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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 07/10/2003 ARTS AND CULTURAL COMMISSI 1 0% REGULAR MEETING ^`b 4 THURSDAY, JULY 10, 2003 —4:30 P.M. co - BASEMENT TRAINING ROOM, CITY HALM AUG 2003 0' RECEIVED csi CITY SECRET!, Y'S iv OFFICE ti MEMBERS PRESENT MEMBERS ABSENT �o06Z ZLZ92 $ FF Chuck Anastos Elia Gutierrez Elizabeth Reese Diana Hankins Linda Avila Dennis Kemmerer Daiquiri Richard Danny O'Dowdy Armando Camina Anne Stewart Colin Sykes K Chute Deborah Fullerton Norma Urban CALL TO ORDER — The regular meeting of the Arts and Cultural Commission was called to order at 4:40 p.m. by Chair, Chuck Anastos. II. ROLL CALL — The Recording Secretary called roll, announced quorum. A moment of silence was observed for the passing of Dan Whitworth. III. APPROVAL OF MINUTES — June 12, 2003 Anne Stewart made a motion to accept the minutes as submitted. Deborah Fullerton seconded. Motion passed. IV. HEARING FROM PUBLIC — none V. DISCUSSION ITEMS AND POSSIBLE ACTION - A. Request for emergency funding from the Center for the Deaf and Hard of Hearing Gary Whittington made the formal request for emergency funding to support their presentation of the Gallaudet Dancers, October 24 & 25, 2003. (Linda Avila arrived at 4:45 p.m.) The Sub-Grant Committee met to review emergency funding requests. This review included their planning and financial brief. Armando Camina reported the committee's recommendation to support this project by awarding a five thousand dollar grant. Additionally noted was the committee's recommendation to place any remaining applicable sub-grant monies in the Permanent Art Trust Fund. The Arts & Cultural Commission then held discussion and asked questions of the Center representatives. A motion was made by Armando Camina to support this project by awarding a five thousand dollar grant and to place any remaining applicable sub-grant monies in the Permanent Art Trust Fund. Norma Urban seconded. Additional comments noted another request for emergency funding needed to be heard by the Commission before this vote was taken. Armando Camina suggested the motion be tabled until after the second request was heard. Linda Avila seconded. The suggestion was approved by the Commission. B. Request for emergency funding from the Phillipine Society/Ballet Nacional Van Villa, Treasurer, and Celia Reyes-Acuna, President, made the formal request for emergency funds to support their presentation of the Manila Ballet on October 8, 2003. Armando Camina reported the Sub-Grant Committee's recommendation was not to support this four thousand dollar request because other projects of this organization are and have been supported with Arts & Cultural sub-grant money. Additional discussion was held and questions were asked and answered by the Phillipine Society/Ballet Nacional representatives. SCANNED Armando Camina then made a motion to support the request from the Center for the Deaf and Hard of Hearing project by awarding a five thousand dollar grant and placing the remaining applicable sub-grant monies in the Permanent Art Trust Fund. Norma Urban seconded. Additional discussion was held. Dennis Kemmerer then submitted a friendly amendment that any remaining applicable sub-grant monies, not to exceed two-thousand, five hundred dollars, be given to the Phillipine Society/Ballet Nacional to help with the Manila Ballet project. Armando Camina and Norma Urban approved the amendment. Chair, Chuck Anastos called for the vote. The motion passed. Linda Avila reminded the Commission of the need to develop a policy and procedure for emergency funding requests. This will be on an upcoming meeting agenda. VI. COMMITTEE REPORTS - PUBLIC ART COMMITTEE Deborah Fullerton stated the Airport Art Panel met to review the artist's RFP responses. Twenty-three were selected for further consideration. The committee will meet again in a few weeks to continue processing this one-hundred two thousand dollar project. It was also stated that the Arena Art contracts are being sent to the artists for their signatures. PERFORMING ARTS COMMITTEE Linda Avila reported there are currently nine events planned for the 2004 Festival of the Arts event to be held March 5th through April 49h. Organizations who have not already responded will be sent an email notice next week. SUBGRANTING COMMITTEE Armando Camina stated they will continue to meet to complete the review of the subgrant applications. They will present their report and recommendation to the committee at the September meeting. (Dennis Kemmerer left at 5:55 p.m.) VII. CURRENT CONCERNS - Chuck Anastos noted the loss of an enthusiastic advocate in the untimely death of Dan Whitworth, the Director of the Park & Recreation Department. Members were invited to share their experiences and thoughts. Memorial Fund information was provided by the recording secretary. Continuation of Discussion Items C. Subgrant Application Scoring The committee independently reviewed and scored the second group of 13 applications before leaving the meeting. VIII. ADJOURNMENT: As there was no further business, members left after completing their analysis. Chair, Chuck Anastos adjourned the meeting at 6:10 p.m. Diana Hankins, Program Supervisor Multicultural Services Park & Recreation Department