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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 10/08/2009 • ��cEoVE� ARTS & CULTURAL COMMISSION Regular Meeting, October 8, 2009, 1:00 p.m. " !fit/ L a 6th Floor Conference Room, City Hall, 1201 Leopard Street, Corpus Christi, Texas ?L09 MEMBERS P IA MEMBERS.__._._..._._-.._....-...IP ' A_.__.___._........ ._ STAFF Fa 1. Honigbaum, Brian ® I ❑ 10. Bluntzer-Dura,Dianna ® ; ❑ Michele Thomas ❑ 2. Brown,Barry L ❑ I ® 11. LaBarrett,Joye I ® ❑ Karen Dawson 3 Cotton,Jitissa ❑ ' ® 12. Pena,Joe ® ❑ Sally Gavlik• I ❑ 4. Vacant ❑ n 13. Benavides-Franke, ® ❑ i J oAnna � 5. Burch,Alene ❑ ® 14 Prewitt,Judith : ® ❑ 6. Garza,Amorette ® ❑ 15.Schenk,Joe ❑ j 7. Hilliard,Joe ® _-❑ 16. Trimble,Frank ® ❑ - 8. Hovda,Heidi Z 1 0 17.Valadez,Corinne 9 Kemm,Ericha 10101 Total: 12 4 ' • I. CALL TO ORDER -The Regular Meeting of the Arts and Cultural Commission was called to order at 1:14pm by Chair, Heidi Hovda. II. ROLL CALL -The recording secretary called roll, announced quorum. III. PUBLIC COMMENT - none IV. APPROVAL OF MINUTES a. Regular Meeting, September 10, 2009 Joye LaBarrett made a motion to approve minutes. Ericha Kemm seconded. Motion passed. Amorette Garza and Corinne Valadez abstained. V. FINANCIAL REPORT a. Karen Dawson reported the following: i. Hot Fund balance is$91500.00 ii. General Fund balance is $39884.92 iii. Permanent Art Trust Fund balance is $161794.65 VI. COMMITTEE REPORTS a. Performing Arts-Joye LaBarrett i. Performing Arts has not met ii. Festival of Arts has met 3 times. Next meeting is November 11th. 1. Opening ceremony/reception is March 26th at 5:30pm 2. Kids zone will close 30 minutes prior 3. Festival of Arts hours will be 10am-7pm on the 27th & 28th 4. Everyone is expected to participate b. Visual Arts-Joe Pena i. Public Art booklet ii. 2 visual artists for Festival of the Arts iii. Representative for maintenance (Teresa Ruiz) is Frank Trimble iv. Moving forward with ZAPP v. 6 artists were chosen to move to 2nd phase for the CC police department c. Cultural Enrichment- i. Cultural Enrichment has not met and does not have a chair d. Youth Arts Development-Ericha Kemm i. Youth Arts has not met e. Grants-Joye LaBarrett i. Joye passed out revised award amounts 1. Jazz Festival was disqualified which changed the figures 2. Harbor Playhouse maxed out, which means additional money will be distributed among the other organizations ii. Received an appeal letter from CC Chamber Music Society and Joye responded with a letter iii. Joye will send powerpoint to new members VII. NEW BUSINESS (DI, JSSION / POSSIBLE ACTION) a. Grant appeals i. Commission decided that the letter from the CC Chamber Music Society was not an appeal letter b. Review applications and recommend Marketing position candidate i. Joe Hilliard made a motion to table recommendation for marketing position until the November meeting. Frank Trimble seconded. Motion passed. c. Acceptance of the 2010 TCA grant for the Festival of the Arts i. Ericha Kemm made a motion to accept the $3000 TCA grant. Joe Pena seconded. Motion passed. d. Pursue the TCA Art Respond Grant i. Ericha made a motion to pursue the Art Respond Grants from TCA. Amorette Garza seconded. Judith opposed. Motion passed. 1. Grants are due January 15`h 2. Will need a budget and overview from Cultural Enrichment (Poster Contest) and Youth Arts. e. Expenditures i. Zapp 1. Joye LaBarrett made a motion to spend $1500 for ZAPP software for the 2010 Festival of the Arts. Frank Trimble seconded. Judith Prewitt& Joe Hilliard opposed. Brian abstained. Motion passed. ii. Public Art Maintenance plan 1. Joe Pena made a motion to make $6500 a line item in the budget for maintenance. Judith Prewitt seconded. Joye LaBarrett opposed. Motion passed. iii. Ink/Paper for Joye LaBarrett 1. Joe Hilliard made a motion to order Joye LaBarrett paper and ink not to exceed $100. Ericha Kemm seconded. Judith Prewitt opposed. Motion passed. f. Review the bylaw regarding expenditures under$500 i. Frank Trimble made a motion to approve expenditures under$500 without bringing in front of ACC. Joe Hilliard seconded. Withdrawn. ii. Joye LaBarrett made a motion that all expenditures budgeted/ not budgeted has to be reviewed by chair and city staff before being purchased. Joe Hilliard seconded. Judith Prewitt, Brian Honingbaum. Corinne Valadez, JoAnna Franke & Joe Pena opposed. Motion denied. g. Approval of ACC grants for submission to City Council i. Ericha Kemm made a motion to approve the ACC Grants with revised amounts and submit to City Council for their approval. Joye LaBarrett seconded. Motion passed. VIII. STAFF REPORT: a. Karen notified all new commissioners that they will need to take Open meeting act training. Need to know what days and times are good. b. Karen will need to make binders for all new commissioners. IX. IDENTIFY ITEMS TO BE PLACED ON NEXT AGENDA a. Review of meetings discussion - none b. Budget i. Budget will be part of November meeting ii. Need to clarify the ACC budget (should have been restored to the same amount as 2008- 2009) X. ADJOURN a. Joe Hilliard made a motion to adjourn. Judith Prewitt seconded. Motion passed. Heidi Hovda, Chair, adjourned meeting at 2:41 pm. im,_ Karen A. Dawson, Program Coordinator Cultural Services, Parks & Recreation Department