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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 10/14/2002 - Workshop ARTS AND CULTURAL COMMISSION ANNUAL GOAL SETTING WORKSHOP THURSDAY, OCTOBER 14, 2002 —4:30 P.M. COUNCIL CHAMBERS, CITY HALL MEMBERS PRESENT MEMBERS ABSENT STAFF Cynthia Alcorta Dennis Kemmerer George Balli Ronnie Sepulveda Chuck Anastos Elizabeth Reese Ricardo Sanchez Diana Hankins Linda Avila Tracie Rodriguez Danny O'Dowdy Mando Camina Shelia Rogers K Chute Anna Flores Anne Stewart Deborah Fullerton Colin Sykes Elia Gutierrez Norma Urban I. CALL TO ORDER — The regular meeting of the Arts and Cultural Commission was called to order at 4:50 p.m. by Chair, Chuck Anastos. II. ROLL CALL — Roll was taken, quorum announced. III. DISCUSSION ITEMS AND POSSIBLE ACTION Mr. Sepulveda handed out Bylaws and Policies for Commission to look over and review. The commission made several changes and the updated Bylaws are attached as exhibit "A". Key points in the discussion were to rename the committees to better represent their jobs. The consesus was that the committees be named Visual Arts and Performing Arts Committee. In addition two commissioners from each committee will be named to work on Subgranting. The commission will continue to have seventeen members but the classifications have been revised to include "members at large" categories. The Bylaws will be approved at the next Arts & Cultural Commission meeting. Then Mr. Sepulveda did a roll call and each commissioner had the opportunity to select their preferred subcommittee. Mr. Anastos will not be on a subcommittee but work with both being chair of the commission. The Visual Arts committee includes Deborah Fullerton, Shelia Rogers, Elizabeth Reese, Norma Urban, Tracie Rodriquez, Dennis Kemmerer. The Performing Arts committee includes Linda Avila, Elia Gutierrez, Colin Sykes, Armando Camina, Anna Flores, Cynthia Alcorta, Anne Stewart. The subcommittees separated into two areas and discussed individual subcommittee goals. Each committee's goals are attached as exhibit "B" (visual arts) and exhibit "C" (performing arts). The committee then came back together and presented their goals to each other and agreed that they would support the goals. IV. CONCERNS Mr. Anastos said there was a necessity of discussing the proposed diSuvero sculpture. The commission decided that no action would be taken until they had a description of the proposed sculpture. Ms. Urban asked the staff to see what would the cost of the insurance for the $2m sculpture would be through the city's insurance. Mr. Sepulveda said he would check. The commission stated that it should be the artist's responsibility to provide all costs for the sculpture. SCANNED V. ADJOURNMENT — Workshop was adjourned at 7:25 p.m. • ! / Ronnie Sepuiv-da ' Multicultural Services Park & Recreation Department Goals Performing Arts Committee 2002-2003 Implement the 2003 Festival of the Arts II. Improve communications to the public for city-sponsored performing arts activities a. Make a catalog of city-sponsored performing arts activities—maybe use annual report ..Folklife Festival ..Bay Jammin' ..Hispanic Heritage Month events ..Shakespeare in the Park ..Jazz Festival ..Celtic Festival** ..Subgrant projects (Bailando, etc.) ..Black Heritage Month events ..Sunday evening concerts ..Thursday evening concerts ..Harbor Lights ..Fourth of July Celebration ..Corpus Christi Ballet ..Harbor Playhouse ..Corpus Christi Symphony ..Japan Festival ..Instituto de Cultura Hispanica** ..Bayfest** **Not city-sponsored b. Research how much city support is offered to each activity c. Study attendance at each event d. Possible communications avenues: ..Better use of media ..Faxes and e-mails through other organizations with lists ..Post on corpuschristidaily.com ..Announcements in utility bills and cable TV bills ..Better use of PSA's ..Appeal to younger audiences (free tickets,buses to take kids to events, events they would enjoy, Corpus Christi is for Kids, send home notes from school) Arts and Cultural Commission Goals for 2002-2003 Visual Arts Committee 1.) Convene/recommend on the airport art placement " " the Mark Disuvero placement in the city. Review Seawall elements, make recommendations to the engineers on the placement and recommended art elements from Andrew Dufford and ArtScapes. 2.) Develop a Maintenance/Conservation Plan for the Public Art Collection, secure training for city employees on identifying problems and how to clean/conserve their condition. 