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HomeMy WebLinkAboutMinutes Arts And Cultural Commission - 10/14/1999 Sur ARTS AND CULTURAL COMMISSION REGULAR MEETING THURSDAY, OCTOBER 14, 1999, 4:30 P.M. COMMITTEE ROOM - FIRST FLOOR- CITY HALL - 1201 LEOPARD STREET MEMBERS PRESENT ABSENT STAFF Chuck Anastos Victor Martinez George Balli George Dunson Dan Whitworth Deborah Fullerton Joan Moss Elizabeth Reese Van Phan Villa Marion Loucks Shelia Rogers Ricardo Sanchez Brad Kisner Eddie Olivares Ronnie Sepulveda Dennis Kemmerer Crystal Lyons Pamela Gooby Lynne Summers Adelle Ives CALL TO ORDER - The regular meeting of the Arts and Cultural Commission was held on Thursday, October 14, 1999, in the City Hall Committee Room. Chairman, Chuck Anastos, called the meeting to order at 4:40 p.m. ROLL CALL: The roll was called by the recording secretary and a quorum was present. APPROVAL OF THE MINUTES: Chair Anastos called for the approval of the minutes of the September 9, 1999 regular meeting of the Arts and Cultural Committee. Brad Kisner moved to accept the minutes of the September regular meeting. Deborah Fullerton seconded and the motion carried. (Shelia Rogers arrived at 4:41 p.m.) HEAR FROM THE PUBLIC: None. ACTION ON ABSENCES: Members absent for the September 9, 1999 regular meeting were Brad Kisner, George Dunson, Robert Gignac and Fernando Benavides. Staff reported that Mr. Gignac and Mr. Benavides were no longer members of the Commission. (Victor Martinez arrived at 4:42 p.m.) Mr. Kisner reported he was unable to attend the September regular meeting, as he was moving. Deborah Fullerton moved to excuse Mr. Kisner's September absence. George Balli seconded and the motion carried. STAFF REPORT: Pamela Gooby, staff liaison, reported on the status of the subgrant awards and informed the Commission that Mr. Dan Whitworth, Assistant Director of Programs,would make a formal presentation to City Council on the Commission's recommendations. Ms. Gooby also gave the members a revised spreadsheet reflecting changes that were finalized at the last meeting. Ms. Gooby stated that several outside organizations and persons were interested in obtaining this spreadsheet. She reported she would be sending this spreadsheet to those organizations but wanted to present it first to the Commission. Ms. Gooby also presented members with a revised phone and address list of current members,and requested members to inform her of any corrections and, if possible, include e-mail addresses. SCANNED 4110 Arts and Cultural Commission Regular Meeting—October 14, 1999 Page 2 of 5 Mr. Whitworth addressed the members on the importance of the juncture the Commission was currently approaching with the presentation of the Bayfront Art project and City Council's action on approval of the subgrant process for this year. For the purpose of informing the newly appointed members to the Commission, Mr. Whitworth gave a brief review of issues regarding the distribution of arts funding for the City, the role the Commission played in the development of the Community Cultural Plan, and its role as the voice of advocacy for the arts. Mr. Whitworth reported that staff's function is to work together with the Commission on carrying out the recommendations and policies of the Commission. DISCUSSION ITEMS: A. Recommendation from the Public Art/Public Space Committee regarding the Bayfront Public Art Sculpture- Staff presented the Commission with a Powerpoint presentation to be viewed by the City Council showcasing the Robert Perless sculpture, Orion's Belt, as the recommendation for the Bayfront Public Art Sculpture. The presentation also outlined the process used in selecting artwork for the Bayfront Public Art project. For the benefit of the new members to the Commission, staff answered questions regarding this topic. A scale-model of the artwork was available at this meeting for the members to view. Discussion was heard from the Commission. Brad Kisner suggested a public display of the sculpture's scale-model and wanted to keep the model as part of the City's collection. Ms. Gooby stated the RFP stipulated that the scale model would be returned to the artist upon completion of the artwork,but purchase of the model could be discussed with Mr. Perless. Shelia Rogers questioned the maintenance of the piece. Mr. Whitworth stated that Park and Recreation Department's staff is responsible for maintaining this piece of art along with all other pieces in the public art collection. Chair Anastos informed the members that discussion was held with staff on the possibility of the Commission taking a tour of the public art collection on an annual basis. Discussion was heard on this topic. Brad Kisner questioned what measures would be taken on securing the sculpture in the event of hurricane landfall. Chair Anastos stated the movable parts could be tethered in the event of hurricane. A question regarding the length of construction for the artwork was heard and discussion followed. Staff reported the construction of the piece would be approximately 14 months. Staff also reported that a contract has not been negotiated. Dennis Kemmerer moved that the artwork, Orion's Belt, by the artist Robert Perless, be submitted to City Council as the Arts and Cultural Commission's recommendation for the Bayfront Public Art sculpture. The motion was seconded and unanimously carried. 