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HomeMy WebLinkAboutMinutes Community Youth Development (78415) Program Steering Committee - 06/17/2010 78415 COMMUNITY YOUTH DEVELOPMENT RECEIVED COLLABORATIVE COMMITTEE JAN 2 5 ?0i1 Regular Meeting 6th Thursday, June 17, 2010 — 5:30 P.M. _ '�TARY'S OFFICE 6 Floor Conference Room, City Hall, 1201 Leopard, Corpus Christi, T: .. �. Meeting Minutes • I. Call to Order: Meeting was not called to order. II. Roll Call of Members Adoption of Minutes: Regular Meeting held May 20, 2010 IV. Action on Absent Members: Regular Meeting, May 20, 2010 V. Public Comment: Not public was available for comment VI. Business for Discussion and Possible Action: A. Discussion and possible action on contract extensions for FY2011 —No meeting was held at this time but a vote was held for this action time through email. The state is allowing the Fiscal Agents to seek new contracts for FY11 with those subcontractors that were competitively reprocured for FY 10. Celina Pulcher sent an email to all members asking for a vote on their position. Seven members voted for Option A which was to allow for the Fiscal Agent to negotiate direct, non-competitive contracts with local CYD contractors for the same program services that were being provided for FY10. VIII. YAC Report: None IX. Fiscal Agent's Report: None • A. Report of Provider's activities and progress towards yearly target goals VII. Identify Items to'be placed on next month's agenda IX. Adjournment: Meeting was not called to order Approved/Disapproved CYD Crot, orative Committee, Glair/Vice-Chair SC NI\INEC) • From: Celina Ybarbo Pulcher To: angelbohannon@yahoo.com; bbpf76@aol.com; jim@boller.com; jmg@theplace... CC: Daniel Vargas; Reba George Date: 6/21/2010 2:39 PM Subject: Need a Vote from the CCC Hello Everyone- First let me say I am so sorry for not being able to attend Thursday's meeting.You don't know how badly I tried to rearrange things,but in the end,everything worked out.It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the opportunity to really talk to them and learn lots of new things. So with that,we have some business we need to attend to for the future of CYD. On Thursday you guys were unable to vote because of lack of a quorum.There is an issue at hand that I need you guys to I vote on that can be done by way of email. Because of a new contract term with DFPS,they are allowing us two options for renewal for FY11 which starts Sept 1st, 2010 and ends August 31,2011 Option A-allows us to negotiate direct, non-competitive contracts with local CYD contractors for the same program services provided under their competitively procured FY10 contracts. If negotiated in this manner then they must be finalized to ensure as short a service gap as possible and no later than September 30,2010.If this route is taken,a new procurement for FY12 will be released no later than March 1,2011 with contracts awarded no later than June 1,2011,services beginning on Sept 1st, 2011. Option B-is to move forward with an all new competitive procurement but we must propose an expedited timeline for completing a local procurement and ensure that services are in place as soon as possible, but no later than November 1, 2010.This would involve releasing an RFP to the public and review of the proposals which could take approx 4 months. We are suggesting Option A for several reasons- This will allow us an opportunity to streamline our process and give us time to re-evaluate the review process.Including a renewal system that will allow for a quicker turnaround of the contracts. • , This will allow us to meet the deadlines for the current FY2011 renewal and get our contracts started on time. The providers will be able to move forward with their programs and begin to recruit for the early start of the school year offering a smooth transition for FY11. We have had a banner year and should reach our target goal of 2,150.This will offer an opportunity to reward the providers for a job well done. We would release the RFP for FY12 in March and have our contracts in place by June,giving the providers plenty of time to plan for FY12. If Option B is chosen,we will have to work extremely hard to reach the deadlines to