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HomeMy WebLinkAboutMinutes Community Youth Development (78415) Program Steering Committee - 03/25/1999 *le �,�p111213 X47 ,1� 5/6, COMMUNITY YOUTH DEVELOPMENT STEERING COMMITTEE REGULAR MEETINGAPR 1999 THURSDAY, MARCH 25, 1999 - 5:30 P.M. (NRECEIVED N CITY HALL COMMITTEE ROOM- 1201 LEOPARD STREET MEMBERS PRESENT MEMBERS ABSENT STAFF ti Christina Davila Daniel Davila Jim Hietpas Sylvia Martinez ;-4' Eloisa Garcia Norma Hernandez Tem Salas Reba George (a, Jackie Martin Oscar Martinez Janet Scott Adelle Ives Richard Medina Linda Cavazos Belinda Cisneros Anita McFarland Linda Villarreal Lupita Galvan CALL TO ORDER: In the absence of both Chair Hernandez and Vice-chair Scott, the Thursday, March 25,1999 regular meeting of the Community Youth Development Steering Committee was called to order at 5:53 p.m. in the Committee Room of City Hall by Sylvia Martinez, staff liaison. ROLL CALL: The recording secretary called roll and announced a quorum was not present. APPROVAL OF THE MINUTES: The minutes of the regular Community Youth Development Steering Committee meeting of February 18, 1999 could not be approved as a quorum was not present. ACTION ON ABSENT MEMBERS: As a quorum was not present,no action was taken on absences. PRESENTATION OF THE YOUTH OPPORTUNITIES UNITED (YOU) PROGRAM: Sylvia Martinez, staff liaison,began her presentation on the Youth Opportunities United(YOU)Program with a brief overview on the goals of the YOU Program. (Linda Villarreal arrived at 5:55) Ms. Martinez reported on the four risk factors identified by the Data Collection&Analysis Work Group of the comprehensive strategy. Ms. Martinez also reported on a youth summit to be held in September 1999. Ms. Martinez informed the Committee that Dr. Phil Rhoades, who is a member of the Data Collection and Analysis work group of the Comprehensive Strategy, would be making a formal presentation. Ms. Martinez continued her presentation with a video created as a collaborative effort between the City of Corpus Christi, Nueces County Sheriff's Office, and the United Way. Discussion and questions were heard from the Committee regarding this program. (Anita McFarland arrived at 6:15 p.m. Norma Hernandez arrived at 6:17 p.m. The recording secretary announced that a quorum was now present. Chair Hernandez assumed control of the meeting and reverted to action on absences and approval of the minutes.) APPROVAL OF THE MINUTES FOR REGULAR MEETING OF FEBRUARY 18, 1999: Chair Hernandez called for approval of the minutes of the regular meeting of February 18, 1999. Linda Villarreal reported the minutes reflect she was out of town on business, which was incorrect. Ms. Villarreal stated she was unable to attend the meeting because she worked late. Ms. Villarreal moved to accept the minutes as corrected. Oscar Martinez seconded and the motion carried. E� S CANN C:\ADELLE'S DOCS\CYD\M INUTES\1999\99MAR25.DOC New geri Community Youth Development Steering Committee March 25, 1999—Regular Meeting Page 2 ACTION ON ABSENCES: Chair Hernandez called for action on absences. Christina Davila reported her absence was due to homework. Oscar Martinez moved to excuse Ms. Davila's absence. Richard Medina seconded and the motion carried. Jackie Martin stated she was unable to attend the meeting due to working late. Richard Medina moved to excuse Ms. Martin's absence. Linda Cavazos seconded and the motion carried. Linda Cavazos stated she was working late and unable to attend the meeting. Linda Villarreal moved to excuse Ms. Cavazos absence. Jackie Martin seconded and the motion carried. Anita McFarland stated she was unable to attend the meeting as she was working late. Richard Medina moved to excuse Ms. McFarland's absence. Daniel Davila seconded and the motion carried. (Chair Hernandez reverted to the original order of business.) PRESENTATION OF THE NEW CONFLICT OF INTEREST STATEMENT: Ms.Martinez gave members the new Conflict of Interest Statement and Statement of Confidentiality. Ms. Martinez stated that at the last meeting with the Texas Department of Protective and Regulatory Services (DPRS) the Conflict of Interest Statement and a Statement of Confidentiality was drafted. Ms. Martinez went over the specifics of the form with the Committee and added that the form is required by DPRS for all sites involved in the CYD program. The committee discussed the form. Ms. Martinez then requested members to read and sign the forms prior to the review of proposals. Those Committee members that had conflicts of interest with proposers returned those proposals to the City. DISCUSSION ON PROPOSALS FOR FY 2000: Chair Hernandez addressed the manner in which the questions would be given to the proposers. Jackie Martin wanted to go on record stating that six of the eight proposals were not valid as they did not turn in requested documentation. Ms. Martin also requested the City Attorney look of the proposal requirements to avoid an incident of misappropriation of funds. Discussion was heard on this topic. Ms. Martin asked that the record reflect her objection to allow the six proposers RFP's to be considered due to the lack of information. Ms. Martin felt that the proposers had left blank spaces on their RFP's and thereby should be disqualified. YOUTH ADVISORY SUBCOMMITTEE REPORT: Ms. Martin reported she no information to report to the Committee at this time. Anita McFarland, who was assigned the Student Learning & Guidance Center and the Alternative Education site,stated she would report back to the Committee when she has obtained more information. Richard Medina and Christina Davila reported on feedback from children who have discipline problems and were not allowed to participant in CYD sponsored programs. C:WDELLE'S DOCS\CYD\MINUTES\1999\99MAR25.DOC Community Youth Development Steering Committee March 25, 1999—Regular Meeting Page 3 Ms. Martin reported on a family who was upset because their child had to participate in The Community Connections Volunteer Program. The parents of the child were concerned it would hinder their child from making the grades needed for promotion. Mr. Medina expressed his desire to continue the CYD programs within the high school age group. DIRECTOR'S REPORT: None. CURRENT CONCERNS: None. HEAR FROM THE PUBLIC: Laura Quiroz, from Fannin Elementary School, had an issue to discuss with the Committee regarding her proposal. The Committee decided not to receive input from proposers. Diana Sepulveda, Communities in Schools Director of Finance, stated she appreciated the growth of the committee on the use of Conflict of Interest Statement. ADJOURNMENT: As there was no further business, Chair Hernandez called for adjournment. Oscar Martinez moved for adjournment. Richard Medina seconded and the motion carried. The meeting adjourned at 7:25 p.m. 1 a F. Martinez Superintendent of Support Services Park & Recreation Department C:\ADELLE'S DOCS\CYD\MINUTES\1999\99MAR25.DOC