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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 06/12/2008 ARTS & CULTURAL COMMISSION''► �91011 12 i37A Regular Meeting, Thursday, June 12, 2008, 4:30 p.m. 4 Sixth Floor Conference Room, City Hall, 1201 Leopard Street, Corpus Christi, Texas �0 oo L_._._._.__. MEMBERS—._.. ._,L P A 1 - ---MEMBERS ..... I._ P ASTAFF -- 1. Berlanga, David(1) ® 10 Prewitt,Judith, Dr ® ti Chris Semtner i 2. Bilaye-Benibo, Gloria ; ED ❑ j 11. Pena,Joe 1 ® I ❑ Karen Dawson ®v ' 3. Frederick, Kim (3) ® ❑ 12. Pena, Kristi (2) ❑ ' ® Sally Gavlik •`'7 i 4. Garcia, Beto j ® ❑ 13. Schenk, Joe j Z 0 • ` 5. Grove, Ed (1) 1 ® i ❑ j 14. Stewart, Anne (2) 13 f ❑ ': 6. Hilliard, Joe (2) I ❑ ® 15. Trimble, Frank (1) ® ❑ 7. Hovda, Heidi I ® ❑ 16. Watson, John ® 0 I i k8. Jones, Lynda ® • ; ❑ ; 17. i ❑ 0 I I i 9. LaBarrett,Joye ® j ❑ j — Total: ; 14 2 �.._ i I. CALL TO ORDER -The Regular Meeting of the Arts and Cultural Commission was called to order at 4:35 p.m. by Chair, Ed Grove. II. ROLL CALL–The recording secretary called roll, announced quorum. III. HEARING FROM THE PUBLIC - none IV. ACT ON ABSENCES Heidi Hovda made a motion to excuse Joe Hillard's absence for this meeting, June 12th. Gloria Bilaye-Benibo seconded. Motion passed. (Sally Gavlik arrived at 4:37pm) (Anne Stewart arrived at 4:37pm) Lynda Jones made a motion to excuse Anne Stewart's April and May absences. Kim Frederick seconded. Motion passed with one opposition. V. APPROVAL OF MINUTES a. Regular Meeting, May 8 Lynda Jones made a motion to accept the May 8th minutes as submitted. Joe Schenk seconded. Motion passed. VI. COMMITTEE REPORTS a. Executive Group– Ed Grove– No Report b. Performing Arts-Joye LaBarrett No meeting because the Performing Arts objective is The Festival of the Arts. If no Festival of the Arts, the Performing Arts Committee will need to revamp objectives. c. Visual Arts - Lynda Jones The Visual Arts Committee met at 3:30pm on June 12th. Talked about plaques that will go up at the American Bank Center. Lynda asked if she emails all commissioners where all art pieces are if each member will take at least 3 to see if there are labels or if labels need to be redone. Looking at putting up bronze plaques. Have a request from Michael Manjarris to put his name on all the ABC work because he was the curator of that project. Visual Arts does not have a problem with putting him as the curator on a plaque if we did a large plaque in the ABC center that shows a map of where all the pieces are but not put his name on the small plaques. He is also asking that we put partial funding by Mariposa Foundation on the Mel Chin plaque. Chris Semtner stated that we do not have proof that the Mariposa Foundation funded the project. The Visual Arts committee is willing to put partial funding by Mariposa Foundation on the large plaque but not the small if they provide proof. Chris Semtner reported that would have to be approved by City Council if they can provide proof. City Council believes that they paid for the whole project. Joye LaBarrett ri'1llde a motion to discuss this at the next meetwg. Lynda reported that the Mural is finished and is ready to be put at the Parkdale Library when we are ready for him. Waiting for final paycheck. Joe Schenk suggested having an opening for the Mural in Parkdale Library and Merkle piece in August. Chris reported that he heard that the Library would not be opening until October or November. Joe is willing to do the mail outs and postcards. When the executive committee meet regarding the website, Joy Reynolds said that she could build the website so it will be easy to use and she would willing to teach anyone how to update. The visual arts committee is willing to learn how to update the website. One June 19th, Lynda is meeting with Bob Baker and the Art Center board to look at the pieces that were done in the casting so they can see if they want the pieces there. The Galvan House now has the Debra Males pieces up. The empty, empty, empty pieces and a few other pieces are also up at the Galvan House. Lynda congratulated Chris for getting them up. d. Cultural Enrichment-Joe Hilliard - No Report e. Youth Arts Development-Ed Grove Lynda met with Dick Pelts. Dick is no longer the chairperson for arts at CCISD. He will be a helper to help them get going at Miller. CCISD will be interviewing for the Fine Arts/Academic chairperson for CCISD. Dick said to call him in a couple of weeks so we can find out who took his place. f. Subqrant-Joye LaBarrett 25 projects and if all score 100% then the subgrant committee would be looking at$153,000. 