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HomeMy WebLinkAboutMinutes Cable Communications Commission - 10/19/2009 MINUTES R���� CABLE COMMUNICATIONS COMMISSION VP October 19,2009 FEB 18 2010 PRESENT Cny Vice Chairperson Steve West, Commissioners Latrice Sellers,Leo Estrada, Carolyn a. ECRE-ARY,S OFFICE ABSENT Chairperson Connie Gutierrez City Staff Lisa Aguilar,Assistant City Attorney,Kim Womack and Ted Nelson,Public Information Office Mr. West called the meeting to order at 12:05pm and verified the necessary quorum. The Commissioners approved the September 21,2009, and September 14,2009 meeting minutes as written. REVIEW AND POSSIBLE ACTION REGARDING VIOLATION APPEALS— Jerome Bradford, Chris Nelson and Enrique Martinez were not present at this meeting. Mr. Bradford and Mr. Nelson will have one more opportunity to appear before the commission. Mr. Martinez will be taken off air. DISCUSSION AND POSSIBLE ACTION OF DROP OFF MEDIA FORM Ms. Womack informed the commission that two versions of the media drop off form had been created; one by Ms. Barbara Sellers and one by Mr. Gordy. The item was brought before the commission to strike a compromise between the two parties in regards to the form that will be used in the future when delivering media. Mr. Gordy stated that his form was approved by that PAUG 10 channel board of directors had approved the form drafted by his hand; however Ms. Barbara Sellers had refused to accept the form for use. Ms. Barbara Sellers stated the problem is that every three months there are 5 weeks in a month and this is the source of confusion. Ms. Barbara Sellers stated that in the past Mr. Gordy had approached her and told her that she could turn in blank 5th DVD on those months. She asked for this to be in writing however such writing was not provided. Her question to the commission was if she should leave the 5th DVD in such months blank. Ms. Sellers commented that she felt the producer is the one that needs to put something in writing to avoid the confusion in months with 5 weeks in them. Ms. Moon stated that number times that monthly shows play in a month is not relevant to the topic of discussion. She suggested a couple of lines for further clarification to be added to the form. Ms. Sellers felt that the five week issue was relevant and further more added that she believes Ms. Barbara Sellers should not have to turn in a form when she turns in media. Mr. Gordy stated that there are never five Wednesdays in the month because monthly programs start airing the first Sunday of the month and ends the Saturday before the next first Sunday of the SCANNED next month. He stated that he had never pulled her tape so that it would not play on the 5th week of a month. He said that if his form was adapted there would not be an issue. Ms. Sellers felt that Ms. Barbara Sellers form suffices and that Mr. Gordy should play producers DVD's according to the rules. Mr. West felt because the scheduling is the PAUG responsibility then they had the right to create a form. The form would reduce misunderstandings and did not see why the PAUG approved form should not be accepted. Ms. Sellers felt that the issue would not be resolved with the form on months that there are 5 Wednesdays in a month.Mr. Gordy argued against this statement. Mr. West added that the form created by the PAUG would resolve the issue; Ms. Sellers disagreed and reminded Ms. Barbra Sellers that she had the option to take this to the City Council. Ms.Moon felt that this discussion was irrelevant to the item of the form.Ms.Moon stated that the Commission has had the chance to review both of the forms and moved that the Commission accept the form created by the PAUG channel 10 be accepted for use. Ms. Estrada seconded; the motion passed with Ms. Sellers voting against and Ms. Moon, Mr. Estrada, and Mr. West voting in favor. DISCUSSION AND POSSIBLE ACTION REGARDING EQUIPMENT GUIDELINES Mr. Gordy commented that he was unable to get insurance from any insurance company on the equipment due to its low value. He suggested that the line "PAUG shall insure the equipment against loss or agree to replace the equipment."Ms. Moon moved that this phrase be added to the document. Mr. West asked that a letter from the PAUG to the City be provided with a letter saying which option the PAUG will be opting for, and that the letter be approved by the board of directors in each PAUG. Ms. Moon moved that equipment guidelines be approved based upon the letters from the PAUGs for self insurance. Mr. Estrada seconded; Moon, Estrada, West voted in favor, Sellers against because she felt the item was incomplete and wanted a complete packet to be presented to council.The motion passed. The guidelines will go to council now, and another line item will be presented one the guidelines have passed. DISCUSSION AND POSSIBLE ACTION OF AUDIO QUALITY ON PUBLIC ACCESS CHANNELS Mr. Gordy took issue with wording the letter. However this letter was drafted to open the door to conversation with Time Warner.No response has been received. DISCUSSION REGARDING COPY RIGHT LAW Item was tabled until next meeting. DISCUSSION AND POSSIBLE ACTION REGARDING ESTABLISHMENT OF ABSENCE POLICIES Ms. Sellers moved to accept the City's attendance policies. Ms. Moon seconded; all voted aye. Motion passed. CABLE OPERATOR REPORT • No cable operator was present. Ms. Sellers felt that Time Warner needs to be addressed and start a dialog.However the City has written letters and attempted to set up meetings with Time Warner in the past which has been unfruitful. REVIEW AND POSSIBLE ACTION REGARDING MEDIA DELIVERY LOGS All was well with the media logs REVIEW AND POSSIBLE ACTION REGARDING COMMISSIONERS AT LOTTERIES Mr.West and Ms.Moon volunteered to attend the Channel 10;Mr. Estrada volunteered to attend, Ms. Sellers declined because she had attended channel 18's lottery last year. Staff was to contact Ms. Gutierrez to see if she could be the second commissioner at the channel 18's lottery. PAUG UPDATES— Channel 10: Mr. Gordy passed out the agenda for the channel 10 lottery along with guidelines that he has provided in regards to program identification. He also said that special training would be provided to producers who request it. Channel 18: Mr. Nesmith was not present, however a representative let the commission know that everything was well at channel 18. PUBLIC COMMENT— Mr. Gordy wanted to talk about legal information regarding motions. Ms. Womack stated that information in regards to this topic were not ready in time for this agenda, however the topic will be revisited. ITEMS FOR NEXT MEETING No items were recommended ADJOURNMENT OF MEETING —Mr. West moved that the meeting be adjourned. Commission agreed and the meeting adjourned at 1:10 p.m.