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HomeMy WebLinkAboutMinutes Coastal Bend Council Of Governments - 07/22/2011 • MINUTES RECEIVED COASTAL BEND COUNCIL OF GOVERNMENTS July 22, 2011 -2:00 PM JUL 2 7 Z011 Corpus Christi, Texas * * * * * * * * * * * * * * * * * * * * * * * * * *-* * * * * * * * * * * * * * * * * * * * destcRErmysOFFICE MEMBERS PRESENT: Judge Loyd Neal, Chairman Elsa Saenz Judge Terry Simpson, l'Vice Chairman Sandra Santos City Commissioner Al Garcia,2nd Vice Chairman Glen Sullivan Judge C.H.Mills, Secretary Annette Mouttet Judge Raul Ramirez,Treasurer Councilman Lee Roy Kieschnick Judge Linda Lee Henry,Past Chairman Councilman Antonio Garcia Mayor C.J. Wax Interim Fire Chief Richie Quintero Commissioner Carlos Villarreal Bill Hennings Issabel Garcia Melissa Mungia Commissioner Roy Cantu Councilmember Arlene Rodriguez Vincent Capbell Commissioner Ann Lopez Sandra Martinez Commissioner Nina Trevino Judge Jim Teal Commissioner Fred Nardini Oscar Soliz Mayor Pete Perkins Brent Ocker Mayor Pro Tem Jo Ann Ehman Murrell Foster Rebecca Krumnow GUESTS PRESENT: Albert Gutierrez, Chairman, Council on Aging Dr.Ann Matula, Chairman,Public Protection Committee and Chairman of Comprehensive Economic Development Committee Chief Tim Jayroe,Rockport,Texas John Sheppard, Collier,Johnson and Woods STAFF PRESENT: John Buckner Frank Garcia Veronica Toomey Luci Rodriguez Richard Bullock Betty Lamb R. J.Thomas 1. CALL TO ORDER Judge Loyd Neal, CBCOG Chairman, called the meeting to order at 2:00 PM. John Buckner called the roll.Nine of 12 counties were represented and 26 out of 34 votes were in attendance. 2. APPROVAL OF MINUTES OF THE MAY 27,2011 MEETING A motion was made by Councilman Kieschnick to approve the minutes of the May 27, 2011 meeting. Judge Ramirez seconded this motion. The minutes of the May 27,2011 meeting were approved by unanimous vote of the members present. 3. TREASURER'S REPORT Judge Raul Ramirez, CBCOG Treasurer presented this report for months of May and June 2011. He referred to the first page of these reports that were mailed with the meeting agenda. He summarized the transactions and SCANNED . I Minutes Page 2 July 22, 2011 account balances on the first page of each report.Mr. Soliz made a motion to approve both the May and June 2011 Treasurer's reports. Councilman Kieschnick seconded this motion. The Treasurer's Report for the months of May and June 2011 were approved by unanimous vote of the members present at the end of the meeting. 4. ITEMS REQUIRING ACTION BY THE COUNCIL OF GOVERNMENTS A. CHAIRMAN'S REPORT Confirmation of Committee Appointments There were three committee appointments made: Judge Neal appointed Marilyn Byrnes of McMullen County to the Council on Aging. Councilman Kieschnick made a motion to confirm this appointment. City Commissioner Al Garcia seconded this motion. Ms. Byrnes' appointment was confirmed by unanimous vote of the members present. Judge Neal appointed Ruben Escobar of Duval County to the Homeland Security Advisory Committee. Mr. Soliz moved to confirm this appointment. City Commissioner Al Garcia seconded this motion. Mr.Escobar's appointment was confirmed by unanimous vote of the members present. Judge Neal appointed Renee Waldron with the 36th Judicial District to the Public Protection Committee. Commissioner Cantu made a motion to confirm this appointment. City Commissioner Al Garcia seconded this motion. Ms. Waldron's appointment was confirmed by unanimous vote of the members present. Judge Neal then reported that one of the action items passed in the last session of the Legislature was to require that each council of government have at least one ex officio,nonvoting member from the region's legislative delegation serve on its governing board. In order to satisfy this new requirement,he needed to appoint an ad hoc Bylaws Revision Committee to study the matter and bring back a recommendation at the next CBCOG membership meeting. He appointed Judge C. H.Mills as Chairman, and Bill Hennings,Mayor Pete Perkins and Commissioner Fred Nardini to the ad hoc Bylaws Revision Committee. Judge Neal agreed to appoint the legislative representative to the board once the Bylaws amendment was approved by the CBCOG membership. Judge Neal-then brought up another concern the CBCOG was facing as to local funds. The Legislature did not authorize the appropriation of State Planning Assistance Funds that'COGs had been receiving over the past several years and the current grant would end on August 31,2011. The result is that CBCOG would lose around$63,000 per year of funds that were unrestricted and used as local funds to match grants and other locally funded requirements. The elimination of these funds would have an impact on the current budget year that ends December 31 as well as having an impact on future year budgets and fund balances. He said the lowering annual fund balance amount has been a concern for several years now and that began about 10 years ago when the membership decided to authorize a minimum annual fund balance of$450,000. Around 2000, the COG had amassed a fund balance over$900,000 and roughly$360,000 was refunded back to member governments to start working towards the$450,000 minimum. However, in the past 2 or 3 years,the CBCOG has been dipping into the fund balance as it did in the recently completed budget year and now the fund balance is approaching$400,000. He was going to appoint in the next 1-2 months an ad hoc committee to look into these budget and fund balance concerns to determine what has to be done to resolve the problem. B. EXECUTIVE DIRECTOR'S REPORT 1. Consideration of the Comprehensive Annual Financial Report for Fiscal Year ending December 31. 