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HomeMy WebLinkAboutMinutes Commission On Children And Youth - 06/15/1999 - Special it S • COMMUNITY YOUTH DEVELOPMENT STEERING COMMITTEE \'';i!. SPECIAL-CALLED MEETING TUESDAY,JUNE 15, 1999- 5:30 P.M. BASEMENT TRAINING ROOM—CITY HALL - 1201 LEOPARD STREET MEMBERS PRESENT MEMBERS ABSENT STAFF Christina Davila Daniel Davila.Jr. Belinda Cisneros Sylvia Maninez Eloise Garcia Jaclue Martin Norma Hernandez Reba George Oscar Martinez Richard Medina Lupiu Galvan Addle Ives Linda Cavazos Anna McFarland Linda Villarreal Tem Sales Janet Scott CALL TO ORDER: Vice-chair Janet Scott called the regular meeting of the Community Youth Development Steering Committee to order at 5:37 p.m. APPROVAL OF THE MINUTES: Vice-chair Scott called for approval of minutes for the regular meeting of May 20, 1999. Eloisa Garcia wanted to correct the minutes to reflect she would be bringing a tape recording of the song composed by the Baker Middle School Orchestra and performed by the orchestra and choir. Linda Cavazos reported her name was misspelled in the minutes under"Members Absent." Oscar Martinez moved to accept the minutes for the May 20'h regular meeting of the CYD Steering Committee as corrected. Daniel Davila seconded and the minutes were approved. (Linda Villarreal arrived at 5:40 p.m) ACTION ON ABSENT MEMBERS: Vice-chair Scott called for action on absences. Richard Medina reported he was absent for the April 15t meeting due to surgery. Jackie Martin moved to excuse Mr. Medina's absence in April. Oscar Martinez seconded and the motion carried. Mr. Medina also stated he was absent for the May 20th regular meeting as he was still under doctor's care. Daniel Davila moved to excuse Mr.Medina's absence from the May regular meeting. Linda Cavazos seconded, and the motion carried. Linda Cavazos reported she was absent from the regular May 20th meeting as she was working late. Oscar Martinez moved to excuse Ms. Cavazos' absence from the May meeting. Richard Medina seconded and the motion carried. DISCUSSION AND ACTION ON PROPOSALS FOR FY 2000: Staff presented the Committee the adjustments made to proposals as suggested at the May regular meeting. Staff also stated all proposers agreed to the adjustments.Discussion was heard on the adjusted budget. Oscar Martinez commented on the large dollar amounts to certain proposers and suggested setting a dollar limit on proposals in order to obtain new proposers. Staff stated that discussion regarding the change in the proposal process would be addressed at the next meeting. Ms. Martinez suggested the possibility of creating a subcommittee to improve the process. Vice-chair Scott called for a motion. Jackie Martin moved that the five proposals (the Volunteer Center,Youth Odyssey,Paisano Girl Scouts,Communities in Schools and the Park and Recreation Department)be recommended to receive CYD grant funds in FY 2000. Daniel Davila seconded,and the motion carried. SCANNED 41.4 Community Youth Development Steering Committee Special-Called Meeting—June 15, 1999 Page 2 DISCUSSION ON CYD BYLAWS: Staff handed out a copy of the Park and Recreation Advisory Committee bylaws. (Anita McFarland arrived at 5:50) Staff suggested a subcommittee be created to work on establishing bylaws for the CYD Steering Committee. Discussion was heard on this topic. Oscar Martinez questioned if these bylaws would also cover the Weed and Seed Steering Committee once it merged with the CYD Steering Committee. Staff stated the bylaws would cover both CYD and Weed and Seed Steering Committees. Staff called for volunteers to form the committee. Jackie Martin, Oscar Martinez and Linda Villarreal volunteered to serve on the subcommittee. Daniel Davila moved to accept these three volunteers to serve on the Bylaws Subcommittee. Linda Cavazos seconded and the motion carried. DIRECTOR'S REPORT: Staff reported on a Youth Summit which would be held at St. Edwards University, located in San Marcos, Texas,on July 16 to 18, 1999. Ms. Martinez,staff liaison, stated she would be seeking youth and adults to attend this event. Ms. Martinez reported the trip to this event would be funded by CYD. Ms. Martinez