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HomeMy WebLinkAboutMinutes Commission On Children And Youth - 11/19/2007 COMMISSION ON CHILDREN AND YOUTH /-3' 'i REGULAR MEETING �'fj� Monday, November, 19 2007 -5:30 p.m City Hall Council Chambers-"Committee Room"- Irst Floor: �. G'f• = ; `°E co' Corpus Christi, TX q,� Members of the audience will be provided an opportunity to speak during the meeting. ANre• rding;sS) made of the proceedings,therefore, it is requested that presentations be limited to three(3)minutes-and you first identify yourself, give your address, and state your point as briefly as possible when addressing the Committee. Any person who plans to attend this meeting and may need an accommodation is requested to contact the Park and Recreation Department at 880-3464 at least 48 hours in advance so that appropriate arrangements can be made. Minutes I. Call to Order: 5:33 pm II. Roll Call of Members III. Adoption of Minutes: Regular Meeting, October 17, 2007—minutes adopted IV. Action on Absent Member(s)-Vicky Alexander, Brian Silva and Aaron Delagarza (CCY did not vote on these absences that occurred during the 10/17/07 meeting) V. Hear from the Public VI. Business 1) New Business: 1. Briefly discuss 10/30/07 Council Presentation on the Children, Youth and Family Resolution : Dr. Sheri Phillabaum briefly discussed the outcome of the presentation. She also mentioned that Brian Silva did a good job in assisting in answering City Council questions as it pertained to the history of YOU data and how useful this type of data collection is to not only the City of Corpus Christi but also to Community Based Organizations as well. In addition, discussion also focused on how much the City and the community as a whole would benefit from the investment of this ongoing data collection and how this,data could increase the likelihood of obtaining grant funds. 2. Where do we go from here? a. Discuss funding possibilities: The Commission had questions on many areas of funding. These questions were : "Who will be asking for the funding" , "What is the process" "When does this process begin","Where will the money come from", "Who are the entities (if any)that the City will be asking to assist in the funding of the data collection portion of the CCY Children, Youth and Family Platform , "What is the expectation of the City's Leadership of CCY"? "Does the Leadership expect CCY to fund raise and or look for funding themselves? "When the money is located, who will write the RFP ?Who is involved in the RFP and contract procurement process?" Many of the Commission members did mention that they felt that it is not up to CCY to raise the money for SCANNED c � • this platform. In addition, some of the CCY members also expressed the difficulty it would be to write an RFP if there are many funding sources because all of the funding sources will want to input their own needs and wants into the RFP. This process could be quite lengthy. Valerie Villarreal advised the Commission that these are all very good questions and that she would get clarification from upper leadership on these questions. Valerie Villarreal did inform the Commission that there is an RFP and Procurement process and the Purchasing and Legal Departments are usually involved to ensure Federal and Municipal Procurement Guidelines are executed. In addition, she also informed the Commission that there is budgeting procedures that are followed when forecasting forthcoming budget years. The process begins in February/March of each year. b. Discuss next steps of the Children, Youth and Family Platform : Commission members discussed the cost of procuring a data collection like the one that is illustrated in the Children, Youth and Family Platform. Valerie Villarreal advised that Parks and Recreation leadership informed City Council during the CCY Platform/Resolution presentation ( 10/30/07)that one year the SSRC was awarded $65,000 to collect YOU Data and she advised that this number came from the SSRC Director Dr. Phil Rhoades. Valerie Villarreal expressed that the YOU data collection pertained to community need which was indicative and relevant to the time YOU data was collected .Valerie Villarreal did express that the YOU data did not illustrate "community assets nor did it define priorities" which are clearly defined in addition to need in the CCY Children, Youth and Family Platform. Commission members discussed briefly about the hypotheticals of procuring at$65,000 or higher. It was also discussed briefly that it may be a good idea to procure at $65,000 to start and see what kinds of applications are received and if need be procure at a higher end but only after the initial $65,000. Valerie Villarreal advised that the City's procurement process supports "competitive procurement" due to Federal and Municipal Contract Purchasing Guidelines. In addition, one Commission member asked if the "Educational Liaison was hired" ? It was also asked by one member that would it be possible if the Commission could assist in writing the "Educational Liaison's Job Description"? Lastly, it was also asked by one member" which City Department and which ACM would the Educational Liaison fall under"?Valerie Villarreal advised the Commission that she had not heard if this position had been filled and that she would ask higher leadership to further elaborate to the Commission on the different facets of the "Education Liaison" position. 3. Voting of CCY Chair and Vice Chair a. Discuss timeline of voting/nominations of new Chair and Vice Chair: The Commission felt strongly about nominating and electing the new Chair and Vice Chair as soon as possible. Dr. Sheri Phillabaum advised that she will stay on t /I as Chair as long as necessary;however, the Commission should elect their new Chair and Vice Chair as soon as possible. b. Discuss what the Commission is needing in the Chair and Vice Chair roles: The Commission discussed some of the qualities of the new chair. The qualities that were discussed was someone who was knowledgeable of the history of the Commission and their Platform Needs, someone who is knowledgeable of the resolution and has some savvy in the areas of legal and someone who can represent CCY and the needs of the target population that CCY represents. c. Set date for Chair and Vice Chair nominations: Commission discussed that"nominations and electing" of the new Chair and Vice Chair should be in the December Agenda or January Agenda if need be. No vote was taken on this item. At this time, Angel Tree was discussed. Valerie Villarreal informed that Parks and Recreation will sponsor the Angel Tree; hence, the angels will be displayed at City Hall. Valerie Villarreal mentioned to the Commission that this year, JAC participants who are in need of items will be receiving gift certificates from Wal-Mart in the amount of$20.00 . Valerie Villarreal also mentioned that the majority of individuals who participate in purchasing items for Parks and Recreation participants are City employees and "affordability" always comes into play. The "gift certificate in the amount of$20.00" will allow more City employees to participate in gift giving and - it will be easier for City Employees to purchase a certificate. In addition, Valerie Villarreal did mention that the average age of the JAC participant is between 15 -16 and this age group enjoys buying their own things. VII. Committee/Staff Reports VIII. Superintendent's Report and Commission Concerns IX. Requests for Information,Agenda Items X. Adjournment: 6:27 pm POSTING NOTICE:This agenda was posted on the City's official bulletin board in the Leopard St.foyer, 1201 Leopard St. at a.m./p.m. on 2007. Valerie Villarreal,JAC&CYD Superintendent Parks and Recreation Department