karina added there is another level of review so if Legal or whoever removes them from being considered, that is not our burden to bear — we just have to justify the decisions that we make as a commission. Karina suggested they apply too and if it (the Art Museum's application) gets filtered down to the ACC that they will be judged accordingly like everybody else, if it doesn't get down to us, it is not our issue to determine. Reba said the City Legal, budget, ACM office would have input into the internal review of the applications. Joe commented if he had known it was in the criteria he would not have had staff prepare a grant. Heidi asked if the Harbor Playhouse could apply for this funding since they were receiving other HOT Funds. Reba stated it was her understanding that the ACM office did not want the Art Museum to receive Arts Grants fund because of the large amount the Art Museum was already receiving from the HOT Fund. d) Public Art Ordinance Reba stated that the Engineering Department would be reconciling the projects and remaining balances in the 2008 bond funds to see what remaining funds could be used for art. The new Director of Engineering wants to make sure the Public Art Ordinance is being followed and how that will be done going forward. The interdepartmental process will be reviewed and revised so that it is clear how the ordinance will be implemented. Heidi asked if the percent for art money that was `owed to' the Bond 2008 would be available. Reba stated that we should no more after the reconciliation is complete. Joe said the ACC should go on the record that the expectation is that the money will be there (for public art program). Reba said the hope was that by the time the Bond 2012 projects come about (if voters approve) that art will be discussed at the beginning of the process with the architect and initial planning. Heidi mentioned that there may be instances where the minimum amount for art might need to be used elsewhere or put into the Permanent Art Fund instead of not set aside for art at all. VI. NEW BUSINESS (DISCUSSION / POSSIBLE ACTION) none VII. IDENTIFY ITEMS TO BE PLACED ON THE NEXT AGENDA a) Grant applications reviewed and awards proposed b) Public Art Ordinance VIII. ADJOURN Karina made a motion to adjourn. Joe seconded. Motion passed. Heidi Hovda, Chair, adjourned meeting at 5:12 p.m. Reba N. George, Superintendent Parks & Recreation Department