also reported that a Statewide CYD meeting will be held in Austin, Texas, from August 17 to 18, 1999. Ms. Martinez also reported that Roslyn Willis has replaced Patti Darrington at DPRS. Ms. Martinez handed out a protocol for members to adhere to when visiting 78415 program sites. Ms. Martinez also instructed members to contact either Reba George or herself before visiting a site. Ms. Martinez informed the Committee that Reba George and Jack Perales periodically spot check program sites. Ms. Martinez also informed the members they were not to interfere with the program if they observe a problem or issue they questioned unless it was an emergency situation. Ms. Martinez instructed the members to contact the Fiscal Agent or the CYD Project Coordinator to report the problem or issue. Richard Medina questioned if a member's child is participating in a program and observes a problem, should the member get involved. Ms. Martinez stated that if physical danger is about to occur, yes,the member should take steps as a parent to prevent injury or endangerment to a child. Richard Medina reported he had observed children,who were at a program early,and were unsupervised.Ms. Martinez stated the program in question did not start until 11 a.m. Park and Recreation staff cannot be responsible for children dropped off early by their parents. Mr. Medina felt the children were acting in a dangerous manner. Janet Scott commented if children were left unattended at a program site, the parents are responsible for leaving their children unsupervised before a program starts. �r V Community Youth Development Steering Committee Special-Called Meeting—June 15, 1999 Page 3 Daniel Davila questioned whether prior arrangements to visit a site were necessary if a member's child was a participant. Ms. Martinez reiterated that all parents are welcome to visit their child's program sites. Ms. Martinez also reiterated that any problems a member observes while visiting a site as a CYD Steering Committee member should be reported to the Fiscal Agent or the CYD Project Coordinator in order that it may be addressed. Discussion was heard on using discretion when a member is present at a site representing the CYD Steering Committee. CURRENT CONCERNS: Reba George, CYD Project Coordinator, requested current CYD members interested in reapplying for CYD membership, or know of anyone who would like to serve on the Committee, to fill out a Committee Application Form and return them to the City Secretary's office. (Oscar Martinez left at 6:11 p.m.) Eloisa Garcia had brought a tape of the song composed and performed by the Baker Middle School Orchestra and choir for the members to listen to. Due to sound equipment problems, the Committee was unable to hear the tape. (Vice-chair Scott reverted to "Action on Absences"in order to address Ms. McFarland's absence) ACTION ON ABSENCES: Anita McFarland moved to be excused as she was having to work late and unable to attend the May 20th meeting. Jackie Martin moved to excuse Ms.McFarland's absence from the regular May meeting. Eloisa seconded, and the motion carried. (Vice-chair Scott reverted to the regular order of business and continued with "Current Concerns. ") Tem Salas questioned why at the May meeting, a proposer was not allowed to speak during"Hear From The Public." Staff stated a proposer could not make comments at the May meeting as the proposals were not finalized. Ms. Martinez felt to hear from a proposer, could sway the voting. Tem Salas questioned if this was a written policy. Ms. Martinez stated it was not policy, but this topic was discussed in training members received earlier in the year. Ms. George stated she had spoken to the individual in question and the individual was more understanding once the reasons she was not allowed to comment was explained. Staff stated this issue would be addressed in the next proposal process. ADJOURNMENT: As there was no further business, Vice-chair Scott called for adjournment. Jackie Martin moved to adjourn and Daniel Davila seconded. The motion unanimously carried. The meeting was adjourned at 6:20 p.m. SL SYtvi'a F. Martinez • Park and Recreation Department