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HomeMy WebLinkAboutMinutes Cable Communications Commission - 11/18/2013 MINUTES CABLE COMMUNICATIONS COMMISSION December 9, 2013 PRESENT Walter DeVille, Mary Ann Kelly and Lyle Smitson ABSENT None CITY STAFF Lisa Aguilar, City Attorney and Kim Womack, Director of Public Communications Mr. Smitson called the meeting to order at 12:01 p.m. and verified the necessary quorum. CONSIDERATION FOR EXCUSED ABSENCES No absences REVIEW AND POSSIBLE ACTION REGARDING MINUTES Mr. DeVille motioned to accept the October meeting minutes with Ms. Kelly seconding; all Commissioners present were in favor. REVIEW AND POSSIBLE ACTION REGARDING COMMISSION APPOINTMENTS City Secretary has told Commission that they will not take appointments to City Council until there are more than two applicants. Ms. Womack urged Commissioners to spread the word about Commission vacancies. REVIEW AND POSSIBLE ACTION REGARDING SCHEDULED MEETING Ms. Kelly motioned to move up the December meeting to December 9, 2013 at 12 p.m. due to Ms. Womack being out of town with Mr. Smitson seconding; all Commissioners present were in favor. REVIEW AND POSSIBLE ACTION REGARDING COMPLAINTS Commission discussed Mr. DiCarlo's complaint letter about the time slot selection at the lottery. The Commission asked a letter be sent to invite Mr. DiCarlo to discuss this issue at the next Commission meeting. REVIEW AND POSSIBLE ACTION REGARDING RULES AND PROCEDURE UPDATES Rules and Procedures updates will be presented to City Council in January for action. DISCUSSION AND POSSIBLE ACTION REGARDING FINANCIALS PEG funds have been moved to a separate organization number as to separate funds from General Fund. An Excel spreadsheet will be created for PEG expenditures. REVIEW AND POSSIBLE ACTION REGARDING 2013 ANNUAL REPORT Ms. Womack will make changes to the Annual Report to include that City took on encoding and scheduling of the 2 public access channels. REVIEW AND POSSIBLE ACTION REGARDING TOUR No action was taken. Optional tour after the meeting for anyone interested. REVIEW AND POSSIBLE ACTION REGARDING PEG PROGRAMMING Mr. DeVille asked if it possible to have "occasional" producers. Ms. Womack noted that it is possible. Ms. Womack suggested PAUGs join to hold a "How to" class. Ms. Kelly requested that Ms. Womack create a promotional brochure for public access. REVIEW AND POSSIBLE ACTION REGARDING STUDIO UPDATE Ms. Womack updated the Commission on studio. The City Manager has approved having the studio in the basement of City Hall. Ms. Womack is working with the Engineering Department to establish a timeline and contractors. REVIEW AND POSSIBLE ACTION REGARDING PAUG LOTTERIES &UPDATES Mr. Gordy said PAUG 10's lottery went well and will have 8 new programs. Mr. Suver said the PAUG 18's lottery went well and picked up some new programs. Discussion on updates to Rules and Procedures and electing board members was held. Issue regarding Channel 18 elections resolved at the board meeting. REVIEW AND POSSIBLE ACTION REGARDING MEDIA DELIVERY LOGS Mr. DeVille motioned to accept the PAUG 10 media delivery log of October with Ms. Kelly seconding; all Commissioners present were in favor. Ms. Kelly motioned to accept PAUG 18 media delivery log of October with Mr. DeVille seconding; all Commissioners present were in favor. PUBLIC COMMENT None AGENDA ITEMS FOR NEXT MEETING Chairperson Election Updates to 2014 Calendar PAUG Promotional Material Detailed Financials PAUG 18 Media Delivery Log ADJOURNMENT OF MEETING Mr. DeVille motioned for the meeting adjourned at 1:21 p.m.