HomeMy WebLinkAboutMinutes Commission On Children And Youth - 09/15/2008 •
COMMISSION ON CHILDREN AND YOUTH
REGULAR MEETING
Monday, September 15, 2008, 5:30 p.m. ,„���� \
6th Floor Conference Room- City Hall- I
1201 Leopard St, Corpus Christi, TX « "::-, _> c
Members of the audience will be provided an opportunity to speak during the meeting;.:A recording,is;made ofc he
proceedings. You must first identify yourself by name and address. Then state your poinfas brieflyas=possible y i) n
addressing the Committee. Presentations will be limited to three (3) minutes. \.. ti`/
Any person who plans to attend this meeting and may need an accommodation is requested\.to.cpntact e'Parks
and Recreation Department at 826-4000 at least 48 hours in advance so that appropriate afranfj-e�ments can be
made.
Minutes
Call to Order: 6:35
II. Roll Call of Members
III. Adoption of Minutes: Regular Meeting, August 18, 2008-minutes adopted.
IV. Action on Absent Member(s)from August 18, 2008 meeting: Mary Jane Garza (ae), Rosa Gonzales
(ae), Isaac Valencia (ae)
V. Hear from the Public-no public comment
VI. Business
New Business:
1. Community Connections Event
a. Discuss CC Event Progress- i.e. press release, invitations
Valerie Villarreal advised CCY that a press release was sent to the Caller Times and that the
event was emailed to the Parks and Recreation email blast as well as the CBAY email blast.
b. Discuss status of RSVP List
Valerie Villarreal advised that at this point there were 30 organizations that had RSVP'd. In
addition, Rita Morales advised that she had a small amount of individuals that RSVP her.
c. Discuss status of attendee questionnaire
Valerie Villarreal presented a draft"attendee questionnaire". She advised that this
questionnaire could certainly be tweaked and changed to fit the needs of the event. She
mentioned that in past meetings, CCY members had discussed about surveying event
attendees about their organization, organization purpose, organization target population etc so
CCY could create a database and or web link to assist families in locating resources.Valerie
Villarreal advised that she will reformat the questionnaire and send out to CCY for further
approval.
d. Discuss task assignment
Some commission members volunteered to bring the following items for the event:
Dr. Garza-Taquitos, Table Cloth, Coffee Pot
Guy Nickleson-Cups, Napkins, Paper Plates
Laura Smith- Coffee, Creamer, Sugar, Sweet and Low
Bobby Miribal- Bottled Water
Rosa Gonzales- Donuts
Miles Toren-Coffee Pot
Valerie Villarreal-Name Tags
Dr. Garza asked CCY members to be at the Economic Development Center at least by
8:30am to welcome attendees. Valerie Villarreal advised that she would have some staff to
assist in the registration process. Dr. Garza advised that she would have some of her
administrative staff assist as well.
2 . Discuss YOU—Data Collection grant project
Jan Ayliff to discuss the YOU grant project and how it funded data collection efforts
Jan Ayliff discussed YOU and how it was able to fund their data collection efforts. She advised
that a grant from the Office of Juvenile Justice Department(OJJDP)was able to support data
collection efforts for a limited number of years. She advised that after the fifth year of funding,
OJJDP notified the Corpus Christi Chamber of Commerce (fiscal agent for grant)that they
would no longer be able to fund the data collection project. Data collection funding
SCANNED.
M1 ,
approximately ended FY2004-05. Jan advised that YOU members helped write what type of
data would be needed for their data collection effort. She mentioned that YOU was represented
by City, County, State, Community Based Organizations and several other citizens/
representatives from our community. She also mentioned that the Coastal Bend Foundation
and the Earl James Foundation helped fund YOU projects like data collection and that this
might be an avenue for funding for the CCY data collection project.
3. Discuss budget/funding for platform data collection set
a. Continue discussing status of budget/budget amount
One of the Commission members asked if we could get the RFP process going even though
they do not have all of the initial funding. Valerie Villarreal advised that she did not know the
answer; however, she advised that she could certainly have someone from procurement to
discuss the RFP process and how it pertains to funding.
b. "Where do we go from here?"
Valerie Villarreal advised that she will coordinate to have a budgeting representative, a
procurement representative, a P.A.L.S. representative to attend the next meeting. These
individuals could help in giving guidance to the Commission on RFP process, budget/grant
process. In addition, one member advised that she could get the United Way executive
director attend the next meeting to discuss partnership interest in the data collection platform.
VII. Committee/Staff Reports
VIII. Superintendent's Report and Commission Concerns
IX. Requests for Information,Agenda Items
X. Adjournment: 6:44 pm
POSTING NOTICE: This agenda was posted on the City's official bulletin board in the Leopard St. foyer, 1201
Leopard St. at a.m./p.m. on 2008.
Valerie Villarreal, MPA, CM-C
Community Services Superintendent
Parks and Recreation Department