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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 04/27/2004 - Workshop ARTS AND CULTURAL COMMISSION WORKSHOP MEETING THURSDAY, APRIL 27, 2004 —4:30 P.M. GALVAN HOUSE, HERITAGE PARK MEMBERS PRESENT MEMBERS ABSENT STAFF Linda Avila DeAnn Gould-Landcaster Chuck Anastos Linda Hodge Armando Camina Don Luna Marilyn Spencer Gustavo Valadez Ortiz Deborah Fullerton Daiquiri Richard Anne Stewart Diana Hankins Elia Gutierrez Colin Sykes Rose Zuniga Danny O'Dowdy Lynda Jones K Chute CALL TO ORDER—The workshop meeting of the Arts and Cultural Commission was called to order at 5:00 p.m. by Chair, Deborah Fullerton. II. ROLL CALL—The Recording Secretary called roll, announced quorum. III. HEARING FROM PUBLIC— none IV. DISCUSSION ITEMS AND POSSIBLE ACTION - A. Presentation on Ethics for Commissioners by Lisa Aguilar, Assistant City Attorney Lisa Aguilar gave a handout and presentation on Board Member's Ethics. Information was provided from the City's Code of Ethics, Chapter 2, Article V. Ms. Aguilar then led discussion and answered questions from the commissioners. Deborah Fullerton reminded the members about the Mayor's Appreciation Dinner on Wednesday, May 19`h. Invitations have been sent and all were encourage to attend. B. Review 2003-2004 Sub-Committee Goals Sub-granting/Cultural Enrichment Committee Mando Camina reported their number one goal, to review and revise all aspects of the sub-granting process for clarity and conciseness, has been completed. Discussion about the Hotel/Motel Tax including informational survey methods and tabulation ensued. It was suggested that additional discussion be held at the August meeting regarding setting aside funds from the sub-grant money for use with a Clearing House. (Elia Gutierrez left at 5:30 pm.) Programs/Performing Arts Committee Colin Sykes reviewed the Festival of the Arts goals from last year. All goals have been worked and completed at some level. The list of city sponsored art performance events has been reviewed and updated. The scope of the 2004 festival was expanded from the scope of the 2003 festival. The planned procedure manual was discussed and it was suggested that all pertinent time lines be included. Meetings are being attended and planned to help develop a relationship with other organizations of tourism. Mr. Sykes also reported their work toward on-line ticket sales and the advantage of statewide advertisements for events. Mr. Sykes suggested planning eighteen months before the event and considering shortening the length of the festival to 16 days, two weeks and three weekends. Statistics from this year's festival were given as follows. Financial contributions totaled $23,796. Festival events were held from March 5`h through April 4'h. There were fifty-three events. Twenty four had free admission. Approximately 25,000 attended with about 6,500 from out of the city and about 3,650 from out of state. Members were then treated to a sandwich dinner. Visual Art Committee Lynda Jones and Danny O'Dowdy reported on the project to review the condition of the permanent art collection. Discussion was held regarding the need for an outside professional to help develop the guidelines and start this project. Pictures of the Permanent Art Collection have been taken and work is ongoing for them to appear on the Website. Concern was expressed regarding Percent for Art and the committee's desire to receive total project funds early. Linda Hodge and Deborah Fullerton will speak with City Manager, Skip Noe. The Arts & Cultural Commission recommends, without opposition, to take the RFP for the Baseball Stadium project to council. This RFP represents their work on an RFP Template for future projects. Volunteers for the Baseball Stadium Peer Panel are Veronica Dittman, Joel Mumpord, Mark Anderson and James Moltz with Lynda Jones as Chair. This peer panel will meet with the project architect as early as possible to begin planning. C. Sub-Committee Assignments/Changes This item was tabled. Deborah Fullerton led discussion about the need for active members and how it's good for an organization to change leadership occasionally. Mentoring for future leaders and procedure manuals can make transition much easier and more successful for the organization. Gustavo Valadez is reviewing applications and resumes from the City Secretary's Office and will be presenting eligible candidates at the May meeting. Deborah Fullerton encouraged members to contact those who have not been active. (Daiquiri Richard left at 6:30 p.m.) Deborah Fullerton said it sounded like goals are being met and ideas for success in all areas are being exchanged. She suggested all members review community calendars and bring back additional suggestions. -e–also reiterated the need to continue training non-profit organizations in public relations and marketing techniques. VII. STAFF REPORTS - Diana Hankins announced an upcoming workshop/class for all non-profit organizations. The Volunteer Leadership Seminar will be on Monday, May 3, 2004 from 1:00 – 5:00 pm at the Galvan House. Presenter is Dr. Jim Jones, retired Del Mar College Professor of Business Administration. (Don Luna left at 6:45 pm. Lost quorum.) VIII. CURRENT CONCERNS - IX. ADJOURNMENT- As there was no longer a quorum, Chair, Deborah Fullerton dismissed the meeting at 6:50 p.m. • Diana Lee Hankins, -rogram Supervisor Multicultural Services Division Park and Recreation Department