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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 04/10/2008 400 ��ti12 ARTS & CULTURAL COMMISSION MEETING (Vv Thursday, April 10, 2008, 4:30 p.m. 8 Sixth Floor Conference Room, City Hall Y? 1201 Leopard Street, Corpus Christi, TX ta C;IYSECftEi,L Lr', �.. .;, <1, OFFICE . • MEMBERS PRESENT MEMBERS STAFF "LgtgLt�4' ABSENT Gloria Bilaye-Benibo Joye LaBarrett Kim Frederick (3) Chris Semtner David Berlanga Joe Pena Anne Stewart(3) K Chute Beto Garcia Frank Trimble (1) Richard Sanchez (3) Diana Hankins Ed Grove (1) Joe Hilliard (2) Karen Dawson Heidi Hovda Kristi Pena Lynda Jones Judith Prewitt John Watson (1) Joseph Schenk I. CALL TO ORDER—The Regular Meeting of the Arts and Cultural Commission was called to order at 4:32 p.m. by Chair, Ed Grove. II. ROLL CALL—The recording secretary called roll, announced quorum. Staff Liaison, Chris Semtner, introduced Karen Dawson, the new Support Services Assistant for Cultural Services who will now be the recording secretary. K Chute will resume her regular department duties. III. HEAR FROM PUBLIC —none IV. ACT ON ABSENCES— Lynda Jones made a motion to excuse Kim Frederick's April absence. Joe Pena seconded. Motion passed. Frank Trimble made a motion to excuse Judith Prewitt's February absence. Joe Hillard seconded. Motion passed. Lynda Jones made a motion to excuse John Watson's November and December absences. Joe Pena seconded. Motion passed. (Heidi Hovda arrived at 4:43pm) (Joye LaBarrett arrived at 4:44pm) (Gloria Bilaye-Benibo arrived at 4:46pm) Ed Grove distributed the ACC Application and a notation designating willingness to participate. ACC requires more than just the 2nd Thursday of the month meeting. Continued discussion of the additional notation will be held at the May meeting. V. APPROVAL OF MINUTES— Joye LaBarrett made a motion to accept the March 20th minutes as submitted. Lynda Jones seconded. Motion passed. Joye LaBarrett made a motion to accept the March 28th minutes as submitted. Heidi Hovda seconded. Motion passed. VI. NEW BUSINESS A. Debra Males Permanent Art Work Festival of Arts received 5 pieces of art from Debra Males. One will be selected to be shown at the Art Center. The Art Center will have a meeting to determine if they want artwork. • 11111111101 41111110 Money to frame the artwork will be used from the Permanent Art Trust Fund. Item was tabled until Lynda Jones receives the Art Center's response. B. ACC Retreat—date/location/time Work on brainstorming consensus. Discussion was held to set the date, time and location. Judith Prewitt made a motion to have a regular meeting and then retreat on another date, preferably after May. Heidi Hovda seconded. Motion passed. Discussion continued regarding the dates. Joye LaBarrett made a motion to have annual retreat in April 2008 to plan 08-09 year. Joe Hilliard seconded. Motion passed with 5 oppositions. Discussion continued regarding the date. (Kristi Pena arrived at 5:05pm) Heidi Hovda made a motion to have annual retreat in April, according to Bylaws, on Wednesday, April 30th, at 4:30pm at the Galvan House. John Watson seconded. Motion passed. C. Committee Assignments Ed Grove introduced new committee members, Kristi Pena for the Cultural Enrichment Committee, Joe Pena for the Visual Arts Committee, and Joe Schenk as Chair, for the Youth Arts Committee. D. Building consensus among commissioners Additional discussion will be held at the retreat. Ed Grove needs all members to provide him their comments before the retreat. VI. COMMITTEE REPORTS— A. Performing Arts Joye LaBarrett distributed the Festival of Arts budget report to review for correctness and completion. Heidi Hovda noted she was not asking for PSA rush mailing fee reimbursement. B. Visual Arts Lynda Jones reported maintenance on the open book sculpture has been completed. Lynda Jones also emailed pictures of Molly Merkle's carvings for the Library project. The bricks will soon be fired and installed before the beginning of the fall school year. Danny O'Dowdy and Michael Manjarris are to install the remaining Mel Chin sculpture this week. Maintenance is starting on the Bromeliad. The drainage problem must be corrected before the tiles can be replaced. Chris Semtner acknowledged all appropriate payments are being processed. John Watson requested the current status of the Fire Station Sculpture contract. Chris Semnter noted the contract has been prepared but not signed. He added construction would be a long way off. C. Cultural Enrichment Joe Hilliard reported the Arts Directory deadline is October 2008. Mr. Hillard reported he is currently working on two additional projects and will report on them next month. Joe Hilliard suggests the agenda for retreat be brief. Before the retreat he requests everyone's idea of what Cultural Enrichment is designed to be. Please email comments to him as soon as possible. Chris Semtner reported face book is ok to do. D. Youth Arts Development— no report E. Subgrant Joye LaBarrett distributed the proposed subgrant timeline. Lynda Jones suggested scoring presentations on June 12'h, at 2pm. Joe Hilliard suggested revising the commission member's score sheet. Ms. LaBarrett will email the score sheet for review and discussion will be held at the May meeting. Subgrant workshop is not mandatory. Text concerning the subgrant workshop and mandatory attendance was still incorrectly listed on the city website. The 2009 Subgrant Workshop will be held 1100 on April 15, 2008, from 2-4pm on the Sixth Floor Conference Room, City Hall. Staff will verify the reservation for the Sixth Floor Conference Room. Ad Hoc Committees: F. Arts Incubator John Watson reported the Art Incubator Committee work has been on the back burner during work on the Festival of the Arts. There is a need to incubate art in Corpus Christi. This committee needs volunteers to build the program. Joye LaBarrett, Heidi Hovda, Joe Pena and Ed Grove volunteered to be committee members. They will meet within the next two weeks. Joye LaBarrett suggested SCORE as an excellent resource and gave Mr. Watson printed information. VII. STAFF REPORT- none VIII. CURRENT CONCERNS Gloria Bilaye-Benibo reported that she was here for the November and December meeting. Joye LaBarrett made a motion to correct Ms. Benibo's December absence. John Watson seconded. Motion passed. Heidi Hovda made a motion to correct Ms. Benibo's November absence. John Watson seconded. Motion passed. Lynda Jones made a motion to excuse Ms. Benibo's February absence. Heidi Hovda seconded. Motion passed. (Joe Pena left at 5:40pm) (Joe Schenk left at 5:40pm) Lynda Jones showed a small statue that was given for free at a Hooks game. Discussion was held regarding who authorized the distribution of the statue. Chris Semtner will follow-up and bring information back to the Commission. Gloria Bilaye- Benibo congratulated Joye LaBarrett and all who worked on the Festival of the Arts. Joye LaBarrett noted a change in the Agenda order. She requests the format to return to "Committee Reports" before"New Business". The January 10, 2008 agenda was used as an example. Joye LaBarrett announced the free t-shirt drawing for survey participants goes to Tina Morales. Ms. LaBarrett will notify Ms. Morales. IX. ADJOURN As there was no further business Judith Prewitt made a motioned to adjourn. Joe Hilliard seconded. The motion passed. Chair, Ed Grove adjourned the meeting at 5:45 p.m. Christopher B. Semtner, Superintendent Cultural Services Division, Parks and Recreation Department