6 of the organizations do not qualify for the hot tax money. Heidi Hovda suggested that we consider who really needs the money. Look at their assets. Joye LaBarrett suggested that we look at the true merits more this year than last year. Joye reported that the ACC has missed applying for the NEA grant the past 2 years. Joe Schenk made a motion to put NEA grant on August Agenda. Judith seconded. Joe withdrew motion and Judith withdrew second. Ad Hoc Committees g. Arts Incubator-John Watson The concept of the Art Incubator is to set up an organization to provide low cost facilities to artist and art groups to help them exist on their own. One thing required is we need to have a place to house this. Arts Incubator Ad Hoc Committee has been offered a possibility for a place. Leon Lobb (developer) has purchased the old Methodist Church on corner of 7th and Elizabeth. Leon has offered several possibilities. Art Incubator can set up there for the cost of the taxes or he may donate to the city. There are no structural issues. The A/C will need to be overhauled and needs cosmetic work. Joye reported that more information was to be gathered and given to her so she could write a business plan for Art Incubator Ad Hoc Committee. John Watson reported the committee will still need to meet and develop a business plan. John Watson is moving out of state at the end of July. He will be submitting letter of resignation to City Secretary. VII. NEW BUSINESS (DISCUSSION / POSSIBLE ACTION) a. What commissioners are willing to do for 2009 Festival of the Arts Ed Grove received 6 answers back from commissioners. Most commissioners were limited on time but not opposed. The average time available is about 5 hours a month (September-March). The general consensus is that ACC will need a coordinator or tie with another group such as Buc Days. Judith reported the RFP planning group has met 2 2/3 times. Plan to meet every week and present a draft at the end of July to all commissioners for comment. Judith met with director of purchasing for the city and has a model RFP. The city is fully corporative. The Parks & Recreation is very corporative and supportive. The group will be working on work scope for an external group or person to come in. That is the main part of the group task. The city has assigned a staff person to assist with RFP after drafting the work scope. Do not have to go to City Council for approval of RFP. The city staff will publish it. Kim Frederick asked what the worst and best case scenario for how much we will have for FOA. Chris reported that the worst case scenario would be have everything in your budget you had before but not have the matching funds that the general funds put up. Kim stated that the worst case scenario could be determined by cutting the $33,000 spent last year in half. Chris suggested that August would be the time to make the hard decisions. Ed stated that we would have the RFP. b. Plan for 2009 Festival of the Arts Discuss further at the August meeting. c. Commissioner Categories/ Realignment of current member categories Lynda suggested we table for August meeting d. Filling of Vacancy Lynda suggested we table for August meeting VIII. STAFF REPORT ""Ain,' a. Park and Recreation Department 2009 Budget— Sally Gavlik Sally Gavlik distributed the FY09 Proposed General Fund DECREASES—Parks and Recreation (submitted to city council) Sally reported that Parks and Recreation is in the middle of doing budget presentations to City Council. The city is 10 million dollars in the hole due to sales tax revenues and property tax revenues not being at level anticipated. Not everyone in cost centers are part of the General fund. The handout is a reflection of the General Fund. City had to look at reductions. Criteria for reductions for Parks & Recreation: 1) Age of facilities and if feasible to operate and keep facility going 2) If program had capabilities