have contracts in time.This would also • • cause an influx with the providers not knowing whether or not they have been funded for the new year.It will also cause difficulties in reviewing as this would have to be sped up in order to meet the deadlines and during the start of the new school year. I believe there was a question about funding and the changes that we did for the rest of this year.This means we would award based on the changes that were approved because it is based on their actual performance.So some providers will be reduced by money and by youth and that money would be readjusted in other areas,their services however would remain the same. I hope I have answered any questions that you may have. If you have more,just send me an email. What I need from you all now is an email back stating which option you would like to go with. In order to not break any open meetings rules,all information needs to be routed through and from me(Celina)and not between members. So • send them to me. I will give you a deadline of EOD Wednesday before we start calling you: ) Thanks! Celina 1 Celina Ybarbo Pulcher `,. CYD Program Manager From: Celina Ybarbo Pulcher To: linda_rincon@yahoo.com Date: 6/21/2010 2:45 PM Subject: Re: Need a Vote from the CCC Thanks Linda!!:} >>><linda rincon@yahoo.com>6/21/2010 2:41 PM»> I vote for Option A. Sent via BlackBerry by AT&T Original Message--- From:"Celina Ybarbo Pulcher"<Celinacctexas.com> Date:Mon,21 Jun 2010 14:39:38 To: <bbpf76 anaol.com>;<Lkmteach17@aol.com>; <iim(a)boller.com>;<sal.hernandezt co.nueces_tx.us>; <PMartinez(a)jplihiphschool.org>;<shont metalscenenews.com>;<jmg@theplaceofhouses.com>; <angelbohannont yahoo.com>;Linda Copado-Rincon<linda rincon(ct�yahoo.com> Cc: Daniel Vargas<DanielVacctexas.com>;Reba George<RebaG(acctexas.com> Subject:Need a Vote from the CCC Hello Everyone- First let me say I am so sorry for not being able to attend Thursday's meeting.You don't know how badly I tried to rearrange things, but in the end,everything worked out. It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the opportunity to really talk to them and learn lots of new things. So with that,we have some business we need to attend to for the future • of CYD. On Thursday you guys were unable to vote because of lack of a quorum. There is an issue at hand that I need you guys to vote on that can be done by way of email. Because of a new contract term with DFPS,they are allowing us two options for renewal for FY11 which starts Sept 1st,2010 and ends August • 31,2011 Option A-allows us to negotiate direct, non-competitive contracts with local CYD contractors for the same program services provided under their competitively procured FY10 contracts. If negotiated in this manner then they must be finalized to ensure as short a service gap as possible and no later than September 30,2010. If this route is taken,a new procurement for FY12 will be released no later than March 1,2011 with contracts awarded no later than June 1,2011,services beginning on Sept 1st,2011. Option B-is to move forward with an all new competitive procurement but we must propose an expedited timeline for completing a local procurement and ensure that services are in place as soon as possible, but no later than November 1,2010.This would involve releasing an RFP to the public and review of the proposals which could take approx 4 months. We are suggesting Option A for several reasons- I This will allow us an opportunity to streamline our process and give us time to re-evaluate the review process. Including a renewal system that will allow for a quicker turnaround of the contracts. • This will allow us to meet the deadlines for the current FY2011 renewal and get our contracts started on time. The providers will be able to move forward with their programs and begin to recruit for the early start of the school year offering a smooth transition for FY11. We have had a banner year and should reach our target goal of 2,150. This will offer an opportunity to reward the providers for a job well • From: Celina Ybarbo Pulcher To: jmg@theplaceofhouses.com Date: 6/21/2010 3:03 PM Subject: RE: Need a Vote from the CCC; OPTION A.... • Thanks Jean Marie'!! >>>"Jean Marie"<jmg{ theplaceofhouses.com>6/21/2010 2:55 PM>>> I vote for Option A.... Jean Marie Giegerich,ASID,Owner/Broker THE PLACE OF HOUSES,LLC 1009 Furman Avenue Corpus Christi,Texas 78404 361-882-5588(office) 361-960-1438(mobile) 361-883-3349(fax) jmp(ttheplaceofhouses.com(Business) jeaniegiegerich(Wyahoo.com(Personal) www.theplaceofhouses.com Psalm 66:12 You let the peoples drive over our heads; but now the ordeal of fire and water is over,you allow us once more to draw breath. Original Message From: Celina Ybarbo Pulcher lmailto:Celinaacctexas.coml Sent Monday,June 21,2010 2:40 PM To: bbpf76@aol.com; Lkmteach17aaol.com;jim(c�boller.com; sal.hernandez@co.nueces.tx.us; PMartinez(a)ipiihighschool.org; shon(@metalscenenews.com;jmg@theplaceofhouses.com;theplaceofhouses.com;anoelbohannon(a�vahoo.com; Linda Copado-Rincon Cc:Daniel Vargas; Reba George Subject: Need a Vote from the CCC Hello Everyone- First let me say I am so sorry for not being able to attend Thursday's meeting.You don't know how badly I tried to rearrange things,but in the end,everything worked out. It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the opportunity to really talk to them and learn lots of new things. So with that,we have some business we need to attend to for the future of CYD. On Thursday you guys were unable to vote because of lack of a quorum. There is an issue at hand that I need you guys to vote on that can be done by way of email. Because of a new contract term with DFPS,they are allowing us two options for renewal for FY11 which starts Sept 1st,2010 and ends August 31,2011 Option A-allows us to negotiate direct,non-competitive contracts From: Celina Ybarbo Pulcher C— To: PMartinez@jpiihighschool.org Date: 6/22/2010 8:00 AM ] Subject: RE: Need a Vote from the CCC Thank you Father!! Sorry I couldn't be there to save some of the confusion. ) Celina Ybarbo Pulcher CYD Program Manager JAC/CYD Center City of Corpus Christi - Park& Rec Main: (361) 826-4000 Direct: (361) 826-4028 Fax: (361) 299-1410 celina@cctexas.com >>>"Peter Martinez" <pmartinez@jpiihighschool.org>06/21/10 6:35 PM >>> Hey Celina, I vote for"option A". Thanks for your very informative email. Pax, Fr. Peter G. Martinez Chaplain & Director of Institutional Advancement John Paul II High School 3036 Saratoga Blvd. Corpus Christi, Texas 78415 Tel: (361) 855-5744 ext. 233 Fax: (361) 855-1343 ----Original Message---- From: Celina Ybarbo Pulcher[mailto:Celina@cctexas.com] Sent: Monday, June 21, 2010 2:40 PM To: bbpf76@aol.com; Lkmteachl7@aol.com;jim@boller.com; sal.hernandez@co.nueces.tx.us; Peter Martinez; shon@metalscenenews.com; jmg@theplaceofhouses.com; angelbohannon@yahoo.com; Linda Copado-Rincon Cc: Daniel Vargas; Reba George Subject: Need a Vote from the CCC Hello Everyone- ] First let me say I am so sorry for not being able to attend Thursday's meeting. You don't know how badly I tried to rearrange things, but in the end, everything worked out. It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the opportunity to really talk to them and learn lots of new things. • So with that, we have some business we need to attend to for the future • of CYD. _.! On Thursday you guys were unable to vote because of lack of a quorum. From: Celina Ybarbo Pulcher To: Sal Hernandez Date: 6/22/2010 10:41 AM Subject: RE: Need a Vote from the CCC Thanks Sal!! >>>"Sal Hernandez"<sal.hernandez@co.nueces.tx.us>6/22/2010 8:34 AM>>> I vote for option A. Sal Hernandez Nueces County Civil Service Coordinator Human Resources Department phone#(361)888-0208 fax#(361)888-0206 P Please consider whether it is necessary to print this e-mail Original Message From:Celina Ybarbo Pulcher[mailto:Celina@cctexas.coml Sent: Monday,June 21,2010 2:40 PM To:bbpf76@aol.com; Lkmteach17aol.com;jim(a)boller.com;Sal Hernandez; PMartinez@jpiihighschool.orq; shon@metalscenenews.com;jmq@theplaceofhouses.com;angelbohannon(ayahoo.com;Linda Copado-Rincon Cc:Daniel Vargas; Reba George Subject:Need a Vote from the CCC Hello Everyone- First let me say I am so sorry for not being able to attend Thursday's meeting.You don't know how badly I tried to rearrange things,but in the end,everything worked out.It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the 1 ) opportunity to really talk to