Loading...
HomeMy WebLinkAboutMinutes Commission On Children And Youth - 12/15/2008 COMMISSION ON CHILDREN AND YOUTH c RECEIVED I REGULAR MEETING Monday, December 15, 2008, 5:30 p.m. FEB 19 2010 Sixth Floor Conference Room City Hail, 1201 Leopard St, Corpus Christi, TX CfY SECRETARY'S OFFICE Minutes Call to Order—Meeting was called to order by Dr, Garza @ 5:38pm II. Roll Call of Members—Eddie called roll, members present—Dr. Mary Jane Garza, Laura S. Smith, Amanda Stukenburg, Guy Nickelson, Isaac Valencia, Fran Willms, Rosa Gonzales, Lorenzo Knowles, Debbie Espinosa. Member absent: Miles Toren (sick), Rita Morales (work), Johnny Oelschlegal (personal), Chandace Tryon (School event), Robert Mirabal III. Adoption of Minutes: Regular Meeting Minutes, December 15, 2008 were adopted by commission. IV. Action on Absent Member(s)—November 17, 2008 meeting; Issac Valencia (ae), Miles Toren, Johnny Oelschlegal V. Public Comment: No one made public comment VI. New Business for Discussion and Possible Action 1. Presentation of Commission and Youth Platform to United Way with discussion about Possible Partnership with United Way—deferred to Jan 09 due to CEO of United Way not being able to attend. Invitation by email was sent for the next meeting Jan 09. Dr Garza recommended that Agenda item #2 be deferred until after the Presentation item#VII because it may affect any action. All agreed to proceed with item#3. 2. Discuss Request for Proposal—CCY Data Collection Project a. Scope of work to be completed b. Data Collection Project 3. Finalize P.A.L.S. (Parks, Arts, Leisure and Senior Fund) Process Discuss the process to utilize P.A.L.S. to receive potential grant funding for the Data Collection Project. Dr. Garza introduced Reba George Superintendent of Support Services - Reba informed the commission about the history of this fund and how it can work. It is a simple process that would require form to deposit and withdraw money that can be accomplished by Eddie. Withdraws will consist to issuing a check and one weeks notice is required for processing. Eddie mentioned that there is $25K ear marked for this commission in the city park and recreation budget at this time. Reba mentioned that if the project cost more than $50.000.00 it will have to go through City Council which may be a good thing. Fran had a question regarding going to the Council and noted that the project was projected to be about $75K. So we would have to go city. Reba explained that once all money is deposited it will be set in the budget and will go through city council and a check will be cut to who ever is going to proceed with the project.. Dr. Garza questioned that when it goes before council and entity x has been selected. Do we inform council that this was done or does council approve it? Reba explained that this is not a grant...this is a purchasing procedure and it should not be an issue. Reba explained that this is an professional services contract. Guy asked if this commission would be responsible for selecting the entity for contract...Reba reassured that the commission would select the entity. 4. Discuss Coastal Bend Community Funding—Eddie informed Chair that we were not ready for this. Laura Smith said that she was not able to get the information for this meeting, but will have it for the next meeting. SCANNED VII. Presentation: Eddie conducted a presentation Community Youth Mapping—handouts were passed out and a short video about the program was viewed. This project is a data collecting project using the Geographic Information System. It promotes positive youth adult relationships and life skills training for youth. Issac stated that he liked the program. Eddie stated that this is an idea of what the commission may want to pursue among many others. Dr. Garza was impressed with the GIS aspect of this program. Eddie will email all members website so that members can view the program////Then we went up to Agenda item#2. 2. Discuss Request for Proposal—CCY Data Collection Project a. Scope of work to be completed b. Data Collection Project Eddie informed the committee that we needed to decide on what type of Data Collection Project to pursue. Reba gave a time line of the RFP process...Allow at least three months for the process. Dr. Garza Asked what are the pieces of the puzzle. Reba mentioned that she would get sample. Dr. Garza mentioned that there was an outline sent to us back in October. Eddie mentioned that we did receive and outline, but it has not been forwarded to the members. Dr. Garza requested that the Outline be sent to all members. Eddie stated that the outline will be emailed to all members. Reba was going to try to find another example. Reba also mentioned that if smaller checks are distributed from the fund less that$50.000.00 then it may not need to go to council, but was going to check to make sure. She sees that advantages of going to council. Dr. Garza states going to council as an FYI was good. Dr, Garza recommended the next meeting we concentrate next on the RFP. Dr. Garza requested that Reba participate in the next meeting. Amanda mentioned that GIS would work well and Dr. Garza agreed. Guy mentioned that the youth input was important. Dr. Garza encouraged all members that while they were the website and came across another program or idea to email to us. We will look at all ideas. VII. Identify items to be placed on next agenda: RFQ process &time line..Meeting was set for 1/12/09. VIII. Adjournment—Dr Garza adjourned at 6:23pm. POSTING NOTICE: This agenda was posted on the City's official bulletin board in the Leopard St. foyer, 1201 Leopard St. at a.m./p.m. on 2008. Edward Salazar, MPA, CM-C Interim Community Services Superintendent Parks and Recreation Department