3.) Begin a notebook of accomplishments and objectives so that the committee may hand down to those who follow the priorities as they were seen. 4.) Begin the process of creating a map/brochure of public art. Create the format/template using"Save our Sculpture " as a resource. 5.) % for Art Issues: Selection panels should include building users, neighbors, members of the public, an arts professional, and arts commissioner as non voting advisor/educator. Any building project under$2,000 a focus group will make a shortlist to recruit artwork appropriate for the selection panel to review. Kay Cfiute - Bylaws1002.doc Page 1 BYLAWS OF THE ARTS AND CULTURAL COMMISSION NAME AND PURPOSES A. NAME: The Commission shall be referred to as the"Arts and Cultural Commission". B. PURPOSES: The Commission shall make recommendations to the City Council and its Boards and Commissions, and to any other organization or person requesting same in connection with the beautification and cultural development of the City of Corpus Christi and, without, limiting the foregoing,shall specifically make recommendations as to the: 1. Implementation of the Community Cultural Plan approved by the City Council with relations to visual and performing arts; 2. Specific projects to be undertaken by the City and its citizenry for the purpose of preserving or promoting its aesthetic and cultural values; 3. Appropriateness of design, location or relocation, and aesthetic value of existing works of art located on or in property owned by the City of Corpus Christi or proposed for acquisition by the City and privately- owned works of art where appropriate under the Ordinance establishing the Commission; 4. Appropriateness of aesthetic value of the artistic enhancements of buildings, bridges, elevated roadways, gates, fences, street markers, lamp standards, parks,parkways or other structures and areas; 5. Maintenance of existing works of art in the city Permanent Art Collection; 6. Administration of the City's Public Art Program,the City's Arts Subgranting Program and oversight of the City's permanent art collection and 7. Appropriateness of any and all gifts or donations to the City based upon criteria including, but not limited to: (a)appropriateness of design and aesthetic value to the City; (b)appropriateness of proposed location; (c) permanence of the proposed medium and/or materials;(d)maintenance requirements of the proposed medium and/or materials; and(e)public liability. These gifts or donations shall include,but not be limited to, visual art, performing art, architecture and certain landscaping. ACC Bylaws—Page 1 of 6 Pages SCANNED Kay Chute - Bylaws1002.doc Page 2 ISO II. MEMBERSHIP The Commission shall consist of seventeen(17)members appointed by the City Council on the basis of the affiliations and/or expertise described below. In order to ensure that the composition of the Commission accurately reflects the diversity of the citizenry,and in order to ensure that candidates for appointment to the Commission are qualified,the procedure for becoming a member shall include a recommendation to the City Council by the Commission after a review by the Diversity and Inclusion Committee. A. One(1)MARKETING member who should demonstrate backgrounds and skills in marketing and sales and who hold a belief that the arts contribute significantly to the economic health and quality of life in the City. These persons should have the capacity to be influential in helping the Commission maintain focus on broadening the arts and their audiences within the entire community under the principles of diversity and inclusion. B. One(1)PUBLIC DEVELOPMENT and TOURISM member who should be people with a business orientation who hold a belief that the arts contribute significantly to the economic health of the City and who demonstrate an understanding and awareness of the economy and business environment of this City. C. One(1)PUBLIC ART/PUBLIC SPACE member who demonstrate a belief in the importance of public art and public spaces to the enhancement of the overall environmental character of the City and the daily experiences of its citizens and visitors. Professions involving urban planning,architecture, landscape architecture, design, development or practicing artists are excellent, but not exclusive, arenas in which to seek these persons. D. One(1)EDUCATION and YOUTH member drawn from a diversity of teaching levels, educational administration, school districts and community youth service providers. E. One(1)member from a higher education institution with a specialization in the arts and humanities. F. One(1)member from the BUSINESS community to connect interest in "supporting the arts"to a business development group, such as the Corpus Christi Chamber of Commerce, the Hispanic Chamber