1100 Arts and Cultural Commission Regular Meeting—October 14, 1999 Page 3 of 5 B. Recommendation from the Diversity and Inclusion Committee regarding vacancies on the Commission—Ronnie Sepulveda, staff liaison,stated the Commission has three vacancies. Mr. Sepulveda requested current members recruit individuals to fill these vacancies. Mr. Sepulveda also requested members to select a subcommittee on which to serve. Mr. Sepulveda also informed those members who are already serving on a subcommittee, they may move to another subcommittee at this time. Staff is looking to have a full Commission. Chair Anastos tabled this item until recommendations to fill the Commission vacancies could be obtained. C. Discussion and recommendation regarding the Arts and Cultural Commission's membership for the 1999-200 term year — Victor Martinez stated that it should be a requirement for new members to serve on the Subgrant Subcommittee to become familiar with the process used in subgrant funding. Discussion was heard from the Commission on this matter. The following is the official category assignment for each member: 1. Marketing Lynne Summers (09/01/00) 2. Marketing Victor Martinez(09/01/00) 3. Public Art/Public Space Chuck Anastos (09/01/02) 4. Public Art/Public Space (09/01/02) 5. Education/Youth Joan Moss (09/01/00) 6. Education/Youth Dennis Kemmerer(09/01/00) 7. Music Brad Kisner(09/01/01) 8. Visual Art Deborah Fullerton (09/01/01) 9. Dance Van Phan Villa (09/01/01) 10. Drama George Balli (09/01/01) 11. Architecture (09/01/02) 12. TAMUCC Elizabeth Reese (09/01/00) 13. Del Mar College George Dunson (09/01/02) 14. Economic Development& Tourism Eddie Olivarez(09/01/02) 15. Economic Development& Tourism Ricardo Sanchez (09/01/00) 16. Civic Leader (09/01/01) 17. Art/Business Development Sheila Rogers (09/01/00) The following is a partial list of the year 2000 subcommittee assignments: Arts Marketing Public Art/Public Space 1. Brad Kisner 1. Lynne Summers 2. Victor Martinez 2. Sheila Rogers 3. Joan Moss 3. Dennis Kemmerer 4. 4. Deborah Fullerton ‘110/ Arts and Cultural Commission Regular Meeting—October 14, 1999 Page 4 of 5 Youth Arts Cultural & Arts Development 1. George Dunson 1. Van Phan Villa 2. George Balli 2. Ricardo Sanchez 3. Elizabeth Reese 3. Eddie Olivarez 4. 4. Diversity& Inclusion Subgranting Committee 1. Van Phan Villa 1. Victor Martinez 2. George Balli 2. Eddie Olivares 3. 3. 4. 4. Chair : Chuck Anastos Vice-Chairman: Van Phan Villa Diversity& Inclusion Executive: Subgranting Executive: Victor Martinez Deborah Fullerton moved to accept the structure of the Arts and Cultural Commission subcommittees. Shelia Rogers seconded and the motion carried. D. Recommendation from the Subgrant Committee regarding change of schedule request from a 1998-99 subgrant recipient. Victor Martinez stated the Bilingual Theater which had received funding from the Arts and Cultural Commission during the 1998-1999 funding cycle was now requesting approval for a schedule change. The Bilingual Theater requests to hold their function in March, 2000 which is outside the funding year. Mr. Martinez is also concerned that the request for schedule change came days before the event was originally scheduled to occur. Mr. Martinez stated the amount funded to this organization was $1,065. Discussion was heard on the policy on timelines and funding requirements set up for the Arts and Cultural Commission. Chair Anastos stated that the organization has to follow protocol in requesting date changes. Joan Moss questioned whether a member of the Bilingual Theater was able to come before the Commission to answer questions. Mr. Martinez stated he had invited a representative from the Bilingual Theater to be present at tonight's meeting but no representative was present. Chair Anastos called for a motion on this matter. George Balli moved to deny the request by the Bilingual Theater to change the date of an Arts and Cultural Commission funded program. Elizabeth Reese seconded and the motion carried. (Brad Kisner and Dennis Kemmerer left at 5:55 p.m.) E. Recommendation from the Diversity and Inclusion Committee regarding chairmanship of the Diversity and Inclusion Committee for term year 1999-2000. Chair Anastos tabled this item until the November meeting. Arts and Cultural Commission Regular Meeting—October 14, 1999 Page 5 of 5 COMMITTEE REPORTS: None. CURRENT CONCERNS: Chair Anastos recommended members attend the October 19, 1999 City Council meeting in order to support the Bayfront Public Art project. ADJOURNMENT: As there was no further business,Chair Anastos adjourned the October regular meeting of the Arts and Cultural Commission at 6:57 p.m. J; f, Marion oucks, 'uperintendent Cultural Services Division PARK& RECREATION DEPARTMENT