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HomeMy WebLinkAboutMinutes Commission On Children And Youth - 12/12/1994 Li V MINUTES COMMISSION ON CHILDREN AND YOUTH December 12, 1994 MEMBERS PRESENT: Grace Rank, Chairperson, Mary Strickland, Vice Chairperson, Burma Barnett, Paige Dinn, Carl Lewis, Julianne Rivera,Monica Stender, Dr. Maria L. Garza, Veronica Trevino,Orlando Torres, Cynthia Hurst,Dr. Philip Rhoades,Paula Rosenstein, Rudy Sosa, Robin West MEMBERS ABSENT; Jeff Jung Malcolm Matthews, Director of Park & Recreation, Dan Whitworth, Assistant Director for Programs,Judy Dreyer,Recording Secretary CALL TO ORDER: Chairperson Rank called the regular monthly meeting to order at 5:00 p.m. in the Committee Room at City Hall, 1201 Leopard Street. She noted that a quorum was present. APPROVAL OF MINUTES: Mr. Torres referred to page 3, paragraph 8, first sentence should read"Mr. Tones stated ",rather than Mr. Sosa. As there were no other corrections,Ms. Stender moved they be approved as amended. Ms. Trevino seconded and the motion passed unanimously. DISCUSSION ITEMS: Recommendation on Absence Policy Mr.Matthews explained that under Section 2-61 of the City Code,more than twenty-five percent of unexcused absences of regular monthly meetings in a term year by advisory Board and Commission members results in automatic vacancy, and for accountability, a policy should be adopted. He indicated that copies of the Park and Recreation Advisory Committee's absence policy was sent to them only as an example and encouraged them to make any additions or deletions from it. Ms. Rosenstein suggested that jury duty and being subpoenaed to appear in Court be excused absences. A brief discussion followed and Ms. Rivera moved that the policy of the Park and Recreation Advisory Committee be adopted with the addition of the suggestion as made by Ms. Rosenstein. Ms.Dinn seconded and the motion passed unanimously.(A copy of the Commission's Absence Policy is made a part of these minutes as Attachment"A".) The Commission discussed the need for notification after the third unexcused absence . Mr. Matthews stated that members are routinely advised by mail,but stated it would be included with the policy. Fctablish Date for Retreat:Mr.Matthews reviewed possible dates for the retreat,stating Ms. Susan Cable,Director of Quality Management,would moderate the two-day seminar. A brief discussion followed on the format and items to be covered, such as team building and establishment of various Commission goals. It was then agreed the seminar would be held February 17-18, 1995, at City Hall. 4.0 SUBCOMMITTEE REPORTS: None. DIRECTOR'S REPORT: Mr. Matthews stated the original date for the round table discussion on the daytime curfew and truancy did not allow sufficient time for all the entities to be notified and asked that the Commission fmd an alternate date. A brief discussion followed and January 4, 1995,at 1:30 p.m.was established for the time and date. Chairperson Rank asked that staff extend an invitation to the round table discussion to Stefanie Sanford, Chief of the Juvenile Crime Intervention Division,Austin,Texas. CURRENT CONCE9 4S• Dr.Rhoades invited members to attend a training session on working with crime victims scheduled January 10th,9:00- 3:30 p.m.at the Texas A&M-CC Campus. It was announed that January 25th is the date supporters will gather in Austin and walk to the State Capitol in support of children's advocacy. Ms. West recognized Ms. Mariah Boone,Director of the TRIP Center. Ms. West questioned if the City would be the resource center for the various information submitted to the Commission by the members. Mr. Matthews stated the City would for those items that are part of the agendas,however,this should be discussed at the retreat. ]FAR FROM THE PUBLJ(u None. ADJOURNMENT: As there was no further business, Chairperson Rank declared the meeting adjourned at 6:00 p.m. ee CIA Malcolm Matthews, Director Park&Recreation Department V RECOMMENDATIONS COMMISSION ON CHILDREN& YOUTH December 12. 1994 1. The Commission unanimously approved an absence policy. 2. The dates of February 17-18, 1995,were established for a goal setting retreat. 3. The date of January 4, 1995,was set for the round table discussion on day time curfew and truancy. 410 IVO CITY OF CORPUS CHRISTI COMMISSION ON CHILDREN AND YOUTH EXCUSED ABSENCE POLICY BACKGROUND The City Code provides for City Council appointments to Boards and Commissions and assumes that attendance by appointees will be regular. Section 2-61 states: "Unexcused absences from more than twenty-five (25) percent of regularly scheduled meetings during a term year on the part of any board, committee, or commission member shall result in an automatic vacancy,which vacancy shall be promptly reported to the City Council. An absence shall be deemed unexcused unless excused by the board,committee, or commission for good cause no later than its next meeting after the absence. Any member, otherwise eligible, shall not be precluded from reappointment by reason of such automatic vacancy." It is not the intent of either the City Council or the Commission on Children and Youth to create an unexcused absence system that is automatic or in anyway encourages less than full participation by member or lack of quorums. Formal written notification will be forwarded to member upon the third unexcused absence. Section 2-61 of the City Code also states that: "Membership on boards,commissions,and committees is a distinct honor and trust imposed on the appointee and involves the corresponding obligation of the appointee to serve his community in the capacity of member of such board,commission,or committee by regular attendance and participation in the proceedings of the respective bodies." Therefore,the Commission on Children and Youth adopts the following guidelines in considering whether or not to excuse an absence: GUIDELINES: a member who can predict he/she will be absent should contact the Chairperson or the Recording Secretary to forewarn the Commission of such absence as soon as possible. If the absence is sought to be excused, explanatory information shall be provided as to the cause of the absence. It is the burden of the Commission member seeking an excused absence to bring the request and explanation to the Commission's attention. An excused absence will be considered only upon verbal or written request by the member seeking the excused absence to the Commission. Such request may be routed through the Staff, Chairperson,or other Committee members. The Commission will generally hold the following and similar reasons for absences to be excusable: J a) sickness or injury of the member, or immediate family member, requiring confinement to home,hospital,or medical institution; b) travel to/from funerals; c) attendance at public hearings,meetings,or seminars associated with the conduct of Commission business; and d) jury duty or subpeona to appear in Court. The Commission will generally hold the following and similar reasons to NOT be excusable: a) attendance at fraternal,professional,or charitable affairs not directly associated with the conduct of Commission on Children and Youth activities; b) out of town visitors; c) representing an applicant before another advisory board/commission; d) out of town vacation; e) out of town business;and 0 working late. Tardiness to a meeting will be equivalent to an absence if more than half of the items on the agenda are missed. APPROVED: /2 /S , 19 'Pi � ,Director Park&Recreation Department poky ayW