2010 Minutes Page 3 July 22,2011 John Buckner Introduced MF,,John Sheppard.with the audit firm of Collier,Johnson and Woods who gave a presentation of important elements of the annual financial report. Mr. Soliz made a motion to accept the Comprehensive Annual Financial Report for fiscal year ending December 31,2010. Commissioner Cantu seconded this motion. The Comprehensive Annual Financial Report was accepted by unanimous vote of the members present. 2. RESOLUTION NO.2859 A RESOLUTION APPROVING THE CBCOG'S 2011COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY AND AUTHORIZING THE EXECUTIVE DIRECTOR TO SUBMIT IT TO THE U.S. DEPARTMENT OF COMMERCE,ECONOMIC DEVELOPMENT ADMINISTRATION, (EDA) TO MEET THE REQUIREMENTS OF BEING AN ECONOMIC DEVELOPMENT DISTRICT(EDD)FOR THE COASTAL BEND REGION. . Dr.Ann Matula,Chairman of the.Comprehensive Economic Development Strategy Committee gave a brief report on the developmentofthis report. Judge Simpson moved for the adoption of Resolution No. 2859. Commissioner Trevino seconded this motion. Resolution No. 2859 was adopted by unanimous vote of the members present. C. COUNCIL ON AGING REPORT Mr.Albert Gutierrez,Chairman of the Council on Aging presented this report. 1. RESOLUTION NO. 2860 A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ADJUST OLDER AMERICANS ACT ORIGINAL PLANNING ALLOCATIONS TOTALING $2,940,523 TO REFLECT ACTUAL FUNDING AWARDED INCLUDING TITLE III CARRYOVER FROM FISCAL YEAR 2010 TOTALING $159,848 AND OTHER FUNDING ADJUSTMENTS TO SUPPORT PLANNED AREA AGENCY ON AGING SERVICE ACTIVITIES IN FISCAL YEAR 2011. Mr. Soliz made a motion to adopt Resolution No. 2860. Commissioner Trevino seconded his motion. Resolution No.2860 was adopted by unanimous vote of the members present. 2. RESOLUTION NO.2861 A RESOLUTION APPROVING AN AREA AGENCY ON AGING ALLOCATION PLAN SUPPORTING OLDER AMERICANS ACT PROGRAM ACTIVITIES TOTALING AN ESTIlMIA IID FUNDING AMOUNT OF $2,700,168 IN THE TWELVE-COUNTY COASTAL BEND AREA DURING FISCAL YEAR 2012, OCTOBER 1, 2011 THROUGH SEPTEMBER 30,2012. Commissioner Trevino made a motion to adopt Resolution No. 2861. Commissioner Roy Cantu seconded the motion. Resolution No. 2861 was adopted by unanimous vote of the members present. D. PUBLIC PROTECTION COMMITTEE REPORT Dr.Ann Matula, Chairman of the Public Protection Committee,presented this report. RESOLUTION NO.2862 A RESOLUTION AUTHORIZING THE EXCUTIVE DIRECTOR TO EXECUTE A CONTRACT WITH DEL MAR COLLEGE TO PROVIDE TRAINING FACILITIES,INSTRUCTORS AND CLASSES FOR THE 2011-2013 COASTAL BEND REGIONAL TRAINING ACADEMYFOR A CONTRACT AMOUNT OF $230,012.00. a Minutes Page 4 July 22, 2011 A motion was made by Mr. Soliz to adopt Resolution No. 2862. Mayor Wax seconded this motion. Resolution No.2862 was adopted by unanimous vote of the members present. Chief Tim Jayroe, City of Rockport and Training Subcommittee chairman gave a brief report on how the Del Mar Police Training Academy operated and the results that were expected. E. HOMELAND SECURITY ADVISORY COMMITTEE REPORT R.J. Thomas gave this report on behalf of the committee. 1. RESOLUTION NO.2863 A RESOLUTION APPOINTING TWO VOTING AND TWO ALTERNATE REPRESENTATIVES TO REPRESENT THE CBCOG AT THE AUGUST 2011 STATE COMMUNICATION INTEROPERABILITY PLAN(SLIP) STRATEGIC PLANNING SESSION IN AUSTIN. A motion was made by Commissioner Cantu to adopt Resolution No. 2863. Councilman Kieschnick' seconded this motion. Resolution No. 2863 was adopted by unanimous vote of the members present. 2. RESOLUTION NO. 2864 A RESOLUTION DESIGNATING THE HOMELAND SECURITY ADVIOSRY COMMITTEE(HSAC), COMMUNICATION SUBCOMMITTEE AS THE REGIONAL COMMUNICATION INTEROPERABILITY GOVERNANCE ADVISORY GROUP. A motion was made by Councilman Kieschnick to adopt Resolution No. 2864. Mr. Soliz' seconded this motion. Resolution No. 2864 was adopted by unanimous vote of the members present. 5. ANNOUNCEMENTS AND NON-ACTION ITEMS To follow up on the communications issues discussed under the previous 2 resolutions,Judge Neal asked Judge Raul Ramirez to come forward and explain to the membership some of the radio communication and other issues and concerns that were experienced in Brooks County with the recent 32,000 acre fire disaster. Judge Ramirez gave a good accounting of the communication and coordination problems that were experienced with all the entities that were responding and assisting in that large fire recently. 6. ADJOURN With no further business,the meeting adjourned at 3:04 PM. Duly adopted at a meeting of the Coastal Bend Council of Governments this 26th day of August 2011. Judge Loyd Neal, Chairman ATTEST: Judge C.H.Mills, Secretary