of being sponsored 3) Number of participants who were in the programs 4)Another facility close by to take up the slack 5) How much revenue was being affected by program? (Joye LaBarrett arrived at 4:42pm) Sally went over the handout distributed. Lynda Jones noticed that on #5, the Festival of the Arts has been eliminated. Sally stated that it has not been eliminated just the help the city would have for the events. Chris Semtner stated that the proposed elimination would be security, portable toilets, overtime, and prepping for events. Sally reported the following meetings: July 8th— Public Meeting July 15th— 15t reading of the budget July 22nd—2nd reading and approval of budget July 29th— Possible meeting if budget not approved on July 22nd or if changes need to be made. Sally reported that the Budget office is recommending reducing the Art Grant Project from $91.500 to $73,433. This is Hot Tax money. Sally proposed two options for the ACC; 1) Each can go as individuals to Citx Council at 12 for public comment 2) ACC can go as a board on July 8` , public hearing, if ACC makes a motion. Joye LaBarrett asked where they came up with the $73.433. Chris Semtner reported the $73,433 is what was actually spent out of the Hot Tax Fund. The Hot Tax Fund about of$91.500 was not spent in the previous year. Some came out of the general fund. The ACC budget being proposed is $40,000 General Fund and $73,433 Hot Tax Fund. ACC need to allocate their budget. Joye reported that the Hot Tax Fund is specific on how it can be spent The goal is to promote tourism. Heidi suggested that ACC needs to develop a plan on how to come up with money and what ACC is going to do with their money. Heidi recommends presenting to council. City Council is meeting regarding Hot Tax on June 17th Ed Grove suggested if the commissioners are interested; show up on June 17th by 11:30am. ACC will need a spokes person. John Watson suggested the Executive Committee develop an Impact Statement. Sally reported that ACC will only have 3 minutes to present. b. Bond 2008—Sally Gavlik Sally Gavlik distributed the BOND ISSUE 2008 PROPOSITIONS. Sally reported that Proposition Four is what is being recommended for Parks and Recreation. The proposition is $22,550,000. These are not in concrete. Sally went over the handout distributed. Lynda Jones asked if any of the projects proposed will generate any money for the percent for arts. Sally answered yes. City Council has to make recommendations by 1St of August. Ed Grove suggested that the executive committee get together on June 13th at 11am at the McCampbell house to discuss how to see to City Council ACC's value. c. Park and Recreation Department 2008 Budget update—Chris Semtner— no report d. Current Event announcement—Chris Semtner Chris wants to make decision on the Cultural Services Program Manager by end of the week. Had a really good discussion at the Galvan House on Friday, June 6th with the potential candidates for the Cultural Services Program Manager. Heidi really like Wes. He knows how the departments work and how they work together. He can hit the ground running. He has a diverse background. He already knows how the city works. Lynda is impressed with Wes and his background. His experience with developmental services would help with ACC. He has interest in architecture. He had a lot of energy and interest in the job. Robert was not avrt to attend because he had personal issuHis background is marketing. Bay Jammin activities going on at Cole Park. e. Open Meetings Act Training— Karen Dawson Joe Pena. John Watson & Kristi Pena needs to attend Open Meetings Act Training. John Watson is off the hook because he is resigning. Joe Pena said he is open and to schedule anytime. IX. CURRENT CONCERNS: Joe Schenk reported that The Art Museum of South Texas is having their summer fundraiser on Saturday,June 14`h Chris Semtner reported that the Watergarden is moving along quickly. Need to do some pump work. Maybe in a month of so. X. Adjournment As there was no further business Heidi Hovda made a motioned to adjourn. Judith Prewitt seconded. The motion passed. Chair, Ed Grove adjourned the meeting at 6:09 p.m. -4 I\ (Th -1 r Chris Semtner, Superintendent Cultural Services, Parks & Recreation Department