HomeMy WebLinkAboutMinutes Commission On Children And Youth - 10/20/2008 2 r
RECEIVEDI
COMMISSION ON CHILDREN AND YOUTH FEB 19 2010
REGULAR MEETING
Monday, October 20, 2008, 5:30 p.m.
lrst Floor- City Hall-Council Chambers-Committee Roo CITY SECRETARY'S OFFICE
1201 Leopard St, Corpus Christi, TX
Members of the audience will be provided an opportunity to speak during the meeting. A recording is made of the
proceedings. You must first identify yourself by name and address. Then state your point as briefly as possible when
addressing the Committee. Presentations will be limited to three (3) minutes.
Any person who plans to attend this meeting and may need an accommodation is requested to contact the Parks
and Recreation Department at 826-4000 at least 48 hours in advance so that appropriate arrangements can be
made.
MINUTES
Call to Order
II. Roll Call of Members
III. Adoption of Minutes: Regular Meeting, September 15, 2008-approved
IV. Action on Absent Member(s)from September 15, 2008 meeting:Amanda Stukenberg (ae), Miles Toren
(ae), Johnny Oelschlegal (ae) & Isaac Valencia(ae).
V. Hear from the Public: Robin West asked Commission to review the JAC.
VI. Business
New Business:
1. Community Connections Event
a. Discuss event success, where we can make changes and outcomes
Some Commission members voiced that the event was successful and that everybody did a
great job. Dr. Garza advised that her staff could print about 75 copies and distribute to the
attendees. One Commission member mentioned that for next years event, CCY could invite
more school districts and community agencies. Some Commission members voiced that
October was good timing for the event.
b. Start discussion for next year's event
Dr. Garza mentioned that maybe the planning sub-committee can start planning the event in
June for the event to take place next October.
2 . Discuss possible United Way Partnership
Katrina Steinhocher to discuss possible platform partnership
Katrinia Steinhocker was not able to attend.
3. Discuss P.A.L.S and other 501c (3) options
Robin West to discuss P.A.L.S. and other 501 c (3)options to assist the Commission in
receiving grant funds.
Robin West discussed utilizing the P.A.L.S. account but that Parks and Recreation needs to get
involved to approve and finalize process. Robin West advised that other 501c3's could be
utilized like CBAY and United Way. City processes need to be in place and approved in order for
P.A.L.S. to be utilized to accept potential grant funds. City will get with Parks and Recreation as
well as Legal Department to discuss the P.A.L.S. process.
4. Discuss RFP process
a. Paul Pierce to discuss RFP process utilizing partial funding of platform
Paul Pierce from Purchasing advised that Purchasing could certainly assist with the RFP
process. Paul Pierce advised that he would need to have a scope of work, pro-poser profile
and qualifications, price of what will be charged and any exceptions. Paul Pierce advised that
he could put contract and RFP together for the Commission. Paul Pierce would send RFP and
template scope of work to Dr. Garza.A"review committee"was suggested to assist in the RFP
process . One Commission member advised that she could get an old contract for the YOU
data collection to review scope of work for that data collection project.
b. Budgeting representative to discuss budget process when receiving grant funds and filtered
through P.A.L.S. or other 501 c(3).
P.A.L.S. process should be looked at and expenditures may need to go before City Council.
VII. Committee/Staff Reports-none SCANNED
VIII. Superintendent's Report and Commission Concerns-none
•
IX. Requests for Information,Agenda Items
X. Adjournment6:20 pm
POSTING NOTICE: This agenda was posted on the City's official bulletin board in the Leopard St. foyer, 1201
Leopard St. at a.m./p.m. on 2008.
Valerie Villarreal, MPA, CM-C
Community Services Superintendent
Parks and Recreation Department