of Commerce, the Black Chamber of Commerce,the Westside Business Association,the Northside Business Association,the Padre Island Business Association,or from a similar group. G. One(1)member acknowledged and accepted as a civic leader,a person known ACC Bylaws-Page 2 of 6 Pages Kay Chute- Bylaws1002.doc Page 3 for their capacity for consensus building and who is synergy/process oriented. H. Five(5)members, each representing one of the following DISCIPLINES of Music, Dance, Drama, Visual Arts and Architecture. Each representative must have a experience in the Discipline they will represent. I. One(5)member at-large. III. TERMS Each Commission Member shall serve no more than two full,three-year terms or a total of six years unless the member is asked to serve out an unexpired term of 2 or less years. A break of at least one year is required to allow for new members and ideas on the Commission. IV. OFFICERS At the first regular meeting in September of each year,the Commission shall elect a Chairperson, a Visual Arts Chairperson(which acts as Vice-Chairperson),and Performing Arts Chairperson. The Chairperson,or in his/her absence the Vice-Chairperson, shall preside at all regular and special meetings of the Commission. In the absence of both the Chairperson and the Vice-Chairperson,the Visual Arts Chairperson will preside at that meeting. V. COMMITTEES Following the election of its officers at the first regular meeting in September of each year,the Commission shall organize itself into three(3)committees: A. STANDING COMMITTEES: The standing committees of the Commission and their general charges are: 1. The Executive Committee-shall be comprised of the Chairperson,the Cultural and Arts Development Chairperson,the Cultural and Arts Projects Chairperson. The Executive committee will be responsible for setting the agenda,will act as liaison to City Council and will maintain diversity and inclusion of all Arts&Cultural Commission activities. 2. Visual Arts Committee shall have eight(8)members, at least one who shall be the Public Art/Public Space representative. This committee shall be responsible for oversight of the Art in Public Places Program and for studying issues and making recommendations to the Commission on issues concerning the involvement of young people in art experiences in ACC Bylaws—Page 3 of 6 Pages Kay Chute-Bylaws1002.doc Page 4 the City. This committee shall also be responsible for marketing and promotion of arts in our community and advising the Commission concerning market development opportunities for the City's arts community.The Cultural and Arts Development Committee shall appoint one of its members to serve as Historian who shall be responsible for advising City staff regarding photographic and written documentation of artworks in the City's public art collection. 3. Cultural and Arts Projects Committee shall have eight(8)members. This committee shall be responsible for creating programs and advising the Commission and staff regarding opportunities for enhancement of cultural activities in connection with resources of the business and tourism industries. B. SPECIAL AD HOC COMMITTEES: Special ad hoc committees may be appointed from time to time by the Chairperson of the Commission with approval of a majority of the Commission present and voting at the meeting at which such committee is named for consideration and recommendations on particular matters. Such committees shall act and function in the same manner as regular standing committees except that the scope of their enquiry and recommendation shall be limited to the specific charge given them at the time of their approval by the Commission. 1. Subgranting AdHoc committee shall be established each year in which two(2) members from each subcommittee shall be responsible for the Subgranting Program. VI. POLICY AND PROCEDURES A. MEETINGS 1. Regular meetings of the Commission shall be held at 4:30 P.M. on the second(2"d)Thursday of each month. An attempt will be made to keep Regular Meetings to an hour. Special meetings of the Commission may be held for the purpose of conducting any business—notice of which is given in the manner described below. 