them and learn lots of new things. • So with that,we have some business we need to attend to for the future • of CYD. • On Thursday you guys were unable to vote because of lack of a quorum. • • There is an issue at hand that I need you guys to vote on that can be done by way of email. Because of a new contract term with DFPS,they are allowing us two options for renewal for FY11 which starts Sept 1st,2010 and ends August 31,2011 Option A-allows us to negotiate direct,non-competitive contracts with local CYD contractors for the same program services provided under their competitively procured FY10 contracts. If negotiated in this manner then they must be finalized to ensure as short a service gap as possible and no later than September 30,2010. If this route is taken,a new procurement for FY12 will be released no later than March 1,2011 with contracts awarded no later than June 1,2011,services beginning on Sept 1st,2011. Option B-is to move forward with an all new competitive procurement • but we must propose an expedited timeline for completing a local • • • procurement and ensure that services are in place as soon as possible, but no later than November 1,2010.This would involve releasing an RFP to the public and review of the proposals which could take approx 4 months. We are suggesting Option A for several reasons- This will allow us an opportunity to streamline our process and give us time to re-evaluate the review process. Including a renewal system that will allow for a quicker turnaround of the contracts. From: Celina Ybarbo Pulcher To: BBPF76@aol.com Date: 6/22/2010 10:42 AM Subject: Re: Need a Vote from the CCC Thank you Belinda!! »><BBPF76(a?aol.com>6/22/2010 8:59 AM>>> _. .Option A Thanks Belinda Barrera In a message dated 6/21/2010 2:39:46 P.M.Central Standard Time, Celina(atcctexas.com writes: Hello Everyone- First let me say I am so sorry for not being able to attend Thursday's meeting.You don't know how badly I tried to rearrange things, but in the end,everything worked out. It was great to spend some time with five of the YAC youth and attend the youth summit. It gave me the opportunity to really talk to them and learn lots of new things. So with that,we have some business we need to attend to for the future of CYD. On Thursday you guys were unable to vote because of lack of a quorum. There is an issue at hand that I need you guys to vote on that can be done by way of email. Because of a new contract term with DFPS,they are allowing us two options for renewal for FY11 which starts Sept 1st,2010 and ends August ) 31,2011 .•• Option A-allows us to negotiate direct,non-competitive contracts with local CYD contractors for the same program services provided under their competitively procured FY10 contracts. If negotiated in this manner then they must be finalized to ensure as short a service gap as possible and no later than September 30, 2010. If this route is taken,a new procurement for FY12 will be released no later than March 1,2011 with contracts awarded no later than June 1, 2011,services beginning on Sept 1st,2011. Option B-is to move forward with an all new competitive procurement but we must propose an expedited timeline for completing a local procurement and ensure that services are in place as soon as possible, but no later than November 1, 2010.This would involve releasing an RFP to the public and review of the proposals which could take approx 4 months. We are suggesting Option A for several reasons- This will allow us an opportunity to streamline our process and give us time to re-evaluate the review process. Including a renewal system that will allow for a quicker turnaround of the contracts. • This will allow us to meet the deadlines for the current FY2011 renewal and get our contracts started on time. The providers will be able to move forward with their programs and • begin to recruit for the early start of the school year offering a • smooth transition for FY11. We have had a banner year and should reach our target goal of 2,150. This will offer an opportunity to reward the providers for a job well done. We would release the RFP for FY12 in March and have our contracts in place by June, giving the providers plenty of time to plan for FY12.