No preview available
HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 07/16/2009 - Special ARTS & CULTURAL COMMISSION Special Called Meeting, July 16, 2009, 4:30 p.m. Basement Training Room, City Hall, 1201 Leopard Street, Corpus Christi, Texas MEMBERS P ! A MEMBERS P A 1 STAFF 11. Vacant 0 , 10. Jones, Lynda j Michele Thomas E• 2. Vacant ❑ ❑ ' 11. LaBarrett, Joye ® ❑ Karen Dawson 3. Vacant ❑ ❑ 12. Pena,Joe ❑ ® ' Sally Gavlik ` 14. Crayon,Teresa ❑ ® • 13. Vacant _1 ❑ ❑ 5. Vacant ❑ ❑ 14. Prewitt, Judith ® I ❑ 6. Garza, Amorette I ❑ ® 15. Schenk, Joe ® ❑ 7. Hilliard, Joe ® 1 1 16. Trimble, Frank ® i ❑ ft 8. Hovda, Heidi ❑c 17. Young, Lari • ® 0 I EP 02 9. Kemm, Ericha ❑ ❑ Total: I 8 [ 4 Crly Agys OPpi p I. CALL TO ORDER -The Special Called Meeting of the Arts and Cultural Commission was calle• • F order at 4:35pm by Chair, Lynda Jones. II. ROLL CALL -The recording secretary called roll, announced quorum. III. PUBLIC COMMENT - None IV. APPROVAL OF MINUTES a. Regular Meeting, June 11, 2009 i. Correct the spelling from obtained to abstain. 1. Joe Schenk made a motion to approve minutes with noted corrections. Lari Young seconded. Motion passed. V. FINANCIAL REPORT a. Karen Dawson reported on the financials i. Hot funds balance$4482.17 ii. General funds balance $1014.27 VI. COMMITTEE REPORTS a. Performing Arts-Joye LaBarrett i. Performing Art committee has not met. ii. Should have a Festival of the Arts meeting the end of July or in August. iii. Joye filed completion report for TCA grant for the 2009 Festival of the Arts iv. Joye sent another TCA grant request for 2010 Festival of the Arts in the amount of$15,200 b. Visual Arts-Lynda Jones i. Met on the police station project 1. RFP on city website and on ACC website 2. 20 artist responded 3. RFP broken up in three sections 4. Committee took 20 packets home and will meet again on August 16`h. a. Set aside 10% for lighting, etc. c. Cultural Enrichment-Joe Hilliard i. Has not met d. Youth Arts Development-Ericha Kemm i. Has not met e. Subgrant-Joye LaBarrett i. Joye passed out procedure for scoring and new timeline. ii. Have workshop for each commissioner to help with scoring process iii. Joye will email the ethics email she received from city legal iv. Joye does not think that if you are not present for presentations, it would not be fair to the organization for them to score. Michele/Karen will check with legal. v. Joe Schenk recommended that hot be taken out of scoring. Joye did not believe ACC should change the criteria. Michele/Karen will check with legal. vi. Each commissioner will score the whole thing (#1-7) VII. OLD BUSINESS (DISCUSSION / POSSIBLE ACTION) a. Discuss Poster Cfitest i. Need to buy postcards/tubes VIII. NEW BUSINESS (DISCUSSION / POSSIBLE ACTION) a. Review applications and recommend Dance position candidate i. Joe Hilliard made a motion to recommend Jilissa Cotton for the dance position. Joe Schenk seconded. Motion passed. b. Review applications and recommend Education/Youth position candidate i. Lari Young made a motion to recommend Corinne Valadez for the Education/Youth position. Judith Prewitt seconded and then withdrew. Joe Schenk seconded. Motion passed. c. Review bylaws corrections i. Change all wording of Subgrants to Grants ii. Change the Subgrants special standing committee to Grants special standing committee (pg 4 of 7, B. 1.) iii. Change wording to "October set Goals, April review Goals set and June's regular meeting will be review Grant applications, presentations and perform scoring. (pg 4 or 7, A. 1.) 1. Frank Trimble made a motion to approve bylaws with noted corrections. Lari Young seconded. Motion passed. d. Discuss TCA grant i. Joye stated that the TCA has changed their grant programs. ii. There are several grants that ACC could apply for and need to get on Council Agenda to apply for. iii. City Staff could apply for a grant in reference to the Economic Stimulus to help with staff duties. iv. projects that can apply twice a year up to two projects (Education, Health and Human Services, Economic Development. Public Safety & Criminal Justice). Will be due January 15tH v. Cultural Districts open in September—would look at and designate zone as cultural districts. ACC mentioned six points. Executive committee would need to come up with a plan. e. Discuss Permanent Art Trust Fund allocations i. Requested from legal and Sally's office—The ordinance states maintenance to be paid for by the City Council and not ACC; ACC put $6500 last year; no response back yet f. Discuss Art Collection Brochure i. Still being edited g. Discuss hosting fees of the FoA and ACC website and estimated costs for updates i. Discuss in the Festival of the Arts meetings h. Discuss Festival costs: printing costs for FoA postcards, repairs to street banners, parts for tent, storage room for one year, deposit for ZAPP, possible purchase of a tent i. Discuss in the Festival of the Arts meetings i. Discuss 2009-2010 budget i. Tabled IX. STAFF REPORT: X. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA a. Grant presentations b. Reterm c. Applications d. Voting at grant presentations if not present e. Bylaws f. Coastal Bend community funding grant g. Issue of scoring with no Hot money XI. ADJOURN a. Joye LaBarrett made a motion to adjourn. Judith Prewitt seconded. Motion passed. Lynda Jones, chair. adjourned meeting at 5:42pm. IL...0,c 4 Karen A. Dawson, Program Coordinator Cultural Services, Parks & Recreation Department