2. Notice of meetings of the Commission, regular or special, shall be given by letter to the members mailed at least seventy-two(72)hours in advance of the meeting giving time and place of such meeting, and in the case of special meetings,the business to be considered. In the interest of public awareness of meetings of the Commission, notice of all meetings shall be given to any interested cultural organizations, press,television, ACC Bylaws—Page 4 of 6 Pages Kay Chute- Bylaws1002.doc - � -� Page 5' radio and other public news media requesting them. 3. All regular and special meetings of the Commission shall be open to the public and the press. All votes by members shall be by open voice or show of hands vote except for election of officers, which are a written vote. All requests for recommendations, as well as all proposals for recommendations, or for projects or other action by the Commission, whether received from the City, its boards or commissions, or any other person, shall be assigned to a committee or committees of the Commission for their recommendations prior to consideration and action by the Commission. 4. No recommendations shall be made or action taken except upon approval by majority vote of the Commission members considering them. 5. Rules of order shall meet the basic tests of fairness and orderliness and shall be announced and enforced by the Chairperson, providing that any ruling of the chair may be tested by a point of order raised at any time by any member present and any such point of order shall be immediately determined by the Chairperson. Such rulings by the Chairperson may be appealed to the membership of the Commission present and the will of the majority thereon shall prevail. All points of order and appeals therefrom take precedence over all other business. The Commission shall consider no recommendation or action unless there is first a motion and second proposing such recommendation or action. 6. A special called meeting shall take place each October during which time the Commission members shall set goals for the upcoming meeting. 7. A special called meeting shall take place at the end of April each year to evaluate progress toward the annual goals set at the October meeting and adjust the approach of achievement of those goals, if necessary. B. ORDER OF BUSINESS: The following shall be the order of business conducted at every meeting, regular or special: 1. Roll call and determination of the presence of a quorum. 2. Hearing from the public-The Commission shall then receive requests from the City of Corpus Christi and city departments and members of the public for action by the Commission. Any person will have three(3) minutes to address the commission. The Chairperson of the Commission shall then assign such requests to any one or more committees for consideration or the Commission, acting as a whole, may assign such ACC Bylaws—Page 5 of 6 Pages Kay Chute-Bylaws1002.doc gage 6-i requests to any committee upon motion, second, and majority vote in favor thereof. 3. The minutes of the last regular and/or special meeting shall be read (except where waived by majority vote)and approved as corrected. 4. Each committee shall report its findings and recommendations on any request submitted to it for action and duly considered by it for the required period of time. 5. The Commission shall then consider items that have been properly reviewed by the committee for action or recommendations. 6. The Commission shall then receive report(s) from City staff members assigned to assist the Commission in its work. 7. The Commission shall then hear relevant concerns from its members, City staff, and members of the public and shall then take action thereon. 8. Thereafter the meeting will be adjourned. C. QUORUM: A quorum for all meetings, regular or special, shall be a majority of the Arts &Cultural Commission at the time of the meeting. D. MEETING ATTENDANCE 1. Regular Meetings-Absences from more than twenty-five(25)percent of regularly scheduled meetings during a term year beginning September, on the part of any commission member will result in automatic termination of commission member. The absence rule applies only for regularly schedule meetings. 2. Special Called Meetings-Roll will be taken at Special Called meetings but will not count against the absence policy. 3. Subcommittee Meetings-Absences from more than twenty-five(25)percent of regularly scheduled subcommittee meetings during a term year beginning September, on the part of any commission member will result in automatic termination of commission member. Roll will be called at meetings. VII. INTERPRETATION AND AMENDMENT OF BYLAWS A copy of these Bylaws and all amendments thereto shall be furnished by the staff to the members. These Bylaws may be amended from time to time by majority vote of the members present and voting at any regular meeting or at any special meeting called for that purpose. ACC Bylaws—Page 6 of 6 Pages (,Kay Cltute-Bylaws1002.doc _ Pa e 7 411111, These Bylaws shall be liberally interpreted to accomplish the purposes intended. End of Bylaws ACC Bylaws—Page